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Originals 2009/2010 Agency Funding Applications Result 2, Tab-15 only Result 3, Tabs 16-20
ORIGINALS 2009/2010 Agency Funding Applications Result 2, Ta • = ` - 15 only Result 3, Tabs 16-20 Result 1 Rated by Rolf, Alicia, Adria, Elizabeth, Margie Result 2 Rated by Rolf, Alicia, Adria, Elizabeth, Margie Result 3 Rated by Rolf, Alicia, Adria, Elizabeth, Margie Resu t Rated by Charlie, Cheryl, Tony, Robin, Sammi Result 5 Rated by Rolf, Alicia, Adria, Elizabeth, Margie Result 3 Rated by Charlie, Cheryl, Tony, Robin, Sammi Result 9 Rated by Charlie, Cheryl, Tony, Robin, Sammi 15 Application Cover Pages (Agency Information and Quesitioris3f7 T ) IV 7 Agency Inform '' ations , 4 : Agency Name: Senior Services D 'TV j Applicant Name and Address: Agency y Dir ctor:i �!`sq�.,������ Kate Turpin,Vice President Denise Klein,Executive Directo- - _ Senior Services Name and Title 2208 Second Avenue, Suite 100 206-727-6201 Seattle,WA 98121 (Area Code)Telephone katet@seniorservices.org 206-448-5756 E-mail address(if available) (Area Code)Fax Number Required signatures: By signing below,you certify that the information in this application is accurate to the best o y ur knowledge and that you have read the application, certifications, and appendixes. (SIGN S MUST BE IN BLUE INK) ig�nafure . Agency d Presiden ate Signature of Agency Dirrctor/Date Grace Wang Denise Klein 4rinted Name o Age cy Board President Printed Name of Agency Director Program: Information 1. Program Name Meals on Wheels Contact Person(available to answer specific questions on this application) Adam Porter 206-727-6242 Name (Area Code)Telephone • Address(if different than above) adamp@seniorservices.org _206-448-5756 E-mail address(if available) (Area Code)Fax Number 2. Program is New for our agency ❑An Ongoing Program 3'. Brief Description of Program(One sentence) Meals on Wheels is a program that provides delicious home-delivered meals throughout King County, making it easier for seniors to remain healthy and independent. 4. Where are services provided? (If different from agency location) Service is provided to the homes of clients throughout the county. Page 1 5. Total Program Cost: Actual 2007: $1,775,377.72 Proposed 2009: $1,831,209.64 Projected 2008: $1,777,873.42 6. Total City Funds Requested for this Program: City Awarded 2008 Requested 2009*- General Fund CDBG Total Requested** Auburn $7,000 $11,455.20 Federal Way $9,500 $12,218.88 I Kent $15,273.60 I Renton $10,000 $17,564.64 City Awarded 2008 Requested 2009* General Fund General Fund Burien $8,400.48 Covington Iles Moines $2,500 $5,645.73 • Enumclaw SeaTac $10,000 ' $13,749.24 Tukwila $5,600 $6,873.12 *Cities on a two year funding cycle will renew 2009 awards to 2010 based upon performance and availability of funds. See Part II for city specific information. **I{nclude your total request for Auburn,Federal Way Kent and Renton. The source of funding will be determined by staff. • Page 2 7. Agency Contact Sheet Provide the following information for the agency and for the program requesting funds. I. Agency Contacts General Agency Name: Senior Services Address: 2208 Second Avenue,Suite 100 City/State/Zip: Seattle,WA 98121 Phone/Fax: 206-448-5757, 206-448-5756 (fax) Agency Web Address: www.seniorservices.org Executive Director Name: Denise Klein Title: Executive Director Direct Phone: 206-727-6201 E-Mail: denisek(2 iseniorservices.org D velopment Director Name: Patricia Hart (or/ or Grant Writer) Title: Chief Development Officer Direct Phone: 206-727-6205 E-Mail: patriciah(&,seniorservices.org Finance/Accountant Name: Tara Voss (person preparing invoices) Title: Controller Direct Phone: 206-727-6298 E-Mail: tarav@seniorservices.org Program Contact (Staff contact for contracting, reporting and program implementation.) Fri gram Name: Meals on Wheels Staff Name: Adam Porter Title: Program Manager Direct Phone: 206-727-6242 E-Mail: adampna,seniorservices.org . Page 3 8. ORGANIZATIONAL EXPERIENCE (2 page maximum) A. Experience Since 1967, Senior Services has been making a difference in the lives of seniors, their families and the community,by providing essential services that enhance the health, safety, and quality of life of older adults. Our mission—to promote the emotional, social, and physical well being of older adults—is achieved through our comprehensive network of centers and services that includes eleven core programs, eight senior centers, and three adult day health centers. Our core programs include: Caregiver Outreach and Support: practical resources, caregiver support and counseling, caregiver training, and help navigating the maze of potential services Community Dining: nutritious meals, nutrition education and social interaction at 24 sites EnhanceFitness: aerobic exercise and strength training specifically designed for older adults with evidence-based results Enhance Wellness: structure, motivation and encouragement for older adults to take on health challenges and maintain or regain control of their lives Homesharing: expert matching of homeowners and renters providing both more affordable housing and the companionship of living with another person Meals on Wheels: nutritious frozen meals and groceries delivered to homebound seniors Minor Home Repair: basic plumbing, carpentry, electrical and other repairs and modifications Senior Information &Assistance: help and advice from trained advocates who have access to more than 7,000 resources in our databank Senior Outreach: assistance sorting out complex issues and reducing barriers to accessing health and social services, referrals to critical services, encouragement and connection Senior Rights Assistance: help and advice from trained volunteers with assistance from our legal advisor on consumer, estate, retirement and other issues Transportation: to medical appointments, lunch sites, senior centers, grocery shopping, and errands Our services touch the lives of all generations—the very young child being raised by a grandparent, the working middle age son or daughter struggling to care for an aging parent, and the frail senior living alone, striving to remain independent. Last year, with the support of our community partners, we served more than 55,000 older adults, their families, and caregivers throughout King County. CLIENT DEMOGRAPHICS Gender Race/Ethnicity Female: 71%; Male: 29% Asian/Pacific Islander 8% Geography African American 11% Lives in East County 12% Caucasian 75% North County 17% Hispanic/Latino 2% Seattle 36% Native American 1% South County 17% Other/multi-racial 3% Other 18% Page 4 Age Income Less than 59 Years 8% Very low income (<30%median) 41% 60-74 Years Old 38% Low Income (30%-49%median) 25% 75-84 Years.Old 35% Moderate(50%-80%median) 18% 85 and Older 18% Above moderate (80% and above) 16% B. Operational Structure Senior Services has a staff of 242 (107 full-time, 135 part-time employees) led by a management team of five Vice Presidents and an Executive Director. Denise Klein, our Executive Director, has 33 years experience and is a nationally recognized leader in the field of aging. In addition, the success of each and every program at Senior Services is dependent upon many dedicated volunteers who assist in carrying out the agency's core programs. Last year, 3,579 volunteers of all ages participated in all areas of organizational operations, from direct service to administrative program support. Please see attached organizational chart with executive management and program detail. A 17-member Board of Directors actively governs Senior Services, helping to shape policy, ensure quality service delivery, maintain fiscal integrity, and advance the agency mission. Board members serve a three-year term, are required to attend at least 75% of scheduled board meetings, and are asked to serve on at least one committee and/or hold one leadership position. The Board meets monthly,as a whole, but members also attend committee meetings which are also held monthly. Board members represent the agency, its programs and services in a positive and professional manner at all times and contribute to achieving the agency's mission and strategic plan. They also willingly support the organization financially, support fundraising activities, and cultivate new/existing donors. The Board is updated on all of the services the agency provides, including those that cover South King County, through their monthly meetings and with year-end statistics. Top priorities for recruitment include individuals from South King County, youth, diverse ethnic backgrounds, and experience in areas such as IT, Strategic Planning, and faith communities. The Board is comprised of members from diverse backgrounds, ages and expertise to complement the needs of the agency. The elements recorded are as follows: BOARD DEMOGRAPHICS (17 members) Gender Race/Ethnicity Female: 5; Male: 12 Asian/Pacific Islander 2, Geography African American 0 Lives in East County 8 Caucasian 14 North County 2 Hispanic/Latino 0 Seattle 7 Native American 0 South County 0 Other/multi-racial 1 Other 0 Sector Age Public Sector 2 21-35 0 Law/Labor 3 36-50 4 Marketing/Media 2 51-64 10 Corporate/Business 12 65 and Older 3 Health/Medical 1 Our Presidents Council, representing board presidents of eight affiliated senior centers, fosters clear communication between volunteer leadership and senior management. Page 5 9. NEED FOR YOUR PROGRAM(2 page maximum) A.' Problem Statement Nutrition is a critical component in the health of the elderly. Good nutrition can improve quality of life, facilitate aging in place, promote health, and improve outcomes when people are ill or injured. On the other hand, hunger and food insecurity are associated with more doctor visits, higher rates of hospitalization and other preventable medical care.' The vast majority of older Americans have chronic conditions in which nutrition interventions have been demonstrated to be effective in improving health and quality-of-life outcomes.2 Oftentimes, housing and health care expenses exhaust the monthly fixed income of a senior. Food quality and intake suffers. Additionally,being homebound increases the difficulty of obtaining nutritionally balanced meals. Meals on Wheels program data show the rate of nutritional risk among participants at 82%. A national evaluation of the program in 1995 found that the majority of homebound participants are at moderate to high nutritional risk, eat alone and eat fewer than three meals per day. One in three has an illness or condition that requires a special diet, and 41% could not prepare any meals at all. The study shgwed that more than 75% of the homebound group has difficulty doing everyday tasks. About 50% consume less than one serving of dairy products and about 33% eat less than one serving of fruit per day. In addition, national data show that more than 16% of seniors participating in the program reported one or more circumstance of food insecurity in the past month. These national trends are evident throughout King County. The 2004 United Way of King County Health and Human Services Community Assessment estimates that, at any specific point in time, there are approximately 4,890 persons in King County age 65+who are food insecure and hungry—not receiving adequate food and nutrition. Forty-two percent, or 2,045, of those live in the South County.3 In addition to being homebound, 57% of Meals on Wheels clients also live alone. The social isolation caused by being homebound and living alone affects the mental and physical health of this population. Research has shown that social isolation and loneliness are among the most frequent causes of hospitalization or placement in homes. Without regular social interaction and a watchful eye, these isolated elders are likely to have poorer psychological well-being and functional health. Studies consistently show that a clear majority of older adults want to continue to live autonomously for as long as they can. In fact, 80% of older adults with limitations in three or more activities of daily living (ADLs) are able to live in the community.4 In order to do so, most prefer help from informal/family caregivers and home-delivered meals/services. B.Target Population The Meals on Wheels program serves persons age 60 years and over and homebound; the spouse who lives with the elderly participant; and disabled persons, regardless of age, who reside with the participant. In 2007, the program provided more than 438,000 meals to 2,549 homebound seniors The Economic Cost of Domestic Hunger:Estimated Annual Burden to the United States. June 5, 2007. Dr. J. Larry Brown,Dr. Donald Shepard,Dr.Timothy Martin,Dr.John Orwat. z The Role of Nutrition in Maintaining Health in the Nation's Elderly:Evaluating Coverage of Nutrition Services for the Medicare Population (2000). Institute of Medicine, 1. 3 United Way of King County Health and Human Services Community Assessment 2004 4 United Way of King County Community Assessment 2007 Page 6 throughout Seattle and King County. Of those served, 62% were over age 75, and of those, 27% were over age 85. Also, 80%had incomes that were either low or very low and 57% lived alone, 29% were [ethnic minorities and 4% were limited English speaking. Overall, Meals on Wheels clients were roughly split between the City of Seattle and other King County :locations. 35%percent of the program's clients were residents of South King County, an increase of 5% in the last 5 years. We know from census data that many more of our target population, homebound people age 60 years and older, could benefit from Meals on Wheels if we were able to reach them. It is estimated by the 2006 American Community Survey, conducted by the U.S. Census Bureau, that 17.4% of King County residents age 65 and over, or 32,686 people, identified themselves as having a"go-outside-home disability," defined as "a physical, mental, or emotional condition lasting 6 months or more that made 'it difficult to 'go outside the home alone to shop or visit a doctor's office.' The following table identifies the level of service in South King County cities as well as the number of ,city residents age 65 and over who identified themselves with a"go-outside-home disability" (GOHD): City 2007 Clients 2007 Eligible Meal % Residents Age 65 & Served Meals Served Older w/GOHD* Auburn 96 16,622 4.0% 1,211 Black Diamond 7 236 0.1% 36 Burien 107 17,816 4.3% 775 Des Moines 45 4,187 1.0% 457 Enumclaw 45 2,642 0.6% 417 Federal Way 103 15,067 3.6% 1,154 Kent 192 32,414 7.9% 1,317 Maple Valley 32 5,156 1.2% 117 Pacific & Algona 11 421 0.1% 73 Renton 155 21,569 5.3% 1,122 SeaTac 69 10,977 2.6% 303 Seattle 1,250 211,665 51.4% 13,017 Tukwila 34 8,365 2.0% 161 Other King County 423 65,444 15.9% 12,805 TOTAL 2,549** 412,581 100% 32,965 * City break-down based on 2000 Census figures. **Total is 20 less than all cities added together. Clients who moved during the course of the year are counted in each city, but counted only 1X in the total. We also know that 4.7% of the senior population in King County in 2003 reported cutting size or skipping meals due to lack of money.5 As the Aging &Disability Services Area Plan on Aging notes, it is estimated that by 2025, 23% of the King County population will be over 60, an increase of 7% in twenty years.6 The city of Renton saw an increase in the 65+population from 1990 to 2000—up to 5,123 individuals. 8.4 percent live below the federal poverty level.'Preventive nutrition is one way to support healthy aging and avoid costly care. • 5 Aging and Disability Services Area Plan on Aging 2008—2011, Seattle—King County Washington; 95. 6 Aging and Disability Services Area Plan on Aging 2008—2011, Seattle—King County Washington, 9. ' U.S. Census Bureau Page 7 M. PROPOSED PROGRAM/SERVICE (See page maximums to each part of this Question below.) This section should describe the program/service proposed for funding, with specific information on what you expect to accomplish and the major activities for achieving the proposed outcomes. Best practices may be cited. A. Program Description (1) Type of services to be provided: Meals on Wheels provides isolated homebound seniors and people under the age of 60 with disabilities in King County with nutritious meals, regular human contact, and supportive services to prevent premature institutionalization. Participants have a choice of 36 meals (breakfast or dinner), some of which are low-sodium, low-fat or Kosher. All meals meet 1/3 of the Recommended Daily Allowance of vitamins and minerals for older adults and participants can order two meals per day. Meals are packaged in trays that can be placed either in the microwave or in the conventional oven. Liquid supplements are also delivered to eligible persons. Annual assessments,primarily done in-home but also conducted over the phone, are performed to ensure that the needs of the participants are being met and that they qualify for the program. The Mealtime Memo, a nutrition education newsletter, is provided to all participants quarterly. I ' (2)Methods used to serve target population: Within the Seattle City limits, the service is provided directly through the main administrative office. Applications are received and eligibility is determined by the Program Manager and/or the Program Assistant, with service always beginning within two weeks. Outside of the Seattle City limits, service is provided through 23 satellite sites at local senior and community centers. Volunteers or city staff at these sites are responsible for maintaining an adequate frozen meal inventory,processing client applications and delivering meals in their designated catchment areas. In all instances, frozen meals and liquid supplements are delivered once a week and clients are re-assessed formally in their homes annually. Support is provided to satellites by a full-time staff person who is located in the main Seattle office. Meals are provided to eligible seniors with a suggested donation of$3.00 per meal, and no one will be refused service based on their inability to donate. Liquid supplements are provided for a fee. Meals are provided to ineligible participants,people under the age of 60 with disabilities and homebound, at a cost of$3.75 per meal. (3) Outreach used to reach target population: Outreach is conducted throughout the County to inform seniors and their caregivers of the service. Methods include articles in community newspapers and senior center newsletters; mailings to churches, senior housing and target populations;presentations at senior housing facilities, updates to discharge planners and other referral sources; participation in community and health fairs; Metro bus advertisements; and distribution of program materials at libraries, grocery stores, medical centers, pharmacies and other locations. We have a new brochure targeted to the family and friends of potential clients. Additionally, we gain referrals from community organizations and coalitions that we participate in. We are continuously looking to find new and different ways to reach the homebound population in the County. (4) How program addresses the problem statement, 9A Meals on Wheels provides access to nutritious food for a highly vulnerable population. It is the single most important community nutrition safety-net for this population and serves a need that is not met elsewhere. Each home delivered meal provides 1/3 of the Recommended Daily Allowance and Page 8 ! Adequate Intakes for seniors, and participants can order up to two meals per day as well as liquid supplements. The Senior Services' Meals on Wheels program is one of the few remaining programs in the State of Washington that provides up to two meals per day. Meals on Wheels programs in many other counties have had to cut back due to funding restraints. It is clear that the population served benefits from receiving two nutritious meals per day. Research shows that Meals on Wheels participants are better nourished and less isolated than their counterparts who do not utilize the program. Additionally, Meals on Wheels provides an immense cost savings to the entire community as it is shown to prevent or delay the placement of elders in nursing homes and keep seniors out of the hospital. In fact, the cost of one year's supply of meals-2 meals per day—is about the same as two days in the hospital.$ Since over half of program participants live alone, the staff and volunteers of Meals on Wheels are often their only social contact. The weekly contact - ordering the meals over the phone and the delivery of the meals - improves participants' connection to community support and helps them to continue living in their own homes. In addition, the staff and volunteers act as gatekeepers to assess if further resources are needed for the health and safety of the client. This is done informally each week, and the annual in-home assessments also give program staff the opportunity to formally assess the client's needs as well. The interaction between volunteers and participants is positive for both sides and helps build community involvement and support among city residents. (5) How does the program address the language and/or cultural needs of clients We use a Language Line translation service to serve clients who speak a language enroll in the program. Currently we offer 36 dinners and breakfasts, a few which meet the cultural needs of clients. For example, we offer 6 Kosher meals. We are working on developing partnerships and potential subcontracts with other agencies to expand the number of ethnic meals we offer. Organizationally, we are in the midst of vibrant cultural competence initiative. All part-time and full-time benefited staff has attended a day long cultural competence training, giving them additional tools to work with diverse populations. (6) Explain any changes to the program in 2009-2010: We do not anticipate any major changes in 2009-2010. We will continue to assess the program's effectiveness and refine our systems. In addition, we are looking into incorporating more ethnic meals into our menu and exploring options for potential partnerships/subcontracts to meet these goals. (7) How program collaborates with other programs and/or agencies: The program enjoys good, mutually cooperative relationships with Senior Center staff and volunteers, and has a MOU with each of its 23 community sites. Each of these sites provides in-kind space for meal storage and delivery coordination. We also have good relationships with community agencies such as Valley Medical Center, and all area hospitals and medical centers, Evergreen Home Care, Visiting Nurse Services, Churches, Group Health Hospital, and the Northwest Kidney Center and the Human Services Departments in all of the suburban cities. In addition, program staff are members of the Washington Association of Senior Nutrition Programs and the National Association of Nutrition and Aging Services Programs. We all refer clients in need of additional services to either our Information & Assistance program or other community resources. 8 Hunger and Food Insecurity Among the Elderly: Hunger Issue Brief. February 2003. Food Security Institute, Center on Hunger and Poverty, The Heller Graduate School for Social Policy and Management, Brandeis University, 7. Page 9 B. Performance Measures and Outcomes The program goal is to enable homebound elderly persons to remain independent, in their own homes for as long as possible,by providing them with food and nutritious meals which they would otherwise be unable to obtain. This goal will be addressed by providing frozen, nutritious meals to eligible persons throughout the County. Performance Measures: Our two performance measures for Meals on Wheels are the numbers of meals delivered and number of unduplicated participants. Performance Measure : Number of home delivered meals Outcome 1: To increase the ability of seniors participating in the Meals on Wheels Program to obtain nutritious food. Indicator 1: Through an annual client satisfaction survey conducted in April 2009 of all 2008 clients, at least 90% of survey respondents will indicate that receiving Meals on Wheels makes it easier to have enough food in the house and to get enough to eat. Outcome 2: To improve or maintain the health of seniors participating in the Meals on Wheels program. Indicator 2: Through an annual client satisfaction survey conducted in April 2009 of all 2008 clients, at least 90% of survey respondents will indicate that their health has either improved or been maintained since receiving Meals on Wheels Outcome 3: To increase the ability of seniors participating in the Meals on Wheels program to remain independent. Indicator 3: Through an annual client satisfaction survey conducted in April 2009 for all 2008 clients, at least 90% of survey respondents will indicate that receiving Meals on Wheels helps them to remain independent. Outcome 4: To increase nutrition knowledge of seniors Indicator 4: Through an annual client satisfaction survey conducted in April 2009 for all 2008 clients, at least 500 participants will report an increase in nutrition knowledge. c Page 10 C. Staffing Plan & Evaluation The Meals on Wheels program currently employs 13.08 FTE staff: Position FTE Role Experience i. Kate Turpin, Vice- .33 Oversees program budget, MSW, over 27 years social President management and staff service experience in the aging field. Adam Porter, 1.00 Manages program, contracts, BS, UW Certificate in Program Manager budget, and supervises office Gerontology, 11 years staff and warehouse staff experience of program development and management in Aging field. Sarah Demas 1.00 Supports Administrative BS, Over 10 years of customer Administrative functions service and 5 years of Assistant Administrative support Ed Robinson, 1.00 Supervises drivers and MOW driver for over 7 years. Warehouse coordinates delivery of meals Supervisor throughout the County Driver 5.00 Delivers meals to 23 county Average length of employment meal sites and Seattle V with Meals on Wheels is over 9 residents years. Paul Lacine, Program 1.00 Supervises'Client Services BA, over 15 years in Assistant Reps & In-Home Assessors, community organization and processes applications & working with volunteers; with reassessments MOW for 10 years. Client Services 2.00 Processes meal orders, Each representative has over 10 Representative assists with applications & years of customer service. other program duties In-Home Assessor .75 Conducts in-home Each assessor has over 20 years assessments of MOW clients professional experience. Outreach Specialist 1.00 Promotes program and New position 5/08 recruits and oversees volunteer staff throughout King County Total 13.08 In addition, the program relies on approximately 275 volunteers to coordinate and deliver meals throughout King County. At the Auburn, Burien, Kent, SeaTac and Tukwila sites, staff is provided by the senior center to help oversee the volunteers and program operations. Evaluation Th is managed by a dedicated Program Manager. One of the agency's Vice Presidents oversees program Meals on Wheels and other in-home support program, creating greater opportunity for internal collaboration and resource sharing. The Executive Director and Board review program outputs and ou comes at least annually. W administer a client satisfaction survey annually and factor in the results when planning for the future. WC regularly receive client feedback. Recently we have expanded the items offered through our Mobile M rket program (available only in Seattle currently), many which were requested by clients. Page 11 D. Differences in Service Delivery by City. (2 page maximum) Explain any differences in service delivery for this program among the cities that you are submitting this application to for funding. Explain any differences in the average cost of service per client relative to funds requested by city as shown in the last column of Question 14c. None. Page 12 11. LONG RANGE PLAN (1 page maximum) Senior Services' mission is to "promote the emotional, social, and physical well-being of older adults." 1Meals on Wheels contributes to the well-being of both participants and volunteers in several ways, including by promoting the following facets of well-being: For participant: For volunteer: Food security Social networks and social interaction Social networks and social interaction Meaning and purpose Feeling cared for, thought about, listened to Helping others Safety Financial security Ability to ask for and accept help Physical health Despite the growing need and established quality of service, adequate funding remains difficult. We expect that government funding will continue to support Meals on Wheels,but also understand the tough choices city governments have to make about how they allocate funds. In coordination with 'other Meals on Wheels programs throughout the state, we are lobbying Washington State to provide funding for Meals on Wheels. We are always close to starting a waiting list or cutting some clients to only 1 meal/day due to funding issues. We are continuously looking for new opportunities to 'collaborate to offer our services more efficiently and other funding opportunities to support the 'program. We implemented an aggressive direct mail campaign for Meals on Wheels in April 2007, taking advantage of the name recognition of the program. So far it has been successful is helping to fill the $300,000+ annual revenue gap within the program. We are hoping for continued success with that ;effort and are looking for increased opportunities to raise awareness about the need for this program Within the community so that we can raise more dollars from the private sector. Page 13 12. BUDGET (2 page maximum) The budget section of your application pertains to the information provided in Question 17 of your f. application. A. Budget Request Narrative The true cost of a unit of service, one meal, is $4.44. This includes not only food costs, but all costs associated with that meal, such as staffing and transportation. The average number of meals delivered per client per year is 172, bringing the annual cost/client to $763.68. We request that each city fund a set number of units, depending upon their funding history. We are asking Tukwila and SeaTac to fund the meals for 25% of the projected number of city residents who will use the program. These two cities have a history of funding the program at a higher level and we applaud that. We would ask all the other cities to fund at this level but realize it would be too big of a jump. We are requesting that Auburn, Des Moines, Federal Way, and Renton fund 15% of the meals, and that the two new cities; Burien and Kent fund 10% to start. Although the program has a suggested donation of$3.00 per meal, the average donation last year was $0.84 per meal. The average donation has remained between$0.78 and $0.89 in the last several years. Our primary source of funding for Meals on Wheels comes through Aging and Disability Services. The funds are primarily federal dollars, although the City of Seattle fills the gap some years with general fund dollars. Part of the per meals reimbursement comes from Nutrition Incentive funds (NSIP) through the Older Americans Act, at $0.63 per ineal in 2008, which are received after the meals are provided. The program receives funding through the COPES Medicaid waiver program through the State of Washington DSHS for those clients meeting the eligibility criteria who need to receive Meals on Wheels. Volunteers provide thousands of hours of in-kind support coordinating the program and delivering meals. City staff located at the Centers are also of tremendous support. The space provided for the operation of the program at the Centers is provided free of rent, amounting to another generous source of in-kind support. The meal cost, however, continues to rise. In 2006, for example, new nutrition standards dictated that we modify meals and add more fiber, among other nutrients. These changes, although clearly beneficial to the clients, have increased the cost of the meals. We are hopeful that the City of Renton will be able to direct additional resources to the Meals on Wheels program during the next biennium. As in past years, we will attempt to leverage the awarded funds with agency fundraising efforts. Senior Services has always heavily supported the Meals on Wheels program with fundraising efforts. However, these funds are not guaranteed each year due to the financial constraints on the agency. If enough money to support the program is not provided throughout the county, we would have to consider measures such as a waiting list or reducing the amount of meals provided each day to participants,both of which we work hard to avoid. B., Changes to Budget. Explain any significant changes between 2008, 2009 and 2010 expenses or revenues as noted in Question 17. Are there any known or anticipated changes to the program's 2008 Budget since adopted? Page 14 Currently there are not any known or anticipated changes to the 2008 Meals on Wheels program budget. Th'I 2009 and 2010 projected expenses are higher due to standard cost increases, such as rising health care, food, and transportation costs. L_ C. Cost per Service Unit(s). The unit of service we measure is the cost per meal. The number of clients varies widely as some clients use the program for a limited time while they recover from an illness-and others use the program for long-term disabilities. The current cost per meal is $4.44. This amount was calculated by taking the 2008 budgeted expenses and dividing by the expected number of meals served: $1,777,873.42 -440,000= $4.44 Page 15 I . Agency: Senior Services Program:Meals on Wheels 13. NUMBER Of INDIVIDUALS/HOUSEHOLDS SERVED BY PROGRAM 1 ® Individuals? or Households? (Check which applies and use for reporting all demographics.) Unduplicated *Unduplicated Number of all Clients Served by Clients Served All Funding Sources with Funds Requested 2007 2009 2007 %of column 1 2008 2009 (Actual) clients served (Anticipated) (Projected) (City Requested by City Funding Only) Auburn 96 3.75 97 100 15 I Burien 107 4.20 108 110 11 1 Covl i ington 0 0 0 0 0 Des Moines 45 1.77 47 50 7 I Enumclaw 45 1.77 47 50 0 I ' Federal Way 103 4.04 105 110 16 Kent 192 7.53 197 200 20 I I Renton 155 6.08 157 160 23 I SeaTac 69 2.70 70 72 18 I Seattle 1,250 49.04 1,265 1,280 0 Tukwila 34 1.33 36 38 9 Other 453 17.79 475 500 • 100% Total 2,549 (This column must 2,604 2,670 133 total 100%) *Unduplicated means count each client only once per calendar year per program. This number should match the number of clients by city indicated in the top row of Question 15. ,. r • Page 16 Agency: Senior Services r- 14. Performance Measures (Data Table) Program:Meals on Wheels 14a. Service with 2009 Requested Funds Proposed Performance Measures as defined below. A)Meals Delivered B) C) Auburn 2,580 Bur ien 1,892 Covington Deg Moines 1,204 Enumclaw Federal Way 2,752 Ke t 3,440 Renton 3,956 Se ITac 3,096 Seattle Tukwila 1,548 14b. Performance Measures 2009 Proposed with funds requested City Funding Only Title: Brief explanation: A) Meals delivered One meal delivered counts as 1 service unit. B) C) Page 17 Agency: Senior Services 14 Performance Measures (Data Table), Cont. Program:Meals on Wheels 14c. Average Cost of Service Unduplicated Clients Served with Funds Average Cost of Service Requested 2009 Requested 2009 per Client (Same as last column of (Same as last column of Question 6) Question 13) Column 1 divided by Column 2 - Example: $5,000 45 $111.11 Auburn $11,455.20 15 $763.68 Bu ien $8,400.48 11 $763.68 Covington Des Moines $5,645.73 7 $763.68 Enumclaw Federal Way $12,218.88 16 $763.68 Kent $15,273.60 20 $763.68 Renton $17,564.64 23 $763.68 SeaTac $13,749.24 18 $763.68 Seattle Tukwila $6,873.12 9 $763.68 Page 18 Complete Question 15 with 2007 Actual num9bers reported in column 1 of Question 13. Agency: Senior Services 15. Demographics (from all funding sources) (Data Table) Program:Meals on Wheels o 3 o Client'Residence E as 0 7 a� ° 3 W U Q w w w ci c'D H E. Unduplicated J (check one) o 0\ i ®Individuals' o o `r' ino °\ `r' cr) VI ❑Households " N ci Served in 2007* Household Income Level: - 30%of Median or Below i 37 49 ' 10 17 51 90 66 25 752 16 1,250 50%of Median or Below 19 10 22 11 25 23 42 17 223 5 509 80%of Median or Below 9 22 9 0 10 24 20 9 119 2 293 Above 80%of Median 5 10 0 2 7 7 4 1 59 2 148 Unknown 26 16 4 15 10 48 23 17 97 9 349 TOTAL 96 107 45 45 103 192 155 69 1,250 34 2,549 Gender Male 31 34 12 13 38 44 47 24 447 9 825 Female 54 62 31 22 60 124 95 36 799 22 1,584 TOTAL 85 96 43 35 98 168 142 60 1,246 31 2,409 Age 1 0-4 years 5- 12 years 13 - 17 years 18-34 years 35-54 years 55-74 years 41 43 17 6 35 77 48 29 495 16 903 75+years 44 52 26 29 63 92 99 32 754 15 1,523 Unknown 11 12 2 10 5 23 8 8 1 3 123 TOTAL 96 107 45 '..45 103 192 155 69 1,250 34 2,549 Ethnicity Asian 6 3 2 3 3 1 39 63 Black/African American 1 8 4 11 21 22 4 282 2 362 Hispanic/Latino(a) 2 2 1 36 1 45 Native 2 3 2 1 2 1 5 2 36 56 American/Alaskan Pacific Islander 2 1 2 4 10 1 26 White/Caucasian 60 69 31 29 77 109 92 38 730 18 1,593 Other/Multi-Ethnic 3 9 1 1 5 5 2 63 4 106 TOTAL 72 94 41 30 91 143 129 52 1,196 26 2,251 • Female Headed Household Disabling Condition 67 86 41 28 87 131 133 54 • 1,215 26 2,229 Limited English 4 6 1 1 0 7 4 3 51 5 95 Spiaking , * Check Individual or Household,which should be the same as checked in Question 13. Unduplicated means count each client - only once per calendar year. This should match the number served by City in the Actual 2007 column of Question 13. The "total"column will be different from Question 13 since the"other"column is not included due to space limitations: ' Page 19 i 1 16. PROGRAM STAFF (DATA TABLE) In his data table, record the number of full-time equivalent (FTE)paid staff and volunteers for this program. FTE means a 40-hour week throughour.the entire year. For example, if you enter"5" in the box for Number of Volunteer FTEs, this would mean that you have, on average, five volunteers assisting your program at all times (assuming a 40-hour week). If you know only the total number of hours contributed by all volunteers for this program, simply divide that number by 2,080 to find the total FTE number. For example: 5,000 volunteer hours over the course of a year, divided by 2,080 equals 2.4 FTEs. 2007 2008 2009 " (Actual) (Budgeted) (Projected) Total Number of Staff(FTEs) 13.08 13.08 13.08 Number of Volunteer(FTEs) 25.8 27.5 27.5 • Actual Number of Volunteers 258 275 275 I • s( Page 20 Agency: Senior Services 17. PROGRAM REVENUE BUDGET (DATA TABLE) Program:Meals on Wheels Revenue Source 2007 2008 2009 (Actual) (Budgeted) (Projected/ Requested) City Funding (General Fund & CDBG) • Auburn 7,000.00 7,000.000 11,455.20 • Burien 8400.48 • Covington • Des Moines 2,000.00 2,000.00 5645.73 • Enumclaw • Federal Way 9,500.00 9,500.00 12,218.88 • Kent 15,273.60 • Renton 10,000.00 10,000.00 17,564.64 • SeaTac 10,000.00 10,000.00 13,749.24 • Seattle • Tukwila 5,600.00 5,600.00 6,873.12 • Other(Specify)N&E King County 26,921.00 26,921.00 26,921.00 • Other(Specify) Kenmore 1,600.00 1,600.00 1,600.00 Other Government Funds ▪ King County • Washington State(COPES) 129,091.20 120,000.00 120,000.00 ■i Federal Government (Specify) 850,090.08 852,768.00 855,454.36 • Other(Specify) 1 rivate Sources United Way(grants & designated donors)* 3,319.80 5,000.00 5,000.00 • Foundations and Corporations* • Contributions (e.g., Events, Mailings)* 8,572.25 ▪ Program Service Fees (User Fees) 379,865.96 380,902.42 381,941.70 Other(Specify): Agency Fundraising 331,917.43** 346,582.00 349,111.69 TOTAL PROGRAM BUDGET 1,775,377.72 1,777,873.42 1,831,209.64 *Included in Agency Fundraising **Agency Fundraising fills the gap for 2007 Page 21 17. PROGRAM EXPENSE BUDGET, CONT. Agency: Senior Services (DATA TABLE) Program:Meals on Wheels Expenses 2007 2008 2009 (Actual) (Budgeted) (Projected) Personnel Costs • Salaries 408,058.16 456,900.15 470,607.15 ■ Benefits 135,220.50 147,953.95 152,392.57 • Other • Total Personnel 543,278.66 604,854.10 622,999.72 Operating,and Supplies • Office/Program Supplies 16,610.57 11,600.00 11,948.00 Rent and Utilities 58,967.58 59,461.50 61,245.35 207.65 1,000.00 1,030.00 Repair and Maintenance 14 270.04 6 145.23 6 329.59 Insurance > Postage and Shipping 3,526.87 5,000.00 5,150.00 10,515.37 9,000.00 9,270.00 Printing and Advertising 8,424.07 6,270.00 6,458.10 Telephone Equipment 1,500.00 1,545.00 Conference/Travel/Training/Mileage 1,294.71 10,300.00 10,609.00 Dues and Fees 250.00 300.00 309.00 I Professional Fees/ Contracts 11,081.34 560.00 576.80 Direct Asst. to Individuals Administrative Costs 214,878.00 207,452.58 213,676.17 Other(specify) Food &Beverage 844,351.00 • 792,928.02 816,715.86 • Transportation 42,945.47 54,477.00 56,111.31 • Miscellaneous 4,775.69 7,025.00 7,235.75 I . TOTAL PROGRAM EXPENSES 1,775,377.72 1,777,873.42 1,831,209.64 Net Profit (Loss) - - - (revenue— expenses) = Page 22 Agency: Senior Services ( 18. SUBCONTRACTS (DATA TABLE) Program:Meals on Wheels List all the agencies you will be subcontracting with for this program. Provide the agency name in the first col-imn, a description of the contract/service in the second column, and the contract amount in the third column. Do not list agencies you coordinate with on a referral only basis. Indicate not applicable if you do not subcontract for any part of this program. Subcontracting Agency Specific Subcontracted Activities Contract in the Operation of Your Program Amount Provides frozen meals 782932.02 Airline Catering • Provides frozen Kosher meals 9996.00 Kljne Galland Page 23 19. APPLICATION CHECKLIST Applications missing one or more of the following components or not following these directions may not be reviewed. Sign and submit the application checklist with your application. t ' Contents (Your application should contain each of these items in this order.) 0 Application Cover Pages.The top three pages of your application must be a completed copy of the Agency Information and Questions 1-7. Application Narrative: El Question 8 Organizational Experience(2 page maximum) El Question 9 Need for Your Program(2 page maximum) 0 Question 10 Proposed Program/Service(6 page maximum) El Question 11 Long Range Plan(1 page maximum) El Question 12 Budget(2 page maximum) Data Tables El Question 13 Number of Individuals/Households Served El Question 14a-c Performance Measures and Average Cost of Service El Question 15 Demographics(from all funding sources) O Question 16 Program Staff O Question 17 Program Revenue&Expense Budgets 0 Question 18 Subcontracts 0 Required documentation. Supply one copy of the following required documents with the signed original application. See Part II: City Specific Supplemental Information to determine whether additional copies of the application and required documentation need to be submitted. O Question 19 Required Documentation, including: • Proof of non-profit status • Organizational Chart • Agency/Organization Mission Statement • Board resolution authorizing submittal of the application(may be submitted up to 60 days after application). • List of the current governing board and local board, if applicable, (include name,position/title, city residence,length of time on the Board, and expiration of terms. Note any vacancies.) • Board Meeting Minutes of last three board meetings of governing board and local board as applicable • Annual Budget • Financial Audit Cover Letter • Financial Audit Management Letter • Financial Statement • Verification of Non-Discrimination Policy • Program Intake Form • Sliding Fee Scale El Application Check List. (Signed below.) 0 City Specific Supplemental Information.Required in Name: Adam Porter Part II for applicable City only. Position: Meals on Wheels Program Manager Phone#: 206-727-6242 L[ E-mail: adamp a seniorservices.org Signature of Person Completing Checklist DO NOT SUBMIT ANY OTHER MATERIALS WITH THIS APPLICATION Make sure that you carefully check Part II of this application to see what additional attachments each city requires. Page 24 City of Renton Supplemental Questions 1. (For programs that did not complete a pre-application): Select one result that is the best fit for the program. Identify what strategies and activities will achieve the Result. You can choose from strategies and activities that Renton has already identified or you can identify your own. If you use your own, you must cite best practices or research as to why you think they will work. The Meals on Wheels program achieves part of Renton Result#2, "Individuals have adequate clothing, food, housing, and healthcare." One of the desired outcomes of Meals on Wheels is to increase the ability of seniors to obtain nutritious food. The indicator of success is that at least 90% of survey respondents will indicate that receiving Meals on Wheels makes it easier to have enough food in the house and to get enough to eat. We achieve Result#2 by through Strategy B, "Increase the capacity of programs that provide food, clothing, housing and healthcare, and residents' access to them." By receiving funding, we will have the capacity to deliver more meals to Renton seniors and ensure that a greater number of seniors have adequate food. We are working to expand our meal choices to include more ethnic meals and our Outreach Specialist will be getting the word out about the program to the diverse population of Renton. Additionally, because of our thorough client assessment, Meals on Wheels clients are regularly referred to other community services, such as utility services, chore workers, Medicare advice, etc. 2. Describe how the program outcomes as identified on page 9 of the application narrative will help achieve the selected Result. We have identified four outcomes: ■ Outcome 1: To increase the ability of seniors participating in the Meals on Wheels Program to obtain nutritious food. ■ Outcome 2: To improve or maintain the health of seniors participating in the Meals on Wheels program. • Outcome 3: To increase the ability of seniors participating in the Meals on Wheels program to remain independent. • Outcome 4: To increase nutrition knowledge of seniors All four outcomes help achieve the identified result, "Individuals have adequate clothing, food, housing, and healthcare." Increasing access to nutritious food leads to adequate food intake. We project that 160 Renton seniors will be enrolled in the Meals on Wheels program in 2009—many who would have struggled to eat nutritious food-and an adequate amount of food before getting on the program. Health improvement or maintenance results from adequate intake of nutritious food. Seniors are also able to remain independent for longer due to access to home-delivered meals. Finally, increased nutrition knowledge gives clients the tools they need to identify healthy food options. • Internal Revenue Service Department of the Treasury P.O. Box 2508 Cincinnati, OH 45201 Date: F E B 0 S 2007 Person to Contact: Roger Meyer ID#31-07707 SENIOR SERVICES Toll Free Telephone Number: 2208 2ND AVE 877-829-5500 SEATTLE, WA 98121-2035 Employer Identification Number: 91-0823767 Dea Sir or Madam: This is in response to the amendment to your organization's Articles of Incorporation filed with the state on April 10, 2006. We have updated our records to reflect the name change from Senior Services of Seattle-King County to Senior Services. Our records indicate that a determination letter was issued in March 1982 that recognized you as exempt from Federal income tax, and reflect that you are currently exempt under section 501(c)(3) of the Internal Revenue Code. - Our records also indicate you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section 509(a)(1) and 170(b)(1)(A)(vi). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, WRY0Mget Cindy estcott Manager, Exempt Organizations Determinations 1 • • • • ✓ • Internal Revenue Service Department of the Treasury District Director • Date: September 8, 1986 • Date of Exemption: 8203 Internal Revenue Code Section: 501(c8 1 • Refer Reply to: E 0 Division Senior Services of Seattle . King County . 1601 Second Ave Suite 800 Seattle, Wash 981011544 • • Gentlemen: Thank you for submitting the information shown below. We have made it a part of your file. • • The changes indicated do not adversely affect your exempt status and the exemption letter issued to you continues in effect. Please let us know about any future change in the character, purpose, method of operation, name or address of your organization. This is a requirement for retaining your exempt status. Thank you for your cooperation. Sincerely yours, L7) District Director Item Changed From To Name Senior Services and Centers Above 1986• fl _dati,iri , :.FtViC:.. AND-CENTFQ3 • • • P.O. Box 21224,Beath ,WA 98111 Letter 976(DO) (7-77) -6 ... ',.LAI:J•-otiai VDU ISUUI U u L-1.41 )liou 11 , FL Curry (206) 442-5110 • • Internal Revenue Service" oats: In reply refer to: . • . Di )9 1;'i74 I L-225, Code =4 428 I ris . . v Senior Services and Centers . 800 Jefferson"Street Seattle, WA. 98104 • • • • Date of,Exemptlon: September,7, 1967 • . Internsl Revenue Code Section: s01(c)(3) • Gentlemen: • • . Thank you for submitting the information shown below. We have made it a part of your file. The changes indicated do not adversely affect your exempt status • and the exemption letter issued to you continues in effect. Please let us know about any future change in the character,, - purpose. method of operation, name or address of your organization. This is a requirement for retaining your exempt status. . Thank you for your cooperation. Sincerely yours, ' Ar J2 Michael Sassi • District Director Item Changed From To Name • Senior Centers Incorporated Senior Services and Centers • Form L-225(Rev.4-70) • • • U.. S.•Tr:ASURY DEPARTMENT INTERNAL REVENUE SERVICE • 1 . J' DISTRICT DIRECTOR • • +��'e SIXTH AND LENORA BUILDING •• SEATTLE. WASHINGTON �8121 - IN REPLY RoArIIN To • September L-178 ptember 7, 19(57 Code 414 :1 ;: i A:IO: -2.; PURPOSE • • C:9<^.ritable• Cenior Centcra, .En?cor;lor:i1te G ADDRESS INQUIRIES C FILE RETURNS WITH DISTRICT DIRECTOR OF INTERNAL. REVEI:L" c/o _N • /� Seattle, . chington Si:ntt lci. W21::1:3.i)`.to:) ;,.3 04 FORM 990-A RE- ACCOUNTING PERi3t) Attn: .. ' (MIRED ENDING Attn: i3».`.ri Chtic .7...1 • ":S NO Gcntl.emen: I,- "CE'3?t):?. 31 On the basis of your stated purposes and the understanding that your operations will continue as evidenced to date or will conform to those proposed in your ruling application, we have concluded that you are exempt from Federal income tax as'an organization described in section 501(c)(3) of the Internal Revenue Code. Any changes in operation from these described, or in your character or purposes, must be reported immediately to your District Director for consideration of their effect upon your exempt status. You must also report any change in your name or address. You are not required to file Federal income tax returns so long as you retain an-exempt status, un- • less you are subject to the tax on unrelated business income imposed by section 511 of the Code, in which event-you are required to file Form S50-T. Our determination as to your liability for filing the annual information return, Form 990.-A, is set forth above. That return, if required, must • be filed on or before the 15th day of the fifth month after the close of your annual accounting period indicated above. . Contributions made to you are deductible by donors as provided in section 170 of the Code. Be- quests, legacies, devises, transfers or gifts to or for your use are deductible for Federal estate and gift tax purposes under the provisions of section 2055, 2106 and 2522 of the Code. • You are not liable for the taxes imposed under the Federal Insurance Contributions Act (social security taxes) unless you file a waiver of exemption certificate as provided in such act. You are • not liable for the tax imposed under the Federal Unemployment Tax Act. Inquiries about the waiver of exemption certificate for social security taxes should be addressed to this office, as should any questions concerning excise, employment or other Federal taxes. • This is a determination letter. Very truly yours, • • • • Neal S. Warren District Director • • • FORM L-178 (6-63) Denise Klein 'C do=...) Harlin Almassi V... Executive Director Cultural Competence IT Arkia Northern 1(/ wo r�x a Manager Executive Assistant \\ -(we k,w) i Tim Bridges Joanne Donohue Patricia Hart • Susan Snyder Kate Turpin Vice President/CFO Vice President Vice President/CDO Vice President Vice President -- Karen Belsner Community Engagement/ j John DeeganZwart, „ - _ Sarah Butler Manager, _ I9 Cindy ---- Director, --, Development Human Resources _ Donor Communications - Manager, t --- --- Director,sporta IInformation&Assistance Transportation Rucnita Aganeal ! Mike Rolls 8 Staffi br �. Homesharmg ^^^^. HR Caortlxa .._.._...; Trilby McCullough ; Coordinator Senior Centers •-.._... Development Associate..... Senmr Shuttle Tanya McGee Manager .-- David Chew Cad,Teel coeaor • Lena l a A Advocate.- ]dbvcrm IawAa.ocaie 1 .a.f......._._--. _ Facilities Manager BenandNpenter - I we a AAe.d®m J lanes 2slaff Drivers Senior Center afeuvl taxi vmarorate I .rime Cynthia Andrews,Director Central Area - n¢rian ana Aaw,ra. Eduardo Caballero Valerie Costa Senior center I la:e'r=s tew0 -- t -Evaluation& Minor Home Repair Accountability Manager Ann --- LeeHarper.D'veaor _ a b°e I { -t Nortluhore Senior Center- • 16f°"°cate Christian Diachuk Bemadeae Diachuk T Repair Specialists Administrative Administrative ` John Gleichman Assistant II Assistant I i-"---• Manager,Information -•• Karen Sisson,Director Technology Senior Center of - Aa Sopumer Trutt °� West Seattle mrm er,ve Assistant __. _... To be filled jer,Dvedor Manager, BobBoo Lonnie Health&Wellness To be reed shorelme/LFP .-.' Gregory Townsend, Program Manager Network Administrator_ Senior Center Manager, I I • _Caregiver and Outreach F To be plea Charlene Thomas Adminisirztive Site Supervisor �� t/` ,� i Amara Oden.DrCent Assistant Specialist i ssar-..i. Chris Marcis. Sno Valley Senior Center Tanta l dram wroseroan\ i Interim Data Manager ( Program'Supervisor Kim Storms Caronna Apostal J 1 j Senior Outreach • Registered Dietician ' Site Supervisor - ( 2Caeu Shoshone Ellis To Be Fled,Director - ` J Resource Data Southeast Senior Center deer,ned \1 Speaalist (Oulrcxa epemuu)'Ca�sunemtw/ OEM Abbie Nelson.Dvedor ----'—�-"" Adam Porter, vasnon Maury Manager Mauryi Veronica Lewandowsx Senior Center Sally Friedman I j Meals on Wheels 1 Data SpecuGst _. i Lead Caregner € Darla Sawochka Advocate { Caregiver Advocate w5mn i {iJean uge a aul loom i Lee Op,Community Toni CnM1chgeid Helen Sawyer Ouveach Spettempl• min aaA�"asK ]n w.eams+m Co Program • ' Tara Voss Engagement Manager ---...... J Caregiver Advocate Kinship Navigator [.0 oaiswen:.t • Controller h Dames .....__....._..._-........... __a........._____.._..._._._...._.__, Barbara WJeY �`a.i . Ed Robinson , ProjectBCrfn Coordinatorn. Asystantrve Warenpusa Manager ' r Judah slwshana Jule Gatlucn, KC Kinship Celan. vacant Debra Jonson Barbara LiptonSRA Legal Director SHIBA Coordinator \1 Accountant Accountant Acmntant • ( xem hens,. ) 23 Site Coordinators Vacant Melissa Mitchell Volunteer Coordinator Program Assistant Community Engaeemenl Project Enhance National To be filled • - ---_---------------- Project Enhance Brenda Berkey Meera Nuekani Local Manager ._. Coordinator Administrative Assistam r i Kathy HUltquisl 't Chris Grekoff Taen pel Meehan Thompson Clinical Supervisor j Master Trainer _.. Specialn Poo jestson lnfornaSpecialisllon Systtems-- 1 EnhanceFimess - Helen sielall semen Serums O funat On.Loral Enhance rgon¢a Adman.Asst. 1,IWa Ce. Senior Services Promoting the well-being of older adults AGENCY/ORGANIZATION MISSION STATEMENT Senior Services' mission statement is "promoting the emotional, social, and physical well-being of older adults." A non-profit agency supported by United Way of King County investments 2208 Second Ave, Seattle,WA 98121 (p) 206 448-31 1 0• (TTY) 206 448-5025 • (f) 206 448-5766•www.seniorservices.org • Senior Services Promoting the well-being of older adults BOARD RESOLUTION We will be sending the Board resolution authorizing submittal of the application within 60 days. A non-profit agency supported by United Way of King County investments 2208 Second Ave, Seattle,WA 98121 (p) 206 448-31 1 0• (TTY) 206 448-5025 • (f) 206 448-5766•www.seniorservices.org • SENIOR SERVICES Senior Services 2208 Second Avenue, Suite 100 • Promoting the well-being of older adults Seattle WA 9 - 71-2055(206)448557 Fax: (206)448-5766 Board of Directors Revised March 18,2008 Length of Time on Name/Position City Residence End of Term Board (in years) 1. John Aslin, Woodinville, WA 3 2008 Secretary 2. Paul Beck, MD, Seattle, WA 6 2008 Immediate Past President 3. Neal A. Broidy Woodinville, WA 9 2008 4. William (Bill) J. Seattle, WA 15 2008 Cruzen 5. Bill Fenner Bellevue, WA 1 2010 6. Rolf Gruen Bellevue, WA 1 2010 7. Matt Hayes Seattle, WA 9 2008 8. Professor Nancy Seattle, WA 9 2008 Hooyman, Vice _ President 9. Earle Leonard Seattle, WA n/a n/a 10. Steve Melton Bothell, WA 1 2010 11. John Norden Seattle, WA 1 2010 12. Bonnie Pladson, Issaquah, WA 1 2010 Treasurer 13. Charles Riley Seattle, WA 10 2010 14. Uma Vanmane Bellevue, WA 1 2010 15. Ron Vivion Mill Creek ,WA 3 2008 16. Grace Wang, PhD, Redmond, WA 6 2008 President 17. Shiao-Yen Wu Seattle, WA 6 2008 Senior Services Board of Directors w Promoting the well-being of older adults Meeting Minutes Thursday,January 3,2008 Senior Services Lillian Rice Center 2208 Second Avenue, Suite 100, Seattle, WA 98121 12:00 noon— 1:30 pm Facilitator: Grace Wang,President In Attendance: Bill Fenner,John Aslin, Chuck Riley,Bonnie Pladson, Grace Wang,Matt Hayes,Earle Leonard,Uma Vanmane, Steve Melton,Ron Vivion Excused: Alice Sandstrom,Nancy Hooyman,Paul Beck,Rolf Gruen,Bill Cruzen, John Norden, Shiao-Yen Wu,Neal Broidy Staff: Denise Klein,Patricia Hart,Arkia Northern Welcome and President's Report: Grace Wang,President • The meeting was called to order by Grace Wang,Board President at 12:09 pm. Grace greeted board members and apologized for the delay in meeting materials being distributed. • Grace provided the board with information on the trainings she has recently attended in preparation for her leadership in 2008. Explaining that she has completed 35 hours of training through the United Way of King County and the Non Profit Center. • Feedback from the board survey showed a consensus within the group that the board functions and works well together. II. Approval of December 6,2007 Meeting Minutes • John Aslin explained revisions made to the meeting minutes after they were distributed. • Motion: to approve the revised December 6,2007 board meeting minutes by John Aslin. Second by Matt Hayes. Approved. III. 2008 Board Priorities and Structure • The board discussed the 2008 priorities, clarifying questions regarding the language of some of the bullet points. Many of the members felt that the first bullet point was the most significant and the other bullet points were supportive. • Members were very interested in board education and identified the following areas to focus education efforts: o Foundation 101 o Intimate knowledge of key projects of the organization o What are the needs of the community? o What other resources are available?Are there other organizations serving the same population, addressing the same needs in the community? Discussion continued about the Cultural Competence Initiative and various board education ideas. • Grace explained that the board survey results show members were almost equally divided on the issue of meeting frequency and duration. She expressed concerns with monthly, 90 minute meetings, explaining the business of those meetings leaves little time for substantive discussion. Members expressed their concerns with meeting continuity and quorum challenges, if the board moves to a bi monthly meeting schedule. The idea of maintaining a monthly meeting schedule,with quarterly extended meetings was discussed. The extended quarterly meeting would last two hours to accommodate staff presentations for the board's education. The group agreed on this option and decided to maintain the meeting schedule and extend the quarterly meetings. *Board meetings will be held on the first Thursday of every month from 12 pm—1:30 pm, quarterly the meeting will be extended to 2:00 pm to allow for staff presentations.* i IV. Fund Development Report: Patricia Hart,Vice President • After a brief overview of her department and her past work experiences,Patricia Hart presented the board with her two year strategic plan. The major areas of focus: o Systems Refinement: ✓ The RD team will be restructured to achieve a more integrated team dynamic. A new in house Special Events position has been added to the department. ✓ The RD database will be refined and will include names of the agency's volunteers and new donors identified during the Meals on Wheels direct mail campaign. The database will also be upgraded with an address accelerator function and will be linked to our auction software,to streamline Soiree entry and reporting. ✓ The department will also establish procedures and centralize information by creating detailed event notebooks and capturing records of database queries to institutionalize knowledge. o Marketing Focus: ✓ Will begin with the board refining their own"elevator pitch." ✓ The department will utilize all marketing real estate and marketing leverage to raise awareness of Senior Services as an agency. ✓ RD will continue to expand the ways it interacts with external partners and explore new partnerships and alliance to increase sponsorships. o Individual Giving: ✓ Considered to be the biggest area of opportunity. ✓ The department plans to upgrade gift levels, create donor points of entry and institutionalize donors. • Patricia presented the board with a Development Calendar and a document highlighting the board's area of influence. She answered questions about her plan to achieve the new fund raising goal that has increased by$1 million, the new structure of her team as well as her plans for planned giving and endowment. The group decided to continue the endowment and planned giving discussion during the next Endowment Committee meeting. V. Executive Director's Report: Denise Klein, Executive Director • Denise's report will be circulated to the full board via email. The Board Meeting was adjourned at 1:37 P.M. 46- Senior Services Board of Directors Promoting the well-being of older adults Meeting Minutes SIP✓ Thursday,February 7, 2008 Senior Services Lillian Rice Center '2208 Second Avenue, Suite 100, Seattle,WA 98121 12:00 noon— 1:30 pm Facilitator: Grace Wang,President In Attendance: Chuck Riley, John Norden,Bonnie Pladson, Shaio Yen Wu, Steve Melton,Bill Fenner, Grace Wang,John Aslin,Bill Cruzen,Earle Leonard,Nancy Hooyman, Paul Beck,Rolf Gruen,Matt Hayes excused: Alice Sandstrom,Nancy Hooyman,Paul Beck,Rolf Gruen, Bill Cruzen, John Norden, Shiao-Yen Wu,Neal Broidy Staff: Denise Klein,Arkia Northern Welcome and President's Report: Grace Wang,President • The meeting was called to order by Grace Wang,Board President at 12:05 pm. Grace encouraged members to provide thoughts and ideas to her using a suggestion box. II. Consent Agenda: John Aslin, Secretary • On motion by Nancy H. and seconded by Steve M, the following items contained in the consent agenda were approved: 1. Minutes of the January 3, 2008 Board of Directors meeting. 2. 2008 Board Priorities III. Operating Plan: Denise Klein,Executive Director • Denise presented the operating plan to the board, explaining that she has included the outcomes in the job descriptions of the staff members delineated next to each goal. She will provide a quarterly status report of the plan to the board. • Members discussed elements of the plan, focusing mainly on the Memorandum of Agreement with Senior Centers. The group decided to distribute a copy of the MOA to all board members and to include the plan in board orientation materials, to ensure all members are familiar with the agreement prior to a discussion about revising the document in the fall. IV. Executive Directors Report: Denise Klein,Executive Director • Announced"I Hear America Singing" -a joint fundraising event that Senior Services and Ballard Senior Center will host 8:00 pm, March 8,2008 at the Fifth Avenue Theatre in Seattle. V.I.P. tickets to the concert and reception are$200 per person, $350 per couple. The event will be televised and used during the annual PBS fundraiser. The anticipated revenue from the event is$30,000. • Business Policy Task Force of staff to be convened. The purpose will be criteria development and identifying potential partners. The criteria will be presented to the board for approval. Steve Melton volunteered to join the task force. • A request for$50,000 from the Schmidt Trust was denied by George Edensworth Beck and the endowment committee in the interest of protecting the growth of the trust. • The Community Dining program has been in intense negotiations with the city and has decided to close three sites,Maple Valley, Burien/Highline and Vashon. Discussion continued. John Norden suggested a public relations strategy be put in place and will provide the names of contacts he has. • There are a number of positions that are vacant and needing to be filled. Susan Compton, Community Relations Director has resigned. V. Finance and Audit Committee Report: Matt Hayes,Chair • • The committee is proactively focusing on cash flows and the building financing. • Highlighted the success of the Meals on Wheels direct mail campaign. • The Net Operating Assets report was explained, members were informed that the agency is below the band but should end the year back in the band. VI. 2008 Board Meeting Calendar and Dashboard • Grace explained the revisions to the board meeting calendar, and the extended meetings for board education. • The concept of the Board Effectiveness Dashboard was explained. Rolf suggested the dashboard be used for six months; the board would discuss its effectiveness at this benchmark. Discussion continued. The Board Meeting was adjourned at 1:36 P.M. 41111C1 Senior Services Board of Directors Ate` Promoting the well-being of older adults Meeting Minutes Thursday,March 6,2008 Senior Services Lillian Rice Center 2208 Second Avenue, Suite 100, Seattle,WA 98121 12:00 noon— 1:30 pm Facilitator: Grace Wang,President In Attendance: Grace Wang, John Norden, Chuck Riley, Steve Melton,Neal Broidy, Rolf Gruen,Bill Fenner, Bonnie Pladson,John Aslin,Matt Hayes,Uma Vanname,Paul Beck. Excused:Nancy Hooyman,Bill Cruzen, Shiao-Yen Wu,Bill Fenner Staff: Denise Klein,Negin Almassi, Kate Turpin, Charlene Thomas, Kim Storms, Carolina Apostal, Arkia Northern Guests: Walter Liang,Bob Friedlander Welcome and President's Report: Grace Wang,President • The meeting was called to order by Grace Wang,Board President at 12:15 pm. Board members were provided an opportunity to share memories of Alice Sandstrom. • Guests Walter Liang,Bob Friedlander, and staff were introduced. Walter Liang congratulated the agency on the 2008 CFC campaign that raised$8128.00. II. Consent Agenda: John Aslin, Secretary • On motion by Chuck Riley, seconded by John Aslin, the minutes of the February 7, 2008 board meeting were approved. III. Operating Plan: Denise Klein,Executive Director • Discussion tabled for April board meeting. IV. Finance and Audit Committee Report: Matt Hayes, Chair • The 2007 year end financial report was consistent with projections. Matt acknowledged accounting and program staff for the well managed budget. • The restricted surplus of$126,000 and unrestricted deficit of$32,000 were discussed. • Some of the Senior Centers are currently reporting a deficit; those centers will utilize reserve funds to cover the deficits. • The Endowment fund gains and losses were briefly discussed. • The Net Operating Assets report shows the agency remaining inside the satisfactory `band.' • The agency audit is underway; the Finance and Audit committee will meet with the auditors during the month of March. The board will meet with the auditors later this summer. V. Community Dining Panel Presentation • Panelist:Kate Turpin,Vice President;Kim Storms,Ethnic Dietician; Charlene Thomas, Interim Community Dining Program Manager;Negin Almassi, Cultural Competence Manager; Carolina Apostal, Site Supervisor; Bob Friedlander,Executive Director of Pacific Asian Empowerment Program. • Charlene Thomas presented the challenges for seniors and people of color participating in the Community Dining Program. Some of the challenges she shared: ✓ Locations are unwelcoming, language barriers; some locations have a past history of separatism, elitist behaviors. V Loss of independence, feeling powerless, sense of invasion ✓ Transportation ✓ Inadequate dental care • Kim Storms informed the board of her role with the Community Dining Program. Kim provides dietician consultations to 16 community dining sites and 6 ethnic sites in King - County through a partnership with ethnic agencies. The programs serve 11 different ethnic groups that speak 12 different languages. Kim shared photos from 7 sites. • Bob Friedlander spoke to the board about a partnership with the Pacific Asian Empowerment Program that could match the needs of Filipino Seniors with services provided by Senior Services. Bob provided information on two Filipino community newspapers and a radio station,requesting the agency include them in press releases, etc. Bob presented a wish list for the partnership; ✓ Start a Meals on Wheels Program at PAEP ✓ Two vans for field trips ✓ Opportunity to have monthly health related workshop ✓ Training for relatives to become caregivers ✓ Industrial size refrigerator,freezer and dishwasher ✓ Field trips to visit ill seniors ✓ Board games—Bingo, Chess, Checkers ✓ Expand transportation north and east. ✓ Quarterly update from Senior Services Discussion continued, sparking interest in many board members. Denise and Grace will determine another board meeting to continue the discussion. VI. Board Composition and Recruitment • The Human Capital Committee is in the process of redefining their role,moving towards a board education focus. The committee is currently gauging member's interest in participating in programs. Board members were asked to sign up for program experiences they would be interested in and rank their top three choices. • Questions, affirmations and potential board members should be forwarded to the HCC. The Board Meeting was adjourned at 2:00 P.M. Senior Services Agency Budget 2008 2008 Budget SUPPORT/REVENUE 37000 Carryover Funds 101,340 99100 Fund Transfers 16,308 40000 Contributions 2,927,582 42000 Special Events \ 519,015 43000 Legacies&Bequests 42,716 4700 United Way Funds 805,318 50100 Government Grants 8,350,468 60000 Membership Dues 173,798 6210 Program Service Fees 1,109,848 6220-59 Incidental Revenue 367,250 6400 Sales to the Public 785,663 6600 Investments 25,000 6900 Miscellaneous Income 285,827 Sub-Total 15,510,133 ALLOCATIONS 4800 United Way Allocations - Admin Allocations - Total Allocations - TOTAL REVENUE/SUPPORT 15,510,133 EXPENSES Sub-Total Cost of Revenues 493,401 1- Sub-Total Personnel 9,413,892 Total Professional Services 616,439 Total Program/Other Supplies 2,209,335 Total Telephone 89,934 (IPostage&Shipping 170,082 ITotal Facilities 900,659 Equip Rental&Maintenance 57,213 'Total Printing 267,619 Total Transportation 561,440 Total Conferences&Meetings 105,728 89190 Assistance to Individuals 286,883 90010 Membership Dues 25,185 9151 Awards&Grants - Total Liability Insurance 68,575 Total Miscellaneous Expense 242,150 Sub-Total Other Expenses 5,602,834 Total Expenses 15,510,133 Excess(Deficit) - budget08.xls 4/15/2008 11:50 AM Page 1 of 1 Senior Services Promoting the well-being of older adults 2006 Agency Audit The attached 2006 Audit includes the necessary attachments 8,9, 10: Financial Audit Cover Letter Financial Audit Management Letter Financial Statement A non-profit agency supported by United Way of King County investments 2208 Second Ave, Seattle,WA 98121 (p) 206 448-31 1 0• (TTY) 206 448-5025 • (f) 206 448-5766•www.seniorservices.org SENIOR SERVICES AND AFFILIATES CONSOLIDATED FINANCIAL STATEMENTS With Independent Auditor's Report YEARS ENDED DECEMBER 31, 2006 AND 2005 OMB A-133 SUPPLEMENTARY FINANCIAL REPORTS YEAR ENDED DECEMBER 31, 2006 SENIOR SERVICES AND AFFILIATES CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED DECEMBER 31, 2006 AND 2005 TABLE OF CONTENTS INDEPENDENT AUDITOR'S REPORT 2 CONSOLIDATED STATEMENTS OF FINANCIAL POSITION December 31, 2006 and 2005 4 CONSOLIDATED STATEMENTS OF UNRESTRICTED ACTIVITY Years ended December 31, 2006 and 2005 5 CONSOLIDATED STATEMENTS OF CHANGES IN NET ASSETS AND MEMBERS' EQUITY Years ended December 31, 2006 and 2005 6 CONSOLIDATED STATEMENTS OF FUNCTIONAL EXPENSES Year ended December 31, 2006 7 Year ended December 31, 2005 8 CONSOLIDATED STATEMENTS OF CASH FLOWS Years ended December 31, 2006 and 2005 9 - 10 NOTES TO CONSOLIDATED FINANCIAL STATEMENTS 11 - 20 SUPPLEMENTARY INFORMATION Schedule of Expenditures of Federal Awards Year ended December 31, 2006 22 - 23 Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 24 Report on Compliance with Requirements Applicable to each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133 26 Schedule of Findings and Questioned Costs 28 - 29 Summary of Pior Audit Findings 30 1 JACOBSON JARVIS & CO, PLLC `1 i 4' 1 ;:: t) 1' i.; IC ACCOUNTANT ......'f i s ) ..s t s T i l 4%1,, t:.. Ztl F:-.'„n INDEPENDENT AUDITOR'S REPORT April 30, 2007 Boards of Directors Senior Services and Affiliates Seattle, Washington We have audited the accompanying consolidated statements of financial position of Senior Services and Affiliates as of December 31, 2006 and 2005, and the related consolidated statements of unrestricted activity, changes in net assets and members' equity, functional expenses, and cash flows for the years then ended. These financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America; Government Auditing Standards, issued by the Comptroller General of the United States; and Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Senior Services and Affiliates as of December 31, 2006 and 2005, and the changes in its net assets and members' equity and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated April 30, 2007 on our consideration of Senior Services and Affiliates' internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants. This report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. 2 .. . .f 7^, ;1 .. i .s'35 :}' cltr"f(F'.• ('.17:; "tV7:'v.., .... ...... .......� i ;1 :5' ...I:::i!',, i;t.. ...t ... „ti. Our audits were performed for the purpose of forming an opinion on the basic consolidated financial statements of Senior Services and Affiliates taken as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non- Profit Organizations, and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic consolidated financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic consolidated financial statements taken as a whole. lete-49/40"gttd+-4J Jacobson Jarvis & Co, PLLC 3 JACOBSON JARVIS & CO. 1'LLC SENIOR SERVICES AND AFFILIATES • CONSOLIDATED STATEMENTS OF FINANCIAL POSITION • DECEMBER 31,2006 AND 2005 2006 2005 Belltown Belltown ASSETS Agency Centers LLC Eliminations Total Agency Centers LLC Eliminations Total Current Assets Cash and cash equivalents $ 181,433 $ 1,217,907 $ 106,013 $ 1,505,353 $ 273,121 $ 1,313,698 $ 83,203 $ 1,670,022 Cash and cash equivalents-restricted 36,953 - 78,886 115,839 30,378 - 71,350 101,728 Investments 1,056,772 28,192 - 1,084,964 905,719 95,347 - 1,001,066 Accounts and grants receivable 1,301,883 - 1,472 $ (14,372) 1,288,983 1,337,188 - 3,258 $ (25,120) 1,315,326 United Way promise to give 523,183 - - 523,183 523,183 - - 523,183 Other promises to give 90,210 110,969 - 201,179 - - - - Inventory 39,306 - - 39,306 58,193 - - 58,193 Due from(to)other funds 789,329 (789,329) - - 210,205 (210,205) - - Prepaid expenses 40,770 3,258 14,157 58,185 46,973 3,237 14,760 64,970 Unemployment compensation trust deposits 292,552 - - 292,552 214,441 - - 214,441 Total Current Assets 4,352,391 570,997 200,528 (14,372) 5,109,544 3,599,401 1,202,077 172,571 (25,120) 4,948,929 Cash and Cash Equivalents-restricted to long-term purposes - - - - 310,070 17,723 - 327,793 Promises to Give-long-term or restricted to long-term purposes 100,414 21,877 - 122,291 298,155 86,585 - 384,740 Investment in Partnership (329) - - 329 - (236) - - 236 - Property and Equipment,net 4,688,429 13,119,812 2,996,018 20,804,259 5,028,812 12,403,570 3,113,179 20,545,561 $ 9,140,905 $13,712,686 $ 3,196,546 $ (14,043) $26,036,094 $ 9,236,202 $13,709,955 $ 3,285,750 $ (24,884) $26,207,023 LIABILITIES.NET ASSETS.AND MEMBERS' EQUITY Current Liabilities Accounts payable $ 228,753 $ 59,958 $ 57,850 $ (14,372) $ 332,189 $ 172,446 $ 17,064 $ 40,311 $ (25,120) $ 204,701 Accrued payroll 478,651 - - 478,651 811,331 - - 811,331 Refundable advance 43,981 - - 43,981 40,470 234 - 40,704 Line of credit 652,923 - - 652,923 195,923 - - 195,923 Notes payable-current portion 84,081 3,973 10,582 98,636 13,132 3,675 10,230 27,037 Total Current Liabilities 1,488,389 63,931 68,432 (14,372) 1,606,380 1,233,302 20,973 50,541 (25,120) 1,279,696 Notes Payable,less current portion above 1,210,430 1,170,985 1,326,335 3,707,750 1,294,529 1,098,885 1,339,925 3,733,339 Total Liabilities 2,698,819 1,234,916 1,394,767 (14,372) 5,314,130 2,527,831 1,119,858 1,390,466 (25,120) 5,013,035 Net Assets and Members'Equity Unrestricted 4,264,305 5,330,266 - 9,594,571 - 4,317,220 4,962,101 - 9,279,321 Temporarily restricted 783,870 7,147,504 - 7,931,374 1,056,449 7,627,996 - 8,684,445 Permanently restricted 1,393,911 - - 1,393,911 1,334,702 - - 1,334,702 Managing member equity - - (329) 329 - - - (236) , 236 - Investor member equity - - 1,802,108 1,802,108 - - 1,895,520 1,895,520 Total Net Assets and Members'Equity 6,442,086 12,477,770 1,801,779 329 20,721,964 6,708,371 12,590,097 1,895,284 236 21,193,988 $ 9,140,905 $13,712,686 $ 3,196,546 $ (14,043) $26,036,094 $ 9,236,202 $13,709,955 $ 3,285,750 $ (24,884) $26,207,023 See notes to financial statements. 4 SENIOR SERVICES AND AFFILIATES CONSOLIDATED STATEMENTS OF UNRESTRICTED ACTIVITY YEARS ENDED DECEMBER 31,2006 AND 2005 2006 2005 Belltown Belltown • Agency Centers LLC Eliminations Total Agency Centers LLC Eliminations Total Unrestricted Public Support United Way contributions $ 469,436 $ 18,090 $ - $ 487,526 $ 454,226 $ 23,265 $ - $ 477,491 Net assets released from time restrictions-United Way 392,388 - - 392,388 427,885 - - 427,885 Total United Way 861,824 18,090 - 879,914 882,111 23,265 - 905,376 Individuals 899,851 711,247 - 1,611,098 906,206 428,396 - 1,334,602 Corporations 351,781 129,763 - 481,544 660,630 76,832 - 737,462 Foundations 222,100 57,153 - 279,253 98,240 47,576 - 145,816 Special events 435,151 419,795 - 854,946 369,036 348,897 - 717,933 In-kind rent 359,714 69,080 - 428,794 360,309 224,708 - 585,017 Government grants and contracts 5,957,934 2,167,023 - 8,124,957 5,673,349 1,913,431 - 7,586,780 Allocations among funds (277,298) 277,298 - - (458,252) 458,252 - - Net assets released from purpose restrictions 423,282 480,492 - 903,774 391,830 1,710,023 - 2,101,853 Total Unrestricted Public Support 9,234,339 4,329,941 : 13,564,280 8,883,459 5,231,380 - 14,114,839 Revenue Program service fees 94,860 630,451 - 725,311 89,193 619,578 - 708,771 Program sales 532,174 142,077 - 674,251 508,725 158,020 - 666,745 Incidental revenue 3,211 252,847 - 256,058 2,740 212,838 - 215,578 Rental and other income 53,371 26,564 141,101 $ (4,131) 216,905 222,576 67,573 146,872 $ (2,895) 434,126 Interest and investment income 98,586 44,362 458 93 143,499 53,454 47,615 943 87 102,099 Total Revenue 782,202 1,096,301 141,559 (4,038) 2,016,024 876,688 1,105,624 147,815 (2,808) 2,127,319 Total Unrestricted Public Support and Revenue 10,016,541 5,426,242 141,559 (4,038) 15,580,304 9,760,147 6,337,004 147,815 (2,808) 16,242,158 Expenses Program services 8,571,901 4,305,827 235,064 (4,131) 13,108,661 8,274,022 4,081,722 235,113 (2,895) 12,587,962 Management and general 1,141,475 573,385 - 1,714,860 1,042,483 514,275 - 1,556,758 Fundraising 356,080 178,865 - 534,945 292,135 144,115 - 436,250 Total Expenses 10,069,456 5,058,077 235,064 (4,131) 15,358,466 9,608,640 4,740,112 235,113 (2,895) 14,580,970 ' Change in Unrestricted Net Assets and Members'Equity $ (52,915) $ 368,165 $ -(93,505) $ 93 $ 221,838 $ 151,507 $ 1,596,892 $ (87,298) $ 87 $ 1,661,188 See notes to financial statements. 5 SENIOR SERVICES AND AFFILIATES CONSOLIDATED STATEMENTS OF CHANGES IN NET ASSETS AND MEMBERS'EQUITY YEARS ENDED DECEMBER 31,2006 AND 2005 2006 2005 Belltown Belltown Agency Centers LLC Eliminations Total Agency Centers LLC Eliminations Total Unrestricted Net Assets Unrestricted public support $ 8,418,669 $ 3,849,449 $ 12,268,118 $ 7,863,744 $ 3,521,357 $ 11,385,101 Revenue 782,202 1,096,301 $ 141,559 $ (4,038) 2,016,024 876,688 1,105,624 $ 147,815 $ (2,808) 2,127,319 Net assets released from restriction 815,670 480,492 1,296,162 1,019,715 1,710,023 2,729,738 Total Unrestricted Public Support and Revenue 10,016,541 5,426,242 141,559 (4,038) 15,580,304 9,760,147 6,337,004 147,815 (2,808) 16,242,158 Total expenses (10,069,456) (5,058,077) (235,064) 4,131 (15,358,466) (9,608,640) (4,740,112) (235,113) 2,895 (14,580,970) Change in Unrestricted Net Assets and Members'Equity (52,915) 368,165 (93,505) 93 221,838 151,507 1,596,892 (87,298) 87 1,661,188 Temporarily Restricted Net Assets Public Support United Way 392,388 - 392,388 392,388 - 392,388 Contributed use of property - - - - 7,774,477 7,774,477 Other contributions 150,703 • - 150,703 46,341 103,134 149,475 Total Temporarily Restricted Public Support 543,091 - 543,091 438,729 7,877,611 8,316,340 Net Assets Released from Restriction • United Way (392,388) - (392,388) (427,885) - (427,885) Amortization of contributed use of property - (376,184) (376,184) - (250,789) ' (250,789) Net assets transfer(Note D) - - - (200,000) (200,000) Other contributions (423,282) (104,308) (527,590) (391,830) (1,459,234) (1,851,064) Total Net Assets Released from Restriction (815,670) (480,492) (1,296,162) (1,019,715) (1,710,023) (2,729,738) Change in Temporarily Restricted Net Assets (272,579) (480,492) (753,071) (580,986) 6,167,588 5,586,602 Permanently Restricted Net Assets Contributions 59,209 - 59,209 297,235 - 297,235 Net assets transfer(Note D) - - 200,000 - 200,000 Change in Permanently Restricted Net Assets 59,209 - 59,209 497,235 - 497,235 Change in Net Assets and Members'Equity (266,285) (112,327) (93,505) 93 (472,024) 67,756 7,764,480 (87,298) 87 7,745,025 Net Assets and Members'Equity Beginning of year 6,708,371 12,590,097 1,895,284 236 21,193,988 6,640,615 4,825,617 1,982,582 149 13,448,963 End of year $ 6,442,086 $12,477,770 $ 1,801,779 $ 329 $ 20,721,964 $ 6,708,371 $12,590,097 $ 1,895,284 $ 236 $ 21,193,988 See notes to financial statements. 6 SENIOR SERVICES AND AFFILIATES CONSOLIDATED STATEMENT OF FUNCTIONAL EXPENSES YEAR ENDED DECEMBER 31,2006 Information and Total Management Total Assistance Nutrition Senior Senior Adult Belltown Program and Fund All Projects Projects Wellness Centers D y Health LLC Services General Raising Services Salaries and wages $ 2,031,851 $ 917,153 $ 408,583 $ 1,608,163 $ 394,641 $ - $ 5,360,391 $ 750,178 $ 188,639 $ 6,299,208 Employee benefits 389,802 216,157 74,102 303,896 81,465 - 1,065,422 120,253 26,482 1,212,157 Payroll taxes 221,076 90,795 37,538 153,650 39,358 - 542,417 64,434 16,702 623,553 . Total Payroll Expenses 2,642,729 1,224,105 520,223 2,065,709 515,464 - 6,968,230 934,865 231,823 8,134,918 Program supplies 149,674 1,222,227 27,691 150,674 64,038 2,298 1,616,602 38,883 23,912 1,679,397 Depreciation and amortization 7,384 12,864 - 483,928 265,028 117,163 886,367 315,008 - 1,201,375 Professional fees 42,967 509,884 12,768 - 256,079 16,916 26,660 865,274 119,904 61,914 1,047,092 Occupancy 80,849 74,056 - 426,630 53,994 47,509 683,038 85,119 - 768,157 Client and other transportation 250,587 83,470 6,489 214,953 573 - 556,072 9,978 1,396 567,446 In-kind rent - 359,714 - 69,080 - - 428,794 - - 428,794 Other 208,388 (4,936) 1,008 36,574 3,809 6,045 250,888 44,420 77,867 373,175 Printing and publications 70,181 11,593 13,570 101,908 8,250 317 205,819 9,282 41,432 256,533 Cost of special events 30 - - 113,473 - - 113,503 - 79,190 192,693 Interest - - - 14,272 - 32,972 47,244 115,182 - 162,426 Insurance 27,030 39,546 2,502 37,011 5,564 - 111,653 24,302 3,550 139,505 Telephone 35,137 12,212 2,285 55,363 9,623 2,100 116,720 6,932 1,107 124,759 Cost of sales - 87,921 - 30,699 504 - 119,124 - - 119,124 Postage and shipping 30,056 6,407 • 5,959 27,487 1,663 - 71,572 7,489 7,325 86,386 Meetings 24,438 1,868 12,319 8,320 102 - 47,047 3,010 5,296 55,353 Rental and equipment maintenance 1,771 2,216 _ 183 20,675 - - 24,845 486 133 25,464 Total Expenses 3,571,221 3,643,147 604,997 4,112,835 945,528 235,064 13,112,792 1,714,860 534,945 15,362,597 Eliminations (4,131) (4,131) (4,131) $ 3,571,221 $ 3,643,147 $ 604,997 $ 4,112,835 $ 945,528 $ 230,933 $13,108,661 $ 1,714,860 $ 534,945 $15,358,466 See notes to financial statements. 7 SENIOR SERVICES AND AFFILIATES CONSOLIDATED STATEMENT OF FUNCTIONAL EXPENSES YEAR ENDED DECEMBER 31,2005 Information and Total Management Total Assistance Nutrition Senior Social Senior Adult Belltown Program and Fund All Projects Projects Wellness Work Centers Day Health 11._,LC Services General Raising Services Salaries and wages $ 1,894,141 $ 957,667 $ 317,255 $ 80,999 $ 1,551,696 $ 486,573 $ - $ 5,288,331 $ 748,800 $ 160,723 $ 6,197,854 Employee benefits 324,494 190,012 48,863 12,968 281,279 80,128 - 937,744 96,356 20,418 1,054,518 Payroll taxes 221,948 102,056 30,667 8,373 159,562 51,457 - 574,063 54,915 14,707 643,685 Total Payroll Expenses 2,440,583 1,249,735 396,785 102,340 1,992,537 618,158 - 6,800,138 900,071 195,848 7,896,057 Program supplies 164,398 1,584,982 7,060 20 125,889 65,157 5,154. 1,952,660 22,318 9,874 1,984,852 Depreciation and amortization 14,509 18,253 663 - 313,195 131,198 117,164 594,982 333,055 - 928,037 Professional fees 22,362 170,082 40,954 350 215,224 19,629 24,907 493,508 98,280 66,116 657,904 Occupancy 68,211 123,395 4,542 - 333,369 30,734 49,597 609,848 33,133 - 642,981 Client and other transportation 213,137 97,800 4,109 729 228,328 1,537 - 545,640 10,527 1,477 557,644 In-kind rent • - 360,309 - - 224,708 ' - - 585,017 - - 585,017 Other 151,391 6,600 1,041 36 38,503 3,417 2,274 203,262 (6,718) 56,403 252,947 Printing and publications 59,241 12,621 11,256 170 83,756 3,274 449 170,767 9,777 27,643 208,187 Cost of special events - - - - 86,644 - - 86,644 - 66,580 153,224 Interest - - - - 10,089 - 33,256 43,345 103,376 - 146,721 Insurance 22,576 32,661 2,676 588 63,281 4,651 - 126,433 36,215 2,604 165,252 Telephone 38,580 12,616 2,863 - 43,180 7,665 2,312 107,216 6,301 1,198 114,715 Cost of sales - 99,776 - - 33,308 994 - 134,078 - - 134,078 • Postage and shipping 29,604 5,688 2,728 - 25,249 1,422 - 64,691 6,496 4,121 75,308 Meetings 24,536 1,998 13,144 562 9,847 253 - 50,340 3,830 4,347 58,517 Rental and equipment maintenance 401 489 41 - 20,856 501 - 22,288 97 39 22,424 Total Expenses 3,249,529 3,777,005 487,862 104,795 3,847,963 888,590 235,113 12,590,857 1,556,758 436,250 14,583,865 Eliminations (2,895) (2,895) (2,895) $ 3,249,529 $ 3,777,005 $ 487,862 $ 104,795 $ 3,847,963 $ 888,590 $ 232,218 $12,587,962 $ 1,556,758 $ 436,250 $14,580,970 See notes to financial statements. 8 • SENIOR SERVICES AND AFFILIATES CONSOLIDATED STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31, 2006 AND 2005 2006 2005 Cash Flows from Operating Activities Cash received from: Government agencies $ 8,174,287 $ 7,439,164 Donors 3,165,915 2,745,685 United Way 879,914 845,895 Sales to the public 674,251 666,745 Program participants 725,311 708,771 Investments 103,221 96,927 Rental and other income 474,749 438,434 Cash paid for: Personnel (8,545,709) (8,011,173) Services and supplies (5,229,384) (5,028,429) Interest (155,953) (140,249) Net Cash Provided (Used) by Operating Activities 266,602 (238,230) Cash Flows from Investing Activities Purchase and construction of property and equipment (1,460,071) (3,287,143) Purchase of investments (848,562) (403,159) Proceeds from sales of investments 821,664 455,154 Proceeds from sale of building - 284,488 Change in restricted reserves (14,111) (13,689) Net Cash Used by Investing Activities (1,501,080) (2,964,349) Cash Flows from Financing Activities Net proceeds from (repayment of) line of credit 457,000 (259,000) Proceeds from notes payable 76,075 803,276 Principal payments on notes payable (36,538) (35,224) Proceeds from contributions restricted to endowment 59,209 129,848 Proceeds from contributions restricted to investment in property 186,270 521,806 Net Cash Provided by Financing Activities 742,016 1,160,706 Change in Cash and Cash Equivalents (492,462) (2,041,873) Cash and Cash Equivalents beginning of year 1,997,815 4,039,688 Cash and Cash Equivalents - end of year $ 1,505,353 $ 1,997,815 See notes to financial statements. 9 SENIOR SERVICES AND AFFILIATES CONSOLIDATED STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31, 2006 AND 2005 2006 2005 Reconciliation of Change in Net Assets and Members' Equity to Net Cash Flows from Operating Activities Change in net assets and members' equity $ (472,024) $ 7,745,025 Adjustments to reconcile change in net assets and members' equity to net cash provided (used) by operating activities Depreciation and amortization 1,201,375 928,037 Donated investments (16,629) (28,287). Deferred interest 6,473 6,472 Amortization of loan costs 603 603 Gain on investments (40,371) (5,259) Gain on sale of building - (210,960) Contributions restricted to investment in property (195,000) (105,634) Contributions restricted to endowment (59,209) (297,235) Contributed use of property - (7,980,159) Bad debt expense 70,000 48,275 Decrease (increase) in United Way promise to give - (23,984) Accounts and grants receivable 47,839 (186,055) Inventory 18,887 (2,641) Prepaid expenses 6,182 28,813 Unemployment compensation trust deposits (78,111) (72,875) Increase (decrease) in Accounts payable 105,771 (30,099) Accrued payroll (332,680) (42,241) Refundable advance 3,496 (10,026) Net Cash Provided (Used) by Operating Activities $ 266,602 $ (238,230) See notes to financial statements. 10 SENIOR SERVICES AND AFFILIATES NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED DECEMBER 31, 2006 AND 2005 NOTE A - ORGANIZATION AND SIGNIFICANT ACCOUNTING POLICIES Senior Services is a multi-service, not-for-profit agency, which was established in 1967 to provide a spectrum of services to support seniors in their efforts to live healthy, independent lives. This mission is carried out through numerous programs, senior centers, and adult day health programs providing services throughout the County. The following Senior Centers were in operation during 2006 and 2005. Their financial position and changes in their net assets and their cash flows have been included in the accompanying consolidated financial statements. All inter-agency transactions and accounts have been eliminated in consolidation. Central Area Southeast Seattle Northshore (Bothell) Sno-Valley Northwest (Ballard) Vashon-Maury Island Shoreline/Lake Forest Park West Seattle Programs provided by Senior Services include: Senior Information and Assistance Information and Assistance is the single access point for the wide range of community services for older adults. Staff provides information to callers, initiates services for those unable to act on their own behalf, and follows up to ensure that services are in place and are appropriate. Minor Home Repair This program performs critically needed plumbing, electrical, or carpentry repairs or modifications for low-income Seattle homeowners and disabled renters. The need for repair is related to preventing harm to the security, safety, or health of the resident. Homesharing The goal of this program, which serves City of Seattle residents, is to help seniors stay in their homes longer and provide affordable housing for people of all ages. The program matches people who want to share their homes with people who are looking for a place to live. Senior Outreach This program is designed to identify individuals sixty years of age and older who face cultural and racial barriers. The goal of the program is to inform these persons about available services and to encourage participation. Project Enhance This project includes three evidenced-based components: EnhancedFitness, an exercise program; EnhancedWellness, a health behavior change program; and Living a Healthy Life Workshop, a chronic disease management program. All three programs are offered to older adults in community settings in King County and various locations around the country. 11 SENIOR SERVICES AND AFFILIATES NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED DECEMBER 31, 2006 AND 2005 NOTE A - ORGANIZATION AND SIGNIFICANT ACCOUNTING POLICIES (Continued) Transportation This program organizes volunteer drivers to transport the frail elderly to medical and other essential appointments. The primary objective of the program is to assist elderly individuals who are unable to utilize other available forms of transportation. Senior Rights Assistance This program provides peer counseling by trained volunteers. Information and advocacy is provided on insurance, Social Security, Medicare,wills, powers of attorney, end-of-life choices, landlord/tenant issues, and other health, consumer, and legal issues. Community Dining This program provides a variety of nutritional services to senior citizens in Seattle/King County. The objective of the program is to assist older persons to improve their health through good nutrition. The program is designed to supplement the individual's dietary needs by serving nutritious meals and to provide knowledge about nutrition by giving nutrition education presentations. Meals on Wheels This program delivers nutritious meals to homebound older or disabled persons who reside in Seattle/King County. The goal is to enable homebound elderly persons to remain in their homes as long as possible by providing nutritious meals which they would otherwise be unable to obtain. Adult Day Health The adult day health programs provide supportive and therapeutic services that maintain or improve the health and functioning of frail and disabled elders and provide support to caregivers. Senior Centers These centers, located throughout King County, are community focal points where older adults have comprehensive access to programs and services that maximize their health and independence. Caregiver Outreach and Support This program provides outreach, education, and services coordination throughout King County through community and workplace presentations. Caregiver Advocates offer information about community resources, encourage caregivers to utilize the full range of services available to them and the older persons for whom they care, and assist them in securing needed resources. The Belltown Senior Apartments, LLC (Belltown LLC) was formed in 2001 in order to facilitate the use of low-income housing tax credits in the development of Belltown Senior Apartments. Senior Services is the managing member with a 0.1% interest. The Investor Members, holding the remaining 99.9% interest, purchased the low-income housing tax credits upon project completion. 12 • SENIOR SERVICES AND AFFILIATES NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED DECEMBER 31, 2006 AND 2005 NOTE A - ORGANIZATION AND SIGNIFICANT ACCOUNTING POLICIES (Continued) The building is divided into two separate condominium units, a residential unit and a commercial unit. The commercial unit consists of three floors occupied by Senior Services for countywide operations, a senior health and wellness center, and community room. The residential unit consists of 25 affordable senior housing units on five floors managed by Senior Services. Principles of consolidation The financial statements consolidate the assets, liabilities, and activities of Senior Services, its affiliated Senior Centers, and the Belltown Senior Apartments, LLC. Senior Services is the sole managing member in the Belltown Senior Apartments, LLC. Senior Services, its affiliated Senior Centers, and the Belltown Senior Apartments, LLC are collectively referred to as Senior Services and Affiliates. All significant intercompany transactions have been eliminated in the consolidation. Financial statement presentation Financial statement presentation follows the recommendations of the Financial Accounting Standards Board in its Statement of Financial Accounting Standards (SFAS) No. 117, Financial Statements of Not-for-Profit Organizations. Under SFAS No. 117, the organization is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets. Unrestricted net assets are available without restriction for support of Senior Services' operations. Temporarily restricted net assets are restricted by the donor to be used for certain purposes or future periods. Temporarily restricted net assets are available for the following purposes as of December 31: 2006 2005 Contributed use of property $ 7,147,504 $ 7,523,688 Capital Campaign _ 254,225 608,225 Subsequent year's operations - United Way 392,388 392,388 West Seattle Senior Center Capital Campaign - 104,308 Senior Outreach 80,556 - Meals on Wheels 25,000 25,000 Congregate Meals 11,701 15,836 Minor Home Repair 20,000 15,000 $ 7,931,374 $ 8,684,445 Permanently restricted net assets represent endowment gifts given with the intent that the principal will be maintained intact in perpetuity, and the income may be used for specific purposes or current operations. 13 SENIOR SERVICES AND AFFILIATES NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED DECEMBER 31, 2006 AND•2005 NOTE A - ORGANIZATION AND SIGNIFICANT ACCOUNTING POLICIES (Continued) Permanently restricted net assets as of December 31 are: 2006 2005 Senior Rights Assistance Endowment $ 644,135 $ 644,135 General Endowment 749,776 690,567 $ 1,393,911 $ 1,334,702 Cash and cash equivalents Cash and cash equivalents consist of general checking and savings accounts, certificates of deposit, and money-market accounts. Senior Services maintains its cash and cash equivalents in bank accounts that may exceed federally insured limits at times during the year. Senior Services has not experienced any losses in these accounts, and management does not believe it is exposed to any significant credit risk. Cash reserves have been established per terms of the contracts with Washington Community Reinvestment Association. Cash reserves consisted of the following at December 31: Senior Services Belltown LLC 2006 2005 2006 2005 Replacement reserves $ 36,953 $ 30,378 $ 26,512 $ 19,308 Operating reserves - - 52,374 52,042 $ 36,953 $ 30,378 $ 78,886 $ 71,350 Investments Investment securities are recorded at market values and consist of the following at December 31: 2006 2005 Equities $ 667,963 $ 874,973 Fixed income securities 417,001 126,093 $ 1,084,964 $ 1,001,066 Accounts and grants receivable Accounts and grants receivable are stated at net realizable value. Promises to give In accordance with financial accounting standards, unconditional promises to give are recognized as support in the period received and as assets, decreases of liabilities, or expenses depending on the form of the benefits received. Conditional promises to give are recognized when the conditions on which they depend are substantially met. Senior Services had no conditional promises to give at December 31, 2006. 14 SENIOR SERVICES AND AFFILIATES NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED DECEMBER 31, 2006 AND 2005 NOTE A - ORGANIZATION AND SIGNIFICANT ACCOUNTING POLICIES (Continued) Unconditional promises to give at December 31, 2006 are as follows: Receivable in less than one year $ 318,982 Receivable in one to five years 131,116 450,098 Less allowance for uncollectible accounts (117,803) Less discounts to net present value at 5% (8,825) Unconditional promises to give, net $ 323,470 Deferred financing fees Loan fees on permanent financing are capitalized and amortized over the term of the loan. At December 31, 2006 and 2005, deferred financing fees, net of accumulated amortization, were $27,113 and $27,716, respectively, and are included in prepaid expenses. Inventory Inventory, consisting of food and supplies, is stated at the lower of cost (determined on the first- in, first-out method) or market. Property and Equipment Property and equipment are stated at cost or, if donated, at estimated fair value at date of receipt. Senior Services capitalizes all expenditures for property and equipment in excess of $1,000. Interest expense capitalized was $57,509 and $6,812 for the years ended December 31, 2006 and 2005, respectively. Depreciation is provided using the straight-line method over the estimated useful lives of the assets. Property and equipment consist of the following: Estimated Useful Lives 2006 2005 Land $ 1,440,995 $ 1,440,995 Construction in progress - 1,681,369 Buildings 20-30 years 19,735,897 18,200,782 Equipment 5-10 years 2,669,093 2,662,524 Furniture 5 years 489,528 500,573 Vehicles 5 years 777,767 813,529 Leasehold improvements 5-10 years 1,254,278 358,397 26,367,558 25,658,169 Less: Accumulated depreciation ' (5,563,299) (5,112,608) $20,804,259 $20,545,561 15 SENIOR SERVICES AND AFFILIATES NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED DECEMBER 31, 2006 AND 2005 NOTE A - ORGANIZATION AND SIGNIFICANT ACCOUNTING POLICIES (Continued) Included in total buildings above are the Northshore Senior Center and Northshore Health and Wellness Center. These buildings and the land on which they are located are owned by the Northshore Park and Recreation Service Area (PRSA). During 2005, Senior Services and the PRSA signed a 20-year lease allowing for Senior Services' rent-free use of the building and land until December 31, 2025. The fair value of the promise to give the use of property evidenced by this lease has been recognized as an asset (building) and as temporarily restricted support in the financial statements. In addition to the contributed portion of the buildings, certain construction costs related to the Health and Wellness Center and a Skybridge were paid by Senior Services and have been capitalized subject to the lease agreement noted above. If Senior Services violates the terms of the lease, the PRSA may terminate the lease. Senior Services would then incur a loss for the net book value of the buildings of $8,375,000 and the related-leasehold improvements of $788,151 as of December 31, 2006. • Restricted and unrestricted public support Support that is restricted by the donor is reported as an increase in unrestricted net assets if the restriction expires in the year in which the support is recognized. All other donor-restricted support is reported as an increase in temporarily or permanently restricted net assets, depending on the nature of the restriction. When restrictions expire (that is, when a stipulated time restriction ends or purpose restriction is accomplished), temporarily restricted net assets are reclassified to unrestricted net assets and reported in the consolidated statements of unrestricted activity as net assets released from restrictions. Gifts of equipment are reported as unrestricted support unless explicit donor stipulations specify how the donated assets must be used. Gifts of long-lived assets with explicit restrictions that specify how the assets are to be used and gifts of cash or other assets that must be used to acquire long-lived assets are reported as restricted support. Absent explicit donor stipulations about how long those assets must be maintained, expirations of donor restrictions are reported when the donated or acquired assets are placed in service. Revenue from government agencies Revenue from government agencies is subject to audit, which could result in adjustments to revenue. The adjustments are recorded at the time that such amounts can first be reasonably determined,. normally upon notification by the government agency. During the years ended December 31, 2006 and 2005, no such adjustments were made. 16 SENIOR SERVICES AND AFFILIATES NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED DECEMBER 31, 2006 AND 2005 NOTE A - ORGANIZATION AND SIGNIFICANT ACCOUNTING POLICIES (Continued) In-kind contributions Senior Services occupies certain premises at either reduced rates or no charge. The fair value of the space occupied at below market rates is .reflected as in-kind support and expense in the consolidated statements of unrestricted activity and of functional expenses. In accordance with financial accounting standards, the financial statements reflect only donated services requiring specific expertise that Senior Services would otherwise need to purchase. However, Senior Services receives a significant amount of volunteer services from individuals and businesses, which are not reflected in the accompanying consolidated financial statements. Functional allocation of expenses The costs of providing the various programs and other activities have been summarized on a functional basis in the consolidated statements of unrestricted activity and of functional expenses. Accordingly, certain costs have been allocated among the program and supporting services benefited. Federal income taxes The Internal Revenue Service has recognized Senior Services and its Affiliated Senior Centers as exempt from federal income tax under the provisions of Section 501(a) of the Internal Revenue Code as nonprofit organizations as described in Section 501(c)(3), and not as private foundations. Senior Services obtained a group exemption in 1981, which allows Senior Services to fulfill the Internal Revenue Service's filing requirements for its affiliated Senior Centers. Federal income tax is not payable by, or provided for, the Belltown Senior Apartments, LLC. Members are taxed individually on their share of LLC earnings. Use of estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make- estimates and assumptions that affect the reported amounts of assets and liabilities and disclosures of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. NOTE B - LINE OF CREDIT Senior Services has a $750,000 line of credit bearing interest at prime rate plus .25% (8.5% as of December 31, 2006) maturing August 2007. The line is secured by substantially all assets of the organization. 17 SENIOR SERVICES AND AFFILIATES NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED DECEMBER 31, 2006 AND 2005 NOTE C - NOTES PAYABLE Long-term debt consists of the following: 2006 2005 Agency Note payable to the Washington State Community Reinvestment Association (WCRA), bearing interest at 7% per annum, collateralized by the commercial unit of the Belltown Project. Monthly payments of $7,318 began September 2003. The note matures August 2018, at which time the remaining principal is due. $ 1,059,511 $ 1,072,661 Non-interest bearing note payable to the City of Seattle secured by deed of trust on the Belltown Project. The note expires and the debt shall be forgiven on December 31, 2017, provided that no default has occurred. Senior Services fully intends to comply with the terms of the note. 165,000 165,000 Non-interest bearing note payable to the City of Bellevue secured by deed of trust on the Belltown Project. The note expires and the debt shall be forgiven on December 31, 2007, provided that no default has occurred. Senior Services fully intends to comply with the terms of the note. 70,000 70,000 Subtotal Agency 1,294,511 1,307,661 Centers Note payable to Impact Capital, bearing interest at 6% per annum. Interest only payments are due monthly. The note matures January 2008 and is secured by a deed of trust on the West Seattle Senior Center building. $ 879,351 $ 803,276 Non-interest bearing note payable to King County secured by deed of trust on property owned by Northshore Park and Recreation Service Area. The note expires and the debt shall be forgiven in 2016, provided that no default has occurred. Senior Services fully intends to comply with the terms of the note. 185,000 185,000 Note payable to Washington Federal Savings and Loan, due in monthly installments of $805 including interest at 9% per annum. The note matures in November 2029 and is secured by a deed of trust on a Southeast Senior Center building. 93,537 94,716 18 SENIOR SERVICES AND AFFILIATES NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED DECEMBER 31, 2006 AND 2005 NOTE C - NOTES PAYABLE (Continued) 2006 2005 Note payable to Washington Mutual, due in monthly installments of$320 including interest at 7.25% per annum. The note matures in May 2012 and is secured by a deed of trust on a Southeast Senior Center building. 17,070 19,568 Subtotal Centers 1,174,958 1,102,560 Belltown LLC Note payable to the City of Seattle bearing interest at 1% per annum collateralized by the Belltown Project. The note matures in October 2051 with the option to extend by one 25 year period. Annual payments began June 2004 and are based on net cash flow of the preceding year. Deferred interest totaled $2,027 and $5,034 as of December 31, 2006 and 2005, respectively. 647,254 647,254 Note payable to the State of Washington, bearing interest at 1% per annum, collateralized by the Belltown Project. Annual payments of $9,937 began December 2003. The note matures December 2052. 364,967 371,193 Note payable to the Washington State Community Reinvestment Association (WCRA), bearing interest at 7% per annum, collateralized by the residential unit of the Belltown Project. Monthly payments of $2,229 began September 2003. The note matures August 2033. 322,669 326,674 Deferred interest on above notes 2,027 5,034 Subtotal Belltown LLC 1,336,917 1,350,155 Total Notes Payable 3,806,386 3,760,376 Less Current Portion (98,636) (27,037) $ 3,707,750 $ 3,733,339 Principal reductions of notes payable for the years ending December 31 are: 2007 $ 98,636 2008 909,700 2009 32,185 . 2010 34,155 2011 221,265 Thereafter 2,510,445 $ 3,806,386 19 SENIOR SERVICES AND AFFILIATES NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED DECEMBER 31, 2006 AND 2005 NOTE D - NET ASSET TRANSFER During 2005, management became aware that a certain contribution originally understood to be for the capital campaign was actually permanently restricted by the donor's trust document. Accordingly, the amount was transferred from the temporarily restricted net asset class to the permanently restricted net asset class. NOTE E - CAFETERIA PLAN Senior Services pays the full cost of Medical (Core Plan) and Dental for all benefited employees. Employees with more than one year of service are awarded a monthly `allowance' to use toward elected pre-tax Medical premiums, dependent Dental Coverage, Retirement Plan Contributions, Flexible Spending Accounts (FSA), and/or (taxable) cash. NOTE F -RETIREMENT PLAN Effective January 1, 2000, Senior Services adopted a 401(k) defined contribution plan which replaced an existing plan. All employees over 21 years of age are eligible to make elective deferrals using their monthly cafeteria plan allowance and/or additional pre-tax payroll deductions. NOTE G - LEASE COMMITMENTS Senior Services leases warehouse space under a five-year, non-cancelable operating lease. Rent expenses under this operating lease were $75,520 and $71,680 respectively, for the years ended December 31, 2006 and 2005 and are included in occupancy expense. Future minimum lease payments under this lease for the years ending December 31 are as follows: 2007 $ 79,360 2008 26,880 $ 106,240 20 OMB A-133 SUPPLEMENTARY INFORMATION SENIOR SERVICES AND AFFILIATES SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED DECEMBER 31, 2006 Federal Grantor Pass-through Grantor CFDA Federal "Program Title" Number Expenditures Department of Health and Human Services "Special Program for the Aging: Title IV and Title II - Discretionary Projects" 93.048 $ 70,000 City of Seattle Human Services Department "Special Program for the Aging: Title III Part B - Grants for Supportive Services and Senior Centers" 93.044 * 677,724 "Special Program for the Aging: Title III Part C - Nutrition Services" 93.045 * 1,376,928 "Nutrition Services Incentive Program" 93.053 * 406,306 Snohomish County Human Services "Special Program for the Aging: Title III Part B - Grants for Supportive Services and Senior Centers" 93.044 * 21,474 Total Cluster 2,482,432 City of Seattle Human Services Department "National Family Caregiver Support" 93.052 323,533 Snohomish County Human Services "National Family Caregiver Support" 93.052 35,203 Total National Family Caregiver Support 358,736 City of Seattle Human Services Department "Special Program for the Aging: Title III Part D - Disease Prevention and Health Promotion Services " 93.043 106,821 "Medical Assistance Program (Medicaid: Title XIX)" 93.778 65,000 University of Washington "Centers for Research and Demonstration for Health Promotion and Disease Prevention" 93.135 36,213 Department of Housing and Urban Development City of Seattle Office of Housing "Community Development Block Grant" 14.218 449,917 City of Bellevue "Community Development Block Grant" 14.218 61,756 King County "Community Development Block Grant" 14.218 21,127 City of Shoreline "Community Development Block Grant" 14.218 88,225 Total Community Development Block Grant 621,025 22 SENIOR SERVICES OF SEATTLE/KING COUNTY AND AFFILIATES SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (Continued) YEAR ENDED DECEMBER 31, 2006 Department of Agriculture City of Seattle Human Services Department "Child and Adult Care Food Program" 10.558 28,814 "State Administrative Matching Grants for Food Stamp Program" 10.561 4,146 Department of Justice Washington State Department of Social and Health Services "Crime Victim Assistance" 16.575 28,581 Total Federal Awards $ 3,801,768 * Denotes the major program. NOTE A - BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards includes the federal grant activity of Senior Services and Affiliates and is presented on the accrual basis of accounting. The information in this-schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. 23 JACOBSON JARVIS & CO, PLLC REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS April 30, 2007 Boards of Directors Senior Services and Affiliates Seattle, Washington We have audited the consolidated financial statements of Senior Services and Affiliates as of and for the year ended December 31, 2006 and have issued our report thereon dated April 30, 2007. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether Senior Services and Affiliates' consolidated financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered Senior Services and Affiliates' internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the consolidated financial statements and not to provide assurance on the internal control over financial reporting. We noted certain matters, however, involving the internal control over financial reporting and its operation that we consider to be significant deficiencies. A significant deficiency is a deficiency in internal control, or combination of deficiencies, that adversely affects the entity's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the entity's financial statements that is more than inconsequential will not be prevented or detected. ,The significant deficiencies are described in the accompanying schedule of findings and questioned costs as items 06-1 and 06-2. 24 Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be a material weakness. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected. However, we believe the significant deficiency described in item 06-1 to be a material weakness. This report is intended for the information of the Board of Directors, management and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. • ICIG9142,*V16i144A;-S evj 'XL Jacobson Jarvis &Co, PLLC 25 JACOBSON JARVIS &CO, PLLC ,i ! i t [, .i h t 1 l ..' crlNIAN JACOBSON JARVIS (Si. CO, PLLC c u zt [ i 1= f.: I' t.; l; !. I t; . 1 c c 0 1. I\ ... A ;c . . =; .,C$ ;"§S.r r:, . �:..:it. , +.lf:t €?i` .(7 i..YW., r: .. REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 April 30, 2007 Boards of Directors Senior Services and Affiliates Seattle, Washington Compliance We have audited the compliance of Senior Services and Affiliates with the types of compliance requirements described in the U. S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended December 31, 2006. Senior Services and Affiliates' major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of Senior Services and Affiliates' management. Our responsibility is to express an opinion on Senior Services and Affiliates' compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A- 133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Senior Services and Affiliates' compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Senior Services and Affiliates' compliance with those requirements. In our opinion, Senior Services and Affiliates complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended December 31, 2006. 26 `.ti t.h€ ,.. :1<. a.. 3'•. t i-Ci'{: ...e I<'i:i.. l"€ MI'< i,t')ii;.:'.tVi r '.1'3€n,'. .;� , .. . .. f:i„ i .. Internal Control Over Compliance The management of Senior Services and Affiliates is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered Senior Services and Affiliates' internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. This report is intended solely for the information and use of the Board of Directors, management and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. , ,%/0 � •.4Z-d eo/ A4 Jacobson Jarvis &Co, PLLC 27 SENIOR SERVICES AND AFFILIATES SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED DECEMBER 31, 2006 A. SUMMARY OF AUDIT RESULTS 1. The auditor's report expresses an unqualified opinion on the consolidated financial statements of Senior Services of Seattle/King County and Affiliates. 2. Significant deficiencies relating to the financial statements is reported in the "Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. " One of the significant deficiencies is considered to be a material weakness. 3. No instances of noncompliance material to the consolidated financial statements of Senior Services of Seattle/King County and Affiliates were disclosed during the audit. 4. No material weaknesses relating to the audit of the major federal award programs is reported in the "Report on Compliance with Requirements Applicable to the Major Programs and on Internal Control Over Compliance in Accordance with OMB Circular A- 5. The auditor's report on compliance for the major federal award programs for Senior Services of Seattle/King County and Affiliates expresses an unqualified opinion. 6. Audit findings relative to the major federal award programs for Senior Services of Seattle/King County and Affiliates are reported in Part C of this Schedule. 7. The program tested as major was the cluster "Special Program for the Aging: Title III Part B - Grants for Supportive Services and Senior Centers", "Special Program for the Aging: Title III Part C - Nutrition Services" and "Nutrition Services Incentive Program," CFDA Nos. 93.044, 93.045 and 93.053, respectively. 8. The threshold for distinguishing Type A and B programs was $300,000. 9. Senior Services and Affiliates was determined to be a low-risk auditee. 28 SENIOR SERVICES AND AFFILIATES SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED DECEMBER 31, 2006 B. FINDINGS — FINANCIAL STATEMENT AUDIT 06-1 - Internal Control over External Financial Reporting The internal control structure of Senior Services has focused primarily on the objective of effectiveness and efficiency of operations (i.e. performance and, mission goals and safeguarding of resources) and the objective of compliance. However, the system of internal control over the objective of reliability of financial reporting contains certain significant deficiencies as evidenced by adjusting journal entries resulting from the audit process. The internal control structure lacks a thorough monitoring system to ensure that all accounts are reconciled on a timely basis and not all reconciliations are independently reviewed for accuracy. We recommend that management implement sufficient internal controls to ensure the accuracy of financial reporting in accordance with required standards. Views of a Responsible Official: Management concurs with the finding and recommendation as reflected in the corrective action plan. 06-2 - Segregation of Duties at Senior Center Locations While the majority of the accounting activities of Senior Services occur within the centralized finance department of the agency, certain cash receipt and cash disbursement activities are initiated at the affiliated senior center locations. At certain of these locations, the segregation of duties over accounting transactions is insufficient to ensure that there is only a remote likelihood that a misstatement that is more than inconsequential will not be prevented or detected. Examples of this lack of segregation of duties include bookkeeping staff with access to both cash receipts and accounting records, signed disbursement checks returned to bookkeeping staff and a bookkeeper as an authorized check signers. We also noted the lack of certain mitigating controls such as the independent review of unopened bank statements and the immediate endorsement of cash receipt checks upon receipt. We recommend that management provide education and support to the Senior Center staff such that they may design their bookkeeping activities to maximize internal controls. Views of a Responsible Official: Management concurs with the finding and recommendation as reflected in the corrective action plan. C. FINDINGS,AND QUESTIONED COSTS — MAJOR FEDERAL AWARD PROGRAM AUDIT None 29 Senior Services Summary of Prior Audit Findings Year Ended December 31, 2006 05-1 —Internal Control over External Financial Reporting Finding: Numerous adjustments were made to the accounting records subsequent to the start of the 2005 audit process. These adjustments affected nearly all financial statement line items. Recommendation: Management should implement sufficient internal controls to ensure the accuracy of financial reporting. Action Taken: Accounting Department is implementing the following in order to generate GAAP compliant financial statements.: 1. Formulate all entries necessary to generate GAAP compliant financial statements and issue these statements; but to ensure the correctness of these entries before regularly entering them into the general ledger this process will culminate in 2007 with the direct posting, on a monthly basis, of all these entries. These entries include, but are not limited to depreciation and in-kind rental contributions. 2. Reconciling monthly internal management reports with GAAP statements 3. Reviewing statements on a monthly basis with Denise Klein, Executive Director. 4. Providing both sets of reports to the Finance Committee and Board of Directors. 5. Research and record unique transactions in the month occurred. 05-2—Reportable Condition Finding: Certain federal awards (both direct and pass-through) were not initially identified on the schedule of expenditures of federal awards. Recommendation: Senior Services should implement procedures to review all contracts in order to identify fund sources. All government grants, including those with federal funding sources, should be monitored to ensure they are in compliance. Action Taken: Tara Voss, Controller, inserted an additional column on the internal contracts tracking schedule, noting the CFDA#, if applicable,beginning April 2006. Any questions regarding a specific contract's funding source(s) are discussed with Tim Bridges, CFO. This schedule is reviewed by both Tim and Tara on a monthly basis. 30 Senior Services submits the following corrective action plan for the year ended December 31, 2006 Name and address of independent accounting firm: Jacobson Jarvis & Co, PLLC, 600 Stewart Street, Suite 1900, Seattle WA 98101-1219 Audit period: January 1, 2006 — December 31, 2006 Contact person responsible for corrective action: Tim Bridges, Chief Financial Officer Anticipated completion date for corrective action: These will all be ongoing processes; although we anticipate the completion of one cycle by the end of 2007. The findings from the December 31, Schedule of Findings and Questioned Costs are discussed below. The findings are numbered the same as in the schedule. 06-1 - Internal Control over External Financial Reporting Staff will put into place the following procedures which will result in a system that • ensures a thorough monitoring system to ensure that all accounts are reconciled on a timely basis and all reconciliations are independently reviewed for accuracy. 1 All bank and investment accounts will be reconciled on a monthly basis by staff. 2 These reconciliations will be reviewed and signed off on by the Controller and/or the Chief Financial Officer. 3 Regular reconciliation of asset and liability accounts will be completed by all • members of the accounting staff and reviewed by the Controller and/or the Chief Financial Officer. • 4 The Controller and the Chief Financial Officer will make no less than semi- annual visits to each Senior Center to provide education and training,and assess the internal controls.This will begin in May,2007. 5 The Controller and the Chief Financial Officer will make regular visits to each outlying site(i.e.Community Dining sites,the transportation program, the Spokane Street warehouse)to provide education and training, and assess the internal controls.This will begin in May,2007. If you have any questions regarding this Corrective Action Plan,please contact Tim Bridges at 206 727-6211. Sincerely, Denise Klein,Executive Director Senior Services submits the following corrective action plan for the year ended December 31, 2006 Name and address of independent accounting firm: Jacobson Jarvis & Co, PLLC, 600 Stewart Street, Suite 1900, Seattle WA 98101-1219 Audit period: January 1, 2006- December 31, 2006 Contact person responsible for corrective action: Tim Bridges, Chief Financial Officer Anticipated completion date for corrective action: The first round of visits should be completed by the end of 2007 and will ongoing thereafter. The findings from the December 31, Schedule of Findings and Questioned Costs are discussed below. The findings are numbered the same as in the schedule 06-2-Segregation of Duties at Senior Center Locations The Controller and the Chief Financial Officer will make no less than semi-annual visits to each Senior Center to provide education and training,and assess the internal controls.This will begin • in May, 2007. If you have any questions regarding this Corrective Action Plan,please contact Tim Bridges at 206 727-6211. • Sincerely, 2iewte:0_, Denise Klein,Executive Director SENIOR SERVICES POLICY TITLE Non-Discrimination in Service Delivery, Contracting and Business Practices POLICY NUMBER 17 PURPOSE To insure that Senior Services has a non-discrimination policy in effect at all times related to service delivery, contracting and business matters (see the Employee Handbook for specifics related to employment). Senior Services shall not discriminate on the basis of age, gender, marital status, familial status, religion, race, color, creed, sex, religion, age, national origin, marital status, sexual orientation, gender identity,political ideology, the presence of any sensory,mental or physical disability or any other basis prohibited by law. Senior Services shall comply and cooperate with all federal, state and local laws and agencies in ensuring full compliance with the laws against discrimination. Specifically, Senior Services will not: 1. Deny any person facilities, services, financial aid or other benefits provided under the program or activity. 2. Provide any person with facilities, services, financial aid or other benefits which are different, or are provided in a different form from that provided to others under the program or activity. 3. Subject any person to segregated or separate treatment in any facility or in any matter or process related to receipt of any service or benefit under the program or activity. 4. Restrict in any way access to, or the enjoyment of any advantage or privilege enjoyed by others in connection with facilities, services, financial aid or other benefits under the program or activity. 5. Treat any person differently from others in determining whether the person satisfies any admission, enrollment, eligibility, membership, or other requirement or condition which individuals must meet in order to be provided any facilities, services or other benefit provided under the program or activity. 6. Deny any person any opportunity to participate in a program or activity as an employee 7. Utilize criteria or methods of administration, which have the effect of subjecting individuals to discrimination. Senior Services shall work with City or County officials in assuring compliance with all pertinent laws, and specifically laws related to discrimination, when selecting and working with architects, engineers, subcontractors, vendors, etc. for construction projects paid for, in whole or in part,by public funds. Senior Services must balance the value of providing equal access to our programs with the value of safety for those same persons and others who also participate in the program. EFFECTIVE DATE 1/28/97 DATE OF REVISIONS 9/27/01 PREPARED BY Joanne Donohue, Director of Planning & Operations REVIEWED BY Senior Management Team; Senior Center Directors; Board of Trustees 1/28/1997 APPROVED BY Jan Knutson, Chief Executive Officer r �' Meals on Wheels Application Office �tID°"'y Senior Services Date Received: v�,asm.wuw.maa.w..aom Satellite Site:, Do NOT Copy] Delivery Day:,_,____,__, COPES❑ In-home❑ •Use a BLACK PEN to answer ALL of the questions on BOTH SIDES of this form. •Print CAPITAL letters and avoid contact with the box edges as in this example: IAIBIcIDIEIFIG - IIIJklLIMIN1OIP..IQIRISITIujvlwjxjYjzj +Try to fill all YES/NO circles completely as shown here: •Yes 0 No •All of your answers will be kept STRICTLY.CONFIDENTIAL, *A)Please fill in the following applicant data: Last First MI Applicant:I I I I I I I I I I I I I I I I I I I I I I I I I I Street:I I I I I I I ! I I I I I I I I I I I I I 1 I I I I I I Apt. Compiex:I I I I I I I I I I I 1 I I I 1 I I I I I I I I I I I City:) I I I I I I I I I I I I Zip Code:I . I I I I I - I I I I I Home Phone: ( I I I I ) I I 11 - I I I I I Gender: 0 Female 0 Male Month Da Year Do you live in Unincorporated King County? Birthdate: / 71 / 1 I I o Yes O No O Unknown *B) Select the service(s) that you are applying for: (This is a frozen meal program so you must have adequate freezer space.) 0 Meals on Wheels 0 Mobile Market C) Select the reason for needing service: . o Long term homebound O Homebound some days, not always OTemporarily homebound OCaregiver spouse or disabled person living with clientD) Clearly describe the physical problem causing you to need this service: i•E) Please enter your doctor's name and phone number: Name:1 1 I 1 1 1 1 11 1 I I 1 I 1 1 1 1 1 1 1 1 1 I I I Primary Phone: ( I I I I ) I I I I - f IIII Ilk F) Please enter an emergency contact not living with you: Name:l I I I I I I I I I. ( I I I I 1_ I I I I I I I I I I I Phone: ( I I I I ) I I I I " I I I I I Relationship:I I 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 Ilk G) Who referred you to us? Name/Agency:11 I I I I I I .1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 *II) If you use other support services,please indicate one of them below: (This includes chore,visiting nurse services,case management, etc.) Agency:I I I I 1 I I I I I I 1 1 1 I I I I I I I I I I I I I 1 Contact:[ 1 1 I I I 1 I I I I I I 1 I 1 1 1_ 1 1 1 1 ! III I ►, Phone: ( I 1 I I ) 11 1 I - 1 1 1 1 PI Version2oo5 'll�1IUlIIIIIIllhIlIIIIIII A 111111111111111111111111111 *J)Estimate your annual income: (This information.is kept strictly confidential.) I) Select your ethnicity: One Person Household Two Person Household (Check all that apply) I 0$16,350 or less 0$18,700 or less 0 American Indian/Alaska Native 0$16,351 to $27,250 0$18,701 to $31,150 OAsian/Asian-American 0$27,251 to $40,250 0$31,151 to $46,000 O Black/African-American O$40,251 or more 0$46,001 or more O Hawaiian Native/Pacific Islander Three Person Household Four Person Household O Hisp+nic/Latino 0$21,050 or less 0$23,350 or less 0 White/Caucasian 0$21,051 to $35,050 0$23,351 to $38,950 O Other 0$35,051 to $51,750 0$38,951 to $57,500 O Unknown O$51,751 or more 0$57,501 or more K) Please answer the following questions to help us serve you better: 1) Do you drive? ()Yes O No 2) Do you live alone? 0 Yes 0 No 3)Are you eligible for food stamps? 0 Yes O No ' 4)Are you on a physician-prescribed diet? _ 0 Yes 0 No 4A) If yes,what type of diet?--- 5) Doll you speak English well? 0 Yes 0 No 5P) If no, what language do you speak?------- 6)Are you disabled? ()Yes 0 No 7)Are you an immigrant, refugee, or new arrival to the US? O Yes 0 No 8) Does your household have children under age 18? •O Yes 0 No •L) Please answer ALL of the following questions: 1) Doll you have an illness or condition that,has made you change the O Yes 0 No kind or amount of food you eat? 2) Do you eat fewer than 2 meals a day? 0 Yes O No 3) Do you eat few fruits or vegetables and/or milk products per day? fl Yes 0 No This means less than 2 servings of fruit(Including juice),less than 3 servings of vegetables, and/or less than 2 servings of milk products per day. 4) Do you have 3 or more drinks of beer, liquor, or wine almost every day? O Yes 0 No 5) Do you have tooth or mouth problems that'make it hard for you to eat?----0 Yes 0 No 6) DoI you sometimes run out of money to buy food? -0 Yes 0 No 7)Dd you eat alone most of the.time? O Yes 0 No 8) Do you take 3 or more different prescribed and/or over the counter 0 Yes 0 No dugs per day? • 9) Have you lost or gained 10 pounds in the last 6 months without trying? 0 Yes 0 No 10) Is it difficult for you to shop, cook, or feed yourself at times? O Yes 0 No 100M) Please select from the following list the activities you need assistance with: O Bathing 0 Dressing 0 Managing your medications O Toileting 0 Driving O Healy housework • 0 Eating 0 Getting places O Transferring in/out of bed/chair 0 Chores 0 Phoning 0 Walking/Ambulating o Cooking 0 Shopping 0 None of these N)1[f someone else assisted in completing the form, please indicate here: ame: • Agency: Phone: Applicant Signature: Date: • After receiving your application,our office will contact you within 1-2 weeks. . 1 Senior Services Promoting the well-being of older adults Sliding Fee Scale We do not have a sliding fee scale for the Meals on Wheels program. Meals are provided for free (donation suggested) for those who qualify for the program. A non-profit agency supported by United Way of King County investments 2208 Second Ave, Seattle,WA 98121 (p) 206 448-31 1 0• (TTY) 206 448-5025 • (f) 206 448-5766•www.seniorservices.org lE 1 i 1 Application Cover Pages (Agency Information and Questions 1 — 7) IPI Agency Information Agency Name: CATHOLIC COMMUNITY SERVICES i Applicant Name and Address: Agency Director: Catholic Communi Services _ - Josephine Tamayo Murray—Agency Director EU L V Name and Title 10h 71'd Avenue South ; n 206-37R-5701 R (Area Code) Telephone i jocephinetm i rrswvw or CITY OF RENTON 206-324-4835 E-mail address (if available) HUMAN SERVICES (Area Code)Fax Number Required signatures: By signing below, you certify that the infonnation in this application is accurate to the best of your knowledge and that you have read the application, certifications, and appendixes. (SIGNATURES MUST BE IN BLUE INK)14,,,,,,e 9 ,A ii.,.LL I/0 A r �:_� oil/z91ck Signature of AgencyBoard President/Date 111110.1e o'' A nc I� !: *enneth Haydock Tarnayo Murray Printed Name of Agency Board President Printed Name of Agency Director :r I`nfori�iaton:.:-ro a�i 1 I Program Name Katherine's House Contact Person (available to answer specific questions on this application) Olivia Curtis-Program Manager 253-850-2532 1 Name (Area Code)Telephone P.O Box 398 Kent,WA 98035 Address (if different than above) oliviacOccsww.org 253-850-2503 E-mail address (if available) (Area Code)Fax Number 1 2. Program is New for our agency ❑An Ongoing Program ❑ 3. Brief Description of Program (One sentence) Transistional housing for chemically dependent women in recovery exiting the criminal justice system. 1 4. Where are services provided? (If different from agency location) Service are provided at 327 3`d Avenue South,Kent,WA 98032. 1110 1 Page 5 5. Total Program Cost: Actual 2007: $191,037 Proposed 2009: $221,630 Projected 2008: $217,019 6. Total City Funds Requested for this Program: City Awarded 2008 Requested 2009* General Fund CDBG Total Requested** Auburn 0 0 Federal Way 0 0 Kent 0 14,000 Renton 4000 14,000 City Awarded 2008 Requested 2009* General Fund General Fund Burien 0 0 Covington 0 0 Des Moines 0 0 Enumclaw 0 0 SeaTac 0 0 Tukwila 0 0 *Cities on a two year funding cycle will renew 2009 awards to 2010 based upon performance and availability of funds. See Part II for city specific information. **Include your total request for Auburn,Federal Way Kent and Renton. The source of funding will be determined by staff. Page 4 7. Agency Contact Sheet Provide the following information for the agency and for the program requesting funds. Agency Contacts General Agency Name: Catholic Community Services Address: 100 231d Ave South City/State/Zip: Seattle,WA 98144 Phone/Fax: 206-328-5701 Agency Web Address: ccsww.org Executive Director Name: Josephine Tamayo Murray Title: Agency Director Direct Phone: 206-328-5701 E-Mail: josephinetm@ccsww.org Development Director Name: Mark McKay (or Grant Writer) Title: Grants Manager Direct Phone: 206-328-5908 E-Mail: marlunc@ccsww.org Finanfe/Accountant Name: Brandy Tierney (person preparing invoices) Title: Lead Case Manager Direct Phone: 253-856-7716 E-Mail: brandyt@ccsww.org Program Contact (Staff contact for contracting,reporting and program implementation.) Program Name: Katherine's House Staff Name: Olivia Curtis Title: Program Manager Direct Phone: 253-850-2532 E-Mail: oliviac@ccsww.org Page 5 Application Narrative Section (Questions 8— 12) The maximum number of pages is listed after each major section. You are not required to submit the maxi um number of pages for each section, but you may not exceed this limit. 8. O GANIZATIONAL EXPERIENCE (2 page maximum) In this section you should provide enough information about your agency/organization for the reviewer to determine whether you will be able to successfully implement the program you propose. A. E perience. Provide a short description of the programs and services you provide, including the length of time your agency has delivered these services and your experience working with the proposal's target population. If this is a new service or program,please explain how your agency is qualified to deliver the program to the target population. Catholic Community Services of Western Washington serves as the official social service agency outreach of the Catholic Church in Western Washington and has a 90-year history of providing services to those in need. It includes 12 family centers located throughout Western Washington, a Long Term Care Systei1i,the Family Preservation System, Chemical Dependency System Northwest, and the Archdiocesan Housirig Authority. CCS/AHA annually serves tens of thousands of people through more than 80 programs that includ affordable permanent housing, emergency shelter/transitional housing,counseling,home care for elders[and disabled persons, senior nutrition,Volunteer Chore Services,youth services, family support, life skills/parenting education,adoption, foster care, child care,pregnancy support,Hispanic outreach,the African American Elders Program, food programs,chemical dependency services, literacy,job and care counseling, and mental health services. Through the years, CCS has demonstrated both leadership and persis,ence with creative responses to people in need—in its own programs, by the motivation of volun eers, and through cooperative effort with other community organizations. There are 24 programs under the umbrella of Catholic Community Services of King County serving over 11,000 individuals annually. The services are provided through three family centers strategically located in Kent to serve South King County,Bellevue to serve the Eastside,and a family center in the Central Area of Seattle, serving the greater Seattle area. The South King County Family Center, located in Kent,was established in 1986 and in 2006-2007 served 5,853 families, children, adults, and elders. Of those seeking services 34%(2,036)were expert ncing homelessness, 35%(2,073)were African American and 12%(695)were Hispanic,the two larges groups of color served by the center. Single parents receiving services totaled 53%(3,090). Programs at the South King County Family Center include Family Support Services,which provi ies emergency assistance,information and referral services, case management and education; HOME and ARISE Shelters,two service-enriched housing programs located in Kent and Renton for men experiencing homelessness;Legal Action Center, a legal services program to prevent unnecessary evictions and prevent homelessness; Children's Treatment Program, a mental health program for low- income children;Chemical Dependency Services, providing assessments and individual outpatient treatment,most of whom are referred by the local Drug Court judicial system;Elizabeth House, a service- enriched housing program for women 18-years of age or older experiencing homelessness and who may be pregnant or parenting;Katherine's House; a service-enriched housing program targeting women experiencing homelessness who are exiting the Regional Justice Center and recovering from drug and alcohol addiction;Project Rachel, a supportive healing program for women who have experienced abortions; Volunteer Chore Services that provides vital chore services for adults and seniors with disabilities and the Foster Grandparent Program, a tutoring and mentoring program that links elders with speci needs and at risk youth. The facility also houses the CCS's Long Term Care Division. Page 6 B. 'Operational Structure. Discuss how your agency is operationally organized and the roles, responsibilities and expertise of management and staff Include(as an attachment to Question 19)an organizational chart,which indicates how the proposed program fits in to your organizational structure. Catholic Community Services of Western Washington has three distinct regions each with an Agency Director: Northwest Washington, Southwest Washington, and King County, as well as several systems including Long Term Care, Family Preservation, and Chemical Dependency Services. CCS King County lias three strategically located family centers to provide community based services: Randolph Carter Family and Learning Center in Seattle,the South King County Family Center in Kent, and the East King County Family Center in Bellevue. The Agency Director of CCS-King County provides administrative oversight of all operations and reports directly to the Chief Executive Officer of CCS-Western Washington. Agency Director Josephine Tamayo-Murray has a Master's Degree in Social Work from the University of Washington, Senior Executives in State&Local Government Program certificate from Harvard University, and over thirty- fille years experience in human services and administrative oversight. The supporting senior staff team includes a Regional Chief of Operations, Clinical Director, Accounting Director,Human Resources Director and a Facilities Director. Additionally,programs are managed by Program Managers who report to the Clinical Director and the Regional Chief of Operations. Governing Board: Catholic Community Services of Western Washington is governed by a Board of Trustees that p with a set of bylaws,and meets five times yearly. Each member is provided a binder at the meetings with sections that include: Public Relations;Financial Issues;Housing Development; Fund Development; Operations; Quality Assurance Updates; and Reports from Agency Directors. The agenda ensures that community issues at a local level are integrated into the governance of the agency which keeps the Board ini'ormed of and able to make decisions pertaining to the operations of the organization. The Board includes representatives from the African American,Asian, and Native American communities,women, elders and adults with disabilities and represents cities throughout Western Washington. In addition, Catholic Community Services of King County is supported by a King County Advisory Council consisting of twelve representatives,three of whom are recruited from the East, South anfil North King County Regions respectively, and three from South Seattle. The Council members provide information to the Agency, from their respective cities, and meet quarterly. Members serve on county wide projects and committees including advocacy,parish/community relations, and fund development for the agency. In South King County a volunteer group, ConneCtionS,consists of 15 committed volunteers who hel specifically on regional projects such as advocacy for the homeless, coordination of an annual golf tournament, estate planning seminars facilitation,and coordination of CCS Week fundraising and informational meetings. 9. NEED FOR YOUR PROGRAM(2 page maximum) This section should describe the specific problem faced by the population you are serving or intend to serve. Page 7 A. Problem Statement. Describe the problem faced by your target population that will be addressed by your proposed program including any research or data that supports the need and/or gap in services. Do ��rt describe how your program will address this problem. According to the Washington State December 2005 Sentencing Guidelines Commission Report, during calendar year 2004, of the 28,076 adult felony sentences,20 percent(5,373)were female. Over a third of incarcerated women were jailed for drug or alcohol related offenses or charges that stemmed from addiction, e.g.prostitution,theft,domestic violence, and forgery. A large portion of these women have Children under the age of 18,many of them placed in foster care or with relatives, at a tremendous cost to our communities. Addiction often co-exists with mental illness. ccording to the Committee to End Homelessness in King County, over 8,000 people in this county are homeless on any given night. The January 25th homeless count in selected areas of King County revealed ,at there was a 15 percent increase in similar areas over 2007's count. South King County has 200 of the total facility-based emergency shelter beds in all of Seattle/King County. Of these beds that are available, o ly 11 are for single women. Frequently,those women seeking shelter in South King County have been in jail or an inpatient treatment ' fcility long enough to participate in treatment and are clean and sober when they leave. The window of opportunity to preserve that sobriety is very small. There are only 11 beds available to these women in South King County. Downtown Seattle shelters are often full to capacity, sending these women to motels that places them back in the worst possible environment for relapse and offending. Although some i.pivately run programs such as Oxford House or Taylor House provide clean and sober housing,there are no supportive services attached, and no aftercare plans for support. Finding temporary housing is usually the largest bather and a fruitless effort. Applying for employment involves a background check which excludes these women from most jobs. Applying for housing is also a barrier and places the women at an ihamediate disadvantage with a criminal past, lack of employment,bad credit history and prior evictions. V ithout long-term support,most women cannot negotiate the complicated roadmap back to security and stability. In the City of Kent and Renton,there has been an increase in homelessness and drug-affected families and single adults. Drug related crimes have also increased. The methamphetamine pandemic is tearing apart our community. Persons addicted to methamphetamines often have complex issues that include anger i�4anagement, severe mental health issues,health problems,and dental problems; all of which require intensive case management and appropriate treatment regimes. Recovering addicts have a hard time finding employment due to the stigmatization associated with their appearance. Alternative treatment options combining transitional housing with outpatient treatment are vitally needed for a continuum of care. At any given point in time,there are methamphetamine users on the streets of South King County. TI a money spent on the criminal justice system in Washington State is in the billions. The overall recidivism rate for the State of Washington is nearly 62%,with women accounting for 50%. To help provide women released from prison, or those who are involved in drugs and alcohol,they need support Id most often,drug free housing, in order to return to society without returning to crime. A cording to the King County Committee to End Homelessness,the factors that contribute to women being homeless include the high cost and shortage of housing, institutionalized discharge to homelessness, the lack of community support,poverty,joblessness,poor education and literacy,mental illness and chemical dependency,racism,domestic violence, access to health care, and legal issues. (. A dicted women who are ex-offenders have a particular and ominous set of obstacles to overcome to achieve their goal to find permanent housing, obtain employment, and be reunited with their families and Page 8 children. Typical residents have histories of violence, abuse, and poverty; most dropped out of school as teens and many of them became mothers at a very young age. Without an address, it is virtually impossible for them to be informed of court dates, report to probation or treatment, seek and maintain employment,be available for supervised visits, or attend parenting classes. Lack of transportation to accessIservices often retards the forward movement towards success in any of these areas. Coordination of these services can be overwhelming. A drug court probation officer may ask for outpatient treatment while Child Protective Services may want immediate viable employment. Many women are in need of mediations and are released from jail with only a three day supply. If they are coming off the streets, they have been unmedicated for many weeks or months; access to medical care may take up to six weeks. i B. Target Population. Identify and describe the population to be served by your program—both demigraphically and geographically. Katherine's House serves homeless single women, 18 years or older,with criminal backgrounds related to drug and alcohol addiction. Priority will be given to.those women exiting the King County Regional Justice Center or South King County Treatment facility and referrals from Drug Court of King County. The iwomen served have varied backgrounds, age,race and ethnicity. The average age of a client served at Katherine's House is 34 years old. Over 80% of clients served since its inception have been from South King County areas. Over 80%of Katherine's House referrals are women recovering from methamphetamine use. I 1.0. PROPOSED PROGRAM/SERVICE (See page maximums to each part of this Question below.) This section should describe the program/service proposed for funding, with specific information on what you expect to accomplish and the major activities for achieving the proposed outcomes. Best practices may be cited. I A. Program Description. (2 page maximum) Describe what you want to do and how you will do it. Be sure toi include: (1)the type of services to be provided; (2)methods(including locations) you will use to serve your target population; (3)what outreach you will use to reach your target population; (4)how your program addresses the Problem Statement in 9.A.; (5)how the program addresses the language and/or cultural needs of clients; (6) if you are making significant changes to your program or agency in 2009-10, explain these changes and the rationale; and(7) detail how this program will work with other programs and/or agencies. ' Question 18 must be completed whether or not you are subcontracting on this program. If your application contains subcontracts to other agencies/organizations,these must be itemized in your proposed budget. If you will not be subcontracting any part of the program, indicate not applicable for Question 18. I 'Katherine's House is a service-enriched transitional housing program for homeless women with chemical addictions. The program is designed to help women gain self-sufficiency, end homelessness and maintain I sobriety. Located in downtown Kent,it provides direct access to the bus line,treatment providers, 1 probation, library and education services, food bank, employment,DSHS, supervised visitation services, Iand support groups. 1 1) Type of Services Provided: Services include strengths and needs assessment, individualized service plans for success, access to mental health counseling/treatment support,referrals to medical care, intensive case management to include 24 hour crises care,resource advocacy and referrals,vocational and 1 educational assistance, ongoing financial management services including debt reduction opportunities, _ Iculturally specific parenting support and advocacy, opportunities for social interaction,permanent affordable housing assistance and on-going life skills support. Page 9 1 I 2) Methods (including locations)you will use to serve your target population: Strengths and Needs Assessment: The functional strengths of the client are assessed. Assistance and therapeutic interventions are designed to compensate for lost skills to assist the clients in order for the client to function at her maximum level of performance. Disability and dependency are reduced and catastrophic,problematic behavior is less likely. The Case Manager administers the assessment upon program entry to determine the best path for the client and as a supportive document tin implementing a comprehensive service plan to incorporate into the daily living care plan. Individualized Service Plans for Success: The Case Manager works with each client individually to develop a service plan for success,to include both short and long-term goals. Goals are reviewed and updated with the client every 90 days. All service plans are reviewed and signed by the client, Case Manager, Client Advocate and Housing Services Supervisor. iAccess to Mental Health Counseling,Treatment Support and Medical Care: Referrals and support are made for mental health counseling, drug/alcohol support and medical care. On-site mental health service is provided by Valley Cities Counseling& Consultation. Drug/alcohol treatment is coordinated with local treatment providers. The Case Manager also works with DSHS and provides the client with a variety of referral resources that include dental,vision, specialists and general practice providers. Intensive Case Management: Services are designed to work closely with a client and her family or other natural supports, and is coordinated with other helping professionals to develop an individualized comprehensive service plan to assist the client to live successfully in the program and in the community. . Resource Advocacy and Referrals: Resource books are available to clients 24 hours a day. Staff works closely with the Domestic Abuse Women's Network, employment programs, Kent Food Bank, King County Community Resource Line and DSHS to help clients access needed services by helping with needed documentation and providing stamps and transportation if needed. Vocational and Education Assistance: Service plans have an education/vocation/employment section,working with the clients' strengths to prepare them for the workplace by developing the right path, a debt reduction plan, information on savings accounts, access to vocational training, opportunities for volunteer work, and access to funding for training. Culturally Specific Service Planning: The program recognizes that clients' needs are different and their service planning is an individualized process. Clients with disabilities, language or cultural differences are at a particular disadvantage and risk for unequal representation in traditional services. Cultural diversity is recognized and supported by the staff. Person-centered planning is employed to facilitate participation without articulating a single agenda for the individual client. There is room in the common culture of the House for individuals to express themselves and opportunities for equal partnership are created. Staff works to develop a positive rapport with the clients and encourages dialogue and expression of personal identity and efforts are made to find mentors in the local community. i Parenting Support and Advocacy: Katherine's House staff work with clients to develop family support in order to enhance/reconnect family relationships. Many clients have children and/or families that are no longer involved in their lives due to the client's past life style choices. Staff assists clients to re-establish these relationships by relative search,referrals to mediation,transportation, supervised visits, strategies for re-entry into the family system, and advocacy in developing these relationships. Opportunities for Social Interaction: Women enter the program with limited social skill ability al d the program initiates opportunity by providing a platform for social interaction. A volunteer women's group helps cook dinner with the clients once a month and usually stays after dinner,talking to clients. Other volunteers are invited for dinner to encourage social interaction and clients work on appropriate responses to these interactions. A variety of community outings are planned throughout the year that include clean and sober celebrations, fairs, library, shopping and hiking. Ongoing Life Skill Support: Katherine's House staff work to create a safe environment for cl lients. The Life Skills Coordinators work directly with the clients on a day-to-day basis,providing ' oversight, feedback, crises intervention, life skills groups, and mediation to provide stability and support. Page 10 3) Outreach Plan: Katherine's House provides outreach to by accessing women while they are still incarcerated in the Regional Justice Center,working with local drug treatment centers and the community information services, and other local agencies and provides to ensure the clients have up-to-date ormation about available services. 4) How the Program relates to the need explained in 9.: Katherine's House provides needed transitional housing and case management/supportive services to six homeless women in South King County. Unlike emergency shelters,Katherine's House does not provide a quick fix for homeless women. Instead, it provides participants with an opportunity to stabilize their situation and address the obstacles preventing them from securing permanent housing. Each client meets weekly with her case mtnager to develop goals, create action steps, and address the issues that have contributed to their ho eless situation. Clients are linked with community resources and encouraged to develop a natural su port system within the community. Activities include group counseling, life skills training,parenting skills training and vocational and/or education exploration. Clients are required to work or attend school while in the program. Services are typically offered for up to 24 months. Of clients remaining in the program for at least 6 months, 91%have maintained permanent house one year after discharge and 87% h lye remained clean and sober. 5) Language/Cultural Needs: Cultural diversity is promoted on a regular basis and clients are provided the opportunity to identify and participate in their own cultural activities and to explore information with clients of a different culture. Translators would be provided if there is a specific language need. 6) Significant Changes: N/A 7) Collaboration: Katherine's House staff is always pursuing local partnerships and volunteers to e ance our program and to increase the clients' access to services. A Valley Cities counselor comes to th House to provide mental health counseling. DSHS often provides clients with health and financial _ support during their initial stay. Outreach is done at the Regional Justice Center. The South King County 'omen's Group (SOKICO)volunteers for House events and cooks dinner for clients once a month. Staff has an established relationship with King County Probation in the event that they have a client placed. B. Performance Measures and Outcomes. (1 page maximum) List the performance measures which are the outputs from your program(e.g.the number of home delivered meals) followed by the related outcome(s) of your program(e.g. increased ability of clients to obtain nutritious food)and the indicator used to measure the outcome(e.g. percent of survey respondents reporting that receiving home delivered meals makes it easier to get enough to eat). These performance measures,outcomes,and indicators will be used to develop the contract if the program is funded. i. Performance measures are the units of service produced by the program such as number of hours of counseling,number of home visits,number of meals served,training hours, etc. (Reported in Question 14.) Performance Measure: Completion of service plan Outcome: Increase clients' ability to determine initial needs for working toward self- sufficiency. l Indicator: Clients will have completed initial service plan within 30 days of intake Page 11 Performance Measure: Number of case management hours Outcome: Increase in individual self-sufficiency Indicator: Client will have met 80%of proposed employment goals at the completion of 90 day period in working toward self-sufficiency. Performance measure: Engaging in counseling, service planning, chemical dependency aftercare treatment, appropriate community events. Outcome: Increase in individual's ability to remain sober and reduce recidivism Indicator: 90 percent of clients will provide evidence of remaining sober and reducing tendency to re-offend. Outcomes of the program/service. Program outcomes are the intended effects of the program on a particular problem, and measures what changes have been made in the lives of individuals, families,organizations,or the community as a result of the program. Outcomes are generally very broad and are not often directly measurable. (See Part II: City Specific Supplemental Information to determine whether a city is requiring additional information on city specific results or has specific strategies your program should be addressing.) ii. Indicators are used to measure progress toward the outcome by stating outcomes in specific and observable terms. Page 12 The following is an example of how your performance measure, outcome, and indicator information should be organized. Every performance measure must have at least one outcome and indicator. Some peormance measures may have more than one outcome and some outcomes may have multiple indicators depending on the program. Your response to this question should match the performance measures provided in response to Question 14. EXAMPLE: Performance Measure: Number of home delivered meals. Outcome: Increase the ability of clients to obtain nutritious food. Indicator: At least 90%of survey respondents report that receiving home delivered meals makes it easier to get enough to eat. Performance Measure: Number of case management hours provided. Outcome: Increase in individual/family self sufficiency. Indicator: 95%of clients will set service plan goals to increase/maintain self-sufficiency. C. Staffing Plan &Evaluation. (1 page maximum) i. Staffing Plan. Explain your staffing plan for this program as a whole. How many FTEs will work on this program?yhat will they do? What are their credentials? Katherine's House is supported by 3.75 FTEs. 1.5 FTEs are Life Skills Coordinators who are scheduled to work directly with clients providing direct oversight of the milieu,transportation to services, o' erseeing family visits,teaching life skills groups,providing support to the case manager, crisis intervention and individual support to aid clients in meeting their goals. The life skills coordinators have o'er 10 years combined experience working with the homeless population. Brandy Tierney, full time Lead Case Manager(1 FTE)has a BA and has worked the homeless and chronically mentally ill for several years. She works throughout the week supervising House staff, oversees clinical documentation,conducts staff meetings,provides community education about the House, completes all contract reporting, ensures House policies/procedure/rules are complied with, approves service plans established by the case manager and clients. She works with the Program manager Olt program development. She also coordinates and supervises volunteers. The Case Manager,Amy Bielefeld(1 FTE)works throughout the week providing intensive case management directly to the clientele. She works with the clients to set up a service plan that will give structure to the clients' time at Katherine's House. She oversees all clinical documentation,works with local service providers in a team approach to service delivery,provides 24 hour support to Life Skills Coordinators and ensures that services are culturally relevant to the client. Olivia Curtis,the Chemical Dependency Program Manager(.20 FTE),provides clinical consultation and oversight of the Lead Case Manager,program development, grant management,budget, aid general operations. She has a Master of Science degree and has worked in human services for over 20 years. ii. Evaluation. Describe how the program will be monitored and evaluated to determine whether program/service outcomes have been met. Describe the board and client involvement in the evaluation process. Include how the evaluation will be used to improve client services. Page 13 Program/service outcome objectives are monitored on a daily basis by the Lead Case Manager and Life Skills Coordinators. The Lead Case Manager reports outcomes weekly to the Program Manager. Demographic, service and outcome data is tracked using an electronic client case management system. Service and outcome information includes bed-nights, case management hours, goal tracking and daily updates are captured using this database. The information is reviewed monthly and quarterly by the Agency Director and the Administrative Team for goal attainment and trends related to performance. If goals are not being met,problem solving can occur at various levels to ensure that goals are appropriate and that we have the capacity to meet the goals that have been established. As clients exit the program,they can enter the Katherine's House aftercare program. This program provides support services up to one year after discharge and follow-up surveys are sent out at the 6 months and 1 year mark to have data on all outcomes after discharge from our program. D. Differences in Service Delivery by City. (2 page maximum) Explain any differences in service delivery fo this program among the cities that you are submitting this application to for funding. Explain any differences in the average cost of service per client relative to funds requested by city as shown in the last co umn of Question 14c. 11. LONG RANGE PLAN (1 page maximum) In this section you should describe your long range plans for this program.Discuss your plans for future service delivery, collaboration,and other sources of continued funding for the program. What funding sources do you anticipate this program will have in the next three to five years? W th the projected increase in population in South King County and the increase in need for comprehensive services for homeless,drug addicted women,Katherine's House will work on the following areas: ✓ Continue to work with local housing providers to increase housing placements for ex-offenders. ✓ Improve on a philosophy and plan for dealing with the"service resistant"individuals who come into our program for shelter,but do not want to engage in services. ✓ Continue to work with local employers to provide access to employment in South King County for women who are ex-offenders,who have limited job experience, or gaps in employment. I Continue to work with residential and outpatient treatment providers for alcohol and drug treatment that will lead to multidisciplinary efforts to reduce substance abuse afflicting 90%of the homeless population. ✓ Decrease health related barriers to self-sufficiency and empower clients to take charge of their own health care. I Increase staff involvement with the Meth Action Team to provide insight into current methamphetamine information. Over the next few years Katherine's House will work on the above issues with our focus on the Ten Year Plan to end homelessness and addressing the barriers that continue homelessness within this demographic area. We anticipate that Katherine's House will be able to continue to secure King County funding but recognize that as of 4/14/08 the County anticipates that it will be reducing funding in its Human Services budget by @ 30%. We anticipate that we will continue to meet United Way's outcome priorities to"secure stable housing"and that Drug Court will continue its contract with Katherine's House over the next two years. In terms of other funding opportunities,we at CCS will continue to work with private funders and foundations to increase giving to Katherine's House,the Katherine's House staff will develop small fundraisers, and we will continue working with the ConneCtionS group so that the annual Catholic Community Services, South King County Golf Tournament can continue to raise money for the House. Page 14 '4 ., 12. BUDGET(2 page maximum) T ie budget section of your application pertains to the information provided in Question 17 of your --. apflication. A. Budget Request Narrative. In this section of the application narrative,provide a short paragraph explaining how your requested funds in Question 17 will be used. e requested funding will be used to provide operational support for Katherine's House. The $28,000 re uested from the City of Kent and the City of Renton will assist in funding the annual facility and pe sonnel cost of a bed per client with a focus on the role of the 1.0 FTE Case Manager whose services ar critical to outcome success. The Case Manager provides intensive case management services to a c eload of six clients. B.1 . Changes to Budget. Explain any significant changes between 2008, 2009 and 2010 expenses or reYenues as noted in Question 17. Are there any known or anticipated changes to the program's 2008 B dget since adopted? T1 e primary change in the 2008 budgeted expenses as compared to the 2007 actual expenses is attributed to the additional cost of a full time case manager. This case manager is an essential component that adds outcome value;women exiting Katherine's House have exceeded all outcome requirements due to the fo,us on individualized service goals and tracking of those goals. C. Cost per Service Unit(s). You should provide an estimate of your cost per service unit provided by th program you propose. Explain how your cost per service unit was determined. These should be based on the total cost of the program and the total number of clients served,not just the funds requested. You have the option of providing a cost per service unit for each separate service provided within the program. Cost Per Service Unit: $3,078/bed/month E planation of how determined: The cost per service unit is based on the total annual personnel and facility based costs of Katherine's House divided by the number of available beds(6 available beds). The m91nthly cost of one bed equals $36,936 per year. Our request of$14,000 from the City of Kent and $1 4,000 from the City of Renton is 38%of the total annual cost per bed. • Page 15 Data Table Requirements (Questions 13— 18) The following documents contain all the data tables you are required to submit with your application. If you are submitting an application to continue an existing program, complete the following data tables with information pertaining only to this application. If you are submitting an application to fund a new program for your agency or forming a new agency, organization or a team of agencies and you do not have client data which is specific to your proposed prolgram, fill out the data tables with information pertaining to what you predict your program will accomplish (projected).Explain in the applicable questions in the narrative for your program and how the numbers for each data table were determined. 13. NUMBER OF INDIVIDUALS /HOUSEHOLDS SERVED (DATA TABLE) Provide the number of individuals or households your program serves. The columns should be an unduplicated count of clients served from all funding sources as indicated For example, someone may have attended a group meeting in March 2007 and then received direct,personal service in October 2007. Such a person should only be counted once when they first received services in 2007. If the group meeting was for one program at your agency, and the direct personal service was offered through another program at your agency,you can count this individual once for each program. Do not double-count a person who received the same type of service more than once. For example, a woman who received a physical exam in January and a mammogram in March would only be counted once if both medical services are part of the same program. All clients should be counted as an unduplicated user the first time they receive services in a calendar year. A client who received services from the same program on 121 31/07 and 01/02/08 would be an unduplicated user for the 01/02/08 visit. The 2007%of column 1 clients served by city is the number of unduplicated clients served in 2007 by city, divided by the total number of unduplicated clients served in 2007. The total of this column will equal 100%. The final column represents the unduplicated number of clients that will be served with the funds requested by city in this application. You will be required to serve that number of clients if fully funde& Fdr example, your program has a total of 900 unduplicated clients served in a city. If you'are requesting $1�0,000 to provide services to 90 unduplicated clients with the funds requested with(the remaining 810 clients to be served with another funding source), 90 would be shown in the last column for this city. Page 16 Agency: Catholic Community Program: Katherine's House - 13. NUMBER Of INDIVIDUALS/HOUSEHOLDS SERVED BY PROGRAM Fl Individuals? or Households? (Checkwhich applies and use for reporting all demographics.) Unduplicated *Unduplicated Number of all Clients Served by Clients Served All Funding Sources with Funds Requested 2007 2009 2007 %of,column 1 2008 2009 (Actual) clients served (Anticipated) (Projected) (City Requested by City Funding Only) Auburn 1 7.7 Burl ien Covington De$Moines Enumclaw Federal Way Kent 4 30.8 3 1 1 Renton 2 15.3 1 2 2 Seal Tac Seattle 4 30.8 1 Tukwila 1 7.7 Other 1 7.7 1 100% Total 13. (This column must 6 3 3 total 100%) *Unduplicated means count each client only once per calendar year per program. This number should match the number of clients by city indicated in the top row of Question 15. Page 17 Agency: Catholic Community Program: Katherine's House 14. Performance Measures & Average Cost of Service (Data Tables) This information will be used by each City to develop 2009-10 contracts with funded agencies. 14a. Your Performance Measures should reflect numbers based on the funding you are requesting from each City. 14 . In the space provided, define at least one(1) and no more than three(3)performance measures the program will report with a brief explanation. Do not use Unduplicated Clients/Households as a performance measure. Provide the estimated number of clients/households served by city your program plans to provide in the corresponding columnfor each of the performance measures listed. Estimate the number of units to be provided for each measure annually. Provide accurate and realistic estimates. These estimates will be the basis of your contract if funded. 14c. Complete the table with the city funds requested in Question 6 and the unduplicated clients served with funds requested by City listed in the last column of Question 13. Explain any differences between the average cost of service per client between cities in Question 10.D. of your application. Example of Completed Data Tables 14a: 14a. Service with 2009 Requested Funds Proposed Performance Measures as listed below. A)Meals Delivered B) Case Mgmt Hrs C) Auburn 7,000 75 Bul ien 5,000 50 Dai a Table 14b. Performance Measure 2009 Proposed (City Requested Funding Only) Title: Brief explanation: A)Meals delivered One meal delivered counts as 1 service unit. Will include intake, assessment,planning, advocacy and evaluation B) Case management hours of results. Page 18 Agency: Catholic Community Sery 14. Performance Measures (Data Table) Program: Katherine's House 14a. Service with 2009 Requested Funds Proposed Performance Measures as defined below. A) Completion of B) Number of case C) Engaging in required Service Plan management hours services Auburn Burien Covington Des Moines Eniumclaw Fe I eral Way Kept Within 30 days of intake 150 90%will remain sober and reduce recidivism Ref ton Within 30 days of intake 150 90%will remain sober and reduce recidivism Seal Tac SeaI ttle Tukwila I 14b. Performance Measures 2009 Proposed with funds requested City Funding Only Tit e: Brief explanation: A) Completion of service plan Determine client's initial needs for working toward self-sufficiency B) Number of case Client will meet 80%of employment goals management hours C) Engaging in required Support for clients remaining sober and reducing tendency to re- offend. services Page 19 Agency: Catholic Community Svcs 14 Performance Measures (Data Table), Cont. Program: Katherine's House 14c. Average Cost of Service Unduplicated Clients Served with Funds Average Cost of Service Requested 2009 Requested 2009 per Client (Same as last column of (Same as last column of Question 6) Question 13) Column 1 divided by Column 2 Example: $5,000 45 $111.11 Auburn Burien Covington Des Moines II EnIimclaw Federal Way Keit $14,000 1 $14,000 Renton $14,000 2 $7,000 SeaTac Seattle Tukwila Page 20 Complete Question 15 with 2007 Actual numbers reported in column 1 of Question 13. Agency: Catholic Community Svcs. 15. Demographics (from all funding sources) (Data Table) Program: Katherine's House cn �' `� cd at Client Residence1.1 a8i +' o E� c� MI U Q W a) p; r al n vs E-, Unduplicated (check one) ❑Individuals ❑Households Served in 2007* I Household Income Level 30i/o of Median or Below 1 4 2 4 1 12 50%of Median or Below 80b/o of Median or Below ' kbove 80%of Median I Unknown • I TOTAL 1 4 2 4 1 12 Gender Male Female ' 1 4 2 4 1 12 TOTAL 1 4 2 4 1 12 Age I 0-4 years 5- 12 years I 13- 17 years 18-34 years 35-54 years 2 2 55-74 years 1 4 2 2 1 10 75+years Unknown I TOTAL 1 4 2 4 1 12 Ethnicity Asian Black/African American 1 2 3 1 Hispanic/Latino(a) 1 1 2 Native American/Alaskan Pacific Islander 1 1 White/Caucasian 1 2 1 1 1 6 Other/Multi-Ethnic 1 TOTAL 1 4 2 4 1 12 Female Headed 1 4 2 4 1 12 Household Disabling Condition 1 1 Limited English 1 1 Speaking *Check Individual or Household,which should be the same as checked in Question 13. Unduplicated means count each client only once per calendar year. This should match the number served by City in the Actua12007 column of Question 13. The ' "total"column will be different from Question 13 since the"other"column is not included due to space limitations. ( Page 21 1�. PROGRAM STAFF (DATA TABLE)In this data table,record the number of full-time equivalent(FTE)paid staff and volunteers for this program. FTE means a 40-hour week throughout the entire year. For example, if you enter"5" in the box for Number of Volunteer FTEs,this would mean that you have, on average, five volunteers assisting your program at all times(assuming a 40-hour week). If i ou know only the total number of hours contributed by all volunteers for this program, simply divide that number by 2,080 to find the total FTE number. For example: 5,000 volunteer hours over the course of a Year, divided by 2,080 equals 2.4 FTEs. 2007 2008 2009 (Actual) (Budgeted) (Projected) Total Number of Staff(FTEs) 3.75 3.75 3.75 Number of Volunteer(FTEs) 2 2 2 Actual Number of Volunteers 2 3 3 1 . PROGRAM REVENUE & EXPENSE BUDGETS (DATA TABLE) P logram Budget: All columns should include total program operating revenue and expenses. Complete the following data tables with figures indicating the source of program operating funds for 2007 (actual),2008 (budgeted) and 2009 (projected). Budget amounts should match funding requested (Question 14c) and Question 5. Include an explanation of any significant differences between the revenues and expenses by year in Question 12B of your application. Page 22 Agency: Catholic Community Svcs 17. PROGRAM REVENUE BUDGET (DATA TABLE) Program: Katherine's House (, Revenue Source 2007 ' 2008 2009 (Actual) (Budgeted) (Projected/ Requested) City Funding(General Fund & CDBG) • Auburn • Burien • Covington • Des Moines • Enumclaw • Federal Way • Kent $14,000 • Renton 4,000 $4,000 $14,000 • SeaTac • Seattle • Tukwila • Other(Specify) • Other(Specify) other Government Funds King County $44,200 $ 45,000 $ 31,500 Washington State Federal Government(Specify) Other(Specify) private Sources United Way(grants&designated donors) $ 58,743 $ 59,343 $ 59,000 Foundations and Corporations $41,000 $ 17,650 $ 18,000 Contributions(e.g.,Events, Mailings) $ 7,260 $ 68,703 $ 62,630 Program Service Fees(User Fees) $ 6,311 $ 5,907 $ 6,000 Other(Specify) Catholic Community Svcs $29,523 $ 16,416 $ 16,500 TOTAL PROGRAM BUDGET $191,037 $217,019 $221,630 Page 23 1 . PROGRAM EXPENSE BUDGET, CONT. Agency: Catholic Community Svcs (DATA TABLE) Program: Katherine's House Expenses 2007 2008 2009 (Actual) (Budgeted) (Projected) Personnel Costs , Salaries $103,698 $120,518 $124,133 Benefits $ 11,322 $ 17,713 $ 18,598 Nil Other $ 253 $ 250 $ 250 • Total Personnel Operating and Supplies ■ Office/Program Supplies $ 1,633 $ 1,780 $ 1,816 Rent and Utilities $ 12,215 $ 8,728 $ 8,903 Repair and Maintenance $ 5,020 $ 6,582 $ 6,713 I • Insurance $ 3,576 $ 4,175 $ 4,384 _ Postage and Shipping $ 136 $ 179 $ 183 ii Printing and Advertising $ 1,566 $ 2,185 $ 2,229 • Telephone $ 4,576 $ 4,872 $ 4,939 1 Equipment • Conference/Travel/Training/Mileage $ 4,167 $ 4,375 $ 4,593 Dues and Fees li Professional Fees/Contracts $ 466 $ 388 $ 427 I Direct Asst. to Individuals $ 249 $ 1,255 $ 1,250 • Administrative Costs , $ 27,657 $ 29,530 $ 28,939 • Other(specify) Depreciation $ 14,366 $ 14,366 $ 14,366 Other Taxes $ 138 $ 153 $ 156 1 U I 1 TOTAL PROGRAM EXPENSES $191,037 $217,019 $221,630 Net Profit(Loss) $ 00 $ 00 $ 00 revenue-expenses)= 1 Page 24 Agency: Catholic Community Svcs 18. SUBCONTRACTS (DATA TABLE) Program:Katherine's House List all the agencies you will be subcontracting with for this program. Provide the agency name in the first co umn, a description of the contract/service in the second column, and the contract amount in the third co umn.Do not list agencies you coordinate with on a referral only basis. Indicate not applicable if yo do not subcontract for any part of this program. Subcontracting Agency Specific Subcontracted Activities Contract in the Operation of Your Program Amount Not Applicable C Page 25 19. APPLICATION CHECKLIST A plications missing one or more of the following components or not following these directions may not. be reviewed. Sign and submit the application checklist with your application. C ntents (Your application should contain each of these items in this order.) Application Cover Pages.The top three pages of your application must be a completed copy of the Agency Information and Questions 1-7. , Applicati n Narrative: Question 8 Organizational Experience(2 page maximum) Question 9 Need for Your Program(2 page maximum) Question 10 Proposed Program/Service(6 page maximum) Question 11 Long Range Plan(1 page maximum) Question 12 Budget(2 page maximum) Data Tables Question 13 Number of Individuals/Households Served Question 14a-c Performance Measures and Average Cost of Service Question 15 Demographics(from all funding sources) Question 16 Program Staff Question 17 Program Revenue&Expense Budgets Question 18 Subcontracts [�] Required documentation.Supply one copy of the following required documents with the signed original application. See Part II: City Specific Supplemental Information to determine whether additional copies of the application and required documentation need to be submitted. [I Question 19 Required Documentation, including: • Proof of non-profit status • Organizational Chart • Agency/Organization Mission Statement • Board resolution authorizing submittal of the application(may be submitted up to 60 days after application). • List of the current governing board and local board,if applicable,(include name,position/title, city residence, length of time on the Board,and expiration of terms. Note any vacancies.) • Board Meeting Minutes of last three board meetings of governing board and local board as applicable • Annual Budget ■ Financial Audit Cover Letter • Financial Audit Management Letter `\ • Financial Statement • Verification of Non-Discrimination Policy • Program Intake Form • Sliding Fee Scale /44 pplication Check List. (Signed below.) V City Specific Supplemental Information.Required in Name: Olivia Curtis Part II for applicable City only. Position: Chemical Dependency Program Manager Phone#:253-850-2532 (2,,z1.::,,,o. E-mail: oliviac@ccsww.org Signature of Person Completing Checklist DO NOT SUBMIT ANY OTHER MATERIALS WITH THIS APPLICATION Make sure that you carefully check Part II of this application to see what additional attachments each city requires. Page 26 i CATHOLIC COMMUNITY SERVICES Katherine's House City of Renton Supplemental Information Funding Year 2009/2010 Katherine's House provides safe, sober housing with extensive case management for recovering, chemically dependent/ex-offender women. The majority of residents have never been successfully employed or have not been employed for some period of time due to their addiction. In addition,most lack adequate social/living skills to be in a position to successfully live independently. In order to assist residents to become more independent, as part of extensive case management, emphasis is placed on acquiring the education/skills necessary to find adequate employment. 1. Result#3: All individuals become as self-sufficient as possible. Strategy A: Provide residents with the skills(job training and life skills) necessary to obtain living wage jobs. Activities: 1. Expand availability of materials and community college education for GED completion 2. Expand availability of local businesses offering employment. Strategy B: Improve financial literacy(household budgeting,use of checking/savings accounts, getting and maintaining credit) Activities: 1. Promote financial education 2. Increase the ability of residents to reduce debt and improve their credit 3. Support Earned Income Tax Credit sites to help people maximize their incomes. 4. Create an inventory of agencies and programs currently providing ' financial literacy,money management, and budget training and identifying strategies to increase capacity. 2. Program outcomes will help to achieve the selected Result by initially identifying what each resident requires for training/education in order to work toward self- sufficiency;through job skills training, GED completion, and to achieve the requirement to find employment prior to discharge. • 5 Internal Revenue Service Department of the Treasury ' District Director P.O.Box 2508 Cincinnati,OH 45201 Date: July 1, 2007 Person to Contact: James Blair ID#31-07578 Telephone Number: 877-829-5500 FAX Number: Ms. Deirdre Dessingue 513-263-4330 Associate General Counsel United States Conference of Catholic Bishops 32114'h Street, N.E. Washington, D.C. 20017-1194 Dear Ms. Dessingue: In a ruling dated March 25, 1946,we held that the agencies and instrumentalities and all • educational, charitable and religious institutions operated, supervised, or controlled by or in connection with the Roman Catholic Church in the United States, its territories or possessions appearing in-The Official Catholic Directory 1946, are entitled to exemption from federal income tax under the provisions of section 101(6)of the Internal Revenue Code of 1939,which corresponds to section 501(c)(3)of the 1986 Code. This ruling has been updated annually to cover the activities added to or deleted from the Directory. The Official Catholic Directory for 2007 shows the names and addresses of all agencies and instrumentalities and all educational, charitable, and religious institutions operated by the Roman Catholic Church in the United States, its territories and possessions in existence at the time the Directory was published. It is understood that each of these is a non-profit organization,that no part of the net earnings thereof Inures to the benefit of any individual, that no substantial part of their activities Is for promotion of legislation, and that none are private foundations under section 509(a)of the Code. - Based on all information submitted,we conclude that the agencies and instrumentalities and educational, charitable,and religious institutions operated,supervised,or controlled by or in connection with the Roman Catholic Church in the United States, its territories or possessions appearing-in The Ofcial Catholic Directory for 2007 are exempt from federal income tax under section 501(cx3)of the Code. Donors may deduct contributions to the agencies, instrumentalities and institutions referred to above, as provided by section 170 of the Code. Bequests, legacies, devises,transfers or - gifts to them or for their use are deductible for federal estate and gift tax purposes under sections 2055,2106, and 2522 of the Code. 4110 • 2- .. Ms. Deirdre Dessingue Beginning January 1,1984, unless specifically excepted,you and your subordinates must pay tax under the Federal Insurance Contributions Act(Social Security taxes)for each employee who is paid $100 or more in a calendar year, as indexed for inflation.You and your subordinates are not liable for the tax under the Federal Unemployment Tax Act • (FUTA). By May 31,2008, please send three(3)copies of The Official Catholic Directory for 2008 to IRS TE/GE in Cincinnati; one copy to the Processing Campus in Ogden;two copies each to the EO Area Managers in Newark, Brooklyn, Chicago,St. Paul,Atlanta, Los Angeles, the IRS National Headquarters and the Director, EO Examinations, Dallas. The conditions concerning the retention of your group exemption as set forth in our previous determination letter of August 17, 1983, remain in full force and effect. Sincerely, • • ?It'711"M for Robert Choi, Director, Exempt Organizations Rulings&Agreements • .n �N-w�'F. .%f�gm`'c7`?' 'y�'.r+.'•ir '- per$ • . -kt' ii i +� ,/ ucs:.,et,-aS±rvY;<2's`• T3: ,�m',3,;, rv. > tr T� b,;s. .i;?,: i,'t r' �' Irene�INartl' •'tiY l^•.{=>+ t?�4.`s,�! ".Lkw .`'y, �'. :f`i', ,�.sD: .'a,,,-.A4,.:.,..ris p.,rr s:rt �re'jY,;%±^rc.. •,tti!w•f.�74-,•,!�;,'viH7, '•, -:� apt. zj. ,.'•�z:r.-4,,,'„a�s,,All ?�i`�..x„„*.'IgR, °.m�,r,. •r^tr' ''a� „,. ' 4. :,r'.• r i- 'FYan•p,i. ^,„,w�";.44:,. ..'?..,4-`'.,,,-n s4:;+.0-.4,i;• „+.F, 7 .. ,„. 'j »a!r`ro.P„'>q ti'S.:t^;,f , , � .'". l''''''rrr�r°: "� �,;r,• x •.'.- , ...i, 'A.Z '1,%,"rt ,1, a<F-rr•4,;c i_`,"'•e a J,;. 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'..a' .-::ice' ..,.....c ':�,:,dFJ��¢,':.. ».::,�.:n.,.»...::v1§ti�•'+mv"•=aJa•`..C-=...�.w„v�.�°..`�w«.-...o-_..,.:.aa.....e..{R'Z.'w�:,+.5- ✓�G"v'�,F^' „i _t_w,:r •, v .