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HomeMy WebLinkAboutOriginals 2009/2010 Agency Funding Applications Results 5, Tab 27 Results 8, Tabs 28-34 only (2) Application Narrative Section (Questions 8— 12) The maximum number of pages is listed after each major section. You are not required to submit the maximum number of pages for each section, but you may not exceed this limit. 8. ORGANIZATIONAL EXPERIENCE (2 page maximum) In this section you should provide enough information about your agency/organization for the reviewer to determine whether you will be able to successfully implement the program you propose. A. Experience. Provide a short description of the programs and services you provide, including the length of time your agency has delivered these services and your experience working with the proposal's target population. If this is a new service or program,please explain how your agency is qualified to deliver the program to the target population. Catholic Community Services of Western Washington serves as the official social service agency outreach of the Catholic Church in Western Washington and has a 90-year history of providing services to those in need. It includes 12 family centers located throughout Western Washington, a Long Term Care System,the Family Preservation System, Chemical Dependency System Northwest,and the Archdiocesan Housing Authority. CCS/AHA annually serves tens of thousands of people through more than 80 programs that include affordable permanent housing, emergency shelter/transitional housing, counseling, home care for elders and disabled persons, senior nutrition,Volunteer Chore Services, youth services, family support, life skills/parenting education, adoption,foster care, child care,pregnancy support,Hispanic outreach,the African American Elders Program, food programs, chemical dependency services, literacy,job and care counseling, and mental health services. Through the years, CCS has demonstrated both leadership and persistence with creative responses to people in need—in its own programs, by the motivation of volunteers, and through cooperative effort with other community organizations. There are 24 programs under the umbrella of Catholic Community Services of King County serving over 11,000 individuals annually. The services are provided through three family centers strategically located in Kent to serve South King County,Bellevue to serve the Eastside, and a family center in the Central Area of Seattle, serving the greater Seattle area. The South King County Family Center, located in Kent,was established in 1986 and in 2006-2007 served 5,853 families, children,adults, and elders. Of those seeking services 34%(2,036)were experiencing homelessness, 35% (2,073)were African American and 12%(695)were Hispanic,the two largest groups of color served by the center. Single parents receiving services totaled 53% (3,090). Programs at the South King County Family Center include Family Support Services, which provides emergency assistance, information and referral services, case management and education; HOME and ARISE Shelters,two service-enriched housing programs located in Kent and Renton for men experiencing homelessness;Legal Action Center, a legal services program to prevent unnecessary evictions and prevent homelessness; Children's Treatment Program, a mental health program for low- income children; Chemical Dependency Services, providing assessments and individual outpatient treatment,most of whom are referred by the local Drug Court judicial system;Elizabeth House,a service- enriched housing program for women 18-years of age or older experiencing homelessness and who may be pregnant or parenting;Katherine's House; a service-enriched housing program targeting women experiencing homelessness who are exiting the Regional Justice Center and recovering from drug and alcohol addiction;Project Rachel, a supportive healing program for women who have experienced abortions; Volunteer Chore Services that provides vital chore services for adults and seniors with disabilities and the Foster Grandparent Program, a tutoring and mentoring program that links elders with special needs and at risk youth. The facility also houses the CCS's Long Term Care Division. Page 8 B. Operational Structure. Discuss how your agency is operationally organized and the roles, responsibilities and expertise of management and staff. Include(as an attachment to Question 19)an organizational chart,which indicates how the proposed program fits in to your organizational structure. Explain how your governing board stays connected and informed about the needs in the South King County cities to which you are applying. The governing board is the legally responsible entity that makes policy decisions on behalf of the organization(usually has error and omissions insurance on its members). Explain the functions of the governing board and indicate how often it meets. Discuss how diversity is reflected among the governing board membership (i.e. age, service, consumers, disability, gender, race/ethnicity, geography). If the governing board is not local,you may also have a local advisory council/committee that makes recommendations to the governing board and/or is more connected to the local community. If there is a local advisory council/committee in addition to the governing board, discuss their function and decision making authority and their relationship to the governing board, as well as how diversity is reflected. Operational Structure: Catholic Community Services of Western Washington has three distinct regions each with an Agency Director: Northwest Washington, Southwest Washington,and King County, as well as several systems including Long Term Care, Family Preservation, and Chemical Dependency Services. CCS King County has three strategically located family centers to provide community based services: Randolph Carter Family and Learning Center in Seattle,the South King County Family Center in Kent, and the East King County Family Center in Bellevue. The Agency Director of CCS-King County provides administrative oversight of all operations and reports directly to the Chief Executive Officer of CCS-Western Washington. Agency Director Josephine Tamayo Murray has a Master's Degree in Social Work from the University of Washington, Senior Executives in State&Local Government Program certificate from Harvard University, and over thirty- five years experience in human services and administrative oversight. The supporting senior staff team includes a Regional Chief of Operations, Clinical Director,Accounting Director,Human Resources Director and a Facilities Director. Additionally,programs are managed by Program Managers who report to the Clinical Director and the Regional Chief of Operations. Governing Board: Catholic Community Services of Western Washington is governed by a Board of Trustees that provides organizational oversight and support and is comprised of 14 members,operates in accordance with a set of bylaws,and meets five times yearly. Each member is provided a binder at the meetings with sections that include: Public Relations; Financial Issues; Housing Development; Fund Development; Operations; Quality Assurance Updates; and Reports from Agency Directors. The agenda ensures that community issues at a local level are integrated into the governance of the agency which keeps the Board informed of and able to make decisions pertaining to the operations of the organization. The Board includes representatives from the African American,Asian, and Native American communities,women, elders and adults with disabilities and represents cities throughout Western Washington. In addition, Catholic Community Services of King County is supported by a King County Advisory Council consisting of twelve representatives,three of whom are recruited from the East, South and North King County Regions respectively, and three from South Seattle. The Council members provide information to the Agency, from their respective cities, and meet quarterly. Members serve on county wide projects and committees including advocacy,parish/community relations, and fund development for the agency. Page 9 In South King County a volunteer group, ConneCtionS,consists of 15 committed volunteers who help specifically on regional projects such as advocacy for the homeless, coordination of an annual golf tournament, estate planning seminars facilitation, and coordination of CCS Week fundraising and informational meetings. The HOME Board is a group of community volunteers and leaders coordinating all aspects of the shelter programming,planning and implementation. This private non-profit,partners with Catholic Community Services to provide the site management, case management, intake, and social services consultation for the program. The HOME Board meets formally every other month, and has various volunteer committees to work on specific issues. The board consists of a President,Vice-president, Secretary, and Treasurer, and has volunteer coordinators who manage the church volunteer teams and schedules. 9. NEED FOR YOUR PROGRAM(2 page maximum) This section should describe the specific problem faced by the population you are serving or intend to serve. A. Problem Statement. Describe the problem faced by your target population that will be addressed by your proposed program including any research or data that supports the need and/or gap in services. Do not describe how your program will address this problem. The United Way Community Assessment in 2006,reported 23,192 households in South King County had an annual income under$15,000 and 72,159 households under$35,000, identifying South King County along with Seattle as the highest concentrations of poverty in King County. With South King County having the largest population of all of King County at 35.4%the total county population,the community also inherits the large numbers of those facing multiple challenges such as chemical addiction, crime, child abuse and neglect,and homelessness. The following table from the United Way Community Assessment presents the annual wage needed in King County based on an average monthly expense and composition of household just to meet basic needs. From this table we can conclude that a large percentage of the South King County population does not meet this annual wage and therefore are in need of basic needs assistance and sometimes find themselves homeless. Self Sufficiency Wage Monthly Expenses Monthly tax credit Hourly wage needed Annual wage needed 1 adult $1,418 $0 $8.06 $17,014 1 Adult/1 child $3,068 $143 $16.62 $35,094 1 Adult/2 children $4,273 $267 $22.77 $48,083 2 Adults/2 children $4,555 $267 $24.36 $51,462 Source:Washington State Employment Security Department In the 2007 One Night Count results, 366 households in emergency shelters and transitional housing had a last permanent address in South King County. In 2008,the One Night Count found 44 individuals in Renton that were homeless and not sheltered. This number may seem small,but not when knowing these individuals had no bed to turn to because the shelter beds that are available are full. This is only a snapshot of one night. Until more affordable permanent housing becomes available, individuals will continue to stay homeless for long periods of time. Waiting lists for housing authorities and transitional housing are years long. According to the Housing Development Consortium in 2006, in Kent, the worker earning the minimum wage of$7.93 must work 76 hours per week,which is equivalent to 1.9 full-time workers,in order to afford an average two bedroom unit at$791 a month. This lack of affordable housing and lack of higher earning jobs leads to homelessness. There are more impacts on a community and individual with longer periods of homelessness. In the National Alliance to End Homelessness article The Cost of Homelessness,People who are homeless are more likely to access costly health care services. People who are homeless spend more time in jail or Page 10 prison—sometimes for crimes such as loitering—which is tremendously costly. The report provides the following statistics from other research, "According to a report in the New England Journal of Medicine, homeless people spent an average of four days longer per hospital visit than comparable non-homeless people. This extra cost, approximately$2,414 per hospitalization, is attributable to homelessness." "According to a University of Texas two-year survey of homeless individuals, each person cost the taxpayers $14,480 per year,primarily for overnight jail." The makeup of the homeless population is very diverse,however, in the Safe Harbors Homelessness in King County Report, 69%of individuals served by Safe Harbors programs(emergency shelter or transitional housing)were men, equaling 3,975 men. 64%of individuals considered chronically homeless were men. This clearly shows a need to provide housing for single homeless men. The same report also found veterans and people of color are over-represented among those who are homeless. Homelessness,poverty,unemployment, and financial crisis;these are the problems that our community is faced with daily. There are more troubling matters that lead to this; such as, injury with no medical insurance, domestic violence,mental health illness,chemical addiction, lack of affordable housing,rise of cost of living,barriers to workforce and education. All of these problems combined have a larger impact on an individual or family, and ultimately a community. B. Target Population. Identify and describe the population to be served by your program—both demographically and geographically. The target population to be served is single homeless adult males, 18 and over. Although they come from all areas of the county,most are from the South King County region, including Kent, Renton, Federal Way,Auburn,Des Moines, SeaTac, Covington, Maple Valley, Burien, and Tukwila. Most have income below 30%of the HUD median income and all are below 50%. The men represent all ethnic groups and veterans. 10. PROPOSED PROGRAM/SERVICE (See page maximums to each part of this Question below.) This section should describe the program/service proposed for funding,with specific information on what you expect to accomplish and the major activities for achieving the proposed outcomes. Best practices may be cited. A. Program Description. (2 page maximum) Describe what you want to do and how you will do it. Be sure to include: (1)the type of services to be provided; (2)methods(including locations)you will use to serve your target population; (3)what outreach you will use to reach your target population; (4)how your program addresses the Problem Statement in 9.A.; (5)how the program addresses the language and/or cultural needs of clients; (6)if you are making significant changes to your program or agency in 2009-10, explain these changes and the rationale; and (7) detail how this program will work with other programs and/or agencies. Catholic Community Service provides site management and case management services for the ARISE shelter in Renton. The shelter provides temporary emergency shelter, food,and case management for homeless men in South King County. The maximum length of stay is 90 days. This length stay may be extended if the client is fulfilling his case plan and stable housing is imminent. The program relies on the partnership with ecumenical volunteers from faith-based organizations throughout South King County to provide volunteers to provide meals and provide the facility for shelter. The shelter is rotating; St. Luke Episcopal, St. Matthew Lutheran Church, and Lake Ridge Lutheran are just a few of those churches that have provided their facility. The services provided include: Intake and Screening- Each resident goes through a thorough assessment with the CCS case manager to gauge the applicant's eligibility and appropriateness for the shelter. Together the client and case manager Page 11 complete an application that identifies any physical or mental health needs, employment information, reasons for homelessness and areas they would like to include in their housing plan. Prior to enrollment into the shelter,the case manager also completes a criminal background check through the Washington State Patrol. Case Management- The Initial Service Plan is completed by the client at the time of intake and acceptance into the shelter. The Initial Service Plan identifies immediate needs and includes a crisis plan. The crisis plan identifies risk factors and client-staff immediate actions (i.e., mental health crisis precipitated by alcohol/drug use). This plan is in effect for a time period up to and including 30-45 shelter nights. By the 45th shelter night the Case Management Service Plan must be completed and signed by the client. No client may remain in residence at the shelter beyond the 45th night without a signed Case Management Service Plan. Clients participating in case management services are required to meet weekly with their case manager and the Client Progress Note is completed that indicates all topics reviewed and any updates to the Case Management Service Plan. In the Case Management Service Plan,the client identifies those life domains that he has particular strengths and needs. Together,the client and case manager work to identify barriers and behaviors that prevent the client from getting into stable housing, with strategies to address the issues. The case manager connects the client with the necessary services and support throughout the process. Every veteran shall be referred to WA Veterans affairs and/or King County Veterans for financial,benefits,and other related services. Every client identified as having mental health needs will be referred for counseling/support and medication management to Sound Mental Health, Valley Cities Counseling and Consultation, or other mental health programs in the area. Clients will be referred to area housing authorities, low-income housing programs, and transitional housing based on their individual situations and qualifications. Clients will also be referred to Division of Vocational Rehabilitation,training and job placement programs, apprenticeship programs, and area employers on a regular basis. In addition,collaborations with medical providers and area clinics will continue to insure access to medical care. Referrals and coordination will also occur with DSHS and Social Security for access to financial,medical, and other benefits. Case management is provided at the family center in Kent,at the shelter, and sometimes at other convenient locations for the client. Site Management- CCS site managers are on-site at all times during shelter operation hours. They stay awake during the night to ensure the safety of the men and the smooth operation of the shelter. The site managers are in charge of making sure the churches are clean and secure when the men leave the shelter in the morning. Support Services-Many of the ARISE shelter residents access a variety of support services through the South King County Family Center. They are able to get a variety of items such as coats,blankets and a hot cup of coffee when the weather is cold. In addition,clients have direct referral to a continuum of services at the Family Center including chemical dependency counseling and legal assistance. Outreach-the ARISE shelter is listed on the Community Information Line/2-1-1, Where to Turn Plus resource directory and on the www.ccsww.org website. A large number of our clients are referred by other agencies,human services staff at the city, DSHS,community members and family and friends, and the criminal justice system. The staff also gives presentations to many agencies,businesses, churches, and community meetings to increase knowledge of the program. The ARISE program directly addresses the issue of homelessness for single men in South King County by providing a nighttime shelter that will provide meals,a safe place to sleep,and the opportunity to stabilize and work on self-sufficiency. Through the services provided these men will be able to overcome financial crisis, earn a living wage, improve mental and medical health,gain life skills,and acquire permanent housing and end their personal struggle with poverty. Our agency has started its work in our Futures II Strategic Plan for the next 10 years with initiatives in the following areas: forming mission leaders, enhancing our multi-service family centers, providing culturally and linguistically appropriate services to immigrants,moving beyond racism, expanding continuums of service for vulnerable elders, supporting affordable permanent housing for everyone, increasing mutually beneficial collaborative relationships and partnerships, and providing creative and flexible programming for populations with significant needs. These initiatives were Page 12 developed through a process of focus groups including clients,program and community leaders, and employees. It is with these agency initiatives that we will be developing action plans including ARISE to better serve the communities in the South King County region. In regards to our initiative to move beyond racism, currently,we provide many of our resource documents in other languages; especially Spanish to serve the large Hispanic/Latino population is South King County. In this program we currently have employees that speak the following languages: Vietnamese, Korean, Spanish,Arabic, German, and American Sign Language. We have an account with the Red Cross language bank to provide translators and the agency also recruits volunteers that speak different languages to assist in translation. Moving forward with this initiative,we plan to increase the volunteers and employees within our agency that speak other languages and represent the cultures in the communities we serve. We will be partnering with agencies that serve specific cultural populations to increase our knowledge and to help us serve our clients better by providing access to services relating to their culture. We will work alongside these under-served communities and their leaders to listen to their needs and develop ways our programs and expertise in social service can serve and support growth within their community. B. Performance Measures and Outcomes. (1 page maximum) List the performance measures which are the outputs from your program(e.g. the number of home delivered meals) followed by the related outcome(s)of your program(e.g. increased ability of clients to obtain nutritious food)and the indicator used to measure the outcome(e.g.percent of survey respondents reporting that receiving home delivered meals makes it easier to get enough to eat). These performance measures,outcomes, and indicators will be used to develop the contract if the program is funded. i. Performance measures are the units of service produced by the program such as number of hours of counseling,number of home visits, number of meals served,training hours, etc. (Reported in Question 14.) ii. Outcomes of the program/service. Program outcomes are the intended effects of the program on a particular problem, and measures what changes have been made in the lives of individuals, families,organizations,or the community as a result of the program. Outcomes are generally very broad and are not often directly measurable. (See Part II: City Specific Supplemental Information to determine whether a city is requiring additional information on city specific results or has specific strategies your program should be addressing.) iii. Indicators are used to measure progress toward the outcome by stating outcomes in specific and observable terms. Performance Measure: Number of case management hours provided. Outcome: Homeless people increase individual self sufficiency. Indicator: 95%of clients will set service plan goals to increase/maintain self-sufficiency. Performance Measure: Number of intakes and assessments completed. Outcome: Homeless people meet their emergency/immediate shelter needs. Indicator: 150 intakes and assessments completed. Performance Measure: Number of clients move into permanent housing. Page 13 Outcome: People transitioning out of homeless secure permanent housing. Indicator: 20%of clients compliant with program expectations will move into permanent housing. C. Staffing Plan& Evaluation. (1 page maximum) i. Staffing Plan. Explain your staffing plan for this program as a whole. How many FTEs will work on this program?What will they do? What are their credentials? Program Manager: FTE Provides oversight of program,manages contracts,budgets,program development, program procedures and expectations, community outreach, fund development, supervision of employees. This position requires a Bachelor's degree in human services or related field with experience managing a program, staff team, and working with diverse populations within social services. The current Program Manager, Tracy Myers,has a BA in Sociology,with four years experience in housing programs. Program Supervisor: FTE Responsible for hiring and supervision of staff,monitoring site management and shelter activities,monitoring case management and client cases,community outreach and collaboration, program developments, contract reporting and applications,and fund development. This position requires a Bachelor's degree in human services or related field with supervision experience and at least two years experience with the homeless population. The current supervisor, Anant Mehta, has a BA in Psychology and 16 years experience working in social services in King County, including the homeless population. Administrative Assistant: FTE Provides administrative assistance to all team members including: contract reporting, maintaining client and contract files, creating monthly budget, compiling data and providing various reports,printing checks and performing other accounting duties in office. This position requires 2 years experience providing related work. The current administrative assistant, Candy Adams,has been providing this work for CCS for 27 years. Case Manager: .625 FTE Responsible for site oversight, scheduling, intake and assessment,and case management of the men in the shelter. This position requires a Bachelor's degree in human services or related field and at least one year experience working with the homeless population. The current case manager, Anant Mehta,has a BA in Psychology and 16 years experience working in social services in King County, including the homeless population. Site Managers: Two FTE Responsible for the nightly site management of the shelter including: working with the volunteers serving the meals and insuring daily operation, documenting the events of the night and clients checking in. In addition,they are responsible for reporting nightly to program supervisor the number of men that came in and any incidents that occurred. On-call staffs are retained to cover schedule gaps due to vacation and sick days. ii. Evaluation. Describe how the program will be monitored and evaluated to determine whether program/service outcomes have been met. Describe the board and client Page 14 involvement in the evaluation process. Include how the evaluation will be used to improve client services. Clients are given a customer satisfaction survey asking questions regarding the services they received. These survey responses are tracked, reported, and reviewed quarterly by the staff team to determine concerns that require improvements,needs of clients, and service opportunity. This review and report is reviewed by the agency Quality Assurance Team which presents any major trends, concerns, complaints, and feedback from clients to the agency administrative team in which they can also provide guidance for improved services. The staff team meets monthly to also discuss caseloads. The Regional Chief of Operations oversees the Program Manager and monitors outcome reports quarterly based on contracts to ensure they have been met. The board governs CCS and is intimately involved in our processes, systems, and client care. A monthly report is given to the advisory counsel and the governing board meets five times a year with an agenda covering the broad scope of services under CCS of Western Washington. A. Differences in Service Delivery by City. (2 page maximum) Explain any differences in service delivery for this program among the cities that you are submitting this application to for funding. Explain any differences in the average cost of service per client relative to funds requested by city as shown in the last column of Question 14c. Currently the City of Renton is the only city funding this project. 11. LONG RANGE PLAN (1 page maximum) In this section you should describe your long range plans for this program. Discuss your plans for future service delivery,collaboration,and other sources of continued funding for the program. What funding sources do you anticipate this program will have in the next three to five years? The ARISE program is supportive of the King County Ten Year Plan to End Homelessness. The goal is to move clients out of the shelters into permanent housing faster. We hope to achieve this goal with partnering with Housing First programs and other agencies with the inventory and supportive services to continue to keep our clients successfully housed. The ARISE Program will be looking to meet the agency Futures II initiatives. This would include enhancing our services to be responsive to the current need of the surrounding South King County communities; especially focusing on the needs of veterans and people of color. Our agency has built a partnership with the Washington State Department of Veterans Affairs to make our services more available to the veterans they serve. It is with this partnership that we will also develop program enhancements fitting to the needs of veterans and their families. Also, clients are referred to these programs for assistance with obtaining proper discharge papers, accessing medical and mental health services, and obtaining funding and placement for housing and education goals. We hope to work with these Veterans programs for possible funding in the future, as many long time and recent veterans need shelter as a place to stabilize and set goals. Another area of increased collaboration that may lead to future funding is with the criminal justice system. We are finding there is a large need for shelter for men coming out of the criminal justice system. We have seen an increase in interest and referrals from probation/parole offices in recent months. The shelter offers a safe, inexpensive place for men coming out of the jail system to stay so they can transition back into their community. Case management and support of staff can verify progress and compliance increasing opportunity in gaining legal progress. Coordination with mental health providers has served to provide counseling,medication management, clinical evaluation, and support for many of the clients we serve. This work will continue to help clients with mental illness and emotional distress providing them with the tools for self-sufficiency. Page 15 We plan to work with these programs to bring affordable housing and employment opportunities to these clients. The HOME Board,the parent agency of the program,has recently adopted a five year plan for the expansion of services for the homeless. The HOME Board plans to hire a coordinator/executive director in 2009 and have six shelters in operation in South King County with staff by 2013. Catholic Community Services and The HOME Board will continue to apply for funds related to homelessness and the care of the homeless population to completely fund all personnel and to increase personnel to allow for program development. The Case Manager is currently part-time and with increased funds we hope to increase this position full-time. 12. BUDGET(2 page maximum) The budget section of your application pertains to the information provided in Question 17 of your application. A. Budget Request Narrative. In this section of the application narrative,provide a short paragraph explaining how your requested funds in Question 17 will be used. The funds requested for 2009-2010 will be used for personnel costs for shelter site managers and the case manager. A. Changes to Budget. Explain any significant changes between 2008,2009 and 2010 expenses or revenues as noted in Question 17. Are there any known or anticipated changes to the program's 2008 Budget since adopted? We anticipate an increase of revenue through applying for more dollars from the City of Renton in year 2009. There are not any known or anticipated changes in the budget for 2008. C. Cost per Service Unit(s). You should provide an estimate of your cost per service unit provided by the program you propose. Explain how your cost per service unit was determined. These should be based on the total cost of the program and the total number of clients served, not just the funds requested. You have the option of providing a cost per service unit for each separate service provided within the program. Cost Per Service Unit: $1,246.29 Explanation of how determined: Total Program Expenses (2007): $135,846 Divided by Total Clients Served(2007): 109 Equals: $1,246.29 Page 16 Data Table Requirements (Questions 13 — 18) The following documents contain all the data tables you are required to submit with your application. If you are submitting an application to continue an existing program, complete the following data tables with information pertaining only to this application. If you are submitting an application to fund a new program for your agency or forming a new agency, organization or a team of agencies and you do not have client data which is specific to your proposed program, fill out the data tables with information pertaining to what you predict your program will accomplish (projected). Explain in the applicable questions in the narrative for your program and how the numbers for each data table were determined. 13. NUMBER OF INDIVIDUALS / HOUSEHOLDS SERVED (DATA TABLE) Provide the number of individuals or households your program serves. The columns should be an unduplicated count of clients served from all funding sources as indicated For example, someone may have attended a group meeting in March 2007 and then received direct, personal service in October 2007. Such a person should only be counted once when they first received services in 2007. If the group meeting was for one program at your agency, and the direct personal service was offered through another program at your agency,you can count this individual once for each program. Do not double-count a person who received the same type of service more than once. For example, a woman who received a physical exam in January and a mammogram in March would only be counted once if both medical services are part of the same program. All clients should be counted as an unduplicated user the first time they receive services in a calendar year. A client who received services from the same program on 12/31/07 and 01/02/08 would be an unduplicated user for the 01/02/08 visit. The 2007 %of column 1 clients served by city is the number of unduplicated clients served in 2007 by city, divided by the total number of unduplicated clients served in 2007. The total of this column will equal 100%. The final column represents the unduplicated number of clients that will be served with the funds requested by city in this application. You will be required to serve that number of clients if fully funded. For example, your program has a total of 900 unduplicated clients served in a city. If you are requesting $10,000 to provide services to 90 unduplicated clients with the funds requested with(the remaining 810 clients to be served with another funding source), 90 would be shown in the last column for this city. Page 17 Agency:Catholic Community Svcs Program:ARISE 13. NUMBER of INDIVIDUALS/HOUSEHOLDS SERVED BY PROGRAM N Individuals? or 17 Households? (Check which applies and use for reporting all demographics.) Unduplicated *Unduplicated Number of all Clients Served by Clients Served All Funding Sources with Funds Requested 2007 2009 2007 %of column 1 2008 2009 (Actual) clients served (Anticipated) (Projected) (City Requested by City Funding Only) Auburn Burien Covington Des Moines Enumclaw Federal Way Kent Renton 109 100 80 90 90 SeaTac Seattle Tukwila Other 100% Total 109 (This column must 80 90 90 total 100%) *Unduplicated means count each client only once per calendar year per program. This number should match the number of clients by city indicated in the top row of Question 15. Page 18 Agency:Catholic Community Svcs Program:ARISE 14. Performance Measures & Average Cost of Service (Data Tables) This information will be used by each City to develop 2009-10 contracts with funded agencies. 14a.Your Performance Measures should reflect numbers based on the funding you are requesting from each City. 14b. In the space provided, define at least one (1)and no more than three (3)performance measures the program will report with a brief explanation. Do not use Unduplicated Clients/Households as a performance measure. Provide the estimated number of clients/households served by city your program plans to provide in the corresponding column for each of the performance measures listed. Estimate the number of units to be provided for each measure annually. Provide accurate and realistic estimates. These estimates will be the basis of your contract if funded. 14c. Complete the table with the city funds requested in Question 6 and the unduplicated clients served with funds requested by City listed in the last column of Question 13. Explain any differences between the average cost of service per client between cities in Question 10.D. of your application. Example of Completed Data Tables 14a: 14a. Service with 2009 Requested Funds Proposed Performance Measures as listed below. A)Meals Delivered B) Case Mgmt Hrs C) Auburn 7,000 75 Burien 5,000 50 Data Table 14b. Performance Measure 2009 Proposed(City Requested Funding Only) Title: Brief explanation: A)Meals delivered One meal delivered counts as 1 service unit. Will include intake, assessment,planning, advocacy and evaluation B) Case management hours of results. Page 19 14. Performance Measures (Data Table) Agency:Catholic Community Svcs Program:ARISE 14a. Service with 2009 Requested Funds Proposed Performance Measures as defined below. A)Case Management C)Intake and Assessments D)Moving into Permanent Hours Housing Auburn Burien Covington Des Moines Enumclaw Federal Way Kent Renton 1125 180 14 SeaTac Seattle Tukwila 14b. Performance Measures 2009 Proposed with funds requested City Funding Only Title: Brief explanation: Will include intake, assessment, service planning, advocacy, and A)Case Management Hours resource and referral. One intake/assessment counts as one unit of service, including those B) Intakes and Assessment declined or denied services. C) Moving into Permanent Permanent Housing is defined as a stable living place including Housing transitional housing, subsidized housing, and market-rate housing. Page 20 Agency:Catholic Community Svcs 14 Performance Measures (Data Table), Cont. Program:ARISE 14c. Average Cost of Service Unduplicated Clients Served with Funds Average Cost of Service Requested 2009 Requested 2009 per Client (Same as last column of (Same as last column of Question 6) Question 13) Column 1 divided by Column 2 Example: $5,000 45 $111.11 Auburn Burien Covington Des Moines Enumclaw Federal Way Kent Renton $60,000 90 $666.66 SeaTac Seattle Tukwila Page 21 Complete Question 15 with 2007 Actual numbers reported in column 1 of Question 13. Agency:Catholic Community Svcs 15. Demographics (from all funding sources) (Data Table) Program:ARISE cn as Client Residence o o u ed a, •-• b d GI U Q W w Cl) E 1 OF Unduplicated (check one) ®Individuals kr) in 0 Households Served in 2007* Household Income Level 30%of Median or Below 76 76 50%of Median or Below 8 8 80%of Median or Below 1 1 Above 80%of Median Unknown TOTAL 85 85 Gender Male 85 85 Female TOTAL 85 85 Age 0-4years 5- 12 years 13- 17 years 18-34years 17 17 35-54 years 59 59 55-74years 9 9 75+years Unknown TOTAL 85 85 Ethnicity Asian Black/African American 27 27 Hispanic/Latino(a) 3 3 Native 8 8 American/Alaskan Pacific Islander 1 1 White/Caucasian 45 45 Other/Multi-Ethnic 1 1 TOTAL 85 85 Female Headed 0 0 Household Disabling Condition 13 13 Limited English 1 1 Speaking *Check Individual or Household,which should be the same as checked in Question 13. Unduplicated means count each client only once per calendar year. This should match the number served by City in the Actual 2007 column of Question 13. The "total"column will be different from Question 13 since the"other"column is not included due to space limitations. Page 22 16. PROGRAM STAFF (DATA TABLE) In this data table,record the number of full-time equivalent(FTE)paid staff and volunteers for this program. FTE means a 40-hour week throughout the entire year. For example, if you enter"5" in the box for Number of Volunteer FTEs,this would mean that you have, on average, five volunteers assisting your program at all times(assuming a 40-hour week). If you know only the total number of hours contributed by all volunteers for this program, simply divide that number by 2,080 to find the total FTE number. For example: 5,000 volunteer hours over the course of a year, divided by 2,080 equals 2.4 FTEs. 2007 2008 2009 (Actual) (Budgeted) (Projected) Total Number of Staff(FTEs) 5.625 5.625 5.625 Number of Volunteer(FTEs) 5 6 6.5 8.7 Actual Number of Volunteers 1,440 1,440 1,440 17. PROGRAM REVENUE & EXPENSE BUDGETS (DATA TABLE) Program Budget: All columns should include total program operating revenue and expenses. Complete the following data tables with figures indicating the source of program operating funds for 2007 (actual), 2008 (budgeted)and 2009 (projected). Budget amounts should match funding requested (Question 14c)and Question 5. Include an explanation of any significant differences between the revenues and expenses by year in Question 12B of your application. Page 23 Agency: Catholic Community Svcs 17. PROGRAM REVENUE BUDGET (DATA TABLE) Program:MUSE Revenue Source 2007 2008 2009 (Actual) (Budgeted) (Projected/ Requested) City Funding(General Fund& CDBG) • Auburn • Burien • Covington • Des Moines • Enumclaw • Federal Way • Kent • Renton $ 40,000 $ 40,000 $ 60,000 • SeaTac • Seattle • Tukwila • Other(Specify) • Other(Specify) Other Government Funds • King County • Washington State • Federal Government(Specify)ESG via WA State $ 19,212 $ 10,820 $ 10,820 • Federal Government(Specify) CDBG via King County $ 14,372 $ 14,372 $ 14,372 • Other(Specify) Private Sources • United Way(grants&designated donors) $ 16,329 $ 10,976 $ 10,976 • Foundations and Corporations • Contributions(e.g.,Events,Mailings) • Program Service Fees(User Fees) • Other(Specify) ARISE Board contract $ 36,921 $ 30,000 $ 30,000 • Other(Specify) Catholic Community Services Support $ 9,012 $ 31,128 $ 15,814 TOTAL PROGRAM BUDGET $ 135,846 $ 137,296 $ 141,982 Page 24 17. PROGRAM EXPENSE BUDGET, CONT. Agency: Catholic Community Svcs (DATA TABLE) Program:ARISE Expenses 2007 2008 2009 (Actual) (Budgeted) (Projected) Personnel Costs • Salaries $100,016 $ 99,171 $ 102,146 • Benefits $ 6,692 $ 7,430 $ 8,247 • Other • Total Personnel $106,708 $ 106,601 $ 110,393 Operating and Supplies • Office/Program Supplies $ 287 $ 296 $ 304 • Rent and Utilities $ 3,927 $ 4,297 $ 4,426 • Repair and Maintenance • Insurance • Postage and Shipping $ 93 $ 96 $ 99 ' • Printing and Advertising $ 620 $ 639 $ 658 • Telephone $ 413 $ 661 $ 681 • Equipment $ 120 $ 422 $ 475 • Conference/Travel/Training/Mileage $ 1,027 $ 1,251 $ 1,376 • Dues and Fees • Professional Fees/Contracts • Direct Asst. to Individuals $ 200 $ 1,316 $ 1,200 • Administrative Costs $ 22,451 $ 21,718 $ 22,370 • Other(specify) TOTAL PROGRAM EXPENSES $135,846 $ 137,296 $ 141,982 Net Profit(Loss) $ 0 $ 0 $ 0 (revenue—expenses)= Page 25 Agency:Catholic Community Svcs 18. SUBCONTRACTS (DATA TABLE) Program:HOME List all the agencies you will be subcontracting with for this program. Provide the agency name in the first column, a description of the contract/service in the second column, and the contract amount in the third column. Do not list agencies you coordinate with on a referral only basis. Indicate not applicable if you do not subcontract for any part of this program. Subcontracting Agency Specific Subcontracted Activities Contract in the Operation of Your Program Amount NOT APPLICABLE Page 26 19. APPLICATION CHECKLIST Applications missing one or more of the following components or not following these directions may not be reviewed. Sign and submit the application checklist with your application. Contents (Your application should contain each of these items in this order.) ,.6Application Cover Pages.The top three pages of your application must be a completed copy of the Agency Information and Questions 1-7. Applicati ii i Narrative: I/. Question 8 Organizational Experience(2 page maximum) 'Al Question 9 Need for Your Program(2 page maximum) ri Question 10 Proposed Program/Service(6 page maximum) ►tial Question 11 Long Range Plan(1 page maximum) L' Question 12 Budget(2 page maximum) Data T.;les I/ Question 13 Number of Individuals/Households Served t!. Question 14a-c Performance Measures and Average Cost of Service :t Question 15 Demographics(from all funding sources) a Question 16 Program Staff ►: Question 17 Program Revenue&Expense Budgets 'Si Question 18 Subcontracts Required documentation. Supply one copy of the following required documents with the signed original application. See Part II: City Specific Supplemental Information to determine whether additional copies of the application and required documentation need to be submitted. Question 19 Required Documentation, including: • Proof of non-profit status • Organizational Chart • Agency/Organization Mission Statement • Board resolution authorizing submittal of the application(may be submitted up to 60 days after application). • List of the current governing board and local board, if applicable,(include name,position/title, city residence, length of time on the Board,and expiration of terms. Note any vacancies.) • Board Meeting Minutes of last three board meetings of governing board and local board as applicable • Annual Budget • Financial Audit Cover Letter • Financial Audit Management Letter • Financial Statement • Verification of Non-Discrimination Policy • Program Intake Form • Slidij g.E e-Scale tiO7- MY(../1 CAL 5 pplication Check List. (Signed below.) !I/City Specific Supplemental Information.Required in Name: Tracy Myers 'art II for applicable City only. Position: Program Manager Phone#: 253-850-2517 e< E-mail: tracvm@a,ccsww.org Signature o on Completing Checklist DO NOT SUBMIT ANY OTHER MATERIALS WITH THIS APPLICATION Make sure that you carefully check Part II of this application to see what additional attachments each city requires. Page 29 Supplemental Questions—City of Renton Human Services Application for 2009-2010 Catholic Community Services—ARISE 1. RESULT#8: End Homelessness in Renton Strategy B: Assist those who are in the cycle of homelessness to obtain housing. Activity 1: Outreach and provide services to homeless persons in Renton. Activity 2: Provide case management and services to increase the ability of the homeless to find stable housing and become self-sufficient. Catholic Community Services has been active in working towards ending homelessness in South King County by providing emergency assistance, emergency shelter for men, and transitional housing for women. It is this agency continued commitment and devoted service that has created a sense of home within South King County for those without a home. Many have come to our family center for its known capability to provide immediate assistance in a compassionate way to those that are facing hardship. The ARISE program is only one program that is a part of a larger agency mission to provide outreach and provide services to the homeless,meeting the need of the Renton community. The ARISE program offers a variety of ways that homeless men increase their self reliance. First, by meeting basic needs of a safe, dependable place where clients can eat,rest,and focus on life goals versus how they will survive. Secondly,through case management services we create action plans in the following life domains: safety/crisis,housing, employment, education/vocation, family,mental health, medical/dental health, substance abuse, finances,transportation, legal issues, social/recreational, and cultural/spiritual. With actions expected in each domain, it is providing clients with ways to improve all aspects needed for self-health. Case management also provides clients referrals to agencies that provide mental health services, chemical addiction treatment, and veterans' benefits. These referrals help to resolve some issues that may be preventing these homeless men from employment,housing,and other life goals. The program offers many resources for clients to return to employment and the case manager works with clients to reduce the barriers to employment. The program offers supplies for the men such as backpacks,jackets,hygiene products,and clothing, so they are able to present themselves to prospective employers in the best possible way. The program also provides bus tickets for transportation to job interviews and work. We also offer free voicemail and mail service so employers can reach the client, especially for job opportunities. With support, guidance, and resources, clients are assisted in obtaining full time permanent employment,as opposed to the day labor jobs that rarely offer regular,predictable hours. Clients are assisted with developing a resume and are assessed for their skills. Online job searches are done on a regular basis to help clients find positions. Also,program providers offer to be a reference for the client if needed. Each client is engaged in case management goal setting and planning immediately after admission into program. Their specific needs and strengths are identified and appropriate referrals and resources are made available to the client based on their needs. Clients needing ESL classes and job readiness/job placement assistance are referred to local community colleges such as Renton Technical College and Highline Community College. Referrals are also made to the Washington State Division of Vocational Rehabilitation, Worksource training, and other employment programs in the community. Clients begin completing housing searches and applications immediately increasing opportunity to transition in a short period of time. The program serves to improve clients' knowledge of financial literacy by educating them on budgeting, setting financial goals, and banking. Clients are referred to United Way and other financial literacy programs. Clients are also assisted in obtaining a bank account to save money they will need to move into more permanent housing. It is through the ARISE direct services described and Catholic Community Services expertise in supportive case management that will work towards ending homelessness in Renton,by bringing the individuals served in the shelter into stable housing and self sufficiency. Page 27 2. Outcomes achieving RESULT#1: Outcome: Homeless people increase individual self sufficiency. ( Outcome: Homeless people meet their emergency/immediate shelter needs. Outcome: People transitioning out of homeless secure permanent housing. These outcomes represent a continuum of care for the homeless men the ARISE program serves with the result of ending homelessness one person at a time. Beginning with meeting their immediate need of shelter,then while they are sheltered providing them with the tools to increase self sufficiency that will be necessary to then transition into permanent housing. Although permanent housing is the final outcome, it is the tools gained by the men while in the program that will help to maintain that permanent housing successfully and not return to homelessness. As stated in the problem statement in the application,there are many reasons that people become homeless. Some of these reasons are personal issues and some are larger community issues. The ARISE program presents a solution for both through these outcomes. Personal issues are assessed and included in case management plans to prepare individual goals leading to self sufficiency. The larger community issue of the increase of living expenses, lack of affordable housing, and lack of living wage jobs is temporarily resolved by meeting the immediate need for shelter at no cost to the client. It is also met by assisting the client through services to move into permanent housing that is affordable and supportive. In the Evaluation of the Sound Families Initiative in 2007, a Bill&Melinda Gates Foundation project that tripled service-enriched housing units for homeless families in the Puget Sound area, found the following key lessons in ending homelessness: housing plus services works,all families' needs are not the same, and jobs and education is a critical lever. These lessons have already been supported in the ARISE program. This program not only provides shelter,but provides services and intensive case management. Each individual's needs and strengths are used to develop service plans with goals in all life domains that work towards self sufficiency. Most importantly,there is an emphasis in the men gaining employment, employment training,and/or education to leverage out of homelessness and gain income and eventually permanent housing. These relate directly to the outcomes chosen for this program to reach the goal of ending homelessness in Renton. To conclude,through actual successes of men in the ARISE program;we know these outcomes to be all necessary to end homelessness for an individual. Here is an example of how: Ray came to ARISE directly from jail,with no job,no money,and no shelter to sleep at that night. After an interview,he was accepted into the program and had a warm, safe place and food that night. After three months of participating in case management,Ray had found a full-time job at$12 an hour, got his license and a vehicle,enrolled in mental health services,and moved into supportive permanent housing. These are the changes in men's lives that ARISE program is able to support and is a part of ending homelessness in Renton. Page 28 internal Revenue Service Department of the Treasury District Director P. O. Box 2508 Cincinnati, OH 45201 Date: July 1, 2007 Person to Contact: James Blair ID#31-07578 Telephone Number: 877-829-5500 FAX Number: Ms. Deirdre Dessingue 513-263-4330 Associate General Counsel United States Conference of Catholic Bishops 3211 4th Street, N.E. Washington, D.C. 20017-1194 Dear Ms. Dessingue: in a ruling dated March 25, 1946,we held that the agencies and instrumentalities and all educational, charitable and religious institutions operated, supervised,or controlled by or in connection with the Roman Catholic Church in the United States,its territories or possessions appearing in The Official Catholic Directory 1946, are entitled to exemption from federal income tax under the provisions of section 101(6)of the Internal Revenue Code of 1939,which corresponds to section 501(cX3)of the 1986 Code. This ruling has been updated annually to cover the activities added to or deleted from the Directory. The Official Catholic Directory for 2007 shows the names and addresses of all agencies and instrumentalities and all educational,charitable,and religious institutions operated by the Roman Catholic Church in the United States,its territories and possessions in existence at the time the Directory was published. It is understood that each of these is a non-profit organization, that no part of the net earnings thereof inures to the benefit of any individual, that no substantial part of their activities is for promotion of legislation, and that none are private foundations under section 509(a)of the Code. Based on all information submitted, we conclude that the agencies and instrumentalities and educational, charitable, and religious institutions operated, supervised, or controlled by or in connection with the Roman Catholic Church in the United States, its territories or possessions appearing In The Official Catholic Directory for 2007 are exempt from federal income tax under section 501(cX3)of the Code. Donors may deduct contributions to the agencies, instrumentalities and institutions referred to above, as provided by section 170 of the Code. Bequests, legacies, devises, transfers or gifts to them or for their use are deductible for federal estate and gift tax purposes under sections 2055, 2106, and 2522 of the Code. -2- Ms. Deirdre Dessingue Beginning January 1. 1984, unless specifically excepted,you and your subordinates must pay tax under the Federal Insurance Contributions Act(Social Security taxes)for each employee who is paid $100 or more in a calendar year,as indexed for inflation. You and your subordinates are not liable for the tax under the Federal Unemployment Tax Act (FUTA). By May 31,2008, please send three(3)copies of The Official Catholic Directory for 2008 to IRS TE/GE in Cincinnati;one copy to the Processing Campus in Ogden;two copies each to the EO Area Managers in Newark, Brooklyn, Chicago, St. Paul, Atlanta, Los Angeles, the IRS National Headquarters and the Director, EO Examinations, Dallas. The conditions concerning the retention of your group exemption as set forth in our previous determination letter of August 17, 1983, remain in full force and effect. Sincerely, • }(y for Robert Choi, Director, Exempt Organizations Rulings&Agreements ay rat ' I ' �t , ' , ,` - �.' King County Organizational Chart April 2008Peter Bematret, L. �,- Mary Hatch I k ` Chief Financial Otficee HR Director . z. e°` MarGtratn �-� r ',. Y ,. .:3' u ''`i BOW RanL , g w..`. w— Jim Legaz Director 2.e AE�Qn Tracy Myers - CN rdneSS' — Yu6ftbng — lc mtee<Se<vis ;° -r,7` . .swr . `a ;:.� ',. `,%Children&Family fata gehcY ;;,�:Services o Executive -LNnna Curtis, Assistant — _•4uiai,M**'t — — High Point Volunteer a I Sharon Schaffner Mark McKay Schelia Ward Ctuts;'" y � nat�t `aF Chore KC Lead Facilities@SKC ii Men eealtti.;' KC Grant f �'r Manager 'e: r11c 'si __I Yesler Terrace Foster l Grandparents - Katherine's Elizabeth Wilson — Foster Care Aldercrest — Rainier Vista House — Lead • Fariiiricc iprn r Issaquah Jackson Park Meals Adoption Avondale Volunteer Chore New Holly Balance of State Volunteer — Eden Regan ber- —1 Peer to Peer Coordinator • Pregnancy`:•:; I Foster Support Grandparents —, WA State I- -_ Harrington Deb Brown: � ry House 'MLK Dayt{ome ; ..;. z:` KC Admin Team Elizabeth's House KC Program Director ticKi»g :--'Uiiivty.Dishict .,.— •Valerie.Jacobs>; ,;r h'fenter.,;; •Pr tl:Wiet - •w.. .. -. ... . '- . KC Program Leader— Catholic Community Services and the Archdiocesan Housing Authority Mission Statement Rooted in Catholic social teaching and the Gospel imperative, Catholic Community Services and the Archdiocesan Housing Authority are outreaches of the Catholic Church in Western Washington, under the leadership of the Archbishop of Seattle and the Boards of Trustees. CCS and AHA answer the Gospel call to loving and compassionate service with particular concern for the sanctity of human life from conception to natural death and the dignity of the human person. Our employees and volunteers come from many faith traditions to serve and support poor and vulnerable people through the provision of quality, integrated services and housing. Our focus is on those individuals, children, families, and communities struggling with poverty and the effects of intolerance and racism. We actively join with others to work for justice. Vision Statement Catholic Community Services of Western Washington and the Archdiocesan Housing Authority are prophetic voices for justice, recognizing the sacredness and dignity of every human person. Rooted in the Gospel message of hope, we will continue to be leaders, advocates,providers and partners serving poor and vulnerable people. Core Values Compassion—Providing care, understanding and concern for those we serve in order to honor the God-given life and sacredness of each person at every stage and condition of life. Diversity—Welcoming the differences of race, culture, faith, and thought with a strong commitment to naming and combating institutional racism and discrimination. Excellence—Providing high quality,professionally competent services with integrity, using best practices. Justice—Defending and advocating for the rights of poor and vulnerable people while working toward the common good. Stewardship—Prudently developing and using the gifts and talents of employees and volunteers and the financial resources needed to live out our mission. 3 Belief Statement We believe... ...in every child growing up in a safe, loving and nurturing environment. ...in elders living in security and dignity. ...in healthy family life being affirmed and supported in our communities. ...in every person having the right to a safe, affordable place to call home. ...in compassion, love and respect for all people, especially those who are poor and vulnerable. ...in joining with others to change the systems which oppress, discriminate or otherwise cause human suffering. ...in employees and volunteers working in an environment which offers respect, teamwork and excellence. ...in all these things for all people, whatever their color, whatever language they speak or however they worship. Catholic Community Services and Archdiocesan Housing Authority Board of Trustees Very Reverend Kenneth Haydock Pat Sursely(Treasurer) Michael Reichert(ex-officio) (Chair) Dir.of Administration and Finance President,CCS/AHA Pastor,Holy Rosary Parish Archdiocese of Seattle 100- 23`d Avenue South 760 Aloha Street 710-9th Avenue Seattle,WA 98144 PO Box 206 Seattle,WA 98104 206-328-5696(work) Edmonds, WA 98020 206-382-4588, e-mail:michaelr@,ccsww.org 425-778-3122 x224 fax 206-382-4297 Permanent e-mail: email:PatS(aIseattlearch.org khaydock(a,holyrosaryedmonds.org Permanent Permanent John Cunningham John Stoner James Hilger 4951 NE Laurel Crest Ln. 2600 W.Viewmont Way W. 901 N.Yakima Ave. Seattle,WA 98105 Seattle,WA 98199 Tacoma,WA 98403 Cell:206-276-3796 cell:206-623-0089 Work:253-382-1919 Home: 206-517-5282 Home:206-285-2391 Home: 253-302-3570 johnaclearfir.com Work: 206-623-8880 jkhilgeraearthlink.net October,2010 john(a,paragonrea.com October,2010 October,2010 Dennis O'Leary(Vice Chair) Sr.Barbara Schamber,SP Elizabeth Thomas Archdiocese of Seattle Sisters of Providence 715—20th Avenue East 710-9th Avenue 913 Lilly Road NE,Apt.A-13 Seattle, WA 98112 Seattle,WA 98104 Olympia,WA 98506 206-324-7024 206-382-4834(direct) (360)459-0313 e-mail: liz72@juno.com fax 206-382-4840 email: schambersp@aol.com October,2010 e-mail: denniso@seattlearch.org October,2010 October,2010 Diane Christie Dora Alcorta Diana Bader,O.P. 1402 NE 151st Avenue PO Box 3184 6619 Larch Way G-304 Vancouver,WA 98684-3614 Everett,WA.98213 Lynnwood,WA 98037 Business: (360)695-7658 x311 Business: (425)353-1211 Phone: (425)741-6617 Home: (360)892-0601 Home: (425)353-7248 E-mail: sdbaderopna,aol.com E-mail:execdir@sharevancouver.org E-mail: ddalcorta(acomcast.net September,2009 September,2009 September,2009 Ron Cook 2211 38th Place East Seattle,WA 98112 Business: (425)580-6671 Mobile: (206)669-9572 E-mail:RC6796(2 att.com February 2011 Updated January 2008 lip Catholic Community Services of Western Washington Board of Trustees Meeting March 10,2008 Trustees Present Excused Staff Present Guests Fr. Kenneth Haydock, Chair Jim Hilger Irene Ward Mary Hatch, Director Sr. Diana Bader, O.P. John Cunningham John Hickman of Human Resources Pat Sursely John Stoner Bill Hallerman for CCS and AHA Ron Cook Colleen Oglesby Dennis O'Leary, Vice Chair Kay Lagreid Michael Reichert Annette Quayle Dora Alcorta Rob Van Tassell Elizabeth Thomas Therese O'Brien Sr. Barbara Schamber, S.P. Peter Bernauer Diane Christie CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON BOARD OF TRUSTEES MEETING WAS CONVENED Convening: Very Rev. Kenneth Haydock convened the Catholic Community Services Board meeting at 10:03 a.m. Opening Prayer and Reflection: Annette Quayle offered the interactive Justice Prayer by Jann Kajatin. Previous Meeting Minutes: A motion to accept the minutes from the December 10, 2007 Board meeting was made by Sr. Barbara Schamber and seconded by Diane Christie. The minutes were unanimously approved as written. Financial Issues Peter referred the Board to the Financial Report from July through December, 2007 in the Board book. All regions and systems reported to be in a positive position for the first six months of the year. From operations, the systems and Family Centers reported a combined excess of$1,005,000. The Corporate Office reported an excess of$177,000. Peter explained there is some concern that the Family Preservation System may experience some losses during the second half of the year as the contracts move from a capitated reimbursement rate to a fee for service rate. In addition to the operating excess, the system reported non-operating excesses of$1,805,000 consisting of restricted contributions and accrued interest income from notes receivable. Overall, CCS is showing an excess of$2,989,000 from operating and non-operating activities for the first 6 months of FY 07-08. As a result of the excesses, the cash flow concerns raised during the budget process have not materialized. Mike Reichert thanked Peter and Irene for their work in helping the NW agency transition to a more efficient family center model. He explained that the new, successful NW model will continue to evolve into other areas of the organization including King County. Page 1 of 5 t Proposed Revision of Allocation of Catholic Charities Foundation Grant The Catholic Charities Foundation does a distribution each year to CCS; and this year,the distribution is $450,000. When that money is received, it becomes a part of the budget and it is listed in that budget how those funds will be allocated. The Board then approves the budget. The proposal before the Board at this time is to request that the Catholic Charities Foundation distribution be revised as follows: 1. To support capital expansion of the Long Term Care System, in particular for the Lakewood facility. 2. To support expansion of the Mental Health System in the Northwest Region rather than just Snohomish County, as was previously proposed. 3. To support disaster relief efforts in Southwest Washington in the amount of$110,000. This request eliminates the previous allocation for support for program expansion in Western Washington and contingent needs of the agencies,the sum of which was $110,000. At the December 10, 2007 Board meeting,the Board authorized $300,000 for flood expenses in SW. To date, CCS has received contributions in the amount of$146,000 in restricted funds for flood relief. With the additional $110,000 from the Catholic Charities distribution added to the $146,000 already raised, CCS would only need to use an additional $44,000 to reach the $300,000 approved by the Board at the December 10, 2007 meeting. It was noted that money from the 25% rebate from CCS Week that parishes donated back to CCS for flood relief is counted in the $146,000. It was asked if a certificate of action would be needed and it was clarified that, per the Bylaws, since the reallocation was less than 5%of the agency budget, the requested change could be made by a motion rather than by resolution and certificate. MOTION: A motion was made by Pat Sursely to approve the reallocation of the Catholic Charities 2007-2008 distribution as requested. Sr. Barbara Schamber seconded the motion and the motion passed unanimously. Internal Audit Sister Diana raised a question for consideration regarding internal auditing, and handed out an article from the December 07 issue of"Tone at the Top", a newsletter published by the Institute of Internal Auditors. Non-profit organizations are now required to undergo internal audits as well as external audits. This process is not conducted because of any suspicious behavior in the organization or fear that something is amiss in the organization. It is simply a matter of being in control over the organization's processes, operations and procedures. Discussion ensued as to the pros and cons of CCS engaging in the practice of internal auditing. The suggestion was made that a committee of staff and Board should be formed to take a look at the scope of what should be included in an audit. Sr. Barbara volunteered to check with the person that performs her organization's audits to see if they could be of help to CCS. Fr. Haydock volunteered to chair an Ad Hock Committee of the Board to define the scope of the audit. Other members of that committee include: Sr. Barbara Schamber, Sr. Diana Bader and Ron Cook. This committee will meet and report at the May Board meeting. Page 2 of 5 tt PI- Josephinum Report from Finance Committee As requested at the previous Board meeting,the results of the Josephinum discussion from the Finance Committee meeting were reported on. Now that CCS/AHA owns the Josephinum, the plan for the building is to continue to provide affordable housing. The building currently has contracts with the city and state for up to 10 years. In addition to housing, the Josephinum also hosts service programs such as the Women's Wellness Program and SHARE/WHEEL. Going forward,the Archdiocese is in the process of creating a parish on the property, and an architect is currently in the process of designing the retail space into office space as well as an alternative entrance and lobby area. The question was asked if the architect could further maximize the space; but, since the building's exterior is registered as an historic landmark, the structure is preserved from adding additional floors. US Bank 403(b) Plan Resolution Mary Hatch explained that the old 403(b)plan through US Bank has had to remain operational for staff, both current and terminated because those people have not taken the necessary steps to close out their accounts. Human Resources has sent numerous correspondence to those folks requesting that they either roll over their funds into another retirement plan or request a distribution; however, response to that correspondence has not achieved the required results, leaving the balance as of 12/31/07 at just under$300,000. This amount reflects the investment of the 15-20 participants remaining in the plan that have not requested distribution. Of particular concern to CCS is the volatility in the stock market today and the potential of those funds to decline. Just in the month of January, 2008, the valuation declined by 10%. Of additional concern is that the organization is continuing to pay an administrative fee for this now obsolete 403(b) plan. It has been suggested that CCS look at a different methodology in the distribution of the plan which would entail looking at the percentage of ownership as of 12/31/07 and use that as a basis for future distributions based on the daily market value of the account,thus imposing a more fair and equitable means of distribution. This is what prompts the resolution brought before the Board this day. RESOLUTION CCS-0208-22R After review and discussion Pat Sursely motioned to accept the resolution approving the change in how distributions or transfers from the US Bank 403(b) Plan are made. Those transactions will be based on the daily valuation and on percentage of"ownership" basis. The percentage of "ownership" will be calculated based on the most recent semi-annual valuation as a percentage of the entire plan asset base. The motion was seconded by Sr. Diana Bader and passed unanimously. Father Haydock asked that the Board leave the decision up to CCS as to how best to implement the distributions. Page 3 of 5 s Ir Kt Housing Development: Rob Van Tassel reported that CCS received tax credit awards for St. Leo family housing which is planned for 50 units of family housing. It is hoped that groundbreaking will occur in October or November of this year. The name for this project as approved by the Archbishop is Guadalupe Vista. Planning Process Update: The proposed agenda for the upcoming Mission Day was passed out for review. The major focus of the day is the rollout of Futures II. This is the day when staff will be introduced to the changes being implemented in the organization and will also have the chance to absorb them. At that time, we will also be asking for volunteers for the newly organized task forces. The Board's role in the Diversity module of Futures II was discussed, and Michael distributed a paper published by Catholic Charities USA entitled "Poverty and Racism in America, Overlapping Threats to the Common Good" for review and insight into understanding why the issue of diversity is such a key element in the rollout of Futures II. It was agreed that it will take a considerable commitment by the Board and CCS to fully implement Insight#4 from the Futures II process. Elizabeth suggested that the workshop"Undo Racism" presented by the People's Institute NW would be a good starting point for top level leadership and suggested that she would like to talk more about this with Michael and Chanin Rae, the CCS Diversity Manager. Father Haydock suggested that a task force of the Board be empowered with this issue and be prepared to discuss diversity at the next Board meeting. Volunteers from the Board include: Elizabeth Thomas, Michael Reichert, Dennis O'Leary, and Dora Alcorta. December Storm Report Michael talked about what a tremendous job CCS staff has done for SW flood relief and added that Irene would pass out a list of folks who volunteered in Lewis County to help flood victims. Michael asked that the Board officially recognize the people on the list. Fr. Haydock thanked staff for the tremendous work they did in Lewis County and added that Fr. David Mullholland, Pastor of St. Joseph Parish in Chehalis and Dean of the South Sound Deanery, continues to praise CCS for their help and their presence in Lewis County. Fr. Haydock also suggested that CCS use some of Fr. Mullholland's quotes in future correspondence regarding CCS Week or other upcoming fundraisers. Hunthausen Award: After discussion, it was decided that a policy should be developed for determining the way in which the Hunthausen Award winner is chosen. The Board would like to see a weighted vote implemented; i.e. 5 for first place, 4 for second place, 3 for third place, etc. Fr. Haydock cautioned that the final selection would still be determined by the archbishop. Fr. Haydock offered to work with Kay Lagreid in developing this policy for review at the next Board meeting. Fund Development Report: An update on CCS Week was handed out for review. One goal of the CCS Week team was to increase the size of the mailing; and,this year's mailing was the largest CCS Week mailing ever. In addition, 169 parishes participated this year(in some way) compared to 152 participating last year. Those that did not participate had very specific reasons for not doing so. Page 4 of 5 r itt cfs Another goal of the CCS Week team was to increase the number of parish permissions for use of their mailing lists. This goal was met quite successfully as is evidenced by the total mailing of 88,000 which, compared with 68,000 the previous year reflects an increase of 20,000 households. In the future, the practice of accepting oral permission from the parish will be changed, and we will have to implement a system whereby we receive written permission. Colleen asked that each Board member send an e-mail through the CCS website to 5 of their friends encouraging them to sign on to the website to receive e-newsletters, etc. This action will help build e- mail house files. Instructions on how to do this will be sent to the Board. Another exciting aspect of what Fund Development will be doing is the impact tours to some of the CCS/AHA sites. Suggestions on who to invite to these tours are welcome from the Board. It was announced that CCS has purchased the url "Catholic Charities Foundation.org" which will become the official website address of the Catholic Charities Foundation of Western Washington. President's Report • Michael Reichert gave an update on the Legislative session, focusing his remarks specifically on the housing reform agenda. • As CCS begins to set up endowments, it was suggested that one of them be named for Archbishop Brunett in honor of his 50 years as a priest (which he will be celebrating in July), as well as honoring the way in which he has always been a dedicated supporter of CCS and AHA. • Michael referred to an updated list of future Board meeting dates which was available in the Board books. There was a conflict with the May date which was changed from May 19th to May 12`h. Adjourn The motion to adjourn was made by Dennis O'Leary and seconded by Dora Alcorta. The motion passed unanimously. The meeting adjourned at 12:35 p.m. Page 5 of 5 Catholic Community Services of Western Washington Board of Trustees Meeting December 10,2007 Trustees Present Excused Staff Present Guests Fr.Kenneth Haydock, Chair Dora Alcorta Irene Ward Ron Cook Sr. Diana Bader,O.P. Jim Hilger John Hickman Gloria Burton Pat Sursely Bill Hallerman Richard Klarberg John Cunningham Colleen Oglesby Dennis O'Leary, Vice Chair Kay Lagreid Michael Reichert Annette Quayle John Stoner Rob Van Tassell Elizabeth Thomas Therese O'Brien Sr. Barbara Schamber, S.P. Diane Christie CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON BOARD OF TRUSTEES MEETING WAS CONVENED Opening Prayer and Reflection: Annette Quayle offered an interactive Advent Prayer by Annabel Shilson-Thomas. Convening: After the Archdiocesan Housing Authority meeting adjourned,Very Rev. Kenneth Haydock convened the Catholic Community Services meeting at 10:58 a.m. Previous Meeting Minutes: A motion to accept the minutes from the September 24,2007 Board Meeting was made by Sr. Diana Bader and seconded by Elizabeth Thomas.The minutes were unanimously approved as written. Planning Process Update: Irene reported on the final stages of the Planning Process which CCS hopes to roll out on Mission Day, February 21, 2008. Irene noted that there are two issues at this Board meeting for discussion.Those issues are the final draft version of the Vision,Mission,Core Values and Belief Statements,and the document outlining the Insights,Implications and Key Action Steps. Each issue requires separate consideration from the Board as there will be separate resolutions for each as well as a Certificate of Action by the Corporate Member for the Mission,Vision, Core Values and Belief Statement. Vision Statement: The Board referred to page 12 and 13 of the Board book. It was explained that the first approved Vision Statement read clumsily after it was changed from the singular to plural. With the slight change noted below,it read more smoothly. Motion:After review and discussion,a motion to accept the following Vision Statement as written was made by Dennis O'Leary and seconded by Elizabeth Thomas. The motion to accept the following Vision Statement was unanimously approved by the Board: 4 Catholic Community Services of Western Washington Board of Trustees Meeting December 10,2007 VISION STATEMENT As prophetic voices for justice addressing human suffering, Catholic Community Services of Western Washington and the Archdiocesan Housing Authority will continue to be faith-based leaders, advocates,providers and partners serving poor and vulnerable people. Belief Statement: It was requested by the Board that the second sentence of the Belief Statement be changed from"...in the elderly living in security and dignity."to"...in elders living in security and dignity." RESOLUTION CCS-1210-18-R: A motion was made by Sr. Barbara Schamber and seconded by Sr.Diana Bader to approve the resolution recommending to the Corporate Member the approval of the CCS Mission,Vision,Core Values and Belief Statement.The motion passed unanimously. The Board thanked CCS for all the hard work involved in developing the new Mission,Vision,Core Values and Belief Statement as well as the Insights and Implications. Insights and Implications: Insights,Implications and Key Action Steps for the future were reviewed by line item. Suggested changes to the document were written down during discussion and will be made to the final document prior to implementation. Due to the length of the document,it was suggested that changes to the document be redlined to allow a quicker review at a later date. RESOLUTION CCS-1210-17-R: A motion was made by Dennis O'Leary to approve the Insights and Implications for Futures II after incorporating suggested changes made by the Board.The motion was seconded by Sr.Diana Bader.The motion passed unanimously. A special thanks was given to Irene Ward and Annette Quayle for all the time and effort put forth in the creation of Insights and Implications. Lunch: The Board broke for Christmas Lunch at noon and gifts were distributed to Board Members as appreciation for their hard work and dedication throughout the year. Introduction of Gloria Burton: Gloria Burton,Farmworker Housing Developer for CCS/AHA was introduced to the Board and announced that CCS/AHA was recently awarded$1.5 million for the Farmworker Housing project in Centralia. Congratulations from the Board were given to Gloria. It was added that CCS/AHA is the largest owner/operator of Farmworker Housing in Washington State. Samaritan Magazine: Congratulations were given to Kay Lagreid for another very fine edition of the Samaritan Magazine. Catholic Community Services of Western Washington Board of Trustees Meeting December 10,2007 Hunthausen Award: The person receiving the most votes for the Hunthausen Award was John Morford.Fr. Haydock asked if the Board was in agreement to forwarding the nominees' slate to the Archbishop.The Board agreed. The process for selecting a finalist for the Hunthausen Award was discussed. It was suggested that for 2008,perhaps the protocol for choosing the winner could be changed to reflect a better,more clearly understood selection process. Board Member Recruitment: a potential candidate for the Board of Trustees who works for the Providence Health System,is not able to attend Monday Board Meetings. The Board would still like to contact him for ideas and suggestions in areas of his expertise. Should his schedule change to allow him to attend Monday meetings, CCS/AHA would again approach him for Board membership. The other candidate, Ron Cook was in attendance at this Board meeting to become acclimated to the process and procedures. Financial Summary: The Financial Summary for the first quarter of 2007 ending September 30,2007 was reviewed.Due to the illness of Peter Bemauer,a summary of the financial statement was available to aid in the Board's review of the financial statement. It was noted that this is the best first quarter financial report CCS has had in recent years; although there will probably be a drop off as the winter months approach.This drop off will partly be due to the wage increases which would not have taken effect yet for this report. Another positive aspect is the anticipated CCS Week income. The CCS line of credit is adequate at this time. If the organization continues to grow,it may have a need for more money. In addition to growth,the Regional Support Network(RSN)is changing the way they reimburse Family Preservation Services,and CCS does not know how the change in the RSN reimbursement procedure will affect reimbursement to the agency. Josephinum Update: CCS/AHA now has complete ownership of the Josephinum. The next issue is the re-development of the Josephinum and how it will be structured in the future. The archdiocese is looking at creating a parish that seats 300 at the Josephinum,and conversations around this topic begin this month with re- development possibly beginning a year from now. Executive Session At this time,an Executive Session was requested. Housing Development: It was reported that currently only one project is under construction and that is Monica's Village.A status sheet on the project was provided for review. Catholic Community Services of Western Washington Board of Trustees Meeting December 10,2007 In addition,the purchase and sale agreement on the VFW building in Everett was signed. By way of review,the VFW building is a great opportunity as it can be built upward to a maximum of eight stories and can be used for housing for veterans,women veterans with children,and families. Rob added that the Holden and Westlake II projects may need a unanimous consent resolution prior to the next board meeting. Fund Development Report: An update on CCS Week was handed out for review as well as copies of CCS Week collateral materials. This year's mailing was the largest CCS Week mailing ever. In addition,there are 115 speakers presenting at parishes. It was announced that we have 100%of our Board Trustees donating to CCS Week. A special note of thanks was given to Board Members who are giving CCS Week presentations at parishes. To date CCS Week has generated 860 gifts,producing a total so far of$82,386. An e-mail was sent by Michael Reichert to parishes letting them know that if a pastor chose to do so,he could request his 25%Parish Partner Return be expedited so it could then be forwarded to a parish in Lewis County or Grays Harbor County directly affected by the December,2007 storm. A special paragraph was also inserted into the parish presentations telling about the CCS/AHA Early Response Team dispatched to assess the flood damage in the southwest region,and sharing how CCS and AHA are helping victims of the flooding. Materials which depicted the look and style of the new Convio powered CCS/AHA website were handed out for review. The continuing theme of Safety, Stability, and Connections is evident throughout. Special acknowledgement was given by John Cunningham to the Fund Development staff for their hard work and dedication to developing and implementing the new website. President's Report The Board was reminded to complete their Annual Conflict of Interest Forms and return them to CCS as soon as possible. The Archdiocesan Workers Comp Program(that covers all Archdiocesan employees)which had been administered by CCSWW staff,has been moved to a new third party administrator. Denny Hunthausen,Agency Director for CCS Southwest has been assessing the damages and is prepared to set up an operations center through which direct assistance can be provided for the victims. There are several parishes that Denny has been in contact with that are willing to set up operations, coordinate volunteers and provide housing to the volunteers in a similar manner to what was done in Biloxi after Hurricane Katrina. Catholic Community Services of Western Washington Board of Trustees Meeting December 10,2007 A figure of$300,000 was suggested as a firm financial commitment from CCS for flood relief with the stipulation that it be allocated in three waves of$100,000 each. A clarification was made that any monies collected by the archdiocese would be included in this$300,000. Motion: John Cunningham made a motion that$300,000 be distributed to flood victims through the staff of CCS with the approval of the Executive Committee of the Board and that those funds be made available in$100,000 increments. Sr. Diana Bader seconded the motion.The motion passed unanimously. Council on Accreditation Update: Michael Reichert introduced guest Richard Klarberg,President and CEO of the Council on Accreditation. Richard spoke to the Board about the Final Pre-Commission Report for Catholic Community Services're-accreditation audit and the erroneous results reported by the first site auditors. He explained that he wanted to come to CCS to personally apologize for the poor job COA did on our reaccreditation process. He admitted that the process was an embarrassment to COA. Mr. Klarberg confirmed that he thought something had gone seriously wrong when he read the original report and saw that CCS was deficient in 117 areas. It didn't make sense to him that CCS,which had a reputation as an excellent organization,could have done so poorly on an audit.As a result,COA authorized a very experienced and highly skilled independent COA auditor to re-audit the findings of the first audit.That individual was Don Mertic who held interviews with CCS staff and re-reviewed CCS documentation. Based on that analysis,the pre-commission report was re-written,and CCS was found to be out of compliance for only 8 standards compared to the original 117 standards cited in the original report. Mr. Klarberg indicated that he thought the new report is excellent for an agency as large and diverse as CCSWW. After reviewing the results of both audits,it was clear that the original auditors were clearly not experienced enough to visit an organization as large and complex as CCS. In addition,Mr. Klarberg formally and sincerely apologized on behalf of his staff and himself for the embarrassment,pain and humiliation brought upon the staff and leadership of CCS. He added that the costs incurred by CCS to host the independent auditor would be paid by COA. Board members asked if there was a way that members of the CCS Board could have a conversation with members of the COA Board. Mr. Klarberg indicated that is certainly possible. Adjourn The motion to adjourn was made and seconded. The motion passed unanimously. The meeting adjourned at 2:10 p.m. Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 Trustees Present Excused Staff Present Guests Fr. Kenneth Haydock, Chair Dora Alcorta Peter Bernauer Evelyn Allen Sr. Diana Bader,O.P. Diane Christie Bill Hallerman Peter Nazzal John Cunningham Pat Sursely John Hickman Denny Hunthausen James Hilger Kay Lagreid Jose Uriarte Dennis O'Leary, Vice Chair Colleen Oglesby Susie Hofstedt Michael Reichert Annette Quayle Helen Meyer John Stoner Rob Van Tassell Helen Vajgert Elizabeth Thomas Irene Ward Jim Anderson Sr. Barbara Schamber, S.P. Therese O'Brien CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON BOARD OF TRUSTEES MEETING WAS CONVENED NOTE: This meeting was held in Tacoma at Catholic Community Services' Tahoma Center. NOTE: This marks the first of the new longer board meetings which are now scheduled to last four hours instead of three. Convening Very Rev. Kenneth Haydock convened the meeting at 10:00 a.m. and made special mention of the upcoming feast day of St.Vincent de Paul,the saint who became the champion of the poor and for which the St. Vincent DePaul Society was named. Opening Prayer and Reflection Annette Quayle offered an interactive Reflection pledging commitment to serve the poor and vulnerable. After reading a selection from the new"Sacred Stories"booklet,she then handed out a personal copy to each Board Member as a thank-you for the way each member lives out the mission of CCS/AHA. Previous Meeting Minutes It was recommended that the CCS Board of Trustees minutes from the June 25,2007 meeting be changed to reflect that Sr. Barbara Schamber's name be removed as the person who seconded the motion to approve the minutes. In addition,it was agreed that the words"final"should be removed from the approval of the resolution for the provisional budget noted on page seven. Dennis O'Leary motioned to accept the minutes for the June 25,2007 CCS Board Meeting with the stipulated changes noted above. The motion was seconded and the minutes were approved unanimously. 1 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 Planning Process Update CCS is coming to the conclusion of the planning process and although Insights and Implications are continuing to come in from staff throughout the organization,it is hoped that the final product will be placed before the Board for approval at the December meeting. At this meeting though,the goal is to finalize the Vision, Belief,Mission and Core Values Statements. Dennis O'Leary referred to pages 8 throughl2 of the Board book which listed three proposed versions of the next generation of Vision,Mission, Belief and Core Values Statements for the Board to review and approve at this meeting. Discussion ensued as to which of the three choices in statements were most appropriate as well as the placement of certain words within the statements. A motion to accept the following Vision Statement was made and seconded. The motion was unanimously approved by the Board: VISION STATEMENT As prophetic voices for justice addressing human suffering, Catholic Community Services of Western Washington and the Archdiocesan Housing Authority will continue to be leading,faith-based advocates,providers and partners serving poor and vulnerable people. A motion to accept the following Mission Statement was made and seconded. The motion was unanimously approved by the Board: MISSION STATEMENT Catholic Community Services and the Archdiocesan Housing Authority answer the Gospel call to loving and compassionate service with particular concern for the sanctity of human life from conception to natural death and the dignity of the human person. Our employees and volunteers come from many faith traditions to serve and support poor and vulnerable people through the provision of quality, integrated services and housing. Our focus is on those individuals, children,families, and communities struggling with poverty and the effects of intolerance and racism. We actively join with others to work for justice. CCS and the AHA are faith-based outreaches of the Catholic Church in Western Washington, under the leadership of the Archbishop and the Boards of Trustees. A motion to accept the following Core Values Statement was made and seconded. The motion was unanimously approved by the Board: CORE VALUES Compassion—Providing care, understanding and concern for those we serve in order to honor the God-given life and value of each person at every stage and condition of life. Diversity— Welcoming the differences of race, culture,faith, and thought with a strong commitment to naming and combating institutional racism and discrimination. 2 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 Excellence—Providing high quality,professionally competent services with integrity, using best practices. Justice—Defending and advocating for the rights of poor and vulnerable people while working toward the common good. Stewardship—Prudently developing and using the gifts and talents of employees and volunteers and the financial resources needed to live out our mission. A motion to accept the following Belief Statement was made and seconded. The motion was unanimously approved by the Board: BELIEF STATEMENT We believe... ...in every child growing up in a safe, loving and nurturing environment. ...in the elderly living in security and dignity. ...in healthy family life being affirmed and supported in our communities. ...in every person having the right to a safe, affordable place to call home. ...in compassion, love and respect for all people, especially those who are poor and vulnerable. ...in joining with others to change the systems which oppress, discriminate or otherwise cause human suffering. ...in employees and volunteers working in an environment which offers respect, teamwork and excellence. ...in all these things for all people, whatever their color, whatever language they speak or however they worship. Discussion ensued regarding the proper sequencing of the statements. It was agreed that the Vision Statement should come first followed by the Mission Statement.The Core Values should be third and followed by the Belief Statement. A motion to approve the proper sequencing of the statements was made and seconded. The motion passed unanimously. Introductions of Guests After break,the meeting continued with the introduction of Board Members and CCS Southwest Staff. Denny Hunthausen, Southwest Agency Director, Peter Nazzal,Long Term Care System Director, Jose Uriarte,Regional Finance Director; Susie Hofstedt,Tahoma Family Center Director; Helen Vajgert, 3 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 Human Resources Director;Helen Meyer, IT Director;and Jim Anderson, Director of Hospitality Kitchen and Achieve.A brief history of the Tahoma Center was given along with an overview of the services delivered in the Southwest region. The Board thanked the staff on the work they do and then toured the Hospitality Kitchen. Corporate Office Budget Peter Bernauer referred to the discussion at the June Board Meeting about the Board approval of the entire system budget versus just the corporate office budget.After checking with the Bylaws Peter noted that there is a requirement that the Corporate Member approve the corporate budget. So,there are two budgets attached;the corporate office budget requiring a Resolution and a Certificate of Action and a separate system budget requiring an affirmation by the Board. The corporate office budget,the system wide budget and the financial summaries were presented to the finance committee prior to this meeting. Discussions at the Finance Committee Meeting centered on line items that changed since the approval of the provisional budget in June. Jim Hilger added that the Finance Committee went over this budget in great detail. There wasn't anything that came out of the Finance Committee review that warranted any further change. Revenue Revenue is projected$60,000 higher on the final budget as compared to the provisional budget. Increases in Convio online giving and other changes including agency fees. Personnel Page 19 lists the FTE's and the changes from the provisional budget. In the governance office we added a business developer position that would be for 3/4 of the year.We did not replace the Operations Coordinator although we did increase professional fees in case we needed to hire a temp over the period of the year. In the fund development arena,we added a 1.0 FTE for the Convio Implementation Process. The end result in all this was an increase in 1.17 FTE's. Operating Costs Page 17 contains the operating costs for the agency. These were modified from the original budget based on year end totals plus CPI,unless there was some other information which warranted an additional change. Pass Through Funds Page 18 deals with the pass through of funds that have either been received or collected on behalf of the agency and then distributed out to the regional offices. There were 2 changes from the provisional budget; one to the NW region reducing the allocation by$28,000 due to the restriction of pass-through dollars in 2007-2008;and the elimination of the allocation of$35,000 to Long Term Care because they will be receiving the appeal dollars directly this year. One of the issues that the board needs to take a look at is the actual allocation of the Catholic Charities Foundation. Peter noted that there is a section on the bottom where he put last year's allocation and then staff's recommendation for the 2007-2008 fiscal year. 4 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 RESOLUTION CCS-0907-12-R: A motion was made by Dennis O'Leary and seconded by Sr.Barbara Schamber to approve the Corporate Office Budget for the 2007—2008 Fiscal Year.The Resolution passed unanimously. Entire Organization Budget An explanation of the entire organi7ation's budget was available for review in the Board Book and projected approximately$7 million growth over the 2007-2008 fiscal year. The question was asked if CCS needs a larger line of credit. Peter said that we have$1.5 million line of credit with Bank of American,$1 million line with the foundation and approximately$700,000 in cash reserves for the organization. Peter commented that he felt the available credit would be adequate for the cash flow needs of the organization,and suggested we look at the status again in December. RESOLUTION: Father Haydock called for a Resolution to Accept the Assumption of the System-wide Budget.Sr.Diana Bader made the motion to accept the Resolution.The resolution was seconded and passed unanimously. The board congratulated Peter Bernauer on an excellent breakdown and presentation of the budgets. Housing Development The Spruce Street Resolution under consideration was explained to the Board.This Resolution would allow CCS to proceed with the acquisition and development of the Village Spirit Center Housing at Spruce Street. RESOLUTION CCS-0907-11R:Father Haydock called for a motion to accept the Village Spirit Center Housing at Spruce Street Resolution requesting a Certificate of Action by the Corporate Member to proceed with the development of the project. John Cunningham made the motion to accept the Resolution.The resolution was seconded and passed unanimously. Peter added that financing of the Spruce Street project requires a$300,000 loan from the Catholic Charities Foundation and therefore a Unanimous Consent Resolution for the loan to CCS will need to be signed by the Foundation Board. Fund Development Report: The goal this year is to have 100%participation by the parishes as well as by board members, committee members and advisory council members. Speakers are always needed. Another goal is to streamline CCS Week as well as do a better job of reachin out to the pastors to acquire more speaking and mailing list permissions. To that end, was hired. She is a retired school principle who will work approximately 20 hours per week contacting parishes about CCS Week. Materials this year will be printed and mailed by the same company used by the Annual Appeal of the Archdiocese for the past three years. One reason for this is so pastors will have something that looks very familiar to them. 5 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 Both CCS Week materials and our on-line presence will utilize the new CCS/AHA outcomes- Safety, Stability and Connections-and our new Belief Statement. We have signed a contract with Convio which is a national provider of online fundraising and web constituent management software. They have 1,200 plus clients across the United States including,The American Red Cross,Catholic Relief Services,and the Susan G. Komen Foundation. Our partnership with Convio will strengthen our community ties(volunteer,employees,donors,business and government),and allow us to dramatically communicate our story about the work that we do and the outcomes we provide which we believe will substantially increase the dollars raised online. John Cunningham added that the goal for the first year of operation to get 25,000 e-mail addresses of folks who have given us permission to communicate via e-mail with them. Hunthausen Awards: Kay handed out the Hunthausen Award packets to each Board Member.Five recommendations were received this year. Packets include supporting materials for each candidate and a ranking sheet. The deadline for submitting ranking sheets is Friday, October 19t. The award will be presented on Thursday,February 21st at the Mission Day gathering in Edmonds at Holy Rosary Parish.This is the first time in the history of the award that it will be given at any other time than in the fall. All the nominees and the winner will be notified of the new date that the award will be presented. Father Haydock and Diane Christie will absent themselves from ranking the nominees as Father Haydock has a family member nominated and Diane Christie has a board member nominated. Board Member Recruitment Six board members should have received a letter from the Archbishop confirming the renewal of their terms on the Board. Currently we have seven Board Members not including Michael. We are trying to recruit two others. One of those is who works for the Providence system and has a wonderful understanding of the needs of Snohomish County. Sister Barbara is going to help recruit him. The other person,Ron Cook is a CPA that works for AT&T purchasing land and would make a great addition to the Housing Development Committee. President's Report Michael thanked Fr. Haydock and the Archbishop for the quick response and approval of the executive compensation increase which has now been implemented. Michael handed out the final version of the housing checkerboard for the board to review.The goal of building 150-175 housing units(approximately 3 projects per year) over the next ten years was discussed as part of our overall planning process. Michael handed out a document that showed the history of allocations and donor designated gifts from United Way of King County to CCS,and indicated that CCS King County will receive an allocation this year that will be$300,000 short of the previous year. Although our United Way allocations have been steadily declining over the years,this shortfall has caused CCS King County to have to close the 6 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 counseling program and downsize the emergency assistance program. These reductions resulted in the elimination of between 6—7 FTE's. Futures II Michael reported on the insights and implications portion of the Futures II process, and referenced the first Futures process which we are using as a model for the Futures II. We are asking our Directors Group to help in the development of the key insights and implications for the future. These will form the basis of our Futures II planning document and provide the foundation for our new initiatives over the next several years. In December,we will present draft insights and implications for Board approval. Council on Accreditation Update: We were invited by the Council on Accreditation to have a conversation with them—to address concerns they had regarding the outcome of our audit in June. This gave us an opportunity to tell them how we felt about the way the reaccredidation process was conducted. We expressed our concerns that the audit team was very out of sync with many of the things CCS is doing as an agency and the fact that we felt their audit team didn't have the experience to judge some of the services we provide. We will be working with an auditor/consultant assigned by COA on the initial report we received,and will be correcting any deficiencies confirmed by the auditor/consultant. We will have an additional report at the December Board Meeting. Adjourn The motion to adjourn was made and seconded. The motion passed unanimously. The meeting ended at 1:45 p.m. 7 4. Catholic COMMUNITY services OF KING COUNTY King County Agency Advisory Council Josephine Tamayo Murray,MSW Amsale Mengistu 100 23rd Avenue South 2615 SE 16th Street Seattle,WA 98144 Renton,WA 98058 206-328-5701 425-235-8769(h),206-696-3476 josephinetm@ccsww.org amsalem@msn.com, amsale.mengistu@gatesfoundation.org Vern Endres Mary"Lee"Gowell 15020 81st Ave NE 9140 NE 21st P1 Kenmore,WA 98028 Clyde Hill,WA 98044 425-488-1734 425-454-6223 vlsj@comcast.net mlgowell@msn.com Dr.Robert Gary Marion C. Krueger 5751 Wilson Ave S. 21907 NE 4th St Seattle,WA 98118 Sammamish,WA 98074 206-723-3298 206-999-7229 mckrbk@aol.com Regina Melonson Mark Flynn 1526 34th Ave P.O.Box 322 Seattle,WA 98122 Sea Hurst,WA 98062 (h)206-325-3496(w)206-577-2245(cell)206-371-9190 206-243-5734(h),206-683-7192(cell) reginamelonson@msn.com Markflynn45@comcast.net Leslie Kae Hamada Michael Burke 28026 189th Ave SE Mercer Island Kent,WA 98042 206-655-9189,206-306-1473(cell) 253-631-3895 Bburke021@comcast.net Leslieglenhamadal@prodigy.net Carolyn Lewis-Carter Dr.Joe Drake 140 23rd Ave.E.Unit A 13476 SE 242nd St. Seattle,WA 98112 Kent,WA 98042 206-324-1757(h),206-621-9211 (w) 253-631-3989 (h),206-252-4700 carolynlc@sprucestreetschool.org jdrake@seattleschools.org Last Updated April 2007 COMMUNITY COMMUl I 1 services OF KING COUNTY King County Agency Advisory Council Josephine Tamayo Murray,MSW Amsale Mengistu Affiliation: Agency Director Affiliation: The Gates Foundation Catholic Community Services of King County Region: South County Term Expires: Staff Term Expires: August 2009 Number of Years Served: 15 Number of Years Served: 1 Vern Endres Mary"Lee"Gowell Affiliation: Construction/Project Management Affiliation: Seattle Archdiocese Advisory Region: East King County (Faith Development) Term Expires: Region: East King County Number of Years Served: 1 Term Expires: May 2009 Number of Years Served: 1 Dr.Robert Gary Marion C. Krueger Affiliation: Seattle Public Schools,Retired Affiliation: National Association of Region: South Seattle Retired Federal Employees Term Expires: May 2009 Region: East King County Number of Years Served: 1 Term Expires: May 2007 Number of Years Served: 4 Regina Melonson Mark Flynn Affiliation: Education1526 34th Ave Affiliation: Real Estate Development and Region: Seattle(Central) Management Term Expires: May 2009 Region: South King County Number of Years Served: 1 Term Expires: May 2009) Number of Years Served: 1 Leslie Kae Hamada Michael Burke Affiliation: Kent United Methodist Church Affiliation: The Boeing Corporation Kent Ecumenical Board Region: Seattle(South) Region: South King County Term Expires: May 2009 Term Expires: May 2009 Number of Years Served: 1 Number of Years Served: 1 Carolyn Lewis-Carter Dr.Joe Drake Affiliation: Educator,Spruce Street School Affiliation: Principal,John Marshall School Region: Seattle(North) Region: South County Term Expires: May 2009 Term Expires: Number of Years Served: 1 Number of Years Served: 1 Last Updated April 2007 ti?fr i. Catholic CAMMUNI services OF KING COUNTY King County Agency Advisory Council Board History: Current Board was assembled in May of 2006. Length of Terms: Terms will normally be 3 years with the exception of the establishment of the Council to assure rotation of terms. Frequency of Meetings: The Agency Advisory Council typically meets on a quarterly basis. Last Updated April 2007 soo Cath0lic COMMUNITY services OF KING MINTY Catholic Community Services of King County Advisory Council Meeting March 18,2008 Meeting Summary Council Members Present Staff Present Michael Burke Rick King Carolyn Carter Josephine Tamayo Murray Dr.Robert Gary Lee Gowell Marion Kruger Council Members Excused Regina Melonson Mark Flynn Amsale Mengistu Leslie Hamada I. Welcome&Reflection Mike Burke convened the meeting at 6:30 p.m. sharing thoughts and life lesson learned after a trip to Granada. Mike Burke asked each person present to introduce themselves to Rick King. II.Issue Presentation on University District Youth Center Program—Rick King Rick talked about history of the University District Youth Center Program,program statistics, and the barriers to public housing. He provided data and information regarding the United Way Wrap Around Program pilot project. Council members participated in question and answer session. Josephine shared that the one night count was 15%higher than last year and included and increase in the population that the UDYC serves. Rick agreed to follow-up with information regarding the program implementation. III. Old Business Youth Ad-Hoc Committee Report Josephine informed the Council that Committee members were continuing to recruit Youth Council members with a May 3'd deadline. The next step is for the Committee to reconvene to review the submitted applications,discuss the feasibility of Youth Council members and make a recommendation to the Council. Schelia Ward will coordinate the Committee meeting April 15th. Carolyn Carter and Regina Melonson suggested further discussion about transporting the youth to and from meetings. Lee Gowell suggested we contact the Youth Ministries at the Parishes. IV.Follow-up Council Member Commitments Lee Gowell-CCS Week success over$1 million raised. Parish Secretaries luncheon completed. Recommitted to same activities as last year Catholic COMMUNITY serviCeS OF IOW MUNN Marion Kruger—Harrington House Luncheon cancelled. Speaking engagement at Holy Innocents in Duvall a success. Volunteered to approach Father Dugan at Mary Queen of Peace. Amsale Mengistu—Recommitted to same activities as last year. Mike Burke—Speaking engagements at parishes a success. Participating in recruitment for Volunteer Chore Services. Recommitted to same activities as last year. Dr. Gary—Talking to ministers. Shifted focus to young kids. Meeting with Administration from S.C.C.C., S.V.I. & Superintendant of Public Schools-Seattle to consider expanding tutoring and include CCS as partner. Recommitted to same activities as last year. Carolyn L.C.—Recruiting for Ad-Hoc Youth Council. Looking forward to back pack event this year. Recommitted to same activities as last year. Regina M.—Recruiting for Ad-Hoc Youth Council. Recommitted to same activities as last year. V.Directors Report for Q4 2007/Q12008 Josephine discussed the agencies successful transition due to funding cuts by United Way. Members participated in Q&A regarding future plans for Elizabeth House and Harrington House. VI.Adjourn Members present decided that the next Advisory Council meeting will be June 17,6:00PM at the Randolph Carter Family&Learning Center with a presentation on the Legal Action Center and the issues the program faces. The meeting of the Catholic Community Services King County Advisory Council was adjourned at 7:45PM. Catholic COMMUNITY services OF IONG COUNTY Catholic Community Services of King County Advisory Council Meeting November 20,2007 Meeting Summary Council Members Present Staff Present Michael Burke Bob Fortner Carolyn Carter Josephine Tamayo Murray Mark Flynn Dr. Robert Gary Lee Gowell Marion Kruger Council Members Excused Regina Melonson Vern Endres Amsale Megistu Leslie Hamada I. Welcome&Reflection Mike Burke convened the meeting at 6:30 p.m. asking each person present that since we will be celebrating Thanksgiving on Thursday to offer what they were thankful for. II. Issue Presentation on Youth Tutoring Program—Bob Fortner Bob talked about history of the Youth Tutoring Program,program statistics, and the issue of recruiting volunteers. He provided statistics where YTP wants to improve in recruiting volunteers,especially with African, African American and Latino communities. Council members participated in suggesting recruitment strategies. Public employees,AARP, WEA and STA were suggested. African American fraternities and sororities should be on a recruitment list. The Breakfast Club and Tabor 100 were also recommended. The Seattle School District ESL program was recommended for recruitment contact. Tutor cross training was also suggested. Two YTP graduates give back as work study students. Council members agreed to provide Bob via Josephine the contact information for the public employees group,African American fraternities and sororities,and the School District ESL program. Bob agreed to follow- up with the contacts and send Council members invitations for YTP's Dream Big Breakfast. III. Old Business Youth Ad-Hoc Committee Report Josephine informed the Council that Committee members were continuing to recruit Youth Council members with a December 31 deadline. The next step is for the Committee to reconvene to review the submitted applications,discuss the feasibility of Youth Council members and make a recommendation to the Council. Schelia Ward will coordinate the Committee meeting January 29. Both Carolyn Carter and Regina Melonson requested youth application packets with the Randolph Carter Family&Learning Center flyer. IV. CCS Week Activities Josephine announced the success of CCS Week parish permissions(172 out of 175)and requested Council members' assistance as a Speaker. Marion Kruger volunteered to speak at Holy Innocents in Duvall. Instead of using the meeting time,Josephine will email out to Council members the parishes,dates and times requesting their help. =,11f` COMMUNITY COAMMUUNI 1 services OF KING COUNTY V.Calendar of Upcoming Events Members present decided that the next Advisory Council meeting will be March 4,6:00PM at the Randolph Carter Family&Learning Center with a presentation on the Legal Action Center and the issues the program faces. CCS Week Parish Presentations: November 24-25,December 1-2,December 8-9,December 15- 16,December 22-23,December 29-30. Marion Kruger announced the Harrington House Luncheon May 10 featuring Jeff Renner as Keynote Speaker. VI.Adjourn The meeting of the Catholic Community Services King County Advisory Council was adjourned at 7:45PM. Catholic Community Services of King County Advisory Council Meeting September 11,2007 Meeting Summary Council Members Present Staff Present Michael Burke Eileen Rasnack Amsale Mengistu Josephine Tamayo Murray Regina Melonson Schelia Ward Dr. Robert Gary I. Welcome&Reflection Mike Burke convened the meeting at 6:15PM with a reflection from Stephen Covey's 8th Habit. He welcomed the group. H. Issue Presentation on Volunteer Chore Services/Foster Grandparents Program—Eileen Rasnack Eileen gave history of the VCS and FG program,program statistics, and the issue of recruiting volunteers. Word of mouth is the best referral. Council members participated in suggesting recruitment strategies. VCS could encourage a business to adopt a senior housing building and have a contact person. Churches and community events could be identified for volunteer recruitment presentations, including placing an ad in the church bulletin. FG needs Council help with event planning, marketing and recruiting volunteers in South King County and seeking interpreters in Korean,Cantonese and Mandarin languages. III. Old Business Youth Ad-Hoc Committee Report The Council discussed the Ad-Hoc Youth Council Committee applications. The next step is for the Committee to reconvene to discuss and decide the feasibility of the Youth Council member concept. Schelia Ward will coordinate a Committee meeting the first couple of weeks in October. Both Mike Burke and Regina Melonson requested youth application packets. IV. Summary of Council Member Commitments Michael Burke: Advisory Council President; assist St. Monica Parish with VCS volunteer recruitment Carolyn Carter: former Advisory Council President,Youth Ad-Hoc Committee;backpack project Dr.Joe Drake: Promote MLK Day Home and YTP; Youth Ad-Hoc Committee Vern Edres: EKC Family Center Parish Staff Lunch; CCS Week St. Brendan Parish Coordinator/Speaker; Avondale Meals Mark Flynn: CCS Week St Francis of Assisi Parish Permission and Coordinator/Speaker; Post SKC Family Center Flyers&Volunteer Flyers at parish Dr.Robert Gary: Coordinate with Greg Alex of the Matt Talbot Center CCS presentation of services to African American Ministers Group, Youth Ad-Hoc Committee; CCS Week speaker Lee Gowell: EKC Family Center Parish Staff Lunch Coordinator; Recruit Volunteers for Foster Grandparent Program and Housing Services Program Leslie Hamada: Registration volunteer for South King County Golf Tournament; CCS Week Sunday speaker at South County parish; Youth Ad-Hoc Committee alternate Marion Krueger: EKC Family Center Parish Staff Lunch; Harrington House Fund Raising Luncheon Coordinator Amsale Mengistu: YTP New Holly&Rainier Vista,Bring Speaker from Mayors Office; SKC Family Center, Attend Summer Community Fairs and promote programs. Youth Ad-Hoc Committee Regina Melonson: CCS Week Speaker; Youth Ad-Hoc Committee V.Calendar of Upcoming Events Members present decided that the next Advisory Council meeting will be November 20, 6:00PM at the Randolph Carter Family&Learning Center with a presentation on the Youth Tutoring Program and volunteer recruitment strategies. CCS Week Parish Presentations: November 24-25,December 1-2,December 8-9,December 15- 16,December 22-23,December 29-30 VI.Adjourn The meeting of the Catholic Community Services King County Advisory Council was adjourned at 7:30PM. CATHOLIC COMMUNITY SERVICES OF KING CO FISCAL 2008 BUDGET REVENUES CORPORATIONS,FOUNDATIONS,&TRUSTS 648,392 INDIVIDUAL DONORS 323,339 ASSOCIATED ORGANIZATION 657,954 UNITED WAY 917,679 GOVERNMENT FEDERAL 1,770,713 STATE 2,390,865 COUNTY 569,928 CITY 694,487 PROGRAM SERVICE FEES 660,397 OTHER REVENUE 489,408 SPECIAL EVENTS 119,095 DISCRETIONARY BASE - DEFICIT REDUCTION ALLOCATION IN KIND 205,350 NET ASSETS RELEASED FROM RESTRICTION 41,822 TOTAL REVENUE 9,489,429 Less: In-Kind 205,350 Provider Payments(Pass through) 2,175,382 TOTAL PASS THRU REVENUE 2,380,732 NET REVENUE 7,108,697 EXPENSES SALARIES 4,112,650 BENEFITS 661,960 TAXES 483,707 TOTAL SALARIES AND RELATED EXPENSES 5,258,317 PROFESSIONAL FEES 313,465 SUPPLIES 123,812 TELEPHONE 95,625 POSTAGE 24,076 OCCUPANCY 412,709 EQUIPMENT 25,150 PRINTING 50,479 ADVERTISING 30,501 TRAVEL 89,022 CONFERENCES AND MEETINGS 48,763 SPECIFIC ASSISANTANCE 299,334 DUES AND FEES 10,968 AWARDS AND GRANTS 15,750 MISCELLANEOUS 39,552 TAXES 3,438 INTEREST AND BANK CHARGES 50,807 IN KIND 205,350 OTHER OPERATING EXPENSES 1,838,801 DEPRECIATION 216,929 NON-OPERATING EXPENSES 216,929 TOTAL EXPENSES 7,108,697 EXCESS(DEFICIT)FROM OPERATIONS 0 WATSON & McDONELL, PLLC CERTIFIED PUBLIC ACCOUNTANTS 600 UNIVERSITY STREET,SUITE 2828 SEATTLE,WASHINGTON 98101-3301 April 10,2008 Board of Directors Catholic Community Services of Western Washington Seattle,Washington In planning and performing our audit of the financial statements of Catholic Community Services of Western Washington as of and for the year ended December 31,2007,in accordance with auditing standards generally accepted in the United States of America,we considered Catholic Community Services of Western Washington's internal control over financial reporting(internal control)as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements,but not for the purpose of expressing an opinion on the effectiveness of the Organization's internal control. Accordingly,we do not express an opinion on the effectiveness of the Organization's internal control. A control deficiency exists when the design or operation of a control does not allow management or employees,in the normal course of performing their assigned functions,to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency,or combination of control deficiencies,that adversely affects the entity's ability to initiate,authorize,record,process,or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the entity's financial statements that is more than inconsequential will not be prevented or detected by the entity's internal control. A material weakness is a significant deficiency,or combination of significant deficiencies,that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the entity's internal control. Our consideration of internal control was for the limited purpose described in the first paragraph and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control that we consider to be material weaknesses,as defined above. This communication is intended solely for the information and use of management,the board of directors,others within the organization,private and public lenders and grantors,and is not intended to be and should not be used by anyone other than these specified parties. Sincerely, WATSON&McDONELL,PLLC Lillian McDonell, CPA Managing Member TELEPHONE:(206)624-2380 FACSIMILE:(206)382-3558 MEMBER AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS AND WASHINGTON SOCIETY OF CERTIFIED PUBUC ACCOUNTANTS • CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Financial Statements for the Year Ended June 30, 2007 (With Comparative Totals for 2006) and Independent Auditors' Reports WATSON & McDONELL, PLLC CERTIFIED PUBLIC ACCOUNTANTS 600 UNIVERSITY STREET,SUITE 2828 SEATTLE,WASHINGTON 98101-3301 INDEPENDENT AUDITORS' REPORT To the Trustees Catholic Community Services of Western Washington Seattle,Washington We have audited the accompanying statement of financial position of Catholic Community Services of Western Washington(a Washington nonprofit corporation)as of June 30,2007,and the related statements of activities,functional expenses and cash flows for the year then ended. These financial statements are the responsibility of Catholic Community Services of Western Washington's management. Our responsibility is to express an opinion on these financial statements based on our audit. The financial statements of Catholic Community Services of Western Washington as of June 30,2006,were audited by other auditors whose report dated March 20,2007,expressed an unqualified opinion on those financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards,issued by the Comptroller General of the United States. Those standards require that we plan and perform an audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining,on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management,as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion,the financial statements referred to above present fairly,in all material respects,the financial position of Catholic Community Services of Western Washington as of June 30,2007, and the changes in its net assets and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards,we also have issued our report,dated March 31,2008 on our consideration of Catholic Community Services of Western Washington's internal control over financial reporting and our tests of its compliance with certain provisions of laws,regulations,contracts,and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing,and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. TELEPHONE:(206)624-2380 FACSIMILE:(206)382-3558 MEMBER AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS AND WASHINGTON SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS .04 .. Aikk CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Statements of Financial Position June 30,2007 (With Comparative Totals for 2006) SERVICE AND AREA DIVISIONS GOVERNANCE KING LONG-TERM TOTAL OFFICE COUNTY SOUTHWEST CARE NORTHWEST ELIMINATIONS 2007 2006 CURRENT ASSETS Cash and cash equivalents $ 2,798,711 $ 828,406 $ 725,631 $ 190,671 $ 4,543,419 $ 2,042,890 Accounts receivable-net of allowance for doubtful accounts of$396,005 19,487 884,601 2,047,730 3,490,207 880,576 7,322,601 6,643,172 Accounts receivable-related parties 2,164,954 79,530 194,518 1,729 309,541 (2,538,584) 211,688 389,963 Notes receivable-current portion 13,033 13,033 310,538 Prepaid expenses 61,016 29,028 24,764 11,187 36,654 162,649 421,432 Inventory-food 68,273 68,273 71,337 Funds held in trust 309 5,275 5,584 6,685 TOTAL CURRENT ASSETS 5,057,201 1,821,874 3,060,916 3,693,794 1,232,046 (2,538,584) 12,327,247 9,886,017 PROPERTY AND EQUIPMENT Land 2,214,500 857,072 791,349 179,523 312,794 4,355,238 4,355,238 Buildings and building improvements 159,000 6,821,251 4,690,874 315,785 2,577,361 14,564,271 12,536,124 Furniture and equipment 1,342,302 523,442 1,168,338 575,458 488,471 4,098,011 4,246,475 I easihold improvements 654,632 654,632 687,350 Construction in progress 256,558 448,145 704,703 628,937 3,972,360 8,201,765 7,305,193 1,518,911 3,378,626 24,376,855 22,454,124 Less:accumulated depreciation 1,267,447 3,124,479 1,697,726 572,021 1,841,691 8,503,364 8,011,211 TOTAL PROPERTY AND EQUIPMENT 2,704,913 5,077,286 5,607,467 946,890 1,536,935 15,873,491 14,442,913 OTHER ASSETS Notes receivable-net of current portion 9,643,604 474,448 202,808 10,320,860 11,513,180 IPsse receivable-net of allowance for doubtful accounts of$1,225,745 436,856 436,856 374,412 Cash-maintenance reserve account 112,794 112,794 112,282 Due from related party 202,912 Cash-endowment fund 142,129 14,825 156,954 133,298 Investments 90,000 100,000 25,335 215,335 115,335 TOTAL OTHER ASSETS 10,170,460 142,129 574,448 355,762 11,242,799 12,451,419 TOTAL ASSETS $ 17,932,574 $ 7,041,289 $ 9,242,831 $ 4,640,684 $ 3,124,743 $ (2,538,584) $ 39,443,537 $ 36,780,349 The accompanying notes should be read with these financial statements 3 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedules of Functional Expenses For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 55,714,601 $ 5,152,464 $ 541,792 $ (1,786,341) $ 59,622,516 $ 54,907,597 Professional fees and contract service payments 1,268,861 1,374,003 9,495 (940,477) 1,711,882 1,133,524 Supplies 1,201,405 122,080 17,827 (920) 1,340,392 1,325,842 Telephone 613,373 76,358 3,948 (771) 692,908 671,369 Postage 123,330 30,982 11,603 (254) 165,661 176,905 Occupancy 1,811,478 295,737 42,252 (168,124) 1,981,343 1,753,258 Equipment rental and maintenance 274,945 113,265 21,721 409,931 303,283 Printing and advertisement 290,797 62,885 87,716 441,398 358,372 Travel 602,669 50,831 2,392 (2,012) 653,880 529,758 Conferences 120,346 9,410 3,627 (784) 132,599 148,265 Contributions,grants and specific assistance/foster care payments 8,445,006 (1,850,115) 6,594,891 6,645,056 Dues and fees 30,234 121,276 2,273 153,783 138,571 . Taxes and insurance 65,714 124,339 1,085 191,138 161,941 Interest and bank charges 279,767 98,137 2,215 380,119 374,876 Bad debts 313,124 313,124 181,359 In-kind expenses 1,467,168 1,467,168 1,407,100 Miscellaneous 96,398 34,679 6,741 (3,295) 134,523 208,572 Total expenses before depreciation 72,719,216 7,666,446 754,687 (4,753,093) 76,387,256 70,425,648 Depreciation 461,664 79,296 4,689 - 545,649 567,932 TOTAL EXPENSES $ 73,180,880 $ 7,745,742 $ 759,376 $ (4,753,093) $ 76,932,905 $ 70,993,580 The accompanying notes should be read with these financial statements 7 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Statements of Cash Flows,Continued For the Year Ended June 30,2007 (With Comparative Totals for 2006) SERVICE AND AREA DIVISIONS GOVERNANCE KING LONG-TERM TOTAL CASH FLOWS FROM FINANCING ACTIVITIES _ OFFICE COUNTY SOUTHWEST CARE NORTHWEST ELIMINATIONS 2007 2006 Advances on forgiveable loans $ 452,197 $ 452,197 $ 1,461,815 Principal payments on notes payable $ (1,138,806) $ (55,922) (19,198) $ (49,288) $ (119,765) (1,382,979) (219,601) Repayments of line of credit (200,000) • NET CASH PROVIDED(USED)BY FINANCING ACTIVITIES (1,138,806) (55,922) 432,999 (49,288) (119,765) (930,782) 1,042,214 INCREASE IN CASH AND CASH EQUIVALENTS 2,505,329 598,526 (389,269) (76,073) (137,984) 2,500,529 183,205 CASH AND CASH EQUIVALENTS AT BEGINNING OF YEAR 293,382 229,880 1,114,900 266,744 137,984 2,042,890 1,859,685 CASH AND CASH EQUIVALENTS AT END OF YEAR $ 2,798,711 $ 828,406 $ 725,631 $ 190,671 $ $ 4,543,419 $ 2,042,890 SUPPLEMENTAL DISCLOSURES Interest paid $ 20,226 $ 54,514 $ 83,183 $ 44,661 $ 102,530 $ 305,114 $ 318,188 Non-cash investing activity Land and building valued at$45,000 were received as a contribution during 2006 $ 45,000 The accompanying notes should be read with these financial statements 9 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 1 -PURPOSE AND ORGANIZATION OF THE AGENCY,CONTINUED Catholic Community Services of Western Washington(CCSWW),The Catholic Charities Foundation of Western Washington(CCF)and Archdiocesan Housing Authority(AHA)are related organizations,as the Archbishop of Seattle is the only member of the separately incorporated entities. As the only member,the Archbishop of Seattle has the power to appoint or remove any member of the Boards of Trustees. In addition,certain transactions require the approval of the Archbishop of Seattle. The purpose of CCSWW is to minister to the needs of individuals,families,and groups in western Washington who are poor,troubled or otherwise in need,with a broad range of interrelated services. Through CCSWW,the Roman Catholic Church seeks to demonstrate its caring and compassion by serving those in need. Such needs are met by professionals,trained volunteers,and lay helpers working in partnership to provide direct social services,advocacy in behalf of individuals,and empowerment of local community groups. To accomplish this objective,special purpose programs have been designed to meet the physical,emotional,and spiritual needs of the community. Service and Area Divisions operate social service programs at a number of locations under various names. NOTE 2-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements include the activity of the Governance Office and the following Service and Area Divisions of CCSWW: Catholic Community Services King County(King County), Catholic Community Services Southwest(Southwest),the Long-Term Care System(Long-Term Care)and Catholic Community Services Northwest(Northwest). All material interdivision transactions have been eliminated. Estimates and assumptions The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. Cash and cash equivalents Cash and cash equivalents includes cash in banks,money market accounts,and investments that are traded on a daily basis in certain mutual funds that invest in various securities. 11 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 2-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES,CONTINUED Deferred Revenue Amounts received in advance for services to be provided in the future are recorded as deferred revenue.Amounts deferred are recognized as earned revenue as services are provided. Public support CCSWW receives contributions from associated organizations,local parish units and the general public as well as indirectly through United Way annual allocations. These revenues are recognized when received. All contributions are considered available for unrestricted use unless specifically restricted by the donor. Donor restricted contributions CCSWW receives contributions from associated organizations,local parish units,and the general public. Contributions received are recorded by division as unrestricted,temporarily restricted,or permanently restricted net assets,depending on the existence and/or nature of any donor restriction. Contributions are considered available for unrestricted use unless specifically restricted by the donor. When a donor's restriction expires,that is,when a stipulated time restriction ends or purpose restriction is accomplished on a first-in,first-out basis,temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. Contributions subject to donor-imposed restrictions that are met in the same year as the year the contribution is received are reported as an increase in unrestricted net assets. Contributions having or implying a time restriction for acquisition of long-lived assets are recognized as released from restrictions and reclassified to unrestricted net assets at the time the long-lived asset is acquired. Contributions-associated organizations Contributions-associated organizations include funds received from the CCAS and its local parish units,as well as CCF. Donated services,materials and facilities Assets donated that have a significant value are recorded at fair market value as determined by an independent third party at the time of donation. Donated facilities are recognized at their fair market rental. Donated materials and services have not been recognized in the accompanying financial statements since no objective basis is available to measure the value of such materials and services. However,a substantial number of volunteers have donated significant amounts of their time to CCSWW's programs. Cost reimbursement grants Revenues under cost-reimbursement type contracts are recognized at the time the related costs are recognized. 13 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 4-RELATED PARTY TRANSACTIONS,CONTINUED Archdiocesan Housing Authority CCSWW made grants and allocations to AHA of$236,018 during 2007. AHA owes Northwest$202,808. The amount is receivable upon demand. Management does not expect to collect this amount within one year. CCSWW received reimbursement from AHA of the following costs during 2007: $198,102 for the CCSWW unemployment insurance program and$300,423 for shared personnel. King County receives the use of facilities free of charge from associated organizations and other organizations for various programs. Total estimated value of donated space from CCAS and AHA for 2007 was$38,400,and is included in contributions—in-kind. King County has sublet space to AHA. Rent income from this lease for 2007 is$94,176, and is included in miscellaneous revenue. King County charges AHA for certain overhead costs. Reimbursement of these costs for 2007 is$110,258,and is included in miscellaneous revenue. Tahoma Center Association Southwest manages the Tahoma Center property at no cost to Tahoma Center Association(TCA). Office space is leased by Southwest from TCA at a cost of$169,489 for 2007. Long-Term Care also uses space at Tahoma Center under an oral agreement at a cost of$27,342.TCA owes Southwest$447,448 on a note receivable that is described in Note 8. Pierce County Affordable Housing Association Southwest provides services to Pierce County Affordable Housing Association(PCAHA)and its residents. Southwest billed service fees during 2007 of$31,623. Southwest made a contribution of $8,397 to the PCAHA. The following amounts are due from or to entities that are related parties,as described in Note 1 at June 30,2007: Amounts due from related entities Archdiocesan Housing Authority $ 121,377 Others 2,164 Devoe Housing LLC 72,479 Pierce County Affordable Housing Association 15,668 TOTAL $ 211,688 15 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 6-RESTRICTIONS ON USE OF LAND AND BUILDINGS,CONTINUED RESTRICTION LOCATION CONTRACTOR/GRANTOR RESTRICTION EXPIRES Benedict House Department of Community, Residential units must be December 2045 Trade and Economic rented to tenants with Development,State of household income at or Washington below 30%of the local area median income Sale,transfer or changes in use of the facilities at the above locations may result in repayment of some or all of the restricted funding or reversion of the property to the funding source,depending on the contract. NOTE 7 -NOTES AND MORTGAGES PAYABLE Notes and mortgages payable at June 30,2007,are summarized as follows: Installment notes payable $ 2,289,012 Notes payable to or on behalf of CCAS 1,392,722 Forgivable notes and loans 2,589,215 TOTAL NOTES AND MORTGAGES PAYABLE 6,270,949 Less current portion 245,561 LONG-TERM LIABILITY $ 6,025,388 Line of credit CCSWW has a$1,500,000 line-of-credit agreement with a bank. The credit line is available until the loan is paid in full or the parties agree in writing to terminate the agreement. The interest rate, which varies with the bank's prime rate,was 8.25 percent at June 30,2007. The line-of-credit is shared by all divisions of CCSWW. Receivables and bank accounts are pledged as collateral. The agreement requires financial reporting,the maintenance of current assets in excess of current liabilities of at least$2,000,000,and at least$14,000,000 of net assets. There was no outstanding balance at June 30,2007. 17 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 7 -NOTES AND MORTGAGES PAYABLE,CONTINUED Forgivable notes and loans Forgivable notes and loans payable at June 30,2007,were as follows: INTEREST RATE AT MATURITY BALANCE PROPERTY JUNE 30,2007 MONTHLY PAYMENT DATE JUNE 30,2007 State of Washington Zero None-forgiven at maturity 12/31/2051 $ 285,000 King County Zero None-forgiven at maturity 6/01/2036 334,215 The City of Seattle Zero None-forgiven at maturity 11/30/2018 255,000 State of Washington Zero None-forgiven at maturity 12/31/2045 835,000 State of Washington Zero None-forgiven at maturity 12/31/2046 530,000 City of Olympia Zero None—forgiven at maturity 7/31/2009 350,000 $ 2,589,215 The State of Washington provided$285,000 to finance the construction of a seven-bed transitional housing facility to be operated by King County. The loan dated January 1,2001,will be forgiven on the maturity date if all conditions of the agreement are complied with for the 50-year period. The Department of Housing and Community Development,King County,Washington loaned King County$334,215 for the construction of a seven-bed transitional housing facility. The loan dated October 27,2000,will be forgiven on the maturity date if all conditions of the loans are complied with for the 35-year period. A note payable for up to$255,000 to The City of Seattle was signed November 30,2003,that bears interest at zero percent,unless contingent interest becomes due. The note,which matures November 30,2018,will be forgiven if the terms and conditions of the loan agreement have been met continuously as defined in the loan documents. The funds were provided for the acquisition and improvement of the ML King Day Home Center property. The State of Washington,Department of Community Trade and Economic Development provided $835,000 for the construction of Benedict House. The loan dated February 16,2005,will be forgiven on the maturity date if all conditions of the loan are complied with for the 40-year period. 19 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 8 -NOTES AND LEASE RECEIVABLE,CONTINUED CCSWW is the holder of a note receivable for$2,361,398,dated December 29, 1989 from the Josephinum Associates Limited Partnership. The note bears interest at 8.09 percent and annual payments are made from the partnership's surplus cash,as defined in the note. If surplus cash is less than the payment amount due under the note for any year,the difference shall accrue with the interest and shall be paid when surplus cash becomes available,except that interest is due 10 years after it was accrued and all unpaid interest and principal is due by November 30,2008. Accrued interest receivable is$5,165,953. Payments of$282,064 of accrued interest were made in 2007. The note is collateralized by a fifth deed of trust on the building and ground lease. Tahoma Center Association owes Southwest$474,448 on a note receivable,revised January 27, 2006. Monthly payments are interest only at seven percent,with monthly payments of$3,511, including interest beginning October 2008. The note matures December 31,2019. Interest income for 2007 was$33,211. CCSBremerton Housing Limited Partnership owes CCSWW$33,271 on a note receivable dated October 1, 1996. Monthly payments under the note are$716,including interest at eight percent with the final payment due October 1,2011. 308 West Champion Associates Limited Partnership owes CCSWW$54,265 on a note dated September 1,2000 and amended June 15,2001. Monthly payments are$843, including interest at 6.33 percen,with the final payment due August 1,2013. The following notes receivable are also due to CCSWW from limited partnerships: DATE OF MATURITY INTEREST ORIGINAL BALANCE DUE JUNE 30,2007 NOTE DATE RATE AMOUNT PRINCIPAL INTEREST TOTAL 3/10/1998 3/31/2018 6% $ 206,924 $ 180,686 $ 63,903 $ 244,589 7/7/1998 4/30/2023 6% 164,169 171,143 75,035 246,178 10/15/1998 4/30/2019 6% 296,643 296,643 195,696 492,339 9/1/1998 4/30/2040 6 % 300,000 218,495 99,228 317,723 4/2/1998 4/30/2023 6 % 440,849 440,849 245,799 686,648 8/20/2004 8/30/2034 5 % 51,000 51,000 3,273 54,273 $1,358,816 $ 682,934 $2,041,750 The notes receivable are collateralized by subordinated deeds of trust. Annual payments of principal and interest are due in an amount equal to available net cash flow calculated at the end of each calendar year. Payments on interest of$552 were received during 2007. 21 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 9-INVESTMENTS,CONTINUED Western Washington invested$90,000 in the Josephinum Housing Institute(JHI)to enable JHI to meet its financial obligations as the general partner in The Josephinum Associates Limited Partnership. The market value of the investment is not determinable. NOTE 10-CONTRIBUTIONS-IN-KIND CCSWW receives the use of facilities free of charge from associated organizations and other organizations for various programs. Total estimated value of donated space included in in-kind contributions was$80,028 for 2007. CCSWW operates three feeding programs-Hospitality Kitchen in Tacoma,Feed the Hungry in Aberdeen and Community Kitchen in Olympia. The value of food received as in-kind donations for these programs is estimated at$1,228,527. In-kind services valued at$158,613 were recognized in connection with the Foster Grandparent program. NOTE 11 -PENSION PLAN CCSWW adopted a money purchase pension plan effective July 1, 1991. All divisions participate. All employees,except hourly home care and care aide employees and highly compensated employees,who have completed one year of service and 1,000 hours are eligible. Contributions to the plan are six percent of the employee's compensation. Pension expense for the year was $1,020,244. Transactions of the retirement plan are not included in the financial statements. Contributions are made directly to a bank that maintains the retirement plan's invested funds. NOTE 12-LEASED AND RENTED FACILITIES AND EQUIPMENT Some buildings and equipment used by CCSWW for its offices and community services programs are leased under operating leases. Under some of the operating leases,CCSWW pays a portion of property taxes,insurance,maintenance,and expenses related to the leased property. Total rent expense for leased facilities and equipment and those rented on a month-to-month basis was $1,137,835. 23 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 15 -CONTINGENCIES AND COMMITMENTS CCSWW receives funds under numerous contracts,grants and agreements with federal,state and local governmental agencies. CCSWW may be subject to repayment of funds received under contracts,grants and agreements with governmental agencies that provide for payments to CCSWW based on cost or statistical data. Most contracts,grants and agreements are subject to audit by the funding sources. CCSWW and Josephinum Housing Institute(Jill)are mutually liable to the limited partner of the Partnership under an indemnification agreement dated June 18, 1991,for such portion of the deficiency amount,as defined in the agreement,attributable to negligence,acts or failure to act or misrepresentation of JHI,CCSWW or AHA with respect to losses or related to the low income housing credits or the historic tax credits. The amount of the possible future liability cannot be reasonably estimated. The agreement remains in effect until the earlier of the date of the Partnership's sale of the project or the end of the compliance period under Section 42 of the Internal Revenue Service Code. No payments have been required under the agreement through June 30, 2007. CCSWW has agreed to advance funds to Devoe Housing LLC when the operations of Devoe Housing LLC result in an operating deficit,as defined in the agreement. CCSWW's obligation under the agreement is unlimited. Repayment of the operating deficit loans are without interest and as provided in the agreement. No payments have been required under the agreement through June 30,2007. CCSWW has signed agreements with vendors regarding projects in development. These contracts are expected to be paid within the next year. CCSWW has signed a purchase and sale agreement in the amount of$600,000 for property in Tacoma,Washington for the purpose of development. As of the date of this report,title to this property has not been acquired. CCSWW has signed a purchase and sale agreement in the amount of$2,500,000 for property in Tacoma, Washington for the purpose of development. As of the date of this report,title to this property has not been acquired. NOTE 16-SUBSEQUENT EVENTS CCSWW purchased land and building for development of a project in September 2007 in the amount of$850,000. CCSWW also obtained a loan from CCF in the amount of$300,000 for this purchase and the remaining$550,000 was paid from CCSWW funds. 25 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Expenditures of Federal Awards For the Year Ended June 30,2007 PASS-THROUGH FEDERAL ENTITY FEDERAL GRANTOR/PASS-THROUGH GRANTOR/ CFDA IDENTIFYING FEDERAL PROGRAM OR CLUSTER TITLE NUMBER NUMBER EXPENDITURES U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT-CONTINUED Community Development Block Grants/Entitlement Grants-Continued: Passed through King County 5,600 Emergency Assistance—Burien Clients 14.218 D35904D $ Katherine House: Transitional Housing-Note D 14.218 D26556D&F 106,43564 Emergency Assistance—South 14.218 D37182D 02 HOME 14.218 D37184D 7,186 HOME Emergency Shelter 14.218 D37184D 10,897 Passed through Kitsap County Kitsap CDBG 14.218 KC-194-06 6,323 Kitsap CDBG 14.218 KC-210-07 10,018 Passed through Pierce County-Department of Community Service 5,975 CDBG/ESGP 14.218 52464 Suited for Success 14.218 15,000 Passed through Snohomish County Human Services Volunteer Chore Services CDBG 14.218 CDBG-S 2005#3 3,696 Volunteer Chore Services CDBG 14.218 CDBG-S 2006#01 17,493 Passed through Solid Ground of Washington KC Housing Stability Project CDBG 14.218 None 7,350 5,523 KC Housing Stability Project CDBG 14.218 None KC Housing Stability Project CDBG 14.218 None 18,572 KC Housing Stability Project CDBG 14.218 None 24,816 TOTAL COMMUNITY DEVELOPMENT BLOCK $ 774,017 GRANTS/ENTITLEMENT GRANTS Community Development Block Grants/State's Program Passed through Thurston County $ 433,280 Thurston County CDBG—Drexel House 14.228 TOTAL COMMUNITY DEVELOPMENT BLOCK $ 433,280 GRANTS/STATE'S PROGRAM Emergency Shelter Grants Program: Passed through City of Tacoma 18,000 PHN-Emergency Shelter Grant 14.231 None $ Passed through King County Planning and Community Development Division 11,360 HOME-ESG 14.231 D35860D Legal Action Center-ESG 14.231 D35861D 6,334 Legal Action Center-ESG 14.231 D37185D 7,500 Passed through Kitsap Community Resources 1,353 ESG 14.231 07-46106-18 • 27 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Expenditures of Federal Awards For the Year Ended June 30,2007 PASS-THROUGH FEDERAL ENTITY FEDERAL GRANTOR/PASS-THROUGH GRANTOR/ CFDA IDENTIFYING FEDERAL PROGRAM OR CLUSTER TITLE NUMBER NUMBER EXPENDITURES U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT-CONTINUED Housing Opportunities for Persons with AIDS: Passed through City of Seattle HUD/Seattle/Housing Opport.For People w/AIDS 14.241 DA06-1056 $ 66,104 HUD/Seattle/Housing Opport. For People w/AIDS 14.241 DA07-1056 54,633 TOTAL HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS $ 120,737 Public and Indian Housing: Passed through Seattle Housing Authority Youth Tutoring Program 14.850 3299 $ 218,485 Youth Tutoring Program 14.850 3630 37,756 TOTAL PUBLIC AND INDIAN HOUSING 256,241 TOTAL U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT $ 2,817,089 U. S.DEPARTMENT OF JUSTICE Edward Byrne Memorial State and Local Law Enforcement Assistance Discretionary Grants Program: Passed through the City of Seattle Yesler Terrace Youth Tutoring Program 16.580 DA2006-1390 $ 3,784 TOTAL EDWARD BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE DISCRETIONARY GRANTS PROGRAM 3,784 TOTAL U.S.DEPARTMENT OF JUSTICE $ 3,784 U. S.DEPARTMENT OF LABOR WIA Youth Activities: Passed through Snohomish County Workforce Development Council Youthworks 17.259 04-CC-0-01-WY-2 $ 61,636 TOTAL WIA YOUTH ACTIVITIES 61,636 TOTAL U.S.DEPARTMENT OF LABOR $ 61,636 U. S.DEPARTMENT OF EDUCATION Federal Work-Study Program: Passed through Seattle University Federal Community Work Study Program 84.033 None $ 9,660 Passed through University of Washington Federal Community Work Study Program 84.033 None 15,350 TOTAL FEDERAL WORK-STUDY PROGRAM 25,010 TOTAL U.S.DEPARTMENT OF EDUCATION $ 25,010 29 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Expenditures of Federal Awards For the Year Ended June 30,2007 PASS-THROUGH . FEDERAL ENTITY FEDERAL GRANTOR/PASS-THROUGH GRANTOR/ CFDA IDENTIFYING FEDERAL PROGRAM OR CLUSTER TITLE NUMBER NUMBER EXPENDITURES AMERICORPS,CONTINUED: • !Foster Grandparent Program: Direct Funding Foster Grandparent 94.011 06SFPWA002 $ 965,147 TOTAL DIRECT FUNDING 965,147 TOTAL FOSTER GRANDPARENT PROGRAM $ 965,147 Volunteers in Service to America: Passed through United Way of Snohomish County Washington Reading Corp-VISTA 94.013 06-008-G $ 2,137 Washington Reading Corp-VISTA 94.013 07-024-G(1) 12,163 TOTAL VOLUNTEERS IN SERVICE TO AMERICA 14,300 TOTAL CORPORATION FOR NATIONAL AND COMMUNITY SERVICE $ 1,119,610 U. S.DEPARTMENT OF HOMELAND SECURITY Emergency Food and Shelter National Board Program: - Passed through Archdiocesan Housing Authority FEMA-PHASE 24 97.024 LRO ID#891400-038 $ 9,391 Passed through United Way of King County ' FEMA-LRO 08 CCS 97.024 24-889000-008 262 FEMA-LRO 08 CCS 97.024 25-889000-008 304 FEMA-LRO 08 CCS 97.024 24-8890-00 2,126 1. FEMA-LRO 08 CCS 97.024 25-8890-00 2,250 ' FEMA-LRO 08 CCS 97.024 24-889000-008 5,525 FEMA-LRO 08 CCS 97.024 25-889000-008 4,206 FEMA-LRO 08 CCS 97.024 23-889000-008 2,537 I FEMA-LRO 08 CCS 97.024 24-889000-008 2,991 Passed through United Way Kitsap County Kitsap County FEMA Board Chair 97.024LRO ID#889600-019 Phase 24 6,810 Kitsap County FEMA Board Chair 97.024LRO ID#889600-019 Phase 25 22,072 Passed through United Way of Pierce County PHN-FEMA 97.024LRO ID#891400-019 Phase 24 28,351 PHN-FEMA 97.024LRO ID#891400-019 Phase 25 24,000 Passed through United Way of Thurston County Emergency Food&Shelter Program(r'bMA) 97.024LRO ID#893400-015 Phase 24 2,650 Emergency Food&Shelter Program(FEMA) 97.024LRO ID#893400-015 Phase 25 2,500 Passed through Young Men's Christian Association FEMA 97.024 24-8924-00008 2,961 FEMA 97.024 25-8924-00008 3,465 TOTAL EMERGENCY FOOD AND SHELTER NATIONAL BOARD PROGRAM 122,401 TOTAL U.S.DEPARTMENT OF HOMELAND SECURITY $ 122,401 TOTAL FEDERAL AWARDS $ 4,911,799 31 J CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Schedule of Expenditures of Federal Awards For the Year Ended June 30,2007 NOTE A-BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards presents the federal grant activity of Catholic Community Services of Western Washington and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of OMB Circular A-133,Audits of States,Local Governments, and Non Profit Organizations. Therefore,some amounts presented in this schedule may differ from amounts presented in,or used in the preparation of,the basic financial statements. NOTE B-FEDERAL AND NONFEDERAL DOLLARS When awards include both federal and nonfederal dollars,and the federal dollars are not separately identified in the contract,it is assumed that federal dollars are expended first. NOTE C-FEE FOR SERVICE CONTRACTS Expenditures related to certain fee-for-service contracts are not accumulated by individual contracts. NOTE D-LOANS AND GRANTS WITH CONTINUING COMPLIANCE REQUIREMENTS Catholic Community Services of Western Washington received the following funding through loans. Loan documents require compliance with program regulations until the maturity date of the loan. The loans are forgivable on their maturity dates provided that Catholic Community Services of Western Washington remains in compliance with the loan documents. The loan balances outstanding at June 30,2007,are included in the accompanying schedule of expenditures of federal awards and are as follows: Outstanding Loan Balance U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Community Development Block Grants/Entitlement Grants: Passed through City of Seattle ML King Day Home Center 14.218 DL03-7674 $ 255,000 Passed through King County Katherine House 14.218 D26556D&F 106,435 HOME Investment Partnership Program: Passed through State of Washington,Department of Community,Trade and Economic Development 530,000 Drexel House 14.239 TOTAL $ 891,435 32 • CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Funcation Expenses-Governance Office For the Year Ended June 30,2007 (With Comparative Totals for 2006) . PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 259,293 $ 2,115,718 $ 236,067 $ 2,611,078 $ 2,393,868 Professional fees and contract service payments 237,132 2,420 239,552 181;445 Supplies 522 42,076 12,136 54,734 33,185 Telephone 26,966 1,271 28,237 27,543 Postage 13,410 7,001 20,411 15,211 Occupancy 67,838 14,329 $ (79,608) 2,559 (176) Equipment rental and maintenance 69,447 13,949 83,396 76,473 Printing and advertisement 3,980 41,042 77,322 122,344 65,722 Travel 17,534 44 17,578 21,596 Conferences 4,321 3,149 7,470 19,740 Contributions,grants and specific assistance/foster care payments 1,874,000 (1,250,026) 623,974 859,625 Dues and fees 103,354 1,827 105,181 85,577 Taxes and insurance 121,783 700 122,483 67,564 Interest and bank charges 67,657 67,657 84,009 Bad debts 2,320 In-kind expenses Miscellaneous 21,250 4,875 26,125 69,583 Impairment loss - - Total expenses before depreciation $ 2,137,795 $ 2,949,528 $ 375,090 (1,329,634) $ 4,132,779 $ 4,003,285 Depreciation - 31,632 - - 31,632 68,210 TOTAL EXPENSES $ 2,137,795 $ 2,981,160 $ 375,090 $ (1,329,634) $ 4,164,411 $ 4,071,495 33 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Functional Expenses-King County For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING ELIMINATIONS 2007 2006 _ Salaries and related payroll expenses $ 4,121,613 $ 754,576 $ 149,587 $ (226,082) $ 4,799,694 $ 4,925,277 Professional fees and contract service payments 207,066 129,380 2,222 (183,177) 155,491 33,056 Supplies 115,644 6,521 _, 2,076 (920) 123,321 126,864 Telephone 96,493 3,952 454 (771) 100,128 123,149 Postage 21,050 6,143 2,194 (254) 29,133 54,527 Occupancy 358,868 87,981 13,653 (3,439) 457,063 386,651 Equipment rental and maintenance 23,646 10,713 3,703 38,062 (61,877) Printing and advertisement 63,505 16,996 9,079 89,580 62,002 Travel 89,729 5,478 671 (2,012) 93,866 67,478 Conferences 56,389 3,762 458 (784) 59,825 48,045 Contributions,grants and specific assistance/foster care payments 2,587,475 (600,089) 1,987,386 1,967,561 Dues and fees 3,729 8,255 225 12,209 10,565 Taxes and insurance 8,403 90 5 _ 8,498 15,788 Interest and bank charges 33,467 19,444 1,604 54,515 51,559 Bad debts In-kind expenses 238,641 238,641 210,158 Miscellaneous 31,295 8,748 432 (3,295) 37,180 55,480 Total expenses before depreciation $ 8,057,013 $ 1,062,039 $ 186,363 (1,020,823) $ 8,284,592 $ 8,076,283 Depreciation 203,097 17,232 3,216 - 223,545 231,571 TOTAL EXPENSES $ 8,260,110 $ 1,079,271 $ 189,579 $ _ (1,020,823) $ 8,508,137 $ 8,307,854 34 / CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Functional Expenses-Southwest For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 13,072,999 .$ 1,377,355 $ 100,036 $ (534,099) $ 14,016,291 $ 12,722,665 Professional fees and contract service payments 413,965 (187,534) (252,864) (26,433) (182,989) Supplies 444,878 59,407 2,021 506,306 492,990 Telephone 336,105 31,859 831 368,795 311,736 Postage ' 37,670 6,219 1,337 45,226 39,008 Occupancy 632,469 119,622 8,949 761,040 650,692 Equipment rental and maintenance 109,012 23,064 2,419 134,495 152,386 Printing 109,275 2,813 497 112,585 98,066 Travel 227,183 13,112 663 240,958 175,627 Conferences 45,656 1,327 20 47,003 49,455 Contributions,grants and specific assistance/foster care payments 3,211,528 3,211,528 3,029,699 Dues and fees 4,764 2,100 6,864 5,775 Taxes and insurance 5,884 24 5,908 6,439 Interest and bank charges 93,620 1,884 95,504 80,810 Bad debts 29,400 29,400 23,217 In-kind expenses 1,228,527 1,228,527 1,196,942 Miscellaneous 9,822 126 9,948 31,515 Total expenses before depreciation $ 20,012,757 $ 1,451,378 $ 116,773 (786,963) $ 20,793,945 $ 18,884,033 Depreciation 151,753 21,100 59 - 172,912 155,735 TOTAL EXPENSES $ 20,164,510 $ 1,472,478 $ 116,832 $ (786,963) $ 20,966,857 $ 19,039,768 35 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Functional Expenses-Long-Term Care For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 32,745,187 $ 209,898 $ (773,329) $ 32,181,756 $ 28,215,088 Professional fees and contract service payments 379,164 1,156,065 (408,632) _ 1,126,597 958,732 Supplies 528,113 5,057 533,170 542,064 Telephone 78,292 7,971 86,263 82,083 Postage 47,442 3,057 50,499 45,770 Occupancy 344,220 2,978 (85,077) 262,121 223,670 Equipment rental and maintenance 53,172 4,618 57,790 50,369 Printing and advertisement 103,412 372 103,784 109,755 Travel 97,626 6,510 104,136 '84,453 Conferences 18,301 18,301 31,025 Contributions,grants and specific assistance/foster care payments Dues and fees 10,090 10,090 10,345 Taxes and insurance 157 Interest and bank charges 44,661 8,293 /52,954 35,180 Bad debts 59,380 59,380 34,850 In-kind expenses 'Miscellaneous . 18,151 103 • _ 18,254 11,543 Total expenses before depreciation $ 34,527,211 $ 1,404,922 , (1,267,038) $ 34,665,095 $ 30,435,084 Depreciation 12,944 180 - 13,124 10,361 TOTAL EXPENSES $ 34,540,155 $ 1,405,102 $ (1,267,038) $ 34,678,219 $ 30,445,445 36 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Functional Expenses-Northwest For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 5,515,509 $ 694,917 $ 56,102 $ (252,831) $ 6,013,697 $ 6,650,699 Professional fees and contract service payments 268,666 38,960 4,853 (95,804) 216,675 143,280 Supplies 112,248 9,019 1,594 122,861 130,739 Telephone 102,483, 5,610 1,392 109,485 126,858 Postage 17,168 2,153 1,071 20,392 22,389 Occupancy 475,921 17,318 5,321 498,560 492,421 Equipment rental and maintenance 89,115 5,423 1,650 96,188 85,932 Printing and advertisement. 10,625 1,662 818 13,105. 22,827 Travel 188,131 8,197 1,014 197,342 180,604 Conferences _ Contributions,grants,and specific assistance/foster care payments 772,003 772,003 788,171 Dues and fees 11,651 7,567 221 19,439 26,309 Taxes and insurance 51,427 2,442 380 54,249 71,993 Interest and bank charges 108,019 - 859 611 109,489 123,318 Bad debts 224,344 224,344 120,972 In-kind expenses Miscellaneous 37,130 4,452 1,434 43,016 40,451 Total expenses before depreciation $ 7,984,440 $ 798,579 $ 76,461 (348,635) $ 8,510,845 $ . 9,026,963 Depreciation 93,870 9,152 1,414 - 104,436 102,055 TOTAL EXPENSES $ 8,078,310 $ 807,731 $ 77,875 $ (348,635) $ 8,615,281 $ 9,129,018 37 WATSON & McDONELL, PLLC CERTIFIED PUBLIC ACCOUNTANTS 600 UNIVERSITY STREET,SUITE 2828 SEATTLE,WASHINGTON 98101-3301 INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MA I FRS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Trustees Catholic Community Services of Western Washington Seattle,Washington We have audited the financial statements of Catholic Community Services of Western Washington (a Washington nonprofit corporation)as of and for the year ended June 30,2007,and have issued our report thereon dated March 31,2008. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards,issued by the Comptroller General of the United States. Internal control over financial reporting In planning and performing our audit,we considered Catholic Community Services of Western Washington's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide an opinion on the internal control over financial reporting. Accordingly,we do not express an opinion on the effectiveness of the Organizations' internal control over financial reporting. A control deficiency exists when the design or operation of a control does not allow management or employees,in the normal course of performing their assigned functions,to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency,or combination of control deficiencies,that adversely affects the Organization's ability to initiate,authorize,record, process,or report financial data reliably in accordance with generally accepted accounting principals such that there is more than a remote likelihood that a misstatement of the Organization's financial statements that is more than inconsequential will not be prevented or detected by the entity's internal control. A material weakness is a significant deficiency,or combination of significant deficiencies,that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the Organization's internal control. 1 TELEPHONE:(206)624-2380 FACSIMILE:(206)382-3558 MEMBER AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS AND WASHINGTON SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS Independent Auditors' Reports on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards,Page 2 I ' Our consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses as defined above. Compliance and other matters As part of obtaining reasonable assurance about whether Catholic Community Services of-Western Washington's financial statements are free of material misstatement,we performed tests of its compliance with certain provisions of laws,regulations,contracts,and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However,providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly,we do not express such an opinion. The results of our I tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of the Board of Trustees, management, federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. \el/4)34m £ M4-D eeP, PLLL March 31,2008 39 • WATSON & McDONELL, PLLC `' CERTIFIED PUBLIC ACCOUNTANTS 600 UNIVERSITY STREET,SUITE 2828 SEATTLE,WASHINGTON 98101-3301 INDEPENDENT AUDITORS'REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 To the Trustees Catholic Community Services of Western Washington Seattle,Washington Compliance We have audited the compliance of Catholic Community Services of Western Washington(a Washington nonprofit corporation)with the types of compliance requirements described in the U.S Office of Management and Budget(OMB)Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30,2007. Catholic Community Services of Western Washington's major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws,regulations,contracts,and grants applicable to each of its major federal programs is the responsibility of Catholic Community Services of Western Washington's management. Our responsibility is to express an opinion on Catholic Community Services of Western Washington's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America;the standards applicable to financial audits contained in Government Auditing Standards,issued by the Comptroller General of the United States;and OMB Circular A-133,Audits of States,Local Governments, and Non Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining,on a test basis,evidence about Catholic Community Services of Western Washington's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of Catholic Community Services of Western Washington's compliance with those requirements. In our opinion,Catholic Community Services of Western Washington complied,in all material respects,with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30,2007. TELEPHONE:(206)624-2380 FACSIMILE(206)382-3558 MEMBER AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS AND WASHINGTON SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS Independent Auditors'Report on Compliance With Requirements Applicable to Each Major Program and on Internal Control Over Compliance in Accordance With OMB Circular 1 A-133, Page 2 Internal control over compliance The management of Catholic Community Services of Western Washington is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws,'regulations,contracts and grants applicable to federal programs. In planning and performing our audit,we considered Catholic Community Services of Western Washington's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance,but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly,we do not express an opinion on the effectiveness of Catholic ' Community Services of Western Washington's internal control over compliance. A control deficiency in an entity's internal control over compliance exists when the design or operation of a control does not allow management or employees,in the normal course of performing their assigned functions,to prevent or detect noncompliance with a type of compliance requirement of a federal program on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies,that adversely affects the Organization's ability to administer a federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a federal program that is more than inconsequential will ' not be prevented or detected by the entity's internal control. A material weakness is a significant deficiency,or combination of significant deficiencies,that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a federal program will not be prevented or detected by the Organization's internal control. Our consideration of the internal control over compliance was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses,as defined above. This report is intended solely for the information and use of the Trustees,management,federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. 1/I4, £ M 6, PI-Lc March 31,2008 41 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON • Schedule of Findings and Questioned Costs For the Year Ended June 30,2007 Section I - Summary of Auditors' Results Financial statements Type of auditors' report issued: Unqualified Internal control over financial reporting: • Material weaknesses identified? No • Significant deficiencies identified that are not considered to be material weaknesses? None reported Noncompliance material to financial statements noted? No Federal awards Internal control over major programs: • Material weaknesses identified? No • Significant deficiencies identified that are not considered to be material weaknesses? None reported Type of auditors' report issued on compliance for major programs: Unqualified Any audit findings disclosed that are required to be reported in accordance with Section 510(a) of Circular A-133? No Identification of major programs: CFDA Number Name of Federal Program or Cluster 14.218 Community Development Block Grants/Entitlement 14.228 Community Development Block Grants/State's Programs 14.235 Supportive Housing Program 14.239 HOME Investment Partnership Program 93.676 Unaccompanied Alien Children Program Dollar threshold used to distinguish between Type A and Type B programs $300,000 • Auditee qualified as low-risk auditee? No 42 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Findings and Questioned Costs For the Year Ended June 30,2007 Section II - Financial Statement Findings None reported. Section III - Federal Award Findings and Questioned Costs None repotted. 43 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON EQUAL OPPORTUNITY STATEMENT AND EMPLOYEE PLEDGE EQUAL OPPORTUNITY STATEMENT It is the policy of Catholic Community Services of Western Washington to provide equal employment opportunity for employees and applicants for employment without regard to race, color,sex,sexual orientation,marital status, political ideology,age, creed, religion [except where religion is a bona fide occupational qualification for the position],ancestry, national origin,status as a Vietnam era veteran, the presence of a medical condition or disability or the use of a trained dog guide or service animal by a disabled person. This policy applies to all areas of employment, including recruitment, hiring,training and development,promotion, transfer,disciplinary action,termination, reduction in force,compensation and benefits,and all other conditions and privileges of employment. It is the responsibility of all CCSWW employees,supervisory and non-supervisory,to adhere to this policy and to use all efforts to further its goals and spirit. It is the policy of Catholic Community Services to provide access to and information about opportunities for advancement and to administer relevant personnel policieslprocedures on an equitable basis to all employees. It is the policy of Catholic Community Services to create a workplace and enact employment policies and procedures which respect,cultivate and enhance a diverse and inclusive work force. Catholic Community Services acknowledges the pervasiveness of racism in American society, institutions,and communities. Catholic Community Services is committed to making our services, our agencies and our communities free of the divisive and dehumanizing ravages of racism. EMPLOYEE PLEDGE We will not tolerate attitudes, behaviors,or statements that alienate,offend,or injure any person associated with CCSWW because of their racial or ethnic origin. We will enable and support all efforts to become aware of and eliminate racism and racist behaviors within CCSWW and the broader community. We will take exceptional steps to identify and root out such biases,especially where there appear to be long-standing, institutional patterns of unacceptable behavior or lack of performance. 4.2:16-4 als) Catholic Homeless Outreach Mobilization Effort 1114 COMMUNITY services Application for Shelter SOUTH KING FAMILY Intake Date: Time: Name: _ Contact#: DOB: Age Social Security #: Marital Status: Veteran: Y N Service Dates: Discharge Status Ethnicity: Limited English: Y N Primary Language: Income source: ❑No income ❑Social Security 0 Pension 0 GAU/GAX 0 Employment ❑SSI 0 ADATSA 0 Other 410 Income monthly amount: $ Current employer 0 FT ❑ PT 0 TEMP Supervisors name and # If unemployed, when was the last time you worked: Are you looking for work now? Education/work experience/skills Disabled: ,Y N ❑Mental Illness 0 Drug/alcohol ❑Developmental ❑ Physical 0 Dual Diagnosi s ❑Other Diagnosis: dill Symptoms: Mental Health Services Y N Agency: I. Case Manager/Counselor name Are you currently depressed and/or suicidal? Y N Health Concerns Y N Specify Doctor/Health clinic name Medications Medical Insurance? Y N Type Reason for needing shelter: ❑Mental Illness ❑ Substance abuse 0 Medical Problems 410 0 Transient on the road ❑Domestic abuse ❑Family Crisis ❑Economic 0 Eviction/Displacement 0 New Arrival to WA How long have you been homeless? Brief description of circumstances Where was your last permanent residence?(city,state) Dates at this residence Reason for leaving Do you currently drink alcohol? Y N How often? 40 Have you ever had trouble controlling your drinking? Y N Do you currently do any drugs? Y N Type: ❑ Cocaine ❑ Marijuana ❑Heroin 0 PCP 0 Pain Killers ❑Benzodiazapines . . 10 0 Methamphetamines Have you ever been in a drug/alcohol treatment program? Y N ❑Inpatient 0 Outpatient When? Name of program Location' Drug of choice: 0 Alcohol ❑Cocaine ❑ Marijuana ❑Heroin ❑PCP 0 Pain Killers 0 Benzodiazapines ❑Methamphetamines Do you carry a weapon? Y N Type: Do you have a safe place to store the weapon while you are at the shelter? Y N Vehicle? Y N Make/model Color License plate Emergency contact person Relationship Phone # Have you ever been convicted of a criminal offense? Y N When? Charges Result: ❑Jail ❑Prison 0 Probation ❑Parole Any pending court/criminal requirements? Y N Specify: 111111 Currently on Probatio Parole Y N Probation/parole officers name and # • presently under a no contact order? Y N 4010 If yes,from who? Where Registered sex offender Y N If Yes, state Case Management needs: ❑Housing 0 Employment ❑Medical Care 0 Mental Health Care ❑Legal Issues 0 Family Reunification Additional information/comments: Status: ❑Accepted ❑Declined Program: HOME ARISE Reason: 1 4 • 29 etk • .„.. • art. -f . • • J Application Cover Pages (Agency Information and Questions 1 — 7) Agency Information Agency Name: CATHOLIC COMMUNITY SERVICES Applicant Name and Address: Agency Director: Catholic Communit Services r- " rl [�` n Josephine Tamayo Murray—Agency Director fC ' EL-L1/ Name and Title 100 23rd Avenue South Seattle WA 98144 APR 3 0 7008 206-328-5701 (Area Code)Telephone cmi OF RENTON 'ose hinetm c ccsww.or• , ,, .,z, n n fie--a—t,%,I oe'e --r_s 206-324-4835 E-mail address (if available) 9"—° °V u`'17‘.."1 (Area Code)Fax Number Required signatures: By signing below,you certify that the information in this application is accurate to the best of your knowledge and that you have read the application, certifications, and appendixes. (SIGNATURES MUST BE IN BLUE INK) d>rill- /o 6, . z.l Signature of Agency Board President/Date �•e of Agency ►`.- • Date Kenneth Haydock `-�� e Tamayo Murra Printed Name of Agency Board President Printed Name of Agency Director ;fig: .. Pr r anllnfor111 atlon� 1. Program Name Emergency Assistance Contact Person (available to answer specific questions on this application) Tracy Myers-Program Manager 253-850-2517 Name (Area Code)Telephone 1229 West Smith Street Kent,WA 98035 Address (if different than above) tracvm a,ccsww.org 253-850-2503 E-mail address (if available) (Area Code)Fax Number 2. Program is New for our agency ❑An Ongoing Program 3. Brief Description of Program(One sentence) Provides financial assistance for low-income families,seniors and disabled adults in crisis Through the following:motel vouchers,utility assistance,rent and move-in assistance,gas and food vouchers. 4. Where are services provided? (If different from agency location) Service are provided at the South King County Family Center in Kent,Washington. Page 5 5. Total Program Cost: Actual 2007: $405,459 Proposed 2009: $443,339 ( Projected 2008: $386,603 .I 6. Total City Funds Requested for this Program: City Awarded 2008 Requested 2009* General Fund CDBG Total Requested** Auburn $10,000 $10,609 Federal Way $12,000 $12,731 Kent 0 $58,350 Renton $10,000 $10,609 City Awarded 2008 Requested 2009* General Fund General Fund Burien $10,000 $10,609 Covington $8,000 $8,487 Des Moines $3,000 $3183 Enumclaw 0 0 SeaTac $8,000 $8,487 Tukwila $9,154 $9,397 -- *Cities on a two year funding cycle will renew 2009 awards to 2010 based upon performance and availability of funds. See Part II for city specific information. - **Include your total request for Auburn,Federal Way Kent and Renton. The source of funding will be determined by staff. Page 6 7. Agency Contact Sheet Provide the following information for the agency and for the program requesting funds. 'Agency Contacts General Agency Name: Catholic Community Services Address: 100 23'd Avenue South City/State/Zip: Seattle/WA/98144 Phone/Fax: (206)323-6336 Agency Web Address: www.ccsww.org Executive Director Name: Josephine Tamayo Murray Title: Agency Director Direct Phone: (206)328-5701 E-Mail: josephinetm@ccsww.org Development Director Name: Mark McKay (or Grant Writer) Title: Grants Manager Direct Phone: (206)328-5908 E-Mail: markm@ccsww.org Finance/Accountant Name: Candy Adams (person preparing invoices) Title: Administrative Assistant Direct Phone: (253)850-2515 E-Mail: candya@ccsww.org Program Contact (Staff contact for contracting,reporting and program implementation.) Program Name: Emergency Assistance Program Staff Name: Tracy Myers Title: Program Manager Direct Phone: (253)850-2517 E-Mail: tracym@ccsww.org Page 7 Application Narrative Section (Questions 8— 12) The maximum number of pages is listed after each major section. You are not required to submit the maximum number of pages for each section, but you may not exceed this limit. 8. ORGANIZATIONAL EXPERIENCE (2 page maximum) In thi section you should provide enough information about your agency/organization for the reviewer to determine whether you will be able to successfully implement the program you propose. A. Experience. Catholic Community Services of Western Washington serves as the official social service agency outre ch of the Catholic Church in Western Washington and has a 90-year history of providing services to those in need. It includes 12 family centers located throughout Western Washington, a Long Term Care System,the Family Preservation System, Chemical Dependency System Northwest, and the Archdiocesan Housing Authority. CCS/AHA annually serves tens of thousands of people through more than 80 programs that include affordable permanent housing, emergency shelter/transitional housing, counseling,home care for elders and disabled persons, senior nutrition,Volunteer Chore Services,youth services,family support, life skills/parenting education, adoption,foster care, child care,pregnancy support,Hispanic outreach,the African American Elders Program, food programs, chemical dependency services,literacy,job and care counseling, and mental health services. Through the years, CCS has demonstrated both leadership and persistence with creative responses to people in need—in its own programs,by the motivation of volunteers,and through cooperative effort with other community organizations. There are 24 programs under the umbrella of Catholic Community Services of King County serving over 11,000 individuals annually. The services are provided through three family centers strategically located in Kent to serve South King County, Bellevue to serve the Eastside, and a family center in the Central Area of Seattle, serving the greater Seattle area. The South King County Family Center, located in Kent,was established in 1986 and in 2006-2007 served 5,853 families, children, adults, and elders. Of those seeking services 34%(2,036)were 1. experiencing homelessness, 35%(2,073)were African American and 12%(695)were Hispanic,the two largest groups of color served_by the center. Single parents receiving services totaled 53%(3,090). Programs at the South King County Family Center include Family Support Services,which provides emergency assistance, information and referral services, case management and education; HOME and ARISE Shelters,two service-enriched housing programs located in Kent and Renton for men experiencing homelessness;Legal Action Center, a legal services program to prevent unnecessary evictions and prevent homelessness; Children's Treatment Program,a mental health program for low-income children; Chemical Dependency Services, providing assessments and individual outpatient treatment,most of whom are referred by the local Drug Court judicial system;Elizabeth House, a service-enriched housing program for women 18-years of age or older experiencing homelessness and who may be pregnant or parenting;Katherine's House; a service-enriched housing program targeting women experiencing homelessness who are exiting the Regional Justice Center and recovering from drug and alcohol addiction;Project Rachel, a supportive healing program for women who have experienced abortions; Volunteer Chore Services that provides vital chore services for adults and seniors with disabilities and the Foster Grandparent Program, a tutoring and mentoring program that links elders with special needs and at risk youth. The facility also houses the CCS's Long Term Care Division. B. Operational Structure. Catholic Community Services of Western Washington has three distinct regions each with an Agency Director: Northwest Washington, Southwest Washington, and King County, as well as several systems including Long Term Care,Family Preservation, and Chemical Dependency Services. CCS King County Page 8 has three strategically located family'centers to provide community based services: Randolph Carter Family and Learning Center in Seattle,the South King County Family Center in Kent, and the East King County Family Center in Bellevue. Die Agency Director of CCS-King County provides administrative oversight of all operations and reports directly to the Chief Executive Officer of CCS-Western Washington. Agency Director Josephine Tamayo Murray has a Master's Degree in Social Work from the University of Washington, Senior Executives in State&Local Government Program certificate from Harvard University, and over thirty- five years experience in human services and administrative oversight. The supporting senior staff team includes a Regional Chief of Operations,Clinical Director,Accounting Director,Human Resources Director and a Facilities Director. Additionally,programs are managed by Program Managers who report to the Clinical Director and the Regional Chief of Operations. Catholic Community Services of Western Washington is governed by a Board of Trustees that provides organizational oversight and support and is comprised of 14 members,operates in accordance with a set of bylaws, and meets five times yearly. Each member is provided a binder at the meetings with sectiopis that include: Public Relations;Financial Issues; Housing Development; Fund Development; Operations; Quality Assurance Updates; and Reports from Agency Directors. The agenda ensures that community issues at a local level are integrated into the governance of the agency which keeps the Board informed of and able to make decisions pertaining to the operations of the organization. The Board includes representatives from the African American,Asian,and Native American communities,women, elders and adults with disabilities and represents cities throughout Western Washington. In addition, Catholic Community Services of King County is supported by a King County Advisory Council consisting of twelve representatives,three of whom are recruited from the East, South and North King County Regions respectively, and three from South Seattle. The Council members provide information to the Agency, from their respective cities,and meet quarterly. Members serve on county wide projects and committees including advocacy,parish/community relations, and fund development for the agency. In South King County a volunteer group, ConneCtionS,consists of 15 committed volunteers who help specifically on regional projects such as advocacy for the homeless, coordination of an annual golf tournament, estate planning seminars facilitation, and coordination of CCS Week fundraising and informational meetings. 9. NEED FOR YOUR PROGRAM(2 page maximum) This section should describe the specific problem faced by the population you are serving or intend to serve. A. Problem Statement. The United Way Community Assessment in 2006,reported 23,192 households in South King Coun�ty had an annual income under$15,000 and 72,159 households under$35,000. 9,078 families with child-en were living below poverty. With South King County having the largest population of all of King County at 35.4%the total county population,the human services needs has also grown with poverty being one of the major issues. The following table from the United Way Community Assessment presents the annual wage needed in King County based on an average monthly expense and composition of household just to meet basic needs. From this table we can conclude that a large percentage of the South King County population does pot meet this annual wage and therefore are in need of basic needs assistance and sometimes find themselves homeless. Self Sufficiency Wage Monthly Expenses Monthly tax credit Hourly wage needed Annual wage needed 1 1 adult $1,418 $0 $8.06 $17,014 11 Adult/1 child $3,068 $143 $16.62 $35,094 Page 9 1 Adult/2 children $4,273 $267 $22.77 $48,083 2 Adults/2 children $4,555 $267 $24.36 $51,462 Source:Washington State Employment Security Department In King County,DSHS reported that in a two-month period in 2004, 11,521 families and ( individuals received Temporary Assistance for Needy Families with over 84%residing in either Seattle or ' South King County. 49,100 families and individuals received food assistance with 79.5%residing in Seattle and South King County. This evidence clearly shows a need in South King County to provide its families and individuals with services to help in providing financial assistance and basic needs. In the 2007 One Night Count results, 366 households in emergency shelters and transitional housing had a last permanent address in South King County. Many families and individuals that have faced poverty or some other financial crisis have become one of these statistics. According to the Housing Development Consortium in 2006, in Kent,the worker earning the minimum wage of$7.93 must work 76 hours per week,which is equivalent to 1.9 full-time workers,in order to afford an average two bedroom unit a:$791 a month. This lack of affordable housing and lack of higher earning jobs leads to homelessness. Homelessness,poverty,unemployment, and financial crisis;these are the problems that our co nini unity is faced with daily. There are more troubling matters that lead to this; such as, injury with no medi al insurance,domestic violence,mental health illness, chemical addiction, lack of affordable ' housing,rise of cost of living,barriers to workforce and education.All of these problems combined have a larger impact on an individual or family,and ultimately a community. With the additional stress involved,many families separate, a child looses its mother to depression, children drop out of school,and individuals can become criminally involved and incarcerated. These problems can happen and do happen to anyone.Many are hard-working. Many do not choose to be struggling. Some may say these people have brought this upon themselves,which cannot be said to those hundreds of children under the age of 1 that are also sleeping in cars that we see so often. B. Target Population. Our program serves low-income families, seniors, and the disabled. Families must have children under the age of 18. Seniors are those over the age of 62 and disabilities must be documented. Based on specific contracts,we can also serve low-income single adults. Our program assists a large population that is currently homeless as-well as those facing homelessness.All clients served in our program are from the South King County region including the cities of Auburn,Des Moines,Enumclaw,Renton,Burien, Federal Way, SeaTac,Covington,Kent, and Tukwila. 10. PROPOSED PROGRAM/SERVICE (See page maximums to each part of this Question below.) This section should describe the program/service proposed for funding,with specific information on what you expect to accomplish and the major activities for achieving the proposed outcomes. Best practices may be cited. A. Program Description. (2 page maximum)be what you want to do and how you will do it. Be sure to include: (1)the type of services to be provided; (2)methods(including locations)you will use to serve your target population; (3)what outreach you will use to reach your target population; (4)how your program addresses the Problem Statement in 9.A.; (5)how the program addresses the language and/or cultural needs of clients; (6)if you are making significant changes to your program or agency in 2009-10, explain these changes and the rationale; and(7) detail how this program will work with other programs and/or agencies. _ The Emergency Assistance Program provides financial assistance in the following ways: emergency shelter in motel vouchers, eviction prevention,move-in assistance,utility assistance, food Page 10 vouchers, gas vouchers, and prescription assistance. We also provide hygiene kits,bus tickets,holiday assistance,emergency food bags for homeless families and individuals,and clothing. Our program also provides information,resources, and referrals to other community agencies and services. . The services are program offers assists families in financial needs and basic needs. These are the ( needs of those families living in poverty,facing homelessness, and experiencing unemployment or a financial crisis. Our services offer direct assistance to help a family pay past due rent,an accruing debt on utilities, and gas to travel to work or health appointments. These actions help to keep a family housed and prevent homelessness, continue to work, allow them to pay for childcare or other immediate and necessary living cost such as groceries. Our services also provides for move-in costs to move a family from homelessness into a stable environment. Our service also provides a safe place,warm bed, and a roof to homeless families by providing nights at a local motel. We also provide food to the hungry,warm clothing,and hygiene supplies,the basic needs to survive even when shelter is not available. Our services are necessary in a community that is working and believes that every family or person deserves to have a shelte over their head and food on the table.• Everyday we move families from cars into apartments,restore electricity to a cold home,provide transportation to work, and pay the rent to a family that is suffering from a terrible loss. Our work is in providing compassionate assistance to uplift families during a difficult time and restore stability. These services are provided at our Family Center in Kent with our Emergency Assistance Services Team. A coordinator,provides an assessment and completes an intake determining eligibility of clients that walk-in or call for an appointment.When the appointment is completed, clients have received a pledge for an amount of assistance or a voucher. Payments are then mailed to corresponding business. We will continue to provide outreach to the larger community by participating in resource fairs, provi 1 ing updated information to the Community Information Line, and providing flyers for other community businesses and agencies. We will also continue to give presentations to other community service agencies,foundations,government agencies,volunteers,and local service groups. We will continue ue to network with other agencies by being present at community human service meetings i especially those concerning homelessness and poverty. Our team has been working with other service agencies within the South King County region such as,Multi-Service Center, St.Vincent de Paul, DSHS, Childcare Resources,and more to continue to be able to provide our clients with resources for a variety of services as well as share referrals. In the past this has been done by staying updated on opportunities in the community by communication with multiple agencies as well as taking referrals from these agencies. Many of our clients have needs beyond financial assistance and they receive resource lists for each city. It is also these relationships with other providers that help in determining needs in the community and present the opportunity for our program to have special projects. In the past we have provided fmancial literacy and parenting classes open to the community. Our agency has started its work in our Futures II Strategic Plan for the next 10 years with initiatives in the following areas: forming mission leaders, enhancing our multi-service family centers, providing culturally and linguistically appropriate services to immigrants,moving beyond racism, expanding continuums of service for vulnerable elders,supporting affordable permanent housing for everyone, increasing mutually beneficial collaborative relationships and partnerships, and providing creatiiVe and flexible programming for populations with significant needs. These initiatives were developed through a process of focus groups including clients,program and community leaders, and employees. It is with these agency initiatives that we will be developing action plans within the Emergency Assistance Services Program to better serve the communities in the South King County regioh. In regards to our initiative to move beyond racism, currently,we provide many of our resource documents in other languages; especially Spanish to serve the large Hispanic/Latino population is South King County. We have an account with the Red Cross language bank to provide translators and the agen y also recruits volunteers that speak different languages to assist in translation. Moving forward with this initiative,we plan to increase the volunteers and employees within our agency that speak other languages and represent the cultures in the communities we serve.We will be partnering with agencies that serve specific cultural populations to increase our knowledge and to help us serve our clients better Page 11 by providing access to services relating to their culture. We will work alongside these under-served communities and their leaders to listen to their needs and develop ways our programs and expertise in social service can serve and support growth within their community. B. Performance Measures and Outcomes. (1 page maximum) List the performance measures which are the outputs from your program(e.g.the number of home delivered meals) followed by the related outc+ne(s)of your program(e.g. increased ability of clients to obtain nutritious food) and the indicator used to measure the outcome(e.g.percent of survey respondents reporting that receiving home delivered meals,makes it easier to get enough to eat). These performance measures, outcomes, and indicators will be used to develop the contract if the program is funded. i. I Performance measures are the units of service produced by the program such as number of hours of counseling,number of home visits,number of meals served,training hours,etc. (Reported in Question 14.) ii. Outcomes of the program/service. Program outcomes are the intended effects of the program on l a particular problem, and measures what changes have been made in the lives of individuals, families,organizations,or the community as a result of the program. Outcomes are generally very broad and are not often directly measurable. (See Part II: City Specific Supplemental Information to determine whether a city is requiring additional information on city specific results or has specific strategies your program should be addressing.) . Indicators are used to measure progress toward the outcome by statingoutcomes in specific and P observable terms. The following is an example of how your performance measure,outcome, and indicator information should be organized. Every performance measure must have at least one outcome and indicator. Some performance measures may have more than one outcome and some outcomes may have multiple indicators depending on the program. Your response to this question should match the performance measures provided in response to Question 14. Performance Measure: Number of rental assistance/motel vouchers. Outcome: 'Increase individual/family housing stability by providing shelter or preventing eviction. Indicator: 90%of clients have their emergency housing needs met or partially met. Performance Measure: Number of utility vouchers. Outcome: Increase individual/family stability by providing prevention of utility shut-off. Indicator: 90%of clients have their utilities needs met or partially met. Performance Measure: Number of gas,prescription,miscellaneous vouchers. Outcome: Increase in individual/family stability by providing basic needs. Page 12 Indicator: 90%of clients have emergency needs meet or partially met. Performance Measure: Provide local resources and referrals. Outcome: Increase individual/family knowledge of and access to community resources. Indicator: 90%of clients receive resource information and referrals to other needed services. C. Staffing Plan&Evaluation. (1 page maximum) i. Staffing Plan. Explain your staffmg plan for this program as a whole.How many FTEs will work on this program?What will they do?What are their credentials? Program Manager: FTE Provides oversight of program,manages contracts,budgets,program development, program procedures and expectations,community outreach, fund development, supervision of employees, and everyday operation. This position requires Bachelor's degree in human services or related field with experience managing a program, staff team, and working with diverse populations within social services. The current Program Manager,Tracy Myers,has a BA in Sociology and four years experience in social services. Emergency Assistance Coordinator: FTE Provides intake and assessment of clients, determines eligibility,provides required back-up through documentation and agreements,provides vouchers and pledges,contacts landlords and businesses receiving funds,provides resources and referrals,manages monthly budgets for direct assistance for each contract,and provides clients with other needed donated items as available. This position requires experience working with the homeless population and other diverse populations within social services. The current coordinator,Melinda Cabaccang,has four years experience with CCS in the EA program. Administrative Assistant: FTE Provides administrative assistance to all team members including: contract reporting, maintaining client and contract files, creating monthly budget, compiling data and providing various reports,printing checks and performing other accounting duties in office. This position requires 2 years experience providing related work. The current administrative assistant has been providing this work for CCS for 27 years. Receptionist: FTE Provides front desk support. Greets and assesses needs of all calls and walk-ins and provides the necessary information to access services or referral to other agencies for services we do not provide. Provides walk-ins with bus tickets, food bags, clothing,hygiene kits, and other donated items. Tracks client needs with proper documentation. Maintains updated local resources for lobby and office. Schedules appointments through our intake line after assessing with a phone screen. Provides support to all other team members as needed.This position requires 1 year of clerical experience and 1 year of experience working with diverse populations. ii. Evaluation. Describe how the program will be monitored and evaluated to determine whether program/service outcomes have been met.Describe the board and client involvement in the evaluation process. Include how the evaluation will be used to improve client services. Page 13 Clients are given a customer satisfaction survey asking questions regarding the services they received. These survey responses are tracked,reported, and reviewed quarterly by the staff team to determine concerns that require improvements,needs of clients, and service opportunity. This review and report is reviewed by the agency Quality Assurance Team which presents any major trends, concerns, complaints, and feedback from clients to the agency administrative team in which they can also provide guidance for improved services. The Emergency Assistance Services Team meets weekly to also discuss caseloads of the week and determine if outcomes are being met and services are being executed appropriately. The Regional Chief of Operations oversees the Program Manager and monitors outcome reports quarterly based on contracts to ensure they have been met. The board governs CCS and is intimately involved in our processes, systems, and client care. A monthly report is given to the advisory counsel and the governing board meets five times a year with an agenda covering the broad scope of services under CCS of Western Washington. D. Differences in Service Delivery by City. (2 page maximum) Explain any differences in service delivery for this program among the cities that you are submitting this application to for funding. Explain any differences in the average cost of service per client relative to funds requested by city as shown in the last column of Question 14c. Currently there are no differences in service delivery among the cities.However,if we find a city has a request that will better serve their community, we are open to fmding a way to meet that need. There are some differences in the cost of service per client relative to funds requested by each city. These numbers were based on clients served from these cities in 2007 with city funding. Our numbers for the cities of Auburn and Kent have shown larger families with more household members. This brings the cost per client down,however the household still receives similar amounts as other households in other cities In the city of Tukwila,we serve more single households and therefore that cost per client is higher. These numbers are only averages based on numbers served. There is no fix amount given to each household. Amounts are determined by the need of the client and the amount of funds available and therefore creating a large range of costs per clients. 11. LONG RANGE PLAN (1 page maximum) In this section you should describe your long range plans for this program. Discuss your plans for future service delivery,collaboration, and other sources of continued funding for the program. What funding sources do you anticipate this program will have in the next three to five years? The Emergency Assistance Services program plans to increase funding for personnel and direct assistance to be able to have a larger impact on the communities by serving more households,providing larger assistance, and being more accessible to each city. We will continue to apply for funds from the state ilas well as foundations to create new positions within our team that can provide services to populations that are significantly in need;including veterans,immigrants,and persons and communities of co'or. We will also be collaborating with other local agencies and businesses to provide our clients with opportunities that can provide a holistic approach to a family or individual's wellness, such as parenting skills, support groups,financial management,housing education,end employment/education resources. The Emergency Assistance Services Program will be looking to meet the agency Futures II initiatives. This would include enhancing our family center services to be responsive to the current need of the surrounding South King County communities.This will be done with flexible and creative programming with collaborations from other leaders in the community. The goals of programming would remain a part of our mission to be active in a regional effort to serve the most vulnerable and poor. The Emergency Assistance Services will apply for grants that can provide additional resources that move families into affordable housing as they become available.Within the next quarter,we will be able to provide Family Unification Section 8 Vouchers to clients. Our goal is to acquire much more than financial assistance resources,and be able to offer our clients multiple solutions to their housing crisis. Page 14 Through a new contract beginning this quarter,we will also be focusing our services to veterans and their families. Our agency has built a partnership with the Washington State Veterans Affairs Depaient to make our services more available to the veterans they serve. It is with this partnership that we will also develop program enhancements fitting to the needs of veterans and their families. 12. BUDGET(2 page maximum) The budget section of your application pertains to the information provided in Question 17 of your application. A. Budget Request Narrative. In this section of the application narrative,provide a short paragraph explaining how your requested funds in Question 17 will be used. The funds requested will be equally used for personnel costs and direct assistance to clients. Personnel costs include salaries and benefits; direct assistance is actual dollars pledged for client service unit. B. Changes to Budget. Explain any significant changes between 2008, 2009 and 2010 expenses or revenues as noted in Question 17. Are there any known or anticipated changes to the program's 2008 Budget since adopted? We anticipate an increase of revenue through applying for City of Kent funds for this program in year 2009. There are not any known or anticipated changes in the budget for 2008. C. Cost per Service Unit(s). You should provide an estimate of your cost per service unit provided by the program you propose. Explain how your cost per service unit was determined. These should be based r- on the total cost of the program and the total number of clients served,not just the funds requested. You `have the option of providing a cost per service unit for each separate service provided within the program. Cost Per Service Unit: $ 108.81 Explanation of how determined: Total Program Expenses (2007): $405,459 DiviLled by Total Clients Served (2007): 3,726 Equ l ls: $108.81 Page 15 Data Table Requirements (Questions 13 — 18) The following documents contain all the data tables you are required to submit with your application. _`f you are submitting an application to continue an existing program, complete the following data tables with information pertaining only to this application. If you are submitting an application to fund a new program for your agency or forming a new agency, organisation or a team of agencies and you do not have client data which is specific to your proposed program, fill out the data tables with information pertaining to what you predict your program will accomplish (projected). Explain in the applicable questions in the narrative for your program and how the numbers for each data table were determined. 13. NUMBER OF INDIVIDUALS/HOUSEHOLDS SERVED (DATA TABLE) Provide the number of individuals or households your program serves. The columns should be an unduplicated count of clients served from all funding sources as indicated For example, someone may have ttended a group meeting in March 2007 and then received direct,personal service in October 2007. Such a person should only be counted once when they first received services in 2007. If the group meeting was for one program at your agency, and the direct personal service was offered through another program at your agency,you can count this individual once for each program. Do not double-count a person who received the same type of service more than once. For example, a woman who received a physical exam in January and a mammogram in March would only be counted once if both medical services are part of the same program. All clients should be counted as an unduplicated user the first time they ieceive services in a calendar year. A client who received services from the same program on 12/31 07 and 01/02/08 would be an unduplicated user for the 01/02/08 visit. The 2007%of column 1 clients served by city is the number of unduplicated clients served in 2007 by city, divided by the total number of unduplicated clients served in 2007. The total of this column will equal 100%. The final column represents the unduplicated number of clients that will be served with the funds requested by city in this application. You will be required to serve that number of clients if fully funde& For example,your program has a total of 900 unduplicated clients served in a city. If you are requesting $10,000 to provide services to 90 unduplicated clients with the funds requested with(the remaining 810 clients to be served with another funding source), 90 would be shown in the last column for this city. s r Page 16 Agency:Catholic Community Svcs Program:Emergency Assistance 13. NUMBER Of INDIVIDUALS/HOUSEHOLDS SERVED BY PROGRAM ® Individuals? or 0 Households? (Check which applies and use for reporting all demographics.) Unduplicated *Unduplicated Number of all Clients Served by Clients Served All Funding Sources with Funds Requested 2007 2009 2007 %of column 1 2008 2009 (Actual) clients served (Anticipated) (Projected) (City Requested by City Funding Only) Auburn 401 11% 425 425 300 Burien 219 6% 220 220 200 I Covinlgton 99 3% 100 100 124 1 Des Moines 85 2% 88 88 72 Enumclaw 10 0 10 10 0 -- Federal Way 420 ' - 11% 450 450 280 I Kent 1349 36% 1400 1400 1300 Renton 314 8% 320 320 250 I SeaTac 247 7% 250 250 200 I Seattle 0 0 0 0 0 I Tukwila 248 7 250 250 160 I Other 334 9% 334 334 Total 3726 100% 3847 3847 2886 *Unduplicated means count each client only once per calendar year per program. This number should match the number of clients by city indicated in the top row of Question 15. Page 17 Agency: Catholic Community Svcs Program:Emergency Assistance 14. Performance Measures & Average Cost of Service (Data Tables) This information will be used by each City to develop 2009-10 contracts with funded agencies. 14a.Your Performance Measures should reflect numbers based on the funding you are requesting from each City. 14b.Tn the space provided, define at least one (1) and no more than three (3)performance measures the program will report with a brief explanation. Do not use Unduplicated Clients/Households as a performance measure. Provide the estimated number of clients/households served by city your progrm plans to provide in the corresponding column for each of the performance measures listed. Estimate the number of units to be provided for each measure annually. Provide accurate and realistic estimates. These estimates will be the basis of your contract if funded. 14c. Complete the table with the city funds requested in Question 6 and the unduplicated clients served with funds requested by City listed in the last column of Question 13. Explain any differences between the average cost of service per client between cities in Question l O.D. of your application. Example of Completed Data Tables 14a: 14a. Service with 2009 Requested Funds Proposed Performance Measures as listed below. A) Meals Delivered B) Case Mgmt Hrs C) Auburn 7,000 75 Burien 5,000 50 Data Table 14b. Performance Measure 2009 Proposed(City Requested Funding Only) Title: Brief explanation: A)Meals delivered One meal delivered counts as 1 service unit. Will include intake, assessment,planning, advocacy and evaluation B) Case management hours of results. • I . Page 18 Agency:Catholic Community Svcs 14. Performance Measures (Data Table) Program:Emergency Assistance 14a. Service with 2009 Requested Funds Proposed Performance Measures as defined below. A)rental C)gas,prescription, assistance/motel B)utility vouchers miscellaneous D)resources/referral vouchers vouchers Auburn 30 20 15 300 Burien 25 15 13 200 Covington 10 4 10 124 Des Moines 2 4 1 72 Enumclaw 0 0 0 0 Federal Way 30 31 14 280 Kent 1 160 98 85 1300 Renton 25 15 10 250 :SeaTac 20 10 10 200 I Seattle 0 0 0 0 Tukwila 22 12 10 175 11 14b. Performance Measures 2009 Proposed with funds requested City Funding Only Title: Brief explanation: A)rental assistance/motel One voucher/check counts as one unit of service. vouchers B)utilityl vouchers One voucher counts as one unit of service. C)gas,prescription, One voucher counts as one unit of service. miscellaneous vouchers Page 19 Agency: Catholic Community Svcs 14 Performance Measures (Data Table), Cont. Program:Emergency Assistance 14c. Average Cost of Service Unduplicated Clients Served with Funds Average Cost of Service Requested 2009 Requested 2009 per Client (Same as last column of (Same as last column of Question 6) Question 13) Column 1 divided by Column 2 Example: $5,000 45 $111.11 Auburn $10,609 300 $35.36 Burien $10,609 200 $53.05 Covington $8,487 124 $68.44 I Des Moines $3,183 72 $44.21 I Enumclaw 0 0 0 Federal Way $12,731 280 $45.47 Kent ' $58,350 1300 $44.88 Renton $10,609 250 $42.44 SeaTac I $8,487 ' 200 $42.44 Seattlle 0 0 0 Tukwila $9,397 160 $58.73 r Page 20 Complete Question 15 with 2007 Actual numbers reported in column 1 of Question 13. Agency:Catholic Community Svcs 15. Demographics (from all funding sources) (Data Table) program:Emergency Assistance ° �° Client Residence , 54) o U au E-I cn as Et O A I w w ri ri 1-+ FF Unduplicated check one) ®Individuals o ° c N o rn oo 0 Households N O1 0ocn `'' N N M Served in 2007* Household Income Level 30%of Median or Below 390 185 96 85 10 387 1191 307 237 233 3136 50%of Median or Below 6 16 3 7 10 7 10 10 69 80%of Median or Below 8 8 16 Above 80%of Median Unknown 18 148 5 171 TOTAL 401 219 99 85 10 420 1349 314 247 248 3392 Gender Male 173 86 42 37 5 171 684 131 125 123 1577 Female 228 133 57 48 5 249 665 183 122 125 _ 1815 TOTAL 401 219 99 85 10 420 1349 314 247 248 3392 Age 0-4 years 71 44 12 13 1 71 133 57 38 38 478 5-,12 years 83 44 18 17 4 101 239 80 55 62 703 13- 17 years 48 28 20 9 2 54 147 44 28 25 405 18-34 years 93 42 19 24 92 311 72 64 56 773 35-54 years 89 46 26 19 2 85 458 50 54 55 884 55-74 years 10 11 4 3 1 13 55 11 8 11 127 75+years 4 4 3 1 12 Unknown 3 1 5 1 10 TOTAL 401 219 99 85 10 420 1349 314 247 248 3392 Ethnicity Asian 8 8 10 20 30 10 20 15 121 Black/African American 91 79 30 40 9 194 385 166 102 110 1206 Hispanic/Latino(a) 52 23 19 12 31 154 49 34 40 414 Native 10 7 12 13 46 2 5 10 105 American/Alaskan Pacific Islander 8 8 10 19 28 7 12 15 107 1 White/Caucasian 214 87 38 13 1 127 685 79 67 57 1368 Other/Multi-Ethnic 18 7 16 51 1 7 1 71 TOTAL 401 219 99 85 10 420 1349 314 247 248 3392 Female Headed 53 37 11 19 1 77 151 51 35 29 464 Household Disabling Condition 37 19 12 6 1 42 123 33 24 22 319 Limited English 2 7 2 1 17 3 6 4 42 Speaking -- *Check Individual or Household,which should be the same as checked in Question 13. Unduplicated means count each client only once per calendar year. This should match the number served by City in the Actual 2007 column of Question 13. The "total"column will be different from Question 13 since the"other"column is not included due to space limitations. Page 21 16. PROGRAM STAFF (DATA TABLE) In this data table,record the number of full-time equivalent(FTE)paid staff and volunteers for this program. FTE means a 40-hour week throughout the entire year. For example, if you enter"5"in the box for Number of Volunteer FTEs,this would mean that you have, on average, five volunteers assisting your program at all times(assuming a 40-hour week). If you know only the total number of hours contributed by all volunteers for this program, simply divide that number by 2,080 to find the total FTE number. For example: 5,000 volunteer hours over the course of a yeaiil,divided by 2,080 equals 2.4 FTEs. I , 2007 2008 2009 (Actual) (Budgeted) (Projected) Total Number of Staff(FTEs) 4 5 4 4 Number of Volunteer(FTEs) 0 0 0 Actual Number of Volunteers 5 10 10 17. PROGRAM REVENUE & EXPENSE BUDGETS (DATA TABLE) Program Budget: All columns should include total program operating revenue and expenses. Complete the following data tables with figures indicating the source of program operating funds for 2007 (actual), 2008 (budgeted) and 2009 (projected). Budget amounts should match funding requested (Quetion 14c) and Question 5. Include an explanation of any significant differences between the revenues and expenses by year in Question 12B of your application. • Page 22 Agency:Catholic Community Svcs 17. PROGRAM REVENUE BUDGET (DATA TABLE) Program:Emergency Assistance Re�enue Source 2007 2008 2009 (Actual) (Budgeted) (Projected/ Requested) City Funding(General Fund & CDBG) i! Auburn $ 10,000 $ 10,000 $ 10,609 • Burien $ 10,000 $ 10,000 $ 10,609 • Covington $ 5,400 $ 8,000 $ 8,487 I: Des Moines $ 3,000 $ 3,000 $ 3,183 • Enumclaw $. - $ - $ - • Federal Way $ 14,955 $ 12,000 $ 12,731 • Kent $ - $ - $ 58,350 • Renton $ 10,000 $ 10,000 $ 10,609 • SeaTac $ 13,000 $ 8,000 $ 8,487 • Seattle $ - $ - $ - • Tukwila $ 13,859 $ 8,859 $ 9,397 • Other(Specify) SeaTac Rental Assist. ( p fy) $ 20,000 $ 20,000 $ 21,219 • Other(Specify) Tukwila Rental Assist. $ 20,000 $ 20,000 $ 21,219 Othier Government Funds • King County • Washington State $ 80,592 $ 52,801 $ 51,431 • Federal Government(Specify) $ 66,329 $ 66,476 $ 66,476 • Other(Specify) Private Sources • United Way(grants&designated� td donors) $ 68,410 $ 57,207 $ 57,207 • Foundations and Corporations $ 12,600 $ 14,646 $ 14,646 • Contributions (e.g.,Events,Mailings) $ 15,292 $ 9,154 $ 9,154 • Program Service Fees(User Fees) • Other(Specify) $ 42,022 $ 76,460 $ 69,525 TOTAL PROGRAM BUDGET $ 405,459 $ 386,603 $ 443,339 1 1 1 Page 23 17. rROGRAM EXPENSE BUDGET, CONT. Agency:Catholic Community Svcs (DATA TABLE) Program:Emergency Assistance Expenses 2007 2008 2009 (Actual) (Budgeted) (Projected) Personnel Costs • Salaries $ 107,569 $ 103,338 $ 123,853 ■ Benefits $ 26,768 $ 35,044 $ 42,189 • Other • Total Personnel $ 134,337 $ 138,382 $ 166,042 Operating and Supplies • Office/Program Supplies $ 528 $ 314 $ 320 ■ $ 22,188 $ 25,069 $ 25,570 Rent and Utilities • Repair and Maintenance $ 1,860 $ 2,322 $ 2,368 • Insurance $ - • $ 655 $ 579 $ 591 Postage and Shipping • (Printing and Advertising $ 2,181 $ 1,961 $ 2,000 • Telephone $ 2,398 $ 1,955 $ 1,994 • Equipment • Conference/Travel/Training/Mileage $ 1,967 $ 1,624 $ 1,656 • Dues and Fees $ 257 $ 273 $ 278 • Professional Fees/Contracts • pirect Asst.to Individuals $ 198,117 $ 169,403 $ 196,903 • Administrative Costs $ 40,971 $ 44,721 $ 45,615 • Other(specify) 1 • 1 . . TOTAL PROGRAM EXPENSES $ 405,459 $ 386,603 $ 443,339 Net Profit(Loss) $0 $0 $0 (revenue-expenses)= Page 24 Agency:Catholic Community Svcs 18. SUBCONTRACTS (DATA TABLE) Program:Emergency Assistance List all the agencies you will be subcontracting with for this program. Provide the agency name in the first column, a description of the contract/service in the second column, and the contract amount in the third column.Do not list agencies you coordinate with on a referral only basis. Indicate not applicable if you db not subcontract for any part of this program. Subcontracting Agency Specific Subcontracted Activities Contract in the Operation of Your Program Amount NOT APPLICABLE Page 25 19. tittPPLICATION CHECKLIST Applications missing one or more of the following components or not following these directions may not be re iewed. Sign and submit the application checklist with your application. Contents (Your application should contain each of these items in this order.) 0 Application Cover Pages.The top three pages of your application must be a completed copy of the Agency Information and Questions 1-7. A plication Narrative: !/ Question 8 Organizational Experience(2 page maximum) 61 Question 9 Need for Your Program(2 page maximum) Pi'Question 10 Proposed Program/Service(6 page maximum) ri 'Question 11 Long Range Plan(1 page maximum) g' Question 12 Budget(2 page maximum) Data ables gii Question 13 Number of Individuals/Households Served VI Question 14a-c Performance Measures and Average Cost of Service ': •Question 15 Demographics(from all funding sources) FT Question 16 Program Staff ei Question 17 Program Revenue&Expense Budgets aill Question 18 Subcontracts Required documentation. Supply one copy of the following required documents with the signed original pplication. See Part II: City Specific Supplemental Information to determine whether additional copies of the application and required documentation need to be submitted. Question 19 Required Documentation,including: • Proof of non-profit status • Organizational Chart • Agency/Organization Mission Statement • Board resolution authorizing submittal of the application(may be submitted up to 60 days after application). • List of the current governing board and local board,if applicable,(include name,position/title, city residence,length of time on the Board,and expiration of terms. Note any vacancies.) • Board Meeting Minutes of last three board meetings of governing board and local board as applicable • Annual Budget • Financial Audit Cover Letter • Financial Audit Management Letter • Financial Statement • Verification of Non-Discrimination Policy • Program Intake Form • S1idFecale L)6l Mt9 u,cite i rii pplication Check List.(Signed below.) WI City Specific Supplemental Information.Required in Name: Tracy Myers 'art II for applicable City only. Position: Program Manager Phone#: (253)850-2517 Q N E-mail: TracvMna ccsww.org Sign, of Person Completing Checklist DO N1OT SUBMIT ANY OTHER MATERIALS WITH THIS APPLICATION Make sure that you carefully check Part II of this application to see what additional attachments each city requires. Page 26 City of Renton Supplemental Application Catholic Community Services Emergency Assistance Services Program 1. RESULT#8: End Homelessness in Renton Strategy A:Provide services to prevent families and individuals from becoming Homeless Activity 2: Provide one time emergency assistance (rent,utilities,water Bill assistance) Strategy B: Assist those who are in the cycle of homelessness to obtain housing. Activity 1: Outreach and provide services to homeless persons in Renton. Activity 2: Provide case management and services to increase the ability - of the homeless to find stable housing and become self-sufficient. The assistance provided by the Emergency Assistance Services Program accomplishes two major steps for families and individuals: 1)preventing homelessness and 2)bringing homeless people into stable housing. Assistance provided for rent,utilities, food, gas, and prescriptions all alleviate fmancial stress that leads to eviction or loss of a home. It is one less cost to the family or individual to maintain basic needs. Through the various funding sources that support direct assistance,we have been able to provide families with sometimes up to $1500 towards past due rent and fees preventing eviction or$700 towards utilities preventing a shut-off and allowing them to put some dollars towards their rent. In addition to the direct assistance,the Emergency Assistance Coordinator provides many more resources and referrals to assist in a long-term plan to remain in housing. Some of these referrals are to DSHS, Childcare Resources, Food Bank, CCS Chemical Dependency,mental health services, and other service agencies in the area that can supplement direct assistance. Move-in assistance directly moves homeless people into stable housing. This assistance is necessary to end homelessness,because it provides opportunity to move into market-rate housing. In addition,with this assistance,people can move into any type of housing increasing the opportunity for homeless individuals to be housed. For example, someone receiving general assistance from DSHS can receive funds to move into transitional housing. Often times individuals are only short a paycheck to pay the deposit or first month's rent,but have no place to go until then.Move-in assistance provides an immediate resolution and allows a family to be housed and remain off the streets. Unfortunately,there are not many family shelters in South King County and those that are here do not have frequent openings. Over 50%of the clients we serve are families with children under the age of 18. Many times families with small infants come to our doors and have been spending the night in a car. We are able to provide these families with a temporary shelter with motel vouchers until they find a shelter or safe place. Until the cost of living decreases, affordable housing increases, and living wage jobs increases, emergency assistance will be a necessary part in ending homelessness. It is one of the few prevention services available to the low-income community that prevents homelessness. The King County Ten Year Plan to End Homelessness and also the National Alliance to End Homelessness,both support that ending homelessness begins with prevention. 1 City of Renton Supplemental Application Catholic Community Services Emergency Assistance Services Program 2. Outcomes • Outcome: Increase individual/family housing stability by providing shelter or preventing eviction. • Outcome: Increase individual/family stability by providing prevention of utility shut-off. • Outcome: Increase in individual/family stability by providing basic needs. • Outcome: Increase individual/family knowledge of and access to community resources. To end homelessness individuals and families need basic needs met which is what all outcomes result in. They represent food,heat, water, electricity, shelter, clothing, and transportation. As stated in question 1, all assistance we provide work towards increasing an individual or family's stability during a time of crisis,preventing homelessness or ending homelessness. The resources that we provide to clients extend beyond basic needs and allow clients to access services that provide support in overall self-health. Self-health is also necessary to end homelessness for an individual. Chemical addiction,mental illness,physical health problems, can all keep someone in the cycle of homelessness. To share how these outcomes have assisted some of the families we have served in ending their personal experience in homelessness,I will share two typical scenarios of clients of our program. Susie came to us with 6 children and has been staying at a motel through another agency's support. She is a single mother,just found a job, childcare, and a landlord that is willing to give her a lease even with her bad credit and low-income. However, she has to pay for a whole month's of childcare and one child's medical bill and will not be able to pay her deposit. Our program was able to pay the deposit and the family was able to move into their own apartment after 3 months of living in a motel. Maria had a ten year-old son suffering a medical illness requiring him to stay home and rely on oxygen machines. Maria is a single working mother who had to take FMLA time off to be home and care for her son. She had depleted sick and vacation time and could not afford rent and was served with an eviction notice. Our program was able to pay off all rent dues and keep Maria and her son in their home. The Emergency Assistance Program is able to so similar work with hundreds of individuals and families. Through the outcomes that we reach in providing stability in a time of crisis,we are able to work towards the larger goal of ending homelessness in the communities we serve. 2 . p Internal Revenue Service Department of the Treasury District Director P.O. Box 2508 Cincinnati, OH 45201 • Date:July 1, 2007 Person to Contact: James Blair ID#31-07578 Telephone Number: 877-829-5500. FAX Number: Ms. Deirdre Dessingue 513-263-4330 Associate General Counsel United States Conference of Catholic Bishops 3211 4th Street, N.E. Washington, D.C. 20017-1194 Dear Ms. Dessingue: In a ruling dated March 25, 1946,we held that the agencies and instrumentalities and all educational, charitable and religious institutions operated, supervised,or controlled by or in connection with the Roman Catholic Church in the United States,its territories or possessions appearing in The Official Catholic Directory 1946, are entitled to exemption from federal income tax under the provisions of section 101(6)of the internal Revenue Code of 1939,which corresponds to section 501(c)(3)of the 1986 Code. This ruling has been updated annually to cover the activities added to or deleted from the Directory. The Official.Catholic Directory for 2007 shows the names and addresses of all agencies and instrumentalities and all educational,charitable, and religious institutions operated by the Roman Catholic Church in the United States,its territories and possessions in existence at the time the Directory was published. It is understood that each of these is a non-profit organization, that no part of the net earnings thereof inures to the benefit of any individual, that no substantial part of their activities is for promotion of legislation,and that none are private foundations under section 509(a)of the Code. Based on all information submitted, we conclude that the agencies and instrumentalities and educational, charitable, and religious institutions operated,supervised, or controlled by or in connection with the Roman Catholic Church in the United States, its territories or possessions appearing.In The Official Catholic Directory for 2007 are exempt from federal income tax under section 501(cX3)of the Code. Donors may deduct contributions to the agencies, instrumentalities and institutions referred to above, as provided by section 170 of the Code. Bequests, legacies, devises,transfers or . gifts to them or for their use are deductible for federal estate and gift tax purposes under sections 2055, 2106, and 2522 of the Code. • -2- Ms. Deirdre Dessingue Beginning January 1. 1984, unless specifically excepted,you and your subordinates must pay tax under the Federal Insurance Contributions.Mt(Social Security taxes)for each employee who is paid $100 or more in a calendar year,as indexed for inflation. You and your subordinates are not liable for the tax under the Federal Unemployment Tax Act (FUTA). By May 31,2008, please send three(3)copies of The Official Catholic Directory for 2008 to IRS TE/GE in Cincinnati;one copy to the Processing Campus in Ogden;two copies each to the EC)Area Managers in Newark, Brooklyn,Chicago, St. Paul, Atlanta, Los Angeles, the • IRS National Headquarters and the Director, EO Examinations, Dallas. The conditions concerning the retention of your group exemption as set forth in our previous determination letter of August 17, 1983, remain in full force and effect. Sincerely, /%I'ZJ )(11.711-1-4 for Robert Choi, Director, Exempt Organizations Rulings&Agreements • ---„..„--.:-.`,:: "7'7 'I-' -'' •— • •": ;!I • — ..„„,... -,,,...:. ,'`...f:,,'.',..; $.,:,'4 Organizational... ,.\_. : .., .. ...:}. ',4'. .A . I 77:-:':'''''''..'. --7 l Chart April 2008 .rs,-,--,,. .; Miehae..t.RPict‘ 12.: -. King County Organiz :,17. ,44,,qPi.er.09,14,t ,:!: , ,.---,: ,- :- '....,", '.-''. -:' -.,':::, „ ,'':: ...,',;"!",-.1;,:::-2.:....,';',..:,:',,! 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''' — •-::: . : , ',2 - ' , . : - • : "y'?. ..:•;-';,,::"•;,,:,D.:-,„.. ,:';':;;--;:':- .,.......;.'...;-,".••-• , .-,•:';‘'...:',;".').'•:.:::::::-•'•:'4::.:-'i:1,..:-',',' -:',':7;..'n;,',..:,',2- :'.;•-;,•-_::.".:'-',',:,..".. .;;,,,,',::',,: :'•-•'''.--.:',-''z----. - '-'-•' '' ---- i„ ,... velefj6.,Jaigebs,'': .:'.,!."'.-:',',';.,Y.-" ,..-.!-:":--,,,:::- '- 1-`,!`r',!!",':';' '' -!:;,,;.!',,j:;:,-.. '-','-, '...,'!-!:"......-,„,'--,'.'',.:',-.°:; -,:,...f„•.',':!:";;-t..:',.:',,-;'''.'-',:.:':',,..,-,-:-.--...,",,',..-.!-.-"..'4''f '' ' '.' : ''' ' . 0iejeOt.Etadtia!!: :!''':','‘.,.'! ' ' ',,"!!,'- :-.:,'.---.'i!'-,: -''',‘-:"-',.!:?..",:.:",-',''.--,:'--:- :,'..!--:•:-'''--?.,'-:,',.!'!.,"-t;''.,-1-2 ..,.;L:'';!!'"-'--"—''' •- . ..___., • Catholic Community Services and the Archdiocesan Housing Authority Mission Statement Rooted in Catholic social teaching and the Gospel imperative, Catholic Community Services and the Archdiocesan Housing Authority are outreaches of the Catholic Church in Western Washington, under the leadership of the Archbishop of Seattle and the Boards of Trustees. CCS and AHA answer the Gospel call to loving and compassionate service with particular concern for the sanctity of human life from conception to natural death and the dignity of the human person. Our employees and volunteers come from many faith traditions to serve and support poor and vulnerable people through the provision of quality, integrated services and housing. Our focus is on those individuals, children, families, and communities struggling with poverty and the effects of intolerance and racism. We actively join with others to work for justice. Vision Statement Catholic Community Services of Western Washington and the Archdiocesan Housing Authority are prophetic voices for justice,recognizing the sacredness and dignity of every human person. Rooted in the Gospel message of hope,we will continue to be leaders, advocates,providers and partners serving poor and vulnerable people. Core Values Compassion—Providing care,understanding and concern for those we serve in order to honor the God-given life and sacredness of each person at every stage and.condition of - life. Diversity—Welcoming the differences of race, culture, faith, and thought with a strong commitment to naming and combating institutional racism and discrimination. Excellence—Providing high quality, professionally competent services with integrity, using best practices. Justice—Defending and advocating for the rights of poor and vulnerable people while working toward the common good. Stewardship—Prudently developing and using the gifts and talents of employees and volunteers and the financial resources needed to live out our mission. 1 Belief Statement We believe... ...in every child growing up in a safe, loving and nurturing environment. :..in elders living in security and dignity. ...in healthy family life being affirmed and supported in our communities. ...in every person having the right to a safe, affordable place to call home. ...in compassion, love and respect for all people, especially those who are poor and vulnerable. ...in joining with others to change the systems which oppress, discriminate or otherwise cause human suffering. ...in employees and volunteers working in an environment which offers respect, teamwork and excellence. ...in all these things for all people, whatever their color, whatever language they speak or however they worship. Catholic Community Services and Archdiocesan Housing Authority Board of Trustees ( Very Reverend Kenneth Haydock Pat Sursely(Treasurer) Michael Reichert(ex-officio) (Chair) Dir.of Administration and Finance President,CCS/AHA Pastor,Holy Rosary Parish Archdiocese of Seattle 100- 23`d Avenue South 760 Aloha Street 710-9th Avenue Seattle,WA 98144 PO Box 206 Seattle,WA 98104 206-328-5696(work) Edmonds, WA 98020 206-382-4588, e-mail:michaelr@ccsww.org 425-778-3122 x224 fax 206-382-4297 Permanent -e-mail: email:PatSaseattlearch.org khaydock@holvrosaryedmonds.org . Permanent Permanent John Cunningham . John Stoner James Hilger 4951 NE Laurel Crest Ln. 2600 W.Viewmont Way W. 901 N.Yakima Ave. Seattle,WA 98105 Seattle,WA 98199 Tacoma,WA 98403 Cell:206-276-3796 cell:206-623-0089 Work:253-382-1919 Home: 206-517-5282 Home:206-285-2391 Home:253-302-3570 johnAclearfir.com Work: 206-623-8880 jkhilger(aiearthlink.net October,2010 john(a,paragonrea.com October,2010 October,2010 Dennis O'Leary(Vice Chair) Sr.Barbara Schamber,SP Elizabeth Thomas Archdiocese of Seattle Sisters of Providence 715—20th Avenue East 710-9th Avenue 913 Lilly Road NE,Apt.A-13 Seattle, WA 98112 Seattle,WA 98104 Olympia,WA 98506 206-324-7024 206-382-4834(direct) (360)459-0313 e-mail: liz720juno.com fax 206-382-4840 email:schamberspa,aol.com October,2010 e-mail:dennisona,seattlearch.org October,2010 October,2010 Diane Christie Dora Alcorta Diana Bader,O.P. 1402 NE 151st Avenue PO Box 3184 6619 Larch Way G-304 Vancouver,WA 98684-3614 Everett,WA.98213 Lynnwood,WA 98037 Business: (360)695-7658 x311 Business: (425)353-1211 Phone: (425)741-6617 Home: (360)892-0601 Home: (425)353-7248 E-mail: sdbaderop@,aol.com E-mail: execdirna,sharevancouver.org E-mail: ddalcortaacomcast.net September,2009 September,2009 September,2009 Ron Cook 2211 38th Place East Seattle,WA 98112 Business: (425)580-6671 Mobile:(206)669-9572 E-mail:RC6796(a,att.com February 2011 Updated January 2008 • (4311 Catholic Community Services of Western Washington Board of Trustees Meeting March 10,2008 Trustees Present Excused Staff Present Guests Fr. Kenneth Haydock, Chair Jim Hilger Irene Ward Mary Hatch, Director Sr. Diana Bader, O.P. John Cunningham John Hickman of Human Resources Pa Sursely John Stoner Bill Hallerman for CCS and AHA Ron Cook Colleen Oglesby Dennis O'Leary, Vice Chair Kay Lagreid Michael Reichert Annette Quayle Dora.Alcorta Rob Van Tassel( Elizabeth Thomas Therese O'Brien Sr. Barbara Schamber, S.P. Peter Bernauer Diane Christie CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON BOARD OF TRUSTEES MEETING WAS CONVENED Convening: Very Rev. Kenneth Haydock convened the Catholic Community Services Board meeting at 10:03 a.m. Opening Prayer and Reflection: Annette Quayle offered the interactive Justice Prayer by Jann Kajatin. Previous Meeting Minutes: A motion to accept the minutes from the December 10, 2007 Board meeting was made by Sr. Barbara Schamber and seconded by Diane Christie. The minutes were unanimously approved as written. Financial Issues Peter referred the Board to the Financial Report from July through December, 2007 in the Board book. All regions and systems reported to be in a positive position for the first six months of the year. From operations,the systems and Family Centers reported a combined excess of$1,005,000. The Corporate Office reported an excess of$177,000. Peter explained there is some concern that the Family Preservation System may experience some losses during the second half of the year as the contracts move from a capitated reimbursement rate to a fee for service rate. In addition to the operating excess,the system reported non-operating excesses of$1,805,000 consisting of restricted contributions and accrued interest income from notes receivable. Overall, CCS is showing an excess of$2,989,000 from operating and non-operating activities for the first 6 months of FY 07-08. As a result of the excesses,the cash flow concerns raised during the budget process have not materialized. Mike Reichert thanked Peter and Irene for their work in helping the NW agency transition to a more efficient family center model. He explained that the new, successful NW model will continue to evolve into other areas of the organization including King County. Page 1 of 5 Proposed Revision of Allocation of Catholic Charities Foundation Grant The Catholic Charities Foundation does a distribution each year to CCS; and this year,the distribution is $450,000. When that money is received, it becomes a part of the budget and it is listed in that budget how those funds will be allocated. The Board then approves the budget. The proposal before the Board at this time is to request that the Catholic Charities Foundation distribution be revised as follows: 1. To support capital expansion of the Long Term Care System, in particular for the Lakewood facility. 2. To support expansion of the Mental Health System in the Northwest Region rather than just Snohomish County, as was previously proposed. 