HomeMy WebLinkAboutAddendum - 6Executive Services Department
Memorandum
DATE:September 11, 2024
TO:Kristi Rowland, Deputy Chief Administrative Officer
CC:Young Yoon, Information Technology Director
FROM:Lacey Pires, Administrative Secretary
SUBJECT:Annual Software Maintenance Renewal for Granicus
This memo is in lieu of our standard contract template which allows for signature by
both parties.
Attached for your review and signature is Amendment No. 6 to CAG-16-213 with
Granicus. This Amendment authorizes payment of Quote # Q-371734, in the amount of
$45,788.19 ($41,512.41 plus tax), for the annual software maintenance renewal of
GovQA. Renewal dates are 12/15/24 – 12/14/25.
The Clerk’s Office and Police Department use this software to track public records
requests.
This is an off-the-shelf software renewal.
Attached are the following documents:
1. Granicus Quote # Q-371734
Approved By: _____________________________
Kristi Rowland, Deputy
Chief Administrative Officer
_____________________________
Date
CAG-16-213, Adden #6-24
THIS IS NOT AN INVOICE Order Form
Prepared for
Renton WA
Order #: Q-371734
Prepared: 27 Aug 2024
Page 1 of 3
Granicus Budgetary Proposal for Renton WA
ORDER DETAILS
Prepared By:Esteban Bonilla
Phone:
Email:esteban.bonilla@granicus.com
Order #:Q-371734
Prepared On:27 Aug 2024
Expires On:14 Dec 2024
Currency:USD
Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance:15 Dec 2024 - 14 Dec 2025
ORDER TERMS
Order Form
Renton WA
Order #: Q-371734
Prepared: 27 Aug 2024
Page 2 of 3
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Once purchased data storage has been exceeded, data storage is billed in increments of 1TB over
the purchased data storage amounts herein and will be assessed an additional annual fee of
$1,200.00 and billed in arrears. Storage is reviewed annually and is adjusted at the next annual
renewal. Throughout the term of the contract Renton WA is able to contact Granicus for a report on
how much storage has been used.
Renewing Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
ADFS/Single Sign-on Module Annual 1 Each $3,905.11
Hosted Data Storage (TB)Annual 8 Each $11,197.44
FOIA Module Non Enterprise Annual 1 Each $18,278.42
Inter-Agency Communications Module Annual 1 Each $5,914.35
WA State JLARC Reporting Annual 1 Each $2,217.09
SUBTOTAL:$41,512.41
Order Form
Renton WA
Order #: Q-371734
Prepared: 27 Aug 2024
Page 3 of 3
TERMS & CONDITIONS
This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product-specific terms included therein (the License
Agreement). If your organization and Granicus has entered into a separate agreement or is utilizing a contract
vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement
or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the
separate agreement or contract vehicle to the extent applicable.
If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote
Q-371734 dated 27 Aug 2024 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Renton WA to provide applicable exemption certificate(s).
Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
The terms and conditions set forth in the Agreement effective 15 Dec 2016 are incorporated herein by reference.