HomeMy WebLinkAboutContractJune 6, 2024
TO: Jeff Minisci, City of Renton
FROM: Rachel Whitezel, Contracts Specialist, (360) 239-4134
RE Agreement No. 2025-003 A (1) Revised
Ph 4 City Hall Controls & City Lighting
IAA No. K4137
McKinstry Essention, LLC
SUBJECT: Funding Approval
The Dept. of Enterprise Services (DES), Energy Program, requires funding approval for the above
referenced contract documents. The amount required is as follows:
ESCO Audit $98,400.00
Total Funding $ 98,400.00
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to the
DES Energy Program that the above identified funds are appropriated, allotted or that
funding will be obtained from other sources available to the using client/agency. The
using/client agency bears the liability for any issues related to the funding for this project
By
Mayor Armondo Pavone Date
Please sign and return this form to the Energy Program. If you have any questions, please call
me.
2025003AagrFundRevrw
&$*
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Jason A. Seth, City Clerk
ATTEST:
9-27-2024
10.2.24
Authorization No. 2025-003 A (1) Rev. Page 2 of 3
Effective March 14, 2024
III. PROJECT CONDITIONS:
The Project Conditions contained in the Main Energy Services Agreement will be used
unless specifically changed herein. The cost effectiveness criteria for this project are per the
McKinstry Essention, LLC proposal dated June 5, 2024.
IV. SCOPE OF WORK:
Per the ESCO proposal dated June 5, 2024 conduct a Detailed Investment Grade Energy
Audit of City of Renton, Ph 4 City Hall Controls & City Lighting, to identify cost effective
energy conservation measures and present a written Energy Services Proposal, including all
energy audit documentation. The ESCO shall prepare the final Energy Services Proposal,
detailing the actual energy services and ESCO equipment to be provided, energy savings and
cost guarantees, measurement and verification plans, and commissioning plans for the
proposed measures. Measures will include items that save energy, water and other resources.
The Cost Effectiveness Criteria for this project shall be as established in the Main Energy
Services Agreement or as modified in Section III above.
V. SCHEDULE FOR COMPLETION
Final completion of the Energy Audit and Energy Services Proposal within 133 calendar
days after Authorization to Proceed.
VI. CIVIL RIGHTS
Contractor represents and warrants that Contractor complies with all applicable requirements
regarding civil rights. Such requirements prohibit discrimination against individuals based
on their status as protected veterans or individuals with disabilities and prohibit
discrimination against all individuals based on their race, color, religion, sex, sexual
orientation, gender identity, or national origin.
VII. NON-DISCRIMINATION
1. Nondiscrimination Requirement. During the term of this Contract, Contractor, including
any subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3).
In addition, Contractor, including any subcontractor, shall give written notice of this
nondiscrimination requirement to any labor organizations with which Contractor, or
subcontractor, has a collective bargaining or other agreement.
2. Obligation to Cooperate. Contractor, including any subcontractor, shall cooperate and
comply with any Washington state agency investigation regarding any allegation that
Contractor, including any subcontractor, has engaged in discrimination prohibited by this
Contract pursuant to RCW 49.60.530(3).
Authorization No. 2025-003 A (1) Rev. Page 3 of 3
Effective March 14, 2024
3. Default. Notwithstanding any provision to the contrary, Agency may suspend Contractor,
including any subcontractor, upon notice of a failure to participate and cooperate with
any state agency investigation into alleged discrimination prohibited by this Contract,
pursuant to RCW 49.60.530(3). Any such suspension will remain in place until Agency
receives notification that Contractor, including any subcontractor, is cooperating with the
investigating state agency. In the event Contractor, or subcontractor, is determined to
have engaged in discrimination identified at RCW 49.60.530(3), Agency may terminate
this Contract in whole or in part, and Contractor, subcontractor, or both, may be referred
for debarment as provided in RCW 39.26.200. Contractor or subcontractor may be given
a reasonable time in which to cure this noncompliance, including implementing
conditions consistent with any court-ordered injunctive relief or settlement agreement.
4. Remedies for Breach. Notwithstanding any provision to the contrary, in the event of
Contract termination or suspension for engaging in discrimination, Contractor,
subcontractor, or both, shall be liable for contract damages as authorized by law
including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the
replacement contract, which damages are distinct from any penalties imposed under
Chapter 49.60, RCW. Agency shall have the right to deduct from any monies due to
Contractor or subcontractor, or that thereafter become due, an amount for damages
Contractor or subcontractor will owe Agency for default under this provision.
2025003AagrRevrw
McKinstry 5005 3
rd Ave. S., Seattle WA Confidential and Proprietary
June 5th, 2024
City of Renton
Investment Grade Audit Proposal Rev 1
To: Jeff Minisci, Facilities Director, City of Renton
From: Andy Morgan, Building Energy Program Manager, McKinstry
Cc: Chris Lewis, Project Manager, WA Department of Enterprise Services
Andrew Williamson, Municipal Business Manager, McKinstry
Subject: Ph 4 City Hall Controls and City Lighting Investment Grade Audit Proposal
Project Description: The City of Renton is interested in improving the infrastructure and
efficiency of the City Hall, City Parking Lots, Henry Moses Aquatic Center, and Maintenance Shops
through a performance-based contract with McKinstry. This proposal will provide the guidelines
for which McKinstry will provide the following tasks:
1. Conduct an Investment Grade Audit at the target facilities:
¾City-wide Parking Lots
¾Henry Moses Aquatic Center
¾Renton City Hall
¾Renton City Shops (including buildings A, B, C, D, and F)
¾Renton Senior Center
2. Develop a comprehensive Energy Services Proposal (continuing the existing effort, taking
the ROM budget pricing to GMAX) for the following measures in support of an Energy
Efficiency Commerce Grant awarded in the amount of $267,626 and additional scope
added by the City of Renton:
Energy Efficiency Commerce Grant Scope
¾04.01-RCH: Optimize Controls and TAB Terminal Units (Renton City Hall)
i. Existing: The Renton City Hall has legacy IBEX control hardware on its
variable air volume (VAV) terminal units, water source heat pumps
(WSHP) and fan terminal units (FTU) The front-end controller and main
AHU controllers were replaced with a newer unit in a prior project. The
City Hall terminal units have not been balanced, nor commissioned in the
past 10 years, causing comfort and efficiency issues in the building.
ii. Proposed: Replace the remaining IBEX terminal controllers. Provide
testing, adjusting, and balancing (TAB) of all the terminal units (233
total). Provide functional performance testing and controls sequence
optimization for the 233 terminal units.
iii. Benefits: Reduced maintenance costs. Improved occupant comfort.
Improved setpoint and scheduling control. Energy savings. Optimized
HVAC system operation.
¾09.01-CPL: Upgrade Lighting to LED (City-wide Parking Lots)
i. Existing: City Hall’s exterior parking lot includes high wattage HID
fixtures. The City Hall interior parking garage is already LED lighting, but
underlit and requires upgrading. The Aquatic Center parking areas also
use higher wattage HID-lamped fixtures. Liberty Park consists of mostly
higher wattage HID-lamped fixtures. The parking lots of the Senior
Center, Public Works, and Community Center have already been
converted to LED and don’t require replacement.
ii. Proposed: Replace the City Hall, Aquatic Center, and Liberty Park parking
lot lighting fixtures with LED fixtures. Replace the City Hall Parking
Garage LED lighting with new LED’s and provide new hi-low occupancy
sensors. Reuse the existing dusk-to-dawn controls for each parking lot.
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McKinstry 5005 3rd Ave. S., Seattle WA Confidential and Proprietary
iii. Benefits: Reduced maintenance costs. Modernization of lighting fixtures.
Energy savings.
¾ 09.01-HMA: LED Lighting and Occupancy Controls (Henry Moses Aquatic Center)
i. Existing: Interior lighting is mostly 32-watt T8 linear fluorescent lamped
fixtures. There are some areas that have been upgraded to LED already.
ii. Proposed: Retrofit the fluorescent lamped fixtures to LED. Provide room
level occupancy controls in select areas.
iii. Benefits: Reduced maintenance. Energy savings. Improved controls.
¾ 09.01-PWS: LED Lighting and Controls (Renton City Shops A-B-C-D-F)
i. Existing: This FIM includes the Interior and Exterior building-mounted
fixtures and site lighting. Interior: the lighting system consists mostly of
32W T8 linear fluorescent lamped fixtures, with a few T5, and compact
fluorescent. The high bay fixtures are lamped with high wattage High
Pressure Sodium (HPS). There are also a large variety of fixtures that
have already been upgraded to LED. Exterior: the lighting system has
already been upgraded with LED sources throughout.
ii. Proposed: Retrofit the interior and exterior lighting systems to LED or
TLED or compact retrofit lamps. Provide remote lighting controls in select
spaces.
iii. Benefits: Provides remote controls. Improved lighting for occupants.
Maintenance and energy savings.
¾ 09.02-HMA: Upgrade Exterior Lighting to LED (Henry Moses Aquatic Center)
i. Existing: Exterior lighting is a mix of higher wattage HID fixtures, T5 and
compact fluorescent. There are a few fixtures that have been upgraded
to LED.
ii. Proposed: Replace and retrofit fixtures with LED lamps. Existing controls
will remain as-is.
iii. Benefits: Maintenance and energy savings.
¾ 09.02-RCH: Upgrade Exterior Lighting to LED (Renton City Hall)
i. Existing: Building-mounted and site lighting for the City Hall is a mix of
70- to 150-watt high intensity discharge (HID) lamps with magnetic
ballasts.
ii. Proposed: Retrofit the existing light fixtures with LED lamps.
iii. Benefits: Improved lighting. Energy savings. Utility rebates. Reduced
maintenance.
¾ 17.01-HMA: Install Pool Cover (Henry Moses Aquatic Center)
i. Existing: The Aquatic Center lap pool cover has failed and is no longer
used.
ii. Proposed: Provide a new pool cover for the lap pool.
iii. Benefits: Saves energy, reduces water evaporation, and reduces debris
entering the pool.
Non-Grant Scope
¾ 09.01-RSC: LED Lighting and Controls (Renton Senior Center)
i. Existing: Interior lighting systems consist mostly of 32-watt T8 linear
fluorescent lamped fixtures, with a few T12, and compact fluorescent
fixtures. Select areas have been upgraded to LED. Exterior lighting is a
mix of pin-based and screw-base compact fluorescent lamps with several
fixtures that have already been upgraded to LED.
ii. Proposed: Retrofit the interior and exterior fixtures with LED lamps.
Provide lighting controls to provide remote access and control.
iii. Benefits: Remote control and monitoring of lighting systems. Reduction
of maintenance costs. Energy savings.
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McKinstry 5005 3rd Ave. S., Seattle WA Confidential and Proprietary
¾ Please note that this is not a comprehensive ASHRAE Level 2 audit proposal –
per direction received from The City of Renton, this IGA proposal as currently
scoped and focused solely on providing ASHRAE Level 2 analysis and
documentation directly related to the FIMs specifically listed above.
3. Identify a scope, project schedule and financial package for project implementation in
2024-2025.
The investment grade effort is intended to lead to the implementation of energy improvement
measures. The audit will provide all the details necessary for implementation of viable initiatives
detailing all the associated savings, costs, potential utility funding, and return on investment
scenarios, as well as loan details (if applicable) and construction schedules.
This will be a collaborative effort with the City of Renton and the Washington State Department
of Enterprise Services (DES). The study will be a product of the direction McKinstry receives, and
it is expected that the information contained in the resulting Energy Services Proposal will form
the basis of contracting documents for implementation. The specific deliverables associated with
this professional services endeavor can be found in Attachment A.
Requested Information: For effective execution of this proposal, we ask that the City of
Renton provide access to the following:
9 Historical utility bills for the last 24 months.
9 All mechanical, electrical, architectural, and structural drawings.
9 All operational and maintenance manuals, balancing records, & specifications.
9 Operational records related to the cost of maintaining specific equipment.
9 Information with regards to any on-going maintenance contracts.
9 Access to individuals that have relevant information about the day-to-day operation
of energy using systems on site.
9 Access to the building automation systems, including remotely, if available.
9 Prior energy studies for related systems, if applicable.
9 Any available hazardous material survey reports.
Timeline and Milestones: McKinstry will start this scope of work immediately upon execution
of a Professional Services Contract and notice to proceed. Formal progress review meetings will
be conducted regularly throughout the study phase. During these review meetings, McKinstry will
recommend measures based on preliminary analysis, while the City of Renton will provide final
direction regarding recommended measures. The goal of these review meetings is to focus
engineering efforts, budgeting, and savings assessment on those measures that have a high
probability for implementation. McKinstry will target completion of the IGA (Investment Grade
Audit) within 133 days of a notice to proceed. The following are proposed milestones following
notice to proceed:
Duration Action
12 weeks McKinstry to deliver pre-final investment grade audit analysis and recommendations
2 weeks Owner review comments and direction given
1 weeks McKinstry to deliver investment grade audit analysis
3 weeks Owner review comments and direction given
1 weeks McKinstry to deliver Energy Services Proposal
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McKinstry 5005 3rd Ave. S., Seattle WA Confidential and Proprietary
Criteria for Implementation: It is the City of Renton’s intent that McKinstry will implement all
approved projects that meet the project criteria:
¾ Project shall include measures that are life cycle cost effective. Savings will include utility
and hard-cost operational savings.
¾ McKinstry will work with the utilities to secure conservation grant funding for applicable
initiatives.
¾ McKinstry will provide support to the City of Renton for the Energy Efficiency Commerce
Grant Award.
Investment Grade Audit Fee: The City of Renton will reimburse McKinstry for a lump sum of
$98,400 for this scope of work. All fees assessed under this proposal will be included in the final
implementation costs. In the event that McKinstry is unable to recommend projects that meet
the criteria above, the City of Renton has no financial obligation to McKinstry. However, if the
recommendations meet or exceed the Criteria for Implementation and the City of Renton chooses
not to enter into an agreement with McKinstry to install the projects, the City of Renton will
reimburse McKinstry for the Investment Grade Audit fee. All associated information, including
deliverables, will become the property of the City of Renton upon final receipt of payment.
We look forward to working with the City of Renton. Please call should you have any questions.
Best Regards,
Andy Morgan
McKinstry Energy Services
Building Energy Program Manager
(360)731-7252
McKinstry 5005 3rd Ave. S., Seattle WA Confidential and Proprietary
Attachment A
Deliverables
Investment Grade Audit
An IGA is an intensive engineering analysis of Facility Improvement Measures (FIMs) for the
facility, net energy savings, and a cost-effectiveness determination. This is a Level 2 audit as
defined in ANSI/ASHRAE/ACCA Standard 211-2018, Standard for Commercial Building
Energy Audits. Please note that this specific IGA is not a comprehensive ASHRAE Level 2
audit proposal for The City of Renton. This IGA proposal as currently scoped is focused
solely on the FIMs listed in our IGA proposal and will meet the ASHRAE Level 2 audit
requirements for those FIMs only. Accordingly, items 3, 9 and 15 below will apply only to the
FIMs listed in the IGA Proposal.
The IGA report shall be submitted before the ESP for Owner and DES review. The IGA
report shall include results from the preliminary audit and:
1. Executive summary of the audit findings;
2. A description of the Facility including type of use, square footage, and location;
3. Description of building systems and major equipment;
4. The standards of comfort and service appropriate for the Facility;
5. The Baseline Energy Consumption per fuel type for the Facility, including the data,
methodology and variables used to compute the Baseline, and the Baseline calendar
period which must not be less than 12 months, and must be multiples of 12 months;
6. Utility rate schedules and/or Tariffs(obtained from the appropriate utility website);
7. Detailed energy analysis calculations. If an energy model is performed the
software used, baseline modeling assumptions, and summary of results;
8. Facility benchmarking including the Energy Use Intensity (EUI) index and 12
months of utility data input into the EPA’s Energy Star Portfolio Manager with
a printout of the Energy Star Statement of Performance; (Please note that the
Statement of Performance will not be stamped by a professional engineer
unless our IGA proposal explicitly includes stamping. This is because the EPA
has additional tasks (beyond those required in ASHRAE Level 2 audits) that
must be completed prior to stamping the Statement of Performance.)
9. A list of applicable building, mechanical, energy, or other pertinent state and local
codes that the facility currently doesn’t meet or that may impact the project costs;
10. Description of Facility Improvement Measures (FIMs) recommended;
11. Description of FIMs considered and not recommended or not financially viable;
12. Measurement and verification (M&V) plan proposed for verifying energy savings
consistent with the International Performance Measurement and Verification
Protocol (IPMVP);
13. Financial analysis of FIMs;
14. Summary table with FIM name, installed cost, energy savings by utility, and O&M
savings;
15. Normative Annex C Reporting Forms for Level 1 and Level 2 audits found in the
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McKinstry 5005 3rd Ave. S., Seattle WA Confidential and Proprietary
ASHRAE Standard for Commercial Buildings Energy Audits;
16. Prepared by a person acting as the auditor of record, who must be a qualified
energy auditor having training, expertise, and three years of professional
experience in building energy auditing, and being any one of the following:
a. A licensed professional architect or engineer
b. An energy auditor, assessor, or analyst certified by ASHRAE or the
Association of Energy Engineers (AEE) for all building types.
Energy Services Proposal
ESCO shall present to DES and the Owner a written ESP, including the Energy Audit
Documentation, within the time specified in the Energy Services Authorization and
commencing on the date of the Authorization to Proceed.
The ESP shall set forth at least the following:
1. The selected ESCO Equipment to be installed and ESCO Services to be provided.
2. The Cost Effective EEMs to be installed or caused to be installed by ESCO under the
cost-effectiveness criteria.
3. The Benefits including the Energy Cost Savings, the decreased carbon production,
operations and maintenance savings, and other non-energy cost savings. These
savings will be real savings that will be realized through qualified and quantifiable
analysis of the existing equipment and operating conditions.
4. The services that ESCO will perform or cause to be performed on or in the Facility,
including but not limited to engineering, construction management, selfperformed
work, the operations and maintenance procedures for use on ESCO Equipment,
training for Facility personnel, providing warranty service, and equipment
maintenance;
5. The Guaranteed Maximum Project Cost, itemized in detail (including but not limited
to direct labor, material and equipment, Construction Contingency, performance
bond, design, construction management, and overhead and profit), which may be
amended to represent actual costs;
6. Recommendations for replacement of Existing Equipment, along with
recommendations for improvements to Existing Equipment and Operating Conditions;
7. The standards of comfort and service appropriate for the Facility;
8. The Baseline Energy Consumption for the Facility as calculated in the IGA;
9. The calculated and Guaranteed Energy Savings and estimated Energy Cost Savings
that are expected to result from the installation of ESCO Equipment and from ESCO
Service.
10. The method by which Energy Savings and Energy Cost Savings will be calculated
during the term of the Energy Services Authorization;
11. A description of how ESCO will finance its acquisition of ESCO Equipment and when
title to ESCO Equipment will pass to the Owner;
12. A description of how Energy Savings will be guaranteed by ESCO;
13. A description of how ESCO proposes to be compensated;
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McKinstry 5005 3rd Ave. S., Seattle WA Confidential and Proprietary
14. The term of the Energy Services Authorization;
15. The schedule for project completion;
16. The nature and extent of the Work and equipment that ESCO anticipates it
will receive from other firms under subcontract;
17. A project-specific Diverse Business Inclusion Plan (Inclusion Plan), when
applicable and where constraints or other factors prevent ESCO from
applying its presubmitted Diverse Business Inclusion Plan to the Work.
18. ESCO’s Measurement and Verification (M&V) Plan for documenting energy
savings, including specifying utility rates to be used, methodology,
postconstruction equipment adjustment and any recommendation to
continue or discontinue M&V reporting beyond the first 12-months post-
installation, consistent with the International Performance Measurement
and Verification Protocol (IPMVP), specifying how the cost of M&V was
determined if they exceed 10% of cost savings;