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HomeMy WebLinkAboutCCS - A.R.I.S.E. C( S — " s ° e , S . ' s Rating Tool for 2009/2010 Funding Applications SECTION 1. Mary Ann: Pass/Fail: If all answers are yes, the application goes forward. If any answer no, the application review stops. , Ye . o -- I J Submitted before deadline? ,/- `� i ❑All questions answered on City supplemental ap lic tia on? CP,,,, S 0(010-7) in mammon Application Checklist—all items "yes'? ....c.-, ge,p't Mt - COMMON APPLICATION CHECKLIST ( . Yes o Cover pages `'"�"-«.. NJ(.4.41.2.-'2- I -❑ - Agency Information and Questions 1-7. -m VI,, ❑ Question 8 Organizational Experience (2"page maximum) d� � ❑ Question 9 Need for Your Program (2 page maximumm) '.. f ❑ Question 10 Proposed Program/Service (6 page maximum), ❑ Question 11 Long Range Plan (1 page maximum) ®'111 Question 12 Budget (2 page maximum) Data Tables la. ❑ Question 13 Number of[ndividuals/Households Served . ❑ Question 14a-c Performance Measures and Average Cost of Service ❑ Question 15 Demographics (from ali:funding sources) F ❑ Question 16 Program Staff Er ❑ Question 17 Program Revenue"& Expense Budgets ❑' ❑ Question 18 Subcontracts Required Documents [f❑.Proof of non-profit status,,,a---... -- Qr is ational Chart . Agency/ " rganization Mission Statement ❑., "Ettord resolution".authorizing submittal of the application (may be submitted up to 60 days after application). ' a • List of the current governing board and local board, if applicable, (include name, position/title, City residence, length of time on the Board, and expiration of terms. . Note artyvacancies.):, ❑ Board Meeting Minutes of last three board meetings of governing board and local board as applicable ©- ❑ Annual Budget E❑ Financial Audit Cover Letter ® ,,❑ Financial Audit Management Letter Q,�`0 Financial Statement . E . Verification of Non-Discrimination Policy ❑ Program Intake Form ❑ eSiding Fee Scale n la...,,,- PASS / FAIL Ra ling Tool p. 1 Dra of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc SECTION 2. Karen & Dianne: All pre-applications Passed T<. No Score Rating Tool p. 2 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc SECTION 3. Dianne: For informational purposes this year: Agency's Past Performance Past Funding History for last two funding cycles 2005-2008 (Circle CDBG or GF) Amount Allocated: 2005-2006 CDBG / GF 2007-2008 CDBG /GF Yes No ❑ ❑ Were quarterly reports on time in `07? ❑ ❑ Was first quarter report in '08 submitted on time? ❑ ❑ Did agency meet 100% of all the performance measures in 2007? If not— which ones did they not meet? ❑ ❑ Did agency submit an annual outcome report, on'time for `07? ❑ ❑ Was a monitoring visit done? If yes, were there any findings? Yes_ No ❑ ❑ Did agency staff respond to staff requests for information in a timely manner? (looking for a pattern; not one-time occurrences).in 2007?. ❑ ❑ Did agency staff attend>,the City of Renton'contract workshop in 07? ❑ ❑ Did agency staff attend.the`Joint City funding workshop in 2008? ❑ ❑ Was there key staff turnover in,2007? If so, what position(s) and how many'? No Score Ra ing Tool p. 3 Dr ft of 4/15/08 H:\ S 08\09-10 Funding cycle\Rating Tool414financeupdate.doc ' V SECTION 4. Staff check (Mary Ann and Dianne): make sure numbers in tables match. Score based on the number of boxes checked "Yes" Yes No ❑ ❑ #5 Total project costs need to match the totals on #17. ❑ ❑ #6 Total City funds requested for 2008 and requested for 2009 must match numbers given in table #17. ❑ ❑ Last column of#6 must match first column of#14C. ❑ ❑ Average cost of service per client for Rentonin'#12C must match same in #14C ❑ ❑ Last column of#13 must match middle:colurrin of#14C. ❑ ❑ In #13 - column two percentages must add to 100°l0. ❑ ❑ In #13 - if agency selected individuals or households,'should be answered the same in question #15. ❑ ❑ #13 1st column numbers must match numbers on the top of#15. ❑ ❑ Three columns in #17,;:p 19 (Revenue'Source) add correctly?' ❑ ❑ Three columns in #17 p20 (Program Expense) add correctly? SCORE: / 10 Rating Tool p. 4 Draft of 4/15/08 - H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc SECTION 5. Finance Subcommittee of Human Services Advisory Committee: Scores financial health of the agency Originally the thought was that this would be pass/not pass. However, it does not get to the financial health of the organization. 1. Level of Financial Statements without "going concern" noted in Auditor Cover Letter ['CPA Audited 3 points ['CPA Other/reviewed '2 points ['Internally prepared 1 point 2. Program Budget A) Is there a change of over 20% in the total program budget line on Table 17 Revenue Source between 2007 Actual and 2008 Budgeted? ['Yes ❑No If yes, has this been adequately explained in"question 12 B, "Changes to budget"? ❑Yes 0 Points ❑No -2 Points B) On Question 17, are the totals for program budget Revenue or Expenses off by more than $100? ['Yes -3 points ❑No 0 points . 3. Balance Sheet strition. Does the program/agency have a positive"total net asset figure on the balance sheet?':':- „ ❑Yes .:"°::1 point ❑No. 4:points. 4. " Balance Sheet ;Liquidity; Is the current:ratio at,(east 1.10 on the Program /Agency Balance Sheet? (Current assets divided,by current liabilities = current ratio). [] Yes 2"points V El No O points 5. Diversified Ftinding Program has a mixture of funding sources for 2007 as shown in Question 17, revenue sourcei ❑ At least 1 each City, Other Government Funds and Private Sources 3 points ❑ Has funding from at least two of the three types listed above. 2 points ['Only City funding sources, but receives funding from more than one city. 1 point SCORE: / 9 RaIting Tool p. 5 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc 6. Human Services Advisory Committee: Scores quality of the application 0-3 a. Organizational Experience (score 0-3) Agency has track record of providing service (score 0-3) Staff has applicable/related experience in working with proposed program and/or training (score 0-3) Was there an explanation as:to how the Board stays informed and connected;about needs in South King County? b. Is the need in the City supported by data? ;A, (score 0—3) Is the data specific'to Renton or to'South King County? (score 0— 3) Is there a quantifiable need? c. How easily can Rentonfesidents access_the program? (score 0-3) Does the:proposed outreach.:fit Renton or show knowledge of Renton? (score 0-3) Were the language and.cultural-needs of the clients :.addressed? (score 0-3) Does the agency,.propose toaave subcontractors or partners? Are services accessible through'1) the organization or 2) the subcontractors/partners? (Circle;one) d =Long'Range Plan— (score0. 3), Is a long-range:plan described, versus a strategic plan? (score 0-3)<'Does the:plan list multiple funding sources for future funding? ;(score 0-3) Was evaluation of services mentioned in the plan? SCORE: / 33 Total Score: / 52 Rating Tool p. 6 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc