HomeMy WebLinkAboutD_Public_Art_Exemption_20240711DEPARTMENT OF COMMUNITY
AND ECONOMIC DEVELOPMENT
D_Public_Art_Exemption_1032_Edmonds_Ave_NE_240711_Final
PLANNING DIVISION
PUBLIC ART EXEMPTION
EVALUATION FORM & DECISION
DATE OF DECISION: July 11, 2024
PROJECT NUMBER: LUA24-000199, AE
PROJECT NAME: Sunset Community Church Mural
PROJECT MANAGER: Mariah Kerrihard, Assistant Planner
OWNER/APPLICANT: Carl Ueland
Sunset Community Church
1032 Edmonds Ave NE, Renton, WA 98056
CONTACT: Carl Ueland
1032 Edmonds Ave NE, Renton, WA 98056
PROJECT LOCATION: 1032 Edmonds Ave NE, Renton, WA 98056 (APN 0923059086)
PROJECT DESCRIPTION: The applicant is requesting a public art exemption for a community wall mural
on the existing retaining wall located behind the church building at 1032 Edmonds Ave NE (APN 0923059086).
The applicant received a grant from the Renton Municipal Arts Commission Grant Program in the amount of
$5,000 for the artwork. The onsite retaining wall is located on the northeast side of the subject property facing
southwest towards Edmonds Ave NE. Tenants within the building include the Sunset Community Church. The
mural design will be completed by the Seattle artist Brady Black, and the proposed art is a community mural
intending to represent diversity, joy, vibrancy, and beauty of the people of Renton (Attachments 1 and 3). The
Renton Municipal Arts Commission reviewed the final proposed design concept art at a special meeting on
June 25, 2024 (Attachment 2).
CODE AUTHORITY: Renton Municipal Code (RMC) 4-9-160F gives the Department of Community
and Economic Development authority to grant exemptions from the City’s Sign Code for 'objects of art'
provided an Exemption Certificate for Public Art is issued. The code defines 'objects of art' as sculptures, wall
paintings, murals, collages or banners by artists recognized by the Renton Municipal Arts commission.
EVALUATION CRITERIA: Per RMC 4-9-160C, the Department of Community and Economic
Development may determine that ‘objects of art’ are exempt from the requirements of the City's Sign Code
when:
a. Sited in a manner as to be readily accessible to pedestrians for passive viewing;
b. Sited in a manner so as not to unduly divert the attention of motorists from the roadway;
c. Stationary and do not revolve or otherwise move;
d. Not illuminated;
e. In good taste and reasonably reflect acceptable community values;
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
City of Renton Department of Community & Economic Development Certificate of Exemption From Sign Code for an Object of Art
Sunset Community Church Mural LUA24-000199, AE
Permit Date: July 11, 2024 Page 2 of 2
D_Public_Art_Exemption_1032_Edmonds_Ave_NE_240711_Final
f. Of sufficient durability so as to have a life expectancy of at least ten (10) years;
g. Not used or referred to in the media or by the owners of the premises or operators of businesses
contained thereon for business advertising purposes.
Staff finds the proposed exemption meets all seven (7) of the evaluation criteria.
DECISION: An exemption from the City’s Sign Code regulations for an ‘object of art’ is hereby Approved .
Attachment 1: Email request from Jessie Kotarski
Attachment 2: Meeting Minutes from June 25, 2024, Renton Municipal Arts Commission Meeting
Attachment 3: Project Narrative for Sunset Community Church Grant Agreement
SIGNATURE & DATE OF DECISION:
Matthew Herrera, Planning Director Date
APPEAL: Appeals of permit issuance must be filed in writing on or before 5:00 p.m. on July 25, 2024. An
appeal of the decision must be filed within the 14-day appeal period (RCW 43.21.C.075(3); WAC 197-11-680).
Appeals must be submitted electronically to the City Clerk at cityclerk@rentonwa.gov or delivered to City Hall
1st floor Lobby Hub Monday through Friday. The appeal fee, normally due at the time an appeal is submitted,
will be collected at a future date if your appeal is submitted electronically. The appeal submitted in p erson
may be paid on the first floor in our Finance Department. Appeals to the Hearing Examiner are governed by
RMC 4-8-110 and additional information regarding the appeal process may be obtained from the City Clerk’s
Office, cityclerk@rentonwa.gov.
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
7/11/2024 | 11:09 AM PDT
1
Mariah Kerrihard
From:Clark Close
Sent:Wednesday, June 26, 2024 10:25 AM
To:Mariah Kerrihard
Cc:Jessie Kotarski; Matthew Herrera
Subject:FW: Art Exemption Permit Application: 1032 Edmonds Ave NE (Sunset Community
Church)
Attachments:Master Application 1032 Edmonds Sunset Comm Church Complete.pdf;
Untitled_Artwork.jpg
Follow Up Flag:Follow up
Flag Status:Flagged
Mariah,
Thanks for being up for this assignment.
Regards,
CLARK CLOSE, Current Planning Manager
City of Renton | CED | Planning Division
1055 S Grady Way | 6th Floor | Renton, WA 98057
Virtual Permit Center | Online Applications and Inspections
(425) 430-7289 | cclose@rentonwa.gov
From: Jessie Kotarski <JKotarski@Rentonwa.gov>
Sent: Wednesday, June 26, 2024 8:42 AM
To: Clark Close <CClose@Rentonwa.gov>
Subject: FW: Art Exemption Permit Application: 1032 Edmonds Ave NE (Sunset Community Church)
Hi Clark!
Can you route this Art Exemption permit to the correct person for review?
Thank you!
~Jessie
From: Jessie Kotarski
Sent: Wednesday, June 26, 2024 8:32 AM
To: Matthew Herrera <MHerrera@Rentonwa.gov>
Subject: Art Exemption Permit Application: 1032 Edmonds Ave NE (Sunset Community Church)
Hello Matt! Can you please route this to the planner of your choice?
I am requesting an exemption for an Arts Commission funded project in the Sunset Neighborhood. Here is the
information for the proposed mural:
- Artist Information:
ATTACHMENT 1
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
2
o Brady Black.The project is a collaboration between the Sunset Community Church, the Sunset
community, artist Brady black and the Renton Municipal Arts Commission.
- The selected and approved design is attached.
- Photos of the proposed location (below): 1032 Edmonds Ave NE (on the retaining wall behind the church
building facing southwest/Edmonds Ave NE)
- The notarized Master Application is attached.
JESSIE KOTARSKI, Economic Development Manager
City of Renton | CED | Economic Development Division
1055 S Grady Way | 6th Floor | Renton, WA 98057
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
3
Virtual Permit Center | Online Applications and Inspections
(425) 430-7271 | jkotarski@rentonwa.gov
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RENTON MUNICIPAL ARTS COMMISSION MINUTES
*Special Meeting*
Tuesday, June 25, 2024 – 6:00 pm
via Teams
Members Present: Brianna Burroughs, Clara Affleck, Dave Samek, Duffy Delgado,
Evelyn Reingold, Jake Heare, Kaie Wise, Nadya Helt
Staff Present:
Jessie Kotarski, RMAC Staff liaison
Old Business:
Review of Final Proposed Concept Art for Sunset Community Mural
The Commission met to review and discuss the proposed mural design concept by
artist Brady Black for the community mural project at Sunset Community Church,
located at 1032 Edmonds Ave NE. Following the presentation and a brief discussion,
a motion was made and approved to accept the design as submitted and to approve
the process for its installation.
Adjournment: The meeting was adjourned at 6:14pm.
RECEIVED
06/27/2024
MKerrihard
PLANNING DIVISION
ATTACHMENT 2
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
2024 GRANT BENEFICIARY/ARTIST AGREEMENT
WITH SUNSET COMMUNITY CHURCH
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
THIS AGREEMENT, dated for reference purposes only as 3/13/2024, is by and between the City
of Renton (the “City”), a Washington municipal corporation, and Sunset Community Church
(“Beneficiary/Artist”), a Washington State Nonprofit Corporation, and sets forth the terms and
conditions under which the City will provide a grant to Beneficiary/Artist under the Renton
Municipal Arts Commission, Municipal Art Fund, Grant Program (“Program”). The Program is
funded through the Renton Municipal Art Fund (RMC 2-8-7.B) (“Fund”), as authorized by the
Renton City Council on November 14, 2022 pursuant to RMC 2-8-4.C and 2-8-7.B.3.
The City and the Beneficiary/Artist are referred to collectively in this Agreement as the “Parties.”
Once fully executed by the Parties, this Agreement is effective as of the last date signed by both
parties.
RECITALS:
WHEREAS, the City of Renton recognizes and acknowledges the importance of, and benefit to
the public in, providing visual art and performance in its public works and facilities, and the
community as a whole; and,
WHEREAS, the City created the Renton Municipal Arts Commission (“Commission”) to advise the
Mayor and City Council on artistic and cultural development of the City, and to disburse money
budgeted to it for cultural arts performances and other events, art-related programs and
activities and support of artists and arts and cultural organizations, as resources allow through
the City’s Municipal Art Fund; and,
WHEREAS, the Commission established Application Criteria (Exhibit 1), issued a Call for
Application (Call for Application” at Exhibit 2), reviewed Applications (“Beneficiary/Artist’s
Application” at Exhibit 3), and established a list of Projects awarded from the Fund (“Projects
Awarded” at Exhibit 4), each Exhibit is incorporated herein by reference; and
WHEREAS, on March 5, 2024, the Commission reviewed the Beneficiary/Artist’s Application and
determined that the Beneficiary/Artist is eligible for assistance under this Program and is
promoting arts and culture in Renton.
ATTACHMENT 3
RECEIVED
06/27/2024
MKerrihard
PLANNING DIVISIONDocusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
PAGE 2 OF 16
NOW THEREFORE, in consideration of the mutual covenants and agreements herein, the
Parties agree as follows:
AGREEMENT
1. Grant Amount and Disbursement.
a. Amount. The total amount to be awarded to Beneficiary/Artist under the Program is
up to five thousand dollars ($5,000.00) as a reimbursement for eligible expenses.
Except as specifically provided herein, the Beneficiary/Artist shall be solely
responsible for payment of any taxes imposed as a result of this Agreement.
b. Award Disbursement.
i. Reimbursement Request. On a monthly, or no less than quarterly basis during
any quarter in which artistic and cultural support is completed,
Beneficiary/Artist shall submit reimbursement request(s) in a format
acceptable to the City (Exhibit 5) with supporting documentation including,
but not limited to, invoices or reports demonstrating expenses for which
reimbursement is sought.
ii. Effect of Award. Other than as specified, Beneficiary/Artist relinquishes the
right to any financial proceeds in association with City’s use or reproductions
of the PROJECT.
iii. Payment. Payment shall be made by City within thirty (30) calendar days after
receipt and approval by the appropriate City representative of the invoice.
iv. No waiver. Payment for any reimbursement shall not constitute a waiver by
the City of any remedies it may have for any breach of this Agreement by the
Beneficiary/Artist.
v. Tax implications. Grant funds may be taxable. Please consult your financial
advisor/tax professional for guidance. If it is required by the IRS, a 1099 form
will be issued to the Beneficiary/Artist.
2. Scope and Performance. Beneficiary/Artist agrees to create and install artwork or
produce an event as specified in Exhibit 3 “Beneficiary/Artist’s Application” which is
attached and incorporated herein. Such scope is hereinafter referred to as “PROJECT.”
a. Prior to scheduling the installation or production, Beneficiary/Artist agrees to discuss
the contents of the proposed PROJECT with designated City staff to address necessary
Council approvals, coordination with affected City departments, compliance with
affected City regulations such as signage or event permits, materials to be used,
and/or documentation of agreements with Beneficiary/Artist partners such as private
property where the PROJECT will be presented. These discussions may result in
revision of the PROJECT as proposed.
b. The final design will be provided to the City’s Municipal Arts Commission for review,
request for further revision as needed, and final confirmation prior to installation or
production of the PROJECT.
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c. Beneficiary/Artist will be responsible for installing the PROJECT in its approved design
at the location identified in Exhibit 3.
d. Beneficiary/Artist agrees to create and install PROJECT no later than December 15,
2024.
3. Installation on Private Property.
a. According to the Application (Exhibit 3), The PROJECT will be displayed or produced
at the Sunset Community Church located at 1032 Edmonds Ave NE in Renton which
is not owned and/or operated by the City or a public entity.
b. As noted in Section 2.a of this Agreement, Beneficiary/Artist will provide the City
with documentation of the property owner’s agreement to host the PROJECT
including submission of all necessary permit applications to effectuate the PROJECT.
Nothing in the Agreement is intended to, nor should be construed to, act as a
guarantee that an application for a permit will be granted.
c. Beneficiary/Artist agrees to inform the private property owner(s) of the obligation to
consult with City’s Community & Economic Development Administrator prior to any
removal or alteration of the PROJECT.
d. City may, at its own discretion, cooperate with the private property owner and
Beneficiary/Artist in the case private property owner has reason to remove or alter
the PROJECT in the future, or if the PROJECT is impacted by wear, vandalism,
damage, or other reason, to restore or relocate the PROJECT as necessary.
4. Beneficiary/Artist’s Grants and Representations:
a. Delivery of PROJECT to City constitutes Beneficiary/Artist’s certification that:
i. PROJECT is the original work of Beneficiary/Artist;
ii. To the extent others contributed to the PROJECT, Beneficiary/Artist assumes
all responsibility and liability for any claims of right to the PROJECT by such
others;
iii. Beneficiary/Artist owns all rights to PROJECT, including having obtained any
rights that Beneficiary/Artist did not originally possess; and
iv. if PROJECT contains recognizable images of particular persons,
Beneficiary/Artist has obtained appropriate releases.
b. Beneficiary/Artist acknowledges that, except for PROJECT to which section 3 of this
Agreement applies, the PROJECT will be displayed on City-owned at the discretion of
the City. The City retains all right to remove, maintain, restore, relocate, or
otherwise alter the PROJECT on City-owned property in the future for any reason.
c. Beneficiary/Artist grants to City a non-exclusive license to graphically and
electronically reproduce PROJECT, while on display, for any and all future publicity
endeavors conducted by City, provided that any such reproduction is credited to
Beneficiary/Artist by name. City may use the Beneficiary/Artist’s photograph, other
likeness, or biography in connection with the use of PROJECT.
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5. Final Report: Together with the final reimbursement request, and in a format acceptable
to the City (Exhibit 6), Beneficiary/Artist shall submit a final report detailing outcomes
related to budget, activities, objectives, and attendance as first described in the
Beneficiary/Artist’s application for the Grant.
6. Scope of Eligible Expenditures: Grant funds disbursed under this Agreement shall only be
used to pay or reimburse eligible expenses as described in the Criteria (Exhibit 1) and in
the “Program Call for Applications” (Exhibit 2)
a. Reimbursement Defined. “Reimbursement” means grant disbursement to
Beneficiary/Artist upon receipt by the City of invoices and documentation
demonstrating eligible expenses.
b. No Duplication of Payment. No grant funds may be used to pay or reimburse costs
for expenditures for which Beneficiary/Artist has received any other funding,
whether state, federal or private in nature, for that same expense.
7. Beneficiary/Artist Responsibilities.
a. False Statement. The Beneficiary/Artist understands and acknowledges that providing
false information in the Application or on any documents submitted to the City or its
designees as part of the Beneficiary/Artist’s participation in the Program may
constitute fraud, justify termination of this Agreement, trigger the Beneficiary/Artist’s
obligation to return funds, and may be subject to civil and/or criminal penalties
and/or sanctions.
b. No Employee Relationship. The Beneficiary/Artist understands and acknowledges
that neither the Beneficiary/Artist nor any officer, employee or agent of the
Beneficiary/Artist shall be considered to be an employee of the City, nor entitled to
any benefits accorded City employees, by virtue of the services provided under this
Agreement. The City shall not be responsible for assuming the duties of an employer
with respect to the Beneficiary/Artist or any employee of the Beneficiary/Artist.
c. Non-discrimination. During the performance of this Agreement, the Beneficiary/Artist
shall comply with all federal and state nondiscrimination laws, including but not
limited to, chapter 49.60 RCW, Washington’s Law Against Discrimination, and 42
U.S.C. 12101 et seq., the Americans with Disabilities Act (ADA). In the event of the
Company’s noncompliance or refusal to comply with any nondiscrimination law,
regulation, or policy, this Agreement may be rescinded, canceled, or terminated in
whole or in part.
d. Sole proprietorship or Individual. If the Beneficiary/Artist is a sole proprietorship or
if this Agreement is with an individual, the Beneficiary/Artist agrees to notify the City
and complete any required form if the Beneficiary/Artist retired under a State of
Washington retirement system and agrees to indemnify any losses the City may
sustain through the Beneficiary/Artist’s failure to do so.
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8. Insurance: Beneficiary/Artist shall secure and maintain:
a. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
b. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
c. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
d. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Beneficiary’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
e. Beneficiary/Artist shall name the City as an Additional Insured on its commercial
general liability policy on a non-contributory primary basis. The City’s insurance
policies shall not be a source for payment of any Beneficiary/Artist liability, nor shall
the maintenance of any insurance required by this Agreement be construed to limit
the liability of Beneficiary/Artist to the coverage provided by such insurance or
otherwise limit the City’s recourse to any remedy available at law or in equity.
f. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the PROJECT.
g. Beneficiary/Artist shall provide the City with written notice of any policy cancellation,
within two (2) business days of their receipt of such notice.
9. Records: Maintenance, Access, Disclosure.
a. Records Maintained. Beneficiary/Artist shall maintain all records and accounts with
respect to all matters covered by this Agreement, including personnel, property,
financial, and programmatic records and documents.
b. Retention Period. These records shall be maintained for as long as may be required
by applicable Washington State records retention laws, but in any case for a period of
six (6) years after all funds have been expended or returned to the City, whichever is
later, to ensure proper accounting for all funds and compliance with the Agreement.
c. Litigation or Audit. If any litigation, claim or audit is started before the expiration of
the six (6) year period provided in Section 4(b) above, the records shall be retained
until all litigation, claims, or audit findings involving the records have been resolved.
d. Right of Access. The City, or its authorized representatives, shall have the right of
access to records (electronic and otherwise) of Beneficiary/Artist in order to conduct
audits or other investigations.
e. Subject to Disclosure. Beneficiary/Artist acknowledges that records may be subject to
disclosure under the Public Records Act, Ch. 42.56 RCW.
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i. To the full extent the City determines necessary to comply with the Washington
State Public Records Act, Beneficiary/Artist shall make a due diligent search of
all records in its possession or control relating to this Agreement and the
PROJECT, including, but not limited to, e-mail, correspondence, notes, saved
telephone messages, recordings, photos, or drawings and provide them to the
City for production.
ii. In the event Beneficiary/Artist believes said records need to be protected from
disclosure, it may, at Beneficiary/Artist’s own expense, seek judicial protection.
Beneficiary/Artist shall indemnify, defend, and hold harmless the City for all
costs, including attorneys’ fees, attendant to any claim or litigation related to a
Public Records Act request for which Beneficiary/Artist has responsive records
and for which Beneficiary/Artist has withheld records or information contained
therein, or not provided them to the City in a timely manner.
iii. Beneficiary/Artist shall produce to the City for distribution any and all records
responsive to the Public Records Act request in a timely manner, unless those
records are protected by court order. The provisions of this section shall
survive the expiration or termination of this Agreement.
10. Publications. Any publications produced with funds from this Agreement must display
the following language: “This project is being supported, in whole or in part, by a grant
from the City of Renton.”
11. Disclaimer by the City. The City expressly disclaims any and all responsibility or liability
to Beneficiary/Artist or third persons for the actions of Beneficiary/Artist or third
persons resulting in death, bodily injury, property damages, or any other losses resulting
in any way from the performance of this Agreement or any other losses resulting in any
way from the performance of the Agreement, or any subcontract thereto. This
Agreement does not in any way establish an agency relationship between or among the
City and/or Beneficiary/Artist.
12. Expenses Incurred in Excess of Program Award Funds. Beneficiary/Artist acknowledges
that any expenses incurred in excess of Program Award Funds are the Beneficiary/Artist’s
sole responsibility and will not be paid by the City.
13. Repayment of Funds. If any funds provided to Beneficiary/Artist were used in a manner
that is not consistent or allowable as outlined in this Agreement, Beneficiary/Artist shall
return funds to City in the amount determined to be ineligible. Beneficiary/Artist further
agrees that it is financially responsible for and will repay the City any and all indicated
amounts following an audit exception which occurs due to Beneficiary/Artist’s failure, for
any reason, to comply with the terms of this Agreement. This duty to repay the City shall
not be diminished or extinguished by the termination of the Agreement.
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14. Termination. The City reserves the right to terminate this Agreement at any time, with or
without cause by giving ten (10) calendar days’ notice to the Beneficiary/Artist in writing.
In the event of such termination or suspension, Beneficiary/Artist waives any right to un-
distributed portions of the award.
15. Conflict of Interest.
a. Beneficiary/Artist designees, agents, members, officers, employees, consultants, and
any other public official who exercises or who has exercised any functions or
responsibilities with respect to the Program during his or her tenure, or who is in a
position to participate in a decision-making process or gain inside information with
regard to the Program, are barred from any interest, direct or indirect, in any grant or
proceeds of the Program, or benefit there from, which is part of this Agreement at any
time during or after such person's tenure.
b. The City’s Code of Ethics and Washington State law prohibit City employees from
soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or
corporation involved in a contract or transaction. To ensure compliance with the City’s
Code of Ethics and state law, the Beneficiary/Artist shall not give a gift of any kind to
City employees or officials.
c. Beneficiary/Artist also confirms that Beneficiary/Artist does not have a business
interest or a close family relationship with any City officer or employee who was, is, or
will be involved in selecting the Beneficiary/Artist, negotiating or administering this
Agreement, or evaluating the Beneficiary/Artist’s performance of the Work.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Jessie Kotarski
Economic Development Manager
CED/City of Renton
1055 South Grady Way, 6th Floor
Renton, WA 98057
Phone: (425) 430-7271
Email: jkotarski@rentonwa.gov
BENEFICIARY/ARTIST
Andrew Fouché
Governor
Sunset Community Church
1032 Edmonds Ave NE
Renton, WA 98056
Phone: (972) 921-6501
Email:
andrew@sunsetcommunity.church
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17. Waiver/Conflict of Terms.
a. Any waiver by the Beneficiary/Artist or the City of the breach of any provision of this
Agreement by the other party will not operate, or be construed, as a waiver of any
subsequent breach by either party or prevent either party from thereafter enforcing
any such provisions.
b. In the event of any inconsistencies between Beneficiary/Artist proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Beneficiary/Artist-
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
18. Modification. This Agreement may only be amended by written agreement signed by
both Parties.
19. Conflicts. In the event of any inconsistencies between Beneficiary/Artist proposals or
Beneficiary/Artist-prepared exhibits and this Agreement, the terms of this Agreement
shall prevail.
20. Severability. In the event any term or condition of this Agreement or application thereof
to any person or circumstances is held invalid, such invalidity shall not affect other terms,
conditions, or applications of this Agreement that can be given effect without the invalid
term, condition, or application. To this end, the terms and conditions of the Agreement
are declared severable.
21. Governing Laws. Any lawsuit or legal action brought by any party to enforce or interpret
this Agreement or any of its terms or covenants shall be brought in the King City Superior
Court for the State of Washington at the Maleng Regional Justice Center in Kent, King
City, Washington, or its replacement or successor. Beneficiary/Artist hereby expressly
consents to the personal and exclusive jurisdiction and venue of such court even if
Beneficiary/Artist is a foreign corporation not registered with the State of Washington.
22. Indemnification. To the maximum extent permitted by law, Beneficiary/Artist shall, at its
cost and expense, protect, defend, indemnify, and hold harmless the City, its directors,
officers, employees, and agents, from and against any and all demands, liabilities, causes
of action, costs and expenses (including attorneys’ fees), claims, judgments, or awards of
damages, arising out of or in any way resulting from the acts or omissions of
Beneficiary/Artist, its directors, officers, employees, or agents, relating in any way to
Beneficiary/Artist’s performance or non-performance under the Agreement.
Beneficiary/Artist agrees that its obligations under this paragraph extend to any
demands, liabilities, causes of action, or claims brought by, or on behalf of, any of its
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
employees or agents. For this purpose, Beneficiary/Artist, by mutual negotiation, hereby
waives, as respects the City only, any immunity that would otherwise be available against
such claims under any industrial insurance act, including Title 51 RCW, other Worker's
Compensation act, disability benefit act, or other employee benefit act of any jurisdiction
which would otherwise be applicable in the case of such claim. These indemnification
obligations shall survive the termination of the Agreement.
23.Complete Agreement. This Agreement sets forth the complete expression of the
agreement between the Parties, and any oral representations or understandings not
incorporated herein are excluded. The Parties may execute this Agreement in any number
of counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
Exhibits
1-Renton Municipal Arts Commission Grant Program -Application Criteria
2 -Renton Municipal Arts Commission Grant Program -Call for Applications
3 -Renton Municipal Arts Commission Grant Program -Beneficiary/Artist's Application
4 -Renton Municipal Arts Commission Grant Program -Projects Awarded
5 -Renton Municipal Arts Commission Grant Program -Reimbursement Request Form
6-Renton Municipal Arts Commission Grant Program -Final Report Form
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:--,-_______ _
Gina Estep
CED Administrator
Date
Approved as to legal form:
M.Patrice Kent
Sr. Assistant City, Attorney
BENEF'.CIARY �. ..---
By���Andrew Fouche
Governor
te '
Grant Template: 12.3 {File# 2877 -Award Ref #:_2_9_6_9_�
PAGE 9 OF 16
6/21/2024
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
PAGE 11 OF 16
EXHIBIT 1:
RENTON MUNICIPAL ARTS GRANT PROGRAM
APPLICATION CRITERIA
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
DEADLINES
Applications are reviewed
on a quarterly basis.
Applications MUST be
submitted electronically by
4:30pm on the day of the
deadline or they will not be
considered in that quarter.
Q1 - October 13, 2023
Q2 - February 2, 2024
Q3 - April 19, 2024
Q4 –July 19, 2024
GET HELP
We are on hand to answer
your questions and assist
with your application. Call
during regular business
hours.
Arts@rentonwa.gov
425.430.7271
arts@rentonwa.gov
SUPPORT FOR THE ARTS
IN RENTON
Funding for arts, cultural and heritage
projects that serve residents and visitors in
Renton, Washington
We encourage innovative projects by artists
and communities that showcase cultural
diversity, increase understanding, and
inspire new forms of creative participation
and opportunities for growth, particularly for
under-served groups.
Historically, grants have been awarded in
amounts between $500 and $10,000.
Projects must take place during 2024 and
should be completed by December 15,
2024.
