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HomeMy WebLinkAboutContractExecutive Services Department Memorandum DATE:May 24, 2024 TO:Young Yoon, Information Technology Director FROM:Brett Tietjen, Network Systems Manager SUBJECT:CAG Number for Rubrik Cloud Vault Annual Renewals This memo is in lieu of our standard contract template which allows for signature by both parties. Attached for your review is a Quote packet with Ivoxy Consulting. This packet authorizes payment of Quote # TYLWQ2398, in the amount of $7,926.60 ($7,186.40 plus tax) for the next annual renewal of Rubrik Cloud Vault storage. Renewal dates will be 11/30/2024 – 08/17/2025. Rubrik Cloud Vault storage has been previously funded by the Disaster Recovery project. We are submitting this packet to the City Clerk’s Office for assignment of a new CAG number as we will need to pay our annual renewals with operational funds moving forward. This is an off-the-shelf purchase and does not require Legal approval.        CAG-24-139 1o f 2 De s c r i p t i o n Pr e p a r e d F o r : Ci t y o f R e n t o n 10 5 5 S . G r a d y W a y Re n t o n , W A 9 8 0 5 7 Br e t t T i e t j e n (4 2 5 ) 4 3 0 - 6 8 7 3 bt i e t j e n @ r e n t o n w a . g o v Ln # Q t y P a r t N u m b e r Pr o p o s a l # T Y L W Q 2 3 9 8 Da t e : 0 2 / 0 2 / 2 0 2 4 Te r m s : Ne t 3 0 FO B : OR I G I N Sh i p V i a : ST D Un i t P r i c e Ex t . P r i c e 1 NA S P O M a s t e r C o n t r a c t N u m b e r : A R 2 4 7 2 2 Wa s h i n g t o n M a s t e r C o n t r a c t N o . : 0 5 1 1 6 3 Ru b r i k C l o u d V a u l t B u d g e t a r y C o - T e r m 4 4 5 0 R S - B T - C V A - P E - P P R u b r i k C l o u d V a u l t - A r c h i v e ; p e r B E T B ; Pr e m i u m s u p p o r t ; p r e p a y Te r m : 9 M o n t h s Qt y 5 0 x 9 M o n t h s = 4 5 0 St a n d a r d - Z o n e 1 Ru b r i k , I n c . - R S - B T - C V A - P E - P P St a r t D a t e : 1 1 / 3 0 / 2 0 2 4 En d D a t e : 0 8 / 1 7 / 2 0 2 5 $3 . 4 3 $ 1 , 5 4 3 . 5 0 5 2 4 0 R S - B T - C V A - P E - P P Ru b r i k C l o u d V a u l t - A r c h i v e ; p e r B E T B ; Pr e m i u m s u p p o r t ; p r e p a y Te r m : 1 2 M o n t h s Qt y 2 0 x 1 2 M o n t h s = 2 4 0 St a n d a r d - Z o n e 1 Ru b r i k , I n c . - R S - B T - C V A - P E - P P St a r t D a t e : 1 1 / 3 0 / 2 0 2 4 En d D a t e : 0 8 / 1 7 / 2 0 2 5 $3 . 8 7 $ 9 2 8 . 8 0 14 5 5 N W L e a r y W a y S t e . 4 0 0 - - Pa g e 1 Ph o n e : 5 0 3 7 5 8 7 0 6 7 - F a x : 8 6 6 - 5 5 4 - 0 5 3 6 - E m a i l : B r a n d o n @ i v o x y . c o m PR O P O S A L Br a n d o n S n y d e r 14 5 5 N W L e a r y W a y S t e . 4 0 0 Se a t t l e , W A 9 8 1 0 7 TE L : 5 0 3 - 7 5 8 - 7 0 6 7 FA X : 8 6 6 - 5 5 4 - 0 5 3 6 Br a n d o n @ i v o x y . c o m                                                  2 o f 2 To t a l $ 7 , 1 8 6 . 4 0 Ln # Qt y Pa r t N u m b e r De s c r i p t i o n Un i t P r i c e Ex t . P r i c e 6 96 0 RS - B T - C V A - P E - P P Ru b r i k C l o u d V a u l t - A r c h i v e ; p e r B E T B ; Pr e m i u m s u p p o r t ; p r e p a y Te r m : 1 2 M o n t h s Qt y 8 0 x 1 2 M o n t h s = 9 6 0 St a n d a r d - Z o n e 1 Ru b r i k , I n c . - R S - B T - C V A - P E - P P St a r t D a t e : 1 1 / 3 0 / 2 0 2 4 En d D a t e : 0 8 / 1 7 / 2 0 2 5 $3 . 6 6 $3 , 5 1 3 . 6 0 7 8 35 0 RS - B T - C V A - P E - P P Ru b r i k C l o u d V a u l t - A r c h i v e ; p e r B E T B ; Pr e m i u m s u p p o r t ; p r e p a y Te r m : 7 M o n t h s Qt y 5 0 x 7 M o n t h s = 3 5 0 St a n d a r d - Z o n e 1 Ru b r i k , I n c . - R S - B T - C V A - P E - P P St a r t D a t e : 1 1 / 3 0 / 2 0 2 4 En d D a t e : 0 8 / 1 7 / 2 0 2 5 Su b T o t a l $3 . 4 3 $1 , 2 0 0 . 5 0 $7 , 1 8 6 . 4 0 9 Pr i c i n g E x p i r e s : 0 3 / 0 3 / 2 0 2 4 Pr i c e s e x c l u d e n e c e s s a r y s a l e s t a x a n d s h i p p i n g c h a r g e s Th i s q u o t e i s p r o v i d e d b a s e d o n a c c e p t a n c e o f t h e e n t i r e q u o t e a s p r e s e n t e d . A n y r e v i s i o n s t o t h e q u o t e m a y r e q u i r e i t e m s c o n t a in e d i n t h e q u o t e t o b e r e v i s e d a n d t h e p r i c e m a y c h a n g e . IV O X Y C o n s u l t i n g , I n c . q u o t e i s g o o d f o r 3 0 d a y s f r o m t h e q u o t e d a t e . Te r m s : 1. FO B s h i p p i n g p o i n t . ( S h i p p i n g c o s t s , i n c l u d i n g i n s u r a n c e , w i l l b e p r e p a i d a n d b i l l e d , u n l e s s o t h e r w i s e s p e c i f i e d ) . 2. Pa y m e n t t e r m s a r e s u b j e c t t o I V O X Y C o n s u l t i n g , I n c . c r e d i t a p p r o v a l , n o t t o e x c e e d 3 0 - d a y s . 3. An y v a r i a n c e f r o m t h e p a y m e n t t e r m s a n d c o n d i t i o n s w i l l b e e f f e c t i v e o n l y i f a g r e e d u p o n i n a d v a n c e a n d i n w r i t i n g b y I V O X Y C o n su l t i n g , I n c . A 1 2 % A P R l a t e f e e w i l l b e a s s e s s e d a n d a c c r u e d o n p a s t d u e b a l a n c e s c o m m e n c i n g o n t h e d a t e p a y m e n t i s d u e . No t e s : 1. Ha r d w a r e a n d s o f t w a r e c o m p o n e n t s a r e s o l d s u b j e c t t o m a n u f a c t u r e r s ' w r i t t e n w a r r a n t i e s . N o o t h e r w a r r a n t i e s a r e e x p r e s s e d o r i m pl i e d b y I V O X Y C o n s u l t i n g . 2. In s t a l l a t i o n a n d m a i n t e n a n c e s e r v i c e s a r e n o t i n c l u d e d , u n l e s s s p e c i f i c a l l y q u o t e d , a n d d e s c r i b e d i n s p e c i f i c S t a t e m e n t o f W o r k . 3. An y d e l a y o f s p e c i f i e d i n s t a l l a t i o n a n d / o r i n t e g r a t i o n s e r v i c e s s h a l l n o t d e l a y p a y m e n t o f i n v o i c e i n a c c o r d a n c e w i t h t e r m s a s qu o t e d h e r e i n . 4. Pr i c e s d o n o t i n c l u d e a n y a p p l i c a b l e t a x e s . 14 5 5 N W L e a r y W a y S t e . 4 0 0 - - Pa g e 2 Ph o n e : 5 0 3 7 5 8 7 0 6 7 - F a x : 8 6 6 - 5 5 4 - 0 5 3 6 - E m a i l : B r a n d o n @ i v o x y . c o m