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INTERAGENCY AGREEMENT –IAA25XXX
BETWEEN
WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS
AND
X COURT
FOR THERAPEUTIC COURTS
THIS AGREEMENT (Agreement) is entered into by and between the Washington State
Administrative Office of the Courts (AOC) and Federal Way Municipal Court XXXX
(Court), (individually known as “Party” and collectively known as “Parties”).
The Parties hereby enter into this Agreement whereby Court will perform certain services
for, and provide product deliveries to AOC. The Court is subject to the terms and
conditions specified in Attachment A and agrees to the following terms and conditions.
I. PURPOSE
The purpose of this Agreement is to provide reimbursements to assist Courts with costs
related to Therapeutic Court and must use funding to identify individuals before their court
with substance use disorders or other behavioral health needs and engage those
individuals with community-based therapeutic interventions within the Court’s jurisdiction
in accordance with the Court’s application, and Statement of Work (Attachment A).
II. REIMBURSEMENT
A. The awarded amount is $100,000.00 . Court will use funds as described in the
Attachment A and Attachment B.
B. General. AOC shall provide reimbursement to the Court for approved and
completed reimbursements by warrant or account transfer within 30 days of receipt
of a properly completed A-19 invoice and the completed data report as required
below.
III. PERIOD OF PERFORMANCE
Performance under this Agreement begins July 1, 2024 regardless of the date of execution,
and ends on June 30, 2025.
IV. COMPENSATION AND PAYMENT
A. AOC will reimburse the Court up to a maximum/NTE/ of $100,000.00 for payments
CAG-24-259A
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made by the Court during the period from July 1, 2024 to June 30, 2025 related to
the Therapeutic Court Program.
B. The Court shall submit invoices to AOC for expenditures no more frequently than
monthly, and no less frequently than quarterly. Invoices shall be submitted on state
form A-19.
C. Before payment can be processed, properly-completed A-19 invoices must be
submitted to payables@courts.wa.gov with CC to
CLJTherapeuticCourtsApplications@courts.wa.gov
D. If this agreement is terminated, the Court shall only receive payment for
performance rendered or costs incurred in accordance with the terms of this
agreement prior to the effective date of termination.
E. The Court shall maintain sufficient backup documentation of expenses under this
agreement.
F. Payments made by AOC within 30 days of receipt of a properly-completed A-19
invoice shall be deemed timely.
G. This amount includes expenses necessary or incidental to performing the items
under the Statement of Work, including, but not limited to, travel, lodging and per
diem related expenses. Court will submit an invoice after the completion and
acceptance of each deliverable listed in the Attachment A.
The awarded amount is $100,000.00 . The Court will use the funds for the following cost
categories:
Cost Category Amount
Personnel Costs
Staff Equipment & Technology
Team Training/Travel
Treatment Services
Recovery supports
Other Direct Costs
Total Amount
Up to 10% of funds can be moved from one or more spending category to another, but
any adjustments beyond 10% require the explicit written consent of AOC’s Point of
Contact, and in no case may the total amount exceed the total amount listed above.
Funds cannot be used for:
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replacing or supplementing the salary of current employees of the Court
(employees must be taking on additional work or be a new employee to be eligible
for funding),
program incentives that constitute a gift or reward
items and activities outside of the cost categories listed in the Court’s contract.
V. BILLING PROCEDURES
Court will submit properly prepared Form A-19s via email to AOC Financial Services at
payables@courts.wa.gov and include a CC to
CLJTherapeuticCourtsApplications@courts.wa.gov. Invoices shall be submitted no less
frequently than quarterly during the term of the contract. Incorrect or incomplete invoices
shall be returned by AOC to Court for correction and reissuance, and may result in delays
in funding. All Invoices shall provide and itemize, at a minimum, the following:
A. Contract Number;
B. Court name, address, phone number;
C. Court Federal Tax Identification Number;
D. Description of Services to be provided;
E. Date(s) Services will be provided;
F. Total Invoice Price.
Payment will be considered timely if made by the AOC within thirty (30) calendar days of
receipt of a properly prepared invoice. Payment shall be sent to the address designated
by the Court.
The AOC may, in its sole discretion, terminate the contract or withhold payments claimed
by the Court for services rendered if the Court fails to satisfactorily comply with any term
or condition of this contract.
No payments in advance or in anticipation of services or supplies to be provided under
this contract shall be made by the AOC.
VI. REVENUE SHARING
A. AOC in its sole discretion, may initiate the revenue sharing. AOC will notify the
Court no later than May 1, 2025 that AOC intends to reallocate funding among
courts. If AOC determines the Court may not spend all monies available under the
Agreement, then AOC may reduce the Agreement amount. If AOC determines the
Court may spend more money than is available under the Agreement and for its
scope, then the AOC may increase Agreement amount.
B. If the AOC initiates the revenue sharing process, then the Court must submit a
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final revenue sharing A19 to payables@courts.wa.gov and copy/cc to
CLJTherapeuticCourtsApplications@courts.wa.gov between July 11, 2025 and
August 1, 2025.
VII. APPROPRIATIONS
The terms of this Agreement are contingent upon sufficient appropriations and
authorization being made by the Legislature of Washington State (Legislature) for the
performance of this Agreement. If sufficient appropriations and authorization are not
made or removed by the Legislature, this Agreement will terminate immediately upon
written notice being given by the AOC to the Court. The decision as to whether
appropriations are sufficient to perform the duties under this Agreement is within the sole
discretion of AOC.
VIII. AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by agreement of the parties. Such amendments are
not binding unless they are in writing and signed by personnel authorized to bind each of
the parties.
IX. INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this
Agreement shall continue to be employees or agents of that party and shall not be
considered for any purpose to be employees or agents of the other party.
X. RECORDS, DOCUMENTS, AND REPORTS
The Court shall maintain books, records, documents and other evidence of accounting
procedures and practices which sufficiently and properly reflect all direct and indirect
costs of any nature expended in the performance of this agreement. These records shall
be subject at all reasonable times to inspection, review, or audit by personnel duly
authorized by the AOC and the Office of the State Auditor, or so authorized by law, rule,
regulation, or agreement. The Court will retain all books, records, documents, and other
material relevant to this agreement for six years after settlement, and make them
available for inspection by persons authorized by this provision.
XI. RIGHT OF INSPECTION
The Court shall provide right of access to its facilities to the AOC, or any of its officers, or
to any other authorized agent or official of the state of Washington at all reasonable times,
in order to monitor and evaluate performance, compliance, and/or quality assurance
under this agreement.
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XII. DISPUTES
Disputes arising under this Agreement shall be resolved by a panel consisting of one
representative from the AOC, one representative from the Court, and a mutually agreed
upon third party. The dispute panel shall thereafter decide the dispute with the majority
prevailing. Neither party shall have recourse to the courts unless there is a showing of
noncompliance or waiver of this section.
XIII. TERMINATION
Either party may terminate this Agreement upon thirty (30) days written notice to the other
party. If this Agreement is so terminated, the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of this Agreement prior to the
effective date of termination.
XIV. GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the laws
of the state of Washington and any applicable federal laws. The provisions of this
Agreement must be construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms and
any applicable statute or rule, the inconsistency will be resolved by giving precedence in
the following order:
A. Applicable state and federal statutes and rules;
B. This Agreement; and
C. Any other provisions of the agreement, including materials incorporated by
reference.
XV. ASSIGNMENT
The work to be provided under this Agreement, and any claim arising hereunder, is not
assignable or delegable by either party in whole or in part, without the express prior written
consent of the other party, which consent shall not be unreasonably withheld.
XVI. WAIVER
A failure by either party to exercise its rights under this Agreement does not preclude that
party from subsequent exercise of such rights and is not a waiver of any other rights under
this Agreement unless stated to be such in a writing signed by an authorized
representative of the party and attached to the original Agreement.
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XVII. SEVERABILITY
If any provision of this Agreement, or any provision of any document incorporated by
reference is held invalid, such invalidity does not affect the other provisions of this
Agreement which can be given effect without the invalid provision and to this end the
provisions of this Agreement are declared to be severable.
XVIII. AGREEMENT MANAGEMENT
The program managers noted below are responsible for and are the contact people for all
communications and billings regarding the performance of this Agreement:
XIX. ENTIRE AGREEMENT
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement are
considered to exist or to bind any of the parties to this agreement unless otherwise stated in
this Agreement.
AGREED:
Washington State Administrative
Office of the Courts
Court
Signature Date Signature Date
Name Name
State Court Administrator
Title Title
AOC Program Manager Court Point of Contact
Leah Niccolocci
PO Box 41170
Olympia, WA 98504-1170
Leah.niccolocci@courts.wa.gov
Armondo Pavone, Mayor Date
9/18/2024 Attest:______________________
Jason A. Seth, City Clerk
___________________________________
A-1
ATTACHMENT A: STATEMENT OF WORK
The Court must use funding to identify individuals before their Therapeutic Court with
behavioral health needs outlined in their application and engage those individuals with
community-based therapeutic interventions within the Therapeutic Court’s jurisdiction in
accordance with the Court’s funding application.
I. Use of Funds (including but not limited to – refer to budget and
allowable costs for):
Personnel Costs
Staff Equipment & Technology
Team Training/Travel
Treatment Services
Recovery Supports
Other Direct Costs
II. REPORTING
The Court shall submit quarterly reports to AOC documenting the progress of their
therapeutic court program and engage in technical assistance calls with the Behavioral
Health team quarterly. These reports shall provide:
The number of program participants (therapeutic court referrals, entries, opt in
agreements, active participants, terminations and graduations) for the
corresponding quarter,
the services provided to program participants for the corresponding quarter,
challenges faced by the Court in operating their therapeutic court program during
the corresponding quarter. On the following schedule:
Reporting schedule:
Period Quarter Report Due
07/01/24-09/30/24 1 10/15/24
10/01/24-12/31/24 2 01/15/25
01/01/25-03/31/25 3 04/15/25
04/01/25-06/30/25 4 7/15/25 (final report for the year)
Failure to submit a report by the due date will adversely affect the Court’s eligibility for
future funding.
Your AOC Program Manager will provide you with the link to the reporting portal via
email prior to the quarterly report due date. Other deliverables are required if
applicable to a specific Therapeutic Court. When there is any question about
deliverables, Court should communicate with the AOC Program Contact (refer to
A-2
section XIX of the agreement) to determine which deliverables are applicable to your
Court. When using these funds, other deliverables may include the following:
Planning
Therapeutic Court staff shall complete applicable Best Practice Standards
modules on-line courses/E-learning at https://allrise.org/trainings/online-courses/
Identify Target Population (e.g. eligibility and exclusion criteria, utilize valid Risk-
Needs-Responsivity tool – RNR).
Identify Team Roles and Responsibilities (judge, prosecutor, defense,
coordinator, case manager, etc.).
Equity and Inclusion (e.g. staff training, equity monitoring, equitable treatment,
equitable incentives, and sanctions).
Implementation
Develop guidelines, policies and procedures for therapeutic court structure,
including drug testing practices, incentive and response policies, phase structure,
and handbooks.
Hold stakeholder meetings (prosecution, defense, treatment, law enforcement,
probation, etc.)
Create Memorandum of Understanding (MOU’s) with stakeholders
Scale & Sustain
Begin evaluation of data to assess successes and areas of need by completing
the Washington Therapeutic Court Evaluation and Review (WATER) on an
annual basis, according to the period of performance of this award (Refer to
section III of the agreement). Process review/evaluation (after WATER).
Employ continuous quality improvement methods to refine the model, updating
model and adopted guidelines, policies and procedures as required, and as it
relates to Best Practice standards.
Develop system to track and evaluate performance of therapeutic court
programming.
Other
Attend regular meetings with the Administrative Office of the Court Behavioral
Health Program.
Attend trainings identified and/or provided by the Behavioral Health Program.
A-3
ATTACHMENT B: USE OF FUNDS
FY2025 Use of Funds
Allowable Expenses
Common allowable expenses listed below.
Supporting documents are required for all
allowable expenses. See what’s required
under each spending category.
Unallowable Expenses
The list of unallowable expenses is not
exhaustive. If you are unsure whether
your expense is allowable, please
contact
CLJTherapeuticCourtsApplications@cou
rts.wa.gov for clarification before making
a purchase.
Personnel Costs
Personnel salaries and benefits for staff
while working on therapeutic court duties
or procedures
Court Staff including:
Coordinator
Case Manager
Peer Support
Prosecution
Defense
Probation
Judicial Officers
o Judges
o Pro Tem Judges
o Commissioners
Supporting documents must list staff
member name, staff member title, pay
period
Payroll Ledgers
Pay Stubs
Please highlight/write amount charged to
AOC funding on supporting documentation
and ensure it matches amount listed on
A19.
Personnel Costs
Court Staff including:
Security Personnel
Supporting the salary/benefits of any
staff member not related to the
therapeutic court
Indirect Cost
Staff Equipment & Technology Staff Equipment & Technology
Furniture
o Couches
A-4
Includes equipment, supplies,
software, and IT maintenance for staff
that support the programComputers
Cell Phones
Printers/Fax Machines
Staff Desk equipment and supplies
o Office Chairs for Staff
o Office Desk for Staff
o Desk Phone
o Keyboard/Mouse
o Monitor(s)
o Headsets
o Computer Webcams
o Desk Organizers/Storage
o Pens/Pencils
o Paper/Notebooks
o Paper Clips/Binders/Stapler
o A/V equipment for courtroom
o Other Office supplies
o Translation Services (program
materials)
IT Maintenance and Tech Support
Software Subscriptions
Supplies for community meetings and
staff retreats
Supporting documents must list name of
vendor, purchase date, amount paid, and
method of payment
Receipts
Invoices
Please highlight/write amount charged to
AOC funding on supporting documentation
and ensure it matches amount listed on
A19.
o Beds
o Armoire
o Atelier
o Chaise longue
o Chifforobe
o Dresser
o TV Stands
o Bookcases
o Accent Chairs
o Conference Table
Software
o New subscriptions for case
management software
o OCourt Subscriptions
Other Technology
o A/V equipment for conference
rooms
Team Training/Travel
Training for program staff on the use of
Risk-Needs-Responsivity (RNR)
assessments and evidence-based
treatment modalities.
Team Training/Travel
Training and travel expenses not pre-
approved by AOC staff
Staff mileage to/from work site
Purchase of vehicles
A-5
Exceptions to below list can be submitted
for preapproval to
CLJTherapeuticCourtsApplications@court
s.wa.gov
Prioritized Trainings
WSADCP trainings/conferences
All Rise trainings/conferences
Other Eligible Training Suggestions upon
approval of contract team
NADCP trainings/conferences
Center for Justice Innovation (CJI)
trainings/conferences
Travel expenses related to training
Meals (per diem rate)
Air travel – travel insurance/refundable
tickets recommended
Lodging (per diem rate) – the AOC will
not reimburse until after checkout
Transportation
o Mileage
o Car rental
o Parking
o Other Transport
Ferries
Taxis
Uber/Lyft
Bus fare
Shuttle fare
Subway/Link/Railway
fare
*Tips cover transportation and must not be
over 15% of purchase total.
Supporting documents must list names
and titles of therapeutic court staff
attending, name of vendor, purchase date,
amount paid, and method of payment
A-6
Receipts (receipts not required for
meals, the AOC reimburses at the
per diem rate)
Invoices
Please highlight/write amount charged to
AOC funding on supporting documentation
and ensure it matches amount listed on
A19.
Treatment Services
Treatment services not covered by
participants’ insurance or co-insurance,
costs that are deemed unaffordable to the
participants, and compliance monitoring.
Participants are encouraged to apply for
Apple Care.
Participant Medical Insurance
Deductibles and Spend Downs
Therapeutic Services not covered by
participant insurance but
recommended by treatment or
therapeutic court staff (i.e. DV
treatment)
Lab & Toxicology Testing
Treatment Staff/Peer Support
contracted by the court
o Mental Health Services
o Peer Support Services
o SUDP
o Veteran’s Support Services
Supporting documents must list name of
vendor, purchase date, amount paid, and
method of payment
Receipts
Invoices
Please highlight/write amount charged to
AOC funding on supporting documentation
and ensure it matches amount listed on
A19.
Treatment Services
Professional Licensing Fees
Services that are eligible and
covered via participants medical
insurance (i.e. Ongoing treatment
for a participant with
Medicaid/private insurance in lieu
of local BHA)
A-7
Recovery Supports
Other services for participants that are not
accessible through other local, state, or
federal programs, services meant to
ensure participants’ success in program.
*Not an exhaustive list
Participant Transportation
o Bus Passes
o Uber/Lyft Rides
o Car Services
o Other Transit Services
Food & Beverages - *Participants
o Meals (*Graduation or other
pre-approved event; must
have agenda & sign in sheet,
or other approved
documentation – no more
than $20.00 per person)
o Snacks
o Water
o Non-alcoholic Beverages
(*no mocktails allowed)
Food & Beverages *Staff
o Meals (*Must follow your
agency policy on meal
purchases for meetings.
Agenda and sign in sheet
required.)
o Non-alcoholic Beverages
(*no mocktails allowed)
Cell Phones through a checkout
program
Cell Minutes
Hygiene Products
Recovery Housing- when all other
supports have been exhausted
Education
o Parenting Classes
o Financial Literacy
Recovery Supports
Gas cards
Gift Cards
Gifts
Logoed apparel
Driver Educational Courses
License reinstatement fees (i.e.
Tickets, fines, etc.)
Advertising on radio stations,
newspapers, billboards, etc.
A-8
Graduation supplies
Driver’s license/ID replacement fee
Supporting documents must list name of
vendor, purchase date, amount paid, and
method of payment
Receipts
Invoices
Please highlight/write amount charged to
AOC funding on supporting documentation
and ensure it matches amount listed on
A19.
Other Direct Costs
Miscellaneous expenses directly related to
program delivery or participant recovery
supports. Requires pre-approval. Submit
toCLJTherapeuticCourtsApplications@cou
rts.wa.gov