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Home My WebLink AboutCommunities In Schools - Family Liaison Program Com wkvvi-i rke.3 1cL \ E.).„., Jj L, ai m -- 5/6"..1-N Rating Tool for 2009/2010 Funding Applications i SECTION 1. Mary Ann: Pass/Fail: If all answers are yes, the application goes forward. If any alswer the application review stops. Ye o iii a Submitted before deadline? - 5' ❑ Al estions answered on City supplemental application? -- Th ❑ Common Application Checklist—all items " es" 1 . COMMON APPLICATION CHECKLIST Yes Cover pages 2 fJ ❑ Agency Information and Questions 1- . ' - bL Question 8 Organizational Experience tzpage maximum) ❑ Question 9 Need for Your Program (2 page m- ' um) ❑ Question 10 Proposed Program/Service(6 page maximum).. a ❑ Question 11 Long Range Plan (1 page maximum) ,El Question Question 12 Budget (2 page maximum) Data Tables • ❑ Question 13 Number of-lndividuals/Households Served ❑ Question 14a-c Performance Measures and Average Cost of Service 4 ❑ Question 15 Demographics (from all funding sources) ❑ Question 16 Program Staff ❑ Question 17 Program Revenue& Expense Budgets Ell] Question 18 Subcontracts Required Documents [oroof of non-profit status rganizational Chart Age cy/Organization Mission Statement ❑ IE-Toard resolution:authorizing submittal of the application (may be submitted up to 60 days after application). "❑ List of the current governing board and local board, if applicable, (include name, position/title, City residence, length of time on the Board, and expiration of terms. ote any vacancies.):" ❑ Board Meeting Minutes of last three board meetings of governing board and local board as applicable' ❑Annual Budget , Wi[] Financial Audit Cover Letter ❑ Financial Audit Management Letter E—EI Financial Statement 8-0 Verification of Non-Discrimination Policy ❑ C - ogram Intake Form Ia._ "d E '.' g Fee Scale KVL__, PASS / AIL "wing Tool r. 1 Dr. I of 4/ : 08 H:\ S 08\09-10 Funding cycle\Rating TooI414financeupdate.doc SECTION 2. Karen & Dianne: All pre-applications Passed • No Score Rating Tool p. 2 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc SECTION 3. Dianne: For informational purposes this year: Agency's Past Performance Past Funding History for last two funding cycles 2005-2008 (Circle CDBG or GF) Amount Allocated: 2005-2006 CDBG / GF 2007-2008 CDBG /GF Yes No ❑ ❑ Were quarterly reports on time in `07? ❑ ❑ Was first quarter report in '08 submitted on time? ❑ ❑ Did agency meet 100% of ail the performance measures in 2007? If not— which ones did they not meet? ❑ ❑ Did agency submit an annual outcome report, oh time for '07? ❑ ❑ Was a monitoring visit done? If yes, were there ariy findings? Yes _ No_ ❑ ❑ Did agency staff respond to staff requests for information in a timely manner? (looking for a pattern, not one-time occurrences),in 2007? ❑ ❑ Did agency staff attend;the City of Renton contract workshop,in 07? ❑ ❑ Did agency staff attend,the Joint City funding workshop in 2008? ❑ ❑ Was there key staff turnover in'2007? If so, what position(s) and how many? No Score Rating Tool p. 3 Drift of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc SECTION 4. Staff check (Mary Ann and Dianne): make sure numbers in tables match. Score based on the number of boxes checked "Yes" Yes No ❑ ❑ #5 Total project costs need to match the totals on #17. ❑ ❑ #6 Total City funds requested for 2008 and requested for 2009 must match numbers given in table #17. ❑ ❑ Last column of#6 must match first column of#14C. ❑ ❑ Average cost of service per client for Renton;in:#12C must match same in #14C ❑ ❑ Last column of#13 must match middle column of#14C. ❑ ❑ In #13 - column two percentages must add to 100%. ❑ ❑ In #13 = if agency selected individuals or households; should be answered the same in question #15. ❑ ❑ #13 1st column numbers must match numbers'on the top of#15. ❑ ❑ Three columns in #17 p;19 (Revenue Source) add correctly'? ❑ ❑ Three columns in #17 p:'20`"(Program Expense) add correctly'? SCORE: / 10 Rating Tool p. 4 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc SECTION 5. Finance Subcommittee of Human Services Advisory Committee: Scores financial health of the agency Originally the thought was that this would be pass/not pass. However, it does not get to the financial health of the organization. 1. Level of Financial Statements without "going concern" noted in Auditor Cover . Letter ❑CPA Audited 3 points ❑CPA Other/reviewed 2 points • ['Internally prepared 1 point 2. Program Budget A) Is there a change of over 20% in the total program budget line on Table 17 Revenue Source between 2007 Actual and 2008 Budgeted? ❑Yes ❑No • If yes, has this been adequately explained in question 12 B, "Changes to budget"? ['Yes 0 Points ❑No -2 Points B) On Question 17, are the.totals for program budget Revenue or Expenses off by more than $100? ❑Yes -3 points ❑No 0 points 3. Balance Sheet Strength. Does the program/agency,have a positive total net asset figure on the balance sheet?-_. ❑Yes ": 1 point ❑No 4:points 4. Balance Sheet"Liquidity Is the current ratio`at least 1.10 on the Program /Agency Balance Sheet? (Current assets divided by current liabilities = current ratio). - ❑ Yes 2 points ❑ No 0 points 5. Diversified Funding Program has a mixture of funding sources for 2007 as shown in Question 17, revenue source. ❑ At least 1 each City, Other Government Funds and Private Sources 3 points ❑ Has funding from at least two of the three types listed above. 2 points ['Only City funding sources, but receives funding from more than one city. 1 point SCORE: / 9 Rafting Tool p. 5 Draft of 4/15/08 H:\-IS 08\09-10 Funding cycle\Rating Tooi414financeupdate.doc 6. Human Services Advisory Committee: Scores quality of the application 0-3 a. Organizational Experience (score 0-3) Agency has track record of providing service (score 0-3) Staff has applicable/related experience in working with proposed program and/or training (score 0-3) Was there an explanationas;to how the Board stays informed and connected:about needs in South King County'? b. Is the need in the City supported by data? (score 0—3) Is the data specific to Renton or to South King County? (score 0 — 3) Is there a quantifiable need? c. How easily can Renton:residents access the program? (score 0-3) Does the proposed outreach fit Renton or show knowledge of Renton?.. (score 0-3) Were the language and.cultural needs of the clients addressed? (score 0-3) Does the agency propose to have subcontractors or partners'? Are services accessible through 1) the organization or 2) the subcontractors/partners? (Circle one) d.,:Long Range Plan (score 0-3) Is a long-range plan described, versus a strategic plan? (score 0-3) ."Does the plan list multiple funding sources for future funding? (score 0-3) Was evaluation of services mentioned in the plan? SCORE: / 33 Total Score: / 52 Rating Tool p. 6 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc