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HomeMy WebLinkAboutFinal Agenda Packet AGENDA City Council Regular Meeting 7:00 PM - Monday, February 5, 2018 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) Renton Healthy Heart Month - February 2018 b) National Children's Dental Health Month - February 2018 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENTS • Speakers must sign-up prior to the Council meeting. • Each speaker is allowed five minutes. • When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of January 22, 2018. Council Concur b) AB - 2074 Community Services Department recommends converting a Limited Term Capital Project Coordinator position to a full time equivalent (FTE) position. The position is currently budgeted for 2018. Refer to Finance Committee c) AB - 2070 Police Department requests approval to install School Zone Speeding Cameras at Sierra Heights Elementary School, at a cost of $114,000. Estimated annual revenue $196,000. Council Concur d) AB - 2075 Public Works Administration requests authorization to purchase a 470i Reclaimer/Stabilizer "Hot Rod" Asphalt Zipper, in the amount of $177,408, using the Houston-Galveston Area Council (HGAC) bid contract. The funds to purchase the equipment were in included in the 2017/2018 Biennium budget. Council Concur e) AB - 2076 Public Works Administration requests authorization to purchase traffic signal and signal cabinet supplies from Western Systems, Inc., in the total estimated amount of $184,813, under state bid contract 04616. The department has sufficient funds in its Transportation Systems Maintenance Section budget to cover the Signal Supplies budget line item overage of $128,813. Council Concur f) AB - 2071 Transportation Systems Division recommends approval of the 2018 ORCA (One Regional Card for All) Business Passport agreement with King County Metro, Pierce Transit, Sound Transit and others, in the amount of $115,176.28, to continue the City's participation in the Commute Trip Reduction (CTR) Program for eligible City employees. Refer to Transportation (Aviation) Committee g) AB - 2073 Transportation Systems Division recommends approval of Supplemental Agreement No. 2, with Parametrix, Inc., in the amount of $155,457, for additional engineering services for the Duvall Ave NE (NE 10th St to NE Sunset Blvd/SR 900) Improvements project. Refer to Transportation (Aviation) Committee h) AB - 2072 Utility Systems Division submits CAG-16-040, Cedar River Maintenance Dredge project; and requests acceptance of the project; and approval to release the retainage bond after 60 days, if all required releases have been obtained. Council Concur 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Community Services Committee: Community Center Exercise Equipment Condition b) Transportation Committee: DeMund Appointment to Renton Airport Advisory Committee, Amendment to Resolution No. 3495 for Airport Advisory Committee* c) Utilities Community: Agreement with RH2 Engineering for the PRV Station Rehab Study 8. LEGISLATION Ordinance for first reading: a) Ordinance No. 5877: Airport Advisory Committee Membership (See Item 7.b) 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 6:00 p.m. - 7th Floor - Council Chambers Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings Wfiereas,heartdiseasecontinuestobetheleadingcauseofdeathintheUnitedStatesandaffectsmenandwomenofeveryageandrace;andWftcreas,manypeoplewhohavehighbloodpressuremaygoyearswithoutknowingit,whichiswhyheartdiseaseiscalledAmerica’s“SilentKiller”;and‘I4lfiereas,thechanceofdevelopingcoronaryheartdiseasecanbereducedbytakingsimplestepstopreventandcontrolcertainfactorsthatputpeopleatgreaterrisk;andWfiereas,theRentonRegionalFireAuthorityandtheCityofRentonsupportthecommitmenttofightheartdiseasebypromotingpreventativescreeningsandpubliceducationinmanyofthecity’sdiversecommunitiesandschoolsthroughoutRenton;and‘14”tzereas,theHealthyHeartProgramservestoincreasepublicawarenessoftheimportanceoffightingcardiovasculardiseasebydevelopinggoodeatinghabits,beingphysicallyactive,andtakingadvantageofpreventativescreenings;and‘Wfiereas,beingawareofthewarningsignsofaheartattackorstrokeandknowingwhattodomayhelpsavealife,andallRentoncitizensateencouragedtolearnhowtoperformcardiopulmonaryresuscitation(CPR)anduseanautomaticexternaldefibrillator(AED);Wow,tIerefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimFebruary2018tobeentonWeaCtIIy7-1thrtWLontIiandIencourageallcitizenstoincreasetheirawarenessofcardiovasculardisease,detection,andpreventionbyparticipatinginthisimportantcommunityriskreductioncampaign.Inwitnesswhereof,IhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis5thdayofFebruary,2018.DenisLaw,MayorCityofRenton,WashingtonProcDenisLawMayormationRentonCityHaIl,7thFloor1055SouthGradyWay,Renton,WA98057.rentonwa.govAGENDA ITEM #3. a) DenisLawMayortT4ifiereas,thefutureis,toalargemeasure,dependentonthegoodhealthofourchildrenandfamilies;andW’tiereas,goodhealthcanbeachievedinpartthroughgooddentalhabitsandoralhealthcarelearnedearlyandreinforcedthroughoutlife;andWfiereas,goodoralhealthcontributestobetternutrition,improvedabilitytoconcentrate,andimprovedschoolattendance;andWfiereas,theCityofRentonisdedicatedtoastrongcommitmenttoallchildreninourcommunitythroughmanyearlychildhoodandschoolprograms;andWfiereas,NationalChildren’sDentalHealthMonthiscelebratedeachFebruaryinordertoraiseawarenessabouttheimportanceofgoodoralhealth;and‘Wfiereas,theUniversityofWashingtonCenterforPediatricDentistrywillwelcomechildrenfromthroughoutourRentoncommunityforfreepreventivedentalcareonFebruary20,2018;Wow,tfierefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimFebruary2018tobeWationatCfiitc&en‘SDentat%7-CeattñWlontñintheCityofRenton,andIencourageallcitizenstojoinmeinthisspecialobservance.InwitnesswfiereofIhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis5thdayofFebruary,2012.DenisLaw,MayorCityofRenton,WashingtonProctamationRentonCityHaIl,7thFloor1055SouthGradyWay,Renton,WA98057.rentonwa.govAGENDA ITEM #3. b) January 22, 2018 REGULAR COUNCIL MEETING MINUTES  MINUTES  City Council Regular Meeting  7:00 PM ‐ Monday, January 22, 2018  Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way    CALL TO ORDER AND PLEDGE OF ALLEGIANCE     Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the  Pledge of Allegiance.     ROLL CALL    Councilmembers Present:  Ed Prince, Council President  Ryan McIrvin  Armondo Pavone  Ruth Pérez  Don Persson  Carol Ann Witschi  Councilmembers Absent:  Randy Corman                     MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL EXCUSE ABSENT  COUNCILMEMBER RANDY CORMAN. CARRIED.    ADMINISTRATIVE STAFF PRESENT    Denis Law, Mayor  Jay Covington, Chief Administrative Officer  Shane Moloney, City Attorney   Megan Gregor, Deputy City Clerk  Chip Vincent, Community & Economic Development Administrator  Gregg Zimmerman, Public Works Administrator  Kelley Beymer, Community Services Administrator  Jennifer Henning, Planning Director  Leslie Clark, Senior Assistant City Attorney  Commander Jeff Eddy, Police Department              AGENDA ITEM #6. a) January 22, 2018 REGULAR COUNCIL MEETING MINUTES  PROCLAMATION    Feeding the Hungry of Renton: A proclamation by Mayor Law was read declaring January 22,  2018 to be "Feeding the Hungry of Renton Day," encouraging all citizens to join in this special  observance.  Howard McOmber accepted the proclamation with thanks and requested  further help from the community to donate items to aid the homeless in providing for special  winter needs.     MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL CONCUR IN THE  PROCLAMATION. CARRIED.    ADMINISTRATIVE REPORT    Chief Administrative Officer Jay Covington reviewed a written administrative report  summarizing the City’s recent progress towards goals and work programs adopted as part of  its business plan for 2018 and beyond. Items noted were:   Inclement Weather Response Reminder from the Public Works Department  reminding residents to help prevent local residential street flooding by monitoring  catch basins near and keeping them clear of leaves and other debris. Street sweepers  are dispatched daily to clean up debris along major arterials. Also, snow is not far  away. Please remember that during snow and ice events, the department sanders and  snow plows are dispatched to keep major arterials drivable.    Preventative street maintenance will continue to impact traffic and result in  occasional street closures.     AUDIENCE COMMENTS     Cristie Champlin, Renton, addressed Council regarding concerns related to smells  emanating from Cedar Grove composting facility located in the Maple Valley area of  unincorporated King County.      Philip Schmidt, Renton, informed Council about the benefits of composting, but also  shared that he believes Council has an opportunity to encourage King County to  upgrade the Cedar Grove composting facility to be a contained facility.   Following the suggestion by Mayor Law to refer this topic to the Utilities Committee, it was     MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL REFER THE TOPIC OF  FUMES FROM THE CEDAR GROVE COMPOSTING FACILITY TO THE UTILITIES  COMMITTEE. CARRIED.     The following individuals addressed Council regarding their concerns about the  recommended ordinance related to small cell wireless structures (see Ordinance  below):  o Amy Pellegrini, with AT&T  o Kim Allen, with Verizon  o Linda Atkins, with T‐Mobile     Tim Gasser, from Puget Sound Energy (PSE), offered his assistance to provide answers  to any questions related to small cell structures, specifically regarding what PSE  allows on their poles.      AGENDA ITEM #6. a) January 22, 2018 REGULAR COUNCIL MEETING MINUTES    Diane Dobson, Renton, addressed Council regarding challenges related to Republic  Services waste collection. She also expressed appreciation to Council for addressing  the concerns related to the Cedar Grove Composting fumes presented earlier in the  evening. Further, she voiced concerns related to the homeless camps, especially in  the vicinity of 601 Rainier Ave S.    CONSENT AGENDA  Items listed on the Consent Agenda were adopted with one motion, following the listing.  At the request  of Councilmember Persson, Item 6.e. was removed for separate consideration.   a) Approval of Council Meeting minutes of January 8, 2018. Council Concur.   b) AB ‐ 2061 Mayor Law appointed Jeanne DeMund to the Renton Airport Advisory Committee,  Kennydale Neighborhood ‐ alternate position, for a term expiring on May 7, 2020.   Refer to Transportation (Aviation) Committee.   c) AB ‐ 2067 City Clerk submitted petition for street vacation of an unimproved portion of N  38th St between Meadow Ave N and I‐405; petitioner James Tasca (VAC‐15‐001).   Refer to Utilities Committee; set Public Hearing on 2/12/2018.   d) AB ‐ 2069 Community & Economic Development Department recommended approval of an  agreement with Reid Middleton, in an amount not to exceed $100,000, for review of  structural plans submitted to the City. Refer to Finance Committee.   f) AB ‐ 2062 Public Works Administration requested authorization to purchase a John Deere  tractor and boom mower attachment in the total amount of $162,908 using the State bid  contract number 10212. The funds to cover this purchase were included in the 2017/2018  Biennial budget. Council Concur.   g) AB ‐ 2063 Public Works Administration requested authorization to purchase 32 fleet vehicles  (3 replacement, 29 new), in the amount of $1,784,671 using State bid contract 05916, in  order to implement the first phase of the Police Department Take Home Vehicles Program.  Council Concur.   h) AB ‐ 2064 Transportation Systems Division recommended amending Renton Municipal Code  2‐17‐2, Airport Advisory Committee Membership, in order to add one voting member to  represent the Benson Hill neighborhood. Refer to Transportation (Aviation) Committee.   i) AB ‐ 2065 Transportation Systems Division submitted CAG‐17‐094, 2017 Street Patch and  Overlay with Curb Ramps project; contractor Icon Materials, and recommended acceptance of  the project and approval to release the retainage, subject to receipt of all required  authorizations. Council Concur.   j) AB ‐ 2068 Utility Systems Division recommended approval of an agreement with RH2  Engineering, Inc, in the amount of $195,190, for pre‐design work for the Pressure Reducing  Valve Station Rehabilitation and Replacement Study. Refer to Utilities Committee.    MOVED BY PRINCE, SECONDED BY WITSCHI, COUNCIL CONCUR TO APPROVE THE  CONSENT AGENDA, MINUS ITEM 6.e. CARRIED.          AGENDA ITEM #6. a) January 22, 2018 REGULAR COUNCIL MEETING MINUTES  ITEM 6.e. ‐ SEPARATE CONSIDERATION   e) AB ‐ 2066 Community Services Department recommended approval of a Best Start for Kids ‐  School's Out Washington Grant Agreement, to accept $259,515 in grant funds over a three‐ year period, to support culturally appropriate programming at the Highlands Community  Center. Refer to Finance Committee.    MOVED BY PERSSON, SECONDED BY PÉREZ, COUNCIL CONCUR TO APPROVE ITEM  6.E. AS COUNCIL CONCUR. CARRIED.    UNFINISHED BUSINESS   a) Council President Prince presented a report concurring in the staff recommendation to adopt the  ordinance amending Title IV regarding Small Cells and Distributed Antenna Systems, Option A.  The Committee of the Whole also requested Section X of the ordinance be amended to read:  “The City of Renton Fee Schedule is hereafter amended as shown in Attachment C. The City  Council authorizes subsequent amendments of the City of Renton Fee Schedule to be made via  Resolution."     The Committee further recommended that the ordinance, incorporating the stated amendment,  be placed on the agenda for first reading and advanced for second and final reading at tonight’s  Council meeting.     MOVED BY PRINCE, SECONDED BY PERSSON, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   b) Finance Committee Chair Persson presented a report concurring in the staff recommendation to  approve the following voucher payments:   1. Accounts Payable – total payment of $8,721,088.21 for vouchers 362039,  362055‐362056, 362080‐362469, 362473‐362475, 362483, 362501, 362539‐ 362787; payroll benefit withholding vouchers 5687‐5697, 5706‐5716, and  362043‐362054, 362487‐362499; and ten wire transfers.  2. Payroll – total payment of $2,660,325.52 for payroll vouchers which includes  1,261 direct deposits and 52 checks (November 16‐30, and December 1‐15 2017  pay periods).  3. Kidder Mathews – total payment of $254,592.54 for vouchers 1320‐1321 and  5529‐5552.     MOVED BY PERSSON, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   f) Finance Committee Chair Persson presented a report concurring in the staff recommendation to  compensate Steve Kincade for the position of GIS Analyst II at Step E of Grade a23 effective  February 1, 2018.    MOVED BY PERSSON, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.         AGENDA ITEM #6. a) January 22, 2018 REGULAR COUNCIL MEETING MINUTES  e) Finance Committee Chair Persson presented a report concurring in the staff recommendation to  approve the conversion of a vacant Maintenance Services Division Secretary II (Pay Grade a07)  position to an Administrative Secretary I (Pay Grade a09) position with the estimated fiscal  impact of $2,896 in 2018. A budget adjustment will be included in the next quarterly budget  adjustment ordinance. The Maintenance Services Division Administration budget has sufficient  funding in its 2018 budget to absorb the increase in salary.    MOVED BY PERSSON, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   c) Finance Committee Chair Persson presented a report concurring in the staff recommendation to  approve hiring a Maintenance Services Division Water Section Maintenance Services Worker III at  Pay Grade a12, Step D. The fiscal impact of hiring at Step D is $3,038 in 2018. The Water  Maintenance Section has sufficient funding in its 2018 budget to absorb the increase in salary.    MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   d) Finance Committee Chair Persson presented a report concurring in the staff recommendation to  approve the 2018 contract agreement with Davey Resource Group, Incorporated, in the amount  of $124,000 for a Consulting Certified Arborist Inspector to assist with the Community Services  Department ‐ Urban Forestry Program and Community and Economic Development Department  tree requests’ for service.    MOVED BY PERSSON, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   g) Planning & Development Committee Chair Prince presented a report concurring in the staff  recommendation to add the review of the impact fee schedule for small schools and daycares to  the docket to ensure these uses are no prohibitively cost burdened.     MOVED BY MCIRVIN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.    LEGISLATION   Resolution:   a) Resolution No. 4331: A resolution was read setting a public hearing date regarding vacation  of a portion of N 38th St. between Meadow Ave N and I‐405 (James Tasca, Petitioner; VAC‐15‐ 001; PRM‐25‐0064).     MOVED BY MCIRVIN, SECONDED BY PÉREZ, COUNCIL ADOPT THE RESOLUTION AS  READ. CARRIED.   Ordinance for first reading and advancement to second and final reading:   b) Ordinance No. 5867: An ordinance was read amending subsections 4‐2‐060.P, 4‐8‐080.G, 4‐8‐ 120.C, 4‐8‐120.D, and 4‐9‐030.E, and sections 4‐4‐140, 4‐9‐075, 4‐9‐210, and 4‐11‐230, of the  Renton Municipal Code, by adding regulations relating to the deployment of small cells,  microcells, and distributed antenna systems by establishing standards for permitting, location,  aesthetics, and compatibility for communication structures, facilities, and uses; and amending  the City of Renton Fee Schedule by establishing a fee for a small cell permit; and providing for  severability and establishing an effective date.   AGENDA ITEM #6. a) January 22, 2018 REGULAR COUNCIL MEETING MINUTES   MOVED BY PRINCE, SECONDED BY PÉREZ, COUNCIL ADVANCE THE ORDINANCE  FOR SECOND AND FINAL READING. CARRIED.    Following a second and final reading, it was     MOVED BY PRINCE, SECONDED BY PÉREZ, COUNCIL ADOPT THE ORDINANCE AS  READ. ROLL CALL: ALL AYES. CARRIED.   Ordinance for second and final reading:   c) Ordinance No. 5875: An ordinance was read amending Section 4‐6‐090 of the Renton  Municipal Code, clarifying regulations and exemptions for utility undergrounding  requirements, and providing for severability and establishing an effective date.    MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS  READ. ROLL CALL: ALL AYES. CARRIED.    NEW BUSINESS   Please see the attached Council Committee Meeting Calendar.    MOVED BY PERSSON, SECONDED BY PEREZ, COUNCIL REFER A LETTER,  ADDRESSED TO ECONOMIC DEVELOPMENT ADMINISTRATOR CHIP VINCENT  DATED 1/3/2018 FROM JUAN AND ESPERANZA ARROYOS RELATED TO THE  PERMIT FEES ASSOCIATED WITH BUILDING A CARPORT,  TO THE FINANCE  COMMITTEE. CARRIED.     ADJOURNMENT    MOVED BY PRINCE, SECONDED BY WITSCHI, COUNCIL ADJOURN. CARRIED. TIME:  7:55 P.M.    Jason A. Seth, CMC, City Clerk  Megan Gregor, CMC, Recorder  Monday, January 22, 2018  AGENDA ITEM #6. a) Council Committee Meeting Calendar January 22, 2018 January 25, 2018 Thursday 3:30 PM Utilities Committee, Chair Witschi – Council Conference Room 1. Agreement with RH2 Engineering for the PRV Station Rehab Study 2. Emerging Issues in Utilities 4:00 PM Planning & Development Committee, Chair McIrvin – Council Conference Room 1. Long Range Planning Docket/Work Program Discussion 2. Emerging Issues in CED January 29, 2018 Monday NO MEETINGS FIFTH MONDAY February 5, 2018 Monday 4:30 PM Transportation Committee, Vice Chair Persson – Council Conference Room 1. Update to Airport Rules and Regulations and Minimum Standards 2. DeMund Appointment to Renton Airport Advisory Committee 3. 20 mph Speed Limits in Neighborhoods 4. Amendment to Resolution No. 3495 for Airport Advisory Committee* 5. Emerging Issues in Transportation 5:30 PM Community Services Committee, Chair Pérez – Council Conference Room 1. Emerging Issues in Community Services - Including Neighborhood Associations’ Communication Concerns - Transient Camps Cleanup Procedure Briefing 2. Community Center Exercise Equipment Condition 6:00 PM Committee of the Whole, Chair Prince – Council Chambers 1. Community Services Department Year-end Wrap-up * Additional item scheduled in committee AGENDA ITEM #6. a) AB - 2074 City Council Regular Meeting - 05 Feb 2018 SUBJECT/TITLE: Capital Project Coordinator Position RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services STAFF CONTACT: Kelly Beymer, Community Services Administrator EXT.: 6617 FISCAL IMPACT SUMMARY: A Limited Term Capital Project Coordinator position is currently budgeted in the 2017/2018 budget. SUMMARY OF ACTION: A Limited Term Capital Project Coordinator position was authorized in the 2017/2018 budget. The position reports to the Parks Planning and Natural Resources Director and assists with planning, acquisition, grants, major maintenance, and new development of parks, recreation, natural areas, and trails capital improvement projects. The position was advertised two times in 2017 (the second time for three weeks), with limited qualified applicants and could not be filled. Some of the out of state applicants wan ted reimbursement of moving costs and all applicants wanted assurance that the position would extend beyond the two -year budget cycle. The number of approved 316 Capital Improvement Projects far exceeds the existing capacity of one full time Capital Project Coordinator and compounds the backlog of work to be accomplished. Projects carried forward from 2016/2017 to 2018 include the following: Sunset Park Phase 2 Design, playground replacements at Cedar River Trail and Tiffany Parks, Kiwanis Park ADA Walkway, the Parks, Recreation and Natural Areas Plan update, Regis Park Athletic Field Expansion, and Kenyon -Dobson Park Phase 2. In addition, the following approved 2018 projects will not be completed: Piazza Master Plan and the Teasdale Park playground replacement. Because we have been unable to fill this position as a Limited Term position, the Administration is requesting that Council authorize its conversion to regular status. There is enough scheduled work to maintain the position through the next several years, and the potential for a number of additional projects, depending on the outcome of the current effort by the Citizen Advisory Committee on Parks, Trails and Community Facilities. If in the future there is not sufficient capital project to maintain the position, it will be re-evaluated. There is no budget impact in the curent budget. EXHIBITS: N/A STAFF RECOMMENDATION: Authorize converting the approved Limited Term Capital Project Coordinator position to a full time position. AGENDA ITEM #6. b) AB - 2070 City Council Regular Meeting - 05 Feb 2018 SUBJECT/TITLE: Install School Zone Speeding Cameras at Sierra Heights Elementary School RECOMMENDED ACTION: Council Concur DEPARTMENT: Police STAFF CONTACT: Charles Karlewicz, Commnader EXT.: 7640 FISCAL IMPACT SUMMARY: The annual cost for the additional cameras at Sierra Heights Elementary School will be $114,000. The anticipated annual revenue from the cameras will be $196,000. The total fiscal impact will be an additional $82,000 of revenue to the City each year. SUMMARY OF ACTION: Sierra Heights Elementary is one of the last elementary schools in the City without School Zone Speed Camera enforcement. A feasibility study was done at this site by our vendor, ATS. The results showed a significant speeding problem at this location during enforcement hours. EXHIBITS: A. Speed Study Report (per day) B. Speed Study Report STAFF RECOMMENDATION: Council concur for the installation of School Zone Speeding Cameras at Sierra Heights Elementary School AGENDA ITEM #6. c) Site Location System Renton, WADirectionStreetCross StreetOptionsPredicted Violationsafter MaturityInternallyApprovedConditionsRenton WA-2017-2-2; ;* WA = States that Require Justification Reports (JRs) - state roads onlySR391 SP4; 1x; NB Union Ave NESierra Heights ElementaryROW Easement; 7.3Yes1-1 0 0 0 0 0 0 0 -1 1YesSR391 SP4; 1x; SB Union Ave NESierra Heights ElementaryShooting over oncoming lane; 7.3Yes2-1 0 0 0 0 0 0 0 -1 1YesThursday, November 02, 2017Page 1 of 2The information provided in this report is an estimate and shall not be considered as binding. The actual numbers may be different.Internally Approved: Yes = Site given internal approval by ATS; No = Site rejected by ATS; Green Arrow = Monitored Lane, Red Arrow = Not Monitored Lane, Gray Arrow = TBD; Highlight = ATS Preferred OptionAGENDA ITEM #6. c) The information provided in this report is actual but does not guarantee expected volume after deployment. Site Selection TFS Study City of Renton, Washington Date: 10/20/2017 Timed Fixed Speed Study – Renton, WA School Street Lanes Beacon Times Direction Beacon Speed Traffic Volume AM +6 mph PM +6 mph Total % Sierra Heights Elementary Union Ave NE 1 8:25 AM - 9:25 AM & 3:05 PM - 4:05 PM NB *Study Date: 10/17 20 448 9 14 23 5 1 SB 20 178 11 18 29 16 *TOTAL is derived from one day speed study. Violations captured at speeds ≥ 26MPH during hours of enforcement All data collected on 10/10/2017 & 10/17/2017 *ALL LOCATIONS REQUIRE FURTHER DESIGN DISCUSSION FOR SYSTEM PLACEMENT AGENDA ITEM #6. c) AB - 2075 City Council Regular Meeting - 05 Feb 2018 SUBJECT/TITLE: Authorization to Purchase a 470i Asphalt Zipper RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Administration STAFF CONTACT: Ron Kahler, Fleet Maintenance Manager EXT.: 2660 FISCAL IMPACT SUMMARY: The Fleet Maintenance Section obtained a quote for the purchase of a 470i Reclaimer/Stabilizer “Hot Rod” asphalt zipper. The total amount of the quote is $177,408, which includes a discount of $43,000 for trade -in of the existing asphalt zipper and applicable sales tax. The quote is less than the total budgeted amount of $220,000. The purchase of this replacement equipment is included in the Council approved Equipment Rental Fund 501 Vehicle Replacement and Acquisition Schedule as part of the 2017-2018 biennium budget. The equipment will be purchased from Asphalt Zipper using the Houston -Galveston Area Council (HGAC) bid contract, which is a government agency contract to which we have access. SUMMARY OF ACTION: As part of the 2017-2018 biennium budget, Council approved the Equipment Rental Fund 501 Vehicle Replacement and Acquisition Schedule on November 14, 2016. The Fleet Maintenance Section has solicited a quote for the purchase of a 470i Reclaimer/Stabilizer “Hot Rod” asphalt zipper. The asphalt zipper will be used by the Public Works Street Maintenance Section. This request is to authorize the purchase of the asphalt zipper. Existing Vehicle Year Purchased Replacement Make & Model Replacement Cost Vendor Contract Bid Number ASPH AZ550 #E115 2007 470i Reclaimer/Stabilizer “Hot Rod” Asphalt Zipper $177,408 Asphalt Zipper #HGAC EXHIBITS: A. Asphalt Zipper Quote STAFF RECOMMENDATION: Authorize the purchase of a 470i Reclaimer/Stabilizer “Hot Rod” asphalt zipper. This piece of equipment is quoted at $177,408, which is less than the original budgeted amount of $220,000. The purchase of this replacement equipment is included in the Council approved Equipment Rental Fund 501 Vehicle Replace ment and Acquisition Schedule as part of the 2017-2018 biennium budget. The equipment will be purchased from Asphalt Zipper using the Houston-Galveston Area Council (HGAC) bid contract, which is a government agency contract to which we have access. AGENDA ITEM #6. d) # Today's Date:1/25/2018 Expires:4/25/2018 Factory Rep: Total HGAC Pricing (43,000.00)$ -$ 161,280.00$ Sales Tax:16,128.00$ 177,408.00$ *Order Deposit: - - - Customer Signature:_________________________________________________ Date: _______________________ Signature indicates acceptance of this Proposal/Invoice based on satisfactory performance of the Asphalt Zipper Machine. World Leader in Portable Reclaimers / Stabilizers / Utility Trenchers Proposal good for 90 Days Machine Description Qty (425) 430-7400 Patrick Zellner Proposal pzellner@rentonwa.gov City of Renton Public Works • Integrated Side-Shift and Tilt with Quick Coupler (includes hooks) (43,000.00)$ • On-board Active Hydraulic Top-Hatch, Depth Control and Material Handling Delivery approximately 4-6 months from date of purchase order. Trade-in unit will be picked up after new unit is delivered and can be used by customer until new unit arrives. Included • 1-YEAR WARRANTY (Unlimited Hours) / 2-YEARS ENGINE • Integrated GatorPro™ Enhanced Pulverizing System • Wireless Remote Control, Extra Bits, Blocks & Service Tools - - - • Spray System with Interchangeable Nozzles Reclaimer / Stabilizer (48-inch / 1.2 m) "Hot Rod" Renton, WA 98056 1 831 East 340 South, American Fork, Utah 84003 tel: (801) 847-3200 fax: (801) 847-3250 Field Rep:Shane Beck AZ 470i-260E SAME Included • Magnum Duty Fairfield® Planetary Gear Box 204,280.00$ 3555 NE 2nd Street, Bldg. A Options T4 Z-PRO™ • Cummins® 260 HP Intercooled Turbo Diesel Engine - Tier 4 Final 204,280.00$ Price 3" Pintle Hitch • Pulverize up to 12-inch (300 mm) thick asphalt INSTALLED48-inch (1.2 m) Cutter Head . . . . . . . . • Includes Operation Manuals and Training at Your Location Included Included • QC / SST Custom Trailer (US) . . . #### Terms and Conditions: This proposal is a preliminary estimate; all prices are in US Dollars. Final sales price subject to approval by Asphalt Zipper accounting. Price does NOT TOTAL Renton, WA Subtotal: Trade-In Allowance Towards 2007 AZ550 Unit #55000103 with Trailer Freight: Terms and Conditions: This proposal is a preliminary estimate; all prices are in US Dollars. Final sales price subject to approval by Asphalt Zipper accounting. Price does NOT include sales tax or GST(Canada); applicable sales tax or GST will be added to final invoice. Machine availability and specifications are subject to change at anytime by Asphalt Zipper. *A Deposit is required for all Orders: Custom Orders are subject to a 20% restocking fee plus any freight charges. AGENDA ITEM #6. d) AB - 2076 City Council Regular Meeting - 05 Feb 2018 SUBJECT/TITLE: Authorization for the Transportation Systems Maintenance Section to Purchase Traffic Signal Supplies from Western Systems, Inc. RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Administration STAFF CONTACT: Eric Cutshall, Transportation Systems Maintenance Manager EXT.: 2601 FISCAL IMPACT SUMMARY: The Transportation Systems Maintenance Section obtained several quotes for the purchase of a variety of traffic signal and signal cabinet supplies over the period of several months. The quotes estimated total is $184,813, including applicable sales tax and will be charged to the Signal Supplies budget line item 003.000000.016.542.95.31.010. The estimated total of the quotes exceeds the budgeted amount of $56,000. Savings from other line items will cover the excess of $128,813, therefore these supply purchases do not create an overall negative balance in the Section’s budget. The supplies will be purchased from Wester n Systems, Inc. using the state bid contract number 04616. SUMMARY OF ACTION: As a result of several projects and the need to replenish existing stock items, the Transportation Systems Maintenance Section is requesting authorization to purchase supplies from Western Systems, Inc. These supplies are used for traffic signals and signal cabinet replacements, as well as standard maintenance and repair for the city’s signal systems. Some of the stock items are required to maintain the city’s video d etection system. Authorization to purchase these items will help ensure maximum safety for motorists and pedestrians throughout the city’s mobility network. Order Number/Quote Date Amount Reason for Purchase 19268 September 12, 2017 $16,594 Camera system Sunset Blvd. NE/Duvall Avenue NE 19269 September 12, 2017 $2743 Replenish power supply stock 19743 November 22, 2017 $33,885 Replenish stock to repair bad signal loops 19744 November 22, 2017 $34,682 Replenish camera/radar system stock 19745 November 22, 2017 $28,889 Replenish video processor stock 19746-SO November 22, 2017 $29,446 Signal cabinet replacement for North 4th Street/Park Avenue North 19764 $19,504 Replenish stock signal cabinets AGENDA ITEM #6. e) November 29, 2017 19778 December 4, 2017 $11,940 Replenish rapid rectangular flashing beacon equipment (flashing crosswalk equipment) 19873-SO December 19, 2017 $7,130 Camera system SW 43rd Street EXHIBITS: A. Western Systems, Inc. Quote #19268 B. Western Systems, Inc. Quote #19269 C. Western Systems, Inc. Quote #19743 D. Western Systems, Inc. Quote #19744 E. Western Systems, Inc. Quote #19745 F. Western Systems, Inc. Quote #19746-SO G. Western Systems, Inc. Quote #19764 H. Western Systems, Inc. Quote #19778 I. Western Systems, Inc. Quote #19873-SO STAFF RECOMMENDATION: Authorize the purchase of the supplies outlined above from Western Systems, Inc. estimated at $184,813. The supplies will be purchased from Western Systems, Inc. using the state bid contract number 04616. The Transportation Systems Maintenance Section has the required budget available to cover the Signal Supplies budget line item overage of $128,813. AGENDA ITEM #6. e) InvoicemV1Zi311Page:1WesternSystems,Inc‘-9/i/t/tc.x_-nvoiceNo:00000347651122IndustryStreet,Bldg.BEverett,WA98203USAOrderNo:0000019268InvoiceDate:12/1/2017SoldToShipToCityotKentonCityotKentonAttn:AcctsPayableTrafficSignalDivision3555NE2ndStreet,BldgB3555NE2ndStreet,BldgBRenton,WA98056USARenton.WA98056USAF.0.BShipViaCustomerP0NoFOBDestinationBestWay20172308EC-DRJSOrderDateTermsMark09/12/2017Net30DaysP020172308EC-DRJS/SPAREPartNumberQtyOrderedUnitsQtShippedQtyBOPriceExt.Price00000046161.00Each1.000.00OOO0.00WSDOESCONTRACT#0461699999999001.00Each1.000.001l3.78113.78WASTATEDES0.76%PROCESSINGFEE30125000001.00Each1.000.002,468.672,468.67ENCLOSP-PlusW/GENCOMPUPSSPECIALINSTRtJCTIONS:SPARECABINET#EPACP+1724-US25105100011.00Each1.000.0011,511.4211.511.42CONTROLCAB(TS2-1);RENTONP+(ALPHA21000000001.00Each1.000.0063.l463.14SUB-ASSY768PANELSYSINSTALL(NEMACAB201000004016.00Each16.000.002.5911.44SalesTotal**********(1)P+(TS2-l)+PowerSuppliesShipping&HandlingTaxTotal**********TradeDiscountLessPaidAmountContact:EricCutshallTotalAGENDA ITEM #6. e) InvoicePage:2WesternSystems,Inc1122IndustryStreet,Bldg.BEverett,WA98203USACityofRentonAttn:AcctsPayable3555NE2ndStreet,BldgBRenton,WA98056USAInvoiceNo:0000034765OrderNo:0000019268InvoiceDate:12/1/2017CityofRentonTrafficSignalDivision3555NE2ndStreet,BldgBRenton,WA98056USAF.0.BShipViaCustomerP0NoFOBDestination5070070250POWERSUPPLYSHELFMOUNT(TS2)5A54550500721.00EachOPTICOM(768)AUXILIARYPANELGPS0210020047LAMPLED48VDC-BLUEBestWay20172308EC-DR/S(1)P+(TS2-I)+PowerSuppliesSalesTotalShipping&HandlingTaxTotalTradeDiscountLessPaidAmount15,084.660.001,508.460.000.0016,593.12SoIdToShipToREDJUMPERSUNUSEDPHASESOrderDateTermsMarkPartNumberQtvOrderedUnitsQtyShippedQtyBOPriceExt.PriceNet30DaysP020172308EC-DRJS/SPARE1.00Each1.001.001.000.000.000.001.00Each412.62469.204.39412.62469.204.39LASTITEMContact:EricCutshallTotalAGENDA ITEM #6. e) InvoicerY12J31Page:1WesternSystems,Inc1122IndustryStreet,Bldg.BEverett,WA98203USASIGNALSInvoiceNo:0000034804OrderNo:0000019269InvoiceDate:12/1/2017CityofRentonAttn:AcctsPayable3555NE2ndStreet,BldgBRenton,WA98056USACityofRentonTrafficSignalDivision3555NE2ndStreet,BldgBRenton,WA98056USAF.O.BShipViaCustomerP0NoFOBDestinationBestWay20172308EC-S/SPartNumberQtyOrderedUnitsQtyShippedQty80PriceExt.Price9999999900WASTATEDES0.76%PROCESSINGFEE0000004616WSDOESCONTRACT0461650700702506.00EachPOWERSUPPLYSHELFMOUNT(TS2)5A1.00Each1.000.0018.821.00Each1.000.000.006.000.00412.62SalesTotalShipping&HandlingTaxTotalTradeDiscountLessPaidAmount2,494.540.00247.570.000.002,742.11SoldToShipTo)/09/12/2017OrderDateTermsMarkNet30DaysP020172308EC-S/S/POWERSUPPLIES18.820.002,475.72LAST1TEvl(1)P+(TS2-1)±PowerSuppliesContact:EricCutshallAGENDA ITEM #6. e) ,o(InvoiceWesternSystems,Inc1122IndustryStreet,Bldg.BEverett,WA98203USACityofRentonAttn:AcctsPayable3555NE2ndStreet,BldgBRenton,WA98056USACityofRentonTrafficSignalDivision3555NE2ndStreet,BldgBRenton,WA98056USAF.O.BShipViaCustomerP0NoFOBDestination0000004616WSDOESCONTRACT#046169999999900WASTATEDES0.76%PROCESSINGFEE2010050100VIDEO4CAMERAPWR&COAXDIST-IACB5850010025CAMERA(WIDEDYNRNG)ZOOMNTSCCOL06300200201.00EachCABLESIAMESEBELDEN8281&16/3POWER206300200401.00EachCABLESIAMESEBELDEN8281&16/3POWER5BestWay2017201IECC-S/JSalesTotalShipping&HandlingTaxTotalTradeDiscountLessPaidAmountflii42I3\Page:InvoiceNo:OrderNo:InvoiceDate:0000034835000001974311/28/2017SoIdToShipToOrderDateTermsMark11/22/2017Net30DaysP020172011ECC-S/JPartNumberQtyOrderedUnitsQtyShippedQty80PriceExt.Price1.00Each1.000.00O.001.00Each1.000.00232.505.00Each5.000.00184.5115.00Each15.000.001,587.001.000.00414.001.000.00828.000.00232.50922.5523.80500414.00828.00********************IterisCameras(15)Contact:EricCutshallTotalAGENDA ITEM #6. e) InvoicePage:2WesternSystems,Inc1122IndustryStreet,Bldg.BInvoiceNo:0000034835Everett,WA98203USAOrderNo:0000019743InvoiceDate:11/28/2017oldTo______________________________ShipTo_______________________________City’ofRentonCityofRentonAttn:AcctsPayableTrafficSignalDivision3555NE2ndStreet,BldgB3555NE2ndStreet,BldgBRenton,WA98056USARenton,WA98056USAF.0.1ShipViaCustomerP0NoFOBDestinationBestWay20172011ECC-S’JOrderDateTermsMark11/22/2017Net30DaysP020172011ECC-S/JPartNumberQtyOrderedUnitsQtvShippedQtyBOPriceEx.Price58500560305.00Each5.000.00759.003,795.00VIDEORK4SLTIPS/TS2(VRACK3-TS2-PS)58500802345.00Each5.000.00165.60828.00MONITORCOLORLCD7”(LILLIPUTLASTITEMSalesTotalIterisCameras(15)Shipping&HandlingTaxTotalTradeDiscountLessPaidAmount30.825050.003,059.260.000.0033.884.31Contact:EricCutshallTotalAGENDA ITEM #6. e) WesternSystems,Inc1122IndustryStreet,Bldg.BEverett,WA98203USAInvoice5Ljc5LC1.OOOflZ3‘1Page:1InvoiceNo:0000034802OrderNo:0000019744InvoiceDate:12/6/2017CityofKentonAttn:AcctsPayable3555NE2ndStreet,BldgBRenton,WA98056USACityotKentonTrafficSialDivision3555NE2ndStreet,BldgBRenton,WA98056USAF.O.BShipViaCustomerP0NoFOBDestination0000004616WSDOESCONTRACT#046169999999900WASTATEDES0.76%PROCESSINGFEE5850050050EDGECONN(MPEG4)PACKAGE;(1)MOD(4)E5850010100CAMERA/RADARSYS(VECTOR)115VITER15850026020VIDEOPROCESSOR(EDGE2-2N-PAK)2CAMBestWay2017201IECB-S/JSalesTotalShipping&HandlingTaxTotalTradeDiscountLessPaidAmount31,550.170.003,131.220.000.0034.681.39SoldToShipTo11/22/2017OrderDateTermsMarkNet30DaysPartNumberQtyOrderedUnitsQtyShippedQtyBOPriceExt.PriceP02017201IECB-S/J1.00Each1.000.000.001.00Each1.000.00237.974.00Each4.000.002,415.003.00Each3.000.004.733402.00Each2.000.003,726.000.00237.979.660.0014.200207.452,00LASTITEMIterisEdgeconnect&VectorCamerasContact:EricCutshallTotalAGENDA ITEM #6. e) WesternSystems,Inc1122IndustryStreet,Bldg.BEverett,WA98203USAInvoice5Lj2d1S.Ltdi.000niziL7Page:1InvoiceNo:0000034786OrderNo:0000019745InvoiceDate:12/4/2017CityotKentonAttn:AcctsPayable3555NE2ndStreet,BldgBRenton,WA98056USACityofKentonTrafficSignalDivision3555NE2ndStreet,BIdgBRenton,WA98056USAF.O.BShipViaCustomerP0NoFOBDestinationBestWay2017201IECA-S/JPartNumberQtyOrderedUnitsQtyShippedQtyBOPriceExt.Price58500260202.00EachVIDEOPROCESSOR(EDGE2-2N-PAK)2CAM58500260205.00EachVIDEOPROCESSOR(EDGE2-2N-PAK)2CAM0000004616WSDOESCONTRACT#046169999999900WASTATEDES0.76%PROCESSINGFEEIterisVideoProcessorsSalesTotalShipping&HandlingTaxTotalTradeDiscountLessPaidAmount26,280.220.002,608.200.000.0028,888.42SoldToShipTo11/22/2017OrderDateTermsMarkNet30DaysP02017201IECA-S/J2.005.001.001.000.000.000.000.001.00Each1.00Each3,726.003.726000.00198.227,452.00I8.630000.00198.22LASTITEMContact:EricCutshallTotalAGENDA ITEM #6. e) WesternSystems,Inc1122IndustryStreet,Bldg.BEverett,WA98203USA(425)438-1133Invoice11lLIZ1ZflPage:1InvoiceNumber:19746-SOInvoiceDate:12/06/15Customer:RENTONCIWASoldTo_________________________ShipTo_____________________CityofRentonAttn:AcctsPayable3555NE2ndStreet,BldgBRenton,WA98056USACityofRentonTrafficSignalDivision3555NE2ndStreet,BldgBRenton,WA98056USAContact:EricCutshallPhone:(425)430-742310000004616WSDOESCONTRACT#0461629999999900\\STATEDESCONTRACT0.76%PROCESSING33010010000ENCLOSURETYPEP,UL,ROLLEDSTOCKIIANSPARECABINET#EPACP1780-US42510012750CONTROLLERCABINET(TS2-1)RENTONTYPE52100000000SUB-ASSEMBLY768PANELSYSTEMINSTALLAT62010000040REDJUMPERSUNUSEDPHASES75455050072OPTICOM(768)AUXILIARYPANELGPSPCabinet(Spare)withActelisBalance:ItemOrderedUOMUnitPriceDiscAmounl.001.00EE1.00LE1.00USA1.00)N(NEMACAB[ET)16.001.00EachEachEachEachEachEachEach0.0080.071897.508.168830.000.00469.200.000.000.000.000.000.000.000.0080.071,897.508,168.830.000.00469.20Prepayments:NetOrder:Discount:Freight:SalesTax:USDAGENDA ITEM #6. e) InvoiceWesternSystems,Inc1122IndustryStreet,Bldg.BEverett,WA98203USA(425)438-1133Page:2InvoiceNumber:19746-SOInvoiceDate:12/06/15SoldToShipToCityofRentonAttn:AcctsPayable3555NE2ndStreet,BldgBRenton,WA98056USACityofRentonTrafficSignalDivision3555NE2ndStreet,BldgBRenton,WA98056USAContact:EricCutshallPhone:(425)430-7423PCabinet(Spare)withActelisItemOrderedUOMUnitPriceDiscArnounti613002009510.00Each1.47465COPPEREADSWITCH2+2PAIR6X10/IOOTX,2X101000MSFPPRADD-DROP,HI,IGMP(DropShip)96130070024CABLE-DUALPORTQUADDSL2XRJ45TOOPEl(DropShip)106130060060ADAPTERAC-DCPOWERCORD(506R00006)10.00Each58.00ENDlOFTFORRMINATINGT(TB(ML6S4D)NetOrder:Discount:Freight:SalesTax:26,768.600.000.002,676.86Customer:RENTONCIWAFOBDestinationF.O.BShipViaMarkForCustomerP0No11/22/2017BestWayIP020172111EC-S/JOrderDateTermsEndUserNet30Days201721I1EC-S/JWRENTON(DropShip)10.000.000.000.00Each14,746.50580.00826.5082.65Prepayments:BalanceUSD29.445,46AGENDA ITEM #6. e) -)‘t-1.).Th’Luiutii2-2-DL9-WesternSystems,Inc1122IndustryStreet,Bldg.BEverett,WA98203USAInvoicePage:1InvoiceNo:0000034888OrderNo:0000019764InvoiceDate:12/13/2017CityofRentonAttn:AcctsPayableecutshall@rentonwa.gov3555NE2ndStreet,BldgBRenton,WA98056USACityofRentonTrafficSignalDivision3555NE2ndStreet,BldgBRenton,WA98056USAF.O.BShipViaCustomerP0No0000004616WSDOESCONTRACT4*046169999999900I.00EachWASTATEDES0.76PROCESSINGFEE30125000001.00EachENCLOSP-PlusW/GENCOMPUPSEPACP+l783-US25105100011.00EachCONTROLCAB(TS2-1);RENTONP+(ALPHA54550500721.00EachOPTICOM(768)AUXILIARYPANELGPS80250001101.00UPSPOWERMOD.1100Wl2OVi/o,48VDCSNMPSalesTotalShipping&HandlingTaxTotalTradeDiscountLessPaidAmount**********SoldToShipTo11/29/2017FOBDestinationBestWay2017281IEC-SJIMOrderDateTermsMarkNet30DaysPartNumberQtyOrderedUnitsQtyShippedQtvBOPriceExt.Price1.00Each1.000.000.001.000.00133.831.000.002,221.801.00000;10,417.031.000.00469.20Each1.000.00964.620.00133.832,221.8010,417.03469.20964.62P+cabinetspareContact:EricCutshallTotalAGENDA ITEM #6. e) InvoicePage:2WesternSystems,Inc1122IndustryStreet,Bldg.BEverett,WA98203USACityofRentonAttn:AcctsPayableecutshall@rentonwa.gov3555NE2ndStreet,BldgBRenton,WA98056USAInvoiceNo:0000034888OrderNo:0000019764InvoiceDate:12/13/2017CityofRentonTrafficSignalDivision3555NE2ndStreet,BldgBRenton,WA98056USAF.O.BShipViaCustomerPGNoFOBDestinationBestWay201728IIEC-SJIMPartNumberQtyOrderedUnitsQtyShippedQtyBOPriceExt.Price8025015000AUTOMATICTRANSFERSWASSY19’RM8025040325BATTERYHEATMAT(3BAT)1-MSTR2-SLy8025040326BATTERYHEATMAT(1BATTERY)13.5X8”80250400318.00EachBATTERYALPHACELL100XTV(56AH/39LB)8025050030BATTERYCBLEHARNKIT48V3.8FT1/4-201.00Each1.000.00600.99600.991.00Each1.00:0.00393.30393.301.00Each1.000.00126.68126.688.000.00148.521188.161.00Each1.000.00270.62270.621.00Each1.000.00121.44121.14SalesTotalShipping&HandlingTaxTotalTradeDiscountLessPaidAmount******************************SoldToShipTo11/29/2017OrderDateTermsMarkNet30Days8025050035P+cabinetspareContact:EricCutshallTotalAGENDA ITEM #6. e) InvoicePage:3WesternSystems,Inc1122IndustryStreet,Bldg.BEverett,WA98203USACityofRentonAttn:AcctsPayableecutshall@rentonwa.gov3555NE2ndStreet,BldgBRenton,WA98056USAInvoiceNo:0000034888OrderNo:0000019764InvoiceDate:12/13/2017CityofRentonTrafficSignalDivision3555NE2ndStreet.BldgBRenton,WA98056USAF.O.BShipViaCustomerP0NoFOBDestinationBestWay20172811EC-SJIMSalesTotalShipping&HandlingTaxTotalTradeDiscountLessPaidAmountTotal17.742660.001,760.880.000.0019,503.54SoldToShipTo11/29/2017Net30DaysOrderDateTermsMarkPartNumberQtyOrderedUnitsQtyShippedQtyBOPriceExt.PriceCABLEYCONNECTOR8520051000KIT,CONTROLLERW/0-BATTCBL,SENSOR8025050070RACKMOUNTKIT3RU,FXMIIOO-FXM20000210020047LAMPLED48VDC-BLUE9999999999MISC.ITEMNON-INVENTORYSUB-ASSEMBLY768PANELSYSTEMINSTALLATION1.00Each1.000.00666.35,666.351.00Each1.000.00110.50110.501.00Each1.000.004.39:4.391.00Each1.000.0053.7553.75LASTITEMP+cabinetspareContact:EricCutshallAGENDA ITEM #6. e) (YlV—D(IO1’WesternSystems,Inc1122IndustryStreet,Bldg.BEverett,WA98203USA(425)438-1133CityofRentonAttn:AcctsPayable3555NE2ndStreet,BldgBRenton,WA98056USAInvoiceCityofRentonTrafficSignalDivision3555NE2ndStreet,BldgBRenton,WA98056USAPage:1F.O.BShipVia_____________CustomerP0NoFOBDestinationBestWay20170112EC-S/J12/04/2017Net30DaysP020170112EC-S/JPartNumberQtyOrderedUnitsQtyShippedQtyBOPriceExt.Price85300800993.00EachSOLARENGINE(R920)RRFB(YELLOW)8530080109MOUNTING4-4.5’ROUNDPOST(YELLOW)8530010221NPBATTERYSTDTEMPRANGE(R2478530080115LIGHTBARW/CONFIRMLIGHT&IJNVMNT8530080127LIGI-ITBARHARNESS16(R920)V1’BAREENDS8530080160PUSHBUTTONPOLARABULLDOGY3.000.001.522503.00Each3.000.00101.256.00Each6.000.0038.756.00Each6.000.00482.506.00Each6.000.0061.253.00Each3.000.00148.75SalesTotalShipping&HandlingTaxTotalTradeDiscountLessPaidAmount****************************************InvoiceNo:OrderNo:InvoiceDate:0000034989000001977812/21/2017SoLdToShipToOrderDateTermsMark4.56750303.75232.502.89500367.50446.25(3)SOLARENGINE(R920)RRFBYELLOW&POLESContact:EricCutshallTotalAGENDA ITEM #6. e) InvoicePage:2WesternSystems,Inc1122IndustryStreet,Bldg.BEverett,WA98203USA(425)438-1133CityofRentonAttn:AcctsPayable3555NE2ndStreet,BldgBRenton,WA98056USAInvoiceNo:0000034989OrderNo:0000019778InvoiceDate:12/21/2017CityofRentonTrafficSignalDivision3555NE2ndStreet,BldgBRenton,WA98056USAF.0.BShipViaCustomerP0NoFOBDestinationBestWay20170112EC-S/JPartNumberQtyOrderedUnitsQtyShippedQtyBOPriceExt.Price85300801513.00PUSHBUTTONHARNESS(BULLDOG)20’(R920)85300802413.00EachPUSHBUTTONFRAMEKIT9”X12”YEL75200103803.00POLESPUNALUMINUM4”SCHEDULE4014FTL7520030035PEDESTALBASEALUMSQW/ALUMDR7520040030ANCHORBOLTSETOF(4)Each3.000.0056.253.000.00122.50Each3.000.00262.143.00Each3.000.00136.433.00Each3.000.0032.201.00Each1.000.000.00SalesTotalShipping&HandlingTaxTotalTradeDiscountLessPaidAmountSoldToShipTo12/04/2017OrderDateTermsMarkNet30DaysP020170II2EC-S/J168.75367.50786.42409.2996.600.00**************************0000004616(3)SOLARENGINE(R920)RRFBYELLOW&POLESContact:EricCutshallTotaLAGENDA ITEM #6. e) WesternSystems,Inc1122IndustryStreet,Bldg.BEverett,WA98203USA(425)438-1133InvoicePage:3CityofRentonAttn:AcctsPayable3555NE2ndStreet,BldgBRenton,WA98056USACityofRentonTrafficSignalDivision3555NE2ndStreet,BldgBRenton,WA98056USAF.O.BShipViaCustomerP0NoFOBDestination9999999900WASTATEDES0.76%PROCESSINGFEE8530080221PUSHBUTTONSIGN9”12”(Rl0-25)69982BestWay201701I2EC-S!JSalesTotalShipping&HandlingTaxTotalTradeDiscountLessPaidAmount10,861.740.001,077.980.000.0011,939.72InvoiceNo:OrderNo:InvoiceDate:0000034989000001977812/21/2017SoldToShipToWSDOESCONTRACT#04616OrderDateTermsMark12/04/2017Net30DaysP020170112EC-S/JPartNumberQtyOrderedUnitsQtvShippedQtyBOPriceExt.Price1.00Each1000.0081.933.00Each3.000.0046.2581.93138.75LASTITEM(3)SOLARENGINE(R920)RRFBYELLOW&POLESContact:EricCutshall‘IbtalAGENDA ITEM #6. e) WesternSystems,Inc1122IndustryStreet,Bldg.BEverett,WA98203USA(425)438-1133InvoiceSIGNALSflhiti’i1fl7Page:1InvoiceNumber:19873-SOInvoiceDate:12/20/2017Customer:RENTONCIWASoldToShipTo-CityofRentonAttn:AcctsPayable3555NE2ndStreet,BldgBRenton,WA98056USACityofRentonTrafficSinnalDivision3555NE2ndStreet,BldgBRenton,WA98056USAContact:EricCutshallPhone:(425)430-7423(3)TKHCameras,Mounts&POEInjectorsF.O.BShipViaMarkForCustomerP0NoPO20171812EC-S’SI20171812EC-S/SOrderDateTermsEndUserNet30DaysItemOrderedUOMUnitPriceDiscAmounljI0000004616WSDOESCONTRACT#0461629999999900VvASTATEDESCONTRACT0.76%PROCESSING3639998999!CAMERA(PDIIO3Z2-E)INTELLIGENTIPPTZDo:(DropShip)46399990037POLEMOUNT+WALLMOUNTBRACKETFORP56399991000POEINJECTOR75W(DropShip)EE3.00POUTDOOREachERASFOBDestinationBestWay12/19/2017WRENTON1.001.00EachEachEach(DropShip)0.0048.921,826.6492.95225.9!0000.000000.000.003.001100SERIESCAl3000.0048.925,479.92278.85677.73EachPrepayments:NetOrder:Discount:Freight:SalesTax:6485.420.000.00643.65Balance:USD7,129.07AGENDA ITEM #6. e) AB - 2071 City Council Regular Meeting - 05 Feb 2018 SUBJECT/TITLE: 2018-2019 ORCA Business Cards and Business Passport Products Agreement RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Dan Hasty, Transportation Planner EXT.: 7217 FISCAL IMPACT SUMMARY: The total expenditure required is $115,176.28. The total amount budgeted is $130,000 (003.000000.016.595.92.43.005). SUMMARY OF ACTION: The ORCA Business Passport Program is a core element of the City’s Commute Trip Reduction (CTR) Program for eligible City employees. This contract will continue Renton’s participation in all elements until February 28, 2019. The ORCA Business Passport Program allows employers to buy annual passes in bulk at an extreme discount over the retail pricing. Included in the ORCA Business Passport Program are: 1. Unlimited rides by card holders on bus, light rail and commuter rail services provided by King County Metro, Pierce Transit, Sound Transit and others. 2. 100% vanpool and vanshare subsidies. 3. Guaranteed Ride Home Program for all registered participants which provides a free taxi ride home in the event of an emergency or illness up to 8 times per year. The adopted budget for this program in 2018 is $130,000. EXHIBITS: A. ISSUE PAPER B. AGREEMENT FOR PURCHASE OF ORCA BUSINESS CARDS AND ORCA BUSINESS PASSPORT PRODUCTS STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the agreement with King County Metro Tr ansit for the purchase of ORCA Business Cards and ORCA Business Passport Products. AGENDA ITEM #6. f) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:January 19, 2018 TO:Ed Prince, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Public Works Administrator STAFF CONTACT:Dan Hasty, Transportation Planner, ext. 7217 SUBJECT:2018-2019 ORCA Business Cards and Business Passport Products Agreement ISSUE: Should Council authorize the Mayor and City Clerk to execute the agreement with King County Metro Transit for the purchase of ORCA Business Cards and ORCA Business Passport Products? RECOMMENDATION: Authorize the Mayor and City Clerk to execute the agreement with King County Metro Transit for the purchase of ORCA Business Cards and ORCA Business Passport Products. BACKGROUND: In order to reduce congestion and improve air quality, Washington State passed a Commute Trip Reduction (CTR) Law in the early 1990s. The CTR law requires employers with 100 or more employees arriving to work between the hours of 6:00 and 9:00 a.m. to have transportation programs for their employees that encourage the use of alternatives to single occupancy vehicles. Under the CTR law, the City of Renton is classified as a CTR affected employer. During the past 19 years the City has entered into annual agreements with transit agencies to purchase public transit passes in bulk at a reduced rate. These passes are provided to each regular City employee as a core fundamental piece of the City’s CTR Program. This program is paid for out of the general fund. AGENDA ITEM #6. f) Ed Prince, Council President Members of Renton City Council Page 2 of 2 January 19, 2018 The ORCA Business Passport offers unlimited rides on Sound Transit, King County Metro Transit, Pierce Transit and others. It covers travel on buses, light rail and commuter rail. In addition it features 100% subsidies for vanpool and vanshare participants of King County Metro, Community, Kitsap and Pierce transit vehicles, as well as a Guaranteed Ride Home Program (free emergency taxi service for employees). The cost for the time period of March 1, 2018 to February 28, 2019 is $409.88 per eligible employee. This is a reduction in the 2017 cost where the city paid $441.78 and also from 2016 and 2015 where the city paid $465.60 and $498.78 respectively per pass. This is a significant savings over buying the passes through King County Metro Transit outside of the ORCA Business Passport Program. If passes were purchased in lesser quantities, each equivalent pass could cost as much as $2,484. Additionally these passes would not include other benefits of the ORCA Business Passport Program, such as Guaranteed Ride Home or the 100% vanpool and vanshare subsidies. This agreement allows for the purchase of 281 passes for use by eligible City employees for a total cost of $115,176.28. The number of passes being purchased in 2018 is a reduction from the 295 purchased in 2017. cc: Jan Hawn, Administrative Services Administrator Ellen Bradley-Mak, Human Resources Risk Management Administrator Jim Seitz, Transportation Systems Director Hai Nguyen, Finance Analyst Pat Miller, Local 2170 AFSCME Union President Heather Gregersen, Transportation Administrative Secretary I AGENDA ITEM #6. f) ORCA Passport Agreement Page 1 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 AGREEMENT FOR PURCHASE OF ORCA BUSINESS CARDS AND ORCA BUSINESS PASSPORT PRODUCTS THIS AGREEMENT (hereinafter, “Agreement”) is made and entered into by and among City of Renton ("Business Account") and King County Metro Transit ("Lead Agency") on behalf of any of the following agencies (collectively referred to as the "Agency" or "Agencies"). The Snohomish County Public Transportation Benefit Area (“Community Transit”) The City of Everett (“Everett Transit”) King County Department of Transportation, Metro Transit Division (“King County”) The Kitsap County Public Transportation Benefit Area (“Kitsap Transit”) The Pierce County Public Transportation Benefit Area Corporation (“Pierce Transit”) The Central Puget Sound Regional Transit Authority (“Sound Transit”) The State of Washington acting through the Washington State Department of Transportation, Washington State Ferries Division ("WSF") IN CONSIDERATION of the mutual covenants contained herein, the sufficiency o f which is hereby acknowledged, the Parties agree as follows: 1.0 PURPOSE 1.1 This Agreement establishes the terms under which certain fare payment-related services, referred to herein as "ORCA Services," will be provided to the Business Account, including but not limited to the prices and terms under which the Business Account may purchase and distribute ORCA Business Cards loaded with a Business Passport Product to its Eligible Business Cardholders. Such ORCA Business Cards may be used to access certain Transportation Services of the Agencies. The specific ridership privileges applicable to the Business Passport Product provided under this Agreement are specified in Attachment 1, Products, Pricing and Terms, which is incorporated in this Agreement by this reference, and are subject to Sections 6 and 17 below. 1.2 Attachment 1 also establishes the terms under which specific optional products and services (e.g. use of an ORCA Business Card on vanpool; a guaranteed ride home program), if any, shall be provided by one or more individual Agencies. 1.3 This Agreement also enables the Business Account to purchase Business Choice Products from the Agencies, via the Business Account Website, at the prices and terms in effect at the time of purchase. 1.4 The Business Account understands and agrees that this Agreement applies to its use of ORCA Services including, but not limited to, its purchase of ORCA Business Cards and ORCA Products. This Agreement does not constitute a contract for transportation services. The Agencies have no obligation to the Business Account or any other entity or person to provide any particular level, frequency or routing of transportation service. 2.0 TERM OF AGREEMENT AND CONTACT PERSONS 2.1 This Agreement shall take effect upon the effective date specified in Attachment 1. Unless terminated in accordance with Section 13, this Agreement shall expire on the last day of the Program Term specified in Attachment 1, or an Amended Attachment 1 that has been signed by a person authorized to bind the Business Account. 2.2 The Business Account shall designate a Prim ary Contact Person in Attachment 2, Designated Representatives, which is incorporated in this Agreement by this reference. This Primary Contact Person shall be responsible for managing the Business Account's roles and responsibilities under this Agreement. A Secondary Contact Person shall also be designated in Attachment 2. The Lead AGENDA ITEM #6. f) ORCA Passport Agreement Page 2 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 Agency may communicate with and rely upon either the Primary or Secondary Contact Person on matters relating to this Agreement. 3.0 DEFINITIONS 3.1 Business Account. The employer, educational or human services institution, government agency or other entity that has entered into this Agreement enabling it to purchase ORCA Business Cards and ORCA Products for distribution to their employees, students, clients or other constituency. 3.2 Business Account Website. The website used by the Business Account to manage its account, currently at orcacard.biz. 3.3 Business Choice Products. The ORCA Products that may be purchased at retail prices to supplement the ORCA Business Passport Product for one or more Business Cardholders (e.g. a WSF monthly pass) 3.4 Business Cardholder(s) or Cardholder(s). The individual(s) who are eligible to receive an ORCA Business Card from the Business Account. The eligibility requirements for Bu siness Cardholders are more fully defined in Attachment 3, Eligible Business Cardholders, which is incorporated in this Agreement by this reference. 3.5 Business Passport Product. The ORCA Product loaded on the Business Account's ORCA Business Cards under this Agreement that provides the Business Cardholders an unlimited right - to-ride the regularly scheduled Transportation Services of, or operated by, certain Agencies to the extent specified in Attachment 1. 3.6 Card Block. An ORCA system process that culminates in invalidating an ORCA Business Card. 3.7 Lead Agency. The Agency that entered into this Agreement on behalf of itself and the other Agencies and that is responsible for administration of this Agreement on behalf of the Agencies, including invoicing, contract modifications and renewals, and ORCA system support. 3.8 ORCA. The trademarked name of the system that enables use of a common fare card on the public transportation services provided by any of the Agencies. 3.9 ORCA Business Card (or “Business Card”). An ORCA fare card issued to a Business Account to enable the loading of ORCA Products for use by a Cardholder to whom it was distributed by the Business Account to access Transportation Services as specified in Attachment 1. 3.10 ORCA Products. Any transit fare payment mechanism or electronic voucher offered for sale within the ORCA system by any of the Agencies. Examples include, but are not limited to, monthly or period pass, E-purse, and electronic voucher. 3.11 ORCA Services. The materials and services that may be provided, from time to time, under the ORCA program, including but not limited to the ORCA Business Cards, ORCA Products, ORCA Websites, data, information, and any equipment, systems and services related to the ORCA program. 3.12 Parties. The Business Account and the Agencies (which include the Lead Agency) may be collectively referred to as "Parties." 3.13 Primary Contact Person. The individuals identified as the primary contact points for the Lead Agency and the Business Account, as listed in Attachment 2 or as modified from time to time. 3.14 Product Block. An ORCA system process that culminates in invalidating an ORCA Product without invalidating the card on which it is loaded. 3.15 Transportation Services. Those public transportation services provided by the Agencies that are specified in Attachment 1. AGENDA ITEM #6. f) ORCA Passport Agreement Page 3 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 4.0 PRICES AND PAYMENT TERMS 4.1 The prices and payment terms applicable to this Agreement are specified in Attachment 1 . Such terms shall include: (a) the amounts due for the Business Cards, Business Passport Product, and any other products, services and fees; (b) the timing of payments, and (c) the acceptable method of payment. Each order submitted by the Business Account for ORCA Business Cards an d/or any ORCA Products will be subject to the provisions of this Agreement. 4.2 The Business Account's purchase of any Business Choice Products via the Business Account Website will be at the prices and terms in effect at the time of order. The Business A ccount is responsible for reviewing the prices in effect before submitting each order and shall be deemed to have agreed to the then-applicable prices by submitting the order. 4.3 Payment in full is due as specified in Attachment 1. 4.4 If for any reason payment in full is not received by the date due, if a payment is not honored due to non-sufficient funds (NSF) or if for any reason a payment is negated or reversed, the Lead Agency will notify the Business Account of the payment problem and, if full and clear payment is not received within ten (10) calendar days of such notification, the Lead Agency may: 4.4.1 refuse to process new orders for ORCA Business Cards and block the loading of new ORCA Products by or for the Business Account; 4.4.2 assess any late payment, NSF and collection fees to the maximum amount permitted by law; 4.4.3 initiate a Card Block or Product Block on the Business Cards issued to the Business Account, rendering them ineffective for use by the Cardholders, until such time as the Business Account pays the full amount due, including any late payment, NSF and fees, in a manner acceptable to the Lead Agency; and 4.4.4 suspend or terminate access rights to the Business Account's secured area of the website. 4.5 In addition to any other obligations it may have under this Agreement and at law, the Business Account agrees to pay to the Lead Agency any reasonable collection fees incurred in collecting amounts due from the Business Account. 5.0 PURCHASE, OWNERSHIP, DISTRIBUTION AND REPLACEMENT OF ORCA BUSINESS CARDS 5.1 Ordering ORCA Business Cards. The Business Account shall order ORCA Business Cards via the ORCA Business Accounts Website, in accordance with the directions provided on that website, and shall make payment as provided in Attachment 1,. If additional cards are required, the Business Account may be required to pay the standard card fee and other applicable fees as specified in Attachment 1. 5.2 Receipt and Ownership of ORCA Business Cards. Upon actual or constructive receipt of the ORCA Business Cards it has ordered, the Business Account shall become the owner of the ORCA Business Cards. The Business Account shall be deemed to have constructively received all ordered ORCA Business Cards unless it notifies the Lead Agency of any non-delivery or incorrect delivery within thirty (30) days after the order was placed. If the Business Account notifies the Lead Agency that it has not received the ordered cards, the Lead Agency will ship a replacement order. If the Business Account subsequently receives the cards reported as missing, the Business Account is responsible for returning them to the Lead Agency. 5.3 Storage and Risk of Loss. The Business Account is responsible for the storage, distribution and use of the ORCA Business Cards issued to it. The Business Account bears the sole risk of any loss, damage, theft or unauthorized use of one of its cards, whether such card is held in its inventory or has been distributed for use. The Business Account is responsible for the cost of any use of its Business Cards until the effective date of a Card Block that may be initiated as provided below. AGENDA ITEM #6. f) ORCA Passport Agreement Page 4 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 5.4 Distance Based Transit Fare. The Business Account is responsible for communicating to Cardholders that “distance based fares” are charged on some systems such as: Link light rail, and Sounder commuter rail systems. On distance based fare modes, when the Cardholder “taps on,” the ORCA system will record the trip to the last stop on the line. When the Cardholder “taps off” at the end of the ride, ORCA will record the actual ride. The Business Account then will be charged the correct fare for the actual ride taken. If the Cardholder fails to “tap off”, then ORCA will record a ride to the end of the line. The result of not “tapping off” is that the Business Account will be charged the largest fare for the ride even if a shorter ride was taken. 5.5 Distribution of ORCA Business Cards. The Business Account is responsible for distributing its Business Cards for use by its Eligible Business Card holders. The Business Account remains the owner of all Business Cards it distributes but a cardholder may also purchase and load individual ORCA products on a Business Card and individually register the card. To enable Cardholders to register Business Cards as provided in Section 6 below, the Business Account may not register, or allow anyone other than the Cardholder to register, the Business Cards that are issued under this Agreement. The Business Account shall require that the Cardholder, as a conditio n of receiving a Business Card, is informed of the Cardholder Rules of Use, incorporated in this Agreement as Attachment 4 ORCA Business Cardholder Rules of Use, through your business’ standard means of communicating policies. The Business Account understands and agrees that it is solely responsible for implementation and enforcement of the Cardholder Rules of Use. 5.6 Proof of payment. The Business Account is responsible for notifying Cardholders that proof of payment must be made by tapping the ORCA Card on the card reader in the manner required by each Agency; otherwise, the Cardholder may be subject to a fine if the ORCA Card is not tapped, and the Cardholder will be personally responsible for any fines that may be imposed. 5.7 Business Account Access to Personally Identifying Information. If an individual Cardholder opts to register one of the Business Cards issued to the Business Account, any personally identifying information provided to the ORCA System (e.g. name, address, telephone number, and credit card number) will not be accessible by the Business Account. If the Business Account collects any personally identifying information about individuals to whom it has distributed Business Cards, the Business Account is solely responsible for its collection, use, storage and disclosure of such information. 5.8 Card Blocks. In the event a Business Card is determined to be lost or stolen or if a Cardholder is determined by the Business Account to be no longer eligible to use the card, the Business Account may initiate a Card Block via the Business Account Website to invalidate the subject Business Card. The Lead Agency may also initiate a Card Block or a Product Block as to any of the Business Account’s Business Cards at the request of the Business Account, or at the sole discretion of the Lead Agency in accordance with Section 4.4, or if it is suspected that a card has been altered, duplicated, counterfeited, stolen or used by an ineligible Cardholder. Once initiated, a Card B lock must be processed in the ORCA system and downloaded to all reader devices throughout the region. Until that occurs, there is the potential that the Business Passport Product and any E-purse value or other ORCA Products on the subject card will continue to be used. The Business Account, not the Agencies, remains responsible for all transactions, and any loss or costs arising there from, for forty-eight (48) hours after the Card Block was initiated. 5.9 Restoration of Value After Card Block. Following a Card Block, the Business Account may request the Lead Agency to restore value on a replacement of the blocked Business Card. An E -purse on a blocked card will be restored on the replacement card in approximately ten (10) calendar days after the replacement card is issued. The E-purse amount that remained on the lost or stolen card, forty-eight (48) hours after the Card Block was initiated in the ORCA system, will be restored to the replacement card via a remote revalue function. An E-purse on a blocked card will be restored on the replacement card on the eighth day after the card has been issued. The card must then be tapped to activate the E-purse value. AGENDA ITEM #6. f) ORCA Passport Agreement Page 5 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 5.10 Card Replacement. The Business Account is responsible for ordering and paying for any new cards needed to replace Business Cards that for any reason cease to be available or suitable for use by the Cardholders under the program of the Business Account, including but not limited to, if the unavailability or unsuitability is caused by damage, abuse, loss, theft, Card Block, and end of useful life. Provided, however, and notwithstanding the exclusion of warranties in Section 14, if a Business Card malfunctions within twelve (12) months after it was delivered to the Business Account, it shall be replaced by the Lead Agency without additional charge to the Business Account if the malfunction was caused by a defect in design, material or workmanship and was not caused by misuse, an intentional act, negligence or damage, reasonable wear and tear excepted. The Business Account understands and agrees that to avoid the disruption and inconvenience caused by sporadic failures as its cards are used, it must plan for replacement of its B usiness Cards on a regular basis. As a condition of continuing under the Business Passport program, the Business Account agrees that: (a) it will retire all of its ORCA Business Cards at sometime within four years after they are issued by the Lead Agency to the Business Account; and (b) purchase replacement Business Cards at the then-applicable rate. 6.0 CARDHOLDER USE OF ORCA BUSINESS CARDS Cardholder Privileges. The Business Account understands and agrees that, although it remains the owner of ORCA Business Cards after distribution, the Cardholder has the following privileges in connection with the use of an ORCA Business Card. 6.1 The Cardholder may present an ORCA Business Card, loaded with a valid, applicable Business Passport or Business Choice Product, to an ORCA fare transaction processor as proof of payment of all or a portion of a required fare on a regular transportation ser vice operated by one or more of the Agencies. (Provided, however, an ORCA Product that is not sufficient to fully pay a fare will not be accepted as partial payment by the Washington State Ferries.) In all cases, a Cardholder will be required to make other payment to the extent a fare is not covered by an ORCA Product. 6.2 The Cardholder may individually purchase ORCA Products and load them on the Business Card in addition to any ORCA Product loaded by the Business Account. Individual ORCA Products may be used to pay all or a portion of a required fare on a transportation service not covered by a Business Passport Product or Business Choice Product. (Provided, however, an ORCA Product that is not sufficient to fully pay a fare will not be accepted as part ial payment by the Washington State Ferries.) In all cases, a Cardholder will be required to make other payment to the extent a fare is not covered by an ORCA Product. 6.3 The Cardholder may register his/her name and other contact information with the O RCA System and link such personal information to the serial number of the Business Card provided to him/her. Such registration does not give the Cardholder any ownership rights in the card but does give the Cardholder the right to access the ORCA Cardholder Website to view the card's transaction history and current stored value, to modify travel zone preferences, and to add retail products. 6.4 The Cardholder’s personally identifying information is generally exempt from disclosure under the Washington Public Records Act (Chapter 42.56 RCW) as more specifically outlined in RCW 42.56.330(5). 7.0 NO RETURNS OR REFUNDS Except as otherwise provided herein or in Section 13.2, the Business Account understands and agrees that its purchases of Business Cards, and Business Passport Products and Business Choice Products purchased for such cards, are final and it is not entitled to any refunds. Provided, however, the Business Account may request a refund of the E-purse value remaining on a Business Card if the card is surrendered by the Business Account to the Lead Agency. Upon surrender of the subject Business Card, the Lead Agency shall initiate a Card Block and the refund processed approximately ten (10) calendar days after the Card Block was initiated. The E-purse amount refunded will be that which remained on the surrendered card forty-eight (48) hours after the Card Block was initiated in the ORCA system. A processing fee of ten dollars ($10) may be payable by the Business Account to the Lead Agency for each r efund that is processed, regardless of E-purse value or number of cards refunded. The Business Account, not the Lead Agency, is responsible for the refunding of such E-purse value, if any, to the individual Cardholder to whom the Business Card had been distributed. AGENDA ITEM #6. f) ORCA Passport Agreement Page 6 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 8.0 BUSINESS ACCOUNT WEBSITE 8.1 The Business Account Website is the primary means by which the Business Account shall purchase ORCA Business Cards, Business Passport and Business Choice Products, manage its Business Cards and obtain information about the use of said cards. As a condition of participation in the Business Passport program, the Business Account agrees that it will use the Business Account Website when it is available and that each access and use of said website shall be subject to the Terms of Use and Privacy Statement that are in effect and posted on the Business Account Website at the time of such access and use. 8.2 The Business Account understands and agrees that uninterrupted access to and use of the Business Account Website is not guaranteed and agrees that it will contact its representative at the Lead Agency by email or telephone if the website is not available. 8.3 At the time the Business Account enters into the ORCA program, the Lead Agency will provide a single password to the Business Account's Primary Contact, as specified in Attachment 2, to enable user access to the Business Account's secured area of the Busin ess Account Website. The Business Account is required to change the temporary password to one of its own creation. The Business Account shall be solely responsible for the number and identity of those employees with whom the Business Account's password is shared. The Business Account is also solely responsible for complying with the security standards specified in Attachment 5, ORCA Business Account Security Standards, which is incorporated in this Agreement by this reference. 9.0 INFORMATION PROVIDED BY THE AGENCIES AND THE ORCA SYSTEM 9.1 The Business Account understands and agrees that the data, reports or any information provided to it via the Business Account Website or otherwise, is and remains the sole property of the Agencies and nothing shall be construed as a transfer or grant of any copyright or other property interest in such data, reports or information. The Agencies hereby grant to the Business Account a non-exclusive license to use any data, reports or information provided by the Agencies, vi a the Business Account Website or otherwise, for any lawful purpose related to the administration of the transportation benefits program of the Business Account. 9.2 The ORCA System will record data each time an ORCA Business Card is presented to an ORCA device for fare payment and to load a product. Such transaction data includes, but is not limited to, the date, time, and location (or route) of the transaction. The Business Account may routinely access such transaction data related to its Business Cards to the extent provided via the Business Account Website. Said website and its reports do not provide the Business Account Business Card transaction data linked to card serial numbers. For the purpose of preventing fraud, the Primary Contact Person of th e Business Account may submit a written request to the Lead Agency for transaction data related to a specific card number or for a card number linked to a specific transaction. Fraud is defined as intentional deception or misrepresentation by a person with knowledge that it will result in an unauthorized benefit to him, her, or some other person. The submittal is not intended to be used to request data for multiple cards or all cards managed by the Business Account. The written request shall include the following: 9.2.1 Card number or the date, time and other known details about the specific transaction for which a card serial number is being requested; 9.2.2 Detailed statement as to why the information is germane to the prevention of fraud; and 9.2.3 The signature of the Primary Contact Person. If the Lead Agency determines that the subject transaction(s) is linked to a Business Card issued to the Business Account, the Lead Agency will provide the Business Account with the card serial number linked to the requested transaction(s). The Business Account agrees that it will use such card serial number information only for purposes of enforcing the Rules of Use, as provided to the Cardholder. The Business Account must maintain its own records if it wishes to identify the card serial number issued to an individual. AGENDA ITEM #6. f) ORCA Passport Agreement Page 7 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 10.0 PUBLIC RECORDS The Business Account understands and agrees that all records related to its participation in the ORCA System are public records under the Washington Public Records Act (Chapter 42.56 RCW) ("Act"), including but not limited to: (a) this Agreement and the sales activity hereunder; (b) the orders, communications, and any other information provided by the Business Account to the Lead Agency, the other Agencies or the ORCA System, whether provided via this website or otherwise and whether provided in hard copy or electronic form; (c) any communications, responses, requests, reports or information of any kind provided to the Business Account from the Lead Agency, the other A gencies or the ORCA System; and (d) all data, reports and information of any kind related to the loading of products on, and the use of, the Business Cards issued to the Business Account. As public records, these records will be made available for public inspection and copying upon request, unless the Lead Agency determines they are exempt from disclosure. 