>x +. .... `rhe .,. w Catholic Community Services and the Archdiocesan Housing Authority Mission Statement Rooted in Catholic social teaching and the Gospel imperative, Catholic Community Services and the Archdiocesan Housing Authority are outreaches of the Catholic Church in Western Washington,under the leadership of the Archbishop of Seattle and the Boards of Trustees. CCS and AHA answer the Gospel call to loving and compassionate service with particular concern for the sanctity of human life from conception to natural death and the dignity of the human person. Our employees and volunteers come from many faith traditions to serve and support poor and vulnerable people through the provision of quality,integrated services and housing. Our focus is on those individuals,children, families, and communities struggling with poverty and the effects of intolerance and racism. We actively join with others to work for justice. Vision Statement Catholic Community Services of Western Washington and the Archdiocesan Housing Authority are prophetic voices for justice,recognizing the Sacredness and dignity of every human person. Rooted in the Gospel message of hope,we will continue to be leaders, advocates,providers and partners serving poor and vulnerable people. Core Values Compassion—Providing care,understanding and concern for those we serve in order to honor the God-given life and sacredness of each person at every stage and condition of life. Diversity—Welcoming the differences of race,culture,faith,and thought with a strong commitment to naming and combating institutional racism and discrimination. Excellence—Providing high quality,professionally competent services with integrity, using best practices. Justice—Defending and advocating for the rights of poor and vulnerable people while working toward the common good. Stewardship—Prudently developing and using the gifts and talents of employees and volunteers and the financial resources needed to live out our mission. Belief Statement We believe... ...in every child growing up in a safe, loving and nurturing environment. ...in elders living in security and dignity. ...in healthy family life being affirmed and supported in our communities. ...in every person having the right to a safe, affordable place to call home. ...in compassion, love and respect for all people, especially those who are poor and vulnerable. ...in joining with others to change the systems which oppress,discriminate or otherwise cause human suffering. ...in employees and volunteers working in an environment which offers respect,teamwork and excellence. ...in all these things for all people,whatever their color, whatever language they speak or however they worship. Catholic Community Services and Archdiocesan Housing Authority Board of Trustees Very Reverend Kenneth Haydock Pat Sursely(Treasurer) Michael Reichert(ex-officio) (Chair) Dir.of Administration and Finance President,CCS/AHA Pastor,Holy Rosary Parish Archdiocese of Seattle 100- 23rd Avenue South 760 Aloha Street 710-9th Avenue Seattle,WA 98144 PO Box 206 Seattle,WA .98104 206-328-5696(work) Edmonds, WA 98020 206-382-4588, e-mail:michaelr@ccsww.org 425-778-3122 x224 fax 206-382-4297 Permanent e-mail: email:PatS@seattlearch.org khavdock@holyrosaryedmonds.org Permanent Permanent John Cunningham John Stoner James Hilger 4951 NE Laurel Crest Ln. 2600 W.Viewmont Way W. 901 N.Yakima Ave. Seattle,WA 98105 Seattle,WA 98199 Tacoma,WA 98403 Cell:206-276-3796 cell:206-623-0089 Work:253-382-1919 Home: 206-517-5282 Home:206-285-2391 Home:253-302-3570 john(alclearfir.com Work:206-623-8880 jkhilger(a,earthlink.net October,2010 john@paragonrea.com October,2010 October,2010 Dennis O'Leary(Vice Chair) Sr.Barbara Schamber,SP Elizabeth Thomas Archdiocese of Seattle Sisters of Providence 715—20th Avenue East 710-9th Avenue • 913 Lilly Road NE,Apt.A-13 Seattle, WA 98112 Seattle,WA 98104 Olympia,WA 98506 206-324-7024 206-382-4834(direct) (360)459-0313 _ e-mail: liz72(a)juno.com fax 206-382-4840 email: schambersp@aol.com October,2010 e-mail: denniso@seattlearch.org October,2010 October,2010 Diane Christie Dora Alcorta Diana Bader,O.P. 1402 NE 151st Avenue PO Box 3184 6619 Larch Way G-304 Vancouver,WA 98684-3614 Everett,WA.98213 Lynnwood,WA 98037 Business: (360)695-7658 x3 1 1 Business: (425)353-1211 Phone: (425)741-6617 Home: (360)892-0601 Home: (425)353-7248 E-mail: sdbaderop@aol.com E-mail:execdir@sharevancouver.org E-mail: ddalcorta@comcast.net September,2009 September,2009 September,2009 Ron Cook 2211 38th Place East Seattle,WA 98112 Business:(425)580-6671 Mobile:(206)669-9572 E-mail: RC6796@att.com February 2011 Updated January 2008 s�lloo ✓ty Catholic COO � � 1 r ey ices OF IONG COUNTY King County Agency Advisory Council • Josephine Tamayo Murray,MSW Amsale Mengistu 100 23rd Avenue South 2615 SE 16th Street Seattle,WA 98144 Renton,WA 98058 206-328-5701 475-235-8769(h),206-696-3476 josephinetm@ccsww.org amsalem@msn.com, amsale.mengistu@gatesfoundation.org Vern Endres Mary"Lee"Gowell 15020 81st Ave NE 9140 NE 21st P1 Kenmore,WA 98028 Clyde Hill,WA 98044 425-488-1734 425-454-6223 vlsj@comcast.net mlgowell@msn.com Dr.Robert Gary Marion C. Krueger 5751 Wilson Ave S. 21907 NE 4th St Seattle,WA 98118 Sammamish,WA 98074 206-723-3298 206-999-7229 mckrbk@aol.com Regina Melonson Mark Flynn 1526 34th Ave P.O.Box 322 Seattle,WA 98122 Sea Hurst,WA 98062 (h)206 325-3496(w)206-577-2245(cell)206-371-9190 206-243-5734(h),206-683-7192(cell) reginamelonson@msn.com Markflynn45@comcast.net Leslie Kae Hamada Michael Burke 28026 189th Ave SE Mercer Island Kent,WA 98042 206-655-9189,206-306-1473(cell) 253-631-3895 Bburke021@comcast.net Leslieglenhamadal@prodigy.net Carolyn Lewis-Carter Dr.Joe Drake 140 23rd Ave.E.Unit A 13476 SE 242nd St. Seattle,WA 98112 Kent,WA 98042 206-324-1757(h),206-621-9211(w) 253-631-3989(h),206-252-4700 carolynlc@sprucestreetschool.org jdrake@seattleschools.org Last Updated April 2007 /®` •itig Catholic COMMUNITY servIces OF KING COUNIY King County Agency Advisory Council Josephine Tamayo Murray,MSW Amsale Mengistu Affiliation: Agency Director Affiliation: The Gates Foundation Catholic Community Services of King County Region: South County Term Expires: Staff Term Expires: August 2009 Number of Years Served: 15 Number of Years Served: 1 Vern Endres Mary"Lee"Gowell Affiliation: Construction/Project Management Affiliation: Seattle Archdiocese Advisory Region: East King County (Faith Development) Term Expires: Region: East King County Number of Years Served: 1 Term Expires: May 2009 Number of Years Served: 1 Dr.Robert Gary Marion C. Krueger Affiliation: Seattle Public Schools,Retired Affiliation: National Association of Region: South Seattle Retired Federal Employees Term Expires: May 2009 Region: East King County Number of Years Served: 1 Term Expires: May 2007 Number of Years Served: 4 Regina Melonson Mark Flynn Affiliation: Education1526 34th Ave Affiliation: Real Estate Development and Region: Seattle(Central) Management Term Expires: May 2009 Region: South King County Number of Years Served: 1 Term Expires: May 2009) Number of Years Served: 1 Leslie Kae Hamada Michael Burke Affiliation: Kent United Methodist Church Affiliation: The Boeing Corporation Kent Ecumenical Board Region: Seattle(South) Region: South King County Term Expires: May 2009 Term Expires: May 2009 Number of Years Served: 1 Number of Years Served: 1 Carolyn Lewis-Carter Dr.Joe Drake Affiliation: Educator,Spruce Street School Affiliation: Principal,John Marshall School Region: Seattle(North) Region: South County Term Expires: May 2009 Term Expires: Number of Years Served: 1 Number of Years Served: 1 Last Updated April 2007 ►, 131 4140, COMMUNITY services OF KING COUNTY King County Agency Advisory Council Board History: Current Board was assembled in May of 2006. Length of Terms: Terms will normally be 3 years with the exception of the establishment of the Council to assure rotation of terms. Frequency of Meetings: The Agency Advisory Council typically meets on a quarterly basis. Last Updated April 2007 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 Trustees Present Excused Staff Present Guests Fr. Kenneth Haydock, Chair Dora Alcorta Peter Bernauer Evelyn Allen Sr. Diana Bader,O.P. Diane Christie Bill Hallerman Peter Nazzal John Cunningham Pat Sursely John Hickman Denny Hunthausen James Hilger Kay Lagreid Jose Uriarte Dennis O'Leary, Vice Chair Colleen Oglesby Susie Hofstedt Michael Reichert Annette Quayle Helen Meyer John Stoner Rob Van Tassel! Helen Vajgert Elizabeth Thomas Irene Ward Jim Anderson Sr.Barbara Schamber, S.P. Therese O'Brien CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON BOARD OF TRUSTEES MEETING WAS CONVENED NOTE: This meeting was held in Tacoma at Catholic Community Services' Tahoma Center. NOTE:This marks the first of the new longer board meetings which are now scheduled to last four hours instead of three. Convening Very Rev.Kenneth Haydock convened the meeting at 10:00 a.m. and made special mention of the upcoming feast day.of St.Vincent de Paul,the saint who became the champion of the poor and for which the St.Vincent DePaul Society was named. Opening Prayer and Reflection Annette Quayle offered an interactive Reflection pledging commitment to serve the poor and vulnerable. After reading a selection from the new"Sacred Stories"booklet,she then handed out a personal copy to each Board Member as a thank-you for the way each member lives out the mission of CCS/AHA. Previous Meeting Minutes It was recommended that the CCS Board of Trustees minutes from the June 25,2007 meeting be changed to reflect that Sr.Barbara Schamber's name be removed as the person who seconded the motion to approve the minutes. In ddition,it was agreed that the words"final"should be removed from the approval of the resolution for the provisional budget noted on page seven. Dennis O'Leary motioned to accept the minutes for the June 25,2007 CCS Board Meeting with the stipulated changes noted above. The motion was seconded and the minutes were approved unanimously. 1 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 Planning Process Update CCS is coming to the conclusion of the planning process and although Insights and Implications are continuing to come in from staff throughout the organization,it is hoped that the final product will be ',laced before the Board for approval at the December meeting. At this meeting though,the goal is to finalize the Vision,Belief,Mission and Core Values Statements. Dennis O'Leary referred to pages 8 through12 of the Board book which listed three proposed versions of the next generation of Vision,Mission,Belief and Core Values Statements for the Board to review and approve at this meeting.Discussion ensued as to which of the three choices in statements were most appropriate as well as the placement of certain words within the statements. motion to accept the following Vision Statement was made and seconded. The motion was ously approved by the Board: VISION STATEMENT As prophetic voices for justice addressing human suffering, Catholic Community Services of Western Washington and the Archdiocesan Housing Authority will continue to be leading,faith-based advocates,providers and partners serving poor and vulnerable people. A motion to accept the following Mission Statement was made and seconded. The motion was unanimously approved by the Board: MISSION STATEMENT Catholic Community Services and the Archdiocesan Housing Authority answer the Gospel call to loving and compassionate service with particular concern for the sanctity of human life from conception to natural death and the dignity of the human person. Our employees and volunteers come from many faith traditions to serve and support poor and vulnerable people through the provision of quality, integrated services and housing. Our focus is on those individuals, children,families, and communities struggling with poverty and the effects of intolerance and racism. We actively join with others to work for justice. CCS and the AHA are faith-based outreaches of the Catholic Church in Western Washington, under the leadership of the Archbishop and the Boards of Trustees. A motion to accept the following Core Values Statement was made and seconded. The motion was unanimously approved by the Board: CORE VALUES Compassion—Providing care, understanding and concern for those we serve in order to honor the God-given life and value of each person at every stage and condition of life. Diversity—Welcoming the differences of race, culture,faith, and thought with a strong commitment to naming and combating institutional racism and discrimination. 2 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 Excellence—Providing high quality,professionally competent services with integrity, using best practices. Justice—Defending and advocating for the rights of poor and vulnerable people while working toward the common good. Stewardship—Prudently developing and using the gifts and talents of employees and volunteers and the financial resources needed to live out our mission. A motion to accept the following Belief Statement was made and seconded. The motion was unanimously approved by the Board: BELIEF STATEMENT We believe... ...in every child growing up in a safe, loving and nurturing environment. ...in the elderly living in security and dignity. ...in healthy family life being affirmed and supported in our communities. ...in every person having the right to a safe, affordable place to call home. ...in compassion, love and respect for all people, especially those who are poor and vulnerable. ...in joining with others to change the systems which oppress, discriminate or otherwise cause human suffering. ...in employees and volunteers working in an environment which offers respect, teamwork and excellence. ...in all these things for all people, whatever their color, whatever language they speak or however they worship. Discussion ensued regarding the proper sequencing of the statements. It was agreed that the Vision Statement should come first followed by the Mission Statement.The Core Values should be third and followed by the Belief Statement. A motion to approve the proper sequencing of the statements was made and seconded. The motion passed unanimously. Introductions of Guests After break,the meeting continued with the introduction of Board Members and CCS Southwest Staff. Denny Hunthausen, Southwest Agency Director,Peter Nazzal,Long Term Care System Director,Jose Uriarte,Regional Finance Director; Susie Hofstedt, Tahoma Family Center Director,Helen Vajgert, 3 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 Human Resources Director;Helen Meyer, IT Director;and Jim Anderson,Director of Hospitality Kitchen and Achieve.A brief history of the Tahoma Center was given along with an overview of the services delivered in the Southwest region. e Board thanked the staff on the work they do and then toured the Hospitality Kitchen. 7 Corporate Office Budget Peter Bernauer referred to the discussion at the June Board Meeting about the Board approval of the entire system budget versus just the corporate,office budget.After checking with the Bylaws Peter noted that there is a requirement that the Corporate Member approve the corporate budget. So,there are two budgets attached;the corporate office budget requiring a Resolution and a Certificate of Action and a separate system budget requiring an affirmation by the Board. The corporate office budget,the system wide budget and the financial summaries were presented to the finance committee prior to this meeting. Discussions at the Finance Committee Meeting centered on line items that changed since the approval of the provisional budget in June. Jim Hilger added that the Finance Committee went over this budget in great detail. There wasn't anything that came out of the finance Committee review that warranted any further change. Revenue Revenue is projected$60,000 higher on the final budget as compared to the provisional budget. Increases in Convio online giving and other changes including agency fees. Personnel Page 19 lists the FTE's and the changes from the provisional budget. In the governance office we added a business developer position that would be for 3%of the year.We did not replace the Operations CoordinatoraiIIINMA although we did increase professional fees in case we needed to hire a temp over the period of the year.In the fund development arena,we added a 1.0 FTE for the Convio Implementation Process.The end result in all this was an increase in 1.17 FTE's. Operating Costs Page 17 contains the operating costs for the agency. These were modified from the original budget based on year end totals plus CPI,unless there was some other information which warranted an additional change. pass Through Funds Page 18 deals with the pass through of funds that have either been received or collected on behalf of the agency and then distributed out to the regional offices. There were 2 changes from the provisional budget; one to the NW region reducing the allocation by$28,000 due to the restriction of pass-through dollars in 2007-2008;and the elimination of the allocation of$35,000 to Long Term Care because they will be receiving the appeal dollars directly this year. One of the issues that the board needs to take a look at is the actual allocation of the Catholic Charities Foundation. Peter noted that there is a section on the bottom where he put last year's allocation and then staff's recommendation for the 2007-2008 fiscal year. 4 • Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 RESOLUTION CCS-0907-12-R: A motion was made by Dennis O'Leary and seconded by Sr.Barbara Schamber to approve the Corporate Office Budget for the 2007—2008 Fiscal Year.The Resolution passed unanimously. Entire Organization Budget An explanation of the entire organization's budget was available for review in the Board Book and projected approximately$7 million growth over the 2007-2008 fiscal year. The question was asked if CCS needs a larger line of credit.Peter said that we have$1.5 million line of credit with Bank of American,$1 million line with the foundation and approximately$700,000 in cash reserves for the organization. Peter commented that he felt the available credit would be adequate for the cash flow needs of the organization,and suggested we look at the status again in December. RESOLUTION:Father Haydock called for a Resolution to Accept the Assumption of the System-wide Budget.Sr.Diana Bader made the motion to accept the Resolution.The resolution was seconded and passed unanimously. The board congratulated Peter Bernauer on an excellent breakdown and presentation of the budgets. Housing Development The Spruce Street Resolution under consideration was explained to the Board.This Resolution would allow CCS to proceed with the acquisition and development of the Village Spirit Center Housing at Spruce Street. RESOLUTION CCS-0907-11R:Father Haydock called for a motion to accept the Village Spirit Center Housing at Spruce Street Resolution requesting a Certificate of Action by the Corporate Member to proceed with the development of the project. John Cunningham made the motion to accept the Resolution.The resolution was seconded and passed unanimously. Peter added that financing of the Spruce Street project requires a$300,000 loan from the Catholic Charities Foundation and therefore a Unanimous Consent Resolution for the loan to CCS will need to be signed by the Foundation Board. Fund Development Report: The goal this year is to have 100%participation by the parishes as well as by board members, committee members and advisory council members. Speakers are always needed. Another goal is to streamline CCS Week as well as do a better job of reachin out to the pastors to acquire more speaking and mailing list permissions. To that end, as hired.She is a retired school principle who will work approximately 20 hours per week contacting parishes about CCS Week. Materials this year will be printed and mailed by the same company used by the Annual Appeal of the Archdiocese for the past three years. One reason for this is so pastors will have something that looks very familiar to them. 5 Catholic Community Services of Western Washington { ` Board of Trustees Meeting September 24,2007 1 th CCS Week materials and our on-line presence will utilize the new CCS/AHA outcomes- Safety, Stability and Connections-and our new Belief Statement. We have signed a contract with Convio which is a national provider of online fundraising and web constituent management software. They have 1,200 plus clients across the United States including,The American Red Cross, Catholic Relief Services,and the Susan G.Komen Foundation. Our partnership With Convio will strengthen our community ties(volunteer,employees,donors,business and government),and allow us to dramatically communicate our story about the work that we do and the Outcomes we provide which we believe will substantially increase the dollars raised online. ohn Cunningham added that the goal for the first year of operation to get 25,000 e-mail addresses of olks who have given us permission to communicate via e-mail with them. Hunthausen Awards: y handed out the Hunthausen Award packets to each Board Member.Five recommendations were ceived this year. Packets include supporting materials for each candidate and a ranking sheet. The deadline for submitting ranking sheets is Friday, October 19h. The award will be presented on Thursday,February 21st at the Mission Day gathering in Edmonds at Holy Rosary Parish.This is the first time in the history of the award that it will be given at any other time than in the fall.All the ominees and the winner will be notified of the new date that the award will be presented. ather Haydock and Diane Christie will absent themselves from ranking the nominees as Father Haydock has a family member nominated and Diane Christie has a board member nominated. Board Member Recruitment Six board members should have received a letter from the Archbishop confirming the renewal of their terns on the Board. Currently we have seven Board Members not including Michael.We are trying to recruit two others. One of those is who works'for the Providence system and has a wonderful understanding of the needs of Snohomish County. Sister Barbara is going to help recruit him. The other person, Ron Cook is a CPA that works for AT&T purchasing land and would make a great addition to the Housing Development Committee. President's Report Michael thanked Fr. Haydock and the Archbishop for the quick response and approval of the executive compensation increase which has now been implemented. Michael handed out the final version of the housing checkerboard for the board to review.The goal of building 150-175 housing units(approximately 3 projects per year) over the next ten years was discussed as part of our overall planning process. Michael handed out a document that showed the history of allocations and donor designated gifts from United Way of King County to CCS,and indicated that CCS King County will receive an allocation this year that will be$300,000 short of the previous year. Although our United Way allocations have been steadily declining over the years,this shortfall has caused CCS King County to have to close the 6 Catholic Community Services of Western Washington Board of Trustees Meeting September 24,2007 counseling program and downsize the emergency assistance program. These reductions resulted in the elimination of between 6—7 FTE's. Futures II Michael reported on the insights and implications portion of the Futures II process,and referenced the first Futures process which we are using as a model for the Futures H.We are asking our Directors Group to help in the development of the key insights and implications for the future.These will form the basis of our Futures II planning document and provide the foundation for our new initiatives over the next several years. In December,we will present draft insights and implications for Board approval. Council on Accreditation Update: We were invited by the Council on Accreditation to have a conversation with them—to address concerns they had regarding the outcome of our audit in June. This gave us an opportunity to tell them how we felt about the way the reaccredidation process was conducted.We expressed our concerns that the audit team was very out of sync with many of the things CCS is doing as an agency and the fact that we felt their audit team didn't have the experience to judge some of the services we provide. We will be working with an auditor/consultant assigned by COA on the initial report we received,and will be correcting any deficiencies confirmed by the auditor/consultant.We will have an additional report at the December Board Meeting. Adjourn The motion to adjourn was made and seconded. The motion passed unanimously. The meeting ended at 1:45 p.m. 7 lV Catholic Community Services of Western Washington Board of Trustees Meeting March 10,2008 Trustees Present Excused Staff Present Guests 'r.Kenneth Haydock, Chair Jim Hilger Irene Ward Mary Hatch,Director r.Diana Bader, O.P. John Cunningham John Hickman of Human Resources at Sursely John Stoner Bill Hallerman for CCS and AHA kon Cook Colleen Oglesby Dennis O'Leary, Vice Chair Kay Lagreid Michael Reichert Annette Quayle Dora Alcorta Rob Van Tassell Elizabeth Thomas Therese O'Brien Barbara Schamber, S.P. Peter'Bernauer iane Christie CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON BOARD OF TRUSTEES MEETING WAS CONVENED Convening: Very Rev.Kenneth Haydock convened the Catholic Community Services Board meeting at 10:03 a.m. Opening Prayer and Reflection: Annette Quayle offered the interactive Justice Prayer by Jann Kajatin. Previous Meeting Minutes: A motion to accept the minutes from the December 10,2007 Board meeting was made by Sr.Barbara Schamber and seconded by Diane Christie. The minutes were unanimously approved as written. Financial Issues Peter referred the Board to the Financial Report from July through December,2007 in the Board book. All regions and systems reported to be in a positive position for the first six months of the year. From operations,the systems and Family Centers reported a combined excess of$1,005,000. The Corporate Office reported an excess of$177,000. Peter explained there is some concern that the Family Preservation System may experience some losses during the second half of the year as the contracts move from a capitated reimbursement rate to afee for service rate. In addition to the operating excess,the system reported non-operating excesses of$1,805,000 consisting of restricted contributions and accrued interest income from notes receivable. Overall,CCS is showing an excess of$2,989,000 from operating and non-operating activities for the first 6 months of FY 07-08. As a result of the excesses,the cash flow concerns raised during the budget process have not materialized. Mike Reichert thanked Peter and Irene for their work in helping the NW agency transition to a more efficient family center model.He explained that the new, successful NW model will continue to evolve into other areas of the organization including King County. Page 1 of 5 vtetajit, Proposed Revision of Allocation of Catholic Charities Foundation Grant The Catholic Charities Foundation does a distribution each year to CCS;and this year,the distribution L• - $450,000. When that money is received,it becomes a part of the budget and it is listed in that budget how those funds will be allocated. The Board then approves the budget. The proposal before the Board at this time is to request that the Catholic Charities Foundation distribution be revised as follows: 1. To support capital expansion of the Long Term Care System, in particular for the Lakewood facility. 2. To support expansion of the Mental Health System in the Northwest Region rather than just Snohomish County,as was previously proposed. 3. To support disaster relief efforts in Southwest Washington in the amount of$110,000. This request eliminates the previous allocation for support for program expansion in Western Washington and contingent needs of the agencies,the sum of which was$110,000. At the December 10,2007 Board meeting,the Board authorized$300,000 for flood expenses in SW. To date, CCS has received contributions in the amount of$146,000 in restricted funds for flood relief. With the additional $110,000 from the Catholic Charities distribution added to the$146,000 already raised, CCS would only need to use an additional$44,000 to reach the$300,000 approved by the Board at the December 10,2007 meeting. It was noted that money from the 25%rebate from CCS Week that ' parishes donated back to CCS for flood relief is counted in the$146,000. It was asked if a certificate of action would be needed and it was clarified that,per the Bylaws,since tl reallocation was less than 5%of the agency budget,the requested change could be made by a motion rather than by resolution and certificate. MOTION: A motion was made by Pat Sursely to approve the reallocation of the Catholic Charities 2007-2008 distribution as requested. Sr.Barbara Schamber seconded the motion and the motion passed unanimously. Internal Audit Sister Diana raised a question for consideration regarding internal auditing, and handed out an article from the December 07 issue of"Tone at the Top", a newsletter published by the Institute of Internal Auditors. Non-profit organizations are now required to undergo internal audits as well as external audits. This process is not conducted because of any suspicious behavior in the organization or fear that. something is amiss in the organization. It is simply a matter of being in control over the organization's processes,operations and procedures. Discussion ensued as to the pros and cons of CCS engaging in the practice of internal auditing. The suggestion was made that a committee of staff and Board should be formed to take a look at the scope of what should be included in an audit. Sr.Barbara volunteered to check with the person that performs her organization's audits to see if they could be of help to CCS. Fr.Haydock volunteered to chair an Ad Hock Committee of the Board to define the scope of the audit. Other members of that committee include: Sr.Barbara Schamber, Sr. Diana Bader and Ron Cook. This committee will meet and report at the May Board meeting. Page 2 of 5 Dr, Josephinum Report from Finance Committee As requested at the previous Board meeting,the results of the Josephinum discussion from the Finance Committee meeting were reported on. Now that CCS/AHA owns the Josephinum,the plan for the building is to continue to provide affordable housing. The building currently has contracts with the city and state for up to 10 years. In addition to housing,the Josephinum also hosts service programs such as the Women's Wellness Program and SHARE/WHEEL. Going forward,the Archdiocese is in the process of creating a parish on the property,and an architect is currently in the process of designing the retail space into office space as well as an alternative entrance and lobby area. The question was asked if the architect could further maximize the space; but, since the building's exterior is registered as an historic landmark,the structure is preserved from adding additional floors. US Bank 403(b)Plan Resolution Mary Hatch explained that the old 403(b)plan through US Bank has had to remain operational for staff, both current and terminated because those people have not taken the necessary steps to close out their accounts. Human Resources has sent numerous correspondence to those folks requesting that they either roll over their funds into another retirement plan or request a distribution;however,response to that correspondence has not achieved the required results, leaving the balance as of 12/31/07 at just under$300,000. This amount reflects the investment of the 15-20 participants remaining in the plan that have not requested distribution.Of particular concern to CCS is the volatility in the stock market today and the potential of those funds to decline.Just in the month of January,2008,the valuation declined by 10%.Of additional concern is that the organization is continuing to pay an administrative fee for this now obsolete 403(b)plan. It has been suggested that CCS look at a different methodology in the distribution of the plan which would entail looking at the percentage of ownership as of 12/31/07 and use that as a basis for future distributions based on the daily market value of the account,thus imposing a more fair and equitable means of distribution.This is what prompts the resolution brought before the Board this day. RESOLUTION CCS-0208-22R After review and discussion Pat Sursely motioned to accept the resolution approving the change in how distributions or transfers from the US Bank 403(b)Plan are made. Those transactions will be based on the daily valuation and on percentage of"ownership"basis. The percentage of "ownership"will be calculated based on the most recent semi-annual valuation as a percentage of the entire plan asset base. The motion was seconded by Sr.Diana Bader and passed unanimously. Father Haydock asked that the Board leave the decision up to CCS as to how best to implement the distributions. Page 3 of 5 Ikkook Housing Development: Rob Van Tassel reported that CCS received tax credit awards for St.Leo family housing which is planned for 50 units of family housing. It is hoped that groundbreaking will occur in October or November of this year. The name for this project as approved by the Archbishop is Guadalupe Vista. Planning Process Update: The proposed agenda for the upcoming Mission Day was passed out for review. The major focus of the day is the rollout of Futures II. This is the day when staff will be introduced to the changes being implemented in the organization and will also have the chance to absorb them.At that time,we will also be asking for volunteers for the newly organized task forces. The Board's role in the Diversity module of Futures II was discussed, and Michael distributed a paper published by Catholic Charities USA entitled"Poverty and Racism in America, Overlapping Threats to the Common Good"for review and insight into understanding why the issue of diversity is such a key element in the rollout of Futures II. It was agreed that it will take a considerable commitment by the Board and CCS to fully implement Insight#4 from the Futures II process. Elizabeth suggested that the workshop"Undo Racism"presented by the People's Institute NW would be a good starting point for top level leadership and suggested that she would like to talk more about this with Michael and Chanin Rae,the CCS Diversity Manager. Father Haydock suggested that a task force of the Board be empowered with this issue and be prepared to discuss diversity at the next Board meeting.Volunteers from the Board include: Elizabeth Thomas, Michael Reichert,Dennis O'Leary, and Dora Alcorta. December Storm Report Michael talked about what a tremendous job CCS staff has done for SW flood relief and added that Irene would pass out a list of folks who volunteered in Lewis County to help flood victims.Michael asked that the Board officially recognize the people on the list. Fr. Haydock thanked staff for the tremendous work they did in Lewis County and added that Fr.David Mullholland,Pastor of St.Joseph Parish in Chehalis and Dean of the South Sound Deanery,continues to praise CCS for their help and their presence in Lewis County. Fr. Haydock also suggested that CCS use some of Fr.Mullholland's quotes in future correspondence regarding CCS Week or other upcoming fundraisers. Hunthausen Award: After discussion, it was decided that a policy should be developed for determining the way in which the Hunthausen Award winner is chosen. The Board would like to see a weighted vote implemented; i.e. 5 for first place,4'for second place, 3 for third place,etc. Fr.Haydock cautioned that the final selection would still be determined by the archbishop. Fr.Haydock offered to work with Kay Lagreid in developing this policy for review at the next Board meeting. Fund Development Report: An update on CCS Week was handed out for review. One goal of the CCS Week team was to increase the size of the mailing;and,this year's mailing was the largest CCS Week mailing ever. In addition, 169 parishes participated this year(in some way)compared to 152 participating last year.Those that did not participate had very specific reasons for not doing so. Page 4 of 5 Another goal of the CCS Week team was to increase the number of parish permissions for use of their mailing lists. This goal was met quite successfully as is evidenced by the total mailing of 88,000 which, compared with 68,000 the previous year reflects an increase of 20,000 households. In the future,the practice of accepting oral permission from the parish will be changed, and we will have to implement a system whereby we receive written permission. Colleen asked that each Board member send an e-mail through the CCS website to 5 of their friends encouraging them to sign on to the website to receive e-newsletters, etc.This action will help build e- mail house files. Instructions on how to do this will be sent to the Board. • Another exciting aspect of what Fund Development will be doing is the impact tours to some of the CCS/AHA sites. Suggestions on who to invite to these tours are welcome from the Board. It was announced that CCS has purchased the url"Catholic Charities Foundation.org"which will become the official website address of the Catholic Charities Foundation of Western Washington. President's Report • Michael Reichert gave an update on the Legislative session, focusing his remarks specifically on the housing reform agenda. • As CCS begins to set up endowments,it was suggested that one of them be named for Archbishop Brunett in honor of his 50 years as a priest(which he will be celebrating in July),as well as honoring the way in which he has always been a dedicated supporter of CCS and AHA. • Michael referred to an updated list of future Board meeting dates which was available in the Board books. There was a conflict with the May date which was changed from May 19th to May 12t'. Adjourn The motion to adjourn was made by Dennis O'Leary and seconded by Dora Alcorta. The motion passed unanimously. The meeting adjourned at 12:35 p.m. Page5of5 Catholic Community Services of Western Washington Board of Trustees Meeting December 10,2007 Trustees Present Excused Staff Present Guests Fr.Kenneth Haydock, Chair Dora Alcorta Irene Ward Ron Cook Sr. Diana Bader,O.P. Jim Hilger John Hickman Gloria Burton Pat Sursely Bill Hallerman Richard Klarberg John Cunningham Colleen Oglesby Dennis O'Leary, Vice Chair Kay Lagreid Michael Reichert Annette Quayle John Stoner Rob Van Tassell Elizabeth Thomas Therese O'Brien Sr.Barbara Schamber, S.P. Diane Christie CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON BOARD OF TRUSTEES MEETING WAS CONVENED Opening Prayer and Reflection: Annette Quayle offered an interactive Advent Prayer by Annabel Shilson-Thomas. Convening: After the Archdiocesan Housing Authority meeting adjourned,Very Rev. Kenneth Haydock convened the Catholic Community Services meeting at 10:58 a.m. Previous Meeting Minutes: A motion to accept the minutes from the September 24,2007 Board Meeting was made by Sr.Diana Bader and seconded by Elizabeth Thomas.The minutes were unanimously approved as written. Planning Process Update: Irene reported on the final stages of the Planning Process which CCS hopes to roll out on Mission Day, February 21, 2008. Irene noted that there are two issues at this Board meeting for discussion.Those issues are the final draft version of the Vision,Mission,Core Values and Belief Statements,and the document outlining the Insights,Implications and Key Action Steps. Each issue requires separate consideration from the Board as there will be separate resolutions for each as well as a Certificate of Action by the Corporate Member for the Mission,Vision,Core Values and Belief Statement. Vision Statement: The Board referred to page 12 and 13 of the Board book. It was explained that the first approved Vision Statement read clumsily after it was changed from the singular to plural. With the slight change noted below,it read more smoothly. Motion:After review and discussion,a motion to accept the following Vision Statement as written was made by Dennis O'Leary and seconded by Elizabeth Thomas. The motion to accept the following Vision Statement was unanimously approved by the Board: Catholic Community Services of Western Washington Board of Trustees Meeting December 10,2007 VISION STATEMENT As prophetic voices for justice addressing human suffering, Catholic Community Services of Western Washington and the Archdiocesan Housing Authority will continue to be faith-based leaders, advocates,providers and partners serving poor and vulnerable people. Belief Statement: It was requested by the Board that the second sentence of the Belief Statement be changed from"...in the elderly living in security and dignity."to"...in elders living in security and dignity?' RESOLUTION CCS-1210-18-R:A motion was made by Sr.Barbara Schamber and seconded by Sr.Diana Bader to approve the resolution recommending to the Corporate Member the approval of the CCS Mission,Vision,Core Values and Belief Statement.The motion passed unanimously. The Board thanked CCS for all the hard work involved in developing the new Mission,Vision,Core Values and Belief Statement as well as the Insights and Implications. Insights and Implications: Insights,Implications.and Key Action Steps for the future were reviewed by line item. Suggested changes to the document were written down during discussion and will be made to the final document prior to implementation. Due to the length of the document,it was suggested that changes to the document be redlined to allow a quicker review at a later date. RESOLUTION CCS-1210-17-R: A motion was made by Dennis O'Leary to approve the Insights and Implications for Futures II after incorporating suggested changes made by the Board.The motion was seconded by Sr.Diana Bader.The motion passed unanimously. A special thanks was given to Irene Ward and Annette Quayle for all the time and effort put forth in the creation of Insights and Implications. Lunch: The Board broke for Christmas Lunch at noon and gifts were distributed to Board Members as appreciation for their bard work and dedication throughout the year. Introduction of Gloria Burton: Gloria Burton,Farmworker Housing Developer for CCS/AHA was introduced to the Board and announced that CCS/AHA was recently awarded$1.5 million for the Farmworker Housing project in Centralia. Congratulations from the Board were given to Gloria. It was added that CCS/AHA is the largest owner/operator of Farmworker Housing in Washington State. Samaritan Magazine: Congratulations were given to Kay Lagreid for another very fine edition of the Samaritan Magazine. Catholic Community Services of Western Washington Board of Trustees Meeting December 10,2007 Hunthausen Award: The person receiving the most votes for the Hunthausen Award was John Morford.Fr. Haydock asked if the Board was in agreement to forwarding the nominees' slate to the Archbishop.The Board agreed. The process for selecting a finalist for the Hunthausen Award was discussed. It was suggested that for 2008,perhaps the protocol for choosing the winner could be changed to reflect a better,more clearly understood selection process. Board Member Recruitment: 1,a potential candidate for the Board of Trustees who works for the Providence Health System,is not able to attend Monday Board Meetings. The Board would still like to contact him for ideas and suggestions in areas of his expertise. Should his schedule change to allow him to attend Monday meetings, CCS/AHA would again approach him for Board membership. The other candidate, Ron Cook was in attendance at this Board meeting to become'acclimated to the process and procedures. Financial Summary: The Financial Summary for the first quarter of 2007 ending September 30,2007 was reviewed.Due to the illness of Peter Bemauer,a summary of the financial statement was available to aid in the Board's review of the financial statement. It was noted that this is the best first quarter financial report CCS.has had in recent years; although there will probably be a drop off as the winter months approach.This drop off will partly be due to the wage increases which would not have taken effect yet for this report. Another positive aspect is the anticipated CCS Week income. The CCS line of credit is adequate at this time. If the organization continues to grow,it may have a need for more money. In addition to growth,the Regional Support Network(RSN)is changing the way they reimburse Family Preservation Services,and CCS does not know how the change in the RSN reimbursement procedure will affect reimbursement to the agency. Josephinum Update: CCS/AHA now has complete ownership of the Josephinum. The next issue is the re-development of the Josephinum and how it will be structured in the future. The archdiocese is looking at creating a parish that seats 300 at the Josephinum,and conversations around this topic begin this month with re- development possibly beginning a year from now. Executive Session At this time,an Executive Session was requested. Housing Development: It was reported that currently only one project is under construction and that is Monica's Village.A status sheet on the project was provided for review. Catholic Community Services of Western Washington Board of Trustees Meeting December 10,2007 1 In addition,the purchase and sale agreement on the VFW building in Everett was signed.By way of review,the VFW building is a great opportunity as it can be built upward to a maximum of eight stories and can be used for housing for veterans,women veterans with children,and families. Rob added that the Holden and Westlake II projects may need a unanimous consent resolution prior to the next board meeting. Fund Development Report: An update on CCS Week was handed out for review as well as copies of CCS Week collateral materials. This year's mailing was the largest CCS Week mailing ever. In addition,there are 115 speakers presenting at parishes. It was announced that we have 100%of our Board Trustees donating to CCS Week. A special note of thanks was given to Board Members who are giving CCS Week presentations at parishes. To date CCS Week has generated 860 gifts,producing a total so far of$82,386. An e-mail was sent by Michael Reichert to parishes letting them know that if a pastor chose to do so,he could request his 25%Parish Partner Return be expedited so it could then be forwarded to a parish in Lewis County or Grays Harbor County directly affected by the December,2007 storm. A special paragraph was also inserted into the parish presentations telling about the CCS/AHA Early Response Team dispatched to assess the flood damage in the southwest region,and sharing how CCS and AHA are helping victims of the flooding. Materials which depicted the look and style of the new Convio powered CCS/AHA website were handed out for review. The continuing theme of Safety, Stability,and Connections is evident throughout. Special acknowledgement was given by John Cunningham to the Fund Development staff for their hard work and dedication to developing and implementing the new website. President's Report .. The Board was reminded to complete their Annual Conflict of Interest Forms and return them to CCS as soon as possible. The Archdiocesan Workers Comp Program(that covers all Archdiocesan employees)which had been administered by CCSWW staff,has been moved to a new third party administrator. Denny Hunthausen,Agency Director for CCS Southwest has been assessing the damages and is prepared to set up an operations center through which direct assistance can be provided for the victims. There are several parishes that Denny has been in contact with that are willing to set up operations, coordinate volunteers and provide housing to the volunteers in a similar manner to what was done in Biloxi after Hurricane Katrina. Catholic Community Services of Western Washington Board of Trustees Meeting December 10,2007 . A figure of$300,000 was suggested as a firm financial commitment from CCS for flood relief with the stipulation that it be allocated in three waves of$100,000 each.A clarification was made that any monies collected by the archdiocese would be included in this$300,000. Motion: John Cunningham made a motion that$300,000 be distributed to flood victims through the staff of CCS with the approval of the Executive Committee of the Board and that those funds be made available in$100,000 increments. Sr.Diana Bader seconded the motion. The motion passed unanimously. Council on Accreditation Update: `Michael Reichert introduced guest Richard Klarberg,President and CEO of the Council on Accreditation.Richard spoke to the Board about the Final Pre-Commission Report for Catholic Community Services're-accreditation audit and the erroneous results reported by the first site auditors. He explained that he wanted to come to CCS to personally apologize for the poor job COA did on our reaccreditation process. He admitted that the process was an embarrassment to COA. Mr.Klarberg confirmed that he thought something had gone seriously wrong when he read the original report and saw that CCS was deficient in 117 areas. It didn't make sense to him that CCS,which had a reputation as an excellent organization,could have done so poorly on an audit.As a result,COA authorized a very experienced and highly skilled independent COA auditor to re-audit the findings of the first audit. That individual was Don Mertic who held interviews with CCS staff and re-reviewed CCS documentation. Based on that analysis,the pre-commission report was re-written,and CCS was found to be out of compliance for only 8 standards compared to the original 117 standards cited in the original report. M Klarberg indicated that he thought the new report is excellent for an agency as large and diverse as CCSWW. After reviewing the results of both audits,it was clear that the original auditors were clearly not experienced enough to visit an organization as large and complex as CCS. In addition,Mr.Klarberg formally and sincerely apologized on behalf of his staff and himself for the embarrassment,pain and humiliation brought upon the staff and leadership of CCS. He added that the costs incurred by CCS to host the independent auditor would be paid by COA. Board members asked if there was a way that members of the CCS Board could have a conversation with members of the COA Board. Mr.Klarberg indicated that is certainly possible. Adjourn The motion to adjourn was made and seconded. The motion passed unanimously. The meeting adjourned at 2:10 p.m. Catholic Community Services of King County Advisory Council Meeting September 11,2007 Meeting Summary Council Members Present Staff Present Michael Burke Eileen Rasnack Amsale Mengistu Josephine Tamayo Murray Regina Melonson Schelia Ward Dr.Robert Gary I. Welcome&Reflection Mike Burke convened the meeting at 6:15PM with a reflection from Stephen Covey's 8th Habit. He welcomed the group. H. Issue Presentation on Volunteer Chore Services/Foster Grandparents Program Eileen Rasnack Eileen gave history of the VCS and FG program,program statistics,and the issue of recruiting volunteers. Word of mouth is the best referral. Council members participated in suggesting recruitment strategies. VCS could encourage a business to adopt a senior housing building and have a contact person. Churches and community events could be identified for volunteer recruitment presentations,including placing an ad in the church bulletin. FG needs Council help with event planning,marketing and recruiting volunteers in South King County and seeking interpreters in Korean,Cantonese and Mandarin Ianguages. III. Old Business Youth Ad-Hoc Committee Report The Council discussed the Ad-Hoc Youth Council Committee applications. The next step is for the Committee to reconvene to discuss and decide the feasibility of the Youth Council member concept. Scheliia Ward will coordinate a Committee meeting the first couple of weeks in October. Both Mike Burke and Regina Melonson requested youth application packets.. IV.Summary of Council Member Commitments Michael Burke: Advisory Council President;assist St.Monica Parish with VCS volunteer recruitment Carolyn Carter: former Advisory Council President,Youth Ad-Hoc Committee;backpack ' project Dr.Joe Drake: Promote MLK Day Home and YTP;Youth Ad-Hoc Committee Vern Edres: EKC Family Center Parish Staff Lunch;CCS Week St.Brendan Parish Coordinator/Speaker;Avondale Meals Mark Flynn: CCS Week St Francis of Assisi Parish Permission and Coordinator/Speaker;Post SKC Family Center Flyers&Volunteer Flyers at parish Dr.Robert Gary: Coordinate with Greg Alex of the Matt Talbot Center CCS presentation of services to African American Ministers Group,Youth Ad-Hoc Committee;CCS Week speaker Lee Gowell: EKC Family Center Parish Staff Lunch Coordinator;Recruit Volunteers for Foster Grandparent Program and Housing Services Program • Leslie Hamada: Registration volunteer for South King County Golf Tournament;CCS Week Sunday speaker at South County parish;Youth Ad-Hoc Committee alternate Marion Krueger:EKC Family Center Parish Staff Lunch;Harrington House Fund Raising Luncheon Coordinator Amsale Mengistu:YTP New Holly&Rainier Vista,Bring Speaker from Mayors Office; SKC Family Center,Attend Summer Community Fairs and promote programs.Youth Ad-Hoc Committee Regina Melonson: CCS Week Speaker,Youth Ad-Hoc Committee V.Calendar of Upcoming Events Members present decided that the next Advisory Council meeting will be November 20,6:00PM at the Randolph Carter Family&Learning Center with a presentation on the Youth Tutoring Program and volunteer recruitment strategies. CCS Week Parish Presentations: November 24-25,December 1-2,December 8-9,December 15- 16,December 22-23,December 29-30 VI.Adjourn The meeting of the Catholic Community Services King County Advisory Council was adjourned at 7:30PM. Catholic COMMUNITY services OFKINGOXINIY Catholic Community Services of King County Advisory Council Meeting November 20,2007 Meeting Summary Council Members Present Staff Present Michael Burke Bob Fortner Carolyn Carter Josephine Tamayo Murray Mark Flynn Dr. Robert Gary Lee Gowell Marion Kruger Council Members Excused - Regina Melonson Vem Endres Amsale Megistu Leslie Hamada L Welcome&Reflection Mike Burke convened the meeting at 6:30 p.m.asking each person present that since we will be celebrating Thanksgiving on Thursday to offer what they were thankful for. IL Issue Presentation on Youth Tutoring Program—Bob Fortner Bob talked about history of the Youth Tutoring Program,program statistics,and the issue of recruiting volunteers. He provided statistics where YTP wants to improve in recruiting volunteers,especially with African,African American and Latino communities. Council members participated in suggesting recruitment strategies. Public employees,AARP, WEA and STA were suggested African American fraternities and sororities should be on a recruitment list. The Breakfast Club and Tabor 100 were also recommended. The Stele School District ESL program was recommended for recruitment contact Tutor cross training was also gg te,a.. Two YTP gr ate give back as work study�sdents. Council members d to Bob provide via Josephine the contact information for the public employees group,African 9.....__: .._ ���:s:•... c—..7 r^_-ram t_ _c2. fi-.1....7 31:..s._:..>7'_r r a r ss up with the contacts and scud Coiracil members inch--f"ons for 1 LS's Big IBrarH st_ Youth Aeit-HOC Committee Rep-art Josephine informed the Council that Committee Trierrtherg were continuing to recruit Youth Council members with a December 31 deadline_ The next step is for the Committee to reconvene �_..__ .'__ -_ --_ '_ _ _' _..__- ' .. •• ttkr.faacat:Mtc:Rf\IRLLtk E'ceLsrnrnr rnarnrsane and rnata redoaa mendatio'to the€Ouno t Sehelia Ward will coordinate the Committee meeting January R^<rL:i65 irLR Ejarrer 3'Y3 ice.:.4: 3 P.31r U1.?t'PTerer 3S.7r —— Er�ept-irry mrnsrrarn avf tE;¢eLrr-R;ec cv4 E'EN thin,Ar rs�.r ch b .:Lec:vcse s i s`rn t ry 74;1'mrirt relmestetl CAiil cil mne.tthe.r 'assistance as a �'_aspn�;�r " .:rsrs'z u 3"?sLs�>_s:—'---=---'—ed°__ _--•_�i_ Holy Innocents in Duvall_ Instead of using the meeting time,Josephine will email out to Costncii niemherc the nariches ri%tec.and timer retre tins their hek Catholic COMMON lY services OF KIM COUNTY V. Calendar of Upcoming Events Members present decided that the next Advisory Council meeting will be March 4,6:00PM at the Randolph Carter Family&Learning Center with a presentation on the Legal Action Center and the issues the program faces. CCS Week Parish Presentations: November 24-25,December 1-2,December 8-9,December 15- 16,December 22-23,December 29-30. Marion Kruger announced the Harrington House Luncheon May 10 featuring Jeff Renner as Keynote Speaker. VI.Adjourn The meeting of the Catholic Community Services King County Advisory Council was adjourned at 7:45PM. CatholicCOMMUrirlY services OF KM COUNTY Catholic Community Services of King County Advisory Council Meeting March 18,2008 Meeting Summary Council Members Present Staff Present Michael Burke Rick King Carolyn Carter Josephine Tamayo Murray Dr.Robert Gary Lee Gowell Marion Kruger Council Members Excused Regina Melonson Mark Flynn Amsale Mengistu Leslie Hamada I. Welcome&Reflection Mike Burke convened the meeting at 6:30 p.m.sharing thoughts and life lesson learned after a trip to Granada. Mike Burke asked each person present to introduce themselves to Rick King. H.Issue Presentation on University District Youth Center Program—Rick King Rick talked about history of the University District Youth Center Program,program statistics,and the barriers to public housing. He provided data and information regarding the United Way Wrap Around Program pilot project. Council members participated in question and answer session. Josephine shared that the one night count was 15%higher than last year and included and increase in the population that the UDYC serves. Rick agreed to follow-up with information regarding the program implementation. III. Old Business Youth Ad-Hoc Committee Report Josephine informed the Council that Committee members were continuing to recruit Youth Council members with a May 3`d deadline. The next step is for the Committee to reconvene to review the submitted applications,discuss the feasibility of Youth Council members and make a recommendation to the Council. Schelia Ward will coordinate the Committee meeting April 15th. Carolyn Carter and Regina Melonson suggested further discussion about transporting the youth to and from meetings.Lee Gowell suggested we contact the Youth Ministries at the ' Parishes. IV.Follow-up Council Member Commitments Lee Gowell-CCS Week success over$1 million raised.Parish Secretaries luncheon completed. Recommitted to same activities as last year ��i►vim Catholic CUNRY services ' OF KING mU1IY Marion Kruger—Harrington House Luncheon cancelled. Speaking engagement at Holy Innocents in Duvall a success. Volunteered to approach Father Dugan at Mary Queen of Peace. Amsale Mengistu—Recommitted to same activities as last year. Mike Burke—Speaking engagements at parishes a success. Participating in recruitment for Volunteer Chore Services. Recommitted to same activities as last year. Dr.Gary—Talking to ministers. Shifted focus to young kids.Meeting with Administration from S.C.C.C., S.V.I. &Superintendant of Public Schools-Seattle to consider expanding tutoring and include CCS as partner. Recommitted to same activities as last year. Carolyn L.C.—.Recruiting for Ad-Hoc Youth Council. Looking forward to back pack event this year. Recommitted to same activities as last year. Regina M.—Recruiting for Ad-Hoc Youth Council. Recommitted to same activities as last year. V.Directors Report for Q4 2007/Q12008 Josephine discussed the agencies successful transition due to funding cuts by United Way. Members participated in Q&A regarding future plans for Elizabeth House and Harrington House. VI.Adjourn Members present decided that the next Advisory Council meeting will be June 17,6:00PM at the Randolph Carter Family&Learning Center with a presentation on the Legal Action Center and the issues the program faces. The meeting of the Catholic Community Services King County Advisory Council was adjourned at 7:45PM. CATHOLIC COMMUNITY SERVICES OF KING CO FISCAL 2008 BUDGET • REVENUES CORPORATIONS,FOUNDATIONS,&TRUSTS 648,392 INDIVIDUAL DONORS 323,339 ASSOCIATED ORGANIZATION 657,954 • UNITED WAY 917,679 GOVERNMENT FEDERAL 1,770,713 STATE 2,390,865 COUNTY 569,928 CITY 694,487 PROGRAM SERVICE FEES 660,397 • OTHER REVENUE 489,408 SPECIAL EVENTS 119,095 DISCRETIONARY BASE - DEFICIT REDUCTION ALLOCATION IN KIND 205,350 • NET ASSETS RELEASED FROM RESTRICTION 41,822 TOTAL REVENUE 9,489,429 4ess: Ih-Kind 205,350 Provider Payments(Pass through) 2,175,382 TOTAL PASS THRU REVENUE 2,380,732 NET REVENUE 7,108,697 • EXPENSES • - SALARIES 4,112,65Q BENEFITS 661,960 TAXES 483,707 TOTAL SALARIES AND RELATED EXPENSES 5,258,317 PROFESSIONAL FEES 313,465 SUPPLIES 123,812 TELEPHONE 95,625 (POSTAGE 24,076 • ;OCCUPANCY 412,709 ;EQUIPMENT 25,150 • ;PRINTING 50,479 ADVERTISING 30,501 TRAVEL 89,022 ;CONFERENCES AND MEETINGS 48,763 SPECIFIC ASSISANTANCE 299,334 ;DUES AND FEES 10,968 AWARDS AND GRANTS 15,750 MISCELLANEOUS 39,552 TAXES 3,438 • INTEREST AND BANK CHARGES 50,807 IN KIND 205,350 • OTHER OPERATING EXPENSES 1,838,801 ;DEPRECIATION 216,929 NON-OPERATING EXPENSES 216,929 TOTAL EXPENSES 7,108,697 EXCESS(DEFICIT)FROM OPERATIONS 0 WATSON & M.cDONELL, PLLC CERTIFIED PUBLIC ACCOUNTANTS 600 UNIVERSITY STREET,SUITE 2828 SEATTLE,WASHINGTON 98101-3301 April 10,2008 Board of Directors Catholic Community Services of Western Washington Seattle,Washington In planning and performing our audit of the financial statements of Catholic Community Services of Western Washington as of and for the year ended December 31,2007,in accordance with auditing standards generally accepted in the United States of America.,we considered Catholic Community Services of Western Washington's internal control over financial reporting(internal control)as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Organization's internal control:Accordingly,we do not express an opinion on the effectiveness of the Organization's internal control. A control deficiency exists when the design or operation of a control does not allow management or employees,in the normal course of performing their assigned functions,to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency,or combination of control deficiencies,that adversely affects the entity's ability to initiate,authorize,record,process,or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the entity's financial statements that is more than inconsequential will not be prevented or detected by the entity's internal control. A material weakness is a significant deficiency,or combination of significant deficiencies,that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the entity's internal control. Our consideration of internal control was for the limited purpose described in the first paragraph and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control that we consider to be material weaknesses,as defined above. This communication is intended solely for the information and use of management,the board of directors, others within the organization, private and public lenders and grantors, and is not intended to be and should not be used by anyone other than these specified parties. Sincerely, WATSON&McDONELL,PLLC Lillian McDonell, CPA Managing Member TELEPHONE:(206)624-2380 FACSIMILE:(206)382-3558 MEMBER AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS AND WASHINGTON SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS • CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Financial Statements for the Year Ended June 30, 2007 (With Comparative Totals for 2006) and Independent Auditors' Reports CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Table of Contents Independent Auditors' Report 1 Financial Statements: Statements of Financial Position 3 Statements of Activities 5 Statements of Functional Expenses 7 Statements of Cash Flows 8 Notes to Financial Statements 10 Supplementary Information: Schedule of Expenditures of Federal Awards 26 Notes to Schedules of Expenditures of Federal Awards 32 Schedules of Functional Expenses By Division: Governance Office 33 King County 34 Southwest 35 Long-Term Care 36 Northwest 37 Independent Auditors' Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards 38 Independent Auditors' Report on Compliance With Requirements Applicable to Each Major Program and on Internal Control Over Compliance in Accordance With OMB Circular A-133 40 Schedule of Findings and Questioned Costs 42 WATSON & McD.ONELL, PLLC CERTIFIED PUBLIC ACCOUNTANTS 600 UNIVERSITY STREET,SUITE 2828 SEATTLE,WASHINGTON 98101-3301 INDEPENDENT AUDITORS' REPORT To the Trustees Catholic Community Services of Western Washington Seattle,Washington We have audited the accompanying statement of financial position of Catholic Community Services of Western Washington(a Washington nonprofit corporation)as of June 30,2007, and the related statements of activities,functional expenses and cash flows for the year then ended. These financial statements are the responsibility of Catholic Community Services of Western Washington's management. Our responsibility is to express an opinion on these financial statements based on our audit. The financial statements of Catholic Community Services of estern Washington as of June 30,2006,were audited by other auditors whose report dated March 20,2007, expressed an unqualified opinion on those financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United S{4uditing tates of America and the standards applicable to financial audits contained in Government Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform an audit to obtain reasonable assurance about whether the nancial statements are free of material misstatement. An audit includes examining,on a test basis, vidence supporting the amounts and disclosures in the financial statements. An audit also includes ssessing the accounting principles used and significant estimates made by management,as well as valuating the overall financial statement presentation. We believe that our audit provides a easonable basis for our opinion. our opinion, the financial statements referred to above present fairly,in all material respects, the anancial position of Catholic Community Services of Western Washington as of June 30, 2007, d the changes in its net assets and its cash flows for the year then ended in conformity with ccounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards,we also have issued our report, dated March 31,2008 on our consideration of Catholic Community Services of Western Washington's internal control over financial reporting and our tests of its compliance with certain provisions of laws,regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and tie results of that testing,and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. TELEPHONE:(206)624-2380 FACSIMILE:(206)382-3558 MEMBIER AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS AND WASHINGTON SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS Independent Auditors' Report,Page 2 Our audit was performed for the purpose of forming an opinion on the basic financial statements of Catholic Community Services of Western Washington taken as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by U. S. Office of Management and Budget Circular A-133,Audits of States,Local Governments, and Non Profit Organizations, and the schedules of functional expenses by division are presented for purposes of additional analysis,and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and,in our opinion, is fairly stated,in all material respects in relation to the basic financial statements taken as a whole. W4,34t, tpa,frtzep, Pi-i- March 31, 2008 2 , CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Statements of Financial Position June 30,2007 (With Comparative Totals for 2006) SERVICE AND AREA DIVISIONS GOVERNANCE KING LONG-TERM TOTAL OFFICE COUNTY SOUTHWEST CARE NORTHWEST ELIMINATIONS 2007 2006 CURRENT ASSETS Cash and cash equivalents $ 2,798,711 $ 828,406 $ 725,631 $ 190,671 $ 4,543,419 $ 2,042,890 • Accounts receivable-net of allowance for doubtful accounts of$396,005 19,487 884,601 2,047,730 3,490,207 880,576 7,322,601 6,643,172 Accounts receivable-related parties 2,164,954 79,530 194,518 1,729 309,541 (2,538,584) 211,688 389,963 Notes receivable-current portion 13,033 13,033 310,538 Prepaid expenses 61,016 29,028 24,764 11,187 36,654 162,649 421,432 Inventory-food 68,273 68,273 71,337 Funds held in trust 309 5,275 5,584 6,685 TOTAL CURRENT ASSETS 5,057,201 1,821,874 3,060,916 3,693,794 1,232,046 (2,538,584) 12,327,247 9,886,017 • PROPERTY AND EQUIPMENT Land - 2,214,500 857,072 791,349 179,523 312,794 4,355,238 4,355,238 Buildings and building improvements 159,000 6,821,251 4,690,874 315,785 2,577,361 14,564,271 12,536,124 Furniture and equipment 1,342,302 523,442 1,168,338 575,458 488,471 4,098,011 4,246,475 Leasehold improvements 654,632 654,632 687,350 Construction in progress 256,558 448,145 704,703 628,937 3,972,360 8,201,765 7,305,193 1,518,911 3,378,626 24,376,855 22,454,124 Less:accumulated depreciation 1,267,447 3,124,479 1,697,726 572,021 1,841,691 8,503,364 8,011,211 TOTAL PROPERTY AND EQUIPMENT 2,704,913 5,077,286 5,607,467 946,890 1,536,935 15,873,491 14,442,913 OTHER ASSETS ' Notes receivable-net of current portion 9,643,604 • 474,448 202,808 10,320,860 11,513,180 Lease receivable-net of allowance for doubtful accounts of$1,225,745 436,856 436,856 374,412 Cash-maintenance reserve account 112,794 112,794 112,282 Due from related party - 202,912 Cash-endowment fund 142,129 14,825 • 156,954 133,298 Investments 90,000 100,000 25,335 215,335 115,335 TOTAL OTHER ASSETS 10,170,460 142,129 574,448 355,762 11,242,799 12,451,419 TOTAL ASSETS $_ 17,932,574 $ 7,041,289 $ 9,242,831 $ 4,640,684 $ 3,124,743 $ (2_,538,584) $ 39,443,537 $ 36,780,349 The accompanying notes should be read with these financial statements 3 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Statements of Financial Position,Continued • June 30,2007 (With Comparative Totals for 2006) ' SERVICE AND AREA DIVISIONS GOVERNANCE KING LONG-TERM TOTAL OFFICE COUNTY SOUTHWEST • CARE NORTHWEST ELIMINATIONS 2007 2006 CURRENT LIABILITIES Accounts payable $ 153,641 $ 260,202 $' 486,034 $ 114,338 $ 105,689 $ 1,119,904 $ 1,285,870 Accounts payable-related parties 10,733 87,604. 178,286 937,401 2,011,537 (2,538,584) 686,977 691,244 Accrued payroll and related expenses 162,060 310,165 980,060 2,163,494 254,128 3,869,907 3,477,557 Current portion of notes and mortgages payable 55,922 24,164 45,315 120,160 245,561 292,388 Refundable deposits 611,566 611,566 584,894 Accrued liabilities 21,025 540,691 35,283 596,999 204,579 Deferred revenue 91,783 92,607 184,390 204,001 Funds held in trust 309 14,040 14,349 6,685 TOTAL CURRENT LIABILITIES 326,434 827,010 2,301,842 3,907,397 2,505,554 (2,538,584) 7,329,653 6,747,218 LONG-TERM LIABILITIES Notes and mortgages payable-net of current portion 1,629,159 2,966,635 485,119 944,475 6,025,388 6,956,170 Accrued liabilities-long-term 83,342 83,342 124,935 TOTAL LONG-TERM LIABILITIES 83,342 1,629,159 2,966,635 485,119 944,475 6,108,730 7,081,105 TOTAL LIABILITIES 409,776 2,456,169 5,268,477 4,392,516 3,450,029 (2,538,584) 13,438,383 13,828,323 NET ASSETS Unrestricted net assets 15,720,789 4,243,241 3,974,354 248,168 (491,794) 23,694,758 21,443,734 Temporarily restricted net assets 1,796,009 199,750 154,508 2,150,267 1,371,752 Permanently restricted net assets 6,000 142,129 12,000 160,129 136,540 TOTAL NET ASSETS 17,522,798 4,585,120 3,974,354 248,168 (325,286) 26,005,154 22,952,026 TOTAL LIABILITIES AND NET ASSETS $ 17,932,574 $ 7,041,289 $ 9,242,831 $ 4,640,684 $ 3,124,743 $ (2,538,584) $ 39,443,537 $ 36,780,349 The accompanying notes should hP ran MM with these financial statements • CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Stateriments-of Activities For the Year Ended June 30,2007 • (With Comparative Totals for 2006) SERVICE AND AREA DIVISIONS GOVERNANCE KING LONG-TERM TOTAL OFFICE COUNTY SOUTHWEST CARE NORTHWEST ELIMINATIONS 2007 2006 CHANGES IN UNRESTRICTED NET ASSETS . Revenues and gains: . Contributions-received directly $ 101,979 $ 947,613 $ 820,318 $ 145,854 $ 312,857 $ 2,328,621 $ 2,488,431 Contributions-received indirectly 18,670 1,800 20,470 12,823 Contributions-United Way allocations 734,443 476,541 14,991 255,073 1,481,048 1,470,843 Contributions-United Way donor designated 391,265 52,519 443,784 470,620 Contributions:-associated organizations 1,113,180 698,020 603,394 150,066 209,028 $ (1,250,026) 1,523,662 1,652,786 . Contributions-in-kind-Note(10) 238,641 1,228,527 1,467,168 1,452,100 Legacies and bequests 946,539 49,573 47,683 200,000 1,243,795 115,731 Special events revenue 844,022 152,701 102,547 10,747 13,690 1,123,707 1,097,952 Special events expenses (189,224) (51,776) (9,166) (10,838) (1,803) (262,807) (272,105) Fees and grants from governmental agencies 5,204,852 18,054,680 27,586,066 6,358,465 (705,939) 56,498,124 50,905,458 Revenue: Management fees 3,443,273 • (2,632,443) 810,830 1,196,595 Private program service fees 713,458 997,890 7,527,055 1,043,699 10,282,102 9,446,908 Investment income 819,712 64,127 580 884,419 839,434 Gain on sale of assets 6,750 Miscellaneous revenue 54 475,261 160,843 288,554 113,721 (164,685) 873,748 465,994 Net assets released from restrictions 178,064 93,260 28,254 165,680 465,258 614,000 TOTAL UNRESTRICTED REVENUES, GAINS AND SUPPORT 7,276,269 9,647,311 22,575,638 35,712,495 8,725,309 (4,753,093) 79,183,929 71,964,320 Expenses and losses: Program services • 2,137,795 8,260,110 20,164,510 34,540,155 8,078,310 (3,190,117) 69,990,763 63,819,097 Supporting services: Management and general 2,981,160 1,079,271 1,472,478 1,405,102 807,731 (1,556,834) 6,188,908 6,466,978 _ Fundraising 375,090 189,579 116,832 - 77,875 (6,142) 753,234 707,505 TOTAL EXPENSES 5,494,045 9,528,960 21,753,820 • 35,945,257 8,963,916 (4,753,093) 76,932,905 70,993,580 INCREASE IN UNRESTRICTED NET ASSETS BEFORE TRANSFER OF UNRESTRICTED NET ASSETS 1,782,224 118,351 821,818 (232,762) (238,607) 2,251,024 970,740 TRANSFER OF UNRESTRICTED NET ASSETS FROM GOVERNANCE TO LONG TERM CARE (57,131) 57,131 INCREASE(DECREASE)IN UNRESTRICTED NET ASSET', $ 1,725,093 $ 118,351 $ 821,818 $ (175,631) $ (238,607) $ 2,251,024 $ 970,740 ' The accompanying notes should be read with these financial statements 5 • CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Statement of Activities,Continued For the Year Ended June 30,2007 (With Comparative Totals for 2006) SERVICE AND AREA DIVISIONS GOVERNANCE KING LONG-TERM TOTAL OFFICE COUNTY SOUTHWEST CARE NORTHWEST ELIMINATIONS 2007 2006 CHANGES IN TEMPORARILY RESTRICTED NET ASSETS Contributions-received directly $ 1,077,735 $ 99,143 $ 66,895 $ 1,243,773 $ 413,938 Contributions-associated organizations 229,873 Net assets released from restrictions (178,064) (93,260) (28,254) (165,680) (465,258) . (614,000) INCREASE(DECREASE)IN TEMPORARILY • RESTRICTED NET ASSETS 899,671 5,883 (28,254) (98,785) 778,515 29,811 CHANGES IN PERMANENTLY RESTRICTED NET ASSETS Contributions-received directly 15,000 15,000 20,757 Investment income 8,589 8,589 INCREASE IN PERMANENTLY RESTRICTED NET ASSETS 23,589 23,589 20,757 INCREASE IN NET ASSETS 2,624,764 147,823 793,564 (175,631) (337,392) 3,053,128 1,021,308 NET ASSETS AT BEGINNING OF YEAR 14,898,034 4,437,297 3,180,790 423,799 12,106 22,952,026 21,930,718 NET ASSETS AT END OF YEAR $ 17,522,798 $ 4,585,120 $ 3,974,354 $ 248,168 $ (325,286) $ 26,005,154 $ 22,952 026 • The accompanying notes should t= with these financial statements CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedules-of-Functional-Expenses For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 55,714,601 $ 5,152,464 $ 541,792 $ (1,786,341) $ 59,622,516 $ 54,907,597 Professional fees and contract service payments 1,268,861 1,374,003 9,495 (940,477) 1,711,882 1,133,524 Supplies 1,201,405 122,080 17,827 (920) 1,340,392 1,325,842 Telephone 613,373 76,358 3,948 (771) 692,908 671,369 Postage 123,330 30,982 11,603 (254) 165,661 176,905 Occupancy 1,811,478 295,737 42,252 (168,124) 1,981,343 1,753,258 Equipment rental and maintenance 274,945 113,265 21,721 409,931 303,283 Printing and advertisement 290,797 62,885 87,716 441,398 358,372 Travel 602,669 50,831 2,392 (2,012) 653,880 529,758 Conferences 120,346 9,410 3,627 (784) 132,599 148,265 Contributions,grants and specific assistance/foster care payments 8,445,006 (1,850,115) 6,594,891 6,645,056 Dues and fees 30,234 121,276 2,273 153,783 138,571 Taxes and insurance 65,714 124,339 1,085 191,138 161,941 Interest and bank charges 279,767 98,137 2,215 380,119 374,876 Bad debts 313,124 313,124 181,359 In-kind expenses 1,467,168 1,467,168 1,407,100 Miscellaneous 96,398 34,679 6,741 (3,295) 134,523 208,572 Total expenses before depreciation 72,719,216 7,666,446 754,687 (4,753,093) 76,387,256 70,425,648 Depreciation 461,664 79,296 4,689 - 545,649 567,932 TOTAL EXPENSES $ 73,180,880 $ 7,745,742 $ 759,376 $ (4,753,093) $ 76,932,905 $ 70,993,580 The accompanying notes should be read with these financial statements 7 • • CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Statements of Cash Flow For the Year Ended June 30,2007 (With Comparative Totals for 2006) SERVICE AND AREA DIVISIONS GOVERNANCE KING LONG-TERM TOTAL CASH FLOWS FROM OPERATING ACTIVITIES OFFICE COUNTY SOUTHWEST CARE NORTHWEST ELIMINATIONS 2007, 2006 Increase(decrease)in net assets $ 2,624,764 $ 147,823 $ 793,564 $ (175,631) $ (337,392) $ 3,053,128 $ 1,021,308 Adjustments to reconcile increase(decrease)in net assets to net cash provided by operating activities: Depreciation 31,632 223,545 172,912 13,124 104,436 545,649 567,930 Increase in accrued interest on notes receivable (417,901) (417,901) (743,584) Increase in lease receivable (47,444) (47,444) (28,673) Write off of notes receivable 2,320 Value of donated property and equipment - (45,000) (Gain)loss on disposal of equipment (17,479) 1,631 (1,631) (5,380) (22,859) (6,750) (Increase)decrease in remaining current assets (216,568) 399,204 (424,176) 150,633 (97,592) (49,708) (238,207) (449,285) Increase(decrease)in current liabilities (98,124) (81,056) 82,876 285,839 343,192 49,708 582,435 941,013 Increase(decrease)in long-term accrued liabilities (41,593) (41,593) (16;703) NET CASH PROVIDED(USED)BY • OPERATING ACTIVITIES 1,817,287 689,516 626,807 272,334 7,264 - 3,413,208 1,242,576 CASH FLOWS FROM INVESTING ACTIVITIES Purchases of property and equipment $ (12,128) $ (11,479) $ (1,349,075) $ (25,008) $ (1,397,690) $ (2,138,681) Additions to construction in progress (256,558) $ (299,119) (555,677) (386,941) Additions to notes receivable 280,263 Deposits to cash-endowment fund (23,589) (67) (23,656) (20,867) Deposits to cash-maintenance reserve account (512) (512) (9,497) Investment in limited partnership (100,000) (100,000) Principal payments received on notes receivable 2,095,534 104 2,095,638 17,388 Proceeds from sale of property and equipment 156,750 NET CASH PROVIDED(USED)BY INVESTING ACTIVITIES $ 1,826,848 $ (35,068) $ (1,449,075) $ (299,119) $ (25,483) $ 18,103 $ (2,101,585 • • The accompanying notes should b _ with these financial statements CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Statements-of-Cash-Flows,-Continued For the Year Ended June 30,2007 (With Comparative Totals for 2006) SERVICE AND AREA DIVISIONS • GOVERNANCE KING LONG-TERM TOTAL CASH FLOWS FROM FINANCING ACTIVITIES OFFICE COUNTY SOUTHWEST CARE NORTHWEST ELIMINATIONS 2007 2006 Advances on forgiveable loans $ 452,197 $ 452,197 $ 1,461,815 Principal payments on notes payable $ (1,138,806) $ (55,922) (19,198) $ (49,288) $ (119,765) (1,382,979) (219,601) Repayments of line of credit - (200,000) NET CASH PROVIDED(USED)BY FINANCING ACTIVITIES (1,138,806) (55,922) 432,999 (49,288) (119,765) (930,782) 1,042,214 INCREASE IN CASH AND CASH EQUIVALENTS 2,505,329 598,526 (389,269) (76,073) (137,984) 2,500,529 183,205 CASH AND CASH EQUIVALENTS AT BEGINNING OF YEAR 293,382 229,880 1,114,900 266,744 137,984 2,042,890 1,859,685 CASH AND CASH EQUIVALENTS AT END OF YEAR $ 2,798,711 $ 828,406 $ 725,631 $ 190,671 $ - $ 4,543,419 $ 2,042,890 SUPPLEMENTAL DISCLOSURES - Interest paid $ 20,226 $ 54,514 $ 83,183 $ 44,661 $ 102,530 $ 305,114 $ d 318,188 Non-cash investing activity Land and building valued at$45,000 were received as a - contribution during 2006 $ 45,000 • The accompanying notes should be read with these financial statements 9 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30, 2007 C NOTE 1 - PURPOSE AND ORGANIZATION OF THE AGENCY Catholic Community Services of Western Washington(CCSWW)was incorporated as a Washington nonprofit corporation during 1988. The following diagram sets forth the relationship of the various divisions of CCSWW and other organizations: MOST REVEREND ALEXANDER J.BRUNETT, ARCHBISHOP OF SEATTLE I I I CATHOLIC COMMUNITY SERVICES THE CATHOLIC CHARITIES OF WESTERN WASHINGTON FOUNDATION OF ARCHDIOCESAN HOUSING AUTHORITY WESTERN WASHINGTON Service and Area Divisions Josephinum Redmond LIMITED PARTNERSHIPS Housing Elderly 308 West Champion Associat-r - Institute* Housing CCS/Bellingham CCSWW J Association CGS/Bremerton Housing GovernanceF CCS/Mount Vernon Housing Office Josephinum —I Halcyon CCS/Pacific Square Associates Foundation CCS/Renton Housing CCS Northwest Limited Continental Place (Bellingham/ Partnership Hilltop Housing ( 9ham/ AHA-Pierce ML IGng Family Housing Everett) County Monte Cristo Partners Association Sumner Commons CCS King County Township Family Housing (Seattle) Kincaid Traugott Terrace Housing Women's Westlake Woodland Family Housing CCS Long-Term Care System Pioneer LIMITED LIABILITY COMPANIES Court Centralia Family Housing CCS Southwest Housing Chestnut Street Housing College Way Family Housing (Tacoma) Holden Street Family Housing Sunrise Kelso Family Housing Court Westlake II Housing I Housing Woodland II Family Housing Tahoma Center Pierce County Devoe Housing Wintonia Association Affordable Housing LLC Community (Nonprofit) Association Housing1431 Minor Limited Partnership (Nonprofit)* — Association* * Unrelated but affiliated 10 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30, 2007 NOTE 1 -PURPOSE AND ORGANIZATION OF THE AGENCY, CONTINUED Catholic Community Services of Western Washington(CCSWW),The Catholic Charities Foundation of Western Washington(CCF) and Archdiocesan Housing Authority(AHA) are related organizations, as the Archbishop of Seattle is the only member of the separately incorporated entities. As the only member, the Archbishop of Seattle has the power to appoint or remove any member of the Boards of Trustees. In addition,certain transactions require the approval of the Archbishop of Seattle. The purpose of CCSWW is to minister to the needs of individuals,families, and groups in western Washington who are poor,troubled or otherwise in need,with a broad range of interrelated ervices. Through CCSWW, the Roman Catholic Church seeks to demonstrate its caring and compassion by serving those in need. Such needs are met by professionals, trained volunteers, and lay helpers working in partnership,to provide direct social services, advocacy in behalf of individuals, and empowerment of local community groups. To accomplish this objective, special purpose programs have been designed to meet the physical, emotional, and spiritual needs of the ommunity. Service and Area Divisions operate social service programs at a number of locations under various names. NOTE 2-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements include the activity of the Governance Office and the following Service and Area Divisions of CCSWW: Catholic Community Services King County(King County), Catholic Community Services Southwest(Southwest), the Long-Term Care System(Long-Term Care) and Catholic Community Services Northwest(Northwest). All material interdivision transactions have been eliminated. Estimates and assumptions The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. Cash and cash equivalents Cash and cash equivalents includes cash in banks,money market accounts, and investments that are traded on a daily basis in certain mutual funds that invest in various securities. 11 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 2-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, CONTINUED Accounts Receivable Accounts receivable consists primarily of fees to be collected from third party payors and private- pay payors under various sliding fee schedules. Accounts receivable from third-party payors are adjusted to the amount expected to be collected from the third-party payor. The allowance for doubtful accounts is calculated based on collection experience of prior periods. Pledges Receivable Pledges receivable are reported net of estimated uncollectible pledges. Pledges from corporations, family trusts, and certain individuals are considered to be totally collectible. Other pledges are considered to be offset by an uncollectible amount equal to the amount of these pledges. Property and Equipment Land, building and equipment is recorded at cost for items purchased and at estimated fair market value for items donated. The cost of land with existing buildings is allocated between land and buildings based on the relative assessed values for real estate tax purposes. In accordance with the capitalization policy, acquisitions of individual items costing$1,500 or less are expensed in the year of acquisition. Depreciation is calculated on the straight-line basis over the following estimated useful lives: Buildings 30-40 years Building improvements 5 -30 years Furniture and equipment 3 - 10 years Leasehold improvements 3 - 10 years Because of CCSWW's relationship with the Corporation of the Catholic Archbishop of Seattle (CCAS), it is CCSWW's policy to capitalize and depreciate any building or additions to buildings acquired at CCSWW's expense but owned by CCAS. Cash- endowment fund CCSWW has received donations that are permanently restricted. Some of those funds are maintained in separate accounts. Investments Investments in equity securities with a readily determinable fair value are reported at their fair value and changes in the unrealized gain or loss are recognized in the current period. 12 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 2-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, CONTINUED Deferred Revenue Amounts received in advance for services to be provided in the future are recorded as deferred revenue.Amounts deferred are recognized as earned revenue as services are provided. Public support CCSWW receives contributions from associated organisations,local parish units and the general public as well as indirectly through United Way annual allocations. These revenues are recognized when received. All contributions are considered available for unrestricted use unless specifically restricted by the donor. Donor restricted contributions CCSWW receives contributions from associated organizations, local parish units, and the general public. Contributions received are recorded by division as unrestricted,temporarily restricted, or permanently restricted net assets, depending on the existence and/or nature of any donor restriction. • Contributions are considered available for unrestricted use unless specifically restricted by the donor. When a donor's restriction expires, that is, when a stipulated time restriction ends or purpose restriction is accomplished on a first-in,first-out basis,temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. Contributions subject to donor-imposed restrictions that are met in the same year as the year the contribution is received are reported as an increase in unrestricted net assets. Contributions having or implying a time restriction for acquisition of long-lived assets are recognized as released from restrictions and reclassified to unrestricted net assets at the time the long-lived asset is acquired. Contributions -associated organizations Contributions -associated organizations include funds received from the CCAS and its local parish units, as well as CCF. Donated services,materials and facilities Assets donated that have a significant value are recorded at fair market value as determined by an independent third party at the time of donation. Donated facilities are recognized at their fair market rental. Donated materials and services have not been recognized in the accompanying financial statements since no objective basis is available to measure the value of such materials and services. However,a substantial number of volunteers have donated significant amounts of their time to CCSWW's programs. Cost reimbursement grants Revenues under cost-reimbursement type contracts are recognized at the time the related costs are recognized. 13 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 2-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, CONTINUED Allocation of expenses Certain costs are allocated on various bases depending on the nature of the expense. Reclassifications Certain prior year amounts have been reclassified for consistency with current year presentation. Prior-year summarized information The financial statements include certain prior-year summarized comparative information. Such information does not include sufficient detail to constitute a presentation in conformity with generally accepted accounting principles. Accordingly, such information should be read in conjunction with the organization's financial statements for the year ended June 30,2006,from which the summarized information was derived. NOTE 3 -FEDERAL INCOME TAX CCSWW is exempt from federal income taxes as a division of an organization described in Section 501(c)(3)of the Internal Revenue Code. The exemption under Section 501(c)(3)is granted according to the United States Catholic Conference group ruling by the Internal Revenue Service. CCSWW is included under the ruling by virtue of its listing in the Official Catholic Directory by the Archdiocese of Seattle. CCSWW is not a private foundation as defined in Internal Revenue Code Section 509(a). NOTE 4 -RELATED PARTY TRANSACTIONS Corporation of the Catholic Archbishop of Seattle CCSWW received $673,550 from CCAS during 2007 and is included in contributions-associated organizations. CCSWW also administered CCAS' self-insurance plan for workers compensation. A fee of$252,000 was received from CCAS for those administrative services during 2007. In addition, CCSWW had transactions with CCAS that are described in Notes 7 and 13. Catholic Charities Foundation CCSWW received $445,000 from CCF during 2007 and is included in contributions-associated organizations. The operations of CCF are managed by CCSWW. CCF paid CCSWW$63,641 in management fees. 14 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 4-RELATED PARTY TRANSACTIONS,CONTINUED Archdiocesan Housing Authority CCSWW made grants and allocations to AHA of$236,018 during 2007. AHA owes Northwest$202,808. The amount is receivable upon demand. Management does not expect to collect this amount within one year. CCSWW received reimbursement from AHA of the following costs during 2007: $198,102 for the CCSWW unemployment insurance program,and$300,423 for shared personnel. Xing County receives the use of facilities free of charge from associated organizations and other organizations for various programs. Total estimated value of donated space from CCAS and AHA for 2007 was$38,400, and is included in contributions—in-kind. King County has sublet space to AHA. Rent income from this lease for 2007 is$94,176, and is included in miscellaneous revenue. King County charges AHA for certain overhead costs. i eimbursement of these costs for 2007 is$110,258,and is included in miscellaneous revenue. - Tahoma Center Association Southwest manages the Tahoma Center property at no cost to Tahoma Center Association(TCA). Office space is leased by Southwest from TCA at a cost of$169,489 for 2007. Long-Term Care also uses space at Tahoma Center under an oral agreement at a cost of$27,342.TCA owes Southwest$447,448 on a note receivable that is described in Note 8. Pierce County Affordable Housing Association Southwest provides services to Pierce County Affordable Housing Association(PCAHA)and its esidents. Southwest billed service fees during 2007 of$31,623. Southwest made a contribution of $8,397 to the PCAHA. The following amounts are due from or to entities that are related parties, as described in Note 1 at June 30,2007: Amounts due from related entities Archdiocesan Housing Authority $ 121,377 Others 2,164 Devoe Housing LLC 72,479 Pierce County Affordable Housing Association 15,668 TOTAL $ 211,688 15 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30, 2007 NOTE 4 -RELATED PARTY TRANSACTIONS, CONTINUED Amounts due to related entities Corporation of the Catholic Archbishop of Seattle $ 670,814 AHA 15,070 Others 1,093 TOTAL $ 686,977 NOTE 5 -FUNDS HELD IN TRUST Funds held in trust by CCSWW consist primarily of client deposits held until the funds can be disbursed as required. NOTE 6 -RESTRICTIONS ON USE OF LAND AND BUILDINGS Funding for the purchase of some land and buildings was provided under grants and contracts that restrict the future use or sale of the assets. The following schedule summarizes the restrictions currently in effect: RESTRICTION LOCATION CONTRACTOR/GRANTOR RESTRICTION EXPIRES South Regional HUD Community Development Change in use requires July 1,2016 Office Block Grant("CDBG")passed notice through King County Katherine House Department of Community, Residential units must be December 2051 Trade and Economic, rented to tenants with Development, State of household incomes at or Washington below 30% of the local area median income Katherine House Department of Housing and Six units must be used June 2036 Community Development, by tenants whose King County income is at or below 30% of median income in King County 16 • CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 6 -RESTRICTIONS ON USE OF LAND AND BUILDINGS,CONTINUED RESTRICTION LOCATION CONTRACTOR/GRANTOR. RESTRICTION EXPIRES Benedict House Department of Community, Residential units must be December 2045 Trade and Economic rented to tenants with Development, State of household income at or Washington below 30%of the local area median income Sale, transfer or changes in use of the facilities at the above locations may result in repayment of some or all of the restricted funding or reversion of the property to the funding source, depending on the contract. NOTE 7 -NOTES AND MORTGAGES PAYABLE Notes and mortgages payable at June 30,2007, are summarized as follows: Installment notes payable $ 2,289,012 Notes payable to or on behalf of CCAS 1,392,722 Forgivable notes and loans 2,589,215 TOTAL NOTES AND MORTGAGES PAYABLE 6,270,949 Less current portion 245,561 LONG-TERM LIABILITY $ 6,025,388 Line of credit CCSWW has a$1,500,000 line-of-credit agreement with a bank. The credit line is available until the loan is paid in full or the parties agree in writing to terminate the agreement. The interest rate, which varies with the bank's prime rate,was 8.25 percent at June 30,2007. The line-of-credit is shared by all divisions of CCSWW. Receivables and bank accounts are pledged as collateral. The agreement requires financial reporting,the maintenance of current assets in excess of current liabilities of at least$2,000,000, and at least$14,000,000 of net assets. There was no outstanding balance at June 30, 2007. 17 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 7 -NOTES AND MORTGAGES PAYABLE, CONTINUED Installment notes payable Installment notes payable are collateralized by deeds of trust on the listed properties. INTEREST RATE AT MATURITY BALANCE PROPERTY JUNE 30,2007 MONTHLY PAYMENT DATE JUNE 30,2007 Randolph Carter Center and Kent Family Center 6.74% $4,660 plus interest 12/01/2011 $ 810,866 Everett office 4.96 % $1,163 plus interest 12/01/2011 202,347 Oak View Place, Vancouver,Washington 7.26 % $9,660 including interest 8/01/2011 1,275,799 $ 2,289,012 The Randolph Carter Center and Kent Family Center, and the Everett office loans require variable monthly payments that include a fixed principal amount plus interest. Interest rates are adjusted every 12 months. Notes payable to or on behalf of CCAS Notes payable to or on behalf of CCAS at June 30,2007,were as follows: INTEREST RATE AT MATURITY BALANCE PROPERTY JUNE 30,2007 MONTHLY PAYMENT DATE JuNE 30,2007 Northwest Martin Center and School buildings 7 % 13,600 2/01/2015 $ 862,288 Lakewood Property, Lakewood, Washington 6.75 % 6,645 10/31/2020 530,434 $ 1,392,722 CCAS holds title to the Northwest Martin Center and School buildings. CCAS requires a maintenance reserve account for Martin Center. CCAS allows withdrawals for properly documented maintenance costs. The balance of the maintenance reserve account at June 30, 2007, was $112,794. 18 I CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 7-NOTES AND MORTGAGES PAYABLE,CONTINUED For l'vable notes and loans I orgivable notes and loans payable at June 30,2007,were as follows: INTEREST RATE AT MATURITY BALANCE PROPERTY JUNE 30,2007 MONTHLY PAYMENT DATE JUNE 30,2007 I tate of Washington• Zero None-forgiven at maturity 12/31/2051 $ 285,000 g County Zero None-forgiven at maturity 6/01/2036 334,215 e City of Seattle Zero None-forgiven at maturity 11/30/2018 255,000 tate of Washington Zero None-forgiven at maturity 12/31/2045 835,000 tate of Washington Zero None -forgiven at maturity 12/31/2046 530,000 City of Olympia Zero None—forgiven at maturity 7/31/2009 350,000 $ 2,589,215 The State of Washington provided$285,000 to finance the construction of a seven-bed transitional housing facility to be operated by King County. The loan dated January 1, 2001,will be forgiven pn the maturity date if all conditions of the agreement are complied with for the 50-year period. I 'he Department of Housing and Community Development, King County, Washington loaned King County$334,215 for the construction of a seven-bed transitional housing facility. The loan dated October 27,2000,will be forgiven on the maturity date if all conditions of the loans are complied with for the 35-year period. A note payable for up to $255,000 to The City of Seattle was signed November 30, 2003, that bears interest at zero percent,unless contingent interest becomes due. The note,which matures November 30,2018,will be forgiven if the terms and conditions of the loan agreement have been met continuously as defined in the loan documents. The funds were provided for the acquisition and improvement of the ML King Day Home Center property. The State of Washington,Department of Community Trade and Economic Development provided $835,000 for the construction of Benedict House. The loan dated February 16, 2005,will be forgiven on the maturity date if all conditions of the loan are complied with for the 40-year period. 19 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 7_NOTES AND MORTGAGES PAYABLE, CONTINUED The State of Washington,Department of Community,Trade and Economic Development provided $530,000 for the construction of the Drexel/Devoe Housing project. The loan, dated April 20, 2006,will be forgiven at maturity if all the conditions of the agreement are complied with for the 40-year period. The City of Olympia provided $350,000 for the construction of the Drexel/Devoe Housing project. The loan, dated July 30, 2004,will be forgiven at maturity if all the conditions of the agreement are complied with for the 5-year period. Summary of Notes Payable Debt agreements require the following principal payments for each of the next five years and thereafter: NoTEs FORGIVABLE PAYABLE NOTES TOTAL 2008 $ 245,561 $ 245,561 2009 263,722 $ 350,000 613,722 2010 277,898 277,898 2011 293,050. 293,050 2012 309,246 309,246 Thereafter 2,292,257 2,239,215 4,531,472 TOTAL $ .3,681,734 $ 2,589,215 $ 6,270,949 Interest expense was $305,114 for 2007. • NOTE 8 -NOTES AND LEASE RECEIVABLE Notes and lease receivable at June 30,2007, are summarized as follows: Notes receivable Tahoma Center Association $ 474,448 Archdiocesan Housing Authority 202,808 DUE FROM RELATED PARTIES 677,256 CCS/Bremerton Housing Limited Partnership 33,272 308 West Champion Associates Limited Partnership 54,265 Various limited partnerships 2,041,750 Josephinum Associates Limited Partnership 7,527,350 TOTAL 10,333,893 Less -current portion 13,033 TOTAL $ 10,320,860 20 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30, 2007 NOTE 8 -NOTES AND LEASE RECEIVABLE, CONTINUED CCSWW is the holder of a note receivable for$2,361,398, dated December 29, 1989 from the Josephinum Associates Limited Partnership. The note bears interest at 8.09 percent and annual payments are made from the partnership's surplus cash, as defined in the note. If surplus cash is less than the payment amount due under the note for any year,the difference shall accrue with the interest and shall be paid when surplus cash becomes available, except that interest is due 10 years after it was accrued and all unpaid interest and principal is due by November 30, 2008. Accrued interest receivable is$5,165,953. Payments of$282,064 of accrued interest were made in 2007. The note is collateralized by a fifth deed of trust on the building and ground lease. Tahoma Center Association owes Southwest$474,448 on a note receivable,revised January 27, 2006. Monthly payments are interest only at seven percent,with monthly payments of$3,511, including interest beginning October 2008. The note matures December 31,2019. Interest income for 2007 was $33,211. CCSBremerton Housing i.united Partnership owes CCSWW$33,271 on a note receivable dated October 1, 1996. Monthly payments under the note are $716, including interest at eight percent with the final payment due October 1, 2011. 308 West Champion Associates Limited Partnership owes CCSWW$54,265 on a note dated September 1, 2000 and amended June 15, 2001. Monthly payments are $843, including interest at 6.33 percen,with the final payment due August 1,2013. The following notes receivable are also due to CCSWW from limited partnerships: DATE OF MATURITY INTEREST ORIGINAL BALANCE DUE JUNE 30,2007 NOTE DATE RATE AMOUNT PRINCIPAL INTEREST TOTAL 3/10/1998 3/31/2018 6 % $ 206,924 $ 180,686 $ 63,903 $ 244,589 7/7/1998 4/30/2023 6 % 164,169 171,143 75,035 246,178 10/15/1998 4/30/2019 6 % 296,643 296,643 195,696 492,339 9/1/1998 4/30/2040 6 % 300,000 218,495 99,228. 317,723 4/2/1998 4/30/2023 6 % 440,849 440,849 245,799 686,648 8/20/2004 8/30/2034 5 % 51,000 51,000 3,273 54,273 $1,358,816 $ 682,934 $2,041,750 The notes receivable are collateralizedby subordinated deeds of trust. Annual payments of principal and interest are due in an amount equal to available net cash flow calculated at the end of each calendar year. Payments on interest of$552 were received during 2007. 