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Hospitality House - Joan Brown
MHOSPITALITY HOUSE Serving Homeless Women in South King County Since 2000 Joan Brown President,Board of Directors hotwords@aol.com 206.242.1860 15003 14th Avenue SW•Burien, WA 98166 RECEI' l 0 G AS Age cya'$ 1 I " 'Cum Agency Name: Hospitality House Applicant Name and Address: Agency Director: Joan Brown,president of the Board Jeannie Darneille,Interim ED 15003 14th Ave. SW Name and Title Burien,WA 98166 206-242-1860 (Area Code)Telephone hotwords@aol.com E-mail address(if available) (Area Code)Fax Number Required signatures: By signing below,you certify that the information in this application is accurate to the best of your knowledge and that you have read the application,certifications,and appendixes. (SIGNATURES MUST BE IN BLUE o�/%3I� - 4/1 10 Si a of Agency Board President/Date ignature of Agency Director/Date Jo Brown eannie Darneille Printed Name of Agency Board President Printed Name of Agency Director Program Information 1. Program Name Hospitality House Contact Person(available to answer specific questions on this application) Carol Moorhead 253-278-4149 Name (Area Code)Telephone 1 So.Broadway#306 Tacoma, WA 98402 Address(if different than above) carol_moorhead@hotmail.com E-mail address(if available) (Area Code)Fax Number 2. Program is New for our agency ❑An Ongoing Program X❑ 3. Brief Description of Program(One sentence) Provide shelter,food and counseling services to homeless single women in South King County. 4. Where are services provided? (If different from agency location) 5. Total Program Cost: 2008 budget for Hospitality House is$190,000 1 Actual 2007: $161,800 Proposed 2009: $200,000 Projected 2008: $190,200 _6_Total City Funds Requested for this Program: City Awarded 2008 Requested 2009* General Fund CDBG Total Requested** Auburn $10,000 Federal Way 20,000 Kent _ $10,000 30,000 Renton 20,000 City Awarded 2008 Requested 2009* General Fund General Fund Burien $5,000 $10,000 Covington Des Moines 3500 10,000 Enumclaw SeaTac 4,000 Tukwila 3000 10,000 I Cities on a two year funding cycle will renew 2009 awards to 2010 based upon performance and availability of funds. See part II for city specific information. *Include your total request for Auburn,Federal Way Kent and Renton. The source of funding will be determined by staff. 2 7. Agency Contact Sheet Provide the following information for the agency and for the program requesting funds. Agency Contacts General Agency Name: Hospitality House Address: 15003 14th Ave. SW City/State/Zip: Burien, WA 98166 Phone/Fax: 206-242-1860 Agency Web Address: under construction Executive Director Name: Jeannie Dameille Title: Interim Executive Director Direct Phone: 253-576-4086 E-Mail: jeannie.hospitalityhouse@gmail.com Development Director Name: (or Grant Writer) Title: Direct Phone: E-Mail: Finance/Accountant Name: June Hendrickson, CPA erson preparing invoices) Title: Certified Public Acct Direct Phone: 206-242-4774 E-Mail: Program Contact (Staff contact for contracting, reporting and program implementation.) Program Name: Hospitality House Staff Name: Joan Brown Title: president,HH Board of directors Direct Phone: 206-824-6423 E-Mail: hotwords@aol.com 3 8! Organizational Experience A. Experience Hospitality House is a 9-bed homeless single women's transitional shelter located in Burien, Washington. It continues,in our eighth year of operation,to be the only shelter of its kind serving this population in South County outside the City of Seattle. Hospitality House is a 501© (3) corporation governed by a volunteer board of directors comprised of local business and professional persons from twelve local sponsoring churches and at-large members. The shelter began operating in October 2000,with venture funding from the Boeing Employees Community Fund,United Way,King County Community Services Division, Bill Gates Foundation and the backing of the sponsoring churches. Residents can live up to 90 days at the shelter. Evening meals are provided by volunteers from the sponsoring churches,who also provide clothing and personal items for each of the shelter's guests. The goal of the shelter is to move guests into stable housing when they leave, and in 2007 House residents were achieving a 64 percent success rate. The mission of Hospitality House: To create an atmosphere of hospitality for our guests through the warmth of a welcoming and caring community. To provide the time,program and safe space to foster empowerment, and to bring peace,hope and security to their lives. B. Operational Structure The Hospitality House Board of Directors meets the second Thursday of each month. Every sponsoring church(currently 12 local churches)has representation. The staff(currently an executive director,two case managers and an evening shift person) are responsible for program, client intakes and case management. Board members are the primary fund raisers for the House, and one sponsoring church, Lake Burien Presbyterian,provides, free of charge,the space for the shelter. Hospitality House has sponsorship and Board members residing in many of the South King County cities that it serves, including Des Moines, Burien,Normandy Park, and Kent. Board members and staff attend local city council meetings,meet with their King County Council representatives and strive to maintain relationships with other local agencies and groups involved in solving homelessness in King County and providing services to a diverse population. Organizations that Hospitality House affiliates with include: United Way, the YWCA of South King County and service clubs like Rotary and the Soroptomists. 11 4 9. NEED FOR YOUR PROGRAM A. Problem Statement ospitality House provides food and a safe place to live to homeless single women in South ' g County. In King County's 10-year plan to end homelessness: "A Roof Over Every Bed", South King County is recognized as underserved in providing transitional housing to the county's homeless. Over 85 percent of current shelter beds are in the City of Seattle,and yet South King County contains 34.8 percent of the county's population compared to 33.6 percent in Seattle. Nearly half of all women experiencing homelessness have fled domestic violence situations, according to Rev. Jean Kim,Interfaith Task Force on Homelessness, King County, and women's WIork is frequently underpaid and undervalued. In King County a worker must earn at least 2.5 tunes minimum wage to afford a 2-bedroom apartment. This is a hurdle that makes many Women homeless. In addition, as of Fall,2007,in Seattle alone 16,000 rental units had been lost t redevelopment, so affordable and available housing is increasingly scarce. 1;ospitality House is a capacity builder for all cities in the county, serving women at an approximate cost of$2000 per client(2007 data)that otherwise would fall upon each and every south King city as their own human service responsibility. B. Target Population e target population of Hospitality house is homeless single women in South King County. I though the House gives priority to South King County residents,women will be accepted from anywhere in King County, as well as outside of King County and outside the state of Washington.Currently women accepted at Hospitality House have agreed to House rules which ' dude being drug and alcohol free. T e shelter accommodates a maximum of nine (9)women at any one time. The women who have resided at Hospitality House have ranged in age from 19 to 57, and they can stay at the shelter for up to three months. If the case manager feels a particular situation requires a longer stay, a woman's residency can be extended. The majority of the women who live at Hospitality House face complex challenges to regaining e onomic independence and housing stability including lack of education and job skills, limited work experience,very low-income,bad credit histories,poor physical health and mental health and/or drug and alcohol issues,no access to affordable child-care and other barriers to self- si.fficiency. Many of the women became homeless due to domestic violence,recent divorce and/or disruption of income,occupation or residence. 