11.0 INDIVIDUAL USE OF BUSINESS CARD AFTER LEAVING A BUSINESS ACCOUNT The Business Account is encouraged to collect Business Cards from Cardholders who are no longer eligible for the Business Account's transportation benefits program. In any case, the Business Account is solely responsible for initiating a Card Block or Product Block in accordance with this Agreement to prevent any continued use of, and financial liability for, a card that had been distributed to a person who is no longer eligible. 12.0 ORCA SERVICES SUBJECT TO CHANGE The Agencies seek to continually improve and enhance the ORCA Services. With thousands of employers, schools, and other entities entering into business account agreements at varying dates in the year, the Agencies are unable to guarantee to each business account that the ORCA Services w ill not change during the term of its agreement. The Business Account understands and agrees that one or more ORCA Services may be changed, suspended or terminated from time to time without prior notice to, or agreement by, the Business Account, including but not limited to changes in the look, feel, content and functions of the Business Account Website. If the Business Account is dissatisfied with a change in the ORCA Services, however, it may terminate this Agreement for its convenience in accordance with the provisions of Section 13.2. 13.0 TERMINATION 13.1 The Lead Agency may at any time terminate this Agreement if the Business Account fails to make timely and effective payment of all amounts due, or otherwise materially breaches the Agreement, or acts in manner indicating that it intends to not comply, or is unable to comply, with the Agreement. To effect such a termination for cause, the Lead Agency shall send email notice to the last known email address for the last known primary contact person of the Business Account describing the manner in which the Business Account is in default and the effective date of termination. If the basis for termination is a failure to perform that can be cured, the termination shall not take effect so long as the Business Account cures the default within ten (10) calendar days of the sending of the email notice. Upon the effective date of such termination, the Lead Agency may immediately terminate the website access privileges of the Business Account, block the Busines s Cards issued to the Business Account and decline to accept and fulfill any pending or new orders from the Business Account. In the event of such a termination for cause, the Business Account shall not be entitled to any refund of any amounts paid. 13.2 Either the Business Account or the Lead Agency may terminate the Agreement without cause and for its own convenience by sending the other party written or email notice at least thirty (30) days in advance of the effective date of the termination. Upon rec eipt of a notice of termination for convenience from the Business Account, the Lead Agency may, in its sole discretion, waive the advance notice period and immediately terminate the website access privileges of the Business Account, initiate a Card Block on the Business Cards issued to the Business Account, and decline to accept and fulfill any pending or new orders from the Business Account. In the event of such a termination for convenience and not cause, the amounts due under this Agreement shall be calculated by the Lead Agency. (The amounts due for the ORCA Passport Product and any optional products listed in Attachment 1 shall be the annual amounts due prorated for the number of months during which the Passport Product and optional products were valid for at least one day.) If the AGENDA ITEM #6. f) ORCA Passport Agreement Page 8 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 Business Account has not paid in full all of the amounts due under this Agreement as of the termination date, the Business Account shall immediately pay the remaining amount due. If the Business Account has paid more than all of the amounts due under this Agreement as of the termination date, the Business Account shall be entitled to a refund of the excess it has paid. 13.3 Notwithstanding any termination of the Agreement, the Business Account shall remain liable to satisfy and comply with all of its obligations under this Agreement and at law with regard to, or arising out of, any orders submitted or any of its acts or omissions occurring prior to the effective date of the termination, including but not limited to paying al l amounts due or incurred prior to the effective date of the termination and any fees, charges, collection costs or other costs arising from a failure to make timely and effective payment. 14.0 EXCLUSION OF WARRANTIES 14.1 ALL ORCA SERVICES PROVIDED ARE PROVIDED ON AN "AS IS" AND "AS AVAILABLE” BASIS. ANY USE OF THE ORCA SERVICES IS AT THE BUSINESS ACCOUNT'S SOLE DISCRETION AND RISK. 14.2 BY WAY OF EXAMPLE, AND NOT LIMITATION, THE LEAD AGENCY AND EACH OF THE OTHER AGENCIES SPECIFICALLY DO NOT REPRESENT AND WARRANT THAT: A. THE BUSINESS ACCOUNT'S USE OF THE ORCA SERVICES WILL BE UNINTERRUPTED, TIMELY, FREE FROM ERROR AND OTHERWISE MEETING ITS REQUIREMENTS; B. ANY INFORMATION OBTAINED BY THE BUSINESS ACCOUNT AS A RESULT OF USING THE ORCA SERVICES WILL BE ACCURATE AND RELIABLE; AND C. ANY USE OF THE ORCA WEBSITES, INCLUDING BUT NOT LIMITED TO THE CONTENT OR MATERIAL DOWNLOADED FROM SAID WEBSITES, WILL BE FREE OF DEFECTS, VIRUSES, MALWARE, HACKS OR POTENTIALLY HARMFUL INTRUSIONS. 14.3 TO THE EXTENT PERMITTED BY LAW, THE LEAD AGENCY AND EACH OF THE OTHER AGENCIES DISCLAIMS ALL WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO: ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE; ANY WARRANTIES OF QUIET ENJOYMENT OR NON-INFRINGEMENT; AND ANY WARRANTIES CREATED BY TRADE USAGE, COURSE OF DEALING, OR COURSE OF PERFORMANCE. 14.4 NO ADVICE OR INFORMATION, WHETHER ORAL OR WRITTEN, OBTAINED FROM THE AGENCIES OR THE ORCA SYSTEM SHALL REVISE OR CREATE ANY WARRANTY. 15.0 NOTICES 15.1 Any notice required to be given under the terms of this Agreement shall be directed either by email or regular mail to the Parties’ Designated Representatives, as specified in Attachment 2, or to the last person and address provided by a Party in accordance with Section 15.2. 15.2 Each Party shall immediately notify the other Parties of any changes to its Designated Representatives' contact information. The Business Account shall also immediately notify the Lead Agency of any changes in any other information provided in its application. 16.0 FORCE MAJEURE The Agencies and each of them shall be relieved of any obligations under this Agreement to the extent they are rendered unable to perform, or comply with such obligations as a direct or indirect result of a force majeure event, or any other circumstance not within such party’s control, including, but not limited to, acts of nature, acts of civil or military authorities, terrorism, fire or water damage, accidents, labor disputes or actions, shutdowns for purpose of emergency repairs, or industrial, civil or public disturbances. 17.0 APPLICATION OF AGENCY FARES AND OTHER POLICIES AGENDA ITEM #6. f) ORCA Passport Agreement Page 9 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 The purchase, distribution and use of Business Cards and ORCA Products by the Business Account and its Cardholders, and access to and use of the ORCA websites, shall be subject to all applicable federal, state and local law, regulations, ordinances, codes and policies, including but not limited to the ORCA Terms of Use and Privacy Statement (posted on the ORCA websites and available in printed form upon request to the Lead Agency), and the Agencies' respective fares, transfer rules, codes of conduct and other operating policies and procedures. 18.0 PROHIBITED DISCRIMINATION The Business Account shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or physical handicap in the administration of its transportation benefits program, the provision of ORCA Business Cards and ORCA Products, or the performance of any acts under this Agreement. The Business Account shall comply fully with all applicable federal, state and local laws, ordinances, executive orders and regulations which prohibit such discrimination. 19.0 COMPLIANCE WITH APPLICABLE LAW The Business Account shall be solely responsible for compliance with all applicable federal, state and local laws, regulations, resolutions and ordinances, including, but not limited to, any provisions relating to the Business Account's provision of compensation, benefits or services to employees or others (e.g. including, but not limited to, transportation fringe benefits) and any reporting, tax withholding, or other obligations related thereto. The Business Account expressly acknowledges and agrees that it has not relied on any representations or statements by the Agencies and will not rely on them to provide any legal, accounting, tax or other advice with regard to the Business Account's provision of compensation, benefits or services to employees or others (e.g. including, but not limited to, transportation fringe benefits) and any reporting, withholding or other obligations related thereto. 20.0 LEGAL RELATIONS 20.1 No Partnership, Agency or Employment Relationship Formed. The Business Account and the Agencies are independent parties and nothing in this Agreement shall be construed as creating any joint venture, partnership, agency or employment relationship between and among them or their respective employees. Without limiting the foregoing, the Business Account understands and agrees that none of its employees or agents shall be deemed employees or agent, for any purpose, of any of the Agencies and the Business Account is solely responsible for the acts of its agents and employees and their compensation, wages, withholdings and benef its. 20.2 LIMITATION ON LIABILITY A. THE LEAD AGENCY AND EACH OF THE OTHER AGENCIES SHALL NOT BE LIABLE FOR, AND THE BUSINESS ACCOUNT HOLDS EACH AGENCY HARMLESS FROM, ANY LOSS OR DAMAGE ARISING OUT OF OR RELATED TO: 1. ANY RELIANCE PLACED BY THE BUSINESS ACCOUNT ON THE COMPLETENESS, ACCURACY OR EXISTENCE OF ANY INFORMATION PROVIDED TO THE BUSINESS ACCOUNT BY OR THROUGH THE ORCA SERVICES; 2. ANY CHANGES TO THE ORCA SERVICES OR THE TEMPORARY OR PERMANENT CESSATION OF ANY SUCH SERVICES (OR FEATURES WITHIN A SERVICE); 3. THE DELETION OF, CORRUPTION OF, OR FAILURE TO STORE, ANY INFORMATION MADE AVAILABLE TO THE BUSINESS ACCOUNT, OR GENERATED BY THE USE OF THE ORCA SERVICES UNDER THIS AGREEMENT INCLUDING, BUT NOT LIMITED TO, THE USE OF THE ORCA BUSINESS CARDS ISSUED UNDER THIS AGREEMENT; 4. THE BUSINESS ACCOUNT'S FAILURE TO PROVIDE THE LEAD AGENCY WITH ACCURATE ACCOUNT INFORMATION; AND AGENDA ITEM #6. f) ORCA Passport Agreement Page 10 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 5. THE BUSINESS ACCOUNT’S FAILURE TO KEEP INFORMATION SECURE AND CONFIDENTIAL. B. THE LEAD AGENCY AND EACH OF THE OTHER AGENCIES SHALL NOT BE LIABLE FOR, AND THE BUSINESS ACCOUNT HOLDS EACH AGENCY HARMLESS FROM, ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR EXEMPLARY DAMAGES INCURRED BY THE BUSINESS ACCOUNT UNDER ANY THEORY OF LIAIBILITY, INCLUDING BUT NOT LIMITED TO LOSS OF USE, LOSS OF TIME, LOSS OF PROFITS, LOSS OF PRIVACY, LOSS OF DATA, LOSS OF GOODWILL OR BUSINESS REPUTATION, WHEN SUCH DAMAGES ARISE OUT OF, OR ARE RELATED TO, THIS AGREEMENT OR THE ORCA SERVICES, WHETHER OR NOT ONE OR MORE AGENCIES HAS BEEN ADVISED OF, OR SHOULD HAVE BEEN AWARE OF, THE POSSIBILITY OF ANY SUCH DAMAGES ARISING. C TO THE EXTENT ONE OR MORE OF THE AGENCIES INCURS ANY LIABILITY FOR A BREACH OF THIS AGREEMENT, OR ANY DUTY RELATED TO THE ORCA SERVICES, AND SUCH LIABILITY THAT IS NOT EXCLUDED UNDER THE TERMS OF THIS AGREEMENT, THE EXCLUSIVE, AGGREGATE REMEDY AGAINST THE LEAD AGENCY AND EACH OTHER AGENCY WILL BE, AT THE OPTION OF THE APPLICABLE AGENCIES: (A) THE CORRECTION, SUBSTITUTION OR REPLACEMENT OF ALL OR PART OF THE ORCA SERVICES GIVING RISE TO THE BREACH, OR (B) A REFUND OF THE AMOUNT PAID BY THE BUSINESS ACCOUNT FOR THE ORCA SERVICE CAUSING THE DAMAGE, THE AMOUNT OF WHICH WILL NOT EXCEED THE DAMAGES (OTHER THAN THOSE EXCLUDED ABOVE) ACTUALLY INCURRED BY THE BUSINESS ACCOUNT IN REASONABLE RELIANCE. THE DAMAGE EXCLUSIONS AND LIMITATIONS ON LIABILITY IN THE AGREEMENT SHALL APPLY EVEN IF ANY REMEDY FAILS FOR ITS ESSENTIAL PURPOSE. 20.3 No Waiver. The Business Account agrees that if the Lead Agency does not exercise or enforce any legal right or remedy which is contained in the Agreement or under applicable law, this will not be taken to be deemed to be a waiver or modification of the Lead Agency’s rights and remedies, and that those rights or remedies will still be available t o the Lead Agency. 20.4 Governing Law and Forum. This Agreement and all provisions hereof shall be interpreted and enforced in accordance with, and governed by, the applicable law of the State of Washington and of the United States of America without regard to its conflict of laws provisions. The exclusive jurisdiction and venue for conducting any legal actions arising under this Agreement shall reside in either the Federal District Court or the State of Washington Superior Court, as applicable, that is located in the county in which the Lead Agency's primary administrative office is located. The Business Account hereby consents to personal jurisdiction and venue in said courts and waives any right which it might have to conduct legal actions involving the Agencies in other forums. 20.5 Attorneys' Fees and Costs. In the event of litigation between the parties related to this Agreement, the Court is authorized to award the substantially prevailing party its costs, fees and expenses including reasonable attorney fees to the extent authorized by the Court and permitted by applicable law. 20.6 Survival. Sections 4, 5, 9, 14 and 20 shall survive and remain effective notwithstanding any termination of this Agreement. 20.7 Use of ORCA name and logos. The Business Account understands and agrees that the "ORCA" name and logos are trademarked and that it will not copy or use them and any other trade names, trademarks, service marks, logos, domain names, and other distinctive features or intellectual property of the Agencies without written permission. The Agencies understand and agree the Business Account name and logo may be trademarked and that it will not copy or use them and any other trade names, trademarks, service marks, logos, domain names, and other distinct ive features or intellectual property of the Business Account without written permission. 21.0 SUCCESSORS AND ASSIGNS AGENDA ITEM #6. f) ORCA Passport Agreement Page 11 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 This Agreement and all terms, provisions, conditions and covenants hereof shall be binding upon the parties hereto, and their respective successors and assigns; provided, however, no Party may assign or delegate the duties performed under this Agreement without the written agreement by the Lead Agency, the Business Account and the assignee. 22.0 ENTIRE AGREEMENT AND WRITTEN AMENDMENTS This Agreement constitutes the entire agreement between the Business Account and the Lead Agency, on behalf of all Agencies, related to the Business Account's use of and access to ORCA Services (but excluding any services which Lead Agency may provide under a separate written agreement), and completely replaces and supersedes any prior oral or written representations or agreements in relation to fare media consignment and sales or to ORCA Services. No oral agreements or modifications will be binding on the parties and any changes shall be effective only upon a written amendment being signed by the parties. 23.0 SEVERABILITY In the event any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable or invalid, then the meaning of that provision shall be construed, to the extent feasible, to render the provision enforceable, and if no feasible interpretation would save such provision, it shall be severed from the remainder of the Agreement which shall remain in full force and effect unless the provisions that are invalid and unenforceable substantially impair the value of the entire Agreement to any party. 24.0 AUTHORITY TO EXECUTE Each party to this Agreement represents and warrants that: (i) it has the l egal power and authority to execute and perform this Agreement and to grant the rights and assume its obligations herein; and (ii) the person(s) executing this Agreement below on the party’s behalf is/are duly authorized to do so, and that the signatures of such person(s) is/are legally sufficient to bind the party hereunder. 25.0 COUNTERPARTS This Agreement may be executed in two (2) counterparts, each one of which shall be regarded for all purposes as one original. IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have executed this Agreement as of the Effective Date. BUSINESS ACCOUNT City of Renton BY: Denis Law Mayor Date: LEAD AGENCY King County Metro Transit BY: Christi Masi Program Manager Customer Communications and Services Date: AGENDA ITEM #6. f) ORCA Passport Agreement Page 12 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 ATTACHMENT 1 PRODUCTS, PRICING AND TERMS – BUSINESS PASSPORT FLAT RATE Business Account: City of Renton Business Account Federal Tax ID #: 91-6001271 ORCA Business ID#: 2480 Agreement Type: Renewal Program Term: March 01, 2018 - February 28, 2019 Business Passport Flat Rate Products  Valid for full fare and unlimited rides on: o Regular bus services on Community Transit, Everett Transit, Kitsap Transit, Metro Transit, Pierce Transit, and Sound Transit o Regular service on Sound Transit Link light rail o Regular service on Sound Transit Sounder commuter rail (including Rail Plus partnership with Amtrak Cascades) o Regular service on Seattle Streetcar o Regular service on King County Water Taxi (Vashon and West Seattle routes). o Regular service on Kitsap Local Ferries and Kitsap Fast Ferries. o Access Transportation service on Kitsap Transit and Metro Transit (Access-eligible riders only)  100% vanpool fare subsidy on Community Transit, Kitsap Transit, Metro Transit, and Pierce Transit vanpool vans.  100% vanshare fare subsidy on Community Transit, Kitsap Transit, Metro Transit and Pierce Transit vanshare vans.  Emergency guaranteed ride home service. (Up to eight rides per employee.) (See Attachment 6.) Passport Zone and Worksite Location Employees Annual Rate per Employee Cost King County Suburbs: 1055 S Grady Way, Renton, WA 98057 281 $409.88 $115,176.28 New Card(s) 0 X $5.00 $0.00 Total 281 $115,176.28 Business Passport Flat Rate Payment Terms  Net 60 days from start of program term  Payment due per the above terms. Invoice will be sent by King County Finance. Additional Information Additional Card Orders During the agreement term additional cards can be ordered at the standard card fee only. Amount of Eligible Employee contribution (Note: employees may contribute up to 50% of the Annual Rate per Employee) = $0.00 Business Choice Products Choice Products purchased by the Business Account will be prepaid by check or credit card, at prevailing retail rates. AGENDA ITEM #6. f) ORCA Passport Agreement Page 13 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 ATTACHMENT 2 DESIGNATED REPRESENTATIVES BUSINESS ACCOUNT - Primary LEAD AGENCY - Primary Name John Dan Hasty Roland Bautista Title Transportation Planner Customer Services Coordinator Business Name City of Renton King County Metro Transit Address 1055 S Grady Way Renton City Hall-5th Flr 201 S Jackson St, KSC-TR-0326 Renton, WA 98057 Seattle, WA 98104 Telephone (425) 430-7217 (206) 477-5782 E-Mail JHasty@rentonwa.gov Roland.Bautista@kingcounty.gov BUSINESS ACCOUNT - Secondary LEAD AGENCY-Technical Support Name Denis Law Lead Agency Representative Title Mayor Business Name City of Renton King County Metro Transit Address 1055 S Grady Way Renton City Hall-5th Flr 201 S Jackson St, KSC-TR-0326 Renton, WA 98057 Seattle, WA 98104 Telephone (425) 430-6500 (206) 477-3700 E-Mail dlaw@rentonwa.gov Business.Leadagent@kingcounty.gov BILLING INFORMATION Name John Dan Hasty Title Transportation Planner Business Name City of Renton Address 1055 S Grady Way Renton City Hall-5th Flr Renton, WA 98057 Telephone (425) 430-7217 E-Mail JHasty@rentonwa.gov AGENDA ITEM #6. f) ORCA Passport Agreement Page 14 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 ATTACHMENT 3 ELIGIBLE BUSINESS CARDHOLDERS Definition and Number of Eligible Participants Definition of Eligible Participants All benefit-eligible employees at 1055 S Grady Way Renton, WA 98057 Number of Eligible Participants 281 AGENDA ITEM #6. f) ORCA Passport Agreement Page 15 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 ATTACHMENT 4 ORCA BUSINESS CARDHOLDER RULES OF USE As a Business Account Cardholder, I agree to the following: 1. I understand that the ORCA Business Card is owned by the employer that provided it to me and it has been provided to me for my personal use only. I agree that I will not sell or transfer my assigned ORCA Card to another person. If I violate these terms of use, my ORCA Card may be blocked from further use. 2. I will keep my assigned ORCA Business Card secure and in good condition, and I will immediately report a lost, stolen, or damaged ORCA Business Card to my company’s Transportation Coordinator. I understand an ORCA Business Card will be replaced at the fee charged by my company. 3. I will return my assigned ORCA Business Card upon request or when I leave my e mployment or otherwise do not meet the eligibility requirements of my company. If I do not return my ORCA Business Card, I understand that it may be blocked for further use. 4. I understand that my ORCA Business Card is valid for the following provided by t he listed transportation Agencies. a. 100% of fares on regularly scheduled transportation service on Community Transit, Everett Transit, Kitsap Transit and Kitsap Ferries, King County Water Taxi, Metro Transit, Pierce Transit, Sound Transit, and Seattle Streetcar. b. 100% of vanpool and vanshare fares on vanpool services provided by Community Transit, Kitsap Transit, Metro Transit, and Pierce Transit. 5. I understand and will comply with policies of my employer or other institution that provided my ORCA Business Card. 6. I understand that the ORCA Business Card is not valid for fare payment on transportation services not specified in Section 4 and I am responsible for paying any additional fares required for services not covered, or not fully covered, by my assigne d ORCA Business Card. 7. I understand that any additional ORCA Products I load onto my assigned ORCA Card will become the property of the company that owns my ORCA Business Card and the refund, if any, of such products will be made by the company according to its refund policy. 8. I understand in the event any ORCA Products I load onto my assigned ORCA Card must be replaced, I am responsible for any fares required during the replacement period. 9. I understand the ORCA system will record data each time I use my assigned ORCA Business Card. Data will include the date, time and location of the card when it is presented. I understand this data is owned by the transit Agencies and is accessible to the company that owns my ORCA Business Card. 10. I understand that the ORCA Card must be “tapped” on a card reader to show proof of fare payment or issuance of a valid fare. Merely showing the ORCA Card on a bus, train, ferry or light rail vehicle does not constitute proof of fare payment or issuance of a valid fare. I will be subject to a fine if the ORCA Card is not "tapped," and I understand I will be personally responsible for any fines that may be imposed. 11. I understand that for the correct fare to be recorded, I must “tap” off on a card reader when exiting some transit systems. For example, I must "tap" off when exiting from a Sounder train or Link light rail. AGENDA ITEM #6. f) ORCA Passport Agreement Page 16 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 ATTACHMENT 4 ORCA BUSINESS CARDHOLDER RULES OF USE (continued) I acknowledge the receipt of my ORCA Business Card, and understand and agree to the terms stated above on using the ORCA Business Card. Employee’s Signature Date Employee’s Printed Name ORCA Card Serial # Transportation Coordinator Use Only – ORCA Card returned: Employee’s Signature Date ORCA Card Serial # AGENDA ITEM #6. f) ORCA Passport Agreement Page 17 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 ATTACHMENT 5 ORCA BUSINESS ACCOUNT SECURITY STANDARDS 1.0 Application Security 1.1 At the time the Business Account enters into the ORCA program, the Lead Agency will provide a single Business Account user id and temporary password to the Business Account's Primary Contact (as specified in Attachment 2, Designated Representatives, to enable access to the Business Account's area of the Business Account Website. 1.2 The Business Account shall immediately change the temporary password to a strong password that meets the following criteria: a. Length - At least eight (8) characters in length or the maximum length permitted by the ORCA system, whichever is shorter. b. Elements - Contains one each of at least three (3) of the following four (4) elements. 1. English upper case letters (A, B, C...) 2. English lower case letters (a, b, c...) 3. Westernized Arabic numbers: 0, 1, 2...9 4. Special characters: (@, #, %...) 1.3 The Business Account shall restrict access to the ORCA Business Account Website by providing its user id and password to only the employee(s) who have a business "need to know" and who are authorized by the Business Account as "system user(s)". 1.4 Access to the ORCA Business Account Website is restricted to the purpose of authorized administrative support for the ORCA Business Account program 1.5 The Business Account's password shall be changed at least quarterly but also immediately upon (a) a system user leaving the Business Account's employment or otherwise losing his/her status as an authorized user; and (b) the Business Account learning that the password has been obtained by unauthorized persons or entities. 1.6 The Business Account’s Primary Contact will review security policies and guidelines with system users at least quarterly. 2.0 Physical Security 2.1 The Business Account shall require system users, when not at their wo rkstations, to log off the Business Account Website, or lock their screen using a password protected screen-saver in order to prevent unauthorized access. 2.2 ORCA card stock shall be kept in a secure/locked location with access limited to those administering the program. 2.3 The Business Account shall require its employees to keep printed reports containing account information in a secure location. 3.0 Incident Management 3.1 The Business Account shall report any security incident or suspected incident immediately to the Lead Agency. Examples of possible security incidents would be: introduction of computer viruses, unauthorized transactions or blocked cards, or lost or stolen card stock. AGENDA ITEM #6. f) ORCA Passport Agreement Page 18 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 ATTACHMENT 6 HOME FREE GUARANTEE PROGRAM Home Free Guarantee (hereinafter, “HFG”) is a King County program that guarantees payment for taxi fares incurred by Eligible Employees who meet the eligible criteria, as set forth below, and taken in accordance with the terms set forth below. HFG is the emergency guaranteed ride home service mentioned in Attachment 1 of the ORCA Business Passport Agreement. 1.0 DEFINITIONS 1.1 Approved Commute Modes Eligible Employees must have commuted from their principal residence, transit center, or park & ride lot to the Business Account’s worksite by one of the following modes: bus, train, carpool, vanpool, walk -on or bicycle-on ferry, bicycle, or walk. 1.2 Eligible Reasons For Using HFG The following are eligible reasons for using HFG: a. Eligible Employee’s or family member’s unexpected illness or emergency. b. Unexpected schedule change such that the normal commute mode is not available for the return commute to the starting place of their commute. Unexpected means the employee learns of the schedule change that day. c. Missing the employee’s normal return commute to the starting place of their commute for reasons, other than weather or acts of nature which are beyond the employee’s control, and of which they had no prior knowledge. For example, the employee’s carpool driver left work or worked late unexpectedly. 1.3 Non-Eligible Reasons For Using HFG Reasons which are not eligible for HFG use include, but are not limited to, the following: a. Pre-scheduled medical or other appointments. b. To transport individuals who have incurred injury or illness related to their occupation. An HFG ride should NEVER be used where an ambulance is appropriate, nor should an HFG ride replace Business Account’s legal responsibility under workers’ compensation laws and regulations. c. Employee termination or reductions in force. d. Other situations where, in the opinion of the Business Account’s Program Coordinator, alternate transportation could have been arranged ahead of time. 1.4 Eligible Destinations For An HFG Ride a. From the Business Account’s worksite to the Eligible Employee’s principal place of residence. b. From the Business Account's worksite to the Eligible Employee’s personal vehicle, e.g. vehicle located at a transit center or park & ride lot. c. From the Business Account's worksite to the Eligible Employee’s usual commute ferry terminal on the east side of Puget Sound. 1.5 Intermediate Stops Intermediate stops are permitted only if they are of an emergency nature and are requested in advance by the Eligible Employee and are authorized in advance of the HFG ride by the Business Account’s Program Coordinator (i.e. pick up a necessary prescription at a pharmacy; pick up a sick child at school). 2.0 BUSINESS ACCOUNT RESPONSIBILITIES 2.1 HFG Program Payment Business Account’s payment for HFG services is accounted for in the base price of the ORCA Business Passport Agreement, as indicated in Attachment 1. 2.2 Program Coordinator Business Account shall designate as many Program Coordinators as necessary to administer and perform the necessary HFG program tasks as set forth in this Attachment. 