2024 Grant Guidelines
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Page 2
Program Overview
Purpose
The City of Renton, through the Renton Municipal Art
Commission, offers grants to individuals, organizations
and community groups for arts and culture projects
and events that serve the general public in Renton.
Public Funding = Public Benefit
Projects should provide public benefit. Examples of
public benefit are:
•Free public performances, exhibitions, workshops,
screenings, or readings.
•Scholarships to ongoing, fee-based arts
educational or training programs.
•Services that expand access and inclusion to
individuals with limited physical or English-
speaking abilities.
Grant Awards have been used to:
•Produce one-time performances, exhibits,
special events or programs that bring arts or
cultural experiences to Renton residents.
•Provide opportunities for independent artists
to develop and present new work in all
mediums.
•Improve arts and cultural opportunities for
artists and audiences from diverse
communities.
•Participatory and educational opportunities
for youth, multicultural, seniors, and special
populations.
•Increase access to arts and cultural events
by providing discount tickets and/or free
educational programs.
•Projects that are not: located in Renton;
primarily benefit Renton residents; or are not
offered free of charge, or at reduced rates to
the extent possible;
•Projects that are not open to the public;
•Projects that have already been completed;
•Projects that support or oppose a specific
interest such as a particular business,
political, or religious viewpoint or
organization;
•Capital construction projects;
•Projects that use the Grant funds to provide
cash awards to individuals;
•Projects which preclude reasonable access
by the general public, such as in a location
not open to the general public, or for which
membership is required, or admission
charges cannot be reduced or waived for
access
Funding Restrictions include:
The following types of projects are NOT eligible for
funding:
Application Review Process
Commission reviews and approves awards for projects.
The City of Bellevue reserves the right to change this
timeline.
2019 Special Projects Guidelines
Approvals are based on recommendations from the Arts
Commission Grants Committee. Applications are
reviewed on a competitive basis according to the overall
purpose of the program and the criteria for eligible
organizations. Incomplete applications submitted after
the deadline may not be reviewed.
2024 Timeline (quarterly review)
Applications MUST be submitted by 4:30pm on the day of the
deadline or they will not be considered in that quarter.
Sept 2
Oct 13
Oct 23
Dec 5
Quarter 2
Feb 2
Feb 12
Mar 5
Quarter 3
Apr 19
May 6
Jun 4
Quarter 4
Jul 21
Aug 7
Sept 5
Online application available
Applications due
Grants Committee Review
Arts Commission review of recommended
applications
Applications due
Grants Committee Review
Arts Commission review of recommended
applications
Applications due
Grants Committee Review
Arts Commission review of recommended
applications
Applications due
Grants Committee Review
Arts Commission review of recommended
applications
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Page 3
Funding
Generally, the maximum award is $10,000 and the
minimum award is $500. However, the Arts Commission
may recommend greater or lesser amounts.
Timing of Projects
Projects must take place during 2024 and should be
completed by December 16, 2024.
Payment
Payment for reimbursable expenses will be made at the
end of the project. Exceptions may be made, depending
on circumstances and City policy. The funding recipient
will turn in invoice(s) and a final report to the Arts
Commission for reimbursement. Invoices and final
reports are due by December 19. Checks are normally
mailed within 30 days of the invoice date and receipt of
completed paperwork.
Eligibility
Who May Apply
•Individuals, groups of people (all ages),
neighborhood or business organizations seeking
funding for an art project or cultural event
•Independent Artists, Arts and Cultural
organizations, including professional and
community-based groups
•IRS not-for-profit status – 501 (c)(3) – is not
required.
•A City of Renton business license may be required.
Evaluation Criteria
Artistic Innovation
•Quality and promise of the proposed arts,
cultural, and heritage project to meet the cultural
needs of an audience and/or constituent group.
•Innovative approach to foster creative and civic
participation by Renton's diverse residents and
visitors, particularly underserved people and
communities.
•Fills a gap in art, cultural, or heritage offerings
and opportunities not regularly available to
Renton residents and visitors.
•Proposed projects must take place in Renton.
•Proposed projects must serve and be accessible
to residents of Renton.
•
•
Proposed projects must present new works to
the public.
Priority will be given to projects that involve
Renton-based artists and organizations.
•Demonstrated experience of project leaders to
accomplish the scope and scale of the project.
•Evidence of thoughtful planning including clearly
articulated goals and process for evaluation.
•Realistic budget and timeline.
Public Access and Benefit
Project Feasibility
Application Instructions
•Complete the application available on rentonwa.gov/
rmac, including supplemental materials
•Incomplete and/or inaccurate applications will result in
return of application, delaying funding consideration or
potential denial of funding consideration.
•Start the application process as far in advance as
possible at least three months before your project start
or event date
•Submit completed application to arts@rentonwa.gov
•You may be asked to present your proposal to the Arts
Commission
•For additional information or clarification, please call
(425)430-7271, or email arts@rentonwa.gov
Application packet
The application is available at rentonwa.gov/rmac, and is
due according to the schedule above. Please complete
the form in its entirety and submit it along with all
supplemental materials online. Incomplete applications
will delay funding consideration. Additional information or
clarification may be requested by the Grants Committee.
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
PAGE 12 OF 16
EXHIBIT 2:
RENTON MUNICIPAL ARTS GRANT PROGRAM
CALL FOR APPLICATIONS
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
1055 South Grady Way, Renton, WA 98057 | 425-430-6400 | rentonwa.gov |
CITY OF RENTON
FOR IMMEDIATE RELEASE
Sept. 12, 2023
City of Renton Contacts
Laura Pettitt, Communications Director
Jessie Kotarski, Economic Development Manager, 425-430-7271
Renton Municipal Arts Commission accepting 2024 grant applications
Deadline is 4:30 p.m. on Friday, Oct. 13, 2023
RENTON, WA – Renton Municipal Arts Commission announces the opening of applications for the 2024 Arts &
Culture Grants, inviting individuals, organizations, and community groups to bring their creative visions to life
for the enrichment of Renton residents and visitors.
The Arts & Culture Grants initiative is a catalyst for community-driven artistic endeavours, fostering a deeper
connection to the arts and heritage among the people of Renton. Embracing the vibrancy of Renton's cultural
mosaic, the commission welcomes inventive projects that celebrate diversity, enhance individual and societal
understanding, and ignite fresh avenues of artistic engagement. Special attention is given to projects that
empower underserved communities.
These grants support a diverse range of artistic programming, encompassing compelling art exhibitions,
emotionally resonant concerts, enthralling dance performances, vibrant festivals, educational workshops,
thought-provoking readings, and engaging theater productions.
Applicants have the chance to secure grants of up to $10,000, with a single grant per calendar year for each
eligible applicant.
In 2024, the grant application process will include four distinct funding rounds. The deadline for the first round
is set for October 13, 2023, at 4:30 p.m., with a primary emphasis on projects and events scheduled for
January through March 2024.
For the year 2023, applicants can apply for grants during three cycles, with deadlines falling on February 2,
April 19, and July 19.
For additional support and insights, the Renton Municipal Arts Commission will host two drop-in Q&A sessions.
Join us on Monday, September 25, from 11 a.m. to 12 p.m., and Tuesday, October 10, from 6 p.m. to 7 p.m. at
the Renton Library. These sessions provide an informal opportunity to connect with the grant committee, seek
clarity, and engage with other applicants. No pre-registration is required; simply bring your questions.
For inquiries related to the application process or the Arts & Culture Grants, please don't hesitate to reach out
to Jessie Kotarski, the City of Renton’s Economic Development Manager, at 425-430-7271 or
arts@rentonwa.gov.
We look forward to seeing your innovative proposals and celebrating the transformative power of arts and
culture in our vibrant community.
About the City of Renton
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
1055 South Grady Way, Renton, WA 98057 | 425-430-6400 | rentonwa.gov |
The City of Renton, Washington, with a population of 107,500 (2022), is located on the southeast shore of Lake
Washington, just south of Seattle. Renton's strong economic base, diverse marketplace, and favorable business
climate have attracted nationally recognized companies wishing to provide employees and their families with
an outstanding quality of life. Renton is the home of Boeing, PACCAR, IKEA, Super Bowl Champion (2014)
Seattle Seahawks, two-time (2016 & 2019) MLS champion and CONCACAF Champion (2022) Seattle Sounders
FC (in 2024), and the eternal resting place of rock icon Jimi Hendrix. More information is on our website, in
news releases, or on Facebook, Twitter, and Nextdoor.
About the Renton Municipal Arts Commission
Renton Municipal Arts Commission was created in 1965. The members advise the city government about the
artistic and cultural development and serve as stewards of the city's art collection. In addition, the commission
strives to support and connect people with arts and culture endeavors in the Renton community. For more
information about the Renton Municipal Arts Commission, contact arts@rentonwa.gov or
facebook.com/rentonarts.
###
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PAGE 13 OF 16
EXHIBIT 3:
RENTON MUNICIPAL ARTS GRANT PROGRAM
BENEFICIARY/ARTIST’S APPLICATION
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3
PROJECT BUDGET
Complete the following table (or submit a separate budget) to detail the costs involved in the project.
The budget must reflect actual costs associated with the project (please submit available quotes and
estimates if available).
A: Personnel
(Project Related)
Amount
Requested
from City
Matching
Funds
In-Kind
Donations Total
Expenditure Notes
Give details here.
Artistic
Administration
Technical
Other
Total Personnel
Expenditures
B: Implementation
(Cost of Project)
Supplies/Materials
Promotion/Printing
Postage
Artistic Services
Other Professional
Services
Space/Equipment Rental
Travel/Transportation
Other
Total Implementation
Expenditures
Total Expenditures (A+B)
Project Title Date of event/
project start
Sunset Commununty Mural Art Project Spring/Summer 2024
2000 Artist fee
700
2000 700 2700
2400 Paint and community materials (brushes,
painting equipment)
3000 5 days of professional painting services
1500 Assistants
400 Scaffold rental
3000 4300 7300
5000 5000 10000
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PAGE 14 OF 16
EXHIBIT 4:
RENTON MUNICIPAL ARTS GRANT PROGRAM
PROJECTS AWARDED
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
Applicant Contact Person
and Title
Contact Email Contact phone # Address Project or Event Title Project dates Project Summary Funding
Request
RMAC
Funding
Amount
Look, Listen, and Learn TV Jessica
McCarthy,
Sponsorship
Manager
sponsorships@loo
klistenandlearn.org
(206) 992-3818 100 Andover
Park West,
Suite 15-121
Tukwila, WA
98188
P.A.L. Spring "friend-
raising" event
5/4/2024 Our second annual P.A.L. event will have the theme “Fun, Flowers and Friends†, and will take place on
Saturday, May 4th, 2024 from 1-5pm at Family First Community Center in Renton. P.A.L. stands for Possum
and Auntie Lena, the stars of Look, Listen + Learn, our Telly Award-winning & Emmy-nominated early
learning television show that broadcasts yearound to nearly 25,000 families on Puget-Sound area public
access stations and YouTube. This free community “friend-raising†event is an in-person version of the
show, allowing families to participate in activities that represent the show’s segments – a reading
corner, healthy cooking activities, and art projects – highlighting themes from our current season. We also
found quite a few of the kids who appeared in Season 4 at last year’s P.A.L. event, and we are excited to
see who expresses interest for Season 5! We are inviting our production partners to join us with activity
$9,800.00 $2,500.00
Renton Civic Theatre Bill Huls bill@rentoncivicth
eatre.org
(425) 226-5529 507 S 3rd
Street, Renton,
WA 98057
RCT's Production of Plaza
Suite
January 8th-March 2nd RCT has the opportunity to produce Plaza Suite by one of America’s Greatest Playwrights, Neil Simon. An
ingenious comedy where our two leads each play three different couples at unique stages of their
relationship. These three 1 Act plays are filled with moments of hilarity, hardship, sadness, and hope making
this play perfect for audiences at RCT. Our director, Misty Doty, is a lifelong theatre educator, actor, and
director in the Pacific Northwest. We are excited for her vision of this production and know audiences will
connect to storytelling Misty and the actors will portray on our stage.
