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Home My WebLink About04/16/2024 - Agenda Packet AGENDA HUMAN SERVICES ADVISORY COMMITTEE 3:00 PM - Tuesday, April 16, 2024 Council Conference Room 720, 7th Floor, City Hall - 1055 S. Grady Way or via Zoom Please note this regular meeting of the Human Services Advisory Committee is being offered as a hybrid meeting and can be attended in person in the Council Conference Room 720, Renton City Hall, 7th Floor, 1055 South Grady Way, Renton, 98057 or remotely through Zoom. 1. For those wishing to attend by Zoom, please click this link: https://us02web.zoom.us/j/84120893060pwd=cDZwVjJrZ3hZcG85MGw5TWZqNEdZZz09 2. Call into the Zoom meeting by dialing 253-205-0468 and enter Meeting ID: 841 2089 3060 Passcode: 418258 3. Call 425-430-6616 by noon on the day of the meeting to request an invite with a link to the meeting. Public comment is permitted in person, via access using the above Zoom link, or may also be submitted in writing to nchristian@rentonwa.gov before noon the day of the meeting. Those providing audience comments will be limited to three (3) minutes each speaker unless an exception is granted by the Committee. 1. CALL TO ORDER 2. ROLL CALL Committee Members: Staff Members: Joe Scovel, Chair Guy Williams, Human Services Manager Adair Hasty, Vice Chair Lori Fleming, Human Services Coordinator Leslie Anderson Nina Christian, Administrative Secretary 1 Gary Barquet Ali Cohen Marjan Didra Elizabeth Larson Valentine Portolano Margarita Villarreal 3. APPROVAL OF AGENDA Approval of April 16, 2024 Human Services Advisory Committee (HSAC) meeting agenda. Page 1 of 13 4. APPROVAL OF MINUTES a) Approval of March 19, 2024 Human Services Advisory Committee meeting minutes. 5. AUDIENCE COMMENT Those wishing to address the Human Services Advisory Committee will be called upon. Each speaker is allowed three (3) minutes. 6. NEW BUSINESS a) Updates and timeline for 2025-2026 Human Services Grant Applications. b) Confirm funding allocations for 2025-2026 Human Services Grant Application cycle. c) Application review groups. d) Review blank human services agency grant application and rating tool. e) Upcoming events in Renton. 7. ADJOURNMENT Hearing assistance devices for use in the Council Conference Room #720 are available upon request. For more information please email: nchristian@rentonwa.gov Page 2 of 13 March 19, 2024 Human Services Advisory Committee Meeting Minutes MINUTES - Draft HUMAN SERVICES ADVISORY COMMITTEE 3:00 PM - Tuesday, March 19, 2024 Council Conference Room 720, 7th Floor, City Hall - 1055 S. Grady Way or via Zoom CALL TO ORDER The Human Services Advisory Committee (HSAC) meeting for March 19, 2024 was called to order at 3:00 p.m. ROLL CALL Committee Members Present: Joe Scovel, Chair Leslie Anderson Gary Barquet Ali Cohen Marjan Didra Valentine Portolano Committee Members Absent: Adair Hasty, Vice Chair Elizabeth Larson Margarita Villarreal Staff Members Present: Guy Williams, Human Services Manager Lori Fleming, Human Services Coordinator Nina Christian, Administrative Secretary 1 Guest Speakers Present: Maryjane Van Cleave, Parks & Recreation Administrator Guests Present: Ed Prince, Council President APPROVAL OF AGENDA Moved by Chair Scovel, seconded by Member Anderson. MOTION CARRIED. APPROVAL OF MINUTES Approval of February 20, 2024 Human Services Advisory Committee meeting minutes. Moved by Chair Scovel, seconded by Member Anderson. MOTION CARRIED. AGENDA ITEM #4. a) Page 3 of 13 March 19, 2024 Human Services Advisory Committee Meeting Minutes NEW BUSINESS Maryjane Van Cleave, Parks & Recreation Administrator presented about the direction of Human Services in Renton. The goal is to leverage the funding and be intentional about agencies we want to fund without duplicating efforts. Focusing on integrating Human Services by creating partnerships with agencies that work together and also support Renton PD, other city departments, and Renton Regional Fire Authority. Lori Fleming, Human Services Coordinator provided information about the Human Services Community Conditions 2023 Update. She explained that in 2023, the City of Renton hired a consultant to update the data collected in the City of Renton 2014 Community Needs Assessment using the most current demographic information. Key findings from the Community Conditions Update were presented to HSAC. Lori Fleming provided updates on the Human Services application process. Lori mentioned that over 40 people joined each of the application workshops held at Redmond and Kent City Hall. She also reminded HSAC about Renton’s three drop-in sessions for application assistance. Lori Fleming reviewed the upcoming events in Renton including the 2024 State of the City address, Paint ‘n Pour event, Festival of Color, and Dragon Dash 5k/10k. ADJOURNMENT The meeting was adjourned at 3:47 p.m. The next Human Services Advisory Committee meeting is scheduled for April 16, 2024 at 3:00 p.m. via Zoom or in person. Hearing assistance devices for use in the Council Conference Room #720 are available upon request. For more information please email: nchristian@rentonwa.gov AGENDA ITEM #4. a) Page 4 of 13 2025-2026 Application Questions (for reference only) Program Name : This is the program for which you are seeking funds. The name should be different than the agency name, e.g., Homeless Outreach Program. Grant Request and Brief Budget Overview Detailed budget information will be required to be completed and uploaded in the Program and Budget Upload. Check all the cities to which you are applying. : This is your annual request for 2025 and 2026. Select each city to which you are applying for funding. These numbers must match the budget in your Program and Budget Upload.  Auburn  Bellevue  Burien  Covington  Des Moines  Federal Way  Issaquah  Kenmore  Kent  Kirkland  Redmond  Renton  Sammamish  SeaTac  Shoreline  Tukwila ($)Total Requests to All Cities : 0 2023 Total Program Budget (Actual) : This number must match the information included in the Program and Budget Upload. 2025 Total Program Budget (Projected) : This number must match the information included in the Program and Budget Upload. If there is a significant increase (more than 10%) in the 2025 proposed budget, please check all that apply. :  Meeting new/increased community need  New or expanded service delivery model  Serving additional clients  Increased cost to deliver services (e.g., paying living wage)  Other (explain below) Program Information Describe your program in a brief phrase or one short sentence (e.g., emergency shelter for men, domestic violence support for Asian survivors, mental health services for children and youth). : Cities use this brief description to share with Councils, staff, and/or Commissions. Be brief. Your response should focus on the specific program you are seeking funding for, not your overall agency services. Program Contact Name : Email : Phone : AGENDA ITEM #6. d) Page 5 of 13 Program Description What specific, emerging, and/or unique issue is the community you serve facing? : Describe the need you are trying to address with this program. Explain the challenges and issues, both ongoing and new, that the population you serve is facing. You should address needs in specific cities to which you are applying. Max 3000 characters Describe your proposed program. Include details on the services provided, how and who will deliver these services. : Provide enough detail so we have a solid understanding of your program model and approach including affordability (e.g., sliding fee scale, scholarships), how you prioritize services (e.g., wait list, first come first served). max 3000 characters Who will be served by this program? : Describe the population of focus for this program. (e.g., refugees/immigrants, youth, people experiencing homelessness). Include both demographic and geographic details as well as any unique/special needs of the population. max 1500 characters How do clients hear about the services or the work that you provide? : Describe your marketing and outreach efforts. max 1500 characters Program Impact How is your organization working to address disparities based on race, gender, income, and other factors within your organization and in the services you provide? What changes or impacts have you seen as a result of your efforts? : Outcome measures should reflect how the unique services you provide improve the lives of your clients. As you prepare your outcomes, start thinking about what impacts of your services you are most proud of. Outcomes should measure the percentage of people you serve who experience a desired improvement. This should be based on data, not anecdotal evidence or guesses. Outcomes measure the quality of your programs and services, not the quantity of services delivered. Questions? Watch this 5-minute video tutorial and/or contact city staff. Outcome Measure 1: The desired result of engaging with your program or service is: : The percentage of clients who will achieve this result is: : Use a decimal number (e.g., 92% = 0.92). How we collect the outcome data (e.g., annual satisfaction survey, 3-month phone follow-up): : Only one measure of program success (i.e., Outcome) is required. Do you have a second outcome? : o Yes o No Outcome Measure 2: The desired result of engaging with your program or service is: : The percentage of clients who will achieve this result is: : Use a decimal number (e.g., 81% = 0.81). How we collect the outcome data (e.g., annual satisfaction survey, 3-month phone follow-up): : AGENDA ITEM #6. d) Page 6 of 13 Program Accessibility What percentage of your staff identifies as Black, Indigenous, and/or Person of Color (BIPOC)? Use your best estimate and record as a decimal (0.35 = 35%). All program facilities are accessible to individuals with disabilities according to the ADA Accessibility Guidelines. : o Yes o No This program provides services in office location(s) in these cities. : Check all that apply.  Auburn  Bellevue  Burien  Covington  Des Moines  Federal Way  Issaquah  Kenmore  Kent  Kirkland  Redmond  Renton  Sammamish  SeaTac  Shoreline  Tukwila  Seattle  Virtual  Other(s) This program is accessible in terms of transportation. : Check all that apply.  Close public transportation  Provide own transportation services  Provide transportation vouchers (e.g. bus tickets)  Program staff travels to clients  Mobile location (e.g. inside van)  Services provided by phone or online  Other  None of the above This program strives to accommodate client schedules. : Check all that apply.  Evenings  Early Morning  On Demand and/or Same Day  Holidays  Other  None of the Above The program is accessible in terms of language (offering translation and interpretation services). In what ways is your program accessible in terms of languages? : Check all that apply.  Translated materials  Program and/or agency staff speaks languages other than English  Interpretation on demand  Language Line  ASL  Other  None of the Above AGENDA ITEM #6. d) Page 7 of 13 Additional Information Any other information that you would like to share that would help in making a funding decision? : Include any additional information that is relevant to the application and not covered in the responses to other questions. max 1500 characters Additional Required Documents To access training materials and required template for upload, please go to www.share1app.org/application. Program and Budget Detail Attachment : Visit www.share1app.org/application to download and complete the required template. Be sure to save file with naming convention AgencyNameProgramNameDetails. Certification Statement and Submission I have reviewed, understand, and am prepared to comply with city-specific minimum requirements should this program receive funding. : Visit www.share1app.org to review minimum requirements. o Yes o No I have the authority and hereby certify that the information contained in this application and the accompanying documents are true, that all financial documents have been reviewed for accuracy, and that the application is made with the knowledge and proper authorization of the organization. The application, if funded, may be included in a contracting process. As this application is made to one or more government entities, I understand this is a government document that is subject to applicable laws regarding disclosure. In typing my name below, I hereby agree with this certification statement. I understand that this is the same as my printed signature at this time. Authorized Signer Include first and last name, authorizing submission of this application. This is typically the agency's CEO/Executive Director. AGENDA ITEM #6. d) Page 8 of 13 TOTAL POINTS: /100 CRITERIA CRITERIA POINTS TOTAL CATEGORY PTS Explains the need, not how their services address the need. Provides some local data, statistics or survey data (e.g. needs assessments, census data, Communities Count, public health data, etc.) Explains the program model and core components of the program. Discusses how clients access services, the services received, when and how they are provided. Provides a clear picture of the program. Can you explain the program to someone after reading the application? Does the program design address the identified need? Describes the population served such as refugees/immigrants, youth, survivors of domestic violence/sexual assault, homeless or people at risk of homelessness. Provides demographic and geographic details of the population. Could include languages spoken or ELL status, age groups, income/poverty levels, countries of origin, families, individuals, persons with disabilities. Are the outreach efforts appropriate for the population to be served? Are the outreach efforts done in appropriate languages/literacy levels and locations for that population? City of Renton Human Services Rating Tool for 2025-2026 Human Services Applications Agency Name: Program Name: Reviewer Name:Date: CATEGORIES FOR REVIEW NOTES PROGRAM DESCRIPTION (30 points maximum score) 1 Identifies and addresses a key need for Renton residents and supports that need with data (8 points) /30 2 Explains what services will be provided, who will provide them, and when they are provided (8 points) 3 Describes the target population for this program (8 points) 4 Addresses the program marketing and outreach efforts (6 points) Page 1 of 3 AG E N D A I T E M # 6 . d ) Pa g e 9 o f 1 3 CRITERIA CATEGORY TOTAL PTS 5 Contains examples which may include: • Diversity in staffing and board is reflective of the of the community served OR agency discusses progress on working toward that goal • Specific languages spoken by staff, volunteers and the target population • Translation/interpretive services provided • Languages used in providing key materials • Programs designed with feedback from clients • Best practices • Other approaches, trainings geared to cultural relevance • Community partnerships /20 CATEGORY TOTAL PTS 6 • Outcome is provided as a percentage • Measures the quality/not quantity of services provided • Based on data, not anecdotal evidence • Data collection methodology is explained (e.g., client survey, pre and post-tests, specific evaluation tools) • Program has clear, positive outcomes resulting from service • Outcomes are valid, achievable, and demonstrate program effectiveness /20 CATEGORIES FOR REVIEW NOTES PROGRAM IMPACT / CULTURAL IMPACT (20 points maximum score) Demonstrates cultural relevance, accessibility, and accommodations for culturally diverse populations. (20 points) PROGRAM IMPACT / OUTCOMES (20 points maximum score) Illustrates outcomes and measurement of program effectiveness/ impact (20 points) Page 2 of 3 AG E N D A I T E M # 6 . d ) Pa g e 1 0 o f 1 3 CRITERIA CATEGORY TOTAL PTS 7 Demonstrates how financial barriers to services are reduced 8 Facilities meet ADA Accessibility guidelines 9 Examples: • Provides services by phone/online and/or where clients live or congregate • Located in close proximity to transit stops or program provides special transportation options, vouchers, bus tickets • Is located in Renton 10 Program tries to accommodate client schedules with flexible hours/days as appropriate 11 Demonstrates how the program is accessible in terms of language 12 Explain if/how the program prioritizes services if they do not have immediate capacity to meet the need CRITERIA POINTS CATEGORY TOTAL PTS 13 • Salary and benefits generally do not exceed 70% of budget (if not volunteer run) • Administrative/indirect costs are generally between 12-30% of program budget • If providing direct assistance to clients (rent/utility assistance, food, gas, bus tickets), there is a line item for direct assistance • Budget is balanced, revenues equal expenditures • Budget is complete, including Cities’ share column 14 • For 2021 revenues awarded, funding has more than 1 source • 2021 funding was equal to or greater than 2021 expenses • 2023 requested funding matches 2023 projected expenses 15 • Cost is consistent with the request to other cities • Cost seems reasonable for the type of services provided • Performance measures appear realistic and reasonable for program and request of Renton funds PROGRAM ACCESSIBILITY (10 points maximum score) CATEGORIES FOR REVIEW NOTES Affordability /10 Physical Accessibility Transportation: Program is easily accessible to residents Service Accessibility Language Accessibility Priority BUDGET / PROGRAM CAPACITY (20 points maximum score) Budget makes sense for type of program proposed (amount of administrative & other costs are reasonable) (7 points) /20 Appears financially stable and shows diversity/leveraging in its funding (6 points) Cost per service unit appears reasonable for request (7 points) Page 3 of 3 AG E N D A I T E M # 6 . d ) Pa g e 1 1 o f 1 3 Page 12 of 13 Around Renton Free Museum Days – First Wednesday and third Saturday monthly, Renton History Museum (235 Mill Ave. S), 10 a.m.–4 p.m. April 18 – Community Emergency Response Team (CERT), Renton Regional Fire Authority Station 14 & Training Division (1900 Lind Ave SW), 6-9 p.m. every Thursday through June 1. Registration required. April 20 – Renton Community Celebration “Sustainability Fair,” Renton Community Center, 1715 Maple Valley Hwy., 11 a.m.–2 p.m. Free event with lots of fun plus community information and opportunities. Everyone is welcome to enjoy face painting, lawn games, food, refreshments, and meet first responders. April 27 – RPD Shred-A-Thon and Prescription Drug Take Back (plus food drive), Renton Memorial Stadium, 405 Logan Ave. N, 9 a.m.–12 p.m. May 11 – Community Garage Sale, Renton Community Center, 1715 Maple Valley Hwy, 9 a.m.–1 p.m. Register online. Non-Residents $36 / Residents $30. AGENDA ITEM #6. e) Page 13 of 13