HomeMy WebLinkAboutComplete RFP Document CITY bF ��.........
PUBLIC WORKS DEPARTMENT d�
TRANS�ORTATION SYSTEMS DIVISION
REQUEST FOR PROPOSALS
PROFESSIONAL SERVICES— ENVIRONMENTAL AND PERMITTING
TRANSPORTATION PROJECTS 2018
The City of Renton (City), in accordance with Chapter 39.26 RCW, is soliciting proposals from
Professional Services Consultants for the projects listed below.The City is seeking consultants with
offices located in the State of Washington and licensed to do business in the State of Washington and
with expertise in Environmental Services and Permitting for FHWA-funded Transportation projects.
Interested consultants must submit proposals as outlined below. Disadvantaged, minority and women-
owned firms are encouraged to respond.
A separate contract will be issued for each project listed below. A separate consultant may be chosen
for each project or one consultant for two or more projects.
Proiect Descriptions
S.WELLS AND S.WILLIAMS AVENUES CONVERSION (TIP#8,2018-2023).This FHWA-funded project will
convert Williams Ave S and Wells Ave S between S Grady Way and N 1st Street from one-way to two-
way operation.The proposed improvements include new and/or modified traffic signals, raised
intersections with curb bulb-outs at S 2nd St and S 3rd St, new segments of sidewalk, landscaping, street
furniture and lighting on Williams Ave S and Wells Ave S within the Downtown Core, a bicycle
boulevard/green street along Wells Ave S(from Houser Way S to the Cedar River Trail), signage and
markings, bicycle racks, and wayfinding signage.The project will include modification of two existing at-
grade railroad crossings.The estimated construction cost is$6,600,000.
The work to be performed by the consultant includes all environmental services and permitting required
for the project and other associated work at the City's discretion, including SWPP preparation and
environmental observation services during construction.
Any questions regarding the technical aspects of this project should be e-mailed to Joey Harnden at
iharnden@rentonwa.�ov. Please write the RFP title and project name in the subject line. Any questions
submitted within three (3) business days of the submittal deadline may not be addressed.
PARK AVENUE NORTH EXTENSION (TIP#12,2018-2023).This project may extend Park Avenue North
from Logan Avenue North, northerly approximately 750 feet. Included within the proposed new right of
way will be a two-lane roadway with turn lanes, and sidewalks with landscaping.The project will include
a signalized at-grade railroad crossing.The estimated construction cost is$3,000,000.The estimated
ROW cost is$3,500,000.The estimated project total cost is$7,500,000.
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The work to be performed by the consultant includes all environmental services and permitting required
for the project and other associated work at the City's discretion, including SWPP preparation and
environmental observation services during construction.
Any questions regarding the technical aspects of this project should be e-mailed to Joey Harnden at
iharnden@rentonwa.�ov. Please write the RFP title and project name in the subject line. Any questions
submitted within three (3) business days of the submittal deadline may not be addressed.
STREET OVERLAY PROGRAM (TIP#1,2018-2023).This is an annual program for repairing and
resurfacing existing roadways. Installation of ADA compliant curb ramps has been incorporated into the
Street Overlay Program in accordance with federal requirements.This program funds overlays on
neighborhood streets and collector streets.The Arterial Rehabilitation Program funds principal and
minor arterials.This program allocates$100,000 per year for the overlay of alleyways.
The work to be performed by the consultant includes all environmental services and permitting required
for the project and other associated work at the City's discretion, including SWPP preparation and
environmental observation services during construction,for the 2018 through 2023 program years
Any questions regarding the technical aspects of this project should be e-mailed to Joey Harnden at
iharnden@rentonwa.�ov. Please write the RFP title and project name in the subject line. Any questions
submitted within three (3) business days of the submittal deadline may not be addressed.
WALKWAY PROGRAM (TIP#23,2018-2023).This program provides for the design and construction of
non-motorized transportation facilities for pedestrians. Projects are identified and prioritized using
criteria from the Comprehensive Citywide Walkway Study, Council direction, and through coordination
with the City's Neighborhood Program.
The work to be performed by the consultant includes all environmental services and permitting required
for the project and other associated work at the City's discretion, including SWPP preparation and
environmental observation services during construction,for the 2018 through 2023 program years.
Any questions regarding the technical aspects of this project should be e-mailed to Joey Harnden at
iharnden@rentonwa.�ov. Please write the RFP title and project name in the subject line. Any questions
submitted within three (3) business days of the submittal deadline may not be addressed.
Information to be provided in the proposal
In addition to the items listed below, proposals from consulting firms must include the firm name; phone
and fax numbers; name and e-mail address for Principal-in-Charge and Project Manager; disciplines
provided by the firm and total number of employees within Washington State. Similar information shall
be provided for any sub-consultants. A Submittal Information Form must be completed and attached to
the proposal for the prime consultant and each sub-consultant (if any). Refer to WSDOT Local Agency
Guidelines, Chapter 31,Appendix 31.72(a) and (b)for the forms.
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Evaluation Criteria
Project Team: (25 points, max.)
The purpose of this category is to evaluate the qualifications of the proposed Project Manager and key
team members.The following information must be provided for each team member proposed for these
projects.
1. Name, current title with firm and current home office location
2. Total years of experience in industry,total years of experience with firm
3. Credentials,training certificates
4. Position proposed for these projects and availability in 2018, 2019 and 2020
5. Assuming a negotiated hourly rate contract, list the 2018 hourly rate proposed for each team
member
Project Experience: (20 points, max.)
The purpose of this category is to evaluate the experience of the proposed Project Manager and key
team members.The proposed Project Manager and/or key team members must have demonstrated
experience in each of the following categories for projects that have been completed in the State of
Washington,within the past five (5)years:
1. FHWA/WSDOT NEPA Process
2. Local Agency SEPA Process (in particular City of Renton)
3. WDFW HPA
4. USACE Corp permit(s)
5. Cultural Resources
6. Project sites with contaminated materials
7. Native American Tribes
Provide a list of no more than three projects that demonstrate the proposed Project Manager and key
team members' capabilities for the areas listed above. Provide a brief description for each project, along
with a brief summary of the role(s) each team member had in the project(s). Projects should only be
included if one or more team members contributed to the project. Include a list of all permits and
approvals obtained for each project.
Project Approach: (70 points, max.)
The purpose of this category is to evaluate the ability of the Firm(s), proposed Project Manager and key
team members to complete the environmental process for these projects with the schedules listed
above.
1. Describe your plan to complete the environmental and permitting processes given the schedules
provided in the 2018-2023 TIP above for each project.
2. Include a list of permits you would procure for each project.
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3. Describe any challenges you are anticipating to meet these schedules and your plan to mitigate
them, if any.
4. Estimated time to complete the services and permitting for each of the projects.
5. Estimated cost to complete the services and permitting for each of the projects.
Completeness,clarity and brevity of proposal: (5 points, max.)
The purpose of this category is to evaluate the ability of the Firm(s)to follow directions.The proposal
must contain all of the required information, organized in a clear manner on a maximum of four(4)
single-sided pages, excluding covers, section dividers, cover letter(single page) and "Submittal
Information Form(s)".The font shall be no smaller than 11-point. In addition, a brochure describing the
firm may accompany the proposal.
Consultant Evaluation and Selection Process
After the proposals have been evaluated,the highest ranked firms may be asked to submit a list of
references and will be interviewed. All firms submitting proposals will be notified in writing as to their
status in the selection process. Final selection of the most qualified firm or firms will be made based
upon the reference responses and interviews.
The City will notify the selected firm in writing, meet with the consultant to reach a complete and
mutual understanding of the scope of services, and begin contract negotiations based on the level of
effort deemed appropriate for each project. There will be a separate contract for each project. If
satisfactory contracts cannot be negotiated, the City will terminate the negotiations with that firm and
attempt to negotiate contracts with the next most qualified firm. The process will continue until an
agreement is reached or the search is terminated.
Proposal
Please submit one (1) original and four(4) individually bound copies of the proposal, along with one (1)
compact disc (CD)with an electronic version in PDF format.The submittals are to be delivered to the
address below. Proposals are due April 16, 2018, no later than 4:00 p.m. (PST). No Proposals will be
accepted after that date and time. The City will not be liable for delays in delivery of proposals due to
handling by the US Postal Service or any other type of delivery service. Faxed or e-mailed proposals will
not be accepted.
Address proposals to:
Renton City Clerk's Office
Renton City Hall—7t" Floor
1055 S Grady Way
Renton,WA 98057-3232
ATTN:Joey Harnden
RE: Environmental Services and Permitting-Transportation Projects 2018
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Any questions regarding the submittal process should be e-mailed to Joey Harnden at
jharnden@rentonwa.�ov. Please write "Environmental Services and Permitting-Transportation
Projects 2018" in the subject line. Any questions submitted within three (3) business days of the
submittal deadline may not be addressed.
Title VI Statement
The City of Renton, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,42 U.S.C.
2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A,
Office of the Secretary, Part 21, nondiscrimination in Federally-assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all applicants that it will affirmatively ensure
that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises, as
defined at 49 CFR Part 23,will be afforded full opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, national origin, or sex in
consideration for an award.
Terms and Conditions
The City may, at its sole discretion, cancel this Request for Proposals (RFP), issue a new RFP, reject any
or all proposals, seek or obtain data from any source that has the potential to improve the
understanding and evaluation of the responses to this RFP, seek and receive clarifications to a proposal
and waive any deficiencies, irregularities or technicalities in considering and evaluating the proposals.
This selection process does not commit the City to enter into a contract.The City assumes no
obligations, responsibilities and liabilities,fiscal or otherwise,to reimburse all or part of the costs
incurred by the parties responding to this invitation. All such costs shall be borne solely by each
respondent.
Materials submitted in response to this competitive process shall become the property of the City and
will not be returned. All submitted materials are deemed public records.
Jason A. Seth, City Clerk
Dates of publication in the Renton Reporter and Daily Journal of Commerce:
March 23, 2018 and March 30, 2018
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