2.3 Number Of HFG Rides Per Eligible Employee AGENDA ITEM #6. f) ORCA Passport Agreement Page 19 of 19 Business Name: City of Renton BAID: 2480 March 01, 2018 - February 28, 2019 ATTACHMENT 6 HOME FREE GUARANTEE PROGRAM (continued) Business Account shall ensure that each Eligible Employee does not exceed eight (8) HFG rides per twelve (12) month period. 2.4 Access to Service Business Account shall make information about how to access HFG rides available to all Eligible Employees. 3.0 HFG PROGRAM TASKS 3.1 Process To access HFG rides, Eligible Employees shall contact the Program Coordinator. The Program Coordinator shall call directly an answering service provider, contracted for by King County. The phone number is 425-450-4555. Program Coordinator shall screen and obtain the following information from the Eligible Employee, and provide the information to the answering service provider as part of arranging the taxi ride for the Eligible Employee. a. Verify the Eligible Employee has commuted to the worksite by an eligible mode. b. Verify the Eligible Employee has an eligible reason and eligible destination for an HFG ride. 3.2 Reporting a. Once an Eligible Employee takes the emergency taxi ride, obtain from the Eligible Employee a completed receipt of the taxi trip. b. Business Account’s Program Coordinator shall forward copies of such receipts to King County at the end of each month for record keeping and accounting purposes. 4.0 KING COUNTY RESPONSIBILITIES 4.1 Participating Taxi Business Account(s) Business Account agrees that neither King County nor answering service provider is responsible for providing transportation services under the HFG program. Business Account further agrees that King County makes no guarantee or warranty as to the availability, quality or reliability of taxi service, and that King County’s sole obligation under the program is to make payment of the taxi provider for trips actually taken in accordance with the terms of this Agreement. Business Account agrees it shall make no claims of any k ind or bring any suits of any kind against King County for damages or injuries of any kind arising out of or in any way related to the HFG program. Without limiting the foregoing and by way of example only, the Business Account agrees that King County sha ll not be liable for any injuries or damages caused by negligence or intentional acts occurring before, during or after a taxi ride or for any injuries or damages caused by failure of a taxi to provide a ride due to negligence, intentional acts or causes b eyond the taxi’s control, including but not limited to incidence of fire, flood, snow, earthquake or other acts of nature, riots, insurrection, accident, order of any court or civil authority, and strikes or other labor actions. 4.2 Payment Of Authorized HFG Taxi Fares King County shall pay the metered fare amount of a Business Account’s Program Coordinator -authorized HFG ride, as defined in the DEFINITIONS section above, for a one-way distance of up to sixty (60) miles. Business Account or Eligible Employee taking the HFG ride shall pay any fare for a one-way distance in excess of sixty (60) miles. King County shall not pay any taxi driver gratuity. Taxi driver gratuity will be at the sole discretion of Business Account or the Eligible Employee taking the HFG ride. 4.3 Reporting King County shall keep a complete record of all authorized HFG ride requests and provide a copy of this record to Business Account's designated Contact Person if requested. 4.4 Program Abuse King County reserves the right to investigate and recover costs from the Business Account of intentional abuse of the HFG program by Eligible Employees. Program abuse is defined as, but not limited to, taking more than the maximum eight rides per agreement period, taking trips for inappropriate reasons, unauthorized destinations and intermediate stops, and pre-scheduled appointments not defined in the DEFINITIONS section above. AGENDA ITEM #6. f) AB - 2073 City Council Regular Meeting - 05 Feb 2018 SUBJECT/TITLE: Consultant Supplemental Agreement No. 2 to CAG-16-063 with Parametrix, Inc. for the Duvall Avenue NE (NE 10th Street to NE Sunset Blvd/SR 900) Improvement Projects RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Flora Lee, Transportation Design Project Manager EXT.: 7303 FISCAL IMPACT SUMMARY: The project has a total budget of $4,670,000 and is funded through a combination of a Washington State Transportation Improvement Board (TIB) grant in the amount of $3,468,289 and a City match in the amount of $1,201,711. The amount budgeted for design engineering is $667,000. This Supplemental Agreement No. 2 with Parametrix, Inc. for additional design services is $155,457, making the new maximum amount payable $579,167, which is within budget. SUMMARY OF ACTION: The City was awarded the State of Washington Transportation Improvement Board (TIB) grant in the amount of $3,468,289 for the design and construction to improve Duvall Avenue NE from NE 10th Street to NE Sunset Blvd (SR 900). Improvements will include: pavement improvements, missing link sidewalks, planter strips, bicycle lanes, and illumination on the westerly side. This project will increase mobility for all modes of travel in a north -south corridor connecting South King County to the Eastside (utilized by commuters as an alternative to the congested I-405) and will also significantly improve safety for non-motorized users. This project is currently under design and is anticipated to begin construction in summer 2018. This Supplemental Agreement No. 2 with Parametrix, Inc. will provide additional engineering services to address utility conflicts in the design. The proposed supplemental agreement is within budget and considered reasonable. EXHIBITS: A. SUPPLEMENTAL AGREEMENT NO. 2 STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Supplemental Agreement No. 2 to increase maximum amount payable by $155,457 for the Duvall Avenue NE (NE 10th Street to NE Sunset Blvd/SR 900) Improvements Project with Parametrix, Inc. AGENDA ITEM #6. g) AGENDA ITEM #6. g) AGENDA ITEM #6. g) _um..~:._9.... 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Q§!!_!g|E|m!I!|ml_!!!!'m IIsnoroaawas:ooaamaa!!! |!I|||||||| llc.%a2%mama!|ul ||||||||||| |I !!I|||||l|||I| IIc..ll!l—||||l|||||| INm%3..~8:.nmmm!l l|||||||||| INmas?:33..Qlmlllllllllllllll |I I ||||||l|||| INmanna3:3nmmmQIIIIIIIIIIIIIII g!|I|I|Il||l||||| QIIIIIIIIRIIIIIH lmllmlm_uo_zo>mm_ma>zomQ!l.!Iu|a|u!l_!l.|u!!!I_|m IIAmma.N.€%=qmg!||||I|||||||||| |I l|I||||I|||||| rmuon4o»m_w“2-.u.n..2..«.3mnmbnmhn353.33a.$....?2u.£._.893.92.;3.25.8$23.;«$8.8u.__Su.82.u8.~u«P833.8?..393mob:33.8 _ummm2N m.1:.E...L-» .u:.3m oo:m::m:__nounOoabcummoam . u. n 9 v‘ » N v AGENDA ITEM #6. g) 0.5::0.39._~m:.o: _u_.o_.mnnU:<m=><m::m2m.3:.no.33mama mcuomqmm._.=<_>._.m m a C%e.M me M @ duu I %m M.mmmm mm mm.m mm mm mmMKQAMWJWBmSS n r a |1..n|s ".| O:<0*m...=8:_u:<m__><m:cm.3:.3mczmonaMau a m M m wd9ennV:m:_u_u_m3m:nzo.M.mmaam m m.W m mHMW.mEmo mo a C S S S S 3.23..wmnmmu3%$8.3$3.8«A90 $3.8 $8.2 $3.3 emf:$9“:3m?89% 1_.o_.mn»_~m.mm_3.:an33.328.338.8 $15.3 $3.3 $30.3 E I 35? r>mo_~ rmcon4.08.«._~.....u% mcmoozmcZ.>z..m mccnoz:=m:»zmio >uu__ma_u_.ommmm_o:m_mminmm._:o. I<<>8 m:uno:m:_.m:.._.o»m_nS _u=»mo4mxumzmmm" Uomnzmzoa>_.:o::. >aq=_o:m_Zmzmnmamz.mmmeam$8.80 _u_o:m_.moanm__8 _<___mmmm«So <<>mc_.<m<mnc?ama.$8 <<m92$<m:_n_m38 mxumammm3o:-mc_.<m$$8 jammmonw38¢ mxmama._.o.m_"39.8 _u_.o_mo..._.o.m_”m._mmhmu m§..o....9.» h:.:,:...Oo=m:=m:_.now»0o3bS.m:.o:m _ummmM2 w AGENDA ITEM #6. g) AB - 2072 City Council Regular Meeting - 05 Feb 2018 SUBJECT/TITLE: Project Acceptance: Cedar River Maintenance Dredge Project CAG-16- 040 RECOMMENDED ACTION: Council Concur DEPARTMENT: Utility Systems Division STAFF CONTACT: Joseph Farah, Surface Water Utility Engineer EXT.: 7205 FISCAL IMPACT SUMMARY: The original contract amount was $7,537,748.41 and the final contract amount is $7,870,801.86, following six change orders. The total amount disbursed to the contractor is $7,168,836.25. The p roject is completely funded by the King County Flood Control District through an interlocal agreement (CAG -13-009) which provided a total of $13,171,131 in non-matching funds to the City. There is sufficient funding in the 2017 Surface Water Utility Capital Improvement Program budget for the Cedar River Maintenance Dredge Project (427.475193) to fund the final contract amount. SUMMARY OF ACTION: The Cedar River Maintenance Dredge Project was awarded to Gary Merlino Construction Company on May 16, 2016. Project construction began in June 2016; the dredging (in-water) portion was completed in September 2016, and the land work portion was completed in November 2017. As part of this project: • 95,282 cubic yards of material was dredged from the Cedar River. • 29 tidal gates (CheckMate Inline Valves) were fitted at the outfalls discharging to the Cedar River. • 1,803 tons of bedding stone and 5,251 tons of riprap were used to stabilize the river bank in the sections where it eroded and required maintenance. • Mitigation plantings were completed and a vegetated wall was constructed. During project construction, the following change orders were issued: • Change Order No. 1 in the amount of $61,586.08 for additional bank stabilization. • Change Order No. 2 in the amount of $97,346.54 for irrigation anchoring and additional landscaping due to a change in conditions. • Change Order No. 3 in the amount of $83,660.50 for pavement restoration. • Change Order No. 4 in the amount of $8,109.45 for vegetated wall installation for slope repair. • Change Order No. 5 in the amount of $13,496.34 for the purchase of 3 outfall tide flex valves. • Change Order No. 6 in the amount of $68,854.54 for the removal of invasive species, weekly application of herbicide, and the replacement of lost and damaged mitigation plantings. All work for the project has been completed and is ready for final acceptance by the Council. EXHIBITS: A. Notice of Completion of Public Works Contract AGENDA ITEM #6. h) STAFF RECOMMENDATION: Accept the Cedar River Maintenance Dredge Project and authorize the release of the retainage bond after 60 days once all the required releases from the state have been obtained. AGENDA ITEM #6. h) Revised # Assigned to: UBI Number: Yes No Yes Contractor's Name Date:Contractor's UBI Number: Date Work Accepted Federally funded transportation project? Name & Mailing Address of Public Agency E-mail Address Contract Number Notice is hereby given relative to the completion of contract or project described below Description of Work Done/Include Jobsite Address(es) Affidavit ID* No (if yes, provide Contract Bond Statement below) NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Project Name Date Assigned: Job Order Contracting Date Contract Awarded Telephone # Bond Number: Retainage Bond Contract/Payment bond (valid for federally funded transportation projects) Name: Department Use Only Original If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. Date Work Commenced Date Work Completed Contractor Address Were Subcontracters used on this project? If so, please complete Addendum A.       Yes No $ $$ $$ $$ $ $$ Contact Name:Title: F215-038-000 04-2014 Email Address:Phone Number: p Additions ( + ) Amount Retained REV 31 0020e (4/28/14) Amount of Sales Tax Contract Amount Sub-Total Reductions ( - ) Amount Disbursed TOTAL Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. TOTAL Liquidated Damages Comments: (If various rates apply, please send a breakdown) NOTE: These two totals must be equal p Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa.gov V e(//) AGENDA ITEM #6. h) Subcontractor's Name:UBI Number: (Required)Affidavid ID* Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14)F215-038-000 04-2014 AGENDA ITEM #6. h) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 2-17-2 OF THE RENTON MUNICIPAL CODE ADDING ONE VOTING MEMBER FROM THE BENSON HILL NEIGHBORHOOD TO THE AIRPORT ADVISORY COMMITTEE, AND PROVIDING FOR SEVERABILITY AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS the City was authorized under the 1945 Municipal Airport Act to maintain, operate, and regulate an airport and any property incidental to its operation; and WHEREAS, the Airport Advisory Committee was established by Resolution No. 3495 and codified in the Renton Municipal Code by Ordinance No. 5155, as amended by Ordinance Nos. 5260 and 5450, to enhance communication among the various interests and seek solutions to aircraft noise and other airport issues; and WHEREAS, the Airport Advisory Committee is currently comprised of 17 voting members representing Renton-area neighborhoods, aviation interests, and the City of Renton, of which seven voting members represent Kennydale, the Highlands, Talbot Hill, North Renton, South Renton, West Hill, Renton Hill, and Mercer Island neighborhoods; and WHEREAS, Benson Hill was annexed to the City of Renton in 2008; and WHEREAS, the demand for access to Renton Municipal Airport has direct impact on the Benson Hill neighborhood; therefore, it is in the public’s interest that the Benson Hill neighborhood be represented by a voting member on the Airport Advisory Committee; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I.Section 2-17-2 of the Renton Municipal Code is amended as follows: AGENDA ITEM # 8. a) ORDINANCE NO. ________ 2 2-17-2 MEMBERSHIP: The Airport Advisory Committee shall have 17 18 voting members and four non- voting members. The Airport Advisory Committee shall have the following representation: ORGANIZATION NUMBER OF MEMBERS VOTING MEMBERS Neighborhood Representatives: Kennydale 1 member The Highlands 1 member Talbot Hill 1 member North Renton 1 member South Renton 1 member West Hill 1 member Renton Hill 1 member Mercer Island 1 member Benson Hill 1 member Airport Representatives: Airport Leaseholders 2 members Airport-At-Large 2 members Washington Pilot’s Association 1 member The Boeing Company 1 member Aircraft Owners’ and Pilots’ Association 1 member City Council Transportation Committee:1 member Administrator, Public Works:1 member NON-VOTING MEMBERS Renton Municipal Airport Manager:1 non-voting member City Department Representatives:As needed, non-voting AGENDA ITEM # 8. a) ORDINANCE NO. ________ 3 WSDOT Aviation Division Representative:1 non-voting member Federal Aviation Administration Representative:1 non-voting member The Airport Advisory Committee voting and non-voting members shall be appointed by the Mayor and confirmed by a majority of the members of the City Council. In the event the Mayor does not make an initial appointment of an Airport Advisory Committee member within 45 days of a vacancy in the Airport Advisory Committee, the City Council President may make the appointment subject to confirmation by a majority of the members of the City Council. SECTION II.If any section, subsection, sentence, clause, phrase or work of this ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase or word of this ordinance. SECTION III.This ordinance shall be in full force and effect thirty (30) days after publication of a summary of this ordinance in the City’s official newspaper. The summary shall consist of this ordinance’s title. PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2018. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this _______ day of _____________________, 2018. Denis Law, Mayor AGENDA ITEM # 8. a) ORDINANCE NO. ________ 4 Approved as to form: Shane Moloney, City Attorney Date of Publication: ORD:2007:1/2/18:scr AGENDA ITEM # 8. a)