3. To support disaster relief efforts in Southwest Washington in the amount of$110,000. This request eliminates the previous allocation for support for program expansion in Western Washington and contingent needs of the agencies,the sum of which was $110,000. At the December 10, 2007 Board meeting,the Board authorized $300,000 for flood expenses in SW. To date, CCS has received contributions in the amount of$146,000 in restricted funds for flood relief. With the additional $110,000 from the Catholic Charities distribution added to the $146,000 already raised, CCS would only need to use an additional $44,000 to reach the$300,000 approved by the Board at the December 10,2007 meeting. It was noted that money from the 25%rebate from CCS Week that parishes donated back to CCS for flood relief is counted in the$146,000. It was asked if a certificate of action would be needed and it was clarified that, per the Bylaws, since the reallocation was less than 5%of the agency budget, the requested change could be made by a motion rather than by resolution and certificate. MOTION: A motion was made by Pat Sursely to approve the reallocation of the Catholic Charities 2007-2008 distribution as requested. Sr. Barbara Schamber seconded the motion and the motion passed unanimously. Internal Audit Sister Diana raised a question for consideration regarding internal auditing, and handed out an article from the December 07 issue of"Tone at the Top",a newsletter published by the Institute of Internal Auditors. Non-profit organizations are now required to undergo internal audits as well as external audits. This process is not conducted because of any suspicious behavior in the organization or fear that something is amiss in the organization. It is simply a matter of being in control over the organization's processes, operations and procedures. Discussion ensued as to the pros and cons of CCS engaging in the practice of internal auditing. The suggestion was made that a committee of staff and Board should be formed to take a look at the scope of what should be included in an audit. Sr. Barbara volunteered to check with the person that performs her organization's audits to see if they could be of help to CCS. • Fr. Haydock volunteered to chair an Ad Hock Committee of the Board to define the scope of the audit. Other members of that committee include: Sr. Barbara Schamber, Sr. Diana Bader and Ron Cook. This committee will meet and report at the May Board meeting. Page 2 of 5 r Josephinum Report from Finance Committee As requested at the previous Board meeting, the results of the Josephinum discussion from the Finance Committee meeting were reported on. Now that CCS/AHA owns the Josephinum, the plan for the building is to continue to provide affordable housing. The building currently has contracts with the city and state for up to 10 years. In addition to housing,the Josephinum also hosts service programs such as the Women's Wellness Program and SHARE/WHEEL. Going forward,the Archdiocese is in the process of creating a parish on the property,and an architect is currently in the process of designing the retail space into office space as well as an alternative entrance and lobby area. The question was asked if the architect could further maximize the space; but, since the building's exterior is registered as an historic landmark, the structure is preserved from adding additional floors. US Bank 403(b) Plan Resolution Mary Hatch explained that the old 403(b)plan through US Bank has had to remain operational for staff, both current and terminated because those people have not taken the necessary steps to close out their accounts. Human Resources has sent numerous correspondence to those folks requesting that they either roll over their funds into another retirement plan or request a distribution;however, response to that correspondence has not achieved the required results, leaving the balance as of 12/31/07 at just under$300,000. This amount reflects the investment of the 15-20 participants remaining in the plan that have not requested distribution. Of particular concern to CCS is the volatility in the stock market today and the potential of those funds to decline. Just in the month of January, 2008,the valuation declined by 10%. Of additional concern is that the organization is continuing to pay an administrative fee for this now obsolete 403(b)plan. It has been suggested that CCS look at a different methodology in the distribution of the plan which would entail looking at the percentage of ownership as of 12/31/07 and use that as a basis for future distributions based on the daily market value of the account, thus imposing a more fair and equitable means of distribution. This is what prompts the resolution brought before the Board this day. RESOLUTION CCS-0208-22R After review and discussion Pat Sursely motioned to accept the resolution approving the change in how distributions or transfers from the US Bank 403(b) Plan are made. Those transactions will be based on the daily valuation and on percentage of"ownership" basis. The percentage of "ownership"will be calculated based on the most recent semi-annual valuation as a percentage of the entire plan asset base. The motion was seconded by Sr. Diana Bader and passed unanimously. Father Haydock asked that the Board leave the decision up to CCS as to how best to implement the distributions. Page 3 of 5 ),_ Housing Development: Rob Van Tassel reported that CCS received tax credit awards for St. Leo family housing which is planned for 50 units of family housing.It is hoped that groundbreaking will occur in October or November of this year. The name for this project as approved by the Archbishop is Guadalupe Vista. Planning Process Update: The proposed agenda for the upcoming Mission Day was passed out for review. The major focus of the day is the rollout of Futures II. This is the day when staff will be introduced to the changes being implemented in the organization and will also have the chance to absorb them. At that time, we will also be asking for volunteers for the newly organized task forces. The Board's role in the Diversity module of Futures II was discussed, and Michael distributed a paper published by Catholic Charities USA entitled "Poverty and Racism in America, Overlapping Threats to the Common Good" for review and insight into understanding why the issue of diversity is such a key element in the rollout of Futures II. It was agreed that it will take a considerable commitment by the Board and CCS to fully implement Insight#4 from the Futures II process. Elizabeth suggested that the workshop"Undo Racism"presented by the People's Institute NW would be a good starting point for top level leadership and suggested that she would like to talk more about this with Michael and Chanin Rae,the CCS Diversity Manager. Father Haydock suggested that a task force of the Board be empowered with this issue and be prepared to discuss diversity at the next Board meeting. Volunteers from the Board include: Elizabeth Thomas, Michael Reichert, Dennis O'Leary, and Dora Alcorta. December Storm Report Michael talked about what a tremendous job CCS staff has done for SW flood relief and added that Irene would pass out a list of folks who volunteered in Lewis County to help flood victims. Michael asked that the Board officially recognize the people on the list. Fr. Haydock thanked staff for the tremendous work they did in Lewis County and added that Fr. David Mullholland, Pastor of St.Joseph Parish in Chehalis and Dean of the South Sound Deanery, continues to praise CCS for their help and their presence in Lewis County.Fr. Haydock also suggested that CCS use some of Fr. Muliholland's quotes in future correspondence regarding CCS Week or other upcoming fundraisers. Hunthausen Award: After discussion, it was decided that a policy should be developed for determining the way in which the Hunthausen Award winner is chosen. The Board would like to see a weighted vote implemented; i.e. 5 for first place,4 for second place, 3 for third place, etc. Fr. Haydock cautioned that the final selection would still be determined by the archbishop. Fr.Haydock offered to work with Kay Lagreid in developing this policy for review at the next Board meeting. Fund Development Report: An update on CCS Week was handed out for review. One goal of the CCS Week team was to increase the size of the mailing; and,this year's mailing was the largest CCS Week mailing ever. In addition, 169 parishes participated this year(in some way) compared to 152 participating last year. Those that did not participate had very specific reasons for not doing so. Page 4 of 5 Another goal of the CCS Week team was to increase the number of parish permissions for use of their mailing lists. This goal was met quite successfully as is evidenced by the total mailing of 88,000 which, compared with 68,000 the previous year reflects an increase of 20,000 households. In the future, the practice of accepting ore permission from the parish will be changed, and we will have to implement a system whereby we receive written permission. Colleen asked that each Board member send an e-mail through the CCS website to 5 of their friends encouraging them to sign on to the website to receive e-newsletters, etc. This action will help build e- mail house files. Instructions on how to do this will be sent to the Board. Another exciting aspect of what Fund Development will be doing is the impact tours to some of the CCS/AHA sites. Suggestions on who to invite to these tours are welcome from the Board. It was announced that CCS has purchased the url "Catholic Charities Foundation.org" which will become the official website address of the Catholic Charities Foundation of Western Washington. President's Report • Michael Reichert gave an update on the Legislative session, focusing his remarks specifically on the housing reform agenda. • As CCS begins to set up endowments, it was suggested that one of them be named for Archbishop Brunett in honor of his 50 years as a priest(which he will be celebrating in July), as well as honoring the way in which he has always been a dedicated supporter of CCS and AHA. ® Michael referred to an updated list of future Board meeting dates which was available in the Board books. There was a conflict with the May date which was changed from May 19th to May 12th. Adjourn The motion to adjourn was made by Dennis O'Leary and seconded by Dora Alcorta. The motion passed unanimously. The meeting adjourned at 12:35 p.m. Page 5 of 5 Catholic Community Services of Western Washington Board of Trustees Meeting December 10,2007 Trustees Present Excused Staff Present Guests Fr. Kenneth Haydock, Chair Dora Alcorta Irene Ward Ron Cook Sr. Diana Bader,O.P. Jim Hilger John Hickman Gloria Burton Pat Sursely Bill Hallerman Richard Klarberg John Cunningham Colleen Oglesby Dennis O'Leary, Vice Chair Kay Lagreid Michael Reichert Annette Quayle John Stoner Rob Van Tassell Elizabeth Thomas Therese O'Brien Sr.Barbara Schamber, S.P. Diane Christie CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON BOARD OF TRUSTEES MEETING WAS CONVENED Opening Prayer and Reflection: Annette Quayle offered an interactive Advent Prayer by Annabel Shilson-Thomas. Convening: After the Archdiocesan Housing Authority meeting adjourned,Very Rev. Kenneth Haydock convened the Catholic Community Services meeting at 10:58 a.m. Previous Meeting Minutes: A motion to accept the minutes from the September 24, 2007 Board Meeting was made by Sr. Diana Bader and seconded by Elizabeth Thomas. The minutes were unanimously approved as written. Planning Process Update: Irene reported on the final stages of the Planning Process which CCS hopes to roll out on Mission Day, February 21,2008. Irene noted that there are two issues at this Board meeting for discussion.Those issues are the final draft version of the Vision,Mission,Core Values and Belief Statements, and the document outlining the Insights,Implications and Key Action Steps. Each issue requires separate consideration from the Board as there will be separate resolutions for each as well as a Certificate of Action by the Corporate Member for the Mission,Vision,Core Values and Belief Statement. Vision Statement: The Board referred to page 12 and 13 of the Board book. It was explained that the first approved Vision Statement read clumsily after it was changed from the singular to plural. With the slight change noted below,it read more smoothly. Motion: After review and discussion,a motion to accept the following Vision Statement as written was made by Dennis O'Leary and seconded by Elizabeth Thomas. The motion to accept the following Vision Statement was unanimously approved by the Board: Catholic Community Services of Western Washington Board of Trustees Meeting December 10,2007 VISION STATEMENT As prophetic voices for justice addressing human suffering, Catholic Community Services of Western Washington and the Archdiocesan Housing Authority will continue to be faith-based, leaders, advocates,providers and partners serving poor and vulnerable people. • Belief Statement: It was requested by the Board that the second sentence of the Belief Statement be changed from"...in the elderly living in security and dignity."to"...in elders living in security and dignity." RESOLUTION CCS-1210-18-R: A motion was made by Sr. Barbara Schamber and seconded by Sr.Diana Bader to approve the resolution recommending to the Corporate Member the approval of the CCS Mission,Vision,Core Values and Belief Statement. The motion passed unanimously. The Board thanked CCS for all the hard work involved in developing the new Mission,Vision,Core Values and Belief Statement as well as the Insights and Implications. Insights and Implications: Insights, Implications and Key Action Steps for the future were reviewed by line item. Suggested changes to the document were written down during discussion and will be made to the final document prior to implementation. Due to the length of the document,it was suggested that changes to the document be redlined to allow a quicker review at a later date. • RESOLUTION CCS-1210-17-R:A motion was made by Dennis O'Leary to approve the Insights and Implications for Futures II after incorporating suggested changes made by the Board.The motion was seconded by.Sr.Diana Bader.The motion passed unanimously. A special thanks was given to Irene Ward and Annette Quayle for all the time and effort put'forth in the creation of Insights and Implications. Lunch: The Board broke for Christmas Lunch at noon and gifts were distributed to Board Members as appreciation for their hard work and dedication throughout the year. Introduction of Gloria Burton: Gloria Burton,Farmworker Housing Developer for CCS/AHA was introduced to the Board and announced that CCS/AHA was recently awarded$1.5 million for the Farmworker Housing project in Centralia. Congratulations from the Board were given to Gloria. It was added that CCSIAHA is the largest owner/operator of Farmworker Housing in Washington State. Samaritan Magazine: Congratulations were given to Kay Lagreid for another very fine edition of the Samaritan Magazine. Catholic Community Services of Western Washington Board of Trustees Meeting December 10,2007 Hunthausen Award: The person receiving the most votes for the Hunthausen Award was John Morford.Fr.Haydock asked if the Board was in agreement to forwarding the nominees' slate to the Archbishop.The Board agreed. The process for selecting a finalist for the Hunthausen Award was discussed. It was suggested that for 2008,perhaps the protocol for choosing the winner could be changed to reflect a better,more clearly understood selection process. Board Member Recruitment: a potential candidate for the Board of Trustees who works for the Providence Health System,is not able to attend Monday Board Meetings. The Board would still like to contact him for ideas and suggestions in areas of his expertise. Should his schedule change to allow him to attend Monday meetings, CCS/AHA would again approach him for Board membership. The other candidate, Ron Cook was in attendance at this Board meeting to become acclimated to the process and procedures. Financial Summary: The Financial Summary for the first quarter of 2007 ending September 30,2007 was reviewed.Due to the illness of Peter Bemauer,a summary of the financial statement was available to aid in the Board's review of the financial statement. It was noted that this is the best first quarter financial report CCS has had in recent years; although there will probably be a drop off as the winter months approach.This drop off will partly be due to the wage increases which would not have taken effect yet for this report. Another positive aspect is the anticipated CCS Week income. The CCS line of credit is adequate at this time. If the organization continues to grow,it may have a need for more money. In addition to growth,the Regional Support Network(RSN)is changing the way they reimburse Family Preservation Services,and CCS does not know how the change in the RSN reimbursement procedure will affect reimbursement to the agency. Josephinum Update: CCS/AHA now has complete ownership of the Josephinum. The next issue is the re-development of the Josephinum and how it will be structured in the future. The archdiocese is looking at creating a parish that seats 300 at the Josephinum,and conversations around this topic begin this month with re- development possibly beginning a year from now. Executive Session At this time, an Executive Session was requested. Housing Development: It was reported that currently only one project is under construction and that is Monica's Village. A status sheet on the project was provided for review. • Catholic Community Services of Western Washington Board of Trustees Meeting December 10,2007 In addition,the purchase and sale agreement on the VFW building in Everett was signed.By way of review,the VFW building is a great opportunity as it can be built upward to a maximum of eight stories and can be used for housing for veterans,women veterans with children, and families. Rob added that the Holden and Westlake II projects may need a unanimous consent resolution prior to the next board meeting. Fund Development Report: An update on CCS Week was handed out for review as well as copies of CCS Week collateral materials. This year's mailing was the largest CCS Week mailing ever. In addition,there are 115 speakers presenting at parishes. It was announced that we have 100%of our Board Trustees donating to CCS Week. A special note of thanks was given to Board Members who are giving CCS Week presentations at parishes. To date CCS Week has generated 860 gifts,producing a total so far of$82,386. An e-mail was sent by Michael Reichert to parishes letting them know that if a pastor chose to do so,he could request his 25%Parish Partner Return be expedited so it could then be forwarded to a parish in Lewis County or Grays Harbor County directly affected by the December,2007 storm. A special paragraph was also inserted into the parish presentations telling about the CCS/AHA Early Response Team dispatched to assess the flood damage in the southwest region,and sharing how CCS and AHA are helping victims of the flooding. Materials which depicted the look and style of the new Convio powered CCS/AHA website were handed out for review. The continuing theme of Safety, Stability, and Connections is evident throughout. Special acknowledgement was given by John Cunningham to the Fund Development staff for their hard work and dedication to developing and implementing the new website. President's Report The Board was reminded to complete their Annual Conflict of Interest Forms and return them to CCS as soon as possible. The Archdiocesan Workers Comp Program(that covers all Archdiocesan employees)which had been administered by CCSWW staff,has been moved to a new third party administrator. Denny Hunthausen,Agency Director for CCS Southwest has been assessing the damages and is prepared to set up an operations center through which direct assistance can be provided for the victims. There are several parishes that Denny has been in contact with that are willing to set up operations, coordinate volunteers and provide housing to the volunteers in a similar manner to what was done in Biloxi after Hurricane Katrina. • i Catholic Community Services of Western Washington Board of Trustees Meeting December 10,2007 • II A figure of$300,000 was suggested as a firm financial commitment from CCS for flood relief with the stipulation that it be allocated in three waves of$100,000 each.A clarification was made that any monies collected by the archdiocese would be included in this$300,000. Motion: John Cunningham made a motion that$300,000 be distributed to flood victims through the staff of CCS with theapproval of the Executive Committee of the Board and that those funds be made available in$100,000 increments. Sr.Diana Bader seconded the motion.The motion passed unanimously. Council on Accreditation Update: Michael Reichert introduced guest Richard Klarberg,President and CEO of the Council on Accreditation.Richard spoke to the Board about the Final Pre-Commission Report for Catholic Community Services're-accreditation audit and the erroneous results reported by the first site auditors. He explained that he wanted to come to CCS to personally apologize for the poor job COA did on our reaccreditation process. He admitted that the process was an embarrassment to COA. Mr.Klarberg confirmed that he thought something had gone seriously wrong when he read the original report and saw that CCS was deficient in 117 areas. It didn't make sense to him that CCS,which had a reputation as an excellent organization,could have done so poorly on an audit.As a result,COA authorized a very experienced and highly skilled independent COA auditor to re-audit the findings of the first audit.That individual was Don Mertic who held interviews with CCS staff and re-reviewed CCS documentation. , Based on that analysis,the pre-commission report was re-written,and CCS was found to be out of compliance for only 8 standards compared to the original 117 standards cited in the original report. Mr. Klarberg indicated that he thought the new report is excellent for an agency as large and diverse as CCSWW. After reviewing the results of both audits,it was clear that the original auditors were clearly not experienced enough to visit an organization as large and complex as CCS. In addition,Mr.Klarberg formally and sincerely apologized on behalf of his staff and himself for the embarrassment,pain and humiliation brought upon the staff and leadership of CCS. He added that the costs incurred by CCS to host the independent auditor would be paid by COA. Board members asked if there was a way that members of the CCS Board could have a conversation with members of the COA Board. Mr. Klarberg indicated that is certainly possible. Adjourn The motion to adjourn was made and seconded. The motion passed unanimously. The meeting adjourned at 2:10 p.m. II 1 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 Trustees Present Excused Staff Present Guests Fr.Kenneth Haydock, Chair Dora Alcorta Peter Bernauer Evelyn Allen Sr. Diana Bader,O.P. Diane Christie Bill Hallerman Peter Nazzal John Cunningham Pat Sursely John Hickman Denny Hunthausen James Hilger Kay Lagreid Jose Uriarte Dennis O'Leary, Vice Chair Colleen Oglesby Susie Hofstedt Michael Reichert Annette Quayle Helen Meyer John Stoner Rob Van Tassell Helen Vajgert Elizabeth Thomas Irene Ward Jim Anderson Sr.Barbara Schamber, S.P. Therese O'Brien CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON BOARD OF TRUSTEES MEETING WAS CONVENED NOTE: This meeting was held in Tacoma at Catholic Community Services' Tahoma Center. NOTE:This marks the first of the new longer board meetings which are now scheduled to last four hours instead of three. Convening Very Rev.Kenneth Haydock convened the meeting at 10:00 a.m. and made special mention of the upcoming feast day of St.Vincent de Paul,the saint who became the champion of the poor and for which the St.Vincent DePaul Society was named. Opening Prayer and Reflection Annette Quayle offered an interactive Reflection,pledging commitment to serve the poor and vulnerable. After reading a selection from the new"Sacred Stories"booklet,she then handed out a personal copy to each Board Member as a thank-you for the way each member lives out the mission of CCS/AHA. Previous Meeting Minutes It was recommended that the CCS Board of Trustees minutes from the June 25,2007 meeting be changed to reflect that Sr.Barbara Schamber's name be removed as the person who seconded the motion to approve the minutes. In addition,it was agreed that the words"final"should be removed from the approval of the resolution for the provisional budget noted on page seven. Dennis O'Leary motioned to accept the minutes for the June 25,2007 CCS Board Meeting with the stipulated changes noted above. The motion was seconded and the minutes were approved unanimously. 1 ' Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 Planning Process Update CCS is coming to the conclusion of the planning process and although Insights and Implications are continuing to come in from staff throughout the organization,it is hoped that the fmal product will be placed before the Board for approval at the December meeting. At this meeting though,the goal is to finalize the Vision,Belief,Mission and Core Values Statements. Dennis O'Leary referred to pages 8 through12 of the Board book which listed three proposed versions of the next generation of Vision,Mission,Belief and Core Values Statements for the Board to review and approve at this meeting.Discussion ensued as to which of the three choices in statements were most appropriate as well as the placement of certain words within the statements. Amotion to accept the following Vision Statement was made and seconded. The motion was unanimously approved by the Board: VISION STATEMENT As prophetic voices for justice addressing human suffering, Catholic Community Services of Western Washington and the Archdiocesan Housing Authority will continue to be leading,faith-based advocates,providers and partners serving poor and vulnerable people. A motion to accept the following Mission Statement was made and seconded. The motion was unanimously approved by the Board: MISSION STATEMENT Catholic Community Services and the Archdiocesan Housing Authority answer the Gospel call to loving and compassionate service with particular concern for the sanctity of human life from conception to natural death and the dignity of the human person. Our employees and volunteers come from many faith traditions to serve and support poor and vulnerable people through the provision of quality, integrated services and housing. Our focus is on those individuals, children,families, and communities struggling with poverty and the effects of intolerance and racism. We actively join with others to work for justice. CCS and the AHA are faith-based outreaches of the Catholic Church in Western Washington, under the leadership of the Archbishop and the Boards of Trustees. A motion to accept the following Core Values Statement was made and seconded. The motion was unanimously approved by the Board: CORE VALUES Compassion—Providing care, understanding and concern for those we serve in order to honor the God-given life and value of each person at every stage and condition of life. Diversity— Welcoming the differences of race, culture,faith, and thought with a strong commitment to naming and combating institutional racism and discrimination. 2 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 Excellence—Providing high quality,professionally competent services with integrity, using best practices. Justice—Defending and advocating,for the rights of poor and vulnerable people while working toward the common good. Stewardship—Prudently developing and using the gifts and talents of employees and volunteers and the financial resources needed to live out our mission. A motion to accept the following Belief Statement was made and seconded. The motion was unanimously approved by the Board: BELIEF STATEMENT We believe... ...in every child growing up in a safe, loving and nurturing environment. ...in the elderly living in security and dignity. ...in healthy family life being affirmed and supported in our communities. ...in every person having the right to a safe, affordable place to call home. ...in compassion, love and respect for all people, especially those who are poor and vulnerable. ...in joining with others to change the systems which oppress, discriminate or otherwise cause human suffering. ...in employees and volunteers working in an environment which offers respect, teamwork and excellence. ...in all these things for all people, whatever their color, whatever language they speak or however they worship. Discussion ensued regarding the proper sequencing of the statements. It was agreed that the Vision Statement should come first followed by the Mission Statement.The Core Values should be third and followed by the Belief Statement. A motion to approve the proper sequencing of the statements was made and seconded. The motion passed unanimously. Introductions of Guests Arter break,the meeting continued with the introduction of Board Members and CCS Southwest Staff. Denny Hunthausen, Southwest Agency Director, Peter Nazzal,Long Term Care System Director;Jose Uriarte,Regional Finance Director; Susie Hofstedt,Tahoma Family Center Director;Helen Vaj gert, 3 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 Human Resources Director;Helen Meyer, IT Director,and Jim Anderson, Director of Hospitality Kitchen and Achieve.A brief history of the Tahoma Center was given along with an overview of the services delivered in the Southwest region. The Board thanked the staff on the work they do and then toured the Hospitality Kitchen. Corporate Office Budget Peter Bernauer referred to the discussion at the June Board Meeting about the Board approval of the entire system budget versus just the corporate office budget.After checking with the Bylaws Peter noted that there is a requirement that the Corporate Member approve the corporate budget. So,there are two budgets attached;the corporate office budget requiring a Resolution and a Certificate of Action and a separate system budget requiring an affirmation by the Board. Tlie corporate office budget,the system wide budget and the financial summaries were presented to the finance committee prior to this meeting. Discussions at the Finance Committee Meeting centered on line items that changed since the approval of the provisional budget in June. Jim Hilger added that the Finance Committee went over this budget in great detail. There wasn't anything that came out of the Finance Committee review that warranted any further change. Revenue Revenue is projected$60,000 higher on the final budget as compared to the provisional budget. Increases in Convio online giving and other changes including agency fees. Personnel Page 19 lists the FTE's and the changes from the provisional budget. In the governance office we added a business developer position that would be for Y4 of the year.We did not replace the Operations Coordinator although we did increase professional fees in case we needed to hire a temp oirer the period of the year.In the fund development arena,we added a 1.0 FTE for the Convio Implementation Process. The end result in all this was an increase in 1.17 FTE's. Operating Costs Page 17 contains the operating costs for the agency. These were modified from the original budget based on year end totals plus CPI,unless there was some other information which warranted an additional change. Pass Through Funds Page 18 deals with the pass through of funds that have either been received or collected on behalf of the agency and then distributed out to the regional offices. There were 2 changes from the provisional budget; one to the NW region reducing the allocation by$28,000 due to the restriction of pass-through dollars in 2007-2008;and the elimination of the allocation of$35,000 to Long Term Care because they will be receiving the appeal dollars directly this year. One of the issues that the board needs to take a look at is the actual allocation of the Catholic Charities Foundation. Peter noted that there is a section on the bottom where he put last year's allocation and then j:_- staffs recommendation for the 2007-2008 fiscal year. 4 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 RESOLUTION CCS-0907-12-R:A motion was made by Dennis O'Leary and seconded by Sr.Barbara Schamber to approve the Corporate Office Budget for the 2007—2008 Fiscal Year.The Resolution passed unanimously. Entire Organization Budget An explanation of the entire organization's budget was available for review in the Board Book'and projected approximately$7 million growth over the 2007-2008 fiscal year. The question was asked if CCS needs a larger line of credit. Peter said that we have$1.5 million line of credit with Bank of American, $1 million line with the foundation and approximately$700,000 in cash reserves for the organization. Peter commented that he felt the available credit would be adequate for the cash flow needs of the organization,and suggested we look at the status again in December. RESOLUTION:Father Haydock called for a Resolution to Accept the Assumption of the System-wide Budget. Sr.Diana Bader made the motion to accept the Resolution.The resolution was seconded and passed unanimously. The board congratulated Peter Bemauer on an excellent breakdown and presentation of the budgets. I ousing Development The Spruce Street Resolution under consideration was explained to the Board.This Resolution would allow CCS to proceed with the acquisition and development of the Village Spirit Center Housing at Spruce Street. RESOLUTION CCS-0907-11R: Father Haydock called for a motion to accept the Village Spirit Center Housing at Spruce Street Resolution requesting a Certificate of Action by the Corporate Member to proceed with the development of the project. John Cunningham made the motion to accept the Resolution.The resolution was seconded and passed unanimously. Peter added that financing of the Spruce Street project requires a$300,000 loan from the Catholic Charities Foundation and therefore a Unanimous Consent Resolution for the loan to CCS will need to be signed by the Foundation Board. Fund Development Report: The goal this year is to have 100%participation by the parishes as well as by board members, committee members and advisory council members. Speakers are always needed.Another goal is to streamline CCS Week as well as do a better job of reachin out to the pastors to acquire more speaking and mailing list permissions. To that end, was hired. She is a retired school principle who will work approximately 20 hours per week contacting parishes about CCS Week. Materials this year will be printed and mailed by the same company used by the Annual Appeal of the Archdiocese for the past three years. One reason for this is so pastors will have something that looks very familiar to them. 5:i Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 , Both CCS Week materials and our on-line presence will utilize the new CCS/AHA outcomes- Safety, Stability and Connections-and our new Belief Statement. We have signed a contract with Convio which is a national provider of online fundraising and web constituent management software. They have 1,200 plus clients across the United States including,The American Red Cross, Catholic Relief Services,and the Susan G.Komen Foundation. Our partnership with Convio will strengthen our community ties(volunteer,employees,donors,business and government),and allow us to dramatically communicate our story about the work that we do and the outcomes we provide which we believe will substantially increase the dollars raised online. John Cunningham added that the goal for the first year of operation to get 25,000 e-mail addresses of folks who have given us permission to communicate via e-mail with them. Hunthausen Awards: Jay handed out the.Hunthausen Award packets to each Board Member.Five recommendations were received this year. Packets include supporting materials for each candidate and a ranking sheet. The deadline for submitting ranking sheets is Friday, October I9h. The award will be presented on Thursday,February 21 St at the Mission Day gathering in Edmonds at Holy Rosary Parish.This is the fast time in the history of the award that it will be given at any other time than in the fall.All the nominees and the winner will be notified of the new date that the award will be presented. Father Haydock and Diane Christie will absent themselves from ranking the nominees as Father aydock has a family member nominated and Diane Christie has a board member nominated. Board Member Recruitment S}x board members should have received a letter from the Archbishop confirming the renewal of their terms on the Board. Currently we have seven Board Members not including Michael. We are trying to recruit two others. One of those is who works for the Providence system and has a Wonderful understanding of the needs of Snohomish County. Sister Barbara is going to help recruit him. The other person,Ron Cook is a CPA that works for AT&T purchasirig land and would make a great addition to the Housing Development Committee. P esident's Report Michael thanked Fr. Haydock and the Archbishop for the quick response and approval of the executive compensation increase which has now been implemented. Michael handed out the final version of the housing checkerboard for the board to review.The goal of building 150-175 housing units(approximately 3 projects per year)over the next ten years was d scussed as part of our overall planning process. Michael handed out a document that showed the history of allocations and donor designated gifts from United Way of King County to CCS,and indicated that CCS King County will receive an allocation this year that will be$300,000 short of the previous year. Although our United Way allocations have been steadily declining over the years,this shortfall has caused CCS King County to have to close the 6 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 counseling program and downsize the emergency assistance program. These reductions resulted in the elimination of between 6—7 FTE's. Futures II Michael reported on the insights and implications portion of the Futures II process, and referenced the first Futures process which we are using as a model for the Futures II.We are asking our Directors Group to help in the development of the key insights and implications for the future.These will form the basis of our Futures II planning document and provide the foundation for our new initiatives over the next several years. In December,we will present draft insights and implications for Board approval. Council on Accreditation Update: We were invited by the Council on Accreditation to have a conversation with them—to address concerns they had regarding the outcome of our audit in June.. This gave us an opportunity to tell them he w we felt about the way the reaccredidation process was conducted. We expressed our concerns that the audit team was very out of sync with many of the things CCS is doing as an agency and the fact that we felt their audit team didn't have the experience to judge some of the services we provide. We will be werking with an auditor/consultant assigned by COA on the initial report we received,and will be correcting any deficiencies confirmed by the auditor/consultant.We will have an additional report at the December Board Meeting. Adjourn Tlie motion to adjourn was made and seconded. The motion passed unanimously. The meeting ended at 1:45 p.m. • p, QJ Catholic COMMUNITY Services OF KING GOUNIY King County Agency Advisory Council Josephine Tamayo Murray,MSW Amsale Mengistu 100 23rd Avenue South 2615 SE 16th Street Seattle,WA 98144 Renton,WA 98058 206-328-5701 425-235-8769 (h),206-696-3476 josephinetm@ccsww.org amsalem@msn.com, amsale.mengistu@gatesfoundation.org Vern Endres Mary"Lee"Gowell 15020 81st Ave NE 9140 NE 21st PI Kenmore,WA 98028 Clyde Hill,WA 98044 425-488-1734 425-454-6223 ulsj@comcast.net mlgowell@msn.com Dr.Robert Gary Marion C. Krueger 5751 Wilson Ave S. 21907 NE 4th St Seattle,l WA 98118 Sammamish,WA 98074 206-723-3298 206-999-7229 mckrbk@aol.com Regina Melonson Mark Flynn 1526 34th Ave P.O.Box 322 Seattle,WA 98122 Sea Hurst,WA 98062 (111)206-325-3496(w)206-577-2245(cell)206-371-9190 206-243-5734(h),206-683-7192(cell) reginamelonson@msn.com Markflynn45@comcast.net Leslie Kae Hamada Michael Burke 28026 189th Ave SE Mercer Island Kent,WA 98042 206-655-9189,206-306-1473(cell) ' 253-631-3895 Bburke021@comcast.net Ljeslieglenhamadal@prodigy.net Carolyn Lewis-Carter Dr.Joe Drake 1410 23rd Ave.E.Unit A 13476 SE 242nd St. Seattle,WA 98112 Kent,WA 98042 206-324-1757(h),206-621-9211 (w) 253-631-3989(h),206-252-4700 carolynlc@sprucestreetschool.org jdrake@seattleschools.org Last Updated April 2007 • 1 rt. ` ;4l`o Catholic COMMUNITY Services OF KING COUNTY King County Agency Advisory Council Josephine Tamayo Murray,MSW Amsale Mengistu Affiliation: Agency Director Affiliation: The Gates Foundation Catholic Community Services of King County Region: South County Term Expires: Staff Term Expires: August 2009 Number of Years Served: 15 Number of Years Served: 1 Vent Endres Mary"Lee"Gowell (Affiliation: Construction/Project Management Affiliation: Seattle Archdiocese Advisory Region: East King County (Faith Development) Region: East King County Term Expires: Number of Years Served: 1 Term Expires: May 2009 Number of Years Served: 1 Dr.Robert Gary Marion C. Krueger (Affiliation: Seattle Public Schools,Retired Affiliation: National Association of l egion: South Seattle Retired Federal Employees Term Expires: May 2009 Region: East King County Number of Years .Served: 1 Term Expires: May 2007 Number of Years Served: 4 Regina Melonson Mark Flynn Affiliation: Education1526 34th Ave Affiliation: Real Estate Development and legion: Seattle(Central) Management Term Expires: May 2009 Region: South King County Number of Years Served: 1 Term Expires: May 2009) Number of Years Served: 1 Leslie Kae Hamada Michael Burke Affiliation: Kent United Methodist Church Affiliation: The Boeing Corporation Kent Ecumenical Board Region: Seattle(South) Region: South King County Term Expires: May 2009 Term Expires: May 2009 Number of Years Served: 1 Number of Years Served: 1 Carolyn Lewis-Carter Dr.Joe Drake Affiliation: Educator,Spruce Street School Affiliation: Principal,John Marshall School Region: Seattle(North) Region: South County Term Expires: May 2009 Term Expires: Number of Years Served: 1 Number of Years Served: 1 t Updated April2007 .�11e Catholic COMMUNITY services OF KING COUNTY King County Agency Advisory Council Board History: Current Board was assembled in May of 2006. Length of Terms: Terms will normally be 3 years with the exception of the establishment of the Council to assure rotation of terms. Frequency of Meetings: The Agency Advisory Council typically meets on a quarterly basis. , I 1 Last Updated April2007 • 4,wroJ • Catholic COMMUNITY Services OF KING COMM Catholic Community Services of King County Advisory Council Meeting March 18,2008 Meeting Summary Council Members Present Staff Present Michael Burke Rick King Carolyn Carter Josephine Tamayo Murray 1)r.Robert Gary �ee Gowell Marion Kruger Council Members Excused Regina Melonson Mark Flynn Amsale Mengistu Leslie Hamada I. Welcome&Reflection Mike Burke convened the meeting at 6:30 p.m. sharing thoughts and life lesson learned after a trip to Granada. Mike Burke asked each person present to introduce themselves to Rick King. II.Issue Presentation on University District Youth Center Program—Rick King Rick talked about history of the University District Youth Center Program,program statistics, and the barriers to public housing. He provided data and information regarding the United Way Wrap Around Program pilot project. Council members participated in question and answer session. Josephine shared that the one night count was 15%higher than last year and included and increase in the population that the UDYC serves. Rick agreed to follow-up with information regarding the program implementation. M. Old Business Youth Ad-Hoc Committee Report Josephine informed the Council that Committee members were continuing to recruit Youth Council members with a May 3`d deadline. The next step is for the Committee to reconvene to review the submitted applications, discuss the feasibility of Youth Council members and make a recommendation to the Council. Schelia Ward will coordinate the Committee meeting April. 15th. Carolyn Carter and Regina Melonson suggested further discussion about transporting the youth to and from meetings. Lee Gowell suggested we contact the Youth Ministries at the Parishes. IV.Follow-up Council Member Commitments Lee Gowell-CCS Week success over$1 million raised. Parish Secretaries luncheon completed. Recommitted to same activities as last year Catholic COMMUNITY services OF KING CONY Marion Kruger—Harrington House Luncheon cancelled. Speaking engagement at Holy Innocents in Duvall a success. Volunteered to approach Father Dugan at Mary Queen of Peace. Amsale Mengistu—Recommitted to same activities as last year. Mike Burke—Speaking engagements at parishes a success. Participating in recruitment for Volunteer Chore Services. Recommitted to same activities as last year. Dr.Gary—Talking to ministers. Shifted focus to young kids.Meeting with Administration from S.C.C.C., S.V.I. & Superintendant of Public Schools-Seattle to consider expanding tutoring and include CCS as partner. Recommitted to same activities as last year. Carolyn L.C.—Recruiting for Ad-Hoc Youth Council. Looking forward to back pack event this year. Recommitted to same activities as last year. Regina M.—Recruiting for Ad-Hoc Youth Council. Recommitted to same activities as last year. V.Directors Report for Q4 2007/Q12008 Josephine discussed the agencies successful transition due to funding cuts by United Way. Members participated in Q&A regarding future plans for Elizabeth House and Harrington House. VI.Adjourn Members present decided that the next Advisory Council meeting will be June 17, 6:00PM at the Randolph Carter Family&Learning Center with a presentation on the Legal Action Center and •the issues the program faces. The meeting of the Catholic Community Services King County Advisory Council was adjourned at 7:45PM. .`1rfr. , Catholic COMMUNITY services OF IGNG COUNTY Catholic Community Services of King County Advisory Council Meeting November 20,2007 Meeting Summary Council Members Present Staff Present Michael Burke Bob Fortner Carolyn Carter Josephine Tamayo Murray Mark Flynn Dr.Robert Gary Lee Gowell Marion Kruger Council Member s Excused Regina Melonson Vern Endres Amsale Megistu Leslie Hamada . Welcome&Reflection Mike Burke convened the meeting at 6:30 p.m.asking each person present that since we will be celebrating Thanksgiving on Thursday to offer what they were thankful for. IL Issue Presentation on Youth Tutoring Program Bob Fortner Bob talked about history of the Youth Tutoring Program,program statistics,and the issue of , recruiting volunteers. He provided statistics where YTP wants to improve in recruiting — volunteers,especially with African,African American and Latino communities. Council members participated in suggesting recruitment strategies. Public employees,AARP, WEA and STA were suggested. African American fraternities and sororities should be on a recruitment list. The Breakfast Club and Tabor 100 were also recommended. The Seattle School District ESL program was recommended for recruitment contact. Tutor cross training was also suggested. Two YTP graduates give back as work study students. Council members agreed to provide Bob via Josephine the contact information for the public employees group,African American fraternities and sororities,and the School District ESL program. Bob agreed to follow- up with the contacts and send Council members invitations for YTP's Dream Big Breakfast. III. Oid Business Youth Ad-Hoc Committee Report Josephine informed the Council that Committee members were continuing to recruit Youth Council members with a December 31 deadline. The next step is for the Committee to reconvene to review the submitted applications,discuss the feasibility of Youth Council members and make a recommendation to the Council. Schelia Ward will coordinate the Committee meeting January 29. Both Carolyn Carter and Regina Melonson requested youth application packets with the Randolph Carter Family&Learning Center flyer. IV.CCS Week Activities Josephine announced the success of CCS Week parish permissions(172 out of 175)and requested Council members' assistance as a Speaker. Marion Kruger volunteered to speak at Holy Innocents in Duvall. Instead of using the meeting time,Josephine will email out to Council members the parishes, dates and times requesting their help. . Catholic COMMUNrrY OF IONG COM), V.Calendar of Upcoming Events Members present decided that the next Advisory Council meeting will be March 4,6:00PM at the Randolph Carter Family&Learning Center with a presentation on the Legal Action Center and the issues the program faces. CCS Week Parish Presentations: November 24-25,December 1-2,December 8-9,December 15- 16,December 22-23,December 29-30. Marion Kruger announced the Harrington House Luncheon May 10 featuring Jeff Renner as Keynote Speaker. W.Adjourn The meeting of the Catholic Community Services King County Advisory Council was adjourned at 7:45PM. f_. I it • Catholic Community Services of King County Advisory Council Meeting September 11,2007 Meeting Summary Council Members Present Staff Present Michael Burke Eileen Rasnack Amsale Mengistu Josephine Tamayo Murray Regina Melonson Schelia Ward r.Robert Gary I. Welcome&Reflection Mike Burke convened the meeting at 6:15PM with a reflection from Stephen Covey's 8th Habit. He welcomed the group. H. Issue Presentation on Volunteer Chore Services/Foster Grandparents Program—Eileen Rasnack Eileen gave history of the VCS and FG program,program statistics, and the issue of recruiting volunteers. Word of mouth is the best referral. Council members participated in suggesting recruitment strategies. VCS could encourage a business to adopt a senior housing building and have a contact person., Churches and community events could be identified for volunteer recruitment presentations,including placing an ad in the church bulletin. FG needs Council help with event planning,marketing and recruiting volunteers in South King County and seeking interpreters in Korean,Cantonese and Mandarin languages. III. Old Business Youth Ad-Hoc Committee Report The Council discussed the Ad-Hoc Youth Council Committee applications. The next step is for the Committee to reconvene to discuss and decide the feasibility of the Youth Council member concept. Schelia Ward will"coordinate a Committee meeting the first couple of weeks in October. Both Mike Burke and Regina Melonson requested youth application packets. IV. Summary of Council Member Commitments Michael Burke: Advisory Council President; assist St.Monica Parish with VCS-volunteer recruitment Carolyn Carter: former Advisory Council President,Youth Ad-Hoc Committee;backpack project • Dr.Joe Drake: Promote MLK Day Home and YTP;Youth Ad-Hoc Committee Vern Edres: EKC Family Center Parish Staff Lunch; CCS Week St. Brendan Parish Coordinator/Speaker; Avondale Meals Mark Flynn: CCS Week St Francis of Assisi Parish Permission and Coordinator/Speaker; Post SKC Family Center Flyers&Volunteer Flyers at parish Dr.Robert Gary: Coordinate with Greg Alex of the Matt Talbot Center CCS presentation of services to African American Ministers Group,Youth Ad-Hoc Committee; CCS Week speaker Lee Gowell: EKC Family Center Parish Staff Lunch Coordinator; Recruit Volunteers for Foster Grandparent Program and Housing Services Program Leslie Hamada: Registration volunteer for South King County Golf Tournament; CCS Week Sunday speaker at South County parish;Youth Ad-Hoc Committee alternate Marion Krueger: EKC Family Center Parish Staff Lunch; Harrington House Fund Raising Luncheon Coordinator Amsale Mengistu: YTP New Holly&Rainier Vista,Bring Speaker from Mayors Office; SKC Family Center,Attend Summer Community Fairs and promote programs.Youth Ad-Hoc Committee Regina Melonson: CCS Week Speaker;Youth Ad-Hoc Committee V. Calendar of Upcoming Events Members present decided that the next Advisory Council meeting will be November 20,6:00PM at the Randolph Carter Family&Learning Center with a presentation on the Youth Tutoring Program and volunteer recruitment strategies. CCS Week Parish Presentations: November 24-25,December 1-2,December 8-9,December 15- 16,December 22-23,December 29-30 VI.Adjourn The meeting of the Catholic Community Services King County Advisory Council was adjourned at 7:30PM. • • ti CATHOLIC COMMUNITY SERVICES OF KING CO FISCAL 2008 BUDGET REVENUES ' COPORATIONS,FOUNDATIONS,&TRUSTS 648,392 INDIVIDUAL DONORS 323,339 ASSOCIATED ORGANIZATION 657,954 UNITED WAY 917,679 GOVERNMENT FEDERAL 1,770,713 STATE 2,390,865 COUNTY 569,928 CITY 694,487 PROGRAM SERVICE FEES 660,397 OTHER REVENUE 489,408 SPECIAL EVENTS 119,095 DISCRETIONARY BASE DEFICIT REDUCTION ALLOCATION IN KIND 205,350 NET ASSETS RELEASED FROM RESTRICTION 41,822 TOTAL REVENUE 9,489,429 Less: In-Kind 205,350 Provider Payments(Pass through) 2,175,382 TOTAL PASS THRU REVENUE 2,380,732 NET REVENUE 7,108,697 EXPENSES SALARIES 4,112,650 BENEFITS 661,960 TAXES 483,707 TOTAL SALARIES AND RELATED EXPENSE S 5,258,317 PROFESSIONAL FEES 313,465 SUPPLIES 123,812 TELEPHONE 95,625 POSTAGE 24,076 OCCUPANCY 412,709 EQUIPMENT 25,150 PRINTING 50,479 ADVERTISING 30,501 TRAVEL 89,022 CONFERENCES AND MEETINGS 48,763 SPECIFIC ASSISANTANCE 299,334 DUES AND FEES 10,968 AWARDS AND GRANTS 15,750 MISCELLANEOUS 39,552 TAXES 3,438 INTEREST AND BANK CHARGES 50,807 IN KIND 205,350 OTHER OPERATING EXPENSES 1,838,801 DEPRECIATION 216,929 NON-OPERATING EXPENSES 216,929 TOTAL EXPENSES 7,108,697 EXCESS(DEFICIT)FROM OPERATIONS 0 WATSON & McDONELL, PLLC CERTIFIED PUBLIC ACCOUNTANTS 600 UNIVERSITY STREET,SUITE 2828 SEATTLE,WASHINGTON 98101-3301 April 10,2008 Board of Directors Catholic Community Services of Western Washington Seattle,Washington In planning and performing our audit of the financial statements of Catholic Community Services of Western Washington as of and for the year ended December 31,2007,in accordance with auditing standards generally accepted in the United States of America,we considered Catholic Community Services of Western Washington's internal control over financial reporting(internal control)as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements,but not for the purpose of expressing an opinion on the effectiveness of the Organization's internal control. Accordingly,we do not express an opinion on the effectiveness of the Organization's internal control. A control deficiency exists when the design or operation of a control does not allow management or employees,in the normal course of performing their assigned functions,to prevent or detect • misstatements on a timely basis. A significant deficiency is a control deficiency,or combination of control deficiencies,that adversely affects the entity's ability to initiate,authorize,record,process,or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the entity's financial statements that is more than inconsequential will not be prevented or detected by the entity's internal control. A material weakness is a significant deficiency,or combination of significant deficiencies,that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the entity's internal control. Our consideration of internal control was for the limited purpose described in the first paragraph and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control that we consider to be material weaknesses,as defined above. This communication is intended solely for the information and use of management,the board of directors,others within the organization,private and public lenders and grantors,and is not intended to be and should not be used by anyone other than these specified parties. Sincerely, WATSON&McDONELL,PLLC Lillian McDonell,CPA Managing Member TELEPHONE:(206)624-2380 FACSIMILE:(206)382-3558 MEMBER AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS AND WASHINGTON SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Financial Statements for the Year Ended June 30,2007 (With Comparative Totals for 2006) and Independent Auditors' Reports CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Table of Contents Independent Auditors' Report 1 Financial Statements: Statements of Financial Position 3 Statements of Activities 5 Statements of Functional Expenses 7 Statements of Cash Flows 8 Notes to Financial Statements 10 Supplementary Information: Schedule of Expenditures of Federal Awards 26 Notes to Schedules of Expenditures of Federal Awards 32 Schedules of Functional Expenses By Division: Governance Office 33 King County 34 Southwest • 35 Long-Term Care 36 Northwest 37 Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards 38 Independent Auditors' Report on Compliance With Requirements Applicable to Each Major Program and on Internal Control Over Compliance in Accordance With OMB Circular A-133 40 Schedule of Findings and Questioned Costs 42 WATSON & McDONELL, PLLC CERTIFIED PUBLIC ACCOUNTANTS 600 UNIVERSITY STREET,SUITE 2828 SEATTLE,WASHINGTON 98101-3301 INDEPENDENT AUDITORS' REPORT To the Trustees I Catholic Community Services of Western Washington I Seattle,Washington We have audited the accompanying statement of financial position of Catholic Community Services of Western Washington(a Washington nonprofit corporation)as of June 30,2007,and the related 'statements of activities,functional expenses and cash flows for the year then ended. These financial statements are the responsibility of Catholic Community Services of Western Washington's management. Our responsibility is to express an opinion on these financial statements based on our audit. The financial statements of Catholic Community Services of Western Washington as of June 30,2006,were audited by other auditors whose report dated March 20,2007,expressed an unqualified opinion on those financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government ,Auditing Standards,issued by the Comptroller General of the United States. Those standards require that we plan and perform an audit to obtain reasonable assurance about whether the ( financial statements are free of material misstatement. An audit includes examining,on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management,as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly,in all material respects,the financial position of Catholic Community Services of Western Washington as of June 30,2007, and the changes in its net assets and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards,we also have issued our report,dated March 31,2008 on our consideration of Catholic Community Services of Western Washington's internal control over financial reporting and our tests of its compliance with certain provisions of laws,regulations,contracts,and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing,and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. it • TELEPHONE:(206)624-2380 FACSIMILE:(206)382-3558 MEMBER AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS AND WASHINGTON SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS Independent Auditors' Report,Page 2 Our audit was performed for the purpose of forming an opinion on the basic financial statements of Catholic Community Services of Western Washington taken as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by U.S.Office of Management and Budget Circular A-133,Audits of States,Local Governments, and Non Profit Organizations,and the schedules of functional expenses by division are presented for purposes of additional analysis,and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and,in our opinion,is fairly stated,in all material respects in relation to the basic financial statements taken as a whole. Wd30 c M cpa1,,.eej, pig c March 31,2008 • k • -- -- - - - CATHOLIC-COMMUNITY-SERVICES_OFWES-TERN_WASHINGTON-___ ____ - Statements of Financial Position June 30,2007 (With Comparative Totals for 2006) SERVICE AND AREA DIVISIONS GOVERNANCE KING LONG-TERM TOTAL OFFICE COUNTY SOUTHWEST CARE NORTHWEST ELIMINATIONS 2007 2006 CURRENT ASSETS Cash and cash equivalents $ 2,798,711 $ 828,406 $ 725,631 $ 190,671 $ 4,543,419 $ 2,042,890 • Accounts receivable-net of allowance for doubtful accounts of$396,005 19,487 884,601 2,047,730 3,490,207 880,576 7,322,601 6,643,172 Accounts receivable-related parties 2,164,954 79,530 194,518 1,729 309,541 (2,538,584) 211,688 389,963 Notes receivable-current portion 13,033 13,033 310,538 Prepaid expenses 61,016 29,028 24,764 11,187 36,654 162,649 421,432 Inventory-food 68,273 68,273 71,337 Funds held in trust 309 5,275 5,584 6,685 TOTAL CURRENT ASSETS 5,057,201 1,821,874 3,060,916 3,693,794 1,232,046 (2,538,584) 12,327,247 9,886,017 PROPERTY AND EQUIPMENT Land 2,214,500 857,072 791,349 179,523 312,794 4,355,238 4,355,238 Buildings and building improvements 159,000 6,821,251 4,690,874 315,785 2,577,361 14,564,271 12,536,124 Furniture and equipment 1,342,302 523,442 1,168,338 575,458 488,471 4,098,011 4,246,475 I Pasehold improvements 654,632 654,632 687,350 Construction in progress 256,558 448,145 704,703 628,937 - 3,972,360 8,201,765 7,305,193 1,518,911 3,378,626 24,376,855 22,454,124 Less:accumulated depreciation 1,267,447 3,124,479 1,697,726 572,021 1,841,691 8,503,364 8,011,211 TOTAL PROPERTY AND EQUIPMENT 2,704,913 5,077,286 5,607,467 946,890 1,536,935 15,873,491 14,442,913 OTHER ASSETS Notes receivable-net of current portion 9,643,604 474,448 202,808 10,320,860 11,513,180 Lease receivable-net of allowance for doubtful accounts of$1,225,745 436,856 436,856 374,412 Cash-maintenance reserve account 112,794 112,794 112,282 Due from related party 202,912 Cash-endowment fund 142,129 14,825 156,954 133;298 Investments 90,000 100,000 25,335 215,335 115,335 TOTAL OTHER ASSETS 10,170,460 142,129 574,448 355,762 11,242,799 12,451,419 TOTAL ASSETS $ 17,932,574 $ 7,041,289 $ 9,242,831 $ 4,640,684 $ - 3,124,743 $ (2,538,584) $ 39,443,537 $_36,780,349 The accompanying notes should be read with these financial statements 3 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Statements of Financial Position,Continued June 30,2007 • (With Comparative Totals for 2006) SERVICE AND AREA DIVISIONS GOVERNANCE KING LONG-TERM TOTAL OFFICE COUNTY SOUTHWEST CARE NORTHWEST ELIMINATIONS 2007 2006 CURRENT LIABILITIES Accounts payable $ 153,641 $ 260,202 $ 486,034 $ 114,338 $ 105,689 $ 1,119,904 $ 1,285,870 • Accounts payable-related parties 10,733 87,604 178,286 937,401 2,011,537 (2,538,584) 686,977 691,244 Accrued payroll and related expenses 162,060 310,165 980,060 2,163,494 254,128 3,869,907 3,477,557 Current portion of notes and mortgages payable 55,922 24,164 45,315 120,160 245,561 292,388 Refundable deposits 611,566 611,566 584,894 Accrued liabilities 21,025 540,691 35,283 596,999 204,579 Deferred revenue 91,783 92,607 184,390 204,001 Funds held in trust 309 14,040 14,349 6,685 TOTAL CURRENT LIABILITIES 326,434 827,010 2,301,842 3,907,397 2,505,554 (2,538,584) 7,329,653 6,747,218 LONG-TERM LIABILITIES Notes and mortgages payable-net of ` current portion . 1,629,159 2,966,635 485,119 944,475 6,025,388 6,956,170 Accrued liabilities-long-term 83,342 83,342 124,935 TOTAL LONG-TERM LIABILITIES - 83,342 1,629,159 2,966,635 485,119 944,475 6,108,730 7,081,105 TOTAL LIABILITIES 409,776 2,456,169 5,268,477 4,392,516 3,450,029 (2,538,584) 13,438,383 13,828,323 NET ASSETS Unrestricted net assets 15,720,789 4,243,241 3,974,354 248,168 (491,794) 23,694,758 21,443,734 Temporarily restricted net assets 1,796,009 199,750 154,508 2,150,267 1,371,752 Permanently restricted net assets 6,000 142,129 12,000 160,129 136,540 TOTAL NET ASSETS 17,522,798 4,585,120 3,974,354 248,168 (325,286) 26,005,154 22,952,026 TOTAL LIABILITIES AND NET ASSETS -$ 17,932,574 $ 7,041,289 $ 9,242,831 $ 4,640,684 $ 3,124,743 $ (2,538,584) $ 39,443,537 $ 36,780,349 < . The accompanying notes should be read with these financial statements • 4 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Statements of Activities For the Year Ended June 30,2007 (With Comparative Totals for 2006) SERVICE AND AREA DIVISIONS . GOVERNANCE KING LONG-TERM _ TOTAL OFFICE COUNTY SOUTHWEST CARE NORTHWEST ELIMINATIONS 2007 2006 CHANGES IN UNRESTRICTED NET ASSETS Revenues and gains: Contributions-received directly $ 101,979 $ 947,613 $ 820,318 $ 145,854 $ 312,857 $ 2,328,621 $ 2,488,431 Contributions-received indirectly 18,670 1,800 20,470 12,823 Contributions-United Way allocations. • 734,443 476,541 14,991 255,073 1,481,048 1,470,843 Contributions-United Way donor designated 391,265 52,519 443,784 470,620 - Contributions-associated organizations 1,113,180 698,020 603,394 150,066 209,028 $_ (1,250,026) 1,523,662 1,652,786 Contributions-in-kind-Note(10) 238,641 1,228,527 1,467,168 1,452,100 Legacies and bequests 946,539 49,573 47,683 200,000 1,243,795 1.15,731 Special events revenue • 844,022 152,701 102,547- 10,747 13,690 1,123,707 1,097,952 Special events expenses (189,224) (51,776) (9,166) (10,838) (1,803) (262,807) (272,105) Fees and grants from governmental agencies 5,204,852 18,054,680 27,586,066 6,358,465 (705,939) 56,498,124 50,905,458 Revenue: Management fees 3,443,273 (2,632,443) 810,830 1,196,595 Private program service fees 713,458 997,890 _ 7,527,055 1,043,699 10,282,102 9,446,908 Investment income 819,712 64,127 580 884,419 839,434 Gain on sale of assets 6,750 Miscellaneous revenue 54 475,261 160,843 288,554 113,721 (164,685) 873,748 465,994 Net assets released from restrictions 178,064 93,260 28,254 165,680 465,258 614,000 TOTAL UNRESTRICTED REVENUES, GAINS AND SUPPORT 7,276,269 9,647,311' 22,575,638 35,712,495 8,725,309 - (4,753,093) 79,183,929 71,964,320 Expenses and losses: Program services 2,137,795 8,260,110 20,164,510 34,540,155 8,078,310 (3,190,117) 69,990,763 63,819,097 Supporting services: • Management and general 2,981,160 1,079,271 1,472,478 1,405,102 807,731 (1,556,834) 6,188,908 6,466,978 Fundraising 375,090 189,579 116,832 77,875 (6,142) 753,234 707,505 • TOTAL EXPENSES 5,494,045 9,528,960 21,753,820 35,945,7-57 8,963,916 (4,753,093) 76,932,905 70,993,580 INCREASE IN UNRESTRICTED NET ASSETS BEFORE TRANSFER OF UNRESTRICTED NET ASSETS 1,782,224 118,351' 821,818 (232,762) (238,607) 2,251,024 970,740 TRANSFER OF UNRESTRICTED NET ASSETS FROM • GOVERNANCE TO LONG TERM CARE (57,131) 57,131 INCREASE(DECREASE)IN UNRESTRICTED NET ASSET: $ 1,725,093 $ 118,351 $ 821,818 $ (175,631) $ (238,607) $ 2,251,024 $ 970,740 The accompanying notes should be read with these financial statements 5 • CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Statement of Activities,Continued For the Year Ended June 30,2007 (With Comparative Totals for 2006) SERVICE AND AREA DIVISIONS GOVERNANCE KING LONG-TERM TOTAL OFFICE COUNTY SOUTHWEST , CARE NORTHWEST ELIMINATIONS 2007 2006 CHANGES IN TEMPORARILY RESTRICTED NET ASSETS Contributions-received directly $ 1,077,735 $ 99,143 $ 66,895 $ 1,243,773 $ 413,938 Contributions-associated organizations 229,873 Net assets released from restrictions (178,064) (93,260) (28,254) (165,680) (465,258) (614,000) INCREASE(DECREASE)IN TEMPORARILY RESTRICI'bD NET ASSETS 899,671 5,883 (28,254) (98,785) 778,515 29,811 CHANGES IN PERMANENTLY RESTRICTED NET ASSETS Contributions-received directly 15,000 15,000 20,757 Investment income . 8,589 8,589 INCREASE IN PERMANENTLY _ RESTRICTED NET ASSETS 23,589 23,589 20,757 INCREASE IN NET ASSETS 2,624,764 147,823 793,564 (175,631) (337,392) 3,053,128 1,021,308 NET ASSETS AT BEGINNING OF YEAR 14,898,034 4,437,297 3,180,790 423,799 12,106 22,952,026 21,930,718 NET ASSETS AT END OF YEAR $ 17,522,798 $ 4,585,120 $ 3,974,354 $ 248,168 $ (325,286) $ 26,005,154 $ 22,952,026 The accompanying notes should be read with these financial statements 6 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedules of Functional Expenses For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 55,714,601 $ 5,152,464 $ 541,792 $ (1,786,341) $ 59,622,516 $ 54,907,597 Professional fees and contract service payments 1,268,861 1,374,003 9,495 (940,477) 1,711,882 1,133,524 Supplies 1,201,405 122,080 17,827 (920) 1,340,392 1,325,842 Telephone 613,373 76,358 3,948 (771) 692,908 671,369 Postage 123,330 30,982 11,603 (254) 165,661 176,905 Occupancy 1,811,478 295,737 42,252 (168,124) 1,981,343 1,753,258 Equipment rental and maintenance 274,945 113,265 21,721 409,931 303,283 Printing and advertisement 290,797 62,885 87,716 441,398 358,372 Travel 602,669 50,831 2,392 (2,012) 653,880 529,758 Conferences 120,346 9,410 3,627 (784) 132,599 148,265 Contributions,grants and specific assistance/foster care payments 8,445,006 (1,850,115) 6,594,891 6,645,056 Dues and fees 30,234 , 121,276 2,273 153,783 138,571 . Taxes and insurance 65,714 124,339 1,085 191,138 161,941 Interest and bank charges 279,767. 98,137 2,215 380,119 374,876 Bad debts 313,124 313,124 181,359 In-kind expenses 1,467,168 1,467,168 1,407,100 Miscellaneous 96,398 _ 34,679 6,741 (3,295) 134,523 208,572 • Total expenses before depreciation 72,719,216 7,666,446 754,687 (4,753,093) 76,387,256 70,425,648 Depreciation 461,664 79,296 4,689 - 545,649 567,932 TOTAL EXPENSES $ 73,180,880 $ 7,745,742 $ 759,376 $ (4,753,093) $ 76,932,905 $ 70,993,580 The accompanying notes should be read with these financial statements 7 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Statements of Cash Flow . For the Year Ended June 30,2007 (With Comparative Totals for 2006) SERVICE AND AREA DIVISIONS GOVERNANCE KING LONG-TERM TOTAL -CASH FLOWS FROM OPERATING ACTIVITIES OFFICE COUNTY SOUTHWEST CARE NORTHWEST ELIMINATIONS 2007 2006 Increase(decrease)in net assets $ 2,624,764 $ 147,823 $ 793,564 $ (175,631) $ (337,392) $ 3,053,128 $ 1,021,308 Adjustments to reconcile increase(decrease)in net assets to net cash provided by operating activities: - , Depreciation 31,632 223,545 172,912 13,124 104,436 545,649 567,930 Increase in accrued interest on notes receivable (417,901) (417,901) (743,584) Increase in lease receivable (47,444) (47,444) (28,673) . Write off of notes receivable 2,320 Value of donated property and equipment (45,000) (Gain)loss on disposal of equipment (17,479) 1,631 (1,631) (5,380) (22,859) (6,750) (Increase)decrease in remaining current assets (216,568) 399,204 (424,176) 150,633 (97,592) (49,708) (238,207) (449,285) Increase(decrease)in current liabilities (98,124) (81,056) 82,876 285,839 343,192 49,708 582,435 941,013 Increase(decrease)in long-term accrued liabilities (41,593) (41,593) (16,703) NET CASH PROVIDED(USED)BY OPERATING ACTIVITIES 1,817,287 689,516 626,807 272,334 7,264 - 3,413,208 1,242,576 • CASH FLOWS FROM INVESTING ACTIVITIES • Purchases of property and equipment $ (12,128) $ (11,479) $ (1,349,075) $ (25,008) $ (1,397,690) $ (2,138,681) Additions to construction in progress (256,558) $ (299,119) (555,677) (386,941) Additions to notes receivable 280,263 Deposits to cash-endowment fund (23,589) (67) (23,656) (20,867) Deposits to cash-maintenance reserve account (512) (512) (9,497) Investment in limited partnership (100,000) (100,000) Principal payments received on notes receivable 2,095,534 104 2,095,638 17,388 Proceeds from sale of property and equipment 156,750 NET CASH PROVIDED(USED)BY INVESTING ACTIVITIES $ 1,826,848 $ (35,068) $ (,449,075) $ (299,119) $ (25,483) $ 18,103 $ (2,101,585) • • The accompanying notes should be read with these financial statements R • • 1 ' CATHOLIC COMMUNITY SERVICES OF WESTERN WASHING TON Statements of Cash Flows,Continued For the Year Ended June 30,2007 (With Comparative Totals for 2006) SERVICE AND AREA DIVISIONS GOVERNANCE KING LONG-TERM TOTAL CASH FLOWS FROM FINANCING ACTIVITIES OFFICE COUNTY SOUTHWEST CARE NORTHWEST ELIMINATIONS 2007 2006 Advances on forgiveable loans $ 452,197 $ 452,197 $ 1,461,815 Principal payments on notes payable $. (1,138,806) $ (55,922) (19,198) $ (49,288) $ (119,765) (1,382,979) (219,601) Repayments of line of credit • _ (200,000) NET CASH PROVIDED(USED)BY FINANCING ACTIVITIES (1,138,806) (55,922) 432,999 (49,288) (119,765) (930,782) 1,042,214 INCREASE IN CASH AND CASH EQUIVALENTS 2,505,329 598,526 (389,269) (76,073) (137,984) 2,500,529 183,205 CASH AND CASH EQUIVALENTS AT BEGINNING OF YEAR 293,382 229,880 1,114,900 266,744 137,984 2,042,890 1,859,685 CASH AND CASH EQUIVALENTS AT END OF YEAR $ 2,798,711 $ 828,406 $ 725,631 $ 190,671 $ - $ 4,543,419 $ 2,042,890 SUPPLEMENTAL DISCLOSURES Interest paid $ 20,226 $ 54,514 $ 83,183 $ 44,661 $ 102,530 $ 305,114 $ 318,188 Non-cash investing activity Land and building valued at$45,000 were received as a contribution during 2006 $ 45,000 • The accompanying notes should be read with these financial statements 9 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 1 -PURPOSE AND ORGANIZATION OF THE AGENCY Catholic Community Services of Western Washington(CCSWW)was incorporated as a Washington nonprofit corporation during 1988. The following diagram sets forth the relationship of the various divisions of CCSWW and other organizations: MOST REVEREND ALEXANDER J.BRUNETT, ARCHBISHOP OF SEATTLE I I I I CATHOLIC COMMUNITY SERVICES THE CATHOLIC CHARITIES OF WESTERN WASHINGTON FOUNDATION OF ARCHDIOCESAN HOUSING AUTHORITY WESTERN WASHINGTON Service and Area Divisions RedmondJosephinum ElderlydmoLIMITED PARTNERSHIPS Housing 308 West Champion Associates Institute* Housing Association CCS/Bellingham 1 CCSWW _J CCS/Bremerton Housing I Governance CCS/Mount Vernon Housing Office Josephinum Halcyon CCS/Pacific Square Associates Foundation CCS/Renton Housing Limited Continental Place CCS Northwest Partnership Hilltop Housing (Bellingham/ AHA-Pierce ML King Family Housing Everett) County Monte Cristo Partners Association Sumner Commons CCS IGng County Township Family Housing (Seattle) H Kincaid Traugott Terrace Housing Women's Westlake Woodland Family Housing CCS Long-Term Care System Pioneer LIMITED LIABILITY COMPANIES Court Centralia Family Housing Housing Chestnut Street Housing CCS Southwest College Way Family Housing (Tacoma) I-- Holden Street Family Housing Sunrise Kelso Family Housing Court Westlake II Housing I Housing Woodland II Family Housing Tahoma Center Pierce County Devoe Housing Wintonia Association Affordable Housing LLC Community (Nonprofit) Association (Nonprofit)* Housing _ 1431 Minor Limited Partnership Association* * Unrelated but affiliated 10 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 1 -PURPOSE AND ORGANIZATION OF THE AGENCY,CONTINUED • Catholic Community Services of Western Washington(CCSWW),The Catholic Charities Foundation of Western Washington(CCF)and Archdiocesan Housing Authority(AEA)are related organizations,as the Archbishop of Seattle is the only member of the separately incorporated entities. As the only member,the Archbishop of Seattle has the power to appoint or remove any member of the Boards of Trustees. In addition,certain transactions require the approval of the Archbishop of Seattle. The purpose of CCSWW is to minister to the needs of individuals,families,and groups in western Washington who are poor,troubled or otherwise in need,with a broad range of interrelated services. Through CCSWW,the Roman Catholic Church seeks to demonstrate its caring and compassion by serving those in need. Such needs are met by professionals,trained volunteers,and lay helpers working in partnership to provide direct social services,advocacy in behalf of individuals,and empowerment of local community groups. To accomplish this objective,special purpose programs have been designed to meet the physical,emotional, and spiritual needs of the community. Service and Area Divisions operate social service programs at a number of locations under various names. NOTE 2-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements include the activity of the Governance Office and the following Service and Area Divisions of CCSWW: Catholic Community Services King County(King County), Catholic Community Services Southwest(Southwest),the Long-Term Care System(Long-Term Care)and Catholic Community Services Northwest(Northwest). All material interdivision transactions have been eliminated. Estimates and assumptions The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. Cash and cash equivalents Cash and cash equivalents includes cash in banks,money market accounts,and investments that are traded on a daily basis in certain mutual funds that invest in various securities. 11 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 2-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES,CONTINUED Accounts Receivable Accounts receivable consists primarily of fees to be collected from third party payors and private- pay payors under various sliding fee schedules. Accounts receivable from third-party payors are adjusted to the amount expected to be collected from the third-party payor. The allowance for doubtful accounts is calculated based on.collection experience of prior periods. Pledges Receivable Pledges receivable are reported net of estimated uncollectible pledges. Pledges from corporations, family trusts,and certain individuals are considered to be totally collectible. Other pledges are considered to be offset by an uncollectible amount equal to the amount of these pledges. Property and Equipment Land,building and equipment is recorded at cost for items purchased and at estimated fair market value for items donated. The cost of land with existing buildings is allocated between land and buildings based on the relative assessed values for real estate tax purposes. In accordance with the capitalization policy, acquisitions of individual items costing$1,500 or less are expensed in the year of acquisition. Depreciation is calculated on the straight-line basis over the following estimated useful lives: Buildings 30-40 years Building improvements 5 =30 years Furniture and equipment 3- 10 years Leasehold improvements 3 - 10 years Because of CCSWW's relationship with the Corporation of the Catholic Archbishop of Seattle (CCAS), it is CCSWW's policy to capitalize and depreciate any building or additions to buildings acquired at CCSWW's expense but owned by CCAS. Cash-endowment fund CCSWW has received donations that are permanently restricted. Some of those funds are maintained in separate accounts. Investments Investments in equity securities with a readily determinable fair value are reported at their fair value and changes in the unrealized gain or loss are recognized in the current period. 12 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 2-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES,CONTINUED Deferred Revenue Amounts received in advance for services to be provided in the future are recorded as deferred revenue.Amounts deferred are recognized as earned revenue as services are provided. Public support • CCSWW receives contributions from associated organizations,local parish units and the general public as well as indirectly through United Way annual allocations. These revenues are recognized when received. All contributions are considered available for unrestricted use unless specifically restricted by the donor. Donor restricted contributions CCSWW receives contributions from associated organizations,local parish units,and the general public. Contributions received are recorded by division as unrestricted,temporarily restricted,or permanently restricted net assets,depending on the existence and/or nature of any donor restriction. Contributions are considered available for unrestricted use unless'specifically restricted by the donor. When a donor's restriction expires,that is,when a stipulated time restriction ends or purpose restriction is accomplished on a first-in,first-out basis,temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. Contributions subject to donor-imposed restrictions that are met in the same year as the year the contribution is received are reported as an increase in unrestricted net assets. Contributions having or implying a time restriction for acquisition of long-lived assets are recognized as released from restrictions and reclassified to unrestricted net assets at the time the long-lived asset is acquired. Contributions-associated organizations Contributions-associated organizations include funds received from the CCAS and its local parish units,as well as CCF. Donated services,materials and facilities Assets donated that have a significant value are recorded at fair market value as determined by an independent third party at the time of donation. Donated facilities are recognized at their fair market rental. Donated materials and services have not been recognized in the accompanying financial statements since no objective basis is available to measure the value of such materials and services. However,a substantial number of volunteers have donated significant amounts of their time to CCSWW's programs. Cost reimbursement grants Revenues under cost-reimbursement type contracts are recognized at the time the related costs are recognized. 13 • CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 2-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES,CONTINUED Allocation of expenses Certain costs are allocated on various bases depending on the nature of the expense. Reclassifications Certain prior year amounts have been reclassified for consistency with current year presentation. Prior-year summarized information The financial statements include certain prior-year summarized comparative information. Such information does not include sufficient detail to constitute a presentation in conformity with generally accepted accounting principles. Accordingly,such information should be read in conjunction with the organization's financial statements for the year ended June 30,2006,from which the summarized information was derived. NOTE 3-FEDERAL INCOME TAX CCSWW is exempt from federal income taxes as a division of an organization described in Section 501(c)(3)of the Internal Revenue Code. The exemption under Section 501(cX3)is granted according to the United States Catholic Conference group ruling by the Internal Revenue Service. CCSWW is included under the ruling by virtue of its listing in the Official Catholic Directory by the Archdiocese of Seattle. CCSWW is not a private foundation as defined in Internal Revenue Code Section 509(a). NOTE 4-RELATED PARTY TRANSACTIONS Corporation of the Catholic Archbishop of Seattle CCSWW received$673,550 from CCAS during 2007 and is included in contributions-associated organizations. CCSWW also administered CCAS' self-insurance plan for workers compensation. A fee of$252,000 was received from CCAS for those administrative services during 2007. In addition,CCSWW had transactions with CCAS that are described in Notes 7 and 13. Catholic Charities Foundation CCSWW received$445,000 from CCF during 2007 and is included in contributions-associated organizations. The operations of CCF are managed by CCSWW. CCF paid CCSWW$63,641 in management fees. 14 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 • • NOTE 4-RELATED PARTY TRANSACTIONS,CONTINUED Archdiocesan Housing Authority CCSWW made grants and allocations to AHA of$236,018 during 2007. AHA owes Northwest$202,808. The amount is receivable upon demand. Management does not - expect to collect this amount within one year. CCSWW received reimbursement from AHA of the following costs during 2007: $198,102 for the CCSWW unemployment insurance program and$300,423 for shared personnel. King County receives the use of facilities free of charge from associated organizations and other organizations for various programs. Total estimated value of donated space from CCAS and AHA for 2007 was$38,400,and is included in contributions—in-kind. King County has sublet space to AHA. Rent income from this lease for 2007 is$94,176,and is included in miscellaneous revenue. King County charges AHA for certain overhead costs. Reimbursement of these costs for 2007 is$110,258,and is included in miscellaneous revenue. Tahoma Center Association Southwest manages the Tahoma Center property at no cost to Tahoma Center Association(TCA). Office space is leased by Southwest from TCA at a cost of$169,489 for 2007. Long-Term Care also uses space at Tahoma Center under an oral agreement at a cost of$27,342.TCA owes Southwest$447,448 on a note receivable that is described in Note 8. Pierce County Affordable Housing Association Southwest provides services to Pierce County Affordable Housing Association(PCAHA)and its residents. Southwest billed service fees during 2007 of$31,623. Southwest made a contribution of $8,397 to the PCAHA. The following amounts are due from or to entities that are related parties,as described in Note 1 at June 30,2007: Amounts due from related entities Archdiocesan Housing Authority $ 121,377 Others 2,164 Devoe Housing LLC 72,479 Pierce County Affordable Housing Association 15,668 TOTAL $ 211,688 15 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 • NOTE 4-RELATED PARTY TRANSACTIONS,CONTINUED Amounts due to related entities Corporation of the Catholic Archbishop of Seattle $ 670,814 AHA 15,070 Others 1,093 TOTAL $ 686,977 NOTE 5-FUNDS HELD IN TRUST Funds held in trust by CCSWW consist primarily of client deposits held until the funds can be disbursed as required. NOTE 6 -RESTRICTIONS ON USE OF LAND AND BUILDINGS Funding for the purchase of some land and buildings was provided under grants and contracts that restrict the future use or sale of the assets. The following schedule summarizes the restrictions currently in effect: RESTRICTION LOCATION CONTRACTOR/GRANTOR RESTRICTION EXPIRES South Regional HUD Community Development Change in use requires July 1,2016 Office Block Grant("CDBG")passed notice through King County Katherine House Department of Community, Residential units must be. December 2051 Trade and Economic rented to tenants with Development,State of household incomes at or Washington below 30%of the local area median income Katherine House Department of Housing and Six units must be used June 2036 Community Development, by tenants whose King County income is at or below 30%of median income in King County • 16 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 6-RESTRICTIONS ON USE OF LAND AND BUILDINGS,CONTINUED RESTRICTION LOCATION CONTRACTOR/GRANTOR RESTRICTION EXPIRES Benedict House Department of Community, Residential units must be December 2045 Trade and Economic rented to tenants with Development,State of household income at or Washington below 30%of the local area median income Sale,transfer or changes in use of the facilities at the above locations may result in repayment of some or all of the restricted funding or reversion of the property to the funding source,depending on the contract. NOTE 7-NOTES AND MORTGAGES PAYABLE Notes and mortgages payable at June 30,2007,are summarized as follows: Installment notes payable $ 2,289,012 Notes payable to or on behalf of CCAS 1,392,722 Forgivable notes and loans 2,589,215 TOTAL NOTES AND MORTGAGES PAYABLE 6,270,949 Less current portion 2A5,561 LONG-TERM LIABILITY $ 6,025,388 Line of credit CCSWW has a$1,500,000 line-of-credit agreement with a bank. The credit line is available until the loan is paid in full or the parties agree in writing to terminate the agreement. The interest rate, which varies with the bank's prime rate,was 8.25 percent at June 30,2007. The line-of-credit is shared by all divisions of CCSWW. Receivables and bank accounts are pledged as collateral. The agreement requires financial reporting,the maintenance of current assets in excess of current liabilities of at least$2,000,000,and at least$14,000,000 of net assets. There was no outstanding balance at June 30,2007. 17 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 7-NOTES AND MORTGAGES PAYABLE,CONTINUED Installment notes payable Installment notes payable are collateralized by deeds of trust on the listed properties. INTEREST RATE AT MATURITY BALANCE PROPERTY JUNE 30,2007 MONTHLY PAYMENT DATE JUNE 30,2007 Randolph Carter Center and Kent Family Center 6.74% $4,660 plies interest 12/01/2011 $ 810,866 Everett office 4.96 % $1,163 plus interest 12/01/2011 202,347 Oak View Place, Vancouver,Washington 7.26% $9,660 including interest 8/01/2011 1,275,799 $ 2,289,012 The Randolph Carter Center and Kent Family Center,and the Everett office loans require variable • monthly payments that include a fixed principal amount plus interest. Interest rates are adjusted every 12 months. Notes payable to or on behalf of CCAS Notes payable to or on behalf of CCAS at June 30,2007,were as follows: INTEREST RATE AT MATURITY BALANCE PROPERTY JUNE 30,2007 MONTHLY PAYMENT DATE JUNE 30,2007 Northwest Martin Center and School buildings 7% 13,600 2/01/2015 $ 862,288 Lakewood Property, Lakewood,Washington 6.75 % 6,645 10/31/2020 530,434 $ 1,392,722 CCAS holds title to the Northwest Martin Center and School buildings. CCAS requires a maintenance reserve account for Martin Center. CCAS allows withdrawals for properly documented maintenance costs. The balance of the maintenance reserve account at June 30,2007, was$112,794. 18 • CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 7-NOTES AND MORTGAGES PAYABLE,CONTINUED Forgivable notes and loans Forgivable notes and loans payable at June 30,2007,were as follows: INTEREST RATE AT MATURITY BALANCE PROPERTY JUNE 30,2007 MONTHLY PAYMENT DATE JUNE 30,2007 State of Washington Zero None-forgiven at maturity 12/31/2051 $ 285,000 King County Zero None-forgiven at maturity 6/01/2036 334,215 The City of Seattle Zero None-forgiven at maturity 11/30/2018 255,000 State of Washington Zero None-forgiven at maturity 12/31/2045 835,000 State of Washington Zero None-forgiven at maturity 12/31/2046 530,000 City of Olympia Zero None—forgiven at maturity 7/31/2009 350,000 $ 2,589,215 The State of Washington provided$285,000 to finance the construction of a seven-bed transitional housing facility to be operated by King County. The loan dated January 1,2001,will be forgiven on the maturity date if all conditions of the agreement are complied with for the 50-year period. The Department of Housing and Community Development,King County,Washington loaned King County$334,215 for the construction of a seven-bed transitional housing facility. The loan dated October 27,2000,will be forgiven on the maturity date if all conditions of the loans are complied with for the 35-year period. A note payable for up to$255,000 to The City of Seattle was signed November 30,2003,that bears interest at zero percent,unless contingent interest becomes due. The note,which matures November 30,2018,will be forgiven if the terms and conditions of the loan agreement have been met continuously as defined in the loan documents. The funds were provided for the acquisition and improvement of the ML King Day Home Center property. The State of Washington,Department of Community Trade and Economic Development provided $835,000 for the construction of Benedict House. The loan dated February 16,2005,will be forgiven on the maturity date if all conditions of the loan are complied with for the 40-year period. 19 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 7-NOTES AND MORTGAGES PAYABLE,CONTINUED The State of Washington,Department of Community,Trade and Economic Development provided $530,000 for the construction of the Drexel/Devoe Housing project. The loan,dated April 20, 2006,will be forgiven at maturity if all the conditions of the agreement are complied with for the 40-year period. The City of Olympia provided$350,000 for the construction of the Drexel/Devoe Housing project. The loan, dated July 30,2004,will be forgiven at maturity if all the conditions of the agreement are complied with for the 5-year period. Summary of Notes Payable Debt agreements require the following principal payments for each of the next five years and thereafter: NOTES FORGIVABLE PAYABLE Noms TOTAL 2008 $ 245,561 $ 245,561 2009 263,722 $ 350,000 613,722 2010 277,898 277,898 2011 293,050 293,050 2012 309,246 309,246 Thereafter 2,292,257 2,239,215 4,531,472 TOTAL $ 3,681,734 $ 2,589,215 $ 6,270,949 Interest expense was$305,114 for 2007. NOTE 8 -NOTES AND LEASE RECEIVABLE Notes and lease receivable at June 30,2007,are summarized as follows: Notes receivable Tahoma Center Association $ 474,448 Archdiocesan Housing Authority 202,808 DUE FROM RELATED PARTIES 677,256 CCS/Bremerton Housing Limited Partnership 33,272 308 West Champion Associates Limited Partnership 54,265 Various limited partnerships 2,041,750 Josephinum Associates Limited Partnership 7,527,350 TOTAL 10,333,893 Less-current portion 13,033 TOTAL $ 10,320,860 20 • CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 8-NOTES AND LEASE RECEIVABLE,CONTINUED CCSWW is the holder of a note receivable for$2,361,398,dated December 29, 1989 from the Josephinum Associates Limited Partnership. The note bears interest at 8.09 percent and annual payments are made from the partnership's surplus cash,as defined in the note. If surplus cash is less than the payment amount due under the note for any year,the difference shall accrue with the interest and shall be paid when surplus cash becomes available,except that interest is due 10 years after it was accrued and all unpaid interest and principal is due by November 30,2008. Accrued interest receivable is$5,165,953. Payments of$282,064 of accrued interest were made in 2007. The note is collateralized by a fifth deed of trust on the building and ground lease. Tahoma Center Association owes Southwest$474,448 on a note receivable,revised January 27, 2006. Monthly payments are interest only at seven percent,with monthly payments of$3,511, including interest beginning October 2008. The note matures December 31,2019. Interest income for 2007 was$33,211. CCS/Bremerton Housing Limited Partnership owes CCSWW$33,271 on a note receivable dated October 1, 1996. Monthly payments under the note are$716,including interest at eight percent with the final payment due October 1,2011. 308 West Champion Associates Limited Partnership owes CCSWW$54,265 on a note dated September 1,2000 and amended June 15,2001. Monthly payments are$843,including interest at 6.33 percen,with the final payment due August 1,2013. The following notes receivable are also due to CCSWW from limited partnerships: DATE OF MATURITY INTEREST ORIGINAL BALANCE DUE JUNE 30,2007 NOTE DATE RATE AMOUNT PRINCIPAL INTEREST TOTAL 3/10/1998 3/31/2018 6 % $ 206,924 $ 180,686 $ 63,903 $ 244,589 7/7/1998 4/30/2023 6 % 164,169 171,143 75,035 246,178 10/15/1998 4/30/2019 6% 296,643 296,643 195,696 492,339 9/1/1998 4/30/2040 6 % 300,000 218,495 99,228 317,723 4/2/1998 4/30/2023 6 % 440,849 440,849 245,799 686,648 8/20/2004 8/30/2034 5 % 51,000 51,000 3,273 54,273 $1,358,816 $ 682,934 $2,041,750 The notes receivable are collateralized by subordinated deeds of trust. Annual payments of principal and interest are due in an amount equal to available net cash flow calculated at the end of each calendar year. Payments on interest of$552 were received during 2007. 21 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 8-NOTES AND LEASE RECEIVABLE, CONTINUED Western Washington leases the land on which the Josephinum Apartments are located to The Josephinum Associates Limited Partnership under a 40-year ground lease effective December 29, 1989. The lease has a 10-year renewal option. The annual rent is$15,000 through 2016 and $250,000 thereafter. Rent is payable to the extent of 10 percent of the Partnership's surplus cash on December 31 of each year. Unpaid rents accrue interest at 8.09 percent. Accrued rents are due in full not later than the 10th anniversary of the date it was accrued. The lease provides that at the termination of the lease, the title to the improvements on the land will transfer to Western Washington. In accordance with Financial Accounting Standard No. 13,Accounting for Leases, CCS has recorded the lease on a straight-line basis. The deferred lease receivable at June 30,2007 was$1,662,601 including accrued interest of$174,274. An allowance for uncollectible amounts of $1,225,745 was recorded in 2007,leaving rent and interest receivable of$436,856 at June 30,2007. A lease payment of$15,000 was received in 2006. Payments to be received,as required by the lease,excluding escalations and accrued interest on amounts due, are due each February 1,as follows: 1993-2016(annual payments of$15,000) $ 315,000 2017 250,000 2018-2029(annual payments of$250,000) 3,000,000 2030 247,945 TOTAL $ 3,812,945 NOTE 9-INVESTMENTS Southwest invested$100,000 in Devoe Housing,LLC,which owns a 26-unit housing project to provide affordable housing to individuals in Olympia. Northwest entered into an agreement with other social service providers to form a Washington limited liability company,Associated Provider Network,LLC(APN),for the purpose of contracting with managed care organizations to provide comprehensive behavioral healthcare services in and around the five-county North Sound region of the State of Washington. All items of income,gain,loss and deduction are to be allocated among members in their respective capital account percentage as defined by the agreement. Northwest's capital account percentage is 16.5 percent. Northwest,as a member of the company,has entered into a provider agreement with APN. Northwest is not required to make any additional capital contributions. Initial investment $ 64,569 Losses recognized through June 30,2007 (39,234) TOTAL $ 25,335 22 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 9-INVESTMENTS,CONTINUED Western Washington invested$90,000 in the Josephinum Housing Institute(JHI)to enable JHI to meet its financial obligations as the general partner in The Josephinum Associates Limited Partnership. The market value of the investment is not determinable. NOTE 10-CONTRIBUTIONS-IN-KIND CCSWW receives the use of facilities free of charge from associated organizations and other organizations for various programs. Total estimated value of donated space included in in-kind contributions was$80,028 for 2007. CCSWW operates three feeding programs-Hospitality Kitchen in Tacoma,Feed the Hungry in Aberdeen and Community Kitchen in Olympia. The value of food received as in-kind donations for these programs is estimated at$1,228,527. In-kind services valued at$158,613 were recognized in connection with the Foster Grandparent program. NOTE 11 -PENSION PLAN CCSWW adopted a money purchase pension plan effective July 1, 1991. All divisions participate. All employees,except hourly home care and care aide employees and highly compensated employees,who have completed one year of service and 1,000 hours are eligible. Contributions to the plan are six percent of the employee's compensation. Pension expense for the year was $1,020,244. Transactions of the retirement plan are not included in the financial statements. Contributions are made directly to a bank that maintains the retirement plan's invested funds. NOTE 12-LEASED AND RENTED FACILITIES AND EQUIPMENT Some buildings and equipment used by CCSWW for its offices and community services programs are leased under operating leases. Under some of the operating leases,CCSWW pays a portion of property taxes,insurance,maintenance,and expenses related to the leased property. Total rent expense for leased facilities and equipment and those rented on a month-to-month basis was $1,137,835. 23 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 12-LEASED AND RENTED FACILITIES AND EQUIPMENT,CONTINUED Minimum future obligations on noncancellable operating leases in effect at June 30,2007,are: 2008 $ 648,257 2009 258,151 2010 174,294 2011 126,524 2012 47,257 Thereafter 26,076 TOTAL $ 1,280,559 NOTE 13-INSURANCE Insurance is provided by a program for protected self-insurance by CCAS. Premiums are remitted to the Archdiocese of Seattle to pay for the losses incurred,to purchase the necessary administrative services and to provide insurance to limit the self-insured outlay. The protected self-insurance program covers all buildings,contents,general and automobile liability,directors and officers, money,securities and employee fidelity. Insurance premiums paid were$173,867 for 2007. .CCSWW also participates in an Archdiocesan self-insurance program for workers compensation. Premiums are remitted to CCAS and are used to pay the claims for industrial accidents and for the cost of administering the program. Premiums for workers compensation are computed at a rate established by job classification times the number of hours worked with a discount available for prompt payment. Insurance premiums expensed were$2,675,977 for 2007. NOTE 14-CONCENTRATIONS Credit risk Assets for which CCSWW has a risk of loss consist of amounts on deposit with fmancial institutions in excess of amounts insured by Federal Deposit Insurance Corporation,and those not secured by any other collateral. CCSWW's management does not anticipate any material adverse effect on its fmancial position from these credit risks. Collective bargaining agreements Sixty-three percent of the employees are covered under the following collective bargaining agreements: The Long-Term Care System's home care workers,expiring June 30,2009 King County's hourly paid employees at child care facilities,expiring August 30,2008 Nonmanagement employees at Northwest,expiring June 30,2009 24 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 15-CONTINGENCIES AND COMMITMENTS CCSWW receives funds under numerous contracts,grants and agreements with federal,state and local governmental agencies. CCSWW may be subject to repayment of funds received under contracts,grants and agreements with governmental agencies that provide for payments to CCSWW based on cost or statistical data. Most contracts,grants and agreements are subject to audit by the funding sources. CCSWW and Josephinum Housing Institute(MI)are mutually liable to the limited partner of the Partnership under an indemnification agreement dated June 18, 1991,for such portion of the deficiency amount,as defined in the agreement,attributable to negligence,acts or failure to act or misrepresentation of MI,CCSWW or AHA with respect to losses or related to the low income housing credits or the historic tax credits. The amount of the possible future liability cannot be reasonably estimated. The agreement remains in effect until the earlier of the date of the Partnership's sale of the project or the end of the compliance period under Section 42 of the Internal Revenue Service Code. No payments have been required under the agreement through June 30, 2007. CCSWW,has agreed to advance funds to Devoe Housing LLC when the operations of Devoe Housing LLC result in an operating deficit,as defined in the agreement. CCSWW's obligation under the agreement is unlimited. Repayment of the operating deficit loans are without interest and as provided in the agreement. No payments have been required under the agreement through June 30,2007. CCSWW has signed agreements with vendors regarding projects in development. These contracts are expected to be paid within the next year. CCSWW has signed a purchase and sale agreement in the amount of$600,000 for property in Tacoma,Washington for the purpose of development. As of the date of this report,title to this property has not been acquired. CCSWW has signed a purchase and sale agreement in the amount of$2,500,000 for property in Tacoma,Washington for the purpose of development. As of the date of this report,title to this property has not been acquired. NOTE 16-SUBSEQUENT EVENTS CCSWW purchased land and building for development of a project in September 2007 in the amount of$850,000. CCSWW also obtained a loan from CCF in the amount of$300,000 for this purchase and the remaining$550,000 was paid from CCSWW funds. 25 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Expenditures of Federal Awards For the Year Ended June 30,2007 PASS-THROUGH FEDERAL ENTITY FEDERAL GRANTOR/PASS-THROUGH GRANTOR/ CH)A IDENTIFYING FEDERAL PROGRAM OR CLUSTER TITLE NUMBER NUMBER EXPENDITURES U.S. DEPARTMENT OF AGRICULTURE Child and Adult Care Food Program: Passed through State of Washington, Office of Superintendent of Public Instruction Child Adult Care Food Program (Caring Place) 10.558 06-27-01-0498 $ 10,594 Child Adult Care Food Program (Kid's Place) 10.558 06-27-01-0498 777 Child Adult Care Food Program (St.Mike's Tikes) 10.558 06-27-01-0498 18,322 Child Adult Care Food Program (St. Olaf's) 10.558 06-27-01-0498 7,526 Martin Luther King Daycare and Our Place Daycare 10.558 02-17-240 12,606 TOTAL CHILD AND ADULT CARE FOOD PROGRAM $ 49,825 TOTAL U.S.DEPARTMENT OF AGRICULTURE $ 49,825 U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Community Development Block Grants/Entitlement Grants: Passed through City of Auburn,Department of Planning and Community Development Emergency Assistance 14.218 BG0603 $ 5,895 Passed through City of Bremerton CDBG City of Bremerton 14.218 63416 77,056 CDBG City of Bremerton 14.218 63604 5,978 CDBG City of Bremerton 14.218 63704 4,125 Passed through City of Everett CDBG 006 Program Year 14.218 None 5,000 Passed through City of Seattle Eviction Prevention Program-CDBG 14.218 DA06-1138 50,158 Eviction Prevention Program-CDBG 14.218 DA07-1138 53,630 MLK Dayhome Center-Note D 14.218 DL03-7674 255,000 University District Youth Center 14.218 DA2006-1002 31,289 Passed through City of Tacoma PHN-CDBG 14.218 None 35,000 26 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Expenditures of Federal Awards For the Year Ended June 30,2007 PASS-THROUGH FEDERAL ENTITY FEDERAL GRANTOR/PASS-THROUGH GRANTOR/ CFDA IDENTIFYING FEDERAL PROGRAM OR CLUSTER TITLE NUMBER NUMBER EXPENDITURES U. S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT-CONTINUED Community Development Block Grants/Entitlement Grants-Continued: Passed through King County Emergency Assistance—Burien Clients 14.218 D35904D $ 5,600 Katherine House: Transitional Housing-Note D 14.218 D26556D&F 106,435 Emergency Assistance—South 14.218 D37182D 6,002 HOME 14.218 D37184D 7,186 HOME Emergency Shelter 14.218 D37184D 10,897 Passed through Kitsap County Kitsap CDBG 14.218 KC-194-06 6,323 Kitsap CDBG 14.218 KC-210-07 10,018 Passed through Pierce County-Department of Community Service CDBG/ESGP 14.218 52464 5,975 Suited for Success 14.218 15,000 Passed through Snohomish County Human Services Volunteer Chore Services CDBG 14.218 CDBG-S 2005#3 3,696 Volunteer Chore Services CDBG 14.218 CDBG-S 2006#01 17,493 Passed through Solid Ground of Washington KC Housing Stability Project CDBG 14.218 None 5,523 KC Housing Stability Project CDBG 14.218 None 7,350 KC Housing Stability Project CDBG 14.218 None 18,572 ? KC Housing Stability Project CDBG 14.218 None 24,816 TOTAL COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS $ 774,017 Community Development Block Grants/State's Program Passed through Thurston County Thurston County CDBG—Drexel House 14.228 $ 433,280 TOTAL COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM $ 433,280 Emergency Shelter Grants Program: Passed through City of Tacoma PHN-Emergency Shelter Grant 14.231 None $ 18,000 Passed through King County Planning and Community Development Division HOME-ESG 14.231 ,D35860D 11,360 Legal Action Center-ESG 14.231 D35861D 6,334 Legal Action Center-ESG 14.231 D37185D 7,500 Passed through Kitsap Community Resources ESG 14.231 07-46106-18 1,353 27 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Expenditures of Federal Awards For the Year Ended June 30, 2007 PASS-THROUGH FEDERAL ENTITY FEDERAL GRANTOR/PASS-THROUGH GRANTOR/ CFDA IDENTIFYING FEDERAL PROGRAM OR CLUSTER TITLE NUMBER NUMBER EXPENDITURES U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT-CONTINUED Emergency Shelter Grants Program,Continued: Passed through Pierce County Department of Community Services CDBG/ESGP 14.231 52464 $ 12,536 Passed through State of Washington Department of Social and Health Services CTED ESG' 14.231 06-46106-12 12,000 CUED ESG 14.231 07-46106-41 1,802 TOTAL EMERGENCY SHELTER GRANTS PROGRAM $ 70,885 Supportive Housing Program: Direct Funding Transitional Housing/Elizabeth House 14.235 WAO1B400051\9 $ 20,672 Transitional Housing/Elizabeth House 14.235 WA01B600058 122,807 SHP McKinney-Drexel Capital 14.235 None 182,076 SHP McKinney-Drexel Operating&Maintenance 14.235 None 10,600 TOTAL DIRECT FUNDING $ 336,155 Passed through Child Care Resources OPDC Child Care 14.235 None $ 416 Passed through City of Seattle Pro Youth 14.235 DA2004-7155 33,222 Pro Youth 14.235 DA2005-7155 32,491 Passed through Pierce County-Department of Community Services PHN Transitional Housing-TCC 14.235 WA01B403004 71,640 Transitional Housing 14.235 WA01B303006(WA60115) 37,253 Transitional Housing 14.235 WA01B603007(WA60115) 14,134 Passed through Snohomish County Human Services HUD Supportive Housing 14.235 HCD-60-50-0502-007 31,429 Meadowdale 14.235 HCD-06-50-0401-007 13,625 SHP—Autumn Leaf 14.235 WAO1B30-4013 (1) 22,447 SHP—Autumn Leaf 14.235 WAO1B30-4013(2) 39,117 TOTAL INDIRECT FUNDING 295,774 TOTAL SUPPORTIVE HOUSING PROGRAM $ 631,929 HOME Investment Partnership Program: Passed through State of Washington,Department of Community,Trade and Economic Development $ 530,000 Drexel House-Note D 14.239 TOTAL HOME INVESTMENT PARTNERSHIP PROGRAM $ 530,000 28 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Expenditures of Federal Awards For the Year Ended June 30,2007 PASS-THROUGH FEDERAL ENTITY FEDERAL GRANTOR/PASS-THROUGH GRANTOR/ CFDA IDENTIFYING FEDERAL PROGRAM OR CLUSTER TITLE NUMBER NUMBER EXPENDITURES U. S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT-CONTINUED Housing Opportunities for Persons with AIDS: Passed through City of Seattle HUD/Seattle/Housing Opport.For People w/AIDS 14.241 DA06-1056 $ 66,104 HUD/Seattle/Housing Opport.For People w/AIDS 14.241 DA07-1056 54,633 TOTAL HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS $ 120,737 Public and Indian Housing: Passed through Seattle Housing Authority Youth Tutoring Program 14.850 3299 $ 218,485 Youth Tutoring Program 14.850 3630 37,756 TOTAL PUBLIC AND INDIAN HOUSING 256,241 TOTAL U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT $ 2,817,089 U. S.DEPARTMENT OF JUSTICE Edward Byrne Memorial State and Local Law Enforcement Assistance Discretionary Grants Program: Passed through the City of Seattle Yesler Terrace Youth Tutoring Program 16.580 DA2006-1390 $ 3,784 TOTAL EDWARD BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE DISCRETIONARY GRANTS PROGRAM 3,784 TOTAL U.S.DEPARTMENT OF JUSTICE - $ 3,784 U. S.DEPARTMENT OF LABOR WIA Youth Activities: Passed through Snohomish County Workforce Development Council Youthworks 17.259 04-CC-0-01-WY-2 $ 61,636 TOTAL WIA YOUTH ACTIVITIES 61,636 TOTAL U.S.DEPARTMENT OF LABOR $ 61,636 U.S.DEPARTMENT OF EDUCATION Federal Work-Study Program: Passed through Seattle University Federal Community Work Study Program 84.033 None $. 9,660 Passed through University of Washington Federal Community Work Study Program . 84.033 None 15,350 TOTAL FEDERAL WORK-STUDY PROGRAM 25,010 TOTAL U.S. DEPARTMENT OF EDUCATION • $ 25,010 29 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Expenditures of Federal Awards For the Year Ended June 30, 2007 PASS-THROUGH FEDERAL ENTITY FEDERAL GRANTOR/PASS-THROUGH GRANTOR/ CFDA IDENTIFYING FEDERAL PROGRAM OR CLUSTER TITLE NUMBER NUMBER EXPENDITURES U. S.DEPARTMENT OF HEALTH AND HUMAN SERVICES Special Program for the Aging-Title III,Part B-Grants for Supportive Services and Senior Centers: Passed through Human Services Council Senior Transportation 93.044 06-07-TSB-03 $ 19,000 Senior Transportation 93.044 06-07-TSB-03 87,831 Passed through Senior Services of South Sound LMT Volunteer Transportation 93.044 06-1120-0041-08(a-3) 1,527 LMT Volunteer Transportation 93.044 06-1120-0041-08(2) 1,787 TOTAL SPECIAL PROGRAM FOR THE AGING-TITLE III,PART B- GRANTS FOR SUPPORTIVE SERVICES AND SENIOR CENTERS $ 110,145 Promoting Safe and Stable Families: Passed through Tacoma-Pierce County Health Department Hilltop/Eastside Family Support Center 93.556 2006-451-4 $ 14,729 Hilltop/Eastside Family Support Centers 93.556 2007-451-5 23,387 TOTAL PROMOTING SAFE AND STABLE FAMILIES $ 38,116 Unaccompanied Alien Children Program: Passed through U.S.Conference of Catholic Bishops Alien Unaccompanied Minors 93.676 None $ 39,669 Alien Unaccompanied Minors 93.676 None 183,278 Transitional Foster Care 93.676 None 252,633 Transitional Foster Care 93.676 None 88,603 TOTAL UNACCOMPANIED ALIEN CHILDREN PROGRAM 564,183 TOTAL U.S.DEPARTMENT OF HEALTH AND HUMAN SERVICES $ 712,444 CORPORATION FOR NATIONAL AND COMMUNITY SERVICES ' Retired and Senior Volunteer Program: Direct Funding Retired Senior Volunteer Program(RSVP) 94.002 06SR059774 $ 19,045 Retired Senior Volunteer Program(RSVP) 94.002 07SR073474 76,634 TOTAL DIRECT FUNDING 95,679 TOTAL RETIRED AND SENIOR VOLUNTEER PROGRAM $ 95,679 AMERICORPS: Passed through State of Washington,Employment Security Department Washington Reading Corp-AmeriCorp 94.006 06-008-G $ 7,837 Washington Reading Corp-AmeriCorp 94.006 07-024-G(1) 36,647 TOTAL AMERICORPS $ 44.484 30 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Expenditures of Federal Awards For the Year Ended June 30,2007 PASS-THROUGH . FEDERAL ENTITY i FEDERAL GRANTOR/PASS-THROUGH GRANTOR/ CFDA IDENTIFYING FEDERAL PROGRAM OR CLUSTER TITLE NUMBER - NUMBER EXPENDITURES AMERICORPS,CONTINUED: Foster Grandparent Program: Direct Funding Foster Grandparent 94.011 06SFPWA002 $ 965,147 TOTAL DIRECT FUNDING 965,147 TOTAL FOSTER GRANDPARENT PROGRAM $ 965,147 Volunteers in Service to America: ' Passed through United Way of Snohomish County Washington Reading Corp-VISTA 94.013 06-008-G $ 2,137 Washington Reading Corp-VISTA 94.013 07-024-G(1) 12,163 TOTAL VOLUNTEERS IN SERVICE TO AMERICA 14,300 !TOTAL CORPORATION FOR NATIONAL AND COMMUNITY SERVICE $ 1,119,610 U.S.DEPARTMENT OF HOMELAND SECURITY Emergency Food and Shelter National Board Program: Passed through Archdiocesan Housing Authority FEMA-PHASE 24 97.024 LRO ID#891400-038 $ 9,391 _ Passed through United Way of King County FEMA-LRO 08 CCS, 97.024 24-889000-008 262 FEMA-LRO 08 CCS 97.024 25-889000-008 304 FEMA-LRO 08 CCS 97.024 24-8890-00 . 2,126 FEMA-LRO 08 CCS 97.024 25-8890-00 2,250 FEMA-LRO 08 CCS 97.024 24-889000-008 5,525 FEMA-LRO 08 CCS 97.024 25-889000-008 4,206 FEMA-LRO 08 CCS 97.024 23-889000-008 2,537 FEMA-LRO 08 CCS 97.024 24-889000-008 2,991 Passed through United Way Kitsap County Kitsap County FEMA Board Chair 97.024LRO ID#889600-019 Phase 24 6,810 Kitsap County FEMA Board Chair 97.024LRO ID#889600-019 Phase 25 22,072 Passed through United Way of Pierce County PHN-FEMA 97.024LRO ID#891400-019 Phase 24 28,351 I PHN-FEMA 97.024LRO ID#891400-019 Phase 25 24,000 Passed through United Way of Thurston County Emergency Food&Shelter Program(FEMA) 97.024LRO ID#893400-015 Phase 24 2,650 Emergency Food&Shelter Program(FEMA) 97.024LRO ID#893400-015 Phase 25 2,500 Passed through Young Men's Christian Association FEMA 97.024 24-8924-00008 2,961 FEMA 97.024 25-8924-00008 3,465 TOTAL EMERGENCY FOOD AND SHELTER NATIONAL BOARD PROGRAM 122,401 TOTAL U.S.DEPARTMENT OF HOMELAND SECURITY $ 122,401 , TOTAL FEDERAL AWARDS $ 4,911,799 1 31 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON , Notes to Schedule of Expenditures of Federal Awards For the Year Ended June 30,2007 NOTE A-BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards presents the federal grant activity of Catholic Community Services of Western Washington and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of OMB Circular A-133,Audits of States,Local Governments, and Non Profit Organizations. Therefore,some amounts presented in this schedule may differ from amounts presented in,or used in the preparation of,the basic financial statements. NOTE B-FEDERAL AND NONFEDERAL DOLLARS When awards include both federal and nonfederal dollars,and the federal dollars are not separately identified in the contract,it is assumed that federal dollars are expended first. NOTE C-FEE FOR SERVICE CONTRACTS Expenditures related to certain fee-for-service contracts are not accumulated by individual contracts. NOTE D-LOANS AND GRANTS WITH CONTINUING COMPLIANCE REQUIREMENTS Catholic Community Services of Western Washington received the following funding through loans. Loan documents require compliance with program regulations until the maturity date of the loan. The loans are forgivable on their maturity dates provided that Catholic Community Services of Western Washington remains in compliance with the loan documents. The loan balances outstanding at June 30,2007,are included in the accompanying schedule of expenditures of federal awards and are as follows: Outstanding Loan Balance U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Community Development Block Grants/Entitlement Grants: Passed through City of Seattle ML King Day Home Center 14.218 DL03-7674 $ 255,000 Passed through King County Katherine House 14.218 D26556D&F 106,435 HOME Investment Partnership Program: Passed through State of Washington,Department of Community,Trade and Economic Development 530,000 Drexel House 14.239 • TOTAL $ 891,435 32 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Funcation Expenses-Governance Office For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 259,293 $ 2,115,718 $ 236,067 $ 2,611,078 $ 2,393,868 Professional fees and contract service payments 237,132 2,420 239,552 181,445 Supplies, 522 42,076 12,136 54,734 33,185 Telephone 26,966 1,271 28,237 27,543 Postage 13,410 7,001 20,411 15,211 Occupancy 67,838 14,329 $ (79,608) 2,559 (176) Equipment rental and maintenance - 69,447 13,949 83,396 76,473 Printing and advertisement 3,980 41,042 77,322 122,344 65,722 Travel 17,534 44 17,578 21,596 Conferences 4,321 3,149 7,470 19,740 Contributions,grants and specific assistance/foster care payments 1,874,000 (1,250,026) 623,974 859,625 Dues and fees 103,354 1,827 105,181 85,577 Taxes and insurance 121,783 700 122,483 67,564 Interest and bank charges 67,657 67,657 84,009 Bad debts 2,320 In-kind expenses Miscellaneous 21,250 4,875 26,125 69,583 Impairment loss - - Total expenses before depreciation $ 2,137,795 $ 2,949,528 $ 375,090 (1,329,634) $ 4,132,779 $ 4,003,285 Depreciation - 31,632 - - 31,632 68,210 TOTAL EXPENSES $ 2,137,795 $ _ 2,981,160 $ 375,090 $ _ (1,329,634) $ _ 4,164,411 $ 4,071,495 33 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Functional Expenses-King County For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 4,121,613 $ 754,576 $ 149,587 $ (226,082) $ 4,799,694 $ 4,925,277 Professional fees and contract service payments 207,066 129,380 2,222 (183,177) 155,491 33,056 Supplies 115,644 6,521 2,076 (920) 123,321 126,864 Telephone 96,493 3,952 454 (771) 100,128 123,149 Postage 21,050 6,143 2,194 (254) 29,133 54,527 Occupancy 358,868 87,981 13,653 (3,439) 457,063 386,651 Equipment rental and maintenance 23,646 10,713 3,703 38,062 (61,877) Printing and advertisement 63,505 16,996 9,079 89,580 62,002 Travel 89,729 5,478 671 (2,012) 93,$66 67,478 Conferences 56,389 3,762 458 (784) 59,825 48,045 Contributions,grants and specific assistance/foster care payments 2,587,475 - (600,089) 1,987,386 1,967,561 Dues and fees 3,729 8,255 225 12,209 10,565 Taxes and insurance 8,403 90 5 8,498 15,788 Interest and bank charges 33,467 19,444 1,604 54,515 51,559 Bad debts _ In-kind expenses 238,641 238,641 210,158 Miscellaneous 31,295 8,748 432 (3,295) 37,180 55,480 Total expenses before depreciation $ 8,057,013 $ 1,062,039 $ 186,363 (1,020,823) $ 8,284,592 $ 8,076,283 Depreciation 203,097 17,232 3,216 - 223,545 231,571 TOTAL EXPENSES $ 8,260,110 $ 1,079,271 $ 189,579 $ (1,020,823) $ 8,508,137 $ 8,307,854 34 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Functional Expenses-Southwest For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 13,072,999 $ 1,377,355 $ 100,036 $ (534,099) $ 14,016,291 $ 12,722,665 Professional fees and contract service payments 413,965 (187,534) (252,864) (26,433) (182,989) Supplies _ 444,878 59,407 2,021 506,306 492,990 Telephone 336,105 31,859 831 368,795 311,736 Postage 37,670 6,219 1,337 45,226 39,008 Occupancy 632,469 119,622 8,949 761,040 650,692 Equipment rental and maintenance 109,012 23,064 2,419 134,495 152,386 Printing 109,275 2,813 497 112,585 98,066 Travel 227,183 13,112 663 240,958 175,627 Conferences 45,656 1,327 20 47,003 49,455 Contributions,grants and specific assistance/foster care payments 3,211,528 3,211,528 3,029,699 Dues and fees 4,764 2,100 6,864 5,775 Taxes and insurance 5,884 24 5,908 6,439 Interest and bank charges 93,620 1,884 95,504 80,810 Bad debts 29,400 29,400 23,217 In-kind expenses 1,228,527 1,228,527 1,196,942 Miscellaneous 9,822 126 9,948 31,515 Total expenses before depreciation $ 20,012,757 $ 1,451,378 $ 116,773 (786,963) $ 20,793,945 $ 18,884,033 Depreciation 151,753 21,100 59 - 172,912 155,735 TOTAL EXPENSES $ 20,164,510 $ 1,472,478 $ 116,832 $ (786,963) $ _ 20,966,857 $_ _19,039,768 35 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Functional Expenses-Long-Term Care For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 32,745,187 $ 209,898 $ (773,329) $ 32,181,756 $ 28,215,088 Professional fees and contract service payments 379,164 1,156,065 (408,632) 1,126,597 958,732 Supplies 528,113 5,057 533,170 542,064 Telephone 78,292 7,971 86,263 82,083 Postage 47,442 3,057 50,499 45,770 Occupancy 344,220 2,978 (85,077) 262,121 223,670 Equipment rental and maintenance 53,172 4,618 57,790 50,369 Printing and advertisement 103,412 372 103,784 109,755 Travel 97,626 6,510 104,136 84,453 Conferences 18,301 1 18,301 31,025 Contributions,grants and specific assistance/foster care payments Dues and fees 10,090 10,090 10,345 Taxes and insurance 157 Interest and bank charges 44,661 8,293 52,954 35,180 Bad debts 59,380 59,380 34,850 In-kind expenses _ •Miscellaneous 18,151 103 • 18,254 11,543 Total expenses before depreciation $ 34,527,211 $ 1,404,922 (1,267,038) $ 34,665,095 $ 30,435,084 Depreciation 12,944 180 - 13,124 10,361 TOTAL EXPENSES $ 34,540,155 $ 1,405,102 $ _ _(1,267,038) $_ 34,678,219 $ 30,445,445 36 • • CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Functional Expenses-Northwest For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 5,515,509 $ 694,917 $ 56,102 $ (252,831) $ 6,013,697 $ 6,650,699 • Professional fees and contract service payments 268,666 38,960 4,853 (95,804) 216,675 143,280 Supplies 112,248 9,019 1,594 122,861 130,739 Telephone 102,483 5,610 1,392 109,485 126,858 Postage 17,168 2,153 1,071 20,392 22,389 Occupancy 475,921 17,318 5,321 498,560 492,421 Equipment rental and maintenance 89,115 5,423 1,650 96,188 85,932 Printing and advertisement 10,625 1,662 818 13,105 22,827 Travel 188,131 8,197 1,014 197,342 180,604 Conferences Contributions,grants and specific assistance/foster care payments 772,003 - 772,003 788,171 Dues and fees 11,651 7,567 221 19,439 26,309 Taxes and insurance 51,427 2,442 380 54,249 71,993 Interest and bank charges 108,019 859 611 109,489 123,318 Bad debts 224,344 224,344 120,972 In-kind expenses Miscellaneous 37,130 4;452 1,434 43,016 40,451 Total expenses before depreciation $ 7,984,440 $ 798,579 $ 76,461 (348,635) $ 8,510,845 $ 9,026,963 Depreciation 93,870 9,152 1,414 - 104,436 102,055 TOTAL EXPENSES $ 8,078,310 $ 807,731 $ 77,875 $ (348,635) $ 8,615,281 $ 9,129,018 37 ' WATSON & McDONELL, PLLC CERTIFIED PUBLIC ACCOUNTANTS 600 UNIVERSITY STREET,SUITE 2828 SEATTLE,WASHINGTON 98101-3301 INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MAI IERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Trustees Catholic Community Services of Western Washington Seattle,Washington We have audited the financial statements of Catholic Community Services of Western Washington (a Washington nonprofit corporation)as of and for the year ended June 30,2007,and have issued our report thereon dated March 31,2008. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards,issued by the Comptroller General of the United States. Internal control over financial reporting In planning and performing our audit,we considered Catholic Community Services of Western Washington's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide an opinion on the internal control over financial reporting. Accordingly,we do not express an opinion on the effectiveness of the Organisations' internal control over financial reporting. A control deficiency exists when the design or operation of a control does not allow management or employees,in the normal course of performing their assigned functions,to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency,or combination of control deficiencies,that adversely affects the Organization's ability to initiate,authorize,record, process,or report financial data reliably in accordance with generally accepted accounting principals such that there is more than a remote likelihood that a misstatement of the Organi 7ation's financial statements that is more than inconsequential will not be prevented or detected by the entity's internal control. • A material weakness is a significant deficiency,or combination'of significant deficiencies,that results in more than a remote,likelihood that a material misstatement of the financial statements will not be prevented or detected by the Organization's internal control. TELEPHONE:(206)624-2380 FACSIMILE:(206)382-3558 MEMBER AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS AND WASHINGTON SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS Independent Auditors' Reports on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards,Page 2 Our consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses as defined above. Compliance and other matters As part of obtaining reasonable assurance about whether Catholic Community Services of Western Washington's financial statements are free of material misstatement,we performed tests of its compliance with certain provisions of laws,regulations,contracts,and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However,providing an opinion on compliance with those provisions was not an objective of our audit and,accordingly,we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of the Board of Trustees, management, federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. VA,4441 £ M d-DizmeeP, March 31,2008 39 WATSON & McDONELL, PLLC CERTIFIED PUBLIC ACCOUNTANTS 600 UNIVERSITY STREET,SUITE 2828 SEATTLE,WASHINGTON 98101-3301 INDEPENDENT AUDITORS'REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 To the Trustees Catholic Community Services of Western Washington Seattle,Washington Compliance We have audited the compliance of Catholic Community Services of Western Washington(a Washington nonprofit corporation)with the types of compliance requirements described in the U.S. Office of Management and Budget(OMB)CircularA-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30,2007. Catholic Community Services of Western Washington's major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws,regulations,contracts,and grants applicable to each of its major federal programs is the responsibility of Catholic Community Services of Western Washington's management. Our responsibility is to express an opinion on Catholic Community Services of Western Washington's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America;the standards applicable to financial audits contained in Government Auditing Standards,issued by the Comptroller General of the United States;and OMB Circular A-133,Audits of States,Local Governments, and Non Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining,on a test basis,evidence about Catholic Community Services of Western Washington's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of Catholic Community Services of Western Washington's compliance with those requirements. In our opinion,Catholic Community Services of Western Washington complied,in all material respects,with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30,2007. • TELEPHONE:(206)624-2380 FACSIMILE:(206)382-3558 MEMBER AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS AND WASHINGTON SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS Independent Auditors'Report on Compliance With Requirements Applicable to Each Major Program and on Internal Control Over Compliance in Accordance With OMB Circular A-133, Page 2 Internal control over compliance The management of Catholic Community Services of Western Washington is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws,regulations,contracts and grants applicable to federal programs. In planning and performing' our audit,we considered Catholic Community Services of Western Washington's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance,but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly,we do not express an opinion on the effectiveness of Catholic Community Services of Western Washington's internal control over compliance. A control deficiency in an entity's internal control over compliance exists when the design or operation of a control does not allow management or employees,in the normal course of performing their assigned functions,to prevent or detect noncompliance with a type of compliance requirement of a federal program on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies,that adversely affects the Organization's ability to administer a federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a federal program that is more than inconsequential will not be prevented or detected by the entity's internal control. of significant deficiencies,that is a significant deficiency,or combinationgnu A material weakness results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a federal program will not be prevented or detected by the Organization's internal control. Our consideration of the internal control over compliance was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses,as defined above. This report is intended solely for the information and use of the Trustees,management,federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Wei f epih4 e P-LC March 31,2008 41 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Findings and Questioned Costs For the Year Ended June 30,2007 Section I - Summary of Auditors' Results Financial statements Type of auditors' report issued: Unqualified Internal control over financial reporting: • Material weaknesses identified? No • Significant deficiencies identified that are not considered to be material weaknesses? None reported Noncompliance material to financial statements noted? No Federal awards Internal control over major programs: • Material weaknesses identified? No • Significant deficiencies identified that are not considered to be material weaknesses? None reported Type of auditors' report issued on compliance for major programs: Unqualified Any audit findings disclosed that are required to be reported in accordance with Section 510(a) of Circular A-133? No Identification of major programs: CFDA Number Name of Federal Program or Cluster 14.218 Community Development Block Grants/Entitlement 14.228 Community Development Block Grants/State's Programs 14.235 Supportive Housing Program 14.239 HOME Investment Partnership Program 93.676 Unaccompanied Alien Children Program Dollar threshold used to distinguish between Type A and Type B programs $300,000 Auditee qualified as low-risk auditee? No 42 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Findings and Questioned Costs For the Year Ended June 30,2007 Section II - Financial Statement Findings None reported. Section III - Federal Award Findings and Questioned Costs None reported. • • 43 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON EQUAL OPPORTUNITY STATEMENT AND EMPLOYEE PLEDGE EQUAL OPPORTUNITY STATEMENT It is the policy of Catholic Community Services of Western Washington to provide equal employment opportunity for employees and applicants for employment without regard to race, color,sex,sexual orientation, marital status, political ideology,age,creed, religion [except where religion is a bona fide occupational qualification for the position],ancestry, national origin,status as a Vietnam era veteran, the presence of a medical condition or disability or the use of a trained dog guide or service animal by a disabled person. This policy applies to all areas of employment, including recruitment, hiring,training and development,promotion, transfer, disciplinary action,termination, reduction in force,compensation and benefits,and all other conditions and privileges of employment. It is the responsibility of all CCSWW employees,supervisory and non-supervisory,to adhere to this policy and to use all efforts to further its goals and spirit. It is the policy of Catholic Community Services to provide access to and information about opportunities for advancement and to administer relevant personnel policies/procedures on an equitable basis to all employees. It is the policy of Catholic Community Services to create a workplace and enact employment policies and procedures which respect,cultivate and enhance a diverse and inclusive work force. Catholic Community Services acknowledges the pervasiveness of racism in American society, institutions,and communities. Catholic Community Services is committed to making our services, our agencies and our communities free of the divisive and dehumanizing ravages of racism. EMPLOYEE PLEDGE We will not tolerate attitudes, behaviors,or statements that alienate,offend,or injure any person associated with CCSWW because of their racial or ethnic origin. We will enable and support all efforts to become aware of and eliminate racism and racist behaviors within CCSWW and the broader community. We will take exceptional steps to identify and root out such biases, especially where there appear to be long-standing, institutional patterns of unacceptable behavior or lack of performance. 41 It. • <4,1itto> COMMUNITY • Services SOUTH KING COUNTY FAMILY CENTER Initials/Date: Service Date: Program: Taken By: Client IRIS: # Name: Date of Birth: SS#: Gender: Home Phone: Work Phone: Message/Cell#: • Street Address/Apt# City Zip Unincorporated Hispanic: Ethnicity: Education: HOUSEHOLD MARITAL STATUS INCOME SOURCE #in Household: Married TANF Employment Only No Income Single Man w/No Children Single Employment+ GAU GAX SSI Single Woman w/No Children Divorced SSDI_Unemployment Child Support Couples w/No Children Separated Other_SS Ret_Other Retirement Single Man w/Children Widowed L&I Unknown_Applying for Ass't Single Woman w/Children Partner Food Stamps Couples w/Children Roommate Female Head of Monthly Income: Household: Income: VL L M ;alth: Good Fair Poor Disabled .Mental Illness Client Request: Limited English Alcohol/Substance Abuse DV Vet Jail Release Pregnant Homeless Check Request Done: Refugee Immigrant Status: HOUSEHOLD MEMBERS: (Be sure to write in middle name as well) Name Gender DOB/Age Hispanic Ethnicity SS# Edu/Hea • • _ 08/03/06 Intake Form for IRIS • • TYPE OF SERVICE: Emergency Assistance: Rental Assistance Shelter Assistance Gas_Food :Utilities Medical_ Eviction Prevention Security Why homeless: Infant Services_Legal Advocacy First Month Move-in Other Baby Corner #Bednights Donated Goods/Services Motel/Hotel: Amount Fund Source $ Transitional Housing: Amount: Fund.Source $ #of Bednights: $ $ $ Amount Fund Source $ Referred/Turned Away $ Referred/Turned Away: Information&Referral NOTES: • Legal Issues _Referral Advocacy Consumer Credit _Referral _Advocacy Housing _Referral _Advocacy DSHS/SSI _Referral " Advocacy Medical Dental _Referral Advocacy Mental Health Referral Advocacy Training Referral Advocacy Employment - _Referral Advocacy Budgeting Referral Advocacy Child Care Referral _Advocacy Other _ Referral Advocacy MISCELLANEOUS NOTES: I CERTIFY THE ABOVE INFORMATION IS COMPLETE AND ACCURATE TO THE BEST OF MY KNOWLEDGE. I ALSO ACKNOWLEDGE RECEIPT OF THE NOTICE OF PRIVACY PROCEDURES. • Applicant Signature Date 08/03/06 Intake Form for IRIS • 30 • O R.( ! l4AL Application Cover Pages (Agency Information and Questions 1 — 7) i Agency Information ` ii•Agen Icy Name: Community Health Centers of King County Applicant Name and Address: Agency Director: Faith Wimberley Thomas Trompeter, Chief Executive Officer 955 Powell Ave SW Ste. A Name and Title Renton, WA 98057 (425) 277-1311 (Area Code) Telephone fwyimberley@chckc.org (425) 277-1566 E-mail address (if available) (Area Code) Fax Number Required signatures: By signing below, you certify that the information in this application is accurate to the best of your knowledge and that you have read the a plication, certifications, and ap dixes. (SIGNATURES MUST BE IN BLUE INK)fi _ j adi// /' ' ni, 9 fitt 77--- Signature of A e YBoa President/Date Signature of Agency DirOor/Date Victoria Goetz ' Thomas Trompeter Printed Name of Agency Board President Printed Name of Agency Director . .. ..... .... 1 " 4 L r t iYN I Program Information - : it) I. _��P"� 6? � 2rl1j8 1. Program Name Healthcare for the Homeless ((�+p C"�GTree_ up n X iA.+ g u ! fi A W i'a is- .. Contact Person (available to answer specific questions on this'applcatign);,r ON Faith Wimberley (425) 203-04r9" - —!,_:" Name (Area Code) Telephone ddress (if different than above) (425) 277-1566 -mail address (if available) (Area Code) Fax Number 2. Program is New for our agency ❑ An Ongoing Program // 3. Brief Description of Program(One sentence) Community Health Centers of King County's Healthcare for the Homeless Program delivers high duality, evidence based, affordable and culturally conscious medical, substance abuse, outreach, and mental health counseling services to persons experiencing homelessness in South King County. 4. Where are services provided? (If different from agency location) el Services are provided at various homeless shelters, transitional housing units, and permanent sUpportive housing locations in South King County. Page 1 5. Total Program Cost: Actual 2007: $ 271,625 Proposed 2009: $ 504,493 Projected 2008: $ 387,653 6. Total City Funds Requested for this Program: City Awarded 2008 Requested 2009* General Fund CDBG Total Requested** Auburn Federal Way Kent 10,000 10,000 Renton 1,800 2,600 City Awarded 2008 Requested 2009* General Fund General Fund Burien 2,000 Covington Des,Moines EnUmclaw SeaTac , Tukwila *Cities on a two year funding cycle will renew 2009 awards to 2010 based upon performance and availability of funds. See Part II for city specific information. **Inlude your total request for Auburn, Federal Way Kent and Renton. The source of funding will be determined by staff. Page 2 7. Agency Contact Sheet Provide the following information for the agency and for the program requesting funds. Agency Contacts General Agency Name: Community Health Centers of King County_ Address: 955 Powell Ave SW Ste. A City/State/Zip: Renton, WA 98057 Phone/Fax: 425-277-1311 425-277-1566 Agency Web Address: www.chckc.org Executive Director Name: Thomas Trompeter Title: CEO Direct Phone: 425-277-1311 E-Mail: ttrompeter@chckc.org Development Director Name: Faith Wimberley (or Grant Writer) Title: Resource Manager Direct Phone: 425-203-0419 E-Mail: fwimberley@chckc.org Finance/Accountant Name: Jody Putman (person preparing invoices) Title: CFO Direct Phone: 425-277-1311_ E-Mail: jputman@chckc.org Program Contact (Staff contact for contracting, reporting and program implementation.) Program Name: Healthcare for the Homeless Staff Name: Faith Wimberley Title: Resource Manager Direct Phone: 425-203-0419 E-Mail: fwimberley@chckc.org Page 3 Application Narrative Section (Questions 8—12) 8. ORGANIZATIONAL EXPERIENCE(2 page maximum) - Community Health Centers of King County(CHCKC) is a network of seven medical, four dental, and one school based health centers that serve families and individuals in south, north and east King County. CHCKC also provides on-site care in homeless shelters throughout south, north and east King County. In 2008 CHCKC will expand its Federal Way Medical Center and Kent Dental Center. Medical services provided by CHCKC include the full scope of primary medicine: diagnosis and treatment of acute and chronic illness and minor injuries; screenings for STDs, cancer, diabetes, hypertension, and other major illnesses; preventive care for adults and children; referral for specialty diagnostic evaluations and treatment; and prenatal/obstetric care, including delivery. Our medical support programs are Natural Medicine, Pharmacy, and Behavioral Health. The Natural Medicine Program is naturopathic care, stress management, nutrition counseling and acupuncture at each center. Behavioral Health is a stepped care approach to mental health and mood disorder interventions. Dental services provided by CHCKC include: preventive, operative,periodontal and pediatric care, including limited prosthetic and oral surgery services. We offer emergent care clinics weekly at each location. Homeless healthcare services provided by CHCKC include: nursing and primary care services provided on-site at transitional shelters, emergency shelters, and permanent supportive housing throughout King County as well as at a child care center at a transitional housing complex in east King County. Interpretation services are provided for all patients requesting them at no additional cost to the patient. CHCKC has been providing King County with high quality, culturally sensitive,primary health care services for 30+years, since it's founding as the Valley Pulse Community Clinic in 1971. CHCKC was formed in response to the unmet health care needs of its target population: low-income uninsured _ families and individuals in suburban King County. Those needs continue as does the mission of CHCKC: "To provide complete primary health care services to the people in our communities,with special — attention to the needs of the medically under-served populations of King County. Our services encompass not only treatment and prevention of illness but also health education,behavioral health service, outreach, interpretation and a variety of other services that our patients want and need." As the only federally qualified health center network serving communities in Suburban King County, CHCKC has come to be recognized and depended upon for delivery of health care. CHCKC has demonstrated its capabilities in meeting the needs of its target populations. The organization's track record is evidence of its expertise in managing scarce resources efficiently. B. Operational Structure. A. Experience. Listed below are the key staff responsible for the agency and its programs. Senior leaders of the organization are: Chief Executive Officer Thomas Trompeter,MPA Medical Director Judith Featherstone, MD Dental Director John Caron, DMD Chief Operating Officer Debbie Wilkinson Chief Financial Officer Jody Putman Mr. Trompeter has worked at CHCKC for 11 years—the last 7 years as Chief Executive Officer. He has over twenty-five years of experience working with community health centers. — - Dr. Featherstone has been with CHCKC for 16 years—the last 6 as Medical Director. Dr. Featherstone has been a practicing family practice/OB physician for 17 years. Page 4 Dr. Caron, DMD, CHCKC's Dental Director has over 27 years of experience running a dental program. Dr. Caron served 16 years in the United States Navy as a Dental Specialist in Public Health, 7 years as the Chief 6f Dental Operations for Public Health—Seattle and King County, and 7 years as the Dental ',Director at Community Health Centers of King County. Ms. Wilkinson has worked at CHCKC for the last 5 years as Chief Operating Officer. Prior to joining CHCKC she was the Director of Community Support Services at Highline Community Hospital/Highline Medical Enterprise for 16 years. Ms. Putman is a Certified Public Accountant with over 18 years in financial leadership of various organizations. Ms. Putman joined CHCKC three years ago as the Chief Financial Officer. Progra Directors responsible for the operations of their program are: Director of Medical Operations Jeanne Ziltener Dental Programs Manager Pamela Gorsuch Lead Naturopathic Physician Cindy Breed,ND Director of Health Systems (Community Programs) Tern Calnan, LP Ms. C lnan started at CHCKC 12 years ago as the Federal Way Health Center Supervisor; she left for 7 years to teach medical assistant courses at Renton Technical College and returned to us in 2004 to direct our health systems and implementation team, staff development efforts and community programs. Our homeless care programs full under her community programs efforts. The CIICKC Board of Directors strives to maintain a highly trained and effective Board that is knowledgeable regarding its role,responsibilities, CHCKC programs, and the broader environment within hich CHCKC operates. The CHCKC Board of Directors is comprised of community members, 64% of whom are patients of the health centers. The Board strives to recruit consumer directors who are representative of the individuals being served by CHCKC in terms demographic factors such as age, sex, race/ethnicity and geographic location, and there is a Board Development Committee that actively reviews this information. Members of the Board of Directors serve as volunteers in support of the organization's stated mission, goals and work plan. The board is a"working board" and meets on a monthly basis. The board is responsible for establishing policies, approving budgets and programs, and monitoring operations of the organization. The Board of Directors recruits and hires the CEO. The Board stays connected and informed about the needs in South King County by including consumers as board members and by actively attending school, city and community sponsored events, and through civic organizations such as Rotary and the Chamber of Commerce. The Board also hosts open houses and specialevents at each of the health centers so that members of the community can learn more about the servics CHCKC provides. 9. NE D FOR YOUR PROGRAM(2 page maximum) According to The 2007 Annual One Night Count of People who are Homeless in King County, Washington, published by the Seattle/King County Coalition for the Homeless, on any given night in 2007 there were 2,631 people without shelter in King County. According to that report the proportion of those living in south King County grew from 10% in 2001 to 14% in 2003 and then another 15%in 2008. 7,839 persons are experiencing homelessness according to the One Night County. IlliAccording to a report by the Committee to End Homeless in King County, A Roof Over Every Bed in King County, "For homeless individuals, access to regular primary healthcare is challenging, and many Page 5 utilize emergency rooms to address health issues that have elevated in seriousness due to lack of preventative care. Homeless persons have high rates of both chronic and acute health problems that are more difficult to treat without a safe and stable living environment and are exacerbated by time in shelters - or on the streets. For example, homeless children are much more likely to have asthma than housed children." Similarly, according to the National Health Care for the Homeless Council,people what are homeless suffer from extremely high rates of acute and chronic health problems due to poor nutrition, exposure to the elements and the fatigue and stress of being homeless. Lack of health care coverage is a major barrier to care for homeless south King County residents. Many private physicians will not take uninsured patients with(and may not take Medicaid patients either) or may require payment prior to providing any services. The majority(87%) of homeless persons in King County had incomes below 30% of median SMSA income; 88% had incomes less than 100% of the Federal Poverty Level. Homeless patients without mailing addresses are even less likely to be able to access iprivate physician services. Evidence of the growing demand for healthcare for homeless services is linked to sheer increase in shelter and transitional programs in King County outside Seattle. According to the Committee to End Homelessness in King County, Inventory of Homeless Units and Beds Seattle/King County, Spring 2004, there were 160 nighttime emergency shelter beds and 585 transitional housing beds in south King County. CHCKC is the only provider of primary care and nursing services in south King County for the homeless adults and children living in transitional housing. Few alternative sources of health care are available to the homeless population outside Seattle. The geographic isolation is another barrier: while community and public health clinics are scattered throughout the region,bus service to them from shelter sites is often poor(and taxi service highly limited). While in shelters, many homeless people may begin the process of learning about Medicaid and other — coverage for which they may be eligible, but extensive case management is typically needed to engage them and establish a link with a primary care provider. In 2007, the majority of the visits provided to homeless program clients were not covered by any health insurance. B. Target Population. Identify and describe the population to be served by your program—both demographically and geographically. CHCKC's target population includes the homeless families and individuals living in shelters and transitional housing throughout King County. In south King County those shelters/transitional units are in Kent, Des Moines, Federal Way, Renton and Auburn. The majority of those currently served in 2007 were between the ages of 25 and 44, 55%were single mothers, 78%were female, 34%were children and 52%were persons of color. Less than 5% of services provided to homeless clients are reimbursed through any insurance provider. 10. PROPOSED PROGRAM/SERVICE (See page maximums to each part of this Question below.) A. Program Description. The healthcare for the homeless program provides nursing, assessment, treatment, and access to primary care visits, mental health, and chemical dependency services at shelters, temporary housing and permanent supportive housing sites located throughout King County outside Seattle. Services provided ''Preventive care and diagnosis and treatment for chronic conditions including asthma, hypertension, and — diabetes as well as more minor acute conditions such as colds, flu and hay fever are delivered by Registered Nurses and Chemical Dependency Counselors. Patients with chronic conditions are generally Page 6 encouraged to seek care at the health centers where more extensive services are available. CHCKC providles services to homeless clients at no charge to the client. Services are provided by appointment and on regular visits to shelters by the homeless program staff. #eferrals are facilitated to Valley Cities Counseling and Consultation, Kent Youth and Family Services, and Auburn Youth and Family Services which provides visiting mental health and chemical dependency counselors. YWCA provides a Health Access Advocate to assist with insurance and DSHS applications; CHCKC provides a Spanish speaking client service representative for a similar role. In an effort to reach homeless individuals and families program nurses knock on doors at the shelter apartments, to give their business cards and describe the medical services available to clients. The shelter advocates also refer their clients to our two nurses and counselor. These activities occur at 8 South Count Shelters. Healthcare for the homeless program staff collaborate with other agencies to assist shelter clients with access to additional needed services and assistance with medical insurance and state program applications. As for changes to the program, it is the desire of CHCKC to maintain and expand its healthcare for the homeless program. Local coalitions are emphasizing housing over services, so it is difficult to secure resources for the supportive programs that couple with housing. Public Health Seattle and King County has doubled funding for nursing services in South King County in 2008. These new services will be deliveed at permanent supportive housing units. With these increased nursing services, we look to increase our client services and case management services with future funding. B. Performance Measures and Outcomes. (1 page maximum) di° Performance Measure: 130 south KingCountyhomeless adults or children receiving primary care, nursing or counseling services. Outcome: Increased access to primary care and preventive health services for homeless families and individuals with south King County communities. Indicator: 25% of patients experiencing homelessness will receive self-management coaching from a health care provider and document such in their encounter record. C. St.ffing Plan &Evaluation. (1 page maximum) i. Staffing Plan. There are currently 3.3 FTE working for the homeless program in South King County. Homeless program staff provide nursing, assessment, treatment and access to primary care visits, mental health and chemical dependency services at nine shelters in South King County. ii. Evaluation. CHCKC continuously monitors its primary medical care program and its targeted outcomes including those listed in section III, part B as well as others that are part of the homeless healthcare program's Health Care Plan. Comprehensive regular reporting on the agency's Health Care Plan is submitted to The Bureau of Primary Health Care in conjunction with Federal grant support. In addition the Washington illitate Fealth Care Authority monitors and conducts annual reviews of CHCKC's programs and outcomes. Clinical measures are tracked, analyzed and reported on a regular basis. Also a sample of clients is Page 7 surveyed on a regular basis about their satisfaction with the services they are receiving. Service or clinical changes or improvement initiatives are undertaken based on those outcomes results. Result are monitored at the health center level as well as for the agency as a whole. The leadership of the organisation and program managers monthly and quarterly reviews key outcome measures and make regular reports to the Board of Directors. The board includes consumers who also receive this information. In addition an annual report is published that summarizes key accomplishments and measures of success. D. Differences in Service Delivery by City. (2 page maximum) Our service delivery model is the same for each city that we serve. Slight variations in cost of visit in the attached tables are due to rounding,not actual cost discrepancies between cities. 11. LONG RANGE PLAN (1 page maximum) CHC C's Leadership Team and Board of Directors meet annually to update our Strategic Plan and long range bjectives. Our long range planning is focused in three areas: 1.) To be the Provider of Choice in the communities we serve, 2.) To be the Employer of Choice within our field, 3.) To be Financially Strong and Positioned for the Future. To carry out the three prongs or our long range planning, we are continually implementing new programs, expanding our sites and services, and redesigning our staffing plans. Some of the new projects we have comin up in the next two years include: partnering with a medical school to train medical students in the art of community health, expanding our dental program, and implementing an endowment fund to help support the uncompensated care we deliver. Due to the continued growth in need in South King County, CHCKC has plans to expand its primary medical care program over the next 5 years, including _ expansions of health centers in Renton and Federal Way to increase capacity to better meet the needs of the growing underserved in those areas. As mentioned in the 2007 to 2008 application, significant expansions are underway at the Kent, Federal Way, and SeaTac locations. These expansions are helpful to the healthcare for the homeless program in that after patients are initially served at the shelters and other lousing locations, they are linked to our health centers and receive further care on site. These expansons will improve our ability to continue long term service to this population. South King County municipal support is important to the health care for the homeless program. Funding from local municipalities helps show community support for our health care programs when seeking Federa}, State and private funding. This funding allows CHCKC to provide health care to the homeless at no cost[or on a sliding fee. It is anticipated that funding will continue to come from local, State and Federal sources, as well as private and public payors. CHCKC is experiencing a decrease in it's insurance reimbursement rates so, now more than ever, grant funding is critical to our umbrella services to all indivi uals. 12. BUDGET (2 page maximum) The budget section of your application pertains to the information provided in Question 17 of your application. A. Budget Request Narrative. Fundingg for the Health Care for the Homeless program is vital for CHCKC to continue to provide these services both at the current level and increasing levels as the demand rises. With the uncompensated cost per homeless medical visit at$316.45, this funding is crucial to support this essential service. Other Funding for these services is decreasing, so municipal partner funding is needed. Requested funding will aelp support the uncompensated cost of each visit that includes: Page 8 Salaries paid to providers and support staff $ 275.41 Patient interpretation services, lab fees and other services $ 2.14 atient supplies $ 2.01 �'ost of dental facilities $ 36.89 TOTAL, $ 316.45 B. Changes to Budget. No significant budget changes are expected. C. Cost per Service Unit(s). You should provide an estimate of your cost per service unit provided by the program you propose. Explain how your cost per service unit was determined. These should be based on the total cost of the program and the total number of clients served, not just the funds requested. You have the option of providing a cost per service unit for each separate service provided within the program. Cost Per Service Unit: $ 316.45 Explanation of how determined: The uncompensated cost for each homeless patient visit is $316.45. This was determined by the average cost of a medical visit less the average patient(or third party)responsibility portion of the cost of the visit. Most homeless patients have little or no means to pay for medical care and therefore there is generally no patient responsibility collected or assessed to each medical visit. This program depends largely on support from granting agencies. On average, homeless patients receive 2.3 medical visits per year. Based on this average, the uncompensated cost per client or patient is $728. I. . 1° Page 9 I Agency: Community Health Centers 1 of King County Program:Homeless 13. NUMBER of INDIVIDUALS/HOUSEHOLDS SERVED BY PROGRAM — ,Z Individuals? or ❑ Households? (Check which applies and use for reporting all demographics.) I Unduplicated *Unduplicated Number of all Clients Served by Clients Served All Funding Sources with Funds Requested 2007 2007 % of column 2009 2008 2009 (Actual) 1 clients (Anticipated) (Projected) (City Requested served by Funding Only) City Auburn 12 3.75 % 21 22 Burien. 1 0.31 % 2 2 3 Covington 0 0.00 % 0 0 Des Moines 0 0.00 % 0 0 1 Enumclaw 0 0.00 % 0 0 Federal Way 6 1.88 % 11 11 Cent 86 26.88 % 152 159 14 Renton 10 3.13 % 18 19 4 SeaTac 1 0.31 % 2 2 Seattle, 29 9.06 % 51 54 Tukwila 0 0.00 % 0 0 Other 175 54.68 % 309 324 I 100.00 % Total 320 (This column 565 593 must total 100%) *Unduplicated means count each client only once per calendar year per program. This number should match the number of clients by city indicated in the top row of Question 15. Page 10 Agency: Community Health Centers of King County 14. Performance Measures (Data Table) Program:Homeless -II4a. Service with 2009 Requested Funds Proposed Performance Measures as defined below. A) Healthcare to the B) C) Homeless Visits Auburn Burien 7 Covington Des Moines Enumclaw Federal Way Kent 32 Renton 9 — ,eaTat Seattle Tukwila 14b. Performance Measures 2009 Proposed with funds requested City Funding Only Title: Brief explanation: Patients of the Healthcare for the Homeless Program return for care A)healthcare visit on average, 2.5 times per year for preventive, chronic and acute healthcare. B) C) Page 11 Agency: Community Health Centers of King County Program:Homeless 04 Performance Measures (Data Table), Cont. 14c. Average Cost of Service Unduplicated Clients Served with Funds Average Cost of Service per Requested 2009 Requested 2009 Client* (Same as last column of (Same as last column of Column 1 divided by Column Question 6) Question 13) 2 Example: $5,000 45 $111.11 Auburn 0 0 0 Burien 2,000 3 666 Covington 0 0 0 Des Moines 0 0 0 Enumclaw 0 0 0 Federal Way 0 0 0 ent 10,000 14 714 Renton 2,600 4 650 SeaTac 0 0 0 Seattle 0 0 0 Tukwila 0 0 0 * Slight variations in cost of visit in the attached tables are due to rounding, not actual cost discrepancies between cities. II Page 12 of King County 15. Demographics (from all funding sources) (Data Table) Program:Homeless I ",- Client;Residence o 0 a, 1 t z 0 H G i - as U Q w w c2 vs H E-, Unduplicated (check one) ►/ Individuals o 0 0 ks) N o fl Households Served in 2007* Household Income Level 30%of Median or below 7 1 3 21 4 1 13 50 50% of Median or Below 1 1 80% of Median or Below 1 1 Above 80% of Median 1 7 2 4 14 Unknown 4 1 58 4 12 79 TOTAL 12 1 0 0 0 6 86 10 1 29 0 145 Gender Male 1 22 3 1 4 31 Female 11 1 6 64 7 25 114 TOTAL 12 1 0 0 0 6 86 10 1 29 0 145 Age 0-4 years 3 18 2 23 5 - 12 years 2 7 3 3 , 15 13 - 17 years 8 2 10 18 -34 years 6 3 22 3 12 , 46 35 - 54 years 4 1 29 4 1 10 49 55 -74years 2 2 75+years 0 Unknown 0 TOTAL 12 1 0 0 0 6 86 10 1 29 0 145 Ethnicity Asian 2 2 Black/African American 4 5 17 1 10 37 Hipanic/Latino(a) 1 18 2 6 27 Native Anerican/Alaskan 1 1 Pacific Islander 1 1 White/Caucasian 6 1 45 4 8 64 Other/Multi-Ethnic 1 1 5 1 5 13 TOTAL 12 1 0 0 0 6 86 10 1 29 0 145 Female Headed 6 3 40 3 23 75 Household Disabling:Condition 2 10 1 1 2 16 Limited English 1 4 5 Speaking k Checc Individual or Household, which should be the same as checked in Question 13. Unduplicated means count each client only once per calendar year. This should match the number served by City in the Page 13 Actual 2007 column of Question 13. The"total" column will be different from Question 13 since the "other" column is not included due to space limitations. '.6.PROGRAM STAFF(DATA TABLE) 2007 2008 2009 (Actual) (Budgeted) (Projected) Total Number of Staff(FTEs) 4.77 4.01 5.22 Number of Volunteer(FTEs) 0 0 0 Actul Number of Volunteers 0 0 0 Page 14 Agenc 17.PROGRAM REVENUE BUDGET(DATA TABLE) ofKing County Program:Homeless Revenue Source 2007 2008 2009 (Actual) (Budgeted) (Projected/ Requested) City Funding(General Fund & CDBG) • Auburn • Burien 2,000 :'I Covington •I Des Moines •II Enumclaw •I Federal Way •I Kent 10,000 10,000 10,000 • Renton 1,800 1,800 2,600 • SeaTac • Seattle • Tukwila • Other(North King County Cities) 14,451 15,800 17,274 • Other Government Funds • King County 191,751 277,381 283,176 • Washington State • Federal Government(Specify) • Other (Specify) Private Sources • United Way(grants & designated donors) • Foundations and Corporations • dontributions (e.g., Events, Mailings) • Program Service Fees (User Fees) • Other(Specify) 53,623 82,672 189,442 TOTAL PROGRAM BUDGET 271,625 387,653 504,492 Page 15 Agency: Community Health Centers 17.PROGRAM EXPENSE BUDGET,CONT. of King County (DATA TABLE) Program:Homeless - Expenses 2007 2008 2009 (Actual) (Budgeted) (Projected) Personnel Costs • Salaries 163,797 231,279 298,761 • Benefits 33,816 51,592 69,368 • Other • Total Personnel 197,613 282,871 368,129 Operating and Supplies • Office/Program Supplies 2,362 1,300 1,692 ■ Rent and Utilities 22 • Repair and Maintenance 118 150 195 • Iisurance 881 800 1,041 • Postage and Shipping 260 275 358 • Printing and Advertising 449 0 0 • Telephone 1,583 1,500 1,952 • Equipment 771 428 557 • Oonference/Travel/Training/Mileage 6,463 14,325 18,643 • Dues and Fees 35 • Professional Fees/Contracts 949 • Direct Asst. to Individuals • Administrative Costs .54,180 82,969 107,976 • Other(Bad Debt) 121 200 260 • Other (EMR System) 5,818 2,335 3,039 • Other(Staff Recruitment) 500 650 • TOTAL PROGRAM EXPENSES 271,625 387,653 504,492 Net Profit(Loss) 0 0 0 (reveinue—expenses) = Page 16 Agency: Community Health Centers of King County 18. SUBCONTRACTS(DATA TABLE) Program:Homeless ,ist the agencies you will be subcontracting with for this program. Provide the agency name in the first column, a description of the contract/service in the second column, and the contract amount in the third column. Do not list agencies you coordinate with on a referral only basis. Indicate not applicable if you do not subcontract for any part of this program. Subcontracting Agency Specific Subcontracted Activities Contract in the Operation of Your Program Amount YWCA(South County) Shelters/patient advocate - (shelters in Renton,Kent, &Auburn) Hopelink(Kenmore Shelter,Avondale shelters - Shelter,Dixie Price, Hopelink Transitional Shelter) I shelters - YWCA Eastside(Y Family Village, day center Bellevue) Multiservice Center shelter - DAWN shelter - shelter - Eastside Domestic Violence Program shelter - iospitality House Collaborators—network of organizations - South King County Forum on representing homeless people Homelessness Chemical Dependency/Mental Health services to - Sound Mental Health South King County shelters Healthcare for the Homeless Program 212,000 Public Health—Seattle and King County YWCA[(South County) Shelters/patient advocate - (shelters in Renton, Kent, &Auburn) Page 17 19.APPLICATION CHECKLIST Contents (Your application should contain each of these items in this order.) �'] Application Cover Pages. The top three pages of your application must be a completed copy of he Agency Information and Questions 1-7. Application Narrative: n Q• uestion 8 Organizational Experience (2 page maximum) Q• uestion 9 Need for Your Program (2 page maximum) Question 10 Proposed Program/Service (6 page maximum) Question 11 Long Range Plan(1 page maximum) Question 12 Budget(2 page maximum) Data Tables Question 13 Number of Individuals/Households Served Question 14a-c Performance Measures and Average Cost of Service Question 15 Demographics (from all funding sources) Question 16 Program Staff Question 17 Program Revenue &Expense Budgets Question 18 Subcontracts ki Required documentation. Supply one copy of the following required documents with the signed original application. See Part II: City Specific Supplemental Information to determine whether additional copies of the application and required documentation need to be submitted. `� Question 19 Required Documentation, including: ■ Proof of non-profit status • Organizational Chart • Agency/Organization Mission Statement • Board resolution authorizing submittal of the application(may be submitted up to 60 days after application). ■ List of the current governing board and local board, if applicable, (include name, position/title, city residence, length of time on the Board, and expiration of terms. Note any vacancies.) • Board Meeting Minutes of last three board meetings of governing board and local board as applicable • Annual Budget • Financial Audit Cover Letter • Financial Audit Management Letter • Financial Statement • Verification of Non-Discrimination Policy • Program Intake Form ■ Sliding Fee Scale • pplication Check List. (Signed below.) City Specific Supplemental Information. Required in II f appli ble City only. Name: Faith Wimberley - r Position: _Resource Development Manager I rli Phone#: 425-203-0491 S gnattre of Perso ompleting Checklist E-mail: _fimberley@chckc.org DO N I T SUBMIT ANY OTHER MATERIALS WITH THIS APPLICATION Make sure that you carefully check Part II of this application to see what additional attachments each city requires. Page 18 Community Health Centers of King County City or Renton Application for 2009—2010 Funding Supplemental Questions—Healthcare for the Homeless Program Apri130th, 2008 City of Renton Result that best correlates to our Healthcare for the Homeless Program: Result#8 End Homelessness in Renton: Strategy: Fight the health and mental health related causes of homelessness. It is commonly believed and evidentially shown that homeless populations suffer from worse health outcomes than the general population. Common health disparities for this population include: depression, anxiety,post traumatic stress, multiple mental health diagnoses including substance abuse, chronic diseases such as asthma and obesity. As homeless individual's health is addressed they are more equipped to seek housing, employment and other necessary social institutions. By addressing the low health status of people experiencing homelessness in Renton, Community Health Centers of King County is removing at least one of the barriers to permanent housing for this population. As defined in the application, our program model includes registered nurses, mental health cc unselors and community outreach workers visiting homeless shelters on a regular basis: delivering services and linking individuals to our medical clinics. CHCKC Outcomes as reported on page 9 of the application: Outcome: Increased access to primary care and preventive health services for homeless families and individuals with south King County communities. We commit to providing access to primary and preventive medical treatment for people exgperiencing homelessness in Renton. This includes not only appointments at homeless shelters and the Renton Health Center,but also transportation, language and insurance assistance. By removing barriers to care and coaching patients to make healthy choices we are increasing their ability to attain adequate healthcare and ultimately housing and a high functioning life. Community Health Centers of King County Required Documentation Page Number Proof of non-profit status 1 Organizational chart 3 Agency/Organization Mission Statement 4 Board resolution 5 Current governing board list 6 Board Meeting Minutes 8 Annual Budget 18 Financial Audit Cover Letter 19 Financial Audit Management Letter N/A Financial Statement 20 Verification of non-discriminatory policy 37 Program intake form 39 Sliding fee scale 41 III Ii ' " Internal Revenue Service Department of the Treasury Olstrict 915 Second Ave.,Seattle,Wash.98174 Director Person to Contact: ' South King County Community EO Desk Officer Health Centers Telephone Number: 1025 South Third (206) 442-5106 Renton, Washington 98055 Refer Reply to: • EO-liftMS 550 Date: JUN 11 1987 • Dear Sir or Madam: This is in reply to your inquiry of June 11, 1987, regarding your exempt status. Our records show that your organization is exempt from ry Federal income tax under Section501(c)(3) of the Internal Revenue Code. • This exemption was granted in June of 1982, and remains in effect. • • Also, our records indicate that you are not a private foun- dation, because you are an organization described in Sections 509(a)(1) and 170(b)(1)(A)(iii) of the Code. As of January 1, 1984, you are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Sincerely, • editit, 0077/fZile Edna G. Bonnist Exempt Organizations Croup Manager • • • Page 1 of 44 r Internal Revenue Service Department of the Treasury District Director Date SEP 13 1888 Employment ldenUfkatton Numbs:: P 1 io Qoni4E2 EOMF COORDINATOR Contaet.Yetephone Number: • a COMMUNITY HEALTH CENTERS OF KING COUNTY InternallRevenuue CCo'de deaden: sottox3, 699 Strander Blvd., Suite D Tukwila, WA 98188 - Thank you for submitting the information shows below or on the enolosure. We have mad it a part of your file. The changes indicated do not adversely affect your exempt status and the exemption letter issued to you continues in effect. • Please let no know about any future change in the character, purpose, method of operation, name or address of your organisation. This is a requirement for retaining your exempt status. Thank you for your 000peratiou. Sincerely yours, Item Channad, • Front To NAME & ADDRESS CHANGE . South King County Community SEE ABOVE Health Centers 1025 South Third • Renton, WA 98055 • • • • • • P.O.Box 2350,Los Angetm,CA g0083 Letter 078(c0)(Rev. 1-$7) t_ • Page 2 of 44 J • • Community-Health-Centers-of- King-County x ftwL^x I`. e BoardDirectorsDirectors� Bca of Directors ` • CeNTcaaV ,atxa'71t�>i:i'='4:€'•?,.. �.�...a...,J Thomas Trompeter,PAPA p. nServicas Mgr/ ealrbes Team , Chief Executive Officer SAY ORioer • Judy Featherstone,MD Caron,DMJody Putman,CPA Debbie Wilkinson • Mamsdiffia Vaughan ning b Development Medical Director Dental Director Chief Financial Officer Chief Operations Officer Director Jeanne Lead Physicians Dentists Rebecca Biilkgs Medial Operations Pamela pGorsuchMarketing b • Med ConhoBer peaatfons _ Dental Operations Co lamity Relations Director Director — Manager • Moselle Horbschl Load Dew k: Le/lrtne Sather David Rose Director Human Rasalaes Patient AccountsDirector Grant Manager Manager Clint al t m lropras Jo Abraham Terri Calmat HemSystems • Team IS Director — Director Medial Staff Operations Team • Coordinator —' • • • -13 . .:_,:..._ _ . ,�.......- mnmtaraoaw�wsna: rtwn_•<uR:lr :.CO Page 1 CD W 0 1 MISSION STATEMENT • Our mission is to provide complete primary health care services to the people in our communities with special attention to the needs of the medically underserved populations of King County. Our services encompass not only treatment and prevention and illness but the health education, behavioral health services outreach interpretation and a variety of other services that our patients wWant and need. VISION STATEMENT We are the provider of choice for quality health care services in the communities we serve. GUIDING PRINCIPLES CHCKC is an environment that encourages creativity and responsibility, respect and a strong sense of being valued. We are a work community embracing diversity,respect, creativity and support. We provide a productive and creative work environment that provides value for our patients and our organization. We provide flexible,supportive and inclusive leadership and are responsive to each other's needs. CHCKC offers patient-centered and accessible healthcare—all patients are treated with care, compassion and understanding. We treat our patients with dignity and offer education on choices of medicine so they can gain access and make informed choices in their healthcare. Page 4 of 44 COMMUNITY HEALTH CENTERS OF KING COUNTY BOARD OF DIRECTORS RESOLUTION#08-001 WHEREAS, Community Health Centers of King County(CHCKC)has applied for grants to various funding sources to support its mission of providing quality medical and dental care to the underserved, THEREFORE BE IT RESOLVED that the Board of Directors approves applying for grants for funding for the year 2009. RESOLUTION PASSED without modification. RESOLUTION PASSED with noted modification(s). RESOLUTION DID NOT PASS. /fr-Ce./06 Victoria G : Date Board C k c:1boerdIrcsO2-oo3(yIw) Page 5 of 44 COMMUNITY HEALTH CENTERS OF KING COUNTY 955 Powell St.SW,Suite A • Renton,WA 98057 2908 (425)277-1311 FAX:(425)277-1566 BOARD OF DIRECTORS--2008 Rev.April 15,2008 CONFIDENTIAL NAME,ADDRESS,PHONE OCCUPATION Consumer? Officer TERM a &/or Committee EXPIRES Thomas(Torn)Cross President and CEO Member-At-Large 2008 11023 Marine View Dr.S.W. Executive f Seattle,WA 98146 1 H:(206)243-1420 e-mail:tonic a stanbrooke.com Best Contact#(206)427-5222 i Member since 10/1995 Laurence M.DeShields II Patient Navigator CHCKC Chair,Strategic 2009 36521 25,Ave.S. Fax:(253)874.6861 Consumer Planning Federal Way,WA 98003-9104 email: Finance H:253-838-0560 tao49 rei comcast.net ' Member since 6/1998 I Robert Ellis CHCKC Audit 2008 1 401—37,Street SE,Sp.121 Retired Consumer Quality Auburn,WA 98002 Email:rrellis33 a,aolcom H:253-735-1192 . Member sine 5/2000 Luis H.Garcia,Sr. Retired CHCKC 2010 608 Chelan Pl.NE Email:luishgarcia tr7ycomcast.net Consumer Renton,WA 98059 425-430-2672 Member since 11/2007 ictoria Goetz40,, Homemaker,Student CHCKC Chair, 2010 a 417 Wells Ave S.,Apt.#3 Email;ivsgoetz(aconrcast.net Consumer Executive Renton,WA 98057 Board Development H:(425)204-8802 Finance Member since 4/2001 Chad Homer Attorney CHCKC Vice-Chair, 2008 CURRAN Law Firm Email:thorn►Rcur r anfrrm.conr Consumer Executive P.O.Box 140 Cell#206-498-6482 Chair,Board : Kent,WA 98035-0140 Development WK PH:(253)852-2345 Audit FAX: (253)859-8037 Strategic Planning Member since 11/2005 John Payne Physical Therapist Board Development 2009 5319 Monta Vista Dr.E. OutPatient Physical Therapy Quality d Edgewoo ,WA 98372 701 M St.NE,Ste 102 H:(253)863-0654 Auburn,WA 98002 Member Isinee 12/2006 Phone: 253-833-876 fr Email johnpaynep;c ahoo.com cicasnoud list(ylw)04/lS/OIr.S8PM Page 6 of 44 2006 CHCKC Board of Directors p.2 Rev.4/1 /2008 . CONFIDENTIAL NAME,ADDRESS,PHONE OCCUPATION Consumer? Officer TERM &/or Committee EXPIRES Sheryl Pot Homemaker/Bus Driver CHCKC Secretary 2009 3111 SW 3131n Street Email-spoi98765@msn.com Consumer Executive Federal Way,WA 98023 Chair,Quality I H:253-815-8239 Comm. Member since 2/2004 Audit Julie D.Shoji Senior Financial Manager 2010 17323 SE 1851b Pl. Russell Investment Group Renton,WA 98058 Wk:253-439-5732 11:425-79,3-7970 Cell:206-335-1128 Member,since 6/2007 Email:jshoji@russell.com russell.com ' Kathleen(Kathy)A.Smith Homemaker/Community Activist CHCKC Treasurer 2010 8326 59th Ave.E. Consumer Executive Puyallup,WA 98371 cell: 253-223-8434 Finance H: Quality Member since 4/1992 email:KSmith235 a hotmail.com ex-ofcio: Chief Executive Officer Thomas Trompeter Community Health Centers of King Co. 4314.12th Ave South 955 Powell St SW,Suite A Seattle,WA 98108 Renton,WA 98057-2908 (206)762-6337 w:(425)277-1311-wt (425)277-1566 email:urompeler@chckc.org I Election of directors is by an affirmative vote of two thirds of the members present of the Board of Directors,providing a quorum is present. Directors are selected based on the Board of Directors'perceived need for financial,legal,public relations,planning,fundraising,health care,consumer or other areas of expertise. At leant 51%of the board will consist of CHCKC consumers. An effort will be made to recruit consumer directors who are representative of the individuals being served by CHCKC in terms of demographic factors such as race,ethnicity,sex and age. c boudlboatd list 2007-2008(y1w)04/15f08 1:58 PM Page 7 of 44 Community Health Centers of King County Board of Directors December 12,2007 6:00 p.m.—9:00 p.m. Administrative Offices Present: Thomas Cross,Laurence DeShields,II,Robert Ellis,Luis Garcia,Victoria Goetz,Chad Homer,John Payne, Sheryl Pot,Julie Shoji,Kathleen Smith,Shailesh Tatu,Thomas Trompeter(ex-officio) Absent: Guests: Staff: Judy Featherstone,Jody Putman,Debbie Wilkinson Minutes recorded by: Yvonne Westover Topic Discussion A=Actions D=Decisions Convene Meeting The CHCKC Board meeting was convened at.6:35 pm Newest Board member,Luis Garcia,was officially welcomed to the Board of Directors. I. Consent The consent agenda was presented for approval. A—It was moved(Laurence Agenda -Board Meeting Minutes, 11/14/07 DeShields,II) and seconded(Shailesh Tatu) to approve consent agenda. Motion approved unanimously II. Board Tom Cross,Chair,welcomed everyone. He acknowledged that this has been Chair's a very eventful year especially with NextGen. Report There are three(3)Board members retiring from the board. Mark Mitchell, 03 o Barbara Kanaya and Shailesh Tatu. A plaque was presented to Shailesh Tatu thanking him for his commitment to the Board of Directors. Plaques will be mailed to Mark and Barbara. December 12,2007 CHCKC Board Meeting Minutes ' '- CONFIDENTIAL AND PROPRIETARY Page 1 of 4 •anc' _.ic Discussion A=Actions D=Decisions There will be no regular Board of Director's business meeting in January,in lieu of the board retreat January 25,25 and 27,2008. The agenda is under construction. Any necessary business will be conducted as a separate meeting at the retreat. The Friday night session at the retreat will be devoted to Board function and governance. Chad Homer has been asked to talk about governance based on his experience with the Carver Model of Governance. Our current Mission Statement is in need of revision and will be discussed during the retreat. The annual Oath of Office&Confidentiality Statement,Conflict of Interest Statement and Conflict of Interest Disclosure document were placed in the hand-out folders. Several board members have not completed the board survey. Some surveys are showing partial completion. This will be investigated. III. Committee A. Board Development Committee: Reports This committee recommends Board Membership re-elections as follows: A—It was moved(Chad Homer)and Tom Cross—1 year(2008) seconded(Robert Ellis)to accept Laurence DeShields,11—2 years(2008,2009) the recommended re-elections to Victoria Goetz—3 years(2008,2009,2010) the Board of Directors for the Kathleen Smith—3 years(2008,2009,2010) terms stated. • Motion Approved Unanimously. This committee recommends voting on the proposed Slate of Officers for A—Tom Cross distributed the ballots. co m 2008 as follows: Julie Shoji tabulated the votes. Co • Victoria Goetz—Chair The Slate of Officers was • Chad Homer—Vice-Chair accepted by unanimous vote for • Sheryl Pot—Secretary each position December 12,2007 CHCKC Board Meeting Minutes CONFIDENTIAL AND PROPRIETARY Page 2 of 4 is Discussion. ' A=Actions D=Decisions There was.a discussion regarding the compensation package. The 6% increase to grades and bringing all staff to 93%of mid-point was thoroughly explained. The capital budget had a few changes from the 11 draft. The cash flow for 2008 showed ending cash with and with-out the proposed new clinic. Kathleen Smith praised Jody Putman and her staff for all of their diligent and time consuming work in preparation of this balanced budget. . V. Q&A on The 2008 Board Calendar topics will be discussed at the retreat. It is Board important that everyone has input on what are the really important topics that Calendar need to be on the calendar. Topics VI. Board The business meeting adjourned at 8:35 pm,at which time the board entered Executive executive session. Session Respectfully Submitted By: L., ._:.r : 2l3O Sheryl Pot, Sec ' Date •C.- co cO CD 0 0 December 12,2007 CHCKC Board Meeting Minutes CONFIDENTIAL AND PROPRIETARY Page 4 of 4 ( There was no Community Health Centers of King County Board of Director's Business Meeting held in January,2008. • Page 11 of 44 Community Health Centers of King County Board of Directors February 132008 6:00 p.m.—9:00 p.m. Administrative Offices Present: Laurence DeShields,II,Luis Garcia,Victoria Goetz, Chad Homer,John Payne,Julie Shoji,Kathleen Smith,Thomas Trompeter (ex-officio) Absent: Thomas Cross,Robert Ellis,Sheryl Pot • Guests: Staff: John Caron,Judy Featherstone,Jody Putman,Debbie Wilkinson Minutes recorded by: Yvonne Westover fry, Convene Meeting The CHCKC Board meeting was convened at.6:41 pm Prior to convening the board meeting,a presentation of our new name and logo was given by Thomas Trompeter. I. Consent The consent agenda was presented for approval. A—It was moved(Chad Homer) Agenda -Board Meeting Minutes, 12/12/07 and seconded(Julie Shoji) -Preliminary Financial Statement for the period ending December 31, to approve consent agenda. 2007 Motion Approved With One(1) Abstention,Kathleen Smith. II. Board Victoria Goetz,Board Chair,welcomed everyone and thanked Thomas Chair's Trompeter for the presentation of the new name and logo. Report • Retreat Recap -The 2008 retreat was really good. Chad Homer was co thanked for his presentation on a different way of looking at strategic governance. The retreat was a great place to start looking at how we 1•' manage meetings,mission and where we are going. The 2008 2, CHCKC Retreat Summary was passed out at tonight's board meeting February 13,2008 CHCKC Board Meeting Minutes CONFIDENTIAL AND PROPRIETARY Page 1 of 3 r There was a brief discussion on location for next year's retreat. A—2009 Retreat location will be January weather seemed to be the major concern in regards to driving discussed in Executive Session. to Alderbrook Resort. Several boardmembers felt this location did not have activities for families,while others' felt the retreat was more productive if family members were not in attendance. • Board Calendar—The list of brainstorming calendar topics was A—An email will be sent out showing reviewed,discussed and added to. Some of the suggested topics were all of the topics. Board members not at the higher strategic level. Goal is to have the calendar complete will have an opportunity to give by March board meeting. input on what they think are priority topics. Victoria Goetz and Thomas Trompeter will then devise a draft calendar with the "big ticket"topics. • 2008 Committee—The proposed 2008 Committee Charters were A—Review proposed new committee handed out for review and discussion. The Strategic Planning charter along with old committee Committee has been eliminated. The Board Development Committee charter. Send comments to has been renamed Governance Committee. Along with the charter Victoria Goetz. Willingness to handout was the"Willingness to Serve: form. Strategic issues can Serve forms should be completed solicit Ad Hoc meeting of specific committees and then brought back and turned into Yvonne to the full board. Westover. III. Committee A. Finance Committee Reports The Finance Committee met on February 4t`. The preliminary financial statements for December,2007 were accepted as preliminary. Write-off receivables will be seen by April,when the audit takes place. A pie chart showing CHCKC Revenue Streams was handed out. This chart can serve as a reference for revenue stream discussions. The Revenue Bond, Series 2008 timeline was reviewed. -11 mThere was a discussion at the board retreat on the use of reviewing Key A-A potential format will be brought Indicators rather than the entire financial packet. to the March board meeting. G' IV. CEO Report • Strategic Plan Reporting Schedule- The proposed Strategic Plan ° reporting schedule for Provider of Choice and Employer of Choice was reviewed. This proposal was the outcome of work done at the February 13,2008 CHCKC Board Meeting Minutes CONFIDENTIAL AND PROPRIETARY Page 2 of 3 ION�` t:{tr ai 7.14 = 'i"-w�K •J ,Is .R :H rr t_�. . �Li r"4'+ 11?!.. H^)i •tWb�:: k''n:� ,t•.• •i. !' �. �:i• ;t ..,,�: .N,J h'�•tF F F,_{J r•itt 7. .� L_ r f'•i I-},� ;.r�i. 7 1,t 41.. :y�. lii; .! ••HT '^ r i'Vtu t nvLf nt'L ''r,k•.. ,� ,.::f:•.. ,,-i!r i � inF, ! t� F��'L 1: �L � �,� .fix.,r a �� I� ':��.. '�i'� �.F:.. �.��"� �i . + �_, 1.f ��..�rr I......J,._� .., i�.i�5�« 5,. .;•.r. �.u;_.:,,,;„:rit. .,; . . � � ! !c' .c, .i :. _.`� nr �ifs .,lis board retreat on the reporting schedule. There were questions surrounding the proposed dates for turnover rates. Of concern is"how can we shoot for a goal without knowing the goal?"Goal is`to have a A-The most recent EEOC report will benchmark in April for turnover rates. There was a brief discussion be brought to the next Executive on the diversity make-up of higher level positions at CHCKC. Overall session. there is a concern over reporting timelines that will be reviewed as we get more information of the measurement goals. • National and State Policy Update—The high level State Legislative Priorities are the expansion of the Health Professions Scholarship and Loan Repayment Program and a one-time grant to expand physical capacity in CHC dental clinics. The high level Federal Legislative Priorities are reauthorization of the Health Center Program;Increase funding for the Health Center Program and Increase funding for National Health Service Corps. Handouts showed how much money and notes. V. Other For the record,the following Board Resolutions were passed at the Annual Business Board Retreat on 1/26/08: #8-001 —approval for applying for grants for funding for the year 2009 #8-002—Removal of Mark Mitchell as an authorized signer on the Charles Schwab and all Kibble and Prentice investment accounts. The approval to replace Mark Mitchell with Kathleen Smith #8-003—approval to remodel 6,000 square feet of the Powell building and approval to finance or refinance up to$1,100,000 of the cost through the issuance of tax-exempt bonds. The March 2008 Board meeting will be held on Wednesday March 19,2008. VI. Board The business meeting adjourned at 8:01 pm,at which time the board entered Executive executive session. Session at Respectfully Submitted By: -ti 4 Sheryl Pot,Secretary Date February 13,2008 CHCKC Board Meeting Minutes CONFIDENTIAL AND PROPRIETARY Page 3 of 3 Community Health Centers of King County Board of Directors March 19,2008 6:00 p.m.—9:00 p.m. Administrative Offices Present: Laurence DeShields,II,Robert Ellis,Luis Garcia,Victoria Goetz,Chad Homer, Sheryl Pot,Julie Shoji,Kathleen Smith,Thomas Trompeter(ex-officio) Absent: Thomas Cross,John Payne Guests: Staff John Caron,Judy Featherstone,Jody Putman,Debbie Wilkinson Minutes recorded by: Yvonne Westover • ;o- r. . r .,r. •r r• Vlpl 1�,iU' }U I. , 7qv {>•n C 1 _ tip: -t=r •u;, auc •ice Ci '� �l�"I:'I.`i" l ! vft ' '! 4 !•I .;G'' i s f 1 i{',pi lr .a .E.•y r�,y. • - Jt�fn i4",l{{,;'I—NN5 1;454 {�il� v.} 'Eo1,}. ra il::vlO'fi.���y:, ?"I�t�p I �-1� v 1 i, , .... .. .. Convene Meeting The CHCKC Board meeting was convened at.6:32 pm I. Consent The consent agenda was presented for approval. A—It was moved(Chad Homer) Agenda -Board Meeting Minutes,2/13/08 and seconded(Julie Shoji) -Special Session Conference Call Board Meeting Minutes 3/7/08 to approve consent agenda. -Preliminary Financial Statement for the period ending December 31, Motion Passed Unanimously. 2007 -Financial Statement for the period ending 1/31/08 II. Board Victoria Goetz,Board Chair,welcomed everyone. Chair's Report NACHC Policy and Issues Forum—Chad Homer,Victoria Goetz and Thomas Trompeter attended the NACHA P &I Forum in Washington D.D.,March 12—18,2008. They were able to talk to Congress along with other Community Health Center forum delegates. The main issues at stake were" • Re-authorization of Health Center Program with a five(5)year co renewal. m • Health Center Grant Program making it through the cn Appropriation Committee • • Medicare hasn't been adjusted since `93/'94. Better 43. reimbursement is needed. March 19,2008 CHCKC Board Meeting Minutes CONFIDENTIAL AND PROPRIETARY Page 1 of 3 , ..,�.'^i ,.�_._ L of I i i, n_r• •.i J •':;�3i �, iPr•,:na K�.. i ., N.i(7fll 1"rl �, ) .{r;" Firtt I:.y.� '"4".r �.ty Ii� rr �y. } �`h.: U.c`�.��-;' y:�.,l: ;-' z. s: _. i 2 i � tl-.' ,ti�a.,n t+ rN�. 1a, t� 40:1ftr 4 �P. j f n.{,, �u� r, , e7�n r{y � I7 u {g , 50 .�d rC.,`RG •,. ...... � :.}-:. � _ .,, U7 ..e:;:: kr +,... !1. ,.u• . -,•.r .,... :;r'} ..,._.... :y a:idP'� _• -. - /�_ ... Our group was able to consult with Befit to continue the discussion of A—Chad Homer and Thomas wording for our mission statement. It was agreed that an outside Trompeter will be meeting with. consultant would best be able to wordsmith our mission statement the outside consultant to see how once we come up with the key points. The mission statement should he might phrase our mission be short and concise and tell why we exist. statement. • Board Calendar—The calendar was briefly reviewed. Some of the A—Several Board members want to suggested topics were not at the higher strategic level and therefore know which topics were taken off moved to the Governance Committee. The numbers in parenthesis the calendar and given to the with some of the topics indicates the number of times the topic has Governance Committee. Victoria been presented. A correction needs to be made to 2009 Budget. Goetz will email the list to all September will be the 314 discussion and November will be the 4th board members. discussion. Most board members were contacted about their committee membership. A—Review committee membership. Send comments to Victoria • 2008 Committee—The proposed 2008 Committee membership and Goetz. Charters were handed out for review. • Town Hall Meetings—Laurence DeShields and Debbie Wilkinson attending a Town Meeting hosted by Ron Sims on the inequities across society in all areas including healthcare. The discussions were around how we need to work towards a better society and have everyone on a level playing field. PBS will be doing a serious on "Unnatural Causes"which deals with these issues. Another Town Hall meeting is scheduled for Kent Senior Center on Monday,March 24th. • III. Committee A. Finance Committee Reports The Finance Committee met on March 4th. The Financial Statements for A—It was moved(Sheryl Pot)and period ending January 31,2008 were sent out in the board packet. seconded(Chad Homer)to accept Kathleen Smith asked the board if they were comfortable with the Key the Key Indicators as the monthly Indicators. Any comments need to be directed to Kathleen Smith. Full financial report with expanded financial reports will be given on a quarterly basis. financial to be presented on a quarterly basis. The Motion Passed Unanimously. Powell Building Financing An overview of the Powell Building Remodel summary was distributed. A—It was moved(Sheryl Pot) and March 19,2008 CHCKC Board Meeting Minutes CONFIDENTIAL AND PROPRIETARY Page 2 of 3 .p.I r : c rj F,r.. •tz:.'ib! 'n' r,-.u. It ii..w;,..;u- _...�' - r t• -: '' N: tit, - l.0 n;. f j ,...f ,rrt .,. f f.r•f r '"�' . ..f i . �. e ., u•-.. , -f. i,"RV...: .1 ��I.�t�ii r�'.f�I.'4F /i.� Ci JI...r_. ;� ,€ , n .�rJ, � `h 4 ['{... L tl�. I`t l. fLati .L�ff1 1 [l:li{, fc•n. :i.1.. ,..r�� L.+, f-9 f� tv , •.. � . 't.. Z,. Tt L u-...JE r 1.I i.,[sf�'':t .. t i't ..rrrda. 1 i'�. f•�.:.._..,. ,n. nv_91. .i� -.. ..i ;��.,._..bJ ' G.r.. .. �.. In order to borrow the maximum allowable fun. ,we needed to use the seconded(Kathleen Smith)to Kent building as collateral and therefore had to get it appraised. The move ahead with the plans for appraisal came in at 7.3 million-Remodel-uses and overview of costs— tenant improvement to the Powell were reviewed. Building. The Motion Passed Unanimously. IV.CEO Report Dental Benchmark Report(2008 Strategic Plan) The Dental Dashboard showing the percentage of patient who completed their dental treatment plan within 12 months was reviewed. There are different goals for kids(60%) and Adults(45%). Adults have a more difficult time making their follow-up appointments and also have more complex treatment plans. EEOC Report The CHCKC Employees by Race/Ethnicity and Position Class as of 9/30/07 was presented and reviewed. One-third of our employees speak another language in addition to English. This report is filed every September. Provider Recruitment and Retention The organization recognizes the need to increase provider salaries. There has been difficulty in bringing in new hires at the 93%medium level. The ELT would like to bump the initial salary offering to the 95%level and balance the existing salaries accordingly. Competition for providers is stiff across the state. CHCKC has 6 provider vacancies. Insurance Summary As requested at the retreat,the Insurance Summary was distributed and reviewed. Bottom line,we are well protected. VI. Board There being no further business,the business meeting adjourned at 7:45 pm at Executive which time the board entered executive session. Session i Respectfully Submitted By: o - Sheryl Pot, Secretary Date March 19,2008 CHCKC Board Meeting Minutes CONFIDENTIAL AND PROPRIETARY Page 3 of 3 Community Health Centers of King County 2008 Budget Summary rn TOTAL 2008 ri Budget STATISTICS-UnitsNisits 169,711 • REVENUE Fee for Service Revenue 13,810,286 Grant Revenue 5,604,018 Managed Care Revenue 13,269,844 Other(Rental, Interest, etc) 1,826,943 EXPENSES Personnel Costs 25,055,911 Services 653,192 Supplies Exp 1,877,015 General Exp 1,985,884 Overhead Exp 4,944,783 C:1Documents and Settii,. IreyerrLocal Settings\Temporary Internet Files1OLKE812008 Budi summary Owned Public Accountants • &Consultants 10900NE4'Streot CLARK NUBER Suite 1700 11475,454A919 ft475A54A620 . 800SOSA7A7 Melarknub.r.com • Independent Auditors'Report eu��is Pralessb+al Services[arpomUon Board of Directors • Community Health Centers of King County Kent, Washington We have audited the accompanying statement of financial position of Community Health Centers of King • • County (the Organization) as of December 31, 2006, and the related statements of activities, functional expenses, and cash flows for the year then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements • based on our audit. The prior year summarized comparative information has been derived from the Organization's 2005 audited financial statements and in our report dated March 29, 2006, we expressed an unqualified opinion on those financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of . America and the standards applicable to financial audits contained in Government Auditing Standards, ' • • issued by the Comptroller General of the United States.Those standards require that we plan and perform • the audit to obtain reasonable assurance about whether the financial statements are free of material • •• misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and • disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Community Health Centers of King County as of December 31, 2006, and the • changes in its net assets and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards,we have also issued our report dated April 11,2007, on our consideration of Community.Health Centers of King County's internal control over financial . reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements.The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. • eidAk, tiokt. p.s. Certified Public Accountants • April 11,2007 Page 19 of 44 minaivam COMMUNITY HEALTH CENTERS OF RING COUNTY Financial Statements And Independent Auditors'Report December 31,2008 Page 20 of 44 Table Of Contents Page Independent Auditors'Report 1 Financial Statements: Statement Of Financial Position 2-3 S atement Of Activities 4 Statement Of Functional Expenses 5 Statement Of Cash Flows 6 Notes To Financial Statements 7-16 Page 21 of 44 1 COMMUNITY HEALTH CENTERS OF KING COUNTY Statement Of Financial Position Assets December 31,2006 (With Comparative Totals For 2005) 2006 2005 Current Assets: Cash and cash equivalents(Note 2) $ 319,514 $ 2,130,433 Investments(Note 3 and 13) 1,891,005 Patient fees receivable, net of allowance for doubtful accounts and contractual adjustments of$1,070,835($1,610,075-2005) 1,748,799 1,787,138 CHNW receivable(Note 11) 916,185 949,686 Grants receivable 760,585 613,224 Other receivables 86,360 76,709 Inventory 70,636 122,743 Prepaid expenses 175,089 132,950 Total Current Assets 4,077,168 7,703,888 and, buildings,furniture, and equipment(Note 4) 25,076,246 20,720,593 Construction in progress(Note 4) 694,554 400,241 Less accumulated depreciation and amortization (5,490,389) (4,632,121) 20,280,411 16,488,713 TSO costs, net of amortization (Note 6) 625,074 772,924 I vestments(Notes 3 and 13) 15,702,170 12,966,338 Land held for future use(Note 5) 256,420 256,420 Ceposits 56,166 129,356 Total Assets $ 40,997,409 $ 38,317,639 The accompanying notes are an integral part of these financial statements. Page 22 of 44 -2- COMMUNITY HEALTH CENTERS OF KING COUNTY Statement Of Financial Position Liabilities And Net Assets December 31,2006 (With Comparative Totals For 2005) 2006 2005 (Current Liabilities: Accounts payable(Note 2) $ 1,081,661 $ 677,093 Accrued wages and related payables 1,338,073 1,272,853 Other accrued expenses 29,318 24,298 Current portion of loan payable(Note 10) 92,815 91,667 Total Current Liabilities 2,521,867 2,065,911 Loan payable, less current portion(Note 10) 2,156,656 2,249,471 Total Liabilities 4,678,523 4,315,382 Commitments and contingencies(Note 12) Net Assets: Unrestricted Undesignated 20,616,716 21,035,919 Designated by the Board of Directors(Note 13) 15,702,170 12,966,338 Total Unrestricted 36,318,886 34,002,257 Total Net Assets 36,318,886 34,002,257 Total Liabilities and Net Assets $40,997,409 $38,317,639 • The accompanying notes are an integral part of these financial statements. -3- Page 23 of 44 COMMUNITY HEALTH CENTERS OF KING COUNTY Statement Of Activities For The Year Ended December 31,2006 (With Comparative Totals For 2005) 2006 2005 OPERATING ACTIVITIES Revenue and Support Patient service revenue,net of contractual adjustments $19,193,489 $17,466,146 Grants and contracts from governmental agencies 5,053,351 4,485,464 United Way of King County 127,263 142,734 Donations and contributions from private agencies, including donated services and supplies 148,845 18,795 Rental income 305,039 299,628 Investment income(Note 3) 608,291 506,068 Other Income 139,340 167,768 Total Operating Revenue and Support 25,575,618 23,088,603 Expenses Program Services: Primary medical care 17,168,912 15,073,335 Primary dental care 4,359,592 4,151,715 Total Program Services 21,528,504 19,225,050 Supporting Services: Management and general 5,155,610 4,860,044 Total Operating Expenses 26,684,114 24,085,094 Change in Net Assets from Operating Activities (1,108,496) (998,491) NON-OPERATING ACTIVITIES Loss on disposal of assets (799) (101,757) Loss on impairment of assets(Note 4) (257,017) . Unrealized Gain or(loss)on investments(Note 3) 165,897 (85,392) Contributions 70,522 1,960,445 Pool savings(Note 11) 3,446,522 3,429,444 Change in Net Assets from Non-Operating Activities 3,425,126 5,202,740 Change In Net Assets 2,316,629 4,204,249 Net assets,beginning of year 34,002,257 29,798,008 Net Assets,End of Year $36,318,886 $34,002,267 The accompanying notes are an integral part of these financial statements. Page 24 of 44 -4- COMMUNITY HEALTH CENTERS OF SING COUNTY Statement Of Funcdonal Expenses For The Year Ended December 31,2006 (With Comparative Totals for 2005) Program Services Supporting Services Primary Primary Total Management Medical Dental Program And 2006 2005 Care Care Services General Total Total Salaries $ 9,414,301 $2,447,240 $11,861,541 $ 2,584.477 $14,446,018 $13,169,073 Payroll taxes and fringe benefits 2,100,122 575,102 2,675,224 575,935 3,251,159 $ 2,908,095 Total Salary and Related Expenses 11,514,423 3,022,342 14,536,765 3,160,412 17,697,177 16,077,168 Contract Labor 469,532 48,049 517,581. 34,632 552,213 584,015 Professional fees 887,148 82,841 969,989 273,181 1.243,170 1,192,641 Occupancy 692,383 174,672 867,055 232,614 1,099,669 1,010,779 Dues,publications,and subscriptions 79,150 10,580 89,730 73,682 163.412 184.364 Travel 43,350 8,566 51,916 134,108 186,024 133,003 MedicaUdental supplies 1,432,063 313,566 1,745,629 5,797 1,751,426 1,139,712 Office supplies 182,449 33,344 215,793 55,522 271,315 352,462 Printing 46,582 11,823 58,405 13,051 71,456 66,608 Equipment lease and maintenance 504,233 114,183 618,416 179,586 798,002 882,543 Postage 67,692 10,513 78,205 22,585 100,790 75,674 Telephone 216,533 53,628 270.161 91,128 361,289 321,654 Insurance 45,363 15,524 60,887 39,288 100,175 93,345 Interest and banking fees 61,564 '' 35,808 97,372 90,041 187,413 198,051 Property taxes 6,156 3,898 10,054 43.739 53,793 33,284 Bad debts 247,475 159,755 407,230 12,000 419,230 375,378 Miscellaneous 149,642 72,427 222,069 228,191 450,260 397,999 a Total Expenses Before CD Depreciation and Amortization 16,645,738 4,171,519 20,817,257 4,689,557 25,506,814 23,118,680 �preciation and amortization 523,174 188,073 711,247 466,053 1,177,300 966,414 O .06 Total Expenses $17,168,912 $4,359,592 $21,528,504 $ 5,155,610 $26,684,114 $24,085,094 The accompanying notes are an integral part ofthesefuiancial statements. -5- • i COMMUNITY HEALTH CENTERS OF KING COUNTY Statement Of Cash Flows For The Year Ended December 31,2006 (With Comparative Totals For 2005) 2006 2005 Cash Flows from Operating Activities: Change in net assets $ 2,316,629 $ 4,204,249 Adjustments to reconcile to net cash provided by operating activities: bepreciation and amortization 1,177,300 966,414 Unrealized(Gain)or loss on investments (165,897) 85,392 Loss on disposal of assets 799 101,757 Loss on impairment of assets 257,017 Changes in assets and liabilities Grants receivable (147,361) (159,914) Accounts and interest receivable 38,339 (765,357) CHNW receivable 33,501 561,075 Inventory 52,107 (67,465) Other assets 21,400 5,137 Accounts payable 384,568 (161,993) Accrued liabilities 70,240 39,284 • Gash Provided by Operating Activities 4,038,642 4,808,579 Cash Flows from investing Activities: Payments for land, building and equipment acquisition (5,036,038) (4,601,525) Payments for PTSO costs (42,926) (372,917) Purchase of investments (3,556,074) (19,058,975) Proceeds from sale of investments 2,877,144 4,116,243 Cash Used by Investing Activities (5,757,894) (19,917,174) Cash Flows from Financing Activities: Debt service principal payments (91,667) (86,680) Cash Used by Financing Activities (91,667) (86,680) Net decrease in cash and cash equivalents (1,810,919) (15,195,275) Cash and cash equivalents, beginning of year 2,130,433 17,325,708 Cash and Cash Equivalents,End of Year $ 319,514 $ 2,130,433 Supplemental Disclosure of Cash Flow Information: Cash paid for interest $ 128,487 $ 133,498 The accompanying notes are an integral part of these financial statements. -6- Page 26 of 44 rr , COMMUNITY HEALTH CENTERS OF KING COUNTY • Notes To Financial Statements Note 1-Summary Of Significant Accounting Policies Description of Operations - Community Health Centers of King County (CHCKC) is a not-for-profit organization providing comprehensive primary medical and dental care through the operation of health centers in Kent, Renton,Auburn, Eastside, Bothell, and Federal Way. CHCKC's mission is to provide care to ell, regardless of ability to pay and to specialize in providing care for the medically underserved, low income, nd other disadvantaged populations in King County. CHCKC provides comprehensive and coordinated services, including allopathic and naturopathic family medicine, family dentistry, acupuncture, behavioral health care, nutrition services and massage therapy. CHCKC also provides a variety of supportive services to increase the effectiveness of the health care services provided. These supportive services include outreach , and insurance eligibility assistance, referral coordination and patient care coordination. CHCKC strives to cimprove the overall health of the general population through education and treatment of illnesses through a omprehensive set of service modalities. CHCKC's philosophy is that all people are entitled to affordable, high quality health care. Basis of Presentation - The financial statements are presented in accordance with generally accepted accounting and reporting standards for not-for-profit organizations. Under these standards, net assets and revenues, expenses, gains and losses are classified based on the existence or absence of donor-imposed restrictions. Accordingly, the net assets of CHCKC and changes therein are classified and reported as follows: Unrestricted net assets-Net assets that are not subject to externally imposed restrictions. Amounts designated by the Board of CHCKC are included in this classification. Temporarily restricted net assets - Net assets subject to donor-imposed stipulations that may or will be met either by actions of CHCKC and/or the passage of time. CHCKC had no temporarily restricted net assets as of December 31,2006 and 2005. Permanently restricted net assets-Net assets subject to donor-imposed restrictions that stipulate the resources be maintained permanently, but permit CHCKC to use, or expend part or all of the income derived from the donated assets for either specified or unspecified purposes. CHCKC had no permanently restricted net assets as of December 31,2006 and 2005. Revenues are reported as increases in unrestricted net assets unless use of the related assets is limited by donor-Imposed restrictions. Expenses are reported as decreases in unrestricted net assets. Gains and losses on investments and other assets or liabilities are reported as increases or decreases in unrestricted net assets unless their use is restricted by explicit donor restriction or by law. Expirations of temporary restrictions on net assets are reported as transfers between the applicable classes of net assets. Contributions with externally imposed restrictions that are met in the same year as received are reported as revenues of the unrestricted net asset class. Cash and Cash Equivalents - CHCKC considers all highly liquid investments purchased with an original maturity of three months or less to be cash equivalents, except for funds held in the investment accounts designated for long-term purposes. Page 27 of 44 - 7- COMMUNITY HEALTH CENTERS OF KING COUNTY Notes To Financial Statements Note 1-Continued Investments- Investments in debt, equity, or other securities that do not meet the criteria for cash and cash equivalents are accounted for as investments. Investments with readily determinable fair values are stated at fair market values in the accompanying financial statements. Credit Risk - Financial instruments that potentially subject CHCKC to concentration of credit risk consist principally of cash, short-term investments, and receivables. CHCKC places its cash and investments only in high quality financial institutions. At December 31, 2006, CHCKC has cash deposits and Investments in excess of the federally insured limit of$100,000 in an institution. Inventory - Inventory Is stated at the lower of cost or market. Cost is determined by the first-in, first-out method. Accounts Receivable •Trade accounts receivable are stated at the amount management expects to collect from outstanding balances. Management provides for probable uncollectible amounts through a charge to earnings and a credit to a valuation allowance based on its assessment of the current status of individual accounts. Balances that are still outstanding after management has used reasonable collection efforts are lrritten off through a change to the valuation allowance and a credit to trade accounts receivable. Land,Buildings,Furniture,and Equipment-Land, buildings,furniture,and equipment are recorded at cost or, if donated, at the fair market value at the date of donation. Repairs and maintenance are charged to expense as incurred. Leasehold improvements are amortized over the shorter of the useful life or lease term. Depreciation is provided using the straight-line method over the following estimated lives: Building and Improvements 10-40 Furniture and Equipment 3-10 Patient Service Revenue - Patient service revenue is recognized at the date of service based on estimated net realizable amounts from patients and third-party payers for services rendered or is recognized based on a specified dollar amount per month for patients enrolled in a managed care plan. (Revenues from third party payer agreements are subject to audit and retroactive adjustments. Retroactive adjustments are recorded at the time that such amounts can first be reasonably determined, which Is normally upon notification by the paying entity. Currently,the adjustments for Medicaid services are recorded at the time of billing based upon the Medicaid fee schedule instead of at the time of notification. A significant percentage of patient service revenue were for services provided to Medicaid participants. Medicaid revenue represented 74% and 72% of patient service revenue for 2006 and 2005, respectively. Medicaid receivables represented 39% and 44% of net patient fees receivable at December 31, 2006 and 2005,respectively. Contributions - Contributions, which include unconditional promises to give (pledges), are recognized as _ - revenue in the period received. Currently it is the policy of management to recognize certain contributions as non-operating revenue. These contributions are given to support the overall mission and are not specifically set aside or earned through operations. Page 28 of 44 -8- COMMUNITY HEALTH CENTERS OF KING COUNTY Notes To Financial Statements Note 1-Continued Charity Care -CHCKC has a policy of providing care to patients, who meet certain criteria under its policy, Without charge or at amounts less than its established rates. However, all patients are requested to pay a minimum fee for each visit and no patient is denied services because of inability to pay. Since management does not expect payment for this care, the discounted services are excluded from revenue. During the year ended December 31, 2006 and 2005, CHCKC provided $4,414,605 and $4,334,892, respectively, of charity care services under this policy. Grant Revenue - CHCKC receives support from various federal, state and local government agencies. Grants receipts are subject to restrictions on the use of funds placed by the grantor. CHCKC administers these funds In accordance with grantor guidelines. Grant revenue under cost reimbursement arrangements is recognized as expenses are incurred. Amounts incurred but not yet reimbursed are reported as grant receivables. In-Kind Contributions - CHCKC receives contributed services and supplies from various sources. Volunteers, including members of the Board of Directors, have made significant contributions of time to CHCKC. The value of this contributed time does not meet the criteria for recognition under current accounting standards, and accordingly is not reflected in the accompanying financial statements. Certain professional services formally documented and charged to the relevant project are recorded in the accompanying financial statements.At December 31,2008, in-kind contributions were included in both grant and contribution revenue in the statement of activities. These services and contributions of materials are recorded at market values. Summarized below are totals for 2006. Contributed labor $ 55,945 Contributed supplies 467,558 Contributed use of space 12.800 $ _)538.303 Federal Income Tax-CHCKC has received a determination letter from the IRS that states it is exempt from federal income taxes under Section 501(c)(3)of the Internal Revenue Code. Use of Estimates-The preparation of financial statements in conformity with accounting principles generally accepted in United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenses during the reporting period.Actual results could differ from those estimates. • Comparative Totals - The financial information includes certain prior-year summarized comparative information in total but not by net asset class. Such information does not include sufficient detail to constitute a presentation in conformity with accounting principles generally accepted in the United States. Accordingly, such information should be read in conjunction with CHCKC's financial statements for the year ended December 31,2005, from which the summarized information was derived. Page 29 of 44 -9- COMMUNITY HEALTH CENTERS OF ICING COUNTY Notes To Financial Statements Note 2-Cash And Cash Equivalents During 2006, CHCKC became the fiscal agent for the Community Health Council of Seattle/King County (CHCSKC). CHCSKC is a 501(c)(3)organization made up of membership from Community Health Centers in Seattle and King County including CHCKC. CHCSKC's mission is to maintain and enhance the ability of the member Health Centers to provide comprehensive, culturally and linguistically appropriate health care to underserved populations in King County.As the fiscal agent for CHCSKC, CHCKC collects monies and pays obligations for CHCSKC. Included in the cash and cash equivalents for the year ended December 31, 2006 are CHCSKC funds held of $58,841 which is also Included in accounts payable as an amount due to CHCSKC. 11'ote 3-Investments CHCKC Invests funds with Charles Schwab & Co., Inc. and FTN Financial that are managed by Kibble & Prentice, a group of private asset managers. These funds are invested based upon the designations by the Board of Directors. These investments pay interest and dividends at variable rates and some of the investments are subject to market fluctuation increases and decreases. The investment of these funds is controlled by the investment policies of CHCKC as approved by the Board of Directors. Investments are carried at market value and consist of the following at December 31, 2006: Equity securities $ 1,219,268 Certificates of deposit 783,702 Money market funds 3,661,586 Fixed income 10.017.614 015.702.17Q Investment income consisted of the following for the year ended December 31,2006: Interest and dividends $ 590,691 Realized gains 17,600 Unrealized gains 165.897 $ 774.184 Unrealized gains and losses are considered non-operating in the statement of activities.The balance of undesignated investments for 2005 and 2006 were$1,891,005 and$0 respectively. Page 30 of 44 - 10- COMMUNITY HEALTH CENTERS OF KING COUNTY Notes To Financial Statements Note 4-Land,Buildings, Furniture And Equipment The cost and accumulated depreciation of fixed assets at December 31 were as follows: 2006 2005 Land $ 2,890,013 $ 2,890,013 Building and improvements 16,322,029 13,009,201 Leasehold improvements 1,282,503 985,580 Medical and dental equipment 1,176,676 1,152,906 Billing computer 819,634 784,055 Office equipment and other 2.585.491 1.898.838 25,076,246 20,720,593 Less accumulated depreciation and amortization (5.490.389) (4.632.121) 19,585,857 16,088,472 Construction in progress 694.554 400.241 Total 520.2�80.411 $18.488,713 Included in land, buildings, furniture, and equipment is the cost of the Auburn Medical Arts Building purchased in February 1999 for$3,372,357 of which a portion is leased to other medical organizations under operating lease arrangements(Note 16). As of December 31, 2006, the construction in progress balance of$694,554 consisted of three projects. In 2001, CHCKC started planning for the rebuilding of the Bothell Health Center on land purchased in 1999. Design and other costs related to the project of$263,040 were incurred prior to 2008. It was determined in 2008 that $257,017 of the design costs.associated with this planning were no longer able to be used and Were written off in the current year. The balance of the costs of$6,023 along with costs incurred in 2006 for feasibility studies for rebuilding this clinic of$18,000, make up the balance of$22,023 at December 31, 2006. Lutheran Community Services NW(LCS)is building a community center at Angle Lake in the City of SeaTac. CHCKC Is currently building out approximately 8,000 square foot space with tenant improvements as part of a long-term lease with LCS and has incurred costs to date of$537,492. This health center is proposed to be completed and opened in the second quarter of 2007. In 2006, CHCKC started the remodel of the third floor of the Kent Community Health Center after administration moved to Renton and has incurred costs to date of $135,039.This remodel is planned to be completed in the second quarter of 2007. In May of 2006, CHCKC opened the new school-based Tyee Campus Health Center on the campus of Tyee High School in SeaTac WA. Approximately 1,100 square feet was remodeled in the school space. Additionally, in November of 2006, another health center was opened in Burien WA under a leasing arrangement with Wesbild BP Inc. The costs of both of these new health centers are included in the leasehold improvement and are being depreciated over the estimated lease lives. Note 5-Land Held For Future Use In August 1999, CHCKC purchased the Bothell Clinic building along with some adjacent land with a value of $256,420. This land is currently being held for future use and is vacant. Page 31 of 44 -Il COMMUNITY HEALTH CENTERS OF KING COUNTY Notes To Financial Statements Note 6-Practice Technology Services Organization(PTSO) in May 2004, CHCKC became a participant in Practice Technology Services Organization(PTSO) along with other community health centers in the State of Washington. The PTSO was formed in order to realize such benefits as group discount purchasing, shared database management and support, grant opportunities and standardized processes and data. In order to participate in the PTSO, CHCKC invested a level of funding of costs for equipment, membership fees, software license costs, start-up and operating costs and service fees. CHCKC will receive a future benefit from the use of the shared database management system. Accordingly, the amounts have been capitalized and will be amortized over the useful lives of the hardware and software license. The PTSO costs as of December 31,2006,were as follows: 2006 2005 PTSO license, software and hardware costs $ 991,084 $ 948,158 Less accumulated amortization (386.010) (175.234) Total $ 625,074 L 772.924 Note 7-Leased Facilities And Equipment CHCKC is obligated under leases for the Bothell, Eastside and the Federal Way clinics.These leases provide for annual adjustments to the minimum rental payments based on increases In building operation costs or the consumer price index. In June of 2005, CHCKC entered into a lease agreement with Lutheran Community Services NW to lease a portion of a building set to begin construction in 2008. Construction was completed in 2006 at which time CHCKC began tenant improvements to their approximate 8,000 square foot shell space projected to cost approximately $1,000,000, which CHCKC will pay. This lease agreement provides for a lease period of ten years and has three successive options to extend the lease for five years each. Lease obligations for this lease over the ten-year period total$1,375,248. In November 2008, CHCKC entered into a short-term lease with Wesbild BP Inc for a medical clinic in Burien WA that opened in the same month. This lease expires on April 30,2007 due to availability of space and calls for lease payments of$1,800 per month. At the expiration of the lease, CHCKC will determine if other space is available. The facility rent expense for the years ended December 31, 2008 and 2005, was $359,221 and $343,172, respectively. CHCKC also leases various office equipment under operating leases which expire through April 2011.The rent expense related to these leases was$94,230 and$86,691 for the years ended December 31, 2006 and 2005, respectively. Page 32 of 44 - 12- COMMUNITY HEALTH CENTERS OF KING COUNTY Notes To Financial Statements Note 7-Continued The future minimum lease payments under these leases are as follows: Years Ending December 31, 2007 $ 266,086 2008 200,293 2009 173,727 2010 149,444 2011 142,304 Thereafter 764.023 Total $ 1,see,$jj Note 8-Retirement Plan 9HCKC maintains two tax sheltered annuity retirement plans under Internal Revenue Code Section 403(b), which covers substantially all employees. One of these plans,Vanguard Group, was authorized in 2005 and allows employees to self-direct investments. For the years ended December 31, 2006, and 2005, there were no employer contributions or employer matching of employee contributions under the plan. Note 9-Managed Care CHCKC is a member of Community Health Network of Washington (the Plan), a managed care plan formed by twenty-one community and migrant health centers throughout the State of Washington to participate in the managed care marketplace. The Plan is a not-for-profit corporation. The Plan accepts the full insurance and financial risk of providing health care services to enrollees in the State Medicaid and Basic Health Plan programs. As part of this agreement, the individual Centers are contingently liable for their proportionate share of any claims should the Plan be unable to meet its financial obligations. The Office of the Insurance Commissioner (O1C) requires all plans to maintain reserves to meet these financial obligations. The Plan maintains assets in excess of the OIC's requirements and believes that its assets are sufficient to meet financial obligations. As part of this agreement, CHCKC has agreed to serve as a provider of primary care services for a certain amount per member per month and to provide case management services to these same members related to specialty and hospital services. In return, CHCKC will participate in any savings realized by the Plan in providing these services,based upon a formula determined by the Board of Directors of the Plan. Page 33 of 44 - 13- COMMUNITY HEALTH CENTERS OF KING COUNTY Notes To Financial Statements Note 10-Loan Payable A loan payable to U.S. Bank with a current interest rate of 5.53%. Principal and interest payments are due monthly through January 2022. The Loan and Security Agreement allows for two optional prepayments periods known as Reset Dates at January 23,2007 and 2017 respectively without penalty.The interest rate is a!so reset at these Reset Dates based on a formula derived from market rates.This loan is collateralized with the Kent facility and land.At December 31, 2006, CHCKC was in compliance with all covenants related to the loan. CHCKC had the following loan payable balance at December 31, 2006 2005 $2,249,471 $2,341,138 Less current portion (92.815) (91.887) Total $ 2,156,656 $ 2,249,471 Scheduled principal repayments on the above loan payable are as follows: Years Ending December 31, 2007 $ 92,815 2008 97,521 2009 104,303 2010 111,137 2011 118,420 Thereafter 1.725.275 Total 2,249,471 Note 11-Hospital And Specialty Pools Included on the statement of activities are $3,446,522 and $3,429,444 of Hospital and Specialty Pool Revenues for 2006 and 2005, respectively. This income Is classified as non-operating as it is not directly related to services provided by CHCKC, but rather the result of savings realized by CHNW (Note 9) on specialty and hospital care. This Income Is accrued as it becomes known to CHCKC, generally at or near the time cash is received. The estimate Is based on the preliminary settlement statement prepared by the Community Health Plan for the most recently completed plan year which is calendar year 2005. CHCKC receives distributions of these savings over a 15 to 18 month period following the end of a plan year. Note 12- Commitments And Contingencies Grants-CHCKC has received federal grants for specific purposes that are subject to review and audit by the grantor agencies. Entitlements to these resources are generally conditional upon compliance with the terms and conditions of grant agreements and applicable federal regulations, Including the expenditure of resources for allowable purposes. Any disallowance resulting from a review or audit by the grantor may become a liability of CHCKC. Page 34 of 44 14- COMMUNITY HEALTH CENTERS OF KING COUNTY Totes To Financial Statements Note 12- Continued Use of Facility Restriction-In 1991, CHCKC received$29,683 from King County DSHS for the construction of real property at 403 E. Meeker St. in Kent. Under the terms of this grant, CHCKC is obligated to use the facility to provide comprehensive health care to the low-income population of South King County until April 5, 2006. A promissory note was issued in November 1998 for the above amount,which was forgiven on April 5, 2006, because CHCKC met the use of facility restriction specified in the grant.A release of the restriction was filed with King County in February 2007. It is expected that this release will occur in 2007. ISote 13-Designated ByBoard O Directors g 1 T e Board of Directors of CHCKC designated cash and cash equivalents and investments for the following purposes at December 31: 2006 2005 Managed care reserves $1,100,000 $1,100,000 Operating reserves 6,743,030 5,500,000 Reserve for capital and program development 6,722,370 5,368,338 Reserve for endowment 1.136.770 1.000.000 $15,702,17Q $12,986,33a Reserves designated by the Board of Directors include an allocation for unanticipated expenses in CHCKC's managed health care programs, operating reserves equivalent to approximately three months of normal operating expenses, reserves for capital and program development, and an initial reserve for start-up of an endowment that in future years will help finance special strategic initiatives. Note 14-Malpractice Insurance Effective January 1, 2003, CHCKC was covered under the provision of the Federal Tort Claims Act (FTCA) fo'r malpractice. The FTCA is a government funded program which allows community health centers and other qualified providers to be covered for malpractice. CHCKC has purchased malpractice insurance for activities not covered under the FTCA. Note 15-Self Insurance CHCKC is a member of 501c Services(the Trust), formerly the Northwest Agency Trust The Trust facilitates the utilization by member agencies of the Reimbursement Financing Method of meeting obligations under State Unemployment Insurance Statutes. As of December 31, 2006 and 2005, CHCKC had on deposit $63,923 and$54,378, respectively,with the Trust to fund these obligations.The deposit Is included in prepaid expenses on the statement of financial position. Any potential claims that may exist cannot be estimated at December 31,2006;therefore, no accrual has been made. Page 35 of 44 15- COMMUNITY HEALTH CENTERS OF KING COUNTY Notes To Financial Statements Note 16-Lease Agreement In November 2004, CHCKC entered into a lease agreement with another organization to lease a portion of a building owned by CHCKC. This lease calls for monthly lease payments of $9,722 for the period February 2005 to October 2009 and $10,734 for the period November 2009 to October 2014.This lease is a triple net lease and the lessee is obligated to pay a Pro Rata share of the operating costs of the building as additional rent each month. At the time of the lease signing, the lessee was required to make a security deposit of $10,734 which Is refundable upon fulfillment of certain lease conditions and a prepaid rent amount of$9,722 which represents the fourth month's lease of the lease period. Additionally, approximately 3,000 square feet of this same building is leased to another tenant under a triple net lease that is currently set to expire on June 30, 2007. The lessee is also obligated to pay a pro rata share of the operating costs based on their share of the space leased. Aggregate future minimum rental payments to be received under the operating leases are as follows: Year Ended December 31, 2007 $160,134 2008 116,684 2009 118,688 2010 128,808 2011 128,808 Thereafter 364.956 $ 1,018.0sa Page 36 of 44 -16- I. FAIR EMPLOYMENT PRACTICES Equal Employment Opportunity CHCKC affirms its continuing commitment to extend to all qualified individuals an equal opportunity to compete for employment and advancement within the company. We are committed to the philosophy and principle of equal employment opportunity for all present and prospective employees. Ti assure equal employment opportunity,there shall be no discrimination and/or preferred treatment concerning any individual or group because of race, color,creed,religion, sex,age,national origin, citizenship,marital status,veteran status,sexual orientation,political ideology,medical condition,or because of sensory,physical,or mental disability,or any other factor protected by law. Further, it is the policy of CHCKC to comply with the Americans With Disabilities Act and other federal and state laws prohibiting discrimination against applicants or employees with disabilities. Accordingly, we will reasonably accommodate applicants and employees with known physical or mental disabilities to the extent required by law. This reasonable accommodation policy extends to all services,programs,and facilities that are provided through employment with us. We reserve the right to modify,or make exceptions to,any of its existing policies or practices to the extent necessary to provide a reasonable accommodation to an applicant or employee whom we know has a disability. If you believe that you need an accommodation because of a disability or medical condition,please discuss this with the Health Center Manager,Dental Center Manager,Dental Center Supervisor or a human resources representative. Management at CHCKC is expected to carry forward the company's policy of nondiscrimination and equal employment opportunity in every aspect of employment. All decisions made with respect to recruiting, hiring, and promotion for all job classifications will be based solely on individual qualifications related to the requirements of the position. Likewise,all other personnel matters such ash compensation,. benefits, transfers, termination's, staff reduction, training, education, .and social/recreational programs will be administered free from any unlawful discriminatory practices. Anti-Harassment and Discrimination Policy CHCKC recognizes and values the integrity of its employees and their right to work in an environment that fosters mutual respect and is free of harassment or discrimination. CHCKC is, therefore, committed to a policy that prohibits harassment or discrimination based upon any individual employee's race, color, religion, creed, ancestry, sex, age, national origin, sexual orientation,marital status,veteran status,or physical,mental,or sensory disability. This policy applies to all employees, applicants, vendors, customers, contractors, and any other person doing business with CHCKC. Harassment and discrimination not only violates CHCKC's policy but may be a violation of state and federal law. Harassment is verbal or physical conduct that denigrates, or shows hostility or aversion toward, an individual because of his or her status as protected by law and that unreasonably interferes with that individual's work performance or creates an intimidating work environment. Conduct that the company determines constitutes a violation of this policy will result in strict disciplinary Employee Handbook Page 4 Fair Employment Practices January 2008 Page 37 of 44 action, including immediate termination. Examples of such conduct include (1)demeaning or hostile written, graphic,or verbal communications,including off-hand comments,epithets,jokes, emails, slurs or negative stereotyping directed at any individual because of or regarding that individual's race, color, religion, creed, ancestry, sex, age, national origin, sexual orientation, marital status,veteran status,or physical,mental, or sensory disability; (2)hostile,intimidating or threatening conduct directed at an individual because of that individual's status as protected by 17. Sexual harassment is one form of harassment. It is also a violation of the law and will not be tolerated by CHCKC. Sexual harassment is defined as: Unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature constitute sexual harassment when: (1)submission to such conduct is made either explicitly or implicitly a term or condition of the individual's employment; (2)submission to or rejection of such conduct by an individual is used as a basis for employment decisions affecting such individual; or (3)such conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile or offensive working environment. -Equal Employment Opportunity Commission,29 C.F.R.Part 1604,and"Guidelines on Discrimination Because of Sex." Discrimination and harassment includes many forms of offensive behavior and can include gender-based harassment of a person of the same sex as the harasser. Behavior that may violate this Policy includes: , • unwanted sexual advances or making or threatening reprisals after a negative response to sexual advances • visual conduct: leering, making sexual gestures, displaying of sexually suggestive or racially motivated objects or pictures, cartoons,or posters • verbal conduct: making or using derogatory comments, epithets, slurs,jokes,or sexual advances/propositions • physical conduct: touching, assaulting, impeding, or blocking movements. Complaint Procedure If you feel you have been harassed or discriminated against because of your race,color,religion, creed, ancestry, sex, age, national origin, sexual orientation, marital status, veteran status, or physical, mental, or sensory disability, you should immediately contact the Health Center Manager, Dental Center Manager, Dental Center Supervisor or Human Resources. Your complaint will be treated seriously and investigated. The investigation may include interviewing witnesses and gathering other relevant data. The investigation will be as confidential as possible consistent with the need to conduct a full investigation. If substantiated, appropriate corrective action will be taken if warranted. This can include a verbal or written warning, suspension, or termination of employment. Employee Handbook Page S Fair Employment Practices January 2008 Page 38 of 44 COMMUNITY HEALTH CENTERS OF KING COUNTY PATIENT REGISTRATION La' - ime/Apellido patemo First Name/Nombre de pila Middle Name/Segundo nombre Social Security Number/Numero de seguro social Birth Date/Fecha de nacimiento Gender/Sexo ❑ M ❑ F Mailing Address/Direccidn de con eos • City/Ciudad State/Estado Zip/C6digo postal Home Address(If different)/Domicilio(si es distinto) City/Ciudad State/Estado Zip/Cddigo postal Do you live within the city limits of your town? Which countY do you live in?/LEn que condado vive Ud.? /LVive Ud.dentro de los limites de su eluded? ❑King ❑Pierce ❑Snohomish ❑Other/Otro: ❑Yes/Si ❑No Check if Primary Phone/ Check if Primary Phone/: ❑ Home Phone/Telefono de la case: ❑ Alternate Phone Number(s)/Teldfono(s)alterno(s) ❑ Work Phone/Telefono de trabajo: ❑ Emergency Contact Phone/Telefono de emergencia: . � I a.eii Phone/Telefono de cellular:: Emergency Contact/Contacto de emergencia: Relationship: How will you pay for your visits?(Check all that apply) Are you interested in applying for Sliding Scale /LComo paged sus visitas?(Marque todos los que correspondan) Discount?/LLe interesa solicitar descuento de Escala Mdvil? ❑ Self-pay/Paga Ud.mismo ❑Yes/St ❑No ❑ Medical Coupons/Cupones medicos Are you interested InaPPy 9 1 in for affordable health ❑ Insurance/Aseguranza Insurance?/LLe interesa solicitar aseguranza mddica de bajo costo? ❑ Other/Otro; ❑Yes/Si ❑No If patient is less than 18:N�I C, Ill)! I12 I�. - -- r__. ..__ —_.. � _ -� �_ _- -�- -• ___-- Parent/Guardian's Last Name/Apellido de padre o madre/Tutor Parent/Guardian's First Name/Nombre de pila do padre o madre/Tutor Relationship to Patient Social Security Number Gender/Sexo Birth Date/Fecba de nacimiento /Parentesco o relacidn al paciente /Namuro de seguro social ❑ M ❑ F ❑Parent/PadrU o Madre ❑Guardian/Tutor • r/Otro: Please complete both sides/Favor de completer los dos lados •For office use only/Solo para use oficial de CHCKC •Witness(CIICKC Staff) Date: Page 39 of 44 Sliding Scale Category: ❑A ❑B ❑C ❑D ❑E ❑F Insurance: Answering these questions may help us obtain funding for services. _ /Sus respuestas alas siguientes preguntas podrlan ayudarnos a conseguir fmanciamiento para los servicios que podemos ofrecerle. WI,_ ''your race or biological family background? Are you disabled?4Esta Ud.Discapacitado? (Check all that apply)/LCual es la raza suya o lade su familia ❑Yee/SI 0 No biologics? (Marque todos los que correspondan) ❑White/lilanco Are you an immigrant or refugee? ❑AsianlAsi6tico /LEs Ud.inmigrante o refugiado? ❑Black/Negro ❑Yes/Si 0 No ❑Native HawaliaMndio Hawaiano Total number of people In your household(people who live In the same house and depend on the same Income) ❑Other Pacific Islander/Otro Isleflo ❑American Indian/Alaskan Native/Indio Americano/Indio Alaskeflo M6mero total de personas que viven en su hogar(y dependen del mismo ingreso) Are you Hispanic?LEs usted Hispano(a)? Total number of children under 18 in your household /Numero total de niflos menores de 18 que viven en su hogar ❑Yes/SI ❑No What language do you usually speak? Which of the following best describes your /LQu6 idioms hal%la Ud.generalmente? household?/LCual de los siguientes describe mejor a los de su hogar? ❑EnglishMgl 6s 0 Married with no dependent children/Casado(a)sin cargas ❑Spanlsh/Estiatiol familiares(nifos) Russian/Ruso El Slagle Person/Soltero(a) ❑Other/Otro: 1 0 Single female with dependent children living with you/ Mujer soltera viviendo con cargas familiares(nifos) Do you use an interpreter?/LNecesita un interprete? ❑Single male with dependent children living with ❑Yes/Si 0 Nlo you/Hombre soltero viviendo con cargas familiares(nifios) What Is your ethnicity or social/cultural background? 0 Two-parent household/Hogar con dos padres Cli " ill that apply:/LCual es su origen 6tnico u origen social/ ❑Other/Otro: cu], Marque todos los que correspondan: ❑Alaskan Native/Indio Alaskeflo Are you homeless or in a temporary shelter? ❑Cambodian-Khmer/Camboyano-Khmer /LEsta Ud.sin hogar o vive en un refugio temporal? ❑Chinese/Chino ❑Not homeless/Tengo hogar CIFilipino/Filipino 0 Doubling Up/Compartiendo habitaci6n ❑Guam-Chamarro/Guam-Chamarro 0 Street/cane ElHmong/Hmeng 0 Transitional/En transicibn ❑3apanese/Japones 0 Public Housing/Vivienda Publics ❑Korean/Koreano Laotian/Laosiano ❑Shelter/Refugio ❑.Mien/Mien 0 Other/Otro: ❑Native American/Indio Americano ❑Satlman/Sa uoyano Are you a migrant or seasonal farm worker?4Trabaja Ud:en ❑SomalianlDe Somalia el campo por temporadas o es un trabajador itinerante? ❑South As1a NSudasiitico 0 Not a farm worker/No campesino 0 Migrant farm worker/Campesino itinerante ❑Taiwaneserfaiwanes ❑ThaUTailand6s ❑Seasonal farm worker/Campesino por temporadas ❑Tongan/De Tonga What is your Primary Medical Insurance? ❑VietnameseNietnamita /LCui l es su principal aseguranza medica? ❑Other/Otro:, _ Marital status/Estado civil: How did you hear about this Health Center? ❑Single/Soltero(a) /LC6mo supo Ud.de Este Centro de Salud? ❑Married/Casado(a) Eliwed/Niudo(a) What is your household's monthly income? (The cash CL rcedIivorciado(a) flow that you live on)?/LCuanto es el total del ingreso mensual de ❑Legally Separated/Separado(a)Legalmente las personas que viven en su hogar? (El dinero quo usan al mes pars Are you a veteran?/LEs Ud.veteran de guerra? vivir.) ❑Yes/Si ❑No $ per month/al mes Page 40 of 44 I train ....J....Am...A.Ail tf'ffiful COMMUNITY HEALTH CENTERS OF KING COUNTY N MEDICAL FRONT OFFICE MANUAL Sliding Scale Eligibility 1. Check patient's sliding scale eligibility status In NextGen. 2. If patient is not currently eligible for the discount, ask if they would like to fill out an application. Participation is optional. 3. Ask patient to show proof of income for every individual in the household who has income. The following are acceptable: a. Payroll check that shows year-to-date income or 1 month's worth of pay stubs. b. Wage statements (written statement from employer). c. Orie month's worth of unemployment check stubs. d. Bank statement that shows flow of money in/out of account. e. Statement from Social Security office. f. Letter from-individual who supports patient financially. Must state a dollar amount. g. Income tax forms (first page only). h. W-2 form. I. For business owners, look at profit/loss statement, line 7, on tax form. 4. Photocopy income verification documents. Return originals to the patient. If the patient does not have proof of income and it is not their first visit: a. Inform patient that they will be charged full fee for today's services. b. Instruct patient to bring proof of income on their next visit to qualify for sliding scale. c. File application form in patient's chart. No further action is necessary on this visit. 6. Once patient has satisfactorily shown proof of income for every income earner in the household, sign, date, and indicate sliding scale category in gray box at bottom of form. 7. Enter, Information into NextGen. (Multiply monthly income by 12 to get annual income.) 8. File application in patient's chart under"PT INFO"tab, on top of the registration forms. • sliding scale eligibility Last updated:7n6/2007 Page 1 of 4 Page 41 of 44 race period for new patients aw patients are eligible to receive a sliding scale discount for their first visit without showing proof of income, if they fill out an application form. Enter today's date as the expiration date in NextGen. Inform the patient that a sliding scale discount will not apply to any future visits until they bring proof of income. Any patient who is new to NextGen may be considered a new patient. Unable to show proof of income If an applicant presents a reasonable case for why they cannot provide proof of income for themselves, ask them to compose, sign, and date a statement to that effect. Accept that statement as proof of Income. If the applicant is unable to show proof of income for another person in their household, however, they may not claim that individual as part of their household. (Please see definition of income and household size on next page) Zero income If the patient claims zero income for themselves or other adult members of the household, remind them of our definition of income and ask screening questions such as"Who supports you?""How do you pay for your living?"etc. Zero income may only be accepted with a verification letter—without that letter, they will be full fee. Accurate effective and expiration dates It is critical that the verify/effective date and the expiration date are accurate. Entering today's date or a future expiration date for someone who is unqualified to receive the sliding scale discount may —suit in disciplinary action. Also, because the patient accounts department needs accurate historical Formation about the patient's sliding scale eligibility, be sure to create a new sliding scale profile every time a new application is completed. Do not save new dates on top of the previous profile. Verification/effective dates should not change. Expiration dates should only change if household size or incorine changes. When expiring an outdated eligibility, you would usually set.the expiration date earlier than yesterday's date. Setting it too far back would confuse appropriate billing of past encounters. Other household members, other CHCKC sites If the discount will be used at other CHCKC sites, or if the discount will be used by more household members beyond just the applicant, create the eligibility profile in NextGen for every household member and add a note in each household member's account listing names and birthdates of all the individuals on the application. Also, distribute copies of the paper information to every chart for every household member at every clinic. Paper charts If there are people in your clinic who refer to the paper chart for eligibility, be sure to update sliding scale information in the paper chart in all 3 places (patient registration form, sliding scale application, and patient labels.) Nothing in the chart If you wish to refer to a patient's application or income verification and cannot locate them in the chart, Zook at the who/when button by the verification date in NextGen, and/or the notes section in ie account. Either place should give you clues as to where find the documentation. Use the"clinic- ukclinic records request"form to request the documents from the other site. Never require a patient to complete a new application simply because you have not found the application form in their chart. sliding scale eligibility Last updated:7/16/2007 Page 2 of 4 Page 42 of 44 1f-employed ' • business owners, look at profit/loss statement, line 7, on tax form. Changes to income or household size: • If an established patient who is currently receiving sliding scale has a change to their income or household size, and the new amount does not change their sliding scale category, they do not need to reverify Income. If the new amount does change which sliding scale category they qualify for, change their expiration date to today's date and explain to the patient: "Your income (or household size) has changed significantly enough to put you in a different sliding scale category. For today's visit, your charges will be based on the income you verified with us previously. Because of the change in your household income (or household size),your sliding scale eligibility needs to be reevaluated. You will need to fill out a new application and verify the new income amount." Definition of income:"the cash flow on which ou and those in our household live" ncome Not income Salary Child support Interest from savings Financial assets (stocks, bonds, account balances) Dividends from stocks, bonds, mutual funds, etc. Physical assets (items you would have to sell or liquidate to convert to income such as a home, boat, etc.) Monetary gifts Money drawn from a credit card ' -ins, scholarships, or grants for living expenses nony Welfare Unemployment Grants Assets that have been converted to cash flow Money that has been drawn from savings account Definition of household size People that live in the same home and depend on the same income, not including foster children. Household Size for Homeless For homeless patients, household size should include those people that the patient stays with, transitions with, and shares income with. Seasonal workers To determine monthly income for an individual who works during some months of the year, you may take their yearly income and divide by 12. WA State Residents Patients do not need to be WA State residents to be eligible. ••_lvacy he patient feels uncomfortable discussing Income or personal information in the lobby, ask the patient if they would like to speak in a more private location, like the manager's office, exam room, sliding scale eligibility Last updated:7/16/2007 Page 3 of 4 Page 43 of 44 lithe CSR's office. Some clinics regularly have the CSRs spend time with patients who have culty with the income verification process. Sliding scale categories are based on Federal Poverty Levels as listed below. Do not share the information below with patients: a. Category A: up to 100% of Federal Poverty Level b. Category B: up to 125% c. Category C: up to 150% • d. Category D: up to 175% e. Category E: up to 200% f. Category F: over 200% (no discount) Dollar amounts for the 2007 category cut offs are listed below. Do not share this information with patients. Persons in Family A B C D E Full 1 10,210 12,763 15,315 17,868 20,420 20,421 2 13,690 17,113 20,535 23,958 27,380 27,381 3 17,170 21,463 25,755 30,048 34,340 34,341 1111 4 20,650 25,813 30,975 36,138 41,300 41,301 5 24,130 30,163 36,195 42,228 48,260 48,261 6 27,610 34,513 41,415 48,318 55,220 55,221 7 31,090 38,863 46,635 54,408 62,180 62,181 8 34,570 43,213. 51,855 60,498 69,140 69,141 9 38,050 47,563 57,075 66,588 76,100 76,101 10 41,530 51,913 62,295 72,678 83,060 83,061 11 45,010 56,263 67,515 78,768 90,020 90,021 12 48,490 60,613 72,735 84,858 96,980 96,981 13 51,970 64,963 77,955 90,948 103,940 103,941 14 55,450 69,313 83,175 97,038 110,900 110,901 sliding scale eligibility last updated:7/16/2007 Page 4 of 4 Page 44 of 44 31 OR1tlltt4l 2009-2010 City of Renton ApoIication Cover Pages-(Agency Informationstiol><sml �� , I � ‘L.9� Agency Information Ageicy Name: Multi-Service Center II f"°l t 4 r r c-r per-®, q 11 Applicant Name and Address: AgncylDirector: 4 a"�a � � Multi-Service Center Dini Duclos,Chief Executive Officer 1200 S 336th Street Name and Title Federal Way, WA 98003 253.835.7678 (Area Code)Telephone dinid@multi-servicecenter.com 253.835.7511 El-mail address(if available) (Area Code)Fax Number Required signatures: By signing below,you certify that the information in this application is accurate to the best of your knowledge and that you have read the application, certific tions, and appendixes. (SIGNATURES ST BE SLUE INK) / 01 r ...464_ A(41f-- Signature of Age y Board resident/Date Signature of Agency Direc r/Date John Sheller Dini Duclos P Tinted Name of Agency Board President Printed Name of Agency Director Prog ram Information 1. Program Name Emergency and Transitional Housing Contact Person (available to answer specific questions on this application) Manuela Ginnett 253.838.6810 x111 Name (Area Code)Telephone Address(if different than above) manuelag@multi-servicecenter.com 253.874.7831 E-mail address(if available) (Area Code)Fax Number 2. Program is New for our agency ❑An Ongoing Program ►/ 3. Brief Description of Program (One sentence) Il'he emergency shelter provides temporary shelter and case management for homeless families, and transitional housing provides service-enriched housing for families, and women and men in recovery from substance abuse. 4. Where are services provided? (If different from agency location) Emergency family shelter in Kent;transitional housing for families in Federal Way,Kent, and Tacoma, and single adult housing for men and women in recovery in Kent and Federal Way. Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 1 2009-2010 City of Renton 5. Total Program Cost: Actual 2007: $620,181 Proposed 2009: $691,660 Projected 2008: $662,660 6. Total City Funds Requested for this Program: City Awarded 2008 Requested 2009* General Fund CDBG Total Requested** Auburn $8,000 $9,000 Federal Way $36,000 $40,000 Kent $40,000 $45,000 Renton $5,000 $8,000 City Awarded 2008 Requested 2009* General Fund General Fund Burien 0 $3,000 Covington 0 0 Des Moines $2,500 $3,000 Enumclaw 0 0 SeaTac $5,200 $6,000 Tukwila \ $3,800 $4,000 *Citie on a two year funding cycle will renew 2009 awards to 2010 based upon performance and availability of funds. See Part II for city specific information. **Include your total request for Auburn,Federal Way Kent and Renton. The source of funding will be determined by staff. Multi-Service Center Emergency and Transitional Housing-submitted April 2008 Page 2 2009-2010 City of Renton 7. Agency Contact Sheet Provide the following information for the agency and for the program requesting funds. Agency Contacts General Agency Name: Multi-Service Center Address: 1200 S 336th Street City/State/Zip: Federal Way,WA 98003 Phone/Fax: 253.835.7678 Agency Web Address: www.multi-servicecenter.com Executive Director Name: Dini Duclos Title: Chief Executive Officer Direct Phone: 253.835.7678 x101 E-Mail: dinid@multi-servicecenter.com Development Director Name: Pam Taylor (or Grant Writer) Title: Director of Fund Development Direct Phone: 253.835.7678 x105 E-Mail: pamt@multi-servicecenter.com Finance/Accountant Name: Sharrie Shumway (person preparing invoices) Title: Accounting Manager Direct Phone: 253.835.7678 x109 E-Mail: sharries@multi-servicecenter.coin Program Contact (Staff contact for contracting, reporting and program implementation.) Program Name: Emergency and Transitional Housing Staff Name: Manuela Ginnen Title: Housing Program Director Direct Phone: 253.838.6810 x111 E-Mail: manuelag(imulti-servicecenter.com Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 3 2009-2010 City of Renton Application Narrative Section (Questions 8— 12) 8. 0 GANIZATIONAL EXPERIENCE (2 page maximum) A. E perience. The Multi-Service Center(MSC), a Community Action Partnership (CAP),began in 1971 by a grassroots effort of local community members concerned about the lack of services in South King county. With a focus and mission of helping people achieve greater self-sufficiency and exercise self-determination, MSC breaks the cycle of poverty by addressing its causes with a holistic approach to customer needs. Current offices are located in Federal Way, Kent, and Burien as a"one-stop location" where people can come to build skills to help themselves become self-sufficient and economically independent. Other services are provided throughout South King County through outreach efforts. MSC began with a food and clothing bank, adding programs and services according to community needs. ■ Food and clothing bank:provides nutritious and supplemental food, including baby formula, nutritional supplements, diapers, and low-sodium and low-sugar foods. MSC helps other Federal Way agencies offer food such as providing food bags to the Federal Way Caregiving Network and supplemental food for the three Community Suppers. The agency serves as a food distribution site for Lifejlong AIDS Alliance and is a distribution site for Produce for the People. MSC is the lead agency for federal funding for other South King County food banks, coordinating the use of a large truck to assist in food delivery. MSC also provides clothing,bedding, and small household items to families and individuals. The clothing bank has a career clothing section that assists job seekers with professional clothing to wear for an interview or to a new job. ■ Energy assistance: began in 1980. Connects federal and regional funds to help low-income families in crisis pay a portion of their home heating bills,help with furnace repair, and refer to weatherization services. MSC staff also provide energy conservation education. • Housing: since 1986, MSC has provided housing services throughout the Puget Sound region from South King County and recently reached out to low-income Tacoma residents. Housing includes 15 units of homeless family emergency shelter in Kent, 8 transitional housing units for families, and 30 single-resident occupancy (SRO) units for individuals in substance abuse recovery (19 in Kent for women, 11 in Federal Way for men). MSC's permanent housing development efforts brought together city state, and local fenders to provide 424 units of low-income permanent housing in Federal Way, Kerit,Fife, and Tacoma, including 235 units of affordable housing for.seniors. ■ Education: since 1986 MSC has helped adult students increase academic skills with Adult Basic Education GED preparation and testing, workforce development, and English Language Learning(ELL). MSC's HEART(Homeless Education to Achieve Readiness Tomorrow) offers literacy enrichment to families at the family emergency shelter with after school activities and special events. Latino Night School, a partnership with Federal Way Public Schools,paves a pathway for greater school success for Latino children and their families. • Long-Term Care Ombudsman Program (LTCOP): since 1989 MSC has served as the state office for LTCOP, coordinating volunteer-based,resident-centered outreach and support, legislation review, and site improvement for vulnerable people living in long-term care facilities such as nursing homes, adult f ily homes, and boarding homes throughout the state. • Em to ment: in 1996 MSC prepared for the advent of welfare reform, building partnerships with DSHS, CTED, and the Workforce Development Council to provide job readiness assessment and work experience training. MSC targets hard to serve customers in regards to job readiness, supported job search, and wage improvement assistance. MSC is currently broadening employment efforts to include disadvantaged, at-risk, and other hard to serve youth. Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 4 2009-2010 City of Renton MSC has 37 years of experience providing a safety net of comprehensive wraparound services to people in need. Last year, over 43,000 low-income South King County families and individuals came to MSC for a hand up, not a hand out, so they could learn to break the cycle of poverty in their families' lives. B. Operational Structure. MSC has six service areas (see 8.A above) and three administrative areas: finance, administration, and development/public relations. Under direction of the Board of Directors, the Chief Executive Officer (CEO)provides agency leadership. With an MSW and over 18 years nonprofit CEO experience (the past 13 at MSC), the CEO provides overall guidance, oversight, and administration of the agency. The CEO assures that programs and services are mission driven,that MSC has a strong financial position with accountability to public and private funding sources, and positions MSC to make a significant contribution to address the needs of the low-to moderate-income people. The CEO looks to the future and positions the agency for maximum customer impact, always looking to be ahead of the curve when assessing emerging community needs and solutions. With an MBA and over 35 years of experience,the Chief Financial Officer is new to MSC this year and has oversight over all financial matters, including contracts, audits, income, and expenses. The Director of Fund Development and Public Relations holds a BA and has more than 30 years experience in design marketing, fund raising, community events, and public and media relations. The Director of Emergency Services is responsible for the energy assistance program as well as the food and clothing bank, holding a MSSA in sociology and psychology with over 37 years of experience in the field. The Housing Program Director holds a BS in psychology, has more than 20 years experience working with disadvantaged families, and oversees all MSC's housing programs and services. The Employment and Education Program Director holds a MS in organization management, and with more than 14 years of experience, oversees all employment and education services. The Director of the Ombudsman Program holds a MA with over 37 years of work experience. With the exception of LTCOP,which requires an assistant director, each service area has a staff supervisor. Directors are responsible for general oversight of their programs as well as long- and short-term service and financial planning. They are responsible that their programs meet the agency mission and that MSC remains on the cutting edge of new programming and funding. Well connected in their respective professional areas, and holding key positions within these groups so MSC continues to take a significant and active part in the community, directors are responsible for contract compliance, developing and monitoring program budgets, and setting policies and procedures for their service areas. Supervisors work with directors,providing support and guidance to direct service program staff. Supervisors ensure that staff operate under the Family Development model, a comprehensive, holistic, strengths-based methodology that emphasizes customer involvement and participation when receiving services..Directors and management staff participate in MSC's 3-year plan development. Per Community Action Partnership regulations, MSC's Board of Directors is diverse, uniquely governed by a volunteer tripartite board of directors equally represented by: ■ Customers or representatives of the low-income community; ■ Community members; ■ Elected officials or their representatives. The board provides overall guidance, ensuring that MSC meets the agency mission in a fiscally and programmatic sound manner. The 21-member board, currently comprised of 9 women and 12 men, oversees the CEO. Terms are 4 years. The board meets 10 times a year. MSC ensures the board is ethnically and racially diverse (currently represented at 25%), comprised of a range of ages, interests, and physical abilities. While meeting the composition requirements of its Community Action Partnership status, MSC also strives for representation from a wide geographic region. Board members participate in subcommittees that help guide the agency's work including personnel, fund development, finance/audit, program planning,nomination, and executive committees. Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 5 2009-2010 City of Renton 9. NEED FOR YOUR PROGRAM(2 page maximum) A. Problem Statement. On any given night in King County, more than 8,000 people do not have a place to call home (Seattie/King County Coalition on Homelessness). And research at the national level tells us that at least 3 times that many people will be homeless during the year in King County. There are those who ride the bus all night to keep their families warm,those who seek shelter in the hospital emergency room, and those who are the"invisible"homeless—living in old campers or trailers, often without electricity or running water..."couch surfing"with friends or relatives...living in a car...a tent in a campground or the woods...in a park...a motel...under the freeway...or just simply living outside (www.homelessinfo.org). Homelessness is a complex issue as most people do not choose to be homeless. Yes, sometimes they might be homeless because of poor decisions—such as dropping out of school and now not being able to find a living-wage job—sometimes people become homeless because of a medical situation that wiped out a family's savings, a severe chemical dependency problem, or a mental illness that could not be controlled. . The U.S. Department of Health&Human Services Administration for Children& Families (http:i/www.acf.hhs.gov) defines homelessness as: a.Lcks a fixed,regular, and adequate nighttime residence; b.Resides in a public or privately operated shelter designed to provide temporary living accommodations, or c.Lives in temporary lodging provided through a public or privately funded emergency shelter program. The number of homeless in King County rises steadily. In 2000 reports indicated 6,500 people being homejess. Today that number has increased 24%to more than 8,000; a 15% increase since last year alone. And t ese are just the homeless individuals that we know about. The 2007 One Night Count report shows nearly 70% of the homeless population with either no income or extremely low income (below 30% of the area median income), making it difficult to secure housing, even in South King County. Furthermore, 14% cf the people served on that night were employed. MSC's statistics are grimmer, with over 27% of the households served reporting employment-related income sources in 2007. Challenges surrounding employment and low pay contribute significantly to homelessness. The continued economic downturn and current jobless recovery has strained families as they are downsized out of jobs or as workers with lower job skills compete with the more skilled. Lower income families edge closer to homelessness as they have less of a"cushion"to weather an economic downturn. And even if we wanted to help,there aren't enough places for homeless families and individuals to safely sleep. The 2007 Spring Inventory of Homeless Units and Beds reports that in South King County, only 208,beds are available for emergency shelter, and 684 beds in transitional housing. Homelessness is a regional issue, and is as significant in South King County as in Seattle. Census figures confim that which has long been evident to human service providers in South King County—families continue to move south in search of more affordable housing. With population growth comes an increase in need for services. Despite lower housing costs in South King County,there continues to be a lack of affordable rental units. The 2006 King County Benchmark Report states: More than 4 out of 5 rental households earning less than half of median income do not have affordable housing in King County,paying more than 30% of their income toward housing. Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 6 2009-2010 City of Renton Consequently,these households must divert their resources from other necessities such as food and health care and are at greater risk of homelessness. This we know. The longer people spend on the streets,the more diminished their life skills become—that their ability to plan, organize, and budget declines as the length of time their homelessness increases. B.Target Population. MSC's emergency shelter and transitional housing programs target homeless families with children under age 18 and homeless single adults in recovery from substance abuse and addiction. Household incomes are primarily at or below 30% area median income (AMI). Rarely will households exceed 30%AMI even after they have resided in the program longer than one year. Some households have zero income at entry while others may have one or more of the following: disability, Temporary Assistance for Needy Families (TANF), unemployment, child support, or employment. The last represents the working poor—families whose wages do not cover the basic costs of everyday life. As housing and gasoline costs increase, • families struggle with childcare costs so they can work to pay for necessities. Many fall behind, even with a modest wage increase. Any increase in any cost throws the delicate balance off and a crisis erupts, which sometimes includes homelessness. Individuals served in the emergency shelter and transitional housing programs include all racial and ethnic backgrounds, including immigrant and refugee populations. Although most households have completed only high school or less education, MSC housing programs serve those with 2- and 4-year college degrees. Families may be made up of 1- or 2-parent households, but sometimes have additional adults, such as grandparents, living with them. Families greatly vary in size—from 2 to 13 members. Homeless families and individuals come from a wide range of locations—from Seattle, outside King County, or outside Washington state. Although South King County cities are targeted as the primary recipients of this program, it is sometimes difficult for an individual to state where their last permanent residence was if they have been homeless for a long period. Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 7 2009-2010 City of Renton 10. PROPOSED PROGRAM/SERVICE (See page maximums to each part of this Question below.) A. Program Description. (2 page maximum) (1) Type of services to be provided: The emergency family shelter provides homeless families a safe place to live for 1 to 3 months while they stabilize their lives and learn to access and use community resources. With a maximum 24-month stay,transitional housing provides stable housing for homeless families or homeless individuals in recovery,providing comprehensive case management services to help increase their skills and income while they work toward obtaining permanent housing. (2) Service methods/locations: Emergency shelter: families are assessed, and then establish a relationship with a family development specialist for support and guidance on how to set and achieve self-identified goals. They also learn to participate in activities to help increase their self-sufficiency and attain more stable housing. There is no fee for their stay. Located in Kent's Midway area,the shelter consists of 15 single-family homes within a 30-home complex owned by the King County Housing Authority. Each family lives in their own unit, participating in MSC services with referrals to other agencies as needed for additional resources—DSHS, counseling, legal, etc. Healthcare for the Homeless Network visits with families,providing mental health and chemical dependency counseling, a nurse, and a healthcare advocate. Additionally, Valley Cities Counseling & Consultation provides an on-site counselor during the children's literacy group. Family meetings also take place in the family's housing unit, the shelter's community center office, or at the MSC Kent office. Families are referred to MSC's or another agency's transitional housing if they show suitability and a willingness to participate in a high level of case management. Transitional housing: services are similar,but far more intensive than emergency shelter services. Each family or individual participates in a comprehensive assessment, addressing program appropriateness and willingness to participate in a structured, case-managed experience while learning to set and actively work on individualized goals. MSC owns 3 single-family homes in Kent and 3 townhouse units in Federal Way, and contracts with Joseph Foundation to provide case management to 2 of their transitional housing units just outside Federal Way in northeast Tacoma. MSC also owns 2 single-family homes in Federal Way, providing transitional housing to 11 single men. In Kent, Titusville Station provides 15 units for single women and additional larger units for single men or women. Titusville is a mixed-use building owned by MSC with apartments on the second floor and businesses on the first. Intakes take place at either the Kent or Federal Way office. The majority of case management visits occur in the housing units,minimizing transportation issues for families and individuals. Initially, meetings are weekly, and may reduce in frequency as participants progress in achieving their self-identified goals. (3) Outreach to target population: There is little need for outreach and marketing due to the overvYhelming demand for homeless housing in South King County. The emergency shelter program turns away far more households than it can serve— 10 to 14 families for every family placed. The women's program always has a waiting list. Although no official waiting list is kept for the family transitional units,there are far more families inquiring about services than capacity allows. Due to a higher recidivism rate and often a lack of willingness to work closely with a family development specialist,there is much more turnover in the men's program. Should the shelter ever lack homeless individuals from a funding South King County city, MSC will make extra efforts to provide outreach to these communities through fliers,I resource fairs, and word-of-mouth. Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 8 2009-2010 City of Renton (4) Program relation to need: Despite the push by the Committee to End Homelessness, there are not enough permanent housing resources developed yet in South King County. The 2008 One Night Count report continues to show a large number of homeless throughout the county, and while new areas were added this year, reports indicate a 15% increase when comparing similar count areas in 2007. The demand for services continues to far outweigh current capacity of agencies providing shelter services. Cities do not have a mechanism to count homeless families and rely on the One Night Count to estimate numbers. Emergency family shelter resources in South King County allow families to remain in their community where: 1) they may have informal support systems; 2)they know how to use formal support systems; or 3)their children can remain in their own school district. It often takes a family more than one limited shelter stay to work through their barriers to secure stable or permanent housing. MSC's move to extend some shelter units from a 30-day to 90-day stay has helped cut down multiple shelter stays for some families; however, 90 days is often not enough to increase income sufficiently to afford housing. An emergency shelter resource in South King County prevents families from traveling to Seattle to stay in overnight shelters. Transitional housing affords motivated families the opportunity to learn to set goals, work on personal challenges, and access literacy, employment, counseling,parenting or other services with the support of a trained professional. MSC brings services to the shelter—health care,pro bono legal, and mental health. With a strict and comprehensive case management component, MSC's transitional housing for men and women in recovery is very different from other clean and sober housing in South King County. Emergency shelter units are 3-bedroom units that can accommodate larger families who often have a hard time finding informal housing. Similarly, MSC has a large 5-bedroom home reserved for families of 7 or more. (5) Language and cultural needs of clients: MSC's housing programs place a strong emphasis on identifying and meeting each customer's unique needs. In order to ensure that the agency is able to reach eligible customers from all walks of life, MSC publishes agency brochures in 8 languages. While MSC does employ some bilingual staff, customers often receive help with language barriers from individuals within their own families and support networks as well as from MSC volunteers. All staff participate in diversity training, allowing them to provide services that address the cultural needs of all customers. The most recent training was held in 2007. Direct service staff must maintain Family Development Specialist certification, incorporating training on cultural competency. (6) Significant program or agency changes in 2009-2010: No changes will occur to program delivery in the housing program. MSC recently purchased Fern Hill Terrace, a 26-unit apartment complex in northeast Tacoma. Once rehabilitation is complete,targeted for July 2008, families, in particular women and children,will move into this project-based Section 8 housing. In addition, Villa Capri in Federal Way has units set aside for homeless families and families experiencing domestic violence. (7) Collaborative efforts with other programs and/or agencies: Research, best practices, and promising practices indicate education, emergency assistance, crisis prevention, and supportive services as powerful strategies for preventing homelessness (2004 Task Force on Regional Human Services). MSC has many in-house programs that housing participants can access, and for services needed that MSC does not provide,referrals are given to local human services providers. MSC works with numerous agencies in different capacities, building strong partnerships in the community. Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 9 2009-2010 City of Renton B. Performance Measures and Outcomes. (1 page maximum) Performance Measure: Number of bed nights provided. Outcome: Provide families and individuals the ability to secure safe, low-cost housing. Indicator: Families and individuals move to more stable housing. Measure: Number of case management contacts. Performanceg Outcome: Increase in family and individual self-sufficiency. Indicator: Families and individuals make progress toward their self-identified goals. Family Development Specialists (FDS) complete an assessment at intake or shortly after move-in with each household. Through the information that is gathered,the FDS assists families and individuals in developing their own self-identified goal plan that becomes a tool to gauge their progress. FDS meet regularly with each household, assessing and documenting progress through observation and self-declaration by the family or individual. At 6-month intervals and upon exit from the program,the FDS completes a review to further measure progress toward goals. Movement forward can be a slow and lengthy process as there are often multiple barriers to break through. It is important that participants learn to make short-term goals that are attainable, which in turn reinforce success. The ultimate, longer-term goal is to secure permanent housing; however,there are typically many"baby steps"before reaching that goal. C. Staffmg Plan & Evaluation. (1 page maximum) i. Staffing Plan. The emergency and transitional housing program staffs 4.5 FTE (includes reception,maintenance, supervisor, and director). Manuela Ginnett, housing program director, has been with MSC for 10 years. With more than 25 years experience working with disadvantaged families, she holds a bachelor's degree in psychology, is a certified Family Development Specialist through Washington State Association of Community Action Partnerships, a certified trainer for Family Development Specialist certification, and a graduate of the 2007 Federal Way Chamber Advancing Leadership. Ginnett is responsible for general program oversight, as well as long- and short-term service and financial planning. She ensures the program meets the agency mission and is involved in community meetings, coalitions, and contacts to ensure that MSC remains on the cutting edge of new programming and funding. Tammy Money, housing supervisor, has been with MSC for 2'/2 years, overseeing and monitoring the day-to-day operations at the program level. Money has 19 years of experience with homelessness and housing, holds a bachelor's degree in sociology, and is a certified Family Development Specialist through Washington State Association of Community Action Partnerships. She is a certified trainer for the Ready to Rent program developed by United Way. This program trains tenants on credit/debit counseling, landlord/tenant laws, financial and budgeting assistance, as well as rules and expectations by property owners. Additionally,the program has a full-time property manager to oversee the maintenance of the properties, and although not required, the property manager is a certified Family Development Specialist. Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 10 2009-2010 City of Renton Volunteers participate in the emergency and transitional housing program in various capacities. Housing projects, such as painting, are often completed by groups on United Way's Day of Caring. Other projects draw the attention of businesses expressing an interest in the agency. Kent -- Municipal Jail's community service program assists with clean-up, and numerous community businesses and individuals "adopt" families during holiday seasons. ii. Evaluation. Family Development Specialists (FDS) meet regularly with each participant to continue monitoring and updating the participant's individualized goal plans. FDS also meet directly with the housing supervisor to discuss positive and negative aspects of the program or successes and difficulties with a particular participant. FDS maintain files on each participant, including assessment goal plan, case notes, and periodic reviews. The supervisor monitors the program, staff, and files, reporting issues and accomplishments to the program director. The program director completes reports to funders, including outcome reporting through periodic and exit reviews. The program director reports monthly to the board of directors, and works with the board's Program Committee in the development of the Three-Year Plan. The Program Committee reviews program accomplishments based upon the Three-Year Plan, and reports findings to the board, ensuring board involvement in the planning and evaluation of the program. This is important, as a tripartite board is best used for continuous improvement in client services. Three- Year Plans are fluid documents, which can change according to needs or circumstances. The families who achieve greater independence and realize the power of their choices measure program success. Tools used to measure success include family and program return on investment, family reports, CSBG reporting, surveys, and anecdotal stories. Increased family stability and self- sufficiency is determined by 1) an increase in income; 2) children's ability to remain in one school; 3) individual physical and/or mental health needs addressed. D. Differences in Service Delivery by City. (2 page maximum) The funds from Kent and Federal Way fund the shelter and transitional housing. All other cities' funds target the family shelter. However, once in the shelter, all families have equal access to transitional housing. Therefore, a difference is noted in the cost per client on Table 14c. 11. LONG RANGE PLAN (1 page maximum) Focusing on the needs of families and the elderly in the early 1990s, MSC's board of directors made a conscious decision to increase its housing program. The board amended its bylaws to reflect this commitment to housing, and all future low-income housing purchases will include at least 10%homeless set-aside units whenever possible. MSC's CEO and housing program director have been involved with King County's 10-year plan to end homelessness since its development phase. Following housing's future direction, additional MSC housing will move toward supportive, permanent housing. This has already begun with the purchase of Villa Capri and Fern Hill. However, MSC acknowledges that current shelter and transitional housing cannot be removed until ample permanent housing is in place. It is possible that additional shelter units will be required before the number of,temporary units can start to decline. When appropriate, MSC seeks housing partnerships with other agencies, and is currently collaborating with the YWCA,DAWN, Auburn Youth Resources,Valley Cities Counseling & Consultation, and Health Care for the Homeless Network for emergency shelter and transitional housing programs. MSC's housing programs receive funding from all levels of government: federal, state, county, and local. Additional funds come through United Way, corporate and foundation funders, individuals, and the Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 11 2009-2010 City of Renton collection of program fees for transitional housing. MSC understands the importance of teaching program participants the need to pay in a timely manner and not giving them numerous chances to get behind; as a result, collection methods have improved over the years. It benefits families and individuals to learn how the"real world"works, and financially benefits the agency as well. MSC understands that government funding is not stable, so the agency continues to pursue all options, including new sources that become availa le. MSC will continue seeking funds from South King County cities, King County, Washington State, FSP, CSBG, McKinney, and 2060 funds. Due to agency history, MSC reasonably expects to continue receiving much of the current funding sources,but understands there is no guarantee. To help address this issue, MSC applied for and received funding from the Paul G. Allen Family Foundation to continue to build organization capacity through increased development department activities in order to reduce reliance on government funding. 12. BUDGET(2 page maximum) A. Budget Request Narrative. The funds requested will be used to defray the costs of operating MSC's emerency shelter and transitional housing program. As in past funding years,the largest portion of the requested funds go toward wages and benefits for the program's housing staff: family development specilist,property manager, housing supervisor, and housing program director. Other requested funds cover a portion of office operating expenses: office supplies, rent and mortgage,utilities, repair and maintenance, insurance, postage, and telephone. B. Changes to Budget. , The budget reflects increases in wages and benefits, as well as an increase in shelter rent payment. In 2008 We will add a part-time maintenance position, anticipated to decrease contract maintenance costs. Due to increased reporting requirements and increased programs, we anticipate adding a data entry position, shared across MSC's housing and education programs. C. Cost per Service Unit(s). Cost er Service Unit: $ see below Expl nation of how determined: Since a short-term shelter stay cannot be compared to a longer-term transitional housing stay, it is relevant to view the costs per customer differently. In both cases, costs cover case management,housing maintenance, utilities, administrative costs, and program operations. The shelter cost is approximately$588 per individual over the entire stay, which is 30 to 90 days. We derive this figure by dividing the anticipated number of individuals to be served into the total program cost(all funding sources) for the shelter. $235,164 program cost± 400 individuals= $587.91. The transitional housing cost is approximately$380/month per individual and $4,565/year per individual. We drived this figure by dividing the anticipated number of individuals to be served into the total program cost(all funding sources) for the transitional housing program and dividing by 12. $456,496 program cost- 100 individuals=$4,564.96_ 12 months = $380.41. The city cost allocation in Table 14c differs as follows:the amounts for Kent and Federal Way reflect shelter and transitional;the remaining cities reflect shelter only. Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 12 2009-2010 City of Renton Additionally, the numbers to be served by city specific dollars is significantly lower than in past years. However,we have improved our calculations this year and this application reflects a more accurate picture. What had been listed in past applications for some of the cities was the number to be paid by all funding sources,not just the specific city. The higher number will most likely still be served. Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 13 2009-2010 City of Renton Agency:Multi-Service Center Program:Emerg.&Trans.Housing 13. NUMBER of INDIVIDUALS/HOUSEHOLDS SERVED BY PROGRAM 171 Individuals? or n Households? (Check which applies and use for reporting all demographics.) Unduplicated *Unduplicated Number of all Clients Served by Clients Served All Funding Sources with Funds Requested 2007 2009 2007 %of column 1 2008 2009 (City Requested (Actual) clients served (Anticipated) (Projected) Funding Only) by City Auburn 31 6% 45 45 16 Burien 20 4% 15 15 6 Covington 0 0 0 0 0 Des Moines 12 2% 15 15 6 En umclaw 3 1% 0 0 0 Federal Way 117 23% 125 125 28 Kent 191 37% 150 150 30 Renton 53 10% 40 40 14 SeaTac 19 4% 20 20 11 Seattle 20 4% 20 20 0 Tukwila 29 6% 20 20 7 Other 17 3% 50 50 ; . >.; „<>........ . . pry ; Total 512 100% 500 500 118 *unduplicated means count each client only once per calendar year per program. This number should match the number of clients by city indicated in the top row of Question 15. Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 14 2009-2010 City of Renton Agency:Multi-Service Center Program:Emerg.&Trans.Housing 14. Performance Measures (Data Table) 14a. Service with 2009 Requested Funds Proposed Performance Measures as defined below. A)Number of Bednights B)Number of case C) provided management.contacts Auburn 720 40 Burien 270 16 Covington 0 0 Des Moines 270 16 Enumclaw 0 0 Federal Way Shelter 990 Shelter 48 Transitional 2,190 Transitional 476 Kent Shelter 1,035 Shelter 56 Transitional 2,555 Transitional 510 • Renton 630 32 SeaTac 495 24 Seattle 0 0 Tukwila 315 16 e'a ures 2 00 :Pr `osed>with`fui ds requested`Ci Fundin -Onl 14b..<.Perforanee.i s. 2 9 op Title: Brief explanation: A)Number of Bednights One bednight equals one person housed for one night provided B)Number of case Each visit with a household counts as one case management contact management contacts C) Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 15 2009-2010 City of Renton Agency:Multi-Service Center 14 Performance Measures (Data Table), Cont. Program: Emerg.&Trans.Housing 14c. Average Cost of Service Unduplicated Clients Served with Funds Average Cost of Service ,Requested 2009 Requested 2009 per Client (Same as last column of (Same as last column of Question 6) Question 13) Column 1 divided by Column 2 Auburn $9,000 16 —$588 Burien $3,000 6 —$588 Covington 0 0 0 Des Moines $3,000 6 — $588 Enumclaw 0 0 0 Federal Wa $40,000 Shelter 22 $588 YTransitional 6 —$4,565 Kent $45,000 Shelter 23 —$588 Transitional 7 —$4,565 Renton $8,000 14 — $588 SeaTalle $6,000 11 — $588 Seattl 0 0 0 Tukwila $4,000 7 —$588 Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 16 2009-2010 City of Renton Complete Question 15 with 2007 Actual numbers reported in column 1 of Question 13. Agency:Multi-Service Center 15. Demographics (from all funding sources) (Data Table) Program:Emerg.&Trans.Housing cs o 0 + l4 eriti Resde., ,,, ,rzc ,= o o,:, , ... .. ;._, >ovs -0 a�i O 1A U Q W w 07 Undiiplicatedi:' (check'otie)`':‘7:, `., ,-, v, Iactividuats ': � N O M O` In O� N N °` El Hnusakblds: d- Sgrved iti;20Q7* Household;Income Lever:;` "'.. 30%of Median or Below 31 20 12 3 117 191 53 19 20 29 495 50%of Median or Below 80%of Median or Below Above 80%of Median Unknown TOTAL 31 20 12 3 117 191 53 19 20 29 495 '''. ' . Gender: ... .. .. , . Male 18 8 6 71 83 24 12 10 13 245 Female 13 12 6 3 46 108 29 7 10 16 250 TOTAL 31 20 12 3 117 191 53 19 20 29 495 A. 0-4 years 8 1 2 18 30 8 1 4 7 79 5- 12 years 8 8 4 2 30 52 16 8 7 7 142 13- 17 years 5 4 2 12 21 9 4 2 6 65 18-34 years 6 4 3 1 14 36 8 1 3 7 83 35-54 years 4 3 1 40 46 10 4 4 2 114 55-74years 3 4 2 1 10 75+years 2 2 Unknown TOTAL 31 20 12 3 117 191 53 19 20 29 495 Ethnicity >.. Asian 7 1 8 Black/African American 7 6 37 65 14 8 8 12 157 Hispanic/Latino(a) 2 20 7 29 Native 1 4 6 1 12 American/Alaskan Pacific Islander 15 14 29 White/Caucasian 16 8 10 3 55 48 17 7 5 15 184 Other/Multi-Ethnic 7 6 2 4 38 7 3 7 2 76 TOTAL 31 20 12 3 117 191 53 19 20 29 495 >''Feemale Headed.; ',:,`7 - 4 2 2 1 19 47 3 1 3 3 85 Household- .' Disabling,Condition; 1 13 35 4 4 1 1 59 ";LimitedEnglish ..:"<«"z 4 11 5 20 .Speaking : . Multi-Service Center Emergency and Transitional Housing-submitted April 2008 Page 17 2009-2010 City of Renton * Check Individual or Household,which should be the same as checked in Question 13. Unduplicated means count each client only(Mice per calendar year. This should match the number served by City in the Actual 2007 column of Question 13. The - "total"Column will be different from Question 13 since the"other"column is not included due to space limitations. 16. PROGRAM STAFF (DATA TABLE) 2007 2008 2009 (Actual) (Budgeted) (Projected) Total Number of Staff(FTEs) 6.2 6.7 7.2 Number of Volunteer(FTEs) .5 Varied Varied Actual Number of Volunteers 2 Varied Varied • Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 18 2009-2010 City of Renton Agency:Multi-Service Center 17. PROGRAM REVENUE BUDGET (DATA TABLE) Program: Emerg.&Trans.Housing Revenue Source 2007 2008 2009 (Actual) (Budgeted) (Projected/ Requested) City Funding (General Fund & CDBG) • Auburn 8,000 8,000 9,000 • Burien 0 0 3,000 • Covington 0 0 0 • Des Moines 2,500 2,500 3,000 • Enumclaw 0 0 0 • Federal Way 36,000 36,000 40,000 • Kent 40,000 40,000 45,000 • Renton 5,000 5,000 8,000 • SeaTac 5,200 5,200 6,000 • Seattle 0 0 0 • Tukwila 3,800 3,800 4,000 • Other(Specify) • Other(Specify) Other Government Funds • King County 113,660 113,660 113,660 • Washington State 48,000 48,000 52,000 • Federal Government(Specify) 147,521 166,500 174,000 • Other (Specify) Private Sources • United Way(grants & designated donors) 73,000 96,500 96,500 • Foundations and Corporations • Contributions (e.g., Events, Mailings) • Program Service Fees (User Fees) 137,500 137,500 137,500 • Other(Specify) TOTAL PROGRAM BUDGET 620,181 662,660 691,660 Multi-Service Center Emergency and Transitional Housing-submitted April 2008 Page 19 2009-2010 City of Renton 17. PROGRAM EXPENSE BUDGET, CONT. Agency:Multi-Service Center (DATA TABLE) Program:Emerg. &Trans.Housing Expenses 2007 2008 2009 (Actual) (Budgeted) (Projected) Personnel Costs • alaries 231,593 243,173 255,330 • Benefits 78,742 82,679 86,812 • Other • total Personnel 310,335 325,852 342,142 Op+ating and Supplies • 130ffice/Program Supplies 8,122 8,000 8,500 • Rent and Utilities 113,533 137,353 142,000 1• epair and Maintenance 46,273 46,500 48,000 • nsurance 20,814 20,814 21,000 i • Postage and Shipping 438 375 375 • 1rinting and Advertising 822 900 950 • telephone 7,496 8,550 8,800 • quipment 0 0 0 • onference/Travel/Training/Mileage 8,358 8,647 9,361 • 1ues and Fees 5,692 5,400 5,400 T3 • Professional Fees/Contracts 2,052 3,000 3,000 1 • pirect Asst. to Individuals 0 0 0 • administrative Costs 92,637 97269 102,132 • ol3ither(specify) • • • • TOTAL PROGRAM EXPENSES 616,572 662,660 691,660 I Net profit(Loss) 3,609 0 0 (revenue-expenses)= Multi- ervice Center Emergency and Transitional Housing-submitted April 2008 Page 20 2009-2010 City of Renton Agency:Multi-Service Center 18. SUBCONTRACTS (DATA TABLE) Program:Emerg.&Trans.Housing List all the agencies you will be subcontracting with for this program. Provide the agency name in the first column, a description of the contract/service in the second column, and the contract amount in the third column. Do not list agencies you coordinate with on a referral only basis. Indicate not applicable if you do not subcontract for any part of this program. Subcontracting Agency Specific Subcontracted Activities Contract in the Operation of Your Program Amount not not applicable not applicable applicable Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 21 2009-2010 City of Renton 19. PPLICATION CHECKLIST • Applications missing one or more of the following components or not following these directions may not (r be reviewed. Sign and submit the application checklist with your application. Contents (Your application should contain each of these items in this order.) [r Application Cover Pages.The top three pages of your application must be a completed copy of the Agency Information and Questions 1-7. Applicatio Narrative: ['Question 8 Organizational Experience(2 page maximum) Question 9 Need for Your Program(2 page maximum) IH uestion 10 Proposed Program/Service(6 page maximum) ▪ Question 11 Long Range Plan(1 page maximum) f Question 12 Budget(2 page maximum) Data Tabl s Question 13 Number of Individuals/Households Served a Question 14a-c Performance Measures and Average Cost of Service 2 Question 15 Demographics(from all funding sources) [/] Question 16 Program Staff 2 Question 17 Program Revenue&Expense Budgets []' Question 18 Subcontracts [iequired documentation. Supply one copy of the following required documents with the signed original application. See Part II: City Specific Supplemental Information to determine whether additional copies of the application and required documentation need to be submitted. [Question 19 Required Documentation, including: • - Proof of non-profit status • - Organizational Chart • • Agency/Organization Mission Statement • • Board resolution authorizing submittal of the application(may be submitted up to 60 days after application). • • List of the current governing board and local board, if applicable,(include name,position/title, city residence, length of time on the Board, and expiration of terms. Note any vacancies.) • •Board Meeting Minutes of last three board meetings of governing board and local board as applicable • •Annual Budget • •Financial Audit Cover Letter . • . Financial Audit Management Letter • • Financial Statement • • Verification of Non-Discrimination Policy • • Program Intake Form • • Sliding Fee Scale L �A lication Check List. (Signed below.) • City Specific Supplemental Information.Required in Name: Manuela Ginnett Part II for applicable City only. Position: Housing Program Director Phone#: 253.838.6810 xl 11 nE-mail: manuelag@multi-servicecenter.com Signature of Person Completing Checklist DO NOT SUBMIT ANY OTHER MATERIALS WITH THIS APPLICATION Make sure that you carefully check Part II of this application Multi-Service Center Er to see what additional attachments each city requires. Page 22 2009-2010 City of Renton Application Supplemental questions 1) Please select ONE Result that is the best fit for the program. Identify what strategies and activities will achieve the Result. RESULT#2: Individuals have adequate clothing, food,housing, and healthcare. Strategy B: Increase the capacity of programs that provide food, clothing, housing and healthcare, and residents' access to them MSC directly addresses the strategy and result above by providing housing to homeless families and access to healthcare. Activities: • Provide short-term shelter stay to families with children under the age of 18. • Provide families with case management services while residing in the shelter to help guide them toward self-sufficiency. 2) Describe how the program outcomes as identified on page 9 of the application narrative will help achieve the selected Result. Performance Measure: Number of bed nights provided. Outcome: Provide families and individuals the ability to secure safe, low-cost housing. Indicator: Families and individuals move to more stable housing. Performance Measure: Number of case management contacts. Outcome: Increase in family and individual self-sufficiency. Indicator: Families and individuals make progress toward their self-identified goals. While residing in the shelter, the family is provided with, although temporary, a safe, no-cost housing option. While housed in the shelter, a Family Development Specialist (FDS)provides on-going case management. An assessment of their needs is completed and through the information that is gathered,the FDS assists families in developing their own self-identified goal plan that becomes a tool to gauge their progress. FDS meet regularly with-each household, assessing and documenting progress through observation and self-declaration by the family. Upon exit from the program, the FDS completes a review to further measure progress toward goals and tracks their destination beyond the shelter. Families are able to work, often for the first time, on some concrete goals using"baby steps" and experience success. Movement forward can be a slow and lengthy process as there are often multiple barriers to break through. It is important that participants learn to make these short-term goals that are attainable, which in turn reinforce success. The ultimate, longer-term goal is to secure permanent housing; however, there are typically many smaller steps first. The FDS networks with many other agencies, including housing providers, which enable hard-working families to become aware of when applications are being accepted into low-cost housing. MSC tracks how many families move onto other shelters (as this is often needed), transitional housing and permanent housing,both with and without services included. Multi-Service Center Emergency and Transitional Housing—submitted April 2008 Page 23 INTERNAL REVENUE C 1 fn Internal Revenue Service „ ���lUc SERVICE DIED EF/ EO Disclosure Desk I P .O. Box .2350 Los Angeles , CA 90053 Person to Contact : L . Barrag'an (A to K) • F . Miraflor ( L to Z ) SOUTH KING COUNTY MULTI- Telephone Number : SERVICE CENTER ( 213 )894-2336 ,1200 S 336TH ST Refer Reply to : FEDERAL WAY, WA 98003 92-439 Date : • JIJI 1.2 1992 RE : 23-7120815 SOUTH KING COUNTY MULTI- • SERVICE CENTER Gentlemen : This is in response to your request for a determination letter of the above-named organization. A review of our records indicates that the above-named organization was recognized .to be exempt from Federal income tax in February 1981 , as an organization described in • Internal Revenue Code section 501 ( c ) (3) . It is further 'Classified as an organization that is not a private foundation as defined in section 509 (a ) of the code , because it is an organization described in section 509 (A) ( 2 ) . • This letter is to verify your exempt status ' and the fact that the determination letter issued in February 1981 continues to be in effect . If you are in need o.f further assistance , please feel free to contact me at the above address . • We appreciate your' cooperation in this regard . Sincerely, • • Disclosure Assistant • 5 STATE AS JNG 5 f�'a - d. -..-.-- .. c~;. - • -._ ' ,, - =-cam- „:• .1.., - .A., 1889 -' `` SECRETART of 5TME . I I, ,PH MU,NRO, Secretary of State of the State of Washington and custodian of its seal, 1 hereby issue this I a CERTIFICATE OF AMENDMENT 5 • to . G SOUTH KING COUNTY MULTI-SERVICE I • CENTER • 5 • g a Washington Non Profit corporation. Articles of Amendment were filed for record in this office on the date indicated below. a , Changing name to MULTI-SERVICE CENTER a • l2 UBI Number: 600 522 236 Date: August 14, 2000 5 - -- -.. STATE .. rb =�� �r �' x -���,T' ' to Given under n y hand and the Seal of the State � `'fi ^- .:_:� . ;. ' `:�` ,� , of Washington at Olympia,the State Capital F� .. �_: • .. rig_ _. 0Ea `L /889 al 1 •Ralph Munro.Secretary aj 11.53 3 8-1 r • N. Tel,to Tem yn Tem Nal Tni tni Tat I - ,P61l t '1 1 '1#T r SOFA, ITIi`EI = ti 1F1f�'�iIIl l , ecenter , e. s i',d llelpIng pre ) d of Directors 'rs wa'1971. ,. Multi-Service Center B ,. , . Shwa'1�'►' ili!a Pii?'i0i3s •. ?F 5 zt ii't• I s : i. j 2{ f. Employment Supervisor Family,Development Specialists Employment ` tl E• F?! --' 1 r✓ ��i® ?�[- Tf _► Stephanie Parsons Education,Program Specialist Americorp Members Volunteer Tutors/Paid Instructors I :• •°H! V.I'"�'' E Adult Education Supervisor I ag Sue Enders Angela Ferguson Volunteers/Interns • ?}'.' i r ityReSchu ►' §� a err n�.'�J T"�T i r ,t Community Relations Manager Grant Manager Donor Database Coordinator Manuals Ginnett Property Manager Receptionist Support Services Family Development Family Management Volunteers/Intems Program Director ► Specialists Housing Education Coordinator Housing 3• ,?i3;••• ;5:a ; ;F'•'•:�:•?. ?_ Carolyn Edmonds Cindy Sam Jeff Crollard SMPP Project Regional LTCOs(14) Volunteers • � ?��;:.. ,i ?="Stir!? (400 :� �,�'i! g���•"� x: � Assistant,LTCO Office Manager Lamy Weiser Manager +) _► , ; COO" oil7., Legal Services Cecil Daily Phella Pol ► MIS Assistant ' • ► MIS Claire Hansen CEO Assistant Sharrie Shumway Annette Coder. Jennifer Hayes Jacquetta McGowen Deborah Walker Barb Lawrence Permanent Housing _► James Estes ► Accounting Manager Payroll/Hr Specialist and Accounts Payable Accounting Asst. Resident Mgr Supervisor .Receptionist Apartment Managers Chief Financial Officer Retail Property Manager . j - Oksana Savolyuk Telephone Communications! Energy Program Assistants Volunteers Software Energy Supervisor. •Scheduler Counselors Architect -'• Denise Bums Warehouse Staff Volunteers/Inters Driver SC Food Coalition Project t I i 1 I W Food&Clothing Bank Supervisor Updated: Wednesday,April 02,2008 •MS.C's Mission,Visioni&Values Statements Mission Statement • Helping people achieve greater self-sufficiency and exercise self-determination. • Vision Statement MSC will be recognized as a comprehensive resource for people in need. To support customer-directed development, MSC works in partnership with groups and communities throughout its service area to maximize resources. With respectful physical and• emotional support, MSC will assist customers to establish goals and learn the critical thinking skills necessary to achieve self- sufficiency. MSC's innovative and integrated efforts enhance the quality of life in south King County and for residents of long-term care facilities throughout the state. • • • Values Sfiatennent 1 MSC is committed to listening to, educating, and involving customers as they work to reach individualized goals. MSC assures that customers, volunteers, and.staff are treated with equality, respect, and dignity in a manner that is non judgmental and confidential.' • MSC functions as a team and is committed to honesty and integrity. Adopting new ideas to assure our services fulfill customer' needs . in a cost-effective manner will ensure fiscal responsibility and appropriate use of resources. Cultural values and practices promoting respect for self and others, individual dignity, human rights, and freedom of expression will be encouraged and honored. . Non-Discrimination Policy In accordance with federal, state, and locallaw, MSC does not discriminate against customers, volunteers, or employees on any basis, including gender, age, race, color, ethnicity, national origin.or ancestry, citizenship, religion, disability, political belief, sexual orientation, veteran or marital status. • e Center • u ti=Sera-c. .- Helping People. 1200 S.336th St.,P.O.Box 23699,Federal Way,WA an 'n 98093-0699 " N Changing Lives. 253/838 6810•Fax:253/874-7831•www.multi-servicecenter.com �A g "'- ' Since 1971 Board Resolution will be submitted within the next 60 days as required. President John Sheller Vice President Michael Gordon . Treasurer Tom Pierson Secretary.....Bob Wroblewski Name Home Info. Work Info. Rep. Term Spouse!Sig.Other ---- - '-� 1. Agnew, Creigh H. 1415 SW 296th Street Retired Community 97-09 Rick Federal Way,WA 98023, 253-529-1979 • chagnew@gmail.com 2. Carnahan,John 413 SW 335"`Street Washington Mutual Community 03-07 Aline Federal Way,WA 98023 1201 Third Avenue First Vice-President 253-674-6204 WMT1140 Credit Risk Seattle,WA 98101 Management 206-500-3757, FAX: 206-490-4427 john.carnahan a,wamu.net . 3. Crystal Coutinho 31514 25'h Lane South, E-302 View At The Lake Client 06-10 Federal Way,WA 98003 Federal Way,WA 253-941-1692 camc64@hotmatl.com 4. Fain,Joe Cell: 206-409-9418 King County Courthouse Elected Official 06-10 516 Third Avenue, Room 1200 Representative Seattle,WA 98104-3272 Pete von 206-296-1649 Reichbauer joe.fain©metrokc.gov • 5. Gordon, Michael 12621 12`h Ave.Ct. E. Key Bank Community 03-07 Caireen Tacoma,WA 98445 VP&Treasury Relationship Manager 253-539-7355 Global Treasury Management gordonma@msn.com 1101 Pacific Avenue Cell:253-444-8023 Tacoma,WA 98411 253-305-7442 michael a_gordon(@,kevbank.com f:apps\msoftice\board\2008 Board List 2007 Board List,Page 1 of 5 N, Home Info. rk Info. Rep. Term Spouse- ti. Other • Hawkins, Shakti Suburban Crescent Outreach Director Elected Official 06-10 Jackson Federal Building Representative • 915 Second Avenue,Ste.3206 Senator Maria Seattle,WA 98174-0003 Cantwell 206-220-6400 Shakti Hawkinsncantwell.senate.aov Hulse, Dennis W. 3737 South 32e1Street Laurus Financial Group, President/Owner Community_ 06-10 Federal Way,WA 98001 33801 151 Way South,Suite 261 206-930-9470 Federal Way,WA 98003 Cell:206-930-9470 253-838-9943 Fax:253-838-9157 • Dennis.hulse cnr.investfinanciai.com . Kelly,Stewart D. 4008 SW 32151 Retired Appointed by 97-09 Ginny Federal Way,WA 98023 Email:stuclude137@comcast.net Representative 253-838-1987 Skip Priest . Kim Hamn, MI-Jeong 30922 161h Avenue SW Joy Montessori School Client 10/07 Federal Way,WA 98023 253-249-4098 206-429-2290 Hamnkim8999©hotmail.com ). Landen, Richard(Dick) 22820 1481h Avenue SE, • Rainbow Associates(LP), Managing General Partner, Client 99-08 Bonnie Kent,WA 98042, 22820 148th Ave SE, 253-631-4931 Kent,WA 98042 253-631-4931 dicklanden a,aol.conl • . Ana Cristina 911 SW 3461h Court Ana Cristina Molina Interpretation and Translation Svc. Community 02-06 Dave Molina-McCleary Federal Way,WA 98023 911 SW 3461h Court 253-874-3742 Federal Way,WA 98023 CELL:206-227-1583 253-874-3742 r- • acmmc@msn.com msn.com J • ps\msoflice\board\2008 Board List 7 Board List,Page 2 of 5 12. Pierson,Thomas A 1306 23`d Avenue Federal Way Chamber of Commerce Elected Official 95-08 Cindy P.O.Box 502 Tomp Jfederalwaychainber.com Representative, Milton,WA 98354-502 Pete von 253-922-7160 Reichbauer Cell:206-391-4591 King County Council 13. Priest, Skip 1094 SW 332nd Place Washington State House of Representatives Elected Official 03-07 Trisha Bennett Federal Way,WA 98023-5350 P.O.Box 40600 State 253-661-0896 420 John L.O'Brien Building Representative Cell:206-510-7810 Olympia,WA 98504-0600 360-786-7830 14. Rawson, Lorrainne P.O.Box 25603 Starbucks Client 04-08 Federal Way,WA 98093 Midway Crossing 253-952-7794 23325 Pacific Highway South Kent,WA 98032 206-870-9311 Irawson50@yahoo.com 15. Shea, Dan 5630 Orca Drive NE Weyerhaeuser Company Community 10/07 Tacoma,WA 98422 Human Resource Director 253-927-2893 P.O.Box 9777 sheamo@aol.com Federal Way,WA 98063 253-924-5940 dan.shea@weyerhaeuser.com 16. Sheller,John 21227 SE 262nd Street Federal Way 320th Library Community 02-06 Shawn Maple Valley,WA 98038-7554 King County Library System 425-413-0401 34200 1a1 Way South Cell:253-389-4821 Federal Way,WA 98003 • 206-296-5039, Fax:206-296-5053 o>q jsheller cr,kcls.org 17. Stumpf,John 1001 South 336'h,Apt 207 Retired Client 05-09 Irene Federal Way,WA 98003 253-835-3570 • kb8ken anhotmail.com 18. Tracy, Maria M. 2203 SW 346th Street, Federal Full-Time Student Client 99-08 Paul Way,WA 98023, 253-927-9324 f:apps\msoftice\board\2008 Board List 2007 Board List,Page 3 of 5 Ni Home Info. Info. Rep. Term Spous; I. Other Vanderlinde,Virginia 34935 7th Avenue S.W. U.S.Government Accountability Office Community 05-09 Federal Way,WA 98003 Senior Analyst 253-838-9240 701 5m Avenue,Suite 2700 teamthree@att.net Seattle,WA 98104 206-287-4816,Fax:206-287-4872 • vanderlindev angao.aov. . Wilford,Janer 3330 S 253`d St St.James Episcopal Church,Outreach Director Appointed by Mayor 2000-08 Kent,WA 98032 24447 94th Ave S Jim White 253-946-2866 Kent,WA 98031 jwilford@w-link.net 253-852-4100 Client Fax: 253-852-4512 Jwilford@stjameskent.org Wroblewski, Bob 31826—48th Circle SW Retired Appointed by DIN 2002-06 Cindy Federal Way,WA 98023 Duclos, Federal 253-874-5205 Way City Council e-mail: rwroblewski0comcast.net ' cell phone: 253-250-3738 • • umber of Board Members: 21 evised: 02/21/2008 lected/Appointed: 7 lient Representatives: 7 ommunity Representatives: 7 ps\msofiice\board\2008 Board List 7 Board List,Page 4 of 5 2007 Board Committee PERSONNEL FINANCE/AUDIT FUND DEVELOPMENT PROGRAM PLANNING NOMINATION EXECUTIVE John Carnahan,Chair Tout Pierson,Chair Bob Wroblewski,Chair Virginia Vanderiinde,Chair Stu Kelly,Chair John Sheller,President Joe Fain,Vice Chair Creigh Agnew,Vice Chair Michael Gordon,Vice Chair Ana Cristina Molina-McCleary, Maria Tracy Michael Gordon,Vice-President Dick Linden Vice Chair Torn Pierson,Treasurer John Sheller Arif Jamal Bob Wroblewski Secretary Dennis Hulse Inner Wilford Stu Kelly John Stumpf • • • • c�• f:apps\msoffce\bonrd\2008 Board List 2007 Board List,Page 5 of 5 Multi-Service Center Board Meeting Minutes ' January 24, 2008 Present: Absent: Staff: Guests: Agnew, Creigh Coutinho, Crystal Molina McCleary, Duclos, Dini Carnahan, John Fain, Joe Ana Cristina Purlee, Linda Larden, Dick Gordon, Michael Priest, Skip Estes, Jim Pierson,Tom Kim Hamn, Rawson, Hansen, Claire Sheller, John Mi-Jeong Lorrainne Taylor, Pam Stumpf, John Hawkins, Shakti Shea, Dan Enders, Sue Tracy, Maria Hulse, Dennis Ginnett, Manuela Varderiinde, Kelly, Stu Corak, Robin Ginny Ryan, Louise Wilford, Janer Wroblewski, Bob CALL TO ORDER: President Sheller called the meeting to order at 6:40 p.m. INTRODUCTION OF N/A GUESTS: NOMINATION COMMITTEE: N/A APPROVAL OF MINUTES: Approval of November 2007 Minutes was moved by Agnew and seconded by Carnahan. Unanimously approved. FINANCE COMMITTEE Pierson reported: REPORT: The November and December 2007 Finance Narratives are attached. Balance Sheet: • The Balance Sheet has been balanced to the audit and the standard monthly reconciliations are currently in process. • Cash accounts remain stable with approximately$1.4M in cash. In addition to this, we have an estimated $851K in our Endowment accounts. . • Our bottom line reflects a year-to-date profit of$103K Profit and Loss Statement Operating Revenue: The current month reflects a gain of$131K. As predicted, the donations for this time period are up due to the holidays. In addition to the standard donations we received $75,000 unrestricted dollars from Microsoft and a $10,000 challenge grant from the City of Federal Way for the Food Bank. • The Employment Program has gone from famine to feast. They are currently stabilized and are preparing to get the CSBG-Homeless Employment Program completely operational with the hiring of two interns. • Revenues for the Dessert Fundraiser have been received for a total of approximately $28K. After the change in reporting, a shift in charging the wages for our grant writer, the Major Giving Program is now showing a YTD profit of$21,000. A++ ( currlacr RnarA MPetinO Minmtec Pace 1 of 9 • Our Low Income properties are showing a current month profit of$6,000. We anticipate this trend to continue, due to the low vacancy rates on all properties. Operating Expense: • As stated,the Employment Program has stabilized. With the help of the Microsoft Grant, the program should continue to be stable as they expand the CSBG-Homeless Employment Program. All funding for this project is now in effect. • The fireplaces at Victorian Place presented major safety issues for our clients and jeopardized our properties. Repairs have begun with an approximate cost of$26,000. These costs have been off-set by our reserve account. We anticipate these repairs will be capitalized at year end. • Our Unrestricted cost center has stabilized this month after the change in reporting from the Major Giving Program, the wages for our grant writer are now being charged to this cost center. This bottom line is due to the Microsoft grant and the additional donations received for the holidays. • The energy season is now in full swing. We have already billed over$681,000 in LIHEAP direct client dollars. • With the holiday donations and the Federal Way Challenge Grant,the Food Bank is maintaining a stable bottom line with a current month profit of$23,000. Building Addition • • If the Board is in agreement, we'll proceed.with the Capital Campaign which would not impact our other giving. We'll revisit this topic at next month's Board Meeting. Revised Budget—(See your packets) • Acceptance of the Revised Budget was moved by Wroblewski and seconded by Agnew. Approval was unanimous. • Motion to ratify the Executive Committee Endowment Resolution transferring all funds in the Edward Jones MSC Endowment Fund to the MSC Foundation. Moved by Camahan and seconded by Landen. Unanimously approved. • EXECUTIVE REPORT: Duclos reported the following: Permanent Housing Update • Rainier View—Open House is scheduled for February 7th.2008 at 11:30 a.m. to 1:30 p.m. All units are rented. SKCMSC,Board Meeting Minutes,Page 2 of 9 Ai 1-17 • • Vacancy Report: Property Occup Explanation VPII 95%full 1 unit in process of being turned Maple Lane 97%full 1 waiting for Section 8 inspect. White River 100% Mansard 100% Fern Hill Terrace 100% Mitchell PI Sr 98% Rainier View Sr 100% Opened September 2007 Villa Capri 98% 1 unit Radcliffe PI Sr 47% 64 current; 1 newly approved application; 5 pending certifications(opened mid- October 2007) • Radcliffe Place—Open House is scheduled for February 22nd, 2008 from 2:00 p.rim. to 4:00 p.m. Currently we have 64 leases signed, representing a 47% occupancy rate. This is ahead of our rent-up schedule. All leases signed have been with the full-service package. We even have an MSC staff member who has moved in. • We had along conference call last Thursday with SRI, our attorney, CAP Mark attorneys and Steven Norman of the Housing Authority. Prior to this conversation, we met with King County and the State about obtaining a bridge loan for this property which would to allow us to continue with the rent up and carrying costs until we can claim the tax credits and apply for the additional tax credits that the investor has agreed to purchase. King County wants to help but needs assurances. Both SRI and MSC are looking at ways to do this. The Finance Committee has discussed the possibility of obtaining a Line of Credit from Columbia Bank, using one of our assets—perhaps Titusville Station. The Line of Credit would only be used if we had to repay the loan sooner than expected. We would recoup our funds from the cash flow of Radcliffe Place. When we calculated the original projected earnings from this project, we established a separate For Profit entity that would pay taxes because the earnings would • have been too high for a non-profit project. This was based on 86 units buying the full-service package. At this time we are promoting the service package and so far all 64 leases include this. Our intention now is to have 100% on the service package—which ensures good cash flow and very good net earnings. I also spoke with Mark Kantor to see if this type of arrangement would be acceptable to the tax laws and tax credits and he said he saw no problems. Alliance Building • This building was purchased on December 19th. We are now in the process of entering into a contract to do repairs and rehab to the building. Currently we have about $400,000 for this. Hopefully the Murdock Foundation will contribute another$200,000. If this happens, we should be able to completely redo the first floor of the building, encapsulate the 44 (3 SKQMSC,Board Meeting Minutes,Page 3 of 9 Food Bank in one complete end of the building and move the other office space closer to the conference room. MSC is gradually reducing the amount of staff time spent on this property and helping the Alliance assume full control. Once the rehab is complete we shall end staff time devoted to this project. LTCOP Grievance • Community Mental Health.Agency filed a grievance against the LTCOP Program as a result of a press conference held by the State office and coverage in the local press. Grievance protocol was followed. I responded well within the time frame required by our Personnel Policies. I did receive a request (pursuant to the Public Disclosure Act)for a response to the grievance letter filed by CMHA from reporter Marsha King of the Seattle Times. After conferring with our agency attorney, it was decided to release the letter. The rational was that though we are a private not for profit agency and the Public Disclosure Act does not apply, one could argue that since the LTCOP receives public dollars, it does apply. We released our response to the news. I had been reluctant to release the letter since Mr. Sxala of CMHA had indicated he intended to appeal to the next level however, I have heard nothing further from him. Directors and Officers Insurance • After polling members of the Finance Committee, I took the average of the high and low and increased our insurance from $2 million to $3 million. I spoke to our broker about any • standards and he indicated there really weren't any. He thought $2 million was good coverage. We now are better than good. Perk Up Place • As of January 31 st, 2008, MSC will no longer have a financial obligation for Perk Up Place. Shelly Tatum, current manager of PUP, is assuming ownership and will continue to run it as her own business. We wish her the greatest success and encourage all of you to remember her when planning parties needing a caterer. Of course MSC will continue to use PUP for your evening meeting meals. One Night Count • The annual One Night Count to estimate the number of homeless people in King County will start at 2:00 a.m., Friday. Several staff, including myself and a Board member, will be participating. Holiday Celebration • At our last staff meeting the subject of an evening get together around the holidays was discussed. Most felt they would like to return to a"potluck" get together here at MSC in the afternoon. The past several years have found staff and MSC Board members unable to attend the festivities due to family celebrations, school concerts, etc. A decision was not SKCMSC,Board Meeting Minutes,Page 4 of 9 A-T- id. reached at this time but I felt an advance warning was in order. Audit Restatement • Jim and I met with our Auditors over the presentation of MSC's operating budget. After receiving the budget, one of our major bankers phoned with questions. I anticipate more. People do NOT read footnotes. At issue are the housing repairs MSC had to make due to the lack of attention paid to our properties by the former management company. These repairs should have been treated as capital expense. The repairs were all charged to our Housing Reserve Accounts, not the Operating Budget. Jim and Sharrie are going to get the background detail and send it to the auditor. FUND DEVELOPMENT: Wroblewski reported: Annual Holiday Appeal • 11/23/07 thru 1/21/08: .$79,500. Some monies are still coming in and being tabulated. 385 donations $5- $7500 45 in-kind donations have been recorded • E-newsletter is on track. Sending monthly to a list of 1,500 people and growing. • Food Bank Challenge Purlee reported the following: LIHEAP: • Energy appointments for the PSE HELP Program started on • October 9 . As of yesterday, we have spent over$1.1 million or 74% of the PSE Electric dollars. With less than a half • million left,we expect to run out of PSE electric during early to mid February. We have completed 2,560 PSE files. Last year we had PSE electric dollars until the end of April, with about the same number of dollars. Average electric household benefit is up 16% from last year, $459 vs. $396. • • We have spent a little over a quarter million in gas dollars, with remaining gas dollars to spend well into the summer. The challenge is always finding gas households. • LIHEAP spending started November 19t. With over$1.1 million paid out we are 58% spent and expect to be out of -LIHEAP by the end of February. The average household benefit of$434 is about 12.7% larger than last year. This includes increases in the cost of electricity, gas, oil, propane and/or wood. We have provided 2,653 LIHEAP benefits. Last year we ended the LIHEAP program the end of March. We have about$117,000 less in LIHEAP dollars this year, as each agency received a 5.6% reduction. • Across the state, most agencies are experiencing a much earlier closing of the program from last year, due to fewer dollars and higher costs. • Interesting note: We opened 30 days of appointments for February yesterday and in 12.5 hours, 741 appointments SKCMSC,Board Meeting Minutes,Page 5 of 9 - 1 were made through the automated phone system. Food and Clothing Bank: • The holiday season went smoothly for the Food and Clothing Bank. We served 914 households for Thanksgiving, almost the exact number from last year(916). This number is relatively stable from year to year with the biggest jump in numbers occurring in 2000. • During Christmas week, we served 1135 households, an increase of 4.7% over last year. This number fluctuates a little from year to year, but overall has remained stable since 2001 when there was a significant jump in usage. • Christmas House served 675 households, an increase of 5.3% over last year. This number, too, fluctuates from year to year. • The Federal Way Diversity Commission did a Food Drive over the weekend and gleaned 4200 pounds of food and $152.00 in cash. FAMILY SUPPORT Corak reported: SERVICES: Employment: o Two people have begun internships through our THRIVE program, with many more completing their EDGE training so they can be placed or working with us to find full-time employment. So far, the feedback has been very positive. • We will be applying for a grant through King County Workforce Development Council to operate a youth center for at-risk, south King County youth ages 14-21, located in Federal Way. The grant would involve additional partners and would be over$500,000. Services would include employment, education support, linkages to job training, leadership and reduction in recidivism factors. • While we served fewer individuals in 2007 (due to discontinuation of the Community Jobs contract and the "freeze"on King County and city contracts), we still experienced positive employment outcomes. Last year, 55 individuals obtained employment. 80% of these jobs were full-time, and 68% had benefits. The average wages was $10.75 an hour with wages as high as $22 an hour. Education: • In previous years, as a result of students facing the challenge of attending classes consistently and progressing while dealing with mandatory employment, transportation problems, lack of child care and/or other family issues, we have had only 2-3 students per year graduate from our GED class. This past year we had 13 students obtain their GED. • Last year, we applied for funding from the Lucky 7 Foundation which would allow us to purchase much needed ESL materials. The Lucky 7 Foundation grants are very competitive and there was a possibility that we wouldn't be • selected for a site visit. We were contacted by Lucky 7 Foundation and they are interested in doing a site visit SKCMSC,Board Meeting Minutes,Page 6 of 9 Air- I in tentatively scheduled for 1/24/08 • Last month, MSC was asked by the Federal Way School District to partner with them, the Boys &Girls Club, and Highline Community College in applying for a federal dropout prevention grant. MSC was notified on 1/23/08 that the grant application was successful. Through this grant, MSC will coordinate efforts of all partners and will'assist students with educational support and resources necessary to help students stay in school and successfully obtain their diplomas. HOUSING: Ginnett reported: • Permanent Housing - See Dini's report. Adopt-A-Family • . Very successful. All Housing Program families and individuals were covered plus some Employment families. One Night Count • Friday, January 25th, 2:00 a.m. MSC will have teams in Kent and Federal Way. Board members are welcome. Tax Sites • Sites in Kent and Federal Way are again open. The first week's totals for MSC: 26 returns completed. Customers' stories. City of SeaTac • We received an additional $2,000 from the City of SeaTac in December for emergency assistance. DEVELOPMENT: Taylor reported: FOOD BANK CHALLENGE • 12/5/07 THRU 1/21/08 $42,340 Includes $10,000 from the City of Federal Way 104 donations $5 -$5000 including $19.32 from a little boy's piggy bank and $5000 from Christian Faith Center • When Linda Kochmar from the Federal Way City Counsel, suggested the city donate $10,000 to the FW food bank, we immediately responded by suggesting they make it a challenge grant to the city at large. We then communicated to the entire council the potential impact of a challenge grant which could turn $1 into $4 worth of food and involve the whole community; children, clubs, faith communities and businesses. Once the council supported this concept, we went to work getting the word out; first arranging to have the challenge announced and the check presented at the December Chamber of Commerce luncheon Christian Faith Center committed $2500 to the challenge although they actually delivered $5000. Tricia wrote articles and sent press releases. We sent out a special electronic newsletter which generated over$2200 of on-line donations within 24 hours. The entire community did take up the challenge and one small boy brought in his piggy bank for the food bank. 14++ (1 SKCMSC,Board Meeting Minutes,Page 7 of 9 Last year's AHA- $39,587 Breakthrough • We received the $10,000 grant (for supportive housing)from the Q13 Fox Cares, a fund of the Robert R McCormick Tribune Foundation. This very old and established foundation has now approved and recognized us; we are now positioned to receive much more funding in the future. This was the result of cultivating a relationship with Q13 Fox over the past 18 months and though we hate to say"competing", we competed with 5 other non-profits, including Hopelink, to • win the relationship. Much more to come in the way of media coverage, publicity and dollars. Planned Giving/ Major Giving • Seminar with Bob Pitman scheduled Tuesday, March 25, 2008, 5-7pm at Twin Lakes CC. • We are working on a 2008 Major Giving Campaign with a goal of raising $25,000 from individual donors. Community/Media Relations • E-newsletter is on track. Sent monthly to a list of 1,500 and growing. Please send to your email contacts, it's easy for them to unsubscribe. a On-line giving is steadily increasing. • Please look at the media coverage notebook for current print media coverage. Crab Feed • Please see attached sponsor packages and donation forms. We will have on-line sponsorship and ticket purchasing by the end of February. Grants •FY2007/2008 to Date ' • • . • ' • •• c:-` Grant Proposals;Written 11 —.$320,243 Decision'Made • • FunOed •4• $93,800. Success Rate • 50% • LOIs/,Proposals in:Process - 4 $715,200 LTCOP: Ryan reported: (See handouts) SB 6624 Prohibiting waiver of long-term care facility residents' rights Protect assisted living facility and nursing home residents'from • unfair discharges: HB 3204-Prevention of discharge of residents from boarding homes due to their Medicaid status HB 3203-Closing the loophole which currently rewards illegal discharges, typically sending a nursing home resident to the hospital and not allowing him/her to return when ready. SB 6222/HB2668 Expanding programs for persons needing long- I SKCMSC, Board Meeting Minutes,Page 3 of 9 �0 • term care SB 5517 Adjusting personal needs allowance for persons receiving state financed care The Elder Care Alliance 2008 Legislative Agenda In 2007 LTCOP Volunteers and Staff made 7,058 routine visits to 1444 Adult Family Homes though out the state. Seattle Times Article NEW BOARD BUSINESS: Sheller reported: • 2007 Self-Evaluation results • 2008 Board goals OTHER BUSINESS: N/A EXECUTIVE SESSION: Personnel Chair Camahan presented the CEO's Performance Goals for 2008. ADJOURNMENT: The meeting was adjourned at 8:30 p.m. Submitted by: Bob Wroblewski Board Secretary • • Multi-Service Center Board Meeting Minutes February 28,2008 Present: Absent: Staff: Guests: Carnahan,John Agnew,Creigh Shea,Dan Duclos,Dini Kelly, Stu Lander,Dick Stumpf,John Purlee,Linda Molina McCleary, Coutinho,Crystal Tracy,Maria Estes,Jim. Ana Cristina Fain,Joe Hansen,Claire Pierson,Tom Gordon,Michael Taylor,Pain Priest, Skip Kim Hama, Enders, Sue Rawson,Lorraine Mi-Jeong Ginn.ett,Manuela Sheller,John Hawkins,Shakti Corak,Robin Vanderlinde, Ginny Hulse,Dennis Wilford,Janer Wroblewski,Bob CALL TO ORDER: President Sheller called the meeting to order at 6:31 p.m.. INTRODUCTION OF N/A GUESTS: NOMINATION N/A COMMITTEE: APPROVAL OF MINUTES: Approval of January 2008 Minutes was moved by Pierson and seconded by Carnahan. Unanimously approved. FINANCE COMMITTEE Pierson reported: REPORT: Balance Sheet: • The Balance Sheet is reconciled to the current period. • Cash accounts remain stable with approximately$1.5M in cash. In addition to this,we have an.estimated$851K in the Endowment accounts. • Our bottom line reflects a year-to-date profit of$96K. Profit and Loss Statement Operating Revenue: • The current month reflects a loss of($6,400). • The Employment Program has refined its operations and is looking forward to hiring one more intern. • Community Relations is in the beginni g phase of the Crab Feed and is already receiving some sponsorship funds and ticket sales income. • Our Low Income properties are showing a current month profit of $1,168. Our occupancy rate is up and stable. This will continue to improve the bottom lines of our properties. • The Energy Program has been awarded additional LIHEAP funds. The increase of$1,224,820 brings our contract total up to $3,729,645. Of the increased dollars approximately $500K was awarded to MSC and the balance was awarded to CAMP. Since CAMP was not able to spend out their portion, they elected to not SKCMSC, Board Meeting Minutes,Page 1 of 6 JiTT — receive any additional funds and those funds were directed to MSC. • Although we have just completed and implemented the budget revision,we may want to consider making one more change. The amount of the L] EAP contract amendment is significant and although it is all reimbursement dollars and will not have a net effect on our bottom line,it would boost our operating budget.This is always a plus when applying for new grants. Operating Expense: • The revised budget has been input and is reflected on the January financials. • The Employment Program continues to remain stable. The Microsoft Grant has provided some breathing room as the CSBG- Homeless Employment Program grows. • Expenses are up in the Community Relations program. This is due, in part,to the preparation of the Crab Feed. An early down payment on the crab has secured the cost at last year's price. And the down payment on.the space costs insures our event date. • The repairs to the stairwells in two of the buildings at Maple Lane have been completed. We're getting more bids for the repairs on the last two. These costs are covered with reserves and will be capitalized at year end. • The Energy Program continues to spend in leaps and bounds. In January alone we have billed over$539,000 for direct client services,for a year to date total of$1,217,810. • January is the last fully operational month for the Multi-Service Center's Perk Up Place. We anticipate some residual costs to hit the books over the next month or two as we reconcile our vendor accounts. Shelly took over on February 1st and is excited about her new venture. • Motion to adjust the budget was made by Carnahan and seconded by Wroblewski. Unanimously approved. • • Building addition recommendation-The expense of this project would equal the.cost of the current lease on a prorated comparison. See the Memo of February 12th: MSC would conduct a Capital Campaign with a goal of raising$1M. This would leave$1.5M to be financed. Carnahan moved to follow through with the addition to the Program Services Building. Kelly seconded the motion. Unanimously approved. EXECUTIVE REPORT: Duclos reported the following: Permanent Housing Update • Vacancy Report: Property Occup Explanation VPII 100%full Maple Lane 100% full White River 100% One being readied for new tenant • Mansard 100% Fern Hill Terrace 100% Mitchell PI Sr 96% 3 on waiting list for certification • Rainier View Sr 98% 1 vacancy; have a waiting list Villa Capri 95% 2 units Radcliffe P1 Sr 49% 64 current; 1 newly approved application; 5 pending certifications(opened mid-Oct.2007) • Rainier View—The Open House was very successful and thrnks to those of you who were able to attend. It's a very nice facility and you heard from the residents how much they love their apartments. • Radcliffe Place—Open House was held on February 22nd from 2:00 p.m.to 4:00 p.m. o Graham Property—Hawthorne Lane—We have been asked to become the non-profit partner in a 32-unit development which will target families but seniors will also be welcome. I have attached a summary that provides more detailed information. We are being• asked to join at the suggestion of Pierce County. The project needs more funding and Pierce County can get special funding for CHDO organizations like MSC. We obtained these special dollars to help with Rainier View. The site is consistent with other housing that has been built. Directly behind it are condo housing with 2-car garages; a new strip mall with a dental clinic,several fast food establishments and other buildings awaiting tenants. Graham is in rural Pierce County and some of the other funding for this project is from Rural Development Government Funds. The location is approximately 20 to 30 minutes from our Administrative offices. I have reviewed the Preliminary Geotechnical Report,which indicates good soils but depending on how the site is graded(it is ) very flat)and the availability of cleaner outwash soils,the contractor has been made aware that he should be prepared to import free-draining granular materials to be used as structural fill. I have also reviewed the Market Analysis,Sources of Funding and the Phase I Environmental Site Assessment. All are consistent with supporting this projected development. Because we are a CHDO we have been asked to replace the current non-profit, Shelter America,who cannot qualify for these funds. We would assume the same agreement as Shelter America, earning a little over . $100,000 in development fees and$2,000 annually from the project's cash flow. SRI is the current developer and would be • responsible for the construction and guarantee required by Tax Credit lenders. Permission to move forward. Unanimous. • Garden Park II/Villa Capri Resolution—Please refer to the Resolution sent in your packets. This allows us to close on the Tax Credits on the property. Moved by Carnahan and seconded by Wroblewski. Unanimously approved. • LTCOP Grievance—Since January's meeting there was a follow up in the paper indicating that several of Community Mental Health Agency facilities are closing. I don't believe that any further action will be taken on their part and our program is busy helping to relocate over 100 residents of CMHA's facilities. • Massachusetts'Trip—My father's condition has become worse; Hospice is involved. I am flying back East on March 5th and will return on the 9t'. Normally at this time of year,I go to our National SKCMSC,Board Meeting Minutes,Page 3 of 6 ATT.— 1 9 Legislative Conference but I will not attend this year,going directly to see my dad. I should be back in the office on the 106. FUND DEVELOPMENT: Wroblewski reported: • The 2006-2007 Annual Report has been mailed • The Crab Feed is slated for June 14`h at the Aquatic Center. Currently we have received$29,000 in sponsorships for this event. Soon you'll be able to purchase tickets on line at www.multi- servicecenter.com. We are in need of silent and live auction items. • On March 14`h,we will again be conducting the Bus Tour from 8:30 a.m.to 2:00 p.m.with lunch at Radcliffe Place. Please RSVP. This is a great opportunity to invite a friend, colleague or family member to learn more about MSC. • Planned Giving seminar with Bob Pittman is scheduled for March 25th,from 5:00 p.m.to 7:00 p.m. at the Twin Lakes Golf and Country Club. • Major Giving—We are working on a 2008 Campaign with the goal of raising$25,000 from individual donors. • E-newsletter is on.track. Sending monthly to a list of 1,500 people and growing. Purlee reported the following: LIHEAP: 83 year old man becomes a US citizen • Since 2005 the Energy Program has been helping a gentleman through our mail application process. He turned 83 this year. A widower,he came recently to this country from Iran and for a time lived with his daughter. He wanted to be independent so as soon as she was able to help him secure his SSI benefit of$637 per month, he moved into his own place. He wanted to become a citizen, so he began studying and on August 1's,2007,he proudly got his certificate. This month he voted for the first time,something he • very much wanted to do. He was a poll voter this year. He was so elated about the fact that he is a citizen and can vote that his daughter brought a copy of his certificate to show staff and to tell them how proud he is of himself that he voted. At age 83...it's never too late to have and achieve a dream. • As stated earlier,MSC received additional LIHEAP funding. This amounts to an additional$961,612 in direct service dollars to help our customers pay their heat bills. Our total direct service amount for 2008 is now$2,939,529. To date we have spent over $1,670,000(56.8%of new total available.) Food and Clothing Bank: • The Food Bank is busy collecting and filling Easter baskets for distribution the week before Easter. We give out roughly 600 each year. Various community groups, Scouts and churches help in the preparation of the baskets. Federal Way resident,Hope Elder is a mainstay,making a number of baskets each year for many,many years. • Denise and Tammy tell me that the Food Bank seems to have attracted a mascot, a pair of ducks. They live in the fenced off Aff z� drainage area between the warehouse and the Health Department, periodically flying out to feast on bread crumbs and other delicious morsels they find on,the ground. Yesterday,Denise reported they quacked and quacked at her when she arrived early in the morning, really giving her the business because they were ready to eat and their food was not ready. FAMILY SUPPORT Corak reported: SERVICES: Employment: • We submitted our King County Workforce Development Council grant which would fund operation of a youth center for at-risk, south King County youth, ages 14-21.MSC was the lead, with partners including but not limited to,Valley Cities Counseling, Highiine Community College,Goodwill Industries,Orion Industries,and Boys and Girls Club.We should know by the end of March whether or not the proposal was successful. • Jim Boland,the Youth Employment&Education Specialist, recently taught a job readiness workshop for youth at a local job fair.The Kent Police Department attended the fair and had an opportunity to observe the workshop.They told Jim that they would like him to teach another workshop in the community soon,and that they would be strongly promoting the program throughout the community. Education: • As you may know,we currently have a workplace literacy English Language Learning in class at Terra Dynamics.I recently received a call from Crystal Springs Water in Kent who was also interested in doing a workplace literacy class.They stated that we came highly recommended,and after spending some time with them,they decided that they would contract with us to provide the class.We anticipate that classes will start sometime next month. • MSC has received funding throughout the past year from King County Library Systems to support its GED classes and provide students with books and other necessary items.MSC was recently told by KCLS that despite receiving less funding than another agency,we had significantly better outcomes and thus may be receiving more funding.the following year. HOUSING: Ginnett reported: Permanent Housing-See Dini's report. Tax Sites • As of February 18th(6 weeks) MSC's totals are 481 returns completed totaling$1,046,992. The average return refund=$2,177 per household. One Night Count • Friday,January 25th, 2:00 a.m.,90 homeless individuals were found in Federal Way. It was an extremely cold night. There were increases to the count if you included the Night Owl buses. 50 individuals assisted in the count including one Federal Way Mirror reporter and seven police officers. Shallow Rent Subsidy • We will be applying for a new pot of money. The cities of Kent and SKCMSC,Board Meeting Minutes,Page 5 of 6 drr OLl Renton will initiate the pilot program. The goal is to assist families by preventing homelessness with rent subsidy for up to 15 months. We will begin with perhaps ten families. Letter of Commendation from City of Des Moines regarding Victorian Place 2. DEVELOPMENT: Taylor reported: Annual Report for FY 2006-2007 • Please let me know if you haven't received it. Community/Media Relations • E-newsletter—our 7th issue goes out this week. Please send to your email contacts. It's easy for them to unsubscribe. On-line giving is steadily increasing • Kent Reporter—See article on Radcliffe Place. • Federal Way Mirror—Contest for children's ads. We'll make more note cards Grants ';�-£S.pYi.,,r "?•[.,,�.i..iv'h?ia,4•.rn.`?i.L, -��,. .:l. '<f� - :.2- - St;- ±�:_:'M a!sir..�;. a'= 3To Date'for-FY2007/2U08 '• r::<};,:, '- Wes.. .::�;;r.�::. ;: :�: = -.•.j�^ it tom,•.•-,!.ae.'iy,ti� ..,5:r �7t. 't'_�'iy;:':� •'+ �'."'•+'. �'=:.fFu"v��.,�� +.r�.'• '� Grant�Proposal.C.W.ritteri • :;'':;r •°':-r r' `try ?'4='-�.�+'Fti �.t T'--? :;.�y�:t•S^- r ^ - ti.` .!: .iri'r'r •'( 7 -g:i�{:'•.�t�tfd l?'^:.'.'�`a;+ .E3.=.i4.S':i>" aP!-"^.-. :s_� '6:�i..+.:'.. r;��i,• •S'-�' .��, i.V� `zsF-� ���..,ry.Cfil.,',.:='f;' s' .s:v': "ft•+:'3:::r'� . .. :i`�X ,`^-.': _..I X.•i+,..:' ..c 1. kcis• 4T' Decrsion.IVlade r = ;=;.' - _ _ ': _ :, t:' HS. . t'kfi'1',,.gya•.�,.h+�%+� '�r,f{iF"��t}_ -,' ':3�.= .,x�~ f.✓� d •,•yn.:ii._..,..�i5A;_a.;',•�•�`�...wS.r,F.t .'ai. :%.� (' ) 'yt:`r •�l`„o`- ..Y:s ter' i;:�:'Yti r:�Y�:: r,.c.iri:::.�,;'.'1':i :,f.•T' 'f S.ii`p� ,u+2;f�^:l:v,.x. '�'' :•G�.� • .:. �••�:tt.• 4 _� ?yai.e+ °e:: .?+.:'� ''�'<'�'.:c:�.'f",'•`'Z'•''`i:•r.'::r•C•'`,3;ti'.t&r. � 1 ;s;La.. iE'.'.. F� "i". ,.:s,+."p�%'',Si..,�.:;:i: • Success x: • ; ' f C?n'Y;;iy isGr:.'"•,'•: 2. :��.. 'S:�x�`,'^.,' '-,`',''+k`,1..zzL_'';^n.A i i� r�Yy•:•qF -�'..=?4�tt mod..:. }: �:�.�;,'+,zr"•--�;.d•Y�,�. '1 s r.r.;,w yP. may.., <t�'.�s;+a.x %'f�'".'.`'.a'=i','�':-`� �„±,r�;s:� "�"�,.e..r�,:�.�r`.�.t'�` �:_OIs'�'�ProposalsinProcess�=���:;f�� -,,.�'�-�`'�1 �';!`��;;�:�.:��`�570;000�: '_rl � �'. :(-'1-t --1�!: ;.•._4��ia,7 jx5'.Y r-ce..` - .�7;"�.F, '. `-'j,., ".-`'tea.• 2:J :K.fc=': 'e .<F.•;*+?„.;7•: • ,Award Applications inprocess: ,; Z::;s;'°` . .f:}•.,r+;Ysit:..u5.,;+s*,•''--. :F:i�a,;+tt4':�:i: w°..r':X"�-may: ..e•r' ...:.:?';. _. •ti • , LT COP: Ryan reported: (See handouts). • State LTCO office is preparing for National Ombudsman meeting in April in Tacoma.The Board is invited-invitations will be sent. Legislative • Louise is working on SB 6807 to protect residents on Medicaid. The bill will require boarding homes to keep Medicaid residents even if they end their contract. Bill looks favorable to pass but one can never be certain until it gets the Governor's signature. • We had a lot of resident&family participation at hearings on SB 6807&companion HB 3204 • Regional programs are stable! We plan to apply for a 3-year Federal Senior Medicare Patrol grant. NEW BOARD BUSINESS: Representative Priest gave a brief synopsis of things transpiring in the Legislature i.e.,Housing Trust Fund, funding for the Performing Arts. BOARD DEVELOPMENT: Postponed. ADJOURNMENT: The meeting was adjourned at 8:05 p.m. Submitted by: Bob Wroblewski, Board Secretary Multi-Service Center Board Meeting Minutes March 27,2008 Present: Absent: Staff: Guests: Agnew, Creigh Fain,Joe Duclos,Dini Carnahan,John Kelly, Stu Hansen, Claire Gordon,Michael Kim Hamn,Mi- Coralc,Robin Hulse, Dennis Jeong Purlee,Linda Landen, Dick Molina McCleary, Ryan, Louise Rawson, Lorrainne Ana Cristina Enders, Sue Tracy, Maria Pierson,Tom Ginnett,Manuela Wilford,Janer Priest, Skip Taylor,Pam Wroblewski, Bob Sheller,John Estes,Jim Stumpf,John • Vanderlinde,.Ginny CALL TO ORDER: Vice-President Gordon called the meeting to order at 6:38 p.m. INTRODUCTION OF N/A GUESTS: NOMINATION N/A COMMITTEE: APPROVAL OF MINUTES: Approval of February 2008 Minutes was moved by Carnahan and seconded by Rawson. Unanimously approved. FINANCE COMMITTEE Agnew reported: REPORT: Balance Sheet: • The Balance Sheet is reconciled to the current period. • Cash accounts remain stable with approximately$1.4M in cash. In addition to this,we have an estimated$787K in our Endowment accounts. • Our bottom line reflects a year-to-date profit of$102K. Profit and Loss Statement Operating Revenue: • The current month reflects a gain of$5,567. • The Employment Program is showing a current month loss of$27K • but remains stable year to date. This loss is not programmatic and is due to the re-allocation of the unrestricted Microsoft funds. The Employment contracts in place are reimbursement contracts so this program is within budget and remaining stable. • Crab Feed sponsorships are still arriving and are helping to offset the bottom line in Community Relations. With the mid-year budget revisions and some restructuring,they are currently on target for budgeted revenue. • The Low Income properties are once again showing a current month profit. This has given them a year to date positive bottom line of$4,266. Our occupancy rate is still steady,although we are addressing some collection issues at Maple Lane. We anticipate the. bottom lines to continue to improve. • The updated budget has been input for LIHEAP,and the program is SKCMSC,Board Meeting Minutes,Page 1 of 9 operating at full capacity. • The Literacy Program is now steady. The re-allocation of the Microsoft dollars has given the program a positive bottom line. • The Food Bank has a current month negative balance of$2,569,but the year to date is still very strong with a positive balance of$24K. Operating Expense: • The Employment Program is showing a current month loss, as mentioned this is not a programmatic loss and is reflecting the re- allocation of the unrestricted Microsoft grant. • Expenses are up slightly in the Community Relations Program as they continue to prepare for the Crab Feed. All other expenses are currently in line with the new budget. • There are no extraordinary repairs or other expenses in the Low Income Housing Program this month which contributes to the positive bottom line. We have received bids for the remaining stairwells at Maple Lane and that work will begin soon. Reserve funds will be used to cover this cost but the expense will be capitalized at year end and will not have a negative impact on our bottom line. • Shelter and Transitional Housing are still looking strong. We have utilized some reserve funds to offset the costs of the major rehab in the Big House in Kent. This rehab was necessary due to age and major damage caused by the last family that was housed. • The Energy Program is at 58%of the new budget in direct client benefits, and as always, business is booming. We do not anticipate any problem in spending out the entire budget. • With the help of the Microsoft dollars,the Literacy Program is showing a profit. We have submitted an application to the Federal Way School District for over$500K. If awarded to MSC,the agency will add an additional staff member. This would be the largest contract received for this department. • The Food Bank has experienced some major vehicle costs. The transmission in one of the vehicles went out. With the associated costs of towing and vehicle Ieasing, in addition to the ever increasing cost of gas,their current month is showing a small loss. The year to date is still very strong and we don't anticipate the loss will continue. EXECUTIVE REPORT: Duclos reported the following: Tax Credit Housing Update Property Occup Explanation Fern Hill Terrace 96% Mitchell Place Sr 100% 3 on waiting list for certification Rainier View Sr 100% 1 vacancy; have waiting list Villa Capri 95% 4 units vacant;3 scheduled move outs; 5 pending move ins Radcliffe Place Sr 50% 67 current;4 approved; 9 in certification process New Building Addition • We've met with the architect to redo the budget, establish a time line and reduce the curve of the new building. Although pleasing to the SKCMSC,Board Meeting Minutes,Page 2 of 9 eye, it created odd shaped spaces,thereby reducing the amount of space needed. (Presentation of new design) CTED • Three CTED staff will be on-site on April 22nd and 23`d to monitor the Food Bank and CSBG programs. Agency staff is busy gathering records,compiling information and completing the Assessment Tools these monitors will need. Good to Great Concept • The Administrative Team and supervisors met twice to go through this concept and put it into a form that MSC can use in terms of our growth and development and Three Year Plan. We explored all of the concepts to get a basic understanding of this premise. We have also completed some steps and thought processes to develop what is called the Hedgehog. (Colored handout) • We have evaluated where the Administrative Team falls in the Leadership category and feel that while we do have good leadership, we need to achieve Level 5 which builds enduring greatness through a paradoxical blend of personal humility and professional will. • In terms of attracting the right people we feel that currently we are doing a very good job. We intend to get better by establishing a set of interview questions that are designed to identify people that fit what MSC is striving for. • The Hedgehog Concept is defining three things: What you can be the best in the world at; what drives our Economic Engine and What Are You Deeply Passionate About. The Team came up with the following: Passion:Helping people achieve greater independence and actualize the power of their choices. Best in the World at: MSC be the best Community Action Agency in Washington by being customer focused and outcome driven. What drives your economic engine: Government=Political Expertise; Private Funders and Donors=Relationships and Volunteers. (See attached diagram) The process we went through to get here was lengthy and started with the premise that the thing we are best at is Not Thinking Like a Charity. We then put this into positive terms: Having expectations of people Requiring accountability—of ourselves and our customers Fostering sustainability Encouraging people to"invest"by showing return on investments Mobilizing and empowering the community to do some of the work Involving communities and customers in success and results Offering choice without being patronizing Operating from a strength based approach We looked at What We Could Be The Best At Statement in terms of what customer focused would mean. We came up with the following: Strengths based approach Providing customized services whenever possible SKCMSC,Board Meeting Minutes,Page 3 of 9 Holistic . Providing services with respect for each individual Providing good customers service to both external and internal customers Work at the direction of the customer Facilitate the growth of the customer(i.e., self-sufficiency, self- determination) We looked at What Drives the Economic Engine and listed those that you see on our diagram. Our next discussion focused on taking these concepts and integrating them into the Three-Year Planning Process as well as Staff Training on the concept itself and other issues. • The training will focus on the Five Core Concepts. • Level 5 Leadership—Definition of what that is. • First Who Then What—Getting the Right People on the Bus • Confront the Brutal Facts—Looking at all aspects of MSC and its programs. Conduct autopsies;What are we doing really well and what can we improve on. • Hedgehog—have a basic design • Culture of Discipline—see this as our values; Staff will develop and bring to Board. • Technology Accelerator—assessment of what we have and what we need. • Flywheel and Doom Loop—how we start our economic engine turning and keep it turning. • Staff will have an all day in-service on May 6`h. Following this, directors and supervisors will send staff back to their units to start working on planning and implementation. We will also do a similar process with the Board. A date will be scheduled for the near future. Washington State Quality Award • In conjunction with the Good to Great work,I've been researching what MSC could undertake that would evaluate it as an agency in comparison to other agencies. In the past, I have overseen accreditation applications for child welfare agencies that have received the WSQA. Community Action Agencies don't have this type of accreditation.Also the State Legislature—Housing Committee—has been pushing for a standard of performance and will soon be requiring that agencies receiving Housing Trust Fund have the Washington State Quality Award. It is based on the Baldridge Quality Performance Criteria. They use the same criteria but it is less expensive(approximately$3,000 as compared to $15,000 for the actual Baldridge). We will submit our intent to apply within the next few weeks and submit the full application in September. Linda Purlee, Stephanie Parson and I will be heading this up but all program areas will be included in the application. Employment Funding • Councilmember von Reichbauer secured a one time grant.of$5,000 SKCMSC,Board Meeting Minutes,Page 4 of 9 '� for the Youth Employment Program. Alliance Building • We did purchase the building in December and we're now working with the architect and contractor to firm up the rehab plans and costs. We have approximately$530,000 to spend. We anticipate enclosing the Food Bank; their customers would have their own entrance/exit thus freeing up other doors for the rest of the building. Other plans include extending the wall up to meet the roof for sound proofing;gutter and stair repairs;new doors that meet ADA requirements,etc. Some value engineering may have to take place to stay within budget. Hopefully,work will be completed by June. At that point,MSC will reduce the amount of staff time expended on this project. FUND DEVELOPMENT: Wroblewski reported: . • Crab Feed- Saturday,June 14,2008—Aquatic Center • As of today we have$32,100 in (committed w/paperwork) sponsorships and an additional$2,070 in individual tickets sold. Total revenue to date: $34,170. • Last year-$12,500 in total sponsorships; $39,000 in gross revenue, 34 tables sold, 1 table left. • Please buy your cruise raffle tickets-$10 each. Planned Giving/Major Giving Seminar with Bob Pittman • Held on Tuesday,March 25,2008,5-7pm at Twin Lakes Golf and Country Club. 8 people attended. • Bob has ended his 17 year radio program(Legal Line) and started a foundation called the Legal Line Education Foundation. Major Giving • We are working on a 2008 Major Giving Campaign with a goal of raising$25,000 from individual donors—"Thank You"to Bob W and Dennis H for volunteering to lead this project along with staff. We are developing our capital campaign plan for both individual donations and foundation funding. Thank you Dennis H for volunteering to lead the outreach to individuals. Purlee submitted the following: LIHEAP: • Energy has spent out of PSE HELP electric dollars- $1,545,221. •. We have over$308,000 in PSE HELP gas dollars left. That will be a challenge to spend as there are fewer gas households in South County. • We have about$713,600 in LIHEAP dollars left($2,225,882 spent). This will last until sometime in May. • Patty B letter. Food and Clothing Bank: • Over 1100 Easter baskets were assembled and distributed to children, seniors and homeless individuals. This is a huge increase over previous years. We received tons of candy, stuffings and baskets. Baskets were assembled by Hope Elder and her family, Federal Way Women's Club, Girl Scout Troop#1732,Browns Points United Methodist Church members,The Caring Circle and more. SKCMSC,Board Meeting Minutes,Page 5 of 9 • The Boy Scout Food Drive is this Saturday. Some members from Marine View Presbyterian Church are going to help receive and sort donations in the warehouse. • Food Bank van drivers are still needed. We are also in need of a part-time driver for our Food Coalition Truck Project. Referrals appreciated. Have them send resumes to Claire Hansen. FAMILY SUPPORT Corak submitted the following:: SERVICES: Employment: Success Story • Jim Boland worked with a 19-year old young woman through our YES program. Her family had immigrated here. She was attending college but needed to earn income in order to meet all of her basic needs.The young woman told Jim that she thought because she had little work experience,she could only get a minimumnwage job doing housekeeping or entry-level food service/retail, and she was willing to do so. Jim talked with her about other options and helped her get a job working part-time in the office at Green River Community College,making$9.00 an hour. In addition,Jim learned that the young woman spoke two other languages fluently in addition to English. Jim spoke with her about becoming a part- time interpreter and told her about the high demand and the competitive wages she could earn in this field while still attending school. The young woman was very excited and Jim helped her obtain employment with an interpreting service. She now works part-time as an interpreter making$50 an hour in addition to continuing her education and maintaining her office job. • We recently received a visit from Fred Krug with the King County Workforce Development Council. Mr. Krug unofficially notified us that we have been chosen as the successful bidder for the Youth Center proposal. We are not able to make a formal announcement as the proposal still needs to be approved by the Youth Commission and the Workforce Development Council Board. Barring any unanticipated glitches,we will be awarded the WDC Youth Center contract which will allow us to work with 50 at-risk youth ages 14- 24 who reside primarily in the cities of Federal Way and Auburn. This grant would provide us with$585,000 over 1 year and would allow us to hire a Youth Connections Coordinator to work with Juvenile Justice,2 case managers and a full-time education instructor. In addition,we would be partnering with organizations such as Valley Cities,Orion Industries, Tacoma Goodwill, Boys and Girls Club, and Highline Community College. Education: • For the month of March,we have had 5 students take 6 GED tests and all have passed their tests. • Kilo Middle School students recently made fleece blankets, scarves, and hats to be distributed to the kids at our HEART program at the Emergency Shelter. The Federal Way Mirror recently featured an article about this as well. I SKCMSC,Board Meeting Minutes,Page 6 of 9 HOUSING: Ginnett submitted the following: • Housing Program Updates-See Dini's report. • Tax Sites-As of March 10th, MSC totals are: 858 returns completed totaling$1,553,894 with the average return refund amount equaling$1,811 per household. • Emergency Assistance Money—During the past year, MSC received money from the City of Kent to provide emergency services for that city. We will be applying to the Cities of Renton,SeaTac, and Tukwila to provide those same services to those areas._ • Permanent Housing—Vacancies Maple Lane—0 White River— 1 Mansard Estates—0 • Victorian Place II—0 We passed the inspection for VCCC on Unite#6 with flying colors. The Shelter Plus Care inspector stated: "This is the cleanest property I have been on in quite some time. These apartments are very nice and well kept. I wish all the properties I see were like this. We look forward to doing more business with you in the future." • Success Story—B.L. B.L was in Men's Housing less than one month when DSHS stated his daughter was coming to be with him. DSHS was removing her from her mother's custody and he needed to find immediate housing, after the weekend. DSHS said they would help put the two in transitional(totally unrealistic expectation)housing. We were able to get him into our shelter. While there,he was able to hook up with VCCC and their PSH and we provided them with a unit in White River Apartments. His teenage daughter, who was almost a drop out, is now on the honor roll. COMMUNITY RELATIONS: Resource/Development • MSC Logo clothing is available. See the flyers. • MSC's Annual Bus Tour Friday,March 14th, from 8:30 am-2 pm with lunch at Radcliffe Place was a great success. "...I thoroughly enjoyed the tour and gained immense appreciation and respect for all that MSC is doing for the community. Thank you for such a well-organized, informative day. 1, too,will look forward to working together and finding ways to partner as we move further into the year. With heartfelt thanks and appreciation to all of you at Multi-Service Center." Denise Philips Communications Manager Totem Ocean Trailer Express, Inc. Community/Media Relations • E-newsletter—our 8th issue goes out this week. Sending monthly to a list of 1,500 people and growing...please send us your email contacts, it is easy for them to unsubscribe. SKCMSC,Board Meeting Minutes,Page 7 of 9 Prri-- • On-line giving is steadily increasing Grants- See handout LTOP: Ryan reported the following WA resident recommends having an ombudsman"on speed dial" • On February 26, local ombudsmen in King County,Washington, held a learning session in which the role of the ombudsman and the rights of residents in long-term care facilities were discussed. One resident,who suffered the loss of both her legs in an accident,has been through many difficult times and told session attendees that without the unconditional support of her ombudsman, she would face even worse situations.According to the Federal Way Mirror, the resident stated,"If you're ever in a position where I am,you need to have an ombudsman on speed dial." The newspaper article pointed out that many ombudsmen get involved due to personal experience with a friend or family member. That was.the case for ombudsman Sue Peterson. "For five years, I took care of a family member who had Alzheimer's and got to know a lot of people,but when my family member passed away, I saw that I could be of help to someone else,"Peterson said. The Federal Way Mirror notes, "Volunteer ombudsmen provide a much-needed service in King County." Source:Federal Way Mirror,February 29, 2008 Legislation-WA bill will protect residents on Medicaid from eviction • A bill that will help end Medicaid discrimination in Washington State's community-based settings has passed both the House and Senate and is ready to be signed by the Governor. The bill, which applies to"boarding homes"(Washington's term for assisted living facilities),will: 1)prohibit a boarding home from transferring or discharging a current resident on the basis that it is voluntarily withdrawing from the Medicaid program;2) require notice that the boarding home is not participating in the Medicaid program and the person may be transferred or discharged if they are unable to pay the facility charges; and 3) require full disclosure in writing to residents and potential residents or their legal representative of the facility policy on accepting Medicaid as a payment source. This policy must clearly and plainly state the circumstances under which the facility will care for persons who are eligible for Medicaid upon admission or who may later become eligible for Medicaid. Disclosure must be provided prior to admission, and the facility must retain a copy of the disclosure signed by the resident or their legal representative. Under the legislation, this policy as of the date of the resident's admission to the facility will be considered a legally binding contract between the resident and the facility. The bill was generated by the Washington State Ombudsman Program. Louise Ryan, State Ombudsman,praised the efforts of residents,family members and ombudsmen who fought for the bill's passage. The bill will be signed on March 28. The Governor may veto the retroactive portion of the bill. Other SKC SC,Board Meeting Minutes,Page 8 of 9 • We are preparing to host the National Association of State LTC Ombudsman Conference in Tacoma.From'April 11-16`h. Thank you MSC for staff support and assistance with funding to make this an extra special event. • Yakima LTCO coordinated and planned the first annual Elder Abuse Prevention conference that was held in Yakima on March 18. Over 220 people attended—it was a sell out success! NEW BOARD BUSINESS: Gordon questioned: • What is your legacy? OTHER BUSINESS: N/A EXECUTIVE SESSION: N/A ADJOURNMENT: The meeting was adjourned at 7:55 p.m. Submitted by: Bob Wroblewski Board Secretary SKCMSC,Board Meeting Minutes,Page 9 of 9 • • Multi-Service Center REVISED°PEBATING BUDGET•2008 FISCAL TEAS. • Updated:28 February 2008 COMBINIZI AGEKCT.BUDGET PRUORAMS> 300 310 320 330 331 340 350 360 370 390 AGENCY Education Energy -LTCOP Housing Perm Hsg. Employmen Food/Cloth Linkages Development CY Unrest TOTALS B CDBG-Community Development Block Grant 6,667 - - 104,436 - - - - - - 111,103 CSBG-Community Services Block Grant 79,512 - - 111,590 - 145,310 27,500 331,990 - 37,631 733,533 FEMA-Federal Emergency Management Assistance - - - 40,467 - - 124,762 - - - 165,229 HUD-Housing&Urban Development - - - 47,413 - - - - - - 47,413 LTCOP-Long Term Care Ombundsman - - 1,839,906 - - - - - - - 1,839,906 LIHEAP-Low Income Housing Energy Assistance - 3,728,874 - - - - - - - - 3,728,874 Pierce County - - - - - - - - - - - - Senior Medicaid - - 107,915 - - - - - - 107,915 Solid Ground - - - 3,870 - - - - - - 3,870 State of Washington - - - 39,000 - - - - - - 39,000 TFAP - - - - - - - - - - - THOR - - - 26,573 - - - - - - 26,573 Weatherization - 1,500 - - - - - - - - 1,500 t' THORA - - - 59,168 - - - - - - 59,168 Community Jobs-YWCA - - - - - 27,100 - - - - 27,100 EFAP-Emergency Food Assistance - - - - - - 196,507 - - - 196,507 ESAP-YWCA - - - 55,395 - - - - - - 55,395 City of Auburn - - - 8,000 - 10 000 - - - 18,000 .^ City of Covington - - - _. - - - - - - Vv City of Des Moines - 2,500 - - - - -- 2,500 V) City of Federal Way 12,000 - - 36,000 - - 47,000 - - - 95,000 / City of Kent 10,000 - - 142,579 - - - - • - - 152,579 City of Renton 10,000 - - 5,000 - - - - - - 15,000 City of SeaTac - - - 7,200 - - - - - City of Tukwila - - - 3,800 - - - - - - 7,200 Community Health - - - - - - - - 3,800 Impact Capital - - - - - - - - - 144,100 144,-00 Lakehaven - 12,000 - - - - - - - - Midland - - - - - - - - - 12,000- PSE-HELP - 604,447 - - - - - - - - 604,447 Shelter Resource Inc - - - - - - - - - - - United Way 39,080 - - 127,671 - 75,980 92,824 - - 27,300 362,855 - Cash Short/Over - - - - - - - 200 200 Contributions-Unrestricted - - - - - - 52,000 - 8,575 25,000 85,575 Contributions-Restricted,Programs 1,800 - - 10,000 - - 12,000 - - - 23,800 Contributions-Restricted,Use/Time - - - - - - 12,000 - - - 12,000 Muni-Service Center REVISED OPERATING BUDGET•zoos FISQ,A YEAR Updated 28 February 2008 • COMBINED AGENCY BUDGET ,PROGR4MS>. 300. 310 320 330 331 340 350 360 370 390 AGENCY Education Energy LTCOP Housing Perm Hsg. EmploVmem Food/Cloth Linkages Development CX Unrest TOTALS Event Revenue - - - - - - - - 97,600 -. 97,600 Event Sponsor - - - - - - - - - - Fee for Service 5,200 - - 8,000 - - 12,000 - - 15,000 40,200 Contributions-Pledges - - - - - - - - - - - Contributions-Foundations/Grants 30,000' - - - - - - - 50,000 45,000 125,000 interest Income - - - - 2,675 - 40 - - 12,400 15,115 Annual Appeal(Thanksgiving to Mid•JAIV) 500 1,000 - 1,100 - - 11,000 - - 45,300 58,900 Rental Income-Housing - - - 137,500 504,970 - - - - - 642,470 Rental Income-Late IMF Fees - - - - - - - - - - - Retail Receivable - - - - - - - - - 5,500 5,500 Rental Income-Retail - - - - - - - - - 80,000 80,000 Retail Sales - - - - - - - - - 27,000 27,000 Other Revenue 21,840 3,539 - 35,000 10,000 - 2,000 - - 26,800 99,179 1 Allocated Agency Admininstration - - - - - - - - - - - Allocated 1200 S 336 Building Costs - - - - - - - - - - - Allocated Reserves - - - - 56,802 - - - - - 56,802 In-kind Revenue 35,500t, 2,500 605,500 4,000 - - 1,926,000 - - - 2,573,500 Transfer From Fund Balance - - - - - - - - - - TOTAL REVENUE 252,099 4,353,860 2,553,321 1,016,262 574,447 258,390 2,515,633 331,990 156,175 491,231 12,503,408 12,446,606 oi XXPENS1 Wages 94,407 590,591 162,077 305,577 36,493 128,384 82,726 173,967 111,410 93,328 1,778,960 Fringe Benefits-Combined 32,098 200,802 55,106 103,896 12,407 39,437 28,126 59,149 37,879 31,731 600,631 Advertising 200 - - 450 1,400 500 200 - 6.500 3,180 12,430 Board Expenses - - - - - - - - - - - Education/Training 300 3,867 37,208 3,600 - - 300 - 6,100 4,700 56,075 Equipment Costs-<$5,000 200 1,100 2,000 2,800 - 1,960 3,000 - 4,880 - 15,940 Insurance 650 3,885 1,332 21,464 33,600 1,716 12,518 - 1,977 8,700 85,842 Interest Expense • - - - - • - - - - Taxes/License/Permits - - - 800 35 - - - 250 8,008 9,093 Miscellaneous Expenses - 181,387 - - - - - - - 181,387 Office Space 13,116 40,175 4,850 21,628 - 13,698 19,307 - 15,439 3,000 131,213 Postage 150 3,189 10,000 450 200 360 225 3,700 3,850 500 22,624 Printing Costs 5,310 19,366 24,975 2,300 350 5,213 5,400 14,116 17,850 - 94,880 Property Maintenance&Repair - 2,724 - 46,500 I47,130 - 5,500 - - 5,300 207,154 Unit Contracted-Maintenance&Repair - - - - - - - - - - - • Muld-Service Curter IONISED OPERAT1NO_BUDGET-zoo8 FISCAL TEAK Updated 28 February 2008 . COMBINED AGENCr BUDGET PROGRAMS> 300 310 320 330 331 340 350 360 370 390 AGENCY Education Energy LTCOP Housing Perm Hsg. Employmen Food/Cloth Linkages Development CY Unrest TOTALS Unit Turnover-Maintenance&Repair - - - - - - - - - - - Subscriptions/Dues 300 452 33,456 4,640 15,360 235 200 - 600 11,000 , 66,243 Supplies 6,181 45,644 7,560 13,800 12,400 2,000 2,500 1,000 20,500 19,050 130,635 Telephone 1,368 15,774 10,200 9,650 5,900 3,018 2,900 - 1,905 525 51,240 Travel 3,133 8,621 23,460 7,800 400 3,012 1,300 - 2,150 1,400 51,276 Utilities 1,600 3,476 1,000 70,700 79,600 1,176 . 11,000 - 600 18,450 187,602 Vehicle Costs - - - - - 19,300 - - 19,300 Audit/Accounting 300 5,020 3,220 3,900 - 620 1,100 500 500 900 16,060 Consultants 2,000 - 52,290 - - - - • - 12,700 - 66,990 Legal Fees - 624 120,000 3,000 2,500 - - - - 600 126,724 Other Contract Services 16,800 33,024 - 500 3,700 - 1,200 10,000 5,550 1,500 72,274 Sub-Contracts - 270 1,334,279 16,077 - - 255,977 - 4,470 - 1,611,073 Capital Improvements - - - - - - - - - - - Equipment Purchases>35,000 - - - - - - 15,000 - - - 15,000 Mortgage Payments - - - - 7,785 91,927 - - - - 20,032 119,744 Vehicle Purchases - - - - - - - - - - - Basic Health Premium - - - - - - - - 143,582 143,582 -- EAP 2,913,471 - - - - - - - - 2,913,471 Food Benefits - - - - - - 84,050 - - - 84,050 Leased Shelter Payment - - - 37,440 - - - - - - 37,440 .q Motel Benefits - - - - - - - - - V" Otherl3enefits - - - - - 4,650 - - - - 4,650 Other Emergency Services - 36,000 - 50,985 - - - - - - 86,985 RentAssistance - 123,198 - - - - - - 123,198 Transportation Benefits - - - - - - - - - Utilities Benefits - - - - - - - - - - Clothing Donations - - - - - - 355,500 - - - 355,500 Food Donations - - - - - - 1,437,285 - - - 1,437,285 Miscellaneous Donations - - - - - - - - - - - Volunteer Services 35,500 2,500 605,500 4,000 - • - 133,215 - - - 780,715 • Depreciation Expense - 1,200 - - - - - - - 1,200 Allocated-Low Income Housing - - - - 88,732 - - - - - 88,732 Allocated General&Administrative 37,747 236,136 64,803 122,179 14,591 51,332 33,076 69,557 44,545 37,315 711,282 TOTAL EXPENSE 251,360 4,349,298 2,553,316 985,119 546,725 257,311 2,510,905 331,989 299,656 412,801 12,498,480 NET PROFIT(LOSS) 739 4,562 5 31,143 27,722 1,079 4,728 1 (143,481) 78,430 4,928 LINDLEY AND COMPANY LLC CERTIFIED PUBLIC ACCOUNTANTS • MULTI-SERVICE CENTER AND PARTNERSHIPS CONSOLIDATED FINANCIAL STATEMENTS .ti-Ser o;_f!Center S., • DUNE 30,2007 AND 2006 (WITH INDEPENDENT AUDITORS'REPORT THEREON) • r • • .2033 SIXTH AVENUE, STE 1010 / l V PHONE 206-332-0386, FAX 206-332-0957 _,-•,R, ,,,,, ,,,,, ,, PHONE 206-285-3511,FAX 206-285-3547 LINDLEY AND COMPANY LLC CERTIFIED PUBLIC ACCOUNTANTS REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON I.NTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR • A-133 • To the Board of Directors Multi-Service Center Seattle, Washington ' Compliance We halve audited the compliance of the Multi-Service Center (the Organization) with the types of compliance requir ments described in the U.S Office of Management and Budget ("OMB') Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2007. The Organization's major federal programs are identified in the summary of auditors' results section of the accomjanying schedule of findings and questioned costs. Compliance with the requirements of laws,regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of the Organization's management. Our responsibility is to express an opinion on the Organization's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to fmancial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the Organization's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the Organilation's compliance with those requirements. In our opinion, the Organization complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30,2007. Internal] Control over Compliance The management of the Organization is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws, regulations, contracts and grants applicable to federal programs. In planing and performing our audit,we considered the Organization's internal control over compliance with the requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the Organization's internal control over compliance. • 2033 S ;CTH AVENUE, STE 1010 ' O PHONE 206-332-0386, FAX 206-332-0937 • Lindley and Company LLC Multi-Service Center A control deficiency in an entity's internal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect noncompliance with a type of compliance requirement of a federal program on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affect the entity's ability to administer a federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a federal program that is more than inconsequential will not be prevented or detected by the entity's internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a federal program will not be prevented or detected by the entity's internal control. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses,as defined above. This report is intended solely for the information and use of the audit committee,management, US Department of Health and Human Services,the Washington State Department of Health, federal and state awarding agencies and other pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. pee.„ Lindley and Company LLC October 18, 2007 Reissued February 14, 2008 • 36 LINDLEY AND COMPANY LLC • CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT To the Board of Directors • Multi-Service Center and Partnerships Federal Way,Washington We have audited the accompanying consolidated statements of financial position of the Multi-Service Center as of June 30, 2007 and 2006, and Partnerships as of December 31, 2006 and June 30, 2006, and the related consolidated statements of activities, functional expenses, and cash flows for the years then ended. These consolidated financial statements are the responsibility of the Agency's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used . and significant estimates made by management, as well as evaluating the overall financial statement • presentation.We believe that our audits provide a reasonable basis for our opinion. f I As discussed in Note 15 to the financial statements, the Multi-Service Center adopted the provisions of FASB No. 67, Accounting for Costs and Initial Rental Operations of Real Estate Projects and AICPA Statements of Position 80-3, Accounting for Real Estate Acquisition, Development and Construction Costs for the year ended June 30,2007. In our opinion, the consolidated financial statements referred to above present fairly, in all material respects,the financial position of the Multi-Service Center as of June 30,2007 and 2006, and Partnerships as of December 31, 2006 and June 30, 2006, the consolidated changes in their net assets and their cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a report dated October 17,2007, on our consideration of the Multi-Service Center's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. � I 0 • 2033 S!LXTH AVENUE, STE 1010 .A=I-%- '4r PHONE 206-332-0386, FA.`( 206-332-D957 • • • Our audit was performed for the purpose of forming an opinion on the basic financial statements of the Multi-Service Center taken as a whole.The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133,Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part of the basic financial statements. The supplemental information is presented for the purpose of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a wh e. Q� X A44- Lindley and Company LLC October 17,2007 Reissued February 14, 2008 • • • • • 4 �'� qZ TI,Es �s w. os-i- MULTISERVICE CENTER r c e tit S'I-c f e v 21 Balance Sheet-By Financial Institution As of Z/29/2008 (In Whole Numbers) Current Year , ASSETS CURRENT ASSETS CASH-STERLING • 547,802 C1 SH-COLUMBIA 844,909 CASH-HOMESTREET 46,072 CASH-MISCELLANEOUS IN-HOUSE 1,693 EDWARD JONES 544,499 TRUST CO.OF AMERICA 307,381 ACCOUNTS RECEIVABLE 1,117,809 PIiEPAIDS 31,887 Total CURRENT ASSETS • 3,442,052 PROPERTY AND EQUIPMENT LAND 1,697,059 BUILDING 10,980,455 OFFICE FURNITURE&EQUIPMENT 277,561 VEHICLE 140,232 ACCUMULATED DEPRECIATION (2,660,254) CONSTRUCTION AND ACQUISITION 19,116,784 Total PROPERTY AND EQUIPMENT 29,551,837 Total ASSETS 32,993,889 LIABILITIES CURRENT LIABILITEIS ACCOUNTS PAYABLE 1,000,008 PAYROLL PAYABLES 5,306 ANNUAL LEAVE ACCRUAL 99,528 DEFERRED REVENUE [5,961) LOC INSURANCE PAYABLE-STERLING 5,214 • MISCELLANEOUS PAYABLE 87,095 Total CURRENT LIABILITEIS 1,191,190 LONG TERM LIABILITIES LOANS PAYABLE-STERLING 2,582,753 LOANS PAYABLE-COLUMBIA 1,021,26Z LOANS PAYABLE-BANNER BANIC • 308,154 LOANS PAYABLE-PIERCE COUNTY 550,000 LOANS PAYABLE-DOTED •4,822,383 LOIANS PAYABLE HFU&HOME 986,707 LOANS PAYABLE-US BANK 57,719 LOANS PAYABLE-KING COUNTY 2,086,000 LOI�4NS PAYBALE-MISC. 10,820,771 Total LONG TERM LIABILITIES 23,235,749 Total LIABILITIES 24,426,939 FUND BALANCE COMBINED FUND BALANCES 8,465,005 NET INCOME/EXPENSE 101,945 Total FUND BALANCE 8,566,950 TOTALI LIABILITIES&FUND BALANCE 32,993,889 Date:326/D803:30 /�56PM /t —4 43 Page:1 MULTI-SERVICE CENTER PROFIT AND LOSS STATEMENT-COMBINED-Unposted Transactions Included In Report From 2/1/2008 Through 2/29/2006 (In Whole Numbers) Total Budget- Current Period Year to Date Total Budget Revised Actual Actual Variance-Revised NUE COMMUNITY DEVELOPMENT BLOCK GRANT 111,103 12,202 54,131 (56,972) COMMUNITY SERVICES BLOCK GRANT 733,533 60,894 467,728 (265,806) FEDERAL EMERGENCY MANAGEMENT ASS. 165,229 1,396 150,919 (14,310) HOUSING&URBAN DEVELOPMENT 47,413 3,968 31,761 (15,652) LONG TERM CARE 1,839,906 204,006 954,002 (885,904) LOW INCOME HSE ENERGY ASST.PGM. 3,728,878 512,448 2,094,792 (1,634,086) SENIOR MEDICAID 107,915 3,011 35,705 (72,210) SOLID GROUND 3,870 298 2,353 (1,517) STATE OF WASHINGTON 39,000 3,056 24,647 (14,353) THOR 26,573 797 20,697 (5,876) THORA 59,168 2,400 33,872 (25,296) WEATHERIZATION 1,500 0 0 (1,500) COMMUNITY JOBS 27,100 190 25,596 (1,504) EMERGENCY FOOD ASST.PROGRAM 196,507 ,27,878 138,407 (58,100) ESAP 55,395 I 5,067 24,580 (30,815) CITY OF AUBURN 18,000 • 0 18,667 667 CITY OF DES MOINES 2,500 208 1,667 (833) CITY OF FEDERAL WAY 95,000 6,600 63,570 (31,430) CITY OF KENT 152,579 8,592 135,328 (17,251) CITY OF RENTON 15,000 1,417 11,333 (3,667) CITY OF SEATAC 7,200 433 5,467 (1,733) CITY OF TUKWILA 3,800 317 2,533 (1,267) COMMUNITY HEALTH 144,100 10,148 94,207 (49,893) LAKEHAVEN 12,000 597 4,356 (7,644) PUGET SOUND ENERGY 604,448 60,398 307,116 (207,332) SHELTER RESOURCE INC. 0 0 3,317 3,317 UNITED WAY 362,855 29,791 215,733 (147,122) CASH SHORT/OVER 200 0 90 (110) CONTRIBUTIONS 85,575 2,591 46,081 (39,494) RESTRICTED CONTRIBUTION-USE/TIME 23,800 1,216 20,299 (3,501) RESTIRCTED CONTRIBUTIONS-PROGRAM 12,000 0 ' 610 (11,390) EVENT REVENUE 97,600 180 16,196 (81,404) EVENT SPONSOR 0 3,400 - 18,400 18,400 PLEDGE INCOME 0 2,598 8,746 8,746 FEE FOR SERVICE 40,200 2,249 17,901 (22,299) FOUNDATIONS/GRANTS 125,000 0 143,457 18,457 INTEREST NCOME 15,115 1,437 22,093 6,978 NEWS LETTER/ANNUAL APPEAL 58,900 145 80,083 21,183 RENTAL INCOME 642,470 49,187 423,819 (218,651) FEES-LATE/NSF/MISC 0 550 4,240 4,240 RETAIL RECEIVABLE 5,500 0 4,976 (524) RETAIL RENTAL INC. 80,000 5,613 54,137 (25,863) RETAIL SALES 27,000 267 32,830 5,830 OTHER REVENUE 99,179 13,724 765,508 666,329 ALLOCATED RESERVES 56,802 18,316 74,135 17,333 GAIN/LOSS INVESTMENT 0. 10 10 10 INKIND REVENUE 2,573,500 194,611 1,815,754 (757,746) TRANSFER FROM FUND BALANCE 0 0 26,905 26,905 Ital REVENUE 12,503,413 1,252,205 8.588,751 (3.914.662) VISE AIRY&BENEFITS AGES 1.821,828 150,007 1,167,836 653,992 tINGE 615.206 50,854 382,815 232.391 Total SALARY&BENEFITS 2,437,034 200,862 1,550,651 886,383 IER EXPENSES ADVERTISING 12,430 23 7,187 5,243 ,/1y4i _,91./ EDUCATION&TRAINING 56,275 408 32,267 24,008 ( 1 I l MULTI-SERVICE CENTER PROFIT AND LOSS STATEMENT-COMBINED-Unposted Transactions Included In Report From 2/1/2008 Through 2/29/2008 (In Whole Numbers) •f Total Budget- Current Period Year to Date Total Budget Revised Actual Actual Variance-Revised EQUIPMENT COSTS 15,940 122 3,711 12,229 INSURANCE 85,842 5,885 41,250 44,592 LICENSE&PERMITS 9,094 305 13,333 (4,239) MISCELLANEOUS 181,387 (235) 311 181,076 OFFICE SPACE 131,213 11,279 91,749 39,464 POSTAGE 22,624 1,100 5,536 17,088 PRINTING COSTS 95,730 8,562 63,930 31,800 PROPERTY MAINTENANCE&REPAIR 207,154 1,484 91,430 115,724 UNIT CONTRACTED MAINT/REPAIR 0 6,207 125,073 (125,073) UNIT TURNOVER MAINT./REPAIR 0 2,075 72,513 (72,513) SUBSCRIPTIONS 72,243 1,604 25,324 46,919 SUPI*IES 130,635 8,259 109,457 21,178 TELEPHONE 52,740 3,793 35,193 17,547 TRAVEL 53,776 5,660 35,956 17,820 UTILITIES 187,602 16,714 121,706 65,896 VEHICLE COST 19,300 3,136 16,228 3,072 AUDIT/ACCOUNTING 16,660 0 16,666 (6) CONSULTANTS 66,990 1,000 17,644 49,346 LEGAL FEES 129,224 10,193 80,009 49,215 OTHER CONTRACT SERVICES 72,274 8,145 45,067 27,207 SUBCONTRACTS 1,611,073 194,451 898,854 712,219 EQUIPMENT PURCHASE>$5,000. 15,000 0 8,173 6,827 MORTGAGE PAYMENTS 119,744 10,763 86,104 33,640 BASIC HEALTH PREMIUM 143,582 10,139 94,158 49,424 'l EAP 2,913,471 460,165 1,677,975 1,235,496 FOODi BENEFIT 84,050 4,081 52,603 31,447 LEASED SHELTER PAYMENT 37,440 3,120 24,960 12,480 MOTEL BENEFITS 0 3,144 • 40,777 (40,777) OTHER BENEFITS 4,650 45 9,190 (4,540) OTHER EMERGENCY SERVICES 86,985 2,500 5,869 81,116 • RENTAL ASSISTANCE 123,198 5,861 • 63,655 59,543 TRANSPORTATION BENEFIT 0 54 . 2,322 (2,322) UTILITY BENEFITS 0 283 5,675 (5,675) CLOTHING DONATIONS 355,500. 32,661 305,942 49,559 FOOD1DONATIONS 1,437,285 110,913 1,065,195 • 372,090 MISCELLANOUS DONATIONS 0 0 1,056 (1,056) VOLUNTEER SERVICES 780,715 51,038 443,204 337,511 DEPRECIATION 1,200 1,000 7,000 (5,800) ALLOCATED COSTS-LOW INCOME HOUSING 1 0 0 1 ALLOCATED ADMINISTRATON 728,424 59,842 437,400 291,024 CONSTRUCTION 0 0 627,069 (627,069) LEGAL 0 0 1,519 (1,519) LOAN/OTHER FEES 0 0 25.674 (25,6741 Total OTHER EXPENSES 10,061,451 1,045.776 6,935,912 3,125,539 Total EXPENSE 12,498,485 1,246,638 - 8,486.563 4,011.922 NET INCOME/(LOSS) 4,928 5,567 102,187 97,259 • utti'Service Center • E Helping South King County 1200 S.336th St.,P.O.Box 26399,Federal Way,WA 98093-0699 • Families Since 1971 253/838-6810•Fax:253/874-7831 •www.skcrosc.com • MULTI-SERVICE CENTER • • NON-DISCRIMINATION POLICY • In accordance with federal, state, and local jaw, the Multi-Service Center does not discriminate against employees, volunteers, or customers on the • basis of gender, age, race, color, ethnicity, national origin, ancestry, citizenship, religion, disability, political belief, sexual orientation, marital or veteran status. • • • Approved by the MSC Board of Directors April 27,2000 • • • • Emergency Shelter.Transitional&Low-Income Rental Housing•Federal Way Food Bank•Federal Way Rotary Club Clothing Bank Literacy•Employment Services•Home Energy Assistance Program•Long-Tenn Care Ombudsman Program �) • MULTI-SEF )E CENTER BASIC INFORMATION FORM pr gym; INTAKE DATE: ETHNICITY • RELATIONSHIP SOURCE OF INCOME WORK STATUS OTHER CHARAC. MED.INSUR. EDUCATION S-SELF ADA-AOATSA MO-MED.COUPONS (HIGHEST GRADE COMPLETED) AFRICAN AMERICAN K-KOREAN W-WIFE CS-CHILD SUPPORT FT-35+HRS.WK. I.-LIMITED ENGLISH ALASIKAN NATIVE ME-MIDDLE EASTERN H-HUSBAND - EMP-EMPLOYMENT ME•MEDICARE 0•1 I GRADE COMPLETED • CAMBODIAN NA-NATIVE AMERICAN P.-PARTNER GAX/GAU-GEN.ASSIST. PT-35 HRS.OR LESS D-DISABLED HSO-HIGH SCHOOL DIPLOMA AST EUROPEAN SA-SAMOAN C-OWN CHILD P-PENSION B-WA BASIC HEALTH GED-GENERAL EDUCATION DIPL. IPINO SO-SOMALIAN N-NIECE/NEPHEW SSA•SOCIAL SECURITY SW-SEEKING WORK A-REFUGEE 13'•SOME COLLEGE ;PANIC V-VIETNAMESE G-GRANDCHILD SSI-SUPPL-SECURITY E•EMPLOYER PLAN AA•ASSOCIATE'S DEDGREE 'ANESE WH-WHITE PT-PARENT TANF•TEMP.ASSISTJIEEDY FAM. - NS-NOT SEEKING I-IMMIGRANT BA•BACHELOR'S DEGREE M•MULTI-ETHNIC SB-SIBLING UN-UNEMPLOYMENT P•PRIVATE INSURANCE OR HIGHER • (IF OTHER.PLEASE • (IF OTHER.PLEASE SPECIFY) (IF OTHER.PLEASE SPECIFY) (IF OTHER.PLEASE SPECIFY) SPECIFY) V-VETERAN N-NO INSURANCE • H RELATION. SOURCE AMOUNT OF WORK OTHER HIGHEST IBE LAST NAME FIRST NAME SS 8 DOB GENDER ETHNICITY SHIP OF INCOME INCOME STATUS CHARAC._ MED.I .I LEVEL EDU, •VYdll • II M5% M F • I IIP M F • HER' 1 • M F • HER M F HER M F • 'HER �J M F - • FHER M F TIER M F 7TOTAL II IN HOUSEHOLD - $ AVRG MONTHLY INCOME u+-• MAILING ADDRESS (IF DIFFERENT) SIDENTIAL ADDRESS • Frk'�' `.��''=* STREET CITY ZIP CODE f.EErTnwk+ CITY ZIP CODE ( ) - CI AUTHORIZED TO LEAVE MESSAGE g�fxr;�;;;:-•..r:.: - . 0 INC CI WORK OR MESSAGE PHONE• + •p�Nj; DjONE *r;'`;"••• JFdJSNG� . DOWN RENT DSUBSIDIZED GROOM/BOARD Transitional "Homeless •_ —� fJ�n;t:•;`ry i...- as AMILY•.COMF.. OSITION: 0 SINGLE • 0 SP(female) 0 SP(male) 0 2PHH 0 2ADULTS(no children) 0 OTHER(naChlld) ❑ OTHER(wIIhChIId) • ECEIVING'FOOD STAMPS? 0 YES 0 NO •• - • - • STAFF: MULTI-SERVICE CENTER PROGRAM FEE CALCULATION SHEET Transitional Housing NAME DATE PROPERTY MOVE-IN DATE INCOME; EMPLOYER: PHONE GROSS AMOUNT TOTAL TANF FOODSTAMPS SSI/SSD Other, GAU, Unemployment, Alimony, etc. TOTAL MONTHLY INCLOME X 30% Less energy allowance 45.00 MONTHLY FEE DUE REFUNDABLE DEPOSIT $200.00 TOTAL AMOUNT DUE UPON MOVE-IN AMOUNT PAID: METHOD OF PAYMENT: PAYMENT RECEIVED BY: OUTSTANDING BALANCE: PAYMENT ARRANGEMENTS: (must have separate signed, written agreement) FEECALC-07/05 Q( 32 3 / • ORIGIN 20'09-2010 City of Renton Application Cover Pages (Agency Information-and Qu stro-.ns17) Ageny c Information . ;., 4. Agency Name: Multi-Service Center ! Applicant Name and Address: Agency D rector Y 1 Y OF REc Multi-Service Center Dini Duclos,•Chief Executive=O.ficerCES 1200 S 336th Street Name and Title Federal Way,WA 98003 253.835.7678 (Area Code)Telephone dnid@multi-servicecenter.com 253.835.7511 E-mail address(if available) (Area Code)Fax Number Required signatures: By signing below,you certify that the information in this application is accurate to the best of your knowledge and that you have read the application, ce ' ications, .nd appendixes. (SIGNAT S MU BE IN BLUE I ) / �VO / ' /tea Signatur of Agency Board President/Da Signature o Agency Director/Date John Sheller Dini Duclos Printed Name of Agency Board President Printed Name of Agency Director Program Information 1. Program Name Emergency Assistance Contact Person (available to answer specific questions on this application) Manuela Ginnett 253.838.6810 xl 11 Name (Area Code)Telephone Address(if different than above) manuelag@multi-servicecenter.com 253.874.7831 E-mail address(if available) (Area Code)Fax Number 2. Program is New for our agency ®An Ongoing Program ❑ 3. Brief Description of Program(One sentence) This program will help alleviate some financial burdens through vouchers for people in crisis as well as provide immediate short-term housing using motel vouchers for at risk populations in severe weather. 4. Where are services provided? (If different from agency location) Services will be provided at locations in Renton at non-profit agencies, churches and possibly at city offices. On a rare occasion,services will be provided at MSC's Kent office. Multi-Service Center Emergency Assistance—submitted April 2008 Page 1 2009-2010 City of Renton 5. Total Program Cost: Actual 2007: $55,000 Proposed 2009: $119,000 Projected 2008: $60,000 6. Total City Funds Requested for this Program: City Awarded 2008 Requested 2009* General Fund CDBG Total Requested** Auburn Federal Way Kent $60,000 $60,000 Renton 0 $35,000 City Awarded 2008 Requested 2009* General Fund General Fund Burien Covington Des Moines Enumclaw FSeaTac 00 $12,000 Tukwila $12,000 *Cities on a two year funding cycle will renew 2009 awards to 2010 based upon performance and availability of funds. See Part II for city specific information. **Include your total request for Auburn,Federal Way Kent and Renton. The source of funding will be determined by staff. Pa e2 Multi-Service Center Emergency Assistance—submitted April 2008 g 2009-2010 City of Renton 7. Agency Contact Sheet Provide the following information for the agency and for the program requesting funds. Agency Contacts General Agency Name: Multi-Service Center Address: 1200 S 336`11 Street City/State/Zip: Federal Way,WA 98003 Phone/Fax: 253.835.7678 Agency Web Address: www.multi-servicecenter.com Executive Director Name: Dini Duclos Title: Chief Executive Officer Direct Phone: 253.835.7678 x101 • E-Mail: dinid@multi-servicecenter.com Development Director Name: Pam Taylor (or Grant Writer) Title: Director of Fund Development Direct Phone: 253.835.7678 x105 E-Mail: pamt(aimulti-servicecenter.com Finance/Accountant Name: Sharrie Shumway (person preparing invoices) Title: Accounting Manager Direct Phone: 253.835.7678 x109 E-Mail: 'sharries@multi-servicecenter.com Program Contact (Staff contact for contracting, reporting and program implementation.) Program Name: Emergency Assistance Staff Name: Manuela Ginnett Title: Housing Program Director Direct Phone: 253.838.6810 xl 11 E-Mail: manuelag(a�multi-servicecenter.com • Multi-Service Center Emergency Assistance—submitted April 2008 Page 3 2009-2010 City of Renton Application Narrative Section (Questions 8 — 12) 8. ORGANIZATIONAL EXPERIENCE (2 page maximum) A. E erience. The Multi-Service Center (MSC), a Community Action Partnership (CAP), began in P 1971 by a grassroots effort of local community members concerned about the lack of services in South King County. With a focus and mission of helping people achieve greater self-sufficiency and exercise self-determination, MSC breaks the cycle of poverty by addressing its causes with a holistic approach to customer needs. Current offices are located in Federal Way, Kent, and Burien as a"one-stop location" where!people can come to build skills to help themselves become self-sufficient and economically independent. Other services are provided throughout South King County through outreach efforts. MSC began with a food and clothing bank, adding programs and services according to community needs. • Fodd and clothing bank: provides nutritious and supplemental food, including baby formula, nutritional supplements, diapers, and low-sodium and low-sugar foods. MSC helps other Federal Way agencies offer food such as providing food bags to the Federal Way Caregiving Network and . supplemental food for the three Community Suppers. The agency serves as a food distribution site for Lifelong AIDS Alliance and is a distribution site for Produce for the People. MSC is the lead agency for federal funding for other South King County food banks, coordinating the use of a large truck to assist in food delivery. MSC also provides clothing, bedding, and small household items to families and individuals. The clothing bank has a career clothing section that assists job seekers with professional clothing to wear for an interview or to a new job. • Energy assistance: began in 1980. Connects federal and regional funds to help low-income families in crisis pay a portion of their home heating bills, help with furnace repair, and refer to weatherization services. MSC staff also provide energy conservation education. • Housing: since 1986,MSC has provided housing services throughout the Puget Sound region from South King County and recently reached out to low-income Tacoma residents. Housing includes 15 units of homeless family emergency shelter in Kent, 8 transitional housing units for families, and 30 single-resident occupancy (SRO) units for individuals in substance abuse recovery (19 in Kent for women, 11 in Federal Way for men). MSC's permanent housing development efforts brought together city, state, and local fenders to provide 424 units of low-income permanent housing in Federal Way, Kent, Fife, and Tacoma, including 235 units of affordable housing for seniors. • Education: since 1986 MSC has helped adult students increase academic skills with Adult Basic Education(ABE), GED preparation and testing, workforce development, and English Language Learning(ELL). MSC's HEART (Homeless Education to Achieve Readiness Tomorrow) offers literacy enrichment to families at the family emergency shelter with after school activities and special events. Latino Night School, a partnership with Federal Way Public Schools,paves a pathway for greater school success for Latino children and their families. • Long-Term Care Ombudsman Program (LTCOP): since 1989 MSC has served as the state office for LTCOP, coordinating volunteer-based, resident-centered outreach and support, legislation review, and sit improvement for vulnerable people living in long-term care facilities such as nursing homes, adult family homes, and boarding homes throughout the state. • Employment: in 1996 MSC prepared for the advent of welfare reform, building partnerships with DSHS, CTED, and the Workforce Development Council to provide job readiness assessment and work experience training. MSC targets hard to serve customers in regards to job readiness, supported job search, and wage improvement assistance. MSC is currently broadening employment efforts to include disadvantaged, at-risk, and other hard to serve youth. Multi-Service Center Emergency Assistance—submitted April 2008 Page 4 2009-2010 City of Renton MSC has 37 years of experience providing a safety net of comprehensive wraparound services to people in need. Last year, over 43,000 low-income South King County families and individuals came to MSC for a hand up, not a hand out, so they could learn to break the cycle of poverty in their families' lives. B. Operational Structure. MSC has six service areas (see 8.A above) and three administrative areas: finance, administration, and development/public relations. Under direction of the Board of Directors,the Chief Executive Officer(CEO)provides agency leadership. With an MSW and over 18 years nonprofit CEO experience(the past 13 at MSC),the CEO provides overall guidance, oversight, and administration of the agency. The CEO assures that programs and services are mission driven, that MSC has a strong financial position with accountability to public and private funding sources, and positions MSC to make a significant contribution to address the needs of the low-to moderate-income people. The CEO looks to the future and positions the agency for maximum customer impact, always looking to be ahead of the curve when assessing emerging community needs and solutions. With an MBA and over 35 years of experience,the Chief Financial Officer is new to MSC this year and has oversight over all financial matters, including contracts, audits, income, and expenses. The Director of Fund Development and Public Relations holds a BA and has more than 30 years experience in design marketing, fund raising, community events, and public and media relations. The Director of Emergency Services is responsible for the energy assistance program as well as the food and clothing bank, holding a MSSA in sociology and psychology with over 37 years of experience in the field. The Housing Program Director holds a BS in psychology, has more than 20 years experience working with disadvantaged families, and oversees all MSC's housing programs and services. The Employment and Education Program Director holds a MS in organization management, and with more than 14 years of experience, oversees all employment and education services. The Director of the Ombudsman Program holds a MA with over 37 years of work experience. With the exception of LTCOP, which requires an assistant director, each service area has a staff supervisor. Directors are responsible for general oversight of their programs as well as long- and short-term service and financial planning. They are responsible that their programs meet the agency mission and that MSC remains on the cutting edge of new programming and funding. Well connected in their respective professional areas, and holding key positions within these groups so MSC continues to take a significant and active part in the community, directors are responsible for contract compliance, developing and monitoring program budgets, and setting policies and procedures for their service areas. Supervisors work with directors, providing support and guidance to direct service program staff. Supervisors ensure that staff operate under the Family Development model, a comprehensive,holistic, strengths-based methodology that emphasizes customer involvement and participation when receiving services. Directors and management staff participate in MSC's 3-year plan development. Per Community Action Partnership regulations, MSC's Board of Directors is diverse, uniquely governed by a volunteer tripartite board of directors equally represented by: • Customers or representatives of the low-income community; • Community members; • Elected officials or their representatives. The board provides overall guidance, ensuring that MSC meets the agency mission in a fiscally and programmatic sound manner. The 21-member board, currently comprised of 9 women and 12 men, oversees the CEO. Terms are 4 years. The board meets 10 times a year. MSC ensures the board is ethnically and racially diverse (currently represented at 25%), comprised of a range of ages, interests, and physical abilities. While meeting the composition requirements of its Community Action Partnership status, MSC also strives for representation from a wide geographic region. Board members participate in subcommittees that help guide the agency's work including personnel, fund development, finance/audit, program planning, nomination, and executive committees. Multi-Service Center Emergency Assistance—submitted April 2008 Page 5 2009-2010 City of Renton 9. NEED FOR YOUR PROGRAM(2 page maximum) A. Problem Statement. Lack of sufficient income and affordable housing is a regional issue, which is as significant in South King County as in Seattle. Census figures have confirmed for many years what has been evident to human service providers in South King County: families continue to move south in search of more affordable housing. The Office of Financial Management estimates that from the 2000 Census to 2007, South King County cities, as a whole,have increased by 39,541 individuals (9.8%), whereas Seattle has increased by only 22,284 (4.1%). South,King County is home to the largest and poorest population in all of King County—a service area with greater need than any other part of the county. According to A Matter of Need 2005, it is in South King County that: • The number of families living below the poverty level exceeds Seattle by more than 10,000 families, more than double the number of families in East and North King County combined; ■ More than twice the number of public school students enrolled in the Free and Reduced Lunch Program than in Seattle, and 3 times as many as East and North King County combined; • More people are on the state's Temporary Aid to Needy Families (TANF), nearly twice the number of Seattle, while East and North King County have only 17% of the number of TANF families than South King County; • The number of people receiving basic food assistance(food stamps) is nearly twice that of Seattle, East, and'North King County combined; ® More than 1 out of 3 households with children is headed by a single parent, leaving a greater number of famiilies struggling to make ends meet. While welfare reform efforts have reduced the number of people on welfare in some areas, it has largely moved people off welfare and into low-paying jobs, leaving families still struggling to pay for increasing rents,utilities, and now gas and fuel costs. With population growth comes an increase in need for services of all kinds. Despite lower housing costs in South King County than in Seattle and on the Eastside, there continues to be a lack of affordable units. The 2006 King County Benchmark Report states: More than 4 out of 5 rental households earning less than half of median income do not have affordable housing in King County, paying more than 30% of their income toward housing. Consequently,these households must divert their resources from other necessities such as food and healthcare and are at greater risk of homelessness. Rents;are still beyond the means of people in low-paying jobs,resulting in many households paying well over the recommended 30% of their income for rent. Many pay 50%to 80% of their income to keep a roof over their head and keep their children warm. The current economy puts more and more strain on families in the lower wage categories,resulting in bill and credit car problems, an increase in family stress, and an eventual loss of housing. The typical rent in South King County exceeds $750/month; a family would need to earn over$14/hour to afford that amount and not exceed paying over 30% of their income for housing. When households are paying such high percentages for rent, there is little remaining for other necessities such as food, utility bills, and prescriptions. Families are faced with prioritizing basic needs: do they not pay rent in order to have food, running water, or electricity? Do they not pay for their prescription medications in order to have gas money to get to work? However if they do not take their medication, they could become sick and lose their job. Low-income families are faced with these, and many other tough decisions, on a daily basis. Multi-Service Center Emergency Assistance—submitted April 2008 Page 6 2009-2010 City of Renton It is not just rents that are not affordable to the low-income population. Over the past decade, there has been a dramatic increase in rental properties charging additional fees for water and garbage. These charges used to be included in the rent.Now$750/month rent is no longer the true cost of the rent. These additional obligations can easily add another$50 to $100/month. Add to these costs soaring home heating costs, gasoline and fuel prices, and a low-income family has no chance to make it without assistance. The number of homeless in King County continues to rise. In 2000, reports estimated 6,500 people as homeless. Today that number has increased to more than 8,000—a 24% increase since 2000; a 15% increase since last year alone. And these are just the homeless individuals that we know about. The 2007 One Night Count report shows nearly 70% of the homeless population with either no income or extremely low income—below 30% of the area median income (AMI), making it difficult to secure housing, even in South King County. Furthermore, 14% of the people served on that night were employed. MSC's statistics are grimmer, with over 27% of households served reporting employment-related income sources in 2007. • Challenges surrounding employment and low pay contribute significantly to homelessness. The continued economic downturn and current jobless recovery has strained families as they are downsized out of jobs, or as workers with lower job skills compete with the more skilled. Lower income families edge closer to homelessness as they have less of a"cushion"to weather an economic downturn. And even if we wanted to help, there are not enough places for homeless families and individuals to safely sleep. The 2007 Spring Inventory of Homeless Units and Beds reports that in South King County, only 208 beds are available for emergency shelter, and 684 beds in transitional housing. B. Target Population. MSC's Emergency Assistance program will target families and individuals at or below 50% AMI. Households will have one or more of the following income types: disability, TANF, unemployment, child support, low-income employment. As housing and fuel costs increase, families struggle with childcare costs so they can work to pay for necessities. Many fall behind, even with modest wage increases. Any increase in any cost throws the delicate balance off and a crisis erupts, which sometimes includes homelessness. Households are served in market rate housing as well as in subsidized housing. Individuals served in the emergency assistance program will include all racial and ethnic backgrounds, including immigrant and refugee populations. Although we anticipate most households will have completed only high school or less education, we will also see individuals with 2- and 4-year college degrees as well. Households may consist of single adults, couples without children, or 1- or 2-parent households with 1 or more children. Families and individuals served through the Emergency Assistance program must reside within the city limits of the funding city for which MSC is requesting funding. In addition,homeless families with children, especially younger children, and frail adults (disabled or seniors)will be targeted for cold weather motel vouchers. Although most will have incomes at or below 30%AMI, MSC anticipates that some will have incomes up to 50%. Multi-Service Center Emergency Assistance—submitted April 2008 Page 7 209-2010 City of Renton 10. ROPOSED PROGRAM/SERVICE (See pag • e maximums to each part of this Question b0elow.) A. Programl Description. (2 page maximum) (1) Type of services to be provided: The objective of the Emergency Assistance program is to help alleviate some financial burdens through receiving vouchers for such items as gas, utility bills, or prescription medications. The program will also provide short-term, immediate housing through motel vouchers for populations more at risk during severe weather—families with children, disabled, and senior . (2) Se vice methods/locations: Families requesting assistance will call a designated phone line on specified days and times. Another MSC employee, city staff, or another service provider might make referrals. Households will be phone screened for potential eligibility, such as residence, income, and the crisis that led to their difficulty. A crisis can consist of many things, and may include car repair, illness, or homeessness. MSC staff will then assess households further during an office visit. At that time families will show verification of address, income, and possibly verification of crisis. During the appointment, a brief assessment is made to determine other needs the household might have. They are then linked to community resources such as other MSC programs and services—rent, energy assistance, employment, education, and financial literacy—or services from other social service providers. MSC will remain flexible in the types of vouchers provided,basing decisions on trends and needs within the community. Although MSC operates an extensive energy assistance program, there may be individuals who are over income for that program, yet still low-income and struggling with their heating bill. Siiiould that be the case, MSC may use Emergency Assistance program for funds. If there is a greater need for bus tickets than gas vouchers, MSC will review the need. MSC will not predetermine how many vouchers for which specific need will be issued. Additionally, some households will require a voucher for only one type of need,whereas another household may require multiple vouchers. Rather than for only two or three days, MSC prefers to have the flexibility to house people in motels for one week or more. MSC will initially make the voucher for only a few days,requiring further contact with the Housing Support Services Assistant to receive the remaining days. This affords the agency the ability to quickly provide a motel voucher late in the day with little notice, yet be able to meet with the family within a few days to assess their additional needs. Where possible,MSC will attempt to place individuals and f milies into shelters after they have sought out motel vouchers. However,the ability to do this will be extremely limited. If the shelter system capacity remained anywhere close to the needs in the community, individuals would not seek out motel vouchers. Typically,program services will be provided through outreach locations in Renton at churches,non- profits and possibly city offices. Some appointments may occur at MSC's Kent office during regular business hours. However, should hours or location become a hardship, staff can arrange to meet in the later evening or early morning. (3) Outreach to target population: There is little need for outreach and marketing due to the overwhelming demand for services in South King County. MSC staff continually network with other service providers and the community at large through providing and gathering information at numerous meetings throughout King County. Many service providers and the Community Information Line provide residents with information on the Emergency Assistance program through MSC, information easily passed on person to person. Multi-Service Center Emergency Assistance—submitted April 2008 Page 8 2009-2010 City of Renton (4) Program relation to need: Demand for services always far outweighs current service capacity. MSC does not track how many households go unsaved for its rent assistance and emergency assistance program, as this would be more time-consuming than staff can afford. If staff were to simply mark tallies of the number of calls for assistance,the count would not be accurate due to duplications. However, it is safe to estimate that the agency is able to assist no more than 10% of the rent assistance calls. Through the emergency assistance program, individuals are turned away due to lack of eligibility or they are looking for motels during non-severe weather periods. MSC could easily house individuals into motels every day of the year if funds were available. MSC energy and employment staff often see many customers who are also in need of assistance with rent, other utilities, and gasoline. Due to limited funds, staff will direct referrals to assure available services for the general population through the regular call-in method. The Emergency Assistance program will only assist a very small portion of the true need; however, for the households that receive the services,the assistance is considerable. Additionally, MSC has long understood that households rarely experience only one barrier in their lives. Although an individual contacts the agency for a gas voucher, it is very likely that they also require additional services. This additional service could be for another voucher through the Emergency Assistance program, such as a prescription medication voucher or assistance in paying their phone bill. MSC has great capacity to link individuals to a wide variety of services,through MSC, agencies located in the Alliance Center, and through other agencies in the community. (5) Language and cultural needs of clients: MSC's programs place a strong emphasis on identifying and meeting each customer's unique needs. The Emergency Assistance program will be the same. In order to ensure that the agency is able to reach eligible customers from all walks of life, MSC publishes agency brochures in eight languages. While MSC does employ some bilingual staff, customers often receive help with language barriers from individuals within their own families and support networks as well as MSC volunteers. All staff receive diversity training, which allow them to provide services that address the cultural needs of all customers, most recently in 2007, and direct service staff must maintain Family Development Specialist certification, incorporating training on cultural competency. MSC will use the American Red Cross language bank or school district for interpreter services. (6) Significant program or agency changes in 2009-2010: MSC is applying for additional funds through Renton, SeaTac, and Tukwila for the next biennium, which will double the annual budget. (7) Collaborative efforts with other programs and/or agencies: As an agency, MSC collaborates with many other providers in the community. In-house programs for customers include food and clothing, employment, education, energy assistance, and rent assistance. For services outside MSC's provision, referrals and resources to a variety of other service providers such as the YWCA, Solid Ground,Valley Cities Counseling & Consultation, local churches, and all tenant agencies located in the Alliance Center (WWEE, Renton Technical College, Kent Food Bank, Consejo Counseling,NAMI) . Multi-Service Center Emergency Assistance—submitted April 2008 Page 9 2009-2010 City of Renton B. Performance Measures and Outcomes. (1 page maximum) ( Performance Measure: Program participants will receive motel and other emergency needs vouchers. Outcome: By providing emergent basic needs, individuals increase their ability to perform daily functions and become more self-reliant. Indicator: Daily needs are met. Renton residents will receive financial assistance to alleviate a crisis. During their appointment, families and individuals will receive some case management to assess their needs, link them to resources throughout the community in an effort to minimize a recurrence of their existing crisis. During severe weather conditions,homeless at risk persons in Renton will receive motel vouchers to quickly minimize exposure to the elements while on the street. MSC will report outputs, as it is extremely difficult to monitor a household once they have received their needed voucher. Should the agency discover the ability to prof ride a more substantial outcome that will occur, even if it only covers a small portion of those assisted. C. Staffing Plan &Evaluation. (1 page maximum) i. Staffing Plan. The Emergency Assistance program staffs a .80 housing support services assistant. With 2 years at MSC,Sheena Mustin is a certified Family Development Specialist. Also assisting this program is a.05 housing supervisor. Tammy Money has been with MSC for 3 years, overseeing and monitoring the day-to-day operations at the program level. Tammy has 19 years experience with homelessness and housing, holds a bachelor's degree in sociology, and is a certified Family Development Specialist.Manuela Ginnett, housing program director, has been with MSC for 10 years. With more than 20 years experience working with disadvantaged families, she holds a bachelor's degree in psychology, is a certified Family Development Specialist through Washington State Association of Community Action Partnerships, a certified trainer for Family Development Specialist certification, and a graduate of the 2007 Federal Way Chamber Advancing Leadership. She is on the board of the Alliance Center, a coalition of South King County human service agencies which came together to create a one-stop service location for Kent residents. She is the treasurer for the South King Council of Human Services, a network of public and nonprofit human service agencies,public jurisdictions, and private citizens to work on issues specific to South King County. This body created "A Matter of Need," a document that is successful in demonstrating to foundations and public jurisdictions how families and children struggle at a higher rate in our region as compared to Seattle and North and East King County. Manuela is the co-chair for the Seattle-King County Coalition on Homelessness, a coalition of agencies throughout the county whose efforts include: • Organizes and implements advocacy campaigns for increased funding for homelessness and housing programs; • Takes a leadership role in the Committee to End Homelessness in King County; ■ Shapes public policy related to housing,poverty, and homelessness; ■ Coordinates the Annual One Night Count of homeless individuals on the street and in shelter and transitional programs; r- • Organizes and implements Project Cool, a yearly event that collects and distributes back-to- school supplies for homeless children; Multi-Service Center Emergency Assistance—submitted April 2008 Page 10 2009-2010 City of Renton • Provides an important forum for information sharing in relation to service provision, current legislative issues, and funding resources; • Allocates government funds through competitive processes. Manuela is responsible for general program oversight, and both long- and short-term service and financial planning. She ensures the program meets the agency mission and is involved in external meeting, coalitions, and contacts to ensure that MSC remains on the cutting edge of new programming and funding. ii. Evaluation. Family Development Specialists meet directly with the housing supervisor and discuss positive and negative aspects of the program or successes and difficulties with a particular participant. Files are maintained on each participant; the supervisor monitors the program, staff, and files,reporting issues and accomplishments to the program director. The program director completes reports to funders, including outcome reporting through periodic and exit reviews. The program director reports monthly to the board of directors, and works with the board's Program Committee in the development of the Three-Year Plan. The Program Committee reviews program accomplishments based upon the Three-Year Plan, and reports findings to the board, ensuring board involvement in the planning and evaluation of the program. This is important, as a tripartite board is best used for continuous improvement in client services. Three-Year Plans are fluid documents,which can change according to needs or circumstances. D. Differences in Service Delivery by City. (2 page maximum) In some cases, individuals from Renton, SeaTac, and Tukwila need to come to the MSC Kent office to receive their services. However, in situations where the need is not as emergent and multiple appointments can be booked, appointments are delivered in their communities at local churches, libraries, nonprofit agencies, or available city hall workspace. For example, individuals in need of assistance with their water bills may be able to wait one week for their appointment while the MSC staff negotiates with the water company to avoid a potential shut off. This allows us time to schedule multiple appointments. Traveling to another jurisdiction for only one appointment would not be an efficient use of time and would take away direct service dollars to pay for the additional program costs. However,the majority of Renton's appointments will occur in Renton. 11. LONG RANGE PLAN (1 page maximum) With the success of its first year providing the Emergency Assistance program in Kent, MSC is confident in its ability to secure additional funds from other South King County cities for the next biennium. The agency is only interested in targeting jurisdictions with adequate funding to add sufficient staff resources. It is extremely difficult for an agency to take on new tasks that provide only a few hours of work per week. This provides too few hours to hire staff and too much to add on to an existing full caseload. When this occurs,the level of in-depth service unfortunately must decline. MSC's CEO and housing program director have been involved with King County's 10-year plan to end homelessness since its development phase, and seek housing partnerships with many community agencies. MSC's housing program receives funding from all levels of government: federal, state, county, and local. Additional funds come through United Way, corporate and foundation funders, individuals, and the collection of program fees for transitional housing. MSC understands that government funding is not stable, so the agency continues to pursue all options, including new sources that become available. MSC will continue seeking funds from South King County cities, King County, Washington State, EFSP, CSBG, McKinney, and 2060 funds. Due to agency history,the agency reasonably expects to continue receiving much of the current funding sources,but understands there is no guarantee. To help address this issue,MSC applied for and received funding from the Paul G. Allen Family Foundation to continue to Multi-Service Center Emergency Assistance—submitted April 2008 Page 11 2009-2010 City of Renton build organization capacity through increased development department activities in order to reduce reliance on government funding. 12. BUDGET(2 page maximum) A. Budget Request Narrative. 8% of funds requested are for administrative costs, and approximately 27% of the funds are for staff, 5% for operating, and 60% for direct service. B. Changes to Budget. Since this is a new program with Renton funds,there was no existing Renton budget. C. Cost per Service Unit(s). . Cost er Service Unit: $ 150 Explanation of how determined: We estimate cost per individual at$150. This figure is derived by dividing the anticipated number of individuals served by the total Emergency Assistance program funds. This figure can vary drastically due to a number of factors, including length of stay in a motel and number of voichers received by a single household. MSC prefers to have flexibility with these funds in hopes of utilizing them to the utmost benefit of the customers. We believe that it is better to help fewer households with . substantial amount than to assist more households, perhaps providing only a temporary band-aid. Multi-Service Center Emergency Assistance—submitted April 2008 Page 12 2009-2010 City of Renton Agency:Multi-Service Center Program:Emergency Assistance 13. NUMBER Of INDIVIDUALS/HOUSEHOLDS SERVED BY PROGRAM Individuals? or n Households? (Check which applies and use for reporting all demographics.) Unduplicated *Unduplicated Number of all Clients Served by Clients Served All Funding Sources with Funds Requested 2007 2009 2007 % of column 1 2008 2009 (City Requested (Actual) clients served (Anticipated) (Projected) Funding Only) by City Auburn Burien Covington Des Moines Enumclaw Federal Way Kent 397 100% 400 400 400 Renton 0 0 0 233 233 SeaTac 0 0 0 80 80 Seattle Tukwila 0 0 0 80 80 Other Total 397 100% 400 793 793 *Unduplicated means count each client only once per calendar year per program. This number should match the number of clients by city indicated in the top row of Question 15. Multi-Service Center Emergency Assistance—submitted April 2008 Page 13 2009-2010 City of Renton Agency: Multi-Service Center Program:Emergency Assistance 14. Performance Measures (Data Table) 14a. Service with 2009 Requested Funds Proposed Performance Measures as defined below. A) severe weather motel B)EAP vouchers C) vouchers Auburn Burien Covin IIton Des 1V�oines Enumclaw Federal Way Kent 370 150 Renton 215 87 SeaTalc 74 30 Seattlel Tukwila 74 30 14b.''Performance:Measures 2009;Proposed With funds requested at*Funding Title: Brief explanation: A) severe weather motel One night in a motel by an individual equals one motel voucher vouchers Vouchers/assistance provided for rent, gas, bus, utility bill, B) EAP vouchers prescription, etc. counts as one emergency assistance voucher C) Multi-Service Center Emergency Assistance—submitted April 2008 Page 14 2009-2010 City of Renton Agency:Multi-Service Center 14 Performance Measures (Data Table), Cont. Program:Emergency Assistance 14c. Average Cost of Service Unduplicated Clients Served with Funds Average Cost of Service Requested 2009 Requested 2009 per Client (Same as last column of (Same as last column of Question 6) Question 13) Column 1 divided by Column 2 Example: $5,000 45 $111.11 Auburn Burien Covington Des Moines Enumclaw Federal Way Kent $60,000 400 $150 Renton $35,000 233 $150 SeaTac $12,000 80 $150 Seattle Tukwila $12,000 80. $150 Multi-Service Center Emergency Assistance—submitted April 2008 Page 15 2009-2010 City of Renton Complete Question 15 with 2007 Actual numbers reported in column 1 of Question 13. Agency:Multi-Service Center 15. F emographics (from all funding sources) (Data Table) Program:Emergency Assistance • cd Client Residence 0 on °? .. 0 1 o '� 0 �, a) a) W w w cn cnH Ei Unduplicated ,:;'(check one) ; ' :/4 Individuals s o 0 o rn Households. `Y' M Served in 20O7*. House holdlncome Level . . , : " . . 30%of Median or Below 345 345 50%of Median or Below 52 52 80%of Median or Below Above 80%of Median Unknown TOTAL 397 397 Gender . . - •" Male 183 183 Female 214 214 TOTAL 397 397 -- Age: ... . . .. - 0-4 years 45 45 5- 12 years 68 68 13- 17 years 38 38 18-34 years 85 85 35-54 years 143 143 55-74years 17 17 75+years 1 1 Unknown TOTAL 397 397 Ethnicity:: . Asian 15 15 Black/African American 157 157 -lispanic/Latino(a) 35 35 I Native 16 16 American/Alaskan Pacific Islander White/Caucasian 142 142 dither/Multi-Ethnic 32 32 TOTAL 397 397 Feinale.Headed'. 61 61 ,Household: .. ` Disablini condition 49 49 r Limited English, 3 3 - Speaking, • • fr - I Multi-(Service Center Emergency Assistance—submitted April 2008 Page 16 2009-2010 City of Renton * Check Individual or Household,which should be the same as checked in Question 13. Unduplicated means count each client only once per calendar year. This should match the number served by City in the Actual 2007 column of Question 13. The "total"column will be different from Question 13 since the"other"column is not included due to space limitations. 16. PROGRAM STAFF (DATA TABLE) • 2007 2008 2009 (Actual) (Budgeted) (Projected) Total Number of Staff(FTEs) .375 .5 .85 Number of Volunteer(FTEs) 0 0 0 Actual Number of Volunteers 0 0 0 Multi-Service Center Emergency Assistance—submitted April 2008 Page 17 2009-2010 City of Renton Agency:Multi-Service Center 17. PROGRAM REVENUE BUDGET (DATA TABLE) Program:Emergency Assistance Revenue Source 2007 2008 2009 (Actual) (Budgeted) (Projected/ Requested) City Funding(General Fund & CDBG) 4P Auburn • Burien • Covington • Des Moines • Enumclaw • Federal Way Kent $55,000 $60,000 $60,000 • Renton 0 0 $35,000 • SeaTac 0 0 $12,000 Seattle • Tukwila 0 0 $12,000 • Other(Specify) • Other(Specify) Other Government Funds • King County • Washington State • • Federal Government(Specify) • Other(Specify) Priv ate Sources • United Way(grants &designated donors) • Foundations and Corporations • bontributions (e.g., Events, Mailings) • Program Service Fees (User Fees) • Other(Specify) TOTAL PROGRAM BUDGET $55,000 $60,000 $119,000 Multi-Service Center Emergency Assistance—submitted April 2008 Page 18 2009-2010 City of Renton 17. PROGRAM EXPENSE BUDGET, CONT. Agency:Multi-Service Center (DATA TABLE) Program:Emergency Assistance Expenses 0 2007 2008 2009 (Actual) (Budgeted) (Projected) Personnel Costs • Salaries $11,205 $14,563 $23,650 • Benefits $3,810 $4,952 $8,041 • Other • Total Personnel $15,015 $19,515 $31,691 Operating and Supplies • Office/Program Supplies $1,000 • Rent and Utilities $3,000 • Repair and Maintenance • Insurance • Postage and Shipping • Printing and Advertising • Telephone • Equipment $2,000 • Conference/Travel/Training/Mileage $300 • Dues and Fees • Professional Fees/Contracts • Direct Asst. to Individuals $34,485 $34,485 $71,400 • Administrative Costs $5,500 $6,000 $9,609 • Other(specify) • • TOTAL PROGRAM EXPENSES $55,000 $60,000 $119,000 Net Profit(Loss) 0 0 0 (revenue—expenses) = Multi-Service Center Emergency Assistance—submitted April 2008 Page 19 2009-2010 City of Renton (, Agency:Multi-Service Center 18. SUBCONTRACTS (DATA TABLE) Program:Emergency Assistance List a 1 the agencies you will be subcontracting with for this program. Provide the agency name in the first column, a description of the contract/service in the second column, and the contract amount in the third column. Do not list agencies you coordinate with on a referral only basis. Indicate not applicable if you dp not subcontract for any part of this program. Subcontracting Agency Specific Subcontracted Activities Contract in the Operation of Your Program Amount not not applicable not applicable applicable Multi-Service Center Emergency Assistance—submitted April 2008 Page 20 2009-2010 City of Renton 19. APPLICATION CHECKLIST Applications missing one or more of the following components or not following these directions may not be reviewed. Sign and submit the application checklist with your application. Con ents (Your application should contain each of these items in this order.) 21 Application Cover Pages.The top three pages of your application must be a completed copy of the Agency Information and Questions 1-7. Applicatio Narrative: uestion 8 Organizational Experience(2 page maximum) reQ uestion 9 Need for Your Program(2 page maximum) [ estion 10 Proposed Program/Service(6 page maximum) Q Question 11 Long Range Plan(1 page maximum) Question 12 Budget(2 page maximum) Data Tab es, lel 0 uestion 13 Number of Individuals/Households Served a Question 14a-c Performance Measures and Average Cost of Service [Question 15 Demographics(from all funding sources) Question 16 Program StaffI Question 17 Program Revenue&Expense Budgets Question 18 Subcontracts r Required documentation. Supply one copy of the following required documents with the signed original application. See Part II: City Specific Supplemental Information to determine whether additional copies of the application an -required documentation need to be submitted. Question 19 Required Documentation, including: • Proof of non-profit status . • Organizational Chart - I ■ Agency/Organization Mission Statement • • Board resolution authorizing submittal of the application(may be submitted up to 60 days after application). • • List of the current governing board and local board, if applicable,(include name,position/title, city residence, length of time on the Board, and expiration of terms. Note any vacancies.) • • Board Meeting Minutes of last three board meetings of governing board and local board as applicable • • Annual Budget . • Financial Audit Cover Letter • • Financial Audit Management Letter • • Financial Statement • • Verification of Non-Discrimination Policy • Program Intake Form - ■ Sliding Fee Scale W A- M Application Check List. (Signed below.) Name: Manuela Ginnettty Specific Supplemental Information.Required in Part II for applicable City only. Position: Housing Program Director Phone#: 253.838.6810 xl 11 C'c;: "---'w---tAf(S--- E-mail: manuelag@multi-servicecenter.com Signature of Person Completing Checklist DO NOT SUBMIT ANY OTHER MATERIALS WITH THIS APPLICATION Make sure that you carefully check Part II of this application Multi-Service Center En to see what additional attachments each city requires. Page 21 2009-2010 City of Renton SUPPLEMENTAL QUESTIONS 1) Please select ONE Result that is the best fit for the program. Identify what strategies and activities will achieve the Result. RESULT#8: End Homelessness in Renton Strategy A: Provide services to prevent families and individuals from becoming homeless Activities: 1. Provide one time emergency assistance which could include rent, motel, utility, water bill. Some assistance will be allowed more than once (i.e. prescriptions) 2. Provide case management and services to assist families and individuals to become self-sufficient. 2) Describe how the program outcomes as identified on page 9 of the application narrative will help achieve the selected Result. Performance Measure: Program participants will receive motel and other emergency needs vouchers. Outcome: By providing emergent basic needs, individuals increase their ability to perform daily functions and become more self-reliant. Indicator: Daily needs are met. Renton residents will receive financial assistance to alleviate a crisis. During their appointment, families and individuals will receive some case management by a certified Family Development Specialist to assess their needs, link them to resources throughout the community in an effort to minimize a recurrence of their existing crisis. During severe weather conditions,homeless at risk persons in Renton will receive motel vouchers to quickly minimize exposure to the elements while on the street. MSC will report outputs, as it is extremely difficult to monitor a household once they have received their needed voucher. Should the agency discover the ability to provide a more substantial outcome that will occur, even if it only covers a small portion of those assisted. Multi-Service Center Emergency Assistance—submitted April 2008 Page 22 • ERNAL REVENUE SERVICE Internal Revenue Service 1_l REVENUE SLR�,(,L OJEo EP1EO Disclosure Desk ' P .O . Sox 2350 Los Angeles , CA 90053 . • Person to Contact : L . Harragan (A to K) , F . Miraflor ( L to Z ) SOUTH KING COUNTY MULTI- Telephone Number : . SERVICE CENTER ( 213 )894-2336 1200 S 336TH ST Refer Reply to : FEDERAL WA`:, WA 98003 92-439 Date : ' . N 1.2 1992 RE: 23-7120315 i SOUTH KING COUNTY MULTI- • SERVICE CENTER . Gentlemen: This is in response to your request for a determination letter of the above-named organization. A review of our records' indicates that the above-named I rganization was recognized .to be exempt from Federal income tax in February 1981 , as an organization described in - internal Revenue Code section 501 ( c ) (3 ) . It is further Classified as an organization that is not a private foundation as defined in section 509 (a ) of the code , because it is an organization described in section 509 (A) ( 2 ) . • This letter is to verify your exempt status and the fact that the determination letter I ssued in February 1931 continues to be in effect . If you are in need o.f further assistance , please feel free to contact me at the above address . We appreciate your' cooperation in this regard . • ' Sincerely , . d Tir")44r- . • : • Disclosure Assistant • ;IN I. IF IFd f AntaginE! ! irAwsj #F t1I EmosA Ff�J:RF14 I .I.'.'I IM STATE of TVASIIINQTON 1 ER 4C;o _S00,:: a ,f c .•ram.SECREART STATE E I I, Rf,PHH M- NRO, Secretary of State of the State of Washington and custodian of its seal, I hereby issue this 1 E CERTIFICATE OF AMENDMENT 5 to ` SOUTH KING COUNTY MULTI-SERVICE El CENTER • 5 N a Washington Non Profit corporation. Articles of Amendment were filed for record in g this office on the date indicated below. 6. , Changing name to MULTI-SERVICE CENTER -I al UBI Number: 600 522 236 Date: August 14, 2000 E. El E. ti •.__I.jU.<<i i.[I i i 0 , I a co Given under my hand and the Seal of the State mai •.= ';; of Washington at Olympia, the State Capital �� 61 —::I -----7 ..-., .4.-?* tla I889 - _ 1111)_!-,_ •Ralph Munro,Secretor, G 11133 8-1 . • Aft 2 El ti rai to t 11 tr1 tot t tnt,n/t i tft tt1a t(U tnt it EYil� IY�i`E1f1 i1fY�l'�l'1'�imt�li i _ a ma " r/fiSi �i Ceiter {ti J 1tllp1ng pr N Multi-Service Center F_-_d of Directors j ,, „,fst(l:rinifi=i;Iry e�cxntwe++awoet:�'�. I .s• ulaiiMa•:—.-t—rAvuyeena_igu.ruwms y r guiis•x^ inua^—kia.ukl EEi M1. I s ;;. . I {i i E Eit ; B. [a �•t: ;Py 1i li 'i i.eer1 . ¢ai E .ep ' f• v i r Employment Supervisor Familyers,Development Specialists Employment I II 1_ , " - t t _� Stephanie Parsons Education,Program Specialist AmcricotpMemb Volunteer Tutors/Paid lnstnictors ` rf d Adult Education Supervisor — Tricia Schug Sue Enders Angela Ferguson Volunteers/Interns —�--,,,, t -2.4 eA t iF Community Relations Manager Grant Manager Donor Database Coordinator eke none e� ?=ni. `; r` f#HlFi . i i I t lln ,• Manuela Ginnett Property Manager Receptionist Support Services Family Development Family Management Volunteers/Interns Program Director ► Specialists Housing Education Coordinator Housing ye ' e - 'fi 3 Carolyn Edmonds Cindy Sam Jeff Crollard SMPP Project Regional LTCOs(14) Volunteers a Assistant,LTCO Office Manager Larry Weiser Manager (400+) ' { Legal Services II Cecil Daily Phalle Pol ► MIS Assistant •• ► MIS Claire Hansen CEO Assistant 1 v Sherrie Shumway Annette Coder Jennifer Hayes Jacquetta McGowen Deborah Walker Barb Lawrence Permanent Housing — James Estes p Accounting Manager Payroll/Hr Specialist and Accounts Payable Accounting Asst. Resident Mgr Supervisor .Receptionist Apartment Managers Chief Financial Officer Retail Property Manager I eH • Oksana Savolyuk Telephone Communications/ Energy Program Assistants Volunteers Software Energy Supervisor. •Scheduler Counselors Architect `T J c if Denise Sums Warehouse Staff Volunteers/InternsDriver SC Food Coalition Project l`` Food&Clothing Bank supervisor - • Vim+ Updated: Wednesday,April 02,2008 'MS.C's Mission, Vision&Values Statements • . Mission Statement • Helping people achieve greater self-sufficiency and exercise self-determination. • Vision Statement MSC will be recognized as a comprehensive resource for people in need. To support customer-directed development, MSC works in partnership with groups and communities throughout its service area to maximize resources. With respectful physical and• emotional support,MSC will assist customers to establish goals and learn the critical thinking skills necessary to achieve self- sufficiency. MSC's innovative and integrated efforts enhance the quality of life in south King County and for residents of long-term care facilities throughout the state. • • • • Values Statement MSC is committed to listening to, educating, and involving custoniers as they work to reach individualized goals. MSC assures that customers, volunteers, and.staff are treated with equality, respect, and dignity in a manner that is non judgmental and confidential.' MSC functions as.a team and is committed to honesty and integrity. Adopting new ideas to assure our services fulfill customer' needs in a cost-effective manner will ensure fiscal responsibility and appropriate use of resources. -Cultural values and practices promoting respect for self and others, individual dignity, human rights, and freedom of expression will be encouraged and honored. • Non-Discrimination Policy • In accordance with federal, state, and local'1aw, MSC does not discriminate against customers, volunteers, or employees on any basis, including gender, age, race, color, ethnicity, national origin.or ancestry, citizenship, religion, disability,political belief, • sexual orientation, veteran or marital status. • uati e -e Center Helping People. 1200 S.336th St.,P.O.Box 23699,Federal Way,WA 98093-0699 Changing Lives. 253/838-6810•Fax:253/874-7831•www.multi-servicecenter.com h T Since 1971 Board Resolution will be submitted within the next 60 days as required. • l - — . - - - — . ... • --.[il_-.E....A D 1..Q ..A Y:. .f'n....t.,f1nthino Rank /tawermnNl FVV I-FVVV YV1.4,14 a—as President John Sheller Vice President Michael Gordon . Treasurer Tom Pierson Secretaty.....Bob Wroblewski Name Home Info. Work Info. Rep. Term Spouse/Sig.Other 1. Agnew,Creigh H. 1415 SW 296th Street Retired Community 97-09 Rick Federal Way,WA 98023, 253-529-1979 chagnew@gmail.com 2. Carnahan,John 413 SW 33511'Street Washington Mutual Community 03-07 Aline Federal Way,WA 98023 1201 Third Avenue First Vice-President 253-874-6204 WMT1140 Credit Risk Seattle,WA 98101 Management 206-500-3757,FAX: 206-490-4427 john.carnahan®wamu.net • 3. Crystal Coutlnho 31514 25'h Lane South, E-302 View At The Lake Client 06-10 Federal Way,WA 98003 Federal Way,WA 253-941-1692 camc64@hotmall.com 4. Fain,Joe Cell: 206-409-9418 King County Courthouse Elected Official 06-10 516 Third Avenue, Room 1200 Representative Seattle,WA 98104-3272 Pete von 206-296-1649 Relchbauer joe.fain@metrokc.gov • 5. Gordon, Michael 12621 12`h Ave.Ct. E. Key Bank Community 03-07 Caireen Tacoma,WA 98445 VP&Treasury Relationship Manager 253-539-7355 Global Treasury Management gordonma@msn.com 1101 Pacific Avenue Cell:253-444-8023 Tacoma,WA 98411 • 253-305-7442 michael a_gordonna,kevbank.com t:apps\nsoftice\board\2008 Board List 2007 Board List,Page 1 of 5 • N- Home Info. rk Info. Rep. Term Spous i. Other • • . Hawkins,Shakti Suburban Crescent Outreach Director Elected Official 06-10 Jackson Federal Building Representative • 915 Second Avenue,Ste.3206 Senator Maria Seattle,WA 98174-0003 Cantwell 206-220-6400 Shakti Hawkins ancantwell.senate.00v . Hulse, Dennis W. 3737 South 322nd Street Laurus Financial Group, President/Owner Community 06-10 Federal Way,WA 98001 33801 1st Way South,Suite 261 206-930-9470 Federal Way,WA 98003 Cell:206-930-9470 253-838-9943 Fax:253-838-9157 • Dennis.hulsena.investfinancial.com Kelly,Stewart D. 4008 SW 3216' Retired, Appointed by 97-09 Ginny Federal Way,WA 98023 Email:studude137@comcast.net Representative 253-838-1987 Skip Priest I. Kim Hamn, Mi-Jeong 30922 16'"Avenue SW Joy Montessori School Client 10/07 Federal Way,WA 98023 253-249-4098 206-429-2290 Hamnkim8999©hotmail.com D. Landen, Richard (Dick) 22820 148t"Avenue SE, •Rainbow Associates(LP), Managing General Partner, Client 99-08 Bonnie Kent,WA 98042, 22820 148th Ave SE, • 253-631-4931 Kent,WA 98042 253-631-4931 dicklanden(bol.com • . Ana Cristina 911 SW 346t"Court Ana Cristina Molina Interpretation and Translation Svc. Community 02-06 Dave Molina-McCleary Federal Way,WA 98023 911 SW 346'"Court 253-874-3742 Federal Way,WA 98023 CELL:206-227-1583 253-874-3742 • acmmc@msn.com • ips\msoffice\board\2008 Board List 17 Board List,Page 2 of 5 12. Pierson,Thomas A 1306 23'd Avenue Federal Way Chamber of Commerce Elected Official 95-08 Cindy P.O.Box 502 Tomp@federalwaychamber.com Representative, Milton,WA 98354-502 Pete von 253-922-7160 Reichbauer Cell:206-391-4591 King County Council 13. Priest, Skip 1094 SW 332"d Place Washington State House of Representatives Elected Official 03-07 Trisha Bennett Federal Way,WA 98023-5350 P.O.Box 40600 State 253-661-0896 420 John L.O'Brien Building Representative Cell:206-510-7810 Olympia,WA 98504-0600 360-786-7830 14. Rawson, Lorrainne P.O.Box 25603 Starbucks • Client 04-08 Federal Way,WA 98093 Midway Crossing 253-952-7794 23325 Pacific Highway South Kent,WA 98032 206-870-9311 Irawson50@yahoo.com 15. Shea, Dan 5630 Orca Drive NE Weyerhaeuser Company Community 10/07 Tacoma,WA 98422 Human Resource Director 253-927-2893 P.O.Box 9777 sheamo@aol.com Federal Way,WA 98063 253-924-5940 dan.shea@weyerhaeuser.com 16. Sheller,John 21227 SE 262"d Street Federal Way 320'h Library Community 02-06 Shawn Maple Valley,WA 98038-7554 King County Library System 425-413-0401 34200 181 Way South ._ Cell:253-389-4821 Federal Way,WA 98003 • 206-296-5039, Fax:206-296-5053 a4 jsheller ct,kcls.org 17. Stumpf,John 1001 South 336'h,Apt 207 Retired Client 05-09 Irene Federal Way,WA 98003 253-835-3570 • kb8ken( hotmail.corrl 18. Tracy, Maria M. 2203 SW 346th Street, Federal Full-Time Student Client 99-08 Paul Way,WA 98023, 253-927-9324 1 apps\msoftice\board12008 Board List 2007 Board List,Page 3 of 5 N Home Info. rk Info. Rep. Term Spous I.Other I. Vanderlinde,Virginia 34935 71hAvenue S.W. U.S. Government Accountability Office Community 05-09 Federal Way,WA 98003 Senior Analyst 253-838-9240__ _ _701 51h Avenue, Suite 2700 _ teamthree@att.net Seattle,WA 98104 206-287-4816, Fax:206-287-4872 • vanderlindevRgao.cov 1. Wilford,Janer 3330 S 253`d St St.James Episcopal Church,Outreach Director Appointed by Mayor 2000-08 Kent,WA 98032 24447 94th Ave S Jim White 253-946-2866 Kent,WA 98031 jwilford@w-1ink.net 253-852-4100 Client Fax: 253-852-4512 Jwilford a,stjameskent.org . Wroblewski, Bob 31826—481h Circle SW Retired Appointed by Dini 2002-06 Cindy Federal Way,WA 98023 Duclos, Federal 253-874-5205 Way City Council e-mail: rwroblewski( comcast,net ' cell phone: 253-250-3738 • • lumber of Board Members: 21 .evised: 02/21/2008 ',lected/Appointed: 7 lient Representatives: 7 :ommunity Representatives: 7 ips\msofiice\board\2008 Board List 7 Board List,Page 4 of 5 ZUU7 Board Committee • PERSONNEL FINANCE/AUDIT FUND DEVELOPMENT PROGRAM PLANNING NOMINATION EXECUTIVE John Carnahan,Chair Tom Pierson,Chair Bob Wroblewski,Chair Virginia Vanderiinde,Chair Stu Kelly,Chair John Sheller,President Joe Fain,Vice Chair Creigh Agnew,Vice Chair Michael Gordon,Vice Chair Ma Cristina Molina-McCleary, Maria Tracy Michael Gordon,Vice-President Dick Landen Vice Chair Tom Pierson,Treasurer • John Sheller Arif Jamal Bob Wroblewski Secretary Dennis Hulse Janer Wilford Stu Kelly John Stumpf • • f apps\msoffice\board12008 Board List 2007 Board List,Page 5 of 5 Multi-Service Center Board Meeting Minutes • January 24, 2008 Present: Absent: Staff: Guests: Agnew, Creigh Coutinho, Crystal Molina McCleary, Duclos, Dini Carnahan, John Fain, Joe Ana Cristina Purlee, Linda Landen, Dick Gordon, Michael Priest, Skip Estes, Jim Pierson, Tom Kim Hamn, Rawson, Hansen, Claire Sheller, John Mi-Jeong Lorrainne Taylor, Pam Stumpf, John Hawkins, Shakti Shea, Dan Enders, Sue Tracy, Maria Hulse, Dennis Ginnett, Manuela Vaniderlinde, Kelly, Stu Corak, Robin Ginny Ryan, Louise Wilford, Janer Wroblewski, Bob CALL TO ORDER: President Sheller called the meeting to order at 6:40 p.m. INTRODUCTION OF N/A GUESTS: NOMINATION COMMITTEE: N/A APPROVAL OF MINUTES: Approval of November 2007 Minutes was moved by Agnew and seconded by Carnahan. Unanimously approved. FINANCE COMMITTEE Pierson reported: REPORT: The November and December 2007 Finance Narratives are attached. Balance Sheet: • The Balance Sheet has been balanced to the audit and the. standard monthly reconciliations are currently in process. • Cash accounts remain stable with approximately$1.4M in cash. In addition to this, we have an estimated $851K in our Endowment accounts. . • Our bottom line reflects a year-to-date profit of$103K Profit and Loss Statement Operating Revenue: The current month reflects a gain of$131K. As predicted, the donations for this time period are up due to the holidays. In addition to the standard donations we received $75,000 unrestricted dollars from Microsoft and a $10,000 challenge.grant from the City of Federal Way for the Food Bank. • The Employment Program has gone from famine to feast. They are currently stabilized and are preparing to get the CSBG-Homeless Employment Program completely operational with the hiring of two interns. • Revenues for the Dessert Fundraiser have been received for a total of approximately$28K. After the change in reporting, a shift in charging the wages for our grant writer, the Major Giving Program is now showing a YTD profit of$21,000. A-4+ SKCMSC.Board Meeting Minutes,Page 1 of 9 • Our Low Income properties are showing a current month profit of$6,000. We anticipate this trend to continue, due to the low vacancy rates on all properties. Operating Expense: • As stated, the Employment Program has stabilized. With the help of the Microsoft Grant, the program should continue to be stable as they expand the CSBG-Homeless Employment Program. All funding for this project is now in effect. • The fireplaces at Victorian Place presented major safety issues for our clients and jeopardized our properties. Repairs have begun with an approximate cost of$26,000. These costs have been off-set by our reserve account. We anticipate these repairs will be capitalized at year end. • Our Unrestricted cost center has stabilized this month after the change in reporting from the Major Giving Program, the wages for our grant writer are now being charged to this cost center. This bottom line is due to the Microsoft grant and the additional donations received for the holidays. • The energy season is now in full swing. We have already billed over$681,000 in LIHEAP direct client dollars. • With the holiday donations and the Federal Way Challenge Grant, the Food Bank is maintaining a stable bottom line with a current month profit of$23,000. Building Addition • • If the Board is in agreement, we'll proceed.with the Capital Campaign which would not impact our other giving. We'll revisit this topic at next month's Board Meeting. Revised Budget—(See your packets) • Acceptance of the Revised Budget was moved by Wroblewski and seconded by Agnew. Approval was unanimous. • Motion to ratify the Executive Committee Endowment Resolution transferring all funds in the Edward Jones MSC Endowment Fund to the MSC Foundation. Moved by Camahan and seconded by Landen. Unanimously approved. EXECUTIVE REPORT: Duclos reported the following: • Permanent Housing Update • Rainier View—Open House is scheduled for February 7°1.2008 at 11:30 a.m. to 1:30 p.m. All units are rented. SKCMSC,Board Meeting Minutes,Page 2 of 9 A-T T-1 Z • Vacancy Report: Property Occup Explanation VPII 95%full 1 unit in process of being turned Maple Lane 97%full 1 waiting for Section 8 inspect. White River 100% Mansard 100% Fern Hill Terrace 100% Mitchell PI Sr 98% Rainier View Sr 100% Opened September 2007 Villa Capri 98% 1 unit Radcliffe PI Sr 47% 64 current; 1 newly approved application; 5 pending certifications(opened mid- October 2007) • Radcliffe Place—Open House is scheduled for February 22"d, 2008 from 2:00 p.m. to 4:00 p.m. Currently we have 64 leases signed, representing a 47% occupancy rate. This is ahead of our rent-up schedule. All leases signed have been with the full-service package. We even have an MSC staff member who has moved in. • We had along conference call last Thursday with SRI, our attorney, CAP Mark attorneys and Steven Norman of the Housing Authority. Prior to this conversation, we met with King County and the State about obtaining a bridge loan for this property which would to allow us to continue with the rent up and carrying costs until we can claim the tax credits and apply for the additional tax credits that the investor has agreed to purchase. King County wants to help but needs assurances. Both SRI and MSC are looking at ways to do this. The Finance Committee has discussed the possibility of obtaining a Line of Credit from Columbia Bank, using one of our assets—perhaps Titusville Station. The Line of Credit would only be used if we had to repay the loan sooner than expected. We would recoup our funds from the cash flow of Radcliffe Place. When we calculated the original projected earnings from this project, we established a separate For Profit entity that would pay taxes because the earnings would have been too high for a non-profit project. This was based on 86 units buying the full-service package. At this time we are promoting the service package and so far all 64 leases include this. Our intention now is to have 100% on the service package—which ensures good cash flow and very good net earnings. I also spoke with Mark Kantor to see if this type of arrangement would be acceptable to the tax laws and tax credits and he said he saw no problems. Alliance Building • This building was purchased on December 19th. We are now in the process of entering into a contract to do repairs and rehab to the building. Currently we have about $400,000 for this. Hopefully the Murdock Foundation will contribute another$200,000. If this happens, we should be able to completely redo the first floor of the building, encapsulate the SKCMSC,Board Meeting Minutes,Page 3 of 9 Food Bank in one complete end of the building and move the other office space closer to the conference room. MSC is gradually reducing the amount of staff time spent on this property and helping the Alliance assume full control. Once the rehab is complete we shall end staff time devoted to this project. LTCOP Grievance • Community Mental Health Agency filed a grievance against the LTCOP Program as a result of a press conference held by the State office and coverage in the local press. Grievance protocol was followed. I responded well within the time frame required by our Personnel Policies. I did receive a request (pursuant to the Public Disclosure Act)for a response to the grievance letter filed by CMHA from reporter Marsha King of the Seattle Times. After conferring with our agency attorney, it was decided to release the letter. The rational was that though we are a private not for profit agency and the Public Disclosure Act does not apply, one could argue that since the LTCOP receives public dollars, it does apply. We released our response to the news. I had been reluctant to release the letter since Mr. Sxala of CMHA had indicated he intended to appeal to the next level however, I have heard nothing further from him. Directors and Officers Insurance • • After polling members of the Finance Committee, I took the average of the high and low and increased our insurance from$2 million to $3 million. I spoke to our broker about any standards and he indicated there really weren't any. He thought $2 million was good coverage. We now are better than good. Perk Up Place • As of January 31st, 2008, MSC will no longer have a financial obligation for Perk Up Place. Shelly Tatum, current manager of PUP, is assuming ownership and will continue to run it as her own business. We wish her the greatest success and encourage all of you to remember her when planning parties needing a caterer. Of course MSC will continue to use PUP for your evening meeting meals. One Night Count • The annual One Night Count to estimate the number of homeless people in King County will start at 2:00 a.m., Friday. Several staff, including myself and a Board member, will be participating. Holiday Celebration • At our last staff meeting the subject of an evening get together around the holidays was discussed. Most felt they would like to retum to a "potluck" get together here at MSC in the afternoon. The past several years have found staff and MSC Board members unable to attend the festivities due to • family celebrations, school concerts, etc. A decision was not • SKCMSC,Board Meeting Minutes,Page 4 of 9 reached at this time but I felt an advance warning was in order. Audit Restatement • Jim and I met with our Auditors over the presentation of MSC's operating budget. After receiving the budget, one of our major bankers phoned with questions. I anticipate more. People do NOT read footnotes. At issue are the housing repairs MSC had to make due to the lack of attention paid to our properties by the former management company. These repairs should have been treated as capital expense. The repairs were all charged to our Housing Reserve Accounts, not the Operating Budget. Jim and Sharrie are going to get the background detail and send it to the auditor. FUND DEVELOPMENT: Wroblewski reported: Annual Holiday Appeal • 11/23/07 thru 1/21/08: .$79,500. Some monies are still coming in and being tabulated. 385 donations $5-$7500 45 in-kind donations have been recorded • E-newsletter is on track. Sending monthly to a list of 1,500 people and growing. • Food Bank Challenge Purlee reported the following: LIHEAP: • Energy appointments for the PSE HELP Program started on • October 9 . As of yesterday, we have spent over$1.1 million or 74% of the PSE Electric dollars. With less than a half million left, we expect to run out of PSE electric during early to mid February. We have completed 2,560 PSE files.' Last year we had PSE electric dollars until the end of April, with about the same number of dollars. Average electric household benefit is up 16% from last year, $459 vs. $396. • • We have spent a little over a quarter million in gas dollars, with remaining gas dollars to spend well into the summer. The challenge is always finding gas households. • LIHEAP spending started November 19t. With over$1.1 million paid out we are 58% spent and expect to be out of •LIHEAP by the end of February. The average household benefit of$434 is about 12.7% larger than last year. This includes increases in the cost of electricity, gas, oil, propane and/or wood. We have provided 2,653 LIHEAP benefits. Last year we ended the LIHEAP program the end of March. We have about$117,000 less in LIHEAP dollars this year, as each agency received a 5.6% reduction. • Across the state, most agencies are experiencing a much earlier closing of the program from last year, due to fewer dollars and higher costs. • Interesting note: We opened 30 days of appointments for February yesterday and in 12.5 hours, 741 appointments SKCMSC,Board Meeting Minutes,Page 5 of 9 were made through the automated phone system. Food and Clothing Bank: • The holiday season went smoothly for the Food and Clothing Bank. We served 914 households for Thanksgiving, almost the exact number from last year(916). This number is relatively stable from year to year with the biggest jump in numbers occurring in 2000. • During Christmas week, we served 1135 households, an increase of 4.7% over last year. This number fluctuates a little from year to year, but overall has remained stable since 2001 when there was a significant jump in usage. • Christmas House served 675 households, an increase of 5.3% over last year. This number, too, fluctuates from year to year. • The Federal Way Diversity Commission did a Food Drive over the weekend and gleaned 4200 pounds of food and $152.00 in cash. FAMILY SUPPORT Corak reported: SERVICES: Employment: • Two people have begun internships through our THRIVE program, with many more completing their EDGE training so they can be placed or working with us to find full-time employment. So far, the feedback has been very positive. • We will be applying for a grant through King County Workforce Development Council to operate a youth center for at-risk, south King County youth ages 14-21, located in Federal Way. The grant would involve additional partners and would be over$500,000. Services would include employment, education support, linkages to job training, leadership and reduction in recidivism factors. • While we served fewer individuals in 2007 (due to discontinuation of the Community Jobs contract and the "freeze" on King County and city contracts), we still experienced positive employment outcomes. Last year, 55 individuals obtained employment. 80% of these jobs were full-time, and 68% had benefits. The average wages was $10.75 an hour with wages as high as $22 an hour. Education: • In previous years, as a result of students facing the challenge of attending classes consistently and progressing while dealing with mandatory employment, transportation problems, lack of child care and/or other family issues, we have had only 2-3 students per year graduate from our GED class. This past year we had 13 students obtain their GED. • Last year, we applied for funding from the Lucky 7 Foundation which would allow us to purchase much needed ESL materials.The Lucky 7 Foundation grants are very competitive and there was a possibility that we wouldn't be selected for a site visit. We were contacted by Lucky 7 Foundation and they are interested in doing a site visit SKCMSC,Board Meeting Minutes,Page 6 of 9 ITT- Ito tentatively scheduled for 1/24/08 • Last month, MSC was asked by the Federal Way School District to partner with them, the Boys &Girls Club, and Highline Community College in applying for a federal dropout prevention grant. MSC was notified on 1/23/08 that the grant application was successful. Through this grant, MSC will coordinate efforts of all partners and will'assist students with educational support and resources necessary to help students stay in school and successfully obtain their diplomas. HOUSING: Ginnett reported: • Permanent Housing -See Dini's report. Adopt-A-Family • • Very successful. All Housing Program families and individuals were covered plus some Employment families. One Night Count • Friday, January 25th, 2:00 a.m. MSC will have teams in Kent and Federal Way. Board members are welcome. Tax Sites • Sites in Kent and Federal Way are again open. The first week's totals for MSC: 26 returns completed. Customers' stories. City of SeaTac • We received an additional $2,000 from the City of SeaTac in December for emergency assistance. DEVELOPMENT: Taylor reported: FOOD BANK CHALLENGE • 12/5/07 THRU 1/21/08 $42,340 Includes $10,000 from the City of Federal Way 104 donations $5- $5000 including $19.32 from a little boy's piggy bank and $5000 from Christian Faith Center • When Linda Kochmar from the Federal Way City Counsel, suggested the city donate $10,000 to the FW food bank, we immediately responded by suggesting they make it a challenge grant to the city at large. We then communicated to the entire council the potential impact of a challenge grant which could turn $1 into $4 worth of food and involve the whole community; children, clubs, faith communities and businesses. Once the council supported this concept, we went to work getting the word out; first arranging to have the challenge announced and the check presented at the December Chamber of Commerce luncheon Christian Faith Center committed $2500 to the challenge although they actually delivered $5000. Tricia wrote articles and sent press releases. We sent out a special electronic newsletter which generated over$2200 of on-line donations within 24 hours. The entire community did take up the challenge and one small boy brought in his piggy bank for the food bank. SKCMSC,Board Meeting Minutes,Page 7 of 9 Last year's AHA- $39,587 Breakthrough • We received the $10,000 grant(for supportive housing)from the Q13 Fox Cares, a fund of the Robert R McCormick Tribune Foundation. This very old and established foundation has now approved and recognized us; we are now positioned to receive much more funding in the future. This was the result of cultivating a relationship with Q13 Fox over the past 18 months and though we hate to say"competing", we competed with 5 other non-profits, including Hopelink, to • win the relationship. Much more to come in the way of media coverage, publicity and dollars. Planned Giving/ Major Giving • Seminar with Bob Pitman scheduled Tuesday, March 25, 2008, 5-7pm at Twin Lakes CC. • We are working on a 2008 Major Giving Campaign with a goal of raising $25,000 from individual donors. Community/Media Relations • E-newsletter is on track. Sent monthly to a list of 1,500 and growing. Please send to your email contacts, it's easy for them to unsubscribe. • On-line giving is steadily increasing. • Please look at the media coverage notebook for current print media coverage. Crab Feed • Please see attached sponsor packages and donation forms. We will have on-line sponsorship and ticket purchasing by the end of February. Grants •FY2007/2008 to Date • • .' Grant P,rojiosals1�.1►•ritten 11 • °•.•$320,243i Decision'Made Paneled . . , . • ,� . • 4•.`' $93,000 Succest.s Rate •. • • S0% • LOIs I•Proposals in Process 4 $715,200 LTCOP: Ryan reported: (See handouts) SB 6624 Prohibiting waiver of long-term care facility residents' rights Protect assisted living facility and nursing home residents'from • unfair discharges: HB 3204-Prevention of discharge of residents from boarding homes due to their Medicaid status HB 3203-Closing the loophole which currently rewards illegal discharges, typically sending a nursing home resident to the hospital and not allowing him/her to return when ready. SB 6222/HB2668 Expanding programs for persons needing long- j SKCMSC,Board Meeting Minutes,Page 8 of 9 lir iG term care SB 5517 Adjusting personal needs allowance for persons receiving state financed care The Elder Care Alliance 2008 Legislative Agenda In 2007 LTCOP Volunteers and Staff made 7,058 routine visits to 1444 Adult Family Homes though out the state. Seattle Times Article NEW BOARD BUSINESS: Sheller reported: • 2007 Self-Evaluation results • 2008 Board goals OTHER BUSINESS: N/A EXECUTIVE SESSION: Personnel Chair Camahan presented the CEO's Performance Goals for 2008. ADJOURNMENT: The meeting was adjourned at 8:30 p.m. Submitted by: Bob Wroblewski Board Secretary f + Multi-Service Center Board Meeting Minutes February 28,2008 Present: Absent: Staff: Guests: Carnahan,John Agnew,Creigh Shea,Dan Duclos,Dini Kelly, Stu Lander,Dick Stumpf,John Purlee,Linda Molina McCleary, Coutinho,Crystal Tracy, Maria Estes,Jim. Ana Cristina Fain,Joe Hansen,Claire Pierson,Tom Gordon,Michael Taylor,Pam Priest, Skip Kim Hamn, Enders, Sue Rawson,Lorra.inn.e Mi-Jeong Ginnett,Manuela Sheller,John Hawkins,Shakti Corak,Robin Vanderlinde, Ginny Hulse,Dennis Wilford,Janer Wroblewski,Bob CALL TO ORDER: President Sheller called the meeting to order at 6:31 p.m. INTRODUCTION OF N/A GUESTS: NOMINATION N/A COMMITTEE: APPROVAL OF MINUTES: Approval of January 2008 Minutes was moved by Pierson and seconded by Carnahan. Unanimously approved. FINANCE COMMITTEE Pierson reported: REPORT: Balance Sheet: • The Balance Sheet is reconciled to the current period. • Cash accounts remain stable with approximately$1.5M in cash. In addition to this,we have an estimated$851K in the Endowment accormtc. • Our bottom line reflects a year-to-date profit of$96K. Profit and Loss Statement Operating Revenue: • The current month reflects a loss of($6,400). • The Employment Program has refined its operations and is looking forward to hiring one more intern. • Community Relations is in the beginning phase of the Crab Feed and is already receiving some sponsorship funds and ticket sales income. • Our Low Income properties are showing a current month profit of $1,168. Our occupancy rate is up and stable. This will continue to improve the bottom lines of our properties. • The Energy Program has been awarded additional LIHEAP funds. The increase of$1,224,820 brings our contract total up to $3,729,645. Of the increased dollars approximately $500K was awarded to MSC and the balance was awarded to CAMP. Since CAMP was not able to spend out their portion, they elected to not SKCMSC, Board Meeting Minutes.Page 1 of 6 receive any additional funds and those funds were directed to MSC. • Although we have just completed and implemented the budget revision,we may want to consider making one more change. The amount of the LIHEAP contract amendment is significant and although it is all reimbursement dollars and will not have a net effect on our bottom line,it would boost our operating budget.This is always a plus when applying for new grants. Operating Expense: • The revised budget has been input and is reflected on the January financials. • The Rmployment Program continues to remain stable. The Microsoft Grant has provided some breathing room as the CSBG- Homeless Employment Program grows. • Expenses are up in the Community Relations program. This is due, in part,to the preparation of the Crab Feed. An early down payment on the crab has secured the cost at last year's price. And the down payment on the space costs insures our event date. • The repairs to the stairwells in two of the buildings at Maple Lane have been completed. We're getting more bids for the repairs on the last two. These costs are covered with reserves and will be capitalized at year end. • The Energy Program continues to spend in leaps and bounds. In January alone we have billed over$539,000 for direct client services,for a year to date total of$1,217,810. • January is the last fully operational month for the Multi-Service Center's Perk Up Place. We anticipate some residual costs to hit the books over the next month or two as we reconcile our vendor accounts. Shelly took over on February 1'`and is excited about her new venture. • Motion to adjust the budget was made by Carnahan and seconded by Wroblewski. Unanimously approved. • • Building addition recommendation-The expense of this project would equal the cost of the current lease on a prorated comparison. See the Memo of February 12'h: MSC would conduct a Capital Campaign with a goal of raising$1M. This would leave$1.5M to be financed. Carnahan moved to follow through with the addition to the Program Services Building. Kelly seconded the motion. Unanimously approved. EXECUTIVE REPORT: Duclos reported the following: Permanent Housing Update • Vacancy Report: Property Occup Explanation VPII 100%full Maple Lane 100%full White River 100% One being readied for new tenant Mansard 100% Fern Hill Terrace 100% Mitchell P1 Sr 96% 3 on waiting list for certification • Rainier View Sr 98% 1 vacancy; have a waiting list Villa Capri 95% 2 units Radcliffe PI Sr 49% 64 current; 1 newly approved application; 5 pending certifications(opened mid-Oct.2007) • Rainier View—The Open House was very successful and thanks to those of you who were able to attend. 'It's a very nice facility and you heard from the residents how much they love their apartments. • Radcliffe Place—Open House was held on February 22nd from 2:00 p.m.to 4:00 p.m. • Graham Property—Hawthorne Lane—We have been asked to become the non-profit partner in a 32-unit development which will target families but seniors will also be welcome. I have attached a summary that provides more detailed information. We are being. asked to join at the suggestion of Pierce County. The project needs more funding and Pierce County can get special funding for CHDO orgni7ations like MSC. We obtained these special dollars to help with Rainier View. The site is consistent with other housing that has been built. Directly behind it are condo housing with 2-car garages; a new strip mall with a dental clinic,several fast food establishments and other buildings awaiting tenants. Graham is in rural Pierce County and some of the other funding for this project is from Rural Development Government Funds. The location is approximately 20 to 30 minutes from our Administrative offices. I have reviewed the Preliminary Geotechnical Report,which indicates good soils but depending on how the site is graded(it is very flat)and the availability of cleaner outwash soils,the contractor has been made aware that he should be prepared to import free-draining granular materials to be used as structural fill. I have also reviewed the Market Analysis, Sources of Funding and the Phase I Environmental Site Assessment. All are consistent with supporting this projected development. Because we are a CHDO we have been asked to replace the current non-profit, Shelter America,who cannot qualify for these funds. We would assume the same agreement as Shelter America, earning a little over . $100,000 in development fees and$2,000 annually from the project's cash flow. SRI is the current developer and would be • responsible for the construction and guarantee required by Tax Credit lenders. Permission to move forward. Unanimous. • Garden Park II/Villa Capri Resolution—Please refer to the Resolution sent in your packets. This allows us to close on the Tax Credits on the property. Moved by Carnahan and seconded by Wroblewski. Unanimously approved. • LTCOP Grievance—Since January's meeting there was a follow up in the paper indicating that several of Community Mental Health Agency facilities are closing. I don't believe that any further action will be taken on their part.and our proaam is busy helping to relocate over 100 residents of CMH.A's facilities. • Massachusetts'Trip—My father's condition has become worse; Hospice is involved. I am flying back East on March 5th and will return on the 9t. Normally at this time of year,I go to our National SKCMSC,Board Meeting Minutes,Page 3 of 6 1kTr- !/ 9 it Legislative Conference but I will not attend this year, going directly to see my dad. I should be back in the office on the 10t. FUND DEVELOPMENT: Wroblewski reported: • The 2006-2007 Annual Report has been mailed. • The Crab Feed is slated for June 14th at the Aquatic Center. Currently we have received$29,000 in sponsorships for this event. Soon you'll be able to purchase tickets on line at www.multi- servicecenter.com. We are in need of silent and live auction items. • On March 14`h,we will again be conducting the Bus Tour from 8:30 a.m.to 2:00 p.m.with lunch at Radcliffe Place. Please RSVP. This is a great opportunity to invite a friend, colleague or family member to learn more about MSC. • Planned Giving seminar with Bob Pittman is scheduled for March 251, from 5:00 p.m.to 7:00 p.m. at the Twin Lakes Golf and Country Club. • Major Giving—We are working on a 2008 Campaign with the goal of raising$25,000 from individual donors. • E-newsletter is on track. Sending monthly to a list of 1,500 people and growing. - Purlee reported the following: LI)ELEAP: 83 year old man becomes a US citizen • Since 2005 the Energy Program has been helping a gentleman through our mail application process. He turned 83 this year. A widower,he came recently to this country from Iran and for a time lived with his daughter. He wanted to be independent so as soon as she was able to help him secure his SSI benefit of$637 per month, he moved into his own place. He wanted to become a citizen, so he began studying and on August l ,2007,he proudly got his certificate. This month he voted for the first time,something he ' very much wanted to do. He was a poll voter this year. He was so elated about the fact that he is a citizen and can vote that his daughter brought a copy of his certificate to show staff and to tell them how proud he is of himself that he voted. At age 83...it's never too late to have and achieve a dream. • As stated earlier,MSC received additional LI EAP funding. This amounts to an additional$961,612 in direct service dollars to help our customers pay their heat bills. Our total direct service amount for 2008 is now$2,939,529. To date we have spent over $1,670,000(56.8%of new total available.) Food and Clothing Bank: • The Food Bank is busy collecting and filling Easter baskets for distribution the week before Easter. We give out roughly 600 each year. Various community groups, Scouts and churches help in the preparation of the baskets. Federal Way resident,Hope Elder is a mainstay,making a number of baskets each year for many,many years. • Denise and Tammy tell me that the Food Bank seems to have attracted a mascot,a pair of ducks. They live in the fenced off drainage area between the warehouse and the Health Department, periodically flying out to feast on bread crumbs and other delicious morsels they find on the ground. Yesterday,Denise reported they quacked and quacked at her when she arrived early in the morning, really giving her the business because they were ready to eat and their food was not ready. FAMILY SUPPORT Corak reported: SERVICES: Employment: • We submitted our King County Workforce Development Council grant which would fund operation of a youth center for at-risk, south King County youth,ages 14-21.MSC was the lead, with partners including but not limited to,Valley Cities Counseling, Highilne Community College,Goodwill Industries,Orion Industries,and Boys and Girls Club.We should know by the end of March whether or not the proposal was successful. • Jim Boland,the Youth Employment&Education Specialist, recently taught a job readiness workshop for youth at a local job fair.The Kent Police Department attended the fair and had an opportunity to observe the workshop.They told Tun that they would like him to teach another workshop in the community soon,and that they would be strongly promoting the program throughout the community. Education: • As you may know,we currently have a workplace literacy English Language Learning class at Terra Dynamics.I recently received a call from Crystal Springs Water in Kent who was also interested in doing a workplace literacy class.They stated that we came highly recommended,and after spending some time with them,they decided that they would contract with us to provide the class.We anticipate that classes will start sometime next month. • MSC has received funding throughout the past year from King County Library Systems to support its GED classes and provide students with books and other necessary items.MSC was recently told by KCLS that despite receiving less funding than another agency,we had significantly better outcomes and thus may be receiving more funding the following year. HOUSMNG: Ginnett reported: Permanent Housing-See Dini's report. Tax Sites • As of February 181(6 weeks)MSC's totals are 481 returns completed totaling$1,046,992. The average return refund=$2,177 per household. One Night Count • Friday,January 25th,2:00 a.m.,90 homeless individuals were found in Federal Way. It was an extremely cold night. There were increases to the count if you included the Night Owl buses. 50 individuals assisted in the count including one Federal Way Mirror reporter and seven police officers. Shallow Rent Subsidy • We will be applying for a new pot of money.The cities of Kent and SKCMSC,Board Meeting Minutes,Page 5 of 6 A-rr .o� 1 • Renton will initiate the pilot program. The goal is to assist families by preventing homelessness with rent subsidy for up to 15 months. We will begin with perhaps ten families. Letter of Commendation from City of Des Moines regarding Victorian Place 2. DEVELOPMENT: Taylor reported: Annual Report for FY 2006-2007 • Please let me know if you haven't received it. Community/Media Relations • E-newsletter-our 7th issue goes out this week. Please send to your email contacts. It's easy for them to unsubscribe.. On-line giving is steadily increasing • Kent Reporter-See article on Radcliffe Place. • • Federal Way Mirror-Contest for children's ads. We'll make more note cards Grants �,'.�i:L'`'r•'-%. 'a. `::: :.r_� '''t`.' :"i•` e::i;a,;.�.rr_, �To Date for'FY2007/2008i . - . �':,.4".h,}e,,l:. r.r` � .. .:Ij#ru::: -7?i• {�..`.}f" _ •A.:.T 4a•?"` .,'k:�Kv'w':t-�':•h:��;i,✓.'�::w:!:�ir.4;a'�avvc, 'µ - •ti„!�'`I.i.. 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D ; rr"�?:.%5' •.. 17'0;- •4r';., �Gi"i is .;e:;.t'Jt; .ry. .G.�.•' '' ~J�P i .4Y'f:' ��'i:�':+'- c��1 J• •C•• '<urt::��i�� -'�'.,l 2i+'': l•, 1 r.4=:14;Pi SL.,. a,r�.`C y:,i s.•:: 'F.., _'t_-e1',n,;,,.• +IV,4- F: �':•. :: :1:' ,h :a. k�r�.v:F�.G •�'i'S,L.T:•. ✓�a:'i "�. -M1'Z'!�n l• �'E`i;'i• r�tt'ro•'tiS -.La,• a --e-4 uccess Rate, _ h:;}. • . r.. :T56o'1< < :.::, :.:+:F'k;:,��: ;,L:;�"^.c•:r.!Gj•4' 0::y-::.�y.�•�,^may t-�::.�r:�f1. 7 ` ` ` .::.-,,�t, _ x.'Ea)6'r :'S r Y�C;�'Ffa�4•"Y,ir^,.-.5'E'r. s�ii�.i•�: `'.,•I:d:4':^::;�R"""';nr'�':,.�...�.,tS��r i` y+4 .Ic}�;�.3�' x-S.'-.�* a:kN L :t c}.y.-•+•�a:•"• LOIs'/Proposals inProcess ':;. • ::}:. ''`ab j'' : 'F.<:'ir,�-f:?i1 kG .-:,�4_i▪': .•,La.ry• t'. -:_:! -•v::'•'.' ':i:2':• iy�.`�:..:.:�t:..+:':: ,...•�^^'_ • yVf_L....f i?•+rt)-+ tf"•. .v !i'✓-e f•�Tc"i"�` 'l,t cc...:i sward Applications m Process' �:' z'.:";' • �'1'e:•.iY;y:�...•:...=�'�P:'-:3=`e i �:rH� W;:.r :`�'%3:1, c .. .. ....,:'t.•. ...';j°. _. _ .. > LTCOP: Ryan reported: (See handouts) • State LTCO office is preparing for National Ombudsman meeting in April in Tacoma.The-Board is invited-invitations will be sent. Legislative • Louise is working on SB 6807 to protect residents on Medicaid. The bill will require boarding homes to keep Medicaid residents even if they end their contract. Bill looks favorable to pass but one can never be certain until it gets the Governor's signature. • We had a lot of resident&family participation at hearings on SB 6807&companion HB 3204 Regional programs are stable! We plan to apply for a 3-year Federal Senior Medicare Patrol grant. NEW BOARD BUSINESS: Representative Priest gave a brief synopsis of things transpiring in the Legislature i.e.,Housing Trust Fund, funding for the Performing Arts. BOARD DEVELOPMENT: Postponed. ADJOURNMENT: The meeting was adjourned at 8:05 p.m. Submitted by: Bob Wroblewski, Board Secretary Multi-Service Center Board Meeting Minutes March 27,2008 Present: Absent: Staff: Guests: Agnew, Creigh Fain,Joe Duclos, Dini Carnahan, John Kelly, Stu Hansen, Claire Gordon, Michael Kim Hamn,Mi- Corak, Robin Hulse, Dennis Jeong Purlee,Linda Landen, Dick Molina McCleary, Ryan,Louise Rawson, Lorrainne Ana Cristina Enders, Sue Tracy, Maria Pierson, Tom Ginnett,Manuela Wilford,Janer Priest, Skip Taylor,Pam Wroblewski, Bob Sheller,John Estes,Jim Stumpf, John • Vanderlinde,Ginny CALL TO ORDER: Vice-President Gordon called the meeting to order at 6:38 p.m. INTRODUCTION OF N/A GUESTS: NOMINATION N/A COMMITTEE: APPROVAL OF MINUTES: Approval of February 2008 Minutes was moved by Carnahan and seconded by Rawson. Unanimously approved. FINANCE COMMITTEE Agnew reported: REPORT: Balance Sheet: • The Balance Sheet is reconciled to the current period. • Cash accounts remain stable with approximately$1.4M in cash. In addition to this,we have an estimated$787K in our Endowment accounts. • Our bottom line reflects a year-to-date profit of$102K. Profit and Loss Statement Operating Revenue: • The current month reflects a gain of$5,567. • The Employment Program is showing a current month loss of$27K • but remains stable year to date. This loss is not programmatic and is due to the re-allocation of the unrestricted Microsoft funds. The Employment contracts in place are reimbursement contracts so this program is within budget and remaining stable. • Crab Feed sponsorships are still arriving and are helping to offset the bottom line in Community Relations. With the mid-year budget revisions and some restructuring,they are currently on target for budgeted revenue. • The Low Income properties are once again showing a current month profit. This has given them a year to date positive bottom line of$4,266. Our occupancy rate is still steady, although we are addressing some collection issues at Maple Lane. We anticipate the bottom lines to continue to improve. • The updated budget has been input for LIHEAP, and the program is SKCMSC,Board Meeting Minutes,Page 1 of 9 l� r'� Q(n operating at full capacity. • The Literacy Program is now steady. The re-allocation of the Microsoft dollars has given the program a positive bottom line. • The Food Bank has a current month negative balance of$2,569,but the year to date is still very strong with a positive balance of$24K. Operating Expense: • The Employment Program is showing a current month loss, as mentioned this is not a programmatic loss and is reflecting the re- allocation of the unrestricted Microsoft grant. • Expenses are up slightly in the Community Relations Program as they continue to prepare for the Crab Feed. All other expenses are currently in line with the new budget. • There are no extraordinary repairs or other expenses in the Low Income Housing Program this month which contributes to the positive bottom line. We have received bids for the remaining stairwells at Maple Lane and that work will begin soon. Reserve funds will be used to cover this cost but the expense will be capitalized at year end and will not have a negative impact on our bottom line. • Shelter and Transitional Housing are still looking strong. We have utilized some reserve funds to offset the costs of the major rehab in the Big House in Kent. This rehab was necessary due to age and major damage caused by the last family that was housed. • The Energy Program is at 58%of the new budget in direct client benefits,and as always,business is booming. We do not anticipate any problem in spending out the entire budget. • With the help of the Microsoft dollars,the Literacy Program is showing a profit. We have submitted an application to the Federal Way School District for over$500K. If awarded to MSC,the agency will add an additional staff member. This would be the largest contract received for this department. • The Food Bank has experienced some major vehicle costs. The transmission in one of the vehicles went out. With the associated costs of towing and vehicle leasing, in addition to the ever increasing cost of gas,their current month is showing a small loss. The year to date is still very strong and we don't anticipate the loss will continue. _ EXECUTIVE REPORT: Duclos reported the following: Tax Credit Housing Update Property Occup Explanation Fern Hill Terrace 96% Mitchell Place Sr 100% 3 on waiting list for certification Rainier View Sr 100% 1 vacancy;have waiting list Villa Capri 95% 4 units vacant;3 scheduled move outs; 5 pending move ins Radcliffe Place Sr 50% 67 current;4 approved; 9 in certification process New Building Addition • We've met with the architect to redo the budget, establish a time line and reduce the curve of the new building. Although pleasing to the SKCMSC,Board Meeting Minutes,Page 2 of 9 eye, it created odd shaped spaces,thereby reducing the amount of space needed. (Presentation of new design) CTED • Three CTED staff will be on-site on April 22nd and 23`d to monitor the Food Bank and CSBG programs. Agency staff is busy gathering records, compiling information and completing the Assessment Tools these monitors will need. Good to Great Concept • The Administrative Team and supervisors met twice to go through this concept and put it into a form that MSC can use in terms of our growth and development and Three Year Plan. We explored all of the concepts to get a basic understanding of this premise. We have also completed some steps and thought processes to develop what is called the Hedgehog. (Colored handout) • We have evaluated where the Administrative Team falls in the Leadership category and feel that while we do have good leadership, we need to achieve Level 5 which builds enduring greatness through a paradoxical blend of personal humility and professional will. • In terms of attracting the right people we feel that currently we are doing a very good job. We intend to get better by establishing a set of interview questions that are designed to identify people that fit what MSC is striving for. • The Hedgehog Concept is defining three things: What you can be the best in the world at; what drives our Economic Engine and What Are You Deeply Passionate About. The Team came up with the following: Passion:Helping people achieve greater independence and actualize the power of their choices. Best in the World at: MSC be the best Community Action Agency in Washington by being customer focused and outcome driven. What drives your economic engine: Government=Political Expertise;Private Funders and Donors=Relationships and Volunteers. (See attached diagram) The process we went through to get here was lengthy and started with the premise that the thing we are best at is Not Thinking Like a Charity. We then put this into positive terms: Having expectations of people Requiring accountability—of ourselves and our customers Fostering sustainability Encouraging people to"invest"by showing return on investments Mobilizing and empowering the community to do some of the work Involving communities and customers in success and results Offering choice without being patronizing Operating from a strength based approach We looked at What We Could Be The Best At Statement in terms of what customer focused would mean. We came up with the following: Strengths based approach Providing customized services whenever possible SKCMSC,Board Meeting Minutes,Page 3 of 9 • Holistic . Providing services with respect for each individual Providing good customers service to both external and internal customers Work at the direction of the customer Facilitate the growth of the customer(i.e.,self-sufficiency,self- determination) We looked at What Drives the Economic Engine and listed those that you see on our diagram. Our next discussion focused on taking these concepts and integrating them into the Three-Year Planning Process as well as Staff Training on the concept itself and other issues. • The training will focus on the Five Core Concepts. • Level 5 Leadership—Definition of what that is. • First Who Then What—Getting the Right People on the Bus • Confront the Brutal Facts—Looking at all aspects of MSC and its programs. Conduct autopsies;What are we doing really well and what can we improve on. • Hedgehog—have a basic design • Culture of Discipline—see this as our values. Staff will develop and bring to Board. • Technology Accelerator—assessment of what we have and what we need. • Flywheel and Doom Loop—how we start our economic engine turning and keep it turning. • Staff will have an all day in-service on May 6`h. Following this, directors and supervisors will send staff back to their units to start working on planning and implementation. We will also do a similar process with the Board. A date will be scheduled for the near future. Washington State Quality Award • In conjunction with the Good to Great work,I've been researching what MSC could undertake that would evaluate it as an agency in comparison to other agencies. In the past, I have overseen accreditation applications for child welfare agencies that have received the WSQA. Community Action Agencies don't have this type of accreditation.Also the State Legislature—Housing Committee—has been pushing for a standard of performance and will soon be requiring that agencies receiving Housing Trust Fund have the Washington State Quality Award. It is based on the Baldridge Quality Performance Criteria. They use the same criteria but it is less expensive(approximately$3,000 as compared to $15,000 for the actual Baldridge). We will submit our intent to apply within the next few weeks and submit the full application in September. Linda Purlee, Stephanie Parson and I will be heading this up but all program areas will be included in the application. Employment Funding • Councilmember von Reichbauer secured a one time grant of$5,000 p ''SKCMSC,Board Meeting Minutes,Page 4 of 9 �� for the Youth Employment Program. Alliance Building • We did purchase the building in December and we're now working with the architect and contractor to firm up the rehab plans and costs. We have approximately$530,000 to spend. We anticipate enclosing the Food Bank; their customers would have their own entrance/exit thus freeing up other doors for the rest of the building. Other plans include extending the wall up to meet the roof for sound proofing;gutter and stair repairs; new doors that meet ADA requirements,etc. Some value engineering may have to take place to stay within budget. Hopefully,work will be completed by June. At that point,MSC will reduce the amount of staff time expended on this project. FUND DEVELOPMENT: Wroblewski reported: • Crab Feed- Saturday,June 14,2008—Aquatic Center • As of today we have$32,100 in (committed w/paperwork) sponsorships and an additional$2,070 in individual tickets sold. Total revenue to date: $34,170. • Last year-$12,500 in total sponsorships; $39,000 in gross revenue, 34 tables sold, 1 table left. • Please buy your cruise raffle tickets- $10 each. Planned Giving/Major Giving Seminar with Bob Pittman • Held on Tuesday,March 25,2008,5-7pm at Twin Lakes Golf and Country Club. 8 people attended. • Bob has ended his 17 year radio program(Legal Line)and started a foundation called the Legal Line Education Foundation. Major Giving • We are working on a 2008 Major Giving Campaign with a goal of raising$25,000 from individual donors—"Thank You"to Bob W and Dennis H for volunteering to lead this project along with staff. We are developing our capital campaign plan for both individual donations and foundation funding. Thank you Dennis H for volunteering to lead the outreach to individuals. Purlee submitted the following: LIHEAP: • Energy has spent out of PSE HELP electric dollars - $1,545,221. •. We have over$308,000 in PSE HELP gas dollars left. That will be a challenge to spend as there are fewer gas households in South County. • We have about$713,600 in LIHEAP dollars left($2,225,882 spent). This will last until sometime in May. • Patty B letter. Food and Clothing Bank: • Over 1100 Easter baskets were assembled and distributed to children,seniors and homeless individuals. This is a huge increase over previous years. We received tons of candy,stuffings and baskets. Baskets were assembled by Hope Elder and her family, Federal Way Women's Club, Girl Scout Troop#1732, Browns • Points United Methodist Church members, The Caring Circle and more. SKCMSC,Board Meeting Minutes,Page 5 of 9 A-T1 n • The Boy Scout Food Drive is this Saturday. Some members from Marine View Presbyterian Church are going to help receive and sort donations in the warehouse. • Food Bank van drivers are still needed. We are also in need of a part-time driver for our Food Coalition Truck Project. Referrals appreciated. Have them send resumes to Claire Hansen. FAMILY SUPPORT Corak submitted the following:: SERVICES: Employment: Success Story • Jim Boland worked with a 19-year old young woman through our YES program. Her family had immigrated here. She was attending college but needed to earn income in order to meet all of her basic needs. The young woman told Jim that she thought because she had little work experience, she could only get a minimum wage job doing housekeeping or entry-level food service/retail, and she was willing to do so. Jim talked with her about other options and helped her get a job working part-time in the office at Green River Community College, making$9.00 an hour.In addition,Jim learned that the young woman spoke two other languages fluently in addition to English. Jim spoke with her about becoming a part- time interpreter and told her about the high demand and the competitive wages she could earn in this field while still attending school. The young woman was very excited and Jim helped her obtain employment with an interpreting service. She now works part-time as an interpreter making$50 an hour in addition to continuing her education and maintaining her office job. • We recently received a visit from Fred Krug with the King County Workforce Development Council. Mr. Krug unofficially notified us that we have been chosen as the successful bidder for the Youth Center proposal. We are not able to make a formal announcement as the proposal still needs to be approved by the Youth Commission and the Workforce Development Council Board. Barring any unanticipated glitches,we will be awarded the WDC Youth Center contract which will allow us to work with 50 at-risk youth ages 14- 24 who reside primarily in the cities of Federal Way and Auburn. This grant would provide us with$585,000 over 1 year and would allow us to hire a Youth Connections Coordinator to work with Juvenile Justice,2 case managers and a full-time education instructor. In addition,we would be partnering with organizations such as Valley Cities,Orion Industries,Tacoma Goodwill,Boys and Girls Club, and Highline Community College. Education: • For the month of March,we have had 5 students take 6 GED tests • and all have passed their tests. Kilo Middle School students recently made fleece blankets, scarves, and hats to be distributed to the kids at our HEART program at the Emergency Shelter. The Federal Way Mirror recently featured an article about this as well. �- 3 SKCMS ,Board Meeting Minutes,Page 6 of 9 HOUSING: Ginnett submitted the following: • Housing Program Updates-See Dini's report. • Tax Sites-As of March 10th,MSC totals are: 858 returns completed totaling$1,553,894 with the average return refund amount equaling$1,811 per household. • Emergency Assistance Money—During the past year, MSC received money from the City of Kent to provide emergency services for that city. We will be applying to the Cities of Renton,SeaTac, and Tukwila to provide those same services to those areas. • Permanent Housing—Vacancies Maple Lane—0 White River— 1 Mansard Estates—0 Victorian Place II—0 We passed the inspection for VCCC on Unite#6 with flying colors. The Shelter Plus Care inspector stated: "This is the cleanest property I have been on in quite some time. These apartments are very nice and well kept. I wish all the properties I see were like this. We look forward to doing more business with you in the future." • Success Story—B.L. B.L was in Men's Housing less than one month when DSHS stated his daughter was coming to be with him. DSHS was removing her from her mother's custody and he needed to find immediate housing,after the weekend. DSHS said they would help put the two in transitional(totally unrealistic expectation)housing. We were able to get him into our shelter. While there,he was able to hook up with VCCC and their PSH and we provided them with a unit in White River Apartments. His teenage daughter,who was almost a drop out,is now on the honor roll. COMMUNITY RELATIONS: Resource/Development • MSC Logo clothing is available. See the flyers. • MSC's Annual Bus Tour Friday,March 14th, from 8:30 am-2 pm with lunch at Radcliffe Place was a great success. "...I thoroughly enjoyed the tour and gained immense appreciation and respect for all that MSC is doing for the community. Thank you for such a well-organized, informative day. I, too,will look forward to working together and finding ways to partner as we move further into the year. With heartfelt thanks and appreciation to all of you at Multi-Service Center." Denise Philips Communications Manager Totem Ocean Trailer Express,Inc. Community/Media Relations • E-newsletter—our 8t issue goes out this week. Sending monthly to a list of 1,500 people and growing...please send us your email contacts, it is easy for them to unsubscribe. SKCMSC,Board Meeting Minutes,Page 7 of 9 • On-line giving is steadily increasing Grants- See handout LTCOP: Ryan reported the following WA resident recommends having an ombudsman"on speed dial" • On February 26, local ombudsmen in King County,Washington, held a learning session in which the role of the ombudsman and the rights of residents in long-term care facilities were discussed. One resident,who suffered the loss of both her legs in an accident, has been through many difficult times and told session attendees that without the unconditional support of her ombudsman, she would face even worse situations. According to the Federal Way Mirror, the resident stated,"If you're ever in a position where I am,you need to have an ombudsman on speed dial." The newspaper article pointed out that many ombudsmen get involved due,to personal experience With a friend or family member. That was.the case for ombudsman Sue Peterson. "For five years,I took care of a family member who had Alzheimer's and got to know a lot of people,but when my family member passed away, I saw that I could be of help to someone else,"Peterson said. The Federal Way Mirror notes, "Volunteer ombudsmen provide a much-needed service in King County." Source:Federal Way Mirror,February 29,2008 Legislation-WA bill will protect residents on Medicaid from eviction • , A bill that will help end Medicaid discrimination in Washington State's community-based settings has passed both the House and Senate and is ready to be signed by the Governor. The bill, which applies to"boarding homes"(Washington's term for assisted living facilities), will: 1)prohibit a boarding home from transferring or discharging a current resident on the basis that it is voluntarily withdrawing from the Medicaid program;2) require notice that the boarding home is not participating in the Medicaid program and the person may be transferred or discharged if they are unable to pay the facility charges; and 3) require full disclosure in writing to residents and potential residents or their legal representative of the facility policy on accepting Medicaid as a payment source. This policy must clearly and plainly state the circumstances under which the facility will care for persons who are eligible for Medicaid upon admission or who may later become eligible for Medicaid. Disclosure must be provided prior to admission, and the facility must retain a copy of the disclosure signed by the resident or their legal representative.Under the legislation, this policy as of the date of the resident's admission to the facility will be considered a legally binding contract between the resident and the facility. The bill was generated by the Washington State Ombudsman Program. Louise Ryan, State Ombudsman,praised the efforts of residents, family members and ombudsmen who fought for the bill's passage. The bill will be signed on March 28. The Governor may veto the retroactive portion of the bill. Other SKCM C,Board Meeting Minutes,Page 8 of 9 • We are preparing to host the National Association of State LTC Ombudsman Conference in Tacoma.From'April 11-16`h. Thank you MSC for staff support and assistance with funding to make this an extra special event. • Yakima LTCO coordinated and planned the first annual EIder Abuse Prevention conference that was held in Yakima on March 18. Over 220 people attended—it was a sell out success! NEW BOARD BUSINESS: Gordon questioned: • What is your legacy? OTHER BUSINESS: N/A EXECUTIVE SESSION: N/A ADJOURNMENT: The meeting was adjourned at 7:55 p.m. • • Submitted by: Bob Wroblewski Board Secretary SKCMSC,Board Meeting Minutes,Page 9 of 9 L1-r—s 7 i i • • • MuIti-Service Center REVISED OPERATING BUDGET-ZOOS FISCAL TEAR • Updated:2$February 2008 COMBINEDAGEIYCTBhJDGE2' .P.ROORAMS> 300 310 320 330 331 340 350 360 370 390 AGENCY Education Energy •LTCOP Housing Perm Ilsg. Employmen Food/Cloth Linkages Development CY Unrest TOTALS BraTe VE CDBG-Community Development Block Grant 6,667 - - 104,436 - - - - - 111,103 CSBG-Community Services Block Grant 79,512 - - 111,590 - 145,310 27,500 331,990 - 37,631 733,533 FEMA-Federal Emergency Management Assistance - - - 40,467 - - 124,762 - - - 165,229 HUD-Housing&Urban Development - - - 47,413 - - - - - - 47,413 LTCOP-Long Term Care Ombundsman - - 1,839,906 - - - - - - - 1,839,906 LIHEAP-Low Income Housing Energy Assistance - 3,728,874 - - - - - - - - 3,728,874 Pierce County - - - - - - - - - - - Senior Medicaid - - 107,915 - - - - - - Solid Ground - - - 103,8 3,870 - - - - - - 3,8700 State of Washington - - - 39,000 - - - - - - 39,000 TFAP - - - - - - - - - - - THOR - - - 26,573 - - - - - - 26,573 Weatherization - 1,500 - - - - - - - 1,500 THORA - - - 59,168 - - - - - - 59,168 Community Jobs-YWCA EFAP-Emergency Food Assistance - - - - - 27,100 - - - - 27,100 - - - - - - 196,507 - - - 196,507 55,395 ESAP-YWCA - - - SS,395 - - - - - - City of Auburn - - - 8,000 - 10,000 - - - - 18,000 ,,1 City of Covington - - -. - - - - - V-J City of Des Moines 2,500 2,500 V) City of Federal Way 12,000 - - 36,000 - - 47,000 - - - 95,000 City of Kent 10,000 - - 142,579 - - - - - - 152,579 City of Renton 10,000 - - 5,000 - - - - - - 15,000 City of SeaTac - - - 7,200 - - - - - - 7,200 City of Tukwila - - - 3,800 - - - - - - 3,800 Community Health - - - - - - - - - 144,100 144,100 Impact Capital - - - - - - - - - Lakehaven - 12,000 - - - - - - Midland - - - - - - - _ - 12,000 PSE-HELP - 604,447 - - - - - - - - 604,447 Shelter Resource Inc - _ - - - - United Way 39,080 - - 127,671 - 75,980 92,824 - Cash Short/Over - - - - 27,300 362,855 - - - - 200 200 Contributions-Unrestricted - - - 52,000 - 8,575 25,000 85,575 Contributions-Restricted,Programs 1,800 - - 10,000 - - 12,000 - - - 23,800 Contributions-Restricted,Use/Time - - - - - - 12,000 - - - 12,000 kfuiti-Service Center REVISED OF.ERATING ISUDGrt■ZOOS FISSALYEA1L Updated:28 February 2008 COMBINED AGENCY BUDGET ,PROGR4MS> 300. 310 320 330 331 340 350 360 370 390 AGENCY Education Energy LTCOP Housing Perm Hsg. Employmen' Food/Cloth Linkages Development CY Unrest TOTALS • Event Revenue - - - - - - - - 97,600 -. 97,600 Event Sponsor - - - - - - - - - - - Fee for Service 5,200 - - 8,000 - - 12,000 - - 15,000 40,200 Contributions-Pledges - - - - - - - - - - - Contributions-Foundations/Grants 30,000 - - - - - - - 50,000 45,000 125,000 Interest Income - - - - 2,675 - 40 - - 12,400 15,115 Annual Appeal(Thanksgiving to Mid-JAN) 500 1,000 - 1,100 - - I1,000 - - 45,300 58,900 Rental Income-Housing - - - 137,500 504,970 - - - - - 642,470 Rental Income-Late IMF Fees - - - - - - - - - - Retail Receivable - - - - - - - - - 5,500 5,500 Rental Income-Retail - - - - - - - - - 80.000 80,000 Retail Sales - - - - - - - - 27,000 27,000 Other Revenue 21,840 3,539 - 35,000 10,000 - 2,000 - - 26,800 99,179 Allocated Agency Admininstration - - • - - - - - - - - - Allocated 1200 S 336 Building Costs - - - - - - - - - - - Allocated Reserves - - - - 56,802 - - - - - 56,802 In-kind Revenue 35,500 2,500 605,500 4,000 - - 1,926,000 - - - 2,573,500 Transfer From Fund Balance - - - - - - - - - - - TOTAL REVENUE 252,099 4,353,860 2,553,321 1,016,262 574,447 258,390 2,515,633 331,990 156,175 491,231 1 12,503,408 12,446,606 0,3 313EPENS11 'C Wages 94,407 590,591 162.077 305,577 36,493 128,384 82,726 173,967 111,410 93,328 1,778,960 Fringe Benefits-Combined 32,098 200,802 55,106 103,896 12,407 39,437 28,126 59,149 37,879 31,731 600,63I Advertising 200 - - 450 1,400 500 200 - 6,500 3,180 12,430 Board Expenses - - - - - - - - - - - Education/Training 300 3,867 37,208 3,600 - - 300 - 6,100 4,700 56,075 Equipment Costs-<35,000 200 1,100 2,000 2,800 - 1,960 3,000 - 4,880 - 15,940 Insurance 650 3,885 1,332 21,464 33,600 1,716 12,518 - 1,977 8,700 85,842 Interest Expense - - - - - - - - - - - Taxes/License/Permits - - - 800 35 - - - 250 8,008 9,093 Miscellaneous Expenses - 181,387 - - - - - - - - 181,387 Office Space 13,116 40,175 4,850 21,628 - 13,698 19,307 - 15,439 3,000 131,213 Postage 150 3,189 10,000 450 200 360 225 3,700 3,850 500 22,624 Printing Costs 5,310 19,366 24,975 2,300 350 5,213 5,400 14,116 17,850 - 94,880 Property Maintenance&Repair - 2,724 - 46,500 147,130 - 5,500 - - 5,300 207,154 Unit Contracted-Maintenance&Repair - - - - - - - - - - - I Multi-Service Center • REVISED QP.E ATtNG BUDGET-zoo8 FISCAL YEAA Updated 28 February 2008 • COMBINED AGENCY BUDGET PROGR4MS> 300 310 320 330 331 340 350 360 370 390 AGENCY Education Energy LTCOP Housing Perm Hsg. Cmploymem Food/Cloth Linkages Development CY Unrest TOTALS Unit Turnover-Maintenance&Repair - - - - - - - - - - - Subscriptions/Dues 300 452 33,456 4,640 15,360 235 200 - 600 11,000 66,243 Supplies 6,181 45,644 7,560 13,800 12,400 2,000 2,500 1,000 20,500 19,050 130,635 Telephone 1,368 15,774 10,200 9,650 5,900 3,018 2,900 - 1,905 525 51,240 Travel 3,133 8,621 23,460 7,800 400 3,012 1,300 - 2,150 1,400 51,276 Utilities 1,600 3,476 1,000 70,700 79,600 1,176 , 14000 - 600 18,450 187,602 Vehicle Costs • - • - - - - 19,300 - - 19,300 Audit/Accounting 300 5,020 3,220 3,900 - 620 1,100 500 500 900 16,060 Consultants 2,000 - 52,290 - - - - • - 12,700 - 66,990 Legal Fees - 624 120,000 3,000 2,500 - - - - 600 126,724 Other Contract Services 16,800 33,024 - 500 3,700 - 1,200 10,000 5,550 1,500 72,274 Sub-Contracts - 270 1,334,279 16,077 - - 255,977 - 4,470 - 1,611,073 Capital Improvements - - - - - - - - - _ - Equipment Purchases>$5,000 - - - - - - 15,000 - - - 15,000 Mortgage Payments - - - 7,785 91,927 - - - - 20,032 119,744 Vehicle Purchases - - - - - - - - - - - -_yBasic Health Premium - - - - - - - - - � 143,582 143,582 1 2,913,471 - - - - - - - - 2,913,471 --1-- Food Benefits - - - - - - 84,050 - - - 84,050 Leased Shelter Payment - - - 37,440 - - - - - - 37,440 4 Motel Benefits U`J OtherBenefits - - - - - 4,650 - - - - 4,650 Other Emergency Services 36,000 - 50,985 - - - - - - 86,985 Rent Assistance - 123,198 - - - - - - 123,198 Transportation Benefits - - - - - - - - - - Utilities Benefits - - - - - - - - - - - Clothing Donations - - - - - - 355,500 - - - 355,500 Food Donations - - - - - - 1,437,285 - - - 1,437,285 Miscellaneous Donations - - - - - - - - - - _ Volunteer Services 35,500 2,500 605,500 4,000 - • - 133,215 - - - 780,715 • Depreciation Expense - I,200 - - - - - - - - 1,200 Allocated-Low Income Housing - - - - 88,732 - - - - - 88,732 Allocated General&Administrative 37,747 236,136 64,803 122,179 14,591 51,332 33,076 69,557 44,545 37,315 711,282 TOTAL EXPENSE 251,360 4,349,298 2,553,316 985,119 546,725 257,311 2,510,905 331,989 299,656 412,801 12,498,480 NET PROFIT(LASS) 739 4,562 5 31,143 27,722 1,079 4,728 1 (143,481) 78,430 4,928 LINDLEY AND COMPANY LLC CERTIFIED PUBLIC ACCOUNTANTS • • MULTI-SERVICE CENTER AND PARTNERSHIPS • CONSOLIDATED FINANCIAL STATEMENTS • tiS rVfe Center • JUNE 30,2007 AND 2006 (WITH INDEPENDENT AUDITORS'REPORT THEREON) • • . 2033 SIXTH AVENUE, STE 1010 / f.. °3 8 PHONE 206-332-0386,FAX 206-332-0957 • CrA1-rt r me CIR1 71_1c1(, PHONE 206-285-3511,FAX 206_285-3547 LINDLEY AND COMPANY LLC CERTIFIED PUBLIC ACCOUNTANTS REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 • To the Board of Directors Multi-Service Center Seattle,Washington Compliance We have audited the compliance of the Multi-Service Center (the Organization) with the types of compliance requirements described in the U.S. Office of Management and Budget ("OMB') Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2007. The Organilation's major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws,regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of the Organization% management. Our responsibility is to express an opinion on the Organization's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued.by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local. Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the Organization's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the Organization's compliance with those requirements. In our opinion, the Organization complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30,2007. Internal Control over Compliance The management of the Organization is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit,we considered the Organization's internal control over compliance with the requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the Organization's internal control over compliance. • • 2033 SIXTH AVENUE. STE 1010 1-i -}- %') PHONE 206-332-0386, FAX 206-332-0957 • • Lindley and Company LLC Multi-Service Center A control deficiency in an entity's internal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect noncompliance with a type of compliance requirement of a federal program on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affect the entity's ability to administer a federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a federal program that is more than inconsequential will not be prevented or detected by the entity's internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a federal program will not be prevented or detected by the entity's internal control. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses,as defined above. This report is intended solely for the information and use of the audit committee,management,US Department of Health and Human Services,the Washington State Department of Health, federal and state awarding agencies and other pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Lindley and Company LLC October 18, 2007 Reissued February 14, 2008 36 LINDLEY AND COMPANY LLC CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT To the Board of Directors • Multi-Service Center and Partnerships Federal Way, Washington We have audited the accompanying consolidated statements of financial position of the Multi-Service Center as of June 30, 2007 and 2006, and Partnerships as of December 31, 2006 and June 30, 2006, and the related consolidated statements of activities, functional expenses, and cash flows for the years then ended. These consolidated financial statements are the responsibility of the Agency's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used . and significant estimates made by management, as well as evaluating the overall financial statement presentation.We believe that our audits provide a reasonable basis for our opinion. As discussed in Note 15 to the financial statements, the Multi-Service Center adopted the provisions of FASB No. 67, Accounting for Costs and Initial Rental Operations of Real Estate Projects and AICPA Statements of Position 80-3, Accounting for Real Estate Acquisition, Development and Construction Costs for the year ended June 30,2007. In our opinion, the consolidated financial statements referred to above present fairly, in all material respects,the financial position of the Multi-Service Center as of June 30, 2007 and 2006, and Partnerships • as of December 31, 2006 and June 30, 2006, the consolidated changes in their net assets and their cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a report dated October 17,2007, on our consideration of the Multi-Service Center's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other 1 matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. • • i 2033 SDCTH AVENUE, STE 1010 � �( PHONE 206-332-0386, FAX 206-332-0957 rr4TrTr1VIA no,,, n:,, nttillt, ,n, ••.n. •,t•., _.., •,n/ "inc ]:A? • Our audit was performed for the purpose of forming an opinion on the basic financial statements of the Multi-Service Center taken as a whole.The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133,Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part of the basic financial statements. The supplemental information is presented for the purpose of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a wh e. re[Sn Q.X. 4 LLB Lindley and Company LLC October 17,2007 Reissued February 14, 2008 • • t'r -IZ 7 / ;s 15 oS¢ MULTI-SERVICE CENTER r e c e��rt— 5I a e r h Q Balance Sheet-By Financial Institution As of 2/29/2008 (In Whole Numbers) Current Year , ASSETS CURRENT ASSETS • CASH-STERLING 547,802 CASH-COLUMBIA 844,909 CASH-HOMESTREET 46,072 CASH-MISCELLANEOUS IN-HOUSE 1,693 EDiAIARD JONES 544,499 TRUST CO.OF AMERICA 307,381 ACCOUNTS RECEIVABLE 1,117,809 PREPAIDS 31,887 Total CURRENT ASSETS 3,442,052 PROPERTY AND EQUIPMENT LAND 1,697,059 BUILDING 10,980,455 OFFICE FURNITURE&EQUIPMENT 277,561 VEHICLE 140,232 ACCUMULATED DEPRECIATION (2,660,254) CONSTRUCTION AND ACQUISITION 19,116,784 Total PROPERTY AND EQUIPMENT 29,551,837 Total ASSETS 32,993,889 LIABILITIES CURRENT LIABILITEIS ACCOUNTS PAYABLE 1,000,008 PAYROLL PAYABLES 5,306 ANNUAL LEAVE ACCRUAL 99,528 DEFERRED REVENUE (5,961) LOC INSURANCE PAYABLE-STERLING 5,214 MISCELLANEOUS PAYABLE 87,095 Total CURRENT LIABILITEIS 1,191,190 LONG TERM LIABILITIES LOANS PAYABLE-STERLING 2,582,753 • LOANS PAYABLE-COLUMBIA 1,021,262 LOANS PAYABLE-BANNER BANIC • 308,154 LOANS PAYABLE-PIERCE COUNTY 550,000 LOANS PAYABLE=DCTED •4,822,383 LOANS PAYABLE-HFU&HOME 986,707 LOANS PAYABLE-US BANK 57,719 LOANS PAYABLE-ICING COUNTY 2,086,000 LOANS PAYBALE-MISC. 10,820,771 Total LONG TERM LIABILITIES 23,235,749 Total LIABILITIES 24,426,939 FUND BALANCE COMBINED FUND BALANCES 8,465,005 NET INCOME/EXPENSE 101,945 Total FUND BALANCE 8,566,950 TOTAL LIABILITIES&FUND BALANCE 32,993,889 Date:320/06 033 ////1111056 PM /I •4 43 Pane:1 MULTISERVICE CENTER PROFIT AND LOSS STATEMENT-COMBINED-Unposted Transactions Included In Report From 2/1/2008 Through 2/29/2008 (In Whole Numbers) Total Budget- Current Period Year to Date Total Budget Revised Actual Actual Variance-Revised NUE COMMUNITY DEVELOPMENT BLOCK GRANT 111,103 12,202 54,131 (56,972) COMMUNITY SERVICES BLOCK GRANT 733,533 60,894 467,728 (265,806) FEDERAL EMERGENCY MANAGEMENT ASS. 165,229 1,396 150,919 (14,310) HOUSING&URBAN DEVELOPMENT 47,413 3,968 31,761 (15,652) LONG TERM CARE 1,839,906 204,006 954,002 (885,904) LOW INCOME HSE ENERGY ASST.PGM. 3,728,878 512,448 2,094,792 (1,634,086) SENIOR MEDICAID 107,915 3,011 35,705 (72,210) SOLID GROUND 3,870 298 2,353 (1,517) STATE OF WASHINGTON 39,000 3,056 24,647 (14,353) THOR 26,573 797 20,697 (5,876) THORA 59,168 2,400 33,872 (25,296) WEATHERIZATION 1,500 0 0 (1,500) COMMUNITY JOBS 27,100 190 25,596 (1,504) EMERGENCY FOOD ASST.PROGRAM 196,507 ,27,878 138,407 (58,100) ESAP 55,395 ! 5,067 24,580 (30,815) CITY OF AUBURN 18,000 • 0 18,667 667 CITY OF DES MOINES 2,500 208 1 1,667 (833) CITY OF FEDERAL WAY 95,000 6,600 63,570 (31,430) CITY OF KENT 152,579 8,592 135, 28 (17,251) CITY OF RENTON 15,000 1,417 11,333 (3,667) CITY OF SEATAC 7,200 433 5,467 (1,733) CITY OF TUKWILA 3,800 317 2,533 (1,267) COMMUNITY HEALTH 144,100 10,148 94,207 (49,893) LAKEHAVEN 12,000 597 4,356 (7,644) PUGET SOUND ENERGY 604,448 60,398 . 307,116 (207,332) SHELTER RESOURCE INC. 0 0 3,317 3,317 UNITED WAY 362,855 29,791 215,733 (147,122) CASH SHORT/OVER 200 0 90 (110) CONTRIBUTIONS 85,575 2,591 46,081 (39,494) RESTRICTED CONTRIBUTION-USE/TIME 23,800 1,216 20,299 (3,501) RESTIRCTED CONTRIBUTIONS-PROGRAM 12,000 0 610 (11,39D) EVENT REVENUE 97,600 180 16,196 (81,404) EVENT SPONSOR 0 3,400 18,400 18,400 PLEDGE INCOME 0 2,598 8,746 8,746 FEE FOR SERVICE 40,200 2,249 17,901 (22,299) FOUNDATIONS/GRANTS 125,000 0 143,457 18,457 INTEREST NCOME 15,115 1,437 22,093 6,978 NEWS LETTER/ANNUAL APPEAL 58,900 145 80,083 21,183 RENTAL INCOME 642,470 49,187 423,819 (218,651) FEES-LATE/NSF/MISC 0 550 4,240 4,240 RETAIL RECEIVABLE 5,500 0 4,976 (524) RETAIL RENTAL INC. 80,000 5,613 54,137 (25,863) RETAIL SALES 27,000 267 32,830 5,830 OTHER REVENUE 99,179 13,724 765,508 666,329 ALLOCATED RESERVES 56,802 18,316 74,135 17,333 GAIN/LOSS INVESTMENT 0. 10 10 10 INKIND REVENUE 2,573,500 194,611 1,815,754 (757,746) TRANSFER FROM FUND BALANCE 0 0 26.905 26.905 otal REVENUE 12,503,413 1,252.205 8,568,751 (3.914,662) NSE ARY&BENEFITS AGES 1,821,828 150,007 1,167,836 653,992 tINGE 615,206 50,854 382,815 232,391 Total SALARY&BENEFITS 2,437,034 200,862 1,550,651 886,383 IER EXPENSES ADVERTISING 12,430 23 7,187 5,243 _,C/L-/ EDUCATION&TRAINING 56,275 408 32,267 24,008 T4 MULTI-SERVICE CENTER PROFIT AND LOSS STATEMENT-COMBINED-Unposted Transactions Included In Report From 2/1/2008 Through 2/29/2008 • (In Whole Numbers) ) Total Budget- Current Period Year to Date Total Budget Revised Actual Actual Variance-Revised EQUIPMENT COSTS 15,940 122 3,711 12,229 INSURANCE 85,842 5,885 41,250 44,592 LICENSE&PERMITS 9,094 305 13,333 (4,239) MISCELLANEOUS 181,387 (235) 311 181,076 OFFICE SPACE 131,213 11,279 91,749 39,464 POSTAGE 22,624 1,100 5,536 17,088 PRINTING COSTS 95,730 8,562 63,930 31,800 PROPERTY MAINTENANCE&REPAIR 207,154 1,484 91,430 115,724 UNIT CONTRACTED MAINT/REPAIR 0 6,207 125,073 (125,073) UNIT TURNOVER MAINT./REPAIR 0 2,075 72,513 (72,513) SUBSCRIPTIONS 72,243 1,604 .25,324 46,919 SUPPLIES 130,635 8,259 109,457 21,178 TELEPHONE 52,740 3,793 35,193 17,547 TRAVEL 53,776 5,660 35,956 17,820 UTILITIES 187,602 16,714 121,706 65,896 VEHICLE COST 19,300 3,136 16,228 3,072 AUDIT%ACCOUNTING 16,660 0 16,666 (6) CONSULTANTS 66,990 1,000 17,644 49,346 LEGAL FEES 129,224 10,193 80,009 49,215 OTHER CONTRACT SERVICES 72,274 8,145 45,067 27,207 SUBCONTRACTS 1,611,073 194,451 898,854 712,219 EQUIPIMENT PURCHASE>$5,000. 15,000 0 8,173 6,827 MORTGAGE PAYMENTS 119,744 10,763 86,104 33,640 BASIC HEALTH PREMIUM 143,582 10,139 94,158 49,424 ) EAP 2,913,471 460,165 1,677,975 1,235,496 FOOD BENEFIT 84,050 4,081 52,603 31,447 LEASED SHELTER PAYMENT 37,440 3,120 24,960 12,480 MOTEL BENEFITS 0 3,144 40,777 (40,777) OTHER BENEFITS 4,650 45 9,190 (4,540) OTHER EMERGENCY SERVICES 86,985 2,500 5,869 81,116 • RENTAL ASSISTANCE 123,198 5,861 • 63,655 59,543 TRANSPORTATION BENEFIT 0 54 2,322 (2,322) UTILITY BENEFITS 0 283 5,675 (5,675) CLOTHING DONATIONS 355,500 32,661 305,942 49,559 FOOD DONATIONS 1,437,285 110,913 1,065,195 • 372,090 MISCELLANOUS DONATIONS 0 0 1,056 (1,056) VOLUNTEER SERVICES 780,715 51,038 443,204 337,511 DEPRECIATION 1,200 1,000 7,000 (5,800) ALLOCATED COSTS-LOW INCOME HOUSING 1 0 0 1 ALLOCATED ADMINISTRATON 728,424 59,842 437,400 291,024 CONSTRUCTION 0 0 627,069 (627,069) LEGAL 0 0 1,519 (1,519) LOAN/OTHER FEES 0 0 25.674 (25.674) Total OTHER EXPENSES 10,061,451 1.045.776 6,935.912 3,125,539 Total EXPENSE 12.498,485 1,246,638 8,486,563 4,011,922 NET INCOME/(LOSS) 4,928 5,567 102,187 97,259 `{ uC Servue Center . a-1 : '`' 1200 S.336th SL,P.O.Box 26399,Federal Wa WA 98093-0699 • .E Helpins South King CountyX _ Families Since 1971 253/838-6810•Fax:253/874--7831 •www.skcrosc.com • 'e • • • • • MULTI-SERVICE CENTER • - NON-DISCRIMINATION POLICY In accordance with federal, state, and local law, the Multi-Service Center does not discriminate against employees, volunteers, or customers on the • basis of gender, age, race, color, ethnicity, national origin, ancestry, citizenship, religion, disability, political belief, sexual orientation, marital or veteran status. • • • • Approved by the MSC Board of Directors April 27,2000 • • • - , Ar-gle ' Emergency Shelter,Transitional&Low-Income Rental Housing•Federal Way Food Bank•Federal Way Rotary Club Clothing Bank �C�'P/'� Literacy•Employment Services•Home Energy Assistance Program•Long-Terra Care Ombudsman Program r�' • MULTI-SER', ` CENTER BASIC INFORMATION FORM Pro n: INTAKE DATE:• ETHNICITY • RELATIONSHIP SOURCE OF INCOME WORK STATUS OTHER CHARAC. MED.INSUR. EDUCATION S-SELF ADA-AbATSA MD-MED.COUPONS (HIGHEST GRADE COMPLETED) 'RICAN AMERICAN K-KOREAN W-WIFE CS•CHILD SUPPORT FT•35t HRS.WK. L-LIMITED ENGLISH .ASICAN NATIVE ME•MIDDLE EASTERN H-HUSBAND EMP-EMPLOYMENT ME•MEDICARE B-11 GRAPE COMPLETED • IMBODIAN NA-NATIVE AMERICAN P-PARTNER GAX/GAU•GEN.ASSIST. PT•35 HRS.OR LESS D•DISABLED HSD-HIGH SCHOOL DIPLOMA iT EUROPEAN SA-SAMOAN C- WN CHILD P-PENSION B-WA BASIC HEALTH GED-GENERAL EDUCATION DIPL. INO 50•SOMALIAN N-NIECE/NEPHEW SSA•SOCIAL SECURITY SW•SEEKING WORK R-REFUGEE 13 -SOME COLLEGE 'ANC. V-VIETNAMESE G-GRANDCHILD • SS1-SUPPL.SECURITY E-EMPLOYER PLAN AA•ASSOCIATE'S DEOGREE I•IESE WH•WHITE PT-PARENT TANF•TEMP.ASSISTJMEEDY FAM. • NS-NOT SEEKING I-IMMIGRANT BA•BACHELOR'S DEGREE M-MULTIETHNIC SB-SIBLING UN•UNEMPLOYMENT P•PRIVATE INSURANCE OR HIGHER' • (IF OTHER,PLEASE . IIF OTHER.PLEASE SPECIFY) (IF OTHER,PLEASE SPECIFY( (IF OTHER.PLEASE SPECIFY) SPECIFY) V-VETERAN N-NO INSURANCE LAST NAME FIRST NAME SS V DOB GENDER ETHNICITY RELATION. SOURCE AMOUNT OF WORK OTHER MED.INS.II HIGHEST LEVE L' SHIP OF INCOME INCOME STATUS CHARAC. Mu. uti)Il ••::I. M F . A,.� rp • *-1; M F "T, ER' • M F • ER • M F - • ER - M F • En ' M F • IER M F ' • IER M• F TOTAL If IN HOUSEHOLD - $• AVRG MONTHLY INCOME '+,.�= • - . - MAILING ADDRESS (IF DIFFERENT) SIDENTIAL ADDRESS ' rttf:: -'a ' CITY ZIP CODE �.-� �; STREET BEET *� :;b;, CITY • ZIP CODE ( ) 0 AUTHORIZED TO LEAVE MESSAGE }lin�}t �G'�'F� • WORK OR MESSAGE PHONE >'�HEr�� �'1'.`: s"r:':. ' 0 INC 0 UNINC plEti Pgmitit �x IlS1NG;. ,•'' • DOWN , ORENT OSUB•SIDIZED GROOM/.BOARD _ Transitional `"Homeless 1V1'ILY:COMF1OSITIDN: 0 SINGLE ' 0 SP(female) CI SP(male) 0 2PHH 0 2ADULTS(no children) 0 OTHER(noCfifid) 0 OTHER(wllhChlld) , CEIVING`FOOD STAMPS? 0 YES 0 NO •• - • • STAFF: There are not any sliding fee scales for this program 33 • ORIGIN 2009-2010 City of Rento Ap liCation Cover Pages (Agency Information and Questi s,l,)� Agency Information Agency Name: Multi-Service Center Applicant Name and Address: Agency Diretct :, -� 1 IVA SERVICES Multi-Service Center Dini Duclos,ChielExecutive Officer 1200 S 336th Street Name and Title Flderal Way, WA 98003 253.835.7678 (Area Code)Telephone • dinid@multi-servicecenter.com 253.835.7511 El-mail address(if available) (Area Code)Fax Number Required signatures: By signing below,you certify that the information in this application is accurate to tle best of your knowledge and that you have read the application, certi ations, and appendixes. (SIGNATURES ST B I UE INK) p � �� U � o� Signature of Age Boar resident/Date Signature of Agency Director/Datete John Sheller Dini Duclos Printed Name of Agency Board President Printed Name of Agency Director Program Information 1. Program Name Homelessness Prevention Contact Person(available to answer specific questions on this application) Manuela Ginnett 253.838.6810 x111 Name (Area Code)Telephone Address(if different than above) manuelag@multi-servicecenter.com 253.874.7831 E-mail address(if available) (Area Code)Fax Number 2. Program is New for our agency ®An Ongoing Program ❑ 3. Brief Description of Program (One sentence) Provide families who are at risk of homelessness with a temporary, shallow rental subsidy. 4. Where are services provided? (If different from agency location) Predominantly within customers' homes throughout Renton and also at MSC's Kent office. t i Multi-Service Center Homelessness Prevention—submitted April 2008 Page 1 2009-2010 City of Renton 5. Total Program Cost: Actual 2007: $0 Proposed 2009: $90,000 Projected 2008: $0 6. Total City Funds Requested for this Program: City Awarded 2008 Requested 2009* General Fund CDBG Total Requested** auburn Federal Way Kent 0 $45,000 kenton 0 $45,000 City Awarded 2008 Requested 2009* General Fund General Fund Burien Covington Des Moines Enumclaw SeaTac Tukwila *Cities on a two year funding cycle will renew 2009 awards to 2010 based upon performance and availability of funds. See Part II for city specific information. **Include your total request for Auburn,Federal Way Kent and Renton. The source of funding will be determined by staff. Multi-Service Center Homelessness Prevention—submitted April 2008 Page 2 2009-2010 City of Renton 7. Agency Contact Sheet Provide the following information for the agency and for the program requesting funds. Agency Contacts General Agency Name: Multi-Service Center Address: 1200 S 336th Street City/State/Zip: Federal Way,WA 98003 Phone/Fax: 253.835.7678 Agency Web Address: www.multi-servicecenter.com Executive Director Name: Dini Duclos Title: Chief Executive Officer Direct Phone: 253.835.7678 x101 E-Mail: dinid@multi-servicecenter.com Development Director Name: Pam Taylor (or Grant Writer) Title: Director of Fund Development Direct Phone: 253.835.7678 x105 E-Mail: pamt@multi-servicecenter.com Finance/Accountant Name: Sharrie Shumway (person preparing invoices) Title: Accounting Manager Direct Phone: 253.835.7678 x109 E-Mail: sharries@multi-servicecenter.com Program Contact (Staff contact for contracting, reporting and program implementation.) Program Name: Homelessness Prevention Staff Name: Manuela Ginnett Title: Housing Program Director Direct Phone: 253.838.6810 x111 E-Mail: manuelag@,multi-servicecenter.com Multi-Service Center Homelessness Prevention—submitted April 2008 Page 3 2009-2010 City of Renton Application Narrative Section (Questions 8 — 12) t 8. O GANIZATIONAL.EXPERIENCE (2 page maximum) - A. E perience. The Multi-Service Center (MSC), a Community Action Partnership (CAP),began in 1971 by a grassroots effort of local community members concerned about the lack of services in South King County. With a focus and mission of helping people achieve greater self-sufficiency and exercise self-determination, MSC breaks the cycle of poverty by addressing its causes with a holistic approach to custo er needs. Current offices are located in Federal Way, Kent, and Burien as a"one-stop location" where people can come to build skills to help themselves become self-sufficient and economically indep ndent. Other services are provided throughout South King County through outreach efforts. MSC 1-1 began with a food and clothing bank, adding programs and services according to community needs. • Food and clothing bank: provides nutritious and supplemental food, including baby formula, nutritional supplements, diapers, and low-sodium and low-sugar foods. MSC helps other Federal Way age cies offer food such as providing food bags to the Federal Way Caregiving Network and supplemental food for the three Community Suppers. The agency serves as a food distribution site for Lifelong AIDS Alliance and is a distribution site for Produce for the People. MSC is the lead agency for federal funding for other South King County food banks, coordinating the use of a large truck to assist in food delivery. MSC also provides clothing, bedding, and small household items to families and individuals. The clothing bank has a career clothing section that assists job seekers with professional clothing to wear for an interview or to a new job. • Energy assistance: began in 1980. Connects federal and regional funds to help low-income families in crisis pay a portion of their home heating bills,help with furnace repair, and refer to weatherization servIices. MSC staff also provide energy conservation education. • Housing: since 1986,MSC has provided housing services throughout the Puget Sound region from SoulLth King County and recently reached out to low-income Tacoma residents. Housing includes 15 units of homeless family emergency shelter in Kent, 8 transitional housing units for families, and 30 single-resident occupancy(SRO)units for individuals in substance abuse recovery (19 in Kent for women, 11 in Federal Way for men). MSC's permanent housing development efforts brought together city, state, and local funders to provide 424 units of low-income permanent housing in Federal Way, Kent,Fife, and Tacoma, including 235 units of affordable housing for seniors. • Education: since 1986 MSC has helped adult students increase academic skills with Adult Basic Ed cation(ABE), GED preparation and testing, workforce development,and English Language Leing(ELL). MSC's HEART(Homeless Education to Achieve Readiness Tomorrow) offers liteacy enrichment to families at the family emergency shelter with after school activities and special events. Latino Night School, a partnership with Federal Way Public Schools,paves a pathway for gre ter school success for Latino children and their families. • Long-Term Care Ombudsman Program (LTCOP): since 1989 MSC has served as the state office for LTCOP, coordinating volunteer-based, resident-centered outreach and support, legislation review, and site improvement for vulnerable people living in long-term care facilities such as nursing homes, adult f ily homes, and boarding homes throughout the state. • Employment: in 1996 MSC prepared for the advent of welfare reform, building partnerships with DSt-IS, CTED, and the Workforce Development Council to provide job readiness assessment and work experience training. MSC targets hard to serve customers in regards to job readiness, supported job search, and wage improvement assistance..MSC is currently broadening employment efforts to include disadvantaged, at-risk, and other hard to serve youth. Multi-Service Center Homelessness Prevention—submitted April 2008 Page 4 2009-2010 City of Renton MSC has 37 years of experience providing a safety net of comprehensive wraparound services to people in need. Last year, over 43,000 low-income South King County families and individuals came to MSC for a hand up, not a hand out, so they could learn to break the cycle of poverty in their families' lives. B. Operational Structure. MSC has six service areas (see 8.A above) and three administrative areas: finance, administration, and development/public relations. Under direction of the Board of Directors, the Chief Executive Officer(CEO)provides agency leadership. With an MSW and over 18 years nonprofit CEO experience (the past 13 at MSC),the CEO provides overall guidance, oversight, and administration of the agency. The CEO assures that programs and services are mission driven, that MSC has a strong financial position with accountability to public and private funding sources, and positions MSC to make a significant contribution to address the needs of the low-to moderate-income people. The CEO looks to the future and positions the agency for maximum customer impact, always looking to be ahead of the curve when assessing emerging community needs and solutions. With an MBA and over 35 years of experience,the Chief Financial Officer is new to MSC this year and has oversight over all financial matters, including contracts, audits, income, and expenses. The Director of Fund Development and Public Relations holds a BA and has more than 30 years experience in design marketing, fund raising, community events, and public and media relations. The Director of Emergency Services is responsible for the energy assistance program as well as the food and clothing bank, holding a MSSA in sociology and psychology with over 37 years of experience in the field. The Housing Program Director holds a BS in psychology,has more than 20 years experience working with disadvantaged families, and oversees all MSC's housing programs and services. The Employment and Education Program Director holds a MS in organization management, and with more than 14 years of experience, oversees all employment and education services. The Director of the Ombudsman Program holds a MA with over 37 years of work experience. With the exception of LTCOP,which requires an assistant director, each service area has a staff supervisor. Directors are responsible for general oversight of their programs as well as long- and short-term service and financial planning. They are responsible that their programs meet the agency mission and that MSC remains on the cutting edge of new programming and funding. Well connected in their respective professional areas, and holding key positions within these groups so MSC continues to take a significant and active part in the community, directors are responsible for contract compliance, developing and monitoring program budgets, and setting policies and procedures for their service areas. Supervisors work with directors, providing support and guidance to direct service program staff Supervisors ensure that staff operate under the Family Development model, a comprehensive, holistic, strengths-based methodology that emphasizes customer involvement and participation when receiving services. Directors and management staff participate in MSC's 3-year plan development. Per Community Action Partnership regulations, MSC's Board of Directors is diverse, uniquely governed by a volunteer tripartite board of directors equally represented by: • Customers or representatives of the low-income community; • Community members; • Elected officials or their representatives. The board provides overall guidance, ensuring that MSC meets the agency mission in a fiscally and programmatic sound manner. The 21-member board, currently comprised of 9 women and 12 men, oversees the CEO. Terms are 4 years. The board meets 10 times a year. MSC ensures the board is ethnically and racially diverse (currently represented at 25%), comprised of a range of ages, interests, and physical abilities. While meeting the composition requirements of its Community Action Partnership status, MSC also strives for representation from a wide geographic region. Board members participate in subcommittees that help guide the agency's work including personnel, fund development, finance/audit, program planning, nomination, and executive committees. Multi-Service Center Homelessness Prevention—submitted April 2008 Page 5 9. N ED FOR YOUR PROGRAM(2 Page maximum) 2009-2010 City of Renton A. Problem Statement. Lack cff sufficient income and affordable housing is a regional issue, which is as significant in South King County as in Seattle. Census figures have confirmed for many years what has been evident to human service providers in South King County: families continue to move south in search of more affordable housing. The Office of Financial Management estimates that from the 2000 Census to 2007, South King Count cities, as a whole,have increased by 39,541 individuals (9.8%), whereas Seattle has increased by only 2 ,284 (4.1%). South King County is home to the largest and poorest population in all of King County—a service area with greater need than any other part of the county. According to A Matter of Need 2005, it is in South King County that: • The number of families living below the poverty level exceeds Seattle by more than 10,000 families, more than double the number of families in East and North King County combined; • More than twice the number of public school students enrolled in the Free and Reduced Lunch Program as eattle, and 3 times as many as East and North King County combined; • Moe people are on the state's Temporary Aid to Needy Families (TANF), nearly twice the number of Seattle, while East and North King County have only 17% of the number of TANF families as South King County; • The number of people receiving basic food assistance (food stamps) is nearly twice that of Seattle, East, and North King County combined; • More than 1 out of 3 households with children is headed by a single parent, leaving a greater number of f ilies struggling to make ends meet. While)welfare reform efforts have reduced the number of people on welfare in some areas, it has largely moved people off welfare and into low-paying jobs, leaving families still struggling to pay for increasing rents,utilities, and now gas and fuel costs. With population growth comes an increase in need for services of all kinds. Despite lower housing costs in South King County than in Seattle and on the Eastside,there continues to be a lack of affordable units. The 2006 King County Benchmark Report states: More than 4 out of 5 rental households earning less than half of median income do not have affordable housing in King County,paying more than 30% of their income toward housing. Consequently, these households must divert their resources from other necessities such as food and healthcare and are at greater risk of homelessness. Rents are still beyond the means of people in low-paying jobs,resulting in many households paying well over the recommended 30% of their income for rent. Many pay 50%to 80% of their income to keep a roof Hver their head and keep their children warm. The current economy puts more and more strain on families in the lower wage categories,resulting in bill and credit card problems, an increase in family stress and often an eventual loss of housing. The typical rent in South King County exceeds $750/month; a family would need to earn over $14/hour to afford that amount and not exceed paying over 30% of their income for housing. When households are paying such high percentages for rent, there is little remaining for other necessities such as food, utility bills, and prescriptions. Families are faced with prioritizing basic needsL do they not pay rent in order to have food, running water, or electricity?Do they pay for their presc iption medications or gas money to get to work?However, if they do not take their medication, they could become sick and lose their job. Low-income families are faced with these, and many other tough decisions, on a daily basis. Multi-Service Center Homelessness Prevention—submitted April 2008 Page 6 2009-2010 City of Renton It is not just rents that are not affordable to the low-income population. Over the past decade, there has been a dramatic increase in rental properties charging additional fees for water and garbage. These charges used to be included in the rent.Now$750/month rent is no longer the true cost of the rent. These additional obligations can easily add by another$50 to $100/month. Add to these costs soaring home heating costs, gasoline and fuel prices, and a low-income family has no chance to make it without assistance. The number of homeless in King County continues to rise. In 2000, reports estimated 6,500 people as homeless. Today that number has increased to more than 8,000—a 24% increase since 2000; a 15% increase last year alone. And these are just the homeless individuals that we know about. The 2007 One Night Count report shows nearly 70% of the homeless population with either no income or extremely low income—below 30% of the area median income(AMI), making it difficult to secure housing, even in South King County. Furthermore, 14% of the people served on that night were employed. MSC's statistics are grimmer, with over 27% of households served reporting employment-related income sources in 2007. Challenges surrounding employment and low pay contribute significantly to homelessness. The continued economic downturn and current jobless recovery has strained families as they are downsized out of jobs, or as workers with lower job skills compete with the more skilled. Lower income families edge closer to homelessness as they have less of a"cushion"to weather an economic downturn. And even if we wanted to help,there are not enough places for homeless families and individuals to safely sleep. The 2007 Spring Inventory of Homeless Units and Beds reports that in South King County, only 208 beds are available for emergency shelter, and 684 beds in transitional housing. Of course, we are seeking to prevent homelessness from happening. Keeping families in their existing homes or moving them to more affordable units is much more preferable and much more cost effective in the long run. B.Target Population. As a pilot program, MSC will target five households from Kent and five from Renton. MSC's Homelessness Prevention program targets families with children at or below 30%AMI ($24,400 for a family of 4) and are paying more than 50% of their income toward rent. The program will maintain flexibility to assist families above this threshold as well. Households will be at risk of homelessness, but all will have income, along with the potential to increase their income or decrease their regular monthly debt. For this program it is important to seek out those families who are struggling and on the edge of homelessness; for whom one month's rent assistance would not be sufficient; and families need to show ability to become self-sufficient within a short period of time (15 months maximum). We will serve individuals of all racial and ethnic backgrounds, including immigrant and refugee populations. Most households will have completed only high school or less education. The households may consist of one or two parent households with one or more children. Multi-Service Center Homelessness Prevention—submitted April 2008 Page 7 2009-2010 City of Renton 1 N. PROPOSED PROGRAM/SERVICE (See page maximums to each part of this Question below.) A. Program Description. (2 page maximum) (1) Type of services to be provided: Rental Subsidy Program. MSC's Homelessness Prevention program provides eligible families with temporary monthly rental assistance for up to 15 months, with an average monthly assistance amount of$500. The subsidy amount will be set to allow a family to pay no more than 30% of their income on rent. This subsidy is used to alleviate the participant's rent burden as they work to increase their income or decrease their monthly debt. Examples of decreasing monthly debt may include eliminating rented furniture, decreasing a car payment, decreasing phone, heating or cable bills, or securing a more affordable rental unit. If families are not already enrolled in an employment program,they are referred to MSC THRIVE THRIVE(Transforming Homelessness &Reestablishing Independence Via Employment) program. This program helps increase income and skills as it engages and supports families with tools for greater self-sufficiency. Participants identify barriers and personal.areas of concern impeding their ability to become self-reliant. By helping participants gain job search skills and hands-on work experience needed to successfully obtain and maintain employment, MSC helps families build a foundation for stability and long-term self-sufficiency. MSC works in concert with other service providers in the community—Valley Cities Counseling& Consultation, Orion Industries, Department of Social and Health Services, Airport Jobs, local community colleges, and others to ensure access to needed resources. The majority of THRIVE paid internship worksites are other nonprofit organizations and service providers in the community—Center for Career Alternatives, Children's Home Society, local food banks, St. Francis Hospital, and the YWCA Career Development Center. The shallow rental subsidy amount is determined by each household's income to rent ratio. Thus, the private marker, monthly lease agreement the household has entered into will be calculated against each household's monthly income. This calculation will also guide the parameters for the housing search. The maximum rental subsidy is $500 per month, with a rent income to rent ratio range of 50% or lower. Families sign a program agreement to work closely with an MSC Family Development Specialist(FDS) who will assist them in developing their own goals with an emphasis on increasing income and decreasing monthly expendable debt. Through the assistance of an FDS, families gain knowledge on community resources with a support system and advocate. Although the FDS assists the family, we expect the family to do the work to move toward self-sufficiency to the best of their ability. On average,they will receive semi-monthly home visits, which may decrease with time and increased family stability. Eligibility Criteria: 1)Families must reside in Kent or Renton; 2)Families must have a legal lease in applicants name; 3)Income must be less than 30%AMI(with flexibility to accept a household over 30%AMI) and pay over 50% of their income toward rent(30%AMI for a family of 4 is $24,400 annually); 4)Must be at risk of becoming homeless,which can include but is not limited to a critical family need involving temporary or permanent loss of household income, medical emergency, or death of houseold member; 5)Must show true interest in making changes which will increase their income or decrease monthly debt. Support Services offered: Temporary, shallow rental subsidy; ongoing case management; housing search for more affordable rent; advocacy; income and employment plan; budgeting assistance; education services; food and clothing; energy assistance; educational classes; free tax return assistance;holiday food and gifts; backpack with school supplies and shoe voucher; referral and linkage to community resources. Multi-Service Center Homelessness Prevention—submitted April 2008 Page 8 2009-2010 City of Renton (2) Service methods/locations: Families are prescreened prior to referral to the Homelessness Prevention program. MSC's employment staff will work with families, with a strong understanding of their needs, including their housing limitations. Families are referred who fit the tight eligibility guidelines as listed above. Additionally,the school district refers families in a similar fashion, as key school staff have more in-depth knowledge of a family's situation,helping target the right households. Once referred to the program, the housing Family Development Specialist completes a thorough assessment of their situation and potential for success,providing services primarily in the family home once accepted in the program. Some appointments may occur at the MSC Kent office. (3) Outreach to target population: As this is a pilot program with the intention of serving five households each from Kent and Renton, marketing of the program will not occur. Referrals will come primarily from MSC's employment program,the school district, other service providers, or City staff with knowledge about such families. (4) Program relation to need: Demand for services always far outweighs current service capacity within the agency and throughout the community. MSC's shelter program turns away at least 15 households for each family placed into the shelter. Although we cannot accurately track households turned away, we estimate that MSC's rent assistance program is able to assist only 10%of those seeking assistance. Those who are homeless or near homelessness are in the numbers too hard to comprehend. MSC has long understood that households rarely experience only one barrier in their lives. Although an individual contacts the agency for assistance with housing, it is very likely that they also require additional services. An example of additional services could be for a voucher through MSC's Emergency Assistance program, such as a prescription medication voucher or assistance in paying their phone bill. They may have childcare needs, transportation issues, or mental health issues. MSC has great capacity to link individuals to a wide variety of services-through MSC, agencies located in the Alliance Center, and other agencies in the community. This Homelessness Prevention program will only assist a very small portion of the true need; however, for the households who receive the services,the assistance will yield incredible results. Once the success of the program has been proven, MSC will have a strong ability to leverage additional dollars to expand this service. (5) Language and cultural needs of clients: MSC's housing programs place a strong emphasis on identifying and meeting each customer's unique needs. In order to ensure that the agency reaches eligible customers from all walks of life, MSC publishes agency brochures in eight languages. While MSC does employ some bilingual staff, customers often receive help with language barriers from individuals within their own families and support networks as well as MSC volunteers. All staff receive diversity training, which allow them to provide services that address the cultural needs of all customers, and direct service staff must maintain Family Development Specialist certification, incorporating training on cultural competency. MSC will use the American Red Cross language bank as needed for interpreter services. (6) Significant program or agency changes in 2009-10: No changes will occur, as this is a new program. (7) Collaborative efforts with other programs and/or agencies: MSC has a variety of in-house programs that housing participants can access. For services needed that MSC does not provide, the agency works with numerous agencies in different capacities, and will provide referrals and linkages as needed. Multi-Service Center Homelessness Prevention—submitted April 2008 Page 9 2009-2010 City of Renton B. Performance Measures and Outcomes. (1 page maximum) Performance Measure: Number of case management contacts Outcome: Increase in family self-sufficiency Indicator: 80% of families make progress toward their self-identified goals Performance Measure: Successful program exit Outcome: Increase the ability of families to maintain affordable housing Indicator: 80% of households exit the program with an adequate income to debt ratio C. Staffing Plan & Evaluation. (1 page maximum) i. Staffing Plan. The homelessness prevention program staffs .3 FTE. The Family Development Specialist will hold a bachelor's degree or significant equivalent experience. Staff work directly with the participants,providing ongoing case management services, referrals, and advocacy. Manuela Ginnett, housing program director, has been with MSC for 10 years. With more than 20 years experience working with disadvantaged families, she holds a bachelor's degree in psychology, is a certified Family Development Specialist through Washington State Association of Community Action Partnerships, a certified trainer for Family Development Specialist certification, and a graduate of the 2007 Federal Way Chamber Advancing Leadership. Manuela is responsible for general program oversight, and both long- and short-term service and financial planning. She ensures the program meets the agency mission and is involved in community meetings, coalitions, and contacts to ensure that MSC remains on the cutting edge of new programming and funding. She is on the board of the Alliance Center, a coalition of South King County human service agencies that came together to create a one-stop service location for Kent residents. She is the treasurer for the South King Council of Human Services, a network of public and nonprofit human service agencies,public jurisdictions, and private citizens to work on issues specific to South King County. This body created "A Matter of Need," a document that has been successful in demonstrating to foundations and public jurisdictions how families and children struggle at a higher rate in our region as compared to Seattle and North and East King County. Manuela is the co-chair for the Seattle-King County Coalition on Homelessness, a coalition of agencies throughout the county. Tammy Money, housing supervisor, has been with MSC for 3 years, overseeing and monitoring the day-to-day operations at the program level. Tammy has 19 years experience with homelessness and housing, holds a bachelor's degree in sociology, and is a certified Family Development Specialist through Washington State Association of Community Action Partnerships. She is a certified trainer for the Ready to Rent program developed by United Way. This program trains tenants on credit/debit counseling, landlord/tenant laws, financial and budgeting assistance, as well as rules and expectations by property owners. Multi-Service Center Homelessness Prevention—submitted April 2008 Page 10 2009-2010 City of Renton ii. Evaluation. Family Development Specialists meet regularly with each participant to continue monitoring and updating the participant's individualized goal plans. Specialists meet directly with the housing supervisor and discuss positive and negative aspects of the program or successes and , difficulties with a particular participant. Files are maintained on each participant, including assessment, goal plan, case notes, and periodic reviews. The supervisor monitors the program, staff, and files, reporting issues and accomplishments to the program director. The program director completes reports to funders, including outcome reporting through periodic and exit reviews. The program director reports monthly to the board of directors, and works with the board's Program Committee in the development of the Three-Year Plan. The Program Committee reviews program accomplishments based upon the Three-Year Plan, and reports findings to the board, ensuring board involvement in the planning and evaluation of the program. This is important, as a tripartite board is best used for continuous improvement in client services. Three- Year Plans are fluid documents, which can change according to needs or circumstances. As a new pilot program, MSC will closely monitor program effectiveness. The ability to select families who will be successful within the 15-month period is extremely important. We will immediately implement changes if we notice any limitations to the success of the program. D. Differences in Service Delivery by City. (2 page maximum) There will be no differences between the service delivery for Kent or Renton. We will work with five families from Kent, and five from Renton. The Family Development Specialist will conduct the meetings in the family home; rarely, if ever, would the family come to our office. Should a family come to an MSC office, it will be the Kent office. 11. LONG RANGE PLAN (1 page maximum) Focusing on the needs of families and the elderly in the early 1990s, MSC's board of directors made a conscious decision to increase its housing program, amending its bylaws to reflect this commitment to housing. MSC's housing department's current long-range plan focuses on identifying and implementing successful collaborations, building on existing collaborations as well as fostering new partnerships. These collaborations will allow the program to leverage existing community resources and access new funding opportunities. Long-range plans also include securing stable, long-term sources of funding and minimizing program reliance on short term, alternative staffing,to facilitate greater continuity. MS.C's CEO and housing program director have been involved with King County's 10-year plan to end homelessness since its development phase. Following the direction of the future of housing, additional MSC housing will look more toward supportive,permanent housing. This proposed homelessness prevention program utilizing a short-term shallow subsidy is well suited to this goal. As a pilot program, we are currently seeking funds from Kent and Renton only for this program. Once we prove its success, we will seek out increased funds from Kent and Renton as well as from other South King County cities. We will seek out eligible funding opportunities through other public and private funders that currently fund MSC programs: Washington State, King County,United Way, and private foundations. The agency has a strong history of sustaining programs long term and reasonably expects to continue receiving funding sources when a program is successful. However, we understand there is no guarantee. To help address this issue,MSC applied for and received funding from the Paul G. Allen Family Foundation to continue to build organization capacity through increased development department activities in order to reduce reliance on government funding. Multi-Service Center Homelessness Prevention—submitted April 2008 Page 11 2009-2010 City of Renton 12. BUDGET(2 page maximum) A. Budget Request Narrative. The bulk of the funds will be used for direct service of temporary rent subsidy ($60,000). 10% of the subsidy amount will be used for administration($6,000). 40% of the subsidy amount($24,000) will be used fbr operating costs of the program to include salary and benefits of a .3 FTE Family Development Specialist and all other related costs. B. Changes to Budget. This is a new program and therefore has no changes from an existing budget. Anticipated changes to 2010 expenses would include an increase in wages and benefits. Travel reimbursements typically rise each 3iear as well, as MSC reimburses at the IRS approved rate. On some occasions this cost does decrease. The increase in these costs may be offset by a decrease in equipment cost. Since a new staff will be hired for this position, some initial equipment will be needed in the first year. C. Cost per Service Unit(s). Cost Per Service Unit: $2,647.06/individual Explanation of how determined: Five Renton households will be served with an estimated average household size of 3.5 individuals or a total of 17 individuals. The total cost of the program for the city of Renton is $45,000; divide that by 17 and we have a cost of$2,647.06 per individual served in a year. Althoigh this cost appears high,the cost for MSC's transitional housing program is $4,564 per individual. Multi-Service Center Homelessness Prevention—submitted April 2008 Page 12 • • 2009-2010 City of Renton Agency:Multi-Service Center Program:Homelessness Prevention 13. NUMBER of INDIVIDUALS/HOUSEHOLDS SERVED BY PROGRAM M Individuals? or n Households? (Check which applies and use for.reporting all demographics.) Unduplicated *Unduplicated Number of all Clients Served by Clients Served All Funding Sources with Funds Requested 2007 2009 2007 % of column 1 2008 2009 (City Requested (Actual) clients served (Anticipated) (Projected) Funding Only) by City Auburn Burien Covington Des Moines Enumclaw Federal Way Kent 17 17 Renton 17 17 SeaTac Seattle Tukwila Other Total n/a 34 34 *Unduplicated means count each client only once per calendar year per program. This number should match the number of clients by city indicated in the top row of Question 15. • Multi-Service Center Homelessness Prevention—submitted April 2008 • Page 13 2009-2010 City of Renton Agency:Multi-Service Center Program:Homelessness Prevention 14. ; erformance Measures (Data Table) 14a. Service with 2009 Requested Funds Proposed Performance Measures as defined below. A) Number of case B) Successful Program Exit C) management contacts Aubuin Burien Covinton Des Moines Enumclaw Federal 1 Way Kent 110 4 Renton 110 4 SeaTallc Seattle Tukwila 146. Performance Measures 2(109°Proposed with funds requested City Funding Only Title: I Brief explanation: A)Number of case Each contact with one family counts as 1 case management visit management contacts When exiting the program, a family feels comfortable in their ability B) Su cessful program exit to maintain their housing. C) Multi-Service Center Homelessness Prevention—submitted April 2008 Page 14 2009-2010 City of Renton Agency: Multi-Service Center 14 Performance Measures (Data Table), Cont. Program: Homelessness Prevention 14c. Average Cost of Service Unduplicated Clients Served with Funds Average Cost of Service Requested 2009 Requested 2009 per Client (Same as last column of (Same as last column of Question 6) Question 13) Column 1 divided by Column 2 Auburn Burien Covington Des Moines Enumclaw Federal Way Kent $45,000 17 $2,647.06 Renton $45,000 17 $2,647.06 SeaTac Seattle Tukwila Multi-Service Center Homelessness Prevention—submitted April 2008 Page 15 2009-2010 City of Renton Complete Question 15 with 2007 Actual numbers reported in column 1 of Question 13. Agency:Multi-Service Center 15. Demographics (from all funding sources) (Data Table) Program:Homelessness Prevention cn cd • Genf Resideiace: o ° a, a.) cd O U A W w cd cn H E.* Unduplicated (check-one) •-, • s •E r` :`❑Individuals . < o o - o Di Households` z N z N Z N Served:in 2007* IBousehold,Income Level.:'. < ;. . " : , , 30%o1 Median or Below 50%o1 Median or Below 80%o Median or Below Above 80%of Median Unknown TOTAL Genider . Male Female TOTAL A 0-4 years 5- 12 years 13- 17 years 18-34 years 35-54 years 55-74years 75+years Unknown TOTAL Ethnicity Asian Black%African American -lispanic/Latino(a) Native American/Alaskan Pacific Islander _ White/Caucasian Other/Multi-Ethnic TOTAL Female Headed:: `:Household : -r Disabling Condition Limited English Speaking Multi-Service Center Homelessness Prevention—submitted April 2008 Page 16 • 2009-2010 City of Renton * Check Individual or Household,which should be the same as checked in Question 13. Unduplicated means count each client only once per calendar year. This should match the number served by City in the Actual 2007 column of Question 13. The "total"column will be different from Question 13 since the"other"column is not included due to space limitations. 16. PROGRAM STAFF (DATA TABLE) 2007 2008 2009 (Actual) (Budgeted) (Projected) Total Number of Staff(FTEs) 0 0 .30 Number of Volunteer(FTEs) 0 0 0 Actual Number of Volunteers 0 0 0 Multi-Service Center Homelessness Prevention—submitted April 2008 Page 17 2009-2010 City of Renton Agency:Multi-Service Center - 17. PROGRAM REVENUE BUDGET (DATA TABLE) Program:Homelessness Prevention I Revenue Source 2007 2008 2009 (Actual) (Budgeted) (Projected/ Requested) City Funding(General Fund & CDBG) „:,L1 ,,,,,,,:y ;.: .:,-: ,: =:-::,:,::•J::,::, 'il:::: ::;,::'- ','-'7*.,i,.:': ,::';'; -::::::' '::',':.' : ',:';''; • Auburn • Burien • Covington 1 • Des Moines 1 Tr Enumclaw • Federal Way • Kent $45,000 • Renton $45,000 1 SeaTac • Seattle 1 • Tukwila • Other(Specify) • Other(Specify) Other Government Funds • King County 1 • Washington State 1 • Federal Government (Specify) • Other(Specify) - - :,,,,,, ' ”',,,,:. :-c :-' ,,.',. ?.,, ‘,: ', 'J,.,: ' '-',<:-,, ' .. ,::'i -,:,,,, - -:'' ,.- •., Private Sources • United Way (grants & designated donors) • Foundations and Corporations • Contributions (e.g., Events, Mailings) • 1?rogram Service Fees (User Fees) 1 • Other(Specify) TOTAL PROGRAM BUDGET 0 0 $90,000 JMulti- ervice Center Homelessness Prevention—submitted April 2008 Page 18 2009-2010 City of Renton 17. PROGRAM EXPENSE BUDGET, CONT. Agency: Multi-Service Center (DATA TABLE) Program:Homelessness Prevention Expenses 2007 2008 2009 (Actual) (Budgeted) (Projected) Personnel Costs • Salaries $9,900 • Benefits $3,366 • Other • Total Personnel $13,266 Operating and Supplies • Office/Program Supplies $1,500 • Rent and Utilities $2,500 • Repair and Maintenance 0 • Insurance 0 • Postage and Shipping $50 • Printing and Advertising $1,000 • Telephone $300 • Equipment $2,000 • Conference/Travel/Training/Mileage $3,000 • Dues and Fees $100 • Professional Fees/ Contracts 0 • Direct Asst. to Individuals $60,000 • Administrative Costs $6,000 • Other(specify) audit $284 • • • • TOTAL PROGRAM EXPENSES 0 0 $90,000 Net Profit (Loss) 0 0 0 - (revenue—expenses) = Multi-Service Center Homelessness Prevention—submitted April 2008 Page 19 2009-2010 City of Renton Agency:Multi-Service Center 18. SUBCONTRACTS (DATA TABLE) Program:Homelessness Prevention List all the agencies you will be subcontracting with for this program. Provide the agency name in the first colurrin, a description of the contract/service in the second column, and the contract amount in the third colurnn. Do not list agencies you coordinate with on a referral only basis. Indicate not applicable if you do not subcontract for any part of this program. Subcontracting Agency Specific Subcontracted Activities Contract in the Operation of Your Program Amount not not applicable not applicable applicable Multi-Service Center Homelessness Prevention—submitted April 2008 Page 20 2009-2010 City of Renton 19. APPLICATION CHECKLIST Applications missing one or more of the following components or not following these directions may not be reviewed. Sign and submit the application checklist with your application. Contents (Your application should contain each of these items in this order.) [Application Cover Pages.The top three pages of your application must be a completed copy of the Agency Information and Questions 1-7. A 'plication rrative: QuQuestion 8 Organizational Experience(2 page maximum) [',Question 9 Need for Your Program(2 page maximum) [✓]Question 10 Proposed Program/Service(6 page maximum) 1. ,,Question 11 Long Range Plan(1 page maximum) Question 12 Budget(2 page maximum) Data Tables [✓Question 13 Number of Individuals/Households Served [r Question 14a-c Performance Measures and Average Cost of Service Question 15 Demographics(from all funding sources) [Question 16 Program Staff [.Question 17 Program Revenue&Expense Budgets "Question 18 Subcontracts ®.'Required documentation. Supply one copy of the following required documents with the signed original application. See Part II: City Specific Supplemental Information to determine whether additional copies of the application and required documentation need to be submitted. __ Er Question 19 Required Documentation, including: • • Proof of non-profit status • . Organizational Chart • . Agency/Organization Mission Statement ■ •Board resolution authorizing submittal of the application(may be submitted up to 60 days after application). • . List of the current governing board and local board, if applicable,(include name, position/title, city residence, length of time on the Board,and expiration of terms. Note any vacancies.) • • Board Meeting Minutes of last three board meetings of governing board and local board as applicable • • Annual Budget • . Financial Audit Cover Letter • • Financial Audit Management Letter • . Financial Statement • ' Verification of Non-Discrimination Policy • ' Program Intake Form ^/ • • Sliding Fee Scale !`•-) A E plication Check List. (Signed below.) 10 City Specific Supplemental Information.Required in Name: Manuela Ginnett Part II for applicable City only. Position: Housing Program Director Phone#: 253.838.6810 xl 11 CJAA_C('`'‘—QA-r- LA/ - '' E-mail: manuelag@multi-servicecenter.com Signature of Person Completing Checklist DO NOT SUBMIT ANY OTHER MATERIALS WITH THIS APPLICATION Make sure that you carefully check Part II of this application Multi-Service Center Ho to see what additional attachments each city requires. Page 21 2009-2010 City of Renton SUPPLEMENTAL QUESTIONS 1) Please select ONE Result that is the best fit for the program. Identify what strategies and activities will achieve the Result. RESULT#8: End Homelessness in Renton Strategy A: Provide services to prevent families and individuals from becoming homeless Activities: 1. Provide shallow subsidies to Renton families for 12-15 months 2. Provide case management at the families' homes to assist them to become self-sufficient. 2) Describe how the program outcomes as identified on page 9 of the application narrative will help achieve the selected Result. Performance Measure: Number of case management contacts Outcome: Increase in family self-sufficiency Indicator: 80% of families make progress toward their self-identified goals Performance Measure: Successful program exit Outcome: Increase the ability of families to maintain affordable housing Indicator: 80% of households exit the program with an adequate income to debt ratio At intake, a family is assessed by a Family Development Specialist(FDS) who then provides on-going case management and the FDS assists families in developing their own self-identified goal plan that becomes a tool to gauge their progress. FDS meet regularly with each household, assessing and documenting progress through observation and self-declaration by the family. Upon exit from the program,the FDS completes a review to further measure progress toward goals and tracks their ability to comfortably afford their rent and other monthly debts. The FDS becomes a tool which assists the family in obtaining their goals and securing more affordable housing. Families who were facing homelessness will be able to remain housed either in their existing rental unit or through moving to a more affordable unit. Multi-Service Center Homelessness Prevention—submitted April 2008 Page 22 • SRN L REVENUE C if^ Internal Revenue Service .E' O/EO EP/ EO Disclosure Desk P . O. Box 2350 Los Angeles , CA 90053 Person to Contact : L . Barrag'an (A to K) F . Miraflor ( L to Z ) SOUTH KING COUNTY MULTI- Telephone Number : SERVICE CENTER ( "213 )894-2336 if 200 S 335TH ST Refer Reply to : • FEDERAL WAY, WA 98003 92-439 Date : 'MN 1.2 1992 RE : 23-7120815 SOUTH KING COUNTY MULTI- • SERVICE CENTER • Gentlemen : This is in response to your request for a determination letter of the above-named organization. A review of our records indicates that the above-named organization was recognized .to be exempt from Federal income tare in February 1981 , as an organization described in • Internal Revenue Code section 501 ( c ) ('3) . It is further Classified as an organization that is not a private foundation as defined in section 509 (a ) of the code, because it is an organization described in section 509 (A) ( 2) . • This letter is to verify -your exempt status Ind the fact that the determination letter issued in February 1981 continues to be in effect . If you are in need of further assistance , please feel Iree to contact me at the above address . We appreciate your' cooperation in this regard . • • Sincerely, • 11:r411.1c— • Disclosure Assistant • • • • • k I • • SUITE of WASIIINGTON1 , tom .d' III -5 )0..„,,,,, • , I, .4; s r= 1. " c'. SECRETARY STATE • 1 6 I, .RALpil2VfLIlVRO, Secretary of State of the State of Washington and custodian of its seal, a hereby issue this E a CERTIFICATE OF AMENDMENT I to • E. a SOUTH KING COUNTY MULTISERVICE .l • CENTER I I a Washington Non Profit corporation. Articles of Amendment were filed for record in this office on the date indicated below. Changing name to MULTI-SERVICE CENTER i 1 UBI Number: 600 522 236 Date: August 14, 2000 N El • . $ STATE ` .n I►.d!,{ Off,• a .c,, -i=---: 4, . , 0—lp /4■ ``—1'F co Given under my hand and the Seal of the State �� r_ - .� '� • -- ` �'•• �' at Olympia,the State Ca taI , mi. ;:. of Washington ymP r pi , ....-:---- 2 1889 - •Ralph Munro,Secretary j 11153 8-1 ` -fA Ifni jr(nfpc1 ' � riva,�+nrg ul Multi-Service Center L,,...d of Directors { fi .p.x SFnce'r�rr. F :. , :: ii -_- `� . ...., .4LL rcd(���u_s�?� �••Lv eGrLc2�� ^ryyi -^' ii• lr.:i�erJJ � 3 it 1t�e:.!j n I I l,: iji Fii ;':1 .B.7.l tid rgi.V. :'r3':illul! ,.. 1 iilllF' °"f !r zilil:i-eaFi 1'.'a''FillF i?i! 3 aFj 1— °��jl'ti M 1.e pT. i loit is fl J F 1.1.�llFt:o:Fe.:FlF :!_.0;ile:.,i•:::.': l,..il6 •,t —� Employment Supervisor Family,Development Specialists Employment---Ii I ,b il ►61 t=1-=I- p. Stephanie Parsons Education,Program Specialist AmericorpMembers Volunteer Tutors/Paid Instructors f Up sf11 I.-1' Adult Education Supervisor 11114011,jip%- : '6 i •, Tricia Schug Sue Enders Angela Ferguson Volunteers/Interns Il,)4, 9%° `,n•-, Igy e t'y Community Relations Manager Grant Manager Donor Database Coordinator Manuela Ginnett Property Manager Receptionist Support Services Family Development Family Management Volunteers/Intems Program Director ► Specialists Housing Education Coordinator Housing 1 L73' Carolyn Edmonds Cindy Sam Jeff Crollard SMPP Project Regional LTCOs(14) Volunteers ., Assistant,LTCO Office Manager Larry Weiser Manager (400+) .t!ti`y �� Legal Services Phalla Pol Cecil Daily MIS Assistant •• ► MIS Claire Hansen —* CEO Assistant 1 Shama Shumway Annette Coder Jennifer Hayes Jacquetta McGowan Deborah Walker Barb Lawrence Permanent Housing _I- James Estes ► Accounting Manager Payroll/Hr Specialist and Accounts Payable Accounting Asst. Resident Mgr Supervisor .Receptionist Apartment Managers Chief Financial Officer Retail Property Manager i . v Oksana Savolyuk Telephone Communications/ Energy Program Assistants Volunteers Software ,i , .'?= In ' —� Energy Supervisor. •Scheduler Counselors Architect { Q ,,v • -•ls4 t� v i G• -re'. i,- _ Denise Burns Warehouse Staff Volunteers/Intems Driver SC Food Coalition Project .W / r —�_ Food&Clothing Bank Supervisor Updated: Wednesday,April 02,2008 'MS.C's Mission, Visioui&Values Statements • Mission Statement Helping people achieve greater self-sufficiency and exercise self-determination. • • Vision Statement MSC will be recognized as a comprehensive resource for people in need. To support customer-directed development, MSC works in partnership with groups and communities throughout its service area to maximize resources. With respectful physical and• emotional support, MSC will assist customers to establish goals and learn the critical thinking skills necessary to achieve self- sufficiency. MSC's innovative and integrated efforts enhance the quality of life in south King County and for residents of long-term care facilities throughout the state. • • • • Values Statement MSC is committed to listening to, educating, and involving customers as they work to reach individualized goals. MSC assures that customers, volunteers, and.staff are treated with equality, respect, and dignity in a maimer that is non judgmental and confidential.' MSC functions as a team and is committed to honesty and integrity. Adopting new ideas to assure our services fulfill customer' needs . in a cost-effective manner will ensure fiscal responsibility and appropriate use of resources. Cultural values and practices promoting respect for self and others, individual dignity, human rights, and freedom of expression will be encouraged and honored. • Non-Discrimination Policy • In accordance with federal, state, and local'law, MSC does not discriminate against customers, volunteers, or employees on any basis, including gender, age, race, color, ethnicity, national origin.or ancestry, citizenship, religion, disability, political belief, sexual orientation, veteran or marital status. • . ,, uta- err -e Center Helping People. 1200 S.336th St.,P.O.Box 23699,Federal Way,WA 98093-0699 253/838-6810•Fax:253/874-7831•www.multi-servicecenter.corn Changing Lives. y - Since 1971 Board Resolution will be submitted within the next 60 days as required. /r A/N r-LVVV JJV(UJU J_.L President John Sheller Vice President Michael Gordon . Treasurer Torn Pierson Secretary.....Bob Wroblewski Name Home Info. Work Info. Rep. Term Spouse/Sig.Other 1. Agnew, Creigh H. 1415 SW 296th Street Retired Community 97-09 Rick Federal Way,WA 98023, 253-529-1979 • chagnew@gmail.com 2. Camahan,John 413 SW 335'"Street Washington Mutual Community 03-07 Aline Federal Way,WA 98023 1201 Third Avenue First Vice-President 253-874-6204 WMT1140 Credit Risk Seattle,WA 98101 Management 206-500-3757, FAX: 206-490-4427 john.carnahan@wamu.net • 3. Crystal Coutinho 31514 25'h Lane South, E-302 View At The Lake Client 06-10 Federal Way,WA 98003 Federal Way,WA 253-941-1692 camc64@hotmall.com 4. Fain,Joe Cell: 206-409-9418 King County Courthouse Elected Official 06-10 516 Third Avenue, Room 1200 Representative Seattle,WA 98104-3272 Pete von 206-296-1649 Reichbauer joe.fain@metrokc.gov • 5. Gordon, Michael 12621 12th Ave.Ct. E. Key Bank Community 03-07 Caireen Tacoma,WA 98445 VP&Treasury Relationship Manager 253-539-7355 Global Treasury Management gorclonma@msn.com 1101 Pacific Avenue Cell:253-444-8023 Tacoma,WA 98411 253-305-7442 michael a_gordonP,keybanlc.com • tapps\msoftice\board\2008 Board List 2007 Board List,Page 1 of 5 • N Home Info. rk Info. Rep. Term Spous, Other • . Hawkins, Shakti Suburban Crescent Outreach Director Elected Official 06-10 • Jackson Federal Building Representative • 915 Second Avenue,Ste.3206 Senator Maria Seattle,WA 98174-0003 Cantwell 206-220-6400 Shakti Hawkinsta'�.cantwell.senate.uov . Hulse, Dennis W. 3737 South 322nd Street Laurus Financial Group, President/Owner Community 06-10 Federal Way,WA 98001 33801 1st Way South,Suite 261 206-930-9470 Federal Way,WA 98003 Cell:206-930-9470 253-838-9943 Fax:253-838-9157 Dennis.hulsena.investfinancial.com 1. Kelly,Stewart D. 4008 SW 32191 Retired• Appointed by 97-09 Ginny Federal Way,WA 98023 Email:studude137 a,comcast.net Representative 253-838-1987 Skip Priest I. Kim Hamn, Mi-Jeong 30922 161h Avenue SW Joy Montessori School Client 10/07 Federal Way,WA 98023 253-249-4098 206-429-2290 Hamnklm8999@hotmail.com 0. Landen, Richard (Dick) 22820 1481h Avenue SE, •Rainbow.Associates(LP), Managing General Partner, Client 99-08 Bonnie Kent,WA 98042, 22820 148th Ave SE, • 253-631-4931 Kent,WA 98042 253-631-4931 diciclandenQaol.com • . Ana Cristina 911 SW 346th Court Ana Cristina Molina Interpretation and Translation Svc. Community 02-06 Dave Molina-McCleary Federal Way,WA 98023 911 SW 346'h Court 253-874-3742 Federal Way,WA 98023 CELL:206-227-1583 253-874-3742 • acmmc@msn.com ips\msoffice\board\2008 Board List 17 Board List,Page 2 of 5 12. Pierson,Thomas A 1306 23`d Avenue Federal Way Chamber of Commerce Elected Official 95-08 Cindy P.O. Box 502 Tomp@federalwaychamber.com Representative, Milton,WA 98354-502 Pete von 253-922-7160 Reichbauer Cell:206-391-4591 King County Council 13. Priest, Skip 1094 SW 332nd Place Washington State House of Representatives Elected Official 03-07 Trisha Bennett Federal Way,WA 98023-5350 P.O. Box 40600 State 253-661-0896 420 John L.O'Brien Building Representative Cell:206-510-7810 Olympia,WA 98504-0600 360-786-7830 14. Rawson, Lorrainne P.O.Box 25603 Starbucks Client 04-08 Federal Way,WA 98093 Midway Crossing 253-952-7794 23325 Pacific Highway South Kent,WA 98032 206-870-9311 Irawson50@yahoo.com 15. Shea, Dan 5630 Orca Drive NE Weyerhaeuser Company Community 10/07 Tacoma,WA 98422 Human Resource Director 253-927-2893 P.O.Box 9777 sheamo@aol.com Federal Way,WA 98063 253-924-5940 dan.shea@weyerhaeuser.com 16. Sheller,John 21227 SE 262"d Street Federal Way 320Ih Library Community 02-06 Shawn Maple Valley,WA 98038-7554 King County Library System 425-413-0401 34200 18' Way South Cell:253-389-4621 Federal Way,WA 98003 206-296-5039, Fax:206-296-5053 d4 jsheller a kcls.orq 17. Stumpf,John 1001 South 336th,Apt 207 Retired Client 05-09 Irene Federal Way,WA 98003 253-835-3570 • kb6ken( hotmall.corn 18. Tracy, Maria M. 2203 SW 346th Street, Federal Full-Time Student Client 99-08 Paul Way,WA 98023, 253-927-9324 f:upps\msoftice\board\2008 Board List 2007 Board List,Page 3 of 5 N. Home Info. rk Info. Rep. Term Spous I.Other I. Vanderlinde,Virginia 34935 711'Avenue S.W. U.S. Government Accountability Office Community 05-09 Federal Way,WA 98003 Senior Analyst 253-838-9240 701 5'h Avenue, Suite 2700 teamthree@att.net Seattle,WA 98104 206-287-4616, Fax:206-287-4872 • vanderlindev .oao.gov 1. Wilford,Janer 3330 S 253""St St.James Episcopal Church,Outreach Director Appointed by Mayor 2000-08 Kent,WA 98032 24447 94th Ave S Jim White 253-946-2866 Kent,WA 98031 iwilford@w-link.net 253-852-4100 Client Fax: 253-852-4512 Jwilford(D,s jameskent.org • . Wroblewski, Bob 31826—48'h Circle SW Retired Appointed by Dini 2002-06 Cindy Federal Way,WA 98023 Duclos, Federal 253-874-5205 Way City Council e-mail: rwrobiewski(Ocomcast.net • cell phone: 253-250-3738 • lumber of Board Members: 21 .evised: 02/21/2008 • ',lected/Appointed: 7 lient Representatives: 7 • :ommunity Representatives: 7 cps\msofiice\board\2008 Board List 7 Board Lisi,Page 4 of 5 2UU7 Board Committee • PERSONNEL FINANCE/AUDIT FUND DEVELOPMENT PROGRAM PLANNING NOMINATION EXECUTIVE John Carnahan,Chair Tom Pierson,Chair Bob Wroblewski,Chair Virginia Vanderlinde,Chair Stu Kelly,Chair John Sheller,President Joe Fain,Vice Chair Creigh Agnew,Vice Chair Michael Gordon,Vice Chair Ma Cristina Molina-McCleary, Maria Tracy Michael Gordon,Vice-President Dick Landen Vice Chair Tom Pierson,Treasurer John Sheller Arif Jamal Bob Wroblewski Secretary Dennis Hulse Janer Wilford Stu Kelly John Stumpf • • f apps\msoffce\board\2008 Board List 2007 Board List,Page 5 of 5 Multi-Service Center Board Meeting Minutes January 24, 2008 Present: Absent: Staff: Guests: Agnew, Creigh Coutinho, Crystal Molina McCleary, Duclos, Dini Carnahan, John Fain, Joe Ana Cristina Purlee, Linda Landen, Dick Gordon, Michael Priest, Skip Estes, Jim Pierson, Tom Kim Hamn, Rawson, Hansen, Claire Sheller, John Mi-Jeong Lorrainne Taylor, Pam Stumpf, John Hawkins, Shakti Shea, Dan Enders, Sue Tray, Maria Hulse, Dennis Ginnett, Manuela Var1derlinde, Kelly, Stu Corak, Robin Ginny Ryan, Louise Wilford, Janer Wroblewski, Bob CAL TO ORDER: President Sheller called the meeting to order at 6:40 p.m. INTRODUCTION OF N/A GUESTS: NOMINATION COMMITTEE: N/A APPROVAL OF MINUTES: Approval of November 2007 Minutes was moved by Agnew and seconded by Carnahan. Unanimously approved. FINANCE COMMITTEE Pierson reported: REPORT: The November and December 2007 Finance Narratives are attached. Balance Sheet: • The Balance Sheet has been balanced to the audit and the standard monthly reconciliations are currently in process. • Cash accounts remain stable with approximately$1.4M in cash. In addition to this, we have an estimated $851K in our Endowment accounts. . • Our bottom line reflects a year-to-date profit of$103K ' Profit and Loss Statement Operating Revenue: The current month reflects a gain of$131 K. As predicted, the donations for this time period are up due to the holidays. In addition to the standard donations we received $75,000 unrestricted dollars from Microsoft and a $10,000 challenge grant from the City of Federal Way for the Food Bank. • The Employment Program has gone from famine to feast. They are currently stabilized and are preparing to get the CSBG-Homeless Employment Program completely operational with the hiring of two interns. • Revenues for the Dessert Fundraiser have been received for a total of approximately$28K. After the change in reporting, a shift in charging the wages for our grant writer, the Major Giving Program is now showing a YTD profit of$21,000. A4+ ( SKCMSC,Board Meeting Minutes,Page 1 of 9 • Our Low Income properties are showing a current month profit of$6,000. We anticipate this trend to continue, due to the low vacancy rates on all properties. Operating Expense: • As stated, the Employment Program has stabilized. With the help of the Microsoft Grant, the program should continue to be stable as they expand the CSBG-Homeless Employment Program. All funding for this project is now in effect. • The fireplaces at Victorian Place presented major safety issues for our clients and jeopardized our properties. Repairs have begun with an approximate cost of$26,000. These costs have been off-set by our reserve account. We anticipate these repairs will be capitalized at year end. • Our Unrestricted cost center has stabilized this month after the change in reporting from the Major Giving Program, the wages for our grant writer are now being charged to this cost center. This bottom line is due to the Microsoft grant and the additional donations received for the holidays. • The energy season is now in full swing. We have already billed over$681,000 in LIHEAP direct client dollars. • With the holiday donations and the Federal Way Challenge Grant, the Food Bank is maintaining a stable bottom line with a current month profit of$23,000. Building Addition • • If the Board is in agreement, we'll proceed.with the Capital Campaign which would not impact our other giving. We'll revisit this topic at next month's Board Meeting. Revised Budget—(See your packets) • Acceptance of the Revised Budget was moved by Wroblewski and seconded by Agnew. Approval was unanimous. • Motion to ratify the Executive Committee Endowment Resolution transferring all funds in the Edward Jones MSC Endowment Fund to the MSC Foundation. Moved by Camahan and seconded by Landen. Unanimously approved. EXECUTIVE REPORT: Duclos reported the following: • Permanent Housing Update • Rainier View—Open House is scheduled for February 7'1'22008 at 11:30 a.m. to 1:30 p.m. All units are rented. SKCMSC,Board Meeting Minutes,Page 2 of9 • Vacancy Report: Property Occup Explanation VPII 95%full 1 unit in process of being turned Maple Lane 97%full 1 waiting for Section 8 inspect. White River 100% Mansard 100% Fern Hill Terrace 100% Mitchell PI Sr 98% Rainier View Sr 100% Opened September 2007 Villa Capri 98% 1 unit Radcliffe PI Sr 47% 64 current; 1 newly approved application; 5 pending certifications(opened mid- October 2007) • Radcliffe Place-Open House is scheduled for February 22nd, 2008 from 2:00 p.m. to 4:00 p.m. Currently we have 64 leases signed, representing a 47% occupancy rate. This is ahead of our rent-up schedule. All leases signed have been with the full-service package. We even have an MSC staff member who has moved in. • We had along conference call last Thursday with SRI, our attorney, CAP Mark attorneys and Steven Norman of the Housing Authority. Prior to this conversation, we met with King County and the State about obtaining a bridge loan for this property which would to allow us to continue with the rent up and carrying costs until we can claim the tax credits and apply for the additional tax credits that the investor has agreed to purchase. King County wants to help but needs assurances. Both SRI and MSC are looking at ways to do this. The Finance Committee has discussed the possibility of obtaining a Line of Credit from Columbia Bank, using one of our assets—perhaps Titusville Station. The Line of Credit would only be used if we had to repay the loan sooner than expected. We would recoup our funds from the cash flow of Radcliffe Place. When we calculated the original projected earnings from this project, we established a separate For Profit entity that would pay taxes because the earnings would have been too high for a non-profit project. This was based on 86 units buying the full-service package. At this time we are promoting the service package and so far all 64 leases include this. Our intention now is to have 100% on the service package—which ensures good cash flow and very good net earnings. I also spoke with Mark Kantor to see if this type of arrangement would be acceptable to the tax laws and tax credits and he said he saw no problems. Alliance Building • This building was purchased on December 19th. .We are now in the process of entering into a contract to do repairs and rehab to the building. Currently we have about $400,000 for this. Hopefully the Murdock Foundation will contribute another$200,000. If this happens, we should be able to completely redo the first floor of the building, encapsulate the 44 (3 SKCMSC.Board Meeting Minutes.Page 3 of 9 Food Bank in one complete end of the building and move the other office space closer to the conference room. MSC is gradually reducing the amount of staff time spent on this property and helping the Alliance assume full control. Once the rehab is complete we shall end staff time devoted to this project. LTCOP Grievance • Community Mental Health Agency filed a grievance against the LTCOP Program as a result of a press conference held by the State office and coverage in the local press. Grievance protocol was followed. I responded well within the time frame required by our Personnel Policies. I did receive a request (pursuant to the Public Disclosure Act)for a response to the grievance letter filed by CMHA from reporter Marsha King of the Seattle Times. After conferring with our agency attorney, it was decided to release the letter. The rational was that though we are a private not for profit agency and the Public Disclosure Act does not apply, one could argue that since the LTCOP receives public dollars, it does apply. We released our response to the news. I had been reluctant to release the letter since Mr. Sxala of CMHA had indicated he intended to appeal to the next level however, I have heard nothing further from him. Directors and Officers Insurance • After polling members of the Finance Committee, I took the average of the high and low and increased our insurance from $2 million to $3 million. I spoke to our broker about any standards and he indicated there really weren't any. He thought $2 million was good coverage. We now are better than good. Perk Up Place • As of January 314, 2008, MSC will no longer have a financial obligation for Perk Up Place. Shelly Tatum, current manager of PUP, is assuming ownership and will continue to run it as her own business. We wish her the greatest success and encourage all of you to remember her when planning parties needing a caterer. Of course MSC will continue to use PUP for your evening meeting meals. One Night Count • The annual One Night Count to estimate the number of homeless people in King County will start at 2:00 a.m., Friday. Several staff, including myself and a Board member, will be participating. Holiday Celebration • At our last staff meeting the subject of an evening get together around the holidays was discussed. Most felt they would like to return to a "potluck" get together here at MSC in the afternoon. The past several years have found staff and MSC Board members unable to attend the festivities due to family celebrations, school concerts, etc. A decision was not SKCMSC,Board Meeting Minutes,Page 4 of 9 dz - I, . reached at this time but I felt an advance warning was in order. Audit Restatement • Jim and I met with our Auditors over the presentation of MSC's operating budget. After receiving the budget, one of our major bankers phoned with questions. I anticipate more. People do NOT read footnotes. At issue are the housing repairs MSC had to make due to the lack of attention paid to our properties by the former management company. These repairs should have been treated as capital expense. The repairs were all charged to our Housing Reserve Accounts, not the Operating Budget. Jim and Sharrie are going to get the background detail and send it to the auditor. FUND DEVELOPMENT: Wroblewski reported: Annual Holiday Appeal • 11/23/07 thru 1/21/08: $79,500. Some monies are still coming in and being tabulated. 385 donations$5-$7500 45 in-kind donations have been recorded • E-newsletter is on track. Sending monthly to a list of 1,500 people and growing. • Food Bank Challenge Purlee reported the following: LIHEAP: • Energy appointments for the PSE HELP Program started on • October 9 . As of yesterday, we have spent over$1.1 million or 74% of the PSE Electric dollars. With less than a half million left,we expect to run out of PSE electric during early to mid February. We have completed 2,560 PSE files. Last year we had PSE electric dollars until the end of April, with about the same number of dollars. Average electric household benefit is up 16% from last year, $459 vs. $396. • • We have spent a little over a quarter million in gas dollars, with remaining gas dollars to spend well into the summer. The challenge is always finding gas households. • LIHEAP spending started November 19th. With over$1.1 million paid out we are 58% spent and expect to be out of .LIHEAP by the end of February. The average household benefit of$434 is about 12.7% larger than last year. This includes increases in the cost of electricity, gas, oil, propane and/or wood. We have provided 2,653 LIHEAP benefits. Last year we ended the LIHEAP program the end of March. We have about$117,000 less in LIHEAP dollars this year, as each agency received a 5.6% reduction. • Across the state, most agencies are experiencing a much earlier closing of the program from last year, due to fewer dollars and higher costs. • Interesting note: We opened 30 days of appointments for February yesterday and in 12.5 hours, 741 appointments SKCvISC,Board Meeting Minutes,Page 5 of 9 were made through the automated phone system. Food and Clothing Bank: • The holiday season went smoothly for the Food and Clothing Bank. We served 914 households for Thanksgiving, almost the exact number from last year(916). This number is relatively stable from year to year with the biggest jump in numbers occurring in 2000. • During Christmas week, we served 1135 households, an increase of 4.7% over last year. This number fluctuates a little from year to year, but overall has remained stable since 2001 when there was a significant jump in usage. • Christmas House served 675 households, an increase of 5.3% over last year. This number, too, fluctuates from year to year. • The Federal Way Diversity Commission did a Food Drive over the weekend and gleaned 4200 pounds of food and $152.00 in cash. FAMILY SUPPORT Corak reported: SERVICES: Employment: • Two people have begun internships through our THRIVE program, with many more completing their EDGE training so they can be placed or working with us to find full-time employment. So far, the feedback has been very positive. • We will be applying for a grant through King County Workforce Development Council to operate a youth center for at-risk, south King County youth ages 14-21, located in Federal Way. The grant would involve additional partners and would be over$500,000. Services would include employment, education support, linkages to job training, leadership and reduction in recidivism factors. • While we served fewer individuals in 2007 (due to discontinuation of the Community Jobs contract and the "freeze" on King County and city contracts), we still experienced positive employment outcomes. Last year, 55 individuals obtained employment. 80% of these jobs were full-time, and 68% had benefits. The average wages was $10.75 an hour with wages as high as $22 an hour. Education: • In previous years, as a result of students facing the challenge of attending classes consistently and progressing while dealing with mandatory employment, transportation problems, lack of child care and/or other family issues, we have had only 2-3 students per year graduate from our GED class. This past year we had 13 students obtain their GED. • Last year, we applied for funding from the Lucky 7 Foundation which would allow us to purchase much needed ESL materials. The Lucky 7 Foundation grants are very competitive and there was a possibility that we wouldn't be selected for a site visit. We were contacted by Lucky 7 Foundation and they are interested in doing a site visit SKCMSC,Board Meeting Minutes,Page 6 of 9 ATT- I to tentatively scheduled for 1/24/08 o Last month, MSC was asked by the Federal Way School District to partner with them, the Boys & Girls Club, and Highline Community College in applying for a federal dropout prevention grant. MSC was notified on 1/23/08 that the grant application was successful. Through this grant, MSC will coordinate efforts of all partners and will'assist students with educational support and resources necessary to help students stay in school and successfully obtain their diplomas. HOUSING: Ginnett reported: • Permanent Housing-See Dini's report. Adopt-A-Family • • Very successful. All Housing Program families and individuals were covered plus some Employment families. One Night Count • Friday, January 25th, 2:00 a.m. MSC will have teams in Kent and Federal Way. Board members are welcome. Tax Sites • Sites in Kent and Federal Way are again open. The first week's totals for MSC: 26 returns completed. Customers' stories. City of SeaTac • We received an additional $2,000 from the City of SeaTac in December for emergency assistance. DEVELOPMENT: Taylor reported: FOOD BANK CHALLENGE • 12/5/07 THRU 1/21/08 $42,340 Includes $10,000 from the City of Federal Way 104 donations $5-$5000 including $19.32 from a little boy's piggy bank and $5000 from Christian Faith Center • When Linda Kochmar from the Federal Way City Counsel, suggested the city donate $10,000 to the FW food bank, we immediately responded by suggesting they make it a challenge grant to the city at large. We then communicated to the entire council the potential impact of a challenge grant which could turn $1 into $4 worth of food and involve the whole community; children, clubs, faith communities and businesses. Once the council supported this concept, we went to work getting the word out; first arranging to have the challenge announced and the check presented at the December Chamber of Commerce luncheon Christian Faith Center committed $2500 to the challenge although they actually delivered $5000. Tricia wrote articles and sent press releases. We sent out a special electronic newsletter which generated over$2200 of on-line donations within 24 hours. The entire community did take up the challenge and one small boy brought in his piggy bank for the food bank. 4++ f 1 STCCMSC.Board Meeting Minutes.Page 7 of 9 Last year's AHA- $39,587 Breakthrough • We received the $10,000 grant(for supportive housing)from the Q13 Fox Cares, a fund of the Robert R McCormick Tribune Foundation. This very old and established foundation has now approved and recognized us; we are now positioned to receive much more funding in the future. This was the result of cultivating a relationship with Q13 Fox over the past 18 months and though we hate to say"competing", we competed with 5 other non-profits, including Hopelink, to • win the relationship. Much more to come in the way of media coverage, publicity and dollars. Planned Giving/ Major Giving • Seminar with Bob Pitman scheduled Tuesday, March 25, 2008, 5-7pm at Twin Lakes CC. • We are working on a 2008 Major Giving Campaign with a goal of raising $25,000 from individual donors. Community/Media Relations • E-newsletter is on track. Sent monthly to a list of 1,500 and growing. Please send to your email contacts, it's easy for them to unsubscribe. • On-line giving is steadily increasing. • Please look at the media coverage notebook for current print media coverage. Crab Feed • Please see attached sponsor packages and donation forms. We will have on-line sponsorship and ticket purchasing by the end of February. Grants •FY::MM200712008 to Date ' • • • • •• t lL'i.T: ��' •''}.:-:Kf:'L-F, M1 :_ • .• i'•.sty •••_ Gra .$320 243 nt Pii00 als'.1 Yritten 19 • :.i• ;;r 3. Decision•Wade • • ;+ • 4: :'. . $93,000:.. 'Funded • � •• • • . Success Rate •. •50% LOIs!,Proposals in Process • . 4 $715,200 LTCOP: Ryan reported: (See handouts) SB 6624 Prohibiting waiver of long-term care facility residents' rights Protect assisted living facility and nursing home residents' from • unfair discharges: HB 3204-Prevention of discharge of residents from boarding homes due to their Medicaid status HB 3203-Closing the loophole which currently rewards illegal discharges, typically sending a nursing home resident to the hospital and not allowing him/her to return when ready. SB 6222/HB2668 Expanding programs for persons needing long- I SKCMSC, Board Meeting Minutes,Page S of 9 Arr I • term care SB 5517 Adjusting personal needs allowance for persons receiving state financed care The Elder Care Alliance 2008 Legislative Agenda In 2007 LTCOP Volunteers and Staff made 7,058 routine visits to 1444 Adult Family Homes though out the state. Seattle Times Article NEW BOARD BUSINESS: Sheller reported: • 2007 Self-Evaluation results • 2008 Board goals OTHER BUSINESS: N/A EXECUTIVE SESSION: Personnel Chair Camahan presented the CEO's Performance Goals for 2008. ADJOURNMENT: The meeting was adjourned at 8:30 p.m. Submitted by: Bob Wroblewski Board Secretary • Multi-Service Center Board Meeting Minutes February 28,2008 Present: Absent: Staff: Guests: Carnahan,John Agnew,Creigh Shea,Dan Duclos,Dini Kelly, Stu Landen,Dick Stumpf,John Purlee,Linda Molina McCleary, Coutinho,Crystal Tracy,Maria Estes,Jim Ana Cristina Fain,Joe Hansen,Claire Pierson,Tom. Gordon,Michael Taylor,Pain Priest, Skip Kim Hamn, Enders, Sue Rawson,Lorrainne Mi-Jeong Ginnett,Manuela Sheller,John Hawkins,Shakti Corak,Robin Vanderlinde,Ginny Hulse,Dennis Wilford,Janer Wroblewski,Bob CALL TO ORDER: President Sheller called the meeting to order at 6:31 p.m INTRODUCTION OF N/A GUESTS: NOMINATION N/A COMMITTEE: APPROVAL OF MINUTES: Approval of January 2008 Minutes was moved by Pierson and seconded by Carnahan. Unanimously approved. • FINANCE COMMITTEE TTEE Pierson reported: REPORT: Balance Sheet: • The Balance Sheet is reconciled to the current period. • Cash accounts remain stable with approximately$1.5M in cash. In addition to this,we have an estimated$851K in the Endowment accounts. • Our bottom line reflects a year-to-date profit of$96K. Profit and Loss Statement Operating Revenue: • The current month reflects a loss of($6,400). • The Employment Program has refined its operations and is looking forward to hiring one more intern. • Community Relations is in the beginni g phase of the Crab Feed and is already receiving some sponsorship funds and ticket sales income. • Our Low Income properties are showing a current month profit of $1,168. Our occupancy rate is up and stable. This will continue to improve the bottom lines of our properties. • The Energy Program has been awarded additional LIHEAP funds. The increase of$1,224,820 brings our contract total up to $3,729,645. Of the increased dollars approximately$500K was awarded to MSC and the balance was awarded to CAMP. Since CAMP was not able to spend out their portion, they elected to not SKCVISC, Board Meeting Minutes,Page 1 of 6 �—r- an receive any additional funds and those funds were directed to MSC. • Although we have just completed and implemented the budget revision,we may want to consider making one more change. The amount of the LIHEAP contract amendment is significant and although it is all reimbursement dollars and will not have a net effect on our bottom line,it would boost our operating budget.This is always a plus when applying for new grants. Operating Expense: • The revised budget has been input and is reflected on the January financials. • The Employment Program continues to remain stable. The Microsoft Grant has provided some breathing room as the CSBG- Homeless Employment Program grows. • Expenses are up in the Community Relations program. This is due, in part,to the preparation of the Crab Feed. An early down payment on the crab has secured the cost at last year's price. And the down payment on the space costs insures our event date. • The repairs to the stairwells in two of the buildings at Maple Lane have been completed. We're getting more bids for the repairs on the last two. These costs are covered with reserves and will be capitalized at year end. • The Energy Program continues to spend in leaps and bounds. In January alone we have billed over$539,000 for direct client services,for a year to date total of$1,217,810. • January is the last fully operational month for the Multi-Service Center's Perk Up Place. We anticipate some residual costs to hit the books over the next month or two as we reconcile our vendor accounts. Shelly took over on February l'`and is excited about her new venture. • Motion to adjust the budget was made by Carnahan and seconded by Wroblewski. Unanimously approved. • Building addition recommendation-The expense of this project would equal the cost of the current lease on a prorated comparison. See the Memo of February 12th: MSC would conduct a Capital Campaign with a goal of raising$1M. This would leave$1.5M to be financed. Carnahan moved to follow through with the addition to the Program Services Building. Kelly seconded the motion. Unanimously approved. EXECUTIVE REPORT: Duclos reported the following: Permanent Housing Update • Vacancy Report: Property Occup Explanation VPII 100%full Maple Lane 100%full White River 100% One being readied for new tenant Mansard ' 100% Fern Hill Terrace 100% Mitchell PI Sr 96% 3 on waiting list for certification • Rainier View Sr 98% 1 vacancy; have a waiting list Villa Capri 95% 2 units Radcliffe P1 Sr 49% 64 current; 1 newly approved application; 5 pending certifications(opened mid-Oct.2007) • Rainier View—The Open House was very successful and thanks to those of you who were able to attend. It's a very nice facility and you heard from the residents how much they love their apartments. • Radcliffe Place—Open House was held on February 22'from 2:00 p.m.to 4:00 p.m. • Graham Property—Hawthorne Lane—We have been asked to become the non-profit partner in a 32-unit development which will target families but seniors will also be welcome. I have attached a summary that provides more detailed information. We are being. asked to join at the suggestion of Pierce County. The project needs more funding and Pierce County can get special funding for CHDO organizations like MSC. We obtained these special dollars to help with Rainier View. The site is consistent with other housing that has been built. Directly behind it are condo housing with 2-car garages; a new strip mall with a dental clinic,several fast food establishments and other buildings awaiting tenants. Graham is in rural Pierce County and some of the other funding for this project is from Rural Development Government Funds. The location is approximately 20 to 30 minutes from our Administrative offices. I have reviewed the Preliminary Geotechnical Report,which indicates good soils but depending on how the site is graded(it is very flat)and the availability of cleaner outwash soils,the contractor has been made aware that he should be prepared to import free-draining granular materials to be used as structural fill. I have also reviewed the Market Analysis,Sources of Funding and the Phase I Environmental Site Assessment. All are consistent with supporting this projected development. Because we are a CHDO we have been asked to replace the current non-profit, Shelter America,who cannot qualify for these funds. We would assume the same agreement as Shelter America, earning a little over . $100,000 in development fees and$2,000 annually from the • projects cash flow. SRI is the current developer and would be responsible for the construction and guarantee required by Tax Credit lenders. Permission to move forward. Unanimous. • Garden Park II/Villa Capri Resolution—Please refer to the Resolution sent in your packets. This allows us to close on the Tax Credits on the property. Moved by Carnahan and seconded by Wroblewski. Unanimously approved. • LTCOP Grievance—Since January's meeting there was a follow up in the paper indicating that several of Community Mental Health Agency facilities are closing. I don't believe that any further action will be taken on their part.and our program is busy helping to relocate over 100 residents of CMHA's facilities. • Massachusetts'Trip—My father's condition has become worse; Hospice is involved. I am flying back East on March 5th and will return on the 9t. Normally at this time of year,I go to our National SKCMSC,Board Meeting Minutes,Page 3 of 6 ATT — '79 Legislative Conference but I will not attend this year,going directly to see my dad. I should be back in the office on the 10t. FUND DEVELOPMENT: Wroblewski reported: • The 2006-2007 Annual Report has been mailed. • The Crab Feed is slated for June 14th at the Aquatic Center. Currently we have received$29,000 in sponsorships for this event. Soon you'll be able to purchase tickets on line at www.multi- servicecenter.com. We are in need of silent and live auction items. • On March 14th,we will again be conducting.the Bus Tour from 8:30 a.m.to 2:00 p.m.with lunch at Radcliffe Place. Please RSVP. This is a great opportunity to invite a friend,.colleague or family member to learn more about MSC. • Planned Giving seminar with Bob Pittman is scheduled for March 25th, from 5:00 p.m.to 7:00 p.m.at the Twin Lakes Golf and Country Club. • Major Giving-We are working on a 2008 Campaign with the goal of raising$25,000 from individual donors. • E-newsletter is on track. Sending monthly to a list of 1,500 people and growing. Purlee reported the following: LIBEAP: 83 year old man becomes a US citizen • Since 2005 the Energy Program has been helping a gentleman through our mail application process. He turned 83 this year. A widower,he came recently to this country from Iran and for a time lived with his daughter. He wanted to be independent so as soon as • she was able to help him secure his SSI benefit of$637 per month, he moved into his own place. He wanted to become a citizen, so he began studying and on August 15C,2007,he proudly got his certificate. This month he voted for the first time, something he very much wanted to do. He was a poll voter this year. He was so elated about the fact that he is a citizen and can vote that his daughter brought a copy of his certificate to show staff and to tell them how proud he is of himself that he voted. At age 83...it's never too late to have and achieve a dream. • As stated earlier,MSC received additional LIHEAP funding. This amounts to an additional$961,612 in direct service dollars to help our customers pay their heat bills. Our total direct service amount for 2008 is now$2,939,529. To date we have spent over $1,670,000(56.8%of new total available.) Food and Clothing Bank: • The Food Bank is busy collecting and filling Easter baskets for distribution the week before Easter. We give out roughly 600 each year. Various community groups, Scouts and churches help in the preparation of the baskets. Federal Way resident,Hope Elder is a mainstay,making a number of baskets each year for many,many years. • Denise and Tammy tell me that the Food Bank seems to have attracted a mascot,a pair of ducks. They live in the fenced off Aff �� drainage area between the warehouse and the Health Department, periodically flying out to feast on bread crumbs and other delicious morsels they find on the ground. Yesterday,Denise reported they quacked and quacked at her when she arrived early in the morning, really giving her the business because they were ready to eat and their food was not ready. FAMILY SUPPORT Corak reported: SERVICES: Employment: • We submitted our King County Workforce Development Council grant which would fund operation of a youth center for at-risk, south King County youth,ages 14-21.MSC was the lead,with partners including but not limited to,Valley Cities Counseling, Highline Community College,Goodwill Industries,Orion Industries,and Boys and Girls Club.We should know by the end of March whether or not the proposal was successful. • Jim Boland,the Youth Employment&Education Specialist, recently taught a job readiness workshop for youth at a local job fair.The Kent Police Department attended the fair and had an opportunity to observe the workshop.They told Tim that they would like him to teach another workshop in the community soon,and that they would be strongly promoting the program throughout the community. Education: • As you may know,we currently have a workplace literacy English Language Learning class at Terra Dynamics.I recently received a call from Crystal Springs Water in Kent who was also interested in doing a workplace literacy class.They stated that we came highly recommended,and after spending some time with them,they decided that they would contract with us to provide the class.We anticipate that classes will start sometime next month. • MSC has received funding throughout the past year from King County Library Systems to support its GED classes and provide students with books and other necessary items.MSC was recently told by KCLS that despite receiving less funding than another agency,we had sirifcantly better outcomes and thus may be receiving more funding the following year. HOUS]1 tG: Ginnett reported: Permanent Housing-See Dini's report. Tax Sites • As of February 18th(6 weeks)MSC's totals are 481 returns completed totaling$1,046,992. The average return refund=$2,177 per household. One Night Count • Friday,January 25th, 2:00 a.m., 90 homeless individuals were found in Federal Way. It was an extremely cold night. There were increases to the count if you included the Night Owl buses. 50 individuals assisted in the count including one Federal Way Mirror reporter and seven police officers. Shallow Rent Subsidy • We will be applying for a new pot of money.The cities of Kent and SKCMSC,Board Meeting Minutes,Page S of 6 A-ri- - ��i • Renton will initiate the pilot program The goal is to assist families by preventing homelessness with rent subsidy for up to 15 months. We will begin with perhaps ten families. Letter of Commendation from City of Des Moines regarding Victorian Place 2. DEVELOPMENT: Taylor reported: Annual Report for FY 2006-2007 • Please let me know if you haven't received it. Community/Media Relations • E-newsletter—our 7th issue goes out this week. Please send to your email contacts. It's easy for them to unsubscribe. • On-line giving is steadily increasing • Kent Reporter—See article on Radcliffe Place. • Federal Way Mirror—Contest for children's ads. We'll make more note cards Grants To Date for-FY2007/20081 • 'new '��,, � ,i.!' ?'�`i'':htr?t�xar.F` ` ' ':+!�t 1+t $WwspAw v�.!'•'j• ▪ Grant•Proposals.'Written r'=y:':,=Yri°.t.:'"F�•?�•v�.'.`•C!'--�`•_ ::y,!4tz%: =. °v���;p�, .'r - 'c�1E_.,.'r;rc:•• .•sS::!;,- '�nT4.'r-',�i'`^.::F:_:C. '7r��•,;r'tc.. 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'N;•?..i 'S':'tom, i s'.i:••."- .::•:'.,i:krS" a:3'..: .:.�" -� *.:. �. +' -.tia;$57_,D00 LUIs.�Proposals�a�Pi�ocess;=:x{y':7�` ._-,.,tks '=j. Y.- ('.,:Ze 3- rgeifiCr''f.„ �.,.Ait3:+5Y:Y,ar:471P ::5_ :.•.4,'5'i' ..�:.' rr�r ft• .q.��w.,i`J-Y�i`i , .,tt��T':.rc: :: ': 'Y�"t-f(,' ..i :S:-.1kyMf-,'•q'F'sS:�.� ..l ta z %•fir` .•F:t,''-'dt his.:,�:is z.;2:-'.^`��� ''.py P.dr?•',9:_ ::V-44'a+'..j`.^ •,.+y✓�C.,Is+.C. 'Y rry,%.yW�X ec:':F��itt1�C''e��.tl... :�a. _S'!,+ir��• ••. +. ••. . Award Apphcations'inprocess' �;,' _ 2' `:::_ • ..'a„+e,` ,45•:1,Y:1•,.:,,�..;y`%i,r-' r'R • c^.a.e0. Ir.i:.r`.Y�'t j•Y�,n �' ..i-S*'':. :'R.'. _, .. • S:;','. �-':. _ .+•�> LTCOP: Ryan reported: (See handouts) • State LTCO office is preparing for National Ombudsman meeting in April in Tacoma.The-Board is invited-invitations will be sent. Legislative • • Louise is working on SB 6807 to protect residents on Medicaid. The bill will require boarding homes to keep Medicaid residents even if they end their contract. Bill looks favorable to pass but one can never be certain until it gets the Governor's signature. • We had a lot of resident&family participation at hearings on SB 6807&companion JIB 3204 Regional programs are stable! • We plan to apply for a 3-year Federal Senior Medicare Patrol grant. NEW BOARD BUSI IESS: Representative Priest gave a brief synopsis of things transpiring in the Legislature i.e.,Housing Trust Fund, funding for the Performing Arts. - BOARD DEVELOPMENT: Postponed. ADJOURNMENT: The meeting was adjourned at 8:05 p.m. Submitted by: Bob Wroblewski, • Board Secretary Q � Multi-Service Center Board Meeting Minutes March 27,2008 Present: Absent: Staff: Guests: Agnew, Creigh Fain,Joe Duclos,Dini Carnahan, John Kelly, Stu Hansen, Claire Gordon, Michael Kim Hamn, Mi- Corak, Robin Hulse, Dennis Jeong Purlee,Linda Landen, Dick Molina McCleary, Ryan,Louise Rawson, Lorrainne Ana Cristina Enders, Sue Tracy, Maria Pierson, Tom Ginnett,Manuela Wilford,Janer Priest, Skip Taylor,Pam Wroblewski, Bob Sheller,John Estes,Jim Stumpf,John Vanderlinde,Ginny CALL TO ORDER: Vice-President Gordon called the meeting to order at 6:38 p.m. INTRODUCTION OF N/A GUESTS: NOMINATION N/A COMMITTEE: APPROVAL OF MINUTES: Approval of February 2008 Minutes was moved by Carnahan and seconded by Rawson. Unanimously approved. FINANCE COMMITTEE Agnew reported: REPORT: Balance Sheet: • The Balance Sheet is reconciled to the current period. • Cash accounts remain stable with approximately$1.4M in cash. In addition to this,we have an estimated$787K in our Endowment accounts. • Our bottom line reflects a year-to-date profit of$102K. Profit and Loss Statement Operating Revenue: • The current month reflects a gain of$5,567. • The Employment Program is showing a current month loss of$27K • but remains stable year to date. This loss is not programmatic and is due to the re-allocation of the unrestricted Microsoft funds. The Employment contracts in place are reimbursement contracts so this program is within budget and remaining stable. • Crab Feed sponsorships are still arriving and are helping to offset the bottom line in Community Relations. With the mid-year budget revisions and some restructuring,they are currently on target for budgeted revenue. • The Low Income properties are once again showing a current month profit. This has given them a year to date positive bottom line of$4,266. Our occupancy rate is still steady, although we are addressing some collection issues at Maple Lane. We anticipate the bottom lines to continue to improve. - • The updated budget has been input for LIHEAP,and the program is SKCMSC,Board Meeting Minutes,Page 1 of 9 .L rrr. 'ate operating at full capacity. • The Literacy Program is now steady. The re-allocation of the Microsoft dollars has given the program a positive bottom line. • The Food Bank has a current month negative balance of$2,569,but the year to date is still very strong with a positive balance of$24K. Operating Expense: • The Employment Program is showing a current month loss, as mentioned this is not a programmatic loss and is reflecting the re- allocation of the unrestricted Microsoft grant. • Expenses are up slightly in the Community Relations Program as they continue to prepare for the Crab Feed. All other expenses are currently in line with the new budget. • There are no extraordinary repairs or other expenses in the Low Income Housing Program this month which contributes to the positive bottom line. We have received bids for the remaining stairwells at Maple Lane and that work will begin soon. Reserve funds will be used to cover this cost but the expense will be capitalized at year end and will not have a negative impact on our bottom line. • Shelter and Transitional Housing are still looking strong. We have utilized some reserve funds to offset the costs of the major rehab in the Big House in Kent. This rehab was necessary due to age and major damage caused by the last family that was housed. • The Energy Program is at 58%of the new budget in direct client benefits, and as always,business is booming. We do not anticipate any problem in spending out the entire budget. • With the help of the Microsoft dollars,the Literacy Program is showing a profit. We have submitted an application to the Federal Way School District for over$500K. If awarded to MSC,the agency will add an additional staff member. This would be the largest contract received for this department. • The Food Bank has experienced some major vehicle costs. The transmission in one of the vehicles went out. With the associated costs of towing and vehicle leasing, in addition to the ever increasing cost of gas,their current month is showing a small loss. The year to date is still very strong and we don't anticipate the loss will continue. EXECUTIVE REPORT: Duclos reported the following: Tax Credit Housing Update Property Occup Explanation Fern Hill Terrace 96% Mitchell Place Sr 100% 3 on waiting list for certification Rainier View Sr 100% 1 vacancy;have waiting list Villa Capri 95% 4 units vacant;3 scheduled move outs; 5 pending move ins Radcliffe Place Sr 50% 67 current;4 approved; 9 in certification process New Building Addition • We've met with the architect to redo the budget, establish a time line and reduce the curve of the new building. Although pleasing to the SKCMSC,Board Meeting Minutes,Page 2 of 9 eye, it created odd shaped spaces,thereby reducing the amount of space needed. (Presentation of new design) CTED • Three CTED staff will be on-site on April22nd and 23`d to monitor the Food Bank and CSBG programs. Agency staff is busy gathering records, compiling information and completing the Assessment Tools these monitors will need. Good to Great Concept • The Administrative Team and supervisors met twice to go through this concept and put it into a form that MSC can use in terms of our growth and development and Three Year Plan. We explored all of the concepts to get a basic understanding of this premise. We have also completed some steps and thought processes to develop what is called the Hedgehog. (Colored handout) • We have evaluated where the Administrative Team falls in the Leadership category and feel that while we do have good leadership, we need to achieve Level 5 which builds enduring greatness through a paradoxical blend of personal humility and professional will. • In terms of attracting the right people we feel that currently we are doing a very good job. We intend to get better by establishing a set of interview questions that are designed to identify people that fit what MSC is striving for. • The Hedgehog Concept is defining three things: What you can be the best in the world at; what drives our Economic Engine and What Are You Deeply Passionate About. The Team came up with the following: Passion:Helping people achieve greater independence and actualize the power of their choices. Best in the World at: MSC be the best Community Action Agency in Washington by being customer focused and outcome driven. What drives your economic engine: Government=Political Expertise;Private Funders and Donors=Relationships and Volunteers. (See attached diagram) The process we went through to get here was lengthy and started with the premise that the thing we are best at is Not Thinking Like a Charity. We then put this into positive terms: Having expectations of people Requiring accountability—of ourselves and our customers Fostering sustainability Encouraging people to"invest"by showing return on investments Mobilizing and empowering the community to do some of the work Involving communities and customers in success and results Offering choice without being patronizing Operating from a strength based approach We Iooked at What We Could Be The Best At Statement in terms of what customer focused would mean. We came up with the following: Strengths based approach Providing customized services whenever possible SKCMSC,Board Meeting Minutes,Page 3 of 9 Holistic . Providing services'with respect for each individual Providing good customers service to both external and internal customers Work at the direction of the customer Facilitate the growth of the customer(i.e., self-sufficiency, self- determination) We looked at What Drives the Economic Engine and listed those that you see on our diagram. Our next discussion focused on taking these concepts and integrating them into the Three-Year Planning Process as well as Staff Training on the concept itself and other issues. • The training will focus on the Five Core Concepts. • Level 5 Leadership—Definition of what that is. • First Who Then What—Getting the Right People on the Bus • Confront the Brutal Facts—Looking at all aspects of MSC and its programs. Conduct autopsies;What are we doing really well and what can we improve on. • Hedgehog—have a basic design • Culture of Discipline—see this as our values. Staff will develop and bring to Board. • Technology Accelerator—assessment of what we have and what we need. • Flywheel and Doom Loop—how we start our economic engine turning and keep it turning. • Staff will have an all day in-service on May 6`h. Following this, directors and supervisors will send staff back to their units to start working on planning and implementation. We will also do a similar process with the Board. A date will be scheduled for the near future. Washington State Quality Award • In conjunction with the Good to Great work,I've been researching what MSC could undertake that would evaluate it as an agency in comparison to other agencies. In the past,I have overseen accreditation applications for child welfare agencies that have received the WSQA. Community Action Agencies don't have this type of accreditation.Also the State Legislature—Housing Committee—has been pushing for a standard of performance and will soon be requiring that agencies receiving Housing Trust Fund have the Washington State Quality Award. It is based on the Baldridge Quality Performance Criteria. They use the same criteria but it is less expensive(approximately$3,000 as compared to $15,000 for the actual Baldridge). We will submit our intent to apply within the next few weeks and submit the full application in September. Linda Purlee, Stephanie Parson and I will be heading this up but all program areas will be included in the application. Employment Funding • Councilmember von Reichbauer secured a one time grant of$5,000 ' (1-6)1 SKCMSC,Board Meeting Minutes,Page 4 of 9 Z `\ for the Youth Employment Program. Alliance Building • We did purchase the building in December and we're now working with the architect and contractor to firm up the rehab plans and costs. We have approximately$530,000 to spend. We anticipate enclosing the Food Bank; their customers would have their own entrance/exit thus freeing up other doors for the rest of the building. Other plans include extending the wall up to meet the roof for sound proofing;gutter and stair repairs;new doors that meet ADA requirements,etc. Some value engineering may have to take place to stay within budget. Hopefully,work will be completed by June. At that point,MSC will reduce the amount of staff time expended on this project. FUND DEVELOPMENT: Wroblewski reported: Crab Feed- Saturday,June 14,2008—Aquatic Center • As of today we have$32,100 in (committed w/paperwork) sponsorships and an additional$2,070 in individual tickets sold. Total revenue to date: $34,170. • Last year-$12,500 in total sponsorships; $39,000 in gross revenue, 34 tables sold, 1 table left. • Please buy your cruise raffle tickets-$10 each. Planned Giving/Major Giving Seminar with Bob Pittman • Held on Tuesday,March 25,2008,5-7pm at Twin Lakes Golf and Country Club. 8 people attended. • Bob has ended his 17 year radio program(Legal Line)and started a foundation called the Legal Line Education Foundation. Major Giving • We are working on a 2008 Major Giving Campaign with a goal of raising$25,000 from individual donors—"Thank You"to Bob W and Dennis H for volunteering to lead this project along with staff. We are developing our capital campaign plan for both individual donations and foundation funding. Thank you Dennis H for volunteering to lead the outreach to individuals. Purlee submitted the following: LIHEAP: • Energy has spent out of PSE HELP electric dollars- $1,545,221. •. We have over$308,000 in PSE HELP gas dollars left. That will be a challenge to spend as there are fewer gas households in South County. • We have about$713,600 in LIHEAP dollars left($2,225,882 spent). This will last until sometime in May. • Patty B letter. Food and Clothing Bank: • Over 1100 Easter baskets were assembled and distributed to children, seniors and homeless individuals. This is a huge increase over previous years. We received tons of candy, stuffings and baskets. Baskets were assembled by Hope Elder and her family, Federal Way Women's Club, Girl Scout Troop#1732,Browns Points United Methodist Church members,The Caring Circle and more. SKCMSC,Board Meeting Minutes,Page 5 of 9 • The Boy Scout Food Drive is this Saturday. Some members from Marine View Presbyterian Church are going to help receive and sort donations in the warehouse. • Food Bank van drivers are still needed. We are also in need of a part-time driver for our Food Coalition Truck Project. Referrals appreciated. Have them send resumes to Claire Hansen. FAMILY SUPPORT Corak submitted the following:: SERVICES: Em loyment: Success Story • Jim Boland worked with a 19-year old young woman through our YES program. Her family had immigrated here. She was attending college but needed to earn income in order to meet all of her basic needs. The young woman told Jim that she thought because she had little work experience,she could only get a minimum wage job doing housekeeping or entry-level food service/retail, and she was willing to do so. Jim talked with her about other options and helped her get a job working part-time in the office at Green River Community College,making$9.00 an hour. In addition,Jim learned that the young woman spoke two other languages fluently in addition to English. Jim spoke with her about becoming a part- time interpreter and told her about the high demand and the competitive wages she could earn in this field while still attending school. The young woman was very excited and Jim helped her obtain employment with an interpreting service. She now works part-time as an interpreter making$50 an hour in addition to continuing her education and maintaining her office job. • We recently received a visit from Fred Krug with the King County Workforce Development Council. Mr. Krug unofficially notified us that we have been chosen as the successful bidder for the Youth Center proposal. We are not able to make a formal announcement as the proposal still needs to be approved by the Youth Commission and the Workforce Development Council Board. Barring any unanticipated glitches,we will be awarded the WDC Youth Center contract which will allow us to work with 50 at-risk youth ages 14- 24 who reside primarily in the cities of Federal Way and Auburn. This grant would provide us with$585,000 over 1 year and would allow us to hire a Youth Connections Coordinator to work with Juvenile Justice,2 case managers and a full-time education instructor. In addition,we would be partnering with organizations such as Valley Cities,Orion Industries,Tacoma Goodwill, Boys and Girls Club,and Highline Community College. Education: • For the month of March,we have had 5 students take 6 GED tests and all have passed their tests. • Kilo Middle School students recently made fleece blankets, scarves, and hats to be distributed to the kids at our HEART program at the Emergency Shelter. The Federal Way Mirror recently featured an article about this as well. SKCMSC,Board Meeting Minutes,Page 6 of 9 HOUSING: Ginnett submitted the following: • Housing Program Updates-See Dini's report. • Tax Sites-As of March 10th,MSC totals are: 858 returns completed totaling$1,553,894 with the average return refund amount equaling$1,811 per household. • Emergency Assistance Money—During the past year, MSC received money from the City of Kent to provide emergency services for that city. We will be applying to the Cities of Renton, SeaTac, and Tukwila to provide those same services to those areas. • Permanent Housing—Vacancies Maple Lane—0 White River— 1 Mansard Estates—0 Victorian Place II—0 We passed the inspection for VCCC on Unite#6 with flying colors. The Shelter Plus Care inspector stated: "This is the cleanest property I have been on in quite some time. These apartments are very nice and well kept. I wish all the properties I see were like this. We look forward to doing more business with you in the future." • Success Story—B.L. B.L was in Men's Housing less than one month when DSHS stated his daughter was coming to be with him. DSHS was removing her from her mother's custody and he needed to find immediate housing,after the weekend. DSHS said they would help put the two in transitional(totally unrealistic expectation)housing. We were able to get him into our shelter. While there,he was able to hook up with VCCC and their PSH and we provided them with a unit in White River Apartments. His teenage daughter,who was almost a drop out,is now on the honor roll. COMMUNITY RELATIONS: Resource/Development • MSC Logo clothing is available. See the flyers. • MSC's Annual Bus Tour Friday,March 14th, from 8:30 am-2 pm with lunch at Radcliffe Place was a great success. "...I thoroughly enjoyed the tour and gained immense appreciation and respect for all that MSC is doing for the community. Thank you for such a well-organized, informative day. I, too,will look forward to working together and finding ways to partner as we move further into the year. With heartfelt thanks and appreciation to all of you at Multi-Service Center." Denise Philips Communications Manager Totem Ocean Trailer Express, Inc. Community/Media Relations • E-newsletter—our 8th issue goes out this week. Sending monthly to a list of 1,500 people and growing...please send us your email contacts, it is easy for them to unsubscribe. SKCMSC,Board Meeting Minutes,Page 7 of 9 • On-line giving is steadily increasing Grants- See handout LTCOP: Ryan reported the following WA resident recommends having an ombudsman"on speed dial" • On February 26, local ombudsmen in King County,Washington, held a learning session in which the role of the ombudsman and the rights of residents in long-term care facilities were discussed. One resident,who suffered the loss of both her legs in an accident,has been through many difficult times and told session attendees that without the unconditional support of her ombudsman, she would face even worse situations.According to the Federal Way Mirror, the resident stated,"If you're ever in a position where I am,you need to have an ombudsman on speed dial." The newspaper article pointed out that many ombudsmen get involved due to personal experience with a friend or family member. That wasthe case for ombudsman Sue Peterson. "For five years,I took care of a family member who had Alzheimer's and got to know a lot of people,but when my family member passed away, I saw that I could be of help to someone else,"Peterson said. The Federal Way Mirror notes, "Volunteer ombudsmen provide a much-needed service in King County." Source:Federal Way Mirror,February 29, 2008 Legislation-WA bill will protect residents on Medicaid from eviction • A bill that will help end Medicaid discrimination in Washington State's community-based settings has passed both the House and Senate and is ready to be signed by the Governor. The bill, which applies to"boarding homes"(Washington's term for assisted living facilities),will: 1)prohibit a boarding home from transferring or discharging a current resident on the basis that it is voluntarily withdrawing from the Medicaid program;2) require notice that the boarding home is not participating in the Medicaid program and the person may be transferred or discharged if they are unable to pay the facility charges; and 3) require full disclosure in writing to residents and potential residents or their legal representative of the facility policy on accepting Medicaid as a payment source. This policy must clearly and plainly state the circumstances under which the facility will care for persons who are eligible for Medicaid upon admission or who may later become eligible for Medicaid. Disclosure must be provided prior to admission, and the facility must retain a copy of the disclosure signed by the resident or their legal representative.Under the legislation, this policy as of the date of the resident's admission to the facility will be considered a legally binding contract between the resident and the facility.The bill was generated by the Washington State Ombudsman Program. Louise Ryan, State Ombudsman,praised the efforts of residents,family members and ombudsmen who fought for the bill's passage. The bill will be signed on March 28. The Governor may veto the retroactive portion of the bill. Other i--� 33 • SKCMSC,Board Meeting Minutes,Page 8 of 9 • We are preparing to host the National Association of State LTC Ombudsman Conference in Tacoma.From'April 11-16`h. Thank you MSC for staff support and assistance with funding to make this an extra special event. • Yakima LTCO coordinated and planned the first annual Elder Abuse Prevention conference that was held in Yakima on March 18. Over 220 people attended—it was a sell out success! NEW BOARD BUSINESS: Gordon questioned: • What is your legacy? OTHER BUSINESS: N/A EXECUTIVE SESSION: N/A • ADJOURNMENT: The meeting was adjourned at 7:55 p.m. • Submitted by: Bob Wroblewski Board Secretary • SKCMSC,Board Meeting Minutes,Page 9 of 9 • • Multi-Service Center EYISED OPERATING BUDGET-Z00S FISCAL TEAR Updated:28 February 2008 COMBINED AGENCY BUDGET .PROGRAMS> 300 310 320 330 331 340 350 360 370 390 AMC(' Education Energy •LTCOP Housing Perm Hsg. Employment Food/Cloth Linkages Development CY Unrest TOTALS =MIKE CDBG-Community Development Block Grant 6,667 - - 104,436 - - - - - - 111,103 CSBG-Community Services Block Grant 79,512 - - 111,590 - 145,310 27,500 331,990 - 37,631 733,533 FEMA-Federal Emergency Management Assistance - - - 40,467 - - 124,762 - - - 165,229 HUD-Housing&Urban Development - - - 47,413 - - - - - - 47,413 LTCOP-Long Term Care Ombundsman - - 1,839,906 - - - - - - - 1,839,906 LIHEAP-Low Income Housing Energy Assistance - 3,728,874 - - - - - - - - 3,728,874 Pierce County - - - - - - - - - - - Senior Medicaid - - 107,915 - - - - - - - 107,915 Solid Ground - - - 3,870 - - - - - - 3,870 State of Washington - - - 39,000 - - - - - - 39,000 TFAP - - - - - - - - - - THOR - - - 26,573 - - - - - - 26,573 Weatherization - 1,500 - - - - - - - - 1,500 THORA - - - 59,168 - - - - - - 59,168 Community Jobs-YWCA - - - - - 27,100 - - - - 27,100 EFAP-Emergency Food Assistance - - - - - - 196,507 - - - 196,507 ESAP-YWCA - - - 55,395 - - - - - - 55,395 City of Auburn - - - 8,000 - 10,000 - - - - 18,000 City of Covington - - - -. - - - - - - - v City of Des Moines - - - 2,500 2,500 VII City of Federal Way 12,000 - - 36,000 - - 47,000 - - - 95,000 City of Kent 10,000 - - 142,579 - - - - - - 152,579 City of Renton 10,000 - - 5,000 - - - - - - 15,000 City of SeaTac - - - 7,200 - - - - - - 7,200 City of Tukwila - - - 3,800 - - - - - - 3,800 Community Health - - - - - - - - 100 Impact Capital - - - - - - - - - 144,- 144,- Lakehaven - 12,000 - - - - - - - - 12,000 Midland - - - - - - - - _ _ PSE-HELP • - - 604,447 - - - - - - - - 604,447 Shelter Resource Inc - - - - - - - - - - - United Way 39,080 - - 127,671 - 75,980 92,824 - Cash Short/Over - - - - - _ 27,300 362,855 + � - - 200 Z00 Contributions-Unrestricted - - - - - - 52,000 - 8,575 25,000 85,575 Contributions-Restricted,Programs 1,800 - - 10,000 - - 12,000 - - - 23,800 Contributions-Restricted,Use/Time - - - - - - 12,000 - - - 12,000 Multi-Service Center REVISED OPERATING BUDGET•zoos FISCAL YEAR Updated:28 February 2008 COMBINED AGENCY BUDGET PROGRAMS> 300. 310 320 330 331 340 350 360 370 390 AGENCY Education Energy LTCOP Housing Perm Hsg. Employmew Food/Cloth Linkages Development CY Unrest TOTALS • Event Revenue - - - - - - - - 97,600 -. 