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Final Agenda Packet
CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, May 20, 2024 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way Please note that this regular meeting of the Renton City Council is being offered as a hybrid meeting and can be attended in person at the Council Chambers, 7th floor of City Hall, 1055 S Grady Way, Renton, 98057 or remotely through Zoom. For those wishing to attend by Zoom: Please (1) click this link https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or copy/paste the URL into a web browser) or (2) call-in to the Zoom meeting by dialing 253-215- 8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the day of the meeting to request an invite with a link to the meeting. Registration for Audience Comment: Registration will be open at all times, but speakers must register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and will be required to re-register for the next Council meeting if they wish to speak at that next meeting. Request to Speak Registration Form: o Click the link or copy/paste the following URL into your browser: https://forms.office.com/g/bTJUj6NrEE You may also call 425-430-6501 or email jsubia@rentonwa.gov or cityclerk@rentonwa.gov to register. Please provide your full name, city of residence, email address and/or phone number, and topic in your message. A sign-in sheet is also available for those who attend in person. Video on Demand: Please click the following link to stream Council meetings live as they occur, or to select previously recorded meetings: Renton Channel 21 Video on Demand 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. ADMINISTRATIVE REPORT a) Administrative Report 4. AUDIENCE COMMENTS All remarks must be addressed to the Council as a whole, if a response is requested please provide your name and address, including email address, to the City Clerk to allow for follow-up. Speakers must sign-up prior to the Council meeting. Each speaker is allowed three minutes. When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for or against any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 5. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of May 13, 2024. Council Concur b) AB - 3578 Mayor Pavone requests confirmation of his appointment of Mr. Stephen Ratzlaff to the Renton Airport Advisory Committee (WA Pilots' Association, alternate member) for a term expiring May 7, 2027. Refer to Transportation (Aviation) Committee c) AB - 3569 Community & Economic Development Department recommends execution of an agreement with Environmental Science Associates (ESA), in the amount of $124,194, for professional services updating Renton's Critical Areas Ordinance in compliance with the Growth Management Act. Refer to Finance Committee d) AB - 3572 Community & Economic Development Department recommends execution of grant agreements from the Port of Seattle to receive $80,000 (with a city match of $40,000), to support small businesses and tourism opportunities in Renton. Refer to Finance Committee e) AB - 3574 Community & Economic Development Department requests approval to convert a budgeted full-time Permit Specialist position to a full-time Planning Technician position, and approval to hire the preferred candidate at Step E of the salary grade. Refer to Finance Committee f) AB - 3573 Human Resources / Risk Management Department recommends confirmation of the appointment of Gina Estep as the Administrator of the Community and Economic Development Department, effective June 1, 2024, at salary grade m49, step E. Council Concur g) AB - 3570 Parks & Recreation Department submits fee waiver requests from Sky Urban Institute Juneteenth Celebration at Liberty Park ($1,850) and the Renton Historical Society Annual Fundraising Gala at the Don Persson Senior Activity Center ($1,500). Refer to Finance Committee h) AB - 3571 Public Works Utility Systems Division reports bid opening on April 30, 2024 for the Windsor Hills Utility Improvements project, and recommends awarding the project to the lowest responsive and responsible bidder, Northwest Cascade, Inc., in the amount of $6,790,790. Council Concur 6. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Transportation Committee: 1) Appointments to Renton Airport Advisory Committee 7. LEGISLATION Ordinance for second and final reading: a) Ordinance No. 6135: Density Bonus Review (In-Lieu Fee Program) (D-228) (First Reading 5/13/2024) 8. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 9. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 5:45 p.m. - 7th Floor - Conferencing Center Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings Mayor’s Office Memorandum DATE: May 20, 2024 TO: Ed Prince, Council President Members of Renton City Council FROM: Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer SUBJECT: Administrative Report • Information about preventative street maintenance, traffic impact projects, and road closures happening this week can be found at http://rentonwa.gov/traffic. All projects are weather permitting and unless otherwise noted, streets will always remain open. Preventative street maintenance, traffic impact projects, and road closures will be at the following locations: Monday, May 20 through Friday, May 24, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on NE 12th St and Jefferson Ave NE for utility installation. Questions may be directed to Brad Stocco, 425-282-2373. Monday, May 20 through Friday, May 24, 8:00 a.m. to 3:00 p.m. Intermittent eastbound lane closure on S Grady Way east of Talbot Rd S for construction work. Questions may be directed to Tom Main, 206-999-1823. Monday, May 20 through Friday, May 24, 8:00 a.m. to 3:00 p.m. Road closure on Kirkland Ave NE between NE Sunset Blvd and NE 12th St for utility installation. A detour route will be provided. Questions may be directed to Brad Stocco, 425-282-2373. Monday, May 20 through Friday, May 24, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on NE Sunset Blvd between Edmonds Ave NE and Kirkland Ave NE for construction work. Questions may be directed to Brad Stocco, 425-282-2373. Monday, May 20 through Friday, May 24, 8:00 a.m. to 3:00 p.m. Shifting lane closures both east and west on NE Sunset Blvd between Redmond Pl NE to Union Ave NE for utility installation and frontage improvements. Questions may be directed to Brad Stocco, 425-282-2373. Ongoing Street Closure (City of Renton Resolution No. 4446). FULL STREET CLOSURE on Sunset Lane NE between NE 10th Street and Harrington Place NE in support of the Solera Development Project (LUA20-000305). Questions may be directed to Brad Stocco, 425-282-2373. AGENDA ITEM #3. a) May 13, 2024 REGULAR COUNCIL MEETING MINUTES CITY OF RENTON MINUTES - City Council Regular Meeting 7:00 PM - Monday, May 13, 2024 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Ed Prince, Council President James Alberson, Jr., Council Position No. 1 Carmen Rivera, Council Position No. 2 Valerie O'Halloran, Council Position No. 3 (attended remotely) Ryan McIrvin, Council Position No. 4 Ruth Pérez, Council Position No. 6 Kim-Khánh Vǎn, Council Position No. 7 Councilmembers Absent: ADMINISTRATIVE STAFF PRESENT Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer Patrice Kent, Senior Assistant City Attorney Jason Seth, City Clerk Martin Pastucha, Public Works Administrator Kim Gilman, Interim Human Resources and Risk Management Administrator Commander Dan Figaro, Police Department Attended Remotely: Kristi Rowland, Deputy CAO Shane Moloney, City Attorney Ron Straka, Public Works Utility Systems Director AGENDA ITEM #5. a) May 13, 2024 REGULAR COUNCIL MEETING MINUTES PROCLAMATIONS Safe Boating & Paddling Week - May 18 - 24, 2024: A proclamation by Mayor Pavone was read declaring May 18 to 24, 2024, as Safe Boating & Paddling Week in the City of Renton and encouraging all of Renton's residents to dedicate themselves to learning about and practicing safe boating, including wearing life jackets. Debra Alderman, U.S. Coast Guard Auxiliary Flotilla 130-02-05 Renton, accepted the proclamation with appreciation. MOVED BY PRINCE, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. National Public Works Week - May 19 - 25, 2024: A proclamation by Mayor Pavone was read declaring May 19 to 25, 2024, as National Public Works Week in the City of Renton and encouraging all residents to recognize the contributions public works professionals make every day to protect our health, safety, comfort, and quality of life. Public Works Administrator Martin Pastucha accepted the proclamation with appreciation. MOVED BY PRINCE, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. ADMINISTRATIVE REPORT CAO Ed VanValey reviewed a written administrative report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2024 and beyond. Items noted were: • The Equity Commission will meet on Tuesday, May 14, at 5:30 p.m. On their agenda is an overview of the City's budgeting process. The Mayor's Inclusion Task Force will be meeting on Thursday, May 16, at 5:00 p.m. Both groups will be introduced to our new Community Outreach Coordinator Casey King. • Information about preventative street maintenance, traffic impact projects, and road closures happening this week can be found at http://rentonwa.gov/traffic. All projects are weather permitting and unless otherwise noted, streets will always remain open. AUDIENCE COMMENTS • Paul Quinn, Sammamish, highlighted Renton's solid waste statistics and urged Council to apply for a grant to pilot a program that meters the tonnage of residential solid waste pickup. • Thomas Anderson, Seattle, speaking on behalf of The Landing Gear Works at the Renton airport thanked Council for allowing meetings to occur in an effort to resolve the business's lease issues. • Sergio Núñez, Renton, also expressed appreciation for working with The Landing Gear Works to find a solution to their lease issues. • Sofia Farret, Renton, also expressed appreciation for working with The Landing Gear Works to find a solution to their lease issues. • Derek Anderson, Seattle, expressed appreciation for the new managers at the Renton airport, and stated he is looking forward to working with them in the future. AGENDA ITEM #5. a) May 13, 2024 REGULAR COUNCIL MEETING MINUTES CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of May 6, 2024. Council Concur. b) AB - 3564 Mayor Pavone recommended confirmation of the following appointments to the Renton Airport Advisory Committee: Ms. Colleen Deal (Kennydale Neighborhood Alternate position) for a term expiring May 7, 2026; Ms. Elizabeth Callahan (West Hill Neighborhood Primary position) for a term expiring May 7, 2027; and Mr. John Smutny (WA Pilots' Association Primary position) for a term expiring May 7, 2027. Refer to Transportation (Aviation) Committee. c) AB - 3565 Mayor Pavone recommended confirmation of his reappointments of the following individuals to the Renton Airport Advisory Committee: Mr. Shane Carlson (Airport Leaseholder Primary position), Mr. Lee Chicoine (North Renton Neighborhood Primary position), and Mr. Harold (KC) Jones (Highlands Neighborhood Primary position) for terms expiring May 7, 2025; Mr. Kurt Boswell (Airport Leaseholder Primary position), Mr. Matthew Devine (Talbot Hill Neighborhood Primary position), Mr. Jeff Dineen (South Renton Neighborhood Primary position), Mr. Bob Ingersoll (Airport Leaseholder Alternate position), Mr. Charles Pepka (Airport-At-Large Primary position), and Ms. Sarah Reagan (Talbot Hill Neighborhood Alternate position) for terms expiring May 7, 2026; and Ms. Jeanne Demund (Kennydale Neighborhood Primary position), Mr. Abhijit Patil (Benson Hill Neighborhood Primary position), Ms. Melody Kroeger (Renton Hill/Monterey Terrace Neighborhood Primary position), and Ms. Karen Stemwell (Aircraft Owners and Pilots Association Primary position), for terms expiring May 7, 2027. Council Concur. d) AB - 3567 Public Works Transportation Systems Division submits CAG-22-062, Bronson Way Bridge - Seismic Retrofit and Painting project, contractor Combined Construction, Inc., and requests acceptance of the project and release of the contract and retainage bonds after 60 days after all required releases from the State are obtained and all liens are legally cleared. Council Concur. e) AB - 3568 Public Works Transportation Systems Division submits CAG-23-311, NE Sunset Blvd - Safe Routes to Transit project, contractor Kamins Construction, Inc., and requests acceptance of the project and release of retainage bond after 60 days after all required releases from the State have been obtained and all liens are legally cleared. Council Concur. MOVED BY PRINCE, SECONDED BY ALBERSON, COUNCIL APPROVE THE CONSENT AGENDA AS PUBLISHED CARRIED. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Community Services Committee: Chair Alberson presented a report recommending concurrence in the staff recommendation to confirm Mayor Pavone's appointments of Mr. Duffy Delgado (term expiring 12/31/24), Mr. Jake Heare (term expiring 12/31/25), and Ms. Carol Affleck (youth position, term expiring 12/31/26) to the Renton Municipal Arts Commission. AGENDA ITEM #5. a) May 13, 2024 REGULAR COUNCIL MEETING MINUTES MOVED BY ALBERSON, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Finance Committee: Vice Chair Pérez presented a report recommending approval of the following payments: 1. Accounts Payable – total payment of $6,209,448.83 for vouchers 10815-10819, 415932- 415935, 415943-415945, 415955-416257; payroll benefit withholding vouchers 7384- 7395, 415947-415954 and 1 wire transfer. 2. Payroll – total payment of $1,938,941.27 for payroll vouchers that include 663 direct deposits and 5 checks. (4/1/24 to 4/15/24 pay period). MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. c) Finance Committee: Vice Chair Pérez presented a report recommending concurrence in the staff recommendation to approve the adjustment to customer account 009062-000, Antioch Presbyterian Church located at 1701 NE 43rd St. in the amount of $9,573.69 for excess consumption caused by a qualified water line leak in accordance with RMC 8-4-46 and 8-5-23. MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. d) Finance Committee: Vice Chair Pérez presented a report recommending concurrence in the staff recommendation to approve the adjustment to customer account 025787-000 requested by the property owner of 1170 Sunset Blvd N in the amount of $4,645.55 for excess consumption caused by a qualified water line leak in accordance with RMC 8-5-23. MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. e) Finance Committee: Vice Chair Pérez presented a report recommending concurrence in the staff recommendation to authorize the mayor and City Clerk to execute the agreement with Timmons Group, Inc. in the amount of $153,540 for the development of asset management plans for the Public Works Department and the Parks and Recreation Department. MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. f) Finance Committee: Vice Chair Pérez presented a report recommending concurrence in the staff recommendation to approve the Memorandum of Understanding between the City and AFSCME 2170 to reactivate a payment and establish new terms. The new MOU will be effective beginning with the pay period May 16 to 31, 2024. MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. g) Finance Committee: Vice Chair Pérez presented a report recommending concurrence in the staff recommendation to approve the MOU with Seattle Police Department and to approve funds in the amount of no more than $10,000, to support RPD’s ICAC overtime, travel/training, equipment, and software necessary for ICAC investigations. MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #5. a) May 13, 2024 REGULAR COUNCIL MEETING MINUTES h) Planning & Development Committee: Vice Chair Pérez presented a report recommending concurrence in the staff recommendation to confirm Mayor Pavone’s appointment of Andre Artze to the Planning Commission for an unexpired term expiring 1/31/26. MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. LEGISLATION Ordinance for first reading: a) Ordinance NO. 6135: An ordinance of the City of Renton, Washington, amending Subsections 4-8-120.C, 4-8-120.D.4, 4-8-120.D.12, amending Section 4-9-065 and amending Section 4-11- 010 of the Renton Municipal Code, amending Density Bonus Regulations, authorizing corrections, providing for severability, and establishing an effective date. MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) ADJOURNMENT Jason A. Seth, MMC, City Clerk Jason Seth, Recorder 13 May 2024 AGENDA ITEM #5. a) Council Committee Meeting Calendar May 13, 2024 May 20, 2024 Monday 4:15 p.m. Utilities Committee, Chair Văn Location: Council Conference Room/Videoconference 1. Emerging Issues in Utilities • 2024 CIP Construction Projects Update 5:00 p.m. Transportation Committee, Chair McIrvin Location: Council Conference Room/Videoconference 1. Appointments to Renton Airport Advisory Committee 5:45 p.m. Committee of the Whole, Chair Prince Location: Conferencing Center 1. Parks & Recreation Partnerships with the Renton School District 7:00 p.m. Council Meeting Location: Council Chambers/Videoconference AGENDA ITEM #5. a) AB - 3578 City Council Regular Meeting - 20 May 2024 SUBJECT/TITLE: Appointment to Renton Airport Advisory Committee RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Mayor Pavone STAFF CONTACT: April Alexander, Executive Assistant EXT.: x6520 FISCAL IMPACT SUMMARY: None SUMMARY OF ACTION: Mayor Pavone appoints Mr. Stephen Ratzlaff (WA Pilots' Association, alternate position) to the Renton Airport Advisory Committee as the WA Pilot Association Alternate member for a term expiring 5/7/27. EXHIBITS: A. Recommendation Memo B. Application-Stephen Ratzlaff STAFF RECOMMENDATION: Confirm Mayor Pavone's appointment of Mr. Stephen Ratzlaff to the Renton Airport Advisory Committee as the WA Pilot Association Alternate member for a term expiring 5/7/27. AGENDA ITEM #5. b) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE: April 15, 2024 TO: Armondo Pavone, Mayor FROM: Martin Pastucha, Public Works Administrator STAFF CONTACT: Manuel Cruz, Airport Director, ext. 7476 SUBJECT: Renton Airport Advisory Committee Membership Appointments The Public Works Department and its Airport Division recommend the following appointments to the Renton Airport Advisory Committee (RAAC). If the appointments are approved, we request they take effect immediately due to vacancies. The next RAAC meeting is scheduled for Tuesday, May 21, 2024. Kennydale Neighborhood Alternate Position The Airport Division recommends Colleen Deal in the alternate member role for the Kennydale neighborhood. Ms. Deal is a lifelong resident of Renton (since 1964). She currently works as a recruiter for Lifecare Center. She received a bachelor’s degree in communications/journalism from the Pacific Lutheran University and an associate degree in administration of criminal justice from Bellevue College. West Hill Neighborhood Primary Position The Airport Division is recommending appointment of Elizabeth Callahan. Ms. Callahan has been a resident of the West Hill neighborhood of Renton since August 2017. She holds a Bachelor of Arts degree in International Business Studies from the University of Washington Foster School of Business and has graduate-level training in technology, artificial intelligence, and corporate finance and business operations. She is self- employed and is currently a business startup consultant trained in HIPAA & OSHA-10. She previously served in the Mercer Island Community Association. As a PTA president, she led a $180k fundraising effort in education and literacy. She currently serves in the UW Business School advisory board. She is eager to see her community interests represented in airport operations. Washington Pilots Association Primary Position The Airport Division recommends John Smutny to represent the WA Pilots Association as a primary member. Mr. Smutny is a current tenant in the Cedar River Hangar at the Renton Airport and has been a WPA member since 2005 when the Green River Chapter of the WPA held meetings in the Quonset hut next to the Rainier Flight Service. Mr. AGENDA ITEM #5. b) Mayor Pavone Page 2 of 2 April 15, 2024 Smutny serves as a Government Relations representative for the International Aerobatic Club. A Washington native, he began flying lessons at Renton when he was 15. At 16, he soloed a Cessna Aerobat. A stint at the Museum of Flight helped him gain knowledge in restoring an existing Monte-Copter airframe. He received certification in Airplane and Weight Shift and Rotax factory training at Rainbow Aviation. These certifications along with 18 years of owning Christen Eagle, Pitts, Cessna 172 and a Piper Cub airplane earned him a well-rounded maintenance background. He also worked closely on Renton’s master planning activities with Al Banholzer, a past WPA President and a past RAAC member. Washington Pilots Association Alternate Position For the alternate member position, the Airport Division recommends Stephen Ratzlaff. Mr. Ratzlaff has been a member of the WPA for nearly 15 years and has been the president of the WA State Seaplane Pilots Association since 2010. Mr. Ratzlaff has a Bachelor of Science Degree in Mechanical Engineering and holds a Private Pilot Single Engine Seaplane rating from the FAA as well as an Instrument Rating. Mr. Ratzlaff began his career as a software developer and worked in artificial intelligence in the aerospace industry on composites manufacturing. He has been involved in proceedings at the Renton Airport because of members concern on the significant reductions (75%) in the capacity of the Renton Seaplane Base. The Committee continues to accept applications for a primary position for Airport-at- Large and nine alternate vacancies: Benson Hill, Highlands, North Renton, South Renton, West Hill, Renton Hill/Montery Terrace, Airport Leaseholders, Airport-at-Large (2). The Airport management team will be reviewing all applications and will submit recommendations to fill these vacancies in the near future. cc: April Alexander, Executive Assistant Junsen Ohno, Administrative Secretary I Melody Kroeger, RAAC Chair AGENDA ITEM #5. b) CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless you know the content is safe. From:notification@civiclive.com To:April Alexander Subject:Application for Boards/Commissions/Committees 2023-11-28 06:22 AM(PST) Submission Notification Date:Tuesday, November 28, 2023 6:22:35 AM Application for Boards/Commissions/Committees 2023-11-28 06:22 AM(PST) was submitted by Guest on 11/28/2023 9:22:30 AM (GMT-08:00) Canada/Pacific Name Value Airport Advisory Committee*Airport Advisory Committee* Civil Service Commission* Community Plan Advisory Board - Benson Hill Community Plan Advisory Board - City Center Equity Commission Historical/Museum Board* Housing Authority* Human Services Advisory Committee* Lodging Tax Advisory Committee* Parks Commission* Planning Commission* Municipal Arts Commission* River Days Advisory Board* Senior Advisory Board* Sister City Committee - Cuautla Sister City Committee - Nishiwaki Gender Mr. Name Stephen Ratzlaff Address:405 114th Ave SE Suite 120 Bellevue, WA 98004 Email stephenratz@gmail.com Phone 206-250-1625 AltPhone: Resident Yes ResidentSince I am not a resident. formerresidence EducationBackground I have a Bachelor of Science Degree in Mechanical Engineering. I hold Private Pilot Single Engine Seaplane rating from the FAA as well as an Instrument Rating. I began my career as a software developer and worked in artificial intelligence in the AGENDA ITEM #5. b) OccupationalBackground aerospace industry. My focus was on composites manufacturing. Employer: My current employer is OrderPort in Bellevue where we provide software for wineries. CommunityActivities I am a member of the Washington Pilots association and am president of the Washington Seaplane Pilots Association. Reasonforapplying I am applying to be backup for the WPA position on the Renton Airport Advisory Committee. I became involved in proceedings at the Renton Airport as a result of our members becoming concerned about significant reductions (75%) in the capacity of the Renton Seaplane Base. These reductions were the result of changes in the Master Plan. I became an expert in the FAA's master planning process and continue to work as an advisor to other airports in this capacity. Day Meetings Day Meetings Night Meetings Night Meetings To view this form submission online, please follow the link below: https://rentonwa.gov/form/one.aspx? objectId=19937959&contextId=9212967&returnto=submissions AGENDA ITEM #5. b) AB - 3569 City Council Regular Meeting - 20 May 2024 SUBJECT/TITLE: Agreement with Environmental Science Associates for Critical Areas Ordinance (CAO) Update RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Matt Herrera, Planning Director EXT.: 6593 FISCAL IMPACT SUMMARY: The Finance Department identified that there is potential budget savings within CED this FY 2024 that could cover the Critical Areas Ordinance (CAO) update contract amounting to $124,194. The plan is to revisit in Q2 if additional budget is needed and increase the budget at that time. SUMMARY OF ACTION: The City of Renton is updating its Critical Areas Ordinance (CAO) in compliance with the Growth Management Act (GMA) regulatory update cycle. The City’s CAO is codified in Title IV Development Regulations (RMC 4-3- 050) and provides protections to natural resource and hazard areas such as wetlands, streams, critical aquifer recharge areas, geologically hazardous areas, and flood hazard areas. Environmental Science Associates (ESA) was requested to review portions of Renton’s CAO (for consistency with Best Available Science (BAS), coordinate with City staff regarding their recommendations for code revisions, provide code revision recommendations, and be available to the City as CAO subject matter experts (SMEs) through the regulatory adoption process as needed by the City. This work needs to be completed and certified on the same schedule as the Comprehensive Plan Update by December 2024. EXHIBITS: A. CONTRACT STAFF RECOMMENDATION: Staff recommends that Council authorize the Mayor and City Clerk to enter into an agreement with the Environmental Science Associates (ESA) in the amount of $124,194 for professional services to the City of Renton in updating the Critical Areas Ordinance (CAO) in compliance with the Growth Management Act (GMA). AGENDA ITEM #5. c) THIS AGREEMENT, dated for reference purposes only as March 20, 2024, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Environmental Science Associates (“Consultant”), a Foreign California corporation. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide professional services to the City of Renton in updating the Critical Areas Ordinance (CAO) in compliance with the Growth Management Act (GMA) as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation and Time of Performance shall be equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit B. All Work shall be performed by no later than December 31, 2024. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $124,194.00, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit C. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit C. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the AGREEMENT FOR CRITICAL AREAS ORDINANCE (CAO) UPDATE IN COMPLIANCE WITH GROWTH MANAGEMENT ACT (GMA) AGENDA ITEM #5. c) PAGE 2 OF 10 name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant will perform all Work identified in this Agreement in a professional AGENDA ITEM #5. c) PAGE 3 OF 10 manner and in accordance with all reasonable care and skill ordinarily provided by professional providing similar services under similar circumstances (“Standard of Care”) and applicable laws, City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. AGENDA ITEM #5. c) PAGE 4 OF 10 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from claims by third parties, but only to the extent caused by the negligent acts, errors or omissions of the Consultant in its performance of this Agreement, and excluding that portion of the claims caused by the City’s negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the AGENDA ITEM #5. c) PAGE 5 OF 10 Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: Unless exempted by the Renton Municipal Code, Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. AGENDA ITEM #5. c) PAGE 6 OF 10 D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement CITY OF RENTON Matthew Herrera 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6593 mherrera@rentonwa.gov CONSULTANT Jennifer G. Thomas, MES 2801 Alaskan Way, Suite 200 Seattle, WA 98121 Phone: (206) 204-6993 JGThomas@esassoc.com AGENDA ITEM #5. c) PAGE 7 OF 10 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. AGENDA ITEM #5. c) PAGE 8 OF 10 D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s project manager is Matthew Herrera. In providing Work, Consultant shall coordinate with the City’s contract manager or his/her designee. The City shall make available to Consultant information and technical data in City’s possession that is reasonably required by Consultant to perform services under this Agreement. The City shall also provide access to and make all provisions for Consultant to enter upon public and private lands as reasonably required for Consultant to perform its services under this Agreement. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of AGENDA ITEM #5. c) PAGE 9 OF 10 Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other AGENDA ITEM #5. c) PAGE 10 OF 10 provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By: CONSULTANT By: Armondo Pavone Mayor Stacy Bumback Senior Vice President & Northwest Regional Director Date Date Attest Jason A. Seth City Clerk Approved as to Legal Form By: M. Patrice Kent Senior Assistant City Attorney Contract Template Updated 5/21/2021 (h/contract/2024/2978) Stacy Bumback (May 2, 2024 07:48 PDT) 02/05/24 AGENDA ITEM #5. c) EXHIBIT A Scope of Work 2801 Alaskan Way Suite 200 Seattle, WA 98121 206.789.9658 phone 206.789.9684 fax esassoc.com memorandum date March 15, 2024 to Matthew Herrera, AICP cc from Jennifer Thomas, ESA subject Critical Areas Ordinance Updates – Scope of Work Dear Matt, Thank you for contacting us to provide environmental support services to the City for the current Critical Areas Ordinance (CAO) update. The scope of work below provides our understanding of the project and includes our proposed scope and fee estimate. Please review this scope and let me know if you’d like to meet to discuss changes. Background The City of Renton is updating its CAO in compliance with the Growth Management Act regulatory update cycle. ESA will review portions of Renton’s CAO (Renton Municipal Code 4-3-050), for consistency with Best Available Science (BAS), coordinate with City staff regarding their recommendations for code revisions, provide code revision recommendations, and be available to the City as CAO subject matter experts (SME)s through the regulatory adoption process as needed by the City. We are pleased to be joined by Geo Engineers as part of this effort. ESA will coordinate Geo Engineers work to review the CAO with respect to Geologic Hazard Areas and coordinate recommended updates to ordinance language as a part of this CAO update, including research and updates to Channel Migration Zones (CMZs) as they are currently regulated by the City. The intent is to fold CMZ-related regulations into the overall CAO update. Task 1 – Project Management This task includes time for six monthly meetings and regular communication with the City project manager and other City staff, managing schedule and budget, subconsultant coordination, and Senior Quality Assurance/ Quality Control (QA/QC) of all deliverables. AGENDA ITEM #5. c) 2 Critical Areas Ordinance Updates – Scope of Work Deliverables: • Monthly progress reports with a summary of work, including percent complete by task (to be submitted with the detailed monthly invoice). Assumptions: • This contract is on a time and materials basis, so the amount billed may be less than the total estimated budget. • ESA staff will be available to City staff as needed up to the amount budgeted. • City staff will coordinate through ESA’s project manager for all communications. Task 2 – Best Available Science Review and Gap Analysis ESA will review current critical areas regulations, and available literature regarding Critical Areas Ordinance Best Available Science in support of CAO updates, for consistency with GMA requirements. Specifically, ESA will review the most recent publications on CAO updates from Washington state agencies including the following: • Washington Department of Ecology – Wetland Guidance for CAO Updates – Shorelands and Environmental Assistance Program, October 2022, Publication #22-06-014 • Washington Department of Ecology – Characterizing Wetland Buffers in Washington State, September 2017, Publication # 17-06-008 • Washington Department of Ecology – Wetland Mitigation in Washington State – Part 1: Agency Policies and Guidance, Version 2.0, April 2021, Publication #21-06-003. • Critical Areas Handbook – A Handbook for Reviewing Critical Areas Regulations v 3.0 2023 – Washington Department of Commerce and related materials (e.g. 2023 Critical Areas Checklist). • WDFW Guidance including but not limited to: o WDFW Riparian Management Zone Critical Areas Ordinance Checklist and August 2023 Addendum • In collaboration with the City, ESA will reach out to City staff who regularly use the current CAO to identify pressure points or code language that may benefit from clarification. This list will be refined with the City Project Manager, but we anticipate collaborating with Public Works, Community and Economic Development and Parks staff. Following our review, we will compile one draft and one final Technical Memorandum that includes code and policy recommendations and best available science documentation. Deliverables: • Draft Technical Memorandum that includes gap analysis matrix with code and policy recommendations and best available science documentation provided to City staff for review and comment. • Final Technical Memorandum that incorporates City comments. Assumptions: • City staff will provide one consolidated technical memorandum that includes all City comments. Task 3 – Revise and Update CAO Language Building on the analysis completed in Task 2 above, ESA will propose revisions to the City’s current CAO. Revisions will be made using tracked changes for clarity. AGENDA ITEM #5. c) 3 Critical Areas Ordinance Updates – Scope of Work Deliverables: • One draft and one final e-version of proposed code amendments (RMC 4-3-050), using tracked changes. The deliverable will be provided as a word document, including left margin line numbers to facilitate tracking changes. Assumptions: • Revisions will be based on the analysis conducted in Tasks 2 and 3 above. Task 4 – Geologic Hazard Areas ordinance review and updates ESA will be joined by Lyle Stone, P.E. G.E. of GeoEngineers who will provide expertise and review related to Geologic Hazard Areas section of the code. Mr. Stone has worked with City staff in his capacity as an engineer and geologist, and will review the code, collaborate with staff as to areas of the code which may benefit from revision and provide general recommendations as needed to address gaps in the current code. Mr. Stone will be available for up to two meetings with City staff. ESA will oversee this task and coordinate with Mr. Stone and City staff. Deliverables: • Covered in Task 2 above. Revisions would be included in the draft and final version of proposed code amendments, using tracked changes. Assumptions: • Mr. Stone will be available to meet with City staff for up to two (2) meetings. • Code revisions will be included in the draft and final code revisions deliverable under Task 2. Task 5 – Meeting Support ESA will be joined by Minda Troost, LG. of GeoEngineers who will provide expertise related to the review and addition of language to RMC 4-3-050 Critical Areas Regulations as it pertains to channel migration and/or channel migration zones (CMZ). Ms. Troost will coordinate with City staff to review the City’s current process of CMZ regulation which we understand to be through SEPA. Ms. Troost will review the City’s existing code regarding CMZs, state guidance on CAO updates, and will search for other municipalities in Washington state that address channel migration within their codes to aid in formulating language for the RMC. She will work collaboratively with city staff to provide recommendations as needed to address gaps in the current code as it relates to channel migration. Ms. Troost will be available for up to two meetings with City staff beyond the general communications this task will require. ESA will oversee this task and coordinate with Ms. Troost and City staff. Deliverables: • Covered in Task 2 above. Revisions to RMC 4-3-050 would be included in the draft and final version of proposed code amendments, using tracked changes. Assumptions: • Ms. Troost will be available to meet with City staff for up to two (2) meetings. • Code revisions and additions will be included in the draft and final code revisions deliverable under Task 2. AGENDA ITEM #5. c) 4 Critical Areas Ordinance Updates – Scope of Work Task 6 – Public Meeting Support and coordination with Comprehensive Plan Updates ESA staff will support the City’s communication with project participants, Planning Commission, City Council and the Planning and Development Committee, as well as coordinating with City staff, as well as agency staff (Ecology, WDFW) and the City’s consultant regarding Comprehensive Plan updates related the CAO review and revisions. We anticipate that the CAO updates will nest within the Comprehensive Plan updates, based on communication with City staff to date. ESA staff (Jennifer Thomas, Matt Maynard, or Colleen Kroe) will be available to attend up to five (5) meetings or workshops during the project. Meetings are assumed to be via video conference but up to two in person meetings could also be scheduled as needed. Deliverables: • None. Assumptions: • This task is Not to Exceed (NTE) 76 hours of ESA staff time. Overall Assumptions • All deliverables will be provided in electronic format. • One review cycle is assumed for all deliverables/interim work reviewed by the City and participants. • The City will provide one set of consolidated comments for ESA’s review. Discrepancies between comments will be resolved by the City prior to transmittal to ESA. • The schedule for review cycle (from transmittal of document(s) for review to the City to receipt of consolidated City comments) is assumed to be four weeks. This schedule can be modified in collaboration with the City to complement the City’s Comprehensive Plan update schedule. AGENDA ITEM #5. c) 5 Critical Areas Ordinance Updates – Scope of Work EXHIBIT B Schedule Task Description Timeline* 1 Project Management/Meetings Continues throughout the project, until project completion** 2 BAS Review and Policy Recommendations April-July 31 2024 3 Revise CAO Language August-October 31 2024 4 Geologic Hazard Areas ordinance review and updates April-October 31 2024 (Concurrent with Tasks 2 and 3) 5 CMZ Meeting Support September-December 2024 6 Public Meeting Support and Coordination September-December 2024 *Assuming project kickoff of April 1, 2024 **December 2024, unless kickoff occurs later than assumed AGENDA ITEM #5. c) 6 Critical Areas Ordinance Updates – Scope of Work EXHIBIT C Budget The cost of these services is estimated to be $124,194. Work will be invoiced on a time and materials basis. A breakdown of costs by task is shown in the table below. Task Description Hours Cost 1 Project Management/Meetings 69 $14,948 2 BAS Review and Policy Recommendations 122 $30,586 3 Revise CAO Language 76 $17,948 4 Geologic Hazard Areas ordinance review and updates 7 $1,032 5 CMZ – review of existing info and draft & final development standards 20 $4,128 6 Meeting Support and Coordination 76 $18,608 Subconsultant (GeoEngineers)* $33,436 ESA 10% subconsultant markup -- $3,040 Expenses -- $600 Labor Technology and Data Management Fee (3%) -- $2,626 Total ESA Hours 370 $124,194 *A detailed breakdown for GeoEngineers time is available on request. Thank you again for requesting this proposal. Please feel free to call me with any questions at 425-442-7988. Sincerely, Jennifer Thomas, MES; Senior Biologist and Project Manager, ESA AGENDA ITEM #5. c) FINALApproved as to legal form w Ex_Contract- Professional Services-COR-ESA-CAO Update Final Audit Report 2024-05-02 Created:2024-04-24 By:Kaitlyn Busser (kbusser@esassoc.com) Status:Signed Transaction ID:CBJCHBCAABAAq-vBI27PA-fWkVSJEc_VQhnpE5QAnisy "FINALApproved as to legal form w Ex_Contract-Professional Se rvices-COR-ESA-CAO Update" History Document created by Kaitlyn Busser (kbusser@esassoc.com) 2024-04-24 - 11:14:00 PM GMT Document emailed to Stacy Bumback (sbumback@esassoc.com) for signature 2024-04-24 - 11:14:05 PM GMT Email viewed by Stacy Bumback (sbumback@esassoc.com) 2024-05-02 - 2:48:11 PM GMT Document e-signed by Stacy Bumback (sbumback@esassoc.com) Signature Date: 2024-05-02 - 2:48:27 PM GMT - Time Source: server Agreement completed. 2024-05-02 - 2:48:27 PM GMT AGENDA ITEM #5. c) AB - 3572 City Council Regular Meeting - 20 May 2024 SUBJECT/TITLE: Port of Seattle’s Economic Development Support Program Grant RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Gina Estep , Economic Development Director EXT.: (206) 305-3615 FISCAL IMPACT SUMMARY: The city has applied for and will be awarded a total of $80,000 from the Port of Seattle’s Economic Development Partnership Program in exchange for the commitment of a $40,000 match from the City of Renton. This match will be covered by a combination of lodging tax funds awarded to the Renton Community Marketing Campaign ($10,000) and the remainder from the existing CED budget. SUMMARY OF ACTION: The Port of Seattle administers an Economic Development Partnership Program, providing annual grants of up to $60,000 to King County cities to support local economic development. Renton has qualified for the maximum award of $60,000, contingent upon matching funds of $30,000 from the city. These grants are non- competitive but require that 2024 funds be allocated towards projects promoting economic growth, utilizing Port facilities, and fostering diversity in the business ecosystem, particularly supporting disadvantaged businesses, women-owned, and minority-owned enterprises (WMBEs). In 2024, the Port is providing awards to participating cities to support projects in diverse categories, including Small Business Assistance, Business Recruitment, Small Business Retention and Expansion, Tourism, Workforce Development, Buy Local and Placemaking, as well as Plans/Special Projects. The City has secured a $60,000 grant from the Port of Seattle, pending City Council approval. The attached application outlines plans to allocate the funds towards two key projects aligned with the 2024 economic development strategy: 1.World Cup Square Initiative: This transformative endeavor aims to rejuvenate downtown Renton into a dynamic community hub, supporting small businesses, tourism, and placemaking. The Square will offer a versatile space for live entertainment, sports broadcasts, arts showcases, and community gatherings, fostering collaboration and cultural exchange. Addressing the lack of accessible public gathering spaces, the initiative seeks to enhance connectivity and community engagement. Leveraging Renton's diversity, the project will cater to the needs of its multicultural population, establishing the Square as a focal point with inclusive amenities such as a soccer pitch, jumbo screen, and business incubator. 2.Small Business Assistance (Startup 425): This community-driven initiative aims to cultivate a thriving entrepreneurial culture on the Eastside by providing resources and programs to support non-traditional and first-time small business owners across all industries. Through Startup 425, barriers to entry will be reduced, fostering innovation and economic growth in Renton. AGENDA ITEM #5. d) Additionally, Renton has qualified for a $20,000 grant from the Port of Seattle's Tourism Marketing Support Program, with a matching requirement of $10,000 from the city. The proposed project aims to showcase Renton's cultural diversity and attract out-of-state visitors through three main components: developing a community event calendar, producing photography/video content, and implementing earned and paid media campaigns. EXHIBITS: A.Economic Development Partnership Program 2024 Application B.Tourism Marketing Support Program 2024 Application C.2024 Economic Development Grant Agreement with the Port of Seattle D.2024 Tourism Grant Agreement with the Port of Seattle STAFF RECOMMENDATION: Authorize the Administration to accept the Port of Seattle’s Economic Development Partnership Program award of $60,000, with a city match of $30,000, and the Port of Seattle Tourism Marketing Support Program Award of $20,000, with a city match of $10,000. Additionally, authorize the Mayor to sign both grant agreements. AGENDA ITEM #5. d) Page 1 of 14 Program Application – 2024 Port of Seattle Economic Development Partnership Program Modified 02/16/2024 2024 Economic Development City Partnership Grant Application Instructions Overview The Port of Seattle Economic Development Partnership Program is a cooperative economic development grant program to help support local and regional economic development initiatives across King County. The Port is offering participating King County cities awards to fund projects and initiatives that address economic growth, encourage the use of the Port’s facilities, and diversify the business ecosystem by increasing access and support for disadvantaged businesses, women-owned, and/or minority-owned business enterprises (WMBE). Funding Eligibility Grants are made to King County cities on a per-capita calculation based on Washington State Office of Financial Management annual population estimates. Cities with populations less than 10,000 people are eligible to receive $10,000 in grant funds and cities with populations more than 60,000 people are eligible to receive $60,000 annually. 2024 Maximum Grant Award Amounts by City* City Grant Award City Grant Award Algona $10,000 Lake Forest Park $13,630 Auburn (part) $60,000 Maple Valley $28,640 Beaux Arts Village $10,000 Medina $10,000 Bellevue $60,000 Mercer Island $25,790 Black Diamond $10,000 Milton (part) $10,000 Bothell (part) $29,280 Newcastle $13,610 Burien $52,560 Normandy Park $10,000 Carnation $10,000 North Bend $10,000 Clyde Hill $10,000 Pacific (part) $10,000 Covington $21,600 Redmond $60,000 Des Moines $33,260 Renton $60,000 Duvall $10,000 Sammamish $60,000 Enumclaw (part) $13,090 SeaTac $31,740 Federal Way $60,000 Shoreline $60,000 Hunts Point $10,000 Skykomish $10,000 Issaquah $41,290 Snoqualmie $14,500 Kenmore $24,230 Tukwila $22,780 Kent $60,000 Woodinville $13,830 Kirkland $60,000 Yarrow Point $10,000 *Based on 2023 OFM Population estimate AGENDA ITEM #5. d) Page 2 of 14 Program Application – 2024 Port of Seattle Economic Development Partnership Program Modified 02/16/2024 Match Requirement Grant funds require a 50 percent match of dollars or in-kind resources. In-kind resources can only be used for up to 25 percent of the grant award amount. For example, a grant request for $50,000 in Port funds would require the city to commit $25,000 in matching dollars and/or in- kind resources. Of that $25,000, up to $12,500 of in-kind resources could be applied toward the match requirement. New this year - For smaller cities receiving Port grants of $10,000, cities may use in-kind resources to supplement up to the 50 percent of the match requirement. For example, if a grant request is for $10,000 in Port funds, 50 percent of the grant could be matched by up to $5,000 by in-kind resources. Who can apply and how may the funds be used? Eligible Applicants City governments in King County with populations less than 200,000. Eligible Projects Port of Seattle funds must be used on projects that tie to the Port of Seattle’s business interests. Eligible projects include: Small Business Assistance • Accelerator/Incubator support • Business planning/counseling • Marketing/market development, etc. • Government procurement technical assistance • Financing assistance Business Recruitment • Marketing/Attraction campaigns • Prospecting missions • Trade show marketing • Other marketing and sales initiatives Industry/Small Business Retention/Expansion • Business outreach and referrals to technical assistance (including surveys*) • Industry roundtables • Industry seminars Tourism • Traditional/Digital marketing campaigns • Video/Photo/Collateral production and deployment • Event development to attract non-local visitors AGENDA ITEM #5. d) Page 3 of 14 Program Application – 2024 Port of Seattle Economic Development Partnership Program Modified 02/16/2024 Buy Local/Placemaking • Farmers Markets/Local Marketplaces/Pop-ups/Other Events benefiting local businesses • Buy Local campaigns • Arts/Culture Events • Leakage Prevention Workforce Development • Industry Training • Occupational Training (ex. welders) • Preapprentice/Apprenticeship programs Planning/Feasibility Studies** • Economic development comprehensive plans • Feasibility studies supporting business and/or government investment in facilities (ex. Marina) *Surveys – If you are conducting business surveys, the Port will want city partners to ask a common (core) set up questions to aggregate survey results across the region. Port staff will set up a meeting with cities conducting surveys to develop these common questions. Cities can add questions beyond these basic core questions. **Cities may only use Port funding for planning/feasibility studies once every three years, starting this year. Ineligible Projects Signage and wayfinding projects (cities can instead use investments in signage/wayfinding towards their matching fund requirements) Direct cash grants or loans made to businesses or organizations Capital projects including projects to construct either new facilities or make significant, long-term improvements to existing facilities Underwriting general or capital expenses associated with an event or program already in progress Metrics and Outcomes The Port of Seattle is interested in partnering with cities on programs and partnerships that advance economic growth. Cities should use Port grant funding to provide businesses with assistance, create jobs, promote tourism, and encourage economic growth. New this year – In an effort to capture project results and impacts, the Port is asking Cities to select from the list of defined metrics below and base their reporting requirements for their programs using these metrics. Please use the list of metrics below and include at a minimum one of the standardized metrics per project when planning programs or initiatives. Specific metrics around number of women- owned and minority-businesses (WMBE) supported should also be included and considered. AGENDA ITEM #5. d) Page 4 of 14 Program Application – 2024 Port of Seattle Economic Development Partnership Program Modified 02/16/2024 Table of Metrics Small Business Assistance # Businesses assisted o # of WMBE served $ of funding secured for businesses o $ funding secured for WMBE # Jobs created/retained # of jobs created/retained for WMBE # of Attendees to events # of Surveys collected o Businessowner demographics o Surveys completed in different languages o Surveys completed by WMBE • # of Trainings offered • # of Individuals trained o # of WMBE trained Business Recruitment # Businesses recruited # of WMBE recruited # of Impressions, website visits, etc. for business recruitment marketing campaigns # of Tradeshows/missions participated in Industry/Small Business Retention/Expansion # Businesses reached o # of WMBE reached # of businesses referred to technical assistance resources # Industry roundtables/seminars hosted # of Attendees to Industry roundtables/seminars # of WMBE Attendees Tourism # of Non-local visitors # of Hotel room nights # of Businesses participating o # of WMBE participating $ of Increased ticket sales # of Website visits, impressions, page visits, links clicked, etc. Workforce Development # of Trainings offered # of Individuals trained o # of WMBE individuals trained # of Certificates, degrees or credits earned $ Wages paid to training graduates Placement % of training graduates % and # of WMBE participants Buy Local/Placemaking # of Attendees/participants in events or campaigns # of Businesses engaged in farmer’s markets, Buy Local campaigns, and similar initiatives o # of WMBE participating $ of Revenue generated (per business or in total) AGENDA ITEM #5. d) Page 5 of 14 Program Application – 2024 Port of Seattle Economic Development Partnership Program Modified 02/16/2024 Contract Deadline and Final Reporting Projects must be completed by December 31, 2024 and grant funds must be spent and invoiced before then. Final reports will be due Friday, November 15, 2024.The Port will provide a final report template to city partners to complete as part of their final reporting requirements. AGENDA ITEM #5. d) Page 6 of 14 Program Application – 2024 Port of Seattle Economic Development Partnership Program Modified 02/16/2024 Port of Seattle 2024 Economic Development Partnership Program City Application City: City of Renton Contact Name: Gina Estep Title: Economic Development Director Telephone: (206) 305-3615 Email: gestep@rentonwa.gov Address: 1055 S Grady Way City, State, Zip: Renton, WA 98057 Alternate Contact: Jessie Kotarski Alternate Telephone: (425) 430-7271 Alternate Email: jkotarski@rentonwa.gov Declaration: I HEREBY CERTIFY THAT THE INFORMATION GIVEN IN THIS APPLICATION TO THE PORT OF SEATTLE IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE. Signature of Responsible Official: Print or Category Name and Title: Gina Estep, Economic Development Director Date: 4/3/2024 Deadline: The program application must be submitted electronically to the Port of Seattle by Friday, April 12, 2024 by 3:00 pm. Submit the application to: e-submittals- purch@portseattle.org and copy Annie Tran at tran.a@portseattle.org. Project Description, Goals, Timeline, and Metrics AGENDA ITEM #5. d) Page 7 of 14 Program Application – 2024 Port of Seattle Economic Development Partnership Program Modified 02/16/2024 Please describe each initiative you plan to implement using Port of Seattle funds. Project categories may include: • Small Business Assistance • Business Recruitment • Industry/Small Business Retention/Expansion • Tourism • Workforce Development • Buy local/Placemaking • Plans/Special Projects (please consult with Port staff) See Port Metrics table and be sure to include any WMBE specific metrics. Project One: Project Category: Plans/Special Projects Project Overview/Description: The World Cup Legacy Square initiative represents a transformative effort aimed at revitalizing downtown Renton into a vibrant community hub, aligning with the shared goals of the City and Port of Seattle in small business assistance, tourism, and placemaking. At its core, the Square will provide a versatile space for various activities, including live entertainment, sports broadcasts, arts showcases, and community gatherings, fostering collaboration, cultural exchange, and connection among Renton residents. The absence of accessible public community gathering spaces in downtown Renton poses a significant obstacle to small businesses and community vitality. Without designated areas for events and activities, downtown suffers from a lack of connectivity, foot traffic, and safety concerns. This dearth inhibits small businesses' ability to thrive and stifles community engagement and unity. The World Cup Legacy Square initiative aims to tackle these challenges head-on by creating a welcoming and inclusive environment where residents of all backgrounds can actively participate in community events and special occasions. Renton's diverse population stands to benefit significantly from the World Cup Legacy Square project. As highlighted by a recent study by WalletHub, Renton ranks as the second most ethnically diverse city in Washington and the 16th nationally. With 59% of the population being non-white, 28% foreign-born, and 38% speaking a primary language other than English, the Square will cater to the diverse needs and interests of the community, ensuring that everyone feels represented and included. Leveraging the momentum of the world's largest sporting event, the project aims to establish the World Cup Legacy Square as a focal point in downtown Renton. Alongside a soccer pitch committed by the Seattle Sounders' RAVE Foundation, key components include a jumbo screen for year-round public viewing of events, a stage for live entertainment, and a business incubator to support local entrepreneurs and enhance economic activity. AGENDA ITEM #5. d) Page 8 of 14 Program Application – 2024 Port of Seattle Economic Development Partnership Program Modified 02/16/2024 By 2025, our goal is to create a vibrant community gathering space that serves as a central hub to unite our community for years to come. The Square will stimulate additional foot traffic, promote community connections, and stimulate economic growth in downtown Renton. Through diverse programming, including live music, sports broadcasts, rallies, and arts showcases, we will eliminate financial barriers to participation, ensuring inclusivity for all residents. Emphasizing inclusivity and accessibility, the World Cup Legacy Square will strengthen community bonds by offering activities and events regardless of income level. The project aims to establish a community hub at the heart of Renton, fostering unity and pride among residents while showcasing the vibrant cultural identity of our city, all while driving economic opportunity for our existing business, by increasing foot traffic to downtown and incubator space for new business ventures. Smart Goal (Specific, Measurable, Achievable, Relevant, Time-bound): Increase attendance at the World Cup Legacy Square consistently throughout 2024, demonstrating steady growth in community engagement and site utilization. o Specific: Achieve continuous growth in attendance at the World Cup Legacy Square over the course of 2024. o Measurable: Monitor attendance trends on a monthly basis to track progress and identify areas for improvement. o Achievable: Implement a variety of promotional strategies, such as targeted marketing campaigns, community events, and partnerships, to attract more visitors to the square. o Relevant: Increasing attendance indicates growing community interest and participation, aligning with the project's objectives of revitalizing downtown Renton and fostering economic vibrancy. o Time-bound: Achieve consistent growth in attendance throughout the year 2024, ensuring that the square becomes a thriving community hub by the project's completion. Increase the number of small businesses utilizing the pop-up spaces by 50% within the first six months of operation, contributing to the economic vibrancy of downtown Renton. o Specific: Increase the utilization of pop-up spaces by small businesses by 50% within the first six months of operation. o Measurable: Track the number of small businesses utilizing the pop-up spaces before and after the six-month period. o Achievable: Provide incentives and support to encourage small businesses to utilize the pop-up spaces, leveraging partnerships and outreach efforts. o Relevant: Contribute to the economic vibrancy of downtown Renton by supporting and fostering the growth of small businesses. o Time-bound: Achieve this goal within the first six months of operation, starting from the commencement of site preparation and construction in April 2024. AGENDA ITEM #5. d) Page 9 of 14 Program Application – 2024 Port of Seattle Economic Development Partnership Program Modified 02/16/2024 Establish partnerships with at least three additional community organizations by the end of March 2024 to enhance the support network for the World Cup Legacy Square project. o Specific: Form partnerships with three new community organizations to support the goals of the World Cup Legacy Square project. o Measurable: Track the number of new partnerships established by the end of March 2024. o Achievable: Identify potential partners aligned with the project's objectives and engage in collaborative discussions to formalize partnerships. o Relevant: Strengthen the project's impact and outreach by leveraging the resources and networks of additional community organizations. o Time-bound: Achieve this goal by the end of March 2024, during the project planning and stakeholder engagement phase. Collaborate with existing partners to host at least two community engagement events by November 2024, aimed at promoting the World Cup Legacy Square and fostering community connections. Specific: Organize and host two community engagement events in collaboration with project partners. Measurable: Track the number of attendees at each event and gather feedback to assess community engagement. Achievable: Work closely with partners to plan and execute engaging events that attract community members. Relevant: Increase awareness of the World Cup Legacy Square project and cultivate a sense of community ownership and involvement. Time-bound: Host the two community engagement events by September 2024, during the installation and modification phase of the project. Timelines: January 2024 - March 2024: Project Planning and Stakeholder Engagement o Conduct initial meetings with key stakeholders to gather input and establish partnerships. o Develop a comprehensive project plan, including goals, objectives, budget, and timeline, incorporating strategies to increase attendance at the World Cup Legacy Square. o Begin designing and setting up a dedicated website for the World Cup Legacy Square project, integrating trackable metrics for event promotion and engagement, including metrics related to attendance growth. April 2024 - June 2024: Site Preparation and Design o Secure necessary permits and approvals for site preparation and construction, ensuring compliance with regulations to facilitate the project's progress towards increasing attendance. o Work with engineers and designers to finalize plans for the community gathering space, considering factors that could enhance visitor experience AGENDA ITEM #5. d) Page 10 of 14 Program Application – 2024 Port of Seattle Economic Development Partnership Program Modified 02/16/2024 and attract more attendees. o Continue website development, focusing on user interface design and integration of engagement metrics, with specific attention to features that encourage increased attendance. July 2024 - September 2024: Installation and Modification o Procure necessary equipment, including the jumbo screen and stage for live entertainment, evaluating options that could enhance the attractiveness of the World Cup Legacy Square and draw more visitors. o Install infrastructure for the business incubator/start-up space, considering how this feature could contribute to the square's appeal and attract entrepreneurs and community members. o Complete website setup, including content creation and implementation of trackable metrics for event promotion and community engagement, with an emphasis on strategies to drive attendance growth. October 2024 - December 2024: Construction and Installation o Begin construction of the community gathering space, including the installation of the soccer pitch and other amenities, ensuring that the layout and features are conducive to increased attendance. o Finalize setup of the jumbo screen and stage for live entertainment, exploring ways to utilize these elements to attract more visitors and enhance the square's appeal. o Conduct training sessions for staff involved in managing the Square and its online presence, emphasizing the use of metrics for event promotion and community engagement tracking, with a focus on strategies to drive attendance growth. Accomplishments by the End of 2024: Completion of project planning and stakeholder engagement. Securing necessary permits and approvals for site preparation and construction. Procurement and installation of key equipment and infrastructure, including the jumbo screen, stage, and business incubator/start-up space. Finalization of website setup, including the integration of trackable metrics for event promotion and community engagement. Commencement of construction of the community gathering space, setting the stage for the World Cup Legacy Square to become a focal point for Renton's community engagement and economic revitalization efforts. Project Two: Project Category: Small Business Assistance Project Overview/Description: Startup 425 is a community-driven initiative aimed at fostering a thriving entrepreneurial culture on the Eastside. We provide resources and programs to reduce barriers for non-traditional and first-time small business owners across all industries. AGENDA ITEM #5. d) Page 11 of 14 Program Application – 2024 Port of Seattle Economic Development Partnership Program Modified 02/16/2024 Smart Goal (Specific, Measurable, Achievable, Relevant, Time-bound): Increase event attendance and scale outreach efforts by implementing targeted strategies to engage entrepreneurs and small business owners in Renton. Specifically, achieve a 30% increase in event attendance by the end of 2024 compared to the previous year, with a focus on diversity in business leadership and industry representation.. Timelines: January 2024 - March 2024: Continue hosting small and medium events across the five cities of the Eastside to foster community engagement and support for entrepreneurs. April 2024 - June 2024: Implement email signups on the new website to capture leads for the newsletter, with a goal of increasing subscriber numbers. Finalize plans for the entrepreneur accelerator program, ensuring alignment with the needs of aspiring business owners in Renton. Prepare for the launch of the participant satisfaction survey (NPS) to gather feedback and improve program effectiveness. July 2024 - September 2024: Host larger events to attract a broader audience and increase community participation in Renton. Expand outreach efforts to engage entrepreneurs from diverse backgrounds and industries. Collaborate with partners from the Eastside to enhance program offerings and provide additional support for startups in Renton. October 2024 - December 2024: Evaluate progress towards the goal of increasing event attendance and outreach in Renton, adjusting strategies as needed to maximize impact. Analyze data on business leader/owner diversity, survival rates, and new business starts to measure the initiative's impact on the local entrepreneurial ecosystem in Renton. Explore opportunities for further expansion and collaboration to sustain momentum and continue supporting small businesses in Renton. Project Metrics: Percentage change in event attendance year over year in Renton Diversity metrics for business leaders/owners in Renton Survival rates of startups and small businesses in Renton Number of new business starts in Renton, categorized by venture-scale startups and traditional small businesses Company size and progression indicators, including employee size and market cap, in Renton Number and diversity of events hosted in Renton Partnerships established with organizations to enhance program offerings and support for entrepreneurs in Renton AGENDA ITEM #5. d) Page 12 of 14 Program Application – 2024 Port of Seattle Economic Development Partnership Program Modified 02/16/2024 Project Budget Identify each project budget category, total funds (including the monetary value of in-kind resources), Port of Seattle funds and City monetary and in-kind matching funds. Include the total funds from each column in the second to last row. Include the percentage contributions to the Port of Seattle’s contribution in the last row. **This table will be used in the contract agreement between the Port of Seattle and each city. Project Name: Project Category (Please select one of the categories provided) Port of Seattle Funds Awarded: City Monetary Matching Funds: City In- kind Matching Funds: Total Funds (Including In-Kind): Project 1 Plans/Special Projects 46667 23333 70,000 Project 2 Small Business Assistance 13333 6667 20,000 Total Funds: 60,000 30,000 90,000 Percentage contribution to Port Funds*: 50% *City monetary and in-kind matching funds must add up to at least 50% of the Port of Seattle funds awarded. In-kind resources can only be used for up to 25 percent of the grant award amount. New this year - For smaller cities receiving Port grants up to $10,000, cities may use in-kind resources to supplement up to the 50 percent match requirement. For example, if a grant request is for $10,000 in Port funds, 50 percent of the grant could be matched by up to $5,000 by in-kind resources. 1. Collaboration with partners: Please identify any community organizations (chamber of commerce, neighborhood associations, Small Business Development Centers, SCORE, Greater Seattle Partners, etc.) you plan to work with to complete all or part of your project(s)? As part of the World Cup Legacy Square project, the City of Renton is collaborating with a range of partners to ensure its successful realization. These partners include: 1. Seattle Sounder and the Rave Foundation: The Seattle Sounders are contributing a AGENDA ITEM #5. d) Page 13 of 14 Program Application – 2024 Port of Seattle Economic Development Partnership Program Modified 02/16/2024 Rave Soccer Pitch valued at $125,000, which will complement the World Cup Legacy Square and enhance the overall sports offerings in the area. They are providing expertise in sports facility development and management, as well as support in promoting and programming sports-related events and activities within the World Cup Legacy Square. 2. Seawolves: The Seawolves are partnering with the City of Renton to support the development of the World Cup Legacy Square, bringing their expertise and resources to the project. 3. PacNW: PacNW is collaborating with the City of Renton offering financial support, access to facilities, and connections within the local soccer community to enhance the project's scope and impact. 4. Renton School District: The Renton School District will also contribute by providing access to school promotional material and promoting activities hosted in the World Cup Legacy Square within the school community. This collaboration aims to increase awareness and engagement among students, parents, and faculty members, fostering a sense of community involvement and support for the project's initiatives. 5. Seattle Sports Commission: The Seattle Sports Commission is supporting the World Cup Legacy Square project by promoting its initiatives and leveraging its network to attract visitors and participants to the area. The commission aims to attract visitors and participants to the area, boosting tourism and enhancing the project's visibility. They are committed to setting up the project for success in preparation for the World Cup in 2026, ensuring that it aligns with the event's goals and objectives. 6. Renton Downtown Partnership: The Renton Downtown Partnership is collaborating closely with the City of Renton to drive economic development and community engagement in downtown Renton, with a specific focus on the World Cup Legacy Square project. They will provide support in marketing, event planning, and fostering local business involvement to ensure the project's success and sustainability. 7. Family First Community Center: The Family First Community Center is partnering with the City of Renton to ensure that the World Cup Legacy Square project is inclusive and family-oriented. They will contribute to programming decisions, facilitate facility usage, and engage in community outreach efforts to ensure participation from residents of diverse backgrounds and socioeconomic statuses. By harnessing the collective expertise, resources, and networks of our partners, the City of Renton is committed to laying the groundwork for the construction and establishment of the World Cup Legacy Square by the end of 2024. This joint endeavor is aimed at creating a vibrant and inclusive community space that enriches the lives of residents and visitors, with a vision extending to the World Cup in 2026 and beyond. The square is poised to become a lasting legacy, enhancing downtown Renton as a thriving hub for all. Our partners share in this vision and are eager to collaborate towards its realization. AGENDA ITEM #5. d) Page 14 of 14 Program Application – 2024 Port of Seattle Economic Development Partnership Program Modified 02/16/2024 For the Startup425 project aimed at providing small business assistance, the City of Renton continues its collaborative efforts with partner cities across the Eastside. We are actively engaged with the five cities of Bellevue, Issaquah, Redmond, Kirkland, and Renton to ensure a cohesive and coordinated approach towards achieving our project goals. 2. Use of consultants or contractors: If you plan to use consultants or contractors to complete all or part of the project, please identify the firm or type of firm you plan to hire for this project. For the Startup425 program, the City of Renton will contract with the City of Bellevue, which oversees the operations of the program on behalf of the Eastside partners. The City of Bellevue will manage the coordination and implementation of the Startup425 program, ensuring alignment with the goals and objectives set forth by the partner cities. 3. Equity: Provide an overview of how intended projects support economically, socially disadvantaged communities, or WMBE businesses within your city or region. The World Cup Legacy Square project aims to create inclusive spaces for all residents of Renton, regardless of income level, fostering community bonds and showcasing Renton's vibrant cultural identity. With Renton being the second most ethnically diverse city in Washington, and 16th nationally, with a population that is 59% non-white, 28% foreign born, and 38% speaking a primary language other than English, the Square directly benefits diverse communities by providing free access to high-value programming and activities. By televising World Cup matches and other sports events in an openly accessible public space, the project promotes inclusivity and empowers residents of all economic and cultural backgrounds to engage with their community. Similarly, the Startup425 initiatives prioritize supporting small businesses owned by economically and socially disadvantaged individuals, as well as Women and Minority-Owned Business Enterprises (WMBEs), across the region. Through tailored training programs, focused outreach efforts, and enhanced access to resources, the aim is to bridge the gap and provide equitable pathways for entrepreneurship and business success. To ensure inclusivity, the city will host outreach events conducted in Vietnamese and Spanish, recognizing these as high-priority languages within the Renton community. These events introduce businesses to City resources and offer opportunities to benefit from Startup425 programming. Both projects contribute to the economic empowerment and social advancement of underrepresented groups, promoting greater equity and opportunity for all members of the Renton community. AGENDA ITEM #5. d) P.O.Box 1209 D—t —SeattLe,WA 98111-1208 TeL:206.787.3000ofSeattlewww.portseattte.org 2024-2025 TOURISM MARKETING SUPPORT PROGRAM Application Form PLEASE COMPLETE THE FOLLOWING INFORMATION: Organization Name:City of Renton Federal Tax ID Number:91-6001271 Contact:Jessie Kotarski Phone:(425)430-7271 Email:jkotarski©rentonwa.gov Address:1055 S Grady Way City,State,Zip:Renton,WA 98057 Website:visitrentonwa.com Which level of TMSP grant funds is your organization applying for: Tier 1 -Up to $20,000 (open to all organizations,2:1 match required) Tier 2 -Up to $10,000 (intended for smaller organizations that might not have the capacity to participate in Tier I level,2:1 match required.Up to 50%of actual match funds can be for staff administrative time costs) Requested Port of Seattle funding amount: 20000 Will you accept less than 100%of the requested Port of Seattle fund amount? Yes NoD Comments: Our campaign is adaptable to available funding levels.More funds mean a broader reach and increased media exposure,especially targeting out-of-state audiences. Is your confirmed match funding amount mote than the minimum required 50%of Port requested funds? YesE No If yes,what is your total match fund amount? AGENDA ITEM #5. d) PORT OF SEATTLE 2024-2025 TOURISM MARKETING SUPPORT PROGRAM AppLication Form If selected,will you consider your proposed project to be inclusive and supporting of the State of Washington Tourism’s statewide efforts to meet the match funding requirements set by the Washington State Legislature to market Washington State as a tourism destination?Yes No Click here to learn more:https:/Iindustry.stateofwatourism.com/ Declaration.I HEREBY CERTIFY THAT THE INFORMATION GIVEN IN THIS APPLICATION TO THE PORT OF SEATTLE IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE. Signature of Responsible Official: Name and Title: Date: DIRECTIONS: Please sign the completed two-page Application Form and,together with your Proposal as a Word document (maximum of four pages for proposal),email your application to e-submittaIs-purchportseaftIe.org by the following deadline: Deadline for application form and proposal submittal: March 28,2024 at 2 PM 3/27/2024 Manager 2 AGENDA ITEM #5. d) 1 1. Grant Tier: Tier 1 2. Project Description a. Summary The City of Renton embodies the core values our region holds close: community, diversity, inclusivity, innovation, environmental responsibility, and pride of place. Our overarching campaign is designed to boost economic vitality, promote Renton as a premier tourism and business travel destination, and enhance its regional image in alignment with our shared values. This initiative seamless aligns with the Port's mission to foster inclusivity and strengthen community bonds through dynamic outdoor activities. Project goals The objective of our overarching campaign is to reinforce and elevate Renton's standing as a vibrant community and appealing destination. • Boost tourism in Renton by showcasing its distinctive offerings and experiences. • Cultivate community ties and advance inclusivity through outdoor events and programming. • Execute targeted marketing campaigns to draw out-of-state visitors to Renton. • Implement the deliverables of this dynamic marketing campaign in 2024/2025, well in advance of the FIFA World Cup 26, the most viewed sporting event in the world, putting the PNW region and Renton on the world stage. Project Scope Collaborating with key partners and organizations known for hosting exceptional events that draw out-of-state visitors, our goal is to showcase and celebrate the vibrant cultural tapestry of Renton. By highlighting initiatives that empower diverse communities, we seek to amplify the visibility of these valuable contributions. The project scope includes three primary components focused on enriching Renton's cultural diversity and promoting the significant impact of our partners. 1. Development of a Community Event Calendar: • Web Development: Create and maintain an interactive community event calendar to be used by locals and tourists alike. • Ongoing Management: Continuously update and manage the calendar to ensure accuracy and relevance. Ongoing outreach to partners in our community to gather events and information. • Collaboration with Lodging Tax Awardees: Forge partnerships with recipients of the city's lodging tax awards who organize events attracting visitors from over 50 miles away. Utilize these events to optimize marketing investments and engage audiences Renton Community Marketing Campaign Project Proposal AGENDA ITEM #5. d) 2 already intrigued by or potentially interested in such events. Spotlight occasions that may have been overlooked previously or whose organizers face budget constraints in marketing effectively, employing shared resources to bolster promotional campaigns. • Solicitation of Events: Actively seek out, support, and encourage diverse events to populate the calendar, fostering a sense of community engagement. 2. Photography / Video Production: • Content Creation: Produce high-quality photography and video content. • Website and Campaign Usage: Utilize this content across the project's website and promotional campaigns. • Partner Support: Provide partners with visual assets highlighting the diversity, environment, and tourism opportunities in Renton. 3. Earned and Paid Media Campaigns: • Earned Media Opportunities: Leverage media coverage during strategic months to elevate Renton as a premier tourism destination, in alignment with the Port’s objectives. • Diversity Highlighting: Emphasize the diversity of Renton and its surrounding region in media campaigns to attract a wide range of visitors. • Paid Advertising: Invest in targeted advertising campaigns to amplify Renton's appeal and attract out-of-state visitors. Project schedule: Q2 (April – May): o Development of brand, wireframes, and messaging for campaign and website o Develop web content & design for events calendar o Facilitate photoshoot Q3 (June – July): o Begin website and events calendar build o Finalize and launch website & events calendar Q4 (November – December): o Leverage earned media stories relevant to the campaign to promote tourism Metrics / measurable outcomes, including tracking out-of-state target markets: The project team will work closely to monitor the following metrics throughout the course of the year to determine the efficacy of the campaign and adjust as necessary to support noticeable activity in the following categories: Web visitors to the events calendar and events campaign from out-of-state visitors Website clicks and social engagement on posts and events related to Port Facilities Increased attendance at City and Partner sponsored events Number of partners and businesses promoted through the website and earned media • Total web visitors and traffic being driven to business and partners AGENDA ITEM #5. d) 3 • Attendee demographic and location data from partner events (as-available) • Number of Lodging Tax Awardee events promoted and shared • Number of events serving diverse populations • Number of partners serving diverse communities featured on events, website, and campaign materials • Intentional representation of diverse communities across campaign photos and assets • Number of earned media stories promoting partners and tourism during the shoulder season • Number of events supported and amplified during the shoulder season b. Explain how your project supports the Port’s business objectives: Our proposal is focused on elevating Renton's status as a premier destination for travelers in search of diverse cultural experiences and enriching adventures that capture the essence of our vibrant community. By implementing a multifaceted approach, including the creation of a dynamic community event calendar, a robust online presence, and targeted advertising campaigns, we aim to underscore Renton's accessibility and draw visitors from distant locations. At the core of our strategy lies a commitment to diversity, equity, and inclusion. We actively curate and promote a wide array of events that celebrate Renton's rich cultural tapestry, ensuring that every member of our community feels valued and represented. Through strategic partnerships with local organizations and signature events like the Global Women Festival, Polynesian Festival, and WA Black Owned Business Symposium, we endeavor to amplify Renton's cultural richness and cultivate an inclusive atmosphere for residents and visitors alike. Our efforts extend beyond local promotion to attract travelers from out of state and abroad. By leveraging lodging tax awards and collaborating with key tourism stakeholders, we showcase initiatives that uplift women and minority-owned businesses, enticing travelers to explore Renton's diverse offerings. With a focus on targeting shoulder seasons and other opportune periods, such as November to March, through carefully curated experiences, we aim to showcase Renton's year- round appeal while alleviating strain on resources during peak seasons. In addressing the critical need for a centralized community calendar, our proposal aims to serve as a catalyst for attracting visitors to Renton. Through the development of this comprehensive platform, we intend to spotlight the multitude of activities, cultural groups, and minority-owned businesses that contribute to Renton's vibrancy. By providing a one-stop resource that highlights the breadth and depth of Renton's attractions, we seek to position the city as a must-visit destination, enticing travelers from far and wide to experience the unique charm and cultural diversity that Renton has to offer. 3. Funds 1. Port of Seattle Funds (requested): $20,000 2. City of Renton match Funds: $10,000 AGENDA ITEM #5. d) S-00321901 Page 1 of 10 ECONOMIC DEVELOPMENT PARTNERSHIP AGREEMENT BETWEEN THE PORT OF SEATTLE AND CITY OF RENTON S-00321901 This Economic Development Partnership Agreement (the " Agreement") is made by and between the Port of Seattle (the "Port") and the City of Renton ("Agency"), both municipal corporations of the State of Washington (each, a "Party" or, collectively, the "Parties"). RECITALS WHEREAS, engaging in the promotion of economic development is a recognized Port purpose authorized under RCW 53.08.245; and WHEREAS, RCW 35.21.703 similarly authorizes cities to engage in economic development programs; and WHEREAS, RCW 53.08.240(2) permits the Port to contract with another municipality to perform such undertakings each is authorized to perform; and WHEREAS, the Port Commission of the Port of Seattle established the Economic Development Partnership Program (the "Program"), to advance the Port' s Century Agenda, promote a dramatic growth agenda, support the creation of middle class jobs and help address the lack of economic development funding for local projects; and WHEREAS, grant funding across the region is very limited for cities that want to pursue economic development projects or initiatives, and Washington State has not had an economic development grant program for over 20 years; and WHEREAS, the Program will provide 38 King County cities per capita funding to advance local economic development throughout the region, and requires a 50% local match by the cities that receive the grants; and WHEREAS, the Program will help the Port advance regional economic vitality through focused partnerships with King County cities; and WHEREAS, the Program will make grants to cities that pursue programs and projects that stimulate business development, job creation and community revitalization, such as small business development, industry retention and expansion, and other economic development projects that support new investment and job creation; NOW, THEREFORE the parties agree as follows: 1. Purpose. The purpose of this Agreement is to establish a contractual arrangement under which the Port will pay the Agency Program funds in the amount set forth on Section 2 solely for the purpose of carrying out the local initiative described in Exhibit A, attached, and incorporated hereto by this reference (the "Project"). This Agreement shall be interpreted in furtherance of this purpose. AGENDA ITEM #5. d) S-00321901 Page 2 of 10 2. Responsibilities of the Port. The Port shall contribute Sixty Thousand and 00/100 Dollars ($60,000.00) (the "Grant Funds") to assist the Agency in funding the Project. The Port shall disburse the Grant Funds to the Agency no later than thirty (30) days after receipt of a complete and correct invoice(s) detailing those Project deliverables completed in accordance with Exhibit A. 3. Responsibilities of the Agency. 3.1 The Agency shall contribute local funds equivalent to at least fifty percent (50%) of the Grant Funds towards the Project. 3.2 The Agency may contract with local non-profits to complete the Project or elements of the Project; provided, that the Port shall not, under any circumstance, disburse the Grant Funds to any of the Agency's contractors or subcontractors. 3.3 The Agency shall complete the Project no later than December 31, 2024. 3.4 The Agency shall provide a complete and correct invoice(s) detailing those Project deliverables completed in accordance with Exhibit A no later than December 31, 2024. 4. Term. This Agreement shall be become effective as of the date the Port executes this Agreement and shall terminate on December 31, 2024, unless earlier terminated under another provision of this Agreement. 5. Termination for Convenience. The Port may terminate this Agreement at any time for any reason, by giving the Agency thi rty (30) days' written notice. In the event the Agency has completed any portion of the Project by the time it receives the Port's notice of termination, the Port shall pay the Agency the percentage of the Grant Funds attributable to the Agency's completed portion of the Project. 6. Termination for Default. Except in the case of delay or failure resulting from circumstances beyond the control and without the fault or negligence of the Agency, the Port shall be entitled, by written or oral notice to the Agency, to terminate Agreement for breach of any of the terms and to have all other rights against the Agency by reason of the Agency's breach as provided by law. 7. Waiver. Failure at any time of the Port to enforce any provision of this Agreement shall not constitute a waiver of such provision or prejudice the right of the Port to enforce such provision at any subsequent time. No term or condition of this Agreement shall be held to be waived, modified or deleted except by a written amendment signed by the Parties 8. Partial Invalidity. If any provision of this Agreement is or becomes void or unenforceable by force or operation of law, all other provisions hereof shall remain valid and enforceable. 9. Indemnification and Hold Harmless Agreement. The Agency shall defend, indemnify, and hold harmless the Port, its Commissioners, officers, employees, and agents (hereafter, collectively, the "Port") from all liability, claims, damages, losses, and expenses (including, but not limited to attorneys' and consultants' fees and other expenses of litigation or arbitration) arising out of or related to the fulfillment of this Agreement; provided, however, if and to the extent that this Agreement is construed to be relative to the construction, alternation, repair, addition to, subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or other structure, project, development, or improvement attached to real estate, including moving or demolition in connection therewith, and therefore subject to Section 4.24.115 of the Revised Code of Washington, it is agreed that where such liability, claim, damage, loss or expense arises from the concurrent negligence of (i) the Port, and (ii) the Agency, its agents, or its employees, it is expressly agreed that the Agency's obligations of indemnity under this paragraph shall be effective only to the extent of the Agency's negligence. Such obligations AGENDA ITEM #5. d) S-00321901 Page 3 of 10 shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any person or entity described in this paragraph. This paragraph shall not be construed so as to require the Agency to defend, indemnify, or hold harmless the Port from such claims, damages, losses or expenses caused by or resulting from the sole negligence of the Port. In any and all claims against the Port, by any employee of the Agency, its agent, anyone directly or indirectly employed by either of them, or anyone for whose acts any of them may be liable, the indemnification obligation of this paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation benefits payable by or for the Agency, or other person under applicable industrial insurance laws (including, but not limited to Title 51 of the Revised Code of Washington), it being clearly agreed and understood by the Parties hereto that the Agency expressly waives any immunity the Agency might have had under such laws. By executing this Agreement, the Agency acknowledges that the foregoing waiver has been mutually negotiated by the parties. The Agency shall pay all attorneys' fees and expenses incurred by the Port in establishing and enforcing the Port's right under this paragraph, whether or not suit was instituted. 10. Comply with All Laws. The Agency shall at all times comply with all federal, state and local laws, ordinances and regulations, including but not limited to all environmental laws, which in any manner apply to the performance of this Agreement. 11. Integration. This Agreement, together with the attached Exhibit A, constitutes the entire agreement between the Parties and unless modified in writing by an amendment executed by the Parties, shall be implemented only as described herein. 12. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Washington. Any action arising out of this Agreement shall be brought in King County. 13. No Employment Relationship Created. The Parties agree that nothing in this Agreement shall be construed to create an employment relationship between the Agency and the Port. 14. No Entity Created. The Parties agree that nothing in this Agreement shall be construed to create a joint entity between the Agency and the Port. 15. Notices. Notices to the Port shall be sent to: Notices to the Agency shall be sent to: Port of Seattle City of Renton Economic Development Division 1055 S. Grady Way P. O. Box 1209 Renton, WA 98057 Seattle, WA 98111 Attn: Gina Estep Economic Development Director 16. Audits and Retention of Records. The Agency in and make all books, records and documents (the "Records") relating to the performance of this Agreement open to inspection or audit by representatives of the Port or Washington State during the term of this Agreement and for a period of not less than six (6) years after termination of the Agreement; provided, that if any litigation, claim or audit arising out of, in connection with or related to this Agreement is initiated, the Agency shall retain such Records until the later of (a) resolution or completion of litigation claim or audit; or (b) six (6) years after the termination AGENDA ITEM #5. d) S-00321901 Page 4 of 10 of this Agreement. 17. Amendment. This Agreement may only be amended by written agreement of the Parties. 18. Dispute Resolution. The Parties shall use their best, good faith efforts to cooperatively resolve disputes that arise in connection with this Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this agreement as of the date first set forth above. PORT OF SEATTLE CITY OF RENTON By: William Zhou By: Armondo Pavone Contract Administrator II Mayor _____________________ ________________________ Signature Signature ____________________________ ________________________________ Dated Dated AGENDA ITEM #5. d) S-00321901 Page 5 of 10 EXHIBIT A Background: The Port of Seattle Economic Development Partnership Program is an annual, cooperative economic development program to help fund local economic development initiatives across King County. Based on a per capita calculation, King County cities (except Seattle) may each receive between $5,000 and $6 0,000 based on the city’s population. The maximum grant allocation for each city, with populations between 5,000 and 60,000 people, is based on one dollar per resident. Population estimates are determined by the Washington State Office of Financial Management. The Port uses the most recent population estimates at the start of the grant cycle. Cities with populations numbering less than 5,000 people are eligible to receive grant funds up to $5,000 and cities with populations numbering more than 60,000 people are eligible to receive grant funding up to $60,000. Grant funds require a 50 percent match of dollars or in-kind resources. In-kind resources can only be used for up to 25 percent of the grant award amount. Project Description: Project One Category: Plans/Special Projects The World Cup Legacy Square initiative represents a transformative effort aimed at revitalizing downtown Renton into a vibrant community hub, aligning with the shared goals of the City and Port of Seattle in small business assistance, tourism, and placemaking. At its core, the Square will provide a versatile space for various activities, including live entertainment, sports broadcasts, arts showcases, and community gatherings, fostering collaboration, cultural exchange, and connection among Renton residents. The absence of accessible public community gathering spaces in downtown Renton poses a significant obstacle to small businesses and community vitality. Without designated areas for events and activities, downtown suffers from a lack of connectivity, foot traffic, and safety concerns. This dearth inhibits small businesses' ability to thrive and stifles community engagement and unity. The World Cup Legacy Square initiative aims to tackle these challenges head-on by creating a welcoming and inclusive environment where residents of all backgrounds can actively participate in community events and special occasions. Renton's diverse population stands to benefit significantly from the World Cup Legacy Square project. As highlighted by a recent study by WalletHub, Renton ranks as the second most ethnically diverse city in Washington and the 16th nationally. With 59% of the population being non-white, 28% foreign-born, and 38% speaking a primary language other than English, the Square will cater to the diverse needs and interests of the community, ensuring that everyone feels represented and included. Leveraging the momentum of the world's largest sporting event, the project aims to establish the World Cup Legacy Square as a focal point in downtown Renton. Alongside a soccer pitch committed by the Seattle Sounders' RAVE Foundation, key components include a jumbo screen for year-round public viewing of events, a stage for live entertainment, and a business incubator to support local entrepreneurs and enhance economic activity. By 2025, our goal is to create a vibrant community gathering space that serves as a central hub to unite our community for years to come. The Square will stimulate additional foot traffic, promote community connections, and stimulate economic growth in downtown Renton. Through diverse programming, including live music, sports broadcasts, rallies, and arts showcases, we will eliminate financial barriers to participation, ensuring inclusivity for all residents. Emphasizing inclusivity and accessibility, the World Cup Legacy Square will strengthen community bonds by offering activities and events regardless of income level. The project aims to establish a community hub at the heart of Renton, fostering unity and pride among residents while showcasing the vibrant cultural identity of our city, all while driving economic opportunity for our existing business, by increasing foot traffic to downtown and incubator space for new business ventures. Smart Goal (Specific, Measurable, Achievable, Relevant, Time-bound): • Increase attendance at the World Cup Legacy Square consistently throughout 2024, demonstrating steady growth in community engagement and site utilization. AGENDA ITEM #5. d) S-00321901 Page 6 of 10 o Specific: Achieve continuous growth in attendance at the World Cup Legacy Square over the course of 2024. o Measurable: Monitor attendance trends on a monthly basis to track progress and identify areas for improvement. o Achievable: Implement a variety of promotional strategies, such as targeted marketing campaigns, community events, and partnerships, to attract more visitors to the square. o Relevant: Increasing attendance indicates growing community interest and participation, aligning with the project's objectives of revitalizing downtown Renton and fostering economic vibrancy. o Time-bound: Achieve consistent growth in attendance throughout the year 2024, ensuring that the square becomes a thriving community hub by the project's completion. • Increase the number of small businesses utilizing the pop-up spaces by 50% within the first six months of operation, contributing to the economic vibrancy of downtown Renton. o Specific: Increase the utilization of pop-up spaces by small businesses by 50% within the first six months of operation. o Measurable: Track the number of small businesses utilizing the pop-up spaces before and after the six-month period. o Achievable: Provide incentives and support to encourage small businesses to utilize the pop-up spaces, leveraging partnerships and outreach efforts. o Relevant: Contribute to the economic vibrancy of downtown Renton by supporting and fostering the growth of small businesses. o Time-bound: Achieve this goal within the first six months of operation, starting from the commencement of site preparation and construction in April 2024. • Establish partnerships with at least three additional community organizations by the end of March 2024 to enhance the support network for the World Cup Legacy Square project. o Specific: Form partnerships with three new community organizations to support the goals of the World Cup Legacy Square project. o Measurable: Track the number of new partnerships established by the end of March 2024. o Achievable: Identify potential partners aligned with the project's objectives and engage in collaborative discussions to formalize partnerships. o Relevant: Strengthen the project's impact and outreach by leveraging the resources and networks of additional community organizations. o Time-bound: Achieve this goal by the end of March 2024, during the project planning and stakeholder engagement phase. • Collaborate with existing partners to host at least two community engagement events by November 2024, aimed at promoting the World Cup Legacy Square and fostering community connections. o Specific: Organize and host two community engagement events in collaboration with project partners. o Measurable: Track the number of attendees at each event and gather feedback to assess community engagement. o Achievable: Work closely with partners to plan and execute engaging events that attract community members. o Relevant: Increase awareness of the World Cup Legacy Square project and cultivate a sense of community ownership and involvement. o Time-bound: Host the two community engagement events by September 2024, during the installation and modification phase of the project. Timelines: • January 2024 - March 2024: Project Planning and Stakeholder Engagement o Conduct initial meetings with key stakeholders to gather input and establish partnerships. o Develop a comprehensive project plan, including goals, objectives, budget, and timeline, incorporating strategies to increase attendance at the World Cup Legacy Square. AGENDA ITEM #5. d) S-00321901 Page 7 of 10 o Begin designing and setting up a dedicated website for the World Cup Legacy Square project, integrating trackable metrics for event promotion and engagement, including metrics related to attendance growth. • April 2024 - June 2024: Site Preparation and Design o Secure necessary permits and approvals for site preparation and construction, ensuring compliance with regulations to facilitate the project's progress towards increasing attendance. o Work with engineers and designers to finalize plans for the community gathering space, considering factors that could enhance visitor experience and attract more attendees. o Continue website development, focusing on user interface design and integration of engagement metrics, with specific attention to features that encourage increased attendance. • July 2024 - September 2024: Installation and Modification o Procure necessary equipment, including the jumbo screen and stage for live entertainment, evaluating options that could enhance the attractiveness of the World Cup Legacy Square and draw more visitors. o Install infrastructure for the business incubator/start-up space, considering how this feature could contribute to the square's appeal and attract entrepreneurs and community members. o Complete website setup, including content creation and implementation of trackable metrics for event promotion and community engagement, with an emphasis on strategies to drive attendance growth. • October 2024 - December 2024: Construction and Installation o Begin construction of the community gathering space, including the installation of the soccer pitch and other amenities, ensuring that the layout and features are conducive to increased attendance. o Finalize setup of the jumbo screen and stage for live entertainment, exploring ways to utilize these elements to attract more visitors and enhance the square's appeal. o Conduct training sessions for staff involved in managing the Square and its online presence, emphasizing the use of metrics for event promotion and community engagement tracking, with a focus on strategies to drive attendance growth. Project Metrics: Accomplishments by the End of 2024: • Completion of project planning and stakeholder engagement. • Securing necessary permits and approvals for site preparation and construction. • Procurement and installation of key equipment and infrastructure, including the jumbo screen, stage, and business incubator/start-up space. • Finalization of website setup, including the integration of trackable metrics for event promotion and community engagement. • Commencement of construction of the community gathering space, setting the stage for the World Cup Legacy Square to become a focal point for Renton's community engagement and economic revitalization efforts. Project 2 Project Category: Small Business Assistance Startup 425 is a community-driven initiative aimed at fostering a thriving entrepreneurial culture on the Eastside. We provide resources and programs to reduce barriers for non-traditional and first-time small business owners across all industries. Smart Goal (Specific, Measurable, Achievable, Relevant, Time-bound): Increase event attendance and scale outreach efforts by implementing targeted strategies to engage entrepreneurs and small business owners in Renton. Specifically, achieve a 30% increase in event attendance by the end of 2024 compared to the previous year, with a focus on diversity in business leadership and industry representation. AGENDA ITEM #5. d) S-00321901 Page 8 of 10 Timelines: January 2024 - March 2024: • Continue hosting small and medium events across the five cities of the Eastside to foster community engagement and support for entrepreneurs. April 2024 - June 2024: • Implement email signups on the new website to capture leads for the newsletter, with a goal of increasing subscriber numbers. • Finalize plans for the entrepreneur accelerator program, ensuring alignment with the needs of aspiring business owners in Renton. • Prepare for the launch of the participant satisfaction survey (NPS) to gather feedback and improve program effectiveness. July 2024 - September 2024: • Host larger events to attract a broader audience and increase community participation in Renton. • Expand outreach efforts to engage entrepreneurs from diverse backgrounds and industries. • Collaborate with partners from the Eastside to enhance program offerings and provide additional support for startups in Renton. October 2024 - December 2024: • Evaluate progress towards the goal of increasing event attendance and outreach in Renton, adjusting strategies as needed to maximize impact. • Analyze data on business leader/owner diversity, survival rates, and new business starts to measure the initiative's impact on the local entrepreneurial ecosystem in Renton. • Explore opportunities for further expansion and collaboration to sustain momentum and continue supporting small businesses in Renton. Project Metrics: • Percentage change in event attendance year over year in Renton. • Diversity metrics for business leaders/owners in Renton. • Survival rates of startups and small businesses in Renton. • Number of new business starts in Renton, categorized by venture-scale startups and traditional small businesses. • Company size and progression indicators, including employee size and market cap, in Renton. • Number and diversity of events hosted in Renton. • Partnerships established with organizations to enhance program offerings and support for entrepreneurs in Renton. Budget Project: Project Category (Please select one of the categories provided) Port of Seattle Funds Awarded: City Monetary Matching Funds: City In-kind Matching Funds: Total Funds (Including In-Kind): Project One Plans/Special Projects $46,667 $23,333 0 $70,000 Project Two Small Business Assistance $13,333 $6,667 $20,000 Total Funds: $60,000 $30,000 0 $90,000 Percentage contribution to Port Funds*: 100% 50% AGENDA ITEM #5. d) S-00321901 Page 9 of 10 Collaboration with partners As part of the World Cup Legacy Square project, the City of Renton is collaborating with a range of partners to ensure its successful realization. These partners include: 1. Seattle Sounder and the Rave Foundation: The Seattle Sounders are contributing a Rave Soccer Pitch valued at $125,000, which will complement the World Cup Legacy Square and enhance the overall sports offerings in the area. They are providing expertise in sports facility development and management, as well as support in promoting and programming sports-related events and activities within the World Cup Legacy Square. 2. Seawolves: The Seawolves are partnering with the City of Renton to support the development of the World Cup Legacy Square, bringing their expertise and resources to the project. 3. PacNW: PacNW is collaborating with the City of Renton offering financial support, access to facilities, and connections within the local soccer community to enhance the project's scope and impact. 4. Renton School District: The Renton School District will also contribute by providing access to school promotional material and promoting activities hosted in the World Cup Legacy Square within the school community. This collaboration aims to increase awareness and engagement among students, parents, and faculty members, fostering a sense of community involvement and support for the project's initiatives. 5. Seattle Sports Commission: The Seattle Sports Commission is supporting the World Cup Legacy Square project by promoting its initiatives and leveraging its network to attract visitors and participants to the area. The commission aims to attract visitors and participants to the area, boosting tourism and enhancing the project's visibility. They are committed to setting up the project for success in preparation for the World Cup in 2026, ensuring that it aligns with the event's goals and objectives. 6. Renton Downtown Partnership: The Renton Downtown Partnership is collaborating closely with the City of Renton to drive economic development and community engagement in downtown Renton, with a specific focus on the World Cup Legacy Square project. They will provide support in marketing, event planning, and fostering local business involvement to ensure the project's success and sustainability. 7. Family First Community Center: The Family First Community Center is partnering with the City of Renton to ensure that the World Cup Legacy Square project is inclusive and family-oriented. They will contribute to programming decisions, facilitate facility usage, and engage in community outreach efforts to ensure participation from residents of diverse backgrounds and socioeconomic statuses. By harnessing the collective expertise, resources, and networks of our partners, the City of Renton is committed to laying the groundwork for the construction and establishment of the World Cup Legacy Square by the end of 2024. This joint endeavor is aimed at creating a vibrant and inclusive community space that enriches the lives of residents and visitors, with a vision extending to the World Cup in 2026 and beyond. The square is poised to become a lasting legacy, enhancing downtown Renton as a thriving hub for all. Our partners share in this vision and are eager to collaborate towards its realization. For the Startup425 project aimed at providing small business assistance, the City of Renton continues its collaborative efforts with partner cities across the Eastside. We are actively engaged with the five cities of Bellevue, Issaquah, Redmond, Kirkland, and Renton to ensure a cohesive and coordinated approach towards achieving our project goals. Use of consultants or contractors: For the Startup425 program, the City of Renton will contract with the City of Bellevue, which oversees the operations of the program on behalf of the Eastside partners. The City of Bellevue will manage the coordination and implementation of the Startup425 program, ensuring alignment with the goals and objectives set forth by the partner cities. AGENDA ITEM #5. d) S-00321901 Page 10 of 10 Equity: Provide an overview of how intended projects support economically, socially disadvantaged communities, or WMBE businesses within your city or region. The World Cup Legacy Square project aims to create inclusive spaces for all residents of Renton, regardless of income level, fostering community bonds and showcasing Renton's vibrant cultural identity. With Renton being the second most ethnically diverse city in Washington, and 16th nationally, with a population that is 59% non-white, 28% foreign born, and 38% speaking a primary language other than English, the Square directly benefits diverse communities by providing free access to high-value programming and activities. By televising World Cup matches and other sports events in an openly accessible public space, the project promotes inclusivity and empowers residents of all economic and cultural backgrounds to engage with their community. Similarly, the Startup425 initiatives prioritize supporting small businesses owned by economically and socially disadvantaged individuals, as well as Women and Minority-Owned Business Enterprises (WMBEs), across the region. Through tailored training programs, focused outreach efforts, and enhanced access to resources, the aim is to bridge the gap and provide equitable pathways for entrepreneurship and business success. To ensure inclusivity, the city will host outreach events conducted in Vietnamese and Spanish, recognizing these as high-priority languages within the Renton community. These events introduce businesses to City resources and offer opportunities to benefit from Startup425 programming. Both projects contribute to the economic empowerment and social advancement of underrepresented groups, promoting greater equity and opportunity for all members of the Renton community. AGENDA ITEM #5. d) 2024-2025 Tourism Marketing Support Program Contract No. S-00321933 Page 1 of 15 AGREEMENT – S-00321933 This Agreement is between the Port Seattle (the “Port”) and City of Renton (the “Vendor”), who, in consideration of the mutual promises contained herein, agree: 1. SERVICE Vendor shall furnish the service(s) specified or indicated in the Agreement Documents which are generally described as Agreement for Promotion Services (hereinafter also referred to as the “Services”) as specified herein. 2. AGREEMENT TIME The initial term of this Agreement shall commence on the date of execution by the Port and shall not to extend beyond December 31, 2025. 3. AGREEMENT RATES Payment will be made on a firm fixed price (lump sum) basis in accordance with the mutually agreed upon Milestones and Schedule of Fees set forth in the Scope of Work/Specific Requirements, Attachment B. The total potential compensation payable to Vendor shall not exceed $20,000.00. Said compensation shall fully compensate Vendor for all risk, loss, damages or expense of whatever character arising out of the nature of the Services or the prosecution thereof; and for all expenses incurred in the consequence of the suspension or discontinuance of the Services as specified under this Agreement. 4. ORDER OF PRECEDENCE The provisions of this Agreement are complimentary and shall be interpreted to give effect to all of its provisions. The Agreement Documents set forth below represent the entire and integrated Agreement between the Port of Seattle and City of Renton. Any inconsistency in the Agreement Documents shall be resolved in the following order of precedence: 1. Agreements Amendments Executed after Agreement Award 2. The Agreement 3. General Conditions, Attachment A 4. Scope of Work/Specific Requirements, Attachment B AGENDA ITEM #5. d) 2024-2025 Tourism Marketing Support Program Contract No. S-00321933 Page 2 of 15 The Agreement Documents set forth above represent the entire and integrated Agreement between the parties hereto. The parties hereto have signed this Agreement in duplicate. One counterpart each has been delivered to the Port and Vendor. PORT OF SEATTLE CITY OF RENTON By: Colby Wattling By: Buyer III, Purchasing Signature Signature Dated Dated Address for Giving Notice: Address for Giving Notice: Port of Seattle, CPO - Procurement 1055 S Grady Way P.O. Box 1209 Renton, WA 98057 Seattle, WA 98111 Email: jkotarski@rentonwa.org Phone (206) 728-5615 Phone: 425-430-7271 AGENDA ITEM #5. d) 2024-2025 Tourism Marketing Support Program Contract No. S-00321933 Page 3 of 15 ATTACHMENT A - GENERAL CONDITIONS GC-1 TITLES OR HEADINGS: The titles or headings of the sections, divisions, parts, articles, paragraphs, or subparagraphs, of the Contract Documents are intended only for convenience of reference and shall not be considered as having any bearing on the interpretation of the text. GC-2 ABBREVIATIONS: Abbreviations may be utilized throughout the Contract Documents. Any such abbreviation, unless well-known technical, trade meaning commonly understood in the Vendor’s industry, will be defined in the particular portion of the Contract Documents where it is used. GC-3 INDEMNIFICATION AND HOLD HARMLESS: A. Vendor shall defend, indemnify, and hold harmless the Port, its Commissioners, officers, employees, and agents (hereafter, collectively, the “Port”) from all liability, claims, damages, losses, and expenses (including, but not limited to attorneys’ and consultants’ fees and other expenses of litigation or arbitration) arising out of or related to the fulfillment of this Contract (including, without limitation, product liability claims by persons who may subsequently purchase the Services from the Port, clai ms for patent, trademark, copyright, trade or franchising infringement, and from all claims arising from Vendors failure to comply with paragraphs GC-5, GC-6, GC-14 of these General Conditions); Provided, however, if and to the extent that these General Conditions are construed to be relative to the construction, alternation, repair, addition to, subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or other structure, project, development, or improvement attached to real estate, including moving or demolition in connection therewith, and therefore subject to Section 4.24.115 of the Revised Code of Washington, it is agreed that where such liability, claim, damage, loss or expense arises from the concurrent negligence of (1) the Port, and (2) Vendor, its agents, or its employees, it is expressly agreed that Vendor’s obligations of indemnity under this paragraph shall be effective only to the extent of Vendor’s negligence. Such obligations shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any person or entity described in this paragraph. This paragraph shall not be construed so as to require Vendor to defend, indemnify, or hold harmless the Port from such claims, damages, losses or expenses caused by or resulting from the sole negligence of the Port. B. In any and all claims against the Port, by any employee of Vendor, its agent, anyone directly or indirectly employed by either of them, or anyone for whose acts any of them may be liable, the indemnification obligation of subparagraph “A” above shall not be limited in any way by any limitation on the amount or type of damages, compensation benefits payable by or for Vendor, or other person under applicable industrial insurance laws (including, but not limited to Title 51 of the Revised Code of Washington), it being clearly agreed and understood by the parties hereto that Vendor AGENDA ITEM #5. d) 2024-2025 Tourism Marketing Support Program Contract No. S-00321933 Page 4 of 15 expressly waives any immunity Vendor might have had under such laws. By executing the Contract Vendor acknowledges that the foregoing waiver has been mutually negotiated by the parties. C. Vendor shall pay all attorneys’ fees and expenses incurred by the Port in establishing and enforcing the Port’s right under this paragraph, whether or not suit was instituted. GC-4 COMPLY WITH ALL LAWS: The Vendor shall at all times comply with all federal, state and local laws, ordinances and regulations, including but not limited to those environmental laws and other laws listed in the Contract Documents and other laws referred to herein, which in any m anner apply to the performance of this Contract. Such compliance shall include, but is not limited to, the payment of all applicable taxes, royalties, license fees, penalties and duties. GC-5 NON-DISCRIMINATION AND EQUAL EMPLOYMENT: During the performance of this Contract, the Vendor, for itself, its assignees, and successors in interest agrees to comply with the requirements of the following non -discrimination statutes and authorities which are hereby incorporated; including but not limited to: A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21; B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); C. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR part 27; D. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); E. Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); F. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and Vendors, whether such programs or activities are Federally funded or not); G. Titles II and III of the Americans with Disabilities Act, which prohibit AGENDA ITEM #5. d) 2024-2025 Tourism Marketing Support Program Contract No. S-00321933 Page 5 of 15 discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations at 49 CFR parts 37 and 38; H. The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); I. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; J. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); K. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq.) GC-6 NON-DISCRIMINATION POLICY: It is the basic policy of the Port of Seattle to provide equal opportunity to the users of all Port services and facilities and all contracting entities. Specifically, the Port will not tolerate discrimination against any persons on grounds of age, race, color, national origin/ancestry, ethnicity, religion, disability, Family Medical Leave Act (FMLA) use, pregnancy, sex/gender, sexual orientation, whistleblower status, military affiliation, marital status, workers’ compensation use, transgender status, political beliefs, or any other protected status, as guaranteed by local, state and federal laws. The equal opportunity principles in employment and subcontracting described in this policy shall apply to the Port’s employees, customers, consultants, Vendors, and suppliers to the extent possible as required by law. Submission of a properly executed Contract constitutes a contractual commitment to the terms of this resolution. GC-7 CONTRACT TIME: All time limits stated in the Contract Documents, specifically including the Contract Time, are of the essence of this Contract. While the Buyer may, in certain circumstances, provide a written extension, reduction or waiver of certain time limits, the Contract Time may be extended or reduced only by Amendment. GC-8 EXTENSIONS OF CONTRACT TIME; COMPENSATION: A. Force Majeure. If an extension of Contract Time is warranted as a result of force majeure, Vendor will not be responsible for delays in delivery due to acts of God, fire, AGENDA ITEM #5. d) 2024-2025 Tourism Marketing Support Program Contract No. S-00321933 Page 6 of 15 strikes, epidemics, war, riot, delay in transportation or railcar transport shortages PROVIDED VENDOR NOTIFIES THE PORT, IMMEDIATELY IN WRITING OF SUCH PENDING OR ACTUAL DELAY. The extension of Contract Time will be limited to the period of time the Port determines the procurement was delayed/extended. All decisions by the Port regarding extensions of time shall be final. B. Reasonable Delays. The Vendor should anticipate that some reasonable delays, including those caused by normal weather patterns, will occur. The Vendor shall not be entitled to any compensation, damages, or extension of the Contract Time for such reasonable delays. C. Non-Excusable and Non-Compensable Delays. Delays in the prosecution of the Services that could have been avoided by the exercise of due care, coordination and diligence on the part of the Vendor, its suppliers are neither excusable nor compensable under the Contract. No extension of Contract Time or increase in the Contract Sum shall be allowed for any claimed delay that is caused by or results from the breach, fault, negligence, or collusion of the Vendor, or its suppliers. GC-9 AUDITS AND RETENTION OF RECORDS: A. The Port or its designee and other authorized representatives of the State of Washington shall have the right to inspect, audit or copy documents for the evaluation and determination of any issue related to the Contract or to the Vendor’s performance thereunder, specifically including but not limited to any Claims brought by the Vendor or any supplier at all reasonable times. B. For the above-referenced purpose, all of the documents related to this Contract shall be open to inspection, audit, or copying by the Port or its designee: • During the Contract Time; • For a period of not less than six (6) years after the date of Contract Completion or termination of the Contract; and • If any Claim, audit, or litigation arising out of, in connection with, or related to this Contract is initiated, all documents and records shall be resolved or completed, whichever occurs later. • The Vendor shall retain the documents related to this Contract for the periods required above. The Vendor shall also ensure that the documents of all suppliers shall be retained and open to similar inspection or audit for the periods required above by incorporating the provisions of this Audit Paragraph into any agreements with suppliers related to this Contract. C. The Vendor, its suppliers shall make a good faith effort to cooperate with the AGENDA ITEM #5. d) 2024-2025 Tourism Marketing Support Program Contract No. S-00321933 Page 7 of 15 Port and its designees when the Port gives notice of its need to inspect or audit documents. D. The cost of the audit shall be borne by the Port unless the results of such audit reveal a discrepancy of more than two percent (2%) reported in accordance with the Concession Fees requirement of the Agreement for any twelve (12) month period. In the event of such discrepancy, the full cost of the audit shall be borne by the Vendor, and Vendor shall promptly pay all additional fees owing to the Port. No additional compensation will be provided to the Vendor, its suppliers for time or money spent in complying with the requirements of this Audit Paragraph. If the Vendor is formally dissolved, assigns or otherwise divests itself of its legal capacity under this Contract, then it shall notify the Port and preserve all documents, at its expense, as directed by the Port. E. In the event that Vendor’s books of accounts are not maintained in the Puget Sound region, they shall be made available for audit locally within five (5) business days of a request by the Port, or Vendor shall pay in full, any travel and related expenses o f Port representative(s) to travel the location outside the Puget Sound region. In addition, The Port shall have the right to conduct a “surprise” audit not more frequently than twice every twenty four months, and, in the event that Vendor’s books and reco rds are not maintained locally, Vendor shall further pay in full, any travel and related expenses of the Port representative(s) to travel the location outside the Puget Sound region for such “surprise” audit. F. This Audit Paragraph shall survive for six (6) years after the termination or expiration of this Contract, or conclusion of all Claims, audits or litigation, whichever occurs later. GC-10 TERMINATION: A. TERMINATION FOR CONVENIENCE: Either party may terminate this Contract at any time for any reason, by giving the other party thirty (30) days’ written notice. In the event the vendor has completed any portion of the Project by the time it receives the Port’s notice of termination, the Port shall pay Vendor the percentage of funds attributable to the Vendor’s completed portion of the project. B. TERMINATION FOR DEFAULT: Except in the case of delay or failure resulting from circumstances beyond the control and without the fault or negligence of the Vendor , the Port shall be entitled, by written or oral notice to the Vendor, to terminate the Agreement for breach of any of the terms and to have all other rights against the Vendor by reason of the Vendor’s breach as provided by law. GC-11 REMEDIES: Any decisions by the Port to pursue any remedy provided for in paragraph GC-10 herein shall not be construed to bar the Port from the pursuit of any other remedy provided by law or equity in the case of similar, different or subsequent AGENDA ITEM #5. d) 2024-2025 Tourism Marketing Support Program Contract No. S-00321933 Page 8 of 15 breaches of this Contract. GC-12 WAIVER: Failure at any time of the Port to enforce any provision of the Contract shall not constitute a waiver of such provision or prejudice the right of the Port to enforce such provision at any subsequent time. No term or condition of this Contract shall be h eld to be waived, modified or deleted except by a written Amendment signed by the parties hereto. GC-13 PARTIAL INVALIDITY: If any provision of this Contract is or becomes void or unenforceable by force or operation of law, all other provisions hereof shall remain valid and enforceable. GC-14 PUBLIC DISCLOSURE: Vendor acknowledges that the PORT may be required to disclose information provided by Vendor pursuant to the Washington State Public Disclosure Act (RCW Chapter 42.56). The PORT will determine whether any requested documents should be disclosed. In no event shall the Port be liable to Vendor for any disclosure of documents and information, including work product, excluded inventions and intellectual property rights it deems necessary to disclose under the law. GC-15 GOVERNING LAW/VENUE: The laws of the State of Washington shall govern disputes concerning this Contract and the venue of any action relating hereto shall be in the Superior Court for the County of King, State of Washington. GC-16 SUBCONTRACTING/ASSIGNMENT: Vendor shall not assign or transfer this Agreement or any interest therein, nor shall this Agreement or any interest there under be assignable or transferable by operation of law or by any process or proceeding of any court, or otherwise without the advance written consent of the Port. GC-17 SERVICE OF NOTICES BY OR ON THE VENDOR: Any written notice required under the Contract to be given by or to the Vendor may, at the option of either party, be served on or by the Vendor by Electronic Transmission, personal service, certified or registered mail, or recognized overnight courier. Delivery of the notice will be made to the last address provided in writing to the Buyer. Notices shall be deemed delivered: (i) when sent through via Electronic Transmission, (ii) when personally delivered; (iii) on the third day after mailing when sent by certified or registered mail and the postmark affixed by the United States Postal Service shall be conclusive evidence of the date of mailing; or (iv) on the first business day after deposit with a recognized overnight courier if deposited in time to permit overnight delivery by such courier as determined by its posted cutoff times for receipt of items for overnight delivery to the recipient. GC-18 EXECUTION OF THE AGREEMENT FORM: The Contract is not binding upon the Port until the Contract is fully executed. No Proposer shall have a right, interest or claim with respect to the Contract or the Services until the Contract is fully executed. After being executed by the Port, the Vendor will receive a copy of the AGENDA ITEM #5. d) 2024-2025 Tourism Marketing Support Program Contract No. S-00321933 Page 9 of 15 Agreement Form. Services prosecuted prior to the full execution of the contract is at the sole risk of the Vendor. End of Attachment A - General Conditions AGENDA ITEM #5. d) 2024-2025 Tourism Marketing Support Program Contract No. S-00321933 Page 10 of 15 ATTACHMENT B - SCOPE OF WORK/SPECIFIC REQUIREMENTS 1. Scope of Work: Summary The City of Renton embodies the core values our region holds close: community, diversity, inclusivity, innovation, environmental responsibility, and pride of place. Our overarching campaign is designed to boost economic vitality, promote Renton as a premi er tourism and business travel destination, and enhance its regional image in alignment with our shared values. This initiative seamless aligns with the Port's mission to foster inclusivity and strengthen community bonds through dynamic outdoor activities. At the core of our strategy lies a commitment to diversity, equity, and inclusion. We actively curate and promote a wide array of events that celebrate Renton's rich cultural tapestry, ensuring that every member of our community feels valued and represente d. Through strategic partnerships with local organizations and signature events like the Global Women Festival, Polynesian Festival, and WA Black Owned Business Symposium, we endeavor to amplify Renton's cultural richness and cultivate an inclusive atmosphere for residents and visitors alike. Project Scope Collaborating with key partners and organizations known for hosting exceptional events that draw out-of-state visitors, our goal is to showcase and celebrate the vibrant cultural tapestry of Renton. By highlighting initiatives that empower diverse communities, we seek to amplify the visibility of these valuable contributions. The project scope includes three primary components focused on enriching Renton's cultural diversity and promoting the significant impact of our partners. 1. Development of a Community Event Calendar: • Web Development: Create and maintain an interactive community event calendar to be used by locals and tourists alike. • Ongoing Management: Continuously update and manage the calendar to ensure accuracy and relevance. Ongoing outreach to partners in our community to gather events and information. • Collaboration with Lodging Tax Awardees: Forge partnerships with recipients of the city's lodging tax awards who organize events attracting visitors from over 50 miles away. Utilize these events to optimize marketing investments and engage audiences already intrigued by or potentially interested in such events. Spotlight AGENDA ITEM #5. d) 2024-2025 Tourism Marketing Support Program Contract No. S-00321933 Page 11 of 15 occasions that may have been overlooked previously or whose organizers face budget constraints in marketing effectively, employing shared resources to bolster promotional campaigns. • Solicitation of Events: Actively seek out, support, and encourage diverse events to populate the calendar, fostering a sense of community engagement. 2. Photography / Video Production: • Content Creation: Produce high-quality photography and video content. • Website and Campaign Usage: Utilize this content across the project's website and promotional campaigns. • Partner Support: Provide partners with visual assets highlighting the diversity, environment, and tourism opportunities in Renton. 3. Earned and Paid Media Campaigns: • Earned Media Opportunities: Leverage media coverage during strategic months to elevate Renton as a premier tourism destination, in alignment with the Port’s objectives. • Diversity Highlighting: Emphasize the diversity of Renton and its surrounding region in media campaigns to attract a wide range of visitors. • Paid Advertising: Invest in targeted advertising campaigns to amplify Renton's appeal and attract out-of-state visitors. Project Goals The objective of our overarching campaign is to reinforce and elevate Renton's standing as a vibrant community and appealing destination. • Boost tourism in Renton by showcasing its distinctive offerings and experiences. • Cultivate community ties and advance inclusivity through outdoor events and programming. • Execute targeted marketing campaigns to draw out-of-state visitors to Renton. • Implement the deliverables of this dynamic marketing campaign in 2024/2025, well in advance of the FIFA World Cup 26, the most viewed sporting event in the world, putting the PNW region and Renton on the world stage. • Visitor Origin Tracking: Utilize analytics tools to track the origin cities of out- of-state visitors who engage with Renton's social media campaigns, digital advertising, and website. Set a goal to increase the number of visitors from targeted cities. We would utilize Meta and Google Analytics to understand the home citites of those who follow and engage with the campaign’s website and social channels. We will pay specific attention to pages pertaining to events and activations in the City of Renton. AGENDA ITEM #5. d) 2024-2025 Tourism Marketing Support Program Contract No. S-00321933 Page 12 of 15 • Social Media Engagement Metrics: Monitor key social media engagement metrics such as likes, shares, comments, and click-through rates on posts related to Renton's tourism offerings. Set targets for increasing these metrics to gauge the campaign's effectiveness in engaging potential visitors. We will use Meta analytics to understand increases in follower counts and engagement, broken down by geographic location. • Website Traffic and Engagement: Track the number of unique visitors to Renton's tourism website and their engagement metrics such as time spent on site, pages visited, and inquiries made. Aim to steadily increase website traffic and user engagement throughout the campaign period.We wil l use Google analytics to understand increases in web traffic, broken down by geographic location. • Media Impressions and Coverage: Track the number of media impressions generated by Renton's marketing campaign.. Aim to increase positive media exposure for Renton as a tourist destination. We would utilize Cision to track and determine these media impressions. • Community Participation: Measure community involvement and feedback through surveys, event attendance numbers, and social media interactions. Aim to increase community engagement and satisfaction with the events and programming offered. 2. Metrics/Measurable Outcomes: The project team will work closely to monitor the following metrics throughout the course of the year to determine the efficacy of the campaign and adjust as necessary to support noticeable activity in the following categories: • Track web visitors to the events calendar and events campaign from out-of-state visitors. • Monitor website clicks and social engagement on posts and events related to Port Facilities. • Measure increased attendance at City and Partner sponsored events. • Keep track of the number of partners and businesses promoted through the website and earned media. • Analyze total web visitors and traffic being driven to businesses and partners. • Gather attendee demographic and location data from partner events (as available). • Monitor the number of Lodging Tax Awardee events promoted and shared. • Track the number of events serving diverse populations. AGENDA ITEM #5. d) 2024-2025 Tourism Marketing Support Program Contract No. S-00321933 Page 13 of 15 • Monitor the number of partners serving diverse communities featured on events, website, and campaign materials. • Ensure intentional representation of diverse communities across campaign photos and assets. • Keep track of the number of earned media stories promoting partners and tourism during the shoulder season. • Measure the number of events supported and amplified during the shoulder season. Additional tracking methods include: • Origin City Tracking for Out-of-State Visitors: Utilize website analytics tools to track the origin cities of out-of-state visitors who access the events calendar and engage with events campaigns. • State-Level Tracking for Social Media and Digital Advertising: Utilize advertising platforms' targeting capabilities to track the states from which visitors are engaging with social media campaigns and digital advertisements. This data can inform adjustments to campaign targeting and messaging to optimize performance. • Lodging Tax Awardee Event Promotion: Track the number of events promoted and shared through the lodging tax awardee program. This metric can measure the effectiveness of leveraging partnerships with local businesses to promote tourism-related events. • Representation of Diverse Communities in Campaign Materials: Implement a system to track the intentional representation of diverse communities across campaign photos and assets. This can include monitoring the diversity of individuals featured in marketing materials and ensuring equitable representation. • Earned Media Stories During Shoulder Seasons: Monitor and track the number of earned media stories promoting partners and tourism during shoulder seasons. This can include press mentions, articles, and features in local and national media outlets. • Events Supported and Amplified During Shoulder Seasons: Measure the number of events supported and amplified during shoulder seasons compared to peak tourism seasons. This metric can gauge the effectiveness of efforts to drive tourism and support local businesses during off-peak periods. AGENDA ITEM #5. d) 2024-2025 Tourism Marketing Support Program Contract No. S-00321933 Page 14 of 15 3. Timeline / Schedule ▪ Q2 (Late May - June): o Development of brand, wireframes, and messaging for campaign and website o Develop web content & design for events calendar o Facilitate photoshoot ▪ Q3 (July - Sept): o Begin website and events calendar build o Finalize and launch website & events calendar ▪ Q4 (October – December): o Leverage earned media stories relevant to the campaign to promote tourism 4. Port Approval and Use of Port logo: a. All projects must identify the Port of Seattle (POS) as a partner or sponsor via use of the Port logo. Prior to advertising execution or implementation, POS requires a review/approval of the proposed placement and schedule of the POS logo on advertising, promotion materials, booth displays, online, digital, or printed materials. b. POS may request periodic project updates from its co-operative partner. 5. Payment by the Parties: a. Port shall contribute $20,000 to the total cost of the expenses incurred by the Vendor. b. Vendor shall contribute a minimum of $10,000 matched funds. If your stated match fund amount is more than 50% of Port awarded funds, you will be held accountable for the higher stated match fund amount and will need to provide documentation for the higher stated match fund amount, as well as for all Port awarded funds. 6. Port awarded funds and Match funds: 2 to 1 Ratio Required. Please complete and refer to the following listed contract fund allocation, since you’ll be required to provide documentation for all actual paid Port awarded fund expenditures and actual paid match fund expenditures in your final report. All fund expenditures must be paid by your final report date. Description: Port Funds Match Funds Renton Community Marketing campaign $20,000 $10,000 TOTAL FUNDS: $20,000 $10,000 AGENDA ITEM #5. d) 2024-2025 Tourism Marketing Support Program Contract No. S-00321933 Page 15 of 15 Any funds obtained from the Port for tourism activities are to be used specifically, once approved, for projects which are detailed in the Scope of Work. The focus of the Scope of Work should be aligned with increasing the number of out -of-state visitors (and/or increasing out-of-state visitor expenditures within WA State) who will use Port facilities; SEA International Airport, cruise terminals and/or recreational marinas. 7. Final Report Requirements: A. Upon project completion, a final report is required, including the following: 1. A summary narrative of the detailed scope of work accomplished, goals met, and analysis of detailed metrics and outcomes achieved, including tracked out- of-state target markets 2. Copies of all paid invoice receipts for both Port and match fund expenditures 3. Excel spreadsheet listing all paid invoices - Port funds and match funds (2:1 ratio, Port to match funds) 4. Demonstrated use of the Port logo online and in print B. The final report must be submitted to POS on/before the final report due date for review and approval. Upon approval of the final report and supporting documentation, the awarded organization may invoice the Port for the final report approved Port awarded fund amount. Final Report Due Date: January 30, 2025 8. Miscellaneous: No Port funds can be used to underwrite general or capital expenses associated with a tourism event or program already in progress. AGENDA ITEM #5. d) AB - 3574 City Council Regular Meeting - 20 May 2024 SUBJECT/TITLE: Conversion of Permit Specialist Position to Planning Technician Position RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Melissa Kamphaus, Permit Services Manager EXT.: 7261 FISCAL IMPACT SUMMARY: Conversion of the existing vacant Permit Specialist (Step - A13) to a Planning Technician (Step-A15) will result in salary savings of approximately $48,000 for the current year, as the projected hire date to fill this position is September 2024. Additional annual cost is approximately $9,000 beginning fiscal year 2025. Revenue generated by Development Services permit fees will cover the additional expense. SUMMARY OF ACTION: With the advancement of technology combined with the need to electronically communicate with our customers; whether thru our website, permit portal, or submittal requirements, there is a growing need in the Development Services Division to have a staff member with the responsibility of ensuring Development Services documentation and technology is continually assessed and enhanced to ensure we are utilizing the tools we have available to their utmost potential. Converting the existing Permit Specialist position to a Planning Technician benefits the department and City by: • Ensuring that the Development Services division is consistent in how we are using current technology • Advancing our effort to Build A Better Customer by having up to date and clear requirements for both internal and external customer. • Providing backup coverage for Permit Specialists and also other division Planning Technicians • Allowing Permit Specialist to focus on their duties of intaking, routing, and issuing permits. • Providing growth opportunities for staff. EXHIBITS: A. ISSUE PAPER - CONVERSION OF PERMIT SPEC TO PLAN TECH B. MEMO TO HR - CONVERSION OF PERMIT SPEC TO PLAN TECH STAFF RECOMMENDATION: 1. Approve the conversion of the approved budgeted full-time Permit Specialist position to a full-time Planning Technician position. 2. Approve hire of the preferred candidate for the position at a salary of up to Step E of the Salary Table, depending on the qualifications of the applicant. AGENDA ITEM #5. e) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE: May 20, 2024 TO: Ed Prince, Council President Members of Renton City Council CC: Armondo Pavone, Mayor FROM: Brianne Bannwarth, Interim CED Administrator x7299 STAFF CONTACT: Melissa Kamphaus, Permit Services Manager x7261 SUBJECT: Request for Conversion of Current Approved Budgeted Permit Specialist Position to a Planning Technician Position ISSUE: Should Council approve the conversion of an approved budgeted full-time Permit Specialist position to a full-time Planning Technician position? RECOMMENDATION: 1. Approve the conversion of the approved budgeted full-time Permit Specialist position to a full-time Planning Technician position. 2. Approve hire of the preferred candidate for the position at a salary of up to Step E of the Salary Table, depending on the qualifications of the applicant. BACKGROUND/SUMMARY: With the advancement of technology combined with the need to electronically communicate with our customers; whether thru our website, permit portal, or submittal requirements, there is a growing need in the Development Services Division to have a staff member with the responsibility of ensuring Development Services documentation and technology is continually assessed and enhanced to ensure we are utilizing the tools we have available to their utmost potential. Converting the existing Permit Specialist position to a Planning Technician benefits the department and City by: • Ensuring that the Development Services division is consistent in how we are using current technology • Advancing our effort to Build A Better Customer by having up to date and clear requirements for both internal and external customer. AGENDA ITEM #5. e) Valerie O’Halloran, Committee Chair, Members of Finance Committee Page 2 of 2 5/20/2024 • Providing backup coverage for Permit Specialists and also other division Planning Technicians • Allowing Permit Specialist to focus on their duties of intaking, routing, and issuing permits. • Providing growth opportunities for staff. FISCAL IMPACT: Conversion of the existing vacant Permit Specialist (Step - A13) to a Planning Technician (Step-A15) will result in salary savings of approximately $48,000 for the current year, as the projected hire date to fill this position is September 2024. Additional annual cost is approximately $9,000 beginning fiscal year 2025. Revenue generated by Development Services permit fees will cover the additional expense. CONCLUSION: It is critically important that Development Services addresses the need to have a staff member responsible for ensuring our technology, documentation, and training is continually assessed and improved on a regular basis. The converted Planning Technician position is a crucial step towards fulfilling these needs. AGENDA ITEM #5. e) Department of Community & Economic Development Memorandum DATE: February 23, 2024 TO: Human Resources & Risk Management FROM: Brianne Bannwarth, Interim Administrator SUBJECT: Conversion of vacant Permit Specialist (a13) to Planning Technician (a15) Over the course of recent years how Development Services delivers and responds to our customers has changed, and with the recent vacancy of a Permit Specialist position effective 3/15/2024, we would like to take this opportunity to address the growing need to convert an existing vacant Permit Specialist position (a13) to Planning Technician (a15) by July 1, 2024. The Development Services Division is in great need of many of the essential functions of a Planning Technician, such as: • Prepare memorandums and brief reports on data, departmental software, and/or business procedural issues. • Assist in the preparation of presentations to interdepartmental staff, commissions, agencies, and council. • Document existing business process flows and recommend changes or enhancements that utilize the online permitting/planning system to create efficiencies. • Edit and proofread correspondence, documents, and staff reports for proper grammar and formatting standards. • Create or amend document templates, forms, hand-outs, or checklists to assist the public. • Maintain the City's records in support of the assigned division in the City's document management and tracking systems. • Create and maintain the electronic applications, train staff, create and update procedural documentation, and problem-solve issues relating to the online permitting/planning system. • Develop test plans, create test data, and conduct testing process(es?) for system upgrades. • Prepare, maintain, analyze, and distribute a variety of forms, documents, and reports. Ensure records of permitting activities, customer comments and data are maintained. • Maintain and enhance department Internet/Intranet web pages. AGENDA ITEM #5. e) Addressee Name Page 2 of 2 May 9, 2024 The success of a Permit Specialist is vital to the success of our department. The Planning Technician will assist in streamlining processes, creating & editing documentation, and ensuring we are fully utilizing our software which will increase success of the Permit Specialists. An additional staff member authorized to make changes and updates to our permit tracking software provides the entire department with crucial coverage and better response times. The cost of the conversion request is less than $5k to the annual salary plus benefits and will be funded through salary savings for 2024 and adjusted Department’s revenue budgets thereafter. This small increase in cost will result in greater opportunities, such as: • Growth opportunities for staff. • Backup coverage for the existing Permit Specialist role. • Backup coverage for other division Planning Technicians, particularly in the critical function of online permitting. • Ensure that CED as a department is consistent in how it uses technology. • Building a 'Better Customer’ by having up-to-date and clear requirements and staff training. Please find the enclosed recommended changes to the Planning Technician job description which will accommodate the proposed role to the Development Services Division. Thank you for your consideration. Sincerely, Brianne Bannwarth, PE, LEED AP Interim CED Administrator Enclosure: Planning Technician Job Description with Recommended Changes CC: Rob Shuey, Development Services Director Melissa Kamphaus, Permit Services Manager AGENDA ITEM #5. e) AB - 3573 City Council Regular Meeting - 20 May 2024 SUBJECT/TITLE: Appointment of Gina Estep as Administrator of the Community & Economic Development Department RECOMMENDED ACTION: Council Concur DEPARTMENT: Human Resources / Risk Management Department STAFF CONTACT: Kim Gilman, Interim HRRM Administrator EXT.: 7655 FISCAL IMPACT SUMMARY: The CED Administrator position is included in the 2024 budget at Step E, therefore there is no additional cost to the City. SUMMARY OF ACTION: Gina Estep joined the City as the Economic Development Director on January 3, 2023. Born and raised in Redmond, Washington, her interest in and exposure to land use dates back to childhood, when she played a supporting role in her family business, developing a few small-scale projects and building their family home. Gina attended Western Washington University, where she played basketball for the Vikings on a full athletic scholarship while earning a bachelor’s degree in urban and regional planning. After university, she immediately began her career in urban planning and economic development at the cities of La Conner and Lake Stevens while staying involved in athletics as the Head Women's Basketball Coach at Shoreline Community College. In 1998, Gina went to work for the City of Snoqualmie as a Senior Planner, where she focused on shaping the large Snoqualmie Ridge mixed-use development. In 2006 she became the Community & Economic Development Director for the City of North Bend, leading the transformation of North Bend’s identity from a rural logging town to a destination for outdoor recreation. Between 2018 and 2023 she has held roles as Community Development Director at the City of Covington and as the Land Entitlement Manager/Land Planner at Murray Franklyn Homes. Under RMC 1-4-3, this position is subject to confirmation by a majority of the members of Renton City Council. EXHIBITS: n/a STAFF RECOMMENDATION: Confirm the appointment of Gina Estep as Administrator of the Community and Economic Development Department, effective June 1, 2024, at salary grade m49, step E. AGENDA ITEM #5. f) AB - 3570 City Council Regular Meeting - 20 May 2024 SUBJECT/TITLE: Temporary Event Permits and Venue Rental Fees Waiver Requests for the Sky Urban Institute Juneteenth Celebration and the Renton Historical Society Annual Fundraising Gala RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Parks & Recreation Department STAFF CONTACT: Linda Moschetti-Newing, Parks and Recreation Program Coordinator EXT.: 7394 FISCAL IMPACT SUMMARY: Waiving fees for the Renton Juneteenth Celebration at Liberty Park ($1,850) and the Renton Historical Society Annual Fundraising Gala at the Don Persson Senior Activity Center ($1,500) result in a revenue impact of $3,350. SUMMARY OF ACTION: The Parks and Recreation Department has received a request to waive fees for two upcoming events – the Sky Urban Institute Juneteenth Celebration at Liberty Park, which totals $1,850 and the Renton Historical Society Annual Fundraising Gala at the Don Persson Senior Activity Center totaling $1,500. The Juneteenth Celebration scheduled for Saturday, June 15 is expected to draw 1,300. The same event was hosted at Liberty Park in 2023, and according to data gathered from Placer AI the event attendance was 1,123. A heat map of this attendance strongly indicates many were Renton residents. This year’s event will include live entertainment, children’s activities, a 3-on-3 basketball tournament, career fair, music, dance, and food vendors. The waiver will cover the rental of the baseball field, park open space, basketball court, four spider boxes, and permit fee. In addition to a lodging tax grant of $5,000 awarded to the organizer by the Lodging Tax Advisory Committee on January 8, 2024, the city will be providing portable restrooms and handwashing stations, inflatables, face painting, yard games, domino games, a registration portal for the basketball tournament, and a Recreation Division team who will facilitate the tournament. The Parks and Recreation Department is also working with the Communications Division to post the event flyer on the city’s social media platforms. The Renton Historical Society anticipates a gathering of 150 people at its annual fundraising gala scheduled for Saturday, September 14 at the Don Persson Senior Activity Center. The Society is a 501(c)3 non-profit organization collecting and documenting historical artifacts. The waiver will cover the rental of the Don Persson Senior Activity Center banquet room, facility team members for the duration of the event, and permit fee. EXHIBITS: A. Fee Waiver Request – Sky Urban Institute AGENDA ITEM #5. g) B. Fee Waiver Request – Renton Historical Society STAFF RECOMMENDATION: Approve the fee waivers for the Sky Urban Institute Juneteenth Celebration at Liberty Park ($1,850) and the Renton Historical Society Annual Fundraising Gala at the Don Persson Senior Activity Center ($1,500). The total revenue impact is $3,350. AGENDA ITEM #5. g) CITY OF RENTON PARKS AND RECREATION DEPARTMENT FEE WAIVER OR REDUCTION REQUEST Fee waiver and/or reduction requests will be submitted for approval to the City Council via the Finance Committee. Request date:j-——%9 Nameofgroup: Group contact/number:970 3 Address (Street,State,Zip):oY 3 2.-.. Email address:.4 LA coc*-c\.yn “ Date of event: Number in party: Location/Address:-\rmSO Type of event: Staff contact/number:425 7o co03 What is the total cost of the rental and applicable fees? What is the cost of the fee waiver or reduction requested? Describe event and explain why a reduction or waive of fees will benefit our Renton citizens:-\S 3 \ocoj \GC\LJocr 4 _______ CX cCC€S - Coun*S AGENDA ITEM #5. g) CITY OF RENTON PARKS AND RECREATION DEPARTMENT FEE WAIVER OR REDUCTION REQUEST Fee waiver and/or reduction requests will be submitted for approval to the City Council via the Finance Committee. Request date: Name of group: Group contact/number: Address (Street, State, Zip): Email address: Date of event: Number in party: Location/Address: Type of event: Staff contact/number: What is the total cost of the rental and applicable fees? What is the cost of the fee waiver or reduction requested? Describe event and explain why a reduction or waive of fees will benefit our Renton citizens: AGENDA ITEM #5. g) AB - 3571 City Council Regular Meeting - 20 May 2024 SUBJECT/TITLE: Bid Award- Award of Contract CAG-24-060 for Windsor Hills Utility Improvements - Project No. WTR 27-04186 / SWP-27-04186 RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Utility Systems Division STAFF CONTACT: Katie Medina, Water Utility Project Engineer EXT.: 7335 FISCAL IMPACT SUMMARY: The low bid submitted by Northwest Cascade Inc. in the amount of $6,790,790.00 is under the engineer’s estimate of $9,818,188.28 by $3,027,398.28 (31%). There are sufficient funds available in the 2024 adjusted budgets for this capital improvement program from the respective utilities within the Public Works Utility Systems Division for the award of the contract (surface water account #427.475527, wastewater account #426.456065, and water account # 425.455170). SUMMARY OF ACTION: The project proposes to replace old water and storm system infrastructure to improve drinking water quality, fire protection, and storm water drainage in the Windsor Hills neighborhood. The bid opening for this project was held on April 30, 2024. Seven (7) bids were submitted and are summarized below in ascending order: Northwest Cascade Inc. $6,790,790.00 Rodarte Construction, Inc. $6,804,810.86 R.L. Alia Company $6,892,672.01 Kar-Vel Construction $7,308,379.45 Fury Site Works, Inc. $8,040,616.81 Pivetta Brothers Construction Inc. $8,792,085.71 Active Construction, Inc. $9,114,114.00 Determination of responsive bid and responsible bidder Public Works Water Utility staff have reviewed the submitted bids and determined that the bid submitted by Northwest Cascade Inc. is responsive, and that Northwest Cascade, Inc. is a responsible bidder as defined in RCW 39.04.350, Renton City policy 250-02, and in section 1-02.14 of the project specifications (see Bidder Assessment). We have checked the bidder’s provided references and determined that they have the required experience and expertise to perform the project. There were no irregularities with the low bid, there was more than one bid received and there is sufficient funding for the award of the construction contract. EXHIBITS: A. Final Bid Tabulation B. Bidder Assessment C. City Clerk Bid Tabulation Sheet AGENDA ITEM #5. h) STAFF RECOMMENDATION: Award the construction contract to the lowest responsive and responsible bidder, Northwest Cascade, Inc. in the amount of $6,790,790.00 and authorize the Mayor and City Clerk to execute the construction contract CAG-24-060. AGENDA ITEM #5. h) Project:Windsor Hills Utility Improvements Bid Date: 04/30/2024 Item No. Description Unit Quantity Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Schedule A A01 Mobilization & Demobilization (Maximum Bid 10% of Total of All Schedules Excluding Sales Tax) Lump Sum 1 825,000.00$ 825,000.00$ 97,000.00$ 97,000.00$ 180,000.00$ 180,000.00$ 620,000.00$ 620,000.00$ A02 Construction Surveying, Staking, and As-Built Drawings Lump Sum 1 40,000.00$ 40,000.00$ 65,000.00$ 65,000.00$ 60,000.00$ 60,000.00$ 60,000.00$ 60,000.00$ A03 Project Temporary Traffic Control Lump Sum 1 1,290,000.00$ 1,290,000.00$ 500,000.00$ 500,000.00$ 450,000.00$ 450,000.00$ 350,000.00$ 350,000.00$ A04 Erosion Control and Water Pollution Control Lump Sum 1 35,000.00$ 35,000.00$ 230,000.00$ 230,000.00$ 55,000.00$ 55,000.00$ 65,000.00$ 65,000.00$ A05 Spill Prevention, Control and Countermeasure Plan and Implementation Lump Sum 1 5,500.00$ 5,500.00$ 500.00$ 500.00$ 250.00$ 250.00$ 5,000.00$ 5,000.00$ A06 Landscape and Private Property Restoration Lump Sum 1 103,000.00$ 103,000.00$ 60,000.00$ 60,000.00$ 125,000.00$ 125,000.00$ 100,000.00$ 100,000.00$ A07 Remove and Replace Pavement Markings Lump Sum 1 6,200.00$ 6,200.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 25,000.00$ 25,000.00$ Subtotal A 2,304,700.00$ 972,500.00$ 890,250.00$ 1,225,000.00$ Tax 10.3% 237,384.10$ 100,167.50$ 91,695.75$ 126,175.00$ Total A 2,542,084.10$ 1,072,667.50$ 981,945.75$ 1,351,175.00$ Schedule B B01 Trench Safety Systems Lump Sum 1 50,000.00$ 50,000.00$ 240,157.00$ 240,157.00$ 100.00$ 100.00$ 16,000.00$ 16,000.00$ B02 Crushed Surfacing Top Course Ton 870 55.00$ 47,850.00$ 71.00$ 61,770.00$ 55.00$ 47,850.00$ 90.00$ 78,300.00$ B03 Gravel Borrow for Trench Backfill Ton 1750 45.00$ 78,750.00$ 46.00$ 80,500.00$ 30.00$ 52,500.00$ 40.00$ 70,000.00$ B04 HMA Cl. 1/2-Inch PG 58H-22 for Final Trench Patch Ton 1120 300.00$ 336,000.00$ 201.00$ 225,120.00$ 215.00$ 240,800.00$ 155.00$ 173,600.00$ B05 HMA Cl. 1/2-Inch PG 58H-22 for Overlay Ton 1310 300.00$ 393,000.00$ 167.00$ 218,770.00$ 195.00$ 255,450.00$ 200.00$ 262,000.00$ B06 Remove and Replace Cement Concrete Sidewalk Square Yard 450 200.00$ 90,000.00$ 122.00$ 54,900.00$ 130.00$ 58,500.00$ 87.00$ 39,150.00$ B07 Remove and Replace Cement Concrete Driveway Square Yard 410 200.00$ 82,000.00$ 176.00$ 72,160.00$ 170.00$ 69,700.00$ 107.00$ 43,870.00$ B08 Remove and Replace Cement Concrete Curb Ramp, Type Parallel A Each 1 4,050.00$ 4,050.00$ 3,500.00$ 3,500.00$ 3,500.00$ 3,500.00$ 4,000.00$ 4,000.00$ B09 Remove and Replace Concrete Curb and Gutter Linear Foot 870 120.00$ 104,400.00$ 52.00$ 45,240.00$ 66.00$ 57,420.00$ 55.00$ 47,850.00$ B10 Removal and Replacement of Unsuitable Foundation Material Ton 210 75.00$ 15,750.00$ 75.50$ 15,855.00$ 65.00$ 13,650.00$ 160.00$ 33,600.00$ B11 Controlled Density Fill Cubic Yard 60 280.00$ 16,800.00$ 340.00$ 20,400.00$ 315.00$ 18,900.00$ 200.00$ 12,000.00$ B12 Minor Changes Estimate 1 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ B13 CCTV Inspection Linear Foot 4330 5.00$ 21,650.00$ 3.50$ 15,155.00$ 3.00$ 12,990.00$ 8.00$ 34,640.00$ B14 8-inch HDPE Storm Drain Pipe Linear Foot 140 106.00$ 14,840.00$ 72.00$ 10,080.00$ 125.00$ 17,500.00$ 100.00$ 14,000.00$ B15 12-inch DI Storm Drain Pipe Linear Foot 1200 174.00$ 208,800.00$ 117.50$ 141,000.00$ 195.00$ 234,000.00$ 265.00$ 318,000.00$ B16 12-inch Polypropylene Storm Drain Pipe Linear Foot 1780 124.00$ 220,720.00$ 68.00$ 121,040.00$ 175.00$ 311,500.00$ 170.00$ 302,600.00$ B17 12-inch C900 PVC Storm Drain Pipe Linear Foot 910 159.00$ 144,690.00$ 98.00$ 89,180.00$ 182.00$ 165,620.00$ 200.00$ 182,000.00$ B18 18-inch Polypropylene Storm Drain Pipe Linear Foot 300 147.00$ 44,100.00$ 76.00$ 22,800.00$ 175.00$ 52,500.00$ 220.00$ 66,000.00$ B19 Quarry Spalls Ton 70 100.00$ 7,000.00$ 89.00$ 6,230.00$ 80.00$ 5,600.00$ 160.00$ 11,200.00$ B20 Yard Drain Each 3 2,000.00$ 6,000.00$ 1,500.00$ 4,500.00$ 1,200.00$ 3,600.00$ 1,200.00$ 3,600.00$ B21 Catch Basin Type 1 Each 43 3,750.00$ 161,250.00$ 1,875.00$ 80,625.00$ 1,900.00$ 81,700.00$ 2,400.00$ 103,200.00$ B22 Catch Basin Type 2, 48 In. Diam.Each 16 6,250.00$ 100,000.00$ 4,000.00$ 64,000.00$ 6,000.00$ 96,000.00$ 4,400.00$ 70,400.00$ B23 Bird Cage Overflow Structure Each 1 8,750.00$ 8,750.00$ 5,875.00$ 5,875.00$ 7,000.00$ 7,000.00$ 5,000.00$ 5,000.00$ B24 Connect New Storm Pipe to Existing Catch Basin Each 2 1,500.00$ 3,000.00$ 5,875.00$ 11,750.00$ 1,200.00$ 2,400.00$ 1,000.00$ 2,000.00$ B25 Side Sewer Replacement Linear Foot 50 105.00$ 5,250.00$ 85.00$ 4,250.00$ 120.00$ 6,000.00$ 220.00$ 11,000.00$ B26 Resolution of Utility Conflicts Estimate 1 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ B27 Survey Monument Restoration Each 4 1,605.00$ 6,420.00$ 875.00$ 3,500.00$ 600.00$ 2,400.00$ 750.00$ 3,000.00$ Total B 2,361,070.00$ 1,808,357.00$ 2,007,180.00$ 2,097,010.00$ Schedule C C01 Trench Safety Systems Lump Sum 1 3,000.00$ 3,000.00$ 31,500.00$ 31,500.00$ $100.00 100.00$ 1,000.00$ 1,000.00$ C02 Crushed Surfacing Top Course Ton 10 55.00$ 550.00$ 67.00$ 670.00$ $55.00 550.00$ 100.00$ 1,000.00$ C03 Gravel Borrow for Trench Backfill Ton 80 45.00$ 3,600.00$ 43.00$ 3,440.00$ $30.00 2,400.00$ 75.00$ 6,000.00$ C04 HMA Cl. 1/2-Inch PG 58H-22 for Final Trench Patch Ton 20 300.00$ 6,000.00$ 201.00$ 4,020.00$ $215.00 4,300.00$ 300.00$ 6,000.00$ C05 Controlled Density Fill Cubic Yard 10 280.00$ 2,800.00$ 340.00$ 3,400.00$ $315.00 3,150.00$ 200.00$ 2,000.00$ C06 Minor Changes Estimate 1 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ C07 CCTV Inspection Linear Foot 60 5.00$ 300.00$ 14.00$ 840.00$ $3.00 180.00$ 10.00$ 600.00$ C08 6-inch SDR 35 PVC Sewer Pipe Linear Foot 60 105.00$ 6,300.00$ 80.00$ 4,800.00$ $120.00 7,200.00$ 220.00$ 13,200.00$ C09 48-inch Sanitary Sewer Manhole Each 1 8,000.00$ 8,000.00$ 4,700.00$ 4,700.00$ $5,500.00 5,500.00$ 7,000.00$ 7,000.00$ C10 Resolution of Utility Conflicts Estimate 1 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ Subtotal C 40,550.00$ 63,370.00$ 33,380.00$ 46,800.00$ Tax 10.3%4,176.65$ 6,527.11$ 3,438.14$ 4,820.40$ Total C 44,726.65$ 69,897.11$ 36,818.14$ 51,620.40$ Rodarte Construction, Inc. R.L. Alia CompanyCity of Renton Engineers Estimate Northwest Cascade, Inc. CAG-24-060 Page 1 of 4 AG E N D A I T E M # 5 . h ) Project:Windsor Hills Utility Improvements Bid Date: 04/30/2024 Item No. Description Unit Quantity Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Rodarte Construction, Inc. R.L. Alia CompanyCity of Renton Engineers Estimate Northwest Cascade, Inc. Schedule D D01 Trench Safety Systems Lump Sum 1 20,000.00$ 20,000.00$ 165,000.00$ 165,000.00$ 100.00$ 100.00$ 1,000.00$ 1,000.00$ D02 Crushed Surfacing Top Course Ton 2450 55.00$ 134,750.00$ 67.00$ 164,150.00$ 55.00$ 134,750.00$ 65.00$ 159,250.00$ D03 Gravel Borrow for Trench Backfill Ton 3080 45.00$ 138,600.00$ 43.00$ 132,440.00$ 30.00$ 92,400.00$ 40.00$ 123,200.00$ D04 HMA Cl. 1/2-Inch PG 58H-22 for Final Trench Patch Ton 1840 300.00$ 552,000.00$ 201.00$ 369,840.00$ 215.00$ 395,600.00$ 155.00$ 285,200.00$ D05 HMA Cl. 1/2-Inch PG 58H-22 for Overlay Ton 2170 300.00$ 651,000.00$ 166.00$ 360,220.00$ 195.00$ 423,150.00$ 115.00$ 249,550.00$ D06 Remove and Replace Cement Concrete Sidewalk Square Yard 700 200.00$ 140,000.00$ 121.00$ 84,700.00$ 130.00$ 91,000.00$ 87.00$ 60,900.00$ D07 Remove and Replace Cement Concrete Driveway Square Yard 220 200.00$ 44,000.00$ 176.00$ 38,720.00$ 170.00$ 37,400.00$ 107.00$ 23,540.00$ D08 Remove and Replace Cement Concrete Curb Ramp, Type Parallel A Each 1 4,050.00$ 4,050.00$ 3,550.00$ 3,550.00$ 3,500.00$ 3,500.00$ 4,000.00$ 4,000.00$ D09 Remove and Replace Concrete Curb and Gutter Linear Foot 1040 120.00$ 124,800.00$ 52.00$ 54,080.00$ 66.00$ 68,640.00$ 55.00$ 57,200.00$ D10 Removal and Replacement of Unsuitable Foundation Material Ton 330 75.00$ 24,750.00$ 71.00$ 23,430.00$ 65.00$ 21,450.00$ 160.00$ 52,800.00$ D11 Controlled Density Fill Cubic Yard 50 280.00$ 14,000.00$ 340.00$ 17,000.00$ 315.00$ 15,750.00$ 200.00$ 10,000.00$ D12 Minor Changes Estimate 1 150,000.00$ 150,000.00$ $150,000.00 150,000.00$ $150,000.00 150,000.00$ $150,000.00 150,000.00$ D13 Ductile Iron Class 52 6-inch Diameter Restrained-Joint Water Pipe and Restrained-Joint Fittings with Polywrap Linear Foot 140 150.00$ 21,000.00$ 126.00$ 17,640.00$ 130.00$ 18,200.00$ 117.00$ 16,380.00$ D14 Ductile Iron Class 52 8-inch Diameter Restrained-Joint Water Pipe and Restrained-Joint Fittings with Polywrap Linear Foot 6920 170.00$ 1,176,400.00$ 126.00$ 871,920.00$ 120.00$ 830,400.00$ 122.00$ 844,240.00$ D15 Ductile Iron Class 52 10-inch Diameter Restrained-Joint Water Pipe and Restrained-Joint Fittings with Polywrap Linear Foot 70 200.00$ 14,000.00$ 288.00$ 20,160.00$ 180.00$ 12,600.00$ 200.00$ 14,000.00$ D16 Ductile Iron Class 52 12-inch Diameter Restrained-Joint Water Pipe and Restrained-Joint Fittings with Polywrap Linear Foot 20 230.00$ 4,600.00$ 166.00$ 3,320.00$ 265.00$ 5,300.00$ 300.00$ 6,000.00$ D17 12-inch x 8-inch Tapping Tee and Valve Assembly Each 1 5,000.00$ 5,000.00$ 9,900.00$ 9,900.00$ 12,000.00$ 12,000.00$ 8,000.00$ 8,000.00$ D18 16-inch x 8-inch Tapping Tee and Valve Assembly Each 1 7,000.00$ 7,000.00$ 10,000.00$ 10,000.00$ 13,000.00$ 13,000.00$ 8,500.00$ 8,500.00$ D19 6-inch Gate Valve Assembly Each 3 2,000.00$ 6,000.00$ 2,525.00$ 7,575.00$ 1,500.00$ 4,500.00$ 2,200.00$ 6,600.00$ D20 8-inch Gate Valve Assembly Each 25 2,600.00$ 65,000.00$ 3,325.00$ 83,125.00$ 2,200.00$ 55,000.00$ 2,750.00$ 68,750.00$ D21 10-inch Gate Valve Assembly Each 3 4,000.00$ 12,000.00$ 4,550.00$ 13,650.00$ 3,250.00$ 9,750.00$ 4,000.00$ 12,000.00$ D22 12-inch Gate Valve Assembly Each 2 5,000.00$ 10,000.00$ 4,675.00$ 9,350.00$ 3,750.00$ 7,500.00$ 4,700.00$ 9,400.00$ D23 1-inch Air and Vacuum Release Valve Assembly Each 3 3,500.00$ 10,500.00$ 5,100.00$ 15,300.00$ 4,000.00$ 12,000.00$ 4,000.00$ 12,000.00$ D24 Fire Hydrant Assembly Each 15 9,000.00$ 135,000.00$ 8,325.00$ 124,875.00$ $8,500.00 127,500.00$ $8,000.00 120,000.00$ D25 1-inch Water Service Connection, Type A with 1-Inch Pressure Reducing Valve (PRV) Each 38 5,000.00$ 190,000.00$ 3,975.00$ 151,050.00$ 5,000.00$ 190,000.00$ 4,000.00$ 152,000.00$ D26 1-inch Water Service Connection, Type B with 1-Inch Pressure Reducing Valve (PRV)Each 28 5,250.00$ 147,000.00$ 4,000.00$ 112,000.00$ 5,000.00$ 140,000.00$ 4,000.00$ 112,000.00$ D27 1-inch Water Service Connection, Type C with 1-Inch Pressure Reducing Valve (PRV)Each 70 5,500.00$ 385,000.00$ 3,875.00$ 271,250.00$ 5,000.00$ 350,000.00$ 4,000.00$ 280,000.00$ D28 1.5-inch Water Service Connection, Type C with 1.5-Inch Pressure Reducing Valve (PRV)Each 1 6,600.00$ 6,600.00$ 8,275.00$ 8,275.00$ 10,000.00$ 10,000.00$ 8,000.00$ 8,000.00$ D29 2-inch Water Service Connection Each 1 8,200.00$ 8,200.00$ 6,650.00$ 6,650.00$ 9,000.00$ 9,000.00$ 8,000.00$ 8,000.00$ D30 Connection to Existing Water Main Each 13 6,500.00$ 84,500.00$ 3,125.00$ 40,625.00$ 4,000.00$ 52,000.00$ 7,000.00$ 91,000.00$ D31 Concrete for Thrust Blocking and Dead-Man Anchors Cubic Yard 90 380.00$ 34,200.00$ 540.00$ 48,600.00$ 500.00$ 45,000.00$ 240.00$ 21,600.00$ D32 Abandon Existing Water Main Lump Sum 1 27,500.00$ 27,500.00$ 11,000.00$ 11,000.00$ 15,000.00$ 15,000.00$ 13,000.00$ 13,000.00$ D33 Additional Restrained-Joint Ductile Iron Fittings Pound 5300 4.00$ 21,200.00$ 7.50$ 39,750.00$ 5.00$ 26,500.00$ 5.25$ 27,825.00$ D34 Side Sewer Replacement Linear Foot 130 105.00$ 13,650.00$ 80.00$ 10,400.00$ 120.00$ 15,600.00$ 220.00$ 28,600.00$ D35 Resolution of Utility Conflicts Estimate 1 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ D36 Survey Monument Restoration Each 2 1,605.00$ 3,210.00$ 875.00$ 1,750.00$ 700.00$ 1,400.00$ 750.00$ 1,500.00$ Subtotal D 4,415,510.00$ 3,481,295.00$ 3,425,990.00$ 3,076,035.00$ Tax 10.3%454,797.53$ 358,573.39$ 352,876.97$ 316,831.61$ Total D 4,870,307.53$ 3,839,868.39$ 3,778,866.97$ 3,392,866.61$ Total All Schedules 9,818,188.28$ 6,790,790.00$ 6,804,810.86$ 6,892,672.01$ * Items shown in blue were miscalculated by Bidder. Corrected values are shown. CAG-24-060 Page 2 of 4 AG E N D A I T E M # 5 . h ) Project:Windsor Hills Utility Improvements Bid Date: 04/30/2024 Item No. Description Unit Quantity Schedule A A01 Mobilization & Demobilization (Maximum Bid 10% of Total of All Schedules Excluding Sales Tax) Lump Sum 1 A02 Construction Surveying, Staking, and As-Built Drawings Lump Sum 1 A03 Project Temporary Traffic Control Lump Sum 1 A04 Erosion Control and Water Pollution Control Lump Sum 1 A05 Spill Prevention, Control and Countermeasure Plan and Implementation Lump Sum 1 A06 Landscape and Private Property Restoration Lump Sum 1 A07 Remove and Replace Pavement Markings Lump Sum 1 Schedule B B01 Trench Safety Systems Lump Sum 1 B02 Crushed Surfacing Top Course Ton 870 B03 Gravel Borrow for Trench Backfill Ton 1750 B04 HMA Cl. 1/2-Inch PG 58H-22 for Final Trench Patch Ton 1120 B05 HMA Cl. 1/2-Inch PG 58H-22 for Overlay Ton 1310 B06 Remove and Replace Cement Concrete Sidewalk Square Yard 450 B07 Remove and Replace Cement Concrete Driveway Square Yard 410 B08 Remove and Replace Cement Concrete Curb Ramp, Type Parallel A Each 1 B09 Remove and Replace Concrete Curb and Gutter Linear Foot 870 B10 Removal and Replacement of Unsuitable Foundation Material Ton 210 B11 Controlled Density Fill Cubic Yard 60 B12 Minor Changes Estimate 1 B13 CCTV Inspection Linear Foot 4330 B14 8-inch HDPE Storm Drain Pipe Linear Foot 140 B15 12-inch DI Storm Drain Pipe Linear Foot 1200 B16 12-inch Polypropylene Storm Drain Pipe Linear Foot 1780 B17 12-inch C900 PVC Storm Drain Pipe Linear Foot 910 B18 18-inch Polypropylene Storm Drain Pipe Linear Foot 300 B19 Quarry Spalls Ton 70 B20 Yard Drain Each 3 B21 Catch Basin Type 1 Each 43 B22 Catch Basin Type 2, 48 In. Diam.Each 16 B23 Bird Cage Overflow Structure Each 1 B24 Connect New Storm Pipe to Existing Catch Basin Each 2 B25 Side Sewer Replacement Linear Foot 50 B26 Resolution of Utility Conflicts Estimate 1 B27 Survey Monument Restoration Each 4 Schedule C C01 Trench Safety Systems Lump Sum 1 C02 Crushed Surfacing Top Course Ton 10 C03 Gravel Borrow for Trench Backfill Ton 80 C04 HMA Cl. 1/2-Inch PG 58H-22 for Final Trench Patch Ton 20 C05 Controlled Density Fill Cubic Yard 10 C06 Minor Changes Estimate 1 C07 CCTV Inspection Linear Foot 60 C08 6-inch SDR 35 PVC Sewer Pipe Linear Foot 60 C09 48-inch Sanitary Sewer Manhole Each 1 C10 Resolution of Utility Conflicts Estimate 1 Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount 600,000.00$ 600,000.00$ 246,638.53$ 246,638.53$ 800,000.00$ 800,000.00$ 844,150.66$ 844,150.66$ 483,969.88$ 483,969.88$ 100,000.00$ 100,000.00$ 66,120.30$ 66,120.30$ 59,562.00$ 59,562.00$ 50,000.00$ 50,000.00$ 65,811.76$ 65,811.76$ 350,000.00$ 350,000.00$ 477,516.11$ 477,516.11$ 750,000.00$ 750,000.00$ 920,000.00$ 920,000.00$ 542,502.30$ 542,502.30$ 106,000.00$ 106,000.00$ 10,032.11$ 10,032.11$ 11,000.00$ 11,000.00$ 100,000.00$ 100,000.00$ 82,433.16$ 82,433.16$ 10,000.00$ 10,000.00$ 479.57$ 479.57$ 2,000.00$ 2,000.00$ 5,000.00$ 5,000.00$ 3,318.51$ 3,318.51$ 100,000.00$ 100,000.00$ 92,496.46$ 92,496.46$ 100,000.00$ 100,000.00$ 60,000.00$ 60,000.00$ 91,070.92$ 91,070.92$ 2,000.00$ 2,000.00$ 23,678.62$ 23,678.62$ 21,350.00$ 21,350.00$ 25,000.00$ 25,000.00$ 19,575.52$ 19,575.52$ 1,268,000.00$ 916,961.70$ 1,743,912.00$ 2,004,150.66$ 1,288,682.05$ 130,604.00$ 94,447.06$ 179,622.94$ 206,427.52$ 132,734.25$ 1,398,604.00$ 1,011,408.76$ 1,923,534.94$ 2,210,578.18$ 1,421,416.30$ 10,000.00$ 10,000.00$ 2,001.14$ 2,001.14$ 11,880.00$ 11,880.00$ 5,000.00$ 5,000.00$ 40,734.02$ 40,734.02$ 35.00$ 30,450.00$ 32.73$ 28,475.10$ 76.00$ 66,120.00$ 75.00$ 65,250.00$ 62.10$ 54,030.73$ 35.00$ 61,250.00$ 28.52$ 49,910.00$ 32.55$ 56,962.50$ 85.00$ 148,750.00$ 42.44$ 74,267.50$ 200.00$ 224,000.00$ 267.60$ 299,712.00$ 274.50$ 307,440.00$ 235.00$ 263,200.00$ 221.16$ 247,696.00$ 168.00$ 220,080.00$ 160.46$ 210,202.60$ 110.15$ 144,296.50$ 180.00$ 235,800.00$ 168.66$ 220,942.73$ 100.00$ 45,000.00$ 128.12$ 57,654.00$ 138.60$ 62,370.00$ 155.00$ 69,750.00$ 122.96$ 55,332.00$ 120.00$ 49,200.00$ 134.12$ 54,989.20$ 185.35$ 75,993.50$ 170.00$ 69,700.00$ 151.78$ 62,230.39$ 8,000.00$ 8,000.00$ 5,221.96$ 5,221.96$ 3,985.00$ 3,985.00$ 4,600.00$ 4,600.00$ 4,686.71$ 4,686.71$ 20.00$ 17,400.00$ 74.53$ 64,841.10$ 103.70$ 90,219.00$ 93.00$ 80,910.00$ 66.32$ 57,697.16$ 10.00$ 2,100.00$ 178.13$ 37,407.30$ 110.75$ 23,257.50$ 132.00$ 27,720.00$ 104.48$ 21,941.40$ 200.00$ 12,000.00$ 263.76$ 15,825.60$ 310.00$ 18,600.00$ 800.00$ 48,000.00$ 346.97$ 20,817.94$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 1.50$ 6,495.00$ 1.20$ 5,196.00$ 5.50$ 23,815.00$ 6.00$ 25,980.00$ 4.10$ 17,753.00$ 127.00$ 17,780.00$ 180.26$ 25,236.40$ 138.00$ 19,320.00$ 104.00$ 14,560.00$ 120.89$ 16,925.20$ 168.00$ 201,600.00$ 250.59$ 300,708.00$ 201.55$ 241,860.00$ 210.00$ 252,000.00$ 201.09$ 241,309.71$ 132.00$ 234,960.00$ 273.99$ 487,702.20$ 142.50$ 253,650.00$ 155.00$ 275,900.00$ 159.50$ 283,907.46$ 187.00$ 170,170.00$ 223.57$ 203,448.70$ 188.85$ 171,853.50$ 175.00$ 159,250.00$ 179.20$ 163,074.60$ 161.00$ 48,300.00$ 360.11$ 108,033.00$ 183.25$ 54,975.00$ 165.00$ 49,500.00$ 191.48$ 57,444.00$ 40.00$ 2,800.00$ 72.33$ 5,063.10$ 105.00$ 7,350.00$ 190.00$ 13,300.00$ 105.19$ 7,363.30$ 4,500.00$ 13,500.00$ 3,123.57$ 9,370.71$ 1,865.00$ 5,595.00$ 1,900.00$ 5,700.00$ 2,184.08$ 6,552.24$ 5,800.00$ 249,400.00$ 3,205.16$ 137,821.88$ 2,010.00$ 86,430.00$ 2,400.00$ 103,200.00$ 2,798.59$ 120,339.55$ 9,400.00$ 150,400.00$ 11,329.96$ 181,279.36$ 4,320.00$ 69,120.00$ 4,900.00$ 78,400.00$ 6,335.71$ 101,371.34$ 9,000.00$ 9,000.00$ 20,012.28$ 20,012.28$ 4,055.00$ 4,055.00$ 9,300.00$ 9,300.00$ 8,606.04$ 8,606.04$ 3,000.00$ 6,000.00$ 4,697.48$ 9,394.96$ 1,885.00$ 3,770.00$ 2,000.00$ 4,000.00$ 2,808.21$ 5,616.42$ 104.00$ 5,200.00$ 156.66$ 7,833.00$ 310.00$ 15,500.00$ 150.00$ 7,500.00$ 163.67$ 8,183.29$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 500.00$ 2,000.00$ 2,997.29$ 11,989.16$ 3,280.00$ 13,120.00$ 3,800.00$ 15,200.00$ 1,828.90$ 7,315.59$ 1,987,085.00$ 2,529,328.75$ 2,021,537.50$ 2,222,470.00$ 2,096,138.32$ 2,500.00$ 2,500.00$ 2,001.14$ 2,001.14$ 1,080.00$ 1,080.00$ 5,000.00$ 5,000.00$ 6,168.73$ 6,168.73$ 35.00$ 350.00$ 33.57$ 335.70$ 165.00$ 1,650.00$ 93.00$ 930.00$ 78.37$ 783.67$ 35.00$ 2,800.00$ 29.37$ 2,349.60$ 30.15$ 2,412.00$ 80.00$ 6,400.00$ 46.07$ 3,685.94$ 210.00$ 4,200.00$ 227.79$ 4,555.80$ 300.60$ 6,012.00$ 258.00$ 5,160.00$ 244.63$ 4,892.54$ 200.00$ 2,000.00$ 379.95$ 3,799.50$ 293.25$ 2,932.50$ 900.00$ 9,000.00$ 375.46$ 3,754.57$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 25.00$ 1,500.00$ 11.99$ 719.40$ 5.50$ 330.00$ 21.00$ 1,260.00$ 12.93$ 775.63$ 282.00$ 16,920.00$ 127.33$ 7,639.80$ 415.00$ 24,900.00$ 150.00$ 9,000.00$ 199.19$ 11,951.40$ 14,000.00$ 14,000.00$ 12,304.48$ 12,304.48$ 7,345.00$ 7,345.00$ 15,000.00$ 15,000.00$ 9,407.07$ 9,407.07$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 54,270.00$ 43,705.42$ 56,661.50$ 61,750.00$ 51,419.56$ 5,589.81$ 4,501.66$ 5,836.13$ 6,360.25$ 5,296.21$ 59,859.81$ 48,207.08$ 62,497.63$ 68,110.25$ 56,715.77$ Average BidKar-Vel Construction Fury Site Works, Inc. Pivetta Brothers Construction Inc. Active Construction, Inc. CAG-24-060 Page 3 of 4 AG E N D A I T E M # 5 . h ) Project:Windsor Hills Utility Improvements Bid Date: 04/30/2024 Item No. Description Unit Quantity Schedule ASchedule D D01 Trench Safety Systems Lump Sum 1 D02 Crushed Surfacing Top Course Ton 2450 D03 Gravel Borrow for Trench Backfill Ton 3080 D04 HMA Cl. 1/2-Inch PG 58H-22 for Final Trench Patch Ton 1840 D05 HMA Cl. 1/2-Inch PG 58H-22 for Overlay Ton 2170 D06 Remove and Replace Cement Concrete Sidewalk Square Yard 700 D07 Remove and Replace Cement Concrete Driveway Square Yard 220 D08 Remove and Replace Cement Concrete Curb Ramp, Type Parallel A Each 1 D09 Remove and Replace Concrete Curb and Gutter Linear Foot 1040 D10 Removal and Replacement of Unsuitable Foundation Material Ton 330 D11 Controlled Density Fill Cubic Yard 50 D12 Minor Changes Estimate 1 D13 Ductile Iron Class 52 6-inch Diameter Restrained-Joint Water Pipe and Restrained-Joint Fittings with Polywrap Linear Foot 140 D14 Ductile Iron Class 52 8-inch Diameter Restrained-Joint Water Pipe and Restrained-Joint Fittings with Polywrap Linear Foot 6920 D15 Ductile Iron Class 52 10-inch Diameter Restrained-Joint Water Pipe and Restrained-Joint Fittings with Polywrap Linear Foot 70 D16 Ductile Iron Class 52 12-inch Diameter Restrained-Joint Water Pipe and Restrained-Joint Fittings with Polywrap Linear Foot 20 D17 12-inch x 8-inch Tapping Tee and Valve Assembly Each 1 D18 16-inch x 8-inch Tapping Tee and Valve Assembly Each 1 D19 6-inch Gate Valve Assembly Each 3 D20 8-inch Gate Valve Assembly Each 25 D21 10-inch Gate Valve Assembly Each 3 D22 12-inch Gate Valve Assembly Each 2 D23 1-inch Air and Vacuum Release Valve Assembly Each 3 D24 Fire Hydrant Assembly Each 15 D25 1-inch Water Service Connection, Type A with 1-Inch Pressure Reducing Valve (PRV) Each 38 D26 1-inch Water Service Connection, Type B with 1-Inch Pressure Reducing Valve (PRV)Each 28 D27 1-inch Water Service Connection, Type C with 1-Inch Pressure Reducing Valve (PRV)Each 70 D28 1.5-inch Water Service Connection, Type C with 1.5-Inch Pressure Reducing Valve (PRV)Each 1 D29 2-inch Water Service Connection Each 1 D30 Connection to Existing Water Main Each 13 D31 Concrete for Thrust Blocking and Dead-Man Anchors Cubic Yard 90 D32 Abandon Existing Water Main Lump Sum 1 D33 Additional Restrained-Joint Ductile Iron Fittings Pound 5300 D34 Side Sewer Replacement Linear Foot 130 D35 Resolution of Utility Conflicts Estimate 1 D36 Survey Monument Restoration Each 2 Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Unit Price Bid Amount Average BidKar-Vel Construction Fury Site Works, Inc. Pivetta Brothers Construction Inc. Active Construction, Inc. 10,000.00$ 10,000.00$ 2,001.14$ 2,001.14$ 12,960.00$ 12,960.00$ 5,000.00$ 5,000.00$ 28,008.73$ 28,008.73$ 5.00$ 12,250.00$ 33.57$ 82,246.50$ 74.00$ 181,300.00$ 57.00$ 139,650.00$ 50.94$ 124,799.50$ 35.00$ 107,800.00$ 29.37$ 90,459.60$ 30.15$ 92,862.00$ 80.00$ 246,400.00$ 41.07$ 126,508.80$ 200.00$ 368,000.00$ 265.20$ 487,968.00$ 337.25$ 620,540.00$ 228.00$ 419,520.00$ 228.78$ 420,952.57$ 162.00$ 351,540.00$ 162.91$ 353,514.70$ 110.15$ 239,025.50$ 160.00$ 347,200.00$ 153.01$ 332,028.60$ 100.00$ 70,000.00$ 128.12$ 89,684.00$ 144.75$ 101,325.00$ 150.00$ 105,000.00$ 122.98$ 86,087.00$ 120.00$ 26,400.00$ 134.11$ 29,504.20$ 206.75$ 45,485.00$ 165.00$ 36,300.00$ 154.12$ 33,907.03$ 8,000.00$ 8,000.00$ 5,221.96$ 5,221.96$ 3,985.00$ 3,985.00$ 4,600.00$ 4,600.00$ 4,693.85$ 4,693.85$ 20.00$ 20,800.00$ 74.53$ 77,511.20$ 97.00$ 100,880.00$ 88.00$ 91,520.00$ 64.65$ 67,233.03$ 10.00$ 3,300.00$ 178.13$ 58,782.90$ 110.75$ 36,547.50$ 126.00$ 41,580.00$ 102.98$ 33,984.34$ 200.00$ 10,000.00$ 251.77$ 12,588.50$ 295.00$ 14,750.00$ 970.00$ 48,500.00$ 367.40$ 18,369.79$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 150,000.00$ 135.00$ 18,900.00$ 186.29$ 26,080.60$ 164.55$ 23,037.00$ 146.00$ 20,440.00$ 143.55$ 20,096.80$ 161.00$ 1,114,120.00$ 216.45$ 1,497,834.00$ 209.00$ 1,446,280.00$ 164.00$ 1,134,880.00$ 159.78$ 1,105,667.71$ 124.00$ 8,680.00$ 342.13$ 23,949.10$ 311.75$ 21,822.50$ 235.00$ 16,450.00$ 240.13$ 16,808.80$ 391.00$ 7,820.00$ 196.96$ 3,939.20$ 422.00$ 8,440.00$ 300.00$ 6,000.00$ 291.57$ 5,831.31$ 14,000.00$ 14,000.00$ 7,158.56$ 7,158.56$ 7,780.00$ 7,780.00$ 11,500.00$ 11,500.00$ 10,048.37$ 10,048.37$ 15,000.00$ 15,000.00$ 7,666.44$ 7,666.44$ 8,315.00$ 8,315.00$ 12,000.00$ 12,000.00$ 10,640.21$ 10,640.21$ 1,700.00$ 5,100.00$ 2,034.54$ 6,103.62$ 2,675.00$ 8,025.00$ 2,100.00$ 6,300.00$ 2,104.93$ 6,314.80$ 2,500.00$ 62,500.00$ 2,890.89$ 72,272.25$ 3,310.00$ 82,750.00$ 2,800.00$ 70,000.00$ 2,825.13$ 70,628.18$ 3,800.00$ 11,400.00$ 4,091.95$ 12,275.85$ 4,405.00$ 13,215.00$ 4,000.00$ 12,000.00$ 4,013.85$ 12,041.55$ 4,500.00$ 9,000.00$ 4,229.94$ 8,459.88$ 5,050.00$ 10,100.00$ 4,600.00$ 9,200.00$ 4,500.71$ 9,001.41$ 5,500.00$ 16,500.00$ 4,401.16$ 13,203.48$ 3,640.00$ 10,920.00$ 4,200.00$ 12,600.00$ 4,405.88$ 13,217.64$ 12,000.00$ 180,000.00$ 9,307.02$ 139,605.30$ 9,795.00$ 146,925.00$ 11,000.00$ 165,000.00$ 9,561.00$ 143,415.04$ 5,600.00$ 212,800.00$ 4,244.32$ 161,284.16$ 4,910.00$ 186,580.00$ 5,500.00$ 209,000.00$ 4,747.05$ 180,387.74$ 5,800.00$ 162,400.00$ 4,283.97$ 119,951.16$ 4,795.00$ 134,260.00$ 5,500.00$ 154,000.00$ 4,768.42$ 133,515.88$ 4,900.00$ 343,000.00$ 4,091.62$ 286,413.40$ 4,060.00$ 284,200.00$ 5,500.00$ 385,000.00$ 4,489.52$ 314,266.20$ 14,000.00$ 14,000.00$ 10,213.52$ 10,213.52$ 9,710.00$ 9,710.00$ 10,000.00$ 10,000.00$ 10,028.36$ 10,028.36$ 12,000.00$ 12,000.00$ 8,479.88$ 8,479.88$ 17,695.00$ 17,695.00$ 10,000.00$ 10,000.00$ 10,260.70$ 10,260.70$ 6,000.00$ 78,000.00$ 9,038.95$ 117,506.35$ 4,050.00$ 52,650.00$ 5,700.00$ 74,100.00$ 5,559.14$ 72,268.76$ 200.00$ 18,000.00$ 179.84$ 16,185.60$ 495.00$ 44,550.00$ 400.00$ 36,000.00$ 364.98$ 32,847.94$ 20,000.00$ 20,000.00$ 4,961.41$ 4,961.41$ 112,950.00$ 112,950.00$ 85,000.00$ 85,000.00$ 37,415.92$ 37,415.92$ 0.01$ 53.00$ 0.01$ 53.00$ 6.50$ 34,450.00$ 9.50$ 50,350.00$ 4.82$ 25,568.71$ 75.00$ 9,750.00$ 129.95$ 16,893.50$ 283.50$ 36,855.00$ 150.00$ 19,500.00$ 151.21$ 19,656.93$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 500.00$ 1,000.00$ 2,997.30$ 5,994.60$ 3,280.00$ 6,560.00$ 3,800.00$ 7,600.00$ 1,843.19$ 3,686.37$ 3,502,113.00$ 4,035,967.56$ 4,337,729.50$ 4,182,190.00$ 3,720,188.58$ 360,717.64$ 415,704.66$ 446,786.14$ 430,765.57$ 383,179.42$ 3,862,830.64$ 4,451,672.22$ 4,784,515.64$ 4,612,955.57$ 4,103,368.00$ 7,308,379.45$ 8,040,616.81$ 8,792,085.71$ 9,114,114.00$ 7,677,638.40$ * Items shown in blue were miscalculated by Bidder. Corrected values are shown. CAG-24-060 Page 4 of 4 AG E N D A I T E M # 5 . h ) Item Description Determination 1. A Proposal will be considered irregular and will be rejected if:Criteria Met (Per Below) 1.a. The bidder is not prequalified when so required;Not required for this project. 1.b. The authorized proposal form furnished by the Contracting Agency is not used or is altered.Authorized proposal form used. 1.c. The complete proposal form contains any unauthorized additions, deletions, alternate bids, or conditions;No edits to proposal conditions. 1.d. The bidder adds provisions reserving the right to reject or accept the award, or enter into the Contract;No edits to proposal conditions. 1.e. A price per unit cannot be determined from the bid proposal;Price per unit clearly identified. 1.f. The proposal form is not properly executed; Proposal form submitted with bid. Signed by Clinton E Myers, Vice President. 1.g. The Bidder fails to submit or properly complete a Subcontractor list, if applicable, as required in Section 1-02.6.Subcontractor list submitted with bid. 1.h.The bidder fails to submit or properly complete a Disadvantaged, Minority or Women’s Business Enterprise Certification, if applicable, as required in Section 1-02.6; or Not applicable 1.i. The bid proposal does not constitute a definite and unqualified offer to meet the material terms of the bid invitation.Definite and unqualified offer. 1.j. More than one proposal is submitted for the same project from a Bidder under the same or different names.One proposal submitted. Item Description Determination 2. A Proposal may be considered irregular and may be rejected if:Criteria Met (Per Below) 2.a. The Proposal does not include a unit price for every Bid item.Unit price included for every bid item. 2.b.Any of the unit prices are excessively unbalanced (either above or below the amount of a reasonable Bid) to the potential detriment of the Contracting Agency; All unit prices considered reasonable and balanced. 2.c. The authorized Proposal Form furnished by the Contracting Agency is not used or is altered; Proposal form submitted with bid. Signed by Clinton E Myers, Vice President. 2.d. The completed Proposal form contains any unauthorized additions, deletions, alternate Bids, or conditions;No edits to proposal conditions. 2.e. Receipt of Addenda is not acknowledged; No addenda issued. Receipt of Addenda acknowledged. 2.f.A member of a joint venture or partnership and the joint venture or partnership submit Proposals for the same project (in such an instance, both Bids may be rejected); or No evidence that members of a joint venture or partnership submitted multiple proposals. 2.g. If the Proposal form entried are not made in ink.Proposal form entries made in ink. Bidder Assessment CAG-24-060 Bid Opening: April 30, 2024 Bidder: Northwest Cascade Inc. (Puyallup, WA) Windsor Hills Utility Improvements 2023 WSDOT Standard Specifications 1-02.13 Irregular Proposals L&I Doing Business As (DBA): Northwest Cascade Inc. City Special Provisions 1-02.13 Irregular Proposals WA UBI No.: 278 049 149 License No.: NORTHCI148BG Entity Type: WA Profit Corporation CAG-24-060 Bidder Assessment (May 2024)Page 1 of 3 AGENDA ITEM #5. h) Bidder Assessment CAG-24-060 Bid Opening: April 30, 2024 Bidder: Northwest Cascade Inc. (Puyallup, WA) Windsor Hills Utility Improvements L&I Doing Business As (DBA): Northwest Cascade Inc. WA UBI No.: 278 049 149 License No.: NORTHCI148BG Entity Type: WA Profit Corporation Item Description Determination 1.A Bidder will be deemed not responsible and the proposal rejected if the bidder does not meet the responsibility criteria in RCW 39.04.350. Criteria Met (Per Below) (1)Before award of a public works contract, a bidder must meet the following responsibility criteria to be considered a responsible bidder and qualified to be awarded a public works project. The bidder must: Criteria Met (Per Below) YES L&I Acct ID: 265,081-00 Account is CURRENT (1)(b) Have a current state unified business identifier number;WA UBI: 278 049 149 (1)(c)If applicable, have industrial insurance coverage for the bidder's employees working in Washington as required in Title 51 RCW; Meets current requirements per L&I (1)(d) Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3); No debarments have been issued against this contractor per L&I. (1)(e) If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under chapter 49.04 RCW for the one-year period immediately preceding the date of the bid solicitation; Registered training agent per L&I. (1)(f) Have received training on the requirements related to public works and prevailing wage under this chapter and chapter 39.12 RCW. The bidder must designate a person or persons to be trained on these requirements. The training must be provided by the department of labor and industries or by a training provider whose curriculum is approved by the department. The department, in consultation with the prevailing wage advisory committee, must determine the length of the training. Bidders that have completed three or more public works projects and have had a valid business license in Washington for three or more years are exempt from this subsection. The department of labor and industries must keep records of entities that have satisfied the training requirement or are exempt and make the records available on its web site. Responsible parties may rely on the records made available by the department regarding satisfaction of the training requirement or exemption; and Exempt from this requirement per L&I. (1)(g) Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW. No lawsuits against the bond or savings accounts during the previous 6 year period per L&I. (2) Before award of a public works contract, a bidder shall submit to the contracting agency a signed statement in accordance with chapter 5.50 RCW verifying under penalty of perjury that the bidder is in compliance with the responsible bidder criteria requirement of subsection (1)(g) of this section. A contracting agency may award a contract in reasonable reliance upon such a sworn statement. Form submitted with bid. Signed by Clinton E Myers, Vice President. 2. A bidder may be deemed not responsible and the proposal rejected if: Criteria Met (Per Below) 2.a. More than one proposal is submitted for the same project from a bidder under the same or different names;One proposal submitted. 2.b.Evidence of collusion exists with any other bidder or potential bidder. Participants in collusion will be restricted from submitting further bids; No evidence of collusion. 2.c. The bidder, in the opinion of the Contracting Agency, is not qualified for the Work or to the full extent of the bid, or to the extent that the bid exceeds the authorized prequalification amount as may have been determined by a prequalification of the bidder; Bidder considered to be qualified. (1)(a) At the time of bid submittal, have a certificate of registration in compliance with chapter 18.27 RCW; City Special Provisions 1-02.14 Disqualification of Bidder RCW 39.04.350 CAG-24-060 Bidder Assessment (May 2024)Page 2 of 3 AGENDA ITEM #5. h) Bidder Assessment CAG-24-060 Bid Opening: April 30, 2024 Bidder: Northwest Cascade Inc. (Puyallup, WA) Windsor Hills Utility Improvements L&I Doing Business As (DBA): Northwest Cascade Inc. WA UBI No.: 278 049 149 License No.: NORTHCI148BG Entity Type: WA Profit Corporation 2.d. An unsatisfactory performance record exists based on past or current Contracting Agency Work or for Work done for others, as judged from the standpoint of conduct of the Work; workmanship; progress; affirmative action; equal employment opportunity practices; or Disadvantaged Enterprise, Minority Enterprise, or Women’s Business Enterprise utilization; No evidence of unsatisfactory performance. 2.e.There is uncompleted Work (Contracting Agency or otherwise) which might hinder or prevent the prompt completion of the Work bid upon; No evidence of uncompleted work. 2.f. The bidder failed to settle bills for labor or materials on past or current contracts; No evidence of unsettled bills. 2.g.The bidder has failed to complete a written public contract or has been convicted of a crime arising from a previous public contract; No evidence of failure to complete a public contract. 2.h. The bidder is unable, financially or otherwise, to perform the Work; No evidence of inability to perform the Work. 2.i. A bidder is not authorized to do business in the State of Washington (not registered in accordance with RCW 18.27);Meets current requirements per L&I. 2.j.The Bidder owes delinquent taxes to the Washington State Department of Revenue without a payment plan approved by the Department of Revenue;No evidence of delinquent taxes. 2.k. The Bidder is currently debarred or suspended by the Federal government; No debarments have been issued against this contractor per SAM.gov. 2.l. There are any other reasons deemed proper by the Contracting Agency. No other reasons for rejection. CAG-24-060 Bidder Assessment (May 2024)Page 3 of 3 AGENDA ITEM #5. h) Client City of Kent Soos Creek City of Renton Project 2021 Water Main Replacement; Skyline Sanitary Sewer Project Witte Rd LS #38 FM Relocation Sunset Community Low Impact Development Retrofit Stormwater Green Connection Project Amount $ 780,232 / $515,218 $200,000 $1.1 Million Year 2022 2021 2014 Contact Eric Conners 253-856-5533 BHC Consultants Hebe Bernardo 425-430-7264 Location Kent, WA Kent, WA Renton, WA Type of Work Water main replacement and sewer replacement Water main replacement Stormwater improvements and water main replacement Satisfied with their performance?YES YES YES Uncompleted work or unsettled bills?NO NO NO Other concerns?NO NO NO Date of Call 05/07/2024 05/07/2024 05/07/2024 Bond Company Name Fidelity and Deposit Company of Maryland Bond Company Contact Christoper Kinyon 206-622-1101 Bid Amount $6,790,790.00 Minimum Bond Amount Required $339,539.50 Verification Bid bond valid, verified with Christian Roy (Zurich) on 05/08/24 by phone REFERENCE CHECK FOR NORTHWEST CASCADE INC. BID BOND VERIFICATION FOR NORTHWEST CASCADE INC. Bidder Assessment Windsor Hills Utility Improvements CAG-24-060 Bid Opening: April 30, 2024 AG E N D A I T E M # 5 . h ) Project:Windsor Hills Utility Improvement Project CAG 24 060 Due Date:April 30,2024 Bids due by 2pm Opening at 3:00 pm Via ZOOM) CITY OF RENTON BID TABULATION SHEET NO ADDEN Bid Total from Proposal Bid Wage Sub Adden Schedule of Prices Triple Form Bond L&I Comp List Ack *Includes Sales Tax Active Construction Inc ACI) P.O.Box 430 1 Puyallup X X X X X X $9,114,114.00 Washington 98371 Fury Site Works,Inc. P.O.Box 2118 2 North Bend X X X X X X $8,040,616.81 Washington 98045 Kar Vel Construction P.O.Box 58275 3 Renton X X X X X X $7,308,905.58 Washington 98058 Bidder Engineer's Estimate 9,818,188.28 AG E N D A I T E M # 5 . h ) Project:Windsor Hills Utility Improvement Project CAG 24 060 Due Date:April 30,2024 Bids due by 2pm Opening at 3:00 pm Via ZOOM) CITY OF RENTON BID TABULATION SHEET NO ADDEN Bid Total from Proposal Bid Wage Sub Adden Schedule of Prices Triple Form Bond L&I Comp List Ack *Includes Sales Tax Bidder Northwest Cascade,Inc. P.O.Box 73399 4 Puyallup X X X X X X $6,790,790.00 Washington 98373 R.L.Alia Company 10831 SE 181st St 5 Renton X X X X X X $6,892,672.01 Washington 98055 Rodarte Construction,Inc. 17 East Valley Hwy E. 6 Auburn X X X X X X $6,804,810.86 Washington 98092 Engineer's Estimate 9,818,188.28 AG E N D A I T E M # 5 . h ) Project:Windsor Hills Utility Improvement Project CAG 24 060 Due Date:April 30,2024 Bids due by 2pm Opening at 3:00 pm Via ZOOM) CITY OF RENTON BID TABULATION SHEET NO ADDEN Bid Total from Proposal Bid Wage Sub Adden Schedule of Prices Triple Form Bond L&I Comp List Ack *Includes Sales Tax Bidder Pivetta Brothers Construction,inc. P.O.Box 380 7 Sumner X X X X X X $8,792,085.71 Washington 98390 Engineer's Estimate 9,818,188.28 AG E N D A I T E M # 5 . h ) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SUBSECTIONS 4-8-120.C, 4-8-120.D.4, 4-8-120.D.12, AMENDING SECTION 4-9- 065 AND AMENDING SECTION 4-11-010 OF THE RENTON MUNICIPAL CODE, AMENDING DENSITY BONUS REGULATIONS, AUTHORIZING CORRECTIONS, PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City seeks to provide an alternative incentive option for projects that propose affordable housing units in exchange for density bonus, as well as provide additional submittal requirements for density bonus requests to ensure City staff receives adequate information to review and process density bonus applications, and provide updated standards and criteria for affordable housing projects to ensure the units remain affordable consistent with code; and WHEREAS, this matter was duly referred to the Planning Commission for investigation and study, and the matter was considered by the Planning Commission; and WHEREAS, pursuant to RCW 36.70A.106, on September 14, 2023, the City notified the State of Washington of its intent to adopt amendments to its development regulations; and WHEREAS, the Planning Commission held a public hearing on August 2, 2023, considered all relevant matters, heard all parties in support or opposition, and subsequently forwarded a recommendation to the City Council; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: AGENDA ITEM # 7. a) ORDINANCE NO. ________ 2 SECTION I. All portions of the Renton Municipal Code in this ordinance that are not shown in strikethrough and underline edits or are not explicitly repealed herein remain in effect and unchanged. SECTION II. Subsection 4-8-120.C of the Renton Municipal Code is amended as shown in Attachment A. SECTION III. Subsection 4-8-120.D.4 of the Renton Municipal Code is amended as follows: 4. Definitions D: Deeds (Draft) to City for Any Land to Be Dedicated: A legal document proposing to convey ownership of real property and including a legal description of the area to be dedicated. Density Bonus Narrative (Affordable Housing): A written narrative/worksheet addressing each of the following, as applicable: a. Identification of the proposed third-party professional or owner who will monitor the affordable housing units, including their company name, mailing address, phone number, as well as their qualification and experience; b. Identification of the location within the development, size, and quantity of proposed affordable housing and market-rate units; and c. If cash payment in lieu of on-site affordable housing is proposed, calculation of the payment amount based on the density bonus requested. AGENDA ITEM # 7. a) ORDINANCE NO. ________ 3 Discharge Permit Application: A Discharge Permit is required when discharging stormwater into the City’s waste water system. An application package shall include the following: a. King County Metro Discharge Permit; b. Sketch of location of discharge and/or sanitary sewer manhole; c. Contractor and billing contact information, including company name, business license number, contractor’s license, mailing address, and phone number; and d. Applicable fees. Drainage Plan/Map: Plans drawn to scale and stamped by a State of Washington licensed engineer and complying with the requirements of RMC 4-6- 030, Drainage (Surface Water) Standards, and the Surface Water Design Manual. Drainage Report: A report stamped by a State of Washington licensed engineer complying with the requirements stipulated by the City of Renton Survey and Drafting Standards, RMC 4-6-030, Drainage (Surface Water) Standards, and the Surface Water Design Manual. SECTION IV. Subsection 4-8-120.D.12 of the Renton Municipal Code is amended as follows: 12. Definitions L: Land Record Number: The City of Renton Planning Division Property and Technical Services’ filing number for the final survey document. AGENDA ITEM # 7. a) ORDINANCE NO. ________ 4 Land Use Permit Conditions: Environmental or land use permit requirements which may have been placed upon the project in addition to any code-mandated requirements in conjunction with a required environmental determination and/or a land use permit. Examples of land use permits include site plan review, conditional use permits and variances. Land Use Permit Documents: A single file formatted to eight and one-half inches by eleven inches (8.5" x 11") submitted with the Civil Construction Permit application that includes the project’s following land use permit documents: site plan; landscape plan; ERC Report; land use decision; and other applicable documents as determined by the Planning Division. Landscaping Plan, Conceptual: A fully dimensioned plan, prepared by a landscape architect registered in the State of Washington, a certified nurseryman, or other similarly qualified professional, drawn at the same scale as the project site plan (or other scale approved by the Community and Economic Development Administrator), clearly indicating the following: a. Date, graphic scale, and north arrow; b. Location of proposed buildings, parking areas, access and existing buildings to remain; c. Names and locations of abutting streets and public improvements, including easements; d. Existing and proposed contours at five foot (5') intervals or less; AGENDA ITEM # 7. a) ORDINANCE NO. ________ 5 e. Location, size, and purpose of planting areas, including those required in RMC 4-4-070, Landscaping, and those required in RMC 4-3-090, Shoreline Master Program Regulations; f. Location and height for proposed berming; g. Location and elevations for any proposed landscape-related structures such as arbors, gazebos, fencing, etc.; h. Location, size, spacing and names of existing and proposed shrubs, trees, ground covers, and decorative rockery or like landscape improvements in relationship to proposed and existing utilities; and i. The location, size and species of all protected trees on site. Protected trees shall have the approximate drip line shown (see RMC 4-4-130, Tree Retention and Land Clearing Regulations). Landscaping Plan, Detailed: A fully dimensioned plan, prepared by a landscape architect registered in the State of Washington, a certified nurseryman, or other similarly qualified professional, drawn at the same scale as the project site plan (or other scale approved by the Community and Economic Development Administrator), clearly indicating the following: a. Date, graphic scale, and north arrow; b. Location of proposed buildings, property lines, walks, parking areas, access, and existing buildings to remain; c. Names and locations of abutting streets and public improvements, including easements; AGENDA ITEM # 7. a) ORDINANCE NO. ________ 6 d. Existing and proposed contours at five foot (5') intervals or less; e. Detailed grading plan; f. Location, dimensions, and purpose of all planting areas (the width of a landscaping area when curbed shall be measured from inside to inside of the curbs) including those required in RMC 4-4-070, Landscaping; g. Location and height for proposed berming; h. Locations, elevations, and details for any proposed landscape-related structures such as arbors, gazebos, fencing, etc.; i. Location, size, spacing and names of existing and proposed shrubs, trees, ground covers, and decorative rockery or like landscape improvements in relationship to proposed and existing utilities; j. The location, size and species of all protected trees on site. Protected trees shall have the approximate drip line shown (see RMC 4-4-130, Tree Retention and Land Clearing Regulations); k. Names of existing and proposed vegetation; and l. Detailed planting plan (soil mix, planting depth and width, and bark mulch depth). Lease Agreement, Draft: A draft lease agreement with the landholder, or separate equivalent documentation that: a. Allows the landholder to enter into leases with other providers; and AGENDA ITEM # 7. a) ORDINANCE NO. ________ 7 b. Specifies that if the provider fails to remove the facility upon six (6) months of its discontinued use, the responsibility for removal falls upon the landholder. Letter from Property Owner: A letter from the private property owner granting permission for the temporary use of the property. Letter of Conformance with Geotechnical Report: A letter submitted by the applicant stating structural plans were prepared consistent with the findings of the geotechnical report and stamped by a structural engineer. The plans and specifications shall be accompanied by a letter from the geotechnical engineer who prepared the geotechnical report stating that in his or her judgment, the plans and specifications conform to the recommendations in the geotechnical report and the risk of damage to the proposed development site and downslope properties from potentially hazardous conditions will be minimal subject to the conditions set forth in the report. Letter of Understanding, Affordable Housing Agreement: The applicant or the owner of the site shall submit a letter to the City stating that he or she (i) understands and accepts the terms and restrictions identified in the City-approved template Affordable Housing Agreement or other terms approved by the Administrator in advance of application, and (ii) is willing and prepared to record the agreement with the King County Recorder’s Office prior to issuance of any building permit or final plat approval. AGENDA ITEM # 7. a) ORDINANCE NO. ________ 8 Letter of Understanding, Geologic Risk: The applicant, or the owner of the site, shall submit a letter to the City, with the plans and specifications, stating that he or she understands and accepts the risk of developing in an unstable area and that he or she will advise, in writing, any prospective purchasers of the site, or any prospective purchasers of structures or portions of structures on the site, of the unstable potential of the area. List of Current Property Owners: A listing of all current property owners and their mailing addresses and King County Assessor’s account numbers within three hundred feet (300') of the boundaries of the subject site as obtained from a title company or the King County Assessor’s office. The list shall include a notarized statement from the applicant attesting that the ownership information provided is current and accurate. Current shall mean obtained within the past thirty (30) days unless otherwise approved by the Planning Division. Lot Line Adjustment Map: A drawing of the proposed lot line adjustment prepared on an eighteen inch by twenty four inch (18" x 24") sheet of paper by a licensed land surveyor complying with the City’s surveying standards, including the following: a. Name of the proposed lot line adjustment (e.g., Smith/Larsen Lot Line Adjustment); b. Space reserved for “City of Renton File Number” (large type) at top of first sheet; AGENDA ITEM # 7. a) ORDINANCE NO. ________ 9 c. Space reserved for City of Renton “land record number” (small type) at bottom left of first sheet; d. Legal description of each existing and proposed lot. If a metes and bounds description is used, it must be stamped by a licensed surveyor; e. Date, graphic scale (one inch equals forty feet (1" = 40'), unless otherwise approved by the Department), and north arrow; f. Names, locations, widths, types, and dimensions of adjacent and on-site streets, alleys, and easements; g. Lot lines with all property lines dimensioned and square footage of each lot; h. Parcels identified as Lot 4, Lot 3, etc.; i. “Old” lot line(s) and “new” lot line(s) clearly labeled and differentiated by line type and/or thickness (indicated distance(s) moved); j. Addresses for each lot and new street names in accordance with the street grid system regulations of chapter 9-11 RMC; k. Total square footage of existing and revised lots; l. Ground floor square footage of all structures; m. Location, dimensions and square footage of any existing structures to remain, and dimensioned distances to property lines; n. Location of existing conditions (such as wetlands, steep slopes, watercourses) on or adjacent to the site which could hinder development. Include boundaries of utility, open space, and/or critical area(s) tracts, square footage, AGENDA ITEM # 7. a) ORDINANCE NO. ________ 10 and purpose statement of each tract. Clearly delineate the critical area and buffer boundaries within the tract and indicate a dimension for buffer width; o. Reservations, restrictive covenants, easements, description of any areas to be dedicated to public use with notes stating their purpose, and any limitations, and identifying the grantee and, if the grantee is the City, a statement of provisions reserving, granting and/or conveying the area with a description of the rights and purposes must be shown; p. Coordinates pursuant to City surveying standards for permanent control monuments; q. Location of all interior permanent control monuments pursuant to City surveying standards; r. Statement of equipment and procedure used pursuant to WAC 332-130- 100; s. Basis of bearing pursuant to WAC 332-130-050(1)(b)(iii); t. Date the existing monuments were visited pursuant to WAC 332-130- 050(1)(f)(iv); u. Verification that permanent markers are set at corners of the proposed lots; v. Statement of discrepancies, if any, between bearings and distances of record and those measured or calculated; w. Surveyor’s testament, stamp and signature; AGENDA ITEM # 7. a) ORDINANCE NO. ________ 11 x. Certification by a State of Washington licensed land surveyor that a survey has been made and that monuments and stakes have been set; y. Notarized signatures of all property owners having an interest in the property, certifying ownership and approval of the proposal; z. Signature and date line(s) for the King County Assessor; and aa. Signature and date line(s) for the Community and Economic Development Administrator SECTION V. Subsections 4-9-065.A through 4-9-065.C of the Renton Municipal Code are amended as follows: A. PURPOSE: The purpose of this Section is to offer increased residential density for developments that construct affordable housing dwelling units, assisted living facilities, or cottage housing. Density bonuses are offered to meet the intent of the Comprehensive Plan policies, including but not limited to goals and policies of the land use element, and housing and human services element, as well as the purpose and intent of the zoning districts. It is expected that all density bonuses will be achieved with no variances. B. DENSITY BONUS APPLICABILITY, LIMITATIONS, AND ELIGIBILITY CRITERIA: 1. Applicability: Density bonuses shall may be considered when any of the following are proposed requested for the following types of projects that meet the requirements of this Section: AGENDA ITEM # 7. a) ORDINANCE NO. ________ 12 1a. Residential development that includes Bonus market-rate dwelling units in exchange for the construction of on-site affordable dwelling units housing, or cash payment to support construction of off-site affordable housing in lieu of on-site affordable housing. 2b. Assisted living facilities where the use is allowed pursuant to chapter 4-2 RMC. 3c. Cottage house developments. 2. Limitations: Density bonuses shall not be granted for projects where variances are also requested. 3. Affordable Housing Eligibility Criteria. To be eligible for density bonuses for on-site affordable housing, the dwelling units must be used as either Affordable Owner Occupancy Housing or Affordable Rental Housing by households with an annual household income that does not exceed the below applicable percent of the area median income and must be sold or rented for no more than amounts specified below to retain affordability: a. Affordable Owner Occupancy Housing: at the time of purchase, the household must have a gross household income of equal to or less than eighty percent (80%) of the area median income, adjusted for housing size, at rate determined and posted by City Clerk. b. Affordable Rental Housing: the household must have a gross household income of equal to or less than fifty percent (50%) of the area median income, adjusted for housing size, at rate determined and posted by City Clerk. AGENDA ITEM # 7. a) ORDINANCE NO. ________ 13 c. Area Median Income: for purpose of determining eligibility, the Area Median Income shall be based upon the median family income for the Seattle- Bellevue, WA, Metro Fair Market Rent (FMR) Area as most recently determined by the Secretary of Housing and Urban Development (HUD) under Section 8(f)(3) of the United States Housing Act of 1937, as amended. In the event that HUD no longer publishes median family income figures for the Seattle-Bellevue, WA, Metro FMR Area, the Administrator may adopt by rule an alternative method of calculating the Area Median Income, which shall be binding upon all impacted affordable housing unless an alternative is separately adopted by the City Council or imposed by state or federal law. C. REVIEW PROCESS: 1. Concurrent Review: Density bonus review shall be requested and occur concurrently with any other required land use permit that establishes the permitted density and use of a site, including subdivisions, site plan review, and conditional use permits. When the development proposal does not otherwise require a subdivision, site plan review, or conditional use permit to establish the permitted density of a site, but includes a density bonus request, the development proposal shall be reviewed under administrative site plan review requirements. 2. Authority: The Community and Economic Development Administrator shall determine compliance with the density bonus process unless the required land use permit as described in subsection C.1 of this Section, Concurrent Review, requires Hearing Examiner review. AGENDA ITEM # 7. a) ORDINANCE NO. ________ 14 3. Submittal Requirements and Fees: An applicant shall submit applications and fees in accordance with the requirements for the primary development application pursuant to chapters 4-1 and 4-8 RMC. A request for density bonus shall be submitted as part of the primary development application pursuant to RMC 4-8-120, Submittal Requirements – Specific to Application Type. SECTION VI. Subsection 4-9-065.D of the Renton Municipal Code is repealed in its entirety and replaced to read as follows: D. DENSITY BONUS MAXIMUM ALLOWANCES AND REVIEW CRITERIA: 1. Maximum Bonus Dwelling Units: The following table provides the maximum density that may be granted in applicable zones for conformance with affordable housing, assisted living facility, or cottage housing density bonus requirements and all other applicable requirements for development are met: SUBJECT ZONES MAXIMUM DENSITY BONUS AFFORDABLE HOUSING R-14 and RMF 30% above the maximum net density permitted by the subject zone pursuant to RMC 4-2-110A. CV and UC 30% above the maximum net residential density permitted by the subject zone pursuant to RMC 4-2- 120A. AGENDA ITEM # 7. a) ORDINANCE NO. ________ 15 CD, CO, and COR 30% above the maximum net residential density permitted by the subject zone pursuant to RMC 4-2- 120B. If the applicant is seeking conditional use permit approval to increase density within applicable zones (CD and CO), the applicant may request a maximum density bonus of up to 30% above the maximum density permitted via conditional use permit approval, pursuant to RMC 4-9-030G. ASSISTED LIVING FACILITIES R-1, R-10, and R-14 Up to 18 dwelling units per net acre. RMF 50% above the maximum net density permitted by the subject zone pursuant to RMC 4-2-110A. CV and UC 50% above the maximum net residential density permitted by the subject zone pursuant to RMC 4-2- 120A. CD, CO, and COR 50% above the maximum net residential density permitted by the subject zone pursuant to RMC 4-2- 120B. COTTAGE HOUSE DEVELOPMENTS AGENDA ITEM # 7. a) ORDINANCE NO. ________ 16 R-4, R-6, R-8, R-10, and R-14 2.5 times the number of lots identified in the pro forma subdivision plan, based on the maximum net density permitted by the subject zone pursuant to RMC 4-2- 110A. SECTION VII. Section 4-9-065 of the Renton Municipal Code is amended to add new subsections 4-9-065.E through 4-9-065.H, as follows: E. AFFORDABLE HOUSING DENSITY BONUS STANDARDS: 1. Minimum Number of Affordable Housing Units: For every two dwelling units that exceed the baseline maximum density for the applicable zoning, at least one unit shall be reserved for affordable housing. Bonus dwelling units may be granted up to the maximum density bonus allowed pursuant to subsection D1 of this Section, Maximum Bonus Dwelling Units. 2. Affordable Housing Income Levels: Dwelling units conditioned as affordable under this Section shall conform to the definition of “affordable housing” pursuant to RMC 4-11-010, Definitions A. 3. On-Site Affordable Housing: Developments qualifying for density bonus due to on-site affordable housing shall conform to the following standards: a. Minimum Number: All projects must construct at least two (2) affordable housing units. b. Affordability Duration and Recalculation: Affordable housing units provided under this Section shall remain affordable housing for a term of fifty (50) AGENDA ITEM # 7. a) ORDINANCE NO. ________ 17 years from the date the affordable housing agreement is recorded. For the full term a dedicated affordable housing unit is required to remain affordable, the most recent affordability rates on file with the City Clerk’s Office shall be applied at any point a new owner or renter is allowed to purchase or rent the unit, and at the time of each rental rate adjustment. For owner-occupied units, compliance with the most recent affordability rates on file with the City Clerk’s office shall be verified at the time of purchase. Affordability shall not be recalculated for owner- occupied units so long as the unit remains occupied by the same owner who qualified at time of their purchase. c. Affordable Housing Agreement: Prior to issuing any building permit or final plat approval, an agreement in a form approved by the Administrator that secures appropriate use of affordable housing units by addressing such terms as price restrictions, home buyer or tenant qualifications, phasing of construction, monitoring of affordability, record keeping, duration of affordability, and enforcement, shall be recorded with the King County Recorder’s Office. This agreement shall be a covenant running with the land and shall be binding on the assigns, heirs and successors of the applicant. After issuance of the building permit or final plat approval (whichever is the basis for the Affordable Housing Agreement recorded), the Administrator may authorize, at their sole discretion, to subordinate the agreement or modify its terms to advance the purpose of making the housing available, such as enabling a qualified purchaser to obtain financing for purchase of the dwelling unit or redevelopment of the property. AGENDA ITEM # 7. a) ORDINANCE NO. ________ 18 d. Affordable Housing Unit Conditions: Affordable housing units shall be provided in a range of sizes and with features comparable to market-rate units. To the extent practicable, the number of bedrooms in affordable housing units shall be in the same proportion as the number of bedrooms in units within the entire development. The affordable housing units shall be distributed throughout the development and have substantially the same functionality as the other units in the development. e. Compliance Monitoring: All on-site affordable housing shall be monitored to ensure compliance with the affordable housing requirements of this Section, in conformance with the following standards: i. Monitoring Experience and Qualification: Any applicant or owner with on-site affordable housing shall either demonstrate to the Administrator’s satisfaction that they possess the experience and ability to monitor and prepare reports for on-site affordable housing, or the applicant/owner shall provide monitoring and reporting by a qualified, independent third-party professional, selection of whom to be approved by the Administrator. Unless otherwise approved by the Administrator, the applicant shall demonstrate that a third-party professional has been contracted for the purposes of monitoring and report preparation for the on-site affordable housing, prior to issuance of building permit for the project. The property owner shall remain ultimately responsible for overseeing an approved third-party professional and accurate monitoring and reporting. If at any point after approval an approved AGENDA ITEM # 7. a) ORDINANCE NO. ________ 19 professional discontinues its services, the owner shall either request written approval from the Administrator for a replacement professional or request written approval for self-monitoring and reporting. ii. Monitoring Frequency and Reporting: Monitoring and reporting for the affordable housing shall be provided as follows: (a) Owner Occupancy Affordable Housing: The applicant/owner, or authorized third-party professional on behalf of the owner, shall file an affordability compliance report with the Administrator prior to completion of any sale to a new eligible household. (b) Rental Affordable Housing: The applicant/owner, or authorized third-party professional on behalf of the owner, shall file an annual affordability compliance report with the Administrator within thirty (30) days after the first anniversary of issuance of the project’s Certificate of Occupancy, and each year thereafter for as long as the dwelling unit is required to remain affordable housing. iii. Affordability Compliance Report Standards: The report shall contain such information and records as the Administrator may require to confirm compliance. Such information shall include, but is not limited to, the following information: (a) A certification that the project has been in compliance with the affordable housing requirements of this Section since the date the City issued the project’s Certificate of Occupancy and that the project continues to be in compliance with the requirements of this Section; AGENDA ITEM # 7. a) ORDINANCE NO. ________ 20 (b) A breakdown of the number and specific affordable housing units sold or rented during the twelve (12) months, ending with the anniversary date, to meet the affordable housing requirements of this Section; (c) The total sale or rental amount of each affordable housing unit for households sold or rented during the twelve (12) months ending with the anniversary date, as applicable; (d) Documentation that demonstrates to the Administrator’s satisfaction that the purchaser or renter (at the time of purchase or rental lease/renewal) of an affordable housing unit, qualifies as an eligible household, as defined in RMC 4-11-010, Definitions A. iv. Fees: The City reserves the right to establish, within the City’s Fee Schedule, monitoring fees for the affordable housing unit, which may be adjusted over time to account for the City’s cost to monitor and enforce compliance with income and affordability restrictions required by this Section and/or the affordability agreement. 4. Cash Payment in Lieu of On-Site Affordable Housing: As an alternative to providing on-site affordable housing pursuant to subsection E3 of this Section, the applicant may substitute the provision of one or more required affordable housing units by making a cash payment to the City. Cash payments in lieu of on-site affordable housing shall be authorized only under the following conditions: a. Eligibility: The cash payment in lieu option is available only for projects that propose eight (8) bonus market-rate units or less. AGENDA ITEM # 7. a) ORDINANCE NO. ________ 21 b. Payment Calculation: The cash payment in lieu shall be paid in an amount specified within the City of Renton Fee Schedule. c. Payment Timeline: The payment obligation shall be established and paid prior to issuance of any building permits for the project. d. City Use of Affordable Housing Funds: To approve payments in lieu, the City must have a budgeted program, fund, or other dedicated means of depositing and preserving all payments received so that the payments will be used for the development of affordable housing. F. ASSISTED LIVING DENSITY BONUS STANDARDS: 1. Maximum Density Bonus: Bonus dwelling units may be granted up to the maximum density bonus allowed pursuant to subsection D1 of this Section, Maximum Bonus Units. 2. Assisted Living Facilities: The development shall satisfy the definition of “assisted living facility” pursuant to RMC 4-11-010, Definitions A. G. COTTAGE HOUSE DEVELOPMENT DENSITY BONUS STANDARDS: 1. Maximum Density Bonus: Bonus dwelling units may be granted up to the maximum density bonus allowed pursuant to subsection D1 of this Section, Maximum Bonus Dwelling Units. 2. Pro Forma Subdivision Plan and Density Bonus Calculation: The applicant shall submit a pro forma subdivision plan for the proposed property showing the number of conventional lots that would be allowed based on the maximum net density permitted by the subject zone pursuant to RMC 4-2-110A. This pro forma AGENDA ITEM # 7. a) ORDINANCE NO. ________ 22 subdivision plan will be used to determine the maximum number of unit lots allowed, by multiplying the number of lots in the pro forma subdivision plan by two and one-half (2.5). H. VIOLATIONS: 1. Correction: Any violations of the provisions of this Section or terms of the covenant(s) recorded pursuant to this Section, including failure to submit an affordability compliance report, shall be promptly corrected within thirty (30) days of receiving a Warning of Violation from the City, unless an alternative time frame is equitable and just based upon the circumstances of the violation, as determined by the Administrator. 2. Remedies: The remedies for violations may, at the discretion of the Administrator, be enforced as contractual remedies through the affordable housing agreement or deemed to be violations of this Section and enforced pursuant to Chapter 1-3 RMC and Chapter 1-10 RMC. Civil fines and contractual remedies should be established in amounts that are designed to correct the violation which, depending upon the circumstances, may be up to amounts that are necessary for the City to provide dedicated replacement affordable housing, plus the City’s cost of enforcement. SECTION VIII. Section 4-11-010 of the Renton Municipal Code is amended as follows: 4-11-010 DEFINITIONS A: ABANDONMENT OF UNDERGROUND STORAGE FACILITIES: See RMC 4-5- 120G. AGENDA ITEM # 7. a) ORDINANCE NO. ________ 23 ABUTTING: Lots sharing one or more property lines or easements; provided, that any improved or unimproved right-of-way of the City, other cities, or the State shall, for the purposes of this definition, disqualify lots as abutting. ACCESS EASEMENT: See EASEMENT, ACCESS. ACCESSORY BUILDING: A subordinate building located upon the same lot occupied by a principal use or building with which it is customarily associated, but clearly incidental to. This definition excludes accessory dwelling units. ACCESSORY DWELLING UNIT: See DWELLING UNIT, ACCESSORY. ACCESSORY USE, AGRICULTURE OR ANIMAL HUSBANDRY: Subordinate and incidental uses, typically located upon the same lot, which support the agricultural or animal husbandry use of a site including, but not limited to the storage of agricultural products and equipment, and the sheltering of animals. ACCESSORY USE, COMMERCIAL/INDUSTRIAL/PUBLIC/COMMUNITY FACILITY: A use typically subordinate in size to the principal commercial, industrial, public, community facility, or other similar principal use; that would not contribute significantly to traffic generation, noise, or nuisance; and that supports AGENDA ITEM # 7. a) ORDINANCE NO. ________ 24 the primary use operation without displacing it. Uses are typically located upon the same lot occupied by a principal use. ACCESSORY USE, RESIDENTIAL: A subordinate use, which supports the principal residential use without displacing it, typically located upon the same lot occupied by the principal residential use with which it is customarily associated, but clearly incidental to. The accessory use is typically subordinate in size and supports the principal residential use without displacing it. ACT, SHORELINE MANAGEMENT: (This definition for RMC 4-3-090, Shoreline Master Program Regulations, use only.) The Shoreline Management Act of 1971, chapter 90.58 RCW as amended. ACTIVE RECREATION: See RECREATION, ACTIVE. ACTIVITY: A happening associated with a use; the use of energy toward a specific action or pursuit. Examples of shoreline activities include but are not limited to fishing, swimming, boating, dredging, fish spawning, wildlife nesting, or discharging of materials. Not all activities necessarily require a shoreline location. ADDITIONAL ANIMALS LICENSE: An annually renewed license issued by the Finance Department to individuals permitted to keep additional animals. ADDITIONAL ANIMALS PERMIT: A conditionally granted permit for the keeping of household pets and/or domestic animals, when they are accessory, at greater numbers than allowed outright. For dogs, cats, and/or combinations of dogs and cats the maximum number allowable with this permit is six (6). Animals AGENDA ITEM # 7. a) ORDINANCE NO. ________ 25 kept in small animal hospitals, clinics, pet shops, or grooming services are excluded from this definition. ADJACENT: Lots located across a street, railroad, or right-of-way, except limited access roads. ADMINISTRATIVE HEADQUARTERS OFFICE: A use containing one or more of the day-to-day functions (e.g., management, payroll, information systems, inventory control) related to the operation of a company or affiliated corporate group. ADMINISTRATOR: Unless otherwise specified in this Title, Administrator shall mean the Administrator of the Department of Community and Economic Development or designee. ADULT DAY CARE/HEALTH: A program designed to meet the needs of adults with functional impairments through an individualized plan of care. It is a structured, comprehensive program that provides a variety of health, social, and related support services in a protective setting during any part of a day for a minimum of four (4) hours, but less than twenty four (24) hour care. While beds AGENDA ITEM # 7. a) ORDINANCE NO. ________ 26 may be provided for rest periods, adult day care/health uses are not intended to function as residential facilities. A number, where specified, is the maximum number of clients present at any one period of time during the program operation. Adult day care/health programs are subclassified as follows: A. Adult Day Care/Health Category I: A maximum of four (4) clients upon a property containing a residential use; and a maximum of twelve (12) clients upon a property in nonresidential use. B. Adult Day Care/Health Category II: Five (5) or more clients upon a property containing a residential use; and thirteen (13) or more clients upon a property in nonresidential use. ADULT ENTERTAINMENT BUSINESS: 1. Any enterprise which, for money or any other form of consideration, features “adult live entertainment” as defined herein; or 2. Any “adult motion picture theater” as defined herein; or 3. Any adult arcade containing individual viewing areas or stations or booths, where for money or any other form of consideration one or more still or motion picture projectors, slide projectors, or similar machines, or other image- producing machines are used to show films, motion pictures, video cassettes, slides or other photographic reproduction of specified sexual activities or specified anatomical areas. ADULT FAMILY HOME: A state-licensed facility providing personal care, room and board within a dwelling unit to more than one person, but not more than four AGENDA ITEM # 7. a) ORDINANCE NO. ________ 27 (4) adults, not related by blood or marriage to the person(s) providing the service. A maximum of eight (8) adults may be permitted if the Washington State Department of Social and Health Services determines the home is of adequate size and the home and provider are capable of meeting standards and qualifications as provided for in chapters 70.128 RCW and 388-76 WAC. ADULT LIVE ENTERTAINMENT: A person appearing nude or a live performance which is characterized by specified sexual activities as defined in RMC 4-11-190. This definition includes, but is not limited to, peep shows. ADULT MOTION PICTURE THEATER: An enclosed building used for presenting motion picture films, video cassettes, cable television, or any other such visual media for observation by patrons there, distinguished or characterized by an emphasis on matter depicting, describing or relating to specified sexual activities or specified anatomical areas. ADULT RETAIL USE: A retail establishment which, for money or any other form of consideration, either: (a) has as one of its principal purposes to sell, exchange, rent, loan, trade, transfer, and/or provide for viewing or use, off the premises, any adult-oriented merchandise; or (b) provides, as its substantial stock in trade, for the sale, exchange, rental, loan, trade, transfer, and/or provide for viewing or use, off the premises, any adult-oriented merchandise. ADULT-ORIENTED MERCHANDISE: Any goods, products, commodities, or other wares, including but not limited to, videos, CD roms, DVDs, magazines, books, pamphlets, posters, cards, periodicals or nonclothing novelties, which AGENDA ITEM # 7. a) ORDINANCE NO. ________ 28 depict, describe or simulate specified anatomical areas or specified sexual activities. This definition is not intended to include movies rated R by the Motion Picture Association of America or its successor organization. AFFORDABLE HOUSING: Housing A dwelling unit reserved for occupancy as a primary residence by an eligible household that qualifies as affordable under applicable program eligibility requirements. households whose annual income does not exceed eighty percent (80%) of the area median income for ownership housing or fifty percent (50%) for rental housing, adjusted for household size, as determined by the Department of Housing and Urban Development (HUD) for the Seattle Metropolitan Statistical Area, and who pay no more than thirty percent (30%) of household income for housing expenses. (Housing expenses for ownership housing include mortgage and mortgage insurance, property taxes, property insurance, and homeowners’ dues. Housing expenses for rental housing include rent and appropriate utility allowance.) Affordable housing used to satisfy bonus density review criteria shall remain affordable for a duration specified in RMC 4-9-065, Density Bonus Review, to the satisfaction of the City Attorney. AGGRIEVED PARTY: A person seeking to protect what must be “arguably within the zone of interests to be protected or regulated by the statute or constitutional guarantee in question” and must allege an “injury in fact,” i.e., that he or she will be specifically and perceptibly harmed by the proposed action. AGRICULTURE: Use of land for growing crops for sale or consumption, other than for home agriculture. This use includes the accessory uses for sales, packing, AGENDA ITEM # 7. a) ORDINANCE NO. ________ 29 treating, or storing the produce; provided, that the operation of the accessory use is clearly incidental to the agricultural activity. This definition includes but is not limited to produce farms, vineyards, and Christmas tree farms. This definition excludes nurseries and animal husbandry. AGRICULTURE, HOME: The accessory use of land to grow crops at a small or limited scale, for sale or consumption, when it occurs on the same site as the residence of the person primarily responsible for the crops. AIR GAP: See RMC 4-6-100. AIRPLANE SALES AND REPAIR: Facilities where airplanes are displayed for sale and/or brought for repair services. AIRPORT COMPATIBLE LAND USE: Uses and structures within the Airport Influence Area that must be considered as to compatibility with aviation operations associated with the Renton Municipal Airport. AIRPORT HAZARD: Any structure, tree or use of land which obstructs the air space required for the flight of aircraft in landing or taking off at the airport or is otherwise hazardous to landing or takeoff of aircraft. AIRPORT INFLUENCE AREA: The area defined by the outer perimeter of “Safety Zone Six,” the Traffic Pattern Zone, on the Airport Influence Area Map (RMC 4-3-020F). AIRPORT, MUNICIPAL: The Renton Municipal Airport, a general aviation facility located in Renton, Washington. AGENDA ITEM # 7. a) ORDINANCE NO. ________ 30 AIRPORT-RELATED USES: Uses that require proximity and access to an airport runway. ALLEY: A vehicular right-of-way not over thirty feet (30') wide which is not designed for general travel and primarily used as means of vehicular and pedestrian access to the rear of abutting properties. ALTERATION OF WATERCOURSE: Any action that will change the location of the channel occupied by water within the banks of any portion of a riverine water body. ANIMAL FOSTER CARE PROVIDER: A homeowner and/or tenant who cares for an animal or animals not considered their household pet/pets or domestic animal/animals on a temporary basis that is not longer than one hundred twenty (120) days per animal. ANIMAL HUSBANDRY: The raising of domestic animals other than common household pets. ANIMALS, DOMESTIC: Animals that have been bred to be tame, are dependent on human intervention for food and shelter, and are kept continually at the premises of the owner. These animals are to include: large lot domestic animals, medium lot domestic animals, small lot domestic animals, and other animals as approved by the Community and Economic Development Administrator. Bees, peafowl, and roosters are excluded from this definition. AGENDA ITEM # 7. a) ORDINANCE NO. ________ 31 ANIMALS, DOMESTIC – EXTRA LARGE LOT: Livestock to include horses, donkeys, cows, llamas and other animals of similar size and characteristics as approved by the Development Services Division. ANIMALS, DOMESTIC – LARGE LOT: Animals that typically require a lot size of at least one acre; to include goats, pigs, and other animals of similar size and characteristics as approved by the Development Services Division. ANIMALS, DOMESTIC – MEDIUM LOT: Animals that typically require at least twelve thousand five hundred (12,500) gross square feet of lot size; to include miniature goats that are smaller than twenty-four inches (24'') at the shoulder and/or not more than one hundred fifty (150) pounds in weight, sheep and other animals of similar size and characteristics as approved by the Development Services Division. ANIMALS, DOMESTIC – SMALL LOT: Animals that typically require at least four thousand five hundred (4,500) gross square feet of lot size; to include chickens, ducks, geese, pigeons, and other animals of similar size and characteristics as approved by the Development Services Division. APPEAL: A request for a review of any action pursuant to this Title, or of the interpretation of any provision of the Title by any City official. APPELLANT: A person, organization, association or other similar group who files a complete and timely appeal as set forth in Renton Municipal Code. APPLICANT: A person who files an application of permit under this Title and who is either the owner of the land on which that proposed activity would be AGENDA ITEM # 7. a) ORDINANCE NO. ________ 32 located, a contract vendee, a lessee of the land, the person who would actually control and direct the proposed activity, or the authorized agent of such a person. APPROVED: See RMC 4-6-100. AQUACULTURE: The culture of farming of aquatic animals and plants. AQUIFER: A geological unit of porous and permeable rock, sand or gravel capable of yielding usable amounts of water. AQUIFER PROTECTION AREA (APA): Shall be the portion of an aquifer within the zone of capture and recharge area for a well or well field owned or operated by the City, and as identified in the City of Renton’s COR Maps, the City’s online interactive mapping application available through the City’s website. The term shall be synonymous with “wellhead protection area.” AQUIFER PROTECTION AREA PERMIT: An authorization by the Department for a person to store, handle, treat, use or produce a hazardous material within an APA. The two (2) types of permits that will be issued pursuant to RMC 4-9-015, Aquifer Protection Areas Permits, and RMC 4-3-050, Critical Areas Regulations, are an operating permit and a closure permit. ARBORIST, CITY: The Urban Forestry and Natural Resources Manager of the City of Renton, or his or her designee. AREA OF SHALLOW FLOODING: A designated zone AO, AH, AR/AO or AR/AH (or VO) on a community’s Flood Insurance Rate Map (FIRM) with a one percent (1%) or greater annual chance of flooding to an average depth of one to three feet (1 to 3') where a clearly defined channel does not exist, where the path of flooding AGENDA ITEM # 7. a) ORDINANCE NO. ________ 33 is unpredictable, and where velocity flow may be evident. Such flooding is characterized by ponding or sheet flow. Also referred to as the sheet flow area. AREA OF SPECIAL FLOOD HAZARD: The land in the floodplain within a community subject to a one percent (1%) or greater chance of flooding in any given year. It is shown on the Flood Insurance Rate Map (FIRM) as zone A, AO, AH, A1-30, AE, A99, AR (V, VO, V1-30, VE). “Special flood hazard area” is synonymous in meaning with the phrase “area of special flood hazard.” ARTERIAL: A street classified as a principal arterial on the City’s Arterial Street Plan. ARTERIAL PASS-THROUGH TRAFFIC: Traffic that has neither an origin nor destination in an affected area which is diverted from an arterial road. ARTERIAL STREET: See STREET, ARTERIAL. ARTICULATION: The giving of emphasis to architectural elements (like windows, balconies, entries, etc.) that create a complementary pattern or rhythm dividing large buildings into smaller identifiable pieces. ARTIFICIAL CHANNEL: A stream channel that is entirely manmade but does not include relocated natural channels. ARTS AND CRAFTS SCHOOLS/STUDIOS: See SCHOOLS/STUDIOS, ARTS AND CRAFTS. ASSEMBLY AND PACKAGING OPERATIONS: A facility where pre- manufactured components are assembled to construct a product. Products may be packaged and moved off-site for wholesale or retail sale. This use includes but AGENDA ITEM # 7. a) ORDINANCE NO. ________ 34 is not limited to assembly and packaging of computer, electronics, office equipment, chemicals and allied products, fabricated metal products, and other products. ASSISTED LIVING: A facility containing two (2) or more dwelling units where residents live in private units and receive assistance with limited aspects of personal care, such as taking medication, bathing, or dressing. Staff is on duty twenty four (24) hours per day to ensure the welfare and safety of residents. Dwelling units include a full kitchen (sink, oven or range, and refrigerator) or a kitchenette, a bathroom, a living area, and may include a call system. On the premises, facilities include: a professional kitchen, common dining room, recreation area(s), activity room, and a laundry area. Meals may be provided multiple times daily in a common dining area. This definition does not include: convalescent centers, congregate residences, boarding and lodging houses, adult family homes, and group homes I and II. ATTIC: A finished or unfinished area, not considered a story, located between the upper surface of the topmost floor and the ceiling or roof above, and having a floor-to-ceiling height of seven feet (7') or greater for an area that constitutes no more than fifty percent (50%) of the building footprint. AUTOMOBILE: See VEHICLE. AUXILIARY WATER SUPPLY: See RMC 4-6-100. AVERAGE DAILY TRAFFIC (ADT): The average number of motor vehicles crossing in one direction per working day for any continuous thirty (30) day period. AGENDA ITEM # 7. a) ORDINANCE NO. ________ 35 AVERAGE HORIZONTAL ILLUMINATION: The quantity of light measured at the pavement surface and averaged over the traveled lanes expressed in foot-candles. AVIATION-RELATED USES: Uses that offer aeronautical services to the public or provide support services to airport-related uses. AWNING: A shelter, typically for a pedestrian walkway, that projects from and is supported by the exterior wall of a building. Awnings have noncombustible frames, but may have combustible coverings. Awnings may be fixed, retractable, folding or collapsible. Any structure which extends above any adjacent parapet or roof of a supporting building is not included within the definition of awning. SECTION IX. Upon approval of the City Attorney, the City Clerk is authorized to direct the codifier to make necessary corrections to this ordinance, including the corrections of scriveners or clerical errors; references to other local, state, or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering and references. The City Clerk is further authorized to direct the codifier to update any chapter, section, or subsection titles in the Renton Municipal Code affected by this ordinance. SECTION X. If any section, subsection, sentence, clause, phrase, or word of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase, or word of this ordinance. SECTION XI. This ordinance shall be in full force and effect thirty days after adoption. No later than five (5) days prior to such effective date, a summary consisting of this ordinance’s title shall be published in the City’s official newspaper. AGENDA ITEM # 7. a) ORDINANCE NO. ________ 36 PASSED BY THE CITY COUNCIL the day of , 2024. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2024. Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney Date of Publication: CED(D228):24ORD005:04/26/2024 AGENDA ITEM # 7. a) ATTACHMENT A Page 1 of 9 C. Land Use Permit Submittal Requirements: TABLE 4-8-120C LAND USE APPLICATIONS TYPE OF APPLICATION/ PERMIT SUBMITTAL REQUIREMENTS Ad d i t i o n a l A n i m a l s Pe r m i t An n e x a t i o n ( 1 0 % No t i c e o f I n t e n t ) An n e x a t i o n ( 6 0 % Pe t i t i o n ) Ap p e a l Co m p . P l a n M a p Am e n d m e n t / Re z o n e Co m p . P l a n M a p T e x t Am e n d m e n t Co n d i t i o n a l U s e Pe r m i t (A d m i n i s t r a t i v e ) Co n d i t i o n a l U s e Pe r m i t ( H e a r i n g Ex a m i n e r ) Cr i t i c a l A r e a P e r m i t En v i r o n m e n t a l R e v i e w En v i r o n m e n t a l Re v i e w (N o n p r o j e c t ) Gr a d e a n d F i l l P e r m i t (S p e c i a l ) Ho m e O c c u p a t i o n Pe r m i t ( S p e c i a l ) Lo t L i n e A d j u s t m e n t Ma s t e r S i t e P l a n (O v e r a l l ) Ma s t e r S i t e P l a n (I n d i v i d u a l P h a s e s ) Mo b i l e H o m e P a r k , Pr e l i m i n a r y Mo b i l e H o m e P a r k , Fi n a l Mo d i f i c a t i o n / Al t e r n a t e R e q u e s t Pl a t , F i n a l Pl a t , P r e l i m i n a r y / Bi n d i n g S i t e P l a n PU D , P r e l i m i n a r y PU D , F i n a l Re z o n e Ro u t i n e V e g e t a t i o n Ma n a g e m e n t P e r m i t Sh o r e l i n e E x e m p t i o n Sh o r e l i n e S u b s t a n t i a l De v e l o p m e n t P e r m i t Sh o r e l i n e C o n d i t i o n a l Us e P e r m i t Sh o r e l i n e V a r i a n c e Sh o r t P l a t , Pr e l i m i n a r y Sh o r t P l a t , Fi n a l / B i n d i n g S i t e P l a n Si t e P l a n R e v i e w Sm a l l C e l l P e r m i t 2 Sp e c i a l P e r m i t Te m p o r a r y U s e Pe r m i t 9 Va r i a n c e Wa i v e r 10% Notice of Intent to Annex X 60% Petition to Annex X Additional Animals Application Form X Affidavit and Photograph of Installation of Public Information Sign X X X X X X X X X X X X X X X X Affidavit and Photograph of Installation of Public Outreach Sign X11 X X X11 Applicant Agreement Statement (for wireless communication facilities) X10 X X Applicant’s Confirmation of Condition Compliance X X X X Arborist Report X X X X X X X X X X X X X X X X X Arborist Report, Final X X Assessment Information X X AG E N D A I T E M # 7 . a ) ATTACHMENT A Page 2 of 9 Authorization for Abatement X Binding Site Plan Map X Biological Assessment/Critical Areas Study when project located in a designated floodplain X X X X X X X X X X X X X X X X X X X X X X X X X Calculations, Survey X X X X Colored Rendering X X X X X X X Concealment Element Plan X Construction Mitigation Description X X X X X X X X X X X X X X X X X X Density Bonus Narrative (Affordable Housing)12 Documentation of Affordable Housing Experience and 3rd Party Reporting12 X X X X X X Draft Deed for Any Proposed Dedication of Land for Public Purposes X X X X X Draft Homeowners’ Association Documents, if applicable X X X X X Draft Restrictive Covenants, if any X X X X X X X X X X Drainage Control Plan X X X X X X X X X X X X X X X Drainage Report X X X X X X X X X X X X X X X AG E N D A I T E M # 7 . a ) ATTACHMENT A Page 3 of 9 Elevations, Architectural X X X X3 X X X X X X X X X X X X Environmental Checklist X X X X X X X X X X X X X X X X X X X X Existing Covenants (recorded copy) X X X X X X X X X X X X X X X X X X X X Existing Easements (recorded copy) X X X X X X X X X X X X X X X X X X X X Final Plat Plan X Flood Hazard Data, if applicable X X X X X X X X X X X X X X X X X X X X Floor Plans X X X X X3 X X X X X X X X X X Geotechnical Report X X X X X X X X X X X X X X X X X X X X X Grading Plan, Conceptual X3 X3 X X X X X X X X X X X X X Grading Plan, Detailed X X Habitat Data Report X X X X X X X X X X X X X X X X X X X Hazardous Materials Management Statement X X X X X X X X X X X X X X X X X X X Inventory of Existing Sites (for wireless communication facilities) X4 X X Justification for the Comprehensive Plan Amendment and, if applicable, Rezone X X Justification for Conditional Permit Request X X AG E N D A I T E M # 7 . a ) ATTACHMENT A Page 4 of 9 Justification for Home Occupation Permit (Special) X Justification for Rezone X Justification for Tier III Temporary Use Permit X Justification for Variance Request X X King County Health Department Approval (for food related uses only) X Landscape Plan, Conceptual X X X X X X X X X X X X X X X X X X Landscape Plan, Detailed X X X X X Lease Agreement, Draft (for wireless communication facilities) X4 X X Legal Description X X X X X X X X X X X X X X X X X X X X X X X X X X X X Letter Describing Proposed Home Occupation X Letter from Property Owner X X Letter to Examiner/Council Stating Reason(s) for Appeal per RMC 4-8- 110C3 X AG E N D A I T E M # 7 . a ) ATTACHMENT A Page 5 of 9 Letter Explaining Which Comprehensive Plan Text/Policies Should Be Changed and Why X Letter of Understanding, Affordable Housing Agreement12 X X X X X X Letter of Understanding, Geologic Risk X X X X X X X X X X X X X X X X X X X List of Affected Property Owners within Annexation Area Boundary X X Lot Line Adjustment Map X Map of Existing Site Conditions X Map of View Area (for wireless communication facilities only) X X X Master Application Form X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X Master Plan X Mobile Home Park Plan X X Monument Cards (one per monument) X X X Neighborhood Detail Map X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X Neighborhood Meeting Materials X11 X X X11 AG E N D A I T E M # 7 . a ) ATTACHMENT A Page 6 of 9 Parking, Lot Coverage and Landscaping Analysis X X X X X X X X X X X X X X Photo Simulations (for wireless communication facilities only) X4 X X X Plat Certificate X Preapplication Meeting Summary, if any X X X X X X X X X X X X X X X X X X X X X X X X X X Preliminary Plat Plan X Project Narrative X X X X X X X X X X X X X X X X X X X X X X X X X X X Project Sequencing Plan X Proposal (nonproject, e.g., draft ordinance, plan or policy) X Proposal Summary (nonproject) X Public Works Approval Letter X X X X Radio Frequency Emissions Report X Routine Vegetation Management Application Form X Screening Detail, Refuse/Recycling X X X X X X X X Service Area Map (for wireless communication facilities only) X X Short Plat Plan X AG E N D A I T E M # 7 . a ) ATTACHMENT A Page 7 of 9 Short Plat Plan, Final X Site Plan X X X X X X X X X X X X X X X X X X X Site Plan, Single Family X Siting Process Report for Use Permits for SCTF, CDF or CDIS Facilities X Source Statement, Fill Material, Aquifer Protection Areas X Statement Addressing Basis for Alternate and/or Modification X X X X Statement Addressing the Basis for the Shoreline Permit Exemption Request X Statement Addressing the PUD’s Relationship to the City Comprehensive Plan X Stream/Lake Study (8) X X X X X X X X X X X X X X X X X X X X X X X X X X Survey X X X Title Report X X X X X X X X X X X X X X X X X X X X X X X Topography Map (5' contours) X X X X X X X X X X X X X X X X X Traffic Study X X X X X X X X X X X X Tree Retention/Land Clearing (Tree Inventory) Plan X X X X X X X X X X X X X X X X X X X X X AG E N D A I T E M # 7 . a ) ATTACHMENT A Page 8 of 9 Urban Design District Review Packet X7 X7 X7 X7 X7 X7 Utilities Plan, Generalized X X X X X X X X X X X X X X X X X X Vegetation Management Plan (Shoreline) X X X Wetlands Delineation Map X X X X X X X X X X X X X X X X X X Wetland Mitigation Plan – Preliminary X X X X X X X X X X X X X X X X X X Wetland Mitigation Plan – Final X X X X X X X Wetlands Assessment X X X X X X X X X X X X X X X X X X X X X X X Table 4-8-120C Legend: An “X” indicates that the submittal item is required unless waived by the Administrator or designee. Footnotes: 1. Deleted. 2. Level of detail limited to scope listed in RMC 4-9-210A. 3. Level of detail required may be reduced by Administrator. 4. Not required for amateur radio antennas. 5. Deleted. 6. Deleted. 7. Only required for projects requiring review in the Urban Center Design Overlay District. 8. A standard stream or lake study is required for any application proposal; provided, that an individual single family residence on a parcel less than twenty thousand (20,000) square feet shall not be s ubject to this requirement. A supplemental stream or lake study is also required if an unclassified stream is involved, or if there are proposed alterations of the water body or buffer, as identified in the standard stream or lake study. If substantial impacts to the existing vegetation within the buffer required by RMC 4-3-090D7a, Shoreline Bulk Standards, or as modified under RMC 4-3-090F1, Vegetation Conservation, are identified in the standard stream or lake study, a supplemental stream or lake study may be required by the Community and Economic Development Administrator. A stream or lake mitigation plan will be required prior to final approval for any plans or permits that result in mitigation identified in the supplemental stream or lake study. AG E N D A I T E M # 7 . a ) ATTACHMENT A Page 9 of 9 9. The only submittal requirements required for Tier I Temporary Use Permit are Master Application, Site Plan, and King County Health Department Approval. 10. Only that portion of the agreement relating to removal upon discontinuation of use is required for amateur radio antennas. 11. Submission of an affidavit and photograph of an installed public outreach sign and/or neighborhood meeting materials is only required for site plan review if the sign and/or neighborhood meeting is required per RMC 4-8-090, Public Notice Requirements. 12. For applicants seeking bonus density bonus under the provisions of RMC 4-9-065. AG E N D A I T E M # 7 . a )