21 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 8 -NOTES AND LEASE RECEIVABLE, CONTINUED Western Washington leases the land on which the Josephinum Apartments are located to The Josephinum Associates Limited Partnership under a 40-year ground lease effective December 29, 1989. The lease has a 10-year renewal option. The annual rent is$15,000 through 2016 and $250,000 thereafter. Rent is payable to the extent of 10 percent of the Partnership's surplus cash on December 31 of each year. Unpaid rents accrue interest at 8.09 percent. Accrued rents are due in full not later than the 10th anniversary of the date it was accrued. The lease provides that at the termination of the lease, the title to the improvements on the land will transfer to Western Washington. In accordance with Financial Accounting Standard No. 13,Accounting for Leases, CCS has recorded the lease on a straight-line basis. The deferred lease receivable at June 30,2007 was $1,662,601 including accrued interest of$174,274. An allowance for uncollectible.amounts of $1,225,745 was recorded in 2007, leaving rent and interest receivable of$436,856 at June 30, 2007. A lease payment of$15,000 was received in 2006. Payments to be received, as required by the lease, excluding escalations and accrued interest on amounts due, are due each February 1, as follows: 1993-2016 (annual payments of$15,000) $ 315,000 2017 250,000 2018-2029 (annual payments of$250,000) 3,000,000 2030 247,945 TOTAL $ 3,812,945 NOTE 9 -INVESTMENTS Southwest invested$100,000 in Devoe Housing,LLC,which owns a 26-unit housing project to provide affordable housing to individuals in Olympia. Northwest entered into an agreement with other social service providers to form a Washington limited liability company,Associated Provider Network,LLC(APN),for the purpose of contracting with managed care organizations to provide comprehensive behavioral healthcare services in and around the five-county North Sound region of the State of Washington. All items of income,gain, loss and deduction are to be allocated among members in their respective capital account percentage as defined by the agreement. Northwest's capital account percentage is 16.5 percent. Northwest, as a member of the company,has entered into a provider agreement with APN. Northwest is not required to make any additional capital contributions. Initial investment $ 64,569 Losses recognized through June 30,2007 (39,234) TOTAL $ 25,335 22 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 9 -INVESTMENTS, CONTINUED Western Washington invested$90,000 in the Josephinum Housing Institute(HID to enable JHI to meet its financial obligations as the general partner in The Josephinum Associates Limited Partnership. The market value of the investment is not determinable. NOTE 10- CONTRIBUTIONS -IN-KIND CCSWW receives the use of facilities free of charge from associated organizations and other organizations for various programs. Total estimated value of donated space included in in-kind contributions was $80,028 for 2007. CCSWW,operates three feeding programs-Hospitality Kitchen in Tacoma,Feed the Hungry in, Aberdeen and Community Kitchen in Olympia. The value of food received as in-kind donations for these programs is estimated at$1,228,527. In-kind services valued at$158,613 were recognized in connection with the Foster Grandparent program. NOTE 11 -PENSION PLAN CCSWW adopted a money purchase pension plan effective July 1, 1991. All divisions participate. All employees, except hourly home care and care aide employees and highly compensated • (employees,who have completed one year of service and 1,000 hours are eligible. Contributions to 'the plan are six percent of the employee's compensation. Pension expense for the year was $1,020,244. ransactions of the retirement plan are not included in the financial statements. Contributions are ade directly to a bank that maintains the retirement plan's invested funds. OTE 12- LEASED AND RENTED FACILITIES AND EQUIPMENT Some buildings and equipment used by CCSWW for its offices and community services programs are leased under operating leases. Under some of the operating leases, CCSWW pays a portion of property taxes,insurance,maintenance, and expenses related to the leased property. Total rent expense for leased facilities and equipment and those rented on a month-to-month basis was $11,137,835. 23 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30, 2007 NOTE 12- LEASED AND RENTED FACILITIES AND EQUIPMENT, CONTINUED Minimum future obligations on noncancellable operating leases in effect at June 30,2007, are: 2008 $ 648,257 2009 258,151 2010 174,294 2011 126,524 2012 47,257 Thereafter 26,076 TOTAL $ 1,280,559 NOTE 13 -INSURANCE Insurance is provided by a program for protected self-insurance by CCAS. Premiums are remitted to the Archdiocese of Seattle to pay for the losses incurred, to purchase the necessary administrative services and to provide insurance to limit the self-insured outlay. The protected self-insurance program covers all buildings,contents,general and automobile liability, directors and officers, money,securities and employee fidelity. Insurance premiums paid were$173,867 for 2007. CCSWW also participates in an Archdiocesan self-insurance program for workers compensation. Premiums are remitted to CCAS and are used to pay the claims for industrial accidents and for the cost of administering the program. Premiums for workers compensation are computed at a rate established by job classification times the number of hours worked with a discount available for prompt payment. Insurance premiums expensed were $2,675,977 for 2007. NOTE 14- CONCENTRATIONS Credit risk Assets for which CCSWW has a risk of loss consist of amounts on deposit with financial institutions in excess of amounts insured by Federal Deposit Insurance Corporation, and those not secured by any other collateral. CCSWW's management does not anticipate any material adverse effect on its financial position from these credit risks. Collective bargaining agreements Sixty-three percent of the employees are covered under the following collective bargaining agreements: The Long-Term Care System's home care workers,expiring June 30,2009 King County's hourly paid employees at child care facilities, expiring August 30, 2008 Nonmanagement employees at Northwest,expiring June 30, 2009 24 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Financial Statements For the Year Ended June 30,2007 NOTE 15 - CONTINGENCIES AND COMMITMENTS CCSWW receives funds under numerous contracts,grants and agreements with federal, state and local governmental agencies. CCSWW may be subject to repayment of funds received under contracts,grants and agreements with governmental agencies that provide for payments to CCSWW based on cost or statistical data. Most contracts,grants and agreements are subject to audit by the funding sources. CCSWW and Josephinum Housing Institute(JHI) are mutually liable to the limited partner of the Partnership under an indemnification agreement dated June 18, 1991,for such portion of the deficiency amount, as defined in the agreement, attributable to negligence,acts or failure to act or misrepresentation of JHI, CCSWW or AHA with respect to losses or related to the low income housing credits or the historic tax credits. The amount of the possible future liability cannot be reasonably estimated. The agreement remains in effect until the earlier of the date of the Partnership's sale of the project or the end of the compliance period under Section 42 of the Internal Revenue Service Code. No payments have been required under the agreement through June 30, 2007. CCSWW has agreed to advance funds to Devoe Housing LLC when the operations of Devoe Housing LLC result in an operating deficit, as defined in the agreement. CCSWW's obligation under the agreement is unlimited. Repayment of the operating deficit loans are without interest and as provided in the agreement. No payments have been required under the agreement through June 30, 2007. CCSWW has signed agreements with vendors regarding projects in development. These contracts are expected to be paid within the next year. CCSWW has signed a purchase and sale agreement in the amount of$600,000 for property in Tacoma, Washington for the purpose of development. As of the date of this report,title to this property has not been acquired. CCSWW has signed a purchase and sale agreement in the amount of$2,500,000 for property in Tacoma, Washington for the purpose of development. As of the date of this report, title to this property has not been acquired. NOTE 16 - SUBSEQUENT EVENTS CCSWW purchased land and building for development of a project in September 2007 in the amount of$850,000. CCSWW also obtained a loan from CCF in the amount of$300,000 for this purchase and the remaining$550,000 was paid from CCSWW funds. 25 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Expenditures of Federal Awards ' For the Year Ended June 30,2007 PASS-THROUGH FEDERAL ENTITY FEDERAL GRANTOR/PASS-THROUGH GRANTOR/ CFDA IDENTIFYING FEDERAL PROGRAM OR CLUSTER TITLE NUMBER NUMBER EXPENDITURES U. S. DEPARTMENT OF AGRICULTURE Child and Adult Care Food Program: Passed through State of Washington, Office of Superintendent of Public Instruction Child Adult Care Food Program (Caring Place) 10.558 06-27-01-0498 $ 10,594 Child Adult Care Food Program (Kid's Place) 10.558 06-27-01-0498 777 Child Adult Care Food Program (St.Mike's Tikes) 10.558 06-27-01-0498 18,322 Child Adult Care Food Program (St.Olaf's) 10.558 06-27-01-0498 7,526 Martin Luther King Daycare and Our Place Daycare 10.558 02-17-240 12,606 TOTAL CHILD AND ADULT CARE FOOD PROGRAM $ 49,825 TOTAL U. S.DEPARTMENT OF AGRICULTURE $ 49,825 U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Community Development Block Grants/Entitlement Grants: Passed through City of Auburn, Department of Planning and Community Development Emergency Assistance 14.218 BG0603 $ 5,895 Passed through City of Bremerton CDBG City of Bremerton 14.218 63416 77,056 CDBG City of Bremerton 14.218 63604 5,978 CDBG City of Bremerton 14.218 63704 4,125 Passed through City of Everett CDBG 006 Program Year 14.218 None 5,000 Passed through City of Seattle Eviction Prevention Program- CDBG 14.218 DA06-1138 50,158 Eviction Prevention Program- CDBG 14.218 DA07-1138 53,630 MLK Dayhome Center-Note D 14.218 DL03-7674 255,000 University District Youth Center 14.218 DA2006-1002 31,289 Passed through City of Tacoma • PHN- CDBG 14.218 None 35,000 26 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Expenditures of Federal Awards For the Year Ended June 30, 2007 PASS-THROUGH FEDERAL ENTITY FEDERAL GRANTOR/PASS-THROUGH GRANTOR/ CFDA IDENTIFYING FEDERAL PROGRAM OR CLUSTER TITLE NUMBER NUMBER EXPENDITURES U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT-CONTINUED Community Development Block Grants/Entitlement Grants- Continued: Passed through King County Emergency Assistance—Burien Clients 14.218 D35904D $, . 5,600 Katherine House: Transitional Housing-Note D 14.218 D26556D &F 106,435 Emergency Assistance—South 14.218 D37182D 6,002 HOME 14.218 D37184D 7,186 HOME Emergency Shelter 14.218 D37184D 10,897 Passed through Kitsap County Kitsap CDBG 14.218 KC-194-06 6,323 Kitsap CDBG 14.218 KC-210-07 ` 10,018 Passed through Pierce County-Department of } Community Service CDBG/ESGP 14.218 52464 5,975 Suited for Success 14.218 15,000 Passed through Snohomish County.Human Services Volunteer Chore Services CDBG 14.218 CDBG-S 2005#3 3,696 Volunteer Chore Services CDBG 14.218 CDBG-S 2006#01 17,493 Passed through Solid Ground of Washington KC Housing Stability Project CDBG 14.218 None - 5,523 KC Housing Stability Project CDBG 14.218 None 7,350 KC Housing Stability Project CDBG 14.218 None 18,572 KC Housing Stability Project CDBG 14.218 None 24,816 TOTAL COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS $ 774,017 Community Development Block Grants/State's Program Passed through Thurston County Thurston County CDBG—Drexel House 14.228 $ 433,280 TOTAL COMMUNITY DEVELOPMENT BLOCK GRANTS/STATE'S PROGRAM $ 433,280 Emergency Shelter Grants Program: Passed through City of Tacoma PHN -Emergency Shelter Grant 14.231 None $ 18,000 Passed through King County Planning and Community Development Division HOME-ESG 14.231 D35860D 11,360 Legal Action Center-ESG 14.231 D35861D 6,334 Legal Action Center-ESG 14.231 D37185D 7,500 Passed through Kitsap Community Resources ESG 14.231 07-46106-18 1,353 27 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Expenditures of Federal Awards For the Year Ended June 30, 2007 PASS-THROUGH FEDERAL ENTITY FEDERAL GRANTOR/PASS-THROUGH GRANTOR/ CFDA IDENTIFYING FEDERAL PROGRAM OR CLUSTER TITLE NUMBER NUMBER EXPENDITURES U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT-CONTINUED Emergency Shelter Grants Program,Continued: Passed through Pierce County Department of Community Services CDBG/ESGP 14.231 52464 $ 12,536 Passed through State of Washington Department of Social and Health Services CTED ESG 14.231 06-46106-12 12,000 CTED ESG 14.231 07-46106-41 1,802 TOTAL EMERGENCY SHELTER GRANTS PROGRAM $ 70,885 Supportive Housing Program: Direct Funding Transitional Housing/Elizabeth House 14.235 WA01B400051\9 $ 20,672 Transitional Housing/Elizabeth House _ . 14.235 WA01B600058 122,807 SHP McKinney-Drexel Capital 14.235 None 182,076 SHP McKinney-Drexel Operating&Maintenance 14.235 None 10,600 TOTAL DIRECT FUNDING $ 336,155 Passed through Child Care Resources OPDC Child Care '14.235 None $ 416 Passed through City of Seattle Pro Youth 14.235 DA2004-7155 33,222 Pro Youth 14.235 DA2005-7155 32,491 Passed through Pierce County-Department of Community Services PHN Transitional Housing-TCC 14.235 WA01B403004 71,640 Transitional Housing 14.235 WA01B303006 (WA60115) 37,253 Transitional Housing 14.235 WA01B603007 (WA60115) 14,134 Passed through Snohomish County Human Services HUD Supportive Housing 14.235 HCD-60-50-0502-007 31,429 Meadowdale 14.235 HCD-06-50-0401-007 13,625 SHP—Autumn Leaf 14.235 WAO1B30-4013 (1) 22,447 SHP—Autumn Leaf 14.235 WA01B30-4013 (2) 39,117 TOTAL INDIRECT FUNDING 295,774 TOTAL SUPPORTIVE HOUSING PROGRAM $ 631,929 HOME Investment Partnership Program: Passed through State of Washington,Department of Community,Trade and Economic Development Drexel House - Note D 14.239 $ 530,001 TOTAL HOME INVESTMENT PARTNERSHIP PROGRAM $ 530,00U " 28 • CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Expenditures of Federal Awards For the Year.Ended June 30, 2007 PASS-THROUGH FEDERAL ENTITY FEDERAL GRANTOR/PASS-THROUGH GRANTOR/ CFDA IDENTIFYING FEDERAL PROGRAM OR CLUSTER TITLE NUMBER NUMBER EXPENDITURES U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT- CONTINUED Housin O rtunities for Persons with AIDS: Passed through City of Seattle HUD/Seattle/Housing Opport. For People w/AIDS 14.241 DA06-1056 $ 66,104 HUD/Seattle/Housing Opport. For People w/AIDS 14.241 DA07-1056 54,633 1 OTAL HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS $ 120,737 Public and Indian Housing: Passed through Seattle Housing Authority Youth Tutoring Program 14.850 3299 $ 218,485 Youth Tutoring Program 14.850 3630 37,756 OTAL PUBLIC AND INDIAN HOUSING 256,241 OTAL U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT $ 2,817,089 U S. DEPARTMENT OF JUSTICE Edward Byrne Memorial State and Local Law Enforcement C. Assistance Discretionary Grants Program: Passed through the City of Seattle Yesler Terrace Youth Tutoring Program 16.580 DA2006-1390 $ 3,784 TOTAL EDWARD BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE DISCRETIONARY GRANTS PROGRAM 3,784 UJTOTAL U. S. DEPARTMENT OF JUSTICE $ 3,784 S.DEPARTMENT OF LABOR WIA Youth Activities: Passed through Snohomish County Workforce \. Development Council Youthworks 17.259 04-CC-0-01-WY-2 $ 61,636 TOTAL WIA YOUTH ACTIVITIES 61,636 TOTAL U. S. DEPARTMENT OF LABOR $ 61,636 U I S. DEPARTMENT OF EDUCATION Federal Work-Study Program: Passed through Seattle University Federal Community Work Study Program 84.033 None $ 9,660 Passed through University of Washington Federal Community Work Study Program 84.033 None 15,350 TOTAL FEDERAL WORK-STUDY PROGRAM 25,010 OTAL U. S. DEPARTMENT OF EDUCATION $ 25,010 t 29 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Expenditures of Federal Awards For the Year Ended June 30, 2007 PASS-THROUGH FEDERAL ENTITY FEDERAL GRANTOR/PASS-THROUGH GRANTOR/ CFDA IDENTIFYING FEDERAL PROGRAM OR CLUSTER TITLE NUMBER NUMBER EXPENDITURES U. S.DEPARTMENT OF HEALTH AND HUMAN SERVICES Special Program for the Aging-Title III,Part B- Grants for Supportive Services and Senior Centers: Passed through Human Services Council Senior Transportation 93.044 06-07-TSB-03 $ 19,000 Senior Transportation 93.044 06-07-TSB-03 87,831 Passed tluough Senior Services of South Sound LMT Volunteer Transportation 93.044. 06-1120-0041-08(a-3) 1,527 LMT Volunteer Transportation 93.044 06-1120-0041-08(2) 1,787 TOTAL SPECIAL PROGRAM FOR THE AGING -TITLE III,PART B- GRANTS FOR SUPPORTIVE SERVICES AND SENIOR CENTERS $ 110,145 Promoting Safe and Stable Families: Passed through Tacoma-Pierce County Health Department Hilltop/Eastside Family Support Center 93.556 2006-451-4 $ 14,729 Hilltop/Eastside Family Support Centers 93.556 2007-451-5 23,387 TOTAL PROMOTING SAFE AND STABLE FAMILIES $ 38,116 Unaccompanied Alien Children Program: Passed through U. S. Conference of Catholic Bishops Alien Unaccompanied Minors 93.676 None $ 39,669 Alien Unaccompanied Minors 93.676 None 183,278 Transitional Foster Care 93.676 None 252,633 Transitional Foster Care 93.676 None 88,603 TOTAL UNACCOMPANIED ALIEN CHILDREN PROGRAM 564,183 TOTAL U. S.DEPARTMENT OF HEALTH AND HUMAN SERVICES $ 712,444 CORPORATION FOR NATIONAL AND COMMUNITY SERVICES Retired and Senior Volunteer Program: Direct Funding Retired Senior Volunteer Program(RSVP) 94.002 06SR059774 $ 19,045 Retired Senior Volunteer Program(RSVP) 94.002 07SR073474 76,634 TOTAL DIRECT FUNDING 95,679 TOTAL RETIRED AND SENIOR VOLUNTEER PROGRAM $ 95,679 AMERICORPS: Passed through State of Washington, Employment Security Department Washington Reading Corp-AmeriCorp 94.006 06-008-G $ 7,837 Washington Reading Corp-AmeriCotp 94.006 07-024-G (1) 36,64' - TOTAL AMERICORPS $ 44,4& ' - 30 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Expenditures of Federal Awards For the Year Ended June 30,2007 PASS-THROUGH FEDERAL ENTITY FEDERAL GRANTOR/PASS-THROUGH GRANTOR/ CFDA IDENTIFYING FEDERAL PROGRAM OR CLUSTER TITLE NUMBER NUMBER EXPENDITURES AMERICORPS, CONTINUED: Foster Grandparent Program: Direct Funding Foster Grandparent 94.011 06SFPWA002 $ 965,147 TOTAL DIRECT FUNDING 965,147 TOTAL FOSTER GRANDPARENT PROGRAM $ 965,147 olunteers in Service to America: Passed through United Way of Snohomish County Washington Reading Corp-VISTA 94.013 06-008-G $ 2,137 Washington Reading Corp-VISTA 94.013 07-024-G(1) 12,163 TOTAL VOLUNTEERS IN SERVICE TO AMERICA 14,300 TOTAL CORPORATION FOR NATIONAL AND COMMUNITY SERVICE $ 1,119,610 U. S.DEPARTMENT OF HOMELAND SECURITY Emergency Food and Shelter National Board Program: Passed through Archdiocesan Housing Authority FEMA-PHASE 24 97.024 LRO ID#891400-038 $ 9,391 ( Passed through United Way of King County FEMA-LRO 08 CCS 97.024 24-889000-008 262 FEMA-LRO 08 CCS 97.024 25-889000-008 304 FEMA-LRO 08 CCS 97.024 24-8890-00 2,126 FEMA-LRO 08 CCS 97.024 25-8890-00 2,250 FEMA-LRO 08 CCS 97.024 24-889000-008 5,525 FEMA-LRO 08 CCS 97.024 25-889000-008 4,206 ' FNMA-LRO 08 CCS 97.024 23-889000-008 2,537 FEMA-LRO 08 CCS 97.024 24-889000-008 2,991 Passed through United Way Kitsap County Kitsap County FEMA Board Chair 97.024LRO ID#889600-019 Phase 24 6,810 Kitsap County FEMA Board Chair 97.024LRO ID#889600-019 Phase 25 22,072 Passed through United Way of Pierce County PHN-FEMA 97.024LRO ID#891400-019 Phase 24 28,351 PHN-FEMA 97.024LRO ID#891400-019 Phase 25 24,000 Passed through United Way of Thurston County Emergency Food&Shelter Program(F'r,MA) 97.024LRO ID#893400-015 Phase 24 2,650 Emergency Food&Shelter Program(FEMA) 97.024LRO ID#893400-015 Phase 25 2,500 Passed through Young Men's Christian Association FEMA 97.024 24-8924-00008 2,961 FEMA 97.024 25-8924-00008 3,465 TOTAL EMERGENCY FOOD AND SHELTER NATIONAL BOARD PROGRAM 122,401 TOTAL U. S. DEPARTMENT OF HOMELAND SECURITY $ 122,401 TOTAL FEDERAL AWARDS $ 4,911,799 31 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Notes to Schedule of Expenditures of Federal Awards For the Year Ended June 30, 2007 NOTE A-BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards presents the federal grant activity of Catholic Community Services of Western Washington and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of OMB Circular A-133,Audits of States,Local Governments, and Non Profit Organizations. Therefore,some amounts presented in this schedule may differ from amounts presented in,or used in the preparation of, the basic financial statements. NOTE B -FEDERAL AND NONFEDERAL DOLLARS When awards include both federal and nonfederal dollars, and the federal dollars are not separately identified in the contract,it is assumed that federal dollars are expended first. NOTE C-FEE FOR SERVICE CONTRACTS Expenditures related to certain fee-for-service contracts are not accumulated by individual contracts. • NOTE D -LOANS AND GRANTS WITH CONTINUING COMPLIANCE REQUIREMENTS Catholic Community Services of Western Washington received the following funding through loans. Loan documents require compliance with program regulations until the maturity date of the loan. The loans are forgivable on their maturity dates provided that Catholic Community Services of Western Washington remains in compliance with the loan documents. The loan balances outstanding at June 30,2007, are included in the accompanying schedule of expenditures of federal awards and are as follows: Outstanding Loan Balance U. S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Community Development Block Grants/Entitlement Grants: Passed through City of Seattle ML King Day Home Center 14.218 DL03-7674 $ 255,000 Passed through King County Katherine House 14.218 D26556D &F 106,435 HOME Investment Partnership Program: Passed through State of Washington,Department of Community,Trade and Economic Development Drexel House 14.239 530,000 TOTAL $ 891,435 32 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Funcation xpe�Govemance Office For the Year Ended June 30,2007' • (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 259,293 $ 2,115,718 $ 236,067 $ 2,611,078 $ 2,393,868 Professional fees and contract service payments 237,132 2,420 239,552 181,445 Supplies 522 42,076 12,136 54,734 33,185 Telephone 26,966 1,271 28,237 27,543 Postage 13,410 7,001 20,411 15,211 Occupancy 67,838 14,329 $ (79,608) 2,559 (176) Equipment rental and maintenance 69,447 13,949 83,396 76,473 Printing and advertisement 3,980 41,042 77,322 • 122,344 65,722 Travel 17,534 44 17,578 21,596 Conferences 4,321 3,149 7,470 19,740 Contributions,grants and specific assistance/foster care payments 1,874,000 (1,250,026) 623,974 859,625 Dues and fees 103,354 1,827 105,181 85,577 Taxes and insurance 121,783 700 122,483 67,564 Interest and bank charges 67,657 67,657 84,009 Bad debts 2,320 In-kind expenses Miscellaneous 21,250 4,875 26,125 69,583 Impairment loss - - Total expenses before depreciation $ 2,137,795 $ 2,949,528 $ 375,090 (1,329,634) $ 4,132,779. $ 4,003,285 Depreciation - 31,632 - - 31,632 68,210 TOTAL EXPENSES $ 2,137,795 $ 2,981,160 $ 375,090 $ (1,329,634) $ 4,164,411 $ 4,071,495 33 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Functional Expenses-King County For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING ELIMINATIONS 2007 _ 2006 Salaries and related payroll expenses $ 4,121,613 $ 754,576 $ 149,587 $ (226,082) $ 4,799,694 $ 4,925,277 Professional fees and contract service payments - 207,066 129,380 2,222 (183,177) 155,491 33,056 Supplies 115,644 6,521 2,076 (920) 123,321 126,864 Telephone 96,493 3,952 454 (771) 100,128 123,149 Postage 21,050 6,143 2,194 (254) 29,133 54,527 Occupancy 358,868 87,981 13,653 (3,439) 457,063 386,651 Equipment rental and maintenance 23,646 10,713 3,703 38,062 (61,877) Printing and advertisement 63,505 16,996 9,079 89,580 62,002 Travel 89,729 5,478 671 (2,012) 93,866 67,478 Conferences 56,389 3,762 458 (784) 59,825 48,045 Contributions,grants and specific assistance/foster care payments 2,587,475 (600,089) 1,987,386 1,967,561 Dues and fees 3,729 8,255 225 12,209 10,565 Taxes and insurance - 8,403 90 5 8,498 15,788 Interest and bank charges 33,467 19,444 1,604 54,515 51,559 Bad debts In-kind expenses 238,641 238,641 210,158 Miscellaneous 31,295 8,748 432 (3,295) 37,180 55,480 Total expenses before depreciation $ 8,057,013 $ 1,062,039 $ 186,363 (1,020,823) $ 8,284,592 $ 8,076,283 Depreciation 203,097 17,232 3,216 - 223,545 231,571 TOTAL EXPENSES $ 8,260,110 $ 1,079,271 $ 189,579 $ (1,020,823) $ 8,508,137 $ 8,307,854 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON - Schedule of Functional Expenses-Southwest For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 13,072,999 $ 1,377,355 $ 100,036 $ (534,099) $ 14,016,291 $ 12,722,665 Professional fees and contract service payments 413,965 (187,534) (252,864) (26,433) (182,989) Supplies 444,878 59,407 2,021 506,306 492,990 Telephone 336,105 31,859 831 368,795 311,736 Postage 37,670 6,219 1,337 45,226 39,008 Occupancy 632,469 119,622 8,949 761,040 650,692 Equipment rental and maintenance 109,012 23,064 2,419 134,495 152,386 Printing 109,275 2,813 497 112,585 98,066 Travel 227,183 13,112- 663 240,958 175,627 Conferences 45,656 1,327 20 47,003 49,455 Contributions,grants and specific assistance/foster care payments 3,211,528 3,211,528 3,029,699 Dues and fees 4,764 2,100 6,864 5,775 Taxes and insurance 5,884 24 5,908 6,439 Interest and bank charges • 93,620 1,884 95,504 80,810 Bad debts 29,400 29,400, 23,217 In-kind expenses 1,228,527 1,228,527 1,196,942 Miscellaneous - 9,822 126 9,948 31,515 Total expenses before depreciation $ 20,012,757 $ 1,451,378 $ 116,773 (786,963) $ 20,793,945 $ 18,884,033 Depreciation 151,753 21,100 59 . - 172,912 . 155,735 TOTAL EXPENSES $ 20,164,510 $ 1,472,478 $ 116,832 $ (786,963) $ 20,966,857 $ 19,039,768 • 35 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Functional Expenses-Long-Term Care For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 32,745,187 $ 209,898 $ (773,329) $ 32,181,756 $ 28,215,088 Professional fees and contract service payments 379,164 1,156,065 (408,632) 1,126,597 958,732 Supplies 528,113 5,057 533,170 542,064 Telephone 78,292 7,971 86,263 82,083 Postage 47,442 3,057 50,499 45,770 Occupancy 344,220 2,978 (85,077) 262,121 223,670 Equipment rental and maintenance 53,172 4,618 57,790 50,369 Printing and advertisement 103,412 372 103,784 109,755 Travel 97,626 6,510 104,136 84,453 Conferences 18,301 18,301 31,025 Contributions,grants and specific assistance/foster care payments Dues and fees 10,090 10,090 10,345 Taxes and insurance 157 Interest and bank charges 44,661 8,293 52,954 35,180 Bad debts 59,380 59,380 34,850 In-kind expenses Miscellaneous 18,151 103 18,254 11,543 Total expenses before depreciation $ 34,527,211 $ 1,404,922 (1,267,038) $ 34,665,095 $ 30,435,084 Depreciation 12,944 180 - 13,124 10,361 TOTAL EXPENSES $ 34,540,155 $ 1,405,102 $ (1,267,038) $ 34,678,219 $ 30,445,445 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule-of-Functional xpenses=Northwest For the Year Ended June 30,2007 (With Comparative Totals for 2006) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING ELIMINATIONS 2007 2006 Salaries and related payroll expenses $ 5,515,509 $ 694,917 $ 56,102 $ (252,831) $ 6,013,697 $ 6,650,699 Professional fees and contract service payments : 268,666 38,960 4,853 (95,804) 216,675 143,280 Supplies 112,248 9,019 1,594 122,861 130,739 Telephone 102,483. 5,610 1,392 109,485 126,858 Postage 17,168 2,153 1,071 20,392 22,389 Occupancy 475,921 17,318 5,321 498,560 492,421 Equipment rental and maintenance 89,115 5,423 1,650 96,188 85,932 Printing and advertisement 10,625 1,662 818 13,105 22,827 Travel 188,131 8,197 1,014 197,342 180,604 Conferences Contributions,grants and specific assistance/foster care payments 772,003 772,003 788,171 Dues and fees 11,651 - 7,567 221 19,439 26,309 Taxes and insurance 51,427 2,442 380 54,249 71,993 Interest and bank charges 108,019 859 611 109,489 123,318 Bad debts 224,344 224,344 120,972 In-kind expenses Miscellaneous 37,130 4,452 1,434 43,016 40,451 Total expenses before depreciation $ 7,984,440 $ 798,579 $ 76,461 (348,635) $ 8,510,845 $ 9,026,963 Depreciation 93,870 9,152 1,414 - 104,436 102,055 TOTAL EXPENSES $ 8,078,310 $ 807,731 $ 77,875 $ (348,635) $ 8,615,281 $ 9,129,018 • 37 WATSON & McDONELL, PLLC CERTIFIED PUBLIC ACCOUNTANTS 600 UNIVERSITY STREET,SUITE 2828 SEATTLE,WASHINGTON 98101-3301 INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MA TIERS hRS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Trustees Catholic Community Services of Western Washington Seattle,Washington We have audited the financial statements of Catholic Community Services of Western Washington (a Washington nonprofit corporation) as of and for the year ended June 30,2007,and have issued our report thereon dated March 31,2008. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal control over financial reporting ha planning and performing our audit,we considered Catholic Community Services of Western Washington's internal control over financial reporting in order to determine our auditing procedures P g for the purpose of expressing our opinion on the financial statements and not to provide an opinion on the internal control over financial reporting. Accordingly,we do not express an opinion on the effectiveness of the Organizations' internal control over financial reporting. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency,or combination of control deficiencies,that adversely affects the Organization's ability to initiate,authorize,record, process,or report financial data reliably in accordance with generally accepted accounting principals such that there is more than a remote likelihood that a misstatement of the Organization's financial statements that is more than inconsequential will not be prevented or detected by the entity's internal control. A material weakness is a significant deficiency,or combination of significant deficiencies,that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the Organization's internal control. TELEPHONE: (206)624-2380 FACSIMILE:(206)382-3558 MEMBER AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS AND WASHINGTON SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS 1 dependent Auditors' Reports on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards,Page 2 Our consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses.. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses as defined above. Compliance and other matters As part of obtaining reasonable assurance about whether Catholic Community Services of Western Washington's financial statements are free of material misstatement,we performed tests of its compliance with certain provisions of laws,regulations, contracts,and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However,providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly,we do not express such an opinion. The results of our Tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solelyfor the information and use of the Board of Trustees, management, P ederal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. • \/j £ Me-D9:.ree/ ?L -L March 31,2008 - • 39 WATSON & McDONELL, PLLC CERTIFIED PUBLIC ACCOUNTANTS 600 UNIVERSITY STREET,SUITE 2828 SEATTLE,WASHINGTON 98101-3301 INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 To the Trustees Catholic Community Services of Western Washington Seattle,Washington Compliance We have audited the compliance of Catholic Community Services of Western Washington(a Washington nonprofit corporation)with the types of compliance requirements described in the U.S. Office of Management.and Budget(OMB) CircularA-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30,2007. Catholic Community Services of Western Washington's major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws,regulations,contracts, and grants applicable to each of its major federal programs is the responsibility of Catholic Community Services of Western Washington's management. Our responsibility is to express an opinion on Catholic Community Services of Western Washington's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America;the standards applicable to financial audits contained in Government Auditing Standards,issued by the Comptroller General of the United States;and OMB Circular A-133,Audits of States,Local Governments, and Non Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Catholic Community Services of Western Washington's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of Catholic Community Services of Western Washington's compliance with those requirements. In our opinion, Catholic Community Services of Western Washington complied,in all material respects,with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2007. TELEPHONE:(206)624-2380 FACSIMILE: (206)382-3558 MEMBER AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS AND WASHINGTON SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS Independent Auditors' Report on Compliance With Requirements Applicable to Each Major Program and on Infernal Control Over Compliance in Accordance With OMB Circular -133, Page 2 Internal control over compliance -'11e management of Catholic Community Services of Western Washington is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws,regulations,contracts and grants applicable to federal programs. In planning and performing our audit,we considered Catholic Community Services of Western Washington's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on Compliance,but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly,we do not express an opinion on the effectiveness of Catholic Community Services of Western Washington's internal control over compliance. A control deficiency in an entity's internal control over compliance exists when the design or operation of a control does not allow management or employees,in the normal course of performing their assigned functions,to prevent or detect noncompliance with a type of compliance requirement of a federal program on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies,that adversely affects the Organization's ability to administer a federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a federal program that is more than inconsequential will not be prevented or detected by the entity's internal control. Amaterial weakness is a significant deficiency, or combination of significant deficiencies,that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a federal program will not be prevented or detected by the Organization's internal control. Our consideration of the internal control over compliance was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses,as defined above. This report is intended solely for the information and use of the Trustees,management,federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. WatA9m £ M cp42,14 441 P&LC March 31, 2008 41 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Findings and Questioned Costs For the Year Ended June 30, 2007 Section I - Summary of Auditors' Results Financial statements Type of auditors' report issued: Unqualified Internal control over financial reporting: • Material weaknesses identified? No • Significant deficiencies identified that are not considered to be material weaknesses? None reported Noncompliance material to financial statements noted? No Federal awards Internal control over major programs: • Material weaknesses identified? No • Significant deficiencies identified that are not considered to be material weaknesses? None reported Type of auditors' report issued on compliance for major programs: Unqualified Any audit findings disclosed that are required to be reported in accordance with Section 510(a) of Circular A-133? No Identification of major programs: CFDA Number Name of Federal Program or Cluster 14.218 Community Development Block Grants/Entitlement 14.228 Community Development Block Grants/State's Programs 14.235 Supportive Housing Program 14.239 HOME Investment Partnership Program 93.676 Unaccompanied Alien Children Program Dollar threshold used to distinguish between Type A and Type B programs $300,000 Auditee qualified as low-risk auditee? No 42 CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON Schedule of Findings and Questioned Costs For the Year Ended June 30, 2007 Section II - Financial Statement Findings None reported. Section III - Federal Award Findings and Questioned Costs None reported. 43 III SERVICES 18.0 INTAKE AND REFERRAL �' �,•- # r'e '7 . - .. "� 3xi`1 7K3 F a d a kt 'trued 'x .. *atho c� provides services to mdivzduals regardles i of the ehg on,gender ' cre d ethn f e , c ongm, mantel statu`s., sexualonentatton,sage, o sabili Vietnam era bteranystatili or„political ideologt CCS facilitates access and removes barriers to service whenever possible. When a request is made for a service or support that CCS does not provide, CCS staff will either provide an opportunity to create that service or refer consumers to another service provider in the community. Initial contact with the Agency is usually by telephone or in person. Service specific intake coordinators deal with telephone requests by referring the caller to the best resource available to meet the need, whether inside or outside of CCS. People who "walk-in" without prior contact to ask for assistance are assisted by an intake coordinator whose responsibility is to help the consumer clarify and prioritize their needs and to assist them in getting services. Following the initial assessment, the consumer is connected with the most appropriate resources to meet those needs. 19.0 CONSENT TO TREATMENT All persons, thirteen (13) years and older, participating in services with Catholic Community Services must voluntarily consent to the services being offered and provided to them. The information contained in the Consent Form may include but not be limited to: determining the treatment plan and goals, exercising the option to refuse treatment, participation by the consumer in the treatment process and/or informing the Agency that more assistance is required, exercising the option to terminate treatment. See Exhibit D. 20.0 FEES Catholic Community Services charges fees or receives funding for services. Agency services funded through various federal, state, local municipality and community sources may offer assistance at no charge to the consumer or on a sliding fee scale when specific criteria are met. People may be referred to service providers outside of CCS if appropriate services are unavailable within the Agency. Source: CCSWW Service Policies & Procedures 'HARASSMENT POLICY This policy and procedure may be implemented to resolve any issue of harassment in the workplace, including but not limited to sexual harassment, racial harassment, harassment based on disability, etc. CCSWW has zero tolerance for any form of discrimination or harassment in our workplace and will initiate prompt and corrective measures to ensure that the rights of each employee are preserved. SEXUAL HARASSMENT DEFINED: Sexual harassment is a form of sex discrimination and is an "unlawful employment practice" under Title VII of the 1964 Civil Rights Act and RCW 49.60 Washington State Law Against Discrimination. Sexual harassment occurs through unwelcome sexual advances, request for favors, and other verbal or physical conduct of a sexual nature when: ➢ Submission to such conduct is made, either explicitly or implicitly, a term or condition of an individual's employment; ➢ Submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; or ➢ Such conduct has the purpose or effect of unreasonable interference with an individual's work performance or the creation of an intimidating, hostile or offensive work environment. Sexual harassment negatively affects morale, motivation and job performance. It results in increased absenteeism, turnover, inefficiency and loss of productivity. It is inappropriate, offensive and illegal, and it will not be tolerated. Complaints and cases of sexual harassment will be dealt with promptly. If it is determined that an employee has harassed another employee, discipline will be administered through the Corrective Action Policy or the harassing employee may be terminated in compliance with the Termination Policy. Any employee who feels he/she is being harassed by any CCS employee, volunteer working within CCS or any individual or group that he/she has contact with while working for CCS, is to report any incident of harassment. Employees may choose to report the incident to any supervisor within the organization or to the Regional Human Resources Manager. This report may be made either orally or in writing. Employees may also report the incident anonymously although this may make the investigation more difficult. Employees shall be free from restraint, interference, coercion, discrimination, or reprisal in seeking resolution of their complaint. Further, employees acting as witnesses to a complaint shall be free from restraint, interference, coercion, discrimination or reprisal. CATHOLIC COMMUNITY SERVICES OF WESTERN WASHINGTON EQUAL OPPORTUNITY STATEMENT AND EMPLOYEE PLEDGE EQUAL OPPORTUNITY STATEMENT It is the policy of Catholic Community Services of Western Washington to provide equal employment opportunity for employees and applicants for employment without regard to race, color,sex,sexual orientation,marital status,political ideology,age,creed,religion[except where religion is a bona fide occupational qualification for the position],ancestry,national origin,status as a Vietnam era veteran, the presence of a medical condition or disability or the use of a trained dog guide or service animal by a disabled person. This policy applies to all areas of employment,including recruitment,hiring,training and development,promotion, transfer,disciplinary action,termination,reduction in force,compensation and benefits,and all other conditions and privileges of employment. It is the responsibility of all CCSWW employees,supervisory and non-supervisory,to adhere to this policy and to use all efforts to further its goals and spirit it is the policy of Catholic Community Services to provide access to and information about opportunities for advancement and to administer relevant personnel policieslprocedures on an equitable basis to all employees. It is the policy of Catholic Community Services to create a workplace and enact employment policies and procedures which respect,cultivate and enhance a diverse and inclusive work force. Catholic Community Services acknowledges the pervasiveness of racism in American society, institutions,and communities. Catholic Community Services is committed to making our services, our agencies and our communities free of the divisive and dehumanizing ravages of racism. EMPLOYEE PLEDGE We will not tolerate attitudes,behaviors,or statements that alienate,offend,or injure any person associated with CCSWW because of their racial or ethnic origin. We will enable and support all efforts to become aware of and eliminate racism and racist behaviors within CCSWW and the broader community. We will take exceptional steps to identify and root out such biases,especially where there appear to be long-standing,institutional patterns of unacceptable behavior or lack of performance. • Katherine's House Katherine's.House provides transitional housing with supportive services to six women who are recovering from drug and alcohol addiction and homeless. Located in Kent, near Holy Spirit Church, this recently constructed facility is an attractive, two-story house with six resident bedrooms and a manager's living area. Residents may stay for up to two years to allow for long-term stability, skill development, and long-lasting change. Residents will meet weekly with their case manager to review their goals and progress. Residents will work together to learn trust and self-monitor each other as they learn new life skills. Eligibility of Residents • The home will be open to any woman who meets the following program criteria, regardless of race, religion, or ethnic background: • Homeless • 18 years of age or older • Willing to develop the necessary skills, income and other resources necessary to support themselves and, if possible, their children • Willing to abide by program guidelines and house rules • Able to benefit from a structured, co-operative community-living setting • Recovering from drug/alcohol addiction, and at least 60 days clean and sober, in chemical dependency treatment or ability to obtain treatment, willing to attend community based 12-step meetings as requested by case manager. • All applicants are required to complete a Washington State Patrol criminal background check form. Program Goals • Residents will complete treatment goals and remain clean and sober. • Residents will develop life skills, such as parenting, community values, budgeting, and conflict resolution. • All residents will participate in job"readiness/ job search and educational planning according to individual plans. • All residents will be required to participate in mental health counseling according to individual goal plan. • Residents will maintain sobriety in permanent housing after they leave Katherine's House. HOUSE RULES Katherine House Revised 02/20/2008 Page 1 Personal Health, Growth and Well-being/ Responsibilities Residents must be considerate of housemates and staff Gossip and rumors among residents will not be tolerated, it is expected that each resident will focus on their own recovery and have respect for the differences in others recovery processes. Residents must show significant progress towards goal within the first 16 weeks of the program. A 16-week review with case manager with staff team and resident will determine progress, and action needed. Katherine's House is a transitional housing treatment program and it is expected that all residents will comply with keeping confidential anything that goes on and is said.inside the house. Financial Responsibilities/Rent A $100 damage deposit is required at move-in time. The following rent is due by the 5th of each month: (Unless alternative approved by Case Manager). • Rent is 30% of your income for rent/program fees or $100 whichever is more. Pay stubs will be required for verification of income. • Residents are responsible for food costs. Each resident must contribute $50 per month in groceries towards evening meals, receipts will be required to document this contribution. Breakfast, lunch and snacks will be the responsibility of resident. Grocery shopping should be done by 10th of the month. (Unless alternative approved by Case Manager). • Resident will purchase $20.00 of cleaning supplies including toilet paper and paper towels for common use each month by the 10th of the month. (Unless alternative arrangements made with Case Manager). Residents will develop a budget that includes monthly debt reduction (if appropriate) and a savings account (in the resident's name) when possible. This budget will be negotiated with case manager and will vary depending on each resident's income, debt and expenses and will be designed to reflect the actual costs of maintaining permanent housing. There will be weekly and monthly financial, household and personal goals that will be reviewed for resident accountability. Katherine House Revised 02/20/2008 Page 2 Financial Responsibilities/Rent con't: Residents are required to apply for food stamps and public assistance income if eligible and make any and all appointments as scheduled. Residents will be allowed to work no more than part-time (30 hours a week) while living at Katherine's House due to the structure of the program and the need for focus and stability during recovery. Employment must not interfere with Katherine's House programming. Verification of employment will be required. Residents must apply for subsidized housing or make long-term housing plans for their departure from Katherine's House with case manager support within the first 30 days of residing at Katherine's House. Katherine's House staff will provide help with referrals for housing but will not guarantee financial help for housing when leaving Katherine's House. Conduct For the first 30 days you are a guest/resident. This time period will be used by you, staff and other household members to determine if living at Katherine's House is a good match for you and the program. • No swearing, yelling, verbal abuse between residents or staff members. ( • No sex on the premises. . • Residents must respect eachothers'p roe and ace. property rtY P • Residents must observe and respect quiet areas and times, as determined by resident majority. Staffing Staff will be available normally during the hours posted below, except when away from KH for other work duties. Please check with staff for schedule questions. Residents should respect these hours except in an emergency that affects the health and safety of house members. • Weekday Life Skills Coordinator will be on duty 2:00 pm to 11:00 pm • Weekend Life Skills Coordinator will be on duty 11:00 am to 1:00 am Saturday, Sunday and Monday 10:00am-11:00pm • Case Manager will work with Residents daily between the hours of 8:00 am to 5:00 pm Monday through Friday Daily Life The day begins and all residents are required to be dressed, out of their rooms and having finished breakfasted by 9 a.m. Monday through Friday. On. Saturday all residents are required to be dressed and out of their rooms by 10 a.m. and on Sunday by 11. (Exceptions to this policy will be addressed individually with staff). Katherine House Revised 02/20/2008 Page 3 Daily Life con't: Mail is kept in a locked mailbox for security and confidentiality. The staff will distribute mail to the residents. The living room is a shared area TV can be viewed during the day if other goals have been met after 3pm daily Monday through Thursday until 11:30 p.m. and on Friday and Saturday until 1:00 a.m. There is a sign up sheet for the evening programs posted in living room that go by kitchen duties. TV will not be allowed in residents'rooms. The computer and the laundry room are open and available for use from 8 a.m. to 11 p.m. Residents will determine laundry and computer schedules. Residents will share one phone line, and will have to limit phone calls to 15 minutes then return phone to telephone base. Local access phone calls only, no long distance. Residents will have to buy long distance phone cards if necessary. Other phone etiquette will be determined by resident majority. All phone calls are to be made down stairs only. NO telephone in Residents bedrooms. Messages on the answering machine or written notes if you decide to be gone overnight are not an acceptable ways to get approval for overnight passes. After a resident has completed their 30 day guest period and provided the resident is in good standing with her goal plan, a resident may be eligible for overnight passes from the residence. Resident must request and discuss planned leave with Case Manager in person. Resident must make leave request to Case Manager no later that 48 hours before is to take place. Over night passes are structured as such: • 30 to 60 days-2 nights per month • 60 days to 4 months-3 nights per month • 5 months-4 nights per month The house day ends in the living room and kitchen at 11:30 p.m. Sundays through Thursdays and at 1:00 a.m.-on Fridays and Saturdays. (If you use these rooms after this time for an unexpected or pre-approved reason please be considerate and keep noise down). Chores All household members will participate in the planning and completing of the following household weekly tasks: • Prepare and cook dinner meals each week for the household • Set and clean table and wash dishes after meals • Clean shared rooms including bathroom, kitchen, and other shared living spaces; the living room and common room upstairs will be kept clean and tidy at all times so residents, volunteers and guests feel Welcome and valued • Katherine House Revised 02/20/2008 Page 4 • • Clean own room weekly; residents will keep their rooms orderly and clean daily (vacuumed, bed made, and a general sense of safety and function). • Resident manager will monitor and conduct regular room checks • Personal belongings must be kept in bedrooms. Guests Approved guests will visit only in the dining room, living room and front porch. Staff must be present during visiting times in the house. Guests must follow the same conduct rules as residents. Residents must ensure their guests abide by visiting hours: 1 p.m. to 8 p.m. weekdays 1 p.m. to 9 p.m. weekends Visits are limited to approximately three hours to insure privacy for other residents; each resident needs to discuss proposed visit 24-hours in advance with the staff member that will be on duty at time of proposed visit. Exceptions to policy need to be discussed with staff on duty at time of visit. We are not able to accommodate overnight guests Smoking No smoking is allowed in any part of the house, including your bedroom. Smoking is allowed outside the building only in the back of house. Butt cans will be used and kept only on back porch when not in use. • Meals Each person is responsible for her own cooking and eating clean up immediately after finishing breakfast, lunch, snack or baking. The kitchen must be cleaned up by 4.pm every day so that evening meal prep can begin. Dinner will be served at 5,p.m. each evening. Clean up follows immediately. Expressions of appreciation and affirmations are encouraged. The evening meal will be prepared, served and the kitchen and dining room cleaned by the resident team scheduled for each day. This will be planned ahead and each person will be responsible for following the evening meal preparation guidelines. A resident who will not be home for dinner must write this on the chalkboard by noon of that day. Residents must be present for three evening meals per week, including the house meeting night. Residents having guests for dinner follow visitor policy and be prepared to purchase additional food cook and clean-up after your guests. Coming and going During the first 72 hours (Minimum) a guest resident is considered in the "get acquainted" period. Each new guest resident must remain on the premises of Katherine House Revised 02/20/2008 Page 5 Katherine's House until the first staffing after guest resident moves in to K.H... Staff will outline case by case how any exceptions to "get acquainted" policy will be determined on an individual basis. Front door key will be issued after damage deposit is paid or after all team members have conferred and agreed a front door key can be issued earlier. Residents must abide by house curfew- 10:00 p.m. weekdays, 12 a.m. weekends. Residents will log themselves in and on pass log. House meetings • There will be one house meeting each week at 4:00 pm Monday night, followed by a dinner. Monday dinner is a special meal with residents, staff and guests attending. • Attendance at the dinner/house meeting is mandatory unless work schedules conflict. This must be discussed with Case Manager prior to approval. • At the house meeting residents will share successes, problems-solve, schedule tasks and discuss program issues with staff members. • Whenever possible, a democratic vote will decide issues that require resident decision-making, such as group projects, changes in schedules or policies. Staff must have final approval of any major changes. ; • Therapeutic and educational groups are held twice weekly; these groups will rotate in topic and are for the benefit of the residents and the recovery process. Attendance at the groups is mandatory. Other Policies • Residents who wish to drive and/or own cars while living at Katherine's House must have both valid driver's license and liability car insurance. • TB test and Food Handler's card must be obtained by resident while in the 30-clay guest resident period. • Consequences will be applied on an individual basis for any rules broken, up to discharge from Katherine's House. THE FOLLOWING ARE GROUNDS FOR IMMEDIATE DISMISSAL This applies to all residents and their guests. Guests' behavior will be viewed as the behavior of the resident. No drugs or alcohol on site. Bringing or having drugs or alcohol on site, or being under the influence of drugs or alcohol is grounds for immediate dismissal and will be dealt with in accordance with the law. Resident may be asked to submit to random urinary analysis (U.A.'s). No clansferous weapons. Bringing or having a dangerous weapon on site Katherine House Revised 02/20/2008 Page 6 Physical violence is grounds for immediate dismissal and will be dealt with in accordance with the law. Theft is grounds for immediate dismissal and will be dealt with in accordance with the law. Neglect, abuse, and exploitation of any minor will be dealt with in accordance with the law. Lying during the application process or during stay About conditions that threaten the safety of the program and its residents (i.e. felony history of self or visitor or risk of domestic violence). Other issues as they come up at staff discretion I have read and agree to the follow the rules outlined. I understand my refusal to follow these rules will result in my discharge from Katherine's House. Applicant Signature Date • Katherine House Revised 02/20/2008 cgs 7 \JLI Vii CATHOLIC OMMUNITY SERVICES ------ Katherine's House Resident Intake Face Sheet Resident Name: Move-In Guest Resident Date: Date of Birth: Social Security# Date Resident Agreement Signed : Emergency Contact: Relationship: Phone number(s)where Emergency Contact can be reached: Second Emergency Contact Person and Phone No. Allergies: Other Health Information in Case of Emergency: Current Medications: Name of Medical Insurance Provider: Primary Doctor Name: Phone# Address ��VIg Il j$CATHouc COMMLImry gRocts Katherine's House Health Screen Name Date Please check all that apply: ❑ Allergies ❑ Hearing-impaired ❑ Sickle-cell Anemia ❑ Anemia ❑ Heart Disease ❑ Sight-impaired ❑ Arthritis ❑ High Blood Pressure ❑ Thyroid Disease ❑ Cancer ❑ Mental Illness ❑ ❑ Diabetes ❑ Migraine Headache ❑ ❑ Headaches ❑ Physical Disability ❑ _ For checked items,please elaborate: Please list all current medications you take including over the counter: Please describe past and current substance use history: Please describe any other health issues or needs you would like assistance with, or that we should be aware of: Resident Signature Resident Manager Signature Case Manager Signature 1 17 ORIGINAL I -) `\, 2009-2010 City of Renton application �.. Appiica ion over Pages (Agency Information and uestions r'- 7)- Agency Information Agency Name:Multi-Service Center Applicant Name and Address: Agency Director: ,, t f„/I�E Multi-Service Center Dini Duclos,Chief Executive I - S 1200 S 336th Street Name and Title • Federal Way,WA 98003 253.835.7678 (Area Code)Telephone dinid@multi-servicecenter.com 253.835.7511 E-mail address(if available) (Area Code)Fax Number Required signatures: By signing below,you certify that the information in this application is accurate to the best of your knowledge and that you have read the application,certifi tions,and appendixes. (SIGNAT MUST IN BLUE I , /� .-70r ° 1.--- Signature o gency B.aard President/Dat Signature of Agency Direct r/Date John Sheller Dini Duclos Printed Name of Agency Board President Printed Name of Agency Director Program Information 1. Program Name General Literacy Contact Person(available to answer specific questions on this application) Robin Corak 253.838.6810 x117 Name (Area Code)Telephone 1200 South 336th Street Federal Way,WA 98003 Address(if different than above) robinc@multi-servicecenter.com 253.874.7831 E-mail address(if available) (Area Code)Fax Number 2. Program is New for our agency ❑An Ongoing Program X 3. Brief Description of Program(One sentence) MSC's General Education program provides Adult Basic Education,English Language Learning and/or GED instruction for low-income south King County residents and literacy activities for families residing at MSC's 'Emergency Shelter 4. Where are services provided? (If different from agency location) Services are provided at MSC's office locations in Federal Way and Kent as well as throughout south King County communities at locations such as local libraries,community centers,and churches. Multi-Service Center General Literacy application—submitted April 2008 Page 1 2009-2010 City of Renton application 5. Total Program Cost: Actual 2007: $178,559 Proposed 2009: $250,328 Projected 2008: $178,233 6. Total City Funds Requested for this Program: City Awarded 2008 Requested 2009* General Fund CDBG Total Requested** Auburn 0 0 0 Federal Way $12,000 0 $12,000 Kent $10,000 0 $15,000 Renton $12,000 0 $12,000 City Awarded 2008 Requested 2009* General Fund General Fund Burien 0 0 Covington 0 0 Des Moines 0 0 Enumclaw 0 0 SeaTac 0 0 , Tukwila 0 0 *Cities on a two year funding cycle will renew 2009 awards to 2010 based upon performance and availability of funds. See Part II for city specific information. **Include your total request for Auburn,Federal Way Kent and Renton. The source of funding will be determined by staff. Multi-Service Center General Literacy application—submitted April 2008 Page 2 2009-2010 City of Renton application 7. Agency Contact Sheet Provide the following information for the agency and for the program requesting funds. Agency Contacts General Agency Name: Multi-Service Center Address: 1200 S 336t'Street City/State/Zip: Federal Way,WA 98003 Phone/Fax: 253.835.7678 Agency Web Address: www.multi-servicecenter.com Executive Director Name: Dini Duclos Title: Chief Executive Officer Direct Phone: 253.835.7678 E-Mail: dinid@multi-servicecenter.com Development Director Name: Pam Taylor (or Grant Writer) Title: Director of Fund Development Direct Phone: 253.835.7678 x105 E-Mail: pamt@multi-servicecenter.com Finance/Accountant Name: Sharrie Shumway (person preparing invoices) Title: Accounting Manager Direct Phone: 253.835.7678 x109 E-Mail: sharries@multi-servicecenter.com Program Contact (Staff contact for contracting, reporting and program implementation.) Program Name: General Literacy Staff Name: Robin Corak Title: Employment&Education Program Director Direct Phone: 253.838.6810 x117 E-Mail: robincna,,multi-servicecenter.com Multi-Service Center General Literacy application—submitted April 2008 Page 3 2009-2010 City of Renton application Application Narrative Section (Questions 8 — 12) 8. ORGANIZATIONAL EXPERIENCE (2 page maximum) A. Experience. The Multi-Service Center(MSC), a Community Action Partnership (CAP),began in 1971 by a grassroots effort of local community members concerned about the lack of services in South King County. With a focus and mission of helping people achieve greater self-sufficiency and exercise self-determination, MSC breaks the cycle of poverty by addressing its causes with a holistic approach to customer needs. Current offices are located in Federal Way, Kent, and Burien as a"one-stop location" where people can come to build skills to help them become self-sufficient and economically independent; otter services are provided throughout South King County through outreach efforts. Beginning in 1971 with a food and clothing bank,programs and services were added according to community needs. • Food and clothing bank: provides nutritious and supplemental food, including baby formula,nutritional Supplements, diapers, and low-sodium and low-sugar foods. MSC helps other Federal Way agencies offer food such as providing food bags to the Federal Way Caregiving Network, supplemental food for the three Community Suppers, serves as a food distribution site for Lifelong AIDS Alliance, serves as a distribution site for Produce for the People. MSC is the lead agency for federal funding for other South King County food banks, and coordinates the use of a large truck to assist food delivery to other food banks. MSC also provides clothing, bedding, and small household items to families and individuals. A career clothing bank assists job seekers with professional clothing to wear for an interview or to a new job. • Energy assistance: began in 1980. Connects federal and regional funds to help low-income families in crisis pay a portion of their home heating bills, help with furnace repair, and refer to weatherization • Hervices. MSC staff also provide energy conservation education. ousing: since 1986, MSC has provided housing services throughout the Puget Sound region from South King County, and most recently reached out to low-income Tacoma residents. Housing includes 15 units of homeless family emergency shelter in Kent, 8 transitional housing units for families, 30 single-resident occupancy(SRO)units,for individuals in substance recovery(19 in Kent for women, 11 in Federal Way for men). MSC's permanent housing development efforts brought together city, state, and local funders to provide 424 units of low-income permanent housing in Federal Way, Kent, Fife, • and Tacoma, including 235 units of affordable housing for seniors. • Education: since 1986, MSC has helped adult students increase academic skills with Adult Basic Lducation(ABE), GED preparation and testing,workforce development, and English Language earning(ELL). MSC's HEART (Homeless Education to Achieve Readiness Tomorrow) offers literacy enrichment to families at the family emergency shelter with after school activities and special events, and Latino Night School, a partnership with Federal Way Public Schools,paves a pathway for greater school success for Latino children and their families. • Long-Term Care Ombudsman Program (LTCOP): since 1989, MSC has served as the state office and coordinates volunteer-based,resident-centered outreach and support, legislation review, and site improvement for vulnerable people living in long-term care facilities such as nursing homes, adult family home, and boarding homes statewide. • Employment: in 1996 MSC prepared for the advent of welfare reform,building partnerships with pSHS, CTED, and the Workforce Development Council to provide job readiness assessment and work experience training. MSC targets hard to serve customers around job readiness and supported job search and wage improvement assistance. MSC is currently broadening employment efforts to include disadvantaged, at-risk, and other hard to serve youth. Multi-Service Center General Literacy application—submitted April 2008 Page 4 2009-2010 City of Renton application MSC has 37 years experience providing a safety net of comprehensive wraparound services to people in need. Last year over 43,000 low-income South King County families and individuals came to MSC for a hand up, not a hand out so they could learn to break the cycle of poverty in their family's lives. B. Operational Structure. MSC has six service areas (see above) and three administrative areas: finance, administration, and development/public relations. Under direction from the Board of Directors, the Chief Executive Officer(CEO)provides agency leadership. With an MSW and over 18 years nonprofit CEO experience (the past 13 at MSC), the CEO provides overall guidance, oversight, and administration of the agency. The CEO assures that programs and services are mission driven, that MSC has a strong financial position with accountability to public and private funding sources, and positions MSC to make a significant contribution to address the needs of the low-moderate-income people. The CEO looks to the future, and positions the agency for maximum customer impact, always looking to be ahead of the curve when anticipating emerging community needs and solutions. With an MBA and over 35 years experience, the Chief Financial Officer is new to MSC this_year and has oversight over all financial matters, including contracts, audits, income, and expenses. The Director of Fund Development and Public Relations holds a BA and has more than 30 years experience in design marketing, fund raising, community events, and public and media relations. The Director of Emergency Services is responsible for the energy assistance program and the food and clothing bank, holding a MSSA in sociology and psychology with over 37 years of experience in the field. With a BS in psychology and 19 years of social service experience, the Housing Program Director oversees all MSC's housing programs and services. The Employment and Education Program Director holds a BS in education and an MS in Organizational Management, and with more than 14 years of experience, oversees all employment and education services. The Director of the Ombudsman Program holds a MA with over 37 years of work experience. Each service area has a staff supervisor, with the exception of LTCOP. As a statewide program, an assistant director is required. Directors are responsible for general oversight of their areas, for both long- and short-term service and financial planning, assuring that their programs meet the agency mission and that MSC remains on the cutting edge of new programming and funding. Well connected in their respective professional areas, and holding key positions within these groups so MSC continues to take a significant and active part in the community, directors are responsible for contract compliance, developing and monitoring program budgets, and setting policy and procedure for their service areas. Supervisors work with directors and provide support and guidance to direct service program staff. Supervisors ensure that staff operate under the Family Development model, a comprehensive, holistic, strengths-based methodology that emphasizes customer involvement and participation when receiving services. Directors and management staff participate in MSC's 3-year plan development. As required by Community Action Partnership regulations, MSC's Board of Directors is diverse, uniquely governed by a volunteer tripartite board of directors: • Representatives of the low-income community,who attest to customer needs; • Members of the service community, who provide services to low-income families and individuals; • Elected officials, who can enact legislation to positively impact customer needs. The board provides overall guidance, ensuring that MSC meets the agency mission in a fiscally and programmatically sound manner. The 21-member board, currently comprised of 9 women and 12 men, oversees the CEO. The board meets 10 times a year, with a term of 4 years. MSC ensures the board is ethnically and racially diverse, (currently represented at 25%), comprised of a range of ages, interests, and physical abilities. While meeting the composition requirements of its Community Action Partnership status, MSC also strives for representation from as wide a geographic region as feasible. Board members participate in subcommittees that help guide the agency's work, including personnel, fund development, finance/audit, program planning, nomination, and executive committees. Multi-Service Center General Literacy application—submitted April 2008 Page 5 2009-2010 City of Renton application 9. NEED FOR YOUR PROGRAM(2 page maximum) A. Problem Statement. Families who do not possess adequate literacy skills are less likely to attain (' sef-sufficiency. South King County residents lacking basic literacy skills are more likely to face challenges including unemployment,poverty, and homelessness. National Association for Literacy (NAL) research shows that 13% of the adult population in King County is estimated to be functionally illiterate, w}th reading skills at or below the 8th grade level. According to the Washington State Literacy Coalition, an estimated one in seven Washington adults are reading at or below the 6th grade level. Obtaining a living wage job can be a daunting challenge for these adults. Literacy deficits make it difficult for low income adults to obtain and/or maintain employment. The U.S. Department of Education(DOE) correlates an 80%probability between chronically unemployed adults add lower level literacy skills. Many area employers are relying on pre-employment testing to ensure that workers are capable of performing at higher levels than previously expected. NAL research shows that adults who do not possess a high school diploma or GED receive significantly lower wages. Washington Literacy reports that children whose parents lack a high school diploma are twice as likely to live in poverty as children whose parents graduate from high school. These children are less likely to do well in sc ool, and are therefore at risk for perpetuating a cycle of poverty. A lack of literacy skills can lead to other crises, such as homelessness, which puts children in these families at further risk. Adults who lack earned income or who do not make a living wage due to literacy deficits may not be able to find affordable housing in South King County. Functionally illiterate adults who are able to access affordable housing may not be able to read simple forms such as a lease agreement, thereby placing them at risk of losing their housing should they violate lease terms. Families accessing emergency housing face food instability and housing insecurity, which contributes to anxiety, low self- esteem, frequent changes in environment, and disruption in the home and family relationships. They use _. their scarce resources for basic necessities, and lack access to books and educational materials. D-ae to the mobility of homeless families and the family stress caused by disruption of the home environment,many homeless children fall behind in school. According to the DOE, those who are homeless tend to move twelve times as often as their permanently housed peers do. Research from "Facts Behind the Faces" states that, on average, it takes a child six months to recover academically from a cliange in schools, often with lower test scores as the result. In the long term, students with poor grades in the early years are more likely to drop out of school. Constant school disruption also limits the ability for children to develop positive relationships and support networks with peers. The potential for isolation and lack of success-building opportunities only exacerbates the issues of low self-esteem that homeless children and families face. Families participating in the HEART program come from throughout south King County,with the largest number being from Federal Way and Kent. According to the report"A Matter of Need",more families li'e in poverty in South King County than any other part of King County. South King County has more than twice the number of public school students enrolled in federal subsidized school lunch programs as Seattle, and more than three times as many as East and North King Counties combined. Many, if not all, South King County cities face issues surrounding lack of basic literacy skills. Data from Census 2000 shows that approximately 10% of Federal Way residents over the age of 25 did not complete high school, likely a low estimate as people with lower literacy skills often do not participate in census activities. Federal Way is a diverse city, with 105 languages spoken in its school district. Research shows that the percentage of foreign-born population more than doubled (from 8 pecent to 17 percent)between 1990 and 2000 (City of Federal Way). A census report estimates that 2% M lti-Service Center General Literacy application—submitted April 2008 Page 6 1 2009-2010 City of Renton application of the Federal Way population does not speak English well or at all, and that 23% of adults are not in the labor force. Of those who are employed, 55% are in some of the lower paid jobs, such as labor and service positions. Kent and Renton face similar challenges as well. Census information shows that 13% of Kent residents over the age of 25 did not graduate from high school. According to the city of Kent's consolidated plan, almost 16% of the city's population is composed of immigrants. The Kent School District reports that school district families speak over 100 languages. Census information shows that 11.6% of Kent residents live below the poverty level. Renton continues to experience a growth in diversity of residents. Census information from 2000 showed that Renton experienced a 123%increase in residents speaking languages other than English in the home. 12% of Renton residents reported that they spoke English"less than very well", and 47 languages are spoken in the Renton school district. Census information also shows that 13% of Renton residents did not complete high school, and 7% live below the poverty level. Low-income individuals residing in both Kent and Renton are more likely to be employed in lower paid jobs. Therefore, General Literacy, especially instruction for English Language Learners,would be helpful in eradicating issues of poverty. B.Target Population. The General Literacy program serves a diverse range of South King County residents in need of basic literacy skills to include English Language Learning (ELL), Adult Basic Education(ABE), and/or GED (high school equivalency). MSC will target low- to moderate-income participants based on the most recent HUD income eligibility information. Last year, over 48% of MSC's adult students qualified as being extremely low income and approximately 10% of last year's students were single parents. 24% of students resided in a two-parent household, and 7%were single adults. Only 19% students were employed. 38.8% of General Literacy students had not graduated high school, and only 27%had some college education. HEART (Homeless Education to Achieve Readiness Tomorrow)participants are low-income, homeless families residing at MSC's emergency shelter. They are generally multi-ethnic, and a female single parent heads 39% of the families. A two-parent household heads 50% of the families. Parents whose children participate in HEART generally have not had good experiences in the traditional educational setting. Approximately 90% of these parents did not complete high school, and only 14%have attended any college. Out of the 28 families that MSC served last year, only three families included at least one employed adult. Multi-Service Center General Literacy application—submitted April 2008 Page 7 • 2009-2010 City of Renton application 10. PROPOSED PROGRAM/SERVICE (See page maximums to each part of this Question below.) A. Program Description. (2 page maximum) (1) Type of services to be provided: Helping students achieve greater self-sufficiency and economic stability,MSC's General Literacy program provides adult, student-centered individual and small group tutoring to help people increase their English reading, writing, math, listening, speaking, and critical thinking skills. The HEART program increases access to learning opportunities for families residing in MSC's family emergency shelter by offering activities providing a positive exposure to learning. The program also enhances children's eagerness and ability to succeed in the education system. HEART creates a haven of normalcy for families, where they can participate in fun and engaging family literacy activities. (2) Service methods/locations: MSC's General Literacy program includes English Language Learning (ELL), Adult Basic Education(ABE), and GED (high school equivalency). Students are assessed as to their level of competency prior to placement, and all instruction is student relevant, engaging a variety of learning styles. Trained volunteers provide tutoring at MSC offices and other South King County community locations such as libraries, churches, and community centers. Volunteers are prescreened, receive ongoing training and support, and are required to commit to tutoring for a minimum of six months. Tutors typically meet with students twice a week for three hours. AmeriCorps members also help recruit and manage volunteers, assess student progress, and teach classes. Student progress is evaluated at least twice a year to help gauge program effectiveness. Children of homeless families residing at MSC's family emergency shelter in Kent can participate in HEART's after-school educational activities designed to increase self-esteem and literacy skills. Activities are fun, increasing appreciation for reading and opportunities to learn in a non-threatening environment. HEART strongly encourages parent participation, and provides opportunities for parents to learn how to become more involved in their child(ren)'s learning. Children receive books each week so that they may enjoy the pleasure of reading and owning their own books. (3) Outreach to target population: There is an ongoing need for literacy services in South King County, arid MSC attracts many students through word-of-mouth. General Literacy generally has more students than volunteers, so most of MSC's outreach focuses on volunteer recruitment and maintenance. MSC staff give presentations to city staff, churches, community organizations, and school districts, and participate in local resource fairs and other events. Local media provide information about literacy in South King County. The Federal Way Regional Library holds monthly volunteer orientations and advertises MSC's volunteer opportunities. HEART outreach consists of information given to families during initial meetings,weekly in-person reminders, and flyer distribution for special events. (4) Program relation to need: The General Literacy program helps South King County residents improve their basic skills thus decreasing the likelihood that they will experience crises resulting from issues such as unemployment, poverty, and homelessness. For many low-income individuals who typically have not experienced success in traditional school settings, including community colleges, this program is the only local resource that they are willing to access or initially find success with. MSC's nurturing, student- centered tutoring fosters an increase in student motivation and self-esteem and helps to instill in students an aptitude and desire for lifelong learning. Staff also help interested students access higher education opportunities that will improve their ability to obtain and maintain higher wage jobs. Adult students cite a number of reasons for wanting to access literacy services, with the majority reporting they want to improve their skills in order to obtain and retain a living wage job. Increasing basic English literacy skills increases employability for lower income individuals, especially those transitioning off Multi-Service Center General Literacy application—submitted April 2008 Page 8 2009-2010 City of Renton application welfare, and those for whom English is not their first language. Today's employers commonly test applicants' literacy skills as part of the application process, even for jobs that have traditionally required little academic skill. Students who participate in GED classes and obtain their GED can look forward to an earnings increase of at least 5%, as reported by the National Association for Literacy. MSC's programs have a positive impact on families and therefore, communities. According to Jobs for the Future, studies show that the socioeconomic status of parents is the key determining factor in whether or not youth will drop out of high school. MSC's General Literacy and HEART programs help families acquire the concepts, skills, and tools crucial for attaining self-sufficiency and breaking the perpetual cycle of poverty by helping parents to become more involved in their child(ren)'s education and by helping children to receive positive messages about education. In 2007, 85% of GED students, 100% of ABE students, and 86% of ESL students improved their English language skills through MSC's General Literacy program. Parents participating in MSC programs report feeling more comfortable interacting with their children's teachers and more capable of helping with their children's educational needs. Designed to increase awareness of the positive aspects of learning and teach basic academic concepts, HEART activities take place in a nurturing, safe environment where families can begin to increase self-awareness, improve socialization, and develop skills that they can take with them when they leave the shelter. (5)Language and cultural needs of clients: MSC's General Literacy programs place a strong emphasis on identifying and meeting each customer's unique learning needs whenever possible. In order to ensure that the agency is able to reach eligible customers from all walks of life, the MSC publishes agency brochures in eight languages. While MSC does employ some bilingual staff, customers often receive help with language barriers from individuals within their own families and support networks as well as MSC volunteers. All staff receive diversity training, which allow them to provide services that address the cultural needs of all customers, most recently in 2007, and direct service staff must maintain Family Development Specialist certification, incorporating training on cultural competency. (6) Significant program or agency changes in 2009-2010: There have been no major changes in the program from last year. However, MSC is starting to expand its education programs to assist more South King County at-risk youth. We will continue to place a heavy emphasis on volunteer recruitment and retention in order to meet the needs of the communities we serve. (7) Collaborative efforts with other programs and/or agencies: Research,best practices, and promising practices indicate education, emergency assistance, crisis prevention, and supportive services as powerful strategies for preventing homelessness (2004 Task Force on Regional Human Services). In addition to in- house programs and services, MSC relies on community collaborations and partnerships. For the past four years, MSC has partnered with the Federal Way Public Schools by providing lower level ELL classes to Hispanic parents as part of its Latino Night School. These classes focus on basic literacy skills as well as special topics designed to help parents become more involved in their child's education, such as how to communicate with the child's teacher, understanding school district policies, and accessing valuable community resources. Through this, as well as other local partnerships, MSC recently received a subcontract award to provide dropout prevention services for Federal Way's at-risk youth. MSC also collaborates with local businesses such as Terra Dynamics(workplace literacy), King County Library System (volunteer recruitment, on-site classes, educational materials), local colleges (linking MSC students to higher education and financial aid), and other community organizations. Community groups such as Kent Kiwanis have implemented special events including blanket drives, holiday activities, and Bingo games for HEART families. Multi-Service Center General Literacy application—submitted April 2008 Page 9 2009-2010 City of Renton application B. Performance Measures and Outcomes. (1 page maximum) City of Kent: Performance Measure #1: Number of unduplicated individuals served. Outcome: Program participants will increase their literacy skills in reading,writing,math, and/or communication. Indicator: MSC will serve 117 students in its General Literacy programs. Performance Measure#2: Number of family literacy activity hours provided. Outcome: Participants will increase access to educational opportunities leading to improved age-appropriate socialization skills. Indicator: MSC will provide 107 family literacy activity hours to students. Performance Measure#3: Number of adult education instruction hours provided. Outcome: Program participants will increase their literacy skills in reading,writing, math, and/or communication. Indicator: MSC will provide 82 tutoring hours to students. City of Federal Way and City of Renton: Performance Measure#1: MSC will serve 20 unduplicated persons through its General Literacy program. Outcome: Program participants will increase their literacy skills in reading,writing, math, and/or communication. Indicator: 75% of MSC General Literacy students participating in outcome measurement will achieve an increase in their literacy skills in reading,writing, math, and/or communication. Performance Measure #2: MSC will provide 82 tutoring hours to students. Outcome: Program participants will increase their literacy skills in reading, writing, math, and/or communication. Indicator: 75% of MSC General Literacy students participating in outcome measurement will achieve an increase in their literacy skills in reading,writing,math, and/or communication. -- I Multi-Service Center General Literacy application—submitted April 2008 Page 10 1 2009-2010 City of Renton application C. Staffing Plan & Evaluation. (1 page maximum) i. Staffing Plan. MSC's General Literacy programs consist of two full-time FTEs and three part- time FTEs: education director, adult education supervisor, education specialist, and two part-time ' ELL instructors. These programs use alternative staffing via AmeriCorps members and volunteers; thus, all program staff conduct volunteer recruitment and maintenance duties as appropriate as well as conduct outreach, new student orientation/intake, initial and ongoing assessments, and planning, advertising, and implementing the HEART program. Robin Corak, education and employment program director,has been with MSC for six years. With 13 years experience in working with diverse low-income adults and youth with a variety of educational and life challenges,Mrs. Corak also has 11 years of experience with marketing/outreach, and program development and management. She has been a Pierce County tutor trainer and literacy instructor. Mrs. Corak holds a BS in secondary education from the University of Nevada, Las Vegas and an MS in organization management from Capella University. Stephanie Parsons, education supervisor, has been with MSC for four years. With a BA in management from St. Mary's College, and an MBA from the University of Kent in England, Ms. Parson's 20 years of experience in the for-profit sector has helped her to understand the employment challenges of low-income persons with limited literacy skills. Ms. Parsons has 10 years of experience in the education field, including experience as a volunteer tutor, GED lab instructor, and an ELL teacher both here and in Korea. MSC is currently in the process of hiring an education specialist, a position requiring a bachelor's degree and 1-2 years experience working in education. ii. Evaluation. Performance measures designed to show that outcomes and the program goal are being met include the number of unduplicated persons served, the number of tutoring hours provided, and the number of family activity hours provided for HEART participants. MSC will use assessments such as CASAS, Challenger, and pre-GED and GED assessments to show participant progress in meeting outcomes. Performance measures will be reported quarterly and outcomes will be reported in January and July of the contract year. The education director and the education supervisor review collected outcomes and performance measures as they occur, and implement needed changes identified as a result of reviewing this information. The education supervisor observes classes as appropriate in order to monitor progress. The director and supervisor also review the program budget to ensure funds are used according to contract specifications. The program director reports program progress to the board of directors at monthly meetings. The program development committee, a subcommittee of the board, assists in developing MSC's three-year strategic plan for each agency program. The three-year plan can change according the evolving needs of the customers and the communities MSC serves. Each year,programs evaluate progress on the three-year plan and report this information back to the board. Board members are also representatives of MSC's customer base. Therefore, the board and customers are involved in planning and evaluating the program. Multi-Service Center General Literacy application—submitted April 2008 Page 11 2009-2010 City of Renton application D. Differences in Service Delivery by City. (2 page maximum) Explain any differences in service delivery for this program among the cities that you are submitting this application to for funding. Explain any differences in the average cost of service per client relative to funds requested by city as shown in the last ' column of Question 14c. The service delivery and performance measures for education services provided in the cities of Federal Way and Renton are essentially the same; however, there can be variances in the type of instruction and/or classes provided. MSC recognizes that each community is unique and thus has unique needs. Therefore, MSC determines what types of classes (GED, ESL, or ABE) it will offer in each south King County community based on the needs of that community. MSC staff work closely with each individual city, local organizations, and community residents to determine which classes will be offered. The type of instruction offered is also dependent upon each volunteer's background and interests. For this reason, MSC may, as an example, implement more GED classes in one city and more ESL classes in another. There are no differences in the cost per service relative to funds requested by MSC from the cities of Federal Way and Renton. The cost per service per client relative to funds requested from the city of Kent is approximately$128. The cost per service per client relative to the funds requested from the cities of Federal Way and Renton is $600. The majority of funding provided by the City of Kent is utilized to implement the HEART program services; services which are less intensive and less expensive to implement as compared to MSC's adult education instruction funded by the cities of Federal Way and Renton. Family literacy activities are shorter in duration and do not require the intensive preparation or quantity of materials normally needed for adult education classes. In order to ensure that adult education students receive the proper instruction, MSC staff must purchase and administer educational assessments for student classroom placement— something which is not needed in MSC's HEART program. With the exception of special events, MSC's HEART program is run for one hour a week and thus is not as costly as adult education classes which typically run for three hours a week. There is a significant difference in the number of unduplicated individuals projected to be served in Kent and the number of unduplicated individuals projected to be served in Federal Way and Renton. Whereas MSC's adult education classes typically do not exceed 10 students so as to ensure individual student attention and support, MSC's HEART program hasa larger number of participants. Not only does this discrepancy in individuals served and hours represent a difference in the types of educational services MSC provides in each of the cities, it also reflects a variance in the tenure of participants in each of the program. MSC tends to engage students in its adult education programs for a longer period of time as they progress in their educational endeavors. Residents of MSC's Emergency Shelter in Kent are only able to stay at the shelter for a maximum of 30-90 days, thus the HEART program sees a greater turnover in participants which is represented in larger performance measures for unduplicated persons served attributed to Kent. It is important to note that the quantity of funding requested from each of the cities does not accurately reflect the total program cost necessary for achieving and exceeding contract outcomes. MSC relies heavily on leveraged funds in order to meet the total program cost. Multi-Service Center General Literacy application—submitted April 2008 Page 12 • 2009-2010 City of Renton application 11. LONG RANGE PLAN (1 page maximum) MSC's Education department's current long range plan focuses on identifying and implementing successful collaborations,building on existing collaborations as well as fostering new partnerships. These collaborations allow the program to leverage existing community resources and access new funding opportunities. MSC is currently participating in joint funding applications with entities such as Valley Cities, Orion Industries, Highline Community College, the Boys and Girls Club, and Tacoma Goodwill Industries. The Education Program's long range plans include securing stable, long term sources of funding and to minimize program reliance on short term, alternative staffing, so as to facilitate greater continuity in services. As a result of a collaboration with the Federal Way School District, Communities in Schools, the Boys and Girls Club and other partners, MSC was recently awarded a sub-contract which has allowed the department to expand its workforce and increase services to help at-risk youth achieve educational success. By continuing with these efforts, the Education program can better achieve long range goals relative to its service delivery plan, such as decreasing student wait time for accessing services and providing expanded services throughout south King County. MSC anticipates that it will continue to rely heavily on volunteer tutors for program implementation. Therefore, methods for marketing the MSC Education Program as a premiere volunteer site throughout south King County have been included in long range plans. The program will continue to find ways to expand opportunities for students to be involved in program planning,marketing, and development. Current opportunities include board representation,participation in the GED Celebration Committee, public speaking opportunities, and providing feedback through surveys and interviews. MSC's Education Program's funding sources are diverse, and include funding from the Federal Way School District, United Way, federal Community Service Block Grant money, the King County Library System, and funding from private foundations and donations. MSC anticipates that it will continue to receive this funding in the future; however, the agency is continuing to aggressively seek additional sources of funding on an ongoing basis. MSC collaborates with private businesses through its Workplace Literacy classes and has provided Workplace Literacy classes to local businesses such as Fine Line Pacific, Crystal Springs, and Terra Dynamics. These classes have been funded via private, fee-for-service contracts with individual businesses and MSC has seen an increased interest in such classes over the past year. In response to the heightened needs for educational and employment services for at-risk youth,MSC recently applied for funding from the King County Workforce Development Council as the lead agency in a consortium which includes Highline Community College, Boys and Girls Club, Valley Cities Counseling, Orion Industries, and Tacoma Goodwill Industries. The Multi-Service Center will continue to pursue these types of opportunities both as a source of additional funding and as an opportunity for MSC to better meet the needs of south King County communities. Multi-Service Center General Literacy application—submitted April 2008 Page 13 2009-2010 City of Renton application 12. BUDGET(2 page maximum) The budget section of your application pertains to the information provided in Question 17 of your application. A. Budget Request Narrative. In this section of the application narrative,provide a short paragraph explaining how your requested funds in Question 17 will be used. The requested funds will be used to offset personnel costs for the Education program. Specifically, this money will fund .10 FTE for the Education Program Director, .30 FTE for the Education Supervisor, and .32 FTE for the Education Specialist. Remaining personnel, administrative, and operating costs will be funded through leveraged sources such as United Way and Community Services Block Grant dollars. B. Changes to Budget. Explain any significant changes between 2008, 2009 and 2010 expenses or revenues as noted in Question 17. Are there any known or anticipated changes to the program's 2008 Budget since adopted? The 2008 budget reflects MSC's current working budget for the 2008 year. The 2009 budget shows a significant increase in total revenues and expenses as compared to the budgets for 2007 and 2008. This increase is the result of MSC's acquisition of a sub-contract with the Federal Way School District to conduct Dropout Prevention Services for high school students who have dropped out of school and need to be re-engaged as well as students at severe risk of dropping out of school. This sub-contract may also result in a slight increase in MSC's Education program budget for 2008; however,MSC is still in contract negotiations for this project and therefore is unable to reflect potential changes in the agency's 2008 budget at this time. C. Cost per Service Unit(s). You should provide an estimate of your cost per service unit provided by the program you propose. Explain how your cost per service unit was determined. These should be based on the total cost of the program and the total number of clients served,not just the funds requested. You have the option of providing a cost per service unit for each separate service provided within the program. Cost Per Service Unit: $99 Explanation of how determined: MSC's Education Department establishes a service unit as one hour. Each service unit is utilized in the way that best meets the customer's needs, and can include activities such as student assessment, instruction, lesson planning, and program evaluation. In order to determine cost per service unit, MSC looked at its total expenses for last year, and divided them by the number of working hours in a year(2080). The average cost per hour of contact came out to approximately$99. The amount of contact each client receives varies depending on need. Multi-Service Center General Literacy application—submitted April 2008 Page 14 2009-2010 City of Renton application Agency:Multi-Service Center Program: General Education 13. NUMBER of INDIVIDUALS/HOUSEHOLDS SERVED BY PROGRAM Individuals? or n Households? (Check which applies and use for reporting all demographics.) Unduplicated *Unduplicated Number of all Clients Served by Clients Served All Funding Sources with Funds Requested 2007 2009 2007 % of column 1 2008 2009 (Actual) clients served (Anticipated) (Projected) (City Requested by City Funding Only) Auburn 18 3.1% 18 18 0 Burien 3 .5% 3 3 0 Covington 2 . .5% 2 2 0 Des Moines 7 1.2% 7 7 0 Enumclaw 0 0% 0 0 0 Federal Way 270 47.3% 100 100 20 Kent 201 35.2% 125 125 117 Renton 19 3.3% 20 20 20 SeaTac 14 2.4% 14 14 0 Seattle 8 1.4% 8 8 0 Tukwila 1 .1% 1 1 0 Other 27 5% 27 27 '.11n'F;s 5:, : - `_4,V' 100% Total 570 (This column must 237 237 157 total 100%) *Unduplicated means count each client only once per calendar year per program. This number should match the number of clients by city indicated in the top row of Question 15. Multi-Service Center General Literacy application—submitted April 2008 Page 15 2009-2010 City of Renton application Agency:Multi-Service Center Program: General Education 14. Performance Measures (Data Table) 114a. Service with 2009 Requested Funds Proposed Performance Measures as defined below. A) Tutoring hours B)Family literacy hours C) N/A Auburn 0 0 N/A Burien 0 0 N/A Covington 0 0 N/A Des Moines 0 0 N/A Enumclaw 0 0 N/A Federal Way 82 0 N/A - Kent 82 107 N/A Renton 82 0 N/A SeaTac 0 0 N/A Seattle 0 0 N/A Tukwila 0 0 N/A .,.