5 10. PROPOSED PROGRAM/SERVICE A. Program Description Tie Hospitality House provides culturally sensitive, safe, emergency shelter for single women who are homeless and clean and sober. The House has been serving women since 2000. %potential guest's path from homelessness to Hospitality House begins when she calls the House and completes a phone screening to verify eligibility for the program. If the caller meets eligibility and there is a current bed space open, an intake appointment is scheduled with a case anager on-site at Hospitality House. Each participant receives on-site case management s rvices in order to assist them in obtaining and maintaining stable housing, as well as stabilizing o her aspects of their lives. The purpose of case management provided by House case managers is both to address immediate e emergency needs of the participant including food,clothing and healthcare, either through direct iirsistance or referrals to mainstream services, and to address the long term stabilization of the dividual. This involves discussing with the participant the reasons that they became homeless Wd how to overcome those barriers in the future. Counseling services at the House(an hour per eek at a minimum)makes homeless participants aware of the resources in the community available to them to meet their basic needs to prevent future homelessness once they obtain p rmanent, stable housing. E ch participant develops an individualized self-sufficiency plan with goals for education, eiiployment, fmancial, legal,mental health, chemical dependency,domestic violence and parenting. Once participants have set their goals case managers function as a source of information and encouragement to help each participant reach their goals. T e shelter is housed in Lake Burien Presbyterian Church in Burien. A portion of the church was remodeled in 2000 by volunteers and consists of a sleeping room,kitchen/dining facility,lounge, and bathroom/shower/vanity areas all occupied by Hospitality House. The shelter is open every day of the year. As of September 2007,Hospitality House has extended hours for three days per weeek. Typically,participants leave the shelter at 7:30 a.m. and return at 7 p.m. each day. On Mondays,Wednesdays and Thursdays,the House is open and staffed 24 hours. Each of these extended days includes more on-site training, more counseling opportunities and more chances to be safe and off the streets for residents. The shelter provides food supplies for the women to make their breakfasts and pack their lunches each day. Volunteers from sponsoring churches provide a home cooked meal every night of the week. After dinner,the participants share in daily chores,participate in case management meetings with case managers, attend group and house meetings, read,write letters, do laundry, etc. Quiet time is provided at 10 pm. Hospitality House uses the following tools to reach its target population: , i 6 - Publications: Hospitality House is listed in several area Human Services brochures, including __ Kient and also produces its own brochure listing services. The House distributes its information a local city fairs and other public events pertaining to human services. Telephone: Hospitality House services are listed with the Community Information Line of the Seattle/King County Crisis Clinic and they are notified weekly or whenever bed space is available. Hospitality House is also part of 211. Email: Hospitality House case managers contact other King County women's shelters and s rvice providers via group e-mailing whenever openings are anticipated. ospitality House shelter addresses the needs previously cited by providing homeless single women in South King County emergency shelter for up to 90 days and providing services and r6sources that will allow homeless women to achieve greater self-sufficiency and housing suability. Basic needs such as food, clothing and healthcare are priorities. As of the end of 2007, 64 percent of the residents had moved to stable housing. While staying at the House,28 percent of residents(84 unduplicated clients)obtained employment and well over half of the residents Were linked to employment services,29 residents were linked to healthcare and 22 residents Were linked to mental healthcare, 13 got substance abuse counseling and all 84 residents received food assistance. Hospitality House is an ecumenical collaborative venture, currently among twelve churches. Church members from sponsoring churches provide volunteers to cover weekend evening and overnight shifts, evening meals and general food supplies. A rough calculation of the value of I- ouse volunteers and the hours they have given to Hospitality House over the first half of 2007 pats their inkind contribution to over$26,000. (The United Way values each volunteer hour to a non-profit at$19.) ospitality House collaborates with the following programs/agencies including: • Community Service Offices/Department of Social&Health Services for mainstream services such as TANF,Food Stamps,Medicaid,Unemployment or Medicare when eligible. Hospitality House keeps applications for mainstream benefits on file for convenient access by clients; as well as addresses,maps,business hours of area offices, etc. • Community Health Centers for medical needs. • Community Food Banks • Red Cross Translation Services During 2007 Hospitality House specifically partnered with these other groups: Working Wheels, Solid Ground, Community Voicemail, RASE(Rising Above Sexual Exploitation), Swedish Hospital Social Service Department,Harborview Hospital Social Service Department, The YWCA Working Zone: Youth Pre-employment Program, WorkSource Washington,YWCA HIP Program,ANEW,White Center Labor Ready and Department of Corrections. Hospitality House received funds from Seattle King County Public Health as part o their Emergency Preparedness program. k. B. Performance Measures and Outcomes Goal 1: To increase housing stability for homeless single women in South King County Outcome 1A: By December 31,2009 at least 60 percent of women exiting the program will transition to more stable living situation. C. Staffing Plan and Evaluation Te Hospitality House program consists of 3 FTE's (two case managers and one overnight staff). Hospitality House is currently lead by a part-time interim Executive Director and there is so a part-time bookkeeper. C se managers are required to have social service backgrounds and a BS or BA is highly desirable. The project is monitored through a client database. House case managers report client demographics,presenting problems, and housing status at entry into the program and again at exit from the program. Data is compiled and analyzed to determine whether outcome objectives have been met. Clients complete a survey when exiting the program regarding services provided throughout their stay and capturing any gaps in services they may have experienced. Evaluation results are reviewed by case managers and the Board and program changes are implemented ( where appropriate. D. Differences in Service Delivery by City Requests for funding support by various South King County cities is based upon previous history of funding the House,the size and diversity of the population of each city and the House's stated mission to provide shelter capacity by serving all eligible south County residents, as well as homeless women seeking shelter from other parts of the state and country. At the end Q 1 2008, e House had to turn away more than 50 eligible single homeless women every month because t o space restrictions. Hospitality House based its 2009 projections of unduplicated clients served b city by extrapolating from Q 1 2008 intakes and applying a reasonable multiplier. 1 . Long Range Plans ■ Explore potential for family transitional housing For the past seven years Hospitality House has been serving homeless single women only. Many 1-11 clients have children, and a natural evolution of this program would be to support women, as w 11 as children. More South King County residents are on welfare than in any other part of the county and more than one out of every three households with children in SKC is headed by a single parent,more often than not, a mother. i. • Move to other physical locations and grow the House Lake Burien Presbyterian has provided the generous in-kind contribution of physical space for the Hospitality House shelter for the past seven years. It is important to confirm that they can continue to provide this type of contribution to the program, as the original remodeling,to p ovide adequate space and services,was considerable. Other physical locations,like donated houses/condominiums,for possible family transitional housing,will be explored. The House May also partner in planning for a remodel of Lake Burien Presbyterian with the church's long r ge planning committee. Other options for physical expansion and growing the House ability to shelter more women include recruitment of other church partners to create an"up and out"transition program that Would move clients at Lake Burien to another sponsoring church or other more independent Hying facility. HH would still maintain case management and clients would receive other *port services at the Lake Burien main campus. F' ally, "social entrepreneurship"ideas are being considered for HH clients. The House would create an"industry"or service,hire clients to perform the manufacturing or service, and, in so doing,help to build skills for future job seeking and self-sufficiency. • Enhance fundraising capabilities When a permanent executive director is hired,the Board and volunteers of HH will concentrate their energies increasing community and individual support through greater visibility in South g County communities it serves. Fund-raising activities,including the Burien community fall Walk, annual dinner/auction in the spring,and other highly visible activities,will be increased, d grantmaking opportunities with other private and public agencies will be explored. • Continue to grow House relationship to the City of Burien where it is located and with all supporting cities • Consider expanding current Board of Directors Iri order to represent the diversity in the communities Hospitality House serves, as well as to foster an expansion of the shelter and services,the Board might be reconstituted. While representatives from the twelve sponsoring churches served the House well in the past, expansion to include representation from other King County social service agencies and South County cities could provide additional expertise,leadership and diversity. Board development is a high priority as the House matures. • Enrich service delivery to clients Expand the current extended day program(3 days per week/24 hours)to 24 x 7 and include more House-supported and created programs for residents, like financial planning,job skills training, physical and creative outlets(yoga, art classes) 9 12. BUDGET The budget presented represents the costs associated with operating a 9-bed shelter for 365 days pgr year. Notable in-kind contributions offset significant costs for Hospitality House,resulting in no expenses for facility use and nearly complete coverage for food expenses. These in-kind contributions by Lake Burien Presbyterian Church(the location for Hospitality House)and eleven other church organizations in South King County consist of food,meal preparation, overnight staffmg for over 150 nights per year,volunteer support, donations of products used by residents, and oversight by the Board of Directors. This unique model among homeless shelters in Washington, with significant expenses covered by a collaboration of churches,allows for maximum utilization of grant funding to cover personnel and office operating expenses. 1 The service delivery model for Hospitality House provides both shelter and case management services to over 80 women each year. In addition to comfortable housing and food, case managers assist residents in securing identification cards,public assistance benefits, clothes, jobs, and permanent housing. Hospitality House is open 365 days per year,for a possible 3,285 bednights. On rare emergency o casions, another bed is available for overflow. Unlike customary shelters,Hospitality House allows for up to 90 nights of shelter to its residents and does not vacate the premises every day. Residents have assigned beds and lockers and are allowed to decorate their areas to make them More homelike. The average length of stay for individual residents in 2007 was 39 days. Staffmg currently consists of two case managers, an overnight staff position for approximately 2 0 nights per year, a part-time bookkeeper, and a part-time Interim Executive Director. It is e pected that a permanent full-time Executive Director will be hired by November,2008. Hospitality House provides services to women who are homeless from communities across South King County. This safe, comfortable facility has helped women from every community in SKC since opening in 2000. Services were provided to 84 women in 2007;but many were turned away because the shelter was full. We believe that the existence of Hospitality House and availability of these beds provides a service to every community in SKC,relieving these communities of the immediate need to establish shelters for homeless women within facilities in these communities. We provide support to the women who are residents of Hospitality House and support to the cities of SKC. Hospitality House is the only shelter for women outside the City of Seattle in King County. Budget expenses are dominated by personnel expenses(81%of the 2009 budget), followed by direct assistance to residents (4%). Some expense(shown in both personnel and professional f es) is related to contracted services with the Non Profit Center of South Puget Sound,which currently provides both the Interim Executive Director and bookkeeping services as well as assistance with strategic planning. Customary expenses for operating costs, insurance, telephone, etc. complete the budget(approximately 10%of the budget). 10 Changes to budget. The Hospitality House is currently developing a strategic plan for the next three years. During the time of this agency assessment and planning, a part-time Interim Executive Director has been hired with the assistance of the NonProfit Center of South Puget Sound. It is understood at this tiMe that a full-time permanent Executive Director will be hired late in 2008. Contingency f l nding has been allocated for consulting and recruitment efforts. The Board will be examining potential program changes that could result in more rapid placement of residents in permanent housing, freeing up beds more quickly and reducing the turn-away rate. Other options to nfiaximize administrative expenses to serve more women will be evaluated. In addition, our ask from private foundations may be reduced because many wish to provide seed or startup monies versus operating funds. Hospitality House auction in 2008 raised only 3/5 of the proceeds that 17Sere raised in 2007 and church contributions are definitely reduced, as well. Cost per unit. The unit of service for Hospitality House is a bednight. There are 9 beds open for 365 days per year,resulting in a possible 3,285 bednights. Actual 2007 expenses resulted in a unit cost of $49.25. The cost per service units for 2008 and 2009 are based on 2007 service delivery but do not factor in results of the strategic planning process currently underway. It is anticipated that the budget will increase slightly due to increasing personnel expenses in 2008 (by 2%) and 2009 (‘another.5%),resulting in a small increase in the cost per service unit. \Iear Budget Cost per bednight 2007 $161,795 $49.25 2908 $190,200 $57.90 2109 $200,000 $60.88 11 Agency:Hospitality House Program: 13. NUMBER of INDIVIDUALS/HOUSEHOLDS SERVED BY PROGRAM x❑ Individuals? or ❑ Households? (Check which applies and use for reporting all demographics.) Unduplicated *Unduplicated Number of all Clients Served by Clients Served All Funding Sources with Funds Requested 2007 2009 2007 %of column 1 2008 2009 (Actual) clients served (Anticipated) (Projected) (City Requested by City Funding Only) Auburn 4 5 4 5 5 Burien 4 5 4 5 5 Covington 1 1 0 0 Des Moines 3 3.5 3 5 5 Enumclaw 0 0 0 0 Federal Way 3 3.5 8 10 10 Kent 11 13 12 15 15 Renton 4 5 8 10 10 SeaTac 1 1 1 2 2 Seattle 24 28.5 20 25 Tukwila 0 0 4 5 5 Other 29 34.5 20 17 100% Total 84 (This column must 85 100 57 total 100%) *Unduplicated means count each client only once per calendar year per program. This number should match the number of clients by city indicated in the top row of Question 15. 12 Agency:Hospitality House 14. Performance Measures (Data Table) Program: 14a. Service with 2009 Requested Funds Proposed Performance Measures as defined below. A)Bednights provided B)60 percent move to more C) stable housing Auburn 90 3 Burien 90 3 Covington Des Moines 90 3 Enumclaw Federal Way 180 6 Kent 270 9 Renton 180 6 SeaTac 36 1.6 Seattle Tukwila 3 14b. Performance Measures 2009 Proposed with funds requested City Funding Only Title: Brief explanation: A) Bednights Based on an average stay of 30 days (one-third maximum stay); some clients stay the maximum; others stay a much shorter period At exit from Hospitality House(up to 90 days), clients will move to B) Stabilization of clients more stable housing (60 percent success rate) C) 13 Agency:Hospitality House 14 Performance Measures (Data Table), Cont. Program: 14c. Average Cost of Service Unduplicated Clients Served with Funds Average Cost of Service Requested 2009 Requested 2009 per Client* (Same as last column of (Same as last column of Question 6) Question 13) Column 1 divided by Column 2 A Iuburn $10,000 5 $2000 Biirien 10,000 5 2000 Covington D s Moines 10,000 5 2000 E umclaw Federal Way 20,000 10 2000 K nt 30,000 15 2000 R nton 20,000 10 2000 SeaTac 4000 2 2000 Seattle Tukwila 10,000 5 2000 * Based on 2007 actuals, average cost to maintain and stabilize a woman at Hospitality House (shelter, food, life support services) was approximately $1925. Considering standard COL increases, $2000 is a likely number for 2009. 14 Agency:Hospitality House 15. Demographics (from all funding sources) (Data Table) Program: vs 0 Client Residence o -0Fi - 0 CA U Q W f�, t ris E--+ Unduplicated (check one) x❑Individuals --, K, o c,, .a. — ❑Households N 0..) Served in 2007* Household Income Level 30%of Median or Below 4 4 1 3 0 3 11 4 1 24 0 55 50%of Median or Below 80%of Median or Below Above 80%of Median Unknown TOTAL 4 4 1 3 0 3 11 4 1 24 0 55 Gender Male Female 4 4 1 3 0 3 11 4 1 24 0 55 TOTAL 4 4 1 3 0 3 11 4 1 24 0 55 Age 0-4years 5- 12 years 13- 17 years 18-34 years 1 1 1 4 2 11 20 35-54 years 3 3 1 2 3 6 2 1 13 34 55-74 years 75+years Unknown 1 1 TOTAL 4 4 1 3 3 11 4 1 24 55 Ethnicity Asian 1 1 2 Black/African American 3 4 2 11 20 Hispanic/Latino(a) 1 1 5 7 Native 1 1 2 American/Alaskan Pacific Islander White/Caucasian 1 2 2 3 7 2 1 4 22 Other/Multi-Ethnic 2 2 TOTAL 4 4 1 3 3 11 4 1 24 55 Female Headed Household Disabling Condition Limited English Speaking 15 16. PROGRAM STAFF (DATA TABLE) 2007 2008 2009 (Actual) (Budgeted) (Projected) Total Number of Staff(FTEs) 4 2 4.2 4.25 Number of Volunteer(FTEs) 2 2 2 Actual Number of Volunteers 157 160 160 16 Agency: Hospitality House 17. PROGRAM REVENUE BUDGET (DATA TABLE) program: Revenue Source 2007 2008 2009 (Actual) (Budgeted) (Projected/ Requested) City Funding(General Fund & CDBG) • Auburn 10,000 • Burien 3,750.00 5,000 10,000 • Covington • Des Moines 2,425.00 3,500 10,000 • Enumclaw • Federal Way 20,000 • Kent 10,000.00 10,000 30,000 • Renton 20,000 • SeaTac 4,000 • Seattle • Tukwila 2,250.00 3,000 10,000 • Other(Specify) • Other(Specify) Other Government Funds • King County(HAF) 11,250.00 15,000 25,000 • Washington State (ESAP) 8,984.28 9,000 • Federal Government(Emergency Food 5,000 5,000 and Shelter Program- EFSP) Private Sources • United Way(grants &designated donors) 15,000 • Foundations and Corporations 7,850.00 25,900 15,000 • Contributions&Fundraising 114,801.68 105,300 30,000 • Program Service Fees (User Fees) N/A N/A N/A • Other(Interest) 2,525.21 2,500 2,000 TOTAL PROGRAM BUDGET 163,836.17 190,200 200,000 17 17. PROGRAM EXPENSE BUDGET, CONT. Agency: Hospitality House (DATA TABLE) Program: Expenses 2007 2008 2009 (Actual) (Budgeted) (Projected) Personnel Costs • Salaries 96,447.03 133,500 139,000 • Benefits (health care, FICA/medicare tax) 14,641.72 19,500 21,600 • Other(industrial ins/unemployment tax) 2,037.30 2,000 2,200 • Total Personnel 113,126.05 155,000 Operating and Supplies • Office/Program Supplies 1,909.58 2,000 2,200 • Rent and Utilities • Repair and Maintenance • Insurance 1,741.00 1,800 2,000 • Postage and Shipping 1,462.35 1,500 1,600 • Printing and Advertising 577.51 750 900 • Telephone 2,586.27 2,500 3,000 • Equipment 2,120.24 2,100 2,500 • Conference/Travel/Training/Mileage 1,902.73 5,000 3,000 • Dues and Fees 459.00 500 500 • Professional Fees/Contracts 1,190.00 5,400 4,000 • Direct Asst. to Individuals 2,259.84 2,650 4,000 • Admin Costs(Bookkeeping/Emerg Prep) 4,603.09 5,000 5,000 • Other(Volunteers/Transitional Housing) 2,961.82 2,000 • Fundraising expense 5,115.75 6,000 6,500 • Case management(YWCA) 19,780.00 TOTAL PROGRAM EXPENSES 161,795.23 190,200 200,000 Net Profit(Loss) 2,041 (Revenue-expenses)= 18 Agency:Hospitality House 18. SUBCONTRACTS (DATA TABLE) Program: List all the agencies you will be subcontracting with for this program. Provide the agency name in the first column,a description of the contract/service in the second column, and the contract amount in the third column.Do not list agencies you coordinate with on a referral only basis. Indicate not applicable if you do not subcontract for any part of this program. Subcontracting Agency Specific Subcontracted Activities Contract in the Operation of Your Program Amount NOT APPLICABLE 19 19. APPLICATION CHECKLIST Applications missing one or more of the following components or not following these directions may not be reviewed. Sign and submit the application checklist with your application. Contents (Your application should contain each of these items in this order.) x❑Application Cover Pages.The top three pages of your application must be a completed copy of the Agency Information and Questions 1-7. Application Narrative: xQuestion 8 Organizational Experience(2 page maximum) xQuestion 9 Need for Your Program(2 page maximum) xQuestion 10 Proposed Program/Service(6 page maximum) xQuestion 11 Long Range Plan(1 page maximum) ❑ xQuestion 12 Budget(2 page maximum) Data Tables xQuestion 13 Number of Individuals/Households Served xQuestion 14a-c Performance Measures and Average Cost of Service xQuestion 15 Demographics(from all funding sources) xQuestion 16 Program Staff xQuestion 17 Program Revenue&Expense Budgets xQuestion 18 Subcontracts x Required documentation.Supply one copy of the following required documents with the signed original application. See Part II: City Specific Supplemental Information to determine whether additional copies of the application and required documentation need to be submitted. x Question 19 Required Documentation, including: • Proof of non-profit status • Organizational Chart • Agency/Organization Mission Statement • Board resolution authorizing submittal of the application(may be submitted up to 60 days after application). (in March 2008 Board minutes) • List of the current governing board and local board, if applicable,(include name, position/title,city residence, length of time on the Board,and expiration of terms. Note any vacancies.) • Board Meeting Minutes of last three board meetings of governing board and local board as applicable • Annual Budget • Financial Audit Cover Letter • Financial Audit Management Letter • Financial Statement • Verification of Non-Discrimination Policy • Program Intake Form • Sliding Fee Scale(not applicable to Hospitality House) x[.Application Check List.(Signed below.) x City Specific Supplemental Information.Required in Name: Carol Moorhead art II for apph,able City only.7-1°' Position: Board member, grants Phone#: 253-278-4149 0,,( ,• E-mail: carol_moorhead@hotmail.com Signature of Person Completing Checklist 20 INTERNAL REVENGE SERVICE DEPARTMENT OF THE =I'::.GASURY P. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Dame.t . 9 . (- DL91N-2006859 b 17053092745015 HOSPITALITY HOUSE Contact Person: 15003 14TH AVE SW CARA D FRANCZAK 1E4 =: 4°52 BURIEN, WA 98156-0000 Contact Telephone Number: (877) 829-5500 • Public Charity Status: 170(b) (1) (A) (vi) Dear Applicant: Our letter dated DECEMBER 20.00, stated you would be exempt from Federal' income tax under section 501(c) (3) cf the Internal Revenue Code, and vim¢ * uld be treated as a public charity, rather than as a private foundation, &ur.=:Gr an advance ruling period. Based on the information you submitted, you are classified as a public ^i rity under the Code section listed in'the heading of this letter. Since yCYtn= exempt status was not under consideration, you continue to be classifielima an organization exempt from Federal income tax under section 501(c) (.3) of tthe Code. Publication 557, Tax-Exempt Status for Your Organization, provides detsri_= information about your rights and responsibilities as an exempt organizsA_ticcn. You may request a copy by calling the toll-free number for forms, (800) 829-3676. Information is also available on our Internet Web Sire aft www.irs.gov. If you have general questions about exempt organizations, please call ou.r toll-free number shown in the heading between 6:30 a.m. - 5:30 a.m. Eas:_. rx time. Please keep this letter in your permanent records. Sincerely yours, • Lois G. Lerner Director,. Exempt Organizations Rulings and Agreements i - Letter LD5 O ;zr1,,/CG) 20 Hospitality - 08 �� ! I .'' � �,� ia' ^ a� Y `4'Fr''i{ ,if-t�m�i�"M,p`°� Y1'. °�SN,F+�`r�,-$,'-Tm+ {' '"n . , ,,,,,r 40, 4 t n a Y t r y. ,y { "E• ,,x �' S-i a .4 �' "".a Bo a' '� r ors s` � a :loaner .. �� � , 7x ��w 1 pros n sec to '?Itr�Att` K b:.'.,�_ y. il.wvsY0.4 -,ya'd7"'k. 'u 3 e "a i v ��,}, e. 4' +!ty .aud&t ,aaN'Zi .:w5iu �'Y�: . s,',».'! -x,—.. . r�+..,sA`fiv.'_- r u. , .... . .., w.IY ions. nq'chfutich�s 1s rd repro T*•r-7 ,fi„ ': 7.•1 ,. h ca }.+,+ P J . 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'>„3}i+.fig;;?` .`."-,r�r` 'F'3i'„,`-i 3 Wbycurc�volunteer°cooctlii�atorsa�y� _ s--- 'r:,-.„,£k5 c'i 3 c,c,,.,�.b�",,,.. ,. + a _ * i Sri #;w t .rha � ,;.� Xy �w F 3� i 4 a,�t. € "Sk'tY" �'" r "§'a ,,,,',� ''a wy,` ' ,L„'`'y Sfi! I'-.," -,,3' 5 v i- a� � trc e rn y n �Y + ° w �n ,.,�.,,t b, S , �'n �.' } ,5'-t. "t e t Fr x �,..::-;oft„,-;::! yi, t 3 F t, s ` ' fir are p., 4 , ` C seeManagement wo'L�-eyad C se Manage - ? Ir F ','- :.-wit-'' ei° ,�r�,k ,�k �;� `47 ,,4 b.�r , I g kilt e it v,-,,.�.�' Y *,,,' ,•-,..� rs '7'',.�° ;h.w�t W'*? y'.�' t ' "�_ ✓`r,, # g ^,. , ..,,,. •t} .� A l �=?,,, �'r , Aa' -5 ;�k $�' 7 p a�,e, g,,,tr�,I me.1 Ex Dll ctor-t''Y;` ,�, ,t �--1'''=�, d�' „ r '" SF kr ;".4, "` ».R.1 �*r^`Y, �K,F ?" G �',xr5xd,„, �"' } + �'!,ti y.,u.;, e's fi` W HOSPITALITY HOUSE Serving Homeless Women in South King County Proposed revision to Hospitality House Mission statement To be voted on at the regular June Board meeting. The mission of Hospitality House: To create an atmosphere of hospitality for our guests through the warmth of a welcoming and caring community. To provide the time, program and safe space to foster empowerment,and to bring peace,hope and security to their lives. Approved by Hospitality House Board June 6,2007 Hospitality House Board Members/Speciality Teams/Staff/2008 First Name Last Name Sponsoring Church Street Address City Zip Phone Email Sharon Andrews Southminster Presbyterian 27211 7th PI S Des Moines 98198 206-992-3237 andrews6a,mindspring.com — Jane Armstrong Normandy Park Congregational 12857 Shorecrest Dr.SW Burien 98146 206-439-9823 seepugetacomcast.net _ Carla Boutwell at-large member/vol.scheduler 1919 SW 162nd Burien 98166 206-601-0539 cbcooks a(�aol.com Joan Brown John Knox Presbyterian 19530 4th Ave S Des Moines 98148 206-824-6423 hotwords[a)aol.com Carol Burnside Lake Burien Presbyterian 6226 Lakeshore Dr.S Seattle 98118 206-722-7773 carolnn@msn.com Teresa Duhamel St.Vincent de Paul 5317 S.297th PI. Auburn 98001-2348 253-946-3076 gtduhamel@aol.com Tyler Holmes Normandy Park LDS 20617 9th Ave.S Des Moines 98198 425-208-2297 tylerandreagan@gmail.com Patti McGowan St Elizabeth Episcopal 2844 SW 169th St Burien 98166 206-246-8013 Russandpatti2002@aol.com Carol Moorhead Saltwater Unitarian 1 S Broadway #306 Tacoma 98402 253-278-4149 carol_moorhead@hotmail.com _ Reggie Puzas St.Francis of Assisi Catholic 18145 Marine View Dr.SW Normandy Pk 98166 206-243-9975 reggiep6@comcast.net Tammie Schacher Prince of Peace Lutheran 476 S. 190th St. Seattle 98148 206-241-6527 tammies@Mithun.com Linda Stryker At-large member/HH volunteers 15409 22 Ave.SW Burien 98166 206-431-9213 Ilstryker@hotmail.com Carlyn Walsworth Des Moines United Methodist 1022 S 223rd St Des Moines 98198 206-824-5665 HeidilynnU@comcast.net Roxann Wydick St.Francis of Assisi Catholic 16418 16th SW Burien 98166 206-244-8661 srwydick@comcast.net St Bemadette's is currently without a representative on the Board OFFICERS President: Joan Brown President Elect: _ Vice President:Reggie Puzas Secretary: Treasurer: Sharon Andrews Immediate Past Pres.: Carol Moorhead (cell-253-278-4149) Hospitality House 15003 14th Ave SW Burien 98166 206-242-1860 hospitalityhouse1@yahoo.com Judy Allman case manager iudv.hospitalitvhouse@gmail.corn Vera Artison case manager vera.hospitalitvhouset grnail.corn - Danielle overnight Barb Shimizu Bookkeeper 206-679-8742 bshimizu@bigplanet.com Emergency Church Contact Dean Shull Facilities Coordinator 206-243-2029 DEShull@comcast.net SPECIALITY TEAMS LISTED ON OTHER SIDE 4/11/2008 Hospitality House Board Members/Speciality Teams/Staff/2008 SPECIALITY TEAMS Acknowledgements Barb ShimizuData Base Ted Gimlin Facilities Don Weber / Carol Bumside Fundraising Spring Dinner/Auction/Joan Brown Date: April 12,2008 @ St Vincent dePaul 152nd Street Walk/Ann Requa Grants Carol Moorhead Human Resource Teresa