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Home My WebLink AboutInstitute for Family Development - PACT (Parents & Children Together) Rating -Foy- - fa/1%i jt J>QAte.,,,tort,44 Tool for 200Applications- . P ` P 9/2010 Funding air) SECTION 1. Mary Ann: Pass/Fail: If all answers are yes, the application goes forward. If any answer no, the application review stops. lres o � Submitted before deadline? ❑ AI questions answered on City supplemental application? c ❑ Common Application Checklist—all items "yes"? plik ` a ,10 COMMON APPLICATION CHECKLIST j �- Yes No Cover pages gr❑ Agency Information and Questions 1-7. r ❑ Question 8 Organizational Experience (2 page maximum) ell ❑ Question 9 Need for Your Program (2 page maximum) r. ❑ Question 10 Proposed Program/Service (6 page maximum), ❑ Question 11 Long Range Plan (1 page maximum) (p'd❑ Question 12 Budget (2 page maximum) Data Tables ❑ Question 13 Number of Individuals/Households Served ❑ Question 14a-c Performance Measures and Average Cost of Service L1 ❑ Question 15 Demographics.(from all funding sources) ar ❑ Question 16 Program Staff �� Question 17 Program Revenue.& Expense Budgets 2 El Question.18 'Subcontracts Required Documents E �, -�- Proof of non-profit status L1 [3 Organizational Chart ® ❑A.-_ cy/Organization Mission Statement ❑' :oard resolution authorizing submittal of the application (may be submitted up to 60 �,� days after application). i� El List of the current governing board and local board, if applicable, (include name, position/title, City residence, length of time on the Board, and expiration of terms. Note any vacancies)"; ❑ Board Meeting Minutes of last three board meetings of governing board and local _4000--board as applicable Igr 2 Annual Budget Financial Audit Cover Letter ❑ Financial Audit Management Letter IP ❑ Financial Statement /erification of Non-Discrimination Policy ®,I I'�"J Program Intake Form ❑ Sliding Fee Scale PAS / FAIL atin ool p. 1 Draft of 4/15/08 • HAIL'S 08\09-10 Funding cycle\Rating Tool414financeupdate.doc SECTION 2. Karen & Dianne: All pre-applications Passed No Score Rating Tool p. 2 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc SECTION 3. Dianne: For informational purposes this year: Agency's Past Performance Past Funding History for last two funding cycles 2005-2008 (Circle CDBG or GF) Amount Allocated: 2005-2006 CDBG / GF 2007-2008 CDBG /GF Yes No 111 CI Were quarterly reports on time in '07? Was first quarter report in '08 submitted on time? 111 11] Did agency meet 100% of all the performance measures in 2007? If not— which ones did they not meet? El CI Did agency submit an annual Outcome report, on time for '07? Was a monitoring visit done'? If yes, were there any findings'? Yes No 111 CI Did agency staff respond to staff requests for information in a timely manner'? (looking for a pattern, not one-time occurrences) in 2007? El El Did agency staff attend the City of Renton contract workshop in 07? El C] Did agency staff attend the Joint City funding workshop in 2008? El 111 Was there key staff turnover in 200,7 If so, what position(s) and how many'? No Score Rating Tool p. 3 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc 1 SECTION 4. Staff check (Mary Ann and Dianne): make sure numbers in , tables match. Score based on the number of boxes checked "Yes" Yes No ❑ ❑ #5 Total project costs need to match the totals on #17. ❑ ❑ #6 Total City funds requested for 2008 and requested for 2009 must match numbers given in table #17. ❑ ❑ Last column of#6 must match first column of#14C. ❑ ❑ Average cost of service per client for RentonRentorj20#12C must match same in #14C ❑ ❑ Last column of#13 must match middle'column'of#14C. ❑ ❑ In #13 - column two percentages must add to 100%0,. ❑ ❑ In #13 - if agency selected individuals or households, should be answered the same in question #15. ❑ ❑ #13 1st column numbers must match numbers on the top of#1,5. ❑ ❑ Three columns in #17,,p 19.(Revenue Source) add correctly?l ❑ ❑ Three columns in #17 p20 (Program Expense) add correctly? 'Y ;.F SCORE: / 10 Rating Tool p. 4 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc SECTION 5. Finance Subcommittee of Human Services Advisory Committee: Scores financial health of the agency Originally the thought was that this would be pass/not pass. However, it does not get to the financial health of the organization. 1. Level of Financial Statements without "going concern" noted in Auditor Cover Letter ['CPA Audited 3 points ['CPA Other/reviewed 2 points ❑Internally prepared 1 point 2. Program Budget A) Is there a change of over 20% in the total program budget line on Table 17 Revenue Source between 2007 Actual and 2008 Budgeted? ❑Yes ❑No If yes, has this been adequately explained"in question 12 B, "Changes to budget"? ❑Yes 0 Points ❑No -2 Points B) On Question 17, are the totals for program.budget Revenue or Expenses off by more than $100? ❑Yes -3 points ❑No 0 points 3. Balance Sheet;Strength Does the program%agency:have a positive total net asset figure on the balance sheet?;'; ❑Yes 1 point._: ❑No -:0 points 4. Balance Sheet Liquidity:-.. Is the current ratio it least 1.10 on the Program /Agency Balance Sheet? (Current assets divided by current liabilities = current ratio). ❑Yes 2 points ❑.No 0,points 5. Diversified Funding Program:has a mixture of funding sources for 2007 as shown in Question 17, revenue source• ❑ At least 1 each City, Other Government Funds and Private Sources 3 points ❑ Has funding from at least two of the three types listed above. 2 points ❑Only City funding sources, but receives funding from more than one city. 1 point SCORE: / 9 Rating Tool p. 5 Draft of 4/15/08 H:\I1IS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc 6. Human Services Advisory Committee: Scores quality of the application 0-3 a. Organizational Experience (score 0-3) Agency has track record of providing service (score 0-3) Staff has applicable/related experience in working with proposed program and/or training (score 0-3) Was there an explanation as to how the Board stays informed and connected:about needs in South King County? b. Is the need in the City supported'by,data? (score 0 —3) Is the data specific to Renton or to South King County? (score 0 — 3) Is there a quantifiable need? c. How easily can Renton residents access-,the program? (score 0-3) Does the.proposed outreach fit Renton or show knowledge of Renton? '• (score 0-3) Were the language and culturalneeds of the clients addressed?' (score 0-3) Does the agency,propose to have subcontractors or partners? Are services accessible through 1) the organization or 2) the subcontractors/partners? (Circle one) d :.Long'Range Plan 4 (score 03) Is a long-range plain described, versus a strategic plan? (score 0-3) Does the,plan list multiple funding sources for future ' funding? (score 0-3) Was evaluation of services mentioned in the plan? SCORE: / 33 Total Score: / 52 Rating Tool p. 6 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc