HomeMy WebLinkAboutContractAGREEMENT FOR CONSUL TANT SERVICES FOR
SQUARE LED SCREEN DESIGN
ORLD CUP
THIS AGREEMENT, dated for reference purposes only as June 24, 2024, is by and between the
City of Renton (the "City"), a Washington municipal corporation, and Northwest LED Systems,
LLC ("Consultant"), a A Washington State Limited Liability Corporation. The City and the
Consultant are referred to collectively in this Agreement as the "Parties." Onfe fully executed by
the Parties, this Agreement is effective as of the last date signed by both parties.
1.Scope of Work: Consultant agrees to provide the City with the following services and
work product (referred to hereafter as the "Work"):
181 Exhibit Attached: See Exhibit A, which is incorporated herein by thls reference, for a
full description of the Work. The purpose of the Work is briefly summarized as:
Consulting, planning, and budgeting services for LED screen technology at the future
World Cup Legacy Square in downtown Renton.
□Detailed Description of Work: N/ A
2.Changes in Scope of Work: The City, without invalidating this Agr 'ement, may order
changes to the Work consisting of additions, deletions or modification . Any such changes
to the Work shall be ordered by the City in writing and the Com ensation shall be
equitably adjusted consistent with the method of compensation agre d to in Section 4.
3.Time of Performance:
A.Schedule for Performance. Consultant shall promptly comme ce and diligently
complete performance of the Work starting upon execution of thi Agreement unless
a separate schedule is agreed to in writing or specified in the Scop of Work in Section
1 of this Agreement.
B.Deadline for Completion of all Work. All Work shall be complet7d by no later than
December 31, 2024 unless this date is extended by written a endment to this
Agreement.
4.Compensation:
CAG-24-265
A.Maximum Amount. Total compensation to Consultant for Work rovided pursuant tothis Agreement shall not exceed five thousand ($5,000), which mount shall includethe rates spedied in Section 4.B and reimburseable costs allowe pursuant to Section4.C, but such maximum amount does not include any applicable tate and local salestaxes that Consultant is required by law to collect from the City.B.Rate of Compensation. Compensation shall be paid for after II Work is actuallyperformed as follows -applicable box checked:[81 Rate(s), payment schedules, or amounts specified in Exhibit , which is attachedand incorporated herein.
□Hourly rates described as follows: See E
□Fixed monthly rate described as follows: N/ A
□Fixed rate for completion of all Work described as follows: N/l
□Other: N/AConsultant agrees that any hourly or flat rate charged by it for itf Work shall remainlocked at the negotiated rate(s) unless otherwise agreed to in ytriting. Except sales and use taxes required by state law to be collected by Consultan't from the City, the Consultant shall be solely responsible for payment of any taxes i�posed as a result of the performance and payment of this Agreement. C.Reimbursable Costs. The Rate of Compensation described in Secti In 4.B is establishedto cover all direct and indirect costs for the Consultant to perfor the Work, withoutseparate reimbursement except to the extent expressly agreed to therein. If the Rateof Compensation expressly contemplates the City paying Cons ltant reimbursablecosts, Consultant will not incur such costs until after first giving the City's contractadministrator an opportunity to object to the costs being incurre . Such opportunityshall be provided by emailing the contract administrator details of the costs to beincurred with a reasonable opportunity to respond.D.Method of Payment. On a monthly or no less than quarterly basis during any quarterin which Work is performed, the Consultant shall submit a voucher or invoice in a formapproved by the City, including as may be applicable a descriptio of what Work hasbeen performed, the name of the personnel performing such Wtk, and any hourlylabor charge rate for such personnel. The Consultant shall also sub it a final bill uponcompletion of all Work. Payment shall be made by the City for Wor performed withinthirty (30) calendar days after receipt and approval by th appropriate City®
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s.
representative of the voucher or invoice. If the Consultant's pe ormance does not
meet the requirements of this Agreement, the Consultant will orrect or modify its
performance to comply with the Agreement. The City may withh Id payment for work
that does not meet the requirements of this Agreement.
E.Effect of Payment. Payment for any part of the Work shall not c nstitute a waiver by
the City of any remedies it may have against the Consultan for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
F.Non-Appropriation of Funds. If sufficient funds are not appropri ted or allocated for
payment under this Agreement for any future fiscal period, t e City shall not be
obligated to make payments for Work or amounts incurred a er the end of the
current fiscal period, and this Agreement will terminate upon t e completion of all
remaining Work for which funds are allocated. No penalty or exp nse shall accrue to
the City in the event this provision applies.