97,600 Event Sponsor - - - - - - - - - - - Fee for Service 5,200 - - 8,000 - - 12,000 - - 15,000 40,200 Contributions-Pledges - - - - - - - - - - - Contributions-Foundations/Grants 30,000 - - - - - - - 50,000 45,000 125,000 Interest Income - - - - 2,675 - 40 - - 12,400 15,115 Annual Appeal(Thanksgiving to Mid-JAN) 500 1,000 - 1,100 - - 11,000 - - 45,300 58,900 Rental Income-Housing - - - 137,500 504,970 - - - - - 642,470 Rental Income-Late/NSF Fees - - - - - - - - - - Retail Receivable - - - - - - - - - 5,500 5,500 Rental Income-Retail - - - - - - - - - 80,000 80,000 Retail Sales - - - - - - - - - 27,000 27,000 Other Revenue 21,840 3,539 - 35,00D 10,000 - 2,000 - - 26,800 99,179 Allocated Agency Admininstration - - • - - - - - - - - - Allocated 1200 S 336 Building Costs - - - - - - - - - - Allocated Reserves - - - - 56,802 - - - - - 56,802 In-kind Revenue 35,500 2,500 605,500 4,000 - - 1,926,000 - - - 2,573,500 Transfer From Fund Balance - - - - - - - - - - - T TOTAL REVENUE 252,099 4,353,860 2,553,321 1,016,262 574,447 258,390 2,515,633 331,990 156,175 491,231 , 12,503,408 12,446,606 oi XPENSJ1 Wages 94,407 590,591 162,077 305,577 36,493 128,384 82,726 173,967 111,410 93,328 1,778,960 Fringe Benefits-Combined 32,098 200,802 55,106 103,896 12,407 39,437 28,126 59,149 37,879 31,731 600,631 Advertising 200 - - 450 1,400 500 200 - 6,500 3,180 12,430 Board Expenses - - - - - - - - - - - Education/Training 300 3,867 37,208 3,600 - - 300 - 6,100 4,700 56,075 Equipment Costs-<$5,000 200 1,100 2,000 2,800 - 1,960 3,000 - 4,880 - 15,940 Insurance 650 3,885 1,332 21,464 33,600 1,716 12,518 - 1,977 8,700 85,842 Interest Expense - - - - - - - - - Taxes l License/Permits - - - 800 35 - - - - 250 8,008 9,093 Miscellaneous Expenses - 181,387 - - - - - - - - 181,387 Office Space 13,116 40,175 4,850 21,628 - 13,698 19,307 - 15,439 3,000 131,213 Postage 150 3,189 10,000 450 200 360 225 3,700 3,850 500 22,624 Printing Costs 5,310 19,366 24,975 2,300 350 5,213 5,400 14,116 17,850 - 94,880 Property Maintenance&Repair - 2,724 - 46,500 147,130 - 5,500 - - 5,300 207,154 Unit Contracted-Maintenance&Repair - - - - - - - - - - - Multi-Service Center REVISED OPERATING G BUDGET-zoo8 FISCAL XEAB, Updated:28 February 2008 • COMBINEDAGEVer BUDGET P1?OGRAMS> 300 310 320 330 331 340 350 360 370 390 AGENCY Education Energy LTCOP Housing Perm Hag. Emplovmen Food/Cloth Linkages Development CY Unrest TOTALS Unit Turnover-Maintenance&Repair - - - - - - - - - - - Subscriptions/Dues 300 452 33,456 4,640 15,360 235 200 - 600 11,000 66,243 Supplies 6,181 45,644 7,560 13,800 12,400 2,000 2,500 1,000 20,500 19,050 130,635 Telephone 1,368 15,774 10,200 9,650 5,900 3,018 2,900 - 1,905 525 51,240 Travel 3,133 8,621 23,460 7,800 400 3,012 1,300 - 2,150 1,400 51,276 Utilities 1,600 3,476 1,000 70,700 79,600 1,176 • 11,000 - 600 18,450 187,602 Vehicle Costs - - - - • - 19,300 - - 19,300 Audit/Accounting 300 5,020 3,220 3,900 - 620 1,100 500 500 900 16,060 Consultants 2,000 - 52,290 - - - - • - 12,700 - 66,990 Legal Fees - 624 120,000 3,000 2,500 - - - - 600 126,724 Other Contract Services 16,800 33,024 - 500 3,700 - 1,200 10,000 5,550 1,500 72,274 Sub-Contracts - 270 1,334,279 I6,077 - - 255,977 - 4,470 - 1,611,073 Capital Improvements - - - - - - - - - - - Equipment Purchases>$5,000 - - - - - - 15,000 - - - 15,000 Mortgage Payments - - - 7,785 91,927 - - - - 20,032 119,744 Vehicle Purchases Basic Health Premium - - - - - - - 143,582 143,582 fEAP 2,913,471 - - - - - - - - 2,913,471 Food Benefits - - - - - - 84,050 - - - 84,050 Leased Shelter Payment - - - 37,440 - - - - - - 37,440 --4} Motel Benefits - - - - - - - - - Vv Other Benefits - - - - - 4,650 - - - - 4,650 Other Emergency Services 36,000 - 50,985 - - - - - - 86,985 Rent Assistance - 123,198 - - - - - - 123,198 Transportation Benefits - - - - - - - - - - - Utilities Benefits - - - - - - - - - - Clothing Donations - - - - - - 355,500 - - - 355,500 Food Donations - - - - - - 1,437,285 - - - 1,437,285 Miscellaneous Donations - - - - - - - - - - - Volunteer Services 35,500 2,500 605,500 4,000 - • - 133,215 - - - 780,715 • Depreciation Expense - 1,200 - - - - - - - - 1,200 Allocated-Low Income Housing - - - - 88,732 - - - - 88,732 Allocated General&Administrative 37,747 236,136 64,803 122,179 14,591 51,332 33,076 69,557 44,545 37,315 711,282 TOTAL EXPENSE 251,360 4,349,298 2,553,316 985,119 546,725 257,311 2,510,905 331,989 299,656 412,801 12,498,480 NET PROFIT(LOSS) 739 4,562 5 31,143 27,722 1,079 4,728 1 (143,481) 78,430 4,928 LINDLEY AND COMPANY LLC CERTIFIED PUBLIC ACCOUNTANTS MULTI—SERVICE CENTER AND PARTNERSHIPS CONSOLIDATED FINANCIAL STATEMENTS tiS fe Center t yM JUNE 30,2007 AND 2006 (WITH INDEPENDENT AUDITORS'REPORT THEREON) • • i • .2033 SIXTH AVENUE, STE 1010 A-4 PHONE 206-332-0386,FAX 206-332-0957 • c1 ATTT E WA 98121-2526 PHONE 206-285-3511,FAX 206-285-3547 • LINDLEY AND COMPANY LLC CERTIFIED PUBLIC ACCOUNTANTS • REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 To the Board of Directors Multi—Service Center Seattl I, Washington Comp iance We have audited the compliance of the Multi-Service Center (the Organization) with the types of compliance requireiments described in the U.S Office of Management and Budget ("OMB') Circular A-133 Compliance Supplelment that are applicable to each of its major federal programs for the year ended June 30, 2007. The Organization's major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of the Organization% management. Our responsibility is to express an opinion on the Organization's compliance based on our audit. We co ducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the Organization's compliance with those requir+ments and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the Organiization's compliance with those requirements. • In our opinion, the Organization complied, in all material respects, with the requirements referred to above that are ap licable to each of its major federal programs for the year ended June 30,2007. Intern I Control over Compliance The management of the Organization is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit,we considered the Organization's internal control over compliance with the requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opirion on the effectiveness of the Organization's internal control over compliance. • 2033 SIXTH AVENUE. STE 1010 71 f'-f-- �9 PHONE 206-332-0386, FAX?06-332-0957 • • Lindley and Company LLC Multi-Service Center A control deficiency in an entity's internal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect noncompliance with a type of compliance requirement of a federal program on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affect the entity's ability to administer a federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a federal program that is more than inconsequential will not be prevented or detected by the entity's internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a federal program will not be prevented or detected by the entity's internal control. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses,as defined above. This report is intended solely for the information and use of the audit committee,management,US Department of Health and Human Services,the Washington State Department of Health, federal and state awarding agencies and other pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. . 400,4 Lindley and 6ompany LLC October 18, 2007 Reissued February 14, 2008 • 36 LINDLEY AND COMPANY LLC • CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT To the Board of Directors • Multi-Service Center and Partnerships Fjederal Way, Washington We have audited the accompanying consolidated statements of financial position of the Multi-Service enter as of June 30, 2007 and 2006, and Partnerships as of December 31, 2006 and June 30, 2006, and t e related consolidated statements of activities,,functional expenses, and cash flows for the years then ended. These consolidated financial statements are the responsibility of the Agency's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.Those standards require that we plan and perform tie audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used . and significant estimates made by management, as well as evaluating the overall financial statement p esentation.We believe that our audits provide a reasonable basis for our opinion. discussed in Note 15 to the financial statements, the Multi-Service Center adopted the provisions of • SB No. 67, Accounting for Costs and Initial Rental Operations of Real Estate Projects and AICPA S tements of Position 80-3, Accounting for Real Estate Acquisition, Development and Construction Costs for the year ended June 30,2007. i In our opinion, the consolidated financial statements referred to above present fairly, in all material 1 rspects,the financial position of the Multi-Service Center as of June 30,2007 and 2006, and Partnerships as of December 31, 2006 and June 30, 2006, the consolidated changes in their net assets and their cash I flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. I In accordance with Government Auditing Standards, we have also issued a report dated October 17,2007, I on our consideration of the Multi-Service Center's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other rriatters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in P considering the results of our audit. r P 6 1 2033$LXTH AVENUE, STE 10101.1— ( PHONE 206-332-0386, FAX 206-332-0957 CCAT Y C w7e C14171 7:9L n''- -me nor or 1 rav 1/1/ 1QC 3CG7 • • Our audit was performed for the purpose of forming an opinion on the basic financial statements of the Multi-Service Center taken as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133,Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part of the basic financial statements. The supplemental information is presented for the purpose of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a wh e. diS,7 444-X et9 Lindley and Company LLC October 17,2007 Reissued February 14, 2008 • • • • 4 Pen- I-1 Z Tits ; w. os-t- MULTI-SERVICE CENTER r e c e vtit- 544'f e rr%e v l Balance Sheet-By Financial!restitution As of 2/29/2008 (In Whole Numbers) Current Year , ASSETS CURRENT ASSETS CASH-STERLING 547,802 CASH-COLUMBIA 844,909 CASH-HOMESTREET 46,072 CASH-MISCELLANEOUS IN-HOUSE 1,693 EDIIWARD JONES 544,499 TRUST CO.OF AMERICA 307,381 ACCOUNTS RECEIVABLE 1,117,809 PREPAIDS 31,887 Total CURRENT ASSETS • 3,442,052 PRO'ER7YAND EQUIPMENT LAND 1,697,059 BUILDING 10,980,455 OFFICE FURNITURE&EQUIPMENT 277,561 VEHICLE 140,232 ACCUMULATED DEPRECIATION (2,660,254) CONSTRUCTION AND ACQUISITION 19,116,784 Total PROPERTY AND EQUIPMENT 29,551,837 Total ASSETS 32,993,889 LIABILITIES CURRENT LIABILITEES ACCOUNTS 0,008 PAYROLL PA ABLE i,005,306 ANNUAL LEAVE ACCRUAL 99,528 DEFERRED REVENUE (5,961) LOIIC INSURANCE PAYABLE-STERLING 5,214 • MISCELLANEOUS PAYABLE 87,095 Total CURRENT LIABILITEIS 1,191,190 LONG TERM LIABILITIES LOANS PAYABLE-STERLING 2,582,753 LOANS PAYABLE-COLUMBIA 1,021,262 LOANS PAYABLE-BANNER BANK • 308,154 LOANS PAYABLE-PIERCE COUNTY 550,000 LOANS PAYABLE=DCTED "4,822,383 LOANS PAYABLE-HFU&HOME 986,707 LOANS PAYABLE-US BANK 57,719 LOANS PAYABLE-ICING COUNTY 2,086,000 LOANS PAYBALE-MISC. 10,820,771 Total LONG TERM LIABILITIES 23,235,749 Total LIABILITIES 24,426,939 FUND BALANCE COM INED FUND BALANCES 8,465,005 NET NCOME/EXPENSE 101,945 Total FUND BALANCE 8,566,950 TOTAL LIABILITIES&FUND BALANCE 1 ► 32,993,889 Dale:3/20%08 0330: ////����6 PM /{ , l 3 Page:1 MULTISERVICE CENTER PROFIT AND LOSS STATEMENT-COMBINED-Unposted Transactions Included In Report From 2/1/2008 Through 2/29/2008 (In Whole Numbers) Total Budget- Current Period Year to Date Total Budget Revised Actual Actual Variance-Revised :NUE COMMUNITY DEVELOPMENT BLOCK GRANT 111,103 12,202 54,131 (56,972) COMMUNITY SERVICES BLOCK GRANT 733,533 60,894 467,728 (265,806) FEDERAL EMERGENCY MANAGEMENT ASS. 165,229 1,396 150,919 (14,310) HOUSING&URBAN DEVELOPMENT 47,413 3,968 31,761 (15,652) LONG TERM CARE 1,839,906 204,006 954,002 (885,904) LOW INCOME HSE ENERGY ASST.PGM. 3,728,878 512,448 2,094,792 (1,634,086) SENIOR MEDICAID 107,915 3,011 35,705 (72,210) SOLID GROUND 3,870 298 2,353 (1,517) STATE OF WASHINGTON 59,000 3,056 24,647 (14,353) THOR 26,573 797 20,697 (5,876) THORA 59,168 2,400 33,872 (25,296) WEATHERIZATION 1,500 0 0 (1,500) COMMUNITY JOBS 27,100 190 25,596 (1,504) EMERGENCY FOOD ASST.PROGRAM 196,507 27,878 138,407 (58,100) ESAP 55,395 4 5,067 24,580 (30,815) CITY OF AUBURN 18,000 • 0 18,667 667 CITY OF DES MOINES 2,500 208 1,667 (833) CITY OF FEDERAL WAY 95,000 6,600 63,570 (31,430) CITY OF KENT 152,579 8,592 135,328 (17,251) CITY OF RENTON 15,000 1,417 11,333 (3,667) CITY OF SEATAC 7,200 433 5,467 (1,733) CITY OFTUKWILA 3,800 317 2,533 (1,267) COMMUNITY HEALTH 144,100 10,148 94,207 (49,893) LAKEHAVEN 12,000 597 4,356 (7,644) PUGET SOUND ENERGY 604,448 60,398 . 397,116 (207,332) SHELTER RESOURCE INC. 0 0 3,317 3,317 UNITED WAY 362,855 29,791 215,733 (147,122) CASH SHORT/OVER 200 0 90 (110) CONTRIBUTIONS 85,575 2,591 46,081 (39,494) RESTRICTED CONTRIBUTION-USE/TIME 23,800 1,216 20,299 (3,501) RESTIRCTED CONTRIBUTIONS-PROGRAM 12,000 0 610 (11,390) EVENT REVENUE 97,600 180 16,196 (81,404) EVENT SPONSOR 0 3,400 18,400 18,400 PLEDGE INCOME 0 2,598 8,746 8,746 FEE FOR SERVICE 40,200 2,249 17,901 (22,299) FOUNDATIONS/GRANTS 125,000 0 143,457 18,457 INTEREST NCOME 15,115 1,437 22,093 6,978 NEWS LETTER/ANNUAL APPEAL 58,900 145 80,083 21,183 RENTAL INCOME 642,470 49,187 423,819 (218,651) FEES-LATE/NSF/MISC 0 550 4,240 4,240 RETAIL RECEIVABLE 5,500 0 4,976 (524) RETAIL RENTAL INC. 80,000 5,613 54,137 (25,863) RETAIL SALES 27,000 267 32,830 5,830 OTHER REVENUE 99,179 13,724 765,508 666,329 ALLOCATED RESERVES 56,802 18,316 74,135 17,333 GAIN/LOSS INVESTMENT 0. 10 10 10 INKIND REVENUE 2,573,500 194,611 1,815,754 (757,746) TRANSFER FROM FUND BALANCE 0 0 26,905 26,905 )tal REVENUE 12.503.413 1.252.205 8.5138,751 (3.914,662) NSE ARY&BENEFITS AGES 1,821,828 150,007 1,167,836 653,992 ZINGE 615,206 50,854 382,815 232,391 Total SALARY&BENEFITS 2,437,034 200,862 1,550,651 886,383 IER EXPENSES ADVERTISING 12,430 23 7,187 5,243 / ,J.- qL/ EDUCATION&TRAINING 56,275 408 32,267 24,008 t-`J MULTI-SERVICE CENTER PROFIT AND LOSS STATEMENT-COMBINED-Unposted Transactions Included In Report From 2/1/2008 Through 2/29/2008 • (In Whole Numbers) •f Total Budget- Current Period Year to Date Total Budget Revised Actual Actual Variance-Revised EQUIPMENT COSTS 15,940 122 3,711 12,229 INSURANCE 85,842 5,885 41,250 44,592 LICENSE&PERMITS 9,094 305 13,333 (4,239) MISCELLANEOUS 181,387 (235) 311 181,076 OFFICE SPACE 131,213 11,279 91,749 39,464 POSTAGE 22,624 1,100 5,536 17,088 PRINTING COSTS 95,730 8,562 63,930 31,800 PROPERTY MAINTENANCE&REPAIR 207,154 1,484 91,430 115,724 UNIT CONTRACTED MAINT/REPAIR 0 6,207 125,073 (125,073) UNIT TURNOVER MAINT./REPAIR 0 2,075 72,513 (72,513) SUBSCRIPTIONS 72,243 1,604 25,324 46,919 SUPPLIES 130,635 8,259 109,457 21,178 TELEPHONE 52,740 3,793 35,193 17,547 TRAVL 53,776 5,660 35,956 17,820 UTILITIES 187,602 16,714 121,706 65,896 VEHICLE COST 19,300 3,136 16,228 3,072 AUDIT/ACCOUNTING 16,660 0 16,666 (6) CONSULTANTS 66,990 1,000 17,644 49,346 LEGAL FEES 129,224 10,193 80,009 49,215 OTHER CONTRACT SERVICES 72,274 8,145 45,067 27,207 SUBCiONTRACTS 1,611,073 194,451 898,854 712,219 EQUIPMENT PURCHASE>$5,000. 15,000 0 8,173 6,827 MORTGAGE PAYMENTS 119,744 10,763 86,104 33,640 BASIC HEALTH PREMIUM 143,582 10,139 94,158 49,424 •) EAP 2,913,471 460,165 1,677,975 1,235,496 FOOD BENEFIT 84,050 4,081 52,603 31,447 LEASED SHELTER PAYMENT 37,440 3,120 24,960 12,480 MOTEL BENEFITS 0 3,144 40,777 (40,777) OTHER BENEFITS 4,650 45 9,190 (4,540) OTHER EMERGENCY SERVICES 86,985 2,500 5,869 81,116 • RENTAL ASSISTANCE 123,198 5,861 • 63,655 59,543 TRANSPORTATION BENEFIT 0 54 2,322 (2,322) UTILITY BENEFITS 0 283 5,675 (5,675) CLOTI-ING DONATIONS 355,500 32,661 305,942 49,559 FOOD DONATIONS 1,437,285 110,913 1,065,195 372,090 MISCELLANOUS DONATIONS 0 0 1,056 (1,056) VOLUNTEER SERVICES 780,715 51,038 443,204 337,511 DEPRECIATION 1,200 1,000 7,000 (5,800) ALLOCATED COSTS-LOW INCOME HOUSING 1 0 0 1 , ALLOCATED ADMINISTRATON 728,424 59,842 437,400 291,024 CONSTRUCTION 0 0 627,069 (627,069) LEGAL 0 0 1,519 (1,519) LOAN/OTHER FEES 0 0 25,674 (25,674) Total OTHER EXPENSES 10,061,451 1,045,776 6,935,912 3,125,539 Total EXPENSE 12,498,485 1,246.638 8,486,563 4,011,922 NET INCOME/(LOSS) 4,928 5,567 102,187 97,259 • uCti Service Center • =`` 1200 S.336th St.,P.O.Box 26399,Federal Way,WA 98093-0699 • VS' Helpine South King County e Families Since 1971 253/838-6810•Fax:253/874-7831 •www.skcmsc.com • • • MULTI-SERVICE CENTER • • NON-DISCRIMINATION POLICY • • In accordance with federal, state, and local law, the Multi-Service Center does not discriminate against employees, volunteers, or customers on the basis of gender, age, race, color, ethnicity, national origin, ancestry, citizenship, religion, disability, political belief, sexual orientation, marital or veteran status. • • • • • Approved by the MSC Board of Directors April 27,2000 • • • • Emergency Shelter,Transitional&Low-Income Rental Housing•Federal Way Food Bank•Federal Way Rotary Club Clothing Bank e Literacy•Employment Services•Home Energy Assistance Program•Long-Terra Care Ombudsman Program x MULTI-SER,,~ CENTER BASIC INFORMATION FORM prof I: INTAKE DATE: _... ETHNICITY • RELATIONSHIP SOURCE OF INCOME WORK STATUS OTHER CHARAC. MED.INSUR. EDUCATION S•SELF ADA-ADATSA MD-MED.COUPONS (HIGHEST GRADE COMPLETED) (MAN AMERICAN K•I(OREAN W-WIFE CS•CHILD SUPPORT FT•35t HRS.WIC, L-LIMITED ENGLISH 1SI(AN NATIVE ME•MIDDLE EASTERN H-HUSBAND EMP-EMPLOYMENT ME-MEDICARE 0.11 GRADE COMPLETED MBODIAN NA-NATIVE AMERICAN P-PARTNER GAX/GAU•GEN.ASSIST. PT•35 HRS.OR LESS D-DISABLED HSU•HIGH SCHOOL DIPLOMA f EUROPEAN SA-SAMOAN C•QWN CHILD P•PENSION B•WA BASIC HEALTH GED-GENERAL EDUCATION DIPI. NO SO-SOMALIAN N-NIECEIHEPHEW SSA•SOCIAL SECURITY SW-SEEKING WORK R-REFUGEE 13 •SOME COLLEGE 1NIC V-VIETNAMESE G-GRANDCHILD SSI-SUPPL.SECURITY E•EMPLOYER PLAN AA•ASSOCIATE'S DEDGREE • IEEE WH•WHITE PT-PARENT TANF•TEMP.ASSISTVEEDY FAM. • NS-NOT SEEKING I•IMMIGRANT BA•BACHELOR'S DEGREE M•MULTIETHNIC Se-SIBLING UN-UNEMPLOYMENT P•PRIVATE INSURANCE OR HIGHER• • (IF OTHER,PLEASE • IIF OTHER,PLEASE SPECIFY) (IF OTHER.PLEASE SPECIFY) (IF OTHER.PLEASE SPECIFY) SPECIFY) V•VETERAN N-NO INSURANCE . • RELATION. SOURCE AMOUNT OF WORK OTHER • LHIGHEST LAST NAME FIRST NAME SS I, 000 GENDER ETHNICITY SHIP OF INCOME INCOME STATUS CHARAC. MED.INS. I r M F • ;f M F R. M F • ll M F m ( M F . al —,,�e— M F • eR M F • Ea M F• ch ]TOTAL U IN HOUSEHOLD • . `(' AVRG MONTHLY INCOME MAILING ADDRESS (IF DIFFERENT) IIDENTIAL ADDRESS „.,4:9:1,6t • STREET CITY ZIP CODE rrt•5 Fp r.- (EET:l 4;3 •;, CITY • ZIP CODE CI AUTHORIZED TO LEAVE MESSAGE Vet:4i-g'i ti Fi0 INC 0 UNINC WORK OR MESSAGE PHONE • • E,,•�("•. F'•H([751NG;; • • • DOWN ORENT OSUB•SIDIZED DROOMLBOARD Transitional "Homeless • AICYCOMPOSITION: 0 SINGLE " 0 SP(female) O SP(male) 0 2PHH 0 2ADULTS(no children) ❑ OTHER(noChlld) ❑ OTHER(wllhChlld) • :EIVINGFOOD STAMPS*/ 0 YES 0 NO •• • • STAFF: There are not any sliding fee scales for this program Ts. 34 IIApplication for Human (Public) Service Po=gr�ains pR ` © 20 08 . l r St Vincent DePaul Society i • • LN�DN�F;I 4�' �" 6'si0�i�ChuCh Chapter residing at St. Anthony Ca ih_oZic- Renton, WA. Agency Information Agency Name: St Vincent DePaul Society Applicant Name and Address: Agency Director: Andre de Klaver Lani Cavit Executive Director 50�0 S 46th PI Name and Title Renton, WA 98055 President (Area Code)Telephone(425)271-7780 cealani@yahoo.com E-mail address(if available) cealani@yahoo.com (Area Code)Fax Number(206)767-6439 Required signatures: By signing below,you certify that the information in this application is accurate to the best of your knowledge and that you have read the application, c 'fications, and appendixes.. _ . . .. . _ (SIGNATURES MUST BE IN BLUE INK) 4f'. 3 a /2 uv e r f Signature of Agency Board President/Date Signature of Agency Director/Date Printed Name of Agency Board President Printed Name of Agency Director Page St Vincent DePaul Program Information 1. Program Society of St. Vincent de Paul Name Contact Person (available to answer specific questions on this application) Name Lani Cavit (President) (Area Code)Telephone (425)271-7780 Address(if different than above) E-mail address(if available) (Area Code)Fax Number 2. Program is New for our agency An Ongoing Program X 3. Brief Description of Program(One sentence) The Society of St. Vincent de Paul works to help local residents in need with rent and utilities, clothing, emergency food for families (two days of meals), lunch sack meals for homeless and working noor.,gasoline.and household items/furniture. 4. Where are services provided? (If different from agency location) At the St.Vincent de Paul office at St.Anthony Parish and clients homes Page St Vincent DePaul 5. Tital Program Cost: Actual 2007: $105,000 Proposed 2009: $129,000 P ojected 2008: 1 $117,000 6. Total City Funds Requested for this Program: City Awarded 2008 Requested 2009* General Fund CDBG Total Requested** Auburn • Federal Way Kent Renton 0 $15,000 City Awarded 2008 Requested 2009* General Fund General Fund Burien Covington Des Moines Enumclaw SeaTac 1 Tukwila *Cities on a two year funding cycle will renew 2009 awards to 2010 based upon performance and availability of funds. See Part II for city specific information. **Include your total request for Auburn,Federal Way Kent and Renton. The source of funding will be determined by staff. Note: City Planners requested separate applications be submitted to other cities since each conference is a separate entity. Page 3 St Vincent DePaul 7. Agency Contact Sheet Provide the following information for the agency and for the program requesting funds. Agency Contacts General Agency Name: Society of St.Vincent de Paul Address: 314 S.4th St. City/State/Zip: Renton,WA 98057-2434 Phone/Fax: (425)271-7780 Agency Web Address: http://svdpsea.org/members Executive Director Name: Lani Cavit Title: President Direct Phone: (425)271-7780 E-Mail: cealani@yahoo.com Development Director Name: Richard Bray (or Grant Writer) Title: Donor Relations Director Direct Phone: (206)957-7241 E-Mail: richardb@stvincent-sea.org Finance/Accountant Name: Karen Sparrow (person preparing invoices) Title: Treasurer Direct Phone: 425-255-2372 E-Mail: bill.sparrow@comcast.net Program Contact (Staff contact for contracting, reporting and program implementation.) Program Name: Society of St.Vincent de Paul Staff Name: Lani Cavit Title: President Direct Phone: (425)271-7780 E-Mail: cealani@yahoo.com • Page St Vincent DePaul 8. ORGANIZATIONAL EXPERIENCE A. Experience The Society of St Vincent DePaul (SVDP) is an international Catholic organization of volunteers, founded in 1833 by Frederick Ozanam and his companions. Placed under the patronage of St Vincent de Paul,the Society derives its inspiration from his thinking and work. It seeks, in a spirit of justice and charity:and by person-to-person involvement of its members,to help all those who are suffering. In 2008, the Society has over 690,000 members in 142 countries and it celebrating its 175th anniversary worldwide. The Society of St. Vincent de Paul internationally has been nominated for the 2008 Nobel Peace Prize. Almost every Catholic Church in King County has a Society, which by and large functions independently of the pastor and is responsible to the parish community. The SVDP Society at St. Anthony Parish in Renton is a local Chapter of the international Council of the St Vincent De Paul (www.ozanet.org). The SVDP at St Anthony's is solely a volunteer organization. It began at St. Anthony Parish in 1951 and has been serving the needy of the community with rent, utility and food assistance since its beginning. Its source of funding has been almost entirely from donations from the members of the parish with recent grant from Renton Community Foundation and food from Renton Fire District#40. At times we have also received some emergency funding from the regional office in Seattle to help in some extraordinary cases. Volunteer training is conducted at least twice annually by the regional SVDP precinct and include topics such as "Basic Principles"; "Home visits/Client Service training"; "State and Community Resources" conducted by longtime St. Vincent de Paul volunteers. B. Oj erational Structure The Society of St. Vincent de Paul Council of Seattle/King County oversees the overall work of the Society creating policy,providing training and general support to the 52 conferences. There are six regional precincts where conference presidents meet to discuss concerns and issues to be brought to the Council for consideration. The conferences serve the needy face-to-face through home visits and personal contacts. The conference President,Vice President and Treasurer make decisions with input from volunteers. The chapter of the St Vincent DePaul Society located at St. Anthony Catholic Church, like other local chapters, functions independently of the pastor, but is accountable to the entire church community from which it derives its funding. Our organization begins with the members of our church community who make up the volunteers of St. Vincent de Paul representing 29 active volunteers and 98 associate volunteers who help on occasion. This includes a President, Vice-President, Treasurer and 124 other active volunteers. Our Local Chapter also receives administrative and logistic support of the Seattle/King County Council of the Society of St Vincent DePaul. The regional office is the frontline for receiving calls requesting support. The volunteers represent a broad section of the Renton community: Fairwood, Renton Highlands, Downtown Renton, Earlington, Benson Hill and Talbot Hill areas. They range in age from 12 to 90. Ethnic',make up of volunteers include Caucasian (62), Hispanic (15), African-American (2), and Asian (19). Of the 29 active volunteers, we have 24 women and five men. Active volunteers work on a weekly basis directly with the clients. Associate volunteers help in supporting ways. For example, students and boys Scout deliver food sacks and prepared food donations to our food bank and St. Vincent de Paul office. We also have Christmas food and gift distribution and other events. We have a 90 year disabled women who helps us with our mailings. Page 5 St Vincent DePaul St. Anthony conference leadership is made up of the following Renton residents: Lath Cavit—member since 2004; Pat Kissinger, Vice President—member since 2002; and Karen Sparrow—Treasurer. Meetings are held once a month to discuss expenditures, special case concerns, specific training needs, and to plan budget and communication events. Active volunteers are assigned to do intakes and make home visits to call on those requesting help. Some active members run the food pantry and others work on special projects. We stay connected to the needs of the community through collaboration with DAWN, Labor Ready, Salvation Army, King Co. Housing Authority, Catholic Community Services, WIC, 211 (Community Information Line), Low Income Energy Assistance, and ARISE. Through communications with these groups we are able to stay informed on local needs in the community. One of the core values of the Society of St. Vincent de Paul is that of community and we believe that our volunteers should reflect the members of the community we serve. Members from every ethnic and cultural background, age group, and economic level are welcomed. We are all"friends united by a spirit of poverty,humility, and sharing."Recruitment of new volunteers with diverse backgrounds is ongoing. It is clear that when making calls to the community,better rapport is achieved if the volunteer speaks the same language and is of the same race. We have two volunteers who speak Spanish fluently. We also have staff at St. Anthony Parish that can help us with language barriers and the Society of St. Vincent de Paul has access to the Language Bank of the Red Cross,which provides translation services. 9. NEED FOR YOUR PROGRAM A. Problem Statement There are many residents of Renton who cannot afford the basic necessities life—food, clothing and shelter. More than 9% of the Renton population is living below the poverty line. With the rising costs of gasoline, food and the falling housing market, more and more people are having difficulties making ends meet. The price of gasoline has doubled in six years, food prices are escalating and economic forecasters are predicting a recession. All of these factors have contributed to a growing number of clients calling for help to St. Vincent de Paul. Last year over 19,000 calls were referred to St. Vincent de Paul in King County, one of the highest numbers to any agency in King County. Ten percent of these are referred to St. Anthony conference of St. Vincent de Paul. In Renton, we are receiving more and more emergency calls requesting assistance with eviction notices, shut-off notices and lack of food for the household. Our funds are not adequate to respond to these needs. For example, in 2007 we helped 130 Renton households with assistance in paying their rent; however, because of the high cost of rent in the area,we were unable to help 160 other requests for rent assistance. When someone comes to us with requesting help in paying an $1100 eviction notice, we are usually only able to help with$100. We then have to refer the client to other agencies and charitable organizations in the area to help meet the rest of their rental amount. Families with jobs and children do not always have the luxury of time to make the necessary calls to get necessary assistance. Needy families need to easily access government agencies, social service and charitable organizations for Page 6, St Vincent DePaul emerency assistance and receive a quick response. In many cases,the families or individuals delay too long in seeking assistance. They are often under threat of eviction, utility shut-off, and in need of food or to pay other day-to-day unexpected expenses. They do not anticipate the amount of lead-time to obtain assistance nor the amount of assistance that is available. Many agencies have limited hours of operation, respond"first come, first serve,"require in person interviews, and do not return messages---conditions that are significant barriers to obtaining assistance. The "working poor" cannot afford time off work to call and interview for financial assistance. Limited transportation to the agencies also creates barriers for those with limited means and the rising cost of gas prices can make trips to these agencies very expensive. In addition to emergency assistance for basic needs, families need immediate emotional support and assistance to avoid future crises and achieve increased self-sufficiency. Families in crises need someone to listen to the need and to respond with a sense of community support and hope. These crises can occur on a regular basis as the problems are long term and complex and cannot be solved with emergency assistance. There is a need for mentoring to prioritize needs and discuss various options to becoming more self-sufficient; including cutting expenses, finding additional income, or accessing state, federal or other community resources. B. Target Population Our target population is anyone who contacts us. We believe that anyone who calls the St. Vincent de Paul Phone Help Line deserves a home or office visit where we can speak to the client, assess the situation and fmd out if there is anything we can do to help their situation. Sometimes we are able to help them financially but, as mentioned above, there are times we are unable to help because their needs are too great. With every visit we provide the client with information about the other available agencies and organizations in the area who might be able to help. Because St. Vincent de Paul verifies authentic needs through a home or office visit, other agencies will often provide additional aid to the families and individuals we see. For 2007 we served 1645 adults and 1855 children which consisted of the working poor (single parent with children, two parent families with children, individuals) and the unemployed (single parent with children, two parent families with children, homeless and disabled veterans). We have served Hispanic,African American, Vietnamese, Ukrainian, Indian (India) and Caucasian residents. Page 7. St Vincent DePaul 1O. PROPOSED PROGRAM/SERVICE A. Program Description 1. Types of Services • a. Intervene face-to-face with the client during their emergency situation. The home visit or intervention includes a brief intake interview using a specific format (Program Intake Form)to review the client's existing income,resources, family needs, and the factors contributing to their crisis. b. Financial assistance for basic needs provided during home visit © Rent/mortgage/motel payment assistance O Utility payment assistance © Food for two days from our food pantry Our guidelines for providing financial assistance allow us to pay$100 for rent,mortgage and motel assistance, utility bills and $20-$30 for food vouchers. c. Resource and Referral With the goal of increasing self-sufficiency, written referral information is given to families to highlight appropriate community resources and professionals to address emergency needs that cannot be met by St. Vincent de Paul. (2) Service Methods • The use of client driven, home visits as a service methodology is unique among charitable institutions and has been used successfully for many years by St. Vincent de Paul Societies throughout the world. We are able to assess the living conditions of the clients and bring the services to them. Our goal is contact people within 48 hour of their initial call. Home visits are extremely important because clients feel more comfortable discussing their situation in their home environment. The personal interaction time by interested community volunteers is a source of solace and comfort to many and a key factor in developing a plan that empowers the client and results in greater self sufficiency. A summary of the specific steps in response to a client call can be summarized as follows: • Client calls the SVdP Phone Help Line located in Seattle, WA where a volunteer screens them for the family's income,resources and needs. The information is captured on a Program Intake Form. If the client walks into St Anthony,they are helped immediately. • The Program Intake Form is emailed to our secretary. The secretary reviews the information, verifies the phone number listed is a working number. The secretary then emails the program intake form to a volunteer. • The volunteer(s) contacts the family to schedule a home visit or parish office visit as soon with 48 hours. Volunteers visit in pairs. The response time has been found to be critical to supporting both the fmancial and the emotional needs of the client during the emergency. • During the visit, the volunteer dialogues with the client, using the Program Intake Form to begin a discussion of client needs and existing resources. The focus is on listening to the client and then assisting them with prioritizing needs and identifying resources to match those needs. Resources may include financial assistance from other community agencies. The financial assistance can be flexible to fill in the gaps not provided by other agencies. The client and volunteer formulate a plan of action. • Before financial assistance is provided,the volunteer verifies the need by inspecting client documentation and/or by calls to the landlord, apartment manager, or utility companies. Arrangements are made to send St. Vincent de Paul checks directly to the landlord,utility company, or any other creditor. ■ Records include: ❑ History forms with demographic information of the household and an overview of existing client resources and financial needs ❑ Service record of client visit with dates, description of services provided, and identification Page gr St Vincent DePaul of the volunteers who made the visit. Services are compiled and tracked historically in a computer database and paperwork files for backup. Care is taken throughout this process to prevent the situation from becoming an enabling relationship. Volunteers often consult with each other during monthly meeting,through phone calls, and emails with the conference president and vice-president to discuss client situations and determine courses of remedial action and support. (3) Outreach to Target Populations Our chapter of SVdP is continually working on promoting the services we provide to the citizens living in the Renton area. We are the number one referral when people from our area dial 211. The SVdP Seattle/King County Phone Help Line receives calls from clients in our area and refers them to us. Partner agencies know they can refer their clients to us as well. Most volunteers of our chapter have lived, worked, volunteered and socialized in the Renton area for many years. As volunteers, we often communicate the St. Vincent de Paul mission and local activities and frequently solicit for donations. (4) Program Relation to Need The program we have described specifically addresses the needs of Section II above and is an existing and dynamic program. Increased responsiveness to client diversity and volunteers of diverse ethnic backgrounds has become a critical part to the mission of St. Anthony and to the Society of St. Vincent de Paul. (5) Addressing Cultural and/or language needs of our clients As stated before, members from every ethnic and cultural background, age group and economic level are welcomed to become members of the Society of St. Vincent de Paul and we address language barriers through bi-lingual volunteers,parish staff and the Language Bank at the Red Cross. We treat every culture with respect and dignity. We have volunteers who speak Spanish and Tagalog and who are both bi-lingual - and b''-cultural. (6) Significant Changes If additional funding is made available through this grant in the 2009-2010 timeframe, we would be able to make a larger contribution in order to make a more significant reduction in the client's needs. When our funds are low,we limit our financial assistance to $50-75, if can prevent an eviction or shut-off. If not, we are unable to help. (7) Program Collaboration As indicated above, many clients are referred to us by a number of local charitable agencies with whom we collaborate informally, but actively, in order to avoid duplication of services and to make appropriate referrals for long term and complex needs. 1. Collaboration includes communication with key staff or caseworkers of other community agencies/organizations to their eligibility requirements, service methods, type and amount of assistance. Our referral lists are updated annually to include eligibility information such that client access can be easily determined. 2. Attendance at community social service meetings to network with other agencies. • Page St Vincent cent DePaul B. Performance Measures and Outcomes Additional funding for St. Vincent de Paul will result in the ability to increase the number of households visited and/or improving our success in being able to provide the necessary services. Performance Measure: 53 households will receive rent or utility assistance. Outcome: People at risk of becoming homeless retain stable housing. Indicator: Number of households assisted with rent/utility assistance. C. Staffing Plan & Evaluation. i. Staffmg Plan The chapter of the St Vincent DePaul Society located at St Anthony Catholic Church is 100%volunteer organization. Core positions include President,Vice-President and treasurer. Supporting the core are teams of volunteers that go out into the Renton community meeting with clients in their homes or at an office at St. Anthony Parish. We currently have 127 volunteers that help in some way. Our local chapter(conference) also receives administrative and logistic support of the regional offices of the St Vincent DePaul Society. The regional office is staffed by paid administrators and volunteers. They are financially supported solely by direct charitable contributions and proceeds from Thrift stores. It is important to point out that the Regional office does not request or accept funding support from the local chapters. Their support to the local chapters is provided free of charge. This free support enables the local chapters to function at such a high efficiency rate. Volunteers are interviewed by the president and vice president. If they will be working directly with clients, a security check is required. Volunteers do a job shadow that lasts a minimum of three months. Volunteers also receive a one day training on how to respect dignity of the poor, the culture of the poor,how to properly conduct an interview, and discussion of boundaries for both the client and volunteer. It is expected that volunteers attend these sessions once every two years as a refresher. Other training is provided as needed. The St. Vincent de Paul office at St. Anthony Parish is staffed Mon. Tues, Wed. and Fri, 10-3PM. ii. Evaluation. a. Every six months we review and evaluate the amount of assistance we provide. Four years ago it was $50 maximum;today it is $150 to $175. b. Data collection of client services delivered is updated by our President. After a client is seen, and a decision to give assistance has been decided, the volunteer completes the Program Intake Form forwarding it to the president. It describes what, if any, assistance was given. c. Our treasurer updates financial information, giving report to volunteers at monthly meetings as well as financial reports to the main office in Seattle and to the St. Anthony Catholic Community. Page t o St Vincent DePaul d. To evaluate the outcomes of this grant,the President and Treasurer will complete and summarize data in regards to the stated outcomes for SVdP membership and the City of Renton at appropriate target dates. Currently an annual report containing program/client service data and financial data from is compiled for the St. Vincent de Paul Council of Seattle/King Co. for October 2006-October 2007. e. We know that expected outcomes have been achieved when the client is saved from eviction, utilities are kept on and families have food. We personally make rent payments directly to landlords so we know the client will not be evicted. We contact the pledge offices of the water and electric companies directly and confirm that the utility will stay on with the help of our payment. We also provide emergency bags of food containing a two day supply. Occasionally we provide food vouchers to Saar's Market We review the receipts that Saar's Market provides us so we make sure the vouchers are being used for food items only. 1. Community Information Line (211) conducts random follow-up surveys of clients' referrals to St. Vincent de Paul. St. Vincent de Paul receives positive remarks for service rendered. Most often noted has been the response that St. Vincent de Paul was the only group whom return phone calls consistently. g. When the conference itself receives a complaint we review the concern, look at the need and evaluate the response to decide if something could have been differently. 11. ong Range Plan - _ 1. s part of our long range plan we plan to continue being available to increasing numbers of poor [in our community. 2. Our membership will be called upon to increase in size and diversity to meet additional needs. 3. Continue to collect data to discern trends to update our service delivery and better serve our clients. 4. Continue to train our volunteers to record data consistently, according to the needs of the grant ding, and the needs of the regional council of St. Vincent de Paul. hin 5. Other sources of funding will be pursued from other known charitable organizations. We have 'staff from the St. Vincent de Paul of Seattle/King County which is providing consultation and 6rantwriting assistance to the St. Anthony conference to develop individual and organizational support. Because of this added service, this conference will be looking at other funding sources to develop a long range funding plan. • Page St Vince1t DePaul 12. BUDGET A. Budget Request Narrative The funds we are requesting in this grant application will be used to provide rent/mortgage assistance and help with utility payments to the citizens of Renton who seek assistance from our organization. One hundred percent(100%) of the City of Renton funds requested will go towards rent and utility assistance. B. Changes to Budget. SVDP has had to struggle with balancing the number of calls for assistance that we accept with the level of support that can be provided. When available funds are expended we are no longer able to accept calls until the following month. We strongly believe that household visits offer far more assistance than just what the dollars per service unit might suggest. In the past we have used the guidelines of between$100-150 per household. When combined with a SVDP volunteer call to a utility company or landlord that was usually enough to keep the lights on or forgo eviction. What we ' are discovering that due to increase energy cost and policy changes we frequently have to extend the pre-approved levels to reach the desired results. Volunteers request approval from the president or vice-president anytime the $150 limit is exceeded. The goal is to limit the financial contribution to maximize the number of homes visited and still succeed in providing quality support. For 2009 we need to increase the pre-approved levels to $150-175 to maintain a similar level of effectiveness as we have had in the past. We will increase food and in-kind collections by expanded drives with business, church and organizations. By reviewing the number of people that we helped in 2007, we are hoping to help more people in 2008 then in 2007. However,this does not accurately reflect the amount of people we could help. Our projection for 2009 is to increase our level of households served by 53 and increase the number of clients receiving food significantly as well. C. Cost per Service Unit(s). Cost Per Service Unit: $98 Explanation of how determined: Our Cost per Service Unit is derived by taking the amount of our budget for 2007 ($105,000) and dividing that by the amount of households that we served in 2007 (1070). 99% of our budget goes directly to the clients that we serve. Page I� St Vincent DePaul 13. NUMBER Of INDIVIDUALS/HOUSEHOLDS SERVED BY PROGRAM Individuals? or Households? (Check which applies and use for reporting all demographics.) *Unduplicated Number of all Clients Served by Unduplicated Cli All Funding Sources with Funds RI 2007 2007 %of column 1 2008 2009 2009 (Actual) clients served by (Anticipated) (Projected) (City Requested Fu City Auburn Burien Covington Des Moines I - Enumclaw Federall Way Kent Renton 1070 92% 1100 1150 53 househc SeaTacl Seattle Tukwila Other 150 8% 155 160 Total 1220 100% 1255 1310 *Unduplicated means count each client only once per calendar year per program. This number should match the number of clients by city indicated in the top row of Question 15. Page St Vincent DePaul '3 14. Performance Measures (Data Table) 14a. Service with 2009 Requested Funds Proposed Performance Measures as defined below. A)Rent assistance B)Utility assistance C) Auburn Burien Covington Des Moines Enumclaw Federal Way Kent Renton 18 households 35 households SeaTac • Seattle Tukwila 14b :Performance Measurees 2000 Proposed:with funds requested City Funding.Onlyx_ Title: Brief explanation: A) Rent assistance Provide an average of$500 to households to prevent eviction. B)Utility assistance Provide an average of$175 to households to prevent power shut-off C) • Page ) St Vincent DePaul 14 P•rformance Measures (Data Table), Cont. 14c. Average Cost of Service ` Unduplicated Clients Served with Funds Requested Average Cost of Service Requested 2009 2009 per Client (Same as last column of (Same as last column of Question 6) Question 13) Column 1 divided by Column 2 Auburn Burien Covington Des MdIines Enumc aw Federal Way Kent Renton $15,000 53 households $283 SeaTac Seattle Tukwila I _ Page LS St Vincent DePaul 15. Demographics (from all funding sources) (Data Table) C D E Fe T A B ov es nu de K R Se Se T 0 Client Residence ub ur in M m ra en en a aft uk T ur ie of cl 1 t to T le wi A n n on ne a W n ac la s w ay Unduplicated (check one) Individuals Households Served in 2007* Household Income Level 30%of Median or 1017 • Below 50%of Median or 53 Below 80%of Median or Below Above 80%of Median Unknown TOTAL Gender Male Female TOTAL Age 0-4years 5- 12 years 13 - 17years 18-34 years • 35-54 years 55-74 years 75+years Unknown TOTAL Ethnicity. Asian Y* Black/African American Y* Hispanic/Latino(a) Y* Native Y* American/Alaskan Pacific Islander Y* White/Caucasian Y* Other/Multi-Ethnic - Y* TOTAL Y* Female Headed Household. Disabling Condition Y* Limited English I,* Speaking . * SVDP in Renton does not use Ethnicity,age and gender to distinguish or determine the need for help. No records are currently kept in these areas.However,we have begun tracking this information for Federal Way and can capture this Page I(, St Vincent DePaul - • information should the City of Renton fund our request. 16. PROGRAM STAFF (DATA TABLE) In this data table, record the number of full-time equivalent (FTE)paid staff and volunteers for this program. FTE means a 40-hour week throughout the entire year. For example, if you enter "5" in the box for Number of Volunteer FTEs,this would mean that you have, on average, five volunteers assisting your program at all times (assuming a 40-hour week). If you know only the total number of hours contributed by all volunteers for this program, simply divide that number by 2,080 to find the total FTE number. For example: 5,000 volunteer hours over the course of a year, divided by 2,080 equals 2.4 FTEs. 2007 2008 2009 (Actual) (Budgeted) (Projected) Total Number of Staff(FTEs) 0 0 0 Number of Volunteer(FTEs) 1.35 1.44 1.54 Actual Number of Volunteers 127 135 145 Page I' St Vincent DePaul 17. PROGRAM REVENUE BUDGET (DATA TABLE) Revenue Source Zoo? 2008 2009 (Actual) (Budgeted) (Projected/ Requested) City Funding(General Fund & CDBG) O Auburn O Burien O Covington O Des Moines O Enumclaw O Federal Way O Kent O Renton $0.00 $0.00 $15,000 O SeaTac O Seattle O Tukwila O Other(St John the Baptist-outreach) O Other(Specify) Other Government Funds • King County • Washington State • Federal Government(Specify) • Other(Specify) Private Sources • United Way(grants & designated donors) ■ Foundations and Corporations $ 1,000 $2,000 • Contributions (e.g., Events, Mailings) $ 55,000 $56000 $57000 • Program Service Fees (User Fees) • Other(Donations—In-kind Food) $ 50,000 $60,000 $70,000 TOTAL PROGRAM BUDGET $105,000 $117,000 $129,000. Page les.i St Vincent DePaul 17. PROGRAM EXPENSE BUDGET, CONT. (DATA TABLE) Expenses 2007 2008 2009 (Actual) (Budgeted) (Projected) Personnel Costs • Salaries 0 0 0 • Benefits 0 0 0 • Other 0 0 0 O Total Personnel 0 0 0 Operating and Supplies • Office/Program Supplies $109 $115 $120 • Rent and Utilities • Repair and Maintenance • Ipsurance • F?ostage and Shipping O Printing and Advertising 0 Telephone • Equipment • Conference/Travel/Training/Mileage • Dues and Fees $230 $240 $250 • Professional Fees/Contracts • Direct Asst. to Individuals $104,661 $116,645 $128,630 • Administrative Costs O Other (specify) ■ Miscellaneous • ■ TOTAL PROGRAM EXPENSES $105,000 $117,000 $129,000 Net Profit (Loss) 0 0 0 (revenue—expenses) = Page 1 el St Vincent DePaul 18. SUBCONTRACTS (DATA TABLE) List all the agencies you will be subcontracting with for this program. Provide the agency name in the first column, a description of the contract/service in the second column, and the contract amount in the third column. Do not list agencies you coordinate with on a referral only basis. Indicate not applicable if you do not subcontract for any part of this program. Subcontracting Agency Specific Subcontracted Activities Contract in the Operation of Your Program Amount We do not subcontract with any agencies. These fields are intentionally left blank Page St Vincent DePaul 19. APPLICATION CHECKLIST Applications missing one or more of the following components or not following these directions may not be reviewed. Sign and submit the application checklist with your application. Contents (Your application should contain each of these items in this order.) Contents (Your application should contain each of these items in this order.) ❑ Application Cover Pages.The top three pages of your application must be a completed copy of the Agency Information and Questions 1-7. Application Narrative: ❑ Question 8 Organizational Experience(2 page maximum) ❑ Question 9 Need for Your Program(2 page maximum) ❑ Question 10 Proposed Program/Service(6 page maximum) ❑ Question 11 Long Range Plan(1 page maximum) ❑ Question 12 Budget(2 page maximum) Data Tables I ❑ Question 13 Number of Individuals/Households Served ❑ Question 14a-c Performance Measures and Average Cost of Service ❑ Question 15 Demographics (from all funding sources) I ❑ Question 16 Program Staff ❑ Question 17 Program Revenue&Expense Budgets ❑ Question 18 Subcontracts ❑l Required documentation. Supply one copy of the following required documents with the signed original application. See Part II: City Specific Supplemental Information to determine whether additional copies of the application and required documentation need to be submitted. ❑ Question 19 Required Documentation, including: • Proof of non-profit status • Organizational Chart • Agency/Organization Mission Statement • Board resolution authorizing submittal of the application(may be submitted up to 60 days after application). • List of the current governing board and local board, if applicable,(include name,position/title, city residence, length of time on the Board, and expiration}of terms. Note any vacancies.) • Board Meeting Minutes of last three board meetings of governing board and local board as applicable • Annual Budget • Financial Audit Cover Letter • Financial Audit Management Letter • Financial Statement • Verification of Non-Discrimination Policy • Program Intake Form • Sliding Fee Scale 0 Application Check List. (Signed below.) El City Specific Supplemental Information.Required in Name: Richard Bray Part II for applicable City only. Position: Director Donor Relations Phone#: 206-957-7241 1) E-mail: richard.b@stvincent-sea.org Signature of Person ompleting C ecldist ' DO NOT SUB ANY...)- HER MATERIALS WITH THIS APPLICATION Page St Vincent DePaul City of Renton Supplemental Questions 1. For all programs: Describe how the program outcomes as identified on page 9 of the application narrative will help achieve the selected Result. There are suggested outcomes and indicators for each Renton Result at www.rentonwa.gov. Intervention prior to a household becoming homeless is for more cost effective than trying to re-house after becoming homeless. Our rental assistance and good working relationship with landlords allows us to prevent evictions and work with the family on meeting their needs. Landlords often call us when a tenant of theirs is having difficulty with the rent. Once utilities become shut-off a home becomes red tagged. Helping with utilities prevents red-tagging which helps keep households from becoming homeless. Page St Vincent DePaul • z0"d 11:1101 • Internal Revenue Service Department of the Treasury P.C. Box 2508 Cincinnati, OH 45201 • Date: February 4, 2000 Person to Contact: Steve Milano 3.1-04024 Customer Service Specialist • Society of St Vincent de Paul Council Telephone Number: Of the Seattle Area B77-829-5500 5950 4t'Ave. S. Fax Number: Seattle, WA 98108 . 513-263-3756 Federal Identification Number: 91-0583891 Group Exemption Number: 0928 • Dear Sir or Madam: We have received your Inquiry regarding your organization's name. We have updated our records to reflect your organization's correct name as listed at the top of this letter. Our records indicate your organization is exempt under section 501(c)(3) of the Internal Revenue Code,and it is not a private foundation,within the meaning of 509(a) of the Code, because your organization is described in sections 509(a)(1)and 170(b)(1)(A)(1). Your organization is included in the group ruling issued to the United•States Catholic Conference. The United States Catholic Conference Is listed in Publication 75. Donors may deduct contributions to your organization under section 170 of the code. As your organization is included in a group ruling,there is not an individual exemption letter for it The group exemption letter applies to all of the subordinate organizations on whose behalf the United States.Catholic Conference.has applied for recognition of exemption. If you want a copy of the group exemption letter,,please contact your central organization. if you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, Yasts10—' Robert C. Fedilla Manager, Customer Service • 30 r d 9SL2 ESE 2TS 30INtas 83148319110 03d3 Sc:8T\ 000,?-t0-0d Society of St. Vincent de Paul -Council-of-Seattle/-King County BOARD OF DIRECTORS PRECINCTS(7) EXECUTIVE DIRECTOR Admin Andre Deklaver Assistant Conferences(52) Open HUMAN OPERATIONS FINANCE ' SOCIAL SERVICES DONOR/COMM. REL . RESOURCES DIRECTOR DIRECTOR DIRECTOR DIRECTOR (Outsourced)-PMSI Frank Liburdy Eddie Roldan Ed Eick Richard Bray STORE MANAGERS: TRCKNG/DISPATCH CONFERENCES CONFERENCES' SACRED HEART AURORA BURIEN &RECYLING SUPPORT HELP LINE CENTER FOOD BANK MEAL PROG. Bob Catone My Hong Bui MANAGER COORDINATOR MANAGER COORDINATOR COORDINATOR Renton KENMORE David Jaeger Pete O'Brien , Lisa Barrientes Pete O'Brien 1 Edwin Ferrera Lori Bedwell Loretta Tipton Staff: ACCOUNTING I T .Truck Drv's BENEFITS/PRLL STAFF ASSISTANT Stores Staff (Outsourced) FACILITIES .Dispatch COORD. CCOUNTANT (60/40-Food Bnk) Staf Staff 360 Degrees Gordon .Recycle . Chris Morrison Vera Steffanie Haleck Volunteers Volunteers Volunteers - Note: See additional page on Society of St.Vincent de Paul of King County list of Precincts and Conferences 4/30/2008 SVdP-Organizational Chart 1 of 1 Society of St.Vincent de Paul Conferences in Seattle/King County Conferences Precincts Assumption(Seattle) South King Blessed Rosalie Rendu (Seattle) Central Seattle Blessed Sacrament(Seattle) NE Seattle Christ The King(Seattle) NW Seattle Holy Family(Auburn) NE King Holy Family(Kirkland) East King Holy Family(Seattle) South King Holy Innocents (Duvall) Holy Rosary(Seattle) Holy Spirit(Kent) Immaculate Conception(Seattle) Mary Queen of Peace(Issaquah) Our Lady of Fatima(Seattle) Our Lady of Guadalupe(Seattle) Our Lady of Lourdes (Seattle) Our Lady of Sorrows (Snoqualmie) Our Lady of the Lake(Seattle) Sacred Heart(Bellevue) Sacred Heart(Seattle) St.Alphonsus(Seattle) St.Anne(Seattle) St.Anthony(Renton) St.Benedict(Seattle) St.Bernadette(Seattle) St.Brendan(Bothell) St.Bridget(Seattle) St. Catherine(Seattle) St.Edward(Seattle) St.Francis of Assisi(Burien) St.George(Seattle) St.James (Seattle) St.John the Evangelist(Seattle) St.John the Baptist(Covington) St.John Vianney(Kirkland) St.John Vianney(Vashon) St.Joseph(Issaquah) St.Joseph(Seattle) St.Jude(Redmond) St.Louise(Bellevue) St.Luke(Shoreline) St. Madeleine Sophie(Bellevue) St.Mark(Shoreline) St.Mary(Seattle) St.Matthew(Seattle) St.Patrick(Seattle) St.Paul(Seattle) St.Peter(Seattle) St.Philomena(Seattle) St.Theresa(Federal Way) St. Therese (Seattle) St.Vincent de Paul(Federal Way Vietnamese Martyrs (Seattle) • i Mission Statement Page 1 of 1 .t��� aa��, ly Mission Statement --?., * pe, Approved by the Trustees of the ;: Council of the United States. Inspired by Gospel values, the Society of St. Vincent de Paul, a Catholic lay organization, leads women and men to join together to grow spiritually by offering person-to-person service to the needy and suffering in the tradition of its. founder, Blessed Frederic Ozanam, and patron, St. Vincent de Paul. As a reflection of the whole family of God, Members, who are known as Vincentians, are drawn from every ethnic and cultural background, age group, and economic level. Vincentians are united in an international society of charity by their spirit of poverty, humility and sharing, which is nourished by prayer and reflection,mutually supportive gatherings and adherence to a basic Rule. Organized locally, Vincentians witness God's love by embracing all works of charity and justice. The Society collaborates with other people of good will in relieving need and addressing its causes, making no distinction in those served, because in them Vincentians see the face of Christ. Home 1 Rule of the Society • http://www.svdpsea.org/members/Ru1e/Mission.htm 4/28/2008 SOCIETY OF SAINT.VINCE'NT DE PAUL. 5950 FourthAvenue-South Seattle,'WA"98108 -• 'T`206.767.9975 °F 206.7,67:6439' www.svdp-seattle.org April:29, 2008. To The:City,of Renton Human,Services: The Society of St.Vincent de Paul Council'of Seattle/King County will.deliver a board resolution by June 20- 2008. authorizing submittal of the application to'.the City of Renton.. S nce ely, Executive Director + 1 " QY r , Board/Precinct Contacts Page 1 of 2 Home Ii Board Minutes Board Members • Precinct Chairs are elected representatives of Conference Presidents in a given Precinct. • The Council President is elected at-large by all Conference Presidents. • Board Officers are elected by the Board. • The Spiritual Advisor is nominated by the President and appointed by our Archbishop. • At-large board members are nominated by the Board and confirmed by the Council Precinct Chairs P9CINCT ' CHAIR E-MAIL TEL. NO. �'ERM TERM NO: ENDS (206) 940- Central Seattle Nick Allen allennl@seattleu.edu 3907 1 2008 Northeast Barbara Lewis baechler@aol.com (206) 364- @a 2 2010 Seattle 8573 (253) South King Joe Roth roniconsulting@msn.com 8919 838- 1 2010 919 South Seattle Richard mcgov5l@,msn.com (206) 937- 1 2010 McGovern 8658 Northwest Doug Hebert redsoxdoug@aol.com (206) 669- 1 2010 Seattle 5302 East King Bob Ehli ehlir@msn.com (425)277 1 2010 5481 , (425) Northeast King Lou Lucarelli louluc@microsoft.com 5540 707 1 2011 Board Officers O ICE NAME E-MAIL TEL.NO. TERM . ' TERM I F NO. ENDS President Bob Rohrbach rohrbach@snovalley.com (425)222 .com @ y 5281 1 2010 1st Vie- (206) 542- Presidnt Jim Gauntt jimpinkeyg@msn.com 5215 1 2010 2nd VP/ Joseph Roberts josephr5000@yahoo.com (206) 325- 1 2010 Secretary (206 2702 Treasurer Bob Klima merricourt@,comcast.net 4833 525- 1 2010 833 Spiritual Advisor Moranevin http://www.svdpsea.org/members/PrecinctChairs.htm 4/28/2008 ST.Anthony Conference of St.Vincent de Paul Board Name Title Address Term Expiration Lani Cavit President 500 S.46th PL,Renton,WA 98055 2009 Pat Kissinger Vice-President 2014 Vashon NE, Renton,WA 98059 2009 Karen Sparrow Treasurer 2115 Jones Ave. NE, Renton,WA 98056 2011 Board Minutes 1/22/08 Page 1 of 3 • Previous Minutes I Home I Next Minutes ( society of St. Vincent de Paul, Council of Seattle King County oard Minutes,,January 22, 2008 Council Office, 5950 4th Ave S, Seattle, www.svdpsea.org/members s approved at the February 2008 meeting Piresent: Bob Rohrbach(President), Jim Gauntt(VP), Bob Klima, (Treasurer), Doug Hebert (4W Seattle), Joseph Roni (South King County), (VP), Barbara Lewis (NE Seattle), Bob Ehli (E King),Nick Allen(Central Seattle), John Bergmann(at large). lon-voting: Andre de Klaver(Executive Director), Ed Eick(Director, Social Services) A1bsent: Fr. Kevin Moran(Spiritual Advisor), Joseph Roberts (2nd VP/Secretary), Dick McGovern(S Seattle), OPENING: Bob Rohrbach called the meeting to order at 6:35 PM. We had 9 of 11 members 4p11esent, a valid quorum. Barbara Lewis led the opening prayer. For the Reflection, Bob Ehli gave a spiritual reading from"The Mind and Heart of a Vincentian, Perseverance and Failure in oui r Vocation". PREVIOUS MINUTES: Jim Gauntt moved and Bob Klima seconded to approve the minutes of the December meeting. The motion carried by voice vote. REPORTS: StLtus of Programs and Activities, Ed Eick, Social Services Director A summary of accomplishments and progress to date was presented: 1) Improvements were made in the functionality of the Call Center 2) Working directly with conferences, improvements were made in organization, to train candidates, to solve problems, etc. 3) With the assistance of Pete O'Brien, Ozanam Training programs were organized as well as retreats, and the annual dinner. 4) ndirect conference support was provided via starting or restarting conferences ( St John the B tist and St. Philomena), finding sponsors for bed and motel subsidies and building resource da abase. 5) Special projects were discussed ( Sacred Heart Lunch program and Food Bank improvements). Audited Year End Report, Executive Director, Andre de Klaver - The Financial condition of the organization was reviewed and was rated as very good. - Fourth quarter sales were up from last year by 9% at$1.447M - Net income was $159, 399 for the first quarter, comparing favorably to the forecast of $160,000. - Bundle Sundays are important in maintaining sales, 30 Sundays in 2007, 40 Sundays sought for 2008. http://Iww.svdpsea.org/membersBoard/Minutes/FY2008/Board-Minutes-2008-01-22.htm 4/30/2008 Board Minutes 1/22/08 Page 2 of 3 Since the stores are very important to our financial condition the Burien store is being remodeled. and we are looking for a new site for the Renton Store. Efforts to try to bring the Auburn Stores into the"fold" were discussed. - The Organization Chart was presented and the confidential salaries of the principals in the organization were reported. Favorable comparisons to industry standard salaries were shown. Special Works Planning Committee, Chairman Doug Hebert - Visits were.made to the St. Francis House and Salonus Casey office to review facilities and operations. Notices have been sent out to the Precinct Chairs asking for suggestions on what services have they encountered that are not being met. No responses as yet. - At the General Council meeting it is planned to discuss and identify unmet needs that are identified by Conference representatives attending the meeting. - Bob Rohrbach requested that once the most unmet needs are identified and selected, that a business plan be prepared and approved before proceeding. OLD BUSINESS Resolution to Establish Committees. The resolution to establish five (5) standing committees designated Development, Finance, Conference Support, Formation and Voice of the Poor and also two (2) ad-hoc committees of Operations and Special Works were discussed The resolution was adopted. Doug Hebert so moved and Bob Eli seconded. All were in favor. Volunteers to chair the committees were sought and the following chairmen were volunteered or were selected: Development Committee, Joseph Roth Finance Committee, Bob Klima Conference Support Committee, Open Formation Committee, Joseph Roberts. - Voice of the Poor, Jim Gauntt - Ad Hoc, Operations/Stores/Real Estate committee, Richard McGovern - Ad Hoc, special Works Planning Committee, Doug Hebert. Resolution Regarding Revision of Sale of Donated Property in the By-Laws The length of time donated property can be held was discussed and whether the time needs to be specified at all. Restrictions specified by donors at time of acceptance by corporation should be explicitly followed. - Currently the discretionary limitation of the Executive Director was stated as $5000.00 on purchases or sales. ' - It was agreed that this limitation needs to be evaluated and possibly amended upward. - It was decided to set aside the draft resolution regarding donated property and to come back to it at a future meeting with a revision to Limitations Section of our governance program. http://www.svdpsea.org/members/Board/Minutes/FY2008/Board-Minutes-2008-01-22.htm 4/30/2008 Board Minutes 1/22/08 Page 3 of 3 Clarification of Relationship between Parishes and Conferences This month Joseph Roberts, as Archdiocesan Council President, is planning to meet with the Chancery Office to seek clarification of the operational relationship between the Church/Parishes and the SVDP conferences. Also Board members indicated several issues have arisen in a number of the parish conferences. One issue of concern is the delay in the transfer/receipt of donated funds to the Conferences after collection by Parish offices. Annual Dinner and Plans for 175th Anniversary Celebration Bishop Tyson is scheduled to be the guest speaker at the Annual Dinner to be held at St 1VIatthew's on March 2nd(March 19th is the official anniversary date). It was uncertain at this time whether he would be available to celebrate Mass prior to the dinner. I'ick Allen of Central Seattle Precinct agreed to investigate whether the special anniversary reception celebration can be held at Immaculate Conception Parish at some later date and will advise. Least of My Brethren Awards Each Precinct is to designate a candidate by early February for conferring of the awards at the annual dinner on March 2nd. Remembrance Please remember Tom Widden of St Madeline Sophie Parish in your prayers. He died recently aid had been a Vincentian since 1945 and received the Least of my Brethren Award in 2004. He was 91 years old. Future Meetings SVDP Council Meeting, Saturday January 26, 2008, 9 AM— 12:00 PM, Central office Food Bank. SVDP Board Meeting, Tuesday, February 19, 2008, 6:30 PM. Secret Collection $44.00 collected. Meeting Adjourned: 9:20 PM, Barbara Lewis so moved and Bob Eli seconded. Closing Prayer John Bergmann lead the closing prayer. Joseph Roni Ad-hoc Secretary http://www.svdpsea.org/membersBoard/Minutes/FY2008Board-Minutes-2008-01-22.htm 4/30/2008 i Board Minutes 2/19/08 Page 1 of 3 Previous Minutes I Home I Next Minutes Society of St. Vincent de Paul, Council of Seattle King County Board Minutes, February 19, 2008. Council Office, 5950 4th Ave S, Seattle, www.svdpsea.org/members As approved at the March 2008 meeting Present(10): Doug Hebert(NW Seattle), Bob Rohrbach(President), Joe Roni (S King),Nick Alen(C Seattle), John Bergmann(at large),Jim Gauntt(1st VP), Bob Ehli (E King), Barbara Lewis (NE Seattle), Bob Klima(Treasurer), Joseph Roberts (2nd VP/Secretary). Non-Voting(1): Andre de Klaver(Exec. Dir.) Absent: Fr Moran(Spiritual Advisor),NE King (position vacant), Dick McGovern(S Seattle) OPENING. Meeting called to order at 18:35. 10 of 12 votes were present, a quorum. REPORTS—O'BRIEN • Pete reported on planning status for upcoming 175th Anniversary Year events: • Annual Dinner at St Matthew, 3/2/08, 3pm. 96 RSVPs so far. Aim to highlight St Matthew, eg: school choir has been asked to sing. Bob to MC. Bp Tyson will be keynoter, has been asked to talk about how he got involved with SVDP. • 175th Anniversary Event. Aiming for 2 hour event. Handout circulated with current state of plans. Decided that we'll make this a Western Washington event and have other districts invite their members (and share costs!). • Summer Event, possibly BBQ/picnic, to include volunteers, staff and those we have served. • We're hoping for a September Liturgy with Archbishop at St James Cathedral. REPORTS—DE KLAVER • Ed Eick is focusing on conferences and what steps can be taken to strengthen them. Recruiting members and increasing home visits appear to be key issues. • Business Journal will have article about Estate Giving written by Richard Bray. • $100,000 raised throughout Western Washington for flood relief. These funds are already being applied to relieve some very compelling human needs. • Progress on 3/6 will have article by De Klaver and Bray on 175th Anniversary. • Starting to organize "Friends of the Poor"walkathon on 9/27, with particular focus on engaging youth in the Archdiocese. • Work continues on public website. Also looking into use of FaceBook and MySpace. • We will participate in the Community Service Fair at Kennedy High School on 2/27. • For Easter SVDP will have a direct mailing. • Auditor's report expected at the end of this week. • Had discussions with our bankers about financing store expansion. • We're shopping around for competitive liability insurance quotes. I. Open enrollment period for staff benefits is coming up soon. r " I Confidential counseling benefit is proving popular with our employees. • Stores had very successful Presidents' Day sale. ▪ Work continues on Burien remodeling. • Had encouraging discussions about options to build our own store on bare land. http://www.svdpsea.org/membersBoard/Minutes/FY2008/Board-Minutes-2008-02-19.htm 4/30/2008 Board Minutes 2/19/08 Page 2 of 3 FINANCE—KLIMA We have reconsidered paying off truck loans at this time in case we wish to use cash for other Society purposes. Klima made a motion regarding advertising our cemetery plots for sale. After discussion a substitute motion was made by Roberts, seconded by Klima, to recommend to the Council that they approve sale of the plots. Motion carried by voice vote. The recommendation will be taken to the April council meeting for their vote. SOCIAL SERVICES—.HEBERT The Committee met before the board meeting and reviewed comments from 1/26 Council meeting. They noted the opportunity of rent-free buildings in downtown Seattle, and reported recommendations of programs we could start in those locations. Andre and the committee will have awritten proposal for the March Board meeting, and this will then need to be voted on at the April Council meeting. PREVIOUS MINUTES. Roberts moved, Klima seconded, to approve the minutes.of our Jan 2008 meeting. Motion carried by voice vote. GIFTS. Roberts moved, Bergmann seconded, to amend Executive Limitations item C(4)to add "or donations". The purpose would be to allow the board the opportunity to discuss before real property is acquired, and at that time the board could also discuss whether to hold it or if/when to liquidate it. Motion passed by voice vote. CHARITABLE SOLICITATIONS ACT. Rohrbach reported news from the Archdiocesan Council meeting on our need to register under this Act since our previous exemption was removed by 2007 amendments. A single registration would cover all programs and conferences except Holy Family(Auburn) and Holy Spirit(Kent) that are separately incorporated, and need to register separately. Andre will proceed to make the registration happen. MEETING WITH CHANCERY OFFICIALS. Roberts gave report of his 1/31/08 meeting with Mary Santi &Pat Sursely, and that SVDP had taken an action item to propose some policy points on 5 key areas that were identified in the meeting. Roberts is leading this effort on an Archdiocesan-wide basis, and Rohrbach is assisting from Seattle/King County. NEW BUSINESS ESTERMAN. Tom Kobayashi would like to retire from this role, so we have a vacancy. Discussed how replacement should be chosen. Roberts moved, Lewis seconded,to open for nominations by next meeting. Motion carried by voice vote. RENTON STORE. Andre led discussion about location opportunities in Renton. NEXT MEETING. March 18th, 6:30-8:30pm. We said our closing prayer and adjourned at 8:55pm. http://www.svdpsea.org/membersBoard/Minutes/FY2008Board-Minutes-2008-02-19.htm 4/30/2008 Board Minutes 2/19/08 Page 3 of 3 Joseph Roberts, Secretary http://www.svdpsea.org/membersBoard/Minutes/FY2008Board-Minutes-2008-02-19.htm 4/30/2008 ,Board Minutes 3/18/08 Page 1 of 3 Previous Minutes I Home Society of St. Vincent de Paul, Council of Seattle King County • Board Minutes, March 18, 2008 Council Office, 5950 4th Ave S, Seattle,www.svdpsea.org/members. As approved at the April 2008 meeting Present(9): Bob Ehli (E King),Bob Klima(Treasurer), Barbara Lewis (NE Seattle),Bob Rohrbach (President), Dick McGovern(S Seattle), Jim Gauntt(1st VP), Doug Hebert(NW Seattle), Joe Roni (S King), Joseph Roberts (2nd VP/Secretary) Non-Voting (2): Andre De Klaver(Exec. Dir), Fr Moran(Spiritual Advisor) Absent (3): • Nick Allen(C Seattle), John Bergmann(At Large),Lou Lucarelli (NE King) OPENING. Meeting called to order at 18:29. 9 of 12 votes present, a valid quorum. i. PRAYER. Hebert led us in the opening prayer. Fr Kevin offered Lenten readings and prayer, followed by reflection and discussion. PREVIOUS MINUTES. Klima moved,Hebert seconded, to approve the previous minutes. The motion passed unanimously by voice vote. REPORTS EXEC DIRECTOR(De Klaver) • Sales through February were up 6% from last year. Expenses are below budget. • St James Conference has proposed a$10,000 gift subject to matching from other conferences. Andre will counter-propose an unrestricted gift. • Andre is looking at a tuition reimbursement benefit to target employees where education is a barrier to advancement. • Andre plans to refer employees to Conferences to encourage employees to make use of this program. • This month is benefit enrollment period. • We got a$5,000 donation for baby cribs in response to solicitation in NW Progress. Andre plans a further push to get donations for our Bed Program. • Publicity: Barbara Carver/Holy Spirit Kent were featured in the PI. Tom Kobayashi was nominated for the Jefferson Award. We had a 175th Anniversary cover article and op-ed in the Catholic NW Progress. Richard Bray wrote an article for a Puget Sound Business Journal special edition on Estate Planning and Charitable Bequests. • Andre circulated an appeal letter recently circulated to our donor mailing list. • Andre circulated a draft of a banner he plans for our stores to better publicize our mission, and got some feedback. • Andre mentioned that we plan an Invitation to Serve in Chehalis and Centralia following http://www.svdpsea.org/membersBoard/Minutes/FY2008Board-Minutes-2008-03-18.htm 4/29/2008 • Board Minutes 3/18/08 Page 2 of 3 flood outreach done locally by SVDP. • Our Archbishop confirmed that he'll celebrate mass for SVDP on Oct 11 at St James Cathedral, and sent his prayerful support to all of us. • We got an excellent report from our annual insurance inspection. FINANCE (Klima) • Approved absorbing increase in medical insurance expenses instead of passing this along to employees. • Decided investment allocation of monies in the Esterman Fund, and to work through Charles Schwab. • The Board assigned the Conference Audit project to the Finance Committee. UNBANKED INITIATIVE (Roberts) • . Joseph gave a report of the proposed"Bank on Seattle/King County"initiative based on the existing"Bank on San Francisco"program. • Roberts moved, Gauntt seconded, that the Board is interested to learn more and assigns this to VOP committee to pursue. The motion passed unanimously by voice vote. Roberts and Gauntt will follow up. P SIDENT (Rohrbach) • We have a precinct chair for NE King precinct! Welcome to Lou Lucarelli. • At our next meeting we need to review and discuss board terms to be sure we have the correct ending dates. Due to some extended vacancies, some members were not elected at the beginning of a 3-year cycle. OLD BUSINESS RENTON. 35 of 35 voters approved the Council Motion on the Renton Store, so the motion carried. ESTERMAN FUND. After long years of service, Tom Kobayashi has tendered his resignation. Three Vincentians were nominated, and Barbara Jennings was elected. Roberts moved, Hebert seconded,that term limits for Esterman Fund Trustees are the same as for term limits for board members and officers. Motion carried by voice vote. DEVELOPMENT. Up and running,members are Gina Howell, Maureen Allenbach, Joe & Virginia Roni. Their first committee meeting was held at a common South King County Cities human services grants meeting. Idea is to have a common application format with minimum custom material per city. The committee members are following up with South King County conferences. FINANCE. The committee consists of Bob Klima,Alan Dombrowski, Eddie Roldan, De Klaver,Bart Wilson, Heather Mills and Jim Gauntt are on the finance committee. CONFERENCE SUPPORT. This committee is not yet active. http://www.svdpsea.org/membersBoard/Minutes/FY2008/Board-Minutes-2008-03-18.htm 4/29/2008 . Board Minutes 3/18/08 Page 3 of 3 FORMATION/SPIRITUALITY. We added four members at the last Council meeting, current members are Tammy Bendix, Dan Tobin,Bob Rohrbach, Joseph Roberts,Ed Eick, Pete O'Brien, Phil Schlosser,Deacon Joe Dunne, Dennis McCullough and Lath Cavit. The committee decided to kick off an effort to recruit and train spiritual advisors for each conference, working by precinct. The committee will start in May with Central Seattle Precinct. VQP. Gauntt reported a lively and successful Catholic Social Ministry meeting in Washington, DC, and handed out a printed report. REAL ESTATE. McGovern noted that he is just getting started, and has had an initial meeting with De Klaver. McGovern,De Klaver and Ehli are on the committee. SOCIAL SERVICE PLANNING. The committee includes Roni,De Klaver, Roberts, Rohrbach and Hebert, and has now met 3 times, before Board meetings. The committee has been reviewing and discussing Andre's ideas about downtown outreach, and at its meeting today recommended that the Board approve Andre's proposal and budget. Ehli moved, Klima seconded,to recommend that the Council approve Andre's proposed piogram. Motion carried by voice vote. 175TH ANNIVERSARY • April 20 proposed event has been shelved. • Archbishop Brunett will celebrate Mass followed by Reception on Oct 11. UPCOMING MEETINGS • Board Meeting Tue 4/15 6:30-8:30pm. • Council Quarterly Meeting, Saturday 4/26 9am-12noon. SECRET COLLECTION. $52 was collected, and given to Andre for deposit. CLOSING. Lewis led our closing prayer, and we adjourned at 8,:46. Joseph Roberts Secretary • http://www.svdpsea.org/membersBoard/Minutes/FY2008Board-Minutes-2008-03-18.htm 4/29/2008 St. Anthony Conference of St. Vincent de Paul Minutes Feb. 12,2008 The meeting opened with a prayer and reflection time. The new treasurer,Karen Sparrow was introduced. Old Business: Pat Kissinger reported on the Christmas project. We provided food and gifts to 110 families. There were 249 children and 39 babies. The food boxes held about $3500 worth of food. In addition, each family was given a food gift card of$15-40 to buy perishable items like meat, fruit,vegetables, milk and eggs. Gifts given to the children were valued at$7,000. We had a truck filled with left over toys and clothes that we took to the Centralia-Chehalis flood are. The four-day weekend of the giveaway took 500 volunteer hours! One family called to thank us for providing Christmas. The father is in the final stage of lung cancer. There was no time or money for the parents to shop for food or gifts. The children were so excited to have some gifts and a nice meal. Mom and Dad were grateful for the help. We received several thank you notes, some including pictures of the children. The pictures are hung up in the office. The one big problem with the project was the lack of space to store gifts on or near the parish campus. Next meeting we need to brainstorm some solutions to this problem. New business Fire district 40 donated 119 boxes of food to our food bank. The staff of the food bank said it would take 3-4 weeks to sort, check pull dates and shelve all that food! But,the food would feed families for two or more months. John Egan has been diagnosed with stage 4 colon cancer. We sent a Mass card to him • from the group. Those who had spoken with Betty or John said they appreciate our support and prayers. Announcements Annual dinner. March 12 at St. Matthews in Seattle Next meeting 3/11 The meeting was closed with a prayer St. Anthony Conference of St. Vincent de Paul Minutes March 11, 2008 The meeting opened with a prayer and reflection time. Old business Most of our meeting time was spent on a discussion of lack of storage space for gifts for the Christmas project. This year gifts were stored in several peoples' homes, in piles on the floor of our office and in a trailer. It took 100 volunteer hours to gather, sort and organize all the donations before any"shopping" could begin. Our hope is to find a space to store and sort donations as they come in(beginning right after Christmas). Ideally a space about 15'X30"with shelving and a large table would work very well. No one in our group who lives near the parish campus has a room or space big enough. After much discussion, it was decided that the first step would be for Lani and Pat to send a letter to the pastoral council with a cc to the pastor and parish administrator to put the word out beyond our group. New business We had a discussion about the limits we have in place for helping families with rent and utilities. Our $100 limit is not enough to keep families in their homes or utilities kept on. The biggest problem with increasing the limit is that we will help fewer people. The group consensus was to increase the limit to $150-175. We will review this decision in 3 months. Announcements Two Ozanam training sessions coming on the east side—training for new volunteers and great refresher for veterans 4/12 at ST.John the Baptist in Covington 6/14 at St. Madeline Sophie in Factoria Next meeting 4/8 The meeting was closed with a prayer St. Anthony Conference of St.Vincent de Paul Minutes April 8, 2008 The meeting opened with a prayer and reflection time. Maria Higgins was introduced as a new member to our group. She will coordinate food deliveries. Old business So far we have not received any response to our request for space letter to the pastoral council, the pastor and parish administrator. We decided that we need to form a committee to work on this issue. Unfortunately we only had 8 people at our meeting so we will form this committee next month. Our annual report to the parish was in the weekend bulletin on Easter Sunday Pat Kissinger was nominated for and was chosen for the Least of My Brethren Award from our precinct. She was nominated especially for the great job she did running the Christmas project. New business In the last two weeks we have had a problem with some clients who have requested help with inaccurate and inconsistent information. Four people , , all called requesting help with utilities at the same address on different days. When they were contacted by volunteers to set up a meeting,the person who answered the phone said no one by those names lived there. Because the names indicated that the clients might be Hispanic with English as a second language, we sent one of our bilingual/bicultural couples top the address to assess the problem Our thought was that the family might be concerned about being in the country illegally. When the door was answered,the volunteers were told that they did not need help. As a last resort, we called the power company to check the financial need of the family at the address we had on our request forms. The account was not in the name of any of the 4 requests we received. What to do? We"decided to put the names and address on our watch list. If we hear from any of them again, we will try to encourage them to come to the office so we can help them sort out the real problem and need. Announcements Time for our annual retreat -next meeting we will discuss date and topic Next meeting 5/13 The meeting was closed with a prayer 11/18/07 St.Vimcent de Paul Profit and loss October 2006through September 2007 Oct. '06-Sep. '07 Ordinary income/expense Income Contribution income Parish 14,840.00 Parishoner Contributions 32,445.60 Total contribution income 47,285.60 Expense Bank charges 16.00 Clothing 425.54 Dues 230.00 Food 3,260.94 Household 1,157.18 Lodging 908.83 Office supplies 108.77 Rent 11,207.50 Thanksgiving/Christmas 9,990.86 Transportation 2,424.71 Utilities Water 3,474.27 Utilities- other 23,731.47 Total utilities 27,205.74 Total expense 54,685.57 Net ordinary income -7,399.97 Net income -7,399.97 F . gc. —119 rikkx 1 If' illb-,Appiplirl . / , sl-Y.live4. k U S.A- SOCiEMY OE ST.VINCENT DEPAUL . ANNUAL CONFERENCE REPORT (PLEASE PRINT OR TYPE) n :CO cENIAME: Sit'• (-4 xi i FtLN 7 ADDxass: 3 i-f S. zit ST- f<c:Jkt--?p-i i,J b}- 4'S'OS7 Street City State Zip REPORTING PERIOD FROM:(') --i 0 Q.4O E' TO - r .30. 260 7 (12 MONTHS) FREQUENCY OF MEETINGS(CHECK ONE):WEEKLY EVERY OTHER WEEK MONTHLY ✓OTHER IS THERE AN ACTIVE SPIRITUAL ADVISOR(CHECK ONE):YES i/ No MEMBERSHIP* (*Ethnic breakdown required for government reporting,grant applications,etc.Please assign each member to one y,isa ttz�w a-3. Rfi �:'a^<1s'i;,s_:•:• `,�..-... catI,Kegow,. only.),• tz�.ku = A�T 'cfamK _ � aK� = _a r � Wit_IDJ7 .vte • , i �� �} i - 7 p7 - , - -e.,, ,A /1a 5 } p m om i 4 . 0t-a�� , ...i ?- .-WA. .- Active-under 40 3 Active-40 and over . 3 / .2.0 Total Active! 3 ( .2 3 dt t iet t --; „ Y k_ itil:sa�. ; j S ue` ' 1 1Y= �: .5 ,, t .rs y �Y rs -e Ko ilea*, d { Associate-tinder 40 i'1 .2 3 a _ 12 Associate-40 and over 3'o .3 Total Associate . f 7 6 a /6--- ---TAL MEMBERSHIP Dial Active 1 d t - Total Associate . . 9 9 . TotalConiniiuting 3 S V TOTAL MEMBERS . . '/V .7�,,�.,�,,�� • I .. TREASURER'S REPORT - � �xi'i."' �s�.r;�.-^':r- .,.T.-vT x " - �.�•*a' :r_. 7'?_-ti-r.�i' --- '�;y •.E•.:.,.et•�.;s;4.�r�".��-��%. ��I*0i - t i t_g i YA_ - -510�a�t. tom&!. it q-'"'-.w _ a g' u . :;&,ty RECEIPTS_ . I (PLEASE ROUND ALL FIGURES ToTHE NEAREST DOLLAR) 1:. Dentitions from Members $ _V? s.25-•6O 2. . Church/Poor Box Collections .$ /7 7 o+ o e _-.. - _3=_ TinklRaism—g-FrrideeciS $ 4. Other SVdP Unit Contributions $ 5. Other .$ Total Receipts(I thni 5) $ 41'. ..6 c Cash Available(Beginning_Balance+Total Receipts) IS 60,c - 6 o EXPENSES 1 . 6. Those We Serve $ --�j; 346.8 v 7. Disaster Contributions $ ' .8A Domestic Tvrimuog .$ 8B Foreign Twinning** $ **Attach'contact list for Foreign Twinning Partners Subtotal(A)(6 thru 8) $ 5 4 34w•S v 9. Solidarity Contributions(Dues/Trtbmg) $ 10. Contrbutionsto Upper Councils $ .230..uc) . 11. OjieratingExpenses $ Io s1/4_77 12. Other $ Subtotal(B)(9 thru 12) $ 3 3 Y-7 7 Total Disbuisements(Subtotal A 4-Subtotal B) -$ 4i4 5' 7 . 1!J- - - - - _�_ - -:�'-L•. - 4`-iiti ` _ _.ryas'=51;-u- -".;trv-:-'-_'.. _ - �i.'•-• _�< ____ ___. � _:.•.;:z:..v ra3 w' -F "��- �y� il -".rt= �.r - Tift-F4--c�a�::�W:;""rt�]-'."r..` _ rife6-- YiC;gi'. ` ��-'-A'- -� le`-�D'1'a�.� .-..a .=�-v'. -=:'4;: ._4-. - -�-�\:r':_G'..\�:{•. r ::�.�nl�'�.+/:�"'Fi=' �J^#.4 Y.. �G -yam '4i-w-4+f - itt 4 /&f..t1+ s`e_ Ol77•-42- 7 /v/2-1c77 Signature of Treasurer Phone , - Date Conference's Financial Activity Conferences handle their finances within the rule of the society and independently from the Council; they raise donations on their own efforts or with the help of the Council. Each conference has a similar process in place that involves their President and Treasurer when raising funds and handling the proceeds;this may include but is not limited to preparing grant's requests, making appeals or church collections and treasury managing. The Council further supports the conferences charitable work with administrative, developmental and financial support as needed. Conferences are responsible for tracking and reporting all their activities; a report with financial and statistical data is filed every year by each conference with the Council. The council scrutinizes and consolidates these reports; then selects randomly at least five conferences for an audit, this process looks for reconciled bank accounts and tests their funds handling policy or internal controls. The amounts from the consolidated Annual Conference's Report are later reflected in the council's 990 return filing with the IRS. At St. Anthony conference in Renton the Treasurer and the President review expenses on monthly basis. • MALT G e&AEur t L--WEQ I SOCIETY OF ST.VINCENT DE PAUL COUNCIL OF SEATTLE/KING COUNTY COMMUNICATION OF INTERNAL CONTROL RELATED MATTERS Year Ended September 30,2007 r1 U . • AVCVOLDAL WARTELLE & CO., P.S. ;Tl Certified Public Accountants I ' Board of Directors and Management Society of St. Vincent de Paul Council of Seattle/King County In planning and performing our audit of the consolidated financial statements of Society of St. Vincent de Paul Council of Seattle/King County(SVDP or the Organization) as of and for the year ended September 30, 2007, in accordance with auditing standards generally accepted in the United States of America, we considered SVDP's internal control over financial reporting(internal control) as a basis for designing our auditing procedures for the purpose of expressing our opinion on the consolidated financial statements, but not for the purpose of expressing an opinion on the effectiveness of SVDP's internal control. Accordingly, we do not express an opinion on the effectiveness of SVDP's internal control. Our consideration of internal control was for the limited purpose described in the preceding r- paragraph and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control. r A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the entity's ability to initiate, authorize, record, process, or report financial data reliably in accordance with accounting principles generally accepted in the United States of America (GAAP) in a manner such that there is more than a remote likelihood that a misstatement of the entity's financial statements that is more than inconsequential will not be prevented or detected by the entity's internal control. A material weakness is a significant deficiency, or a combination of significant deficiencies, r I that results in more than a remote likelihood that a material misstatement of the financial jJ statements will not be prevented or detected by the entity's internal control. We did not identify any control deficiencies that we consider to be material weaknesses in internal control. However, we did identify matters that we consider to be significant deficiencies which we have outlined below. In communicating the findings in this report,we note that this is the Finance Director's (FD) first full year in his position. j I 13343 Bel-Red Road, Bellevue, WA 98005-2333 Tel 425-643-1209 Fax 425-747-9230 www.vwc.org - 1 - I • 1. Oversight of financial accounting and reporting: a. The accounting records maintained by the organization were not closed for the year in a timely manner and required a number of adjusting journal entries, including entries for the following: i. Investments had not been fully reconciled. ii. The tax provision was recorded incorrectly. iii. The deferred rental income adjustment had not been made by management in the closed internal books and records. Although management is aware of the adjustment and has determined that it prefers to evaluate monthly activity without this entry, it should be made at year-end. VWC recommends that SVDP evaluate accounting and finance department staffing needs in order to ensure that staffing levels are sufficient and that an appropriate mix of skill sets is j present. Management Responses: 1. SVDP has considered the staffing needs of the department and has hired a staff accountant to assist the FD. 2 The Finance Director was aware of the deferred rental income entry and had understood that VWC would be responsible for recording the entry as part of the year end audit. In the future, the FD will assume the responsibility for making this entry as part of the year end close. b. There is no formal review process to ensure the accuracy of the preparation of the functional expense allocation. VWC recommends identifying an appropriate individual to review the functional expense allocations. We also recommend that the methodology used to allocate expenses be documented and approved. Management Response: The addition of the staff accountant position will enable the FD to revamp, document and involve' either the Executive Director or the Board Treasurer in this process. - 2 - • 1 i c. In addition to his involvement in bank reconciliation functions, the FD has check signing authority. Although SVDP does have some procedures in place to monitor checks signed while the Executive Director is not available,there are means by which the processes in place can be circumvented. VWC recommends that the FD not have check signing authority. If that is not practical, VWC recommends that additional processes be developed to strengthen the controls over cash. Management Response: The addition of the staff accountant position will make the segregation of duties possible and the FD will no longer be involved in preparing bank account reconciliations. SVDP will also implement a process in which the Executive Director and/or the Board Treasurer will periodically review the bank account activity. d. Certain account reconciliations (including accrued vacation and food bank activity valuations) were prepared with errors that were not identified by SVDP due to the lack of a review process. VWC recommends that to the extent possible reconciliations be performed by individuals other than the FD and that they be reviewed by the FD for accuracy. i_ Management Response: The addition of the staff accountant position will make the segregation of duties possible and the FD will no longer prepare the L ' reconciliation. His role will be to review them. r_ 2. Oversight of donations: LJ r- a. There is a lack of established procedures regarding donations, including: i. There is a donation log. However that log is not regularly reconciled to the general ledger. ii. There is not a regular process of review and tracking of restricted donations to ensure timely compliance with those restrictions. iii. There is not a formal process of review to ensure that the valuation of donated - (non-store) assets is correct and the donation is recorded in the proper period. VWC recommends establishing a system to track, evaluate and monitor donations in order to ensure that donations are accurately recognized in the appropriate period and that restrictions are identified and tracked for compliance. ri Management Response: SVDP has filled the Director of Donor and Community Relations position. This position is charged with tracking and reporting all donation activity. Also in the works is the development of a database that will facilitate the tracking & reporting of donations. These processes will be documented and disseminated as appropriate. J - 3 - i 3. Oversight of payroll: b. SVDP had not obtained, reviewed, or evaluated the adequacy of controls over its outsourced payroll function. VWC recommends that management obtain and review the service provider's SAS 70 report paying particular attention to the user control ...• considerations included in the report. Management Response: SVDP will review. procedures to address concerns r identified. c. The payroll report includes a diagnostic report that identifies invalid social security numbers. No corrective action was noted to investigate and resolve issues noted in the report. VWC recommends establishing a practice of regularly reviewing this report and ensuring that exceptions are appropriately resolved. Management Response: SVDP will review procedures to address concerns identified L- We recommend that management document their review and actions taken with regard to the internal control issues and recommendations discussed above. This action is a necessary aspect to internal control and also serves to document management's efforts to meet their fiduciary obligations. This communication is intended solely for the information and use of the Board of Directors, _ management, and others within the organization and is not intended to be and should not be used by anyone other than these specified parties. L� I� es. ' r. February 26,2008 it • LJ -4 - ii SOCIETY OF ST.VINCENT DE PAUL COUNCIL OF SEATTLE/KING COUNTY - -FINANCIAL STATEMENTS . . SaTer-KirdPISF.Teitirar-510-2110rand 2006 ii i I -1 j INDEX Page REPORT OF INDEPENDENT AUDITORS 1 FINANCIAL STATEMENTS: Statements of financial position 2 Statements of activities 3 Statements of functional expenses 4 - 5 Statements of cash flows 6 - 7 Notes to financial statements 8 - 14 J JJ VOLDAL WARTELLE & CO., P.S. Certified Public Accountants _.1 REPORT OF INDEPENDENT AUDITORS -1 Board of Directors Society of St. Vincent de Paul Council of Seattle/King County We have audited the accompanyingstatements of financial position of Society of St. Vincent-de Paul Council of Seattle/King County (SVDP), a nonprofit organization, as, of. September 30, 2007 and 2006, and the related statements of activities, functional expenses, and cash flows for the years then ended. These financial statements are the responsibility of 1 SVDP's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in Jthe United States of America. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of.material J misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall fmancial statement presentation. We believe that our audits provide a reasonable basis for our opinion. 1 In our opinion,the financial statements referred to above present fairly, in all material respects,the financial position of SVDP as of September 30, 2007 and 2006, and the changes in its net assets and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. • February 26, 2008 13343 Bel-Red Road, Bellevue, WA 98005-2333 Tel 425-643-1209 Fax 425-747-9230 www.vwc.org -' SOCIETY OF ST. VINCENT DE PAUL COUNCIL OF SEATTLE/ICING COUNTY ' STATEMENTS OF FINANCIAL POSITION September 30,2007 and 2006 ASSETS 2007 2006 Current assets: . Cash and cash equivalents $ 1,539,129 $ 1,071,964 Short-term investments 442,742 405,506 Accounts receivable,net 11,073 64,659 Current portion of long-term receivable 8,461 - , Federal income tax receivable 728 26,547 Donation receivable - 33,333 Inventories 171,445 69,068 1 .Prepaid expenses 238,159 134,104 J Total current assets 2,411,737 1,805,181 Property and equipment, net 6,896,640 5,703,745 Loan acquisition costs,net 265,148 268,100 Deferred rental income 570,514 434,355 Long-term receivable 64,295 - Other assets - 47,345 60,543 $ 10,255,679 $ 8,271,924 J LIABILITIES AND NET ASSETS jCurrent liabilities: Accounts payable $ 41,986 $ 74,990 Accrued expenses - 181,654 196,262 Current portion of long-term debt 242,861 141,999 Current portion of capital lease obligations 1,753 12,058 Total current liabilities 468,254 425,309 Capital lease obligations,net - 1,871 Long-term debt, net 4,842,871 4,049,305 Net assets: Unrestricted: -J Operating 4,871,018 3,778,478 Board designated 8,000 16,961 _ Total unrestricted net assets 4,879,018 3,795,439 Temporarily restricted 65,536 - _ Total net assets 4,944,554 3,795,439 $ 10,255,679 $ 8,271,924 The accompanying notes are an integral part of these financial statements. -2- SOCIETY OF ST. VINCENT DE PAUL COUNCIL OF SEATTLE/KING COUNTY STATEMENTS OF ACTIVITIES Years Ended September 30,2007 and 2006 _I 2007. 2006 Unrestricted support and revenues: Thrift store sales $ 3,588,533 $ 3,388,830 Lease income 950,556 917,183 Contributions 925,775 990,871 Recycling 98,304 80,578 Grants 80,836 85,986 Gain(loss) on disposal of property and equipment 32,109 (69,633) Other 120,827 23,871 5,796,940 5,417,686 Net assets released from restrictions - 18,620 Expenses: Program services 3,994,148 4,093,371 Management and general 674,076 828,828 Fundraising 19,318 - 4,687,542 4,922,199 Increase in unrestricted net assets, i I before federal income taxes 1,109,398 514,107 Provision for federal income taxes 25,819 26,808 J Increase in unrestricted net assets 1,083,579 487,299 Unrestricted net assets,beginning of year 3,795,439 _ 3,308,140 Unrestricted net assets, end of year 4,879,018 3,795,439 Temporarily restricted net assets,beginning of year - 18,620 p Y Restricted donations,net 65,536 - Released from restrictions, net - (18,620) Temporarily restricted net assets, end of year 65,536 - Total net assets $ 4,944,554 $ 3,795,439 The accompanying notes are an integral part of these financial statements. -3 - i L-__. i_____-- l i__? I i L__i L_ i L. L LL__ J L-L, i l I L_ j t SOCIETY OF ST.VINCENT DE PAUL COUNCIL OF SEATTLE/KING COUNTY STATEMENT OF FUNCTIONAL EXPENSES - Year Ended-September 30,-200-7- - -- - Program Services Management and General General Property Thrift Stores Welfare Total Administrative Management Total Fundraising Total Salaries and wages $ 1,350,836 $ 224,651 $ 1,575,487 $ 229,247 $ - $ 229,247 $ 10,214 $ 1,814,948 Direct service 10,056 715,265 725,321 8,614 - 8,614 - 733,935 Rent and taxes 456,480 1,684 458,164 2,282 - 2,282 - 460,446 Payroll taxes and benefits 345,932 38,140 384,072 31,546 - 31,546 3,468 419,086 Interest and bank fees 175,303 - 175,303 40,243 80,352 120,595 25 295,923 Depreciation 102,670 6,356 109,026 54,821 21,216 76,037 - 185,063 Cost of beds sold • 74,392 66,162 140,554 - - - - 140,554 Utilities 104,764 9,721 114,485 4,177 - 4,177 12 118,674 Insurance 71,001 3,688 74,689 17,520 - 17,520 - 92,209 Professional fees 14,801 622 15,423 71,796 - 71,796 - 87,219 Maintenance and repairs 32,449 13,572 46,021 18,652 - 18,652 2,587 67,260 Vehicles 45,952 5,038 50,990 8,791 - 8,791 - 59,781 Supplies 35,908 4,791 40,699 5,059 - 5,059 580 46,338 Telephone 22,242 11,493 33,735 8,121 - 8,121 719 42,575 Business taxes,licenses and dues 6,640 1,692 8,332 20,633 - 20,633 255 29,220 Bond services 14,011 - 14,011 3,795 11,384 15,179 - 29,190 Postage,printing and mailing 5,702 263 5,965 18,721 - 18,721 33 24,719 Travel and conferences 4,487 2,803 7,290 11,899 - 11,899 1,025 20,214 Advertising 12,351 598 12,949 1,065 - 1,065 400 14,414 Professional development 1,425 195 1,620 1,410 - 1,410 - 3,030 Miscellaneous 12 - 12 2,732 - 2,732 - 2,744 $ 2,887,414 $ 1,106,734 $ 3,994,148 $ 561,124 $ 112,952 $ 674,076 $ 19,318 $ 4,687,542 • The accompanying notes are an integral part of these financial statements. -4- - ___ L.-___-- , -1 i__ --- l__.._J L_ i L____ L._.. I u__J F._ ' LJ L_ _._J i. _i i__L- SOCIETY OF ST. VINCENT DE PAUL COUNCIL OF SEATTLE/KING COUNTY • STATEMENT OF FUNCTIONAL EXPENSES - - Year Ended September 30,2006 Program Services Management and General General Property Thrift Stores Welfare Total Administrative Management Total Fundraising Total Salaries and wages $ 1,275,018 $ 130,141 $ 1,405,159 $ 262,502 $ - $ 262,502 $ - $ 1,667,661 Direct service - 840,894 840,894 33,711 - 33,711 - 874,605 Rent and taxes 549,626 - 549,626 1,328 - 1,328 - 550,954 Payroll taxes and benefits 336,548 36,013 372,561 39,311 - 39,311 - 411,872 Interest and bank fees 138,273 - 138,273 32,804 77,605 110,409 - 248,682 Depreciation 151,983 9,155 161,138 28,164 21,216 . 49,380 - 210,518 Professional fees 3,828 14,980 18,808 178,535 5,325 183,860 - 202,668 Maintenance and repairs 121,762 15,914 137,676 204 - 204 - 137,880 Utilities 114,923 11,151 126,074 4,414 - 4,414 - 130,488 Cost of beds sold 3,175 . 94,606 97,781 - - - - 97,781 Insurance 66,081 2,575 68,656 17,163 - 17,163 - 85,819 Vehicles 48,740 3,999 52,739 1,242 - 1,242 - 53,981 Postage,printing and mailing 16,656 1,433 18,089 27,918 - 27,918 - 46,007 Supplies 30,002 5,824 35,826 8,128 - 8,128 - 43,954 Advertising 16,310 726 17,036 19,903 - 19,903 - 36,939 Telephone , 21,734 6,431 28,165 7,899 - 7,899 - 36,064 Business taxes,licenses and dues 4,866 864 5,730 28,454 - 28,454 - 34,184 Bond services 14,686 - 14,686 3,978 11,932 15,910 - 30,596 Professional development 171 2,109 2,280 6,731 - 6,731 - 9,011 Travel and conferences 201 721 922 7,408 - 7,408 - 8,330 Miscellaneous 1,252 - 1,252 1,127 1,826 2,953 - 4,205 $ 2,915,835 $ 1,177,536 $ 4,093,371 $ 710.924 $ 117,904 $ 828,828 $ - $ 4,922,199 The accompanying notes are an integral part of these financial statements. - 5 - _ SOCIETY OF ST. VINCENT DE PAUL COUNCIL OF SEATTLE/KING COUNTY STATEMENTS OF CASH FLOWS Years Ended September 30, 2007 and 2006 i i 2007 2006 ' Operating activities: Increase in unrestricted net assets $ 1,083,579 $ 487,299 i (Decrease) increase in temporarily restricted net assets 65,536 (18,620) ' Adjustments to reconcile the increase in net assets to ---I net cash and cash equivalents provided by operating activities: Depreciation and amortization 196,715 221,672 —I Deferred rental income (136,159) (139,909) J Non-cash donations (122,374) - (Gain) loss on disposal of property and equipment (32,109) 69,633 =I -Changes in assets-and liabilities: Accounts receivable (19,813) 747 Federal income tax receivable 25,819 (23,192) Donation receivable 33,333 (30,238) J1 Inventories 19,997 (23,924) Prepaid expenses and other assets (98,914) 67,186 j Accounts payable and accrued expenses (47,612) 36,518 Net cash and cash equivalents provided by operating activities 967,998 647,172 Investing activities: Purchase of investments (37,236) - Purchase of property and equipment (372,717) (52,049) w Proceeds from sale of property and equipment 76,868 - Net cash and cash equivalents used in investing activities (333,085) (52,049) Financing activities: Payments on long-term debt (155,572) (274,322) Payments on capital lease obligations (12,176) (26,834) - Net cash and cash equivalents used in financing activities (167,748) (301,156) Net increase in cash and cash equivalents 467,165 293,967 Cash and cash equivalents,beginning of year 1,071,964 777,997 I Cash and cash equivalents, end of year $ 1,539,129 $ 1,071,964 Cash paid for interest $ 185,817 $ 153,730 1 Cash paid for federal income tax - 50,000 1 The accompanying notes are an integral part of these financial statements. -6- SOCIETY OF ST.VINCENT DE PAUL COUNCIL OF SEATTLE/ICING COUNTY STATEMENTS OF CASH FLOWS, continued Years Ended September 30,2007 and 2006 Supplemental Disclosure of Non-Cash Investing and Financing Activities: During 2007, SVDP restructured an account receivable of$73,399 to allow an extended payment structure; SVDP partially financed the purchase of property with notes totaling $1,050,000. During 2006, SVDP partially financed the purchase of vehicles with an equipment loan of $215,456. ' I The accompanying notes are an integral part of these financial statements. J _I SOCIETY OF ST. VINCENT DE PAUL COUNCIL OF SEATTLE/KING COUNTY NOTES TO FINANCIAL STATEMENTS Years Ended September 30, 2007 and 2006 1. NATURE OF ACTIVITIES AND ACCOUNTING POLICIES Nature of activities - The Society of St. Vincent de Paul Council of Seattle/King County (SVDP) is a nonprofit organization formed in 1921. SVDP maintains and operates retail thrift stores selling donated goods, a food and clothing bank serving the needy and homeless, and prbvides assistance and guidance to 52 parish-based volunteer groups (Conferences) who provide direct one-on-one assistance to the needy in their neighborhoods. All operations take place in Seattle and King County. SVDP leases certain property to outside parties to supplement operations. - SVDP is managed by a Board-of Directors that-is-composed of representatives elected by _J the 52 Conferences. Basis of presentation - Net assets and revenues are classified based on the existence or absence of donor-imposed restrictions. Accordingly, SVDP reports gifts of cash and other assets as restricted support if they are received with donor stipulations that limit the use of the donated assets. When a donor restriction expires, that is, when a stipulated time restriction ends or purpose is accomplished, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. Donor- imposed restrictions that are met within the reporting period are classified as increases in unrestricted net assets. Use of estimates - The preparation of financial statements in accordance with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect reported amounts and related disclosures. Actual results could differ from those estimates. Cash and cash equivalents - Cash and cash equivalents principally consist of demand J deposit accounts held by banks and a money market account held by a brokerage firm. Bond principal and letters of credit fees of$111,123 and $97,824 were held in a sinking fund account with a bank at September 30, 2007 and 2006, respectively. The demand deposit bank account balances, at times, may exceed federally insured limits. The money market account is not federally insured. ' Short-term investments - Short-term investments consist of shares in a fund. The fund is recorded at a stable value which represents the fair market value of the underlying investments. Investment income of$53,899 and $2,744 during the years ended September 30, 2007 and 2006, respectively, is included in other income on the statement of activities. - 8 - I SOCIETY OF ST. VINCENT DE PAUL COUNCIL OF SEATTLE/KING COUNTY NOTES TO FINANCIAL STATEMENTS, continued Years Ended September 30,2007 and 2006 1. NATURE OF ACTIVITIES AND ACCOUNTING POLICIES, continued J I Accounts receivable - Accounts receivable consist of trade receivables and grants receivable. Trade receivables primarily result from credit provided to customers related to SVDP's operations. Trade receivables that have not been paid within 30 days of the date of the invoice are considered past due. A receivable is written off as uncollectible when management determines that the possibility of collection is remote. At September 30, 2007, no allowance for doubtful accounts had been recorded, based on a review of the items in accounts receivable. At September 30, 2006 an allowance for doubtful accounts of $500 had been recorded based on historical experience. _ ! .. Conference receivables were $8,778 and $13,555. at September 30,_2007 and 2006,. respectively, and are included in accounts receivable in the statements of financial position. Long-term receivable - SVDP agreed to finance delinquent rent owed by a former tenant. Long-term receivables are written off as uncollectible when management determines that the possibility of collection is remote. At September 30, 2007, no allowance for uncollectible balances had been recorded,based on management review of the likelihood of repayment. Inventories - Purchased.inventories are stated at the lower of weighted average cost or market value. Donated goods for which the fair value can be reasonably determined are recorded -J at fair value at the time of receipt. Donated goods for which the fair value cannot be reasonably determined (principally donated clothing) are not recorded in inventory. Property and equipment - SVDP generally capitalizes long-lived assets with a cost in excess of $1,000 and a useful life greater than one year. Property and equipment are stated at cgst. Depreciation of property and equipment is computed on the straight-line method over estimated useful lives. Leasehold improvements are depreciated on the straight-line method over the life of the asset or applicable lease, whichever is shorter. Impairment of long-lived assets - SVDP reviews long-lived assets for potential impairment as such time when events or changes in circumstances indicate that the carrying amount of the asset may not be recoverable. An impairment loss would be recognized when the sum of the expected, undiscounted future net cash flows is less than the carrying amount of the asset. To date, no impairment charges related to the write-down of long-lived assets have been recognized. Loan acquisition costs - Loan acquisition costs represent costs incurred to issue long term debt. The costs are amortized over the term of the loan. Federal income tax - SVDP is a nonprofit organization that generally is exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code. However, SVDP does have income from the rental of certain debt-financed property that is subject to federal tax. A provision for tax related to this income is included in the accompanying financial statements. -9- SOCIETY OF ST.VINCENT DE PAUL COUNCIL OF SEATTLE/KING COUNTY NOTES TO FINANCIAL STATEMENTS, continued Years Ended September 30,2007 and 2006 1. NATURE OF ACTIVITIES AND ACCOUNTING POLICIES, continued J Board designated net assets - Board designated net assets consist of amounts set aside by,the Board of Directors to assist Conferences affiliated with SVDP. Temporarily restricted net assets - Temporarily restricted net assets include support restricted for use by donor stipulations that limit the use of the donated funds. When the time restriction stipulation ends or when the purpose restriction is accomplished," temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. Contributed services - SVDP receives asignificant amount of donated services from unpaid volunteers who assist with fundraising and special projects. In excess of 3,700 and 5,200 volunteer hours were contributed during the years ended September 30, 2007 and 2006, respectively. No amounts have been recognized in the statement of activities because the criteria for recognition under generally accepted accounting principles have not been satisfied. Advertising costs - Advertising costs are expensed as incurred. Functional allocation of expenses - The costs of operating the thrift stores, providing assistance to those in need, and other activities have been summarized on the schedule of functional expenses. Accordingly, certain joint costs have been allocated between functions. Retirement plan - SVDP provides retirement benefits to eligible employees through a plan established under section 403(b) of the Internal Revenue Code. No contributions to the plan were made by SVDP during 2007 or 2006. Reclassifications - Certain prior year's amounts have been reclassified to conform to the current year presentation. 2. INVENTORIES Inventories at year end consist of the following: 2007 2006 Donated goods Burial plots $ 122,164 $ 10,110 Other 38,336 46,656 Purchased goods 10,945 12,302 $ 171,445 $ 69,068 - 10 - J • _l SOCIETY OF ST.VINCENT DE PAUL COUNCIL OF SEATTLE/ICING COUNTY NOTES TO FINANCIAL STATEMENTS, continued Years Ended September 30,2007 and 2006 J3. LONG-TERM RECEIVABLE During 2007, a former tenant (the borrower) financed rent owed to SVDP. The former tenant intends to repay the rent by making fixed monthly payments of$1,000 per month through August 2008, $1,500 per month from September 2008 through August 2009, and $2,560 per month from September 2009 through May 2011,yielding an effective interest of 5.84%. 4. PROPERTY AND EQUIPMENT,NET Property and equipment at yearend consist of the following: 2007 2006 Buildings and improvements $ 3,397,402 $ 2,610,477 Leasehold improvements 257,574 292,971 Trucks and other operating equipment 448,097 390,727 Office furniture and equipment 466,028 401,937 4,471,853 3,691,368 Less accumulated depreciation 1,875,766 1,854,632 2,596,087 1,836,736 Land 4,203,305 3,862,265 Construction in progress 97,248 4,744 $ 6,896,640 $ 5,703_t745 J 5. LONG-TERM DEBT • During 2007, SVDP financed the purchase of a building and property with two notes payable to the former owner. The first note in the amount of$1,000,000 bears interest at a fixed J rate of 6.3% and requires monthly principal and interest payments of$8,603 through April 2017. Beginning in May 2017, the note continues to require monthly payments of $8,603, however, terest is charged at the greater of 6.3% or LIBOR plus 1%, until the principal is paid in full. sing the 6.3% current rate of interest, the note will be paid in full in April 2022. The second note is a $50,000 demand note which bears interest at 4%per annum. The principal and interest on the note are due in April 2008. The notes are collateralized by the building and property purchased with the notes. - 11 - i SOCIETY OF ST. VINCENT DE PAUL COUNCIL OF SEATTLE/KING COUNTY NOTES TO FINANCIAL STATEMENTS, continued 1 Years Ended September 30,2007 and 2006 5. LONG-TERM DEBT, continued _J During 2006, SVDP financed the purchase of certain vehicles with a note payable to a ^� bank. The note bears interest at a fixed rate of 7.25% and requires monthly principal and interest payments of $4,343 through December 2010. The note is collateralized by the vehicles purchased with the loan proceeds. In 2000, SVDP issued Washington State Housing Finance Commission Variable Rate Demand Nonprofit Revenue Bonds Series 2000A (Series 2000A) in the principal amount of 1 $4,750,000 and Taxable Variable Rate Demand Nonprofit Revenue Bonds Series 2000B (Series 2000B). in_the_principal.amount_of_$250,000, for_an..aggregate_principal amount of_$5,000,000. .. The proceeds were used to purchase land and buildings in Kenmore, WA and to refinance existing debt. Substantially all SVDP assets were pledged as collateral. The bonds are payable over thirty years and mature on February 1, 2030. Principal payments are due annually and interest is paid monthly. The interest rate is determined by the remarketing agent as the rate necessary to sell the bonds in the secondary market for the principal _1 amount plus accrued interest. Series 2000A interest is 3.81% and 3.61% at September 30, 2007 and 2006,respectively. The Series 2000B bonds were paid in full during 2005. The bonds are also collateralized by an irrevocable letter of credit provided by a bank and a standby letter of credit provided by another bank. The letters of credit expire in 2010 and are renewable at the discretion of the issuers. Principal and annual fees for the letters of credit are J paid monthly into a sinking fund maintained at a bank. The bond agreement contains covenants regarding tangible net worth and debt service coverage. At year end, long-term debt consists of the following: 2007 2006 Series 2000A $ 3,900,000 $ 4,000,000 Building loan 983,070 - Building demand note 50,000 - Vehicle loan 152,662 191,304 5,085,732 4,191,304 Less current maturities 242,861 141,999 __J $ 4,842,871 $ 4,049,305 - 12- SOCIETY OF ST.VINCENT DE PAUL COUNCIL OF SEATTLE/KING COUNTY NOTES TO FINANCIAL STATEMENTS, continued Years Ended September 30,2007 and 2006 5. LONG-TERM DEBT, continued Maturities of long-term debt in each of the next five years and thereafter are: Demand Building Bond Principal Year ending Loan Truck Loan Maturities September 30, Note ,000 105 2008 $ 50,000 $ 42,488 $ 45,373 $ 115,000 45,245 45,391 20 48,181 49,037 115,000 20110 0 -2011 - 51,307 12,861 120,000 - 130,000 54,636 201-2 - - - - .. - - . . .. . - _ -- - -3 320;000- I Thereafter - 741,213 $ 0 000 _70 $ 152.662 3,900 000 I Bond principal payments ments and letters of credit fees required to be deposited into the bond _i sinking fund in each of the next five years are as follows: Year ending September 30, $ 167,713 2008 173,600 J 2009 179,413 2010 182,650 __ 2011 183,274 2012 $ 886 650 r-i 6. TEMPORARILY RESTRICTED NET ASSETS Temporarily restricted net assets at September 30, 2007 consists of a contribution received to make improvements to the food bank. 1I ,...a 7. LEASES j Operating leases - SVDP leases certain stores and eqs i December 2011nt under us cancelable T al lease and non-cancelable operating leases; the last of which expire ex ease for these leases is included in rent and taxes and totals $435,742 lease payments for P }ears ended September 30, 2007 and 2006, respectively. Minimum non-cancelable leases are as follows: i - 13 - I — SOCIETY OF ST.VINCENT DE PAUL COUNCIL OF SEATTLE/KING COUNTY it NOTES TO FINANCIAL STATEMENTS, continued Years Ended September 30,2007 and 2006 7. LEASES, continued 1 Year ending J September 30,2008 $ 277,865 2009 262,644 146,250 2010 2011 139,152 2012 34,788 -- $ 860,699 Capital leases - SVDP leases certain trucks under lease agreements that expire through 2008. Because of the terms and options contained in these agreements, SVDP has recorded these 1 transactions as capital leases. Equipment capitalized under capital leases totaled $52,129 and $92,719 at September 30, 2007 and 2006, respectively and has a remaining net book value of $7,447 and $9,655 at September 30, 2007 and 2006, respectively. Equipment capitalized under 1 capital leases is included in trucks and other operating equipment. Amortization of this equipment is included in depreciation expense. Lease income - SVDP owns and leases a marina to a tenant under a long-term operating lease expiring in 2089, a parking lot to a tenant under a long-term operating lease expiring in r 2053, and a lot to a business under a long-term operating lease expiring in 2011. The parking lot lease agreement contains a fixed rental rate escalation clause (2% per f-I year). Total lease income to be received over the term of this lease has been recognized in the Li accompanying financial statements on a straight-line basis in accordance with generally accepted accounting principles. The difference between lease income recognized and cash amounts due i under this lease has been recorded as rent receivable. v Future minimum lease rentals to be received under these agreements are as follows: �-_J Year ending September 30, 2008 $ 752,685 2009 757,362 2010 762,131 2011 765,121 i 764,458 -- 2012 Thereafter 55,027,031 $ 58,828,788 , 1 J - 14- '. - SOCIETY OF SAINT VINCENT DE PAUL.: . ' 5950 Fourth Avenue South Scuttle;WA 98108 T 206.767.9975 F 206:767.6439 www.svdp-Seattle:org April 28, 2008 Non Discrimination Policy To Whom It.May Concern: On behalf of the Society'of the Si. Vincent de Paul Council of Seattle/King County I confirm that no person should be excluded from agency:services, employment, or Volunteer.participation because of age;race,national origin, ethnicity, gender, disability, sexual orientation,political affiliation or religious belief, or for any other.discrimination. Sinc�'rely, ,,;)' , %'Andre de Klaver: , Executive Director ' - ' : -, ram' I : - (/ a r/ `f � `- -- ..; .. t. `,f i\' ' 1,7,2:::i }. ,y \'''''' :I E -.t r i ,7-"' ',3:. }._ t\ ,.\ \ t. t,. f 4 ;, $ / 1 'r t �� r , .tq a3:'6 •�, .� , t a, a' ws ' .. _ .11,.(` y 1. � - .� \ RENTON CITY FUNDS RECORD DATE CLIENT: CLIENT ADDRESS: HOUSEHOLD INCOME LEVEL: 30% of PMSA or Below 50% of PMSA or Below 80%of PMSA or Below Above 80%PMSA Total Monthly Income in Dollars: (Be sure to include Food Stamps and Child Support.) TOTAL#IN HOUSEHOLD: GENDER: MALE#: FEMALE#: FEMALE HEADED HOUSEHOLD: AGES IN HOUSEHOLD: 0-4 YRS 5-12 YRS 13-17 YRS 18-34 YRS 35-54 YRS 55-74 YRS 75 PLUS YRS UNKNOWN TOTAL ETHNICITY: DISABLING CONDITION: . LIMITED ENGLISH SPEAKING: TYPE OF ASSISTANCE PROVIDED WITH CITY FUNDS: NO.&DATE OF ASSISTANCE CHECK: / DOLLAR AMT. DOLLAR AMOUNT OF CITY FUNDS USED PAID TO: On behalf of Client in RENTON ST.VINCENT DE PAUL VOLUNTEERS&CALL DATE: Sliding Fee Scale The Society of St. Vincent de Paul does not have a sliding fee scale. This page has been intentionally left blank.