HomeMy WebLinkAboutContractDocusign Envelope ID: F8131848-3693-4129-878A-D449881 DA350
AGREEMENT FOR URBAN TREE CANOPY ANALYSIS
THIS AGREEMENT, dated for reference purposes only as of the i st of October, 2024, is by and
between the City of Renton (the "City"), a Washington municipal corporation, and PlanlT GEO
("Consultant"), a company specializing in arboricultural services . The City and the Consultant are
referred to collectively in this Agreement as the "Parties." Once fully executed by the Parties, this
Agreement is effective as of the last date signed by both parties.
1.Scope of Work: Consultant agrees to provide professional arboriculture assessment
services to evaluate the extent of the current Urban Tree Canopy coverage in the city of
Renton, WA as specified in Exhibit A, which is attached and incorporated herein and may
hereinafter be referred to as the "Work."
2.Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually
agreed by the Parties.
3.Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit C. All Work shall be performed by no later
than May 31, 2025.
4.Compensation:
A.Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $35,000.00, including any applicable state and local sales
taxes. Compensation shall be paid as a fixed rate sum based upon Work actually
performed according to the rate(s) or amounts specified in Exhibit B. The Consultant
agrees that any hourly or flat rate charged by it for its Work shall remain locked at the
negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit B.
Except as specifically provided herein, the Consultant shall be solely responsible for
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payment of any taxes imposed as a result of the performance and payment of this
Agreement.
B.Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30}
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C.Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D.Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5.Termination:
A.The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days' notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B.In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
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Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6.Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City's or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7.Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8.Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
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9.
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys' fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
Independent Contractor Relationship:
A.The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B.The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C.If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
10.Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
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penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate ... ) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11.Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
12.City of Renton Business License: Unless exempted by the Renton Municipal Code,
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
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Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13.Insurance: Consultant shall secure and maintain:
14.
A.Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C.Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D.Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
E.Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F.Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G.Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
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control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15.Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16.Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
17.
CITY OF RENTON
Ian Gray
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-6601
Email: igray@rentonwa.gov
CONSULTANT
Morgan Garner
4210 Wadsworth Blvd
Wheat Ridge, CO 80033
Phone: (303)-214-5067
Email: morgangarner@planitgeo.com
Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A.Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B.The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
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18.
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B.Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C.Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D.In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E.This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F.Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
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G.Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
19.Other Provisions:
A.Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B.General Administration and Management. The City's project manager is the Urban
Forester, Ian Gray. In providing Work, Consultant shall coordinate with the City's
contract manager or his/her designee.
C.Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D.Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E.Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice®
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Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L.Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N.Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
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IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
� DocuSigned by:
By: L1;=.E�� �t
Maryjane Van Cleave
Parks and Recreation Administrator
10/8/2024 I 9:32 AM PDT
Date
Attest
Jason A. Seth
City Clerk
Approved as to Legal Form
By: _________ _
Shane Moloney
City Attorney
Contract Tern
plate Updated 5/21/2021
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CONSULTANT
By:s�C8�
Stephen Bay
Chief Operating Officer, Plan IT Geo
September 26, 2024
Date
N/A
Approved by Cheryl Beyer via email 10/3/2024
Docusign Envelope ID: F8131848-3693-4129-878A-D449881 DA350
Exhibit A -Scope of Work
SCOPE OF WORK -CITY OF RENTON 2024 URBAN TREE CANOPY ASSESSMENT
Technical approach will include mapping the City of Renton's land and tree canopy cover using the most
recent high resolution multi-spectral leaf-on imagery {2023, NAIP), QA/QC of derived data, analysis of
canopy cover, and plantable space and planting site distribution within various planning scales, tree
equity analysis, ecosystem benefits analysis, an accuracy assessment following protocols developed by
the U.S. Forest Service, and a project report. The land cover map will serve as the foundation of all other
tasks included in this project, including the web-based CANOPY Software. Comparisons will be made to
the 2018 data and the 2018 study.
The objective is a comprehensive urban tree canopy assessment for the City of Renton to better
understand current conditions of tree canopy, rate of change in urban tree canopy due to development
and growth, its distribution and value, and the tree canopy potential for the City. The detailed assessment
pertaining to both public and private trees will encompass the approximately 8 square miles of the City.
The outcomes of the project will provide an evaluation of existing tree canopy using high resolution
landcover data, aide the City in informing strategic planting to accomplish increasing tree canopy, provide
strategies for tree canopy improvement and develop an assessment that supports an increase in
ecosystem benefits, climate goals, and environmental equity within the communities.
PROJECT MANAGEMENT, INITIATION, AND COMMUNICATIONS
Transparency between our staff and City staff regarding expectations, timelines and project execution.
Project management approach will start with project kick-off. Reporting will focus on discussion,
adaptation of scope as needed, and quality. A project kickoff meeting will be determined. A memo will be
sent following the kickoff meeting outlining action items and any impact to the project timeline. Upon
completion of land cover mapping and UTC assessment, there will be a mid-project review meeting to
present and review the initial results. Regular check-ins with the City will be scheduled for communication
on project progress.
Data Collection
A data collection checklist will be developed for streamlining data collection, as well as review and
organization of the data for geoprocessing. This checklist includes data Plan IT Geo (PG) will provide, data
that will be provided by the City as listed in the RFP, and data that are not required but can help improve
our final product by adding additional details. Data collection and management will be performed by PG
GIS data specialists with review by project management staff. Note that prior to summarizing UTC metrics,
topology will be screened for issues such as polygon overlap for the 6 requested GIS assessment
boundaries (Zoning, rights of ways, parcels, census tracts, census blocks, parks, districts and watersheds).
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TASK 1: LAND COVER CLASSIFICATION
Machine Learning Approach to Tree Canopy Data
The mission is to ensure access to high quality tree canopy data and tools. PG has partnered with an
industry-leading land cover data provider, EarthDefine, who have leveraged advancements in computer
vision technology and artificial intelligence (Al) to revolutionize complex geospatial image classification
techniques. Machine learning {ML) has been used to develop US Tree Map and Land Cover Map products.
This provides a superior process to the object-based image analyses {OBIA).
PG's methods include scalability, adaptability, and extra land cover classes. PG has nationwide, off-the
shelf tree canopy data. Algorithms are continually improved over time with the addition of new data and
training samples, making it possible to provide updates every two years when NAIP imagery is refreshed
for each state so management strategies can be quickly adapted to on-the-ground changes over time. The
algorithms use high-resolution LiDAR from across the country to train the ML.
Additional land cover classification will be provided that accurately predicts where tree canopy is
overhanging an impervious surface. Trees provide critical ecosystem services in highly impervious areas,
and being able to measure and track impervious coverage from an urban forest is an incredibly important
metric.
Earth Define has employed Convolutional Neural Networks {ConvNets) to develop the required land cover
classes described below. Training data will be created using 4-band high resolution aerial imagery {60 cm
NAIP), LiDAR, and other ancillary data sources. The training samples represent accurate presence/absence
data and are supplied to a ConvNet for training. Accuracy will be evaluated by both visually inspecting the
output semantic segmentation as well as comparing actual predictions with the training data. An accuracy
evaluation will serve as a feedback loop to create new training data and improve the classifier. Finally, the
4-band, NAIP aerial imagery from 2021 will be classified using the trained ConvNet to produce the land
cover classes.
PlanlT Geo will perform additional QA/QC as needed, specifically in dense urban or downtown areas, to
ensure at least 96% overall accuracy and 96% tree canopy accuracy standards are met with a margin of
error less than 1.5%. PG will provide all land cover data within two weeks of project initiation. The canopy
layer will be provided for review and acceptance prior to other steps in the project. FGDC-compliant
metadata will be provided for all spatial data sets created. All data sets will be delivered in GIS vector
(shapefile or geodatabase) or raster {TIF) formats that will be compatible with Metro's current GIS and
meet all technical requirements. The final land cover data set will inform and be used in all other tasks
included in this project. Land cover classes are described below.
Open space/ Grass will include turf grass, and open space. Results will map all areas of healthy grass, and
other vegetative cover, based on the time of the imagery capture, with a focus towards plantable areas
for the purpose of this study and intended use of the data.
Shrubs (non-tree vegetation) will include shrubs or other leafy and woody vegetation. Results will be
based on the height of vegetation {<10 feet), multispectral imagery, and machine learning. On-the-ground
images from Google Street View may be used for QA/QC purposes for tree/non-tree determination. ®
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Impervious surfaces will include all paved surfaces and hardscapes and will be broken out (sub
categorized) into buildings, streets, parking lots (industrