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Home My WebLink AboutFinal Agenda Packet CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, June 10, 2024 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way Please note that this regular meeting of the Renton City Council is being offered as a hybrid meeting and can be attended in person at the Council Chambers, 7th floor of City Hall, 1055 S Grady Way, Renton, 98057 or remotely through Zoom. For those wishing to attend by Zoom: Please (1) click this link https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or copy/paste the URL into a web browser) or (2) call-in to the Zoom meeting by dialing 253-215- 8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the day of the meeting to request an invite with a link to the meeting. Registration for Audience Comment: Registration will be open at all times, but speakers must register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and will be required to re-register for the next Council meeting if they wish to speak at that next meeting.  Request to Speak Registration Form: o Click the link or copy/paste the following URL into your browser: https://forms.office.com/g/bTJUj6NrEE  You may also call 425-430-6501 or email jsubia@rentonwa.gov or cityclerk@rentonwa.gov to register. Please provide your full name, city of residence, email address and/or phone number, and topic in your message.  A sign-in sheet is also available for those who attend in person. Video on Demand: Please click the following link to stream Council meetings live as they occur, or to select previously recorded meetings: Renton Channel 21 Video on Demand 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) LGBTQIA+ Pride Month - June 2024 4. ADMINISTRATIVE REPORT a) Administrative Report 5. AUDIENCE COMMENTS  All remarks must be addressed to the Council as a whole, if a response is requested please provide your name and address, including email address, to the City Clerk to allow for follow-up.  Speakers must sign-up prior to the Council meeting.  Each speaker is allowed three minutes.  When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for or against any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of June 3, 2024. Council Concur b) AB - 3581 Finance Department submits a status update for the 2021 interfund loan between Fund 424 Golf Course Capital Improvement and 000 General Fund in 2021, reporting that loan was for the purchase of new golf carts and repayment of the loan began in March 2022. The balance of $136,534.15 will be repaid over the next three years. None; Information Only c) AB - 3600 Police Department recommends approval of an interlocal agreement with the City of Kent for use of Gladiator Forensic Services for the exclusive purpose of wireless network forensics. Refer to Public Safety Committee d) AB - 3583 Public Works Facilities Division recommends execution of Addendum 6-24 to lease LAG-14-006, lessee Amazing Grace Lutheran Church, to extend their lease at the 200 Mill Building until June 30, 2025, generating revenue of $406,375.56. Refer to Finance Committee e) AB - 3599 Public Works Transportation Systems Division recommends adoption of a resolution authorizing the full weekend closure of Southport Drive between the I-405 on and off ramps, between July 19, 2024 and September 23, 2024 (exclusive of the July 26 - 29, 2024 weekend) for the purpose of conducting work to increase capacity of the I-405 freeway. Refer to Transportation (Aviation) Committee f) AB - 3587 Public Works Utility Systems Division recommends execution of an agreement with David Evans and Associates, in the amount of $237,890 plus tax, for engineering services for the Springbrook Terrace Pond Water Quality Retrofit project. Refer to Utilities Committee 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Community Services Committee: 1) Repealing RMC 2-22 (ORD6106) Renton River Days Advisory Board* b) Finance Committee: 1) Vouchers; 2) Agreement with Environmental Science Associates for Critical Areas Ordinance (CAO) Update; 3) Port of Seattle’s Economic Development Support Program Grant; 4) Conversion of Permit Specialist Position to Planning Technician Position; 5) Request for LTE Construction Engineering Inspector; 6) Temporary Event Permits and Venue Rental Fees Waiver Requests for the Sky Urban Institute Juneteenth Celebration and the Renton Historical Society Annual Fundraising Gala; 7) Request to Waive Venue Rental Fee for the Project Be Free Survivor Wellness Symposium; 8) Youth Athletic Facility Grant to Support Acquisition of the “Stoneway Parcel” adjacent to Cedar River Park*; 9) Parks, Recreation, and Natural Area Plan Update - BERK Consulting Professional Services Agreement; 10) Ivar’s Inc. Concession Services Addendum 2; 11) New Lease with Brinton Business Ventures, INC. DBA Evergreen Refreshments; 12) Agreement with Mackenzie Engineering, Inc. for City Hall First Floor Remodel; 13) Local Agency Agreement with the Washington State Department of Transportation for the South 7th Street Corridor Improvements Project c) Planning & Development Committee: 1) Continued Pooling of Senate House Bill 1406 Sales Tax Credit Funds with South King Housing and Homelessness Partners (SKHHP) 8. LEGISLATION Resolution: a) Resolution No. 4527: Authorizing Recreation and Conservation Office Youth Athletic Facility Grant Application (See Item 7.b) Ordinance for first reading: b) Ordinance No. 6136: Repealing Chapter 2-22 (See Item 7.a) 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 5:45 p.m. - 7th Floor - Conferencing Center Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings Armondo Pavone Mayor MTHEREAS,the month of June was designated Pride Month to honor the 1969 Stonewall Riots, universally acknowledged as the catalyst of the Lesbian,Gay,Bisexual,Transgender,Queer, Intersex,and Asexual (LGBTQIA+)rights movement;and ‘WHEREAS,Washington State and King County have remained at the forefront in safeguarding the civil rights of our lesbian,gay,bisexual,transgender,queer,intersex,and asexual community members,coworkers,friends,and family;and MTHEREAS,acknowledging the progress achieved thus far,we recognize the need for continued efforts toward greater equality inclusion;and ‘NHEREAS,the City of Renton,through active partnership and communication with residents, businesses,and educational institutions,commits itself to fostering an inclusive environment that affords opportunities for all;and M7HEREAS,lesbian,gay,bisexual,transgender,queer,intersex,and asexual residents enrich the cultural tapestry of our community,generously giving their time,talent,labor,and financial support to various community orgarizations;and ‘WHEREAS,to express our solidarity with the LGBTQIA+community,the pride flag will be proudly displayed at Renton City Hall from June 10-14,2024; NOM THEREFORE,I,Armondo Pavone,Mayor of the City of Renton,do hereby proclaim June 2024 to be LGBTQIA+PRIDE MONTH in the City of Renton,and I encourage all residents to join in this special observance,recognizing and celebrating the contributions of LGBTQIA+individuals within our community. IN ‘WITNESS THEREOF,I have hereunto set my hand and caused the seat of the City of Renton to be affixed this lath day of June 2024. Armondo Pavone,Mayor City of Renton,Washington PROCLAMATION Renton City Hall,7th Floor 1055 South Grady Way,Renton,WA 98057.rentonwa.gov AGENDA ITEM #3. a) Mayor’s Office Memorandum DATE: June 10, 2024 TO: Ed Prince, Council President Members of Renton City Council FROM: Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer SUBJECT: Administrative Report • The Equity Commission will meet on Tuesday, June 11, 2024, at 5:30 p.m. in the Council Chambers. The agenda includes an update from Parks and Recreation and Communities In Schools of King County on how the city supports vulnerable youth through strategic partnerships and programs. • Do you have a favorite local business in Renton that deserves some recognition? Here’s your chance to honor those people who create and build businesses that serve our community by nominating them for the King County Small Business Awards. Categories include Small Business of the Year, Minority‐Owned Small Business of the Year, Workforce Development Small Business of the Year, and others. Submit your nomination by June 30 at https://kingcounty.gov/smallbusinessawards. • Information about preventative street maintenance, traffic impact projects, and road closures happening this week can be found at http://rentonwa.gov/traffic. All projects are weather permitting and unless otherwise noted, streets will always remain open. Preventative street maintenance, traffic impact projects, and road closures will be at the following locations:  Tuesday, June 11 through Thursday, June 13, 7:00 a.m. to 4:00 p.m. City Street Maintenance will be doing road repairs on 111th Ave SE between Petrovitsky Rd and SE 180th St. Flaggers will be on site for traffic control.  Monday, June 10 through Friday, June 14, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on NE 12th St and Jefferson Ave NE for utility installation. Questions may be directed to Brad Stocco, 425‐282‐2373.  Monday, June 10 through Friday, June 14, 8:00 a.m. to 3:00 p.m. Intermittent northbound lane closure on Burnett Ave S between S 5th St and S 4th St for construction work. Questions may be directed to Rob Blackburn, 206‐ 379‐1489. AGENDA ITEM #4. a) Ed Prince, Council President Members of Renton City Council Page 2 of 2 June 10, 2024  Monday, June 10 through Friday, June 14, 8:00 a.m. to 3:00 p.m. Road closure on Kirkland Ave NE between NE Sunset Blvd and NE 12th St for utility installation. A detour route will be provided. Questions may be directed to Brad Stocco, 425‐282‐2373.  Monday, June 10 through Friday, June 14, 8:00 a.m. to 3:00 p.m. Intermittent lane closures on Monster Rd SW at the 600 block for construction work. Questions may be directed to Tom Main, 206‐999‐1823.  Monday, June 10 through Friday, June 14, 8:00 a.m. to 3:00 p.m. Intermittent lane closures on Rainier Ave S between 2nd St and NW 3rd Pl for construction work. Questions may be directed to Joe Nerlfi, 425‐757‐9657  Monday, June 10 through Friday, June 14, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on NE Sunset Blvd between Edmonds Ave NE and Kirkland Ave NE for construction work. Questions may be directed to Brad Stocco, 425‐282‐2373.  Monday, June 10 through Friday, June 14, 8:00 a.m. to 3:00 p.m. Shifting lane closures both east and west on NE Sunset Blvd between Redmond Pl NE to Union Ave NE for utility installation and frontage improvements. Questions may be directed to Brad Stocco, 425‐282‐2373.  Ongoing Street Closure (City of Renton Resolution No. 4446). FULL STREET CLOSURE on Sunset Lane NE between NE 10th Street and Harrington Place NE in support of the Solera Development Project (LUA20‐000305). Questions may be directed to Brad Stocco, 425‐282‐2373. AGENDA ITEM #4. a) June3,2024REGULARCOUNCILMEETINGMINUTES CITYOFRENTON MINUTESͲCityCouncilRegularMeeting 7:00PMͲMonday,June3,2024 CouncilChambers,7thFloor,CityHall–1055S.GradyWay CALLTOORDERANDPLEDGEOFALLEGIANCE MayorPavonecalledthemeetingoftheRentonCityCounciltoorderat7:00PMandledthe PledgeofAllegiance. ROLLCALL CouncilmembersPresent: EdPrince,CouncilPresident JamesAlberson,Jr.,CouncilPositionNo.1 CarmenRivera,CouncilPositionNo.2 ValerieO'Halloran,CouncilPositionNo.3 RyanMcIrvin,CouncilPositionNo.4 RuthPérez,CouncilPositionNo.6 KimͲKhánhVڣn,CouncilPositionNo.7 CouncilmembersAbsent: ADMINISTRATIVESTAFFPRESENT ArmondoPavone,Mayor KristiRowland,DeputyChiefAdministrativeOfficer ShaneMoloney,CityAttorney JasonSeth,CityClerk CommanderChadKarlewicz,PoliceDepartment AttendedRemotely: JudithSubia,ChiefofStaff KariRoller,FinanceAdministrator KimGilman,InterimHumanResources/RiskManagementAdministrator MartinPastucha,PublicWorksAdministrator MJVanCleave,Parks&RecreationAdministrator RobShuey,DevelopmentServicesDirector RonStraka,PublicWorksUtilitySystemsDirector LindaMoschetti,RecreationCoordinator AGENDA ITEM #6. a) June3,2024REGULARCOUNCILMEETINGMINUTES ADMINISTRATIVEREPORT DeputyCAOKristiRowlandreviewedawrittenadministrativereportsummarizingtheCity's recentprogresstowardsgoalsandworkprogramsadoptedaspartofitsbusinessplanfor 2024andbeyond.Itemsnotedwere: x Joinustomorrow,June4,from3pmto7pmaswekickoffour23rdseasonofthe RentonFarmersMarket.Thisisthefirstof17Marketdays—heldrainorshinein DowntownRenton'sPiazzaPark,somakeityourweeklyevent.Freeandeasily accessibleparkingisjustoneblocknorthoftheMarketinourCityCenterParking Garage(entranceat655South2ndStreet).Over70vendorseachweekwillbeselling WashingtonͲgrownfruitsandvegetables,honey,handͲcraftedmeatsandcheeses, bakedgoods,beautifulbouquets,uniquecrafts,andsomuchmore.Moreinformation canbefoundatwww.rentonfarmersmarket.comorRentonFarmersMarketFacebook andInstagramaccounts. x The9thAnnualRentonCareerFair,sponsoredbytheCityofRenton,Renton TechnicalCollege,RentonChamberofCommerce,andPugetSoundTrainingCenter, willbeonWednesday,June5from3to6p.m.atRentonTechnicalCollegeCafeteria. Connectwithover60employersinbusiness,childcare,construction,healthcare, manufacturing,andotherfields.Admissionandparkingarefree. x JoinusfortheCommunitySafetyForumonWednesday,June5,6:30p.m.atCarco Theatre,1717MapleValleyHighway.ThissolutionsͲbaseddiscussionwillinclude representativesfromtheKingCountyProsecutingAttorney’sOffice,SuperiorCourt, RentonSchoolDistrict,andProjectBeFree.Participantswillbeabletosubmit questionsandideasconcerningcrimeandsafetyinRentontothepanelfor discussion. x TheParksandRecreationDepartmentiscurrentlyhiringseasonalemployeesfor variouslocationsincludingHenryMosesAquaticCenter,MaplewoodGolfCourse, RentonCommunityCenter,HighlandsNeighborhoodCenter,andcityparks.Minimum agerequirementsare15forlifeguardsand16Ͳ18forallotherpositions.Applications arereviewedasreceived.Foralistingofopenseasonalpositionsandadditional details,visitrentonwa.gov/career. x Informationaboutpreventativestreetmaintenance,trafficimpactprojects,androad closureshappeningthisweekcanbefoundathttp://rentonwa.gov/traffic.All projectsareweatherpermittingandunlessotherwisenoted,streetswillalways remainopen. AUDIENCECOMMENTS x ThomasAnderson,thankedofficialsformeetingwithhimregardingtheleaseissues hisbusiness,TheLandingGearWorks,attheRentonMunicipalAirport. x SergioNúñez,Renton,alsothankedofficialsforworkingwithTheLandingGearWorks tosolvetheirleaseissuesattheairport. x SofiaFarret,Renton,alsothankedofficialsforworkingwithTheLandingGearWorks tosolvetheirleaseissuesattheairport. AGENDA ITEM #6. a) June3,2024REGULARCOUNCILMEETINGMINUTES x MaryPopplewell,Renton,statedshelivesintheShadowHawkneighborhoodand expressedconcernthathomelessindividualsweretrespassingthroughaneasement togainaccesstoahomelessencampmentinCedarRiverPark.Shenotedthatthe homeowners'associationhadspent$25,000increasingsecurity,installinganewgate, andcleaningupvandalism,buttheissuescontinue.HeurgedCounciltohelpthe neighborhoodsolvetheproblem. x MonicaBrown,Renton,statedthatshealsolivesintheShadowHawkneighborhood andreiteratedthepreviousspeaker'sconcerns.Shealsoexpressedconcernabout firesstartinginandaroundthehomelessencampment. x DianeDobson,Renton,requestedanadditionalthreeminutestocompleteallher comments. MOVEDBYALBERSON,SECONDEDBYPÉREZ,COUNCILADDTHREEMINUTESTO THESPEAKER'STIME.CARRIED. x DianeDobson,Renton,continuedbyspeakingonbehalfoftheRentonChamberof Commerce,outlineddiscrepanciesintheprocessKingCountyElectionsusedto validatethesufficiencyofsignaturesgatheredtoplaceInitiativeMeasure23Ͳ02on theFebruary2024SpecialElectionballot.SheurgedCounciltomakeamotionso referthisissuetotheadministrationtochallengethesufficiencyofthesignatureand pursuelitigationagainsttheElectionsdepartment. x MelindaLawrence,Renton,statedsheownstheWhistleStoprestaurantinRenton andspokeaboutthedifficultiesimplementingInitiative23Ͳ02willcauseherbusiness. x ChristineDaily,Renton,statedsheisthegeneralmanagerofTheRockrestaurantin Renton,andspokeaboutthedifficultiesofimplementingInitiativeMeasure23Ͳ02. x WadePlante,LakeStevens,statedheownsaSubwayfranchiseinRenton,and remarkedthatimplementingInitiativeMeasure23Ͳ02willcausehisbusinesstogo bankrupt. x LydiaMascarinas,Seattle,statedsheownsTheBerlinerPubinRenton,andexpressed concernwiththewayInitiativeMeasure23Ͳ02definesasmallbusiness.Shenoted thatitdoesnotalignwiththeSmallBusinessAdministrationorWashingtonState definitions.SheurgedCounciltorevieworrefinetheordinance,sothedefinitionof smallbusinessisinalignmentwithstatelaw. x JeffSmith,Renton,statedthathetoolivesintheShadowHawkneighborhoodand expressedconcernabouthomelessindividualstrespassingtogainentrancetoa homelessencampmentatCedarRiverPark.HealsonotedthattheRentonRegional FireAuthoritydismantledthegatetheneighborhoodinstalledatthe recommendationofthepolicedepartment. CONSENTAGENDA ThefollowingitemsaredistributedtoCouncilmembersinadvanceforstudyandreview,andthe recommendedactionswillbeacceptedinasinglemotion.Anyitemmayberemovedforfurther discussionifrequestedbyaCouncilmember. a)ApprovalofCouncilMeetingminutesofMay20,2024.CouncilConcur. AGENDA ITEM #6. a) June3,2024REGULARCOUNCILMEETINGMINUTES b)ABͲ3589Community&EconomicDevelopmentDepartmentrequestedapprovaltoadda LimitedTerm(LTE)ConstructionEngineeringInspectorpositiontoprovideconstruction inspectiononupcomingutilitycapitalimprovementprojectsforthenextthreeyears.Referto FinanceCommittee. c)ABͲ3591Community&EconomicDevelopmentDepartmentrecommendedthefollowing:1) continuetopoolSHB1406salestaxcreditfundswithSouthKingHousingandHomeless Partners(SKHHP)and2)directstafftoprovideanupdateandrecommendationbyJune15, 2026oncontinuedpoolingofthefundsfor2027andbeyond.RefertoPlanning& DevelopmentCommittee. d)ABͲ3575Parks&RecreationDepartmentrecommendedadoptionofanordinancerepealing, initsentirety,RentonMunicipalCode(RMC)Chapter2Ͳ22,RentonRiverDaysAdvisoryBoard. RefertoCommunityServicesCommittee. e)ABͲ3576Parks&RecreationDepartmentrecommendedadoptionofaresolutionauthorizing applicationtotheStateRecreationandConservationOffice(RCO)fora$1,500,000Youth AthleticFacilities(YAF)granttooffsetthecostsofacquiringthe"StonewayProperty" adjacenttotheCedarRiverParkinalignmentwiththeTriͲParkPlan.RefertoFinance Committee. f)ABͲ3577Parks&RecreationDepartmentrecommendedapprovalofafeewaiverrequest,in theamountof$4,420,fromProjectBeFreeforthe4thAnnualSurvivorWellnessSymposium tobeheldattheRentonCommunityCenteronJuly20,2024.RefertoFinanceCommittee. g)ABͲ3579Parks&RecreationDepartmentrecommendedexecutionofaProfessionalServices AgreementwithBERKConsulting,intheamountof$274,801,forservicessupportingthe updateoftheCityofRentonParks,Recreation,andNaturalAreasPlan.RefertoFinance Committee. h)ABͲ3585Parks&RecreationDepartmentsubmittedCAGͲ22Ͳ207,PhilipArnoldPlayground Replacementproject,contractorNorthwestPlaygroundEquipment,Inc.,andrequests acceptanceoftheprojectandreleaseofretainageintheamountof$16,948.10after60days onceallstaterequiredreleaseshavebeenobtainedandalllienshavebeenlegallycleared. CouncilConcur. i)ABͲ3558PublicWorksFacilitiesDivisionrecommendedexecutionofaProfessionalServices AgreementwithMackenzieEngineering,Inc.,intheamountof$119,000,foralldesign servicesnecessarytocompletetheconceptualdesignfortheCityHall(firstfloor)Remodel project.RefertoFinanceCommittee. j)ABͲ3561PublicWorksFacilitiesDivisionrecommendedexecutionofAddendum2toCAGͲ14Ͳ 084,ConcessionaireAgreementwithIvar'sInc.atGeneCoulonMemorialBeachPark,inthe amountof$110,000and12%netofsalesabove$1.1millionplusLeaseholdExciseTax, effectiveApril7,2024toApril30,2029.RefertoFinanceCommittee. k)ABͲ3563PublicWorksFacilitiesDivisionrecommendedexecutionofatwoͲyearleasewith BrintonBusinessVentures,Inc.,doingbusinessas(DBA)EvergreenRefreshments,inthe amountof$56.94plusLeaseholdExciseTaxpermonth,toprovideaselfͲcheckoutkioskof refreshmentsatCityHall.RefertoFinanceCommittee. AGENDA ITEM #6. a) June3,2024REGULARCOUNCILMEETINGMINUTES l)ABͲ3594PublicWorksTransportationSystemsDivisionrecommendedexecutionofaLocal AgencyAgreementandProspectuswiththeWashingtonStateDepartmentofTransportation fortheobligationof$1,669,020ingrantfunding,andapprovaltoexecuteallsubsequent agreementsnecessarytoaccomplishtheS7thStCorridorImprovementsproject.Referto FinanceCommittee. m)ABͲ3566PublicWorksUtilitySystemsDivisionrecommendedapprovalofChangeOrderNo. 12,tocontractCAGͲ23Ͳ048,withLaserUnderground&Earthworks,Inc.,intheamountof $201,513.23foradditionalworkrelatedtotheinstallationofthesewersystemforthe ThunderHillsSewerInterceptorRehabilitationproject.RefertoUtilitiesCommittee. MOVEDBYPRINCE,SECONDEDBYALBERSON,COUNCILCONCURTOAPPROVE THECONSENTAGENDAASPUBLISHEDCARRIED. UNFINISHEDBUSINESS TopicslistedbelowwerediscussedinCouncilcommitteesduringthepastweek.Thosetopicsmarked withanasterisk(*)mayincludelegislation.CommitteereportsonanytopicsmaybeheldbytheChairif furtherreviewisnecessary. a)TransportationCommittee:ChairMcIrvinpresentedareportrecommendingconcurrenceinthe staffrecommendationtoconfirmMayorPavone’sappointmentofMr.StephenRatzlaff(WA Pilots'Association,alternateposition),termexpiring5/7/27,totheRentonAirportAdvisory Committee. MOVEDBYMCIRVIN,SECONDEDBYV׻N,COUNCILCONCURINTHECOMMITTEE RECOMMENDATION.CARRIED. NEWBUSINESS (IncludesCouncilCommitteeagendatopics;visitrentonwa.gov/cityclerkformoreinformation.) ADJOURNMENT MOVEDBYPRINCE,SECONDEDBYALBERSON,COUNCILADJOURN.CARRIED.TIME:7:39PM JasonA.Seth,MMC,CityClerk JasonSeth,Recorder 03Jun2024 AGENDA ITEM #6. a) Council Committee Meeting Calendar June 3, 2024 June 10, 2024 Monday 1:45 PM Community Services Committee, Chair Alberson Location: Council Conference Room/Videoconference 1. Repealing RMC 22-2 (ORD6106) Renton River Days Advisory Board 2. NE Renton Park Project Update 3. Emerging Issues in Parks & Recreation 2:45 PM Finance Committee, Chair O’Halloran Location: Council Conference Room/Videoconference 1. Agreement with Environmental Science Associates for Critical Areas Ordinance (CAO) Update 2. Port of Seattle’s Economic Development Support Program Grant 3. Conversion of Permit Specialist Position to Planning Technician Position 4. Request for LTE Construction Engineering Inspector 5. Temporary Event Permits and Venue Rental Fees Waiver Requests for the Sky Urban Institute Juneteenth Celebration and the Renton Historical Society Annual Fundraising Gala 6. Request to Waive Venue Rental Fee for the Project Be Free Survivor Wellness Symposium 7. Youth Athletic Facility Grant to Support Acquisition of the “Stoneway Parcel” adjacent to Cedar River Park 8. Parks, Recreation, and Natural Area Plan Update - BERK Consulting Professional Services Agreement 9. Ivar’s Inc. Concession Services Addendum 2 10. New Lease with Brinton Business Ventures, INC. DBA Evergreen Refreshments 11. Agreement with Mackenzie Engineering, Inc. for City Hall First Floor Remodel 12. Local Agency Agreement with the Washington State Department of Transportation for the South 7th Street Corridor Improvements Project 13. Vouchers 14. Emerging Issues in Finance 4:00 PM Planning & Development Committee, Chair Pérez Location: Council Conference Room/Videoconference 1. Continued Pooling of Senate House Bill 1406 Sales Tax Credit Funds with South King Housing and Homelessness Partners (SKHHP) 2. Comprehensive Plan Draft Elements 3. Code Compliance Update 4. Emerging Issues in CED 5:45 PM Committee of the Whole, Chair Prince Location: Conferencing Center 1. Sidewalks Survey Update 7:00 PM Council Meeting Location: Council Chambers/Videoconference AGENDA ITEM #6. a) AB - 3581 City Council Regular Meeting - 10 Jun 2024 SUBJECT/TITLE: Interfund Loan Status Update RECOMMENDED ACTION: None; Information Only DEPARTMENT: Finance Department STAFF CONTACT: Nate Malone, Budget and Accounting Manager EXT.: 6936 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: Council approved an interfund loan between fund 424 Golf Course Capital Improvement and 000 General Fund in 2021 through resolution 4432 for the purchase of new golf carts. The funds were transferred to fund 424 in 2022 when the golf carts were received. Fund 424 received funds and began repayment in March 2022. Payments made through February 2024completedthesecondyearofpaymentsandremaining principalbalanceis$136,534.15 tobepaidoverthe remaining three years per the amortization schedule. EXHIBITS: A. Issue Paper B. Interfund Loan Resolution No. 4432 STAFF RECOMMENDATION: AGENDA ITEM #6. b) City Council Regular Meeting - 10 June 2024 FISCAL IMPACT SUMMARY: EXHIBITS: AB - 3581 SUBJECT/TITLE:Interfund Loan Status Update RECOMMENDED ACTION: None; Information Only DEPARTMENT: Finance Department STAFF CONTACT: Nate Malone, Budget and Accounting Manager EXT.: 6936 N/A Council approved an interfund loan between fund 424 Golf Course Capital Improvement and 000 General Fund in 2021 through resolution 4432 for the purchase of new golf carts. The funds were transferred to fund 424 in 2022 when the golf carts were received. Fund 424 received funds and began repayment in March 2022. Payments made through February 2024 completed the second year of payments and remaining principal balance is $136,534.15 to be paid over the remaining three years per the amortization schedule. N/A None - Information Only SUMMARY OF ACTION: STAFF RECOMMENDATION: AGENDA ITEM #6. b) AGENDA ITEM #6. b) AGENDA ITEM #6. b) %$,#%*$),, , '!%(, ,'(,, ), ,$$*",, +#$), , %$) (,!$$!$,#),$)'(),'!$!&",$!$,"$, ,, , ,, , ,, , , ,, ,,, , , ,, , ,, , , ,, , ,, , , ,, , ,, , , ,, ,,, , , ,, , ,, , , ,, , ,, , , ,, , ,, , , ,, , ,, , , ,, , ,, , , ,, ,,, , , ,, , ,, , , ,, , ,, , , ,, , ,, , , ,, ,,, , , ,, , ,, , , ,, , ,, , , ,, , ,, , , ,, , ,, , , ,, , ,, , , ,, , ,, , , ,, , ,, , , ,, ,,, , , ,, , ,, , , ,, , ,, , , ,, , ,, , , ,, ,,, , , ,, , ,, , , ,, , ,, , , ,, , ,, , , ,, , ,, , , ,,, ,, , , ,, , ,, , , ,, , ,, , , ,,, ,, , , ,, , ,, , , ,,, ,, , , ,,, ,, , , ,,, ,, , , ,,,,, , , ,,,,,, , , , , , , , , , ,, ,, ,, ,, ,,, ,,,, ,, ,, ,, ,, , , ,, ,, ,, ,, , ,, ,, , ,, , , ,, ,, ,, , , ,, , ,, ,, , ,, ,, , ,, ,, ,, ,, ,, , , , , ,, , , , , , , ,, , , , , ,,, AGENDA ITEM #6. b) AGENDA ITEM #6. b) AB - 3600 City Council Regular Meeting - 10 Jun 2024 SUBJECT/TITLE: ILA with City of Kent for Use of Gladiator Forensic Services RECOMMENDED ACTION: Refer to Public Safety Committee DEPARTMENT: Police Department STAFF CONTACT: Jeff Hardin, Police Deputy Chief EXT.: 7686 FISCAL IMPACT SUMMARY: No Fiscal Impact SUMMARY OF ACTION: The purpose of this Agreement is to provide for the Renton Police Department to use Gladiator servers hosted by the Kent Police Department and to establish guidelines for this use. Gladiator Forensics is a wireless network forensics software used to analyze lawfully obtained wireless network (cellular) data to support law enforcement investigations and case development. Kent will allow Gladiator to provide Renton with remote access to the Kent’s Gladiator server for the exclusive purpose of wireless network forensics. This web deployment is user and password controlled and will ensure that Kent and Renton cases and data are kept separate with no crossover access by either party. At no time will Kent Police or Renton Police have access to any searches, investigations, or other data obtained through the other agency's use of the Gladiator software. EXHIBITS: A. City of Kent ILA STAFF RECOMMENDATION: Approval of ILA with City of Kent for Use of Gladiator Forensic Services AGENDA ITEM #6. c) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH CITY OF KENT FOR THE PURPOSE OF PROVIDING CITY OF RENTON POLICE DEPARTMENT WITH ACCESS TO CITY OF KENT’S GLADIATOR FORENSICS SERVER TO USE THE GLADIATOR FORENSICS SOFTWARE ENTITLED INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE CITY OF RENTON FOR WIRELESS NETWORK FORENSICS SERVER USE. WHEREAS, the City of Renton (“Renton”) and the City of Kent (“Kent”) are authorized, pursuant to RCW Chapter 39.34, the Interlocal Cooperation Act, to enter into an interlocal government cooperative agreement; and WHEREAS, the City of Kent has an on-premises Gladiator Forensics server which it will allow the City of Renton to remotely access in order to use the separately licensed Gladiator Forensics software so the City of Renton does not have to incur the expense of installing its own dedicated Gladiator Forensics server; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The Mayor and City Clerk are hereby authorized to enter into an interlocal agreement with the City of Kent regarding wireless network forensics server use entitled Interlocal Agreement Between the City of Kent and the City of Renton for Wireless Network Forensics Server Use, attached hereto as Exhibit “A” and incorporated by this reference. PASSED BY THE CITY COUNCIL the day of , 2024. Jason A. Seth, City Clerk AGENDA ITEM #6. c) RESOLUTION NO. _______ 2 APPROVED BY THE MAYOR this day of , 2024. Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney RES-ESD:24RES011: 05/31/2024 AGENDA ITEM #6. c) RESOLUTION NO. _______ 3 EXHIBIT “A” Interlocal Agreement Between the City of Kent and the City of Renton for Wireless Network Forensics Server Use AGENDA ITEM #6. c) Gladiator Interlocal Agreement between City of Kent and City of Renton Page 1 of 4 INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE CITY OF RENTON FOR WIRELESS NETWORK FORENSICS SERVER USE THIS AGREEMENT is entered into by and between the City of Kent , a municipal corporation in the State of Washington, and the City of Renton Renton a municipal corporation in the state of Washington, collectively the (). WHEREAS, this Agreement is made under the authority of the Interlocal Cooperation Act, Ch. 39.34 RCW; and WHEREAS, Kent currently contracts with Gladiator Forensics, LLC for wireless network forensics that enable the Kent Police Department to collect and/or comprehensively analyze wireless data in direct support of criminal investigations and missing persons cases; and WHEREAS, Renton wishes to contract with Gladiator for similar services without incurring the costs associated with installation of a dedicated server for use of the system; and WHEREAS, Kent is willing to provide separate remote access to Renton for this purpose; and NOW, THEREFORE, in consideration of the terms and conditions set forth below, it is mutually agreed by and between Kent and Renton as follows: 1. PURPOSE OF AGREEMENT. The purpose of this Agreement is to provide for the Renton Police Department to use Gladiator servers hosted by the Kent Police Department; to establish guidelines for this use; and to set forth conditional fees to be paid by Renton for such services. 2. SERVER ACCESS AND USE PROVIDED. The Kent Police Department shall provide server access to Renton as provided in this Agreement. 2.1 Use of Gladiator Equipment. Kent shall allow Gladiator to provide Renton with remote access to the Gladiator server for the exclusive purpose of wireless network forensics. This web deployment is user and password controlled and will ensure that Kent and Renton cases and data are kept separate with no crossover access by either party. 2.2 Licensing Requirement. Renton shall maintain a valid license to access and use Gladiator services, including any software that Renton accesses through server. Any licensing agreement shall specifically reference Renton use of Gladiator server and the consent of Gladiator to this use. Renton shall provide this licensing agreement to Kent within 30 days of effective date of this agreement. AGENDA ITEM #6. c) Gladiator Interlocal Agreement between City of Kent and City of Renton Page 2 of 4 2.3 Data Access. The Parties to this agreement shall at no time have access to any searches, investigations, or other data obtained through the other use of the Gladiator software. In relation to any disclosures required under the Washington Public Records Act, the parties agree that neither party shall prepare, own, use, or retain any records or data related to the other use. 3. FEES. In consideration of the services enumerated in this Agreement, the Parties agree to the fees and charges below. 3.1 Server/Equipment Expansion Fee. Renton shall be responsible for paying the costs of any server expansion or additional hardware reasonably necessary to accommodate Renton use of the server. A proportion of any costs may be assigned to Renton in the event that use by Kent or other parties substantially contribute to the need for expansion or additional hardware. The City of Kent shall inform Renton of any fees in writing 15 days prior to any invoice for these fees. Renton may terminate this Agreement upon receipt on such notice. 3.2 Service Costs. Renton shall be responsible for any maintenance fees reasonably attributable to Renton use of this system. 4. BILLING AND PAYMENT. Renton shall pay Kent the fees and costs described in this Agreement upon receipt of an invoice. The invoice shall be sent to Renton at the address provided for notices. Renton shall pay to Kent the amounts invoiced within 30 days of receipt of such bill. The failure of Kent to invoice Renton for fees or costs shall not relieve Renton of the responsibility for paying any fees or costs as required by this Agreement. The Parties may agree in writing to an alternate method or timing for invoicing and payment. 5. EFFECTIVE DATE - TERMINATION. The initial term of this Agreement shall start on , 2024, and shall remain in effect through June 30, 2026. This Agreement may be automatically renewed by the Parties for successive terms by written Agreement of the parties. Agreements for successive terms shall be agreed to by the Parties by May 1 of the year in which the then current term ends. 5.1. Early Termination without Breach. Should either party desire to terminate this Agreement absent a breach, a notice of termination shall be provided in writing to the other party no less than 30 days prior to the effective date of the termination. Kent shall not be liable for any costs associated with this termination, including loss of Gladiator software use or license fees due to loss of server access. 6. INDEMNIFICATION. 6.1. Renton shall indemnify and hold harmless Kent and its officers, agents, and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any act or omission of AGENDA ITEM #6. c) Gladiator Interlocal Agreement between City of Kent and City of Renton Page 3 of 4 Renton, its officers, agents, and employees, or any of them relating to or arising out of the performance of this contract. In the event that any suit based upon such a claim, action, loss, or damage is brought against the Kent, Renton shall defend the same at its sole cost and expense, including the payment of applicable fees; provided that Kent retains the right to participate in said suit; and if final judgment be rendered against Kent, and its officers, agents, and employees, or any of them, or jointly against Kent and Renton and their respective officers, agents, and employees, or any of them, the Parties shall apportion any damages between them according to the proportionate amount of fault as set forth in the judgment. 6.2. The provisions of this Section shall survive termination of this Agreement. 7. INSURANCE. Renton shall procure and maintain for the duration of the Agreement, insurance of the types and in amounts described in Exhibit A attached and incorporated by reference. 8. MISCELLANEOUS. 8.1 Financing. There shall be no financing of any joint or cooperative undertaking pursuant to this Agreement, except as set forth herein. There shall be no budget maintained for any joint or cooperative undertaking pursuant to this Agreement. 8.2 Property. This Agreement does not provide for the acquisition, holding or disposal of real or personal property. 8.3 Joint Administrative Board. No separate legal or administrative entity is created by this Agreement. To the extent necessary, this Agreement shall be jointly administered by the Police Chief for Kent or his/her designee, and the Police Chief for Renton or his/her designee, who together, shall constitute the board contemplated in RCW 39.34.030(4)(a). 8.4 Failure to File or Publish. The failure of either Party to file or publish this Agreement in accordance with RCW 39.34.040 shall not affect the enforceability of this Agreement as between the Parties. 8.5 Entire Agreement. This Agreement constitutes the entire Agreement between the Parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind any of the Parties hereto. Either party may request amendments to this Agreement. Proposed amendments which are mutually agreed upon shall be incorporated by written amendment hereto. 8.6 Third Parties. Nothing contained herein is intended to, nor shall be construed to, create any rights in any third party, or to form the basis for any liability on the part of the Parties to this Agreement, or their officials, officers, employees, agent, or representatives, to any third party. AGENDA ITEM #6. c) Gladiator Interlocal Agreement between City of Kent and City of Renton Page 4 of 4 8.7 Notices. Notices shall be sent to the following addresses: Chief Administrative Officer and Mayor and Police Chief Police Chief City of Kent City of Renton 220 Fourth Avenue South 1055 South Grady Way Kent, WA 98032 Renton, WA 98057 8.8 Severability. If, for any reason, any part, term or provision of this Agreement is held by a court of competent jurisdiction to be illegal, void or unenforceable, the validity of the remaining provisions shall not be affected, and the rights and obligations of the Parties shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statutory provision of the State of Washington, said provision which may conflict therewith shall be deemed inoperative and null and void insofar as it may be in conflict therewith, and shall be deemed modified to conform to such statutory provisions. 8.9 Discrimination. Each party acknowledges that it is subject to certain requirements and assurances relating to non-discrimination as required by Federal and State laws and regulations as outlined in Exhibit B, attached and incorporated herein. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed. CITY OF KENT: CITY OF RENTON: Dana Ralph, Mayor Armondo Pavone, Mayor Dated: Dated: Attest: Kim Komoto, City Clerk Jason A. Seth, City Clerk Dated: Dated: AGENDA ITEM #6. c) Approved as to Form: Approved as to Form: Tammy White, City Attorney Shane Moloney, City Attorney Dated: Dated: AGENDA ITEM #6. c) Exhibit A Certificate of Insurance attached AGENDA ITEM #6. c) OTHER: (Per accident) (Ea accident) $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO OFFICER/MEMBER EXCLUDED? DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC HIRED AUTOS ONLY AGENDA ITEM #6. c) AGENDA ITEM #6. c) EEO COMPLIANCE DOCUMENTS - 1 of 5 EXHIBIT B CITY OF KENT NON-DISCRIMINATION POLICY The City of Kent (City) is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors, consultants, vendors, and suppliers who perform work with relation to this Agreement shall comply with the regulations of the equal employment opportunity policies. The City of Kent and its contractors are subject to and will comply with the following: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); 49 C.F.R. Part 21 (entitled Non-discrimination In Federally-Assisted Programs Of The Department Of Transportation-Effectuation Of Title VI Of The Civil Rights Act Of 1964); 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964). Ch. 49.60 RCW (Washington Law Against Discrimination) The preceding statutory and regulatory cites hereinafter are referred to as Acts and The following statements specifically identify the requirements the City deems necessary for any contractor, subcontractor, or supplier on this specific Agreement to adhere to. An affirmation of all of the following is required for this Agreement to be valid and binding. If any contractor, subcontractor, or supplier willfully misrepresents themselves with regard to the directives outlined below, it will be considered a breach of contract and it will be at the sole determination regarding suspension or termination for all or part of the Agreement. The statements are as follows: 1.I have read the attached City of Kent administrative policy number 1.2. 2.During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3.During the time of this Agreement I, the prime contractor, will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4.During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5.During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: AGENDA ITEM #6. c) EEO COMPLIANCE DOCUMENTS - 2 of 5 A.Compliance with Regulations: The contractor, subcontractor, consultant, vendor, and supplier (hereinafter will comply with all Acts and the Regulations relative to non-discrimination, including those applicable to Federally- assisted programs of the U.S. Department of Transportation, State-assisted programs through the Washington State Department of Transportation, and generally Against Discrimination, Ch. 49.60 RCW, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. B.Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C.Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. D.Information and Reports: The contractor will provide all information and reports required by the Acts and Regulations and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined applicable to the City or the Washington State Department of Transportation to be pertinent to ascertain compliance with such Acts and Regulations and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the City or the Washington State Department of Transportation, as appropriate, and will set forth what efforts it has made to obtain the information. E.Sanctions for Noncompliance: In the event of a contractor's noncompliance with the non-discrimination provisions of this contract, the City will impose such contract sanctions as it or the Washington State Department of Transportation may determine to be appropriate, including, but not limited to: a. withholding payments to the contractor under the contract until the contractor complies; and/or b. cancelling, terminating, or suspending a contract, in whole or in part. F.Incorporation of Provisions: The contractor will include the provisions of paragraphs (A) through (F) above in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts and Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the City or the Washington State Department of Transportation may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such AGENDA ITEM #6. c) EEO COMPLIANCE DOCUMENTS - 3 of 5 direction, the contractor may request the City to enter into any litigation to protect the interests of the City. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. 6.During the performance of this contract, the contractor, for itself, its assignees, and successors in interest agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Pertinent Non-Discrimination Authorities: i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. ii. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); iii. Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); iv. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; v. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); vi. Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); vii. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); viii. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; ix. The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); x. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; xi. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure AGENDA ITEM #6. c) EEO COMPLIANCE DOCUMENTS - 4 of 5 compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); xii. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). xiii. Washington Law Against Discrimination (Ch. 49.60 RCW) 7.The submission of the final invoice for this contract will constitute a reaffirmation that the preceding statements were complied with during the course of the performance. By signing below, I agree to fulfill the five requirements referenced above. By: For: Title: Date: AGENDA ITEM #6. c) EEO COMPLIANCE DOCUMENTS - 5 of 5 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: October 20, 2022 SUBJECT: INCLUSIVE CONTRACTING SUPERSEDES: January 1, 1998 APPROVED BY Dana Ralph, Mayor POLICY: Equal employment opportunity and non-discrimination in contracting requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants, and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Further, all contractors, subcontractors, consultants, suppliers, grantees, or subgrantees of the City, regardless of the value of the Agreement, are required to sign the -Discrimination Policy Declaration, prior to commencing performance. Any contractor, subcontractor, consultant or supplier who willfully disregards the nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to coordinate with the Title VI coordinator, and perform the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. AGENDA ITEM #6. c) AB - 3583 City Council Regular Meeting - 10 Jun 2024 SUBJECT/TITLE: Lease Addendum 6-24 with Amazing Grace Lutheran Church at 200 Mill LAG-14-006 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works Facilities Division STAFF CONTACT: Jeff Minisci , Facilities Director EXT.: 6643 FISCAL IMPACT SUMMARY: The city will receive an estimated annualized lease revenue of $406,375.56 for this one (1) year extension. SUMMARY OF ACTION: Amazing Grace Lutheran Church has been renting 20,677 square feet at the old City Hall building at 200 Mill Avenue since 2014. As the city evaluates this building for future uses, we propose an additional one-year lease addendum (LAG-14-006) with Amazing Grace Lutheran Church. The school provides classes to 4th – 12th grade students and related school administrative services, as well as, teaching of subjects of interest for the community. Terms of the lease:  One (1) year lease addendum 6-24 effective June 30, 2024, to June 30, 2025. EXHIBITS: A. Lease LAG-14-006 Addendum 6-24 STAFF RECOMMENDATION: Execute the lease addendum with Amazing Grace Lutheran Church at 200 Mill for 1-year, effective June 30, 2024, to June 30, 2025. The city will receive an estimated annualized lease revenue of $406,375.56 for this one-year extension. AGENDA ITEM #6. d) AD D E N D U M No 6 T0 LE A S E AG R E E M E N T LA G - 1 4 - 0 0 6 (A m a z i n g Gr a c e Lu t h e r a n ) TH I S AD D E N D U M / A M E N D M E N T No . 6 to Le a s e Ag r e e m e n t LA G 14 - 0 0 6 is ef f e c t i v e as of MC ’ E f f e c t i v e Da t e " ) by an d be t w e e n th e Ci t y of Re n t o n (" C i t y ” or "L a n d l o r d " " ) , a Wa s h i n g t o n mu n i c i p a l co r p o r a t i o n , an d Am a z i n g Gr a c e Lu t h e r a n Ch u r c h (” S c h o o l " or "T e n a n t . " ) a Wa s h i n g t o n no n - p r o f i t co r p o r a t i o n . Th e Ci t y an d Te n a n t ar e re f e r r e d to co l l e c t i v e l y in th i s Ag r e e m e n t as th e ”P a r t i e s . ” RE C I T A L S : WH E R E A S , un d e r le a s e LA G 14 - 0 0 6 , ef f e c t i v e Oc t o b e r 2, 20 1 4 , an d Ad d e n d u m / A m e n d m e n t No . 1 in 20 1 6 , an d Ad d e n d u m / A m e n d m e n t No 2 da t e d Ma r c h 9, 20 2 0 , Ad d e n d u m / A m e n d m e n t No . 3 da t e d Ju n e 21 , 20 2 1 , an d Ad d e n d u m / A m e n d m e n t No . 4 da t e d Au g u s t 9, 20 2 2 , an d Ad d e n d u m / A m e n d m e n t No . 5 da t e d Ap r i l 1, 20 2 3 th e Ci t y of Re n t o n ha s le a s e d to Am a z i n g Gr a c e Lu t h e r a n Ch u r c h (T e n a n t ) , th e us e of ce r t a i n sp a c e s (F i r s t , Th i r d , an d Fo u r t h Fl o o r s of th e bu i l d i n g ) in th e Pr o p e r t y co m m o n l y kn o w n as 20 0 Mi l l Av e S, Re n t o n , WA (t h e "P r o p e r t y ” ) fo r th e pu r p o s e s of a sc h o o l ; an d WH E R E A S , th e Te n a n t wi s h e s to ex t e n d th e te r m of th i s ea s e to Ju n e 30 , 20 2 5 . No w , TH E R E F O R E , th e Pa r t i e s ag r e e as fo l l o w s : 1. Te r m : As of th e Ef f e c t i v e Da t e ab o v e , th e Le a s e fo r al l fl o o r s (F i r s t , Th i r d an d Fo u r t h ) sh a l l be in fu l l fo r c e an d ef f e c t an d co te r m i n u s un t i l Ju n e 30 , 20 2 5 (” T e r m i n a t i o n Da t e ” ) . An y ex t e n s i o n s pa s t Ju n e 30 , 20 2 5 , mu s t be by wr i t t e n ag r e e m e n t . 2. Al l te r m s of th e Ag r e e m e n t no t ex p l i u t l y mo d i f ‘ e d he r e i n sh a l l re m a i n in fu l l fo r c e an d ef f e c t an d su c h te r m s sh a l l ap p l y to th i s Am e n d m e n t as if fu l l y se t fo r t h he r e i n . IN WI T N E S S WH E R E O F , th e Pa r t i e s ha v e vo l u n t a r i y en t e r e d in t o th i s Am e n d m e n t as of th e ef f e c t i v e da t e ab o v e . CH U R C H Ar m o n d o Pa v o n e , Ma y o r By : - L an d ] : LA G 14 00 6 Am e n d No 6 Pa g e 1 of 3 0. m a mif Ad d en d u m 6- 2 4 AGENDA ITEM #6. d) Sh a n e Ci t y At t o r n e y cl b 5 1 (55 4LA G 14 - 0 0 6 ) Ja s o n Se t h,Ci t y Cl e r k Da t e Ad d en d u m 6- 2 4 A P P R O V E D AS TOFO R M ON L Y Pr i n t e d Ti t l e : Da t e si gn ed : L A G -1 4-0 0 6 Am e n d No 6 D at e si g ne d: 4— C/ L Pa ge 2of3 AGENDA ITEM #6. d) d of f i c al se a l th e da y an d ye a r fi r s t a b o v e wr i t t e n (S gn a t u r ) (P r nt or st a of No t a r y ) NO T A R V PU B I d fo r th e St a t e o f re S I d i n g at My A in t m e n t Ex p i r e s : ST A T E OF WA S H I N G T O N ) ) SS CO U N T Y OF ) On th i s da y of , 20 , be f o r e me , th e un d e r s i g n e d , a No t ar y Pu b li c inan d fo r th e St a t e of Wa s h i n g t o n , du l y co m m i s s i o n e d an d sw o r n , pe r s o n a l l y ap p e a r e d to me kn o w n to be th e of nd a c k n o th e sa i d in s t r u m e n t to be th e fr e e an d vo l u n t a r y ac t an d de e d of 5a MA Z I N G GR A C E LU T H E R A N fo r th e us e s an d pu r p o s e s th e r e i n me n t i o n e d , an d on oa t h st a t e d th a t s/ h e wa s au t h o r i z e d to ex e c u t e sa i d intr u m en t onbe h a l f of sa i d AM A Z I N G GR A C E LU T H E R A N CH U R C H . IN WI T N E S S WH E R E O F I ha v e he r e u n t o se t my ha n d an d of f i c i a l se a l th e da y an d ye a r fi r s t a b o v e wr i t t e n‘ “m a m “ . . . (S i g re of No t a r y No t a r y Pu b l i c St a t e of Wa s h i n g t o n GE N E f l l g é ‘ g s ' g g g v s g g W A D O (P r i n t or st a m p na m e of No t a r y ) MY CO M M I S S I O N Eg g h s ‘ NO T A R Y PU B L I C In an d fo r th e St a t e of FE B R U A R Y 28 , 20 2 7 re S I d I n g at m Co m m a . “ My Ap p o l n t m e n t Ex p i r e s : La g - 1 4 — 0 0 6 Ad d e n d u m 6- 2 4 On th i s da y of , 20 ,be f o reme , th e un d e r s i g n e d , aNo t a r y Pu b l i c inan d fo r th e St a t e of Wa s h i n to n , du l y co m m i s s i o n e d a n dsw o r n , pe r s o n a l l y ap p e a r e d AR M O N D O PA V O N E to me kn o w n to be th e pe r s o n ( s ) wh o si g n e d as TH E ofCI T Y OFRE N T O N , th eWa s h i n g t o n mu n i c i p a l co r p o r a t i o n th a t ex e c u t e d th e wi t h i n an d fo r e g o i n g an d ac k n o w l e d g e d sa i d ns t r u m e n t tobehi s fr e e an d vo l u n t a r y ac t an d de e d an d th e fr e e an d vo l u n t a r y ac tan d de e d of sa i d Wa s h i n g t o n mu n i c i p a l co r p o r a t i o n fo r th e us e s an d pu r p o s e s th e r e i n me n t i o n e d ; an d on oa t h s t a t e dth a t hewa s au t h o r i z e d toex e c u t e th e sa i d in s t r u m e n t on be h a l f of sa i d Wa s h i n g t o n mu n i c i p a l co r p o r a t i o n , IN WI T N E S S WH E R E O F I ha v e he r e u n t o se t my ha n d e of No t a ry mp na m e LC a n FP O ST A T E W AS HI N GT O N CO U N T Y «NA AA O u \[ l n 3L L A G -1 4-0 0 6 Am e n d No 6 [5 02 1 m m: IM: P a g e 3of3 id | AGENDA ITEM #6. d) AB - 3599 City Council Regular Meeting - 10 Jun 2024 SUBJECT/TITLE: Southport Drive Full Weekend Closure RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Public Works Transportation Systems Division STAFF CONTACT: Jim Seitz, Transportation Systems Director EXT.: 7245 FISCAL IMPACT SUMMARY: There is no fiscal impact to the City by adopting the resolution. SUMMARY OF ACTION: The I-405, Renton to Bellevue Widening and Express Toll Lanes (ETL) Project is intended to increase the capacity of the I-405 freeway. The project also builds infrastructure for Sound Transit’s Stride Bus Rapid Transit system including a new inline transit station at Northeast 44th Street in Renton. Bus rapid transit, paired with the ETL system, will provide more reliable transportation options for people. As part of this project, a full weekend closure ofSouthport Drive between the I-405 on and off ramps between July 19, 2024, and September 23, 2024, is needed to perform vital work for the project. This full weekend closure will not take place between July 26, 2024, and July 29, 2024, due to Renton River Days. The project needs to set girders and install girder bracing and deck formwork as part of the I-405 bridge over Southport Drive widening. This work will be completed in one weekend. At this time the weekend closure is scheduled for the weekend of July 19th but could occur up to the September dates if the current schedule cannot be met. This full weekend closure decreasesimpactson the traveling public by minimizing the duration to complete the work. This is part of the overall project which increases current capacity on I-405 and improves safety of the traveling public. This full weekendclosure is anticipated to occur betweenJuly 19, 2024,andSeptember 23, 2024, with notifications provided to the public in accordance with the Public Outreach Plan in Exhibit A. Work performed during this period includes the following: 1. Setting girders for the bridge widening. 2. Install girder bracing. 3. Install deck formwork. This milestone will create the space needed to increase capacity and provide Express Toll Lane Infrastructure on I-405. WSDOT’s public outreach plan is attached and includes oneflier for businesses within proximity to the street closure along with the localized detour plan. EXHIBITS: AGENDA ITEM #6. e) A.Public Outreach Plan B. WSDOT Project Flier with Primary Detour Routes C. Resolution STAFF RECOMMENDATION: Adopt the resolutionauthorizing the full weekend closure to occur between July 19, 2024, and September 23, 2024(exclusive of the July 26, 2024, through July 29, 2024, weekend) for the purpose of setting girders, installing girder bracing, and installing deck formwork, increasing capacity of the I-405 freeway, and providing more reliable transportation options for the traveling public. AGENDA ITEM #6. e) I-405Renton to Bellevue Widening and Express Toll Lanes Project Full Weekend Closure of Southport Drive between the I-405 On and Off Ramps Southport Drive: One full weekend closure – occurring between July 19, 2024 and September 23, 2024 Scope of work: Closure of Southport Drive between the I-405 on and off ramps to set girders and install temporary bracing and deck formwork. Completing this work supports the construction of WSDOT Express Toll Lanes and Sound Transit Bus Rapid Transit systems. Outreach methods: •30-day advanced notification to businesses and residents •Fliers to businesses and residents outlined in the Figure 1 map to the right •Flier provided to City of Renton for internal distribution •Social media and WSDOT Blog posts notifying the public of the closure o Coordination with the City of Renton to share social media posts from the project •Hotline and project inbox information provided on fliers, blogposts, and project website •Message boards will be placed 14 days before the closure to notify the traveling public •Emergency services briefing ahead of closure •WSDOT availability for media Figure 1: Business flier area Page | 1 AGENDA ITEM #6. e) I-405, Renton to Bellevue Widening a n d Express Toll Lanes Project Full Weekend Closure of Southport Drive between the I-405 on and off ramps Overview Crews working for the Washington State Department of Transportation are fully closing Southport Drive for one weekend for crews to set girders and install girder bracing and deck formwork. Both directions of Southport Drive will be closed between the I-405 Northbound and Southbound on and off ramps. A shuttle will be provided for bicyclists and pedestrians around the closure. Shuttle stop locations are pictured on the adjacent map. This key milestone for the I-405, Renton to Bellevue Widening and Express Toll Lanes project is necessary to complete widening of the I-405 freeway. Work during this closure period will include: ▪Setting girders ▪Installation of girder bracing ▪Installation of Deck Formwork Both directions of Southport Drive between the on and off ramps under I-405 will be closed. Signed detours will be in place. Lane and Ramp Closures One full weekend closure between July 19, 2024 through September 23, 2024 (advance notice provided)- Full closure of Southport Drive between the I-405 Northbound and Southbound on and off ramps AGENDA ITEM #6. e) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING TEMPORARY FULL STREET CLOSURE OF SOUTHPORT DRIVE BETWEEN THE I‐405 ON AND OFF RAMPS. WHEREAS, the Washington State Department of Transportation (WSDOT) is constructing the I‐405, Renton to Bellevue Widening and Express Toll Lanes (ETL) project; and WHEREAS, this construction activity will require a temporary street closure of Southport Drive between the I‐405 on and off ramps; and WHEREAS, pursuant to the City Code section 9‐9‐3, such street closures require City Council authorization by means of a resolution; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The City Council does hereby authorize the temporary closure of Southport Drive between the I‐405 southbound off ramps for one weekend from Friday evening to Monday morning during the period beginning Friday, August 2, 2024 through Monday, September 23, 2024 for the purpose of decreasing impacts to the traveling public by minimizing the duration to complete the work. SECTION II. Notice of the closure shall be posted and published as required by RMC 9‐9‐2 and RMC 9‐9‐3. PASSED BY THE CITY COUNCIL the day of , 2024. AGENDA ITEM #6. e) RESOLUTION NO. _______ 2 ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2024. ______________________________ Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney RES‐ PW:24RES013:05/20/2024 AGENDA ITEM #6. e) AB - 3587 City Council Regular Meeting - 10 Jun 2024 SUBJECT/TITLE: Agreement with David Evans and Associates Inc. for the Springbrook Terrace Pond Water Quality Retrofit Project RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Public Works Utility Systems Division STAFF CONTACT: Chester Bennett, Surface Water Civil Engineer III EXT.: 7205 FISCAL IMPACT SUMMARY: The 2024 adjusted project budget is $356,550 (427.475612.015.594.31.63.000). The total cost of the agreement with David Evans and Associates for the project is $237,890 plus any applicable state and local taxes. There is sufficient funding in the approved 2024 Surface Water Utility Capital Improvement Program project budget to fund the consultant agreement. The design budget contains a water quality grant from the Department of Ecology in the amount of $206,550. The city’s required matching contribution is $36,450. The grant agreement with the Department of Ecology was approved by the City Council on January 22, 2024. SUMMARY OF ACTION: Background The city completed a 2021 Stormwater Facility Retrofit Study authored by WSP and funded by the Department of Ecology. The study conducted by WSPidentified 49 stormwater facilities,owned and operated by the city, thatcould be retrofitted to provide storm water quality treatment to protect water quality of the natural waterbodies within the city. The Springbrook Terrace detention pond facility was among the top fivefacilities identifiedfor retrofit to provide water quality treatment. The Springbrook Terrace site is inthe Snake Hill/Springbrook Terrace neighborhood, see Exhibit A – Vicinity Map. The retrofit study reviewed the site shown in Exhibit B – AreaMapand developed a preliminary conceptual plan as shown inExhibit C – Facility Conceptto retrofit the existing Springbrook Terrace detention pond totreat stormwater from approximately 5.2 acres of single-family residential land use. In October of 2022, the Surface Water Utilitysubmitteda grant application to Ecology to fund engineering and design for the Springbrook TerraceRetrofit Project and this project was chosen for award in June 2023, with City Council approving the agreement on January 22, 2024. The existing facility was installed in 1985 as part of the Springbrook Terrace Plat development and was constructed only to provide flow control (detention) of stormwater runoff, since there were no adopted stormwaterquality treatment standardsat that time. The facility is approximately 1,600-ft upstream of the receiving waterbody Upper Springbrook Creek. Springbrook Creek is part of the Green River Watershed and has been documented by the Washington State Department of Ecology (WADOE) as a polluted waterbody based on theFederal Clean Water Act, state water quality standards (WAC 173-201A), andEcology’swater quality assessment policy 1-11. Springbrook Creek has AGENDA ITEM #6. f) been categorized as a Category 5 waterbody on the 303(d) list of impaired waterbodies. This list is reserved for waterbodies prioritized for future clean up as determined per Section 303(d)of the Federal Clean Water Act. Objective This design agreementwill develop engineering and construction plans to retrofit the existing facility within the parcelshown in Exhibit B – AreaMapand improve the surface water quality in Upper Springbrook Creek. The consultant will provide the following deliverables:alternatives analysis, geotechnical analysis report,technical memorandums, construction plans, specifications, and cost estimates at 30%, 60%, 90%, and 100% design milestones. The work performed by the Consultant will comply with the requirements of the Ecology water quality grant agreement. Consultant Selection The consultant was selected through the small works MRSC roster. During the interview processit was determined that David Evans and Associates ismost qualified to provide stormwater retrofit designfor this project. EXHIBITS: A. Vicinity Map B. Area Map C. Facility Concept D. Agreement STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the agreement with David Evans and Associates in the amount of$237,890 plus any applicable state and local taxes for engineering services for theSpringbrook Terrace Pond Water Quality Retrofit Project. AGENDA ITEM #6. f) 36,112 3,009 Springbrook Terrace Retrofit - Vicinity Map This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. None 2/6/2024 Legend 2,04601,023 THIS MAP IS NOT TO BE USED FOR NAVIGATION Feet Notes 2,046 WGS_1984_Web_Mercator_Auxiliary_Sphere cbennett@rentonwa.gov cbennett@rentonwa.gov City and County Labels City and County Boundary Renton <all other values> Designated Neighborhoods Alder Crossing Aspenwoods Aster Park Cascade Chinquapin Ridge Clover Creek Earlington Hill Ellis Park Evendell Falcon Ridge Geneva Court Glencoe Heather Downs Heritage Garden Estates Highbury Park Highland Estates Honey Creek Park Honey Creek Ridge Huntington Heights Jericho Estates Kennydale AGENDA ITEM #6. f) AGENDA ITEM #6. f) 5. 0 ' WA L L H E I G H T WET POND BOTTOM MSE WALL, REINFORCED CONCRETE WALL, OR OTHER 5. 0 ' EX OUTLET PIPE, BEYOND 1 2 1 2 CUT VOLUME, 600 CY EX GRADE EMERGENT WETLAND PLANTS PER COR STANDARDS LOW PERMEABILITY LINER MATERIAL 11.0' BOTTOM WIDTH 27.0' TOTAL WIDTH SOIL REINFORCING A - 2:1 EX PARKING LOT EX 54" TYPE 2 CB WITH FLOW RESTRICTOR REPLACE TYPE 1 CB, GRATED LID IE = 192 ± REPLACE TYPE 1 CB, GRATED LID IE = 195 ± PROTECT-IN-PLACE EX SANITARY SEWER SERVICE NEW CB TYPE 1, SOLID LID IE = 185 ± 195 190185 190 195 191 193 200 201 202 WET POND BOTT O M L E N G T H = 9 2 F T RETAINING WALL, SEE NOTE 5 TYP ACCESS ROAD RECONSTRUCT OUTLET AS NECESSARY, SEE NOTE 6 EX IE = 182.88 IE = 193 ± IE = 186 ± OUTLET IE = 182 ± CUT/CAP AND ABANDON EX PIPE CONSTRUCT ROCK-LINED CHANNEL WITH STEP POOL/CASCADE, SEE NOTE 7 EX SD PIPE S = 0.58% La s t S a v e d b y : US K B 6 9 9 3 7 9 o n : Fe b 1 0 , 2 0 2 2 1 : 1 0 P M F i l e : C: \ U s e r s \ U S K B 6 9 9 3 7 9 \ W S P O 3 6 5 \ S e a t t l e P r o j e c t s - J o b s \ 3 1 4 0 2 7 6 8 \ C A D D \ D w g s \ D R - 4 _ S p r i n g b r o o k . d w g Co p y r i g h t © W S P U S A I n c . A l l R i g h t s R e s e r v e d . WSP USA Inc. Suite 300 Federal Way, WA 98003-2600 TEL: (206) 431-2300 FAX: (206) 431-2250 33301 9th Avenue South PLAN SCALE: 1" = 10' CITY OF RENTON WATER QUALITY RETROFIT STORM DRAIN PLAN AND SECTION SPRINGBROOK TERRACE KAB KAB DR-04 --- --- SMG --- SECTIONA -SCALE: 1" = 3' --- AG E N D A I T E M # 6 . f ) AGREEMENT FOR SPRINGBROOK TERRACE WATER QUALITY RETROFIT CAG-24-081 THIS AGREEMENT, dated for reference purposes only as May 16, 2024, is by and between the City of Renton (the “City”), a Washington municipal corporation, and David Evans and Associates (“Consultant”), a Washington State Corporation. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide engineering design and associated services as specified in Exhibit A , B, C and D , which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit D. All Work shall be performed by no later than June 30th, 2026. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $237,890, plus any applicable state and local sales taxes. Compensation shall be paid as a flat rate fixed sum based upon Work actually performed according to the rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the AGENDA ITEM #6. f) PAGE 2 OF 10 name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and AGENDA ITEM #6. f) PAGE 3 OF 10 workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: AGENDA ITEM #6. f) PAGE 4 OF 10 A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. AGENDA ITEM #6. f) PAGE 5 OF 10 It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: Unless exempted by the Renton Municipal Code, Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence claim. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. AGENDA ITEM #6. f) PAGE 6 OF 10 D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two ten (2 10) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile electronic delivery with receipt confirmation or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile electronic delivery with receipt confirmation will be deemed to have commenced on the first business day following transmission. Email and tTelephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Chester Bennett 1055 South Grady Way Renton, WA 98057 CONSULTANT Greg Laird 14432 SE Eastgate Way, Suite 400 Bellevue, WA 98007 AGENDA ITEM #6. f) PAGE 7 OF 10 Phone: (425) 430-7205 cbennett@rentonwat.gov Fax: (425) 430-7241 Phone: (425) 519-6571 Greg.Laird@deainc.com Fax: (425) 519-5361 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. AGENDA ITEM #6. f) PAGE 8 OF 10 D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s project manager is Chester Bennett. In providing Work, Consultant shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. AGENDA ITEM #6. f) PAGE 9 OF 10 F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this AGENDA ITEM #6. f) PAGE 10 OF 10 Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor, City of Renton Gregory S Laird Senior Associate, David Evans and Associates _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney City Attorney Contract Template Updated 5/21/2021 Clb 4-12-24 2839 non-standard AGENDA ITEM #6. f) David Evans and Associates, Inc. Scope of Work – City of Renton Springbrook Terrace Pond Retrofit 1 EXHIBIT A City of Renton Springbrook Terrace Pond Water Quality Retrofit Scope of Work BACKGROUND The purpose of the project is to evaluate and design modifica'ons to the exis'ng Springbrook Terrace Pond (the Pond) to improve the water quality leaving the pond and flowing to Springbrook Creek. The exis'ng Pond is a stormwater deten'on pond. The Pond discharges to a series of storm drains that convey the Pond discharge north to S 55th Street then west along S 192nd Street where the storm drain discharges to Springbrook Creek – approximately 1,600 feet from the Pond. The City of Renton (the City) performed a retrofit feasibility study to assess exis'ng flow control facili'es to provide water quality treatment. Springbrook Terrace Pond was ranked as a high-priority project to improve stormwater quality by retrofi4ng the Pond with either a wetpool, or by adding one or more filtering type Best Management Prac'ces (BMPs). The Flow Control func'on of the exis'ng facility will be maintained. The retrofit BMPs need to be within the footprint of the exis'ng facility or, with filter BMPs, upstream of the exis'ng Pond. The City received a grant from the State of Washington Department of Ecology (Ecology) for the evalua'on of alterna'ves that can be retrofi8ed to the Pond. The City’s objec've is to retrofit the Pond with basic treatment for the reduc'on of total suspended solids (TSS), total petroleum hydrocarbons, dissolved metals (copper, zinc, etc.), nutrients (nitrogen, phosphorous, etc.), and certain bacteria (E coli, etc.). Springbrook Terrace Pond was built in 1985 to serve a 5.2-acre area of single-family homes and roadways. It was designed and permi8ed in accordance with the City’s standards for stormwater management based on the requirements of the King County Storm Drainage Control – Requirements and Guidelines – dated May 1979. The alterna'ves and the final design evaluated under this scope will be designed in accordance with the City’s 2022 Surface Water Design Manual and Ecology’s Stormwater Management Manual for Western Washington. This project will not be upda'ng the facility to comply with current Flow Control standard, but it should retain all the Flow Control performance standards of the exis'ng facility as originally designed. Adding Water Quality improvement may result in improved Flow Control performance, but the volume and proposed design goal will be Basic Water Quality treatment. The scope of work for this effort is described in the following paragraphs, and it is important to note that the effort must comply with the City’s grant agreement. In accordance with the grant agreement, the technical analysis (pre-design report) must be approved by Ecology prior to proceeding with the 90- percent design and the work must comply with Ecology’s Design Deliverable for Stormwater Project with Ecology Funding (revised June 2018). This scope of work and the preliminary schedule (Exhibit D) are prepared to closely follow the tasks presented in the City’s Grant from Ecology. AGENDA ITEM #6. f) Scope of Work – City of Renton Springbrook Terrace Pond Retrofit 2 The objec'ves of the project are: 1) To improve water quality treatment performance of the exis'ng Springbrook Terrace Pond 2) Complete the design Plans Specifica'on and Es'mate (PS&E) Reports and plans to the extent feasible, shall be developed in accordance with the latest edi'on and amendment of local and State regula'on, guidelines and specifica'on including, but not limited to the following: 1. Washington State Department of Transporta'on/American Public Works Associa'on (WSDOT/APWA), Standard Specifica'on for Road, Bridge, and Municipal Construc'on. 2. WSDOT/APWA, “Standards Plans for Road, Bridge and Municipal Construc'on.” 3. Standard drawings prepared by the City and furnished to David Evans and Associates (the Consultant) shall be used as a guide in all cases where they fit design condi'ons, Renton Design Standards and Renton Specifica'ons shall be used as they pertain. 4. City of Renton Surface Water Design Manual 5. Ecology Stormwater Management Manual for Western Washington. SCOPE OF SERVICES The Scope of Services required is divided into the work task listed below and are described in detail in the subsequent sec'ons. Task 1 Project Management and Administra'on Task 2 Data Collec'on/Review and Site Visit Task 3 Survey and Base Mapping Task 4 Geotechnical Inves'ga'on and Report Task 5 Hydrologic and Hydraulic Analyses Task 6 Permit Support Task 7 Design Report, Construc'on Documents, and Cost Es'mate General Project Assump,ons: 1. City will consolidate review comments on submi8ed work products and provide to the Consultant. City will reconcile any conflic'ng review comments before providing to the Consultant. 2. The project will be par'ally funded through an Ecology grant, and the project effort shall meet grant requirements. 3. Permit fees will be paid by the City. 4. Pipe condi'on assessment, if needed, will be done by the City with results provided to the Consultant. 5. The City has already submi8ed a cultural assessment and inadvertent discovery plan to Ecology which is assumed to have sa'sfied both Ecology and Historical Preserva'on Act Requirements. 6. City will conduct all EAGL coordina'on. AGENDA ITEM #6. f) Scope of Work – City of Renton Springbrook Terrace Pond Retrofit 3 7. City will provide a 'tle report and or easement descrip'on for proper'es surrounding the Pond, if needed. TASK 1 – PROJECT MANAGEMENT AND ADMINISTRATION The Consultant shall perform Consultant team project management, administra'on, and coordina'on of the work effort. This effort shall be con'nuous throughout the dura'on of the project. Included will be ac'vi'es concerning scheduling, budget monitoring, invoicing, work plan prepara'on, contract and subconsultant administra'on, and coordina'on with the City. When project goals and objec'ves refinement are significant enough to affect the project schedule and/or budget, the Consultant shall inform the City of any scheduled and budget revision necessary to complete the work. Task 1 Assump,ons: · The project dura'on will be 19 months. · Quality Assurance/Quality Control will be performed with each task on all significant work products. Task 1 Deliverables: · Monthly progress reports and invoices. · Agendas for each monthly mee'ng sent out 2-3 days ahead of the mee'ng. TASK 2 – DATA COLLECTION/REVIEW AND SITE VISIT The Consultant will collect City provided data pertaining to the project area and review this informa'on. In addi'on, the Consultant will perform a site visit with City staff and par'cipate in a team Kick-off mee'ng. Up to two Consultant personnel will a8end the mee'ng. Task 2 Assump,ons: · City will provide Consultant with available requested records, as-builts, and documents not available for public access that are relevant to the project. · City’s online GIS mapping services contains relevant construc'on drawings and drainage complaints. Task 2 Deliverables: · Consultant will prepare summary minutes of the project kickoff mee'ng for City review. TASK 3 – SURVEY AND BASE MAPPING The Consultant shall conduct a field survey and develop a base map in support of the design improvement. The area to be surveyed is shown on Exhibit C. AGENDA ITEM #6. f) Scope of Work – City of Renton Springbrook Terrace Pond Retrofit 4 Task 3.1 – Topographic Survey The Consultant shall conduct a topographic survey within the approximate area shown on Exhibit C and prepare an engineering base map to facilitate design. The survey shall locate all underground u'li'es, visible above-ground features, and measure-down to apparent inverts of manholes, storm drains and catch basins. Specific survey ac'vi'es include: o Establish Horizontal Control and orient this project to the monumenta'on to which the City’s mapping is oriented, NAD 83/2011, or otherwise required by the City of Renton. Set and measure horizontal control necessary for the mapping and right-of-way determina'on. o Establish Ver'cal Control. Project will be oriented to the ver'cal datum of NAVD88, or otherwise required by the City of Renton. o Establish and set property corners for the exis'ng Pond parcel. o Coordinate underground u'lity locates performed by others (Task 3.2). o U'lity mapping will include the rou'ng of overhead u'li'es within the mapping area. o Topography shall be surveyed using methods that will produce a 1-foot contour interval base map. The mapping will include, but will not be limited to the following above ground features:  Underground u'lity lines shall be depicted as located.  Curb and gu8er including exis'ng curb cuts, curb ramps and driveway, sidewalks and paths.  Rockeries and walls  Steps/stairs  Exis'ng structures and buildings  Pavement edges  Ditches  Fences  Luminaires  Landscaping  Water meters, valves, hydrants and irriga'on control valves  Measure down to top actuator nut of water valves  Electrical transformers, vaults, poles and hand-holes  Gas valves and meters  Catch basin and storm drain manhole lids with pipe sizes, shape, measured down invert eleva'on and material composi'on. For manholes, orienta'on of lid in rela'on to structure will be approximated.  Sanitary sewer manhole lids with pipe sizes, invert eleva'on and material composi'on  Storm drains and culverts with associated pipe sizes, measure down invert eleva'ons and composi'on.  Where gravity systems (sewer and storm) include an upstream manhole/structure that extends beyond the limits of the survey, the Consultant shall get the measure downs and loca'on of such upstream structures (so that the pipe slope within the project area can be determined). AGENDA ITEM #6. f) Scope of Work – City of Renton Springbrook Terrace Pond Retrofit 5  Grade breaks, localized depression, ditches, ridges, and other surface grades  Street signs  Street trees over 6-inch caliper with size, type and dripline noted.  Tree stumps that have been cut to the ground (including size and height extending above ground surface)  Channeliza'on  Sub-surface u'lity paint marks delineated by a professional u'lity loca'on service (Task 3.2) o Compile mapping into a 1-inch equals 20 feet scale base map in AutoCAD, Civil 3D Version 2024 o Obtain GIS parcel line informa'on for King County or the City of Renton to show approximate loca'on of parcel lines within study area for the parcels beside the Pond parcel. Task 3.2 – U,lity Locate Coordinate with franchise u'lity companies, request u'lity as-built plans, review informa'on received, and incorporate per'nent informa'on onto the base map. U'lity markings by subcontractor (APS) will be picked up by the field survey and incorporated into the base map. Task 3 Provided by the City:  Available record drawing of u'li'es within the limits of survey.  Support in obtaining permits and right-of-entry approvals necessary for performing the work.  Title Report and/or Easement document for proper'es surrounding the Pond. Task 3 Assump,ons:  Confined space entry will not be required.  If right-of-entry is required, it is assumed that it will be obtained by the City prior to the commencement of field work.  Base map to be developed using City of Renton Design and Survey standards. APWA draOing standards, text size/style, and layering conven'ons will be used to supplement the City standards when appropriate.  GIS parcel line informa'on will be sufficient for the purposes of delinea'ng lateral ownership boundaries, except for the Pond parcel for which property corner shall be set.  Consultant will obtain ROW permit for survey and potholing if needed (for traffic control).  Consultant will provide City 3-day no'ce in advance for being on site to perform the survey. Task 3 Deliverables:  One electronic copy (PDF 11” x 17” and CADD file) of survey base maps to be used for design.  One electronic copy (PDF 11” x 17” and CADD file) of survey base maps to be used for design, incorpora'ng comments received on the draO. AGENDA ITEM #6. f) Scope of Work – City of Renton Springbrook Terrace Pond Retrofit 6 TASK 4 – GEOTECHNICAL INVESTIGATIONS AND REPORT The Consultant (HWA GeoSciences) will conduct geotechnical inves'ga'on and prepare a geotechnical report to support the project design and construc'on. This task includes the following elements.  Coordinate explora'on loca'ons with City. Coordinate with driller to schedule the field work.  Mark the loca'on of 3 boreholes in the field and arrange for u'lity locates.  Log the drilling of up to 3 boreholes to a depth of about 20 feet. A monitoring well will be installed in one of the boreholes to monitor ground water levels for one year using a water level transducer installed in the borehole.  Perform engineering analyses related to infiltra'on (from grain size analysis) and earthwork.  Prepare a draO report presen'ng the results of field inves'ga'on, tes'ng, and engineering recommenda'on (e.g. for excava'on, dewatering, temporary and permanent side slopes.  Finalize the report upon receipt of review comment. Task 4 Assump,ons:  All explora'on will be in the Pond area and will not require traffic control.  If it is determined aOer the ini'al inves'ga'on that addi'onal inves'ga'on and tes'ng are needed, it will be paid for out of the management reserve. Task 4 Deliverables:  DraO geotechnical report, electronic (PDF) copy.  Final geotechnical report, electronic (PDF) copy. TASK 5 – HYDROLOGIC AND HYDRAULIC ANALYSES Consultant will complete preliminary hydrologic and hydraulic analyses to quan'fy the amount of stormwater flowing to the exis'ng pond and to es'mate the volumes required to provide the basic water quality treatment for the contribu'ng drainage basin. Consultant will develop a hydrologic model to assess the basin flow regimes into the exis'ng facility and for use as a tool to evaluate alterna'ves and their effec'veness. The hydrologic analysis will use a computer model that incorporates con'nuous simula'on methods such as Western Washington Hydrologic Model (WWHM) or the MGSFlood computer model for predic'ng the flow dura'ons of rainfall/runoff events. The model will be used to assess: pond inflows and ouQlows, pond water surface eleva'ons, required water quality treatment storage (wetpond) volume, treatment performance, deten'on provided and infiltra'on (based on assumed infiltra'on rates from the geotechnical analysis (Task 4)) for poten'al alterna've configura'ons. Proposed modifica'ons to the pond will be compared against the current pond to demonstrate benefits. Due to the limited ability to increase deten'on storage, this project will not consider acquiring addi'onal parcels. Hydraulic analysis will be done for pipe systems using King County spreadsheets or a simple hydraulic model. The modeling analysis will be documented in the Design Report (Subtask 7.3). If hydraulic modeling is completed, it will be limited to the main trunk systems within the project area (Exhibit C). AGENDA ITEM #6. f) Scope of Work – City of Renton Springbrook Terrace Pond Retrofit 7 Task 5 Assump,ons:  The current flow control func'on will be preserved to the largest extent possible. Task 5 Deliverables:  Mee'ng summary that discusses the findings of the hydrologic and hydraulic analyses TASK 6 – PERMITTING SUPPORT Under this task, it is assumed the City will draO a SEPA checklist based upon informa'on on the preliminary design work and cost es'mate. The Consultant will provide the quan''es as needed for the checklist. The Consultant will review and provide comments to the City of the draO checklist for the City’s use in preparing a final checklist. Task 6 Assump,ons:  Because the project is a City CIP project, a clearing and grading permit or right-of-way use permit are not required.  State and Federal permits do not apply to this project.  City will pay for any permit fees. Task 6 Deliverables:  Comments on the City prepared DraO SEPA Checklist TASK 7 – DESIGN, CONSTRUCTION DOCUMENTS, AND COST ESTIMATE Following comple'on of the Hydrologic and Hydraulic Analyses, the Consultant will advance the project design of the recommended improvements. This task includes several subtasks which are described below. For the purpose of budge'ng the design improvement, a preliminary drawing list has been prepared. The exact improvements are not known at this 'me. For this reason, if there is a change in the number of design drawings, it shall be the basis for Task budget adjustments. Sheet Descrip'on G1 Cover, Title, Loca'on Map and Sheet Index G2 Legend, Notes, Abbrevia'ons, and Survey Informa'on C1 Exis'ng Condi'ons C2 TESC and Demoli'on Plan and Details C3 Site Plan (1”=40’ at 11”x17”) C4 Drainage Details and Sec'ons C5 Misc. Civil Details (Sheet 1 of 2) C6 Misc. Civil Details (Sheet 2 of 2) C7 Survey and Horizontal Control Plan S1 Structural Wall Details For each submi8al, a cost es'mate will be prepared using a proposed list of bid items. In addi'on, each submi8al will include project specifica'ons. Consultant will be responsible or preparing the special provisions. Special provisions and construc'on plans shall be developed in accordance with the latest AGENDA ITEM #6. f) Scope of Work – City of Renton Springbrook Terrace Pond Retrofit 8 edi'on and amendment to the local and state regula'ons, guidelines, and specifica'ons. The City will be responsible for providing the City standard contract language and Division 1. The Consultant will work with the City in prepara'on of Division 1. The specifica'on will include the required grant funding provisions. Task 7.1 - 30-percent Design SubmiAal Consultant will prepare a 30-percent set of Design Plans and Cost Es'mate following the City’s confirma'on of the recommended improvement. The design plans will iden'fy the type, size and loca'on of the preferred alterna've’s features. Consultant will prepare a list of an'cipated bid items, standard specifica'ons, general special provisions, and a planning level cost es'mate for the preferred alterna've using the City’s bid items. Task 7.2 – 60-percent Design SubmiAal Consultant will prepare a 60-percent set of Design Plans, Specifica'ons and Cost Es'mate. The Design Plans will address City comments from the review of the 30-percent Design Plans and include more details of the project. Consultant will prepare a 30-percent design comment response memo. The Design Plans will include Cover Sheet; General Notes, Legend, and Abbrevia'ons; Exis'ng Survey and Survey Control; Temporary Erosion and Sediment Controls (TESC) and Demoli'on Plan; Site Plan; Drainage Details and Sec'ons; and Miscellaneous Details. The Site Plan will iden'fy easements that will be required. The specifica'ons will include standard City technical specifica'ons. The Cost Es'mate will be expanded to include the addi'onal bid items reflected in the 60-percent design and will represent the total cost of construc'on. Quan'ty backup calcula'ons and the cost es'mate will be submi8ed in PDF and Excel format. Task 7.3 - Design Report Consultant will prepare a Design Report to document the project inves'ga'on, modeling work, alterna've analysis, and recommenda'ons. Technical analysis, such as the survey, geotechnical report, hydrologic/hydraulic modeling will be included as appendices. The hydrologic/hydraulic modeling ini'ated in Task 5.1 will finalized based on the 60-percent design. The report will be forma8ed to meet the Ecology grant requirements. The DraO Design Report will be prepared for City review. Upon receipt of City review comments, the draO design report will be updated to address the City’s comments and include the 60-percent design of the recommended alterna've. This draO will be submi8ed to Ecology for review and approval. It will include a project design schedule and cost es'mate. Upon receiving Ecology comments, and any addi'onal City comments, a revised final design report will be prepared. A separate le8er or checklist will be prepared that summarizes how Ecology comments were addressed. A summary of deliverables associated with the Design Report are listed below: 1. DraO Design Report 2. City of Renton Comment Responses Matrix – DraO Design Report 3. Final Design Report 4. Department of Ecology Comment Response Matrix 5. Ecology Design Report AGENDA ITEM #6. f) Scope of Work – City of Renton Springbrook Terrace Pond Retrofit 9 6. Ecology Approved Design Report Le8er Task 7.4 – 90-percent Design SubmiAal Consultant will prepare a 90-percent set of Design Plans, Specifica'ons and Cost Es'mate. The cost es'mate will measure the total construc'on costs and will be submi8ed in PDF and Excel form in along with quan'ty backup calcula'ons. The Design Plans, Specifica'ons, and Cost Es'mate will address City comments from the review of the 60-percent Plans, Specifica'ons and Es'mate (PS&E). Consultant will prepare a memo detailing the responses to the City’s comments of the 60-percent design. The 90- percent design submi8al will be prepared for concurrent review by both the City and Ecology. The 90- percent submi8al will incorporate both City comments and Ecology comments on the Design Report. If there are project changes that affect the es'mate of water quality benefit, a revised calcula'on of the benefit will be submi8ed. The 90-pecent submi8al will include a separate le8er or checklist describing how Ecology comments on the Design Report were addressed. The submi8al will include an updated project design schedule. Task 7.5 – Final Bid -Ready SubmiAal Consultant will prepare the final bid-ready (100-percent) set of Design Plans, Specifica'ons and Cost Es'mate. The 100-percent design will start un'l the City has received the 90-percent design acceptance le8er from Ecology. The 100-percent submi8al will be prepared for concurrent review by both the City and Ecology. The 100-percent submi8al will incorporate both City comments and Ecology comments on the 90-percent submi8al. If there are project changes that affect the es'mate of water quality benefit, a revised calcula'on of the benefit will be submi8ed. The final bid-ready submi8al will include a separate le8er or checklist describing how Ecology comments on the 90-pecent submi8al were addressed. The submi8al will include an updated project design schedule. Task 7 Assump,ons:  The level of effort is based upon an es'mate of 10 drawings. If addi'onal design sheets are needed, it may be the basis to request addi'onal budget.  It is assumed the design development proceeds from 60-percent to final design based on the ini'al recommended improvements. Major changes (e.g. at the 90-percent design), may require addi'onal effort and budget.  All City comments will be coordinated through the City PM who will resolve compe'ng comments prior to issuance to the Consultant.  The project specifica'ons will present traffic and pedestrian control and will reference the City’s standard traffic lane closure/traffic control details, and not detailed temporary traffic control design sheet, or project specific sketches are needed.  Any private u'lity reloca'ons that are required will be designed and constructed by the private u'lity.  The design budget does not include reloca'on of other City u'li'es (water and sewer).  Irriga'on plans are not required. Temporary irriga'on will be used if needed and will be Contractor designed.  City will be responsible for prin'ng and reproduc'on and bidding.  Coordina'on with private property owners will be carried out by the City. AGENDA ITEM #6. f) Scope of Work – City of Renton Springbrook Terrace Pond Retrofit 10  The exis'ng access and u'lity easements will be used for construc'on and to accommodate required maintenance for the facility. Construc'on easements are not an'cipated at this 'me.  Project specifica'on will include requirements for temporary construc'on dewatering. A specific dewater plan will not be included.  It is assumed no new ADA ramps are required.  Decisions for any tree removal based on its condi'on will be made by the City.  If the City elects to erect permanent public educa'on signage, it is assumed the design of the sign will be by others.  If the City elects to include drainage conveyance improvement for a nearby localized problem, it will be considered extra work.  Separate landscape design, design sheets will not be required.  City will provide guidance on addi'onal costs to be included in cost es'mates beyond total bid item costs to calculate total cost of construc'on such as but not limited to taxes. Task 7 Deliverables:  30-percent design drawings, planning level cost es'mate, specifica'ons, and schedule.  60-percent design drawings, cost es'mate (including quan'ty take-off calcula'ons), specifica'ons, and schedule.  90-percent design plans, cost es'mate (including quan'ty take-off calcula'ons), scheduled and Ecology comment response form (if needed), and update to water quality benefit (if needed).  100-percent design plans, cost es'mate (including quan'ty take-off calcula'ons), schedule and Ecology comment response form (if needed) and update to water quality benefit (if needed).  Final “Bid Set” aOer City Ecology review.  Preliminary Equivalent Area Determina'on  Preliminary Project Area Acceptance Documenta'on PROJECT FEE: For performing the work as described above in the Scope of Services, Consultant has es'mated a total contract fee of $227,890. The es'mate is included as Exhibit B. The fee is based upon Consultant billing rates 'mes an es'mate of the number of hours. Should the City request addi'onal services beyond the Scope of Services, this effort and cost shall be agreed upon and approved by the City, prior to that work commencing. Supplemental engineering services in the amount of $10,000 is included in the contract fee. These funds are only to be used if it is determined addi'onal engineering services are found to be needed beyond the scope of work outlined in previous tasks. Usage of funds will be requested in wri'ng by Consultant project manager prior to any billing for work and any budget overruns. Es'mates within the specific tasks are es'mates of level of effort and may vary between tasks. PROJECT SCHEDULE: A preliminary schedule is included as Exhibit D. As described in the Scope of Services, the Project Schedule will be updated during specific task submi8als. AGENDA ITEM #6. f) Consultant Cost Estimate David Evans and Associates Date:May 17, 2024 For:City of Renton Project:Springbrook Terrace Pond Retrofit Billing Rate*$305.76 $124.80 $118.56 $193.44 $134.16 $218.40 $127.92 $213.10 $146.64 $110.76 $218.40 $148.20 Labor Class Project Manager Project Accountant Project Assistant Professional Engineer (PE) Engineer-in- Training (EIT)Senior Scientist Staff Scientist Landscape Architect Survey Party Chief Field Survey Tech Project Surveyor Office Survey Tech Task 1 Project Management and Administration Total Hours 48 38 0 0 0 0 0 0 0 0 0 19,266$ -$ -$ 19,266$ Monthly Invoicing 38 38 0 16,361$ Weekly virtual team meetings 10 2,905$ Task 2 Data Collection/Review and Site Visit Total Hours 0 0 0 0 0 6 12 0 0 0 0 2,845$ 100$ -$ 2,945$ Review previous report and background information 4 4 1,385$ Conduct site visit 2 8 1,460$ 100$ Task 3 Survey and Base Mapping Total Hours 0 0 0 0 0 0 0 0 30 30 14 26 10,780$ 3,604$ -$ 14,383$ Topographic survey 20 20 8 20 6,895$ 200$ Utility locate 2 2 2 2 952$ 2,980$ Set Property Corner (no ROS)8 8 4 4 2,933$ 424$ Task 4 Geotechnical Investigation and Report Total Hours 8 0 0 0 0 0 0 0 0 0 0 2,446$ -$ 52,456$ 54,902$ Field investigation, sampling and analysis -$ 52,456$ Geotechnical report (draft and final)8 2,446$ Task 5 Hydrologic and Hydraulic Analyses Total Hours 8 0 0 40 60 0 0 0 0 0 0 18,233$ -$ -$ 18,233$ Hydrologic and Hydraulic Analyses 8 40 60 18,233$ Task 6 Permitting Support Total Hours 0 0 0 0 0 4 20 0 0 0 0 3,432$ -$ -$ 3,432$ Review SEPA checklist 4 20 3,432$ Task 7 Design Plans, Specifications and Cost Estimate Total Hours 48 0 62 160 360 0 0 26 0 32 20 0 114,728$ -$ -$ 114,728$ 30-percent Design Plans and Cost Estimate 4 20 40 4 11,311$ 60-percent Design Plans, Specification and Estimate (PS&E)8 8 20 60 8 20 8 20,980$ Prepare Design Report 8 30 60 120 2 34,135$ Respond to City and Ecology Comments 4 10 20 5,841$ 90-percent Design PS&E 8 8 20 60 8 8 8 19,651$ Final Bid-Ready PS&E 16 16 30 60 4 4 4 22,811$ 112 38 62 200 420 10 32 26 30 62 34 171,730$ 3,704$ 52,456$ 227,890$ Supplemental Engineering Services 10,000$ Total Consultant Budget including Management Reserve 237,890$ Exhibit B HWA GeosciencesTask Details DEA Labor Task Total DEA Expenses AG E N D A I T E M # 6 . f ) Project Cost Estimate HWA Ref:2024-P062-21 Springbrook Terrace Water Quality Retrofit Improvements Date:13-Feb-24 Geotechnical Design Services Renton, Washington Prepared by:JLG Prepared for Greg Laird with DEA Purpose: Scope of Work: Principal IX Geotechnical Engineer VIII Geotechnical Engineer V Geologist III CAD Contract Administrator WORK TASK Boirum Gillie Schlitt Heinz-Fry Fry Babko TOTAL TOTAL DESCRIPTION $101.00 $94.00 $61.50 $40.50 $34.00 $50.00 HOURS AMOUNT 2 4 6 $434 2. Site Reconnaissance and Mark Utility Locates 6 6 4 16 $1,095 2 16 18 $771 2 4 6 $285 5. Groundwater Monitoring 4 20 24 $1,056 2 4 8 14 $758 4 8 12 $868 2 6 12 2 22 $1,572 9. Miscellaneous Consulting 2 8 10 $680 10. Finalize Geotechnical Report 2 4 1 7 $468 11. Review Plans and Specifications 4 6 10 $745 12. Project QA/QC 2 4 2 8 $701 13. Participate in up to 2 Design Meetings 4 4 8 $622 2 6 2 10 $657 15. Invoicing and Progress Reports 12 12 24 $1,338 4 38 84 52 3 14 195 $12,050 LABORATORY TESTING ESTIMATE:ESTIMATED DIRECT EXPENSES: Est. No.Unit Test Cost Total Mileage @ $0.66/mile - Assume 5 round trips at 60 miles each $238 Tests $/each Cost Laboratory Testing $1,950 12 $25 $300 GPS for obtaining exploration locations (2 days at $75/day)$150 Grain Size Analysis with Hydrometer 6 $275 $1,650 Transducters (Levellogger and barologger rental @ $700/yr)$1,400 LABORATORY TOTAL:$1,950 Drilling Contractor (3 limited-access borings, 2 days) $9,550 Private Utility Locator $600 TOTAL DIRECT EXPENSES:$13,888 DESIGN TOTALS AND SUMMARY: Direct Salary Costs (DSC)$12,050 Overhead @ 190.07% of DSC $22,903 Fixed Fee @30% of DSC $3,615 Direct Expenses $13,888 ESTIMATED DESIGN PROJECT TOTAL:$52,456 Assumptions: 2. Permits and site access to adjacent property owners, if needed, will be acquired by others at no cost to HWA. 3. No contaminated materials testing is assumed. 4. Decommissioning of groundwater monitoring well will be performed during construction of the proposed retrofitting and cost of decommissioning is not included in this estimate. 5. Does not include construction inspection services. 14. Project Management and Coordination 1. All hours and items are estimated, and may be increased or decreased within the limits of the budget at the discretion of HWA's project manager. The HWA project manager may also transfer funds allocated for direct costs to professional/technical hours, and vice-versa, as he/she determines appropriate. Perform geotechnical explorations, groundwater monitoring, slope stability analyses, provide geotechnical recommendations, prepare geotechnical report, and review plans and specifications. See scope of work provided February 13, 2024 ESTIMATED HWA LABOR: PERSONNEL & 2024 DIRECT HOURLY RATES 1. Review Existing Soil and Groundwater Information 6. Evaluate Soils and Groundwater Conditions and Develop Cross-section for Analysis 7. Perform Slope Stability Evaluations TOTAL LABOR: Test 8. Provide Draft Geotechnical Report 3. Conduct Exploration Program (3 borings, 2 days) 4. Prepare Summary Logs and Assign Laboratory Testing Moisture Content 2024-P062-21 Springbrook Terrace Pond Retrofit AG E N D A I T E M # 6 . f ) 1,200200 City of Renton Springbrook Terrace Retrofit This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATIONWGS_1984_Web_Mercator_Auxiliary_Sphere Notes None 10/10/2023 Legend 136 0 68 136 Feet Information Technology - GIS RentonMapSupport@Rentonwa.gov City and County Labels Parcels City and County Boundary <all other values> Renton Network Structures Public Access Riser Private Access Riser Public Inlet Private Inlet Public Manhole Private Manhole Public Utility Vault Private Utility Vault Public Clean Out Private Clean Out Public Unknown Private Unknown Pump Station Public Pump Station Private Pump Station Discharge Point Public Discharge Point Private Discharge Point Stormwater Fitting Water Quality Public Water Quality Private Water Quality Detention Facilities Public Detention Facility Private Detention Facility Pipe Public Pipe Private Pipe Public Culvert Private Culvert Public Roofdrain Private Roofdrain Open Drains Virtual Drainline Facility Outline Fence Flow Control BMP Facility Transfer Inactive Structure Inactive Pipe Inactive Water Quality Inactive Detention Facilities Inactive Discharge Point Renton Fire Hydrant System Valve Opened Closed Control Valve Water Fitting Water Gravity Pipe Water Main Limits of Topographic Survey including Drainage Structures Additional Drainage Structures to be Surveyed X X X = Approximate borehole locations Exhibit C Map of Field Work AG E N D A I T E M # 6 . f ) Springbrook Terrace Water Quality Retrofit Notice to Proceed 1.0 Project Management and Administration 2.0 Data Collection/Review and Site Visit 3.0 Survey and Base Mapping 3.1 Topographic Survey 3.2 Utility Locate 4.0 Geotechnical Investigatons and Report 5.0 Hydrologic and Hydraulic Analyses 5.1 Hydrologic/Hydraulic Modeling 6.0 Permitting Support 7.0 Design, Construction Documents, and Cost Estimate 7.1 30-percent Design Plans and Cost Estimate City Review of 30-percent Design Plans 7.2 60-percent Design Plans, Specifications and Cost Estimate City Review of 60-percent Design Plans 7.3 Prepare Draft Design Report City Review of Draft Design Report Respond to City Review Comments Ecology Review Respond to Ecology Comments on Design Report Design Report Acceptance Letter 7.4 90-percent Design Plans, Specifications and Cost Estimate City Review of 90-percent Design Plans Respond to City Review Comments Upload Design to Ecology Ecology Review Respond to Ecology Review Comments 90-percent Design Acceptance Letter 7.5 Prepare Final Bid (100-percent) Package X City Review of Final Bid Package X Respond to City Comments X Upload Report to Ecology X Ecology Review X Respond to Ecology Review Comments X Final Bid-Ready Package Acceptance Letter X Bid Documents Announcement X Legend DEA activities City Reviews of Draft Deliverables Ecology Review of Draft Deliverables X Schedule may shift to accommodate Grant Funding Oct DecMayJunJulAugSep City of Renton 2024 2025 Jun Jul Aug Sep Oct Nov NovDecJanFebMarApr Exhibit D Schedule AG E N D A I T E M # 6 . f ) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR GRANT FUNDING ASSISTANCE FOR A YOUTH ATHLETIC FACILITY PROJECT TO THE RECREATION AND CONSERVATION FUNDING BOARD FOR THE STONEWAY PARCEL ACQUISITION. WHEREAS, the City of Renton (“City”) desires to acquire a parcel (the “Stoneway Parcel”) adjacent to the Cedar River Park to develop into multiuse sports fields with related amenities and facilities for recreational and park programming purposes, a project internally designated the file number 24-1956 ACQ (the “Project”); and WHEREAS, the City desires state grant assistance, under provisions of the Youth Athletic Facility (“YAF”) program administered by the Recreation and Conservation Funding Board which is supported by the Recreation and Conservation Office (“RCO” or the “Office”), to aid in financing the cost of the Project; and WHEREAS, RCO requires YAF program applicant entities to adopt a resolution/ authorization using the language set forth below; and WHEREAS, the City considers it to be in the best public interest to complete the Project described in the application; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The City intends to apply for funding assistance managed by the RCO for the Project. SECTION II. The City Council authorizes the following persons or persons holding specified titles/positions (and subsequent holders of those titles/positions) to execute the AGENDA ITEM # 8. a) RESOLUTION NO. ________ 2 following documents binding the City on the Project: Grant Document Name of Signatory or Title of Person Authorized to Sign Grant application (submission thereof) Parks Planning Manager Project contact (day-to-day administering of the grant and communicating with the RCO) Parks Planning Manager RCO Grant Agreement (Agreement) Mayor* Agreement amendments Up to $50,000 $50,000 or more Parks and Recreation Administrator Mayor* Authorizing property and real estate documents (Notice of Grant, Deed of Right or Assignment of Rights if applicable). These are items that are typical recorded on the property with the county. Mayor* * subject to Council approval where City policies require The above persons are considered an “authorized representative(s)/agent(s)” for purposes of the documents indicated. The City shall comply with a request from the RCO to provide documentation of persons who may be authorized to execute documents related to the grant. SECTION III. The City has reviewed the sample RCO Grant Agreement on the Recreation and Conservation Office’s WEB SITE at: https://rco.wa.gov/wp-content/uploads/2019/06/SampleProjAgreement.pdf. The City understands and acknowledges that if offered an agreement to sign in the future, it will contain an indemnification and legal venue stipulation and other terms and conditions substantially in the form contained in the sample Agreement and that such terms and conditions of any signed Agreement shall be legally binding on the City if the City’s representative/agent AGENDA ITEM # 8. a) RESOLUTION NO. ________ 3 enters into an Agreement on the City’s behalf. The Office reserves the right to revise the Agreement prior to execution. SECTION IV. The City acknowledges and warrants, after conferring with its legal counsel, that its authorized representative(s)/agent(s) have full legal authority to act and sign on behalf of the City for their assigned role/document. SECTION V. Grant assistance is contingent on a signed Agreement. Entering into any Agreement with the Office is purely voluntary on the part of the City. SECTION VI. The City understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the Agreement, the characteristics of the project, and the characteristics of the City. SECTION VII. The City further understands that prior to the City’s authorized representative(s)/agent(s) executing any of the documents listed above, the RCO may make revisions to its sample Agreement and that such revisions could include the indemnification and the legal venue stipulation. The City accepts the legal obligation that the City shall, prior to execution of the Agreement(s), confer with the City’s authorized representative(s)/agent(s) as to any revisions to the project Agreement from that of the sample Agreement. The City also acknowledges and accepts that if the City’s authorized representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms and conditions of the executed Agreement shall be conclusively deemed to be executed with the City’s authorization. SECTION VIII. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the Project. AGENDA ITEM # 8. a) RESOLUTION NO. ________ 4 SECTION IX. If match is required for the grant, the City understands that the City must certify the availability of match at least one month before funding approval. In addition, the City understands it is responsible for supporting all non-cash matching share commitments to this project should they not materialize. SECTION X. The City acknowledges that if it receives grant funds managed by the Office, the Office will pay the City on only a reimbursement basis. The City understands reimbursement basis means that the City will only request payment from the Office after the City incurs grant eligible and allowable costs and pays them. The Office may also determine an amount of retainage and hold that amount until all project deliverables, grant reports, or other responsibilities are complete. SECTION XI. The City acknowledges that any property acquired with grant assistance must be dedicated for the purposes of the grant in perpetuity unless otherwise agreed to in writing by the City and the Office. The City agrees to dedicate the property in a signed “Deed of Right” for fee acquisitions, or an “Assignment of Rights” for other than fee acquisitions (which documents will be based upon the Office’s standard versions of those documents), to be recorded on the title of the property with the county auditor. The City acknowledges that any property acquired in fee title must be immediately made available to the public unless otherwise provided for in policy, the Agreement, or authorized in writing by the Office Director. SECTION XII. This resolution/authorization is deemed to be part of the formal grant application to the RCO. SECTION XIII. Nothing in this Resolution requires the City to accept the terms of future agreements or acceptance of any grant award. AGENDA ITEM # 8. a) RESOLUTION NO. ________ 5 SECTION XIV. The City warrants and certifies that this resolution/authorization was properly and lawfully adopted following the requirements of the City and applicable laws and policies and that the City has full legal authority to commit it to the warranties, certifications, promises, and obligations set forth herein. PASSED BY THE CITY COUNCIL the day of , 2024. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2024. Armondo Pavone, Mayor Approved as to form: _________________________ Shane Moloney, City Attorney RES-P&R:24RES010:5/10/24 AGENDA ITEM # 8. a) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, REPEALING CHAPTER 22, RENTON RIVER DAYS ADVISORY BOARD, OF TITLE II (COMMISSIONS AND BOARDS); AUTHORIZING CORRECTIONS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. All portions of the Renton Municipal Code in this ordinance that are not shown in strikethrough and underline edits or are not explicitly repealed herein remain in effect and unchanged. SECTION II. Chapter 22 of Title II, Renton River Days Advisory Board, enacted by Ordinance No. 6106, is hereby repealed in its entirety. SECTION III. Upon approval of the City Attorney, the City Clerk is authorized to direct the codifier to make necessary corrections to this ordinance, including the corrections of scriveners or clerical errors; references to other local, state, or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering and references. The City Clerk is further authorized to direct the codifier to update any chapter, section, or subsection titles in the Renton Municipal Code affected by this ordinance. SECTION IV. If any section, subsection, sentence, clause, phrase, or word of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase, or word of this ordinance. AGENDA ITEM # 8. b) ORDINANCE NO. ________ 2 SECTION V. This ordinance shall be in full force and effect five (5) days after publication of a summary of this ordinance in the City's official newspaper. The summary shall consist of this ordinance's title. PASSED BY THE CITY COUNCIL the day of , 2024. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2024. Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney Date of Publication: P&R:24ORD003:03/20/2024 AGENDA ITEM # 8. b)