Duhamel/Tyler Holmes Newsletter Ann Requa St.Francis of Assisi Catholic 1918 SW 164 Seahurst 98062 206-243-1597 REQUAINK@juno.com Publicity We need someone to fill this position. Overnight Volunteer Coordinator Carla Boutwell Priscilla Stephenson Lake Burien Presbyterian 14505 25th Ave SW Burien 98166 206-242-8037 Supplies Team Don Weber Lake Burien Presbyterian 15220 27th SW Seattle 98166 206-242-6548 Idweber @aol.com Volunteer Appreciation Event Tyler Holmes Volunteer Coordinators Linda Stryker St.Francis 15409 22 Ave.SW Burien 98166 206-431-9213 llstryker@hotmail.com • • 4/11/2008 First Name Last Name Sponsoring Church Board Term beg 1st or 2nd term Sharon Andrews Southminster Presbyterian 2008 1 Jane Armstrong Normandy Park Congregational 2008 1 Carla Boutwell At-large member/Overnight sch 2008 1 Joan Brown John Knox Presbyterian 2008 1 Carol Bumside Lake Burien Presbyterian 2007 1 Teresa Duhamel St.Vincent de Paul 2007 1 Patti McGowan St Elizabeth Episcopal 2007 1 Carol Moorhead Saltwater Unitarian 2006 2 Reggie Puzas St.Francis of Assisi Catholic 2007 1 Tammie Schacher Prince of Peace Lutheran 2009 1 Linda Stryker At-large member/HH volunteers 2008 1 Carlyn Walsworth Des Moines United Methodist 2008 1 Roxann Wydick St.Francis of Assisi Catholic 2008 1 Minutes Hospitality House Board Meeting January io, 2008 7 pm Lake Burien Presbyterian Church Present: Joan Brown, Carol Moorhead,Tyler Holmes, Patti McGowan, Reggie Puzas, Carlyn Walsworth, Sharon Andrews, Karen McMichael, Inez Schaffer, Jane Armstrong, Carol Burnside, Linda Stryker,Teresa Duhamel, Carla Boutwell, Trina Miller Absent: Barb Shimizu,Ann Requa, Roxann Wydick, Tammie Schacher The meeting was called to order at 7 pm by Joan Brown, president. All Board members present introduced themselves, described how they became involved in Hospitality House,and described talents they were bringing to the Board. More new members will be attending the February meeting to replace Board reps who rolled off end of December. Sharon Andrews, Southminster Presbyterian, and Carla Boutwell, at large member,volunteer scheduler were duly approved by the Board as new board members with voting privileges. Joan explained the consent agenda approval that HH Board will begin using with the January meeting. This is a practice for approval of non-controversial items like previous minutes. One motion to approve all will be instituted. If there are items for approval on the consent agenda that a member wishes to discuss,they will be removed from the consent and placed on the regular board agenda. Consent agenda items passed in January(motion by Teresa, seconded by Patti and passed unanimously): Minutes from December 2007,ratification of new regular time for Board to meet(second Thursday of the month, LBPC, 7 pm), ratification of Joan Brown as the third signer on HH checking account(Barb Shimizu,bookkeeper and Roxann Wydick,treasurer,are the other signers), and the ratification of a new sick leave policy for full time HH employees (one day per month beginning upon employment but no accrual beyond calendar year). The sick leave policy will update the HH personnel manual and will be available for Board members to review if requested. Trina's House report As of December 31,there were nine residents at the House,including three new clients and four exits. There were 84 turnaways and 46 because the shelter was full. End of year statistics include: 84 women served, 64 percent moved to stable housing, 2,710 bednights provided, 593 callers turned away, primarily because of shelter being full. While staying at the House, 28 percent of the residents obtained employment, 29 were linked to healthcare, 22 got mental healthcare, 13 received substance abuse counseling, 84 received food assistance, 19 residents were linked to income support and 53 residents were linked to employment services. House financials Preliminary 2007 end of year financials were presented. There will be some adjustments made until mid-January and then 2007 books will be officially closed and the Board will get a final balance by email end of January. Many contributions came in over the Holidays,including a substantial donation by Clipped Wings and by a bazaar at a local Curves, as well as many very generous individual contributions. Current financials include: Total gross income i/i/07 thru 12/30/07 = $157,898.12 Total cash expense = $171,192.69. Shortfall = $13,294.57. • Expenses from last year that have skewed our ending balances for 2007: YW was paid approximately$ 10,00o for the month of December o6 (lost check) in 2007. Grants and other fundraising: Kent's balance paid in full = $io,000. Federal Way will also pay one-half of the target amount of$4,765. Venture Fund, United Way contract signed this month for $15,00o to be paid in one lump sum later this month. All fourth quarter 2007 city and county reports and invoices complete with final payments to be paid in January. Projected budget for 2008 was presented for Board review. The full board will vote approval at the February meeting. Points to be considered: two new line items are included, one for staff and board training at$500o and one for possible consulting services for next year at $4000. Staff salary line item includes $40,00o for the possible hiring of a new executive director sometime during 2008. Church contributions were estimated"down"from last year's projected $30,00o to $19,50o for 2008. Office expenses are doubled from last year. A bonus for staff was m/s/passed unanimously. Teresa described the bonus as merit pay for performance through the month of December, 2007. Volunteer coordinators Linda reported that churches don't want to commit to provide overnight volunteers on the weekends of their meal-providing weeks. Suggestion was made that past residents of the House might be an untapped overnight volunteer source. Also other churches (besides the HH 12-sponsoring churches)in a 5-10 mile radius of HH might also be called on for support. The volunteers would like a ppt presentation available to them to describe the House and its story. Joanie is planning that as a 2008 work product. If we have more supplies at the House than we need, can we swap with other agencies? Need a plan for spreading the wealth. Spring Swing: auction report Ninety(9o) days away from auction. Donation sheets passed out for Board solicitation. Save the date postcards to be mailed in the next two weeks. The venue(St.Vincent de Paul in Federal Way) can accommodate 264 guests at $4o/per. Invitations will be mailed March 1. Contracts listing responsibilities of HH board members were passed out for member review and signature. Next meeting scheduled for Thursday, February 7 at 7 pm, LBPC. The Board meeting was adjourned at 9:15 pm. Respectfully submitted, Carol Moorhead NIINUTES,HOSPITALITY HOUSE BOARD—February 7,2008 Attendance: Tyler Holmes;Inez Shaffer,Roxanne Wydick,Carla Boutwell, Carlyn Walsworth,Patti McGowan,Joanie Brown,Reggie Puzas,Carol Burnside,Teresa Duhamel,Sharon Andrews, Linda Stryker, Tammie Schacher The meeting was called to order by Joanie Brown. Linda Stryker volunteered to take the February Minutes. Tammie Schacher was elected to the Board,representing Prince of Peace Lutheran Church,and told a little about herself. Tyler Holmes announced his acceptance to BYO for graduate school in Construction Management. He will bring his replacement to the March meeting. Discussion on recruitment of additional at-large members for the board took place. Ideas include Mike Martin with the City of Burien,Kevin Fitz,former owner of Meal Makers, Julie Hix,retired teacher/Boeing worker,as well as alumni of Hospitality House,the formerly homeless,who could each bring their gifts to the table. It was suggested that a formal letter of invitation should go out,followed up by a personal contact from someone on the board who knows them. Then,Joan Brown asked each of us to fill out an index card on our own personal"job description"on what we bring to Hospitality House Board,or how we describe H.H.to others. Approval of Minutes:Not everyone had a hard copy of the minutes but copies were shared and passed around. The minutes were approved. Staff Report: Trina was unable to stay late for a staff report,but did provide the monthly summary of requests for shelter. Discussion on additional data that would be helpful,to include perhaps a break down of those moving out of the House,whether they A.Had a plan,or B.Had no plan(did they succeed or just leave?). They need an off-site place to store the Christmas decorations, and their need for a vacuum was taken care of by Reggie's parents. Human Resources Committee: Teresa Duhamel requested that the board address the rehiring of an executive director and a full time overnight staff person. With tremendous turn over,the merits of making the overnight position full time,and with benefits,were discussed,as well as the need for on-call subs,in case of illness or vacation. In the quest for an Executive Director, Teresa suggested we work through Liz Heath,a consultant to non- profit groups. Her web site is ww w.npcenter.ora. Motion Move the overnight position to full time with medical benefits (Stryker/McGowan) Passed,unanimous. Motion Move to consider Liz Heath as consultant in our hiring of an executive director. (McGowan/Duhamel) Passed,unanimous. Strategic Planning: Reggie,Carol B. and Joanie worked on this with Stephanie. Now it is time to again address this topic. Patty McGowan will join this effort. Financial Report: Barb Shimizu is in Paris, officiating a martial arts meet. She sent an e-mail indicating expenditures for the month were$10,916, and that we were in good standing. 2008 Operating Budget: For the second board meeting,the proposed 2008 budget was distributed,with features pointing out the Board Training line item,and funds for executive director. Operating Budget(continued) Motion Move that the 2008 budget be approved as it was presented. (Boutwell/Holmes) Passed,unanimous Overnight Volunteer Report: Carla reported that the scheduling is going well. She was caught a little off guard when one of the overnight staffers quit,but will survey her volunteers to see who could pinch hit in that kind of a situation. Other training ideas include CPR,and spotting chemical use/abuse. Meal Providers Committee: Linda Stryker noted all congregations have their meal coordinator appointed and things are going well. H.H.doesn't want small hotel sized supplies any longer,and these will be channeled to a food bank or other charity. A volunteer is needed to regularly write thank you letters/ ipts for donations,perhaps on a monthly basis. 7 Auction Report: Joanie and Reggie discussed the urgency to get good items donated. Possible sites for storage may include Lake Burien's youth room,or perhaps a POD. Teams will work on`blitz"days in vario area shopping districts. Joanie was convening a blitz the next day,2/8,on 152nd street businesses and sought helpers,to kick off at The Daily Perk. Wome s' Justice Circle: This Saturday's Womens' Justice Circle was cancelled due to the caucuses,but will bejin again on Saturday,2/16. The topic chosen was emergency health care access. Upco ing events: CPR training at Southminster, Saturday,3/1/08. Soroptomist breakfast,April 2. Adjou ent: Approximately 8:30 p.m. Respectfully submitted, Linda tryker MINUTES: HOSPITALITY HOUSE BOARD—March 13,2008 ATTENDANCE: Carla Boutwell,Carlyn Walsworth,Patti McGowan,Joanie Brown,Carol Burnside,Teresa Duhamel,Linda Stryker,Tammie Schacher, Barb Shimizu,Carol Moorhead,Julie Hix,Judy Allman The meeting was called to order by Joan Brown. Julie Hix introduced herself as a possible new board member. EXECUTIVE DIRECTOR SEARCH: Liz Heath of the NonProfit Center of Tacoma introduced herself. After introductions of the board members present,Liz discussed: Capacity: The internal ability to deliver services effectively and, Constants in all nonprofit work: a passion for the mission to be successful,and the need for money. Liz discussed her proposal for services to the House through organization and board development. She also stressed the value of an interim executive director(IED). The IED is brought in to stabilize the organization while the board researches and selects a permanent director. The IED does not interview or consider the permanent position as part of this assignment and is typically in place 3 months to 1 year. She assured Carol M.that the IED can assist with grant applications that will be due very soon as well as crafting a job description for the Executive Director position itself. Liz stressed that the IED will cost$65-$70 per hour on a part time basis(approx. 15 hours per week)and for the board to think carefully about the necessary tasks that this person must take care of to stabilize the house. Liz would organize the IED process and they would be a consultant through NonProfit Center. After a few questions from the board,Liz explained that part of her process includes asking critical questions as a way to communicate issues and to develop strategies. If accepted,the first step would be a Letter of Agreement with NonProfit Center. Liz left the meeting and the board continued to review the proposal. After some discussion,the Joan suggested we approve the proposal and begin working with Liz Heath. Motion: Move to accept Liz Heath's proposal for services Seconded, Passed unanimously Motion: Move to pursue and interview an interim executive director Seconded,Passed unanimously The interview process will be taken care of in a special board meeting. Anyone unable to attend the interviews will submit questions to be asked to Joan Brown. STATIONARY: Joan would like to have letterhead,envelopes and thank you stationary printed for general use and for the auction. STAFF REPORT: Judy went over the number of residents and turn aways for the month and distributed a written report. The board will look into avenues to funding sources in Seattle given the large numbers of Seattle residents we take in. Currently Seattle will not fund out of city shelters. COORDINATORS REPORT: Some of the meals seemed to be coming uncooked or partially uncooked. The coordinators will be asked to be more specific to meal providers to be sure everything is properly cooked. EASTER COVERAGE: Jane and Carla will organize a 2 hour shift schedule to help staff the house during the Easter weekend. MEDICAL BENEFITS: Full medical benefits coverage is currently provided for paid staff of the house. It was suggested that dependant coverage can be provided for a premium to employees and that premium cost can be deducted out of their paycheck on a pretax basis. Motion:Move to provide medical coverage for employees only. Seconded,Passed unanimously FINANCIALS: The Spring Swing last year pulled us up over the$130,000 mark in our reserves and retained earnings which could cover an IED if hired. We received a onetime lump sum from the United Way for$15,000. We have incurred a penalty on our taxes due to filing our 990 form late last year. This filing falls under the scope of the Executive Director typically. Though there was speculation about staying with Wells Fargo,the board felt the service was adequate and the$3.50 monthly fee was reasonable. The phone bill for the house has doubled recently and there are automatic payments being made on a Sprint PCS phone that no one is aware of. Motion: Move to move forward with 2009-2010 city application for Human Services Funding. Seconded,Passed unanimously i_Oic AA. f tin f Ki FRED MEYER CARDS: The staff has requested that we use the Fred Meyer gift cards that we currently have for house items(list provided). Judy,Carly and Teresa will shop for the items. AUCTION UPDATE:Donated items to be included in the catalog are due March 14. Donations are low this year compared to last year,currently$5,000 below last year's value. Live auction items are still needed. They would still like to get Mariners tickets. Addendum items will be due March 28 Tickets were distributed and it was stressed that ticket sales should be the focus at this time. Ticket sales will be extended to March 31 to take advantage of church on Sunday. Remember that ticket sales are not tax deductable but donations of cash are. We will work on having tax deduction information available at the auction for purchases. UPCOMING EVENTS: Soroptomist breakfast is April 2 at the Rainier Club. ADJOURNMENT: Approximately 9:00 pm Hospitality House Projected 2008 Budget Income 2008 Projected Contributed Support Individual Contributions $10,000.00 Business Contributions $9,300.00 Church Contributions $19,500.00 United Way Safety Net $0.00 Grant Income Foundation/trust grants $16,000.00 Nonprofit organization grants $600.00 Federal Grants $5,000.00 State grants County grants $15,000.00 City grants $24,000.00 EPF Venture Fund of United Way $15,000.00 Fundraising Revenue House Pins $300.00 Dinner/Auction $57,000.00 Streetwalk $16,000.00 Giftwrapping Red Hat Event Tote Bags Cookbooks Grocery Donations Interest $2,500.00 Total Income $190,200.00 Cost of Goods Sold(COGS) Expense Audit $1,400.00 Client Assist Fund $5,000.00 Equipment/Office Upgrades $1,000.00 Event&Fundraising Expense $6,000.00 Insurance $1,800.00 Maintenance Office(paper,postage,printing,supplies,telephone) $5,000.00 Program(clothes,groceries) $2,000.00 Salary,Tax,Bookkeeping,Case Management $159,000.00 -YWCA Expense Consulting(social service counselor,grant writer) $4,000.00 Staff and Board training $5,000.00 Total Expense $190,200.00 4/11/2008 June F. Hendrickson, C.P.A. . 208 SW 153rd Street Seattle, WA 98166 Octob r 17, 2007 To the oard of Trustees Hospi lity House Burien Washington This le er is to confirm my understanding of the terms and objectives of my engagement and the nature and li itations of the services I will provide. I will erform the following services: 1. I will review the statement of financial position of Hospitality House (a nonprofit organization) as of December 31,2006, along with related statements of activities, functional expenses, and cash flows for the year then ended,in accordance with Statements on Standards for Accounting and Review Services iss ed by the American Institute of Certified Public Accountants. My review will consist primarily of in uiries of Organization personnel and analytical procedures applied to financial data, and I will re uire a representation letter from management. A review does not contemplate obtaining an un erstanding of internal controls or assessing control risk,tests of accounting records and responses to nquiries by obtaining corroborating evidential matter, and certain other procedures ordinarily pe formed during an audit. Thus, a review does not provide assurance that I will become aware of all si 'ficant matters that would be disclosed in an audit. My engagement cannot be relied upon to di close errors, fraud or illegal acts that may exist. However,I will inform the appropriate level of m agement of any material errors that come to my attention and any fraud or illegal acts that come to m attention, unless they are clearly inconsequential. In addition, I have no responsibility to identify an communicate significant deficiencies or material weaknesses in your internal control as part of this en agement. I will not perform an audit of such financial statements,the objective of which is the ex' ression of an opinion regarding the financial statements taken as a whole, and, accordingly, I will not express such an opinion on them. - M report on the financial statements is presently expected to read as follows: I have reviewed the accompanying statement of financial position of Hospitality House (a nonprofit organization)as of December 31, 2006, and the related statements of activities, functional expenses,and cash flows for the year then ended, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. All information included in these financial statements is the representation of the management of Hospitality House. A review consists principally of inquiries of Organization personnel and analytical procedures applied to financial data. It is substantially less in scope than an audit in accordance with generally accepted accounting standards,the objective of which is the expression of an opinion regarding the financial statements taken as a whole. Accordingly, I do not express such an opinion. Based on my review, I am not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in conformity with generally accepted accounting principles. If for any reason, I am unable to complete the review of your financial statements, I will not issue a report on such statements as a result of this engagement. 2. I will also prepare the federal Form 990 (Return of Organization Exempt From Federal Income Tax for Hospitality House for the year ended December 31, 2006. I estimate that my fee for these services will range from$850 to $1,300 for the engagement. The fee estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the work performed. If significant additional time is necessary, I will discuss it with you and arrive at a new fee estimate before I incur the additional costs. I appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of this engagement. If you have any questions,please let me know. If you agree with the terms of the engagement as described in this letter, please sign the enclosed copy and return it to me. Sincerely, Atte S. georteckicibatt • June F. Hendrickson Certified Public Accountant Acknowledged: Hospitality House 4;(-) ke3.72)' fp &() 1,, er 0-4Z 1,\,) I (1 N 4 d Name r / Title ` Date HOSPITALITY HOUSE REVIEWED FINANCIAL STATEMENTS DECEMBER 31, 2006 and 2005 Prepared by June F. Hendrickson, C.P.A. 208 S.W. 153rd St. Seattle, WA 98166 November 9, 2007 TABLE OF CONTENTS PAGE ACCOUNTANT'S REPORT 1 FINANCIAL STATEMENTS Statement of Financial Position 2 Statement of Activities 3 Statement of Functional Expenses 4 Statement of Cash Flows 5 Notes to Financial Statements 6-8 JUNE F. HENDRICKSON Certified Public Accountant 208 S.W.153rd St. • Seattle,WA 98166 Phone:(206)242-4774 • Fax:(206)242-4775 • EMAIL:HENDRICPA@AOLCOM ACCOUNTANT'S REPORT To the Board of Directors Hospitality House Burien, WA 98166 I have reviewed the accompanying statement of financial position of Hospitality House (a nonprofit organization) as of December 31, 2006 and 2005, and the related statements of activities, functional expenses and cash flows for the years then ended, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. All information included in these fmancial statements is the representation of the management of Hospitality House. A review consists principally of inquiries of Organization personnel and analytical procedures applied to fmancial data. It is substantially less in scope than an audit in accordance with generally accepted auditing standards,the objective of which is the expression of an opinion regarding the financial statements taken as a whole. Accordingly, I do not express such an opinion. Based on my reviews, I am riot aware of any material modifications that should be made to the accompanying fmancial statements in order for them to be in conformity with generally accepted accounting principles. • ,_ „c12,0-6-2i.2 e F. Hendrickson Certified Public Accountant November 9 , 2007 1 HOSPITALITY HOUSE STATEMENT OF FINANCIAL POSITION December 31,2006 and 2005 ASSETS 2006 2005 • CURRENT ASSETS Cash and cash equivalents $ 72,287 $ 105,234 Certificate of deposit 50,000 -0- Grants/accounts receivable 3,385 14,963 Inventory 450 1,095 Prepaid expenses - 270 -0- Total current assets 126,392 121,292 PROPERTY AND EQUIPMENT, net 1,684 2,248 Total assets $ 128,076 $ 123,540 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accrued wages $ -0- $ 2,415 Accrued payroll taxes -0- 1,441 Other accrued expenses 140 568 Total current liabilities 140 4,424 NET ASSETS Unrestricted 127,93 6 119,116 Total liabilities and net assets $ 128,076 $ 123,540 See accompanying notes and accountant's report. 2 HOSPITALITY HOUSE STATEMENT OF ACTIVITIES For the years ended December 31,2006 and 2005 2006 2005 CHANGES IN UNRESTRICTED NET ASSETS Revenues, support, and gains: Grants $ 79,581 $ 64,764 Contributions 44,522 44,384 In-kind contributions 19,450 19,803 Sales $ 1,153 $ 2,362 Cost of sales (1,113) 40 (1,323) 1,039 Fund raising 34,781 40,839 Interest income 713 589 Total revenues 179,087 171,418 Expenses: Program 160,090 134,293 Management and general 4,075 3,332 Fundraising 6,102 3,650 Total expenses 170,267 141,275 Increase in unrestricted net assets 8,820 30,143 NET ASSETS, beginning of year 119,116 88,973 NET ASSETS, end of year $ 127,936 $_119,116 See accompanying notes and accountant's report. 3 f HOSPITALITY HOUSE STATEMENT OF FUNCTIONAL EXPENSES for the years ended December 31,2006 and 2005 2006 } 2005 Management Fund Total Management Fund Total Programs and General Raising 2006 Programs and General Raising 2005 Salaries and wages $ 9,657 $ 1,563 $ 1,042 $ 12,262 $ 93,404 $ 1,048 $ - $ 94,452 Payroll taxes/benefits 7,107 220 180 7,507 10,914 122 - 11,036 Employee medical - - - - Case management 109,440 - - 109,440 Program activities 2,281 - - 2,281 1,004 - 1,004 Food 4,659 - - 4,659 5,627 - - 5,627 Clothing 4,930 - - 4,930 5,014 - 5,014 Professional services 2,623 1,312 - 3,935 - 1,180 - 1,180 Office and other 325 196 35 556 880 101 - 981 Outside services 279 47 36 362 1,491 75 1,566 IL Occupancy 12,346 297 149 12,792 9,937 523 10,460 Postage 1,246 69 154 1,469 672 94 766 Supplies 901 226 4,430 5,557 1,300 - 3,650 4,950 Auto/Travel 50 - - 50 - - - ; Depreciation 672 6 8 686 452 - 452 Insurance 3,574 139 68 3,781 3,598 189 3,787 $ 160,090 $ 4,075 $ 6,102 $ 170,267 $ 134,293 $ 3,332 $ 3,650 $ 141,275 See accompanying notes and accountant's report. 4 HOSPITALITY HOUSE STATEMENT OF CASH FLOWS For the years ended December 31,2006 and 2005 2006 2005 CASH FLOWS FROM OPERATING ACTIVITIES Increase(decrease) in net assets $ 8,820 $ 30,143 Adjustments to reconcile change in net assets to net cash provided by operating activities: Depreciation 686 452 Decrease in certificate of deposit (50,000) -0- Decrease (Increase) in grants/accounts receivable 11,578 (9,131) Decrease (Increase) in inventory 645 (399) Increase in prepaid expenses (270) -0- (Decrease) increase in accounts payable (429) 13 (Decrease)increase in accrued wages (2,415) 480 (Decrease) in accrued taxes (1,441) (970) Net cash provided(used)by operating activities (32,826) 20,588 CASH FLOWS FROM INVESTING ACTIVITIES Purchase of equipment (121) (1,523) Net cash(used by) investing activities (121) (1,523) Net increase (decrease) in cash and cash equivalents (32,947) 19,065 CASH AND CASH EQUIVALENTS,beginning of year 105,234 86,169 CASH AND CASH EQUIVALENTS, end of year $ 72,287 $ 105,234 See accompanying notes and accountant's report. 5 HOSPITALITY HOUSE NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2006 and 2005 NOTE 1 —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Nature of Activities—Hospitality House is a Washington non-profit corporation. Hospitality House is dedicated to providing homeless women of south King County with basic needs including safe shelter at night, food,transportation, case management referrals, and other services that will help them stabilize their lives. Hospitality House is supported primarily through donor contributions and grants. Cash and Cash Equivalents—Cash and cash equivalents represent checking, savings and money market accounts and all highly liquid investments with initial maturities of three months or less. Certificates of Deposit—The organization's certificate of deposit is stated at cost, which approximates fair value. Inventories—The Organization's inventory of pins and other items for sale is valued at cost. Revenue Recognition—Contributions and grants received are recorded as unrestricted, temporarily restricted, or permanently restricted support, depending on the existence and/or nature of any donor restrictions. All donor-restricted contributions or grants are reported as an increase in temporarily or permanently restricted net assets, depending on the nature of the restriction. When a restriction expires (that is, when a stipulated time restriction ends or purpose restrictions accomplished), temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restriction. At December 31, 2006 and 2005, all grants receivable are expected to be received in the first six months of the next calendar year. Use of Estimates—The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Income taxes—Hospitality House is a not-for-profit organization that is exempt from income taxes under Internal Revenue Code Section 501(c)(3). Therefore no provision for income tax is required. 6 Hospitality House Notes to financial statements (continued) Property and equipment—Property and equipment is capitalized at cost if purchased. Donations of property and equipment are recorded as contributions at their fair market value. Depreciation is calculated by the straight-line method over appropriate useful lives, ranging from three to five years. • A breakdown of equipment and depreciation is as follows: 2006 2005 Equipment $ 3,141 $ 3,019 Accumulated depreciation ( 1,457) (771) Net $ 1,684 $ 2,248 Financial statement presentation Hospitality House has adopted Statement of Accounting Standards (SFAS)No. 117 Financial statements of a Not-for-Profit Organization. Under SFAS No. 117,the Organization is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets. There are no temporarily or permanently restricted net assets at December 31,2006 and 2005. NOTE 2—DONATED GOODS AND SERVICES Contributions of donated non-cash assets are recorded at their fair values in the period received. Contributions of food, clothing, and supplies were estimated at$9,450 and$9,803 for 2006 and 2005,respectively. Contributions of donated services that create or enhance non-financial assets or that require special skills, are provided by individuals possessing those skills, and would typically need to be purchased if not provided by donation, are recorded at their fair values in the period received. There were no donated professional services in 2006 and 2005. _J The Organization occupies part of the Lake Burien Presbyterian Church under a month-to- month agreement with the church. Hospitality House pays no rent or utilities. The approximate fair value of the annual rent is $10,000 and is included in contributions and expenses on the statement of activities for 2006 and 2005. 7 4'+ Hospitality House Notes to financial statements (continued) NOTE 3 —CONCENTRATION OF CREDIT RISK The Organization maintains its deposits at several financial institutions. Deposits at December 31, 2005 exceeded the Federal Depositors Insurance Corporation (F.D.I.C.) insurance limit of$100,000 by$5,234. Concentration of credit risk associated with this balance is considered low due to the credit quality of the financial institution holding the deposits. NOTE 4—OTHER CONCENTRATIONS/EVENTS In January 2006, the Organization entered into a one-year only agreement with South King County YWCA to provide increased services for residents and management of the Organization's staffing, with the costs of these services provided by the Organization. No material changes to the financial statements resulted from this agreement. 8 Hospitality House p. 1 Statement of Activity March 31, 2008 Income 2008 Budget 1/1/08 - 3/1/08 Donations 41,300.00 4,370.49 Business 9,300.00 493.17 Church 19,500.00 2,182.31 Indi iduals 12,500.00 1,695.01 Fund aisers 73,300.00 410.00 Cookbooks - - Gift Wrapping - - Pins 300.00 - Spring Swing 57,000.00 410.00 Street Walk 16,000.00 - Gran , 73,100.00 26,556.50 City of Burien 5,000.00 1,250.00 City of Des Moines 3,500.00 925.00 City of Federal Way - 2,382.50 City of Kent 10,000.00 - City of Tukwila 3,000.00 750.00 King County 15,000.00 6,249.00 Sta a of Washington - - Fed ral Grants 5,000.00 - United Way Venture Funds 15,000.00 15,000.00 Foundation/NPO grants 16,600.00 - Inter st 2,500.00 611.14 Other Income - - Refunds - - Total Cash Income $ 190,200.00 $ 31,948.13 In-Kind Food & Services - - Total Program Income - $ 190,200.00 $ 31,948.13 Less Cost of Goods Sold (pins) - - Total Gross Income $ 190,200.00 $ 31,948.13 Hospitality House P. 2 Statement of Activity March 31, 2008 Expense 2008 Budget 1/1/08 - 3/1/08 Fundraising/Event Expense 6,000.00 856.75 Grant Writing/General - Spring Swing & Street Walk 856.75 Office 5,000.00 1,783.09 Newsletter - Paper - Postage 761.23 Printing - Supplies 32.56 Telephone 989.30 Program 7,000.00 1,790.92 Client Assist (Cloth/Ed/-I-ran/etc) 1,566.00 Groceries 224.92 Occupancy - Salary & Tax Expense 159,000.00 31,957.00 Bookkeeping 1,355.00 Employee Pay/Benefits 25,107.04 YWCA - Federal (941) Tax 1,441.63 Labor & Industry Tax (Quarterly) - Unemployment Tax (Quarterly) 393.33 Other Tax Expense 3,660.00 Other Expense 13,200.00 1,293.10 Audit/Accounting 1,400.00 - Computer Software - Consulting 4,000.00 - Depreciation Expense - Dues & Fees 109.00 Employee Expense (Meals, Ed) 5,000.00 48.74 Equipment 1,000.00 - Human ResourcesNolunteer Exp. 29.71 Insurance 1,800.00 - Legal Asistance 1,105.65 Maintenance - Total Cash Expense $ 190,200.00 $ 37,680.86 Net Income YTD (Cash Basis) $ - $ (5,732.73) ARTICLE XI. POLICY OF NON-DISCRIMINATION 11.1 Hospitality House shall not discriminate against any person on the basis of race, color, creed, religion, sex, age, nationality, marital status, sexual orientation, or the presence of any sensory, mental or physical disability in an otherwise qualified disabled person with regard to employment or provision of client services. The foregoing Article XI was adopted by resolution of the Board of Directors on the 1s` day of May , 2002 as the -first amendment to Bylaws adopted February 7, 2001. L�'�'�' �c��GLx•ftB� �� ZpDZ Cccret-ary , Of ,L,:- Date HOSPITALITY HOUSE Serving Homeless Women in South King County Since 2000 Client Information Form Intake Information Client Name Case Manager Intake Date / / SSN - - Refused Bed Number DOB / / Age Primary Income $ Other Income: $ Income Source: TANF Employment SSI SSDI Unemployment Child Support Gender: Female Transgendered Other Partnership Status: Married Divorced Separated Single Widowed Partner Spouse/Partner Name: SSN - - DOB / / Gender: Male Female Transgendered Other Education: Ethnicity Code: Criminal History: Yes No Unknown Disability: P M D SA DV LE I/R VET HIV/AIDS Home Zip Code: City: Previous Living Situation: Reason for Homelessness: How Long: Disability: P M D SA DV LE I/R VET HIV/AIDS Treatment or Services Provided: Criminal History: Yes No Unknown Other Barriers or Needs: Yes No Explain: Ethnicity Code: Household Composition: Receiving Medical Coupons: Yes No Food Stamps: Yes No WIC: Yes No CHILDREN Name: Name: , Name: Name: Age/DOB: Age/DOB: ; Age/DOB: Age/DOB: Gender: Gender: Gender: Gender: Ethnicity: Ethnicity: Ethnicity: Ethnicity: Disability: Disability: Disability: Disability: Health Issues: Pregnant Yes No Chronically Homeless: Yes No (Continuously homeless or 4 episodes in past 3 years) General Health Excellent Very Good Good Fair Poor Refused Diagnosed Disability(Includes drug abuse): Yes No Refused HOSPITALITY HOUSE ,-.0 i,.-„,) Serving Homeless Women in South King County Since 2000 Exi Information Clie t Name Case Manager Exit Date / / Exit Income$ Other Income: $ Income Source: TANF Employment SSI SSDI Unemployment Child Support Is family housed on exit? Yes No Where: Typ of Housing: Sec. 8 Public Housing Market Rate Housing Family/Friend Other Exp ain: Questions To Be Completed On Exit? • Was Client Linked To: Heath Care Yes No N/A Mettal Health Care Yes No N/A Substance Abuse Counseling Yes No N/A Fooled Assistance Yes No N/A Child Care Yes No N/A Income Support Yes No N/A Employment Services Yes No N/A Legal Service Yes No N/A Do estic Violence Services Yes No N/A Renton Supplemental Statement 2009-10 Funding 1. The transitional shelter that Hospitality House provides focuses directly on meeting South King County community basics. Without shelter and a place to live,all the rest of the life-changing and life-enhancing skills homeless women need are impossible to achieve. With the extended hours program (the House is open 24 x 3)now in place at Hospitality House,women have greater opportunities,while they are living at the House,to access health care,job skills and counseling to become stable. Stability frequently means being able to reunite with dependent children,too. As of the end of 2007, 64 percent of the residents had moved to stable housing. While staying at the House, 28 percent of residents (84 unduplicated clients) obtained employment and well over half of the residents were linked to employment services,29 residents were linked to healthcare and 22 residents were linked to mental healthcare, 13 got substance abuse counseling and all 84 residents received food assistance. 2. Hospitality House's mission statement embodies a capacity building and stabilizing focus to improve women's lives in South County. The mission of Hospitality House is to create an atmosphere of hospitality for our guests through the warmth of a welcoming and caring community. To provide the time,program and safe space to foster empowerment,and to bring peace,hope and security to their lives.Approved by Hospitality House Board June 6,2007 Hospitality House is governed first and foremost by caring hearts from sponsoring churches and community groups who provide the space,food and time to operate the shelter. Women are made to feel welcome, and they are always treated with respect. The most important part of the new mission statement is the word, "empowerment." With longer daytime hours 3 days per week,the House case managers are making more resources available and keeping the women safer more of the time. This is an empowering environment, enabling House guests to make necessary and important changes in their lives. All of this creates future stability. Hospitality House is the safety net for single homeless women in S.King. It is providing basic needs services and reducing homelessness. In 2007, 84 women were served and over 60 percent were placed in more stable housing situations at the end of their 90-day maximum stay. In first quarter 2008 alone,two Renton women were served but 14 had to be turned away because the House was full to capacity(9 beds).