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CONTRACT AGREEMENT Using State Master Contract #03418 THIS AGREEMENT ("Agreement") is made as of the 14th day of March, 2024, (the "Effective Date") by and between the City of Renton, a Washington State municipal corporation ("City"), through its Executive Services Department and Avidex Industries LLC, ("Contractor") a Washington Liability Company, who are collectively referred to as the "Parties", to provide Renton Community Center Audiovisual System Upgrade. City and Contractor agree as set forth below: WHEREAS, the City has entered into the State Master Contracts Usage Agreement (MCUA) #21725 authorizing the use of State Contracts; and, WHEREAS, through competitive bid process Washington State Department of Enterprise Services (DES) awarded Contract #03418 that provides for Audio Visual hardware, accessories or required peripherals and services including removal and installation services; and, WHEREAS, Contractor is a listed and participating Contractor for Contract #03418. The City and Contractor agree as set forth below: 1. Scope of Work : Contractor will provide all material and labor necessary to perform all work described in the Scope of Work which is attached and fully incorporated into this Agreement by reference as Attachment “A.” 2. Changes in Scope of Work: City, without invalidating this Agreement, may order changes to the Scope of Work consisting of additions, deletions or modifications, the Agreement Sum being adjusted accordingly by Parties mutual agreement. Such changes in the work shall be authorized by written Change Order or Amendment signed by the Parties. 3. Time of Performance: Contractor shall commence performance of the Agreement no later than 30 calendar days after the Agreement’s Effective Date. 4. Term of Agreement: The Term of this Agreement shall end at completion of the Scope of Work, on December 31, 2024. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of City and Contractor. 5. Agreement Sum: The total amount of this Agreement is the sum of $141,991.87 which includes Washington State Sales Tax, plus any additional sales tax due to possible rate increase. This amount may be adjusted to a mutually agreed amount based on changes to the Scope of Work. CAG-24-082 PAGE 2 OF 9 6. Consideration:In exchange for Contractor’s performance of the items and responsibilities identified in the Scope of Work, City agrees to make payment of the amount identified as the Agreement Sum. 7. Prevailing Wage/ Method of Payment/ Retainage/ Bonding: Payment by the City for the Work will only be made after the Work has been performed and a voucher or invoice is submitted in a form acceptable to the City. A.Prevailing Wage Rates: Contractor must comply with the State of Washington prevailing wage requirements. Contractor must file an Intent To Pay Prevailing Wage at the beginning of the project and an Affidavit of Wages Paid at the end of the project with the Washington State Department of Labor and Industries. The State of Washington prevailing wage rates applicable for this project, which is located in King County, may be found at the following website address of the Department of Labor and Industries: http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/default.asp Pursuant to WAC 296-127-011, the applicable effective date for prevailing wage rates paid for the duration of this contract shall be the date the contract is executed as reflected in the “Effective Date” identified at the top of the first page of this Agreement. Upon request, the City will provide a copy of the applicable prevailing wages for this project. Alternatively, the rates may be viewed at the City of Renton City Hall by making an appointment with the contact person identified herein or prior to contract award with the contact person identified as the City of Renton contact in Paragraph 15 Notices of this agreement. B.For Agreements under $150,000 Pursuant to RCW 60.28 and 39.08 the City requires a 5 % Retainage be withheld and that the Contractor will provide either a Performance and Payment (Contract) Bond on the City approved form upon execution of the Agreement or waive the payment and performance bond and instead the City will retain 10%. Payment of the initial 95% will be made in the next pay cycle of the Renton Finance Department after receipt of such voucher or invoice (pay cycles are bi-weekly). The remaining 5% will be retained for the purpose of completion of the project and fulfillment of PAGE 3 OF 9 claims and liens. (Unless the Contractor waives the payment and performance bond below and opts for a 10% retainage below.) Contractor must pick one – if contractor does not pick one then the first option (5% retainage with contract bond) applies: _______ To provide a payment and performance bond (contract bond) in the amount of 100% of the estimate including taxes with a 5% retainage. or _______To waive a payment and performance bond (contract bond) and instead the city will retain the remaining 10% will be retained for the purpose of completion of the project and fulfillment of claims and liens. C. City shall have the right to withhold payment to Contractor for any work not completed in a satisfactory manner until such time as Contractor modifies such work so that the same is satisfactory. D. Final Acceptance. Final Acceptance of the Project occurs when the Public Works Director has determined that the Project is one hundred percent (100%) complete and has been constructed in accordance with the Plans and Specifications. E. Payment in the Event of Termination. In the event this Contract is terminated by the either party, the Contractor shall not be entitled to receive any further amounts due under this Contract until the work specified in the Scope of Work is satisfactorily completed, as scheduled, up to the date of termination. At such time, if the unpaid balance of the amount to be paid under the Contract exceeds the expense incurred by the City in finishing the work, and all damages sustained by the City or which may be sustained by the City or which may be sustained by the reason of such refusal, neglect, failure or discontinuance of Contractor performing the work, such excess shall be paid by the City to the Contractor. If the City’s expense and damages exceed the unpaid balance, Contractor and his surety shall be jointly and severally liable therefore to the City and shall pay such difference to the City. Such expense and damages shall include all reasonable legal expenses and costs incurred by the City to protect the rights and interests of the City under the Contract. 8. Hold Harmless: Contractor shall indemnify, defend and hold harmless City, its elected officials, officers, agents, employees and volunteers, from and against any and all claims, losses or liability, or any portion of the same, including but not limited to reasonable attorneys’ fees, legal expenses and litigation costs, arisingfrom injury or death to persons, including injuries, sickness, disease or death of Contractor’s own employees, agents and PAGE 4 OF 9 volunteers, or damage to property caused by Contractor’s negligent act or omission, except for those acts caused by or resulting from a negligent act or omission by City and its officers, agents, employees and volunteers. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the contractor and City, its officers, officials, employees and volunteers, Contractor’s liability shall be only to the extent of Contractor’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Contractor’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Insurance: Contractor shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. Professional liability insurance, in the minimum amount of $1,000,000 for each occurrence, shall also be secured for any professional services being provided to City that are excluded in the commercial general liability insurance. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. It is agreed that on Contractor’s commercial general liability policy, the City of Renton will be named as an Additional Insured on a non-contributory primary basis. City’s insurance policies shall not be a source for payment of any Contractor liability. E. Subject to City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to City before executing the work of this Agreement. F. Contractor shall provide City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. PAGE 5 OF 9 10. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Contractor agrees as follows: A. Contractor, and Contractor’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Contractor will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If Contractor fails to comply with any of this Agreement’s non-discrimination provisions, Cityshall have the right, at its option, to cancel the Agreement in whole or in part. D. Contractor is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws and worker's compensation. 11. Independent Contractor: Contractor’s employees, while engaged in the performance of any of Contractor’s Work under this Agreement, shall be considered employees of the Contractor and not employees, agents, representatives of City and as a result, shall not be entitled to any coverage or benefits from the City of Renton. Contractor’s relation to City shall be at all times as an independent contractor. Any and all Workman’s Compensation Act claims on behalf of Contractor employees, and any and all claims made by a third-party as a consequence of any negligent act or omission on the part of Contractor’s employees, while engaged in Work provided to be rendered under this Agreement, shall be the solely Contractor’s obligation and responsibility. PAGE 6 OF 9 12. City of Renton Business License:The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882 Information regarding State business licensing requirements can be found at: http://dor.wa.gov/doing-business/register-my-business 13. Record Keeping and Reporting: Contractor shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement. The Contractor agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). 14. Public Records Compliance. To the full extent the City determines necessary to comply with the Washington State Public Records Act, Contractor shall make a due diligent search of all records in its possession, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Contractor believes said records need to be protected from disclosure, it shall, at Contractor’s own expense, seek judicial protection. Contractor shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Contractor has responsive records and for which Contractor has withheld records or information contained therein, or not provided them to the City in a timely manner. Contractor shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless thoserecords are protected by court order. 15. Other Provisions: A.Administration and Notices. Each individual executing this Agreement on behalf of City and Contractor represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of City or Contractor. Notice:Except for Service of Process in a legal proceeding, any notices required to be given by the Parties shall be delivered at the addresses set forth below. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth below. Any notice so PAGE 7 OF 9 posted in the United States mail shall be deemed received three (3) calendar days after the date of mailing. Email notice will be deemed received the date of the email so long as sent before 12:00 noon on a business day, if after 12:00 Noon it will be deemed received the next business day – a copy of email notice must be mailed as set forth above. This Agreement shall be administered by and any notices should be sent to the undersigned individuals or their designees. CITY OF RENTON Jason Seth 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6502 E-mail Address: jseth@rentowa.gov Fax: (425) 430-6516 CONTRACTOR Avidex Attn: Contract Administrator 8509 154th Avenue NE Redmond, WA 98052 Phone: (425) 274-7916 E-mail Address: dcrace@avidex.com Fax: (425) 643-0330 And to: City Clerk cityclerk@rentonwa.gov B.Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. C.Assignment and Subcontract. Contractor shall not assign or subcontract any portion of this Agreement without the City of Renton’s prior express written consent. D.Compliance with Laws. Contractor and all of the Contractor’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. A copy of this language must be made a part of any contractor or subcontractor agreement. E.Conflicts. In the event of any inconsistencies between contractor proposals and this contract, the terms of this contract shall prevail. F.Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. PAGE 8 OF 9 G.Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. H.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Contractor hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Contractor is a foreign corporation not registered with the State of Washington. I.Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. J.Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. K.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L.Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either City or Contractor from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. / / / / signatures on following page PAGE 9 OF 9 IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of Effective Date. CITY OF RENTON _____________________________ Avidex ____________________________ Armondo Pavone, Mayor 1055 South Grady Way Renton, WA 98057 Tom Govan General Manager _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk ____________________________ Date Approved as to Legal Form _______________________________ Shane Moloney Renton City Attorney Small works Contract 3-16-23 Clb Non-standard 3/11/24 2943 4/4/2024 Approved by Cheryl Beyer via email 3/11/2024 AVIDEX INDUSTRIES, LLC 1 March 14, 2024 WA Limited Energy License AVIDEIL963CZ 230227 Confidential (FORM 16.5 Rev 221118--001) City of Renton Community Center (AV Audiovisual System Upgrade A City of Renton Community Center (AV) Audiovisual System Upgrade ______________________________________________ AUDIOVISUAL SOLUTION PROPOSAL Washington State Department of Enterprise Services Master Contract No. 03418 Audio-Visual Solutions 230227 Version 4 Submitted by Dave Crace 425-274-7916 dave.crace@avidex.com ________________________________________________ 8509 154th Ave NE, Ste 100, Redmond, WA 98052 | 800.999.8590 AVIDEX INDUSTRIES, LLC 2 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade Table of Contents INTRODUCTION ........................................................................................................................ 3 OVERVIEW ................................................................................................................................ 3 SCOPE ....................................................................................................................................... 3 SCHEDULE ................................................................................................................................ 9 PRICING ................................................................................................................................... 10 COST BREAKDOWN ............................................................................................................... 11 DES WASHINGTON STATE CONTRACT # 03418 ...............................................................12 TECHNICAL SERVICES ........................................................................................................... 12 PROJECT MANAGEMENT ...................................................................................................12 ENGINEERING .....................................................................................................................13 CONTROL SYSTEM PROGRAMMING .................................................................................13 INTEGRATION LABOR .........................................................................................................13 TRAINING & DOCUMENTATION ..........................................................................................14 PROVISIONS ........................................................................................................................... 14 WORK & PRODUCTS PROVIDED BY OTHERS (EXCLUSIONS) ........................................16 NEW SYSTEM WARRANTY..................................................................................................... 17 360o SERVICETM MANAGED SERVICES & SUPPORT ............................................................ 18 PAYMENT TERMS ................................................................................................................... 19 AUTHORIZATION TO PROCEED INTEGRATION SERVICES ..........................................19 TERMS & CONDITIONS .......................................................................................................20 APPENDIX A: 360o SERVICETM PLAN ..................................................................................... 21 APPENDIX B: EQUIPMENT LIST ............................................................................................. 23 © Avidex Industries, LLC. This proposal is the property of Avidex. Avidex and the Avidex logo are the property of Avidex Industries, LLC. This document contains proprietary data and concepts that are the property of Avidex Industries, LLC. Information, details, and/or specific data may not be reproduced or duplicated. AVIDEX INDUSTRIES, LLC 3 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade For the INTRODUCTION Our work will be completed at the City of Renton Community Center located at t in the following /spaces: Banquet Room 3-Way Divisible Dance Studio Classroom A Classroom B Classroom C Gym A/B OVERVIEW Based on the 8/21/2023 site walk, the following solutions are being provided to support audio visual requirements in each space. SCOPE Banquet Hall 3-Way Divisible Room Display mounted electric screen in the near end room. The middle and far end rooms will have Video The system currently has a single HDMI wall plate in the nearest room to feed the projector. The proposed AV solution is based on an audio-visual over internet protocol (AVoIP) method of transporting audio/video/control on standard CAT6a network cabling. This allows the current wall plate to be replaced with an AV network jack that allows AVIDEX INDUSTRIES, LLC 4 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade connection to an AVoIP encoder. The encoder can be located within the room as events require and simply connected to the new AV plate via a standard CAT6a cable. This is the only wall plate provided in the proposed scope of work (SOW), but if required additional wall plates can be added in the future through the change order process. In addition to the wired HDMI connection, the system will employ a wireless presentation system (WPS) to allow users to connect their laptops, tablets, etc. to the projector / displays using Miracast, Airplay and Chromecast. As currently requested, the system will allow the users to display content from a single source to the projector and either/both of the wall mounted displays. As in the AV wall plate, the ability to allow separate content on each display, for when the air-walls are closed and supporting separate events, is possible under a future SOW and will require additional hardware and labor to implement. Audio The system currently has a number of wall and ceiling mounted speakers that will be decommissioned and turned over to the client. In the nearest room, a pair (2) of passive line array systems comprised of a full range and LFE extension will be installed on either side of the projection screen. These provide the n the room when the air-walls are open for events in all three rooms. While suitable for background music, these systems are not intended for live music events. The system will employ a new audio digital signal processor (DSP) to allow required amplification for the new speakers, the system will also include a new audio amplifier. Currently the system has three (3) wireless microphone receivers located in a closet off the far end room entry way. These systems are based on UHF frequencies and are likely in a spectrum that is no longer allowed. The proposed solution includes the replacement of these systems with a DECT based wireless mic system that operates in an FCC allocated spectrum specifically for personal devices. The system is frequency agile, meaning that like Wi- on system requirements. This eliminates the need for the client to manually scan / set frequencies based on interference. The system will include two (2) hand-held and one (1) belt pack/lavalier transmitter and be installed in the closet where the current wireless mics reside. Control The proposed system has increased functionality that supports the addition of a small wall mounted touch controller that will reside in the Banquet room AV closet. Control functions include: AVIDEX INDUSTRIES, LLC 5 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade Projector on/off Display on/off Room combine Source selection Audio volume o Program audio o Microphone audio Note: the current wall mounted projection screen is controlled via a 120V keyed wall switch. This does not allow the AV system to control the screen. A low-voltage controller can be added to the SOW through the change order process if desired by implementation of additional hardware, installation wiring, and programming. As in the displays, the re- location of 120V power is to be provided by the client. AV Rack The proposed system includes a small wall mounted rack to house the new wireless microphone receivers and support hardware for the new AVoIP distribution system. As this room works independent of the other rooms / systems in the facility, locating the new system components at this location in the closet that currently holds the wireless receivers has certain benefits that will be outlined prior to installation. Dance Studio Display currently occupied by a white board that will be removed and patched as needed by the client. The display will include service style mounts to allow the installation of AV support hardware behind the display while allowing service access. Control of the display is via the manufacturer provided remote control. Video The video system is a simplified solution to what is proposed for the Banquet Hall while still providing both wired and wireless presentation capabilities. A wall mounted HDMI connection will be located below the display. AVIDEX INDUSTRIES, LLC 6 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade Audio Bluetooth To support music in the room, a Bluetooth receiver that will be located next to the HDMI wall plate phones, tablets, etc. Audio Speakers To support music in the room, a series of six (6) pendent style ceiling speakers will be installed. These will also be utilized for program audio in support of the new display. Audio Mixer / Amplifier / Control The system includes a simple mixer / amplifier to combine the audio from program sources and the Bluetooth receiver and amplify it through the ceiling mounted pendent speakers. Volume control is by means of a simple wall mounted volume control. Classroom A Display include service style mounts to allow the installation of AV support hardware behind the display while allowing service access. Control of the display is via the manufacturer provided remote control. Video The video system is a simplified solution to what is proposed for the Banquet Hall while still providing both wired and wireless presentation capabilities. A wall mounted HDMI connection will be located below the display. Audio Program audio is supported by display speakers with volume control via the display provided remote control. AVIDEX INDUSTRIES, LLC 7 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade Classroom B Display include service style mounts to allow the installation of AV support hardware behind the display while allowing service access. Control of the display is via the manufacturer provided remote control. Video The video system is a simplified solution to what is proposed for the Banquet Hall while still providing both wired and wireless presentation capabilities. A wall mounted HDMI connection will be located below the display. Audio Program audio is supported by display speakers with volume control via the display provided remote control. Unified Collaboration (UC) i.e., Teams / Zoom Support The system includes support for BYOD Teams / Zoom meetings hosted on a client provided laptop. The solution is an all-in-one conference camera with an ultra- wide lens for small rooms and utilizes an integrated beamforming microphone array and full range speaker system. This all-in-one UC bar connects to the UC host via a USBA/B cable connected to a wall plate co-located with the display HDMI connection. Classroom C Display include service style mounts to allow the installation of AV support hardware behind the display while allowing service access. Control of the display is via the manufacturer provided remote control. AVIDEX INDUSTRIES, LLC 8 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade Video The video system is a simplified solution to what is proposed for the Banquet Hall while still providing both wired and wireless presentation capabilities. A wall mounted HDMI connection will be located below the display. Audio Program audio is supported by a pair (2) of wall mounted speakers driven by a small amplifier located behind the display. Volume control is via the source device. Gym A/B Audio The gym currently has a pair (2) of horn speakers in conjunction with a single (1) 2-way box speaker mounted in each section of the gym. These are unsuitable and will be decommissioned as a part of the upgrades. The replacement is a pair (2) of passive line array systems comprised of a full range and LFE extension that will be installed in the same locations, one (1) in each section of the gym. These are supported by the installation of a new two (2) channel audio amplifier in the lobby/office AV rack. The speakers can be driven individually or together depending on the need to separate or combine the A/B sections of the gym. The system will utilize the existing four (4) microphone wall jacks, two (2) per section of the gym, to allow connection of a new single (1) channel hand-held wireless microphone receiver that is the same as deployed in the Banquet Room. A new audio DSP is installed in the lobby/office AV rack to allow equalization of the control by means of a simple wall controller located in the lobby. AVIDEX INDUSTRIES, LLC 9 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade SCHEDULE Avidex will work with the City to finalize a schedule that meets the implementation requirements of the project. The chart below identifies various phases in the overall process. Please note that each job is unique and will have its own installation schedule that will be agreed upon between Avidex and the client. This project is anticipated to take approximately 10 week(s) from receipt of a valid Purchase Order or an executed contract referring to this proposal document. This is not a guarantee of delivery or installation time. Actual delivery and installation schedules will be finalized after receipt of the purchase order/contract. AVIDEX INDUSTRIES, LLC 10 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade PRICING Community Center (AV) Audiovisual System Upgrade EQUIPMENT AND MATERIALS $58,341.15 MANUFACTURER EQUIPMENT AND SOFTWARE MAINTENANCE $248.00 TECHNICAL SERVICES - includes audiovisual engineering, offsite and on-site installation and wiring, coordination and supervision, testing, checkout, training, G&A and New System Warranty. This proposal includes non-union labor for all activities. $64,322.13 360° SERVICE PLAN - 1 Year Essential Plan $6,055.00 PROJECT SUBTOTAL $128,966.28 SHIPPING Ground shipping per DES contract included. $0.00 SALES TAX ESTIMATE Applicable sales tax will be added to invoices based on current tax rates on the invoice date as required by state law $13,025.59 PROJECT TOTAL $141,991.87 AVIDEX INDUSTRIES, LLC 11 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade COST BREAKDOWN Room Equipment Tech Services Mfg Software Maintenance G&A AVW SA Tax Room Total Qty Extended Banquet Hall 24,228.63 24,765.00 248.00 511.00 1,778.00 2,900.00 5,497.49 59,928.12 1 59,928.12 Dance Studio 8,465.61 9,396.39 184.00 469.00 800.00 1,950.82 21,265.82 1 21,265.82 Classroom A 3,981.50 3,698.24 80.00 221.00 425.00 848.98 9,254.72 1 9,254.72 Classroom B 8,181.90 4,043.12 127.00 453.00 725.00 1,366.53 14,896.55 1 14,896.55 Classroom C 4,623.17 3,698.24 86.00 256.00 410.00 916.41 9,989.82 1 9,989.82 Gym 8,860.34 13,833.14 232.00 491.00 795.00 2,445.36 26,656.84 1 26,656.84 Extended Totals 58,341.15 59,434.13 248.00 1,220.00 3,668.00 6,055.00 13,025.59 141,991.87 6 141,991.87 AVIDEX INDUSTRIES, LLC 12 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade DES WASHINGTON STATE CONTRACT # 03418 1. Equipment Pricing Equipment pricing will be calculated on a 13.00% cost plus mark-up based on the Shipping and Handling (Ground Delivery) included. Avidex will accept returned equipment within 30 days of delivery in original factory sealed packaging and may be subject to manufacturer re-stocking fees. 2. Hourly Rates Hourly not to exceed service rates to be used to support design engineering, CAD drafting, project management, control system programming, wiring, cabling, installation, and training. Electronic Technician 200% of Prevailing Wage Hourly Rate (Installation) TECHNICAL SERVICES The integration process incorporates everything needed to turnkey audiovisual solution and includes equipment, materials, labor, and the services required to complete the system integration as outlined within this document. Avidex follows industry-certified and documented processes which have been proven successful in assuring that each system is installed as intended. The following describes our scope of work and project deliverables for Integration Services. PROJECT MANAGEMENT Responsible for client communication throughout the project duration Coordinate all activities with designated client representative Monitor project implementation Provide scheduling for and oversight of the Avidex team Coordinate project equipment ordering, staging and pre-installation fabrication of equipment for the project Coordinate any site conditions that may necessitate audiovisual system changes Coordinate with any general contractor and/or any specialty contractors related to the audiovisual system integration AVIDEX INDUSTRIES, LLC 13 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade Coordinate audiovisual system connections and interfaces as they relate to any lighting, electrical, or mechanical systems Verify project completion o Confirm completion of system testing o Assure completion of any punch list items ENGINEERING Prepare all system documentation necessary for the installation of the project. Provide and implement control systems programming Test and debug system Oversee final systems testing and commissioning Adjust and balance system settings Mark and record final system settings Assure the finished system meets the design criteria and functions per the developed content CONTROL SYSTEM PROGRAMMING Create AV control system code Design and create user interface (UI) Test and debug control system INTEGRATION LABOR Pull, terminate, and label all low voltage cables Install structural mounting systems for all audio-visual equipment Mount and terminate all AV connection plates Install all AV equipment Site clean-up and trash disposal, etc. Assure that all installed systems are operating as proposed Assist engineering with systems testing and debugging Provide or assist in providing end-user training AVIDEX INDUSTRIES, LLC 14 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade TRAINING & DOCUMENTATION Training will be provided to operational and maintenance personnel at the end of the project. This training will provide the users with an understanding of daily system use. The provided training will consist of instruction and hands-on experience with the system Maintenance manuals for most electronic components are only available to factory certified and trained personnel. Maintenance manuals are not included in final documentation. PROVISIONS Rooms are to be made available for exclusive use on the day(s) of the scheduled installation. Unless specifically arranged in advance, the room(s) will be available during Normal Business Hours in eight (8) contiguous hour segments. are defined as Monday through Friday, 8:00am to 5:00pm. Client will provide all electrical outlets floor boxes, conduits, and core drills in the area(s) where audiovisual equipment is to be installed as specified by Avidex prior to Avidex beginning on-site work. Jobsite building structures including ceilings, walls, and floors used to support audiovisual equipment are assumed to be vibration free. Client will provide adequate parking for vehicle(s) in a location conducive to access to the vehicle(s) for retrieval of tools and supplies throughout the workday. If such parking is within a secured facility, Client will validate the parking tickets for the vehicle(s). Parking fees will be added to invoices. If installation occurs in any room in which suspended ceiling tiles are installed, Client will provide a reasonable number of spare tiles of the same pattern and batch number as those of the tiles already installed in the room. Client accepts responsibility for all merchandise sold and provided for this installation, delivered to the job site. Client will provide secure storage for such merchandise. Avidex will not be responsible for any loss or damage, except loss or damage caused by an Avidex employee during the act of installation, which occurs after delivery and acceptance by the client. Existing hardware, wiring, programming, or configuration files are anticipated to be in good working order. Client shall provide programming and configuration files in editable formats. If, during the installation process, existing hardware, wiring, programming or configuration are found to be defective, the completion date of the project may be affected, and a change order may be required to overcome the obstacle(s) created by such defects. Client shall identify the presence of any pre- or post-tensioned ceilings or floors within the area of installation. If Avidex is to be held responsible for the integrity of such pre- or post- pense, one or more x-rays of the area(s) in which mounting hardware is to be attached to the structure of the building. Any expense incurred for x-rays shall be passed on to the Client, in the form of a change order or a line item on the purchase contract. Any standard merchandise that has been ordered for the job and is not used as a result of any customer changes to the design, or refused by the client at the time of delivery will be subject to a minimum of 30% of the sales price restocking fees, plus any incurred freight AVIDEX INDUSTRIES, LLC 15 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade charges. Any custom merchandise will be subject to a 100% of the sales price restocking fee, plus any incurred freight. The agreed upon completion date may be moved, and a change order with incurred costs may be provided if Avidex is delayed for any of the following reasons, including but not limited to, equipment/material changes initiated by the Client beyond the original approved design, labor disputes, delivery or construction delays, unavoidable casualties, or causes . -hour days and 40-hour workweeks, Monday through Friday, between the hours of 8:00AM and 5:00PM. Installation costs for work outside of normal business hours or business days may be subject to overtime rates, when mutually agreed upon in writing. Avidex shall make all reasonable efforts to inspect and review the existing project site physical and audiovisual infrastructure conditions. Existing site conditions needing to remain intact, along with the Client or End-User direction for the audiovisual design may result in other required audiovisual infrastructure requirements (raceways, conduit, AC power, structural backing-blocking, structural engineer stamped drawings, etc.) and/or changes to the audiovisual equipment and integration labor, leading to pricing adjustments. Freight fees are estimated for ground freight service. Expedited freight, as required by the client, will be prepaid and added to invoices. The pricing information provided in this proposal is solely for the benefit of the Client listed on the title page. Award of work to Avidex by a 3rd party will require a credit and contract term review, an approval and pricing confirmation for the new contract terms by Avidex. The Client will furnish Avidex such financial information as Avidex may reasonably request to establish credit terms for the project. Such financial information shall be proprietary and confidential to the Client. Avidex agrees not to disclose this information to any other party or use the information other than for the internal credit check. Avidex may, at its sole discretion, cancel this agreement at any time if the Client fails to meet credit requirements established by Avidex. The Americans with Disabilities Act (ADA) and California Building Code require the provision of Assistive Listening Systems in assembly areas, conference rooms, and meeting rooms. Hardware and services may be required for ADA-compliance. Client or its contractor should review project requirements for ALS with Avidex for each project to determine if portable or fixed systems are required. ALS hardware, if provided, will be identified in the Equipment List appendix. Where applicable, Avidex Industries LLC provides the Client non-exclusive, royalty-free, non- component of the audiovisual system). Some software provided is Proprietary and deemed Confidential information of Avidex Industries LLC and may not be altered, reused, reverse- engineered or disseminated under any conditions. Tampering or misuse of any software resulting in audiovisual systems malfunction shall be the responsibility of the Client or End- User to remedy. Changes in project scope and timeline may require additional hardware, equipment and labor that is necessary to complete the project. These additions will be considered change orders. Avidex will notify the Client in writing if Avidex determines that an increase or decrease in the project fees or change in timeline will be required. Change orders will include a change request number, reason for the change request, narrative description of AVIDEX INDUSTRIES, LLC 16 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade the modified scope of work, schedule, and cost impact. The Client will provide written approval to proceed with the change and any needed updated purchase order or signed agreement as a record for both organizations. Should the Client cancel the project in whole or in part prior to completion, the Client agrees to pay Avidex for all reasonable costs incurred to date and/or to bring the project to an acceptable close. WORK & PRODUCTS PROVIDED BY OTHERS (EXCLUSIONS) All required architectural floor, reflected ceiling, building elevation, and section plans in an agreed upon AutoCAD format at no charge to Avidex. Any and all related electrical work, including but not limited to 110VAC, conduit, raceway, and boxes. This includes all conduits, high voltage wiring panels, breakers, relays, boxes, receptacles, etc. All network connectivity, routing, switching and port configuration necessary to support audiovisual equipment, unless specifically addressed elsewhere in this document. Voice and data infrastructure and systems. Necessary sheet rock replacement and or repair. Necessary ceiling tile or T-bar modifications, replacement, and/or repair. All millwork, moldings, trim, etc., or modifications to project millwork necessary to accommodate the installation of the audiovisual equipment unless otherwise noted in this proposal. Rough-in, bracing, framing, or finish trim carpentry for installation. Backing required to support wall mounted equipment including display, loudspeakers, camera, et cetera. Painting, patching, or finishing architectural surfaces. Core drilling and/or concrete saw cutting. HVAC, plumbing, sprinkler head, and lighting fixture relocation. Ceiling, roof, firewall, and/or floor penetration(s). Removal or patching, of fire stopping. Structural welding, cutting, or reinforcement of structural steel members required for support of assemblies. Work in asbestos treated areas and asbestos abatement. If asbestos is discovered during our work, Avidex will notify Client and will stop work until asbestos abatement work is completed by Client or its contractor. Any subscription services, cabling, and equipment. Provision and configuration of client furnished computers and software. Acquisition of permits. All Union Labor unless specifically addressed separately in proposal pricing AVIDEX INDUSTRIES, LLC 17 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade NEW SYSTEM WARRANTY Avidex warrants the integrated system(s) furnished are free of defects in workmanship and materials for a period of one year from the date of acceptance or date of first beneficial use, whichever occurs first. Remedy for such defects during the warranty period shall be provided at no additional expense to the client and shall be handled as expeditiously as is feasible during normal business hours and days of operation. Under this warranty, Avidex will troubleshoot, uninstall, and reinstall any equipment that is part of the Avidex audiovisual system. The cost to service and/or repair Client Furnished Equipment or equipment out of the is not included. Avidex will broker and process the repair of that equipment at the standard Avidex rate. Avidex reserves the right to charge for a service visit at standard Avidex service time and material rates (minimum of 2 hours onsite plus travel) if a service call results in a No Fault Found (NFF) or No Trouble Found (NTF) during a dispatched site visit. Avidex Services Provided Under the New System Warranty Avidex will respond to requests for assistance due to client-reported issues and, if warranted, dispatch a technician during normal business hours (8:00AM to 5:00PM Pacific Time, Monday Friday, excluding Avidex holidays) to troubleshoot the AV system problem based on our available resources Avidex will identify and uninstall the defective equipment and return such equipment to the manufacturer or authorized repair center for warranty processing Avidex will reinstall the repaired or replaced equipment and test the system Avidex will pay the shipping costs associated with the repair of the equipment, except for Client Furnished Equipment and/or equipment out of manufacturer warranty Avidex Services Not Provided Under the New System Warranty Extend or provide additional repair services for manufacturer warranty coverage Repair of Client Furnished Equipment After hours 24x7 Helpdesk support Guaranteed on-site response time Remote system monitoring, management, and reporting Before- or after-hours on-site response Proactive support or preventive maintenance Training Spare or loaner equipment during equipment repair period Warranty coverage for client acts of negligence or misuse AVIDEX INDUSTRIES, LLC 18 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade 360o SERVICETM MANAGED SERVICES & SUPPORT Avidex recommends the Essential 360 o Service less remote monitoring for this project. Avidex 360 o Service enhances the new systems warranty coverage with proactive support services for worry-free operation. See Appendix A for further details on the proposed 360° Service Plan. 360° Coverage Essential Advanced Elite Help Desk Support Availability 8x5* 24x7 24x7 Priority Call Response Time SLA 4 hours 2 hours 1 hour Priority On-Site Response Time SLA 2 business days 1 business day 4 business hours* RMA Management of OEM Hardware Annual Preventive Maintenance & Reporting One One One Assigned Service Management with Escalation Access On-Site AV Service Assurance Technician Optional Optional Optional Emergency Loaners for Business-Critical Devices The below items: Remote Monitoring, Fault Detection, Analytics & Reporting of Devices may require the implementation of hardware and software applications. Refer to the proposed scope of work to confirm if these features have been included. Remote Monitoring with Fault Detect & Reporting Remote Monitoring with Fault Diagnoses & Troubleshooting AV Solution Analytics & Reporting Management of Device Firmware, Configurations & Changes * Standard Business Hours in Pacific Time Initial Term and Automatic Renewal The initial term of the specified 360° Service Plan Agreement is identified in the pricing section. Unless written termination is requested by either party thirty (30) days in advance of the anniversary expiration date of the current 360° Service Plan term, the Agreement between the parties shall automatically renew for successive one (1) year periods. Written termination requests by the client should be sent to: Attn. Contract Admin 8509 154th Ave NE, Ste 100 Redmond, WA 98052 At any time within the current term or renewal period should adjustments in work responsibilities and/or price be deemed necessary, proposal and agreement revisions shall be exchanged between the parties, be mutually agreed upon in writing and once executed become part of the current Agreement or understanding between the parties. AVIDEX INDUSTRIES, LLC 19 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade PAYMENT TERMS This proposal is valid for 30 days from the date appearing on the cover page. Monthly progress invoices will be issued with net 30-day terms. The 360° Service Plan will be invoiced annually, in advance or at the date of commencement. Freight Ground shipping included per DES contract Sales tax will be added to invoices based on current tax rates as required by state law on the invoice date. Avidex reserves the right to charge for stored materials and/or equipment. Avidex reserves the right to charge a 1.5% fee for late payment of invoices. AUTHORIZATION TO PROCEED INTEGRATION SERVICES This document serves as a Notice to Proceed to Avidex in advance of a customary Purchase Order or Contract. Alternatively, this document may serve as a formal Purchase Order to Avidex only in the event the Customer does not or cannot generate a formal Purchase Order or Contract to Avidex. In either event, this agreement creates a binding contract between Avidex and the Customer. Avidex is acting in good faith that the individual signing this document on behalf of the Customer is duly authorized to enter into this binding agreement. I have reviewed the available post-installation 360° Service Plan offerings with my account executive. I, the client, elect to decline the 360° Service Plan offering. By checking this box, I understand that I am declining the proposed service and support coverage for my audiovisual system. Submitted by: Avidex Industries, LLC Dave Crace 03/14/2024 Name Signature Date Client Approval: Client Name/Title Signature Date Each party agrees that any electronic signatures above, whether digital or encrypted, of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Delivery of an executed signature page to this Agreement by e- mail attachment, other means of electronic transmission with authorization to attach it to this Agreement, or any other means of electronic transmission used to obtain an electronic signature shall be deemed to have the same legal effect as delivery of an original signed copy. AVIDEX INDUSTRIES, LLC 20 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade Attachments: DES Terms & Conditions Appendix A Support Agreement Appendix B Equipment List TERMS & CONDITIONS The Terms & Conditions are based on State of Washington DES Master Contract No. 0318. https://apps.des.wa.gov/DESContracts/Home/ContractSummary/03418 AVIDEX INDUSTRIES, LLC 21 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade APPENDIX A: 360o SERVICETM PLAN ESSENTIAL (INCLUDED AND PRICED) Under Essential coverage, Avidex warrants the furnished integrated system(s) are free of defects for the priced term period from the date of acceptance or date of first beneficial use, whichever occurs first. This coverage includes the remote monitoring, troubleshooting, uninstallation, and reinstallation of the equipment integrated by Avidex. Remedy for such defects during the coverage period shall be provided at no additional expense to the client. The following services are included under this coverage: REACTIVE SUPPORT Avidex 360° Service Helpdesk will: Provide a dedicated toll-free number to report and request technical support for the integrated equipment. Operate during the standard Avidex business hours of Monday Friday 8:00AM to 5:00PM Pacific Time except for Avidex holidays Respond to the initial support request within 4 business hours Contact the client to resolve the issue remotely to ensure the quickest possible resolution Use the integrated remote monitoring equipment to assist with fault detection and reporting, dependent upon the specific scope of the proposed project. Administer the repair process for defective or broken equipment including processing of any manufacturer RMA. On-Site Support will: Provide a qualified Field Support Technician during standard Avidex working hours within two business days of the support request Troubleshoot the system and make the best effort to resolve the issue(s) while at the client site. Return defective equipment to an authorized repair center or directly to the manufacturer for warranty repair or exchange. All fees related to shipping are included. Provide a suitable replacement for defective equipment to ensure full system operability if an item is no longer repairable. Install the repaired or replacement equipment and test to ensure the system is operable per the original system intent. Lamp Replacement: Labor (only) is covered under this support agreement. PROACTIVE SUPPORT Preventive Maintenance Avidex will perform periodic maintenance for your integrated audiovisual system including system check, cleaning, and tweaking of all appropriate equipment. Avidex will also provide a summary report detailing the status of the audiovisual system and troubleshoot and repair any discovered audiovisual problems. AVIDEX INDUSTRIES, LLC 22 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade This proposal includes one (1) preventive maintenance visit per year of the agreement. Upon completion of each preventive maintenance visit, the Field Support Technician will conduct a system operations training session if requested. SERVICES NOT PROVIDED UNDER THIS COVERAGE Repair to Client Furnished Equipment and/or components unless included in Appendix B Before or after-hours on-site support Repairs due to customer acts of negligence or misuse Coverage for projection screen material, plasma glass assembly, lamps, bulbs, furniture, display panels, optical engines, batteries, and accessories. Such parts will be provided at a 10% discount off our list price Image burn-in caused by static images displayed over an extended period of time on any display device AVIDEX INDUSTRIES, LLC 23 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade APPENDIX B: EQUIPMENT LIST BANQUET HALL Display Item Manufacturer Description Qty OFE Unit Price Ext. Total D1 PANASONIC OFE PROJECTOR 1 YES -$ -$ D2 DALITE OFE COSMO ELECTROL SCREEN 1 YES -$ -$ D3 VIEWSONICS 86" 4K 450nit Display 2 2,694.86$ 5,389.72$ D4 CHIEF Extra-Large Fusion® Micro-Adjustable Tilt 2 293.07$ 586.14$ D10 -$ -$ Display Total 5,975.86$ Video Item Manufacturer Description Qty OFE Unit Price Ext. Total V1 VSI A/V Encoder, 4K60 4:4:4 UHD over IP cinema quality ultra-low latency visually lossless switch matrix routable, with built-in video wall functionality, Expansion Ethernet Port; POE+; Upgradeable to AES67/Dante 2 898.35$ 1,796.70$ V2 VSI A/V Decoder, 4K60 4:4:4 UHD over IP cinema quality ultra-low latency visually lossless switch matrix routable, with built-in video wall functionality; Expansion Ethernet Port; POE+; Upgradeable to AES67/Dante 3 898.35$ 2,695.05$ V3 WOLFVISION Cynap Pure Mini 1 741.28$ 741.28$ Video Total 5,233.03$ Audio Item Manufacturer Description Qty OFE Unit Price Ext. Total A1 QSC Unified Core with 8 local audio I/O channels, 64x64 network I/O channels with 8x8 Software-based Dante license included, USB AV bridging, dual LAN ports, VoIP telephony, 8x8 GPIO, 8 AEC processors, Half-size 1RU. 1 1,986.54$ 1,986.54$ A2 QSC Standby and Amp Status. 1 769.53$ 769.53$ A3 JBL and Asymmetrical Coverage. Constant Beamwidth Technology, switchable 45° or 25° vertical coverage, music (flat)/speech switch, included. (priced and sold individually). New in -1 version: Included wall bracket adjusts for SWIVEL (pan) as well as tilt aiming, for increased aiming versatitlity. Thicker, stronger grille which is more robust for use in temporary special event applications. 2 1,091.66$ 2,183.32$ A4 JBL continuous pink noise, 8 ohms, linking bracket included, 70 cm tall for 140 cm tall CBT 70J-1/JE-1 array, connect 70J-1 and 70JE-1 in parallel. (priced and sold individually). Combined with CBT 70J-1, 250 Hz. 2 618.80$ 1,237.60$ A5 AUDIO TECHNICA System 10 PRO Digital Wireless System includes: ATW-RC13 rack- mount receiver chassis, aTW-RU13 x2 receiver unit and ATW-T1002 x2 Handheld transmitter 1 710.77$ 710.77$ A6 AUDIO TECHNICA System 10 PRO Digital Wireless System includes: ATW-RC13 rack- mount receiver chassis, ATW-RU13 receiver unit, ATW-T1001 UniPak transmitter and MT830cW lavalier microphone 1 473.81$ 473.81$ Audio Total 7,361.57$ Control Item Manufacturer Description Qty OFE Unit Price Ext. Total C1 NETGEAR 10PTM4250-8G2XF-POE+MANAGEDSWCH; FULLY MANAGED DESKTOP SWITCH 1 945.92$ 945.92$ C2 QSC Color - Black only 1 1,291.59$ 1,291.59$ Control Total 2,237.51$ Rack & Accessories Item Manufacturer Description Qty OFE Unit Price Ext. Total R1 MIDDLE ATLANTIC 10 RU MMR Series Rack, 20 Inches Deep 1 242.55$ 242.55$ R2 MIDDLE ATLANTIC 10 RU Essex Series Pivoting Back Pan 1 134.24$ 134.24$ Rack & Accessories Total 376.79$ Misc. Materials Item Manufacturer Description Qty OFE Unit Price Ext. Total Misc. Materials Total 3,043.87$ Equipment Summary Display Total 5,975.86$ Video Total 5,233.03$ Audio Total 7,361.57$ Control Total 2,237.51$ Rack & Accessories Total 376.79$ Misc. Materials Total 3,043.87$ Equipment Subtotal 24,228.63$ AVIDEX INDUSTRIES, LLC 24 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade DANCE STUDIO Display Item Manufacturer Description Qty OFE Unit Price Ext. Total D1 VIEWSONICS 86" 4K 450nit Display 1 2,694.86$ 2,694.86$ D2 CHIEF Extra-Large Fusion® Micro-Adjustable Tilt 1 293.07$ 293.07$ D3 CHIEF Fusion® Pull Out Accessory Series 1 290.49$ 290.49$ Display Total 3,278.42$ Video Item Manufacturer Description Qty OFE Unit Price Ext. Total V1 CRESTRON 1 807.95$ 807.95$ V2 CRESTRON DM Lite® 4K60 4:4:4 Transmitter for HDMI® Signal Extension over CATx Cable, Wall Plate, White 1 254.25$ 254.25$ V3 CRESTRON Decorator Style Faceplate, 1-Gang, White Textured 1 6.78$ 6.78$ V4 WPS Cynap Pure Mini 1 741.28$ 741.28$ Video Total 1,810.26$ Audio Item Manufacturer Description Qty OFE Unit Price Ext. Total A1 RDL Wall-Mounted Bluetooth® Audio Format-A Interface 1 323.33$ 323.33$ A2 RDL Active Three-Pair Receiver - Twisted Pair Format-A - Balanced line outputs 1 171.26$ 171.26$ A3 RDL 24 Vdc Switching Power Supply, North American AC Plug, 500 mA, dc Plug 1 27.14$ 27.14$ A4 STEWART AUDIO 80w x 4 @ 70 / 100v - Digital Matrix Processor 4x4, Ethernet Control 1 897.22$ 897.22$ A5 SONANCE PS-P63T WHITE 6 192.10$ 1,152.60$ Audio Total 2,571.55$ Control Item Manufacturer Description Qty OFE Unit Price Ext. Total C1 STEWART AUDIO 10k Ohm Potentiometer aluminum wall plate in aluminum finish 1 33.90$ 33.90$ Control Total 33.90$ Misc. Materials Item Manufacturer Description Qty OFE Unit Price Ext. Total Misc. Materials Total 771.48$ Equipment Summary Display Total 3,278.42$ Video Total 1,810.26$ Audio Total 2,571.55$ Control Total 33.90$ Rack & Accessories Total -$ Misc. Materials Total 771.48$ Equipment Subtotal 8,465.61$ AVIDEX INDUSTRIES, LLC 25 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade CLASSROOM A Display Item Manufacturer Description Qty OFE Unit Price Ext. Total D1 VIEWSONICS 75" 4K 450nit Display 1 1,264.57$ 1,264.57$ D2 CHIEF Extra-Large Fusion® Micro-Adjustable Tilt 1 293.07$ 293.07$ D3 CHIEF Fusion® Pull Out Accessory Series 1 290.49$ 290.49$ Display Total 1,848.13$ Video Item Manufacturer Description Qty OFE Unit Price Ext. Total V1 CRESTRON 1 807.95$ 807.95$ V2 CRESTRON DM Lite® 4K60 4:4:4 Transmitter for HDMI® Signal Extension over CATx Cable, Wall Plate, White 1 254.25$ 254.25$ V3 CRESTRON Decorator Style Faceplate, 1-Gang, White Textured 1 6.78$ 6.78$ V4 WPS Cynap Pure Mini 1 741.28$ 741.28$ Video Total 1,810.26$ Misc. Materials Item Manufacturer Description Qty OFE Unit Price Ext. Total Misc. Materials Total 323.11$ Equipment Summary Display Total 1,848.13$ Video Total 1,810.26$ Misc. Materials Total 323.11$ Equipment Subtotal 3,981.50$ AVIDEX INDUSTRIES, LLC 26 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade CLASSROOM B Display Item Manufacturer Description Qty OFE Unit Price Ext. Total D1 VIEWSONICS 86" 4K 450nit Display 1 2,694.86$ 2,694.86$ D2 CHIEF Extra-Large Fusion® Micro-Adjustable Tilt 1 293.07$ 293.07$ D3 CHIEF Fusion® Pull Out Accessory Series 1 290.49$ 290.49$ D4 -$ -$ D5 -$ -$ Display Total 3,278.42$ Video Item Manufacturer Description Qty OFE Unit Price Ext. Total V1 CRESTRON 1 807.95$ 807.95$ V2 CRESTRON DM Lite® 4K60 4:4:4 Transmitter for HDMI® Signal Extension over CATx Cable, Wall Plate, White 1 254.25$ 254.25$ V3 CRESTRON Decorator Style Faceplate, 1-Gang, White Textured 1 6.78$ 6.78$ V4 WPS Cynap Pure Mini 1 741.28$ 741.28$ V5 LOGITECH Logitech Meet-Up 1 583.71$ 583.71$ V6 LOGITECH Logitech Meet-Up TV Mount 1 66.79$ 66.79$ V7 CRESTRON USB over Network Wall Plate with Routing, Local, White 1 528.84$ 528.84$ V8 CRESTRON USB over Network with Routing, Remote 1 372.90$ 372.90$ V9 NETGEAR NETGEAR AV Line M4250-8G2XF-PoE+ Fully M 1 945.92$ 945.92$ V10 -$ -$ Video Total 4,308.42$ Audio Item Manufacturer Description Qty OFE Unit Price Ext. Total Audio Total -$ Misc. Materials Item Manufacturer Description Qty OFE Unit Price Ext. Total Misc. Materials Total 595.06$ Equipment Summary Display Total 3,278.42$ Video Total 4,308.42$ Misc. Materials Total 595.06$ Equipment Subtotal 8,181.90$ AVIDEX INDUSTRIES, LLC 27 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade CLASSROOM C Display Item Manufacturer Description Qty OFE Unit Price Ext. Total D1 VIEWSONICS 75" 4K 450nit Display 1 1,264.57$ 1,264.57$ D2 CHIEF Extra-Large Fusion® Micro-Adjustable Tilt 1 293.07$ 293.07$ D3 CHIEF Fusion® Pull Out Accessory Series 1 290.49$ 290.49$ D4 -$ -$ D5 -$ -$ Display Total 1,848.13$ Video Item Manufacturer Description Qty OFE Unit Price Ext. Total V1 CRESTRON 1 807.95$ 807.95$ V2 CRESTRON DM Lite® 4K60 4:4:4 Transmitter for HDMI® Signal Extension over CATx Cable, Wall Plate, White 1 254.25$ 254.25$ V3 CRESTRON Decorator Style Faceplate, 1-Gang, White Textured 1 6.78$ 6.78$ V4 WPS Cynap Pure Mini 1 741.28$ 741.28$ V5 -$ -$ Video Total 1,810.26$ Audio Item Manufacturer Description Qty OFE Unit Price Ext. Total A1 STEWART AUDIO 1 155.94$ 155.94$ A2 SONANCE PS-S63T MKII BLACK 2 178.54$ 357.08$ Audio Total 513.02$ Misc. Materials Item Manufacturer Description Qty OFE Unit Price Ext. Total M1 Avidex Direct Materials 1 339.00$ 339.00$ M2 Avidex Indirect Materials 1 112.76$ 112.76$ M3 Avidex Misc Equipment Allowance -$ -$ Misc. Materials Total 451.76$ Equipment Summary Display Total 1,848.13$ Video Total 1,810.26$ Audio Total 513.02$ Misc. Materials Total 451.76$ Equipment Subtotal 4,623.17$ AVIDEX INDUSTRIES, LLC 28 March 14, 2024 Confidential 230227 City of Renton Community Center (AV Audiovisual System Upgrade GYM Audio Item Manufacturer Description Qty OFE Unit Price Ext. Total A1 QSC Unified Core with 8 local audio I/O channels, 64x64 network I/O channels with 8x8 Software-based Dante license included, USB AV bridging, dual LAN ports, VoIP telephony, 8x8 GPIO, 8 AEC processors, Half-size 1RU. 1 1,986.54$ 1,986.54$ A2 QSC per channel, GPIO for Remote Standby and Amp Status. 1 769.53$ 769.53$ A3 JBL Constant Beamwidth Technology, switchable 45° or 25° vertical coverage, music (flat)/speech sold individually). New in -1 version: Included wall bracket adjusts for SWIVEL (pan) as well as tilt aiming, for increased aiming versatitlity. Thicker, stronger grille which is more robust for use in temporary special event applications. 2 1,091.66$ 2,183.32$ A4 JBL bracket included, 70 cm tall for 140 cm tall CBT 70J-1/JE-1 array, connect 70J-1 and 70JE-1 in parallel. controlled pattern to 250 Hz. 2 618.80$ 1,237.60$ A5 AUDIO TECHNICA System 10 PRO Digital Wireless System includes: ATW-RC13 rack-mount receiver chassis, ATW-RU13 receiver unit and ATW-T1002 Handheld transmitter 1 434.26$ 434.26$ Audio Total 6,611.25$ Control Item Manufacturer Description Qty OFE Unit Price Ext. Total C1 QSC Single gang US, IP Wall Controller, PoE (includes white and black faceplates) 1 522.06$ 522.06$ C2 NETGEAR NETGEAR AV Line M4250-8G2XF-PoE+ Fully M 1 945.92$ 945.92$ C3 -$ -$ C4 -$ -$ Control Total 1,467.98$ Misc. Materials Item Manufacturer Description Qty OFE Unit Price Ext. Total M1 Avidex Direct Materials 1 565.00$ 565.00$ M2 Avidex Indirect Materials 1 216.11$ 216.11$ M3 Avidex Misc Equipment Allowance -$ -$ Misc. Materials Total 781.11$ Equipment Summary Audio Total 6,611.25$ Control Total 1,467.98$ Misc. Materials Total 781.11$ Equipment Subtotal 8,860.34$