$10,000.00 $3,000.00
Robot Mom Creations LLC Amy Handy iamrobotmom@g
mail.com
(603) 557-5123 5316 NE 4th Ct
Renton, WA
98059
Resin Art Classes offered
at Renton Rec Center,
with additional
programing being offered
at city events throughout
the year
May 2nd is the start date
of the first session of
classes, the last program
would run in December
I am working with Jacki Watson to set up a Resin Art Program at the Renton Recreation Center. I have been
told that there is a need for art classes particularly for teens and adults in our community. It is my goal to
be able to offer these classes at an affordable rate. The problem that I am having with trying to do this is
that the cost of materials and PPE are expensive. There is really no way for me to cut costs on my courses
without it costing me money to teach. I plan to use grant funds to purchase class materials which would
allow me to offset my overall costs allowing me to greatly reduce the costs of my classes making them more
affordable and therefore more accessible to the community.
$10,000.00 $2,682.00
Sunset Community Church Aaron Zavala aaron@sunsetcom
munity.church
(972) 921-6501 1032 Edmonds
Ave NE,
Renton, WA
98056
Sunset Community Mural
Art Project
Spring/Summer 2024 We want to provide the Sunset Community neighborhood the opportunity to beautify our growing
neighborhood and city. We are proposing a community mural for the SR 900 wall on NE Sunset Blvd and
Edmonds Ave NE that would represent diversity, community, joy, vibrancy, and beauty of the people of
Renton. The mural design would be done by Seattle artist Brady Black. Sunset Community Church would
host a fun and family-friendly painting day on their property for the neighborhood and surrounding
community to come out and participate in the painting process. Brady Black would complete the mural
after the community painting day. We believe art fosters community. The goal of this project is to provide a
sense of ownership for the people of the Sunset neighborhood and surrounding communities in creating
something beautiful and meaningful in our city. Adding color and artwork to the SR 900 wall will brighten
$5,000.00 $5,000.00
Total funds requested and awarded (2024) $41,800.00 $18,182.00
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PAGE 15 OF 16
EXHIBIT 5:
RENTON MUNICIPAL ARTS GRANT PROGRAM
REIMBURSEMENT REQUEST FORM
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
Recipient name
Mailing address
Contract No.
Date Invoice # Description
Artistic/
Administration Supplies Event Misc Total
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$
Totals $$ $ $ $
Copies of invoices, receipts, or other items that reflect project expenses
Completed Final Report
Attached IRS Form W9
Amount requested $
Signature
Printed name
Exhibit 5
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
Reimbursement Request Form
Attached supporting documentation for expenses to demonstrate, by date, expenses were
incurred following the execution of the contract and no later than December 16, 2024. Sufficient
documentation includes:
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PAGE 16 OF 16
EXHIBIT 6:
RENTON MUNICIPAL ARTS GRANT PROGRAM
FINAL REPORT FORM
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057
Exhibit 6
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
Final Report Form
Organization Name:
Mailing Address:
Contact Name:
Contact Phone: Contact E-mail:
Reimbursement amount request:
Project start date: Project end date:
Briefly describe the outcome of your project including benefits to the public (e.g. free
public performances, exhibitions, workshops, screenings, or readings; scholarships to
ongoing, fee-based arts educational or training programs or accommodations made to
expand access and inclusion to individuals with limited physical or English-speaking
abilities).
Estimate (or provide direct counts for ticketed events) the number of participants involved
in the project:
Describe promotional efforts for this project.
Attach schedule of activities; reports and publications; copies of printed publicity,
programs, newspaper clippings; or photos. Note: These attachments are necessary to
document that the project was completed as stated in your application. A requirement
of the grant contract is to show that the "credit line" for support from the Renton Municipal
Arts Commission was used in publicity.
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057
Did you achieve the goals you had set for the project? Describe.
Describe any difficulties. (For example: scheduling difficulties, problems in getting people
to participate, low attendance, etc.)
We certify that the information contained in this report is true and correct to the best of
our knowledge. I acknowledge that we’ve made a copy of this final report for our records
_________________________ ___________________________
Printed Name Authorized Signature
_________________
Date
Return form and report to: Renton Municipal Arts Commission, 1055 S Grady
Way, Renton, WA 98057 or arts@rentonwa.gov (email or call 425-430-7271) if
you have questions)
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3
Docusign Envelope ID: F190B863-E491-4F48-A884-767D137384A3