HomeMy WebLinkAboutContractExecutive Services Department
Memorandum
DATE:April 15, 2024
TO:Kristi Rowland, Deputy Chief Administrative Officer
CC:Young Yoon, Information Technology Director
FROM:Jason Seth, City Clerk
SUBJECT:Purchase of OneMeeting Software
This memo is in lieu of our standard contract template which allows for signature by
both parties.
Attached for your review and signature is an agreement with Granicus for new meeting
and agenda management software. This tool will be used by the City
many departments throughout the city for Council and board and commission meetings.
This is an off-the-shelf purchase and does not require legal approval.
Attached are the following documents:
1.Granicus Proposal Order #Q-340581
2.Information Technology Review Form
Approved By: _____________________________
Kristi Rowland, Deputy
Chief Administrative Officer
_____________________________
Date
CAG-24-096
THIS IS NOT AN INVOICE Order Form
Prepared for
Renton WA
Order #: Q-340581
Prepared: 26 Mar 2024
Page 1 of 6
Granicus Proposal for Renton WA
ORDER DETAILS
Prepared By:Jeffrey Johnson
Phone:(480) 400-9764
Email:jeffrey.johnson@granicus.com
Order #:Q-340581
Prepared On:26 Mar 2024
Expires On:30 Apr 2024
Currency:USD
Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance:The Agreement will begin on date of signature and will continue through
the end of the then current billing term, and will continue for an additional
24 months thereafter.
ORDER TERMS
Order Form
Renton WA
Order #: Q-340581
Prepared: 26 Mar 2024
Page 2 of 6
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
One-Time Fees
Solution Billing
Frequency Quantity/Unit One-Time Fee
OneMeeting Agenda Automation -
Configuration and Training
Upon Delivery 1 Each $2,276.40
OneMeeting Laserfiche Integration - Setup
and Configuration
Upon Delivery 1 Each $420.00
SUBTOTAL:$2,696.40
New Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
Agenda Automation - Tier 1 Annual 1 Each $13,086.89
Laserfiche Integration - Tier 1 Annual 1 Each $2,415.00
SUBTOTAL:$15,501.89
Please note, annual fees for new subscriptions will be prorated to align to Client's then-current billing
term. Exceptions include Recurring Captioning Services, SMS, and Targeted Messages.
Order Form
Renton WA
Order #: Q-340581
Prepared: 26 Mar 2024
Page 3 of 6
FUTURE YEAR PRICING
Period of PerformanceSolution(s)Year 2 Year 3
Agenda Automation - Tier 1 $14,002.98 $14,983.19
Laserfiche Integration - Tier 1 $2,584.05 $2,764.94
SUBTOTAL:$16,587.03 $17,748.13
Order Form
Renton WA
Order #: Q-340581
Prepared: 26 Mar 2024
Page 4 of 6
PRODUCT DESCRIPTIONS
Agenda Automation - Tier 1 Agenda Automation - Tier 1Includes: 2 workflows, 1 post workflow, 2 forms
and up to 4 meeting types
Laserfiche Integration - Tier 1 Laserfiche Integration - Tier 1
OneMeeting Agenda
Automation - Configuration
and Training
Agenda Automation - Analysis, Setup and Configuration ServicesThese
services focus on the analysis of your agenda item approval process and
the designing of the forms and workflows to faciliate the submittal and
approval of agenda items.
OneMeeting Laserfiche
Integration - Setup and
Configuration
Laserfiche Integration - Setup and Configuration ServicesWe will work with
you to configure the Laserfiche integration so that you can add
OneMeeting documents to Laserfic
Order Form
Renton WA
Order #: Q-340581
Prepared: 26 Mar 2024
Page 5 of 6
TERMS & CONDITIONS
This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License
Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract
vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement
or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the
separate agreement or contract vehicle to the extent applicable.
If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote
Q-340581 dated 26 Mar 2024 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Renton WA to provide applicable exemption certificate(s).
Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
Order Form
Renton WA
Order #: Q-340581
Prepared: 26 Mar 2024
Page 6 of 6
BILLING INFORMATION
Billing Contact:Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address:PO Number:
If PO required
Billing Email:Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-340581 dated 26 Mar 2024 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Renton WA
Signature:
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Name:
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Title:
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Date:
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