HomeMy WebLinkAboutAdden 03 CAG-16-063, Adden #3-18
MIL
Washin State
I1 Departmentngtoof 71rafisportation
Supplemental Agreement Organization and Address
Number 3 Patantetrix,Inc.
Original Agreement Number 1019 39th Ave SE,Suite 100,Puyallup,WA 98374
CAO-16-063
Plane: 253-604-6739
Project Number Execution Date Completion Date
T18-8-1-102(037) 6/21/2016 December 31,2019
Project We New Maximum Amount Payable
Duvall Avenue NE $601,467(this supplement increased by$22,300)
Description of Work
Engineering services for design improvements on Duvall Avenue NE to restore the paved surface,and fill in missing
non-motorized facilities such as sidewalks and bicycle lanes,illumination,and channelization
As outline in attached Exhibit A-1,this Supplemental Agreement Number 3 will add property/Right of Way acquisition services to
complete the design of the project.
The Local Agency of City of Renton
desires to supplement the agreement entered in to with Parametria.Inc
and executed on 6121/2016 and identified as Agreement No. CAG-16-063
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1,SCOPE OF WORK, is hereby changed to read:
The Scope of Work described in Section II of the Agreement is amended to add the Scope of Services described in the attached
Exhibit A-I.
II
Section IV,TIME FOR BEGINNING AND COMPLETION, Is amended to change the number of calendar days
for completion of the work to read: Completion date is extended from December 31.2018 to December 31.,2019.
Ill
Section V,PAYMENT,shall be amended as follows:
Additional services added by this Supplemental Agreement Number 3 increase the maximum amount payable by$22,300 making a
new maximum amount payable$601,467.See attached Exhibits"A"thru A-2.
as set forth In the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By:Parametrix.Inc. By:Greve Zimmerman.PW Administrator
12
muttant Signature ,, r on/
3/ .3 ) te
DOT Form 140-003
Revised 0912003
Exhibit"A"
Summary of Payments
Basic Supplement#3** Total
Agreement*
Direct Salary Cost $157,325 $1,718 $159,043
Overhead $295,774 $3,283 $299,057
(Including Payroll Additives)
Direct Non-Salary Costs $74,150 $16,783 $90,933
Fixed Fee $51,918 $516 $52,434
Total $579,167 $22,300 $601,467
* Basic Agreement figures include Supplemental Agreements No. 1 and 2.
** .See Exhibits A-1 and A-2.
•
DOT Form 140-063
Revised 0912005
Exhibit A-1
Scope of Work - Supplement 3
City of Renton
Duvall Avenue NE, NE 10th Street to Sunset Boulevard
PROJECT OVERVIEW
The City of Renton Transportation Systems Division (AGENCY), as part of its Capital Improvement
Program, has identified improvements on Duvall Avenue NE, NE 10th Street to Sunset Boulevard to
restore the paved surface,and fill in missing non-motorized facilities,such as sidewalks and bicycle lanes,
illumination,and channelization.
The AGENCY has hired Parametrix (CONSULTANT) to provide design services. Since the time of the
AGREEMENT, signed June 21, 2016, several key scope items have changed. AMENDMENTS No. 1
and 2 includes these changes to the scope and schedule. This AMENDMENT NO. 3 contains additional
work to assist the City with acquisition of two parcels. The Scope of Services below includes new work
only.
SCOPE OF SERVICES
The CONSULTANT will assist the AGENCY by providing the following services:
• Right of Way acquisition for two parcels.
Assumption(s)
• The project schedule assumes that this design and right of way aquisition phase of the project will
be completed by September 30, 2018, However, the overall completion date of this
AGREEMENT is June 30, 2018 to account for future supplements to the AGREEMENT which
may include construction assistance.
• Right of Way and easement acquisition will be limited to providing assistance to the AGENCY
for dedication of a portion of two parcels:
o Parcel 1 is located on the northwest corner of Duvall Avenue and NE 12'h Street. A small
triangular easement acquisition will be included for the installation of HAWK signal
equipment and one fire hydrant.
o Parcel 2 is located immediately north of Parcel 1 and will consist of a 5 foot permanent
slope and utility easement to allow for a fill slope, some walls, streetlights and hydrants.
Parcel 2 will also have a 10 foot Temporary Construction Easement (TCE). The Scope
for these right-of-way services is included in Tasks 1 and 4(Parametrix effort) and New
Task 11 (Real Estate Services Northwest effort).
City of Renton 214-1779-878
Duvall Avenue NE Improvements: 1 March 2018
NE 10th Street to Sunset Boulevard
Scope of Work
PHASE 1 —PRELIMINARY AND FINAL DESIGN WORK
Task 1 —Project Management(Notice to Proceed (NTP) through June 30, 2019)
Additional work as part of AMENDMENT NO. 3 includes contracting with and coordination with Real
Estate Services Northwest,a subconsultant.
Task 4—Public Outreach (Two months post-NTP through September 30, 2018)
Additional work will include:
The CONSULTANT shall assist the AGENCY in obtaining dedication of right-of-way and easements for
the two Parcels listed above.
Assumption(s)
• The CONSULTANT will be responsible for preparing agreements, negotiating and recording
documents.
• Task 4 accounts for the Parametrix portion of the acquisition.effort. The effort completed by the
SUBCONSULTANT,Real Estate Services Northwest,is included under a New Task 11.
Deliverable(s)
Deliverables are modified as follows:
• Legal Descriptions and accompanying exhibits(2)in PDF format.
Task 11 —Right of Way Acquisition—Real Estate Services Northwest(March 2018
through September 30, 2018)
Real Estate Services Northwest has developed a separate scope of services, attached at the end of this
document.
City of Renton 214-1779-878
Duvall Avenue NE Improvements: 2 March 2018
NE 10th Street to Sunset Boulevard
Scope of Work
Exhibit A-1B
a Group
Northwest
Acquisition and Relocation Services
February 21,2018
SCOPE OF WORK AND COST ESTIMATE:
Parametrix, City of Renton, Duvall Ave NE Pavement Preservation Project
PROJECT OVERVIEW AND SCOPE OF WORK
Parametrix., is the (PRIME) consultant with RES GROUP NW (RESGNW) serving as a sub-consultant
on the project for City of Renton.The City of Renton,Duvall Ave Pavement Preservation Project requires
a partial acquisition from two commercially zoned properties. The proposed project will widen Duvall
Ave NE 5 feet to the west with new curb, gutter, sidewalk, and walls. Improvements to the existing storm
drainage, illumination, and relocate and modify HAWK signal at NE 12th Street. It is not anticipated that
the acquisition will impact current utilization of the property.
The project is currently funded with Washington State Transportation Improvement Board (TIB) funds.
Federal funds are not currently involved in the project. To ensure the City's ability to use blended funds
in the future all acquisition activities will follow Federal Highways Administration policies and
procedures as well as all applicable federal,state and local laws, including,but not limited to the Uniform
Relocation Assistance and Real Property Acquisition Police Act of 1970 and its amendments,49CFR Part
24,and state Revised Guidelines and by reference the WSDOT Right of Way Manual part 1 and 2.
Preliminary Right-of-Way Services
PROJECT FUNDING ESTIMATE(PFE)AND ADMINISTRATIVE OFFER SUMMARY(AOS)
Following review of the right-of-way plan, Valbridge Property Advisors will prepare a PFE and AOS for
the impacted parcel. The PFE report will utilize consistent comparable sales and valuation techniques.
AOS will be written for those acquisitions valued under$25,000 in the PFE.
TITLE REVIEW,CLEARING AND CLOSING
RESGNW will review Prime supplied title reports for affected parcel and provide Title Review Memo
identifying all potential encumbrances to project team members. RESGNW will assist in clearing the
necessary encumbrances prior to closing, if feasible. RESGNW will assist in facilitating in-house closing
on low impact parcel or manage closing through escrow should those services become necessary.
Acquisition Services
RIGHT-OF-WAY DOCUMENTATION,NEGOTIATIONS AND CLOSING
RESGNW will assist the City in developing all right-of-way documents/offer letters in accordance with
the City's right-of-way procedures manual for acquisition of impacted properties. RESGNW will draft
the acquisition documents using City approved forms or V.' any forms that are created directly by City
staff for pre-acquisition review by the WSDOT LPA coordinator,only if necessary, before any offers are
made to property owners.
RESGNW agents will act in good faith at all times and never coerce owners in an attempt to settle the
parcels. All negotiations will start with an in-person presentation of all offers when feasible. We will
identify property owner issues,concerns and differences early on and document that information in the
191.3 6Street,Kirkland.WA 98033 624 S Londe, Street#202,Seattle,WA 98134
ph 206 457 5681 I wv, resgrwv.com
(V Group
Northwest •
Acquisition and Relocation Services
individual parcel negotiation diaries. RESGNW will work with City staff throughout the negotiation
process with the property owner until settlement is reached on each parcel.
RIGHT-OF-WAY CERTIFICATION
RESGNW will assemble the project's final parcel files and draft the supporting certification memo and
property interest's summary. RESGNW will maintain constant contact with the local WSDOT LPA
coordinator throughout the project, follow the WSDOT LAG manual and Uniform Act guidelines, and
use the prescribed right-of-way documents with as little deviation at possible.
Cost Estimate
Payment to RESGNW for its professional services is not dependent upon outcome, the amount or terms
of any agreement reached for the property, or on any contractual arrangement between the City and any •
third party.
Prime agrees to compensate RESGNW for actual professional services rendered as follows: Our fees for
services are calculated based upon the applicable hourly rates for those professional who perform the
work-at-hand. The billing rate is $114.51 per hour for all tasks performed under this agreement. In
addition, necessary travel time and mileage will be billed at the,current year's.IRS standard mileage
reimbursement rate.
Job Classification Direct Labor Rate Overhead(53.21%) Fixed Fee(30%) All-inclusive Rate
Senior ROW Agent $62.50 , $33.26 $18.75 $114.51
PRELIMINARY FUNDING ESTIMATE AND AOS SUMARIES
Valbridge Property Advisors $3,500.00
NEGOTIATIONS
R/W Acquisitions 45 hours per parcel 90 hours @$114.51 per hour=;$ 10,305.90
PROJECT MANAGEMENT 10 hours @ @114.51 per hour=$1,145.10
TITLE REVIEW AND CLEARANCE/CLOSING
•
Senior Acquisition Agents: 8 hours per parcel 16 hours @$114.51 per hour=$1,832.16
ODC:Estimated Mileage and Postage Reimbursement $250.00
TOTAL ESTIMATED COST: $16,783.16
Parametrix RES GROUP NW
1913 6th Street,Kirkland,WA 98033-624 S Lander Strep t#202,Seattle,WA 98134-
■ ph.206.457-5681 • www.resgnw.com
N In
m' G
Q O is
k o
0.WEV
w
V
C
5.
H
C
U •
4
•
•
l6uen lue1uno3y n m o u; Q o a�
elleLPIN Perwde0 g - s I
'S M -N M
swot. Joi up000 s As V.' g'`+R 41.
uamei pafad
vo to
gw9J .Josuvedng r u2 °0 ' w ro o .
paler 6an,ns`r v a,n
r -
Z;
g
E.uasplinwy � ax
au6p a `}.,:o .r Q
aoeMp peal Qo aoe ni
W
t9
Iueinsuoo N E.1 ml N a Q Q m
Ap4o is
ui - M
Je6aue�N N QI
pafad w ''' w
m m a'•N W F m b ";m
C C D
m
. a r, _
« 2i k,' .
m'
CP
15. C dgav 2 Q e M la
w2; M
or...,cd ed .d 1- in r... (/! 11�8 V:ore 5 p m; m NM fo�aN N .0 75407 www w w N E .
w
f. ed
CD
d a E ''
C 3 co .
C CO gz ao8 i1
t 1N y :a�mx�n .. m
d � 0;) (3 5 w z i0
V ti iii
o KF i
`o3 aa.:&113 0W a