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Home My WebLink AboutKCSARC - Comprehensive Sexual Assault Resources . of co„,„rre.haAcs., I L.. , 1 (< 5 Rating Tool for 2009/2010 Funding Applications ' `. SECTION 1. Mary Ann: Pass/Fail: If all answers are yes, the application goes forward. If any answer no,the application review stops. Yes 'o Submitted before deadline? ❑AI questions answered on City supplemental application? , In Common Application Checklist—all items "yes"? r „29„a'YV ily COMMON APPLICATION CHECKLIST l d Yes Cover pages ❑ Information and Questions 1-7. A Agency ��❑ Question 8 Organizational Experience (2'Page maximum) ❑ Question 9 Need for Your Program (2 page maximurn) :, Question 10 Proposed Program/Service (6 page maximum), K12Question 11 Long Range Plan (1 page maximum) 1 Question 12 Budget (2 page maximum) �/ Data Tables 17f Gi Question 13 Number of individuals/Households Served 2 Question 14a-c Performance`Measures and Average Cost of Service ❑I Question 15 Demographics (from all:funding sources) Question 16 Program Staff f® Question 17. Program Revenue:&..Expense"Budgets ❑ Question 18 Subcontracts • Required Documents Proof of non-profit status E ® Organizational Chart [ ❑"Agency/Organization Mission Statement ❑ oard resolution authorizing submittal'of the application (may be submitted up to 60 4. . days after application). �❑ List of the current'governing board and local board, if applicable, (include name, position/title, City residence, length of time on the Board, and expiration of terms. Note any;vacancies:)`; l" u Board Meeting Minutes of last three board meetings of governing board and local board as applicable P! ❑ Annual Budget' 'J ❑ Financial Audit Cover Letter Financial Audit Management Letter Financial Statement �0 Verification of Non-Discrimination Policy [�❑ 5,egfam Intake Form ❑ 2rSSliding Fee Scale 1 /3FAIL Dr H:\HS 08\09-10 Funding cycle\Rating Tool414financeupdate.doc SECTION 2. Karen & Dianne: All pre-applications Passed • No Score Rating Tool p. 2 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc SECTION 3. Dianne: For informational purposes this year: Agency's Past Performance Past Funding History for last two funding cycles 2005-2008 (Circle CDBG or GF) Amount Allocated: 2005-2006 CDBG / GF 2007-2008 CDBG /GF Yes No ❑ ❑ Were quarterly reports on time in `07? ❑ ❑ Was first quarter report in '08 submitted on time? ❑ ❑ Did agency meet 100% of all the performance measures in 2007? If not— which ones did they not meet? ❑ ❑ Did agency submit an annual outcome'report, on,time for `07? ❑ ❑ Was a monitoring visit done? If yes, were there any.findings? Yes _ No ❑ El Did agency staff respond to staff requests for information.in a timely manner? (looking for a pattern, not one-time occurrences") in 2007? ❑ ❑ Did agency staff attendthe City of Renton contract workshopin 07? ❑ ❑ Did agency staff attend the City funding workshop in 2008? ❑ ❑ Was there key staff turnover in 2007? If so,what position(s) and how many? • No Score Rating Tool p. 3 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc SECTION 4. Staff check (Mary Ann and Dianne): make sure numbers in tables match. Score based on the number of boxes checked "Yes" Yes No ❑ ❑ #5 Total project costs need to match the totals on #17. ❑ ❑ #6 Total City funds requested for 2008 and requested for 2009 must match numbers given in table #17. ❑ ❑ Last column of#6 must match first column of#14C. ❑ ❑ Average cost of service per client for Renton in#12C must match same in #14C ❑ ❑ Last column of#13 must match middle'column‘of#14C. ❑ ❑ In #13 - column two percentages must add to 100%a. ❑ ❑ In #13 - if agency selected individuals or households, should be answered the same in question #15. ❑ ❑ #13 1st column numbers must match numbers on the top of#15. ❑ Three columns in #17, p; 19 (Revenue Source) add correctly? ❑ ❑ Three columns in #17 p:i 20 (Program Expense) add correctly? SCORE: / 10 Rating Tool p. 4 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc SECTION 5. Finance Subcommittee of Human Services Advisory Committee: Scores financial health of the agency Originally the thought was that this would be pass/not pass. However, it does not get to the financial health of the organization. 1. Level of Financial Statements without "going concern" noted in Auditor Cover Letter ❑CPA Audited 3 points ❑CPA Other/reviewed 2 points ❑Internally prepared 1 point 2. Program Budget A) Is there a change of over 20% in the total program budget line on Table 17 Revenue Source between 2007 Actual and 2008 Budgeted? ❑Yes ❑No If yes, has this been adequately explained in question 12 B, "Changes to budget"? ❑Yes 0 Points ❑No -2 Points B) On Question 17, are the totals for program budget Revenueor Expenses off by more than $100? ❑Yes -3 points ❑No 0 points 3. Balance Sheet Strength. Does the program/agency have a positive total net asset figure on the balance sheet?• ❑Yes 1 point ❑No.. 0 points 4. Balance Sheet Liquidity Is the current ratio sat least 1.10 on the Program /Agency Balance Sheet? (Current assets,divided by current liabilities = current ratio). f❑ Yes 2 `points ❑ No 0,points 5. Diversified Funding Program has a mixture of funding sources for 2007 as shown in Question 17, revenue source. ❑ At least 1 each City, Other Government Funds and Private Sources 3 points ❑ Has funding from at least two of the three types listed above. 2 points ❑Only City funding sources, but receives funding from more than one city. 1 point SCORE: / 9 Rating Tool p. 5 Drft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating Tool414financeupdate.doc • 6. Human Services Advisory Committee: Scores quality of the application 0-3 a. Organizational Experience (score 0-3) Agency has track record of providing service (score 0-3) Staff has applicable/related experience in working with proposed program and/or training (score 0-3) Was there an explanation aSito how the Board stays informed and connected about needs in South King County'? b. Is the need in the City supported by data? (score 0 —3) Is the data specific to Renton or to South King County? (score 0 — 3) Is there a quantifiable need? c. How easily can Renton residents access the program? (score 0-3) Does the:.proposed outreach fit Renton or show knowledge of Renton?:' (score 0-3) Were the language-and cultural needs of the clients addressed?' (score 0-3) Does the agency:propose to have subcontractors or partners'? Are services accessible through'1) the organization or 2) the subcontractors/partners? (Circle one) 'L'."ong Range Plan (score 073) Is a Tong-range plan described, versus a strategic plan? (score 0-3):,Does the plan list multiple funding sources for future funding?' (score 0-3) Was evaluation of services mentioned in the plan'? SCORE: / 33 Total Score: / 52 Rating Tool p. 6 Draft of 4/15/08 H:\HS 08\09-10 Funding cycle\Rating TooI414financeupdate.doc