The URL can be used to link to this page

Home My WebLink AboutCrisis Clinic - Teen Link Cv5I5 (r) i C leefi 1—E tic, Rating Tool for 2009/2010 Funding Applications SECTION 1. Mary Ann: Pass/Fail: If all answers are yes, the application goes forward. If any answer b, the application review stops. Yes No N iiii Submitted before deadline? !a ❑ r uestions answered on City supplemental application? II LJ Common Application Checklist—all items "yes"? 5u,s4— OV., OS nia---' COMMON APPLICATION CHECKLIST Yes Cover pages ❑ Agency Information and Questions 1-7. ❑ Question 8 Organizational Experience (2 page maximum) IDI ❑ Question 9 Need for Your Program (2 page maximum)_ I` I ❑ Question 10 Proposed Program/Service (6 page maximum) , 0 ❑ Question 11 Long Range Plan (1 page maximum) .d ❑ Question 12 Budget (2 page maximum). Data Tables ❑ ❑ Question 13 Number of,.individuals/Households Served e ❑ Question 14a-c Performance Measures and Average Cost of Service ❑ Question 15 Demographics,(from'atlfunding sources) ElQuestion 16 Program Staff , ElfQuestion 17 Program Revenue& Expense Budgets ❑ Question 18 Subcontracts Required Documents V❑ Proof of non-profit status Organizational Chart, Z- 2111-Agency/Organization Mission Statement 0 Board resolution,authorizing submittal of the application (may be submitted up to 60 ,days after application). ❑ List of the current governing board and local board, if applicable, (include name, position/title, City residence, length of time on the Board, and expiration of terms. �❑ `tVote any vacancies:).:; Board Meeting Minutes of last three board meetings of governing board and local oard as applicable' 0 Annual Budget` ' 0 ❑ Financial Audit Cover Letter bill II-Financial Audit Management Letter financial Statement 2' ElV rification of Non-Discrimination Policy ❑ [ •gram Intake Form ❑ Sliding Fee Scale r\ O — PASS FAIL 'ati1 •ol p. 1 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating Tool414financeupdate.doc SECTION 2. Karen & Dianne: All pre-applications Passed No Score Rating Tool p. 2 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc SECTION 3. Dianne: For informational purposes this year: Agency's Past Performance Past Funding History for last two funding cycles 2005-2008 (Circle CDBG or GF) Amount Allocated: 2005-2006 CDBG /GF 2007-2008 CDBG /GF Yes No ❑ ❑ Were quarterly reports on time in `07? ❑ ❑ Was first quarter report in '08 submitted on time? ❑ ❑ Did agency meet 100% of all the performance measures in 2007? If not— which ones did they not meet? ❑ ❑ Did agency submit an annual outcome report,'on'time for '07? ❑ ❑ Was a monitoring visit done? If yes, were there any findings? Yes _ No_ ❑ ❑ Did agency staff respond to staff requests for information,in a timely manner? (looking for a pattern, not one-time occurrences) in 2007? ❑ ❑ Did agency staff attend.;the City of Renton contract workshop in 07? ❑ ❑ Did agency staff attend.the Joint City funding workshop in 2008? ❑ ❑ Was there key staff turnover in,2007? If so, what position(s) and how many? h=. qY N• Score Rating Tool p. 3 Draft of 4/15/08 H:\4S 08\09-10 Funding cycle\Rating Tool414financeupdate.doc • SECTION 4. Staff check (Mary Ann and Dianne): make sure numbers in tables match. Score based on the number of boxes checked "Yes" Yes No ❑ ❑ #5 Total project costs need to match the totals on #17. ❑ ❑ #6 Total City funds requested for 2008 and requested for 2009 must match numbers given in table #17. ❑ ❑ Last column of#6 must match first column of#14C. ❑ ❑ Average cost of service per client for Rentotrin:#12C must match same in #14C ❑ ❑ Last column of#13 must match middle colur in of#14C. ❑ ❑ In #13 - column two percentages must add to 100%. ❑ ❑ In #13 - if agency selected individuals or households,,should be answered the same in question #15. ❑ ❑ #13 1st column numbers must match numbers on the top of#1,5. ❑ ❑ Three columns in #17;,p_:;19 (Revenue Source) add correctly? ❑ ❑ Three columns in #17 p,20 '(Program Expense) add correctly? SCORE: / 10 Rating Tool p. 4 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc SECTION 5. Finance Subcommittee of Human Services Advisory Committee: Scores financial health of the agency Originally the thought was that this would be pass/not pass. However, it does not get to the financial health of the organization. 1. Level of Financial Statements without "going concern" noted in Auditor Cover Letter ❑CPA Audited 3 points ❑CPA Other/reviewed 2 points ❑Internally prepared 1 point 2. Program Budget A) Is there a change of over 20% in the total program budget line on Table 17 Revenue Source between 2007 Actual and 2008 Budgeted? ❑Yes ❑No If yes, has this been adequately explainedfinyquestion 12 B, "Changes to budget"? ❑Yes 0 Points ❑No -2 Points B) On Question 17, are the totals for program.budget Revenue or Expenses off by more than $100? ❑Yes -3 points ❑No 0 points 3. Balance Sheet Strength Does the programagency,have a positive total net asset figure on the balance sheet? ❑Yes ,1 point- [No ;o points 4. Balance Sheet Liquidity; Is the current ratio‘at:jeast 1.10 on the Program /Agency Balance Sheet? (Current assets divided by current liabilities = current ratio). ❑.Yes 2`_Points ❑:No 0 points 5. Diversified Funding Program:has a mixture of funding sources for 2007 as shown in Question 17, revenue source: ❑ At least 1 each City, Other Government Funds and Private Sources 3 points ❑ Has funding from at least two of the three types listed above. 2 points ['Only City funding sources, but receives funding from more than one city. 1 point SCORE: / 9 Rating Tool p. 5 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc 6. Human Services Advisory Committee: Scores quality of the application 0-3 a. Organizational Experience (score 0-3) Agency has track record of providing service (score 0-3) Staff has applicable/related experience in working with proposed program and/or training (score 0-3) Was there an explanation.asto how the Board stays informed and connected.about needs in South King Y.. County? b. Is the need in the City supported.by data? (score 0 —3) Is the data specific to Renton or to South King County? (score 0 — 3) Is there a quantifiable need? c. How easily can Renton residents access:the program? (score 0-3) Does the�proposed outreach:.fit Renton or show knowledge of Renton?, (score 0-3) Were the language and cultural.needs of the clients addressed? (score 0-3) Does the agency propose to have subcontractors or partners? Are services accessible through'1) the organization or 2) the subcontractors/partners? (Circle one) d: ;Long"R'ange Plan (score0-3) Is a long-range plan described, versus a strategic plan? s. (score 0-3) ;Does the plan list multiple funding sources for future funding? (score 0-3) Was evaluation of services mentioned in the plan? SCORE: / 33 Total Score: / 52 Rating Tool p. 6 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating Tool414financeupdate.doc