Notices and Contract Administration: Any notice required under t is Agreement (e.g.
notices of termination or insurance cancellation) shall be in writing, d • livered by personal
service or certified mail, with return receipt requested, to the Requir d Notice Contact(s)
identified below. Required notices shall include a copy of the Agree ent, the City's CAG
number assigned to the Agreement, and clearly identify the pa ies and the date
referenced in the first paragraph of this Agreement.
A copy of the required notice shall also be provided to all email add esses identified for
both parties in this Section, including those listed as required notice c ntact and contract
project manager. Required notices shall be deemed received upon t e date of personal
delivery, the date the USPS confirms delivery, or the date courtes emailed notice is
acknowledged as received by the required notice email contact ddress, whichever
occurs first. If a Party first makes reason.:iblc attempts to deliver a re uired notice by one
of the alternative delivery methods without a successful confirmed d livery, the required
notice will be deemed received three (3) days after it is mailed by re ular first-class mail
and emailed to all below-listed email addresses along with the last k own email address
used by the receiving party to communicate regarding the contract.
Communication regarding contract administration that does not inclu ea notice required
by this Agreement may be done through the party's Project Manage s using the contact
information provided below.
e
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CITY OF RENTON
Required Notice Contact:
City Clerk
Attn: Formal Contract Notice
1055 South Grady Way
Renton, WA 98057
Cityclerk@rentonwa.gov
legaladmin@rentonwa.gov
CONSULTANT
Required Notice Co tact:
Brandon Oosterhof
Northwest LED Syst ms
16417 266th Ave SE
Issaquah, WA 98027
(425)260-4805
nwledsystems@gmail.com
Communication regarding contract administration that does not incl de a required
notice may be done through the party's Project Managers using the ontact information
provided below.
Contract Project Manager:
JESSIE KOTARSKI
JKOTARSKl@RENTONWA.GOV
(425)430-7271
6.Termination:
Contract Project Ma
�
ger:
BRANDON OOSTERH F
NWLEDSYSTEMS@G AIL.COM
(425)260-4805
A.The City reserves the right to terminate this Agreement at any ti e, with or without
cause by giving ten (10) calendar days' notice to the Consultant in riting. In the event
of such termination or suspension, all finished or unfinished docu ents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any re required as part
of the Work.
B.In the event this Agreement is terminated by the City prior to com letion of all Work,
the Consultant shall be entitled to payment for all Work perfor ed in accordance
with this Agreement, less all payments previously made. If he Agreement is
terminated by the City after partial performance of Work for which the agreed
compensation is a fixed fee, the City shall pay the Consultant an equitable share of
the fixed fee. This provision shall not prevent the City from seeking any legal remedies
it may have for the violation or nonperformance of any of th provisions of this
Agreement. Amounts owing to the City by Consultant pursuant t the terms of this
Agreement shall be deducted from the final payment due the Cons ltant. No payment
shall be made by the City for any expenses incurred or work one following the
effective date of termination unless authorized in writing by the C ty.
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7.
8.
9.
Right To Use Work Product: Consultant will perform all Work identifi din this Agreement in a professional and workmanlike manner and in accordance wit all reasonable and professional standards and laws for the type of work provided i� Washington state.Compliance with professional standards includes, as applicable, peniorm ing the Work incompliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicabld: pursuant to RCW 18.43.070. All final work product created for and delivered to the dity pursuant to this Agreement shall be the original work of the Consultant and free f!
1 m any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non-exclusive, perpetual right nd license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City's or other's adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement.
Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six (6) years after the termination of this Agreement. The Consultant agrees to provide access Ito and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington StatJ Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement.
Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved tetephone messages,recordings, photos, or drawings and provide them to the City for prod ction. In the event Consultant believes said records need to be protected from dis9losure, it may, at Consultant's own expense, seek judicial protection. Consultant shall�'ndemnify, defend, and hold harmless the City for all costs, including attorneys' fees, att ndant to any claim or litigation related to a Public Records Act request for which Consul ant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act �equest in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. I
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10.Independent Contractor Relationship:
A.The Consultant is retained by the City only for the purposes and t the extent set forthin this Agreement. The nature of the relationship between the Co sultant and the Cityduring the period of the Work shall be that of an independ nt contractor, notemployee. The Consultant, not the City, shall have the power to c ntrol and direct thedetails, manner or means of Work. Specifically, but not by mea s of limitation, theConsultant shall have no obligation to work any particular ours or particularschedule, unless otherwise indicated in the Scope of Work or here scheduling ofattendance or performance is mutually arranged due to the nature of the Work.Consultant shall retain the right to designate the means of pftorming the Workcovered by this agreement, and the Consultant shall be entitl'd to employ otherworkers at such compensation and such other conditions as it may deem proper,provided, however, that any contract so made by the Consulta�t is to be paid by italone, and that employing such workers, it is acting individually �nd not as an agentfor the City.
B.The City shall not be responsible for withholding or otherwisJ deducting federalincome tax or Social Security or contributing to the State lrdustrial InsuranceProgram, providing insurance benefits, provide training, too If, or materials, orotherwise assuming the duties of an employer with respect to Consultant or anyemployee of the Consultant.
C.If the Consultant is a sole proprietorship or if this Agreement is with an individual, theConsultant agrees to notify the City and complete any required fottm if the Consultantretired under a State of Washington retirement system and agre . s to indemnify anylosses the City may sustain through the Consultant's failure to do Io.
D.In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her otn expense and, ifConsultant employs, sub-contracts, or otherwise assigns the respo sibility to performthe Work, said employee/sub-contractor/assignee will acquire a d or maintain suchtraining, licensing, or certification.
E.This is a non-exclusive agreement and Consultant is free to provi e services to otherentities, so long as there is no interruption or interference with th • provision of Workcalled for in this Agreement.
11.Hold Harmless: The Consultant agrees to release, indemnify, defend,1and hold harmlessthe City, elected officials, employees, officers, representatives, and volunteers from anyand all claims, demands, actions, suits, causes of action, arbitrations, mediations,proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
PAGE60F 12
12.
13.
penalties, expenses, attorney's or attorneys' fees, costs, and/or litig tion expenses to or
by any and all persons or entities, arising from, resulting from, or rel ted to the negligent
acts, errors or omissions of the Consultant in its performance of his Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreem'int is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvertjent attached to real I estate ... ) then, in the event of liability for damages arising out of boqily injury to persons
or damages to property caused by or resulting from the concurrertt negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
City of Renton Bu!!;iness License: Unless exempted by the Rentar Municipal Code,
Consultant shall obtain a City of Renton Business License prior to pe orming any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https ://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be fqund at:
https://dor.wa.gov/doing-business/register-my-business
14.Insurance: Consultant shall secure and maintain:
0
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1S.
16.
17.
A.Commercial general liability insurance in the minimum amoun s of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agre ment.
B.In the event that Work delivered pursuant to this Agreeme t either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this sec ion, shall mean any
Work provided by a licensed professional or Work that req ires a professional
standard of care.
C.Workers' compensation coverage, as required by the Industrial I surance laws of the
State of Washington, shall also be secured.
D.Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurre1ce combined single
limit, if there will be any use of Consultant's vehicles on the City s Premises by or on
behalf of the City, beyond normal commutes.
E.Consultant shall name the City as an Additional Insured on its tommercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F.Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G.Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of thP.ir receipt of such notice.
Delays: Consultant is not responsible for delays caused by fa tors beyond the
Consultant's reasonable control. When such delays beyond the Con�r'tant's reasonable
control occur, the City agrees the Consultant is not responsible for da Tages, nor shall the
Consultant be deemed to be in default of the Agreement.
Assignment: Neither the City nor the Consultant shall assign, transfe or encumber any
rights, duties or interests accruing from this Agreement without a sig ed amendment to
this Agreement.
Merger, Acquisition. or Name Change: If Consultant is merged with, cquired by
another entity, or has a name change, such party shall provide writte notice to the City
PAGE80F 12
within 20 days of the effective date of such merger, acquisition, or n me change. The
surviving or acquiring entity shall assume all rights and obligations o such party under
this Agreement, unless otherwise agreed by the Parties in a signed a endment to this
Agreement. The new or renamed entity will promptly sign an amen ment upon request
by the City to document its assumption of all obligations under this greement.
18.Discrimination Prohibited: Except to the extent permitted by a bo a fide occupational
qualification, the Consultant agrees as follows:
A.Consultant, and Consultant's agents, employees, representati es, and volunteers
with regard to the Work performed or to be performed under t is Agreement, shall
not discriminate on the basis of race, color, sex, religion, nation
(.
! lity, creed, marital
status, sexual orientation or preference, age (except minimum ge and retirement
provisions}, honorably discharged veteran or military status, or he presence of any
sensory, mental or physical handicap, unless based upon a bo1a fide occupational
qualification in relationship to hiring and employment, in employ ent or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B.The Consultant will take affirmative steps to ensure that applican are employed and
that employees are treated during employment without regard o their race, creed,
color, national origin, sex, age, sexual orientation, physical, ensory or mental
handicaps, or marital status. Such action shall include, but no be limited to the
following employment, upgrading, demotion or transfer, recruit ent or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C.If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D.The Consultant is responsible to be aware of and in compliance w th all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, work r's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply ith City of Renton
Council Resolution No. 4085.
19.Other Provisions:
A.Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consu tant.
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B.Certification Re ardin Federal Debarment and Sus ension Statu . Consultant affirmsthat neither it nor its principals nor its subcontractors and the r principals: (1) arepresently debarred, suspended, proposed for debarment, de lared ineligible, orvoluntarily excluded from the award of contracts by any fe[ral department oragency; (2) have within a 3-year period preceding any partial! or wholly federallyfunded contract been convicted of or had a civil judgment rende ed against them forcommission of fraud or a criminal offense in connection with o taining, attemptingto obtain, or performing a public (federal, state, or local) conttct or subcontract; been in violation of federal or state antitrust statutes, or been convicted of embezzlement, theft, forgery, bribery, falsification or destructio of records, making false statements, or receiving stolen property; or otherwise riminally or civilly charged by a governmental entity (federal, state, or local) with ctmmission of any of the offenses enumerated in (2) above; and, (3) have within a 3-y ar period preceding an award of any partially or wholly federally funded contract had one or more contracts terminated for cause or default by any federal or state gency. Consultant further promises that if it or its principals in the future are debr.rred or suspended from eligibility of award by the federal government that it shall ithin 3 days notify the City of such change in status. C.Amendment and Modification. This Agreement may be am nded only by aninstrument in writing, duly executed by both Parties.D.Conflicts. In the event of any inconsistencies between Consultan proposals and thisAgreement, the terms of this Agreement shall prevail. Any exhi�its/attachments tothis Agreement are incorporated by reference only to the exten of the purpose forwhich they are referenced within this Agreement. To the e tent a Consultantprepared exhibit conflicts with the terms in the body of this Agr ement or containsterms that are extraneous to the purpose for which it is referenc d, the terms in the
body of this Agreement shall prevail and the extraneous t rms shall not beincorporated herein.E.Governing Law. This Agreement shall be made in and shall b governed by andinterpreted in accordance with the laws of the State of Washin on and the City ofRenton. Consultant and all of the Consultant's employees shall p rform the Work inaccordance with all applicable federal, state, county and cit laws, codes andordinances.F.Joint Drafting Effort. This Agreement shall be considered for all pu poses as preparedby the joint efforts of the Parties and shall not be construed again t one party or theother as a result of the preparation, substitution, submission r other event ofnegotiation, drafting or execution.0
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G.Jurisdiction and Venue. Any lawsuit or legal action brought by an party to enforce or
interpret this Agreement or any of its terms or covenants shall b brought in the King
County Superior Court for the State of Washington at the Mal ng Regional Justice
Center in Kent, King County, Washington, or its replacement or s cessor. Consultant
hereby expressly consents to the personal and exclusive jurisd ction and venue of
such court even if Consultant is a foreign corporation not registe ed with the State of
Washington.
H.Severability. A court of competent jurisdiction's determination t at any provision or
part of this Agreement is illegal or unenforceable shall not can el or invalidate the
remainder of this Agreement, which shall remain in full force an effect.
I.Sole and Entire Agreement. This Agreement contains the entir • agreement of the
Parties and any representations or understandings, whether ral or written, not
incorporated are excluded.
J.Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to c mpletion dates set
forth in the description of the Work is essential to the Consulta t's performance of
this Agreement.
K.Third-Party Beneficiaries. Nothing in this Agreement is intend d to, nor shall be
construed to give any rights or benefits in the Agreement to any ne other than the
Parties, and all duties and responsibilities undertaken pursuant to his Agreement will
be for the sole and exclusive benefit of the Parties and no one els .
L.Binding Effect. The Parties each bind themselves, their partners, uccessors, assigns,
and legal representatives to the other party to this Agreement, a d to the partners,
successors, assigns, and legal representatives of such other part with respect to all
covenants of the Agreement.
M.Waivers. All waivers shall be in writing and signed by the waiving arty. Either party's
failure to enforce any provision of this Agreement shall not be a aiver and shall not
prevent either the City or Consultant from enforcing that prov sion or any other
provision of this Agreement in the future. Waiver of breach of a y provision of this
Agreement shall not be deemed to be a waiver of any prior or ubsequent breach
unless it is expressly waived in writing.
N.Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of hich will together
constitute this one Agreement.
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IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agre ment as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
By:�)
Gina Estep
CED Administrator
9/9/2024
Date Signed
Approved as to Legal Form
By: _________ _
M.Patrice Kent
Sr. Assistant City Attorney
PSA Template 1023 MHC FF (Contract/2024/3161}
PAGE 120F 12
By: ___ -=:-...,----=--=� B
Owner q-q-�c
Date Signed
Approved by Patrice Kent via email 9/3/2024
Exhibit A -Scope of Work/Compensation
BACKGROUND: The purpose of this Agreement is to provide Phase 1 planning and design s rvices in anticipation of activating the proposed "World Cup Square" area in downto n Renton, WA to provide an area for community gathering including to view simulcast or oth r video productions such as portions of the 2026 FIFA World Cup Soccer Tournament. Specifical y, this Agreement is to identify preferred options for light-emitting diode ("LED") projection and or lighting systems tailored to site requirements and constraints. Phase 2 for installation and implementation of the selected technical vision ill be addressed in a separate Agreement.
SCOPE OF WORK 1.Northwest LED Systems ("Consultant" or "NW LED") will meet with City taff:1.1. At least once at the World Cup Square site for an assessment of site conditions
1.2. Additionally, remotely or in person as needed to accurately underst nd City'sexpectations for an LED system at the site. 2.Consultation Services provided by NW LED include but are not limited to·2.1. Insights and education on LED screen design selection criteria, inclu ing considerationof temporary versus permanent installation options for activation o the space; and 2.2. Technical considerations for site location and activation of commun·f y viewing area such as preferred pixel density, processing configurations, remote n tworkingrequirements; and 2.3. "Construction" requirements such as power & data distribution and ftructural and suspension ("rigging") of specified systems based on consultation wi h structural engineers while taking into account environmental constraints at th location
2.4. NW LED will provide detailed CAD drawings to the City of depiction f the LED screenlayout at the site; details include weights, dimensions, hanging prot cols, cabling, and other necessary elements.
2.4.1. The CAD drawings will provide NW LED's best professional ju�gment based on elements known at the time to guide planning for Phase 2 impl�mentation, but final installation and activation may change based on unforeseet circumstances. 2.4.2. The CAD drawings provided here are not intended to be, and hould not be relied on to be, engineered for final installation 2.4.3. CAD drawings are for visual reference only. Certified CAD eng �neers may use the drawings as reference while finalizing their stamped engineering drawings. 3.NW LED will make system vendor recommendation to the City for produ I s/system thatwill:3.1. Ensure longevity and durability when exposed to weather; and
Scope of Work
Page 1 of2
3.2. Resist damage due to potential vandalism (additional design criteri may be
considered)
3.3. Consult with subject matter experts regarding rigging and/or elect ·cal specifications,
which may include site visits with or without City staff. NW LED wil provide advance
notice to City staff to ensure access to location for such site visits.
3.4. At the request of the City, NW LED shall arrange a live demonstrati , n of a selection of
LED screens, processors, and networking products for the City's co sideration and
selection.
COMPENSATION
Consulting Fees:
•$175.00 per hour
•Invoiced in increments of¼ of an hour (15 minutes)
CAD Drawing Fee:
•$75.00 per hour with 10-hour minimum per set of drawings
•Any changes will be billed at $75.00 per hour
Travel Fees (for driving to and from site visits and/or meetings with City of enton staff):
•Invoiced at½ consulting fee hourly rate ($87.50 per hour)
•Invoiced in increments of¼ of an hour (15 minutes)
•Travel time for meetings with subject matter experts, aside from sit visits to World Cup
Square, are not reimbursable under this Agreement.
•Other travel fees may be reimbursable with advance written authori ation from City
staff.
Scope of Work
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