>......._, i.r..... .< ..__.-,. _., _; =Performance Measuresu20 't �=f`"rids'�re nested it" ;�Fund "O 09;'Proposed'wi li u Title: Brief explanation: One hour of tutoring(Adult Basic Education, GED, or English as a A) Tutoring Hours Second Language)received by a student counts as 1 service unit. Refers to family literacy activities conducted at our Emergency B Family Literacy hours Shelter. One hour of activity received by a participant counts as one service unit. C)N/A N/A Multi-Service Center General Literacy application—submitted April 2008 Page 16 2009-2010 City of Renton application Agency:Multi-Service Center 14 Performance Measures (Data Table), Cont. Program: General Education 14c. Average Cost of Service Unduplicated Clients Served with Funds Average Cost of Service Requested 2009 Requested 2009 per Client (Same as last column of (Same as last column of Question 6) Question 13) Column 1 divided by Column 2 Example: $5,000 45 $111.11 Auburn 0 0 0 Burien 0 0 0 Covington 0 0 0 Des Moines 0 0 0 Enumclaw 0 0 0 Federal Way $12,000 20 $60C Kent $15,000 117 $128 Renton $12,000 20 $600 SeaTac 0 0 0 Seattle 0 0 0 Tukwila 0 0 0 Multi-Service Center General Literacy application—submitted April 2008 Page 17 2009-2010 City of Renton application Complete Question 15 with 2007 Actual numbers reported in column 1 of Question 13. Agency:Multi-Service Center 15. Demographics (from all funding sources) (Data Table) Program: General Education Client Residence.' E o a) H Q ZI U Q W w r� Cn rn H F Unduplicated'. check one`` 1: ®,Individuals ' '. ` co M N N o N o °� 0071- . Served in 2007*'- Household-Income Level ..,. ,, .. `; ... _. _ < _. 30P/o of Median or Below 6 0 1 4 0 217 194 8 7 1 0 438 ' 50%of Median or Below 2 0 1 1 0 33 5 4 6 5 1 58 80%of Median or Below 0 0 0 0 0 15 1 3 0 1 0 20 Above 80%of Median 0 0 0 2 0 5 1 2 0 0 0 10 Unknown 10 3 0 0 0 0 0 2 1 1 0 17 TOTAL 18 3 2 7 0 270 201 19 14 8 1 543 -G ender._ _ s Male 6 3 0 2 0 94 89 7 8 4 1 214 Female 12 0 2 5 0 176 112 12 6 4 0 329 TOTAL 18 3 2 7 0 270 201 19 14 8 1 543 Age _ :i.>:;i. _ 0-4 years 0 0 0 0 0 0 30 0 0 0 0 30 5- 12 years 0 0 0 0 0 0 85 0 0 0 0 85 13- 17 years 0 0 0 0 0 3 29 3 0 0 0 35 18-34years 4 3 2 5 0 117 31 11 4 6 1 184 35-54 years 11 0 0 2 0 112 24 2 10 2 0 163; 55-74 years 3 0 0 0 0 38 2 2 0 0 0 45- 75+years 0 0 0 0 0 0 0 0 0 0 0 0 Unknown 0 0 0 0 0 0 0 1 0 0 0 1 TOTAL 18 3 2 7 0 270 201 19 14 8 1 543 'E'thni. ci Asian 8 0 1 4 0 89 7 10 1 1 0 121 Biack/African American 1 0 0 1 0 17 89 3 4 0 0 115 Hispanic/Latino(a) 2 3 1 2 0 127 32 3 7 5 1 183 Native 0 0 0 0 0 2 17 0 0 1 0 20 American/Alaskan Pacific Islander 0 0 0 0 0 1 7 0 0 0 0 8 White/Caucasian 7 0 0 0 0 30 46 3 1 1 0 88 Other/Multi-Ethnic 0 0 0 0 0 4 3 0 1 0 0 8 TOTAL 18 3 2 7 0 270 201 19 14 8 1 543 Female:Headed -,;.?, :, 0 0 0 0 0 22 28 2 0 0 0 52 :,Household: _'_ ,, , Disabling coOdi**::;,i, 0 0 0 0 0 0 3 0 0 0 0 3 Limited English ,? 12 3 2 6 0 218 8 13 10 6 1 279 Speaking-';; M lti-Service Center General Literacy application—submitted April 2008 Page 18 2009-2010 City of Renton application *Check Individual or Household,which should be the same as checked in Question 13. Unduplicated means count each client only once per calendar year. This should match the number served by City in the Actual 2007 column of Question 13. The "total"column will be different from Question 13 since the"other"column is not included due to space limitations. 16. PROGRAM STAFF (DATA TABLE) In this data table,record the number of full-time equivalent(FTE)paid staff and volunteers for this program. FTE means a 40-hour week throughout the entire year. For example, if you enter"5"in the box for Number of Volunteer FTEs, this would mean that you have, on average, five volunteers assisting your program at all times (assuming a 40-hour week). If you know only the total number of hours contributed by all volunteers for this program, simply divide that number by 2,080 to find the total FTE number. For example: 5,000 volunteer hours over the course of a year, divided by 2,080 equals 2.4 FTEs. 2007 2008 2009 • (Actual) (Budgeted) (Projected) Total Number of Staff(FTEs) 3.2 3.32 3.95 Number of Volunteer(FTEs) 3.87 3.87 3.87 Actual Number of Volunteers 34 34 34 17. PROGRAM REVENUE & EXPENSE BUDGETS (DATA TABLE) Program Budget: All columns should include total program operating revenue and expenses. Complete the following data tables with figures indicating the source of program operating funds for 2007 (actual), 2008 (budgeted) and 2009 (projected). Budget amounts should match funding requested (Question 14c) and Question 5. Include an explanation of any significant differences between the revenues and expenses by year in Question 12B of your application. Multi-Service Center General Literacy application—submitted April 2008 Page 19 2009-2010 City of Renton application Agency:Multi-Service Center 17. PROGRAM REVENUE BUDGET (DATA TABLE) Program: General Education Revenue Source 2007 2008 2009 (Actual) (Budgeted) (Projected/ Requested) City Funding(G eneral Fund & CDBG) • Auburn 0 0 0 • Burien 0 0 0 • Covington 0 0 0 • Des Moines 0 0 0 • Enumclaw 0 0 0 • Federal Way $12,000 $12,000. $12,000 • Kent $9,500 $10,000 $15,000 • Renton $6,000 $12,000 $12,000 • SeaTac 0 0 0 • . Seattle 0 0 0 • Tukwila 0 0 0 • Other(Specify) 0 0 0 • Other(Specify) 0 0 0 Other Government Funds • King County $6844 $5,000 0 • Washington State 0 0 0 • Federal Government (CSBG) $75,054 $36,813 $19,586 • Other(Specify) 0 0 0 Private Sources .,:;_. • United Way(grants &designated donors) $31,625 $39,080 $39,080 • Foundations and Corporations $4000 $34,000 $2500 • Contributions (e.g., Events, Mailings) $5692 $2300 $2300 • Program Service Fees (User Fees) $0 0 0 • Other(Fee-for-service contracts) $27,844 $27,040 $73,350 TOTAL PROGRAM BUDGET $178,559 $178,233 $250,328 * MSC fiscal year runs July 1 to June 30 Multi-Service Center General Literacy application—submitted April 2008 Page 20 2009-2010 City of Renton application 17. PROGRAM EXPENSE BUDGET, CONT. Agency:Multi-Service Center (DATA TABLE) Program: General Education Expenses 2007 2008 2009 (Actual) (Budgeted) (Projected) Personnel Costs • Salaries $78,646 $94,407 $117,742 • Benefits $25,241 $32,098 $38,862 • Other 0 0 0 • Total Personnel $103,887 $126,505 $156,604 Operating and Supplies Y:';. TX: WWCei5A; N: • Office/Program Supplies $6648 $6181 $5535 • Rent and Utilities $14,127 $14,716 $14,224 • Repair and Maintenance $1440 $120 $0 • Insurance $766 $650 $650 • Postage and Shipping $403 $150 $150 • Printing and Advertising $5783 $5510 $5216 • Telephone $2150 $1368 $2307 • Equipment $60 $200 $200 • Conference/Travel/Training/Mileage $3290 $3433 $2300 • Dues and Fees $241 $300 $300 • Professional Fees/Contracts $9000 $16,800 $16,800 • Direct Asst. to Individuals $1610 $2000 $1000 • Administrative Costs $27,988 $38,081 $44,742 • Other(Consultants) $500 $2000 0 • Audit &Accounting $666 $300 $300 • • • TOTAL PROGRAM EXPENSES $178,559 $178,233 $250,328 Net Profit (Loss) 0 0 0 (revenue—expenses) = Multi-Service Center General Literacy application—submitted April 2008 Page 21 2009-2010 City ofRenton application lication Agency: Multi-Service Center 1 g. SUBCONTRACTS (DATA TABLE) Program: General Literacy List all the agencies you will be subcontracting with for this program. Provide the agency name in the first column, a description of the contract/service in the second column, and the contract amount in the third column. Do not list agencies you coordinate with on a referral only basis. Indicate not applicable if you do not subcontract for any part of this program. Subcontracting Agency Specific Subcontracted Activities Contract in the Operation of Your Program Amount Not Applicable Not Applicable Not applicable I � � I Multi-Service Center General Literacy application lication—submitted April 2008 Page 22 P g 2009-2010 City of Renton application SUPPLEMENTAL QUESTIONS 1. Renton Human Services Result for Education Program The Renton result that MSC's proposed Education Program meets is "All individuals become as self- - sufficient as possible." In order to achieve this, MSC utilizes a strategy of providing residents with the skills to obtain and maintain living wage jobs. Possessing skills in English language reading, writing, speaking, comprehension, and math are crucial in order to obtain and maintain quality employment in today's labor market. By expanding the availability of effective English Language Learner(ELL), adult basic education, and/or GED classes, MSC will help low-income Renton residents to acquire the skills necessary to achieve self-sufficiency. MSC wishes to continue providing ELL classes in the Renton community, thereby making classes accessible to Renton residents. In addition, MSC may provide Adult Basic Education and/or GED classes as;needed. ELL, ABE, and GED classes are all designed to help individuals become more self sufficient by providing residents with skills needed in order to obtain and maintain living wage employment. By improving these skills, students and their families are less likely to experience crisis resulting from issues such as unemployment,poverty, and homelessness. The classes offered by MSC utilize a non-traditional approach to adult education. Unlike community colleges, classes are limited to 10 students, allowing for a more customized, student-centered environment. MSC's classes provide flexibility in instruction as curriculum is developed based on student needs and designed to accommodate diverse student learning styles. All MSC staff receive training in cultural competency so that they may best serve the agency's diverse customer base. In order to ensure the program is fully meeting students' needs, MSC collaborates with local organizations such as churches, libraries, and community centers so as to provide classes in the Renton community. All students in MSC's education program may also access MSC's employment services program for help in obtaining living wage employment. In addition, staff from MSC's Employment program have, in the past, conducted mini-lessons on topics such as effective resume creation and interviewing skills as part of MSC's existing ELL, ABE, and GED classes. MSC has conducted education classes in Renton for the past two years, serving 40 Renton residents. MSC has continually met and/or exceeded its annual performance measures for its contract with Renton since the agency was awarded the contract in 2007. During MSC's last fiscal year, 88% of ELL students improved English speaking ability, 95% improved English comprehension, 96% improved English reading ability, and 86% improved English writing ability. In addition, 85% of GED students and 100% of ABE students improved basic literacy skills. Multi-Service Center General Literacy application—submitted April 2008 Page 24 2009-2010 City of Renton application 2. Program Outcomes in Relationship to Results The outcome proposed by MSC's General Literacy program is "Program participants will increase their literacy skills in reading, writing, math, and/or communication."The indicator for this outcome targets 75% of MSC General Literacy students participating in outcome measurement as achieving an increase in their literacy skills in reading, writing, math, and/or communication. MSC's stated outcome is directly linked to students' ability to achieve the Renton result, "All individuals become as self-sufficient as possible". The ability to achieve self-sufficiency is often contingent upon one's ability to obtain and maintain living wage employment. In today's competitive workforce, those individuals who do not possess basic English literacy skills are at a distinct disadvantage. Basic literacy skills are typically required for the most common day-to-day functions; thus, individuals with low literacy skills often find themselves struggling with poverty. MSC's Education Program takes a holistic, individualized approach to helping students achieve success and self-reliance. MSC Education staff conduct in-depth assessments which identify students' strengths and weaknesses, learning styles, interests, and goals and empower students by providing them with intensive, relevant instruction and tools for self-sufficiency. MSC encourages students to become life- long learners and often helps students to enroll in post-secondary education as appropriate. MSC's General Literacy program provides students with the encouragement, support,resources, and knowledge necessary for accessing opportunities that will lead to financial stability and self-reliance. By helping low- income Renton residents to increase their English reading, writing,math, and/or communication skills, MSC is increasing the likelihood that these residents will be able to achieve short and long-term self- sufficiency. Multi-Service Center General Literacy application—submitted April 2008 Page 25 • INTERNAL REVENUE SERVICE Internal Revenue Service . p/EO EFIEO Disclosure Desk ' P . O . Sox 2350 Los Angeles , CA 90053 Person to Contact : L . Har.ragan (A to K) F . Miraflor ( L to Z ) SOUTH KING COUNTY MULTI - Telephone Number : SERVICE CENTER ( 213 )894-2336 1200 S 336TH ST Refer Reply to : FEDERAL WAY, WA 98003 92-439 Date : • J11N 1.2 1992 RE : 23-7120815 • SOUTH KING COUNTY MULTI • - SERVICE CENTER • Gentlemen : This is in response to your request for a determination -letter of the above-named organization. A review of our records indicates that the above-named organization was recognized .to be exempt from Federal income tax in February 1981 , as an organization described in Internal Revenue Code section 501 ( 0 ) ( 3) . It is further cla_sif1ed as an organization that is not a private foundation as defined in section 509 (a ) of the code , because it is an organization described in section 509 (A) ( 2 ) . This letter is to verify -your exempt status and the fact that the determination letter issued in February 1981 continues to be in effect . I # you are in need o.f further assistance , please feel free to contact me at the above address . We appreciate your' cooperation in this regard . Sincerely , • • • Disclosure Assistant , • t ' • • 4Tr- I • E STATE of WASHINGTONI E 4/ • .r.•— %.iz. a at — W y .-�---;:.: 2 i y1 • rase• I 5ECER' Of STD • N 5 I, RALPH ML NRO, Secretary of State of the State of Washington and custodian of its seal, 5 hereby issue this E CERTIFICATE OF AMENDMENT a to • E. 2 SOUTH KING COUNTY MULTI-SERVICE N • CENTER 6 • g a Washington Non Profit corporation. Articles of Amendment were filed for record in a this office on the date indicated below. EP i Changing name to MULTI-SERVICE CENTER i El a . G UBI Number: 600 522 236 Date: August 14, 2000 a . Effi . C . .._• 1, STATE., `11 K .,.1.I111.I!i1 Off, ,MN :� ROE-•fa .�' �� , - . C�Jl Given under my hand and the Seal of the State _;; ;:..� of Washington at Olympia, the State Capitalfi EN .`L 18 8g �- Ilk . ------- 1 ----... Ern •Ralph Munro,Secretary 1153 8-1 • ryfratirmiliiitiritl drixI MI M Intl ictift`11iXOlreilMMI a . a II 4 -A 1:0 A i • MI a MC _ .T......va.„. 4 VP ji I, ealtter 5 uory,r;,yn� ca;,;;In;e r' Multi-Service Center L _ 41 of Directors a «7>>r. -- I. -- -- - -- !� 's-.e::uaudii._�xwSvmwmul�t..azvsLcar.mesaseuN.us:•a:rcs;vfiuwa-aasrwuu1 - ie1,.11 11' :. 120 1.1 ;,• ¢aum:GNSSh"a:.e-sr_J>._... ����.o...-... 1E °'sal;i.l r 8 Li . }. .,�w1: i1 l.�ll:?l:, 1. '•;�e- ii�liEi3;iI::,y 1•sJi;:"'!?i13::';1;I:lili;l•,_z., 3;�. 1 7 iri 3:�a� ! 1 I,itie :.kee r 4 Ayy g ls':1 11 1. } I` ? I_► Employment Supervisor Family,Development Specialists Employment ypr1 --Pir piic ri ' at? Stephanie Parsons Education,Program Specialist Americorp Members Volunteer Tutors/Paid Instructors _! atl 1 t i Adult Education Supervisor r k,.r!:rg51 8{ ai" a� �o .,•x_ _ � Tricia Schug Sue Enders Angela Ferguson Volunteers/Intents -►.,,:A m ee Qr , Community Relations Manager Grant Manager Donor Database Coordinator Manuela Ginnett Property Manager Receptionist Support Services Family Development Family Management Volunteers/Intems ► Program Director I.- Specialists Housing Education Coordinator Housing IMP Carolyn Edmonds Cindy Sam Jeff Crollard SMPP Project Regional LTCOs(14) Volunteers t :.a Manager Assistant,LT CO Office Manager Larry Weiser g (400+) c on a Legal Services ifi k1 t"- _ arl, m l#tc . 41 Phalla Pol MIS Cecil Daily ► MIS Assistant Claire Hansen ► CEO Assistant Sharrie Shumway Annette Coder Jennifer Hayes Jacquetta McGowan Deborah Walker Barb Lawrence Permanent Housing James Estes ► Accounting Manager Payroll/Hr Specialist and Accounts Payable Accounting Asst. Resident Mgr Supervisor Receptionist Apartment Managers -� Chief Financial Officer Retail Property Manager Oksana Savolyuk Telephone Communications/ Energy Program Assistants Volunteers Software to aei Energy Supervisor. Scheduler Counselors Architect it ' > cue g cis Denise Burns Warehouse Staff VolunteeraHntems Driver SC Food Coalition Project Food&Clothing Bank Supervisor J Updated: Wednesday,April 02,2008 •MS.C's Mission,Vision&Values Statements • Mission Statement Helping people achieve greater self-sufficiency and exercise self-determination. • Vision Statement MSC will be recognized as a comprehensive resource for people in need. To support customer-directed development, MSC works in partnership with groups and communities throughout its service area to maximize resources. With respectful physical and. emotional support, MSC will assist customers to establish goals and learn the critical thinking skills necessary to achieve self- sufficiency. MSC's innovative and integrated efforts enhance the quality of life in south King County and for residents of long-term care facilities throughout the state. • • Values Statement MSC is committed to listening to, educating, and involving customers as they work to reach individualized goals. MSC assures that customers, volunteers, and.staff are treated with equality, respect, and dignity in a manner that is non judgmental and confidential.' MSC functions as.a team and is committed to honesty and integrity. Adopting new ideas to assure our services fulfill customer' needs in a cost-effective manlier will ensure fiscal responsibility and appropriate use of resources. Cultural values and practices promoting respect for self and others, individual dignity, human rights, and freedom of expression will be encouraged and honored. . • Non-Discrimination Policy • • In accordance with federal, state, and local•law, MSC does not discriminate against customers, volunteers, or employees on • any basis, including gender, age, race, color, ethnicity, national origin.or ancestry, citizenship, religion, disability, political belief, sexual orientation, veteran or marital status. • • • u�ti- ers e Center Helping People. 1200 S.336th St.,P.O.Box 23699,Federal Way,WA 98093-0699 Changing Lives. 253/838-6810•Fax:253/874-7831•www.multi-servicecenter.com e Since 1971 Board Resolution will be submitted within the next 60 days as required. • • Emergency Shelter,Transitional&Low-Income Rental Housing•Federal Way Food Bank^South King County Clothing Bank /�Cf%oe[ iviunt-service center 2007-2008 Board List President John Sheller Vice President Michael Gordon . Treasurer Tom Pierson Secretary.....Bob Wroblewski Name Home Info. Work Info. Rep. Term Spouse/Sig.Other 1. Agnew, Creigh H. 1415 SW 296th Street Retired Community 97-09 Rick Federal Way, WA 98023, 253-529-1979 chagnew@gmail.com 2. Carnahan,John 413 SW 335`"Street Washington Mutual Community 03-07 Aline Federal Way,WA 98023 1201 Third Avenue First Vice-President 253-874-6204 WMT1140 Credit Risk Seattle,WA 98101 Management 206-500-3757, FAX: 206-490-4427 john.carnahan@wamu.net • 3. Crystal Coutinho 31514 25'"Lane South, E-302 View At The Lake Client 06-10 Federal Way,WA 98003 Federal Way,WA 253-941-1692 camc64@hotmaii.com 4. Fain,Joe Cell: 206-409-941 t3 King County Courthouse Elected Official 06-10 516 Third Avenue, Room 1200 Representative Seattle,WA 98104-3272 Pete von 206-296-1649 Reichbauer joe.faln@metrokc.gov • 5. Gordon, Michael 12621 121"Ave.Ct. E. Key Bank Community 03-07 Caireen Tacoma,WA 98445 VP&Treasury Relationship Manager 253-539-7355 Global Treasury Management gordonma a,msn.com 1101 Pacific Avenue • Cell:253-444-8023 Tacoma,WA 98411 253-305-7442 michael a gordon@keybank.com f apps\msoffice\board\2008 Board List 2007 Board List,Page 1 of 5 ie Home Info. ork Info. Rep. Term Spout ;ig. Other • 6. Hawkins, Shakti - - Suburban-Crescent-Outreach-Director_ _ __Elected Official _ 06-10 __ Jackson Federal Building Representative • 915 Second Avenue, Ste. 3206 Senator Maria Seattle,WA 98174-0003 Cantwell 206-220-6400 Shakti Hawkinsncantwell.senate.aov 7. Hulse, Dennis W. 3737 South 322sd Street Laurus Financial Group, President/Owner Community 06-10 Federal Way,WA 98001 33801 1st Way South,Suite 261 206-930-9470 Federal Way,WA 98003 Cell:206-930-9470 253-838-9943 Fax:253-838-9157 Dennis.hulse( investfinancial.com 8. Kelly, Stewart D. 4008 SW 321st Retired. Appointed by 97-09 Ginny Federal Way,WA 98023 Email: studude137 C1,comcast'.net Representative 253-838-1987 Skip Priest 9. Kim Hamn, Mi-Jeong 30922 16th Avenue SW Joy Montessori School Client 10/07 Federal Way,WA 98023 253-249-4098 206-429-2290 Hamnkim8999@hotmail.com 10. Landen, Richard (Dick) 22820 148th Avenue SE, Rainbow Associates(LP), Managing General Partner, Client 99-08 Bonnie Kent,WA 98042, 22820 148th Ave SE, 253-631-4931 Kent,WA 98042 253-631-4931 dicklandencD,aol.com 11. Ana Cristina 911 SW 346th Court Ana Cristina Molina Interpretation and Translation Svc. Community 02-06 Dave Molina-McCleary Federal Way,WA 98023 911 SW 346th Court 253-874-3742 Federal Way,WA 98023 CELL:206-227-1583 253-874-3742 acmmc@msn.com eapps\msofliee\board\2008 Board List 2007 Board List,Page 2 of 5 Name Home Info. Work Info. Rep. Term Spouse/Sig.Other 12. Pierson,Thomas A 1306 23`d Avenue Federal Way Chamber of Commerce Elected Official 95-08 Cindy P.O. Box 502 Tomp@federalwaychamber.com Representative, Milton,WA 98354-502 Pete von 253-922-7160 Reichbauer Cell:206-391-4591 King County Council 13. Priest, Skip 1094 SW 332nd Place Washington State House of Representatives Elected Official 03-07 Trisha Bennett Federal Way,WA 98023-5350 P.O. Box 40600 State 253-661-0896 420 John L. O'Brien Building Representative Cell:206-510-7810 Olympia,WA 98504-0600 360-786-7830 14. Rawson, Lorrainne P.O.Box 25603 Starbucks Client 04-08 Federal Way,WA 98093 Midway Crossing 253-952-7794 23325 Pacific Highway South Kent,WA 98032 206-870-9311 Irawson50@yahoo.com 15. Shea, Dan 5630 Orca Drive NE Weyerhaeuser Company Community 10/07 Tacoma,WA 98422 Human Resource Director 253-927-2893 P.O. Box 9777 sheamo@aol.com Federal Way,WA 98063 253-924-5940 _+_ dan.shea@weyerhaeuser.com _ 16. Sheller,John 21227 SE 262nd Street Federal Way 3201h Library Community 02-06 Shawn Maple Valley,WA 98038-7554 King County Library System 425-413-0401 34200 161 Way South Cell:253-389-4821 Federal Way,WA 98003 • 206-296-5039, Fax:206-296-5053 jsheller@kcls.org 17. Stumpf,John 1001 South 336111,Apt 207 Retired Client 05-09 Irene Federal Way,WA 98003 253-835-3570 kb8ken0hotmail.com 18. Tracy, Maria M. 2203 SW 346th Street, Federal Full-Time Student Client 99-08 Paul Way,WA 98023. 253-927-9324 f:apps\msoftice\board\2008 Board List 2007 Board List,Page 3 of 5 ' a Home Info. i 'Irk Info. Rep. Term Spour lg.Other 19-Vanderlinde—Virginia 34935 71 Avenue-S.W. tLS-Government-Accountability-Office — —_ Community 05-09 _- Federal Way,WA 98003 Senior Analyst 253-838-9240 701 5Ih Avenue, Suite 2700 teamthree@att.net Seattle,WA 98104 206-287-4816, Fax:206-287-4872 • vanderlindev a�.gao.gov 20. Wilford,Janer 3330 S 253rd St St.James Episcopal Church, Outreach Director Appointed by Mayor 2000-08 Kent,WA 98032 24447 94`h Ave S Jim White 253-946-2866 Kent,WA 98031 jwil.ford@w-link.net 253-852-4100 Client Fax: 253-852-4512 Jwilford cr,stjameslcent.org 21. Wroblewski, Bob 31826—48Ih Circle SW Retired Appointed by Dini 2002-06 Cindy Federal Way,WA 98023 Duclos, Federal 253-874-5205 Way City Council e-mail: rwroblewskiecomcast.net • cell phone: 253-250-3738 • Number of Board Members: 21 Revised: 02/21/2008 Elected/Appointed: 7 Client Representatives: 7 Community Representatives: 7 1:apps\msofiice\board\2008 Board List 2007 Board List,Page 4 of 5 2007 Board Committee PERSONNEL FINANCE/AUDIT FUND DEVELOPMENT PROGRAM PLANNING NOMINATION EXECUTIVE John Carnahan,Chair Tom Pierson,Chair Bob Wroblewski,Chair Virginia Vanderlinde,Chair SW Kelly,Chair John Sheller,President Joe Fain,Vice Chair Creigh Agnew,Vice Chair Michael Gordon,Vice Chair Ma Cristina Molina-McCleary, Maria Tracy Michael Gordon,Vice-President Dick Landen Vice Chair Tom Pierson,Treasurer John Sheller ArifJamal Bob Wroblewski Secretary Dennis Hulse Janer Wilford Stu Kelly • John Stumpf • • f:apps\msoffice\board\2008 Board List 2007 Board List,Page 5 of 5 Multi-Service Center • Board Meeting Minutes January 24, 2008 Present: Absent: Staff: Guests: • Agnew, Creigh Coutinho, Crystal Molina McCleary, Duclos, Dini Carnahan, John Fain, Joe Ana Cristina Purlee, Linda Landen, Dick Gordon, Michael Priest, Skip Estes, Jim Pierson, Tom Kim Hamn, Rawson, Hansen, Claire Sheller, John Mi-Jeong Lorrainne Taylor, Pam Stumpf, John Hawkins, Shakti Shea, Dan Enders, Sue Tracy, Maria Hulse, Dennis Ginnett, Manuela Vanderlinde, Kelly, Stu Corak, Robin Ginny Ryan, Louise Wilford, Janer Wroblewski, Bob CALL TO ORDER: President Sheller called the meeting to order at 6:40 p.m. INTRODUCTION OF N/A GUESTS: NOMINATION COMMITTEE: N/A APPROVAL OF MINUTES: Approval of November 2007 Minutes was moved by Agnew and seconded by Carnahan. Unanimously approved. FINANCE COMMITTEE Pierson reported: REPORT: The November and December 2007 Finance Narratives are attached. Balance Sheet: • The Balance Sheet has been balanced to the audit and the standard monthly reconciliations are currently in process. • Cash accounts remain stable with approximately$1.4M in cash. In addition to this, we have an estimated $851K in our Endowment accounts. • • Our bottom line reflects a year-to-date profit of$103K Profit and Loss Statement Operating Revenue: The current month reflects a gain of$131K. As predicted, the donations for this time period are up due to the holidays. In addition to the standard donations we received $75,000 unrestricted dollars from Microsoft and a $10,000 challenge grant from the City of Federal Way for the Food Bank. • The Employment Program has gone from famine to feast. They are currently stabilized and are preparing to get the CSBG-Homeless Employment Program completely operational with the hiring of two interns. • Revenues for the Dessert Fundraiser have been received for a total of approximately $28K. After the change in reporting, a shift in charging the wages for our grant writer, the Major Giving Program is now showing a YTD profit of$21,000. SKCMSC,Board Meeting Minutes,Page 1 of 9 • Our Low Income properties are showing a current month profit of$6,000. We anticipate this trend to continue, due to the low vacancy rates on all properties. Operating Expense: • As stated, the Employment Program has stabilized. With the help of the Microsoft Grant, the program should continue to be stable as they expand the CSBG-Homeless Employment Program. All funding for this project is now in effect. • The fireplaces at Victorian Place presented major safety issues for our clients and jeopardized our properties. Repairs have begun with an approximate cost of$26,000. These costs have been off-set by our reserve account. We anticipate these repairs will be capitalized at year end. • Our Unrestricted cost center has stabilized this month after the change in reporting from the Major Giving Program, the wages for our grant writer are now being charged to this cost center. This bottom line is due to the Microsoft grant and the additional donations received for the holidays. • The energy season is now in full swing. We have already billed over$681,000 in LIHEAP direct client dollars. • With the holiday donations and the Federal Way Challenge Grant, the Food Bank is maintaining a stable bottom line with a current month profit of$23,000. Building Addition • If the Board is in agreement, we'll proceed.with the Capital Campaign which would not impact our other giving. We'll revisit this topic at next month's Board Meeting. Revised Budget— (See your packets) • Acceptance of the Revised Budget was moved by Wroblewski and seconded by Agnew. Approval was unanimous. • Motion to ratify the Executive Committee Endowment Resolution transferring all funds in the Edward Jones MSC Endowment Fund to the MSC Foundation. Moved by Carnahan and seconded by Landen. Unanimously approved. EXECUTIVE REPORT: Duclos reported the following: Permanent Housing Update • Rainier View—Open House is scheduled for February 7'1'22008 at 11:30 a.m. to 1:30 p.m. All units are rented. SKCMSC,Board Meeting Minutes,Page 2 of 9 /DTI-17 '- • Vacancy Report: Property Occup Explanation VPII 95%full 1 unit in process of being turned Maple Lane 97%full 1 waiting for Section 8 inspect. White River 100% Mansard 100% Fern Hill Terrace 100% Mitchell PI Sr 98% Rainier View Sr 100% Opened September 2007 Villa Capri 98% 1 unit Radcliffe PI Sr 47% 64 current; 1 newly approved application; 5 pending certifications(opened mid- October 2007) • Radcliffe Place—Open House is scheduled for February 22nd, 2008 from 2:00 p.m. to 4:00 p.m. Currently we have 64 leases signed, representing a 47% occupancy rate. This is ahead of our rent-up schedule. All leases signed have been with the full-service package. We even have an MSC staff member who has moved in. • We had a long conference call last Thursday with SRI, our attorney, CAP Mark attorneys and Steven Norman of the Housing Authority. Prior to this conversation, we met with King County and the State about obtaining a bridge loan for this property which would to allow us to continue with the rent up and carrying costs until we can claim the tax credits and apply for the additional tax credits that the investor has agreed to purchase. King County wants to help but needs assurances. Both SRI and MSC are looking at ways to do this. The Finance Committee has discussed the possibility of obtaining a Line of Credit from Columbia Bank, using one of our assets—perhaps Titusville Station. The Line of Credit would only be used if we had to repay the loan sooner than expected. We would recoup our funds from the cash flow of Radcliffe Place. When we calculated the original projected earnings from this project, we established a separate For Profit entity that would pay taxes because the earnings would have been too high for a non-profit project. This was based on 86 units buying the full-service package. At this time we are promoting the service package and so far all 64 leases include this. Our intention now is to have 100% on the service package—which ensures good cash flow and very good net earnings. I also spoke with Mark Kantor to see if this type of arrangement would be acceptable to the tax laws and tax credits and he said he saw no problems. Alliance Building • This building was purchased on December 19th. We are now in the process of entering into a contract to do repairs and rehab to the building. Currently we have about $400,000 for this. Hopefully the Murdock Foundation will contribute another$200,000. If this happens,we should be able to completely redo the first floor of the building, encapsulate the SKCMSC,Board Meeting Minutes,Page 3 of 9 / TT • 1 Food Bank in one complete end of the building and move the other office space closer to the conference room. MSC is gradually reducing the amount of staff time spent on this property and helping the Alliance assume full control. Once the rehab is complete we shall end staff time devoted to this project. LTCOP Grievance • Community Mental Health Agency filed a grievance against the LTCOP Program as a result of a press conference held by the State office and coverage in the local press. Grievance protocol was followed. I responded well within the time frame required by our Personnel Policies. I did receive a request (pursuant to the Public Disclosure Act)for a response to the grievance letter filed by CMHA from reporter Marsha King of the Seattle Times. After conferring with our agency attorney, it was decided to release the letter. The rational was that though we are a private not for profit agency and the Public Disclosure Act does not apply, one could argue that since the LTCOP receives public dollars, it does apply. We released our response to the news. I had been reluctant to release the letter since Mr. Sxala of CMHA had indicated he J intended to appeal to the next level however, I have heard nothing further from him. Directors and Officers Insurance • After polling members of the Finance Committee, I took the average of the high and low and increased our insurance from $2 million to $3 million. I spoke to our broker about any standards and he indicated there really weren't any. He thought $2 million was good coverage. We now are better than good. Perk Up Place • As of January 31st, 2008, MSC will no longer have a financial obligation for Perk Up Place. Shelly Tatum, current manager of PUP, is assuming ownership and will continue to run it as her own business. We wish her the greatest success and encourage all of you to remember her when planning parties needing a caterer. Of course MSC will continue to use PUP for your evening meeting meals. One Night Count • The annual One Night Count to estimate the number of homeless people in King County will start at 2:00 a.m., Friday. Several staff, including myself and a Board member, will be participating. Holiday Celebration • At our last staff meeting the subject of an evening get together around the holidays was discussed. Most felt they would like to return to a "potluck" get together here at MSC in the afternoon. The past several years have found staff and MSC Board members unable to attend the festivities due to family celebrations, school concerts, etc. A decision was not SKCMSC,Board Meeting Minutes,Page 4 of 9 A'fT_ id reached at this time but I felt an advance warning was in order. Audit Restatement • Jim and I met with our Auditors over the presentation of MSC's operating budget. After receiving the budget, one of our major bankers phoned with questions. I anticipate more. People do NOT read footnotes. At issue are the housing repairs MSC had to make due to the lack of attention paid to our properties by the former management company. These repairs should have been treated as capital expense. The repairs were all charged to our Housing Reserve Accounts, not the Operating Budget. Jim and Sharrie are going to get the background detail and send it to the auditor. FUND DEVELOPMENT: Wroblewski reported: Annual Holiday Appeal • 11/23/07 thru 1/21/08: $79,500. Some monies are still coming in and being tabulated. 385 donations $5-$7500 45 in-kind donations have been recorded • E-newsletter is on track. Sending monthly to a list of 1,500 people and growing. • Food Bank Challenge Purlee reported the following: LIHEAP: • Energy appointments for the PSE HELP Program started on October 9th. As of yesterday, we have spent over$1.1 million or 74% of the PSE Electric dollars. With less than a half million left,we expect to run out of PSE electric during early to mid February. We have completed 2,560 PSE files. Last year we had PSE electric dollars until the end of April, with about the same number of dollars. Average electric household benefit is up 16% from last year, $459 vs. $396. • We have spent a little over a quarter million in gas dollars, with remaining gas dollars to spend well into the summer. The challenge is always finding gas households. • LIHEAP spending started November 19th. With over$1.1 million paid out we are 58% spent and expect to be out of •LIHEAP by the end of February. The average household benefit of$434 is about 12.7% larger than last year. This includes increases in the cost of electricity, gas, oil, propane and/or wood. We have provided 2,653 LIHEAP benefits. Last year we ended the LIHEAP program the end of March. We have about$117,000 less in LIHEAP dollars this year, as each agency received a 5.6% reduction. • Across the state, most agencies are experiencing a much earlier closing of the program from last year, due to fewer (� dollars and higher costs. • Interesting note: We opened 30 days of appointments for February yesterday and in 12.5 hours, 741 appointments SKCMSC,Board Meeting Minutes,Page 5 of 9 were made through the automated phone system. Food and Clothing Bank: • The holiday season went smoothly for the Food and Clothing Bank. We served 914 households for Thanksgiving, almost the exact number from last year(916). This number is relatively stable from year to year with the biggest jump in numbers occurring in 2000. • During Christmas week, we served 1135 households, an increase of 4.7% over last year. This number fluctuates a little from year to year, but overall has remained stable since 2001 when there was a significant jump in usage. • Christmas House served 675 households, an increase of 5.3% over last year. This number, too, fluctuates from year to year. • The Federal Way Diversity Commission did a Food Drive over the weekend and gleaned 4200 pounds of food and $152.00 in cash. FAMILY SUPPORT Corak reported: SERVICES: Employment: • Two people have begun internships through our THRIVE program, with many more completing their EDGE training so they can be placed or working with us to find full-time employment. So far, the feedback has been very positive. • We will be applying for a grant through King County Workforce Development Council to operate a youth center for at-risk, south King County youth ages 14-21, located in Federal Way. The grant would involve additional partners and would be over$500,000. Services would include employment, education support, linkages to job training, leadership and reduction in recidivism factors. • While we served fewer individuals in 2007 (due to discontinuation of the Community Jobs contract and the "freeze" on King County and city contracts), we still experienced positive employment outcomes. Last year, 55 individuals obtained employment. 80% of these jobs were full-time, and 68% had benefits. The average wages was $10.75 an hour with wages as high as $22 an hour. Education: • In previous years, as a result of students facing the challenge of attending classes consistently and progressing while dealing with mandatory employment, transportation problems, lack of child care and/or other family issues, we have had only 2-3 students per year graduate from our GED class. This past year we had 13 students obtain their GED. • Last year, we applied for funding from the Lucky 7 Foundation which would allow us to purchase much needed ESL materials. The Lucky 7 Foundation grants are very competitive and there was a possibility that we wouldn't be selected for a site visit. We were contacted by Lucky 7 Foundation and they are interested in doing a site visit SKCMSC,Board Meeting Minutes,Page 6 of 9 AT r- 11Q tentatively scheduled for 1/24/08 • Last month, MSC was asked by the Federal Way School District to partner with them, the Boys & Girls Club, and Highline Community College in applying for a federal dropout prevention grant. MSC was notified on 1/23/08 that the grant application was successful. Through this grant, MSC will coordinate efforts of all partners and will'assist students with educational support and resources necessary to help students stay in school and successfully obtain their diplomas. HOUSING: Ginnett reported: Permanent Housing - See Dini's report. Adopt-A-Family • Very successful. All Housing Program families and individuals were covered plus some Employment families. One Night Count • Friday, January 25th, 2:00 a.m. MSC will have teams in Kent and Federal Way. Board members are welcome. Tax Sites • Sites in Kent and Federal Way are again open. The first week's totals for MSC: 26 returns completed. Customers' stories. City of SeaTac • We received an additional $2,000 from the City of SeaTac in December for emergency assistance. DEVELOPMENT: Taylor reported: FOOD BANK CHALLENGE • 12/5/07 THRU 1/21/08 $42,340 Includes $10,000 from the City of Federal Way 104 donations $5 - $5000 including $19.32 from a little boy's piggy bank and $5000 from Christian Faith Center • When Linda Kochmar from the Federal Way City Counsel, suggested the city donate $10,000 to the FW food bank, we immediately responded by suggesting they make it a challenge grant to the city at large. We then communicated to the entire council the potential impact of a challenge grant which could turn $1 into $4 worth of food and involve the whole community; children, clubs, faith communities and businesses. Once the council supported this concept, we went to work getting the word out; first arranging to have the challenge announced and the check presented at the December Chamber of Commerce luncheon Christian Faith Center committed $2500 to the challenge although they actually delivered $5000. Tricia wrote articles and sent press releases. We sent out a special electronic newsletter which generated over$2200 of on-line donations within 24 hours. The entire community did take up the challenge and one small boy brought in his piggy bank for the food bank. SKCMSC,Board Meeting Minutes,Page 7 of 9 Last year's AHA- $39,587 Breakthrough • We received the $10,000 grant (for supportive housing)from the Q13 Fox Cares, a fund of the Robert R McCormick Tribune Foundation. This very old and established foundation has now approved and recognized us; we are now positioned to receive much more funding in the future. This was the result of cultivating a relationship with Q13 Fox over the past 18 months and though we hate to say"competing", we competed with 5 other non-profits, including Hopelink, to win the relationship. Much more to come in the way of media coverage, publicity and dollars. Planned Giving/ Major Giving • Seminar with Bob Pitman scheduled Tuesday, March 25, 2008, 5-7pm at Twin Lakes CC. • We are working on a 2008 Major Giving Campaign with a goal of raising $25,000 from individual donors. Community/Media Relations • E-newsletter is on track. Sent monthly to a list of 1,500 and growing. Please send to your email contacts, it's easy for them to unsubscribe. • On-line giving is steadily increasing. • Please look at the media coverage notebook for current print media coverage. Crab Feed • Please see attached sponsor packages and donation forms. We will have on-line sponsorship and ticket purchasing by the end of February. Grants FY2007/008 to Date - Grant Proposals:Written • . `11 $320,243' Decision Made :,; 8' • •; Funded 4: $93,00Q- • Success Rate 50% • LOIs I,Proposals in Process . 4 $715,200 LTCOP: Ryan reported: (See handouts) SB 6624 Prohibiting waiver of long-term care facility residents' rights Protect assisted living facility and nursing home residents'from unfair discharges: HB 3204-Prevention of discharge of residents from boarding homes due to their Medicaid status HB 3203-Closing the loophole which currently rewards illegal discharges, typically sending a nursing home resident to the hospital and not allowing him/her to return when ready. SB 6222/HB2668 Expanding programs for persons needing long- SKCMSC, Board Meeting Minutes,Page 8 of 9 term care SB 5517 Adjusting personal needs allowance for persons receiving state financed care The Elder Care Alliance 2008 Legislative Agenda In 2007 LTCOP Volunteers and Staff made 7,058 routine visits to 1444 Adult Family Homes though out the state. Seattle Times Article NEW BOARD BUSINESS: Sheller reported: • 2007 Self-Evaluation results • 2008 Board goals OTHER BUSINESS: N/A EXECUTIVE SESSION: Personnel Chair Camahan presented the CEO's Performance Goals for 2008. ADJOURNMENT: The meeting was adjourned at 8:30 p.m. Submitted by: Bob Wroblewski Board Secretary SKCMSC,Board Meeting Minutes,Page 9 of 9 • Multi-Service Center Board Meeting Minutes February 28,2008 Present: Absent: Staff: Guests: Carnahan, John Agnew, Creigh Shea,Dan Duclos,Dini Kelly, Stu Landen,Dick Stumpf,John Purlee,Linda Molina McCleary, Coutinho,Crystal Tracy,Maria Estes,Jim Ana Cristina Fain,Joe Hansen,Claire Pierson,Tom Gordon,Michael Taylor,Pam Priest, Skip Kim Hamn, Enders, Sue Rawson,Lorrainne Mi-Jeong Ginnett,Manuela Sheller,John Hawkins, Shakti Corak,Robin Vanderlinde,Ginny. Hulse,Dennis Wilford,Janer Wroblewski,Bob CALL TO ORDER: President Sheller called the meeting to order at 6:31 p.m. INTRODUCTION OF N/A GUESTS: NOMINATION N/A COMMITTEE: APPROVAL OF MINUTES: Approval of January 2008 Minutes was moved by Pierson and seconded by Carnahan. Unanimously approved. FINANCE COMMITTEE Pierson reported: REPORT: Balance Sheet: • The Balance Sheet is reconciled to the current period. • Cash accounts remain stable with approximately$1.5M in cash. In addition to this,we have an estimated$851K in the Endowment accounts. • Our bottom line reflects a year-to-date profit of$96K. Profit and Loss Statement Operating Revenue: • The current month reflects a loss of($6,400). • The Employment Program has refined its operations and is looking forward to hiring one more intern. • Community Relations is in the beginning phase of the Crab Feed and is already receiving some sponsorship funds and ticket sales income. • Our Low Income properties are showing a current month profit of $1,168. Our occupancy rate is up and stable. This will continue to improve the bottom lines of our properties. • The Energy Program has been awarded additional LIHEAP funds. The increase of$1,224,820 brings our contract total up to $3,729,645. Of the increased dollars approximately$500K was awarded to MSC and the balance was awarded to CAMP. Since CAMP was not able to spend out their portion,they elected to not SKCMSC,Board Meeting Minutes,Page I of 6 A--r"f.' l -- receive any additional funds and those funds were directed to MSC. • Although we have just completed and implemented the budget revision,we may want to consider making one more change. The amount of the LIREAP contract amendment is significant and although it is all reimbursement dollars and will not have a net effect on our bottom line,it would boost our operating budget.This is always a plus when applying for new grants. Operating Expense: • The revised budget has been input and is reflected on the January financials. • The Employment Program continues to remain stable. The Microsoft Grant has provided some breathing room as the CSBG- Homeless Employment Program grows. • Expenses are up in the Community Relations program. This is due, in part,to the preparation of the Crab Feed. An early down payment on the crab has secured the cost at last year's price. And the down payment on the space costs insures our event date. • The repairs to the stairwells in two of the buildings at Maple Lane have been completed. We're getting more bids for the repairs on the last two. These costs are covered with reserves and will be capitalized at year end. • The Energy Program continues to spend in leaps and bounds. In January alone we have billed over$539,000 for direct client services,for a year to date total of$1,217,810. • January is the last fully operational month for the Multi-Service Center's Perk Up Place. We anticipate some residual costs to hit the books over the next month or two as we reconcile our vendor accounts. Shelly took over on February 15C and is excited about her new venture. • Motion to adjust the budget was made by Carnahan and seconded by Wroblewski. Unanimously approved. • Building addition recommendation-The expense of this project would equal the cost of the current lease on a prorated comparison. See the Memo of February l2`t:. MSC would conduct a Capital Campaign with a goal of raising$1M. This would leave$1.5M to be financed. Carnahan moved to follow through with the addition to the Program Services Building. Kelly seconded the motion. Unanimously approved. EXECUTIVE REPORT: Duclos reported the following: Permanent Housing Update • Vacancy Report: Property Occup Explanation VPII 100%full Maple Lane 100%full White River 100% One being readied for new tenant Mansard 100% Fern Hill Terrace 100% Mitchell PI Sr 96% 3 on waiting list for certification • Rainier View Sr 98% 1 vacancy;have a waiting list SKCMSC.Board Meeting Minutes.Page 2 of 6 �� - Villa Capri 95% 2 units Radcliffe P1 Sr 49% 64 current; 1 newly approved application; 5 pending certifications(opened mid-Oct.2007) • Rainier View—The Open House was very successful and thanks to those of you who were able to attend. It's a very nice facility and you heard from the residents how much they love their apartments. • Radcliffe Place—Open House was held on February 22`d from 2:00 p.m.to 4:00 p.m. • Graham Property—Hawthorne Lane—We have been asked to become the non-profit partner in a 32-unit development which will target families but seniors will also be welcome. I have attached a summary that provides more detailed information. We are being. asked to join at the suggestion of Pierce County. The project needs more funding and Pierce County can get special funding for CBDO organizations like MSC. We obtained these special dollars to help with Rainier View. The site is consistent with other housing that has been built. Directly behind it are condo housing with 2-car garages; a new strip mall with a dental clinic,several fast food establishments and other buildings awaiting tenants. Graham is in rural Pierce County and some of the other funding for this project is from Rural Development Government Funds. The location is approximately 20 to 30 minutes from our Administrative offices. I have reviewed the Preliminary Geotechnical Report,which indicates good soils but depending on how the site is graded(it is very flat)and the availability of cleaner outwash soils,the contractor has been made aware that he should be prepared to import free-draining granular materials to be used as structural fill. I have also reviewed the Market Analysis,Sources of Funding and the Phase I Environmental Site Assessment. All are consistent with supporting this projected development. Because we are a CBDO we have been asked to replace the current non-profit, Shelter America,who cannot qualify for these funds. We would assume the same agreement as Shelter America, earning a little over . $100,000 in development fees and$2,000 annually from the • project's cash flow. SRI is the current developer and would be • responsible for the construction and guarantee required by Tax Credit lenders. Permission to move forward. Unanimous. • Garden Park IWilla Capri Resolution—Please refer to the Resolution sent in your packets. This allows us to close on the Tax Credits on the property. Moved by Carnahan and seconded by Wroblewski. Unanimously approved. • LTCOP Grievance—Since January's meeting there was a follow up in the paper indicating that several of Community Mental Health Agency facilities are closing. I don't believe that any further action will be taken on their part.and our program is busy helping to relocate over 100 residents of CMHA's facilities. • Massachusetts'Trip—My father's condition has become worse; Hospice is involved. I am flying back East on March 5th and will return on the 9t. Normally at this time of year, I go to our National SKCMSC,Board Meeting Minutes,Page 3 of 6 NTT'- 1_2_ Legislative Conference but I will not attend this year,going directly to see my dad. I should be back in the office on the 10t. FUND DEVELOPMENT: Wroblewski reported: • The 2006-2007 Annual Report has been mailed. • The Crab Feed is slated for June 14th at the Aquatic Center. Currently we have received$29,000 in sponsorships for this event. Soon you'll be able to purchase tickets on line at www.multi- servicecenter.com. We are in need of silent and live auction items. • On March 14th,we will again be conducting the Bus Tour from 8:30 a.m.to 2:00 p.m.with lunch at Radcliffe Place. Please RSVP. This is a great opportunity to invite a friend, colleague or family member to learn more about MSC. • Planned Giving seminar with Bob Pittman is scheduled for March 251, from 5:00 p.m.to 7:00 p.m.at the Twin Lakes Golf and Country Club. • Major Giving—We are working on a 2008 Campaign with the goal of raising$25,000 from individual donors. • E-newsletter is on track. Sending monthly to a list of 1,500 people and growing. Purlee reported the following: LIHEAP: 83 year old man becomes a US citizen • Since 2005 the Energy Program has been helping a gentleman through our mail application process. He turned 83 this year. A widower,he came recently to this country from Iran and for a time lived with his daughter. He wanted to be independent so as soon as she was able to help him secure his SSI benefit of$637 per month, he moved into his own place. He wanted to become a citizen, so he began studying and on August lst,2007,he proudly got his certificate. This month he voted for the first time,something he • very much wanted to do. He was a poll voter this year. He was so elated about the fact that he is a citizen and can vote that his daughter brought a copy of his certificate to show staff and to tell them how proud he is of himself that he voted. At age 83...it's never too late to have and achieve a dream. • As stated earlier,MSC received additional LIHEAP finding. This amounts to an additional$961,612 in direct service dollars to help our customers pay their heat bills. Our total direct service amount for 2008 is now$2,939,529. To date we have spent over $1,670,000(56.8%of new total available.) Food and Clothing Bank: • The Food Bank is busy collecting and filling Easter baskets for distribution the week before Easter. We give out roughly 600 each year. Various community groups, Scouts and churches help in the preparation of the baskets. Federal Way resident,Hope Elder is a ( mainstay,making a number of baskets each year for many, many years. • Denise and Tammy tell me that the Food Bank seems to have attracted a mascot, a pair of ducks. They live in the fenced off SKCMSC,Board Meeting Minutes,Page 4 of 6 drainage area between the warehouse and the Health Department, periodically flying out to feast on bread crumbs and other delicious morsels they find on the ground. Yesterday,Denise reported they quacked and quacked at her when she arrived early in the morning, really giving her the business because they were ready to eat and their food was not ready. FAMILY SUPPORT Corak reported: SERVICES: Employment: • We submitted our King County Workforce Development Council grant which would fund operation of a youth center for at-risk, south King County youth,ages 14-21.MSC was the lead, with partners including but not limited to,Valley Cities Counseling, Highline Community College,Goodwill Industries,Orion Industries,and Boys and Girls Club.We should know by the end of March whether or not the proposal was successful. • Jim Boland,the Youth Employment&Education Specialist, recently taught a job readiness workshop for youth at a local job fair.The Kent Police Department attended the fair and had an opportunity to observe the workshop.They told Jim that they would like him to teach another workshop in the community soon,and that they would be strongly promoting the program throughout the community. Education: • As you may know,we currently have a workplace literacy English Language Learning class at Terra Dynamics.I recently received a call from Crystal Springs Water in Kent who was also interested in doing a workplace literacy class.They stated that we came highly recommended,and after spending some time with them,they decided that they would contract with us to provide the class.We anticipate that classes will start sometime next month. • MSC has received funding throughout the past year from King County Library Systems to support its GED classes and provide students with books and other necessary items.MSC was recently told by KCLS that despite receiving less funding than another agency,we had significantly better outcomes and thus may be receiving more funding the following year. HOUSING: Ginnett reported: Permanent Housing-See Dini's report. Tax Sites • As of February 18th(6 weeks)MSC's totals are 481 returns completed totaling$1,046,992. The average return refund=$2,177 per household. One Night Count • Friday, January 25th, 2:00 a.m., 90 homeless individuals were found in Federal Way. It was an extremely cold night. There were increases to the count if you included the Night Owl buses. 50 individuals assisted in the count including one Federal Way Mirror reporter and seven police officers. Shallow Rent Subsidy • We will be applying for a new pot of money.The cities of Kent and SKCMSC,Board Meeting Minutes,Page 5 of 6 nt-i Renton will initiate the pilot program. The goal is to assist families by preventing homelessness with rent subsidy for up to 15 months. We will begin with perhaps ten families. Letter of Commendation from City of Des Moines regarding Victorian Place 2. DEVELOPMENT: Taylor reported: Annual Report for FY 2006-2007 • Please let me know if you haven't received it. Community/Media Relations • E-newsletter—our 7th issue goes out this week. Please send to your email contacts. It's easy for them to unsubscribe. On-line giving is steadily increasing • Kent Reporter—See article on Radcliffe Place. • Federal Way Mirror—Contest for children's ads. We'll make more note cards Grants at To D e for FY2007/2008: ,p:� :i'f,.r Rti�i.:' :�,'..,i1 ...-iL;:. � �S• .•.(ri vim'^:i..I.-..tt`ri. Grant Pro osals';Wntten '14?s s.=::$917 943 J~ - ,'r7:7~'`?;i'•; _ - _`'.;�`:." : ^,fig - i�Ci�M"I'..:..'Sr 'a-Y.,' `•J..,+�t�> {.•. :�•...5?•iF.v ?X`.'^�y.','•.•,:: 4iC_:.. ,.:.{.i,.. ,w`i:en' ..t^i i,.ulf:::':h.t ;.YlJ�,tom..:fit. 'JYi1%::_i{j�'r .1_ .$,S :•,,',-':.J,.J ••�7:- �_ -'R^�;a}.y} fi�t:l:r:,••t y�...��'':!C.p. .•.W„N' f_ ?k. - naY.'Jl:: :•.'.'��'y!:y.�.}!w+iJ Funaea t_• r" s _ -�•t:'.�' .f'Y .1''4'� .t C''i'r1,.: 3f.i - - i".5:e` - ',j'i'.-., ':f.-.,.n .,1 •Success Rafe�� - :,,. �:56.. of - -t'- ��tt:-y-_, L:Zii.Y ):: =7•:;l.e; .4.i+�.:. -'�J tl.:.`%v..:''� y.'iST:�-:=H-'-'t> 7.•; /.Propo'sals in Process; ;+ ::i'%S�-..:?':';L%iti5+:,='_ti:3:'lz ;::_,;,=�.r.�+,e _ rti: - :•Y�Y�::�.?. :iJ•y,......: :f...is -' 'i',i'f'" .:1�•' �;t'. :'.t.._:,i;>s.-fir .:. Award A iPP lications-in-ProcessM-`t'. 2 `.`• E. - LTCOP: Ryan reported: (See handouts) • State LTCO office is preparing for National Ombudsman meeting in April in Tacoma.The Board is invited-invitations will be sent. Legislative • Louise is working on SB 6807 to protect residents on Medicaid. The bill will require boarding homes to keep Medicaid residents even if they end their contract. Bill looks favorable to pass but one can never be certain until it gets the Governor's signature. • We had a lot of resident&family participation at hearings on SB 6807&companion HB 3204 Regional programs are stable! We plan to apply for a 3-year Federal Senior Medicare Patrol grant. NEW BOARD BUSINESS: Representative Priest gave a brief synopsis of things transpiring in the Legislature i.e.,Housing Trust Fund, funding for the Performing Arts. BOARD DEVELOPMENT: Postponed. ADJOURNMENT: The meeting was adjourned at 8:05 p.m. Submitted by: Bob Wroblewski, Board Secretary SKCMSC- Board Meeting Minutes.Page 6 of 6 ,. �.. Multi-Service Center Board Meeting Minutes March 27,2008 Present: Absent: Staff: Guests: Agnew, Creigh Fain, Joe Duclos, Dini Carnahan, John Kelly, Stu Hansen, Claire Gordon, Michael Kim Hamn,Mi- Corak,Robin Hulse, Dennis Jeong Purlee, Linda Landen, Dick Molina McCleary, Ryan, Louise Rawson, Lorrainne Ana Cristina Enders, Sue Tracy, Maria Pierson,Torn Ginnett, Manuela Wilford, Janer Priest, Skip Taylor, Pam Wroblewski, Bob Sheller, John Estes,Jim Stumpf, John Vanderlinde,Ginny CALL TO ORDER: Vice-President Gordon called the meeting to order at 6:38 p.m. INTRODUCTION OF N/A GUESTS: NOMINATION N/A COMMITTEE: APPROVAL OF MINUTES: Approval of February 2008 Minutes was moved by Carnahan and seconded by Rawson. Unanimously approved. FINANCE COMMITTEE Agnew reported: REPORT: Balance Sheet: • The Balance Sheet is reconciled to the current period. • Cash accounts remain stable with approximately $1.4M in cash. In addition to this,we have an estimated$787K in our Endowment accounts. • Our bottom line reflects a year-to-date profit of$102K. Profit and Loss Statement Operating Revenue: • The current month reflects a gain of$5,567. • The Employment Program is showing a current month loss of$27K • but remains stable year to date. This loss is not programmatic and is due to the re-allocation of the unrestricted Microsoft funds. The Employment contracts in place are reimbursement contracts so this program is within budget and remaining stable. • Crab Feed sponsorships are still arriving and are helping to offset the bottom line in Community Relations. With the mid-year budget revisions and some restructuring,they are currently on target for budgeted revenue. • The Low Income properties are once again showing a current month profit. This has given them a year to date positive bottom line of$4,266. Our occupancy rate is still steady, although we are addressing some collection issues at Maple Lane. We anticipate the bottom lines to continue to improve. • The updated budget has been input for LIHEAP, and the program is SKCMSC,Board Meeting Minutes,Page 1 of 9 operating at full capacity. • The Literacy Program is now steady. The re-allocation of the Microsoft dollars has given the program a positive bottom line. • The Food Bank has a current month negative balance of$2,569,but the year to date is still very strong with a positive balance of$24K. Operating Expense: • The Employment Program is showing a current month loss, as mentioned this is not a programmatic loss and is reflecting the re- allocation of the unrestricted Microsoft grant. • Expenses are up slightly in the Community Relations Program as they continue to prepare for the Crab Feed. All other expenses are currently in line with the new budget. • There are no extraordinary repairs or other expenses in the Low Income Housing Program this month which contributes to the positive bottom line. We have received bids for the remaining stairwells at Maple Lane and that work will begin soon. Reserve funds will be used to cover this cost but the expense will be capitalized at year end and will not have a negative impact on our bottom line. • Shelter.and Transitional Housing are still looking strong. We have utilized some reserve funds to offset the costs of the major rehab in the Big House in Kent. This rehab was necessary due to age and major damage caused by the last family that was housed. • The Energy Program is at 58%of the new budget in direct client benefits, and as always,business is booming. We do not anticipate any problem in spending out the entire budget. • With the help of the Microsoft dollars,the Literacy Program is showing a profit. We have submitted an application to the Federal Way School District for over$500K. If awarded to MSC, the agency will add an additional staff member. This would be the largest contract received for this department. • The Food Bank has experienced some major vehicle costs. The transmission in one of the vehicles went out. With the associated costs of towing and vehicle leasing, in addition to the ever increasing cost of gas,their current month is showing a small loss. The year to date is still very strong and we don't anticipate the loss will continue. EXECUTIVE REPORT: Duclos reported the following: Tax Credit Housing Update Property Occup Explanation Fern Hill Terrace 96% Mitchell Place Sr 100% 3 on waiting list for certification Rainier View Sr 100% 1 vacancy; have waiting list Villa Capri 95% 4 units vacant; 3 scheduled move outs; 5 pending move ins Radcliffe Place Sr 50% 67 current; 4 approved; 9 in certification process New Building Addition • We've met with the architect to redo the budget, establish a time line and reduce the curve of the new building. Although pleasing to the SKCMSC,Board Meeting Minutes,Page 2 of 9 eye, it created odd shaped spaces,thereby reducing the amount of space needed. (Presentation of new design) CTED • Three CTED staff will be on-site on April 22nd and 23`d to monitor the Food Bank and CSBG programs. Agency staff is busy gathering records, compiling information and completing the Assessment Tools these monitors will need. Good to Great Concept • The Administrative Team and supervisors met twice to go through this concept and put it into a form that MSC can use in terms of our growth and development and Three Year Plan. We explored all of the concepts to get a basic understanding of this premise. We have also completed some steps and thought processes to develop what is called the Hedgehog. (Colored handout) • We have evaluated where the Administrative Team falls in the Leadership category and feel that while we do have good leadership, we need to achieve Level 5 which builds enduring greatness through a paradoxical blend of personal humility and professional will. • In terms of attracting the right people we feel that currently we are doing a very good job. We intend to get better by establishing a set of interview questions that are designed to identify people that fit what MSC is striving for. • The Hedgehog Concept is defining three things: What you can be the best in the world at; what drives our Economic Engine and What Are You Deeply Passionate About. The Team came up with the following: Passion: Helping people achieve greater independence and actualize the power of their choices. Best in the World at: MSC be the best Community Action Agency in Washington by being customer focused and outcome driven. What drives your economic engine: Government=Political Expertise;Private Funders and Donors=Relationships and Volunteers. (See attached diagram) The process we went through to get here was lengthy and started with the premise that the thing we are best at is Not Thinking Like a Charity. We then put this into positive terms: Having expectations of people Requiring accountability—of ourselves and our customers Fostering sustainability Encouraging people to"invest"by showing return on investments Mobilizing and empowering the community to do some of the work Involving communities and customers in success and results Offering choice without being patronizing Operating from a strength based approach We looked at What We Could Be The Best At Statement in terms of what customer focused would mean. We came up with the following: Strengths based approach Providing customized services whenever possible SKCMSC,Board Meeting Minutes,Page 3 of 9 Holistic Providing services with respect for each individual Providing good customers service to both external and internal customers Work at the direction of the customer Facilitate the growth of the customer(i.e., self-sufficiency,self- determination) We looked at What Drives the Economic Engine and listed those that you see on our diagram. Our next discussion focused on taking these concepts and integrating them into the Three-Year Planning Process as well as Staff Training on the concept itself and other issues. • The training will focus on the Five Core Concepts. • Level 5 Leadership—Definition of what that is. • First Who Then What—Getting the Right People on the Bus • Confront the Brutal Facts—Looking at all aspects of MSC and its programs. Conduct autopsies;What are we doing really well and what can we improve on. • Hedgehog—have a basic design • Culture of Discipline—see this as our values. Staff will develop and bring to Board. • Technology Accelerator—assessment of what we have and what we need. • Flywheel and Doom Loop—how we start our economic engine turning and keep it turning. • Staff will have an all day in-service on May 6`h. Following this, directors and supervisors will send staff back to their units to start working on planning and implementation. We will also do a similar process with the Board. A date will be scheduled for the near future. Washington State Quality Award • In conjunction with the Good to Great work, I've been researching what MSC could undertake that would evaluate it as an agency in comparison to other agencies. In the past, I have overseen accreditation applications for child welfare agencies that have received the WSQA. Community Action Agencies don't have this type of accreditation.Also the State Legislature—Housing Committee—has been pushing for a standard of performance and will soon be requiring that agencies receiving Housing Trust Fund have the Washington State Quality Award. It is based on the Baldridge Quality Performance Criteria. They use the same criteria but it is less expensive(approximately$3,000 as compared to $15,000 for the actual Baldridge). We will submit our intent to apply within the next few weeks and submit the full application in September. Linda Purlee, Stephanie Parson and I will be heading this up but all program areas will be included in the application. Employment Funding • Councilmember von Reichbauer secured a one time grant of$5,000 SKCMSC,Board Meeting Minutes,Page 4 of 9 for the Youth Employment Program. Alliance Building • We did purchase the building in December and we're now working with the architect and contractor to firm up the rehab plans and costs. We have approximately$530,000 to spend. We anticipate enclosing the Food Bank;their customers would have their own entrance/exit thus freeing up other doors for the rest of the building. Other plans include extending the wall up to meet the roof for sound proofing; gutter and stair repairs;new doors that meet ADA requirements, etc. Some value engineering may have to take place to stay within budget. Hopefully,work will be completed by June. At that point,MSC will reduce the amount of staff time expended on this project. FUND DEVELOPMENT: Wroblewski reported: Crab Feed- Saturday,June 14,2008—Aquatic Center • As of today we have$32,100 in (committed w/paperwork) sponsorships and an additional $2,070 in individual tickets sold. Total revenue to date: $34,170. • Last year- $12,500 in total sponsorships; $39,000 in gross revenue, 34 tables sold, 1 table left. • Please buy your cruise raffle tickets-$10 each. Planned Giving/Major Giving Seminar with Bob Pittman • Held on Tuesday,March 25,2008, 5-7pm at Twin Lakes Golf and Country Club. 8 people attended. • Bob has ended his 17 year radio program(Legal Line)and started a foundation called the Legal Line Education Foundation. Major Giving • We are working on a 2008 Major Giving Campaign with a goal of raising$25,000 from individual donors—"Thank You"to Bob W and Dennis H for volunteering to lead this project along with staff. We are developing our capital campaign plan for both individual donations and foundation funding. Thank you Dennis H for volunteering to lead the outreach to individuals. Purlee submitted the following: LIHEAP: • Energy has spent out of PSE HELP electric dollars- $1,545,221. • We have over$308,000 in PSE HELP gas dollars left. That will be a challenge to spend as there are fewer gas households in South County. • We have about$713,600 in LIHEAP dollars left($2,225,882 spent). This will last until sometime in May. • Patty B letter. Food and Clothing Bank: • Over 1100 Easter baskets were assembled and distributed to children, seniors and homeless individuals. This is a huge increase over previous years. We received tons of candy, stuffings and baskets. Baskets were assembled by Hope Elder and her family, Federal Way Women's Club, Girl Scout Troop#1732, Browns Points United Methodist Church members,The Caring Circle and more. SKCMSC,Board Meeting Minutes,Page 5 of 9 A -Ti- 30 • The Boy Scout Food Drive is this Saturday. Some members from Marine View Presbyterian Church are going to help receive and sort donations in the warehouse. • Food Bank van drivers are still needed. We are also in need of a part-time driver for our Food Coalition Truck Project. Referrals appreciated. Have them send resumes to Claire Hansen.. FAMILY SUPPORT Corak submitted the following:: SERVICES: Employment: Success Story • Jim Boland worked with a 19-year old young woman through our YES program. Her family had immigrated here. She was attending college but needed to earn income in order to meet all of her basic needs. The young woman told Jim that she thought because she had little work experience, she could only get a minimum wage job doing housekeeping or entry-level food service/retail, and she was willing to do so. Jim talked with her about other options and helped her get a job working part-time in the office at Green River Community College,making$9.00 an hour. In addition,Jim learned that the young woman spoke two other languages fluently in addition to English. Jim spoke with her about becoming a part- time interpreter and told her about the high demand and the competitive wages she could earn in this field while still attending school. The young woman was very excited and Jim helped her obtain employment with an interpreting service. She now works part-time as an interpreter making$50 an hour in addition to continuing her education and maintaining her office job. • We recently received a visit from Fred Krug with the King County Workforce Development Council. Mr. Krug unofficially notified us that we have been chosen as the successful bidder for the Youth Center proposal. We are not able to make a formal announcement as the proposal still needs to be approved by the Youth Commission and the Workforce Development Council Board. Barring any unanticipated glitches,we will be awarded the WDC Youth Center contract which will allow us to work with 50 at-risk youth ages 14- 24 who reside primarily in the cities of Federal Way and Auburn. This grant would provide us with$585,000 over 1 year and would allow us to hire a Youth Connections Coordinator to work with Juvenile Justice, 2 case managers and a full-time education instructor. In addition,we would be partnering with organizations such as Valley Cities,Orion Industries, Tacoma Goodwill,Boys and Girls Club, and Highline Community College. Education: • For the month of March,we have had 5 students take 6 GED tests and all have passed their tests. Kilo Middle School students recently made fleece blankets, scarves, and hats to be distributed to the kids at our HEART program at the Emergency Shelter. The Federal Way Mirror recently featured an article about this as well. SKCMSC,Board Meeting Minutes,Page 6 of 9 HOUSING: Ginnett submitted the following: • Housing Program Updates-See Dini's report. • Tax Sites-As of March 10th,MSC totals are: 858 returns completed totaling$1,553,894 with the average return refund amount equaling$1,811 per household. • Emergency Assistance Money—During the past year, MSC received money from the City of Kent to provide emergency services for that city. We will be applying to the Cities of Renton, SeaTac, and Tukwila to provide those same services to those areas. • Permanent Housing—Vacancies Maple Lane—0 White River— 1 Mansard Estates—0 Victorian Place II—0 We passed the inspection for VCCC on Unite#6 with flying colors. The Shelter Plus Care inspector stated: "This is the cleanest property I have been on in quite some time. These apartments are very nice and well kept. I wish all the properties I see were like this. We look forward to doing more business with you in the future." • Success Story—B.L. B.L was in Men's Housing less than one month when DSHS stated his daughter was coming to be with him. DSHS was removing her from her mother's custody and he needed to find immediate housing, after the weekend. DSHS said they would help put the two in transitional(totally unrealistic expectation)housing. We were able to get him into our shelter. While there,he was able to hook up with VCCC and their PSH and we provided them with a unit in White River Apartments. His teenage daughter,who was almost a drop out, is now on the honor roll. COMMUNITY RELATIONS: Resource/Development • MSC Logo clothing is available. See the flyers. • MSC's Annual Bus Tour Friday,March 14th, from 8:30 am-2 pm with lunch at Radcliffe Place was a great success. "...I thoroughly enjoyed the tour and. gained immense appreciation and respect for all that MSC is doing for the community. Thank you for such a well-organized, informative day. I, too,will look forward to working together and finding ways to partner as we move further into the year. With heartfelt thanks and appreciation to all of you at Multi-Service Center." Denise Philips Communications Manager Totem Ocean Trailer Express, Inc. Community/Media Relations • E-newsletter—our 8th issue goes out this week. Sending monthly to a list of 1,500 people and growing...please send us your email contacts, it is easy for them to unsubscribe. SKCMSC,Board Meeting Minutes,Page 7 of 9 • On-line giving is steadily increasing Grants- See handout LTCOP: Ryan reported the following WA resident recommends having an ombudsman"on speed dial" • On February 26, local ombudsmen in King County,Washington, held a learning session in which the role of the ombudsman and the rights of residents in long-term care facilities were discussed. One resident, who suffered the loss of both her legs.in an accident,has been through many difficult times and told session attendees that without the unconditional support of her ombudsman, she would face even worse situations. According to the Federal Way Mirror, the resident stated, "If you're ever in a position where I am,you need to have an ombudsman on speed dial." The newspaper article pointed out that many ombudsmen get involved due to personal experience with a friend or family member. That was the case for ombudsman Sue Peterson. "For five years,I took care of a family member who had Alzheimer's and got to know a lot of people,but when my family member passed away, I saw that I could be of help to someone else,"Peterson said. The Federal Way Mirror notes, "Volunteer ombudsmen provide a much-needed service in King County." Source:Federal Way Mirror,February 29,2008 Legislation-WA bill will protect residents on Medicaid from eviction • A bill that will help end Medicaid discrimination in Washington • State's community-based settings has passed both the House and Senate and is ready to be signed by the Governor. The bill, which applies to"boarding homes"(Washington's term for assisted living facilities), will: 1)prohibit a boarding home from transferring or discharging a current resident on the basis that it is voluntarily withdrawing from the Medicaid program; 2) require notice that the boarding home is not participating in the Medicaid program and the person may be transferred or discharged if they are unable to pay the facility charges; and 3) require full disclosure in writing to residents and potential residents or their legal representative of the facility policy on accepting Medicaid as a payment source. This policy must clearly and plainly state the circumstances under which the facility will care for persons who are eligible for Medicaid upon admission or who may later become eligible for Medicaid. Disclosure must be provided prior to admission, and the facility must retain a copy of the disclosure signed by the resident or their legal representative. Under the legislation, this policy as of the date of the resident's admission to the facility will be considered a legally binding contract between the resident and the facility.The bill was generated by the Washington State Ombudsman Program. Louise Ryan, State Ombudsman,praised the efforts of residents, family members and ombudsmen who fought for the bill's passage. The bill will be signed on March 28. The Governor may veto the retroactive portion of the bill. Other SKCMSC,Board Meeting Minutes,Page 8 of 9 • We are preparing to host the National Association of State LTC Ombudsman Conference in Tacoma.From'April 11-16`h. Thank you MSC for staff support and assistance with funding to make this an extra special event. • • Yakima LTCO coordinated and planned the first annual Elder Abuse Prevention conference that was held in Yakima on March 18. Over 220 people attended—it was a sell out success! NEW BOARD BUSINESS: Gordon questioned: • What is your legacy? OTHER BUSINESS: N/A EXECUTIVE SESSION: N/A ADJOURNMENT: The meeting was adjourned at 7:55 p.m. Submitted by: Bob Wroblewski Board Secretary SKCMSC,Board Meeting Minutes,Page 9 of 9 I-rr-~ 3L4 Multi-Service Center REVISED OPERATING BUDGET-zoos FISCAL YEAR Updated:28.February 2008 COMBINED AGENCY'BUDGEr PROGRAMS> 300 310 320 330 331 340 350 360 370 390 AGENCY Education Energy LTCOP Housing Perm Hsg. Employmen Food/Cloth Linkages Development CY Unrest TOTALS BeN= CDBG-Community Development Block Grant 6,667 - - 104,436 - - - - - - 111,103 CSBG-Community Services Block Grant 79,512 - - 111,590 - 145,310 27,500 331,990 - 37,631 733,533 FEMA-Federal Emergency Management Assistance - - - 40,467 - - 124,762 - - - 165,229 HUD-Housing&Urban Development - - - 47,413 - - - - - - 47,413 LTCOP-Long Term Care Ombundsman - - 1,839,906 - - - - - - - 1,839,906 LIHEAP-Low Income Housing Energy Assistance - 3,728,874 - - - - - - - - 3,728,874 Pierce County - - - - - - - - - - Senior Medicaid - - 107,915 - - - - - - - 107,915 Solid Ground - - - 3,870 - - - - - - 3,870 State of Washington - 39,000 - - - 39,000 TFAP -THOR - - - 26,573 - - - - - - 26,573 t Weatherization - 1,500 - - - - - - - - 1,500 N THORA - - - 59,168 - - - - - - 59,168 1 Community Jobs-YWCA - - - - - 27,100 - - - - 27,100 EFAP-Emergency Food Assistance - - - - - - 196,507 - - - 196,507 ESAP-YWCA - - - 55,395 - - - - - - 55,395 City of Auburn - - - 8,000 - 10,000 - - - - 18,000 City of Covington - - - -- - - - - - - - City of Des Moines - - - 2,500 - - - - - - 2,500 City of Federal Way 12,000 - - 6,000 - - 47,000 - - - 95,000 City of Kent 10,000 - - 142,579 - - - - ' - - 152,579 City of Renton 10,000 - - 5,000 - - - - - - 15,000 City of SeaTac - - - 7,200 - - - - - - 7,200 City of Tukwila - - - 3,800 - - - - - - 3,800 Community Health - - - - - - - - - 144,100 144,100 Impact Capital - - - - - - - - - - - Lakehaven - 12,000 - - - - - - - - 12,000 Midland - - - - - - - - - - - PSE-HELP - 604,447 - - - - - - - - 604,447 Shelter Resource Inc - - - - - - - - - - - United Way 39,080 - - 127,671 - 75,980 92,824 - - 27,300 362,855 Cash Short/Over - - - - , - - - - 200 200 Contributions-Unrestricted - - - - - - 52,000 - 8,575 25,000 85,575 Contributions-Restricted,Programs 1,800 - - 10,000 - - 12,000 - - - 23,800 • Contributions-Restricted,Use/Time - - - - - - 12,000 - - - 12,000 Multi Service Center JEYISED OPERATIG BUDGET-zoos FISCAL YEAR Updated:28 February 2008 COMBINED AGENCY'MIDGET PROGRAMS> 300. 310 320 330 331 340 350 360 370 390 AGENCY Education Energy LTCOP Housing Perm Hsg. Employmem Food/Cloth Linkages Development CY Unrest TOTALS Event Revenue - - - - - - - - 97,600 -. 97,600 Event Sponsor - - - - - - - - - - Fee for Service 5,200 - - 8,000 - - 12,000 - - 15,000 40,200 Contributions-Pledges - - - - - - - - - - - Contributions-Foundations/Grants 30,000 - - - - - - - 50,000 45,000 125,000 Interest Income - - - - 2,675 - 40 - - 12,400 15,115 Annual Appeal(Thanksgiving to Mid.AN) 500 1,000 - 1,100 - - I1,000 - - 45,300 58,900 Rental Income-Housing - - - 137,500 504,970 - - - - - 642,470 Rental Income-Late/NSF Fees - - - - - - - - - - Retail Receivable - - - - - - - - - 5,500 5,500 Rental Income-Retaal - - - - - - - - - 80,000 80,000 Retail Sales - - - - - - - - - 27,000 27,000 Other Revenue 21,840 3,539 - 35,000 10,000 - 2,000 - - 26,800 99,179 Allocated Agency Admininstration - - - - - - - - - - Allocated 1200 S 336 Building Costs - - - - - - - - - - Allocated Reserves - - - - 56,802 - - - - - 56,802 7 In-kind Revenue 35,500 2,500 605,500 4,000 1,926,000 - - 2,573,500 Transfer From Fund Balance 4 TOTAL REVENUE 252,099 4,353,860 2,553,321 1,016,262 574,447 258,390 2,515,633 331,990 156,175 491,231 12,503,408 AXPENSE 12,446,606 Wages 94,407 590,591 162,077 305,577 36,493 128,384 82,726 173,967 111,410 93,328 1,778,960 Fringe Benefits-Combined 32,098 200,802 55,106 103,896 12,407 39,437 28,126 59,149 37,879 31,731 600,631 Advertising 200 - - 450 1,400 500 200 - 6,500 3,180 12,430 Board Expenses - - - - - - - - - Education/Training 300 3,867 37,208 3,600 - - 300 - 6,100 4,700 56,075 Equipment Costs-<$5,000 200 1,100 2,000 2,800 - 1,960 3,000 - 4,880 - 15,940 Insurance 650 3,885 1,332 21,464 33,600 1,716 12,518 - 1,977 8,700 85,842 Interest Expense - - - - - • - - - - - Taxes/License/Permits - - - 800 35 - - - 250 8,008 9,093 Miscellaneous Expenses - 181,387 - - - - - - - - 181,387 Office Space 13,116 40,175 4,850 21,628 - 13,698 19,307 - 15,439 3,000 131,213 Postage 150 3,189 10,000 450 200 360 225 3,700 3,850 500 22,624 Printing Costs 5,310 19,366 24,975 2,300 350 5,213 5,400 14,116 17,850 - 94,880 Property Maintenance&Repair - 2,724 - 46,500 147,130 - 5,500 - - 5,300 207,154 Unit Contracted-Maintenance&Repair - - - - - - - - - - - Mu/d-Service Center fl.Y1SED OPERATING BUDGET•2008 FISCALYEAB. Updated:28 February 2008 COM81NED AGENCrBU17GET PROGRAMS> 300 310 320 330 331 340 350 360 370 390 AGENCY Education Energy LTCOP Housing Perm Hsg. Emplovmen Food/Cloth Linkages Development CY Unrest TOTALS Unit Turnover-Maintenance&Repair - - - - - - - - - - - Subscriptions/Dues 300 452 33,456 4,640 15,360 235 200 - 600 11,000 66,243 Supplies 6,181 45,644 7,560 13,800 12,400 2,000 2,500 1,000 20,500 19,050 130,635 Telephone 1,368 15,774 10,200 9,650 5,900 3,018 2,900 - 1,905 525 51,240 Travel 3,133 8,621 23,460 7,800 400 3,012 1,300 - 2,150 1,400 51,276 Utilities 1,600 3,476 1,000 70,700 79,600 1,176 . 11,000 - 600 18,450 187,602 Vehicle Costs - - - - - 19,300 - - - 19,300 Audit/Accounting 300 5,020 3,220 3,900 - 620 1,100 500 500 900 16,060 Consultants 2,000 - 52,290 - - - • - 12,700 - 66,990 Legal Fees - 624 120,000 3,000 2,500 600 126.724 Other Contract Services 16,800 33,024 - 500 3,700 - 1,200 10,000 5,550 1,500 72,274 Sub-Contracts - 270 1,334,279 I6,077 - - 255,977 - 4,470 - 1,611,073 Capital Improvements - - - ), Equipment Purchases>$5,000 - - - - - - 15,000 - - - 15,000 Mortgage Payments - - - 7,785 91,927 - - - . - 20,032 119,744 Vehicle Purchases - - - - - - - - - - - Basic Health Premium - - - - - - - - - 143,582 143,582 EAP - 2,913,471 - - - - - - - - 2,913,471 Food Benefits - - - - - - 84,050 - - - 84,050 Leased Shelter Payment - - - 37,440 - - - - - - 37,440 Motel Benefits - - - - - - - - - - - Other Benefits - - - - - 4,650 - - - - 4,650 Other Emergency Services - 36,000 - 50,985 - - - - _ - - 86,985 Rent Assistance - - - 123,198 - - - - - - 123,1.98 Transportation Benefits - - - - - - - - - - - Utilities Benefits - - - - - - - - - - - Clothing Donations - - - - - - 355,500 - - - 355,500 Food Donations - - - - - - 1,437,285 - - - 1,437,285 Miscellaneous Donations - - - - - - - - - - - Volunteer Services 35,500 2,500 605,500 4,000 - • - 133,215 - - - 780,715 Depreciation Expense - 1,200 - - - - - - - - 1,200 Allocated-Low Income Housing - - - - 88,732 - - - - - 88,732 Allocated General&Administrative 37,747 236,136 64,803 122,179 14,591 51,332 33,076 69,557 44,545 37,315 711,282 TOTAL EXPENSE 251,360 4,349,298 2,553,316 985,119 546,725 257,311 2,510,905 331,989 299,656 412,801 12,498,480 NET PROFIT(LOSS)' 739 4,562 5 31,143 27,722 1,079 4,728 1 (143,481) 78,430 4,928 LINDLEY AND COMPANY LLC CERTIFIED PUBLIC ACCOUNTANTS • MULTI-SERVICE CENTER AND PARTNERSHIPS CONSOLIDATED FINANCIAL STATEMENTS . e Center S.- JUNE 30,2007 AND 2006 (WITH INDEPENDENT AUDITORS'REPORT THEREON) • . 2033 SIXTI-I AVENUE, STE 1010 PHONE 206-332-0386,FAX 206-332-0957 • cre- rr F ove CM-J 7-7 5/K n PHONE 206-285-3511, FAX 206-285-3547 LINDLEY AND COMPANY LLC CERTIFIED PUBLIC ACCOUNTANTS REPORT ON COMPLIAANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON I.NTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A1133 • To the Board of Directors Multi-Service Center Seattle, Washington Compliance We have audited the compliance of the Multi-Service Center (the Organization) with the types of compliance requirements described in the U.S. Office of Management and Budget ("OMB") Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2007. The Organization's major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws,regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of the Organization's management. Our responsibility is to express an opinion on the Organization's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the Organization's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the Or'ganization's compliance with those requirements. In our opinion, the Organization complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2007. Internal Control over Compliance The management of the Organization is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws, regulations, contracts and grants applicable to federal programs. 1 In planning and performing our audit, we considered the Organization's internal control over compliance with the requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express r an opinion on the effectiveness of the Organization's internal control over compliance. • 2033 SIXTH AVENUE, STE 1010 PHONE 206-332-0386, FAX 206-332-0957 SEATIZ.E WA 98121-2526 _ „r, PHONE 206-285-3511,FAX 206-235-3547 Lindley and Company LLC Multi-Service Center A control deficiency in an entity's internal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect noncompliance with a type of compliance requirement of a federal program on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affect the entity's ability to administer a federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a federal program that is more than inconsequential will not be prevented or detected by the entity's internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a federal program will not be prevented or detected by the entity's internal control. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses,as defined above. This report is intended solely for the information and use of the audit committee,management, US Department of Health and Human Services,the Washington State Department of Health, federal and state awarding agencies and other pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. 4.7et, Lindley and company LLC October 18, 2007 Reissued February 14, 2008 • • 36 P r—ci LINDLEYAND COMPANY LLC CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT To the Board of Directors • Multi-Service Center and Partnerships Federal Way, Washington We have audited the accompanying consolidated statements of financial position of the Multi-Service Center as of June 30, 2007 and 2006, and Partnerships as of December 31, 2006 and June 30, 2006, and the related consolidated statements of activities, functional expenses, and cash flows for the years then ended. These consolidated financial statements are the responsibility of the Agency's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used • and significant estimates made by management, as well as evaluating the overall fmancial statement presentation.We believe that our audits provide a reasonable basis for our opinion. As discussed in Note 15 to the financial statements, the Multi-Service Center adopted the provisions of FASB No. 67, Accounting for Costs and Initial Rental Operations of Real Estate Projects and AICPA Statements of Position 80-3, Accounting for Real Estate Acquisition, Development and Construction Costs for the year ended June 30, 2007. In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the financial position of the Multi-Service Center as of June 30, 2007 and 2006, and Partnerships as of December 31, 2006 and June 30, 2006; the consolidated changes in their net assets and their cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a report dated October 17,2007, on our consideration of the Multi-Service Center's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. 9 2033 SIXTH AVENUE, STE 1010 PHONE 206-332-0386, FAX 206-332-0957 SEATTLE WA 98121-2526 nx—, PHONE 206-285-3511, FAX 206-285-3547 • Our audit was performed for the purpose of forming an opinion on the basic financial statements of the Multi-Service Center taken as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133,Audits of States, Local Governments, and Non-Profit Organizations, and is not a required part of the basic financial statements. The supplemental information is presented for the purpose of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a wh e. r ef-n e LLB Lindley and Company LLC October 17,2007 Reissued February 14, 2008 • • • • MT— NZ ;s is r , ost" MULTI-SERVICE CENTER r-e c e nt" 54a f e hn e ! Balance Sheet-By Financial Institution As of 2/29/2008 (In Whole Numbers) Current Year , ASSETS CURRENT ASSETS • CASH-STERLING • 547,802 CASH-COLUMBIA 844,909 CASH-HOMESTREET 46,072 CASH-MISCELLANEOUS IN-HOUSE 1,693 EDWARD JONES 544,499 TRUST CO.OF AMERICA 307,381 ACCOUNTS RECEIVABLE 1,117,809 PREPAIDS 31,887 Total CURRENT ASSETS • 3,442,052 PROPERTY AND EQUIPMENT LAND 1,697,059 BUILDING 10,980,455 OFFICE FURNITURE&EQUIPMENT 277,561 VEHICLE 140,232 ACCUMULATED DEPRECIATION (2,660,254) CONSTRUCTION AND ACQUISITION 19,116,784 Total PROPERTYAND EQUIPMENT 29,551,837 Total ASSETS 32,993,889 LIABILITIES CURRENT LIABILITEIS ACCOUNTS PAYABLE 1,000,008 PAYROLL PAYABLES 5,306 ANNUAL LEAVE ACCRUAL 99,528 DEFERRED REVENUE (5,961) LOC INSURANCE PAYABLE-STERLING 5,214 MISCELLANEOUS PAYABLE 87,095 Total CURRENT LIABILITEIS • 1,191,190 LONG TERM LIABILITIES LOANS PAYABLE-STERLING 2,582,753 LOANS PAYABLE-COLUMBIA 1,021,262 LOANS PAYABLE-BANNER BANIC • 308,154 LOANS PAYABLE-PIERCE COUNTY 550,000 LOANS PAYABLE=DCTED 4,822,383 LOANS PAYABLE-HFU&HOME • 986,707 LOANS PAYABLE-US BANK 57,719 LOANS PAYABLE-ICING COUNTY 2,086,000 LOANS PAYBALE-MISC. 10,820,771 Total LONG TERM LIABILITIES 23,235,749 Total LIABILITIES 24,426,939 FUND BALANCE • COMBINED FUND BALANCES 8,465,005 NET INCOME/EXPENSE 101,945 Total FUND BALANCE 8,566,950 TOTAL LIABILITIES&FUND BALANCE 32,993,889 Dale:3/20/0B 03:30:56 PM Page:1 MULTI-SERVICE CENTER PROFIT AND LOSS STATEMENT-COMBINED-Unposted Transactions Included In Report From 2/1/2008 Through 2/29/2008 (In Whole Numbers) ,) Total Budget- Current Period Year to Date Total Budget Revised Actual Actual Variance-Revised tEVENUE COMMUNITY DEVELOPMENT BLOCK GRANT 111,103 12,202 54,131 (56,972) COMMUNITY SERVICES BLOCK GRANT 733,533 60,894 467,728 (265,806) FEDERAL EMERGENCY MANAGEMENT ASS. 165,229 1,396 150,919 (14,310) HOUSING A URBAN DEVELOPMENT 47,413 3,968 31,761 (15,652) LONG TERM CARE 1,839,906 204,006 954,002 (885,904) LOW INCOME HSE ENERGY ASST.PGM. 3,728,878 512,448 2,094,792 (1,634,086) SENIOR MEDICAID 107,915 3,011 35,705 (72,210) SOLID GROUND 3,870 298 2,353 (1,517) STATE OF WASHINGTON 39,000 3,056 24,647 (14,353) THOR 26,573 797 20,697 (5,876) THORA 59,168 2,400 33,872 (25,296) W EATHERIZATION 1,500 0 0 (1,500) COMMUNITY JOBS 27,100 190 25,596 (1,504) EMERGENCY FOOD ASST.PROGRAM 196,507 ,27,878 138,407 (58,100) ESAP 55,395 I 5,067 24,580 (30,815) CITY OF AUBURN 18,000 0 18,667 667 CITY OF DES MOINES 2,500 208 1,667 (833) CITY OF FEDERAL WAY 95,000 6,600 63,570 (31,430) CITY OF KENT 152,579 8,592 135,328 (17,251) CITY OF RENTON 15,000 1,417 11,333 (3,667) CITY OF SEATAC 7,200 433 5,467 (1,733) CITY OF TUKWILA 3,800 317 2,533 (1,267) COMMUNITY HEALTH 144,100 10,148 94,207 (49,893) LAKEHAVEN 12,000 597 4,356 (7,644) PUGET SOUND ENERGY 604,448 60,398 307,116 (207,332) SHELTER RESOURCE INC. 0 0 3,317 3,317 UNITED WAY 362,855 29,791 215,733 (147,122) CASH SHORT/OVER 200 0 90 (110) CONTRIBUTIONS 85,575 2,591 46,081 (39,494) RESTRICTED CONTRIBUTION-USE/TIME 23,800 1,216 20,299 (3,501) RESTIRCTED CONTRIBUTIONS-PROGRAM 12,000 0 610 (11,390) EVENT REVENUE 97,600 180 16,196 (81,404) EVENT SPONSOR 0 3,400 18,400 18,400 PLEDGE INCOME 0 2,598 8,746 8,746 FEE FOR SERVICE 40,200 2,249 17,901 (22,299) FOUNDATIONS/GRANTS 125,000 0 143,457 18,457 INTEREST NCOME 15,115 1,437 22,093 6,978 NEWS LETTER/ANNUAL APPEAL 58,900 145 80,083 21,183 RENTAL INCOME 642,470 49,187 423,819 (218,651) FEES-LATE/NSF/MISC 0 550 4,240 4,240 RETAIL RECEIVABLE 5,500 0 4,976 (524) RETAIL RENTAL INC. 80,000 5,613 54,137 (25,863) RETAIL SALES 27,000 267 32,830 5,830 OTHER REVENUE 99,179 13,724 765,508 666,329 ALLOCATED RESERVES 56,802 18,316 74,135 17,333 GAIN/LOSS INVESTMENT 0. 10 10 10 INKIND REVENUE 2,573,500 194,611 1,815,754 (757,746) TRANSFER FROM FUND BALANCE 0 0 26.905 26.905 Total REVENUE 12.503,413 1.252.205 8,5138,751 (3.914,662) .XPENSE SALARY&BENEFITS 1 WAGES 1,821,828 150,007 1,167,836 653,992 FRINGE 615,206 50,854 382,815 232,391 Total SALARY&BENEFITS 2,437,034 200,862 1,550,651 886,383 OTHER EXPENSES ADVERTISING 12,430 23 7,187 5,243 EDUCATION&TRAINING 56,275 408 32,267 24,008 A- lie MULTI-SERVICE CENTER PROFIT AND LOSS STATEMENT-COMBINED--Unposted Transactions Included In Report From 2/1/2008 Through 2/29/2008 (In Whole Numbers) Total Budget- Current Period Year to Date Total Budget Revised Actual Actual Variance-Revised EQUIPMENT COSTS 15,940 122 3,711 12,229 INSURANCE 85,842 5,885 41,250 44,592 L CENSE&PERMITS 9,094 305 13,333 (4,239) MISCELLANEOUS 181,387 (235) 311 181,076 OFFICE SPACE 131,213 11,279 91,749 39,464 POSTAGE 22,624 1,100 5,536 17,088 I'IRINTING COSTS 95,730 8,562 63,930 31,800 PROPERTY MAINTENANCE&REPAIR 207,154 1,484 91,430 115,724 UNIT CONTRACTED MAINT/REPAIR 0 6,207 125,073 (125,073) UNIT TURNOVER MAINT./REPAIR 0 2,075 72,513 (72,513) SUBSCRIPTIONS 72,243 1,604 25,324 46,919 SUPPLIES 130,635 8,259 109,457 21,178 TELEPHONE 52,740 3,793 35,193 17,547 TRAVEL 53,776 5,660 35,956 17,820 UTILITIES 187,602 16,714 121,706 65,896 VEHICLE COST 19,300 3,136 16,228 3,072 AUDIT/ACCOUNTING 16,660 0 16,666 (6) CONSULTANTS 66,990 1,000 17,644 49,346 LEGAL FEES 129,224 10,193 80,009 49,215 OTHER CONTRACT SERVICES 72,274 8,145 45,067 27,207 SUBCONTRACTS 1,611,073 194,451 898,854 712,219 EQUIPMENT PURCHASE>$5,000. 15,000 0 8,173 6,827 tYIORTGAGE PAYMENTS 119,744 10,763 86,104 33,640 ' BASIC HEALTH PREMIUM 143,582 10,139 94,158 49,424 EAP 2,913,471 460,165 1,677,975 1,235,496 FOOD BENEFIT 84,050 4,081 52,603 31,447 LEASED SHELTER PAYMENT 37,440 3,120 24,960 12,480 MOTEL BENEFITS 0 3,144 40,777 (40,777) 9THER BENEFITS 4,650 45 9,190 (4,540) OTHER EMERGENCY SERVICES 86,985 2,500 5,869 81,116 • RENTAL ASSISTANCE 123,198 5,861 • 63,655 59,543 TRANSPORTATION BENEFIT 0 54 2,322 (2,322) UTILITY BENEFITS 0 283 5,675 (5,675) CLOTHING DONATIONS 355,500 32,661 305,942 49,559 FOOD DONATIONS 1,437,285 110,913 1,065,195 372,090 MISCELLANOUS DONATIONS 0 0 1,056 (1,056) . VOLUNTEER SERVICES 780,715 51,038 443,204 337,511 DEPRECIATION 1,200 1,000 7,000 (5,800) ALLOCATED COSTS-LOW INCOME HOUSING 1 0 0 1 ALLOCATED ADMINISTRATON 728,424 59,842 437,400 291,024 CONSTRUCTION 0 0 627,069 (627,069) LEGAL 0 0 1,519 (1,519) LOAN/OTHER FEES 0 0 25.674 (25.674) Total OTHER EXPENSES 10,061,451 1,045,776 6,935,912 3.125,539 Total EXPENSE 12,498.485 1,246.638 8.486,563 4,011.922 NET INCOME/(LOSS) 4,928 5,567 102,187 97,259 1 A...-.-- i 1 ti• • uCti Service Center �` .t:' Helping South King Counry 1200 S.336th St.,P.O.Box 26399,Federal Way,WA 98093-0699 :t �•r :�• Families Since 1971 253/838-6810•Fax:253/874-7831 •www.skcrosc.com • • MULTI-SERVICE CENTER • NON-DISCRIMINATION POLICY In accordance with federal, state, and local law, the Multi-Service Center does not discriminate against employees, volunteers, or customers on the • basis of gender, age, race, color, ethnicity, national origin, ancestry, citizenship, religion, disability, political belief, sexual orientation, marital or veteran status. . • Approved by the MSC Board of Directors April 27,2000 • • • (ki-r-q (� . Emergency Shelter,Transitional&Low-Income Rental Housing•Federal Way Food Bank•Federal Way Rotary Club Clothing Bank sr,/ Literacy•Employment Services•Home Energy Assistance Program•Long-Term Care Ombudsman Program •. MULT: ...:t2VICE CENTER BASIC INFORMATION FORM ,. ..gram: INTAKE DATE: ETHNICITY RELATIONSHIP SOURCE OF INCOME WORK STATUS OTHER CHARAC. MED.INSUR. EDUCATION S-SELF ADA-AGATSA MD-MED.COUPONS (HIGHEST GRADE COMPLETED) aA.AFRICAN AMERICAN K-KOREAN W-WIFE CS-CHILD SUPPORT FT-35r HRS.WK. L-LIMITED ENGLISH AN•ALASKAN NATIVE ME•MIDDLE EASTERN H-HUSBAND • EMP-EMPLOYMENT ME•MEDICARE 0-11 GRADE COMPLETED CMB-CAMBODIAN NA-NATIVE AMERICAN P•PARTNER GAX/GAU•GEN.ASSIST. PT-35 HRS.OR LESS D•DISABLED HSO-I-UGH SCHOOL DIPLOMA EE•EAST EUROPEAN SA-SAMOAN C-OWN CHILD P-PENSION B-WA BASIC HEALTH GED-GENERAL EDUCATION DIPL. F-FILIPINO SO-SOMALIAN N-NIECE/NEPHEW SSA•SOCIAL SECURITY SW-SEEKING WORK R-REFUGEE 13+•-SOME COLLEGE H-HISPANIC V-VIETNAMESE G-GRANDCHILD SSI-SUPPL.SECURITY E-EMPLOYER PLAN AA-ASSOCIATE'S DEDGREE J-JAPAI•JESE WH-WHITE PT-PARENT TANF-TEMP.ASSISTVEEOY FAM. • NS-NOT SEEKING I-IMMIGRANT BA•BACHELOR'S DEGREE M•MUL71•ETHNIC Sri-SIBLING UN-UNEMPLOYMENT P-PRIVATE INSURANCE OR HIGHER' • (IF OTHER.PLEASE (IF OTHER.PLEASE SPECIFY) (IF OTHER.PLEASE SPECIFY) (IF OTHER.PLEASE SPECIFY) SPECIFY) V-VETERAN N-NO INSURANCE RELATION. SOURCE AMOUNT OF WORK OTHER HIGFIES7 • HH II LAST NAME FIRST NAME SS it DOB GENDER ETHNICITY IMED.INS.I LEVEL IMEMBEfiI SHIP OF INCOME INCOME STATUS CHARAC. EDu. WiiVIV M F -PM::: 44r1ri l M F IOTHER' M F _C. OTHER M F 1 I OTHER M F OTHER - M F • r r • OTHER M F • I M F I OTHER • • • TOTAL it IN HOUSEHOLD - $ AVRG MONTHLY INCOME :'^ MAILING ADDRESS (IF DIFFERENT) `�`'"`•17ESIDENTIAL ADDRESS 2 .?` «; ='.>O STREET CITY ZIP CODE k)::.u..:k.. ' ZIP CODE 0 AUTHORIZED TO LEAVE MESSAGI 44: r r;... CITY S7R�ET.;tt gas ,r`; 1-# <,.`"'' T. 0 INC 0 UNINC WORK OR MESSAGE PHONE ,d�ri'�HOME?PHONE , .,,,:,;: _ ' ftq P.• Pfil-OLISING, - DOWN ❑RENT ❑SUB•SIDIZED DROOM/BOARD — Transitional —"Home:less • {'1I ,,`<T? MO COMPOSITION: 0 SINGLE 0 SP((emale) ❑ SP(male) 0 2PHH 0 2ADULTS(no children) 0 OTHER(nGChld) 0 OTHER(wllhChlld) i fittEIVING FOOD STAMPS? 0 YES 0 NO -• . STAFF: • City of Renton 2009-2010 There is no sliding fee scale for this program. 2009-2010 City of Renton application 19. APPLICATION CHECKLIST Applications missing one or more of the following components or not following these directions may not be reviewed. Sign and submit the application checklist with your application. Contents (Your application should contain each of these items in this order.) E Application Cover Pages.The top three pages of your application must be a completed copy of the Agency Information and Questions 1-7. Application Narrative: ❑x Question 8 Organizational Experience(2 page maximum) El Question 9 Need for Your Program(2 page maximum) O Question 10 Proposed Program/Service(6 page maximum) • Question 11 Long Range Plan(1 page maximum) O Question 12 Budget(2 page maximum) Data Tables OQuestion 13 Number of Individuals/Households Served O Question 14a-c Performance Measures and Average Cost of Service Question 15 Demographics(from all funding sources) OQuestion 16 Program Staff ❑x Question 17 Program Revenue&Expense Budgets Question 18 Subcontracts x❑ Required documentation. Supply one copy of the following required documents with the signed original application. See Part II: City Specific Supplemental Information to determine whether additional copies of the application and required documentation need to be submitted. O Question 19 Required Documentation, including: • Proof of non-profit status • Organizational Chart • Agency/Organization Mission Statement • Board resolution authorizing submittal of the application(may be submitted up to 60 days after application). • List of the current governing board and local board,if applicable, (include name,position/title, city residence, length of time on the Board, and expiration of terms. Note any vacancies.) • Board Meeting Minutes of last three board meetings of governing board and local board as applicable • Annual Budget • Financial Audit Cover Letter • Financial Audit Management Letter • Financial Statement • Verification of Non-Discrimination Policy • Program Intake Form • Sliding Fee Scale ❑x Application Check List. (Signed below.) E City Specific Supplemental Information.Required in Name: Robin Corak Part for appl:c. • C' only. Position: Education&Employment Director 1/A f ri air itPhone#: (253) 838-6810 ex. 117 -�✓ r' 'j E-mail: robinc@multi-servicecenter.com Signature of Person Comple ng Checklist DO NOT SUBMIT ANY OTHER MATERIALS WITH THIS APPLICATION Make sure that you carefully check Part II of this application Multi-Service Center Genera to see what additional attachments each city requires. Page 23 I • 18 Application Cover Pages (Agency Information and Questions 1 —7) p . Agencn I nfo rmation- Agency Name: Refugee Women's Alliance fi u u e�Lr Ct `!' •"�Pik I Applicant Name and Address: ligency Direc4r1) ci _ Refugee Women's Alliance domeireh Amirfaiz,Executive ]Directorr3IT 4�'1fi": ;iwt dame atiaajt�ej w;``' ` i4 4 4008 Martin Luther King Jr. Way South u i' °r Seattle,WA 98108 (206)721-8440 (Area Code)Telephone Someireh@rewa.org (206) 721-0282 E-mail address(if available) (Area Code)Fax Number Required signatures: By signing below,you certify that the information in this application is accurate to the best of your knowledge and that you have read the application, certifications,and appendixes. (SIGNATURES ST BE IN B INK) r•ignature?'Agency Board resi nt/Date /2 �4� Signature of Ag c Director ate f 11) Mahnaz Eshetu Someireh Amirfaiz Printed Name of Agency Board President Printed Name of Agency Director P r_ .. ogra 1. Program Family Support Program Name Contact Person (available to answer specific questions on this application) Amina Ahmed (206)957-2029 Name: Telephone SeaTac Office 15245 International Blvd. S., Ste. 207 Address Seattle, WA 98188 Amina@rewa.org (206)957-2030 E-mail address(if available) (Area Code)Fax Number 2. Program is New for our agency ❑An Ongoing Program 3. Brief Description of Program (One sentence) The ReWA Family Support Program provides a holistic approach to assisting refugee and immigrant families to make the transition to self-reliance and integration into American society through case management and system navigation and access services. 4. Where are services provided? (If different from agency location) SeaTac Office Kent Office 15245 International Blvd. South, Ste 207 232 Second Ave. South Seattle,WA 98188 Kent, WA 98032 efugee Women's Alliance 1 5. Total Program Cost: Actual 2007: $ 1,172,098 Proposed 2009: 1,696,934 Projected 2008: $1,456,085 6. Total City Funds Requested for this Program: City Awarded 2008 Requested 2009* General Fund CDBG Total Requested** Auburn Federal Way 5,000 ' 7,750 Kent 25,100 Renton 10,200 13,000 City Awarded 2008 Requested 2009* General Fund General Fund Burien 7,350 Covington Des Moines Enumclaw SeaTac 13,600 23,000 Tukwila 10,000 14,200 *Cities on a two year funding cycle will renew 2009 awards to 2010 based upon performance and availability of funds. See Part II for city specific information. **Include your total request for Auburn,Federal Way Kent and Renton. The source of funding will be determined by staff. Refugee Women's Alliance 2 1 7. Agency Contact Sheet Provide the following information for the agency and for the program requesting funds. Agency Contacts General Agency Name: Refugee Women's Alliance I I Address: 4008 Martin Luther King Jr. Way South I City/State/Zip: Seattle, WA 98108 Phone/Fax: (206) 721-0243 I Agency Web Address: www.rewa.org I . I Executive Director Name: Someireh Amirfaiz Title: Executive Director Direct Phone: (206)721-8440 IE-Mail: someireh@rewa.org 1 De I elopment Director Name: Parviz Rahmany (or i Grant Writer) Title: Development Director Direct Phone: (206)721-8448 E-Mail: parviz@rewa.org Fin'ante/Accountant Name: Mira Manusova (person preparing invoices) Title: Finance Director Direct Phone: (206)721-8444 IE-Mail: mira@rewa.org Program Contact (Staff contact for contracting, reporting and program implementation.) Program Name: Family Support Program Staff Name: Amina Ahmed Title: Family Support Program Director I Direct Phone: (206)957-2029/2245 E-Mail: Amina@rewa.org I I i I 1 efugee Women's Alliance 3 I i Refugee Women's Alliance I Empowering Families •Strengthening Communities 2009-2010 Application for Human Services Programs to South King County Cities I. ORGANIZATIONAL EXPERIENCE A. Experience — Refugee Women's Alliance (ReWA) has expertise in provision of comprehensive services to refugees and immigrants in King County. This expertise was developed over twenty-three- years of providing linguistically and culturally appropriate educational and support services to women and families in the most traditionally underserved ethnic communities. ReWA's comprehensive services to refugee and immigrant families are centered on the belief that healthy, thriving societies flourish when individuals, families, and communities are empowered with the knowledge, skills, and support to achieve self-reliance. Clients come to ReWA with strong will and desire to overcome intimidating language and cultural barriers, to succeed, and to create a better life for their children. As an agency comprised primarily of refugees and immigrants serving other refugees and immigrants, ReWA's bilingual/bicultural staff have first-hand experience understanding, addressing, and surmounting the barriers faced by those newly arriving in the United States. This experience lends to unique cultural competence that allows case managers and advocates to develop trust and rapport with clients. i I For over two decades, ReWA has been a familiar and stabilizing force for newcomers, providing relevant services to each member of the family which reflect the unique assets and opportunities of leach community. In 2007, ReWA served over 9,100 refugee and immigrant families through services including: • Adult education, including English as Second Language (ESL), literacy, and a continuum of life skills • Childcare, early childhood education, and school readiness preparation for children, families, and schools • Community education to end, and advocacy for victims of, domestic violence, sexual assault, and human trafficking • Employment services, including job readiness,placement, and retention • Family support, including social services and mental health case management and I advocacy • Immigration and citizenship support, education, and legal assistance 1 • I • Parent education and caregiver support • Specialized support to families with developmentally disabled children • Senior meals and fitness • Youth development and empowerment Striving to identify the needs of refugees and immigrants in a constantly changing world, ReWA continues to generate creative strategies to strengthen children and families, enable self-reliance for all individuals, and ultimately contribute to their long term well-being. Most recently, ReWA was I selected through a competitive process to conduct focus groups on the needs of Somalis by the City of Kent's new Somali Community Engagement Project. The success of ReWA's work lead to a collaboration with the King County Housing Authority on a federal ROSS-grant to increase self- Ireliance in the Somali and Somali Bantu communities in South King County. With the support of United Way of King County South Community Council Venture Grant, ReWA was selected as the lead agency to implement the Systems Navigation and Access Project (SNAP) to help Somali and Latino newcomers more efficiently navigate Human Services, education, and employment systems of South King County. In 2007, ReWA established a new site location in Kent to serve the needs of the City's growing refugee and immigrant communities. Refugee Women's Alliance Page 1 of 8 I B. Operational Structure — Refugee Women's Alliance is a nonprofit organization governed by a volunteer Board of Directors, most of whom were refugees or immigrants themselves. The organization is led by an Executive Director with knowledge and experience in refugee and immigrant communities and concerns. The Executive Director oversees program and operational directors and managers of the following departments and programs: Operations, Finance, Development, Domestic Violence, Early Childhood Education, Education, and Family Support. The management staff. members are responsible for creating a solid support structure and leading each department. ReWA's • managers and directors have many years of academic training in the field of social services and experience in nonprofit work. Over seventy-five percent of ReWA's directors and managers are foreign-born, having firsthand experience of the challenges of refugee and immigrants and vital knowledge for helping clients successfully settle in their new homes. Currently, ReWA is comprised of 105 staff members and 243 dedicated community volunteers. With the capability of providing services in 28 languages, ReWA has created a resourceful support structure uniquely suited for both Case Management and SNAP programs. ReWA stays connected and informed of South King County refugee and immigrant concerns through interaction within these communities, through active participation in such projects as the Refugee Forum, the Refugee Planning Committee, Renton Housing Authority, the South King County Council of Human Services, the United Way of King County, the King County Housing Authority, the SNAP of South King County Advisory Committee, the Department of Social and Health Services (DSHS), the Office of Refugee Resettlement (ORIA), the Highline School District, and through a network of stakeholders and policymakers. Information and recommendations are presented at the monthly staff meetings and to the Board regularly, ensuring that organizational goals and strategies reflect the needs of South King County. II. NEED FOR SOCIAL SERVICE CASE MANAGEMENT AND SNAP SERVICES TO REFUGEE AND IMMIGRANT WOMEN AND FAMILIES IN SOUTH KING COUNTY A. Problem Statement — South King County's newly arriving refugees and immigrants face a number of barriers that prevent them from being self-reliant, including cultural displacement,poverty, and language differences. In many circumstances, they are unable to meet even basic needs including food, housing, and transportation. Even when social services are available, language barriers and lack of knowledge about services impede their capacity to access those resources. To address these barriers, South King County's refugees and immigrants need: 1) case management to establish a plan for achieving self-reliance and advocacy to progress toward that goal and; 2) system navigation assistance to provide clients with language support services and information to successfully acquire services and build a bridge between community members and service providers to help them navigate the system and learn to advocate for themselves. According to the 2000 U.S. Census and the Washington State Office of Refugee and Immigrant Assistance (ORIA), Washington is the fifth largest state for refugee resettlement in the U.S., and the third for secondary migration. Nearly half of refugees are resettled in King County, and many migrate to its southern cities in pursuit of affordable housing and a lower cost of living. According to the South King Council of Human Services, immigrants and families in need are moving south in unprecedented numbers. Currently, the city of Kent has a 16.9% foreign-born population, Tukwila 26.3%, Renton 20%, SeaTac 22.6%, and Federal Way 17.5 %., These percentages are all well above the state average of 10%. For most of these cities, the number of foreign-born has more than doubled since 1990. Research shows that many of these newly arriving refugees and immigrants in South King County are struggling to achieve well-being due to the multitude of barriers they face. The overwhelming . majority of newly arrived refugees and immigrants have limited English Proficiency. Of South King Refugee Women's Alliance Page 2 of 8 County's Latin American foreign-born populations, 34% speak little or no English, of the Indo- European, including Russian and Ukrainian, 26.25% are limited English proficient. Limited English proficiency is a major barrier to stable, especially livable wage, employment and is compounded by other cultural barriers such as lack of educational training in their countries of origin and lack of knowledge about employment practices in the US. As a result, the overwhelming majority of ReWA's clients live at or below 80% median income. According to the Housing and Urban: Development's FY 2007 Income Limits, the median income of Somali households falls disturbingly . short of King County's $75,600 Median Family Income (MFI), at only $15,569. Without livable wages, refugees and immigrants struggle to feed their families, maintain stable housing, or work toward long-term educational and employment goals that will stabilize their lives. Not only do language and cultural knowledge capacities impede the ability of refugees and immigrants to acquire work, but it compounds their ability to access the social services they need. Despite the availability of resources from government and nonprofit agencies, refugees and immigrants cannot access them because they are not available in their languages. When refugees and immigrants do connect with resources, mainstream service providers often cannot respond to refugee and immigrant needs in culturally and linguistically competent ways. Refugees and immigrants often lack knowledge about what services are available, a fact recently confirmed by research from the Somali Community Engagement Project. In focus groups conducted through the Somali Community Engagement Project, the Somali and Somali Bantu community identified the need for more information about available community services and assistance to access these services. B. Target Population — While ReWA's clients come to their new homes from all over the world, both county and city authorities in King County have identified the needs of particular refugee and immigrant populations as especially urgent. Responding to shifts in need, ReWA formulates its target populations each year to most effectively serve South King County's refugees and immigrants. For the 2009-2010 grant cycle, we are targeting: • Eastern Europeans. As South King County's largest foreign-born population, Eastern Europeans need services addressing language barriers and cultural competency. • Latin Americans. ReWA added Latin Americans as a targeted population in 2007 after DSHS identified this group as urgently in need of family support and system navigation services. • Somali and Somali Bantu. Since they represent the most significant percentage of the newest refugees and immigrants residing in South King County, Somali and Somali Bantu are a key target population. From 2000-2006, the Office of Refugee Resettlement reports that 1673 newcomers of Somali and Somali Bantu descent settled in Washington, a large percentage in King County. Due to secondary migration and family reunion,this number has vastly increased. As the statistics cited in section II indicate,these groups have a great need for specialized services and their centuries-old traditions and customs pose challenges for mainstream social service providers. • Low-income newcomers, including Rwandans, Burundians, and Iraqis. As newly arrived groups, they need specialized attention to ensure that cultural competency is met and that services are effectively rendered by staff and accessed by clients. II. PROPOSED PROGRAM/SERVICE A. (1) Program Description—To address the needs detailed above, ReWA will provide case management services and system navigation assistance. • Case Management services will be rendered through specialists who understand both the unique I cultural and linguistic struggles of refugees and immigrants. Case managers help clients to create a measurable plan identifying and prioritizing needs, advocate on behalf of clients to resolve needs, and connect the client to resources offered by ReWA and other and community agencies. Following-up Refugee Women's Alliance Page 3 of 8 1 with clients, case managers monitor their progress and troubleshoot problems to help achieve self- reliance. • The System Navigation Assistance Project (SNAP) was added to ReWA's Family Support Program in 2007. Based on our 23 years of experience in case management, ReWA realizes that not all refugee and immigrant clients come through our doors. In addition, we recognize the fact that no agency, including ReWA, has the resources to meet the complex needs of the refugee and immigrant populations._Often, language barriers inhibit refugees and immigrants from accessing mainstream- services. SNAP specialists inform clients about services offered by non-profit and governmental agencies, translate documents, fill-out applications, make appropriate referrals, schedule appointments, and provide any other necessary forms of language support service. SNAP's language support empowers clients to understand the services available, learn to access them, and determine where best to seek help to meet their specific needs, key aspects of self-reliance. SNAP also benefits South King County service providers with accessible language services and cultural consultation and training. (2). Service Delivery Methods LOCATIONS • Case management is delivered at ReWA's offices along the International Boulevard corridor near the SeaTac/Tukwila border and at our new Kent offices. Situated by a mosque, ethnic stores, and a city busline, the SeaTac offices reach a local client-base as well as those situated throughout South King County. ReWA's new Kent offices are located near Kent CSO and Kent City Hall, which houses a number of programs delivering social services to Kent's diverse community, granting greater access to services for those limited by transportation and stringent work schedules. Kent Family Support staff are also co-located within the Kent DSHS. • SNAP is delivered through the SeaTac office and the Springwood office, co-located with DSHS. The locations will soon be expanding to the Family Resource Center, the Tukwila Library, the Kent School District, and South King County low-income housing units. METHODS Case Management—ReWA's method for case management involves an intensive, multi-step process to ensure that client's receive sustained support and achieve self-reliance as follows: • Intake — Clients complete an intake form stating personal and demographic information and identifying needs. • Assessment — In consultation with adult education and employment specialists and the family support program manager, a linguistically and culturally appropriate case manager works closely with the clients to determine their needs and unique challenges and the assets they bring to their situation. • Creation of Measurable Action Plan — After assessing the client's needs, the case manager works with the client to create an action plan to overcome barriers and achieve long-term self- reliance. • Advocacy and Referral — The case manager provides any necessary advocacy or referral services to help remove barriers, meet basic needs, and reach long-term goals. • Follow-up — The case manager meets regularly with clients to monitor participation and progress. He/she troubleshoots any problems that may arise. SNAP—ReWA's method for system navigation assistance operates as follows: • Intake—Clients complete intake form providing identifying information and stating needs. • Prioritization of Needs — Based on the intake form, the cultural navigator prioritizes and identifies appropriate resources. • Referral — Specialist provides clients with referral to appropriate resources or any other information or language support the client needs to more effectively access resources. • Follow-up — Specialist follows-up with all service providers to which clients were referred, ensuring that services were rendered. Specialists also follow-up with clients to ensure that serviced were received and their needs have been met. Refugee Women's Alliance Page 4 of 8 • Cultural Consultation— Specialists provide cultural consultation and training to providers. (3) Outreach Strategies — ReWA's bicultural/bilingual advocates and specialists are personally connected within the ethnic communities they serve and conduct outreach through community and neighborhood events and venues and through informal referral networks. Through experience, we have found this to be the most effective way of reaching our targeted populations. Additionally, formal referrals for case management and advocacy come through South King County Service Providers, Washington 'Sfate DSHS Region 4 CSO's, hospitals, schools, the Department Social and Human Services, and mainstream community service organizations. (4) Addressing the Problem — Through Case Management, ReWA helps refugees and immigrants identify needs and services to ensure a solid foundation to become self-reliant. ReWA's staff use their cultural and linguistic knowledge to help clients assess needs and goals; including securing food, housing, and safety; reducing and eliminating barriers; and acquiring knowledge and skills for effective community participation. Case managers follow-up with clients to ensure self-reliance is achieved. Through SNAP, ReWA will assist the targeted refugee and immigrant populations as they navigate systems and will ensure that they understand the services available, how to access them and where best to seek help to meet their specific needs. ReWA will also act as a resource to service providers in South King County. (5) Addressing Linguistic and Cultural Needs — As refugees and immigrants, our clients have substantial linguistic and cultural needs. Providing case management in twenty-eight languages, ReWA's capacity to serve a newly arrived refugee and immigrant clientele is unparalleled. Moreover, nearly one hundred percent of ReWA's case managers are refugees or immigrants themselves, offering personal experience and expertise to our clients. ReWA adapts to the linguistic and cultural needs of the continually changing population it serves. (6) Program Evolution — Due to emergent needs, the services developed for South King County underwent significant changes in 2007 and will continue to evolve to meet the needs of clients thiiroughout 2009-2010. In conjunction with The United Way of King County South Community Council, ReWA recently developed and implemented SNAP. Directly responding to needs identified by refugee and immigrant residents of Kent through the Somali Community Engagement Project, the program is designed to make more effective use of the social service system. SNAP currently focuses on Somali and Spanish-Speaking residents. The project provides clients with"cultural brokers" as they navigate systems to ensure that they understand the services available, learn to access them, and determine where best to seek help and offers cultural consultation to providers. ( Collaborations • Case Management collaborates with South King County cities, employers, and schools, DSHS, the United Way, and individual and agency stakeholders in South King County. ReWA plans to collaborate with South King County Council of Human Services. • SNAP collaborates with Kent and SeaTac, Seattle/King County Public Health, Kent School District, DSHS, King County Housing Authority, the United Way of King County, and Eastside Cultural Navigator Project. B. Performance Measures and Outcomes — ReWA will assess performance of proposed services through the following measures: • Case Management • Performance Measure: Number of clients provided with linguistically and culturally appropriate case management • Outcome: Increase in client's capacity to meet basic needs and achieve self-reliance Refugee Women's Alliance Page 5 of 8 • Indicator: 340 clients will establish a plan to meet basic needs and increase self- reliance • • SNAP 1. System Navigation Access and Referrals • Performance Measure: Number of clients provided with linguistically and culturally -appropriate system and navigation assistance • Outcome: Increase in client's capacity to identify and access needed social services • • • Indicator: 98 clients will have acquired a social service resource 2. Cultural Competency Training to Service Providers • Performance Measure: Number of service providers rendered linguistically and culturally competent training services • Outcome: Increase service providers' capacities to successfully deliver services to clients with specific cultural and linguistic needs • Indicator: 4 agencies delivering social services will have new competency in working with the linguistic and cultural needs of refugees and immigrants C. Staffing Plan and Evaluation • Staffing Plan • Case Management —A total of ten FTE case managers, two administrators, and a number of support staff collaborate to support clients in meeting basic needs and embarking on a path toward self-reliance. • 3 FTEs provide specialized mental health, social service support, and advocacy • 3 FTEs provide specialized employment, case management, and advocacy • 2 FTEs match refugees and immigrants with the Basic Food Program, Food Stamp Education and Training, and other resources for food • 2 FTEs provide specialized support and advocacy to senior refugees and immigrants • 2FTEs provide program coordination and management of all case management and advocacy • SNAP — A total of 1 FTEs collaborate to improve client's capacities to navigate systems and access resources. • .5 FTEs coordinators provide linguistic support and deliver referrals, provide employee training, and supervise specialists • .5 FTEs specialists provide linguistic support and deliver referrals • Credentials — The cross-cultural communication and language skills, personal experiences, and educational and social services training of our staff offer an unparalleled level of cultural competency. • All staff receive internal and external training on effective intake and assessment and identifying and understanding mental health issues resulting from stresses of acculturation. • 100 percent of case managers are bilingual/bicultural in the language/ethnic group they serve. • Most were refugees or immigrants themselves and some were previous ReWA clients. • All case managers are required to have an AA, but most hold a BA. • ReWA case managers are required to have two years of social service experience working with refugees and immigrants. • The SNAP coordinator and specialist have extensive experience delivering social services to immigrants and refugees. Both are bilingual, and one is bicultural. Both hold BAs. • Evaluation — ReWA's Family Support Program evaluates the performance of the services delivered by tracking all data pertinent to client outcomes. Key indicators of successful outcomes Refugee Women's Alliance Page 6 of 8 include: the number and demographics of clients served, the longevity of services provided, the number of referrals made on their behalf, and the number of specific resources provided to clients. • For case management, ReWA will have met our desired outcome when 340 clients meet basic needs and achieve self-reliance. • For SNAP, we will have met desired outcome number 1 when 98 clients are connected to a social service resource. • For.SNAP, we will have met our desired outcome 2 when 4 service providers achieve increased cultural and linguistic competency. In order to ensure that outcomes are met fully, case managers monitor client progress with reference to the established plan and report results to the program coordinator and manager. The program manager reviews all cases and makes recommendations to case managers for helping clients move more efficiently through their action plan, or for connecting the client with additional resources that may help resolve difficult barriers. Clients assess the program through a formal evaluation soliciting feedback from clients on programs and services. Since implementing this process, ReWA has used this information in determining new locations, offering new services, and enhancing existing ones. The addition of senior services, youth program, and school partnerships in South King County are three examples of how we incorporate clients' feedback into delivery of services. D. Differences in Services by City—ReWA's delivery of Case Management and SNAP services does not differ by city. II. LONG-RANGE PLAN As low-income refugee and immigrant populations steadily grow in South King County, ReWA's Family Support program will continue to play a critical role in meeting the needs of this community, raising awareness of the unique assets they contribute, and illuminating special challenges they face. These efforts contribute to an organization-wide strategy to identify and cultivate more support from local governments, private companies, foundations, and individuals in South King County cities for helping refugee and immigrant families achieve self-reliance. By increasing the support to match municipal and state investments, ReWA will expand services to respond to newly identified needs in refugee and immigrant communities. Key targets for expanded funding are refugees and immigrants whose status excludes them from state and federal assistance, but who continue to need support services to achieve self-reliance. These include single, childless refugees who lose state and federal assistance after 8 months and clients who have obtained citizenship. Additionally, ReWA will continue to expand and innovate program design to provide a comprehensive continuum of support that ensures individuals and families receive the support and resources they need along a timeline informed by their unique situation, rather than a funding limitation. ReWA will continue to expand its work with the United Way and the SNAP oversight committee to meet the goals of the SNAP project. ReWA will work with the SNAP committee members to. . successfully ensure accountability to the community. In addition, ReWA will ensure that all languages indentified in the pilot stages of the program are incorporated and adapt to the needs of shifting refugee and immigrant populations in South King County. ReWA will increase staff commensurate with the needs of the program so that all services will be successfully delivered. This will include an increase in staffing increase from .25 to .5 in the Somali and Latino communities, which are served by SNAP. ReWA will continue collaborating with DSHS, ORIA, cities, and continue partnerships with other service providers to identify resources and other funding that will allow refugee and immigrant families to connect to resources that allow them to be more self-reliant through SNAP. Refugee Women's Alliance Page 7 of 8 In all conversations with private funders, ReWA takes great pride in ensuring that the cities in which clients live are invested in and committed to working together to helping refugees and immigrants achieve self-reliance. ReWA is in the process of submitting a proposal for the SNAP to the Medina foundation. We will continue to research other foundations invested in the well being of refugees and immigrants to enhance and expand our services in South King County. III.BUDGET -A. Budget Request Narrative — Funds are requested for two purposes: 1) Personnel time and direct cost to provide case management; and 2) the expansion of the SNAP program. Expansion plans include increased staff to meet client's need and addition of languages identified by the committee. These costs are based on ReWA's experience serving the refugee and immigrant populations, keen understanding of the most pressing needs and the most efficient and effective ways to meet those needs while returning the most net benefit back to the community. B. Changes to Budget—In addition usual expense growth,the most significant parts of the requested program's budget increase are: 1. the addition of SNAP services 2. increased number of clients C. Cost per Service Unit—The Cost per Service Unit for case management is $252. The method used to arrive at CSU: The amount budgeted for case management divided by number of clients served in 2007. On the average, each client is provided with 7-15 hours of case management, depending on need. The service unit for SNAP project is $51. The method used to arrive at CSU: The amount budgeted in 2007-2008 for SNAP divided by number of clients. Refugee Women's Alliance Page 8 of 8 Agency:Refugee Women's Alliance Program:Family Support Program 13. NUMBER of INDIVIDUALS/HOUSEHOLDS SERVED BY PROGRAM M Individuals? or n Households? (Check which applies and use for reporting all demographics.) Unduplicated *Unduplicated Number of all Clients Served by Clients Served All Funding Sources with Funds Requested 2007 - 2009 2007 % of column 1 2008 2009 (City Requested (Actual) clients served (Anticipated) (Projected) Funding Only) by City Auburn 6 .17 11 14 None Burien 87 3.7 91 95 24 Covington 0 0 0 0 None Des Moines 9 .4 11 17 None Enumclaw 0 0 0 0 None Federal Way 42 1.87 46 51 25 Kent 292 13 121 161 83 Renton 63 2.8 66 70 43 SeaTac 298 13.2 304 310 76 Seattle 1300 57.86 1386 1400 64 Tukwila 157 7 162 167 47 Other 100% Total 2254 (This column must 2036 3003 362 total 100%) *Unduplicated means count each client only once per calendar year per program. This number should match the number of clients by city indicated in the top row of Question 15. • Refugee Women's Alliance 1 Agency:Refugee Women's Alliance 14. Performance Measures (Data Table) • Program:Family Support Program 14a. Service with 2009 Requested Funds Proposed Performance Measures as defined below. A) Case Management B) System Navigation C) Cultural Consultation Access and Referrals to Service Providers Auburn 0 0 • Burien 24 0 Covington 0 0 Des Moines 0 0 Enumclaw 0 0 Federal Way 25 9 Kent 83 68 2 Renton 43 11 SeaTac . .;; 76 42 2 Seattle 64 0 Tukwila 47 14 ,14b.:Performance Measures;2009',Pro osed with tunds;requested CityFundin Onl . Title: Brief explanation: A) Case Management On-going assistance with barrier removal and self-reliance B) System Navigation Access Referral and connection to resources and Referrals C) Cultural Consultation consultation and training to service providers for linguistic and cultural services Refugee Women's Alliance 2 Agency: Refugee Women's Alliance 14. Performance Measures (Data Table), Cont. Program:Family Support Program 14c. Average Cost of Service Unduplicated Clients Average Cost of Service Served with Funds per Client *totals include Case Requested 2009 Requested 2009 Management and SNAP (Same as last column of (Same as last column of Question 6) Question 13) Column 1 divided by Column 2 Example: $5,000 45 $111.11 Auburn 0 0 0 Burien 7,350 24 303.00 Covington 0 0 0 Des Moines 0 0 0 Enumclaw 0 0 0 Federal Way 7,750 25 303.00 Kent 25,100 83 303.00 Renton 13,000 43 303.00 SeaTac 23,000 76 303.00 Seattle 0 0 0 Tukwila 14,200 47 303.00 Refugee Women's Alliance 3 Complete Question 15 with 2007 Actual numbers reported in column 1 of Question 13. Agency: Refugee Women's Alliance 15. Demographics (from all funding sources) (Data Table) Program:Family Support Program ct , Client:Residence -' ° o c �1 OuW ° a1 0 4-I rn Cl) E—i F . Unduplicated:'; ,:'(check one) , :12g Individuals ;'.0 Households ;Served hi2007,* . . ;Household:Inicome: ;Level - 30%of Median or Below 86 41 292 60 290 1289 155 2,213 50%of Median or Below 1 1 0 3 8 11 2 26 80%of Median or Below 0 0 0 0 0 0 0 0 Above 80%of Median 0 0 0 0 0 0 0 0 Unknown 0 0 0 0 0 0 0 0 TOTAL 87 42 292 63 298 1300 157 2,239 Ge Male 13 11 116 6 12 322 9 489 Female 74 31 176 57 286 978 148 1,750 TOTAL 87 42 292 63 298 1300 157 2,239 0-4years 0 0 _ 0 0 0 0 0 0 5- 12years 0 0 0 0 2 0 2 4 13- 17years 6 2 0 1 5 13 3• 30 18-34 years 16 7 88 30 21 289 8 459 35 -54 years 49 24 113 26 s 46 464 46 768 55-74 years 7 6 69 4 191 321 867 1,565 75+years 8 3 22 2 33 213 31 312 Unknown 1 0 0 0 0 0 0 0 TOTAL 87 42 292 63 298 1300 157 2,239 Ethnicit ; Asian 7 2 0 9 0 711 3 732 Black/African American 66 32 291 31 291 580 149 1,440 Hispanic/Latino(a) 8 1 1 2 3 6 1 22 Native 0 0 0 0 0 0 0 0 American/Alaskan Pacific Islander 3 1 0 2 1 3 0 10 White/Caucasian 0 0 0 0 0 0 0 0 Other/Multi-Ethnic 0 6 0 19 3 0 5 33 TOTAL 87 42 292 63 298 1,291 157 2,239 Female:Headed ,. '. '.:; ';, 69 28 173 56 284 965 142 1,717 :Household ,';., '. Disabling;Condition''.: , 2 6 7 2 8 47 4 76 LimitedEnglisli' •; 87 42 292 63 298 1300 157 2,239 Speaking: *Check Individual or Household,which should be the same as checked in Question 13. Unduplicated means count each client only once per calendar year. This should match the number served by City in the Actual 2007 column of Question 13. The "total"column will be different from Question 13 since the"other"column is not included due to space limitations. Refugee Women's Alliance 4 16. PROGRAM STAFF (DATA TABLE) 2007 2008 2009 (Actual) (Budgeted) (Projected) Total Number_of Staff(FTEs) 21FTE 22 FTE 23 FTE Number of Volunteer(FTEs) 1 %2 FTE 2FTE 2FTE Actual Number of Volunteers 5 6 6 Refugee Women's Alliance 5 Agency:Refugee Women's Alliance 17. PROGRAM REVENUE BUDGET (DATA TABLE) Program:Family Support Program -Revenue -Source 2007 2008 2009 (Actual) (Budgeted) (Projected/ Requested) City Funding (General Fund & CDBG) • Auburn • Burien 7,350 • Covington • Des Moines • Enumclaw • Federal Way 5,000 5,000 7,750 • Kent 25,100 • Renton 10,200 10,200 13,000 • SeaTac 13,600 13,600 23,000 • Seattle 25,573 25,800 27,090 • Tukwila 10,000 10,000 14,200 • Other(Specify) • Other(Specify) Other Government Funds • . • King County • Washington State 729,351 802,577 874,205 • Federal Government(Specify) 261,200 292,391 393,895 • Other(Specify) Private Sources • United Way (grants & designated donors) 118,032 296,520 311,346 • Foundations and Corporations • Contributions (e.g., Events, Mailings) • Program Service Fees(User Fees) • Other(Specify) TOTAL PROGRAM BUDGET 1,172,103 1,456,088 1,696,936 6 Refugee Women's Alliance 17. PROGRAM EXPENSE BUDGET, CONT. Agency:Refugee Women's Alliance (DATA TABLE) Program: Family Support Program Expenses 2007 2008 2009 (Actual) (Budgeted) (Projected) Personnel Costs • Salaries 665,377 893,131 1,069,823 ■ 1 Benefits 70,684 77,752 100,124 • Other (Payroll Taxes) 65,797 72,376 90,523 • I Total Personnel 801,858 1,043,259 1,260,470 Operating and Supplies '" ■ 1 Office/Program Supplies 94, 196 110,938 116,485 • ' Rent and Utilities 67, 006 70,356 73,874 ■ I Repair and Maintenance 2,380 2,499 2,624 • 1 Insurance 3,703 4,766 5,004 ■ Postage and Shipping 1,872 1,966 2,064 • Printing and Advertising 7,734 8,121 8,527 • Telephone 11,141 11,698 12,283 • Equipment 6,110 6,416 6,736 • 'Conference/Travel/Training/Mileage 18,352 28,325 29,741 • Dues and Fees 0 0 0 • Professional Fees/Contracts 13,485 14,1589 14,866 • Direct Asst. to Individuals 710 746 783 • Administrative Costs 93,516 100,296 98,310 • Other(specify) Depreciation 50,038 52,540 55,167 • • • 1 TOTAL PROGRAM EXPENSES 1,172,098 1,456,085 1,696,934 Net Profit(Loss) +5 +3 +2 (revenue-expenses) = Refugee Women's Alliance 7 Agency:Refugee Women's Alliance 18. SUBCONTRACTS (DATA TABLE) Program: Family Support Program List all the agencies you will be subcontracting with for this program. Provide the agency name in the first column, a description of th e he contract/service in the second column, and the contract amount in the third column.Do not list agencies you coordinate with on a referral only basis. Indicate not applicable if you do not subcontract for any part of this program. Subcontracting Agency Specific Subcontracted Activities Contract in the Operation of Your Program Amount N/A Refugee Women's Alliance 8 19. APPLICATION CHECKLIST Applications missing one or more of the following components or not following these directions may not bellreviewed. Sign and submit the application checklist with your application. Contents (Your application should contain each of these items in this order.) _ I I Application Cover Pages.The top three pages of your application must be a completed copy of the Agency Information and Questions 1-7. , Application Narrative: 111 Question 8 Organizational Experience(2 page maximum) Question 9 Need for Your Program (2 page maximum) • Question 10 Proposed Program/Service(6 page maximum) 111 Question 11 Long Range Plan(1 page maximum) - Question 12 Budget(2 page maximum) Data Tables "'Question 13 Number of Individuals/Households Served Question 14a-c Performance Measures and Average Cost of Service IIIQuestion 15 Demographics(from all funding sources) Question 16 Program Staff Question 17 Program Revenue&Expense Budgets Question 18 Subcontracts Required documentation. Supply one copy of the following required documents with the signed original application. See Part II: City Specific Supplemental Information to determine whether additional copies of the application and required documentation need to be submitted. Question 19 Required Documentation, including: • Proof of non-profit status • Organizational Chart • Agency/Organization Mission Statement • Board resolution authorizing submittal of the application(may be submitted up to 60 days after application). • List of the current governingboard and local board, if applicable,(include name,position/title,pp , posi ion/title, city residence, length of time on the Board, and expiration of terms. Note any vacancies.) • Board Meeting Minutes of last three board meetings of governing board and local board as applicable • Annual Budget • Financial Audit Cover Letter ■ Financial Audit Management Letter • Financial Statement • Verification of Non-Discrimination Policy • Program Intake Form ■ Sliding Fee Scale 111 Application Check List. (Signed below.) 111 City Specific Supplemental Information.Required in Name: Melanie Malty Part II for applicable City only. Position: Development Associate Phone#: (206) 721-2840 I rn. E-mail: Melanie@rewa.org Signature of Person Completing Checklist DO NOT SUBMIT ANY OTHER MATERIALS WITH THIS APPLICATION Make sure that you carefully check Part II of this application to see what additional attachments each city requires. Refugee Women's Alliance 9 Supplemental Application, City of Renton ( 1. The case management and SNAP services rendered through ReWA's Family Support Program directly address the City of Renton Result #3, "All individuals become as self-sufficient as possible." South-.King County's refugees and immigrants face a number of barriers that impede their capacity to meet basic needs, become self-sufficient, and achieve well-being. These include a lack of educational training in their countries of origin, limited English proficiency (LEP), and lack familiarity with services available to them through governmental agencies and non-profit service providers. A key strategy ReWA uses to help clients become self-sufficient is to provide refugees and i immigrants with linguistically and culturally competent case management targeted to barrier removal. Activities: 1) Work closely with clients to identify barriers and needs 2) Connect clients to resources to remove barriers, including ESL classes, vocational training, and financial literacy education 3) Provide advocacy to ensure that clients are able to access necessary social service resources Collectively, case management activities ensure that clients acquire skills to secure food and housing, find livable wage employment, and stabilize their lives. In a study of their case management services, the Office of Refugee Resettlement asserted that "Case management can and does lead to improvements in the delivery of both cash assistance and social services to refugees and consequently can have beneficial effects on refugees' prospects for self-sufficiency."1 Newer research on the benefits of Family Support Programs, of which case work and referral are substantial components, reveal that there were "gains in immediate and long-term outcomes." Among these, "parents reported significantly higher levels of self-esteem and self-sufficiency."2 ReWA recently implemented a second key strategy for enhancing refugee and immigrant self- sufficiency through Systems and Navigation Access Project (SNAP) services. Developed in collaboration with South King County cities, the King County Housing Authority, the Department of Social and Health Services, South King County service providers, and the United Way of King County, SNAP services help clients make effective use of all resources by ensuring that information they need is available in a linguistically and culturally accessible way. SNAP's language support empowers clients to understand the services available, learn to access them, and determine where best to,seek help to meet their specific needs, key aspects of self-sufficiency. Activities: • 1) Assess and prioritize client needs, inform clients about available resources, and refer clients to culturally and linguistically appropriate services and agencies within South King County. I 2) Provide translation, cultural consultation, and workshops for mainstream South King County service providers who do not traditionally serve LEP clients The necessity for SNAP services is supported by studies which indicate that assisting refugees and immigrants, in their own language, to access services early on is key to self-sufficiency and reduction of stressors in their lives.3 Office of Refugee Resettlement."Unrealized Potential:Case Management in the US Refugee Program."Report of the Office of Refugee Resettlement.May 1985.httn://eric.ed.gov/ERICDocs/data/ericdocs2sul/content storage 01/0000019b/80/2f/40/0b.pdf. 2 Comer,Edna W.and Mark W.Fraser."Evaluation of Six Family-Support Programs."Families in Society: The Journal of Contemporary Human Services(1998): 141.See also Sanders,Robert."Closing the Gap?The Effectiveness of Referred Access Family Support Services."Child and Family Social Work 12(2007): 161-71. 3 Shibao Guo,"Bridging the Gap in Social Services for Immigrants:A Community-Based Holistic Approach,"Research on Immigration and Integration in the Metropolis Working Paper Series,No.06-04.Vancouver Centre of Excellence,April 2004. 2. Each of ReWA's outcomes reflects our goal of helping clients become as self-sufficient as possible. For case management, ReWA's planned outcome is to "increase client's capacity to meet basic needs and achieve self-reliance."By providing clients with a case manager who helps them to identify needs; _ remove barriers to meeting needs, such as acquiring ESL, completing applications for social service requests, and employment training; and advocate for resources,the client becomes newly able to manage necessities and stabilize their lives. For SNAP, ReWA's first outcome is to "increase client's capacity to identify and access needed social services."Through SNAP specialists, clients are informed, in their own language, about the array of social services available to them. Through this newly acquired information, clients are able to identify and prioritize their own needs and determine where best to acquire necessary resources. For SNAP, ReWA's second outcome is to "Increase service providers' capacities to successfully deliver services to clients with specific cultural and linguistic needs." By giving service providers linguistically appropriate tools to serve clients, including document and speech translation, and by providing training workshops addressing specific cultural needs, ReWA prepares service providers to successfully deliver services to refugee and immigrant clients, ensuring that they can access the services they need. Internal Revenue Service Department of the Treasury Date: September 18, 2006 P. O. Box 2508 Cincinnati, OH 45201 •REFUGEE WOMENS ALLIANCE Person to Contact: 4008 MLK JR WAY Yvette Davis 31-07751 SEATLE Customer Service Representative WA 98108-1623 Toll Free Telephone Number: 877-829-5500 Federal Identification Number: 91-1296964 Dear Sir or Madam: •This is in response to your request of September 18, 2006, regarding your organization's tax-exempt status. In April 1993 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt underisection 501(c)(3) of the Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under sections 509(a)(1) and 170(b)(1)(A)(vi) of the Internal Revenue Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code. • If you have any questions, please call us at the telephone number shown in this letter. the heading of demvuXietive,t) Janna K. Skufca, Director, TE/GE Customer Account Services Refugee Women's Alliance - ...ganizational Chart April 2008 Board of Directors • I Executive Director 4 .i 1 Director of Operations Finance Director Develop.Director DV Program Director Early Childhood Education Program Family Support Educ.Program Director Program Director rlirprtnr HR Manager Bookkeeper Development DV Program Family Support Parenting Education Family Support Associate HI Assistant Specialist Coordinator Program Manager Database Manager Payroll Specialist Human Trafficking Childcare Lead PE Family Community Liaison Coordinator Teachers Advocates Facilities Manager DV Advocates Childcare Assistant Youth Program Senior Services Teachers Manager Coordinator/ Receptionists Lead Teachers Case Managers Maintenance and • Youth Tutors Program Janitorial c9 Assistant Office Assistants Assistant Teachers • SNAP Coordinator I Education Program h Manager ESL Instructors Citizenship . h. Instructors II Refugee Women's Alliance Mission Statement Refugee Women's Alliance is a nonprofit, multi-ethnic organization that promotes inclusion, independence, personal leadership and strong communities by providing refugee and immigrant women and families with culturally and linguistically appropriate services. ReWA advocates for social justice, public policy changes, and equal access to services while respecting cultural values and the right to self determination. / ti REFUGEE WOMEN'S ALLIANCE 2008 BOARD OF DIRECTORS 1,4ANW:':,- -:::-,' l'ITtt/170$ITIQN, CITY RESIDENCE ;:'17liqt:OX:UtiAttW .E0fitAIIION;;OF•ARM .. .. . „ Terry Bursett Member Seattle, WA 3 Years and 6 months October 2010 Mahnaz Eshetu Chair Sammamish, WA 1 Year and 5 months November 2012 Maxine Loo Member Seattle, WA 1 Year and 3 months January 2013 Ashley Mai Member Seattle, WA 4 months - December 2013 Metti Mulugeta Vice-Chair 3 Years and 11 months May 2010 Seattle, WA 98115 Blanca Sagles Treasurer Seattle, WA 98126 1 Year and 3 months January 2013 Kathleen To Member Seattle, WA 98133 6 years and 7 months Expired September 2007 Charlotte VanDyke Secretary Seattle, WA 98136 2 Years and 5 months, November 2011 • . . REWA BOARD MINUTES April 2, 2008 ATTENDANCE: Board Members, Staff Position Present/Absent and Guests Mahnaz Eshetu Chair Present Metassibia"Metti" Vice-Chair Present Mulugeta Charlotte VanDyke Secretary Present Blanca Sagles Treasurer Present Terry Bursett Board Member Present Kathleen To Board Member Absent Maxine Loo Board Member Absent Ashley Mai Board Member Present Someireh Amirfaiz Executive Director Present The presence of a quorum was established for this meeting. I. Approval of minutes: The minutes for the meeting of February 13, 2008 were approved with corrections. II. David Walker was introduced by Mahnaz Eshetu as a guest. He was present for the entire meeting. III. Treasurer's Report- Blanca Sagles: Blanca reviewed the financial statements forJanuary and February, noting that the legislative expenses of$25,537 were all recorded in February while the Casey Foundation grant to cover these expenses was recorded over a twelve month period, making it appear that the expenses and revenue for February were disproportionate. In general, the financial report indicated that we are continuing to perform better than budget. In response to a question, Someireh said that we are using the MIP Accounting system. It was further noted that the depreciation for 2007 was now recorded on the balance sheet. IV. Executive Director's Report- Someireh Amirfaiz: a. Someireh announced that the fundraising dinner this year is scheduled for October 10, 2008 at the Marriott Waterfront Hotel. Tickets will be $100 each and we are planning a "Dessert Dash." Letters have been sent to several banks to solicit their sponsorship of the event. Jon Fine will be invited as the keynote speaker. We will also send letters to vendors and begin to collect auction items. The Development Department will coordinate the event. b. Good news from the legislature: they funded assistance for naturalization at $659,000 which will be disbursed through DSHS. c. ReWA was awarded $150,000 of the $350,000 Ross Grant in collaboration with King County Housing Authority. d. ReWA's new human resources director will begin on Monday at .75FTE. e. ReWA is seeking provisional licensing to become a licensed mental health provider. As a mental health provider, ReWA will be able to accept medical coupons. Dave Walker asked if this might provide potential for student practicums. The Board was interested in this possibility but no decision was made. f. In response to difficulties with the landlord at the SeaTac location which allowed only a month to month lease, ReWA is searching for another site in the South end of Seattle, possibly in Kent or co- locating with the. Food Bank at their new location on Pacific Highway South in SeaTac. V. Board Committees. The question of Board Committees was raised in response to the review of the by-laws and the performance of the board during the past year. It was decided to activate the Fundraising Committee, which would be.a committee of the whole; the Personnel/Human Resources Committee with Charlotte VanDyke and Terry Bursett as members; and Board Operations Committee/Nominating Committee consisting of Ashley Mai, Metassibia Mulugeta, and Mahnaz Eshetu. VI. Strategic Plan. Given the lateness of the hour, it was decided to defer the discussion of the Strategic Plan until the next meeting. VII. Executive Director's Annual Evaluation. Mahnaz Eshetu, Metassibia Mulugeta, and Charlotte VanDyke reported that the Executive Director's Evaluation has been completed for 2007. She received very high marks in each category. VIII. June Retreat. The June retreat of the board is tentatively scheduled for June 7, 2008. The date will be partially dependent on the availability of the facilitator, Jill Sheldon. IX. .May Meeting Agenda. The major agenda item for the May meeting will be the Strategic Plan. There is also a training session scheduled for this meeting. X. Adjournment The meeting was adjourned at 8:00 PM. Respectfully submitted, Charlotte VanDyke, Secretary ReWA's March 2008 Board meeting was cancelled. 2 REWA BOARD MINUTES February 13, 2008 ATTENDANCE: Board Members, Staff Position Present/Absent and Guests Mahnaz Eshetu Chair Present Metassibia"Metti" Vice-Chair Present Mulugeta Charlotte VanDyke Secretary Present Blanca Sagles Treasurer Present Terry Bursett Board Member Present Kathleen To Board Member Present Maxine Loo Board Member Present Ashley Mai Board Member Present Someireh Amirfaiz Executive Director Present The presence of a quorum was established for this meeting, all board members being present. I. Approval of minutes: The minutes for the meetings in December and January were approved with corrections. II. Treasurer's Report- Blanca Sagles: Blanca reviewed the financial statements for December, noting that the actual excess of revenue over expenses for the year totaled $37,194. Blanca questioned what the impact of depreciation expense would have on the "bottom line" when recorded. Someireh said that the depreciation would be recorded when the books are closed for the year and would be reflected on the balance sheet. III. Executive Director's Report- Someireh Amirfaiz: a. Someireh reported that there were close to 1,200 participants, representing 40 countries in attendance at this year's legislative day in Olympia. Mahnaz Eshetu, chair of this board participated. The ReWA representatives were well received by the legislators who met with some individually. b. Grants: ReWA applied for a grant to provide after school math tutoring to refugee and immigrant children. The grant was awarded at $74,000. A $3,000 grant was received from PICSI Fund Ministerial Team. c. Additional grants that are in process of being submitted are: • Parks and recreation: $100,000 for outdoor activities for youth • Boeing employee fund: $25,000 for a van • Washington Women's Foundation: $100,000 for Health Education, • Women Funding Alliance: $10,000 for civic engagement IV. General Update on Planning for the '08 Dinner and Donor Buddy Program- Parviz Rahmany: a. Mr Rahmany mentioned the Donor Buddy Program first. There were many comments on the effectiveness and/or difficulties of the Donor Buddy Program. It was agreed that ReWA needs to expand and cultivate its donors. Mr. Rahmany commented that during 2007 there was a decline in donations due to the fact that we did not have 2006 fundraising dinner and other events held in 05 and 06. b. In the discussion of the '08 Fundraising Dinner, all agreed that the planning needs to begin as soon as possible and the date needs to be set now. V. Strategic Plan. The strategic plan will be discussed at the next meeting. Board members were encouraged to review the plan and come prepared to evaluate make suggestions for implementation. VI. New Building in Kent: The SeaTac offices are on a month to month arrangements with no long term lease. This gives the programs at that location a very uncertain future. One alternative solution to this problem would be to relocate to a new building in Kent. The board found too little information to make any suggestions at this time. The board encouraged Someireh to prioritize the needed actions and bring this back for in depth discussion at the next meeting. VII. Executive Director Evaluation: According to the By-Laws, the evaluation of the executive director is to be accomplished by the executive committee. At the end of the year, the executive committee consisted of Metassibia Mulugeta and Charlotte VanDyke. The board members were encourage to contact either of them with both positive and negative comments that they felt should be part of the review. VIII. Adjournment and Invitation for Agenda Items for the next meeting. In closing, Mahnaz invited board members to submit agenda items for the next meeting at least ten days in advance, including the topic, estimated time for discussion and any proposed action. The meeting was adjourned at 8:00 PM. IV. Page 1 of 2 - ReWA Board meeting January 9, 2008 ATTENDANCE: Board Members, Staff and Present/ Guests Position Absent Metassibia "Mettle" Mulugeta Chair - Present Present-via Charlotte Van Dyke Treasurer phone Mahnaz Eshetu Board member Present Terry Bursett Board member Present Blanca Sagles Board Member Present Maxine Loo Board Member Present Kathleen To Board Member Absent Ashley Mai Board member Absent Someireh Amirfaiz Executive Director Present Meeting Opened at 6:00 pm I. Approval of December Minutes: • December minutes were not submitted by the scribe. The Board will approve the minutes in the February meeting. II. Finance Committee Report: Charlotte Van Dyke and Someireh Amirfaiz • Reviewed the November 2007.Financial Statement and Balance Sheet. • Noted that there was a surplus in the operations both the month end and the year to date. It was also mentioned that any surplus goes to the reserve account. II. Executive Directors Report: Someireh Amirfaiz Leg. Day: February 11, 2008. There will be a meeting this Friday to plan for transportation. 1000 participants are expected to attend. Leg, priorities are: Housing, K-12 education, ESL levels 1&2, and citizenship. The Community Mobilization Committee for the Legislative Day already met and there was excitement and energy about the advocacy day. Space needs: As the organization is growing, space is becoming an issue. Suggestions were given like buying a property in Kent and move the Sea-Tac office. The landlord not renewed the lease and.besides, the space is being outgrown by the needs of the organization. Page 2 of 2 Payroll update: The payroll which is done by ADP is going on line. Transmission of payroll information will be done on line. A request of 105 unused vacation hours to be accrued was approved. This is for seven staff's unused vacation accrual. Ill. Election of Board Officers The following members were elected for the following positions: Mahnaz Eshetu Chair Metti Mulugeta Vice chair Charlotte Van Dyke Secretary Blanca Sagles Treasurer IV. Progress on Board recruitment: Board recruitment letters have been sent to Gigi Nguyen and Dr. Walker. Meeting adjourned at 7:25 p.m. Next meeting will be on February 13th, 2008. r�- Refugee Women's Alliance Budget 2008 b Federal Trafficking(USCCB) $ 15,000 Trafficking OVC("WARN") $ 30,000 OAP STOP Grant $ 6,718 OCVA Outreach $ 35,000 GTEA OCVA $ 15,000 OCVA Specialized $ 19,638 DV VOCA $ 18,325 DV,DSHS Everett $ 85,485 DVLA OCVA $ 28,000 Highline Schools(PE) $ 10,000 Refugee School Impact(PE) $ 20,000 USDA Nutrition $ 40,000 Work First $ 101,200 Senior Services ORR $ 10,000 Basic Food $ 93,700 Fobd Stamp Employment and Training $ 85,000 613,066 Washington State WA DSHS(ORIA) Social Services $ 165,000 WA DSHS Mental Health $ 60,000 WA Interpretation Svcs $ 62,400 WA Mental Health $ 30,000 WA DSHS LEP $ 577,577 894,977 King County KCDV $ 55,367 DDD(ESL) $ 8,000 Disaster Preparedness $ 15,000 KC Housing Authority(Ross grant) $ 100,000 178,367 City of Seattle CS DV $ 175,545 CS SA $ 26,087 DV,After Hour Cell Phone $ 18,000 CS NCI(ESL) $ 77,000 CS Public Schools(PE) $ 42,000 CS REFS(PE) $ 58,349 CS Seattle Youth $ 76,786 CS Rainier Vista $ 53,460 Public Health(Youth) $ 20,000 CS ELN(child) $ 212,000 CS IProCom 8-3(child) $ 10,000 Seattle ECEAP(child) $ 210,924 CS Senior Nutrition $ 77,398 1,057,549 City of Tukwila/Federal Way/Renton/Sea Tac $ 35,000 35,000 United Way, DV $ 98,346 United Way, ESL $ 46,684 United Way, PE $ 37,849 United Way,Youth $ 56,599 United Way,Childcare $ 35,004 United Way, Fam Suppt $ 230,032 504,514 ,-- Refugee Women's Affiance Budget 2008 Venture Fund $ 25,000 25,000 Private Foundations F irdham Street Foundation(youth) $ 17,500 SVP Venture(FS) $ 50,000 Altria Foundation(DV) $ 7,000 Casey Foundation $ 25,000 Medina Foundation $ 50,000 Ot�er Foundations $ 200,000 349,500 DSHS Childcare Fees $ 342,720 342,720 Otter Revenues Workplace Donor Designation $ 30,000 Individual Donors $ 35,000 Individual,DV Murphy $ 6,000 Fundraising Dinner $ 90,000 161,000 iFP,,i-h ±:� . . �,.. . .�_x k , ;r fin ., ht43 ,r,x EsN 9E z,F 0 Cd'h,s Expenses: Program Salaries $ 2,244,544 Payroll Taxes $ 224,454 Employee Benefits $ 273,840 2,742,838 Professional fees $ 77,700 Training $ 20,000 Training(Board) $ 1,500 Travel $ 60,000 Insurance $ 25,000 Occupancy/utilities $ 26,600 Rer1t/loan payment $ 228,314 Contractual $ 51,598 Program expenses $ 132,241 Phone/Fax $ 31,286 Building Repair/Maintenance $ 19,000 Office Supply/Cleaning $ 25,015 Frill'ting/Copying $ 36,480 Postage/Shipping $ 8,430 Operating Expense $ 19,500 Adrnin Salaries $ 484,622 Adrnin Taxes $ 48,462 Admin Benefits $ 43,200 Equipment $ 9,000 Fundraising Expense $ 60,000 Vol l nteer Recognition $ 2,500 1,410,448 Total: $ 4,153,286 $ 4,153,286 Surplus(Deficit) $ " p7 -.1 CAROL A. NYGREN, CPA, P.S CERTIFIED PUBLIC ACCOUNTANT 671 S.JACKSON,SUITE 202 • SEATTLE,WA 98104 • TELEPHONE(206)623-3790 or 528-8346(MESSAGE) • FAX(206) 623-3659 May 17, 2007 Board of Directors Refugee Women's Alliance • Seattle, Washington Ladies and Gentlemen: In planning and performing our audit of the financial statements of Refugee Women's Alliance for the year ended December 31, 2006, we considered its internal control in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on internal control. Our consideration of internal control was for the limited purpose described in the preceding paragraph and would not necessarily disclose all matters that might be reportable conditions. In addition,because of inherent limitations in internal control, errors or fraud may occur and not be detected by such controls. We are required to report to you any matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of internal control that, in our judgment, could adversely affect the Agency's ability to initiate,record,process,summarize and report financial data consistent with the assertions of management in the financial statements. A material weakness is a reportable condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that errors or fraud in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control would not necessarily disclose all matters in internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. We have no communication to make under these requirements. This report is intended solely for the information and use of the Board of Directors, management and others within the organization and is not intended to be and should not be used by anyone other than these specified parties. Sincerely, 6/%4,4 �-• c k( P.s. Carol A. Nygren, CPA,s_P.S. CAROL A. NYGREN, CPA, P.S P.S. CERTIFIED PUBLIC ACCOUNTANT 671 S.JACKSON,SUITE 202 • SEATTLE,WA 98104 • TELEPHONE(206)623-3790 or 528-8346(MESSAGE) • FAX(206)623-3659 May 17, 2007 Finance Committee Refugee Women's Alliance We have audited the financial statements of Refugee Women's Alliance for the year ended December 31, 2006, and have issued our report thereon dated May 17, 2007. Professional standards require that we provide you with the following information related to our audit. Our Responsibility Under U.S. Generally Accepted Auditing Standards and Government Auditing Standards As stated in our engagement letter, our responsibility, as described by professional standards, is to plan and perform our audit to obtain reasonable, but not absolute, assurance that the financial statements are free of material misstatement and are fairly presented in accordance with U.S. generally accepted accounting principles. Because an audit is designed to provide reasonable, but not absolute, assurance and because we did not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. As part of our audit, we considered the internal control of the Agency. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed test of the Agency's compliance with certain provisions of laws, regulations, contracts, and grants. However, the objective of our tests was not to provide an opinion on compliance with such provisions. Significant Accounting Policies Management has the responsibility for selection and use of appropriate accounting policies. In accordance with the terms of our engagement letter, we will advise management about the appropriateness of accounting policies and their application. The significant accounting policies used by the Agency are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during the year 2006. We noted no transactions entered into by the Agency during the year that were both significant and unusual, and of which, under professional standards, we are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus. - 1 - Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate affecting the financial statements was: Management's estimate of the collectibility of grant receivables is based on subsequent collections. We evaluated the key factors and assumptions used to develop the estimate in determining that they are reasonable in relation to the financial statements taken as a whole. Audit Adjustments For purposes of this letter, professional standards define a significant audit adjustment as a proposed correction of the financial statements that, in our judgment, may not have been detected except through our auditing procedures. An audit adjustment may or may not indicate matters that could have a significant effect on the Agency's financial reporting process (that is, cause future financial statements to be materially misstated). We proposed no audit adjustments that could either individually or in the aggregate, indicate matters that could have a significant effect on the Agency's financial reporting process. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a"second opinion" on certain situations. If a consultation involves application of an accounting principle to the Agency's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. 2 Issues Discussed Prior to Retention of Independent Auditors We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the Agency's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention: Difficulties Encountered in Performing the Audit We encountered no difficulties in dealing with management in performing and completing our audit. This information is intended solely for the use of the Finance Committee, Board of Directors, and management of the Agency and is not intended to be and should not be used by anyone other than the specified parties. Very truly yours, evt,a Air( COI ?`s . Carol A. Nygren, CPA, P.S. CAROL A. NYGREN, CPA P.S. > Certified Public Accountant Refugee Women's Alliance ' ' Year Ended December 31, 2006 with Accompanying Independent Auditor's Report I,, • # I 671 South Jackson Suite 202 Seattle,WA 98104 Tel: 206-623-3790 Fax:206-623-3659 Refugee Women's Alliance Year Ended December 31, 2006 - Index - G Pages Independent auditor's report 1 Management's financial statements: Statement of financial position 2 Statement of activities and changes in net assets 3 Statement of functional expenses 4 Statement of cash flows 5 Notes to financial statements 6 - 11 • 1 I1 } CAROL A. NYGREN CPA P.S S. , , CERTIFIED PUBLIC ACCOUNTANT 671 S.JACKSON,SUITE 202 • SEATTLE,WA 98104 • TELEPHONE(206)623-3790 or 528-8346(MESSAGE) • FAX(206)623-3659 1 Independent Auditor's Report May 17, 2007 Board of Director Refugee Women's Alliance g Seattle, Washington We have audited the accompanying statement of financial position of Refugee Women's Alliance (a nonprofit organization) as of December 31, 2006 and the related statements of activities and changes in it net assets, functional expenses, and cash flows for the year then ended. These financial statements are s the responsibility of Refugee Women's Alliance management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit galso includes assessing the accounting principles used and significant estimates made by management, as I well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the r financial position of Refugee Women's Alliance as of December 31, 2006, results of its activities, and changes in its net assets, its functional expenses and its cash flows for the year then ended, in conformity I with accounting principles generally accepted in the United States of America. 1 cps, P, Carol A. Nygren, CPA, P.S. ;! of 1 ' 111 a1a III II III IIIsi 5 Refugee Women's Alliance Statement of Financial Position December 31, 2006 , • (See Accompanying Independent Auditor's Report) Operating Plant - I >; Fund Fund Total Assets Current assets: Cash $ 370,139 $ - $ 370,139 Grants and contracts receivable 488,077 488,077 ft Total current assets 858,216 - •858,216 Property: Land 275,756 275,756 • Building 1,975,338 1,975,338 Equipment 73,642 73,642 I Accumulated depreciation (304,491) (304,491) Total property - 2,020,245 2,020,245 it t .3 Total assets $ 858,216 $ 2,020,245 $ 2,878,461 I Liabilities and Fund Balances Current liabilities: 1 Accounts payable and accrued expenses $ 192,037 $ - $ 192,037 Current portion of long.term debt 10,000 10,000 Total current liabilities 192,037 10,000 .202,037 1 Other liabilities: Mortgage payable, long term 362,737 362,737 Total other liabilities 362,737 - 362,737 il Total liabilities 192,037 372,737 564,774 i Net Assets: • Operating, unrestricted 549,679 549,679 Property, unrestricted . 1,043,986 1,043,986 1 Total unrestricted 549,679 1,043,986 1,593,665 Temporarily restricted-State of Washington 25,000 25,000 Temporarily restricted-City of Seattle 578,522 578,522 Temporarily restricted-Other 116,500 116,500 ?1 Total temporarily restricted 116,500 603,522 720,022 Total net assets 666,179 1,647,508 2,313,687 Total liabilities and net assets S 858,216 $ 2,020,245 S 2,878,461 . See n010t3 In 11110116111 ylatcnlenls. j d „ s .,5 • ' Refugee Women's Alliance • • Statement of Activities and Changes in Net Assets. December 31, 2006 . • (See Accompanying Independent Auditor's Report) • Operating Plant Temporarily `! Fund Fund Subtotal Restricted Total Government grant income $ 2,077,616 $ - $ 2,077,616 $ - $ 2,077,616 sj Donation income 547,153 547,153 116,500 663,653 Special events• 1,211 1,211 1,211 A Childcare fees 234,940 234,940 234,940 I Ot1lier income 17,149 17,149 17,149 I Subtotal 2,878,069 - 2,878,069 116,500 2,994,569 Satisfaction of restrictions 140,600 140,600 (140,600) `Fi Total Income 3,018,669 - 3,018,669 (24,100) 2,994,569 il Expenses: a program services $ 2,560,685 65,388 2,626,072 • Management&general 2,626,072384 �; g 314,932 8,916 323,849 323,849 Fundraising 66,424 66,424 66,424 Total expenses ' 2,942,041 74,304 3,016,345 - 3,016,345 Changes in net assets-unrestricted 76,628 (74,304) 2,324 ` Changes in net assets restricted (24,100) Total changes in net assets 76,628 (74,304) 2,324 (24,100) (21,776) Net assets,beginning of year 481,281 1,110,060 1,591,341 744,122 2,335,463 , 1 Transfer for mortgage principle reduction andl equipment purchases (8,230) 8,230 - Net assets,end of year $ 549,679 $ 1,043,986 $ 1,593,665 $ 720,022 $ 2,313,687 . 1 . F , _ See notes 10 financial statements. l f; , . j i C Q Refugee Women's Alliance i Statement of Functional Expenses c Year Ended December 31, 2006 . (See Accompanying Independent Auditor's Report) i r - • Immigrant i and Refugee Social Management Services and General Fundraising Total 1 V . Expenses: Salaries $1,644,599 $ 224,264 $ 42,750 $ 1,911,613 Employee benefits 134,786 18,380 1,697 154,863 Payroll taxes 161,744 22,056 4,000 187,800 ,Professional fees 39,795 5,427 2,275 47,497 Office supplies 16,777 2,288 19,065 Program expense 139,549 139,549 Outside contracts 92,392 92,392 Telephone 25,014 3,411 28,425 Postage & shipping 6,453 880 7,333 ' Occupancy 157,717 21,507 179,224 ,Interest 20,100 2,741 22,841 Equipment 9,049 1,234 10,283 Printing 21,122 2,880 24,002 (Travel 28,794 3,927 32,721 Training 6,071 828 6,899 Insurance 21,937 2,991 24,928 Specific assistance to clients 19,239 • 19,239 ,Fundraising - other 15,702 15,702 Other- operating 15,545 2,120 17,665 Subtotal 2,560,685 314,932 66,424 2,942,041 Depreciation 65,388 8,916 74,304 -' Total expenses $2,626,072 $ 323,849 $ 66,424 $ 3,016,345 ?4 j'�5; A a - F See notes to financial statements. . 4 e Refugee Women's Alliance Statement of Cash Flows Year landed December 31, 2006 • (See Accompanying Independent Auditor's Report) Changes in net assets $ (21,776) Adjustments to reconcile changes in net assets to net cash flow from operating activities: • Depreciation and amortization 74,304 • (Increase) decrease in current assets: Grants and contracts receivable (13,111) 1 Increase (decrease) in current liabilities: Accounts payable and accrued expenses 7,972 '' Cash provided by(used in) operating activities 47,389 I Cash provided by(used in) financing activities: Payments on mortgage loan (8,230) Cash provided by(used in) financing activities (8,230) Cash provided by(used in) investing activities: Purchase of equipment • Cash provided by(used in) investing activities - Net cash flow 39,159 Cash balances, beginning of year 330,980 Cash balances, end of year $ 370,139 ., Interest expense paid Via: $ 22,841 Income tax expense paid $i :. fk; i t1 t See notes to financial statements. Refugee Women's Alliance Notes to Financial Statements Year Ended December 31, 2006 (See Accompanying Independent Auditor's Report) Note (1) Summary of significant accounting policies: Basis of accounting: • The financial statements include all operations of the agency. Fund accounting: s The financial statements of the Refugee Women's Alliance are presented in accordance with ., 1 the principles of fund accounting. Fund accounting is the procedure by which resources for 1 various purposes are classified for accounting and reporting purposes into funds established according to their nature and purpose. The assets, liabilities, revenue, expenses and net assets of the Refugee Women's Alliance are reported in self-balancing fund groups as follows: 1 I Operating fund: The operating fund consists of assets (except property and.equipment), liabilities and I revenue and expenses available for current operations. Plant fund: The plant fund consists of leasehold improvements and equipment purchased with current unrestricted funds and funds designated for capital asset purchases. • ' Restricted fund: • The restricted fund consists of assets subject to donor specifications awaiting expenditure or lapse of time restrictions. Land, building and depreciation: • Land and depreciation are stated at cost or, if donated, at the estimated fair market value as of , the date of donation. Depreciation are being provided using the straight-line method over the • i. estimated useful lives of the assets. Assets with a cost of$5,000 or more are capitalized. Use of estimates: The preparation of financial statements in conformity with generally accepted aceoiirttii°i , _f principles requires management to make estimates and assumptions that affect the r� l►�arlt�_ ° ! r4 4 amounts of assets and liabilities and disclosure of contingent assets and lii�hilil"ir ; li! !l1�t iliii. '' of the financial statements and the reported amounts of revenues and e puiiaot tJ►ti'iil lfl 1 reporting period. Actual results could differ Ii•om those estimates. is _ ,�` 6 1. w - a ihw _ Refugee Women's Alliance Notes to Financial Statements Year Ended December 31, 2006 (See Accompanying Independent Auditor's Report) Note (1) Summary of significant accounting policies (continued): Donations: Support that is restricted by the donor is reported as an increase in unrestricted net assets if s,, I the restriction expires in the reporting period in which the support is recognized. All other donor-restricted support is reported as an increase in temporarily or permanently restricted •r net assets depending on the nature of the restriction. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets. Billings and receivables: The Agency records receivables from grantors at amounts billable under the term of its contracts and generally collects all amounts billed. Therefore no allowance for doubtful grant collections is generally needed. In those rare situations where a grantor adjusts one of the Agency's billings, the Agency records the adjustment in the month it is notified by the grantor of the amount of the adjustment needed. The Agency also bills families for childcare fees. Substantially all billed amounts are paid. Any balances not paid are written off Cash, cash equivalents and investments: Investments with an initial maturity of three months or less are deemed to be cash equivalents. Investments are stated at market value. Note (2) Nature of organization: The Refugee Women's Alliance is a nonprofit multi-ethnic organization that promotes inclusion, independence,personal leadership and strong communities by providing refugee and immigrant women and families with culturally and linguistically appropriate services. • Refugee Women's Alliance advocates for social justice, public policy changes, and equal j access to services while respecting cultural values and the right to self-determination. , Services are provided in King and Snohomish Counties, WA and include: Family Literacy; English as a Second Language; Bilingual/Bicultural Counseling, DV Services, Advocacy, Referral, Employment Services and Other Social Services; On-site Childcare and Early Childhood Education; Parent Education; Community Education; Youth Tutoring, Job .`,. Training and Case Management; Cross-Cultural Information and Workshops, Senior Nutrition and Fitness, Developmental Disabilities Services and Citizenship Classes. The ethnic groups served include the Bosnian, Cambodian, Chinese, Eritrean, Ethiopian, Filipino, Hispanic, Hmong, Iranian, Iraqi, Khmer, Laotian, Mexican, Mien, Oromo, Romanian, Russian, Somali, Ukrainian, and Vietnamese communities. - 7 - � 3- Refugee Women's g Alliance Notes to Financial Statements Year Ended December 31, 2006 (See Accompanying Independent Auditor's Report) Note (3) Description of major projects: State of Washin gton —State funds and Federal pass through funds: ' Office of Refugee and Immigrant Assistance: r Social Services—Individual case management, referrals and advocacy for refugee families. Employment Services—Job readiness classes,job search and job placement. State Board for Community and Technical Colleges: King County: Work First and family literacy/employment preparation classes,job coaching and on-site child care. Human Services/Women's Program: Advocacy, case management and community education for victims of domestic violence. City of Seattle— local funds and Federal pass through funds: Human Services Department: i Domestic Violence—advocacy, case management and community education for s victims of domestic violence. NCI—Citizen preparation classes for refugee and immigrant adults Youth—Social services and educational support to refugee and immigrant youth ECEAP—Early childhood educational assistance program ELN—Early learning network t. 1 Senior nutrition program a PE—Parent education i it , Refugee Women's Alliance Notes to Financial Statements Year Ended December 31, 2006 (See Accompanying Independent Auditor's Report) Note (3) Description of major projects (continued): Other: United Way of King County: Domestic violence,job preparation,parent education, youth tutoring and advocacy for children with special needs. Notie (4) Concentration of credit risk: Cash: The agency regularly has bank balances in excess of Federally insured limits. Grant income and receivables: The Agency receives grants and contracts from City, State, Federal and private sources to provide services to clients in the Seattle-King County area. Substantially all grants require performance prior to payment. The Agency is dependent upon these grants for continued operations. The collection of receivables due under grant contracts is dependent upon satisfactory compliance with the terms of the grants. Substantially all grant receivables in these financial statements have been collected in full. Note (5) Income taxes: The agency is a publicly supported nonprofit charity and is therefore exempt from Federal income taxes under Section 501 (c) (3) of the Internal Revenue Code on income related to its exempt purpose. The agency believes it has no activities subject to Federal unrelated business income tax. 61 ` . Refugee Women's Alliance Notes to Financial Statements Year Ended December 31, 2006 (See Accompanying Independent Auditor's Report) 1 Note (6) Leases: The agency is committed under leases for space for its Domestic Violence Program and for its new south end office. Rent expense totaled$82,791 for the year ended December 31, 2006. Future minimum rent payments required are as follows: Bethany Rainier Vista DV Child Care South End 2007 $ 15,840 $ 42,780 $ 54,000 $ 4,100 2008 $ 11,880 $ 44,919 $ 60,000 $ - Note (7) Federal vendor contracts and awards: j , The agency often receives less than $500,000 of Federal awards and therefore is not always subject to the A-133 audit requirements that apply to Federal awards but do not apply to Federal vendor contracts or to state and local contracts. The determination is made on a year to year basis. Noe (8) Mortgage payable: Mortgage payable—Key Bank: Land and building are pledged as collateral. The loan bears interest at 5.97% and in payable in monthly payments of$2,589, including interest. Interest expense for the year totaled $22,841 Future minimum principle payments are as follows: 2007 $ 10,000 2008 $ 11,000 2009 $ 12,000 2010 $ 13,000 2011 $ 14,000 Thereafter $ 312,737 Total $ 372,737 - 10 - • • 12cfii ca ` ionoti'v Ailltttio(A Notes Irt li'Itlttilc'Jnl 81111000t; • 1'tuir IAtlit(1 :I)ectttitljt+r ,1 i, 'ilU(► . (See Accompanying )ttdepetident Attilltotoi; 1(Ill101.1) Note (9) Community developineitll9lr►c pritii1ti► ttlyient tl n(_-IleAt - The Agency has previously received a Federal Community I)vel )pineal t.1looli (-;t'tint from the City of Scuttle in the amount 0f$578,522. This grant tvi ulw i tits A E o ooi linue to !, - l� iti.,� i maintain and to operate it community facility until 2018, 11'tlir_,+i•ee iii ti'ditlago (too 11,11 defined in the agreement or a sale of the facility, the Agency is t'ednit.'ud to i= ptiy the ortott and alai) pay contingent interest under a formula provided in the ttirreeinent, SUCK i`'iitt, tilc�iit itt tut to • exceed the fair market value of the building at the time ofehttnil,u Or WOO tii-di ii (i`(t+�lil,' The City has a hen against the property for this agreement, The City Ihitrt'ttithurclUtiattl+.l the financial portion (but not the covenant and regulation portion) oft In huh id h�;;i�y l_tttitlt, It is the intention of the parties that the facility will remain in des.ignated c,c)tiitli(litit� Miff No. amounts are expected to be repaid. Therefore, the proceeds received have'beat i Itocvit at temporarily restricted net assets in the attached financial statements until the time retttritttion lapses. • . Note (10) State of Washington grant: The Agency has also received a$25,000 i grant from the State of Washington for construction • of its child care center. The grant requires the Agency to operate this Center for at least five years to February 2008. Therefore, the income is shown as temporarily restricted net assets on the attached financial statements until the time restriction lapses. Note (11) Other restricted grants: At December 31, 2006, other temporarily restricted net assets consisted of Altria Group grant $ 30,000 k.^ Social Venture Partners grant 30,000 7' College Spark 15,000 Fordham Street Foundation 17,500• Margaret E. Casey Foundation 22,000 Other 2,000 Total $ 116,500 • • • - 11 • - I 4 EQUAL EMPLOYMENT OPPORTUNITY AND HARASSMENT-FREE WORKPLACE Equal Employment Opportunity ReWA is committed to and enforces a policy of equal employment opportunity without regard to gender, marital status, race, color, religion, national origin, age, sexual orientation, the presence of any sensory, physical or mental disability, veteran status or any other basis protected by law. Summary Equal employment opportunity includes: • No discrimination based on any characteristic protected by law. • No harassment because of any characteristic protected by law. • No sexual harassment. • No unlawful retaliation for reporting discrimination or harassment. • Reasonably accommodating disabilities as the law requires (see Disabilities & Medical Information policy). • Investigating complaints of discrimination or harassment or failure to accommodate. Please contact your supervisor, the Human Resources representative or the Executive Director if you have any questions or concerns regarding this policy, or if you are aware of any violations of this policy. No retaliation will be taken against anyone who raises a complaint in good faith. Employees found to have engaged in discriminatory practices, harassment, or retaliation will be subject to disciplinary action, up to and including termination. Prohibited Discrimination and Harassment ReWA strictly prohibits and will not tolerate any form of unlawful discrimination or harassment against employees, applicants, clients or visitors. Discrimination in hiring and other employment decisions is prohibited. Recruiting, hiring and promotion decisions for all ReWA jobs are based on individual qualifications and the requirements of the position. All other personnel matters such as compensation, benefits, transfers, reductions-in-force, recall, training, education, and social/recreation programs are also administered free from illegal discriminatory practices. Harassment based on protected characteristics is prohibited. ReWA believes that all employees are entitled to a workplace free of verbal, physical and/or visual harassment so that everyone can work in a productive, respectful and professional environment. Harassment based on sex, race, national origin, religion, age, disability, sexual orientation, or any other basis prohibited by local, state or federal law is strictly prohibited. We will not tolerate unlawful harassment by anyone, including 'supervisors, co-workers, or non-employees. I 10 Examples of harassment based on protected characteristics such as race, national origin, religion, sexual orientation, age or disability can include, but are not limited to: • Visual displays such as cartoons, pictures, posters, web sites, etc., that depict such protected groups in a derogatory way; • Verbal conduct, including making or using derogatory comments, epithets, slurs and jokes toward such groups. Sexual Harassment is prohibited. ReWA's policy is to ensure a work environment free of sexual harassment. Sexual harassment may take the form of: • Visual displays such as cartoons, pictures, posters, web sites, etc., that are unwelcome and depict one gender in a derogatory way; • Verbal conduct that is unwelcome and derogatory to one gender,,including epithets, slurs, and gender-related or sexual jokes; • Unwelcome physical contact, including pats, hugs, brushes, touches, shoulder rubs, assaults, or impeding or blocking movements; • Unwelcome sexual advances, requests for sexual favors, sexual demands; • Requiring or accepting sexual favors in exchange for continued employment, promotion, or any other employment decision. Sexual harassment is sometimes misunderstood. Employees should understand these things about ReWA's policy: • Abusive language or treatment directed at someone because of the person's sex or gender is prohibited, even if the language or treatment is not sexual in nature. • Sexual harassment is prohibited even if the harasser and the victim are both men, or both women. • This policy prohibits harassment based upon pregnancy, childbirth, or related medical conditions. • This policy does not prohibit occasional compliments or invitations of a socially acceptable nature. However, the policy does prohibit unwanted and repeated or excessive social invitations or comments on someone's appearance. What to Do if Discrimination or Harassment Occurs: If you are ever the focus of harassment or discrimination, you may be able to put an end to the behavior by making your feelings known to the offending employee. All it may take is for you to tell the person to stop because you don't like it, that it's inappropriate, and/or that it makes you feel uncomfortable. However, if the discrimination or harassment continues, you should promptly report any offending behavior, whether such behavior is directed toward you personally or to another employee at ReWA. Supervisors, managers, and directors who know of or receive complaints of offending behavior must promptly report the behavior. Reports of offending behavior should be made to your supervisor, the Office Manager, the Human Resources representative or Executive Director. 11 Investigations ReWA will promptly investigate any report of unlawful discrimination or harassment so that prompt and appropriate action can be taken if warranted. Complaints of discrimination or harassment will be handled with sensitivity, discretion and confidentiality to the extent allowed by the circumstances and the law. Generally this means that allegations of discrimination or harassment are shared with those who have a need to know so that ReWA can conduct an effective investigation, but ReWA will try to conduct investigations as confidentially as possible for both the complainant and the accused. During an investigation, the complaining employee is usually requested to provide as many details as possible about the harassment, including dates(s), location(s), name(s) of witnesses, and information about the alleged harasser(s). Witnesses, if any;are typically interviewed. ReWA may take steps to minimize contact between the complaining employee and the alleged harasser until the investigation is complete. These steps may include schedule changes, temporary transfers, or investigatory leave, usually for the alleged harasser. After the investigation is completed, ReWA will share its conclusions with the complaining employee, the alleged harasser, and, if appropriate, other employees directly concerned with the incident or outcome. Retaliation Is Prohibited No adverse employment action will be taken against any employee who in good faith files a complaint of harassment or assists in the investigation of such a complaint. Employees who believe they have been retaliated against for having reported harassment discrimination or participating in an investigation should promptly notify their supervisor, the Human Resources representative, or the Executive Director so their concerns can be investigated. Supervisors, managers, and directors who know of or receive complaints of retaliation must promptly notify the Human Resources representative or Executive Director 12 DISABILITIES AND MEDICAL INFORMATION Employees With Disabilities The law protects qualified people with physical and mental disabilities from discrimination based on their disabilities. ReWA is committed to the principle that people with disabilities should be evaluated based on their individual skills and abilities, not based on assumptions about what they can or cannot do. Reasonable Accommodation ReWA will make reasonable accommodation for qualified individuals with disabilities in accordance with applicable laws regarding disability discrimination. During employment, reasonable accommodation may involve making modifications or adjustments to the work environment, or to the manner or circumstances under which the job is performed, where this will enable the employee to perform the essential job functions without undue hardship on the operation of our agency. Questions of reasonable accommodation are reviewed individually, on a case-by-case basis, through dialogue between ReWA and the employee, with input from knowledgeable health care providers as appropriate. We may ask for documentation of a disability and the functional limitations related to the disability. This exchange of information helps us to identify and evaluate any alternatives that may constitute effective accommodations, and to assess whether a particular accommodation would cause undue hardship. If you either have or develop a disability and you believe you need a reasonable accommodation, please speak to the Human Resources representative. If you have received an accommodation and you are still unable to do the essential functions of your job, you should inform the Human Resources representative to explore what other options, if any, exist for continuing your employment with ReWA. Medical Information Information concerning an employee's medical condition or medical history is kept separate from other personnel records and disclosed only on a "need to know" basis. This information may only be shared with supervisors and managers as it pertains to the restriction of work or duties and necessary accommodations; first aid and safety personnel if the condition requires emergency treatment; and/or government officials investigating compliance with civil rights laws. AIDS and AIDS-Related Conditions ReWA values its employees who suffer from AIDS, its related conditions, and persons with HIV-positive test results. We base this policy on respect for the individual employee. We recognize that any employee suffering from a potentially terminal illness may wish to continue working for as long as the condition allows. Thus, like other forms of prohibited discrimination, unlawful discrimination against or harassment of employees on the basis of their HIV/AIDS status is strictly prohibited and will result in discipline up to and including termination. 13 The overwhelming preponderance of medical and scientific research indicates there is no evidence that the HIV/AIDS virus is casually transmitted in ordinary social or occupational settings or conditions. Therefore, employees have no basis upon which to fear contracting the disease by working with or providing services to an HIV/AIDS- affected person. Employees who refuse to work with, withhold services from, or harass or otherwise discriminate against, an HIV/AIDS-affected employee or client, will be subject to discipline. ReWA will make no special consideration for employees requesting transfer because they feel threatened by a co-worker's HIV/AIDS-related condition. Questions regarding ReWA's practices or principles in this area should be directed to the Human Resources representative. 14 1 Program(s): (Check all that apply) INTAKE FORM , DEVELOPMENTAL DISABILITIES DOMESTIC VIOLENCE EARLY CHILDHOOD EDUCATION Refugee Women's Alliance EDUCATION&VOC.TRAINING(ESL) FAMILY SUPPORT New Client TRAFFICKING PARENT EDUCATION J Returning Client YOUTH ❑ Update of Information Client ID # Specific Project&Funding Source Specify Changes • Date of Intake / / Month Day Year i ReWA Staff Name: ! Daytime Phone Number (As it appears on OFFICIAL document) I Address: Emergency Phone Number ( ) • City State Zip Code Country of Origin: 1 Parent's Name(DD/Early Childhood/Youth Programs Only) Refugee ❑ Y 0 N Immigrant ❑ Y 0 N Date of Birth / / Month Day Year Soc. Sec.# Date Entered US / / Month Day Year Education: Client Alien# Last Grade Completed Citizenship 0 US 0 Non US Citizen I #of Years of ESL: • Native Language Date of Citizenship / / I • (Enter number(s)in box) Month Day Year Gender: 1 0 Male 0 Female • I (Not English) 14.Mien Residency: Single Head of Household 0 Y 0 N 1. Amharic 15.Oromiffa #of Children in the Household under 18 2. Arabic 16.Romanian 0 City of Federal Way 0 City of Tukwila I 3. Bosnian 17.Russian 1^r Adultslin the Household(including client) 4. Cambodian 18.Somali ElCity of Seattle 0 Other City ,_ 31 Number in the Household 5. Cham 19.Spanish Please specify: I 6. Chinese(Cantonese) 20.Swahili Marital Status: 7. Chinese(Mandarin) 21.Tagalog ❑ Single(Never married) 0 Married - 8. Farsi 22.Taiwanese Source of income: ❑ Divorced ElWidow/Widower 9• Hmong 23.Thai (Check those that apply) 10. Ilokano 24.Tigrigna ❑ Separated 0 Partnered(Living with 11.Khmer 25.Ukranian 0 SSI 0 SSA I Someone) 12.Korean 26.Vietnamese 0 GAU 0 Food Stamps Names of Children in Household: 13.Lao 27.Japanese ❑ TANF 0 Medical Coupons Name I Other Employment Status: 1 (As it appears on OFFICIAL Document) Limited English Proficiency: 0 Y 0 N 0 Working FT 0 Unemployed ❑ M ❑ F Ethnic Group—Check one or more: • 0 Working PT 0 Self Employed Birthdate / / School I M D YYYY 0 Armenian 0 Japanese 0 FT Homemaker 0 Retired Name 1 ❑ Bulgarian 0 Khmuu Yearly Income: (As it appears on OFFICIAL Document) 0 Burmese 0 Lao 0 No Income 0 Very Low ❑ M 0 F ❑ Cambodian 0 Mien 0 Low 0 Moderate ❑ Chinese 0 Oromo Birthdate / / School 0 Eritrean 0 Persian 0 Above Moderate nn o YYYY 0 Ethiopian 0 Romanian Name I ❑ Filipino 0 Russian (As it appears on OFFICIAL Document) ❑ Haitian 0 Samoan ❑ M I❑ F 0 Hispanic 0 Somali Disability: ❑ Hmong 0 Thai Birthdate / / School 0 Alcohol/Substance Abuse M D YYYY 0 Hungarian 0 Ukranian 0 Indian 0 Vietnamese ❑ Developmental Public Housing Information: ❑ Iraqi 0 Other 0 Medical ❑ Mental Illness 0 High Point I Please Specify ❑ Mobility Impairment - ❑ Holly Park Race 0 Speech,Vision,Hearing ❑ Homeless What is your race? ❑ None 0 Other P KC Housing I 1 ID Not in Public Housing What other ReWA Program(s)is the client I❑ Rainier Vista Center/Site: participating in or would like to participate in? ❑ Section 8 0 DV ❑ Rainier Community ❑ SHA Senior Housing 0 Main Office ❑ SeaTac ❑ SHA Waiting List 0 New Holly 0 Other ❑ Yesler Terrace • ❑ Other - - _._. White Copy: Database Specialist Yellow Copy: Program Manager/Staff - i 9 1 1 , t, 19 1 Application Cover Pages (Agency Information and Questions 1 —7) O R I G I N A L Ageticy Rift Agency Name: Ukrainian Community Center of WA Applicant Name and Address: Agency Director: Ukrainian Community Center of WA Oleg Pynda, Executive Director 221 Hardie Ave NW Name and Title Renton, WA 98057 425 430-8229 Cl (Area Code)Telephone opynda@a,uccwa.org 425 430-8224 E-mail address(if available) (Area Code) Fax Number Required signatures: By signing below, you certify that the information in this application is accurate to the best of your knowledge and that you have read the application, certifications, and appendixes. SIGNATURES MUST BE IN BLUE INK) Signature of Ag cy Board President/Date Signa re gency irector/Date Petr Rybnikov for Stepan Kasyanyuk Oleg Pynda Printed Name of Agency Board President Printed Name of Agency Director • ,..fi a g "1:.' f f.yf ,S y 1. Program Name Russian/Ukrainian Refugee Assistance Project(RURAP) Contact Person (available to answer specific questions on this application) Oleg Pynda (425) 430-8229 Name (Area Code)Telephone Address (if different than above) opynda@a,uccwa.org (425)430-8224 E-mail address(if available) (Area Code) Fax Number 2. Program is New for our agency ❑ An Ongoing Program 3. Brief Description of Program(One sentence) To address Ukrainian/Russian refugees' basic and emergency needs and, ultimately, decrease barriers to self-sufficiency and increase community integration. 4. Where are services provided? (If different from agency location) In addition to the services at the office, services are provided in the locations that are accessible and convenient to the clients, such as: their homes, libraries, their service providers' offices, etc. Page 1 5. Total Program Cost: Actual 2007: $282,552 Proposed 2009: $295,800 Projected 2008: $283,800 6. Total City Funds Requested for this Program: City Awarded 2008 Requested 2009* General Fund CDBG Total Requested** Auburn 0 7,500 Federal Way 3,000 7,500 Kent 10,000 15,000 Renton 10,000 10,000 City Awarded 2008 Requested 2009* General Fund General Fund Burien Covington Des Moines Enumclaw SeaTac Tukwila *Cities on a two year funding cycle will renew 2009 awards to 2010 based upon performance and availability of funds. See Part II for city specific information. **Include your total request for Auburn, Federal Way Kent and Renton. The source of funding will be determined by staff. Page 2 7. Agency Contact Sheet Provide the following information for the agency and for the program requesting funds. Agency Contacts General Agency Name: Ukrainian Community Center of WA Address: 221 Hardie Avenue NW City/State/Zip: Renton, WA 98057 Phone/Fax: (425) 430-8229 / (425).430-8224 Agency Web Address: www.uccwa.org Executive Director Name: Oleg Pynda Title: Executive Director Direct Phone: (206) 369-6398 E-Mail: opynda@uccwa.org Development Director Name: Oksana Bilobran or Grant Writer) Title: Community Planner Direct Phone: (425) 430-8229 x 107 • E-Mail: obilobran@uccwa.org Finance/Accountant Name: Irina Pilipchuk (person preparing invoices) Title: Program Coordinator Direct Phone: (425) 430-8229 x 103 E-Mail: ipilipchuk@uccwa.org Program Contact (Staff contact for contracting, reporting and program implementation.) Program Name: Russian/Ukrainian Refugee Assistance Project (RURAP) Staff Name: Irina Pilipchuk Title: Program Coordinator Direct Phone: (425) 430-8229 x 103 E-Mail: ipilipchuk@uccwa.org • I Page 3 Application Narrative Section (Questions 8— 12) 8. ORGANIZATIONAL EXPERIENCE A. Experience. Ukrainian Community Center of Washington—UCCW is a community-based, nonprofit organization with eeven staff and twelve volunteers. UCCW is governed by a seven-member Board of Directors that includes five men and two women from the Ukrainian community. Since its establishment in 1998 the Ukrainian Community Center of Washington (UCCW), has been helping Russian/Ukrainian refugees and immigrants from the former Soviet Union overcome language, cultural, educational and social barriers. Our purpose is not only to assist and educate the Slavic community but to provide them with a sense of unity and community well-being. Depending on the clients need, services are provided in English, Ukrainian or Russian languages. The center has siccessfully provided the following services for 9 years: • Acting as a liaison between refugees and service providers to bridge linguistic and cultural differences. UCCW assists Ukrainian refugees in connecting with health, human service and school systems; Locating needed service provider(s) and making necessary appointments; Advocating for refugees using the social system—DSHS, social security, housing, etc. • Providing individual,family and group support, counseling and family case management. UCCW believes in a holistic approach to working with clients. Therefore, case management is critical to addressing the specific and unique needs of Ukrainian/Russian speaking refugees, because,by providing case management services, we are able to work with clients to complete intakes, assessments and service plans and provide intensive case management to address the full spectrum of basic and emergency needs. • Providing community education on social services and related topics. The goal of the cultural orientation and assistance is to address newly arrived Ukrainian refugees basic and emergency needs, decrease barriers to self-sufficiency and increase community integration. Through two-hour intensive workshops, UCCW provides participants with first-hand information about American cultural and legal issues and resources for daily life. • Providing parenting education sessions. UCCW is currently implementing the parenting education program that addresses the specific and unique cultural needs of families in the Eastern European religious community. The program is aimed at prevention of child abuse in the form or physical punishment. The parenting curriculum provides parents with the information on harmfulness of the physical punishment, current child abuse laws in the US and Washington State and methods of positive discipline. UCCW works with parents and other caregivers through wide range of activities such as parenting classes, parent support groups and home visitations. • Providing support and activities for elderly. Senior citizens attend classes twice a week to participate in "Congregate Meals", program that provides them with nutritious meals and education. A nutritionist from Group Health Cooperative and students from the University of Washington Health Promotion Research Center provide physical education for seniors through a research-based program called "Enhance Fitness." • Adult Day Health Care Center. In 2007 UCCW has opened an adult day health care center to accommodate needs of our elderly clients. We are currently conducting outreach activities and enrolling new clients. Page 4 • Providing activities for youth. UCCW sponsors youth seminars in which more than 100 middle and high school youth participate. Youth leaders discuss issues such as staying in school, importance of continuing education, abstinence, affects of alcohol and drugs and resources available for youth to grow. •, Assisting with the naturalization process. UCCW community advocates outreach, screen and enroll refugees and immigrants for naturalization classes that are provided on the weekly basis. All participants receive assistance with the forms completion and naturalization interview skills. As a result of UCCW services over 240 Russian/Ukrainian immigrants have become US citizens since the year of 2000. • Assistance with motor vehicle claims UCCW community advocates bridging the gap between insurance adjustors, doctors and clients in communication for the motor vehicle claims. This way we have expedited a time for the claims process and clients avoid high legal fees. • Training refugee service providers in basic cultural differences. UCCW improves culturally competent service delivery system by promoting awareness, and understanding of cultural sensitive aspects of the refugee communities served. B. Operational Structure. The first UCCW's Board of Directors was elected by community members at the open community meeting in June of 1998. Currently there are seven members of the Board (five males and two females). Board members are well known and respected among the community and actively involved in the community life. Each Board member is expected to serve for at least one full term (three years). The new Board Member has to be appointed by the existing Board Members and must be elected by a majority Vote. The Board of Directors meets at least once every three month. The Board of Directors is responsible for key decisions, policy development and interpretation, guidance and support. The Board makes a final decision on the start-up, change or closure of the UCCW programs depends on the needs of the community. It is the Board's responsibility to review staff job descriptions and to conduct performance review of the Executive Director. On annual basis the Board approves the proposed budget and monitors it against expenditures. The Treasurer of the Board, in accordance with generally accepted accounting procedures, oversees all financial affairs of the Center and conducts quarterly review of the budget. UCCW Executive director performs monthly budgetary reviews. It is the Board responsibility to get financial audit done and to review the audit results. The Executive Director supervises a staff and activities at the Center and reports to the Board of Directors. The Executive Director is responsible for signing all contracts, proposals, agreements, and legal documents that have been approved by the Board of Directors. Ages of the Board Members are from 30 to 70 years old; 30% of the Board Members are females; each Board Member has their unique area of expertise (entrepreneurs, representatives from educational field, 'workers, and leaders of the religious community); 70% of the Board Members are residents of South King County(four from Kent, one from Auburn, one from Snohomish county and one from Pierce County) and all of them are participate at the community meetings, public forums, therefore, they are very well inform about the needs in the South King County cities. Page 5 9. NEED FOR YOUR PROGRAM A. Problem Statement. UCCW's Community Advocate worked with a client who injured his hand. The client did not have medical insurance and was told that if he saw a physician and was unable to pay for the visit, he would be deported. Therefore, he did not seek medical attention and ended up with a severe infection. After the client sought help from UCCW's Community Advocate, he underwent major surgery to avoid amputation. Unfortunately, this example is not unique, and it clearly illustrates the need for immediate cultural orientation and assistance to address newly arrived Ukrainian immigrants' basic and emergency needs and, ultimately, decrease barriers to self-sufficiency and increase community integration. Cultural orientation and assistance Due to lack of funding and restrictive conditions, about 98% of Ukrainian/Russian refugees did not receive cultural orientation and assistance prior to entering the U.S. In addition, there is a lack of cultural Orientation and assistance for Ukrainian/Russian refugees in South King County. As outlined in the Federal Way 06-10 consolidated plan, "immigrants, especially refugees, may have a range of service needs in their first five years in the United States. And, while many of the necessary services are available, immigrants may not be able to access them due to language barrier or cultural issues." The post Soviet-era mentality which many former soviet refugees have instills apprehension towards mainstream government supported service providers is one of the biggest cultural issues which refugees face. Therefore it is difficult for mainstream service providers to address the orientation and assistance needs of the Russian/Ukrainian immigrants with culturally appropriate programs. Intensive case management Despite the growing number of Ukrainian/Russian immigrants in South King County, there are very few programs that address their specific and unique needs. Although interpretation services are available in many health and human service settings, interpreters are only able to assist with linguistic accessibility issues. In addition to linguistic challenges, Ukrainian/Russian immigrants face a wide range of sociocultural challenges, particularly within the first five years of resettlement. As outlined in a presentation developed by Elinor Graham, M.D., Director of the Children's Clinic at Harborview Medical Center in Seattle, the vast majority of immigrants face challenges such as acquiring English, adjusting to new family dynamics and community norms, enrolling in school, finding employment, and identifying immigrants and mainstream service providers who can assist with a complex range of health and human service issues. Moreover, many refugees have mental and physical health that pose even greater challenges of making sociocultural adjustments. Family support services Having worked with the immigrants from the former Soviet Union for many years UCCW has discovered that one of the most common and persistent problem they face is difficulties in managing their family live and parenting. After moving to another country, adult members of the targeted community struggle to build a new life. This process is usually very stressful. There are many factors that contribute to the difficulties in the families of newly arrived immigrants. First of all, parents are often busy with many tasks—learning English, studying for a new profession, finding a job and working. Providing material support for their families becomes a much higher priority for parents than spending quality time with their children, helping them with their homework or finding resources for children's development. Children themselves are pressured to be more engaged in housekeeping, cooking and other chores, leaving little time for extracurricular activities as well as for the study itself. Secondly, a vast majority of immigrants who come into the US don't speak English. Lack of language skills leaves parents less involved in their children school life. Parents can't express their questions or concerns to the teachers and communicate with them in case of need. Page 6 Furthermore, parents who grew up in a different system of education often don't understand what their role should be in helping their children to be successful students. They don't have enough information about different resources available for their children's positive development. Another problem that members of our targeted population come from the social background where Punitive methods of discipline are common and even acceptable. Based on the traditional belief that corporal punishment is an effective method of discipline and not abuse, parents in Ukrainian/Russian immigrant families tend to use corporal punishment as the main or even the only method of discipline. Many of them lack any information about positive methods of discipline. These practices often become more frequent due to the added stress caused by the immigration. Use of corporal punishment by the immigrant parents sometimes leads to legal or administrative disputes and problems with involvement of police, Child Protective Services, schools and other agencies. And at this point parents often learn that what they considered to be standard of discipline is wrong for many reasons, including social and legal. Therefore, there is a need for parenting education that provides refugee families with the information, skills and support that they need to help their children succeed in the U.S. B. Target Population. The program will serve immigrants from the former Soviet Union who now live in South King County. Based on data from the Washington State Department of Social and Health Services' Refugee and Immigrant Assistance (RIA),Washington State has the fourth largest number of refugee resettlements and the largest number of secondary immigrants in the U.S. During the ten-year period from 1996-2005, riore than 32,300 refugees arrived in Washington State. RIA estimates that more than 22,400 refugees— about 70 percent of the refugees in Washington State—reside in King, Pierce and Snohomish counties. The Ukrainian/Russian (Former Soviet) community is the largest, about 55 percent, refugee community in these three counties. Furthermore, RIA outlines that 86% of all refugees from the Former USSR are located in South King County. Refugee Service Delivery Plan for the years 2004-2005 states "South King County Population continues to grow at a rapid pace,... Among refugees residing in South King County refugees from the former Soviet Union, Bosnia, Poland can be found in increasing numbers." The consolidated plan's for Federal Way and Kent as well as the Changing Faces of Renton report state that there is an increase in the refugee population and the combined Russian/Ukrainian community is one of the biggest refuges populations. To be specific, it is calculated from the reports that the population of foreign born European immigrants is 1,918 in Renton, 3,128 in Kent, and 3,190 in Federal Way. Since the Federal Way consolidated plan states that about 75% of the European immigrant population is Russian/Ukrainian, it is calculated that the Russian/Ukrainian community is 3% in respect to total population the stated cities and is also estimated to be 3% for the city of Auburn. More so, the data gathered form the city school districts states that the combined population of Russians and Ukrainians puts them as second largest in Renton, Auburn and Federal Way, and the largest in Kent while Spanish being second largest. Income wise, most of these newly arrived refugees are eligible for the state cash assistance and are below the 50% of the federal poverty level. In addition, most Russian/Ukrainian families are large with a range of 2— 10 children per family. Page 7 10. PROPOSED PROGRAM/SERVICE A. Program Description. (2 pages maximum) ultural orientation and assistance UCCW propose to provide 10,two-hour cultural orientation and assistance workshops for at least 120, newly arrived Ukrainian/Russian speaking refugees. The goal of the cultural orientation and assistance is to address newly arrived immigrants' basic and emergency needs and, ultimately, to decrease barriers to self-sufficiency and increase community integration. Through two-hour intensive workshops, UCCW will provide participants with first-hand information about American cultural and legal issues and resources for daily life (e.g. banks, grocery stores, hospitals, libraries,pharmacies, post offices, public transportation). Participants will use cultural orientation materials that were developed by the International Rescue Committee and other materials that were developed to meet the specific and unique reeds of Ukrainian refugees in South King County. We will educate our clients about the resources, services, or support that can be provided to eligible individuals from various services providers. The workshop would also explain the details on how to access those providers as well as what kind of documentation is necessary. Clients will learn how to navigate the social service system and how to take tie appropriate step for achieving self-sufficiency. Cultural orientation and assistance workshops will be cllionducted at the places of high concentration Ukrainian/Russian immigrants (Housings, Churches, Frnglish classes) which are also a great outreach tool for identifying those who required case management services. I tensive case management 1.1 CCW and itspartners propose toprovide intensive case management services for at least 135 P P g Ukrainian/Russian immigrants. Based on extensive experience in working with immigrants from the former Soviet Union, UCCW believes in a holistic approach to working with clients. Therefore, case management will be the cornerstone of the proposed project. UCCW believes that case management is critical to address the specific and unique needs of Slavic immigrants, because, by providing case Management services, they are able to work with clients to complete intakes, assessments and service p''ans and provide intensive case management to address the full spectrum of basic and emergency needs (e.g. employment, food, health, housing, legal). Based on their clients' needs, the partnering organizations may assist clients in accessing food banks; applying for health insurance and public benefits programs; arranging appointments, interpretation and transportation services; identifying affordable housing options; and working with service providers to coordinate support systems. The important part of the case Management services includes financial education. Case-managers advocates on opening bank accounts a d educating clients on budgeting, writing checks, balancing books, building and maintaining credit 'story. UCCW will establish caseloads through referrals from individuals and service providers who havee heard about their services via word-of-mouth or who have seen their materials at community sites. This service will be offered in our main office (Renton, WA). But UCCW community advocates will also accompany our client to appointments with other service providers to provide translation and other needed assistance as well as explain and teach clients how to access this service in the future on their own. Family support services Based on information obtained through the one-on-one interviews and focus groups that Center for Multi- Cultural Health (CMCH) conducted with Ukrainian Pentecostal parents, UCCW designed, developed and implemented a four-hour parenting curriculum that meets the specific and unique needs of Ukrainian immigrants families. The parenting curriculum provides parents with the information, skills and support to help them understand and increase the use of positive methods of discipline and improve bonding skills Page 8 With their children. Another major component of the curriculum will be overview of the American system of education, including parents' involvement in schooling and resources for positive children development. The proposed curriculum draws on the content of Dr. Marilyn Steele's Strengthening Multi- Ethnic Families curriculum and Refugee Women's Alliance's (ReWA)Raising Children in the United States:A Parent Education Curriculum for Refugee and Immigrant Parents. The curriculum is divided into two, two-hour sessions. On an annual basis, UCCW will conduct 5, four-hour parenting education workshops for at least 60 Ukrainian/Russian speaking parents. Parenting education workshops will be conducted at the places of high density of Ukrainian/Russian speaking community—local Ukrainian/Russian churches, ESL classes, public,housing complexes etc. All of the proposed services will be provided in a culturally competent way. They will be designed and conducted by the UCCW members who are the immigrants from the Former Soviet Union themselves. Also, all of the involved staff will at least tri-lingual (Ukrainian, Russian and English languages), which Will ensure that participants will get the services in the language they are most comfortable in. Information about the program will be presented to the beneficiaries of other UCCW services, such as citizenship classes, immigration services, and case management. Also, the UCCW has established cooperation with local Russian and Ukrainian churches, so announcements at these churches will allow us to reach a large number of members of the targeted population. Another means of reaching out to potential program participants will be through publication in local Russian/Ukrainian newspapers. Even though, we do not have a formal agreement with other agencies in South King County to provide the proposed services, UCCW develops and maintains positive, working relationships with the broader human service providers to facilitate collaboration, cross-referrals and networking. For example, the UCCW cross-refers individuals with agencies and organizations such as Catholic Community Services, Center for Career Alternatives, Kent/Renton School District, ReWA, and many churches located in Kent (Ukrainian Christian Center), Renton (First Ukrainian Church),Federal Way (First Ukrainian Baptist Church/Slavic Gospel Church) and Auburn (Light of the World). In collaborations with other agencies UCCW is running such program as Tutoring and ESL—joint program with UCCW and Kent School District; Parenting and Youth after school activities —joint program with UCCW, ReWA, and CMCH; Senior nutrition and physical education—joint program with UCCW, ReWA and Somali Community Services; etc. Page 9 • B. Performance Measures and Outcomes. (1 page maximum) Cultural orientation and assistance Performance measure 1: Number of cultural orientation workshops Performance Outcome IA: Increase in knowledge of American culture, laws and systems Indicators: a. 90% of all participants have increased their knowledge of American culture, laws and systems. b. 90 % of Participants demonstrate decreased reliance on services and support that are provided by partnering organizations and other community resources. Intensive case management Performance measure 2: Number of case management hours Performance outcome 2A: Increase in individual/family self-sufficiency Indicator: 90% of clients will set service plan goals to increase self-sufficiency Performance Outcome 2B: Increased access to services and/or resources Indicator: 90% of clients are connected to community resources/services Family support services Performance measure 3: Number of parenting education workshops Performance Outcome 3A: Parents and caregivers increased their knowledge and use of positive methods of discipline. Indicators: a. 90% of parents and caregivers demonstrate increased knowledge of the harmfulness of corporal punishment b. 90% of parents and caregivers demonstrate increased use of at least 2 positive methods of discipline instead of physical punishment. Performance outcome 3B: Increase understanding of American educational system Indicator: 90% of participants demonstrate increased understanding of educational system in the US. All results will be documented in clients' service plans/case notes and/or pre- and post-workshop surveys. `._ Page 10 C. Staffing Plan & Evaluation. • i. Staffing Plan As of today UCCW has 5.5 FTE working on the current program in Pierce, King and Snohomish counties. We are planning maintain the same number of FTE to provide services on appropriate level. Following are the positions and people who will work on this program: .5 FTE-Executive Director, to supervise paid staff and a team of volunteers, develop and prepare i voices and reports for funding sources and coordinate all agency activities. Mr. Oleg Pynda is a current Dxecutive Director of the UCCW. He has nearly 14 years of experience working with refugee families and providing case management services. As Executive Director, he supervises a staff of 11 and a team of 1g volunteers, develops and prepares invoices and reports for funding sources. He also coordinates all agency activities. Prior to serving as Executive Director, Mr. Pynda served as a Senior Assessment Specialist for the Welfare to Work Program at the Seattle-King County Work Force Development Council. He graduated from the L'viv Polytechnical University with an M.S. in electrical engineering. 1 FTE—Program Coordinator, to plan, coordinate and monitor project implementation and prepare reports. Irina Pilipchuk is a current Program coordinator. She has over 3 years of experience working for UCCW providing a variety of social services such as translation, case management, consultations, and conducting enhance fitness classes. Ms. Pilipchuk is a member of the Governing Council for BuRSST. (Burien, Renton, SeaTac, Skyway and Tukwila). Ms. Pilipchuk is currently pursuing an AAS Degree in Paralegal Studies at Highline Community College. 1 FTE—Parent Educator, to provide family support services such as parenting education workshops. Mr. Vasyl Matyuk is UCCW current Parenting Educator. He has over 10 years of experience working with families providing counseling on different family matters as a pastor of church. He has been working in UCCW since 2007 proving parenting education to our clients. Mr. Matsyuk graduated from the GRUBY Bible Institute (Sacramento) with Bachelors of Arts degree in theology and education. 1 FTE— Community Advocate, to provide cultural orientation and assistance services as well as intensive case management.Mr. Vitaliy Markovich, Community Advocate has more than 7 years of experience in Working with refugee families as Associate Pastor of Kent Ukrainian Pentecostal Church. Mr. Markovich speaks Russian and Ukrainian and provides intensive case management services to families at UCCW. In addition, Mr. Markovich teaches UCCW's citizenship and ESL classes. He graduated from L'viv University and has a Bilingual Instruction Certificate from Renton Technical College. 1 FTE— Community Advocate, Mr. Andrew Kritovich, has about 7 years of experience in working with i igrant families by proving consultation and case management services in Ukrainian, Russian and nglish languages. Mr. Kritovich graduated from the Moscow Theological Institute with BA degree in t eology and education and from the Renton Technical College with AA degree in Computer Science. 1 FTE— Community Advocate, Mr. Victor Litovchenko, has nearly 13 years of experience in refugee resettlement. As a Community Advocate he provides intensive case management services to families in Snohomish County. In addition, Mr. Litovchenko is Chair of the Board of Slavic Churches Association in Washington State. He has received professional training and certification in parent education and family counseling and is an accredited CIS (Citizen and Immigration Services) representative. ii. Evaluation UCCW will conduct regular ongoing monitoring and evaluation process. The following tools will be used t io collect and document information on performance outcomes and milestones for the proposed project: case files and progress notes, pre- and post-workshop surveys, workshop evaluations,participant and p�oject staff reports, workshop attendance records, intake/assessment forms and service plans. Clients will be involved in evaluation process through expressing their views via pre- and post- workshop surveys, workshop evaluations, etc. UCCW staff will analyze collected information every quarter and use the results of analysis to improve the service in the future. Quarterly evaluation results summary will be pesented to the board by the executive director. The board will advise the executive director how to make u program improvements. The changes are tailored to better meet the needs of the Russian/Ukrainian immigrants and the community as a whole. Page 11 C. Differences in Service Delivery by City There will be no difference in the way our services are delivered by city. The only differences will be in cost of service per client due to the difference in distance from our office to different cities which will cause variations in travel time. 11. LONG RANGE PLAN The UCCW being dynamic organization and is adjusting its services to meet the needs of its community. As the Ukrainian/Russian community slowly integrates with the American culture and environment, the needs of the community are shifting from just acquiring basic needs (Food, Shelter, Transportation, etc...), to establishing a healthy lifestyle patterns among youth, parents, and seniors. To help meet this need the UCCW will strive to ensure that youth have all of the 40 developmental assets,parents get guidance on raising and communication with their youth,the community has nutritional and physical education, and every member of the UCCW has the tools and knowledge to become self-sufficient. Continuous support for UCCW"s current ongoing programs are supplied by Federal (Office of the Refugee Resettlement), State (Refugee and Immigrant Assistance), and private (NW Rehabilitation Clinic) organizations. However, to address the growing needs of the community, UCCW strives to extend its services by seeking new and additional support from federal (Department of Education and Department of Labor), state (Office of Superintendent of Public Institution, Aging and Disability Services), and municipal (Kent, Renton, Federal Way, Auburn) levels, as well as private businesses and private foundations (The Seattle Foundation, Medina Foundation). With the support form publicly and privately funded organizations, UCCW will meet the new and rising needs of its community by implementing the following programs in the upcoming years. • Nutritional and Physical Education classes for youth, adults and seniors • Interpersonal and formal communication classes • Youth seminars and after school programs • Parenting classes and seminars • Intensive case management • Financial management classes • Civic Participation workshops • Career Counseling While other program such as naturalization classes will be provided as long as funding continues and need is present, UCCW continue diversifying its organization from a variety funding sources to meet the rising needs of its community. UCCW is planning to expand the number of FTE by recruiting diverse and talented individuals to conduct the planned programs. These needs are constantly being measured by the surveys, workshop evaluations, and staff performance reports which are required in our current programs. After the board has review all of the data as well UCCW's staff opinions, decisions and recommendations are made by the board to ensure that the needs of the community are met. As long as the needs of the community are present, such as the need to help ensure the wellness and healthy development of Russian/Ukrainian immigrant families and youth; UCCW will continue to pledge its resolute determination in providing programs for promoting a better life and achieving complete self sufficiency. Page 12 12. BUDGET A. Budget Request Narrative Personnel $31,200 Program Coordinator, 0.2 FTE of 36,000 for 12 month $7,200 Community Advocate, 1 FTE of 24,000 for 12 month $24,000 Fringe Benefits—medical, life and long term disability insurance; $6,240 Social Security tax; and worker compensation @ 20% of personnel line item Payroll taxes $4,680 Fringe benefits $1,560 Travel—local project related travel at .485 cents per mile $1,000 Supplies - consumable office supplies and supplies for workshops $1,160 Insurance—business liability $400 TOTAL BUDGET $40,000 93% of the requested budget will be used for personnel expenses (salaries and fringe benefits) B. Changes to Budget. There will be no significant changes between 2008, 2009 and 2010 expenses or revenues. Neither there will be changes to the program's 2008 Budget since adopted that we know of or can anticipate. C. Cost per Service Unit(s) Cost Per Service Unit: $250 Cultural orientation and assistance Two-hour orientation workshops @ $300 per workshop: (Per workshop only, not per participant) Intensive case management Case Management Service @ $750 per family (average 5 members): (Estimated an average of 20 hrs per family - tasks include intake, assessment, service plan, home visit, and evaluations. Service valued up to $1,500 per client on federal contracts.) F,amily support services Four-hour parenting workshops @ $650 per workshop: • (Per workshop only, not per participant) Explanation of how determined: Page 13 'T'hese estimates for the cost per contact for services were determined based on the average from the federal and states contracts with UCCW. 10 cultural orientation workshops @ $300 equals to $3,000 ( parenting workshops @ $650 equals to $3,250 'total for workshops $6,250 Requested funds $40,000 less funds for workshops $6,250 equals to 33,750 divided by 135 (proposed clients served) equals to $250 per individual. Page 14 Data Table Requirements (Questions 13— q 18) 13. NUMBER OF INDIVIDUALS/HOUSEHOLDS SERVED(DATA TABLE) Individuals? or❑ Households? (Check which applies and use for reporting all demographics.) Unduplicated *Unduplicated Number of all Clients Served by Clients Served All Funding Sources with Funds Requested 2007 2007 % of column 2009 2008 2009 (Actual) 1 clients (Anticipated) (Projected) (City Requested served by Funding Only) City Auburn 182 20 150 150 25 Burien Covington Des Moines Enumclaw Federal Way 72 8 100 100 25 Kent 335 36.8 400 400 50 Renton 116 12.7 150 150 35 SeaTac Seattle Tukwila Other _ - 205 22.5 200 200 , 100% Total 910 (This column 1000 135 must total 100%) *Unduplicated means count each client only once per calendar year per program. This number should match the number of clients by city indicated in the top row of Question 15. Page 15 Agency:Ukrainian Community Cntr Program: RURAP 14. Performance Measures & Average Cost of Service (Data Tables) 14a. Service with 2009 Requested Funds Proposed Performance Measures as defined below. A)Number of cultural B)Number of case C)Number of parenting orientation workshops management hours education workshops Auburn 2 100 1 Burien ; r Covington Des Moines Enumclaw Federal Way 2 100 1 Kent 4 200 2 ' Denton 2 140 1 SeaTac Seattle Tukwila 14b. Performance Measures 2009 Proposed with funds requested City Funding Only Title: Brief explanation: A) Number of cultural One cultural orientation workshop will last about 2 hours and will orientation workshops serve 12-15 participants B) Number of case Will include intake, assessment, planning, advocacy and evaluation management hours C) Number of parenting One parenting education workshop will last about 4 hours and will education workshops serve 12-15 participants Page 16 Agency:Ukrainian Community Cntr 14 Performance Measures (Data Table), Cont. Program:RURAP 14c. Average Cost of Service Unduplicated Clients Served with Funds Average Cost of Service per Requested 2009 Requested 2009 Client (Same as last column of (Same as last column of Column 1 divided by Column Question 6) Question 13) 2 Example: $5,000 45 $111.11 Auburn $7,500 25 $300 Brien Covington Des Moines • Enumclaw Federal Way $7,500 25 $300 Kent $15,000 50 $300 Rnton $10,000 35 $286 SeaTac Seattle T�ikwila Page 17 Complete Question 15 with 2007 Actual numbers reported in column 1 of Questit et&: Ukrainian Community Cntr 15. Demographics (from all funding sources) (Data Table) Program: RURAP ,Client Residence " co a a . Unduplicated(New) Individuals I. t� LaJ C78O Households Served in ; 2007(actual)* Household Income Level . 30%of Median or Below 24 9 45 18 _ 96 5,0%of Median or Below 158 63 290 98 609 80%of Median or Below Above 80%of Median Unknown TOTAL 182 72 335 116 705 Gender Male _ 89 _ 35 170 56 _ _ 350 Female _ 93 37 165 60 355 1 TOTAL 182 72 335 116 705 Age - 0-4years 25 8 14 ' 14 61 5- 12 years 38 13 50 26 127 • I 13- 17 years 28 17 34 13 92 18-34 years 46 _ 14 64 23 147 35-54 years 42 ' 18 91 21 172 55-74 years 3 2 73 17 95 75+years _ 9 2 11 Unknown • TOTAL 182 72 335 116 705 Ethnicity . Asian Black/African American Hispanic/Latino(a) Native American/Alaskan Pacific Islander . White/Caucasian 182 72 335 116 705 Other/Multi-Ethnic TOTAL 182 72 335 116 705 female Headed 2 1 13 0 16 Household Disabling Condition 6 5 16 14 41 Limited English 182 72 335 116 705 Speaking *Check Individual or Household,which should be the same as checked in Question 13. Unduplicated means count each client only once per calendar year. This should match the number served by City in the Actual 2007 column of Question 13. The - "total"column will be different from Question 13 since the"other"column is not included due to space limitations. Page 18 16.PROGRAM STAFF(DATA TABLE) 2007 2008 2009 (Actual) (Budgeted) (Projected) Total Number of Staff(FTEs) 5.5 5.5 6.0 iNumber of Volunteer(FTEs) 2 2 2 ;Actual Number of Volunteers 12 12 12 Page 19 Agency: Ukrainian Community Cntr 17.PROGRAM REVENUE BUDGET(DATA TABLE) Program:RURAP Revenue Source 2007 2008 2009 (Actual) (Budgeted) (Projected/ Requested) City Funding (General Fund & CDBG) • Auburn 0 0 7,500 • Burien • Covington • Des Moines • Enumclaw • Federal Way 3,000 3,000 7,500 • Kent 10,000 10,000 15,000 • Renton 10,000 10,000 10,000 • SeaTac • Seattle • Tukwila • Other (Specify) • Other(Specify) Other Government Funds • King County • Washington State * 60,000 70,000 100,000 • Federal (Office Refugee Resettlement)* 129,960 129,960 109,960 • Other(WCPCAN) * 50,000 35,000 20,000 Private Sources ■ United Way (grants &designated donors) 21,090 21,090 30,000 • Foundations and Corporations • Contributions (e.g., Events, Mailings) 3,000 4,000 5,000 • Program Service Fees (User Fees) • Other(Specify) TOTAL PROGRAM BUDGET 287,050 283,050 296,050 *Washington State Refugee contract committed for increase to $100,000 for the year 2009 Federal Office of Refugee Resettlement grant will be reauthorized in the year 2009 WCPCAN Children's Trust of WA three year grant with decrease to $20,000 at the year 2009 Page 20 17.PROGRAM EXPENSE BUDGET,CONT. Agency: Ukrainian Community Cntr (DATA TABLE) Program:RURAP Expenses 2007 2008 2009 i (Actual) (Budgeted) (Projected) Personnel Costs • Salaries 180,000 180,000 190,000 • Benefits 36,000 36,000 38,000 • Other • Total Personnel 216,000 216,000 228,000 Operating and Supplies • Office/Program Supplies 3,812 4,000 4,000 • Rent and Utilities 12,000 12,000 12,000 • Repair and Maintenance 3,600 3,600 3,600 • Insurance I 1,284 1,300 1,300 • Postage and Shipping 856 900 900 • Printing and Advertising 2,142 2,300 2,300 • Telephone 3,280 3,600 3,600 ■ Equipment 2,486 2,500 2,500 • Conference/Travel/Training/Mileage 1,682 2,000 2,000 • Dues and Fees • Professional Fees/Contracts 1,810 2,000 2,000 • Direct Asst. to Individuals • Administrative Costs 33,600 33,600 33,600 • Other(specify) • • • TOTAL PROGRAM EXPENSES 282,552 283,800 295,800 Net Profit (Loss) 4,498 (750) 250 (revenue-expenses) = Page 21 • Agency: Ukrainian Community Cntr 18.SUBCONTRACTS(DATA TABLE) Program: RURAP UCCW will not subcontract this program. • Page 22 19.APPLICATION CHECKLIST applications missing one or more of the following components or not following these directions may not be reviewed. Sign and submit the application checklist with your application. r Contents (Your application should contain each of these items in this order.) Application Cover Pages.The top three pages of your application must be a completed copy of the Agency Information and Questions 1-7. Application Narrative: • [r Question 8 Organizational Experience (2 page maximum) Question 9 Need for Your Program(2 page maximum) Question 10 Proposed Program/Service (6 page maximum) uestion 11 Long Range Plan (1 page maximum) Question 12 Budget (2 page maximum) Data Tables [[7f uestion 13 Number of Individuals/Households Served Question 14a-c Performance Measures and Average Cost of Service Er uestion 15 Demographics (from all funding sources) uestion 16 Program Staff Question 17 Program Revenue &Expense Budgets Question 18 Subcontracts [Required documentation. Supply one copy of the following required documents with the signed original application. See Part II: City Specific Supplemental Information to determine whether additional copies of the application and required documentation need to be submitted. 0 Question 19 Required Documentation, including: • Proof of non-profit status • Organizational Chart • Agency/Organization Mission Statement • Board resolution authorizing submittal of the application (may be submitted up to 60 days after application). • List of the current governing board and local board, if applicable, (include name, position/title, city residence, length of time on the Board, and expiration of terms. Note any vacancies.) • Board Meeting Minutes of last three board meetings of governing board and local board as applicable • Annual Budget • Financial Audit Cover Letter • Financial Audit Management Letter • Financial Statement ' • Verification of Non-Discrimination Policy • Program Intake Form • Sliding Fee Scale //�� Iap.pplication Check List. (Signed below.) QCC-'G /'Yl, /City Specific Supplemental Information. Required in Name: Part II for applicable City o ly. Position: k'.?= Pi'e ee loft Phone#: VS/ yS©-,f 22 9 E-mail: c p yt.'di A. Q c..cc.Lai a.c5 R Signature of er o p eting Checklist Page 23 City of Renton Supplemental Information 1. Our program is designed to achieve several Results as it serves a number of needs of the Russian and Ukrainian immigrant community. But it is most strongly dedicated to improving self-sufficiency of our Clients. Strategy: Improve financial literacy Activity: promote financial education. Through cultural orientation workshops and individual case management we will work with our clients to increase their understanding of money management basics,protecting one's credit,banking, saving programs, home financing, how to avoid becoming a victim of predatory lending etc. Strategy: Provide residents with the skills to obtain living wage jobs Activity: Individual case management and cultural orientation classes with basic English as a part of curriculum. Through individual case management and cultural orientation classes we will teach our clients basic English so they can succeed in everyday tasks and in their first jobs. We will also assess our client's need in further obtaining skills and education and connect them to appropriate service providers. Strategy: Strengthening support network Activity: connect people to services through individual case management. This strategy is focused on overcoming some of the specific challenges to self-efficiency. Our 10 year experience working with immigrants shows that in order to obtain skills needed to earn livable wages members of our target group need to make sure that basic needs of their family members are met. Our experience is in line with the conclusion of The Self-Sufficiency Standard for Washington State which states that "the high costs of housing, child care and health care, the lack of education and skills, [...] all add to the problems faced by many parents seeking self-sufficiency." 1 Once our clients get assistance in securing the most basic needs they can save some time and money to continue education or to look for a new job. We will provide individual assistance and guidance for people on the road to self sufficiency by helping them acquire such resources and services as food, healthcare, housing and transportation.2 We will also teach our clients how to access these services so they can do it on their own in the future. Strategy: Increase understanding of importance of education and knowledge of American educational system Activity: parenting classes to teach parents about the importance of education; case management to assist families in navigating through American education system. When our clients struggle to meet basic needs, they often require their children to help them with work, which leaves a little time for children to study. Also because our clients grew up in a different country they often don't understand how American educational system works or what their role in helping their children to succeed should be. As a result children grow up not being able to obtain education needed for them to get a well-paying job in the future to become self-sufficient. And the circle goes on. We will work to improve our client's understanding of importance of education and will provide individual case management in order to improve developmental assets for children and to make sure that children secure their future livable wage through education. This strategy is supported by research and has proven to be successful in other areas with high percentage of immigrant population.3 The Self-Sufficiency Standard for Washington State,2006,p.37,available at http://www.swwdc.org/docs/wassr.pdf 2Even though self-sufficiency implies that person can satisfy his/her needs without governmental or private subsidies"Self-Sufficiency Standard is not meant to;imply that government subsidies and supports are not appropriate.Indeed,given the large number of families who have not yet achieved wage adequacy, temporary assistance in meeting the costs of such high price items as child care,health care,and housing,is frequently the only viable means for these families to'have the necessary resources to secure their basic needs."(Self-Sufficiency Standard for Washington State,2001,p.9,available at http://www.doleta.gov/usworkforce/communityaudits/docs/Files%20for%20CA%20 Website/WA-Yakima/WA-Yakima-Product-SelfS ufficiency%20Tool.pdf) 3 See United Way Silicon Valley,A Narrative View:Self-Sufficiency Through Capability Building,p.4,pp.7-11,available at htip://www.uwsv.org/files/image/UWSV_Self-Suffic_Narrative_O -19-07.pdf Page 24 2. Program Outcomes: Increase in knowledge of American culture, laws and systems One of the specific obstacles to self-efficiency of our target population is a lack of knowledge of American culture, laws and systems. Since most of our clients did not grow up in the US, they have difficulties understanding how state, social service, non-profit, educational and public benefit systems operate. This gap in understanding means that it takes immigrants a lot more time and resources to achieve success in everyday life. Once they get assistance and obtain necessary knowledge they will be able to faster ingrate into American society and achieve self-sufficiency. Increase in individual/familyself-sufficiency Y We will take every step necessary to teach our clients how to access needed services. This will help our clients to build up skills that can be utilized when similar situation arise in the future so they will be able to achieve needed result on their own. Increased access to services and/or resources There are two basic approaches for individuals to close the gap between available income and cost to satisfy basic needs: reduce costs or raise incomes. It is clear that both of these strategies "are not mutually exclusive, but can and should be used sequentially or in tandem."4 Increased access to such services and sources as subsidized housing, healthcare and food, will significantly reduce families costs of life. As a result such families will live in conditions much more favorable for achieving self-sufficiency. Parents and caregivers increased their knowledge and use of positive methods of discipline One of the goals of UCCW is to help parents and other caregivers raise socially and emotionally healthy children. We understand that no influence has a greater impact on a child's development than his/her parents. Parents who use positive discipline are more likely to develop positive attitude to the education in their children. Having the skills necessary to help children achieve healthy social, emotional, and cognitive development is known to help children have greater success in school. These children are more likely to graduate from high school and become self-sufficient later in life. Increase understanding of American educational system Building a new life in a different country can be very stressful process for immigrant families. Parents are usually busy securing income and do not have neither time no understanding to help their children adjust in a new educational system. This puts their children in serious risk for school achievement and reaching their full potential in later life. We will help parents to get information and individual assistance needed to support their children's development so they can reach self-sufficiency later in life. 4 The Self-Sufficiency Standard for Washington State,2006,p.26,available at http://www.swwdc.org/docs/wassr.pdf Page 25 List of Attachments 1. Proof of 501(c)(3) status 2. UCCW Organizational Chart 3. UCCW Mission Statement 4. The Board Authorization of application 5. List of Board of Directors 6. Minutes of last three board meetings 7. UCCW Annual Budget 8. Cover letter for 2006 financial audit 9. UCCW Management Letter 10. Last year financial statement 11. UCCW policies related to non-discrimination 12. UCCW intake form Note: UCCW does not have a sliding fee scale. Attachment 1: Proof of 501(c)(3) status • RECEIVED FEB 10 2006 Internal Revenue Service Department of the Treasury P. O. Box 2508 Date: February 7, 2006 Cincinnati, OH 45201 Person to Contact: UKRAINIAN COMMUNITY CENTER OF Laura A. Botkin 31-08415 WASHINGTON Customer Service Specialist 221 HARDIE AVE NW Toll Free:Telephone Number: RENTON WA 98055-1325 219 877-829-5500 Federal Identification Number: 91-1923155 Dear Sir or Madam: This is in response to your request of February 7, 2006, regarding your organization's tax- exempt status. . In July 1999 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501(c)(3)of the Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under sections 509(a)(1).and 170(b)(1)(A)(vi)of the Internal Revenue.Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, and that you.are qualified to receive tax deductible bequests, devises, transfers or gifts.under section 2055, 2106 or 2522 of the Internal Revenue Code. i r If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, Janna K. Skufca, Director, TE/GE Customer Account Services Attachment 2: UCCW Organizational Chart Ukrainian Community Center of Washington Organizational Chart Seven member Board of Directors govern all activities at UCCW Board of Directors j Oversees and manages projects Executive Director Accountant implemented by UCCW Performs accounting,budgeting,and financial reporting Program Managers carry out the project tasks w Community Advocate Program Manager Community Advocate (Legal assistance and counseling) (Case management and special programs) > (Educational and informational classes) Youth Programs Senior Programs Case Management Programs and activities for youth and seniors as well as case management i - ♦ ♦ V _ Immigartion Naturalization Legal Referrals Assistance Chrisis Counseling ! Parenting Classes Classes ESL Classes Programs for clients in special need Classes provided for Adults and Seniors Attachment 3: UCCW Mission Statement UCCW Mission Statement: Promote community empowerment, leadership development, self-reliance and health promotion for the greater Ukrainian/Russian speaking community in U.S. and abroad. Attachment 4: The Board Authorization of application Ukrainian Community Center of WA March 08, 2008 Meeting Summary Approval of Agenda II. Approval of Minutes III. Program updates IV. Action items. ❑ Refugee School Impact Grant For the second year UCCW has been identified by the Kent School District as a partner for this grant together with Center for Career Alternatives and Washington Alliance for Better Schools. ❑ Small cities and case management report South King County Cities general funds application will be released in March 12th and due in April -It was proposed to submit an application to top four cities with the most client served—Kent,Renton,Auburn and Federal Way-The board unanimous authorized submission of application for General Fund to the cities of Kent,Renton, Auburn and Federal Way. As application will be released on March 12th,and the Board President is leaving the country March 10th and will be back in May 5th,Vice President Petr Rybnikov should sign an application. ❑ Ethnic Community Self-Help The Executive Director reports on the ORR conference. There was a meeting with the acting director of the ORR David H. Siegel as a former director, as Martha Newton has left. Prior to his appointment as the acting ORR Director,Mr. Siegel was the Deputy Associate Commissioner,Family and Youth Services Bureau. Mr. Siegel brought a wealth of experience to the Office of Refugee Resettlement, with special expertise in areas of working with refugee families. Mr. Siegel emphasized on the importance of the MAA and pledged support to the grass roots organizations. ❑ Senior Nutrition Program Congregate meal program for seniors runs on Tuesdays and Thursdays. For the first quarter of 2008 we have enrolled over 50 seniors who regularly attending program. ❑ Adult Day Health Program UCCW has received an approval for$10,000 from King County Councilman Julia Patterson to provide services to elderly who are enrolled into ADH program. Julia Patterson is very interested to make a site visit to our office. We will work on the date and time. ❑ Naturalization project As a new contract goes we have been notified about availability of unused funds from the previous year. The city of Seattle set aside$20,000 for the UCCW to provide assistance with naturalization process. Funds must be used by July of 2008. Attachment 5: List of Board of Directors r ` Ukrainian Community Center of Washington Board of Directors First Name Last Name City Residence Telephone Occupation Work Gender Board Year Term Term of Position Expires Office Stepan Kasyanyuk Kent 253/630-2988 Pastor Ukrainian M Chair 2010 4 Christian Center Petr Rybnikov Auburn 253/333-3349 Maintenance John C Radovich M Vice Chair 2009 2 Developmen Co. Lyubov Zaremba Kent, 253/638-3089 Application Green River Corn. F Secretary 2010 4 Unincorporated Specialist College King County Sergey Kunitsa Kent, 253/631-7746 Entrepreneur Father&Sons M Treasurer 2010 4 Unincorporated Costruction King County Oksana Pristatska Kent 253/856-3484 Entrepreneur Custom Tailors F Member 2009 2 Petr Sayenko Gig Harbor 253/265-3749 Pastor Slavic Christian M Member 2010 4 Center Fedor Paprotskiy Everett 425/347-5827 Retiered M Member 2010 1 Ukrainian Community Center of Washington Board of Directors meets at least four times a year. Additional meetings can be called on as needed bases. Dates: Second Saturday of March, June, September, and December. Time: 10:00 am-2:00pm Location: UCCW, 221 Hardie Avenue NW, Renton,WA 98057 Attachment 6: Minutes of last three board meetings . I Ukrainian Community Center of WA i March 08,2008 • Meeting Summary Approval of Agenda II. Approval of Minutes III. Program updates IV. Action items. u Refugee School Impact Grant For the second year UCCW has been identified by the Kent School District as a partner for this grant together with Center for Career Alternatives and Washington Alliance for Better Schools. ❑ Small cities and case management report South King County Cities general funds application will be released in March 12th and due in April-It was proposed to submit an application to top four cities with the most client served—Kent,Renton,Auburn and Federal Way-The board unanimous authorized submission of application for General Fund to the cities of Kent,Renton, Auburn and Federal Way. As application will be released on March 121,and the Board President is leaving the country March 10th and will be back in May 5th,Vice President Petr Rybnikov should sign an application. ❑ Ethnic Community Self-Help The Executive Director reports on the ORR conference. There was a meeting with the acting director of the ORR David H. Siegel as a former director,as Martha Newton has left. Prior to his appointment as the acting ORR Director,Mr. Siegel was the Deputy Associate Commissioner,Family and Youth Services Bureau. Mr. Siegel brought a wealth of experience to the Office of Refugee Resettlement,with special expertise in areas of working with refugee families. Mr. Siegel emphasized on the importance of the MAA and pledged support to the grass roots organizations. ❑ Senior Nutrition Program Congregate meal program for seniors runs on Tuesdays and Thursdays. For the first quarter of 2008 we have enrolled over 50 seniors who regularly attending program. ❑ Adult Day Health Program • UCCW has received an approval for$10,000 from King County Councilman Julia Patterson to provide services to elderly who are enrolled into ADH program. Julia Patterson is very interested to make a site visit to our office. We will work on the date and time. ❑ Naturalization project As a new contract goes we have been notified about availability of unused funds from the previous year. The city of Seattle set aside$20,000 for the UCCW to provide assistance with naturalization process. Funds must be used by July of 2008. Ukrainian Community Center of WA December 08,2007 Meeting Summary Approval of Agenda II. Approval of Minutes III. Program updates IV. Action items. ❑ Advocacy project State RIA conducted a monitoring visit in October. No issues have been identified and there is not any correction request. Finally,in November a there was a training for the State RRA contract. ❑ Small cities and case management report We are almost at the end of the year and we have completed our obligations with the cities contracts. • There was a site visit from the city of Federal Way. City representatives were impressed with the services UCCW provides. ❑ Ethnic Community Self-Help We are in the beginning of the second year for the contract to provide services in King,Pierce,and Snohomish counties. In February of the net year will be an annual Refugee Consultation conference for the grantees. The board authorized Executive Director to attend the conference in Washington DC in February of 2008. ❑ Senior Nutrition Program Cultural Connection II Program for seniors has been closed. City of Seattle did not apply for continuation. State RIA did received funds for the next three year but they have not made a decision who contract for this grant yet.Looks like RIA is looking for the new entity to serve as a lead agency to orchestrate services under this contract. ❑ Adult Day Health Program As of today we have received four referrals,three clients have been enrolled into the program,one client stop attending due to the poor health condition. ❑ Naturalization project A 6 month contract has come to the end. As always we have exceeded number of clients served. Beginning January we will get a new 12 month contract. ❑ King County project UCCW has requested funds to supplement ADH program from King County Councilman Julia Patterson. Ukrainian Community Center of WA ( September 08,2007 Meeting Summary Approval of Agenda II. Approval of Minutes III. Program updates IV. Action items. Li Advocacy project A training for a new contract for MAA which has started as of July 01,2007 has been scheduled for November. So far we have submitted an invoice but have not received a result yet. ❑ MVA project. As Northwest Rehabilitation clinic requested to limit services for MVA clients exclusively to those who attend their clinic for treatment we decided to terminate contract with this business. We as a non-profit agency will not discriminated based on funder request and we will not denied serviced to clients in need despite where they undergoing medical treatment. u OSPI School Program A new contract has not been signed. Kent School District has not received yet a notice from OSPI for the next year continuation. Li Adult Day Health Program Contract for ADH and ADC were signed. Open House was conducted in August. Nether less,we still have not received any referrals yet. Next month Executive Director and occupational therapist will visit ADH headquarters in Olympia to simplify a referral process. Requests for funding,that we have submitted to Seattle Foundation and United Way venture funds have been approved,that should help us with the start up activities at ADH. u Naturalization project As a new US CIS fee schedule was implemented in July,and a new testing procedure will be implementing next year it is more difficult to outreach new clients into the program. As for today we are fulfilling our contract obligations,however,usually we have many more clients than we could serve. u United Way An RFP for United Way was successful.UCCW has been funded$41,090 to provide services under two categories: a)access to services and b)services for elderly. • ❑ WCPCAN Application to WCPCAN has finally accepted and we have been funded$50,000 to provide panting education to the religious Russian/Ukrainian parents with the goal to prevent child abuse. This is a three year grant with a 20%reduction each following year. Attachment 7: • UCCW Annual Budget 7r04 PM Ukrainian Community Center of Washington Accrual Basis • Annual Budget January through December 2008 Jan-Dec 08 Ordinary Income/Expense Income Agency contract/fee United Way 41,090.00 Total Agency contract/fee 41,090.00 Contributions Income Unrestricted 12,000.00 Total Contributions Income 12,000.00 Federal contractslfees DSHS RRA 70,000.00 ORR Self Help 129,960.00 Refugee Senior Services 5,000.00 Total Federal contracts/fees 204,960.00 Interest-savings/short-term inv 500.00 Local government contracts/fees City of Federal Way 3,000.00 • City of Kent 10,000.00 City of Renton 10,000.00 Total Local government contracts/fees 23,000.00 State contracts/fees ADH House of Peace 25,000.00 Childrens Trust of WA 35,000.00 City of Seattle NCI 85,000.00 ReWA Congregate Meal 25,000.00 Total State contracts/fees 170,000.00 Total Income 451,550.00 • Page 1 of 2 7104 PM Ukrainian Community Center of Washington ccrual Basis Annual Budget January through Decem 2 08 ' Expense Business expenses Organizational(corp)expenses 150.00 Taxes-other 3,000.00 Total Business expenses 3,150.00 Grant&contract expense Contracts-program-related 24,000.00 Grants program-related 25,000.00 Total Grant&contract expense 49,000.00 Misc expenses Advertising expenses 4,000.00 Membership dues-organization 500.00 Insurance 4,000.00 Total Misc expenses 8,500.00 Non-personnel expenses Automobile 3,600.00 Equip rental&maintenance 6,000.00 Postage,shipping,delivery 3,600.00 Telephone&telecommunications 6,600.00 Total Non-personnel expenses 19,800.00 Occupancy expenses Rent, parking,other occupancy 36,000.00 Total Occupancy expenses 36,000.00 Other personnel expenses Accounting fees 5,000.00 Payments to Subcontractors 12,000.00 Total Other personnel expenses 17,000.00 Salaries&related expenses Employee benefits-not pension 32,000.00 Salaries&related expenses-Other 280,000.00 Total Salaries&related expenses 312,000.00 Travel&meetings expenses Conference,convention,meeting 500.00 Loging 1,500.00 Travel 4,000.00 Total Travel&meetings expenses 6,000.00 Total Expense. 451,450.00 Net Ordinary Income 100.00 Net Income 100.00 • Page 2 of 2 Attachment 8: Cover letter for 2006 financial'audit GEORGE STEWART, CPA 2301 SOUTH JACKSON STREET, SUITE 101-G SEATTLE, WASHINGTON 98144 (206) 328-8554 FAX(206) 328-0383 INDEPENDENT AUDITOR'S REPORT To the Board of Directors Ukrainian Community Center of Washington I have audited the accompanying statement of financial position of Ukrainian Community Center of Washington (a Non-Profit Corporation) as of December 31, 2006, and the related statements of activities, functional expenses, and cash flows for the year then ended. These financial statements are the responsibility of the Ukrainian Community Center of Washington management. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with generally accepted auditing standards in the United States of America. Those standards require that I plan and perform the audit to obtain reasonable assurance about whether the financial statements and free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. I believe that my audit provides a reasonable basis for my opinion. In my opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Ukrainian Community Center of Washington as of December 31, 2006, and changes in its net assets and its cash flows for the year then ended in conformity with generally accepted accounting principles in the United States. -47! Re ton, as gton June 18, 2007 1 - Attachment 9: UCCW Management Letter 1 • • 4, t"tr l ,{ '� i t =., , . , h Y4 - ! u #, nth tip.:i7' ' Ukrainian.Commune Center ofWashin on rig ,y, " � 'a 37hf � , 7 221 Hardie Avenue NW , Renton,:WA 98057 �� P11.4 (430 UCCW �i ��, ���F� a� fir, y k*,� r'� 2S- June 17,2007 George Stewart CPA 2301 So.Jackson Street, Suite 101-G Seattle,WA 98144 We are providing this letter in connection with your audit of the statement of financial position of the Ukrainian Community Center of Washington(UCCW)as of 12/31/06 and the related statements of ac- tivities,functional expenses,and cash flows for the year then ended for the purpose of expressing an opinion as to whether the financial statements present fairly,in all material respects,the financial posi- tion,changes in net assets,and cash flows of UCCW in conformity with generally accepted accounting principles. We confirm that we are responsible for the fair presentation in the fmancial statements of financial position,changes in net assets, and cash flows in conformity with generally accepted account- ing principles. We are also responsible for adopting sound accounting policies,establishing and main- taining internal control,and preventing and detecting fraud. We confirm,to the best of our knowledge and belief, as of October 06,2006 the following representa- tion made to you during your audit. 1. The financial statements referred to above are fairly presented in conformity with generally accepted accounting principles and include all assets and liabilities under the organization's control. if We have made,available to you all— A)Financial records and related data. B)Minutes of the meetings of the Board of Directors. 3. There have been no communications from regulatory agencies concerning noncompliance with, or deficiencies in,financial reporting practices. 4. There are no material transactions that have not been properly recorded in the accounting records underlying the financial statements. , 5. We believe the effects of the uncorrected financial statement misstatements summarized in the at- tached schedule are immaterial,both individually and in the aggregate,to the financial statements taken as a whole. There has been no— A)Fraud involving management or employees who have significant roles in internal control. B)Fraud involving others that could have a material effect on the financial statements. 7. The organization has no plans or intentions that may materially affect the carrying value or classifi- cation of assets,liabilities,or net asset balances. 8. The following, if any,Have been properly recorded or disclosed in the financial statements: A)Related party transactions, including revenues, expenses, loans,transfers, leasing arrange- ments, and guarantees,and amounts receivable from or payable to related parties. B)Guarantees,whether written or oral,under which the organization is contingently liable. fax(425)430-8224 phone(425}430-8229 9. There are no estimates that may be subject to a material change in the near term that have not been properly disclosed in the fmancial statements. We understand that near term means the period within one year of the date of the financial statements. In addition,we have no knowledge of concentrations existing at the date of the fmancial statements that make the organization vulnerable to the risk of severe impact that have not been properly disclosed in the financial statements. 10. We are responsible for compliance with the laws,regulations,and provisions of contracts and grant agreements applicable to us; and we have identified and disclosed to you all laws, regulations and provisions of contracts and grant agreements that we believe have a direct and material effect on the determination of financial statements amounts. 11. UCCW is an exempt organization under Section 501(c)(3)of the Internal Revenue Code. Any activities of which we are aware that would jeopardize the organi7ation's tax-exempt status, and all activities subject to text on unrelated business income or excise or other tax,have been disclosed to you. All required filings with tax authorities are up-to-date. 12. There are no— a. Violations or possible violations of laws and regulations and provisions of contracts and grant agreements whose effects should be considered for disclosure in the fmancial statements or as a basis for recording a loss contingency. b. Unasserted claims or assessments that our lawyer has advised us are probable of assertion and must be disclosed in accordance with Statement of Financial Accounting Standards No. 5, "Accounting for Contingencies." c. Other liabilities or gain or loss contingencies that are required to be accrued or disclosed by the Financial Accounting Standards No. 5. d. Designation of net assets disclosed to you that we were not properly authorized and approved, or reclassifications of net assets that have not been properly reflected in the financial statements. 13. The organization has satisfactory title to all owned assets,and there are no liens or encumbrances on such assets nor has any asset been pledged. 14. We have complied with all restrictions on resources(including donor restrictions)and all aspects of contractual and grant agreements that would have a material effect on the financial statements in the event of noncompliance. This includes complying with donor requirements to maintain a specific asset composition necessary to satisfy their restrictions. No events have occurred subsequent to the statement of financial position date and through the date of this letter that would require adjustment to, or disclosure in,the fmancial statements. Signed: Title: Board President Attachment 10: Last year financial statement 8:09 PM Ukrainian Community Center of Washington Accrual Basis Profit & Loss January through December 2007 • Jan-Dec 07 Ordinary Income/Expense Income • Agency contract/fee NW Chiropractic 11,700.00 SouthCenter Chiro 500.00 United Way 12,327.00 Total Agency contract/fee 24,527.00 Contributions Income Restricted 15,000.00 Unrestricted 22,139.00 Total Contributions Income 37,139.00 Federal contracts/fees Cultural Connections 24,750.00 DSHS RRA 63,940.00 ORR Self Help 129,950.00 Refugee Senior Services 9,600.00 School Inpact Grant 30,030.00 Total Federal contracts/fees 258,270.00 Interest-savings/short-term inv 292.65 Local government contracts/fees City of Federal Way 2,250.00 City of Kent 9,375.00 City of Renton 7,500.00 King County 10,499.00 Total Local government contracts/fees 29,624.00 State contracts/fees ADH House of Peace 1,113.00 Childrens Trust of WA 16,675.00 City of Seattle NCI 60,827.98 ReWA Congregate Meal 26,451.69 Total State contracts/fees 105,067.67 Total Income 454,920.32 Pagel of 8:09 PM Ukrainian Community Center of Washington Accrual Basis Profit & Loss January through D rrim y07 r ' Expense Business expenses • Bank Service Charge 55.00 Organizational (corp)expenses 125.08 Taxes-other 2,810.50 Total Business expenses 2,990.58 Grant&contract expense Allocations to affiliates 2,250.00 Contracts-program-related 12,455.23 Grants program-related 23,776.35 Total Grant&contract expense 38,481.58 Misc expenses Advertising expenses 25.00 Insurance-non-employee 1,484.00 Membership dues-organization 3,650.00 Other expenses 140.51 Outside computer services 6,156.32 Staff development 1,580.00 Total Misc expenses 13,035.83 Non-personnel expenses Automobile 1,110.77 Books,subscriptions, reference 435.50 Equip rental &maintenance 7,944.63 • Postage,shipping,delivery 5,723.76 Printing©ing 4,242.80 Supplies 4,910.34 Telephone&telecommunications 4,623.82 Total Non-personnel expenses 28,991.62 Occupancy expenses Rent, parking, other occupancy 36,016.00 Total Occupancy expenses 36,016.00 • Other personnel expenses Accounting fees 3,556.51 Payments to Subcontractors 5,015.00 Temporary help-contract 3,700.00 Total Other personnel expenses 12,271.51 Page 2 of 3 81:09 PM Ukrainian Community Center of Washington Accrual Basis Profit & Loss January through D nig i907 Salaries&related expenses Employee benefits-not pension 27,690.80 Salaries&related expenses-Other 267,638.39 Total Salaries&related expenses 295,329.19 Travel &meetings expenses Conference,convention,meeting 120.00 Loging 2,690.67 Travel 8,382.52 Total Travel &meetings expenses 11,193.19 Total Expense 438,309.50 Net Ordinary Income 16,610.82 Other Income/Expense • Other Expense Fixed asset purchases Capital purchases-equipment 5,412.67 Total Fixed asset purchases 5,412.67 Total Other Expense 5,412.67 Net Other Income -5,412.67 . Net Income 11,198.15 Page 3 of 3 Attachment 11: UCCW policies related to non-discrimination (-- UKRAINIAN COMMUNITY CENTER OF WASHINGTON Personnel Policies 1. MISSION OF THE ORGANIZATION The mission of the Ukrainian Community Center of Washington is to help limited English speaking residents of Washington State who have arrived from the Ukraine to adapt culturally,economically and educationally in the United States of America. 2. EQUAL EMPLOYMENT OPPORTUNITY POLICY Ukrainian Community Center of Washington is committed to recruiting and hiring qualified employees without regard to race,religion,color,age,sex,marital status,national origin,citizenship,disability or any other characteristic protected under local,state or federal law. • 3. NONDISCRIMINATION POLICY Ukrainian Community Center of Washington is committed to providing a work environment that is free of discrimination and unlawful harassment. Every effort will be made to ensure that complains of harassment or discrimination are resolved promptly,confidentially, and effectively. 4. HIRING POLICY ( New position on the Ukrainian Community Center of Washington staff generally will be announced publicity through a job announcement. However,Ukrainian Community Center of Washington reserves the right to hire without first posting open positions. Hiring decision shall be made by appropriate management staff. 5. REDUCTION IN WORK FORCE It may be necessary to reduce the work force based upon the needs of the organization. Employees who are terminated because of a need to reduce the work force will be given two weeks'notice. 6. VOLUNTARY TERMINATION Employees shall notify the Executive Director of their decision to resign as early as possibly, giving at least two weeks' written notice. 7. GRIEVANCE PROCEDURE The employee should present the grievance in writing to the Executive Director within 10 working days from the occurrence fully describing the grievance. The employee should receive a written response to the grievance from the Executive Director within 10 working days. If the employee remains dissatisfied with the proposed resolution to the grievance, employee may proceed to Employee Grievance Committee.Employee Grievance Committee will be composed of the following members: One person appointed by the Executive Director One person selected by the Grievant/Employee One person jointly agreed upon by the Executive Director's appointee and the employee's appointee. 1 The decision and the recommendation of the Grievance Committee is the final disposition in the grievance process. :. PERSONNEL RECORDS Ukrainian Community Center of Washington maintains personnel files on each employee. Employee may • review their personnel records in compliance with state law during the normal workday. Personnel records are property of the Ukrainian Community Center of Washington. Organization shall protect the confidentiality of employee's personnel information. 9. HOURS OF WORK The normal work day consist of eight(8)hours. An employee's work hours and schedule will be established by the Ukrainian Community Center of Washington administrative staff. 10. SICK LEAVE • Sick leave time is available to all regular, actively working full and part-time employees(at least 20 hours a week). A sick leave accrual rate is eight (8)hours after each month of active work. Sick leave is not cumulative. Unused sick leave may be carried over to the following year to a maximum of 10 days,to be used by December 31St of the carryover year. Employees who resign,or dismissed will not be given pay in lieu of unused(accrued)sick leave. 11. HOLIDAYS A regular employee is eligible for the following paid holidays after his or her start date. Holiday pay will be at regular or"straight time"rates. Following is a list of holidays available to all eligible employees: New Year's Day Labor Day Martin Luther King Day Veteran's Day President's Day Thanksgiving Day Memorial Day Day following Thanksgiving Independence Day Christmas Day • and One Personal Holiday(subject to prior agreement with your supervisor and staff needs) 12. VACATION Vacation time is available to all regular,actively working full and part-time employees(at least 20 hours a week)who have completed at least six months of service. The following is the vacation accrual rate: Years of continuous service Vacation time after one year 09 days after 3 years 12 days after 5 years 15 days Vacations are not cumulative. Unused vacation may be carried over to the following year to a maximum of 10 days,to be used by December 31st of the carryover year. We encourage you to use your vacation. If you do not take vacation within the allotted time,it will be forfeited.Vacations must be scheduled with your supervisor's approval.Vacation pay must be requested at least 14 business days in advance. 2 Employees who resignaregivenpayin lieu of unused(accrued)vacation,provided that two weeks prior written notice of resignation has been given.Vacation payment for unused vacation time is prorated on the basis of 1/12 of the annual vacation,allotment for each completed month of service from your anniversary date.Employees who are discharged for cause,who have worked less than six months, or who dismissed or quit without two weeks notice will not be given pay in lieu of unused(accrued)vacation. 13. JURY DUTY Ukrainian Community Center of Washington considers it a civic duty to serve on a jury. If you receive a summons or other notice of jury duty,you should bring it to your supervisor the first working day after you receive it. An employee's regular days off do not change because of jury duty. While participating in jury service,an employee will be paid his or her regular straight time salary for all working hours spent on jury duty. 14. SALARY ADMINISTRATION All salaries shall be approved by the Board of Directors in accordance with the supportive grants,contracts and general budgetary conditions of the organization. 15. WORK PLACE Ukrainian Community Center of Washington is smoke and alcohol free work place. UCCW will do what is reasonable and necessary to protect the life and safety of employees by maintaining safe working conditions and equipment and promoting safe procedures and practices. 16. PERSONAL PROPERTY 0 Ukrainian Community Center of Washington will not assume any responsibility for loss,theft,or damage to personal property brought to work. • Date: June 08,2002 • Attachment 12: UCCW intake form REFUGEE RESETTLEMENT ASSISTANCE (RRA) INTAKE FORM Find Client SAMPLE Close Form ' Client's Name (Last) SAMPLE (First) Client Address:' . 126XX- 108th Avenue SE Phone#: •(425)430-8229 City: Renton State: WA Zip Code 98055- • Family Size: 8 Message:. 425-430-8227 • Gender Male Date of Intake: . 12/12/2005 Date of Birth: 12/12/1955 Age: 0 Contractor Agency: Ukrainian Community Center of Washington . Country of Origin Ukraine Intake Counselor: Andrey Native Language: Russian Phone: (425)430 -8229 • • 'Refugee Status Refugee Alien#: 071111222 Refugee Code: Date of Arrival: 12/12/2000 'SSN#: 111-22-3333 Client Assessment , DIRECT OR REFERAL SERVICES Aging Services ❑ Childcare Services 0 Energy/Phone Assistance ❑ Housing Services "•El Immigration Assistance ❑•.. Youth Services • ' REFERAL SERVICES ONLY ,, ' • Drug/Alcohol Abuse. ❑ Dvlpmt/Learning Disabilities ❑ •. Driver's Training Assistance ❑ Legal Services Mental Health Services ❑ - Training Services ❑ • Domestic Violence/Abuse El • • Medical Serrvices •® , Transportation services ❑ Client's Situation Backgroun Low Income Family, 90%of income towards housing, school age children, do not have medical prime care provider Service Needs/Plan .• ' Place on waiting list for Section 8 housing , Enrol children into school, Help to choose prime care provider and follow up with immunization • Assign for English as a Second language class 20 Application Cover Pages (Agency Information and Questions 1 — 7) I e orrra. lon:� g Y Agency Name: it „� ?• ��•�� Applicant Name and Address: Age icy Director: 4• 4 I;,r • II Washington Women's Employment and Education Ron Lester, Chief x?cutive Officer - ands[ itle L 1008 515 West Harrison, Suite 208 Name 9 ;r • \ Kent, WA 98032 (253) 859'4113,8 : .',, (Area Code)Terefilioriefrr;-;111/ andyl@wwee.org (253) 859-1881 E-mail address (if available) (Area Code)Fax Number Required signatures: By signing below,you certify that the information in this application is accurate to the best of your knowledge and that you have read the application, certific •ons, and app dixes. SI NATURES MUST.BE IN BLUE INK) Signature o Agency Board President/Date Sig ture of Ag cy Director/Date Victoria Thompson Robin Lester, EO Printed Name of Agency Board President Printed Name of Agency Director ..,. n ,.. t., i,: .-t;.,,..'•:: ::fir .:I..a'.i;.,.',., " .Infor: at�io� '-.;-: 1. . ... .. > � ,�. ... L. `-...:u...::...ut" ea:...�.^v...y.,.._u....:,.. ..w..✓.,1i�+::....,......,yN..—+.)�'x.w,^L.,.,.>...L>*.,v..:i._.:—..:.„'_.,ri., •1.I Program Name Reaching Employability and Achieving Career Habits (REACH Plus) Contact Person (available to answer specific questions on this application) IAndy Lewis-Lechner. (253) 590-0648 Name (Area Code)Telephone I 3516 South 47`�' Street, Suite 205 I Tacoma,WA 98409 • Address(if different than above) andyl@wwee.org (253)474-3366 E-mail address (if available) (Area Code)Fax Number 2. Program is New for our agency ❑An Ongoing Program 3. Brief Description of Program (One sentence) REACH Plus provides the education,training, computer skills, barrier reduction counseling and supportive services which give low-income women and families the tools they need to end dependence on public subsidy and become permanently self reliant. I a 4. Where are services provided? (If different from agency location) Same as agency location. II Page 5 5. Total Program Cost: Actual2007: $225,410 Proposed 2009: $236,480 Projected 2008: $231,057 6. Total City Funds Requested for this Program: City Awarded 2008 Requested 2009* _ General Fund CDBG Total Requested** Auburn $3,000 $9,000 Federal Way $2,500 Kent $35,000 $40,500 Renton $10,000 $12,000 City Awarded 2008 Requested 2009* General Fund General Fund Burien Covington Des Moines Enumclaw SeaTac $1,000 $4,800 Tukwila *Cities on a two year funding cycle will renew 2009 awards to 2010 based upon performance and availability of funds. See Part II for city specific information. **Include your total request for Auburn,Federal Way Kent and Renton. The source of funding will be determined by staff. III Page 2 7. 1.gency Contact Sheet Provide the following information for the agency and for the program requesting funds. Agency Contacts General .Agency Name: Washington Women's Employment an Education Address: 515 West Harrison, Suite 205 City/State/Zip: Kent,WA 98032 Phone/Fax: 253-859-3718 ph 253-859-1881fax Agency Web Address: www.wwee.org Executive Director Name: Robin Lester Title: Chief Executive Officer Direct Phone: 253-590-0639 E-Mail: robinl@wwee.org Development Director Name: Julie Davis (or Grant Writer) Title: Director of Development Direct Phone: 253-590-0647 E-Mail: julied@wwee.org Finance/Accountant Name: Shelia Champeau (person preparing invoices) Title: Controller Direct Phone: 253-590-0641 E-Mail: sheilac@wwee.org Program Contact (Staff contact for contracting, reporting and program implementation.) Program Name: Reaching Employability and Achieving Career Habits(Modular REACH Plus) Staff Name: Sharon Holmes Title: Kent Site Manager Direct Phone: (253)859-3718 E-Mail: sharonh@wwee.org Page 3 Application Narrative Section (Questions 8 — 12) 8. O GANIZATIONAL EXPERIENCE Washington Women's Employment and Education (WWEE), a 501(c)(3) organization, was founded in 1982 by four local women who understood the urgent need for an organization to provide the services necessary for women and families in poverty to transition from dependence on public subsidy to economic self-reliance. In the interest of building a healthy community, the mission of WWEE is to assist low-income individuals to gain the skills, the knowledge, and the courage to be self-supporting. WWEE has program locations in both King and Pierce counties and has assisted over 12,276 families in their quest to successfully gain independence from public assistance over our 26-year history. WWEE programs help individuals break down barriers to self-sufficiency through education and training, and to obtain the work experience and habits which result in successful employment at a wage and benefits rate sufficient to meet the needs of a single-parent family. We improve the lives of impoverished women and children through: • technical and life skills training, career development programs, and individualized internships • housing assistance for qualified clients • two years of follow-up support with an employment consultant including one-on-one mentoring and job retention counseling • interview and workplace appropriate clothing • follow-up supportive services including stop-gap childcare and transportation assistance as well as emergency basic needs WWEE's programs go beyond simply helping women leave welfare for a low-paying job. Reaching Employability and Achieving Career Habits (REACH Plus) is our flagship program which employs a holistic approach to identify and remove barriers that have been in the way of employment success for our participants in the past. Through this method, our participants gain the confidence, determination, and resourcefulness to thrive in a professional environment. WWEE works to assist participants to succeed at work and achieve a living-wage sufficient to support themselves and their families. Because of strong program components and a dedicated staff, WWEE maintains a strong success rate — 88% of our 2007 REACH Plus graduates were either working, pursuing higher education or vocational training, or in a work-experience internship at the end of the program year. WWEE is a leader in forming and participating in community collaborations and partnerships. The agency is very active in King County and Pierce County, building alliances with school districts, churches, other community-based organizations, government agencies and service clubs. In addition, WWEE utilizes volunteers recruited from the business community and from the pool of successful WWEE graduates to increase the cost-effectiveness of our programs. In fact, over 125 volunteers currently play key roles in the success of WWEE's participants. Volunteers function as classroom aides where they assist the instructors by providing one-on-one attention to clients needing extra help, serve as an interviewer when students participate in mock interviews, make presentations to classes on their areas of ekpertise, help students prepare resumes and cover letters, and assist clients in learning computer skills. Volunteers also serve as job search advisors where they assist clients in active job search by providing them with targeted job leads and job search support. I WWEE is recognized as a leader in its field in the Puget Sound community. Last year, we received an awaid from Pierce County and the Cities of Lakewood and Tacoma for the consistent high quality of our outcomes based reporting models and our programmatic success. WWEE routinely receives some of the highest scores of any organization for our applications to the City of Tacoma for General Funds and Page 4 Community Development Block Grants, and is usually placed among the top 10% of United Way contractors based on our outcomes metrics. As a contractor in the Community Job's program, WWEE's outcomes are recognized as among the best of the several long-term providers. Whie other agencies help people get jobs; none provide the extensive two year follow-up and career advancement services that are provided by WWEE which contribute to our high success rate. WWEE fills the gaps by taking a comprehensive, holistic, and long-term approach, and by including career development along with the intensive computer training. In addition to our long-tem commitment to client success, WWEE programs are successful because they provide leadership development, communication skills, conflict resolution, interviewing, creating resumes, and building self-esteem in addition to critical office computer training. WWEE works by empowering our clients to recognize their own capabilities and find the strengths, skills, and gifts within themselves to overcome their barriers to self sufficiency. I Operational Structure A 13-member Board of Directors guides the agency by developing policy and ensuring a qualified staff enacts the organization's strategic plan and procedures. Chief Executive Officer Robin Lester is responsible for the operations of the organization and leads a staff of 20 (15 FT, 5 PT) in delivering quality services that meet the needs of our clientele. In addition, WWEE utilizes volunteers recruited from the business community and from the pool of successful WWEE graduates to increase the cost- effectiveness and success of our programs. c The WWEE Board is responsible for the development maintenance of the organization's strategic plan. It is also responsible for review and approval of the annual budget. The Board determines and evaluates policies and procedures, including an investment policy that guides the management of the organization's operating reserves and endowments. Furthermore, the Board monitors operational performance, hires and evaluates the performance of the Chief Executive Officer, and ensures that the resources necessary for the Chief Executive Officer's success are available and allocated. WWEE's Board of Directors is currently composed of 11 women (85%) and 2 men (15%). Board members live and work in Pierce and King Counties, ensuring that they are able to remain connected to and informed about the needs of the communities served by WWEE. Though from different backgrounds, all Board members come to WWEE with the common goal of making a positive difference in their community, addressing the root causes of social injustice and combating poverty in the community in which they live and work. The Board consists of a mix of community volunteers, business o ers, and executives at local companies.rn The WWEE Board of Directors is led by an Executive Committee, comprised of the President Emeritus, Pi esident, President-Elect, Secretary and Treasurer. These individuals work as a leadership team to ensure continuity, as the duration of each term is two years. The Executive Committee sets forth the annual board agenda and is the liaison between the Chief Executive Officer and Board activities. The Treasurer is also the leader of the Finance Committee. The WWEE Board has two additional standing committees: • Marketing—responsible for planning and implementing strategies and tactics to ensure that WWEE has I sufficient visibility in the community. Responsible for developing and maintaining a consistent, high quality message to existing and potential donors, individual participants, employers, volunteers, and the community in general. The committee is composed of WWEE Board Members, staff, and . volunteers from the community. • Finance—ensures that the agency plans for and utilizes its financial resources in a responsible and efficient manner to support current operations and enable sustainability. Page 5 Ad hoc committees are also formed to assist with specific fundraising special events such as the King County Benefit Breakfast. The Board of Directors meets monthly on the third Wednesday from 5:30pm to 7:30pm alternating locations between our Kent and Tacoma offices. The meeting in August is the organization's Annual Meeting, attended by all Board and staff members. In addition, the Board has an annual retreat for the purpose of training and planning each year. 9. NEED FOR YOUR PROGRAM A. Problem Statement WWEE programs work to address the cyclical nature of poverty and its' root causes: low employability, a lack of education, training and work experience and the inability to access the support structures which enable positive life change and permanent self-reliance. As real wages fail to keep pace with the cost of living in our region, those without education or training beyond high school bear the greatest economic burden. Nationally, 23% of those over 25 without any form of higher education or training live below the poverty line. Lack of education is a major causal factor of poverty which disproportionately affects women. While households with dependant children headed by women make up only 25% of all families, studies show that these households make up 60% of all families living on poverty. By increasing access to continued education focused on practical workplace skills, linking clients to support structures and resources and providing intense and individualized support and follow up, REACH Plus eliminates poverty and dependence through personal empowerment. WWEE provides opportunities for women to in crease their employable skills and gain living-wage employment with opportunities for personal and _ professional advancement. REACH Plus helps women gain the skills, confidence, experience and capabilities which are critical for workplace success and permanent economic independence. Building on the success of the 160 hour, 5 week REACH Plus class, WWEE began working with the cities of Renton and SeaTac in FY 2008 to offer an abbreviated, 20 hour version of the REACH Plus class which covers core concepts of the REACH Plus class and significantly improves the employability of our clients. This concept (tentatively called Modular REACH Plus) will allow greater access for clients by bringing training to their communities, which simplifies entrance to the program. Modular REACH Plus builds on the proven techniques of our successful REACH Plus program and relies on the same evaluative and intake tools. To become self-sufficient and free of government subsidies, welfare recipients must find and retain a job with benefits that pays more than poverty level. Many low-income or welfare-assisted residents of King County have both the potential and the desire to achieve economic self-sufficiency. Often, however, those living below the poverty line are faced with extraordinary difficulties and barriers to self- sufficiency, including lack of training and marketable skills (especially computer training), limited work history, undefined goals and objectives, lack of knowledge of the workplace and appropriate workplace behavior, inability to keep pace with technological changes, limited childcare options, lack of reliable transportation, lack of affordable housing or appropriate clothing, and low self-esteem. Many WWEE Participants must also address physical or mental disabilities, language/cultural barriers, drug and/or alcohol dependency, domestic violence, and low educational levels in their struggle to become self- supporting. Public assistance, while an often vital safety net, can trap low-income single mothers into taking low- paying, temporary or unstable jobs. Poverty itself is a trap that can last a lifetime if nothing is done to stop this vicious cycle. Tragically, children also suffer the consequences. A life of poverty, along with Page 6 the chaos that often accompanies it, can mean poor nutrition, lack of health care, poor self-esteem and, for some, the threat of falling back on welfare as adults. B. 11arget Population WWEE's target population is the low-income parents who are working to achieve self-sufficiency for thei I families in South King County. Based on quarterly participant statistics, 99% of our participants are female. Clients support an average of two dependents on $892 per month. The average age of our participants is 35. 54% of our participants are welfare-recipients and have been receiving payments for an averge of 40 months. Of these participants, 23% have not earned a high school diploma and 51% are minorities: 10. PROPOSED PROGRAM/SERVICE Program Description Type of Service Provided: Modular REACH Plus (Reaching Employability & Achieving Career Habits) is ari innovative four-week job-readiness and computer training program which significantly enhances the skillls, work habits, attitudes, computer knowledge, and overall employability of welfare recipients and other low-income individuals. The 20-hour workshop helps to ensure that participants will be successful in their work search and ultimately, in unsubsidized employment. Methods Used to Serve Target Population: Each King County Modular REACH Plus class meets Tueday, Wednesday from 5-7 pm and Friday from 10-12 pm for one month, a total of 20 hours of instiuction. The final Friday is given over to a graduation ceremony and not counted as instructional time. Renton Modular classes will be offered at the Renton City Hall, 200 Mill Ave S, Suite 610 Renton, WA 98055. There will be 12 Modular REACH Plus classes in the coming year 6 offered in SeaTac and 6 in Renton. The intake process usually begins with a telephone call to the WWEE offices, during which potential participants answer questions to ensure that they qualify for our program. Participants are then referred to WWEE's intake coordinator, who conducts a telephone interview and assessment, and arranges for an official referral from DSHS, if applicable. Appointments should be made ahead of time for program graduates wanting to meet with an employment consultant. Appointments can usually be made for that day if necessary. The Modular REACH Plus program begins with our staff conducting a detailed intake for each client which helps to establish an individualized plan of action to meet specific client needs. This process is designed so that WWEE staff and clients work collaboratively to identify and remove the barriers to successful life management and adequate employment. These barriers frequently include issues such as domestic violence, low self-esteem, inadequate food and shelter for the family, learning disabilities, and lacll of employable skills. WWEE strives to address the critical needs of the participants, judiciously utilizing emergency assistance funds as necessary, and frequently referring clients to other social service agencies in the community that can provide additional services. After the intake process in completed, participants enter the classroom portion of Modular REACH Plus. The class significantly enhances the skills, work habits, attitudes, computer knowledge, and overall employability of welfare recipients and other low-income parents. The 20-hour, four-week Modular REACH Plus class helps to ensure that participants will be successful in their work-search and ultimately, unsubsidized employment. Participants benefit by: • Learning job-readiness skills — how to write resumes, cover and thank-you letters; appropriate workplace attitudes and attire; and interview techniques • Developing critical computer skills Page 7 • Creating a portfolio of their work to demonstrate their skills to employers • Gaining vital self-esteem and confidence In the job-readiness section of the class, participants are taught how to improve their reliability, punctuality, conflict resolution, teamwork, willingness to accept directions and criticism, and ability to follow instructions and interact with others. They are also taught how to interview for a job, dress for success, and write resumes, cover and thank-you letters. The technical section of Modular REACH Plus teaches computer skills in a simulated workplace environment using team-based work groups with rotating leadership, timecards, monitored breaks, and assignments geared toward building a work product portfolio which serves both as an evaluative tool for client success and demonstrates concrete skills durig to prospective employers. In the end, this project gives participates a competitive edge in finding a job, retaining a job, and providing for their families, all of which is critical in today's technology-driven workplace and competitive job-search atmosphere. Through Modular REACH Plus, participants receive training on the Microsoft Office suite of programs (Word, Excel, PowerPoint, Outlook, and Access). The final phase of the project is the follow-up. During this time, participants have access to the employment consultants who assist them whenever employment obstacles arise, whether in the workplace or in life, as well as being able to access emergency-needs funds. Furthermore, WWEE maintains an on- site career center, equipped with a job-lead board, volunteers who serve as job-search advisors, telephones, computer stations, printers, fax machines and more. Throughout their WWEE experience participants also receive wage progression services, such as exposure to education and training opportunities. Outreach: Recruitment for WWEE program participants is accomplished in various ways. WWEE receives referrals from DSHS WorkFirst case managers, the Employment Security Department, and from a variety of other community-based organizations including city Human Services Departments. In addition, many of our participants come as a result of the word-of-mouth advertising which our graduates pro i ide as they tell their friends and relatives about our program. WVYEE employs staff members whose job duties include outreach and who also frequently address church, community and service groups. Efforts to reach our target population include everything from posers in public areas like libraries, to fliers, newsletters, the WWEE website, and personal contact. WWEE's Development Director makes presentations to numerous South King County service clubs each year as well as to companies like Boeing and potential United Way donors. A number of WWEE staff members sit on boards and/or volunteer for partner agencies. Also, WWEE holds a variety of special events to increase public knowledge of our programs. How Program Meets the Needs of the Community: The goal of Modular REACH Plus is, ultimately, self- sufficiency. Participants in the Modular REACH Plus program gain the following skills: how to target potential employers; how to communicate effectively in the workplace; how to become a valued employee by effectively setting priorities, presenting a positive attitude, and being a team member; how to increase self-esteem; how to overcome personal barriers, including lack of childcare and transportation, and how to create a backup plan in case their original plans fail; how to interview successfully for a job; how to create job application materials, including a professional-looking resume and cover letter; and how to create a plan that will eventually lead to self-sufficiency and freedom from government subsidies. In addition, the computer-training portion of Modular REACH Plus provides participants with the tools necessary to achieve self-sufficiency in today's technology-driven workplace. Participants gain coi ipetence in the following areas: Windows, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, and business English. Modular REACH Plus will achieve the results described above by using a multi-faceted approach. Page 8 1. The classroom is set up like a workplace, with timecards, monitored breaks, high expectations, and participants required to dress and act professionally. 2. The classroom utilizes the latest Microsoft software in order to ensure that program graduates are prepared for the typical office. 3. Participants are taught computer skills in an intensive environment that emphasizes hands-on learning and projects that mimic those they are most likely to be assigned in the typical office. 4. articipants are taught not only computer skills and how to properly format resumes and cover/thank- You letters, but also business English. 5. Support.services are comprehensive, lasting up to two years and focusing on increasing self-esteem and overcoming current or potential barriers to achieving economic self-sufficiency. WWEE focuses on removing our participant's barriers to economic self-sufficiency by directly addressing their barriers to success in the workplace. These barriers range from substandard job and computer skills to transportation issues and workplace attitudes. WWEE is successful because our programs deal not only with our participants' lack of the necessary job and computer skills, but also work on helping our participants to overcome the other barriers that have stood in the way of their employment success. W'VEE's programs increase economic self-sufficiency in South King County by addressing gaps in serf ices for struggling individuals, primarily those who are moving off welfare and into the workforce. WWEE employs transition and employment specialists who focus on meeting one-time needs that arise on the journey from dependency to self-sufficiency (including rental assistance), on reducing dependence on public assistance, and on securing any needed additional training to promote job retention and advancement. Some of these needs may be addressed in-house, such as the need for work-appropriate clothing (provided free of charge through our on-site clothing closet); others are addressed by outside aglencies to which we refer participants. Significant Changes to the Program: WWEE is not planning to make significant changes to the Modular REACH Plus program or the REACH Plus program during the upcoming funding period. Collaborations with Other Agencies: In order to be as effective as possible, WWEE has become a leader in forming and participating in community collaborations and partnerships. The agency is very active in Ding County, forming alliances with school districts, churches, other community-based organizations, government agencies and service clubs. The REACH Plus/Modular REACH Plus program, though, is not a formal collaboration with other programs and/or agencies. Participants are referred to other agencies for services if the individual has a specific barrier to becoming self-sufficient that cannot be resolved in- liouse (e.g. drug and/or alcohol addiction) but there is no formal partnership agreement with the referral gencies. Program Performance Measures and Outcomes Performance measure: Modular REACH Plus will provide a total of 380 hours of classroom instruction (20 hours/class x 19 students). Additionally, clients will receive 2 years of supportive services. (Outcome: Increased ability for individuals and families to be self-supporting Indicator 1: By the end of the contract program year, at least 70% of Modular REACH Plus participants will have increased their job search technical skills (e.g. resume writing skills and interviewing skills). Indicator 2: By the end of the contract program year, at least 70% of Modular REACH Plus participants will have increased their job specific skills (e.g. computer skills). Page 9 Staff ng Plan WWEE staff now number 19 full-time and part-time positions in King and Pierce counties. Staff positions involved in implementing the Modular REACH Plus program and time spent includes: Chief Executive Officer (0.1 FTE) Director of Programs (0.2 FTE) REACH Plus Instructor (3) (2.24 FTE) Kent Site Manager (1.0 FTE) Program Support Specialist (1 FTE) Employment Consultant (.92 FTE) Volunteer Coordinator (0.25 FTE) Key staff involved in the King County Modular REACH Plus program includes: • Robin J. Lester, Chief Executive Officer, oversees all program operations. Prior to WWEE, Robin served as the Director of Community Legal Services with the King County Bar Association. Robin Chas a law degree from the University of the Pacific, McGeorge School of Law and a Bachelor's degree in Business Administration with an emphasis in Marketing and Finance. Ms. Lester's community involvement is extensive. She has served for ten years on Puget Sound area on boards, commissions and task forces. • Deborah Howell, Director of Programs, supervises the programs of both King County and Pierce County and all direct services staff. Ms. Howell has a BA in Sociology with an emphasis in Organizational Communication. She also has a Masters in Organizational Management. Her prior experience comprises fifteen years of management including personnel management for a large retail firm. She has been with WWEE for seven years, managing contracts and supervising the direct services staff. • Gwen Willis, Education Coordinator, teaches the computer skills component of the Pierce County REACH Plus (Reaching Employability & Achieving Career Habits) program. Ms. Willis holds a Bachelor of Science degree in workforce education and development. Prior to her position at WWEE, she spent eight years as an instructor for a private vocational school. Ms. Willis has also worked for a marketing company, training sales associates and customers about new computer software and hardware. • Shelby McCulloch, Education Specialist, teaches self management, self esteem, behavior in the workplace, job retention and career tracking for the REACH Plus (Reaching Employability & Achieving Career Habits) program in both King and Pierce counties. She also administers evaluations to REACH Plus students to identify the best career choice for them as an individual. Shelby holds a Bachelor of Design Arts degree from the London Institute. She came to WWEE with a distinguished background in human resource development, having worked for Xerox as Training & Customer Relations Officer in Europe and for Manpower Temporary Services as Service Supervisor. • Sharon Holmes, Kent Site Manager, is responsible for the day to day operations of our Kent office, teaches the modular components of REACH Plus off site throughout the community and is responsible for partnerships and contracts for WWEE services in King County. Sharon holds a Masters Degree in Workforce Education and Development. She came to WWEE with an extensive background in banking and Human Resources management, working as a Branch Manager for First Interstate/Wells Fargo as well as a Banking Instructor for Clover Park Technical College. While each of these individuals brings their own particular strength to the agency they share in common a deep and abiding commitment to the mission of WWEE and the people we serve. All WWEE staff members have the necessary skills and related experience to provide services to our targeted population, but no special certifications or licenses are required. Page 10 Evaluation Program Evaluation: Participants come to WWEE without the resources they need to achieve stability and economic self-reliance. For this reason, the success of our programs is easily measured: each time a client gains and maintains living wage employment, we know our programs are working. In addition to this anecdotal evidence, WWEE uses relies on formalized, outcomes based measurements to numerically quantify client and programmatic success. Outcome-based evaluation measures are derived from case notes, pre- and post-tests, follow-up surveys, and classroom observations. By employing multiple measures at several points in the program, we ensure that clients achieve a successful transition to self- sufficiency and sustain a meaningful life change for themselves and their families, while at the same time gaining detailed information about the health, success and relevancy of REACH Plus. One of the keys to the success of Modular REACH Plus is long-term client follow-up. During this period, trained volunteers make monthly contact with clients to track their career and life management progress ana direct them to staff members who can assist them with whatever services they may need. These details are recorded in the client-tracking database and become an integral,part of the on-going outcome- based evaluations of the agency. Application of Evaluation: The results of our formalized outcome-based evaluations (OBE) are examined both internally and externally. Internally, WWEE uses OBE reports to determine the effectiveness of our programs. Also, they are used internally as a tool for possible program modification. The objective of W'VEE is self-sufficiency for our participants and we tailor our programs to most successfully reach this objective in a cost-effective manner. Our OBE reports are also examined externally by our contract partners to gauge our results against other similar organizations. Role of Key Stakeholders in Evaluation: First among key stakeholders is WWEE's 13-member Board of Di lectors who guides the agency by developing policy and ensuring a qualified staff enacts the agency's strategic plan and procedures. Chief Executive Officer Robin Lester is responsible for the operations of the agency and leads a staff of 20 in delivering quality services that meet the needs of our clientele. As well, staff members provide input on program planning and operations. Direct service teams meet wekly, and program managers and other members of the operations team meet monthly,to evaluate key elements of WWEE program services. WWEE program participants also strongly influence program planning. In addition to informing WWEE of their on going and evolving needs so that program services can be targeted appropriately, all WWEE participants are surveyed for their input and feedback about the program components in general. This information guides program refinement and changes, and contributes to our outcome-based evaluations (O1E) plan. The OBE results guide staff in making changes, upgrades and improvements in program content and format. Differences in delivery by city: All clients who attend the Modular REACH Plus Class at our Kent location will receive the same service delivery regardless of their city of residence. Modular or "mini" Modular REACH Plus classes will be offered to serve clients in the City of Renton and SeaTac, however, qualified clients from these cities are also welcome to attend the full EACH Plus class at our Kent location. Modular classes are essentially abbreviated Modular REACH Plus classes which focus on specific skills like resume and cover letter writing, interview skills, workplace behavior and expectations, customer service and life-skills and personal management. Specific content for these modular classes will be contracted on a city by city basis. Clients in Renton and SeaTac will receive 20 hours of instruction on core job search concepts and training in basic job skills such as the Microsoft office suite. Clients learn: sel -management, interviewing techniques , dealing with workplace conflict and/or difficult people, self- esteem, basic computer applications, and appropriate dress for the workplace. WWEE is currently Page 11 engaged in a pilot program to conduct Modular REACH Plus classes in Renton and SeaTac. We believe that this localized service will provide better access as clients do not need to travel to our Kent office. The abbreviated training provides all core components and is subject to the same evaluative processes as the Modular REACH Plus program. 11. LONG RANGE PLAN Future Plans for Program: As an organization, WWEE continually evaluates our own programs to determine what can be done to enhance our abilities to assist our participants in becoming self-supporting. The goal of Modular REACH Plus is self-sufficiency, the path to which is outlined in a customized plan for each participant. The program's emphasis on one-on-one job coaching and regular contact with participants, a proactive rather than reactive approach, can prevent problems by identifying them before they increase in severity. REACH Plus is proving to be as popular as it is successful with our participants. Interest for the REACH Plus class remains high and, as a result, WWEE maintains an active waiting for individuals wanting to p9ticipate in the program. We anticipate similar successful results and interest for the Modular program. Graduate feedback is always appreciated and helps WWEE to refine our programs to better serve our participants. Ari important aspect of the Modular REACH Plus program is developing clients' interviewing skills. We recently expanded this portion of the program to include a second taped interview which is reviewed and constructively critiques by peers and instructors. The additional interview allows clients to evaluate their performance and gives them additional with the pressure of the interviewing process and should increase the participant success rate in this component of our outcomes. Future Funding Plans: WWEE maintains a diversified funding base including grants from corporations and foundations, support from local service clubs, governmental contracts and individual donors in addition to our United Way allocation. Federal, State and local funding represents a substantial portion of our' operating revenue through fee-for-service contracts. In recognition of the changing nature of this revenue, WWEE reduced reliance on these funds from 69% of our revenue in 2002 to 40% in FY 2007. WVEE employs a development director, a full time grant writer and part time development associate who have the responsibility for maintaining and enhancing revenue under the direction of our board and executive director. In the next fiscal year, we will pursue funding from past corporate and foundation supporters, as well as cultivating a significant number of new partnerships with individuals, service and community organizations and foundations. WWEE continues to focus our efforts on a three pronged approach to revenue diversification: increasing organizational visibility, expanding our donor pool, and the continued growth of our major gifts campaign. WWEE continues to make inroads with local media outlets through press releases on major gifts from individuals and foundations, while seeking coverage of our program services and their impact on the community at large. In addition to the Jane T. Russell award, WWEE was a finalist in the Renton Chamber of Commerce 2007 Business Excellence Award in the Outstanding Non-profit category. Recently, WWEE garnered very positive exposure in the Seattle Times through an article on our King Cotinty programs, and in the Tacoma News Tribune and South Sound woman through articles focused on our organization as a whole. Securing publicity is an integral part of expanding WWEE's name recognition in the community and underscores the success of our programs, the relevance of our mission and the capacity of our organization. Our donor cultivation efforts have met or exceeded all goals for the past two years, and we anticipate modest continued growth in individual support as a result of continued commitment to donor cultivation and stewardship. WWEE will continue to seek program funding from all (current partners in the coming fiscal year, while actively cultivating new funding sources and partnerships. Page 12 12. BUDGET Budget Request Narrative Funding will be used to support WWEE's King County Modular REACH Plus program. Modular REACH Plus will allow WWEE to better accomplish our mission of assisting low-income individuals to gain the skills, the knowledge, and the courage to be self-supporting by more effectively empowering and prep)aring our growing client base for the workforce. Specifically, funding will support instructor salaries, classroom supplies, facility costs, marketing and outreach, and technology costs. Please see the attached program budget (Table 5) for a detailed breakdown of the King County REACH Plus budget. Funding for those participants who enter into WWEE's REACH Plus program comes from a variety of sou ices. Most of the foundation and corporate grants we receive for our King County program are to specifically support the operations of one of our programs; a few grants provide emergency funds for graduates. The WWEE agency is focusing on increasing individual giving. Individual donations are mostly unrestricted and come from our program alumnae who support WWEE financially, friends of the agency, our Board of Directors, and our staff Special event funding is also unrestricted and goes towards covering shortfalls in any of our programs. United Way of King County provides funds for WWEE's programs as well as supportive services like childcare and transportation assistance. Churches and service clubs also provide unrestricted funds. Government funds come from a number of sources on the local, state, and federal level. DSHS and CTED contribute state funds. Chnges to Budget: Our 2008 and 2009 budgets to not show significant increases in program costs. Sli& cost increases are a result of increased client service numbers in 2009, as well as increased travel cos s and small increases in personnel costs. Overall,program costs are expected to increase by only 2%. Differences between revenue and expenses: In FY 2007 WWEE was the recipient of several large grats which were allocated across all of our programs and significantly boosted foundation revenue, which allowed us to post a net gain at the end of the program year. WWEE works to maintain program realistic expense budgeting and tight controls financial integrity through conservative income budgeting, p g g g on actual expenses, so that unforeseen shortfalls in funding or slight increases in expense are provided for at tie outset and do not impact service delivery when they occur. Cost per Client/Contact The cost per client for the King County REACH Plus program is $1,752. The cost per client was determined by taking the total cost of the King County REACH Plus program ($236,480) and dividing this by the anticipated number of clients to be served (135). This equates to the cost per client figure of $1,752/client for participation in the 5 week REACH Plus program. This includes the five week class and up to two years of follow up case management and support services. The cost per client for Modular REACH Plus is $480. This figure was calculated by taking the total cost of Modular REACH Plus ($16,800) divided by the total number of anticipated clients (35). Page 13 Agency: WWEE Program:Modular REACH Plus 13. NUMBER of INDIVIDUALS/HOUSEHOLDS SERVED BY PROGRAM Individuals? or Households? (Check which applies and use for reporting all demographics.) Unduplicated *Unduplicated Number of all Clients Served by Clients Served All Funding Sources with Funds Requested 2007 2009 2007 % of column 1 2008 2009 (Actual) clients served (Anticipated) (Projected) (City Requested by City Funding Only) • Auburn 21 17% 15 15 10 Burien 1 1% 2 2 II Covington 1 1 Des Moines 1 1% 1 1 Enumclaw 1 1 : I Federal Way 20 16% 20 22 Kent 37 30% 43 48 45 • Renton 8 7% 15 25 20 SeaFac 12 10% 10 12 10 Seattle Tukwila 1 1% • Other 17 17% 27 20 100% Total 118 (This column must 135 147 90 total 100%) **Clients classed as "other" were from cities not listed on the grid or participated in a modular or" mini"Modular REACH Plus class and do not appear in the total number on question 15 because there ids no "other" column. - Page 14 Agency: Program: Agency: W WEE 14. Performance Measures (Data Table) Program: Modular REACH Plus 14a. Service with 2009 Requested Funds Proposed Performance Measures as defined below. A) Participants increase B) Participants increase Job C) job specific skills Search skills Aublurn 14 14 Burien 1 1 Covington 1 1 Des LMoines 2 2 Enumclaw 1 1 Federal Way 7 7 Kent 36 36 Renton 18 18 SeaTac 8 8 SeatItle Tukwila 1 1 Pe rformance erformance Measures 2009 Proposed with funds,re requested CityFundingOnly 1 , P q , Title: Brief explanation: A)Participants increase job Participants increase office computer skills, and learn workplace specific skills appropriate behaviors and expectations Participants learn resume writing, business English and interviewing B)Participants increase Job techniques Search skills C) Page 15 • Agency: WWEE 14 Performance Measures (Data Table), Cont. Program: Modular REACH Plus 14c. Average Cost of Service Unduplicated Clients Served with Funds Average Cost of Service Requested 2009 Requested 2009 per Client (Same as last column of (Same as last column of Question 6) Question 13) Column 1 divided by Column 2 Example: $5,000 45 $111.11 Auburn $9,000 10 $900 Buren Covington Des Moines II Enul claw Federal Way Kent $40,500 45 $900 Renton $12,000 25 $480 SeaTac $4,800 10 $480 Seattle Tukwila Page 16 Complete Question 15 with 2007 Actual numbers reported in column 1 of Question 13. Agency: WWEE 15. Demographics (from all funding sources) (Data Table) Program: Modular REACH Plus cci is clien• t Residence " E o 0 0 I 0 o a 8 aai aa) aa)i aa)i 0 • I < PO U �1 W w w' c H Ey I !Unduplicated i (check one) • ®Individuals N ,-1 o ,-. o " N M oo N co .--4o ❑Households Served in 2007* " Household Income Level - ' 30%of Median or Below 21 1 1 20 37 8 12 1 101 50%of Median or Below 80%of Median or Below Above 80%of Median Unknown I TOTAL 21 1 1 20 37 8 12 1 101 Gender. Male 1 1 1 1 I Female 21 1 1 20 36 7 11 1 100 TOTAL 21 1 1 20 37 8 12 1 101 Age • .." 0-4 years 5 - 12 years 13- 17 years 18-34 years 10 1 12 8 1 4 36 35 -54 years 11 1 8 28 7 6 61 I 55-74 years 1 1 1 3 75+years _ Unknown 1 1 TOTAL 101 Ethnicity Asian 1 1 2 Black/African American 4 11 13 1 4 1 34 I Hispanic/Latino(a) 1 1 5 7 I Native 1 1 American/Alaskan _ Pacific Islander White/Caucasian 16 1 1 3 18 3 5 4 Other/Multi-Ethnic 5 1 3 1 10 TOTAL 21 1 1 20 37 . 8 12 • 1 101 Female Headed 13 0 1 16 19 6 ' 6 0 Household 61 ;Disabling Condition 6 2 5 6 • 1 1 4 25 !Limited,English 0 0 0 0 0 0 0 0 0 !Speaking * Check Individual or Household,which should be the same as checked in Question 13. Unduplicated means count each client only once per calendar year. This should match the number served by City in the Actual 2007 column of Question 13. The "total"column will be different from Question 13 since the"other"column is not included due to space limitations. Page 17 16. PROGRAM STAFF (DATA TABLE) this data table, record the number of full-time equivalent (FTE)paid staff and volunteers for this program. FTE means a 40-hour week throughout the entire year. For example, if you enter"5" in the box for Number of Volunteer FTEs, this would mean that you have, on average, five volunteers assisting your program at all times (assuming a 40-hour week). If you know only the total number of hours contributed by all volunteers for this program, simply divide that number by 2,080 to find the total FTE number. For example: 5,000 volunteer hours over the course of a year, divided by 2,080 equals 2.4 FTEs. 2007 2008 2009 (Actual) (Budgeted) (Projected) Total Number of Staff(FTEs) 3.88 4.71 4.71 Number of Volunteer(FTEs) 2 .36 .36 Actual Number of Volunteers 18 20 20 Page 18 Agency: WWEE 17. PROGRAM REVENUE BUDGET (DATA TABLE) Program: Modular REACH Plus Revenue Source 2007 2008 2009 (Actual) (Budgeted) (Projected/ Requested) City Funding(General Fund& CDBG) • Auburn $9,000 • Burien • Covington • Des Moines • Enumclaw • Federal Way • Kent $35,000 $35,000 $40,500 • Renton $10,000 $10,000 $12,000 • SeaTac $2,000 $2,000 $4,800 • Seattle • Tukwila • Other(Specify) • Other(Specify) Other Government Funds • King County • Washington State $23,300 $23,300 $23,300 ■ Federal Government(Specify) • Other(Specify) Private Sources • United Way(grants &designated donors) $47,661 $47,661 $47,160 • Foundations and Corporations $84,110 $80,541 $74,520 • Contributions(e.g., Events, Mailings) $41,414 $32,555 $30,000 • Program Service Fees (User Fees) 0 0 0 • Other 594.00 0 0 TOTAL PROGRAM BUDGET $244,080 $231,057 $241,280 Page 19 17. PROGRAM EXPENSE BUDGET, CONT. Agency:WWEE (DATA TABLE) Program:Modular REACH Plus Expenses 2007 2008 2009 (Actual) (Budgeted) (Projected) Personnel Costs • Salaries $105,847 $108,595 $110,000 • Benefits $24,892 $24,662 $27,000 • Other • Total Personnel $130,739 $133,257 $137,000 Operating and Supplies • Office/Program Supplies $8,342 $8,000 $8,000 • Rent and Utilities $53,258 $54,000 $54,000 • Repair and Maintenance $50 $1,000 $1,000 ■ Insurance $1,373 $1,400 $1,600 • Postage and Shipping $97 $200 $500 • Printing and Advertising $611 $1,120 $1,300 • Telephone $6,416 $7,650 $8,250 • Equipment $1,177 $1,000 $1,000 • Conference/Travel/Training/Mileage $6,377 $8,000 $8,000 • Dues and Fees $771 $780 $780 • Professional Fees/Contracts $7,898 $7,900 $8,100 • Direct Asst. to Individuals $1,949 $2,000 $2,000 • Administrative Costs • Gain/Loss on fixed assets $283 $250 $250 • Depreciation $5,074 $3,500 $3,500 • Marketing $983 $1,000 $1,200 • • TOTAL PROGRAM EXPENSES $225,410 $231,057 $236,480 Net Profit (Loss) $18,670 $0 $4,800 (revenue-expenses)= Page 20 Agency: WWEE 18. SUBCONTRACTS (DATA TABLE) Program:Modular REACH Plus List all the agencies you will be subcontracting with for this program. Provide the agency name in the first column, a description of the contract/service in the second column, and the contract amount in the third column. Do not list agencies you coordinate with on a referral only basis. Indicate not applicable if you do not subcontract for any part of this program. Subcontracting Agency Specific Subcontracted Activities Contract in the Operation of Your Program Amount Not applicable Page 21 19. APPLICATION CHECKLIST A]plications missing one or more of the following components or not following these directions may not be reviewed. Sign and submit the application checklist with your application. Contents (Your application should contain each of these items in this order.) [Application Cover Pages.The top three pages of your application must be a completed copy of the Agency Information and Questions 1-7. Application arrative: uestion 8 Organizational Experience(2 page maximum) reestion 9 Need for Your Program (2 page maximum) Question 10 Proposed Program/Service(6 page maximum) ('®uestion 11 Long Range Plan (1 page maximum) Ng Question 12 Budget(2 page maximum) Data Tab es ,Question 13 Number of Individuals/Households Served . Fit Question 14a-c Performance Measures and Average Cost of Service ICI Question 15 Demographics (from all funding sources) �uestion 16 Program Staff uestion 17 Program Revenue & Expense Budgets Question 18 Subcontracts Required documentation. Supply one copy of the following required documents with the signed original application. See Part II: City Specific Supplemental Information to determine whether additional copies of the application and required documentation need to be submitted. uestion 19 Required Documentation, including: ■ Proof of non-profit status - . ■ Organizational Chart ■ Agency/Organization Mission Statement ■ Board resolution authorizing submittal of the application(may be submitted up to 60 days after application). • List of the current governing board and local board, if applicable, (include name, position/title, city residence, length of time on the Board, and expiration of terms. Note any vacancies.) • Board Meeting Minutes of last three board meetings of governing board and local board as applicable • Annual Budget • Financial Audit Cover Letter • Financial Audit Management Letter • Financial Statement • Verification of Non-Discrimination Policy • Program Intake Form • Sliding Fee Scale 4Plication Check List. (Signed below.) City Specific Supplemental Information.Required in Name Andy Lewis-Lechner rt II applicable City only. Position: Grants Manager Phone#: 253.590.0648 E-mail: andyl@wwee.org • Signature of Person Completing Checklist DO NOT SUBMIT ANY OTHER MATERIALS WITH THIS APPLICATION Make sure that you carefully check Part II of this application to see what additional attachments each city requires. Page 22 WWEE Application to the City of Renton Human Services Division 2009-2010 General Fund Renton Supplemental Questions Renton Results addressed by Reaching Employability and dlt #chieving: All d Career Habits ividuals become (Modular REACH Plus): Modular REACH Plus addresses as self-sufficient as possible. Modular REACH Plus increases clients self-sufficiency by providing them with the skills, aptitudes and supportive services they need to gain living wage employment. Our strategies are widely recognized best practices which are cited by the recent landmark study conducted by the Women's Funding Allianceindicate`A Closer high success Oates od are f our also supported by Outcomes Based Metrics which consistently clients. Modular REACH Plus strategies include low program entry e s. Client need dd only e to meet income requirements and be committed to increasing their and employability by attending Modular REACH Plus sessions. By makingthat clients refs who the threseed thold for program entry low, we maximize the reach of our services and en have easy access. Another critical strategy of the REACH Plus program is access to wrap around supportive services. Our clients need employment training, but typically face barriers to employment like housing instability, lack of transportation and childcare. Even with the appropriate skills, abilities and attitudes for workplace success, these clients frequently cannot maintain employment because of these underlying issues. WWEE staff works one-on-one with clients to construct an individualized action plan to significantlyce these address of thes both short underlyi g and long term. Our clients are individuals and as such, successful reasons for their inability to maintain self-sufficiency requires an individualized approach. By providing wrap around services which resolve barriers, we allow clients to complete training, and also increase the likelihood that they will maintain employment in the long term. WWEE's Modular REACH Plus classes use a variety of activities to enhance client self- sufficiency. Participants benefit from learning office computer skills, cover letter and resume writing, self-management and appropriate workplace behaviors, dressing for success, and participating in mock interviews. Modular REACH Plus clients also receive targeted support in their job search and benefit substantially in a climate of individual and personal responsibility. WWEE's OBE statistics show that these activities lead to substantial increases in clients' workplace aptitude, self-sufficiency and ability to maintain living wage employment. In the last program year, 88% of graduates from the Modular REACH Plus program gained full or part time employment, enrolled in higher education or vocational training or a workplace internship at the end of the program year. A key indicator of self-sufficiency is an increase in client wages. Last year, Modular REACH Plus graduates entered WWEE with an average wage of$892 and exited the program with and average wage of $1,710, an increase of 92%. For years, WWEE has utilized methods and approaches which were recently identified in addersfor women,00lc Study" providing including: job training programs which focus on building a car mentorship and guidance and offering financial planning. The study also emphasizes practical training coupled with supportive services and training programs which chre andncreas coordinated with other self-sufficiency programs as the current best practices forg poverty ing individual economic self-reliance. 1 WWEE Application to the City of Renton Human Services Division 2009-2010 General Fund Renton Supplemental Questions How will program outcomes produce the selected result? The outcome for all WWEE programs is increased self sufficiency achieved through a meaningful, self actualized career with opportunities for wage progression and personal and professional growth. Our program's major indicators for achievement of this outcome are increased job specific skills and increased job search skills. Experience shows that these strategies are critical in enhancing client self- sufficiency and client success in these indicators is a significant indicator of their capacity to gain self-sufficiency. Our programs work to effectively enhance client employability by improving basic skills like workplace appropriate behaviors, training in the Microsoft Office suite, appropriate self- management, how to work as part of a team, conflict resolution, personal responsibility and self- assessment. Increased employability and enhanced employable skills undoubtedly increases an individual's ability to gain self-sufficiency by assuring that they can gain and maintain employment and increasing their ability to maintain a living wage job. WWEE views client employability in two parts: first the concrete skills which allow our clients to perform the day to • day tasks required in a work environment, abut secondly, and equally important, are the so called "soft" or life skills which allow clients to be positive contributors to the work environment, which make them valued employees, and which are critical for future advancement in the workplace, for wage progression and sustaining their increased earning power. Time and time again employers tell us these are the skills they seek in new hires — employees can be quickly trained in job specific skills, but coming to the workplace with the appropriate attitude a willingness to work cooperatively, as well as the ability to self-assess, significantly increases client's ability to maintain employment permanently. Our programs focus on building individual and family economic self-sufficiency through living wage employment and do so by focusing on critical job search skills in addition to concrete workplace and self-management skills. Often, the most stressful aspect of the job search is the interview, however, successful interviewing is a skill that can be taught. Modular REACH Plus participants engage in mock interviews which are taped and reviewed by peers and instructors for constructive feedback, which allows them to asses strengths and weaknesses in a neutral and supportive environment before they enter the critical setting of a real interview. Another critical job search skill is resume and cover,letter writing. Clients are trained in basic business English and proper formatting and content of a resume, how to write a compelling cover letter and how to appropriately follow up after an interview. Feedback and analysis from our trained staff helps clients understand how important these documents are to securing an interview and how to successfully and professionally create them. These are critical job search techniques which are often missing from clients' aptitudes and prevent them from gaining employment which pays above a minimum wage. Study after study shows that minimum wage jobs are rarely sufficient to sustain a family. The most effective way to increase family and individual self-sufficiency is to increase their ability to gain living wage employment by enhancing job search and job specific skills. 2 E�a µ a Internal Revenue Service Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201• Date: May 16, 2001 Person to Contact: Kendall'Hilson 31-07340 Customer Service Representative Washington Wornens Employment and Education Toll. Free Telephorie Number: 3516 S 47TFi St Ste 205 9:00 a.m."to 9:30 p.m.EST Tacoma, WA 98409-4475 877-829-5500 Fax Number: 5.13-263-3756 Federal Identification Number: 91-1161700: Dear Madam: This letter is in response to your letter dated May 1, 2001, requesting a copy of your organization's determination letter. This letter will take the place of the copy you requested.. O�r records indicate that a determination letter issued in February 1982 granted your organization exemption from federal income tax under section 501(c)(3) of the Internal ReVenue Code. That letter is still in effect. Based on information subsequently submitted, We classified your organization as one that is not a private fotlindation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form.990, Return of Organization Exempt from Income Tax, only if its grass receipts each year are normally more than $25,000. If a returnis required,.,it must be filed by the 15th daly of the fifth month after [he end of the organization's annual accounting period. The law imposes a pelnalty of $20 a day, up to a maximum of $10,000, when a return is filed late, Unless there is reasonable cause for the delay. Al, exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed Under the Federal Unemployment Tax Act (FUTA). • Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt,from other federal excise taxes. _ Dfimors may deduct contributions to your organization as provided. in section 170 of the Code. Bequests, • legacies, devises, transfers, or gifts to your organization or for its use-are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. -2- Washington Womens Employment and Education 91-1161700 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must file an income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. If your organization had a copy of its application for recognition of exemption on July 15, 1987, it is also required to make available for public inspection a copy of the exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet(World Wide Web). You may be liable for a penalty of$20 a day for each day you do not make these documents available for public inspection (up to a maximum of$10,000 in the case of an annual return). Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should keep it with the organization's permanent records. If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely, ZP ?&ece -7 John E. Ricketts, Director, TE/GE Customer Account Services V V V V C E January 2007 Staff Organizational Chart January 2007 BOARD OF DIRECTORS Robin Lester Executive Director J l I DEVELOPMENT • FINANCE - TECHNOLOGY PROGRAMS • I I1 Julie Davis Sheila Champeau Deborah Howell Director of Development Controller Director of Programs Volunteer Support Education, Amy Kostelecky Andy Lewis- — Employment & Volunteer Mgr& Lechner Grants Development Manager Debi La Fleur Modular Service Assoc Housing Programs Mgr. Marshall Fiese I See Following Marshall Fiese Finance Assistant Page PT Sherry Cotton Development ( ) Housing Specialist Assistant(PT) Rich Sadler Network Administrator (Contract) • , . E January 2007 Staff-Organizational-Chart January 2007 BOARD OF DIRECTORS 1 Robin Lester Executive Director I Deborah Howell Director of Programs 1 1 KING COUNTY . J. PIERCE COUNTY Sharon Holmes Tahaira Spice Site Manager- Kent Office Manager/ Program Support I I I I Education Employment Services Employment Program Services Support , I Gwen Willis Penny Education Services Manager Employment Regina Conn New Hire Consultant/Contract Employment Consultant January 2007 Analyst Program Support .5 FTE Education Wendy Simmons Nancy Adams Coordinator(King) Education Coordinator .9 FTE Worksource& (Pierce) (PT) Transition Consultant (PT) Shelby McCulloch REACH + Instructor/ Education Specialist (PT) v\A)/(iv Washington Women's Employment&Education Mission Statement The mission of Washington Women's Employment & Education (WWEE) is to assist low-income individuals to gain the skills, the knowledge, and the courage to be self-supporting. Vision Statement WWEE envisions a robust community that empowers all its members to achieve meaningful careers, that are both self- sustaining and self-actualizing. \A) (wee Washington Women's Employment&Education Board Resolution Authorization of Grant Application Be it resolved that the Board of Directors in accordance with the By-Laws of Washington Women's Employment & Education (WWEE), Article IX, Section 1 hereby authorize Robin J. Lester, Chief Executive Officer of WWEE to act on behalf of the Board of Directors to submit an application for funding in the name of and on behalf of the Washington Women's Employment & Education (WWEE) to the following entities: City of Auburn, City of Kent, City of Renton, and City of SeaTac. Purpose of the Authorization of Grant Application is to demonstrate that the Board of Directors approves of the application for funding and certifies that Washington Women's Employment & Education has the ability to carry out the plan outlined in said grant. WWEE Board of Directors hereby authorizes Robin J. Lester, Chief Executive Officer of Washington Women's Employment & Education to execute and deliver in the name of WWEE an application of funding to the aforementioned entities. Be it resolved that any funds received from the abovementioned entities shall be used only for the purposes stated expressly in the funding application. This resolution shall go into effect on the date that it is signed by the Board President. This resolution is so agreed to by the Washington Women's Employment & Education Board of Directors as attested to below by signature of the Board President, Victoria Thompson. Signed April 16, 2008 I certify that the foregoing is true and correct. Victoria Thompson President of the Board Washington Women's Employment& Education vi)) WWEE Mission:To assist low-income individuals to gain the skills,the knowledge,and the courage to be self-supporting Washington Women's Em' loyment&Education Washington Women's Employment & Education BOARD ROSTER for 2007-2008 Officers Secretary Joe Lizee President Mary Anne Francis, LUTCF Fife Victoria (Vicki) Thompson ,Brown.& Brown Insurance 2007-2009 (1st term) Tacoma Tacoma 2008-2010 (2nd term) 2006-2008 (1st term) Anita Paige Tacoma President Elect: Board 2008-2010 (1st term) Lois Kreitzer Gig Harbor Charlene Grinolds Sarah A.Taylor 2007-2009 (1st term) Kent Gig Harbor 2007-2009 (1st term) 2008-2010 (1st term) President Emeritus: Carolyn Shain Jayasri Guha Bud Thompson Gig Harbor Kent Horizon Air 2008-2010 (3rd term) Weyerhaeuser Tacoma 2007-2009 (2nd term) 2007-2009 (1st term) Treasurer Audrey Godwin, CPA Diane Haelsig Yoshi Williams The'Godwin Group Bellevue Weyerhaeuser tenon 2008-2010(3rd term) Edgewood J007-2009 (1st term) 2009-2011 (1st Term) Note: Terms begin July 1 of the fiscal year and end June 30th' A term starting on July 1, 2007 will end on June 30,2010. Board of Directors may,under WWEE By-laws,be re- elected for 3 consecutive 3-year terms. i� Washington Women 's Employment & Education Board of Directors Meeting Wednesday, January 16, 2008 5:45 PM Kent Reach Classroom Board Members Present: Audrey Godwin(Treasurer),Bud Thompson, Carolyn Shain(President Emeritus), Charlene Grinolds,Diane Haelsig, Joe Lizee,Lois Kreitzer(President Elect),Mary Anne Francis(Secretary), Sarah Taylor,Vicki Thompson (President)Absent: Jayasri Guha,Anita Paige WWEE Staff Present: Julie Davis,Robin Lester Guests: Yoshi Williams, a Weyerhaeuser Employee and prospective board member referred by Jayasri. The WWEE Board Meeting was called to order at 5:47 PM by Board President Vicki Thompson. Vicki welcomed board members and staff and determined a quorum was present. Consent Agenda: Joe moved and Charlene seconded passage of the Consent Agenda. The motion passed. The Consent Agenda consisted of: • Minutes of the December 19, 2007,Meeting • Financials Report • Committee Reports: o Marketing o King County Breakfast Investment Policy Review/Recommendations: Robin distributed a memorandum containing recommendations regarding the Investment Accounts broken out as follows: A. Outline of current investment guidelines from our Operating Reserve and Endowment policies B. Recommendation by Russell C. Specifics of how our current investments are diversified and recommendations by our current investment managers at Merrill Lynch. Robin will gather information from Smith Barney, discuss Investment Policy with the Finance Committee for revisions and bring recommendations back to the board for discussion and approval. Upon approval, Robin will instruct Merrill Lynch to reallocate the investments. Operational Plan Update: Robin reviewed progress on the operational plans. The Helping Hands program is reaching Middle School students. The VITA Site has gotten started; by appointment,helping Pierce County working poor with tax returns. Staff Implementation Plan: Robin distributed a draft of the Staff Operational Plan Matrix outlining the WWEE Busiraess Operational Plan major focus items for 2008,the drivers, status and comments. WWEE Board of Directors Minutes 1 January 16,2008 Robin shared that the Building Project Ad Hoc committee had its first meeting, six attended telephonically. Reviewed CMA, discussed steps for meetings going forward. Finalized Strategic Plan: Joe distributed an updated copy of the WWEE Strategic Plan FY 2008,having incorporated suggested changes from over the last couple of months including Modules,Broader Deeper Services and Board Capacity. Status Updates: Recruitment Report: Carolyn asked for updates on potential board prospects and sought possible board members. Some discussion followed on possible candidates for expansion of board. Several people offered to follow up on their ideas. Legislative Issues: The legislative session is short this year. Issues to be discussed include GAU-General Assistance for Underemployed and Payday lending issues. TANF Summit-update for next month. View CityScape Video: Six-minute video presentation about WWEE that can be used in future presentations and will be shown at the King County Breakfast. Old/New Business: Vicki said that Julie would be meeting with each board member to discuss development and stewardship of current Directors Circle donors. She will start with the newer board members. Sarah mentioned it is time to start planning a summer fundraising/friend-raising event and offered to work with anyone who would like to tap into her expertise and experience. Some Dates for the Future: Reconnect—Thursday,February 28—Tacoma WWEE office-A reunion of former board members and other volunteers. February 29-Online Auction follow up to Pierce County October Breakfast. May 10-Intel & State Farm Golf event—Hawks Prairie Golf Course;Volunteers needed June 6 - Saturday Board Retreat-Please plan to attend. Meeting Adjourned to Executive Session at 7:15 pm after which we wrote thank you notes to WWEE donors for 30 minutes. During the Executive Session,the board approved changing Robin's title to Chief Executive Officer. Submitted by Mary Anne Francis Secretary WWEE Board of Directors WWEE Board of Directors Minutes 2 January 16,2008 Washington Women 's Employment & Education Board of Directors Meeting Wednesday, February 20, 2008 5:45 PM Kent Reach Classroom Board Members Present: Anita Paige, Bud Thompson, Carolyn Shain(President Emeritus),Charlene Grinolds, Diane Haelsig,Joe Lizee,Lois Kreitzer(President Elect)by phone, Mary Anne Francis (Secretary),Yoshi Williams. Absent: Vicki Thompson(President), Audrey Godwin(Treasurer),Jayasri Guha. WWEE Staff Present: Julie Davis, Robin Lester Guests: Karen McKee,King County Breakfast Chair The WWEE Board Meeting was called to order at 5:45 PM by Board President Emeritus Carolyn Shain. Carolyn welcomed the board and staff and determined a quorum was present.Yoshi Williams was welcomed as the newest board member,voted onto the Board by prior email vote. Consent Agenda: , Joe moved and Diane seconded passage of the Consent Agenda. The motion passed. The Consent Agenda consisted of: • Minutes of the January 16,2008 Board Meeting • Financials Report • Committee Reports: o Marketing King County Breakfast: Update Karen reported on the April 3rd Breakfast plans. The theme will be `Futures within Reach' and will be held at the Spirit of Washington Event Center, 233 Burnett Ave. So,Renton, WA. The room setup will be same as last year with the placement of the registration and dining tables. Corporate sponsorships have been phenomenal with possibly more than $13,000. Lois,Bud and Joe volunteered to be Table Captains. Raffle prizes will be 2 round trip tickets to anywhere Alaska Airlines flies as well as Health and Wellness items from Bartell Drug. Diane reported that the Governor has been invited and her attendance is under consideration. By-Laws Change: Lois moved and Sarah seconded a motion to amend the WWEE By-Laws, changing the title of Executive Director to Chief Executive Officer. The motion passed. Staff Updates: Olympia Contract Robin reported that the first Modular Programs in Thurston County will begin at the Evergreen Vista Complex in Olympia on February 28t. Wendy Simmons will be teaching the soft skills; Marshall Fiese, the computer segments. WWEE Graduate Speaker: Melody Corona, a WWEE Graduate and speaker for the April 3`d Breakfast called in and shared some of her compelling story with the Board. The full story will be told at the Event. WWEE Board of Directors Minutes 1 February 20,2008 x Status Updates: Recruitment: Carolyn asked for updates on the recruiting list and thanked Board Members for their continued work in seeking new prospective Board Members. Building Update: Robin gave the Board information on the Real Estate Market Search.A couple of properties have promise. More analysis is in the works. Discussion surrounded issues of buy vs. rent, possible alliances, funding mechanisms and the local economy. Robin will forward more information when available. Investment Policy Revisions: Investment Profiles were forwarded to Board members by email but discussion revealed more refinement of the questions would produce greater understanding of the Board's Risk Tolerance.Anita and Robin agreed to work on the questions and forward a revision to the board for discussion at the next meeting. Focus on Development/ Fundraising: The Board broke into two groups led by Julie and Robin. Robin met with seasoned Board members to discuss what Staff could do to make the development/fundraising process easier for members. Julie met with newer Board Members and outlined the fundraising process. Old/New Business: Sharon Sheldon will Chair the October WWEE Breakfast event. The meeting adjourned at 7:47PM Submitted by Mary Anne Francis Secretary WWEE Board of Directors WWEE Board of Directors Minutes 2 February 20,2008 Washington Women's Employment & Education Board of Directors Meeting Wednesday, March 19, 2008 5:45 PM Kent Reach Classroom Board Members Present: Anita Paige,Audrey Godwin(Treasurer), Carolyn Shain(President Emeritus), Charlene Grinolds, Jayasri Guha,Joe Lizee, Lois Kreitzer(President Elect),Mary Anne Francis (Secretary), Sarah Taylor,Vicki Thompson(President),Yoshi Williams Absent: Bud Thompson,Diane Haelsig WWEE Staff Present: Julie Davis,Robin Lester, Sheila Champeau Guest: Brett Carlson The WWEE Board Meeting was called to order at 5:45 PM by Board President Vicki Thompson. Vicki welcomed board members, guest and staff; confirmed a quorum was present. Consent Agenda: Carolyn moved and Sarah seconded a motion to accept the Consent Agenda. Vicki asked that the February minutes be amended to show that Sarah Taylor was not present. The motion passed as amended. The Consent Agenda consisted of: • Minutes of the February 20, 2008 Board Meeting • Financials Report • Committee Reports: Marketing Annual Development Plan: Julie distributed copies of the Fiscal Year 09 Development Plan and shared the fundraising targets. The Draft Budget is $265,000; a$21,000 decrease over the 2008 forecast reflecting a projected decrease in United Way revenue and increase in revenue from direct mail, special events and community service organizations. Julie identified areas that the board can impact: • Stewardship/cultivation of current donors, • Identification of corporate/community sponsors for Breakfast/Benefactor Appreciation Events •" Board recruitment—follow up on interested board prospects quickly King County Breakfast Update: Julie shared that the outlook is great! Corporate sponsorships are up from last year,the headcount is strong; Julie encouraged all to remind invitees,asked for volunteers to sell raffle tickets and greet and clean up. Also,to follow up with thank-you phone calls the day of the event. In-depth Merrill Lynch Investment Review: Brett Carlson from Merrill Lynch reviewed each of WWEE's investment accounts,the diversification and management of each and answered questions from the board. WWEE Board of Directors Minutes 1 March 19,2008 In-depth Board Risk Tolerance/Building Move or Not to Move: Robin walked us through the revised Risk Tolerance forms. She will tally the responses and use the • results in making plans in regard to moving or not and realignment of the investment accounts. Status Updates: Recruitment: Carolyn asked board members to email her with updates on board prospects they are stewarding. • Old/New Business: Congratulations to Jayasri for winning the 2007 Talk&Tour Chal'enge by bringing the most guests to WWEE Graduations! Robin mentioned that both of the current Tacoma and Kent classes are large and encouraged board members to invite friends to the graduations on April 17 in Kent and April 18 in Tacoma. Meeting Adjourned at 7:45 PM. Submitted by Mary Anne Francis Secretary WWEE Board of Directors I 1 WWEE Board of Directors Minutes 2 March 19,2008 Washington Women's Employment Education Organization Operating Budget Revenue and Support FY 08 Foundation Grants 320,000 Individuals 266,000 United Way 121,210 Government 635,004 Non-Government Contracts 56,490 Fee for Service 38,000 Other Revenue 8,000 Total Revenue and Support 1,444,704 Expenses Salaries & Benefits 861,984 CTED Payroll (Client Internship) 155,000 Professional Services/Contract 38,000 Travel 18,000 Occupancy 160,283 Telephone/Advertising 25,500 Supplies/Postage 31,500 Depreciation 17,000 Maintenance/Technology 16,100 Cultivation 5,200 Printing/Special Event Expense 25,500 Marketing 10,000 Human Resources 5,100 Insurance 7,600 Other 4,600 Supportive Services 47,800 Total Expenses 1,429,167 Change in Net Assests 15,537 1 I � I WASHINGTON WOMEN'S EMPLOYMENT & EDUCATION FINANCIAL STATEMENTS For the years ended June 30, 2007 and 2006 TABLE OF CONTENTS PAGE INDEPENDENT AUDITOR'S REPORT 1 FINANCIAL STATEMENTS Statements of Financial Position 2 Statement of Activities 3 Statement of Functional Expenses 4 Statements of Cash Flows 5 Notes to the Financial Statements 6 Favors Rettig, CPA's, P.S. 1901—65th Avenue West, Suite 100 P.O. Box 65710 •Fircrest,Washington 98464 (253)564-4993 Fax: (253)564-2508 Michael J.Favors, CPA Kerry Karam-Johnson,CPA G.Matthew Rettig, CPA April Ann Bergren,CPA INDEPENDENT AUDITOR'S REPORT September 11, 2007 To the Board of Directors Washington Women's Employment& Education Tacoma, Washington We have audited the accompanying statements of financial position of the Washington Women's Employment & Education as of June 30,2007 and 2006 and the related statements of activities and functional expenses for the year ended June 30,2007, and the related statements of cash flows for the years then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. The prior year summarized comparative information in the statements of activities and functional expenses have been derived from the organization's 2006 financial statements, and in our report dated August 28, 2006, we expressed an unqualified opinion on those financial statements. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion,the financial statements referred to above present fairly,in all material respects,the financial position of the Washington Women's Employment & Education as of June 30, 2007 and 2006, and the changes in its net assets for the year ended June 30, 2007, and cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. -1- WASHINGTON WOMEN'S EMPLOYMENT& EDUCATION STATEMENTS OF FINANCIAL POSITION June 30, 2007 and 2006 2007 2006 ASSETS Cash and cash equivalents $ 128,129 $ 127,254 Grants and other receivables 232,934 188,219 Prepaid expenses 16,647 13,169 Equipment, net 45,736 24,067 Investments 489,101 238,472 TOTAL ASSETS $ 912,547 $ 591,181 LIABILITIES AND NET ASSETS Liabilities: Accounts payable $ 21,575 $ 555 Accrued retirement payable 12,584 7,837 Accrued vacation payable 28,324 19,880 Other liabilities 18,544 15,975 TOTAL LIABILITIES 81,027 44,247 Net Assets: Unrestricted Undesignated 395,460 196,934 Board -designated 250,000 250,000 Temporarily Restricted 86,060 Permanently restricted 100,000 100,000 TOTAL NET ASSETS 831,520 546,934 TOTAL LIABILITIES AND NET ASSETS $ 912,547 $ 591,181 • • See accompanying notes. -2- WASHINGTON WOMEN'S EMPLOYMENT&EDUCATION STATEMENT OF ACTIVITIES For The Year Ended June 30,2007 with comparative totals for 2006 Temporarily Permanently Total Unrestricted Restricted Restricted 2007 2006 REVENUES,GAINS AND OTHER SUPPORT United Way-Pierce County $ 61,056 $ - $ -- $ 61,056 $ 59,712 United Way-King County 47,662 - - 47,662 47,662 Other contributions,including United Way donor voice 158,959 - - 158,959 150,962 Foundation grants 435,409 86,060 -- 521,469 434,469 . Government fees and grants 663,671 - - 663,671 623,978 Private fees and grants 18,667 - - 18,667 3,967 . Fund raising,special events-net 103,726 - -- 103,726 56,622 In-kind contributions 18,958 - -- 18,958 20,257 Investment income 20,163 - - 20,163 7,171 Investment gains and losses 27,066 - - 27,066 482 . Loss on disposal of assets (283) - - (283) - Other 5.504 - -- 5,504 2,079 TOTAL REVENUES,GAINS AND OTHER SUPPORT 1 560.558 86,060 - 1.646,618 1,407.361 EXPENSES Program services: Reach plus 507,022 - -- 507,022 451,613 Employer services 60,755 - - 60,755 30,359 Housing program 188,779 - -- 188,779 157,570 Community jobs program 259,643 - - 259,643 231,357 Community education 73,280 - - 73,280 38,547 Volunteers 30,083 - - 30,083 28,450 Supporting services: General and administrative 116,711 - - 116,711 152,253 Fund raising 125,759 - - 125,759 132.587 TOTAL EXPENSES 1.362,032 - - 1.362,032 1.222,736 CHANGE IN NET ASSETS 198,526 86,060 - 284,586 184,625 NET ASSETS,Beginning of year 446,934 - 100,000 546,934 362,309 NET ASSETS.End of year $ 645 460 $ _86 060 $ 100.000 . 831,520 $ 546,934 See accompanying notes. 3 WASHINGTON WOMEN'S EMPLOYMENT 8 EDUCATION STATEMENT OF FUNCTIONAL EXPENSES For The Year Ended June 30,2007 with comparative totals for 2006 Program Services Supporting Services Totals _ Program Housing Community Community General and Reach Plus Services Program Jobs Program Education Volunteers Total Administrative Fundraising 2007 2006 Salaries $ 247,880 $ 46,917 $ 111,001 $ 46,194 S 57,661 $ 19,436 S 529,089 $ 42,874 $ 71,223 $ 643,186 5 576,664 Payroll Taxes 21,082 4,023 9,585 3,982 4,942 1,702 45,316 -3,878 6,184 55,378 52,603 Fringe benefits 39.604 3,785 15,777 9,905 4,007 1,765 74,843 10,076 5,633 90,552 89,171 308,566 54,725 136,363 60,081 66,610 22,903 649,248 56,828 83,040 789,116 718,438 Supplies 15,896 106 1,435 3,676 162 312 21,587 3,329 2,320 27,236 25,133 Printing and Publications 1,630 - 86 1,054 -- 43 2,813 86 3,288 6,187 3,671 Occupancy 113,336 4,405 5,290 11,525 843 4,756 140,155 7,328 4,481 151,964 140,618 Telephone 14,243 - 1,041 3,335 1,457 1,086 21,162 2,323 3,175 26,660 25,506 • Travel 8,384 1,329 1,274 523 1,927 158 13,595 1,430 921 15,946 14,142 • Rental and maintenance of equipment 253 - - - - - 253 4,898 2,056 7,207 6,475 Network 2,632 38 190 146 138 89 3,233 3,189 187 6,609 5,257 Depreciation 9,866 - 348 1,130 - 348 11,692 1,605 2,153 15,450 22,921 Postage 875 21 418 427 -- 17 1,758 775 2,064 4,597 4,374 Advertising and outreach 1,589 99 13 63 - 4 1,768 46 15,440 17,254 5,067 Insurance 3,040 - 170 1,557 -- - 4,767 1,843 - 6,610 7,373 Professional Fees 200 - - - - - 200 18,013 - 18,213 19,233 Contract Services 15,540 - 50 62 - 27 15,679 8,238 2,419 26,336 24,773 Staff Training - - -- - -- - - ' 3,045 1,707 4,752 1,495 Membership and Dues 964 - 28 - 1,500 - 2,492 1,811 245 4,548 3,424 Assistance to Individuals 9,821' - 42,073 15,132 - - 67,026 - - ' 67,026 52,470 Community jobs payroll - - - 160,432 - - 160,432 - 160,432 136,433 Other 187 32 - 500 643 340 1,702 1,924 2,263 5,889 5,933 Total Expenses $ 507.022 $ 60.755 $ 188.779 $ 259.643 $ _73 280 $ 30_083 $ 1.119.562 $ 116.711 $ 125.759 $ 1.362 032 $ 1,222.736 See accompanying notes. -4- WASHINGTON WOMEN'S EMPLOYMENT& EDUCATION STATEMENTS OF CASH FLOWS For the years ended June 30, 2007 and 2006 2007 2006 CASH FLOWS FROM OPERATING ACTIVITIES Change in net assets $ 284,586 $ 184,625 Adjustments to reconcile change in net assets to net cash provided by operating activities: Depreciation 15,450 22,921 Loss on asset disposal 283 Realized and unrealized gain on investments (27,066) (482) Donated Investments (5,464) (345) Change in operating accounts: Increase in grants and other receivables (44,715) (66,113) Increase in prepaid expenses (3,478) (660) Increase in accounts payable, accrued and other liabilities 36,780 13,513 NET CASH PROVIDED BY OPERATING ACTIVITIES 256,376 153,459 CASH FLOWS FROM INVESTING ACTIVITIES Purchase of investments (261,979) (261,721) Proceeds from sale of investments 43,880 197,595 Purchases of equipment (37,402) (11,669) NET CASH USED BY INVESTING ACTIVITIES (255,501) (75,795) CASH FLOWS FROM FINANCING ACTIVITIES NET CASH PROVIDED BY FINANCING ACTIVITIES --- NET INCREASE IN CASH AND CASH EQUIVALENTS 875 77,664 CASH AND CASH EQUIVALENTS,Beginning of year 127,254 49,590 CASH AND CASH EQUIVALENTS,Ending of year $ 128,129 $ 127,254 SUPPLEMENTAL DISCLOSURE OF CASH FLOW INFORMATION Cash paid for interest $ --- $ DISCLOSURE OF ACCOUNTING POLICY AND NONCASH TRANSACTIONS For purposes of these statements, cash and cash equivalents are considered to include only cash on hand and cash in operating accounts. See accompanying notes. -5- WASHINGTON WOMEN'S EMPLOYMENT& EDUCATION NOTES TO THE FINANCIAL STATEMENTS For the years ended June 30, 2007 and 2006- NOTE 1. Organization and Significant Accounting Policies Organization: Washington Women's Employment&Education (WWEE) is a private, nonprofit 501(c)(3)agency,with offices in Pierce and King Counties to serve the South Puget Sound region. The agency was formed in 1982 by Pierce County women concerned with the plight of low-income welfare-assisted single parents. The primary purpose of the agency was and is to provide assistance in breaking down the barriers which stand in the way of achievement of long-term employment and to upgrade the skill level of participants making them competitive for jobs at a wage/benefits level sufficient to meet the needs of a family. WWEE conducts a powerfully effective program designed to assist participants break the cycle of poverty. The WWEE program is made possible by donations from many corporations, foundations, service organizations, churches, program alumnae, board members and other concerned individuals throughout the community. The program receives funds from various municipal governments, including Auburn, Federal Way, Kent, SeaTac and Tacoma; the Department of Social and Health Services; and the Tacoma Pierce County Employment and Training Consortium. Since its inception, over 12,000 individuals have participated in the WWEE program. WWEE is proud that approximately 88%of program participants were employed;enrolled in higher education;or involved in work experience internships within one year after enrollment in WWEE's job readiness class. The long-range goal is achieved when a participant is permanently employed at a level required to support a family without the need for public assistance. The community as a whole benefits when WWEE participants leave the welfare rolls and become contributors to tax funds rather than consumers of public assistance. Program-wide,WWEE provided estimated tax savings of over$1 million in FY 07. When multiplied by a lifetime of wage-earning years, the impact of WWEE in King and Pierce Counties is tremendous. Businesses in the community benefit from the WWEE program when the program places skilled and highly motivated employees into the workforce. Through WWEE, most participants acquire the skills necessary to carry them through to successful living without the need for further assistance. WWEE feels that the only true solution to poverty is to empower individuals with renewed self-esteem,motivation, direction, and determination, and it is on this premise that the program is founded. Programs and their descriptions are as follows; Reach Plus: This program, which started in October 2003 at the Kent location, and in Tacoma on July 1, 2004, combines the key components of the Reach and Computer Applications and Career Development workshops into one 5-week, 160-hour integrated program. The purpose of Reach Plus is to upgrade the skills, work habits, attitudes, computer knowledge and overall employability of low- income individuals. The class covers topics such as resumes, cover/thank you letters, interviewing techniques, and workplace attitudes as well as instructing the participants on keyboarding,Windows and the entire Microsoft Office Suite. All graduates of the programs receive up to two years of job search assistance, employment retention, progression, and transition services. -6- WASHINGTON WOMEN'S EMPLOYMENT& EDUCATION NOTES TO THE FINANCIAL STATEMENTS For the years ended June 30, 2007 and 2006 NOTE 1. Organization and Significant Accounting Policies (continued) Program Services: Is comprised of our social enterprise CareerKeys which brings our successful computer training module to low-income working individuals for a fee. WWEE takes advantage of our training expertise by providing classes in Word, Excel,Access and PowerPoint. These classes target both businesses looking to upgrade their staff's technical skills and individuals desiring to improve their employability. All revenue generated from this service is used to help fund our core programs assisting low-income individuals achieve self-sufficiency. Other module services are also involved in our Program'Services division, these include individualized job-training provided on-site and tailored specifically to an organization's needs. Housing Program: The Pierce County program is a joint project of WWEE and Martin Luther King Housing Development Association Section 8 Project(MLK HDA). The program provides case management in employment, education and housing stability as well as providing Section 8 vouchers to homeless or near-homeless families in Tacoma's hilltop area. The Transitional Housing Operating and Rent Assistance(THOR) program provides rental assistance to homeless families in Pierce County who are transition ing into permanent housing. Community Jobs Program: Participants in Pierce County may be placed in a six-month work experience internship as part of the Community Jobs Program. During the internships, participants receive regular communication from the WWEE staff, supportive services as needed, and, if necessary,conflict resolution or other coaching designed to help participants stay in their positions. Community Education: Outreach and education is provided to the community through speaking engagements to create awareness of the workforce and job related issues affecting our communities and the services available to assist individuals in overcoming these barriers. Volunteers: The Volunteer program uses community volunteers to assist WWEE's participants in a myriad of ways ranging from one-on-one mentoring of participants in their job search endeavors to managing and assisting clients with their professional wardrobe through our Career Essentials clothing closet. • -7- WASHINGTON WOMEN'S EMPLOYMENT & EDUCATION NOTES TO THE FINANCIAL STATEMENTS For the years ended June 30, 2007 and 2006 NOTE 1. Organization and Significant Accounting Policies(continued) Basis of Presentation: The financial statements of VVWEE have been prepared on the accrual basis. Net assets and revenues,expenses,gains, and losses are classified based on the existence or absence of donor-imposed restrictions. Accordingly,the net assets of VVWEE and changes therein are classified and reported as follows: Unrestricted Net Assets: Net assets that are not subject to donor-imposed stipulations. Temporarily Restricted Net Assets: Net assets subject to donor-imposed stipulations that will be met either by actions of the Organization or the passage of time. At June 30, 2007 and 2006, WWEE had temporarily restricted net assets of$86,060 and $---, respectively. Permanently Restricted Net Assets: Net assets subject to donor-imposed stipulations that they be maintained permanently by the Organization. Investment earnings are reported as unrestricted net assets unless specifically restricted by the donor. • Revenues are reported as increases in unrestricted net assets unless use of the related assets is limited by donor-imposed restrictions. Expenses are reported as decreases in unrestricted net assets. Gains and losses on investments and other assets or liabilities are reported as increases or decreases in unrestricted net assets unless their use is restricted by explicit donor stipulation or by law. Expirations of temporary restrictions on net assets (i.e., the donor stipulated purpose has been fulfilled and/or the stipulated time period has lapsed)are reported as reclassifications between the applicable classes of net assets. Restricted contributions whose restrictions are met in the same reporting period are recorded as unrestricted support. Investments: Investments in debt securities and in equity securities that have readily determinable market values are accounted for and reported at fair value in the statement of financial position. Dividends, interest, and other investment income are reported in the period earned as increases in unrestricted net assets unless the use of the assets is limited by donor-imposed restrictions, in which case they are reported as increases in temporarily or permanently restricted net assets. Gains and losses on investments are reported as increases or decreases in unrestricted net assets unless their use is temporarily or permanently restricted by explicit donor stipulation or law. VVWEE's investment policy is to diversify investments within both equity and fixed-income securities so as to provide balance that will enhance total return while avoiding undue risk concentration in any single asset class of investment category. Equity investments normally constitute a minimum of 55% and a maximum of 65% of the total fund. Fixed income investments normally constitute a minimum of 35% and a maximum of 45% of the total fund. Financial Instruments: Cash,cash equivalents and promises to give due in less than one year:The carrying amounts reported in the statement of financial position approximate fair value because of the short maturities of those instruments. -8- WASHINGTON WOMEN'S EMPLOYMENT& EDUCATION NOTES TO THE FINANCIAL STATEMENTS For the years ended June 30, 2007 and 2006 NOTE 1. Organization and Significant Accounting Policies(continued) Equipment and Depreciation: Equipment consists of the furniture and equipment of the agency stated at cost, if purchased, or at fair value at the time of donation, if donated. Equipment acquisitions with a purchase price or fair market value at the time of donation, greater than$1,000 and a useful life in excess of one year are capitalized. Depreciation is provided over the estimated useful life of the asset, between 3-7 years using the straight line method. Depreciation expense for the year ended June 30, 2007 and 2006 was $15,450 and $22,921, respectively. Revenue Recognition: Grants are recorded as revenue when the grant award is issued by the funding agency. Reimbursement and fee for service contracts are recorded as revenue at the time service is provided or the expenditure is incurred. Funds received in advance of performance are treated as deferred revenue and shown as a liability on the statement of financial position. Receivables: Accounts and pledges receivable are stated at the amount management expects to collect from outstanding balances. Management provides for probable uncollectible amounts through a charge to earnings and a credit to a valuation allowance based on its assessment of the current status of individual accounts. Balances that are still outstanding after management has used reasonable collection efforts are written off through a charge to the valuation allowance and a credit to accounts or pledges receivable. Changes in the valuation allowance have not been material to the financial statements. Included in grants and other receivables at June 30, 2007 and 2006 were $2,700 and $4,300, respectively, of pledges receivable due beyond one year. Donated Goods and Services: Donated goods are recorded at fair market value at the date of receipt. Donated services are recorded only if specific professional expertise is provided or the services are for constructing a fixed asset, in accordance with generally accepted accounting principles. During 2007,WWEE received donated goods and services donations of which$9,828 was professional audit services$3,190 was for fundraising and $5,000 for advertising. During 2006,WWEE received donations of which$13,733 was professional audit services and $6,524 in fundraising. These amounts are included in in-kind contributions and the appropriate expense or capitalized in the accompanying financial statements. Tax Exempt Status: The Internal Revenue Service had determined that WWEE is exempt from Federal income taxation under Section 501(c)(3) of the Internal Revenue Code and is not a private foundation. Use of Estimates: The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. -9- WASHINGTON WOMEN'S EMPLOYMENT& EDUCATION NOTES TO THE FINANCIAL STATEMENTS For the years ended June 30, 2007 and 2006 NOTE 1. Organization and Significant Accounting Policies (continued) Concentration of Credit Risk: VWVEE maintains its cash in depository institution accounts, which, at times, may exceed federally insured amounts. Management does not anticipate any material adverse consequences as a result of this concentration, At June 30, 2007, $28,009 is not federally insured. Allocation of Functional Expenses: Expenses are allocated on a functional basis between program and supporting services based upon management's studies of the costs attributable to the program or support services. Allocation of Joint Costs of Informational Materials: • Costs of WWEE's quarterly newsletter were allocated 100% to fundraising. Comparative Amounts for 2006: The financial statements include certain prior-year summarized comparative information in total but not by net asset class. Such information does not include sufficient detail to constitute a presentation in conformity with generally accepted accounting principles. Accordingly,such information should be read in conjunction with the WWEE's financial statements for the year ended June 30, 2006, from which the summarized information was derived. NOTE 2. Investments and Investments Restricted for Long-Term Use Investments held at June 30 consist of the following: 2007 2006 Fixed income mutual funds $ 13,104 $ 13,307 Equity mutual funds 384,511 211,774 Cash 91,486 13,391 TOTAL $ 489,101 $ 238,472 NOTE 3. Equipment • Equipment consists of the following at June 30: 2007 2006 Equipment $ 225,181 $ 188,779 Less accumulated depreciation 179,445 164,712 TOTAL $ 45,736 $ 24,067 -10- WASHINGTON WOMEN'S EMPLOYMENT& EDUCATION NOTES TO THE FINANCIAL STATEMENTS For the years ended June 30, 2007 and 2006 NOTE 4. Unrestricted Net Assets- Board -Designated Unrestricted net assets as of June 30, 2007 and 2006 have been designated by resolution of the Board of Directors for the purpose of an operating reserve in the amount of$250,000. NOTE 5. Permanently Restricted Net Assets Permanently restricted net assets totaling $100,000 as of June 30, 2007 and 2006 are restricted as an endowment and are included in investments. Distribution of earnings on the endowment are directed by the Board through a written endowment policy and are available for operating purposes. NOTE 6. Employee Retirement Benefit Plan VVWEE sponsors a tax deferred annuity plan that is not subject to ERISA. It is provided to all employees as a 403(b) Plan. Participants own all amounts held in their accounts and determine the investment choices. VWVEE adopted a Matching Contribution Plan as of July 1, 2000, for all eligible employees. To qualify, an employee must complete three months of service. VVWEE will contribute a discretionary percentage of the salary deferrals that employees made to VVWEE's non-ERISA 403(b) Plan. To receive the matching contribution from the employer, employees must be actively employed during the plan year. VVWEE contributed $12,584 and $7,837 to the Matching Contribution Plan in 2007 and 2006, respectively. NOTE 7. Funding Concentration WWEE receives substantial funding in the form of grants and contracts from governmental and local agencies. Approximately 40% and 44% of total revenues come from these sources in 2007 and 2006, respectively. Many of the grants and contracts are subject to audit and adjustments by the grantor agencies and are not guaranteed year after year. A significant change in the level or timing of funding could affect operating results adversely. NOTE 8. Operating Leases VVWEE has entered into two operating leases for administrative office and classroom space. The Tacoma office lease runs through June 30, 2008. Tacoma lease payments are currently $7,563 per month, adjusted annually according to increases in the Consumer Price Index. The Kent office lease expires October 31, 2009. Kent lease payments are currently$4,297 per month. Future minimum lease payments under the two leases are as follows: Year Ending June 30: 2008 $ 149,086 2009 60,752 2010 20,772 TOTAL MINIMUM LEASE PAYMENTS $ 230,610 Total lease payments for the year ended June 30, 2007 and 2006 were $140,857 and $132,923, respectively. -11- \A)1(iv "Transforming Lives from the Inside Out" Washington Women's Employment&Education Washington Women's Employment & Education Non-discrimination Statement Washington Women's Employment & Education (WWEE) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, sex, religion, age, disability, political beliefs, sexual orientation, or marital or family status. \A)/(im ee Washlneton Women's Employment&Education Pierce County: 3516 South 47th Street Suite 205 Tacoma,WA 98409 P(253)474-9933 F(253)474-3366 King County: 515 West Harrison Su Ke 98032 P(253)859-3718 F(253)859-1881 wwee.org Washington Women's Employment & Education Intake Form Date .LEACH Plus # Typing Assessment Date Start Date Follow-up Call • Orientation Date Dem graphics • Name • Middle Initial . Address • Apt/Lot# City Zip JAS # Phone Message# OuJification Income Amount Typing Assessment Results (Based on HUD housing guidelines-yes) Date Speed Speed Speed Income Type: TANF,Retirement, SSI, Unemployment, (Circle one) Child Support, Employed, Other • . Typing(wpm) Referral 1 I deferral From Location Case Manager Phone Number (Office) . • 11 DSHS TANF only O DVR O Other: • O THA: Barriers • O dousing O Transportation O Medical O Legal • O Child Care O. DV O Other O HS Diploma/GED Ar you on a public housing program? If so,which one? Intake Notes: O Added to Roster by O Intake by • Vt)' Washington Women's Employment Sz.Education Entered in Database by Shared/Forms/intake Form.doc Updated: 11/10/03 \A)1(iv "Transforming Lives from the Inside Out" Washington Women's Employment&Education WWEE does not charge a fee to our clients for any service and does not maintain a sliding fee scale. Andy Lewis-Lechner Grants Manager Pierce County: 3516 South 47th Street Suite 205 Tacoma,WA 98409 P(253)474-9933 F(253)474-3366 King County: 515 West Harrison Si 3 KE 98032 P(253)859-3718 F(253)859-1881 wwee.org ReWA does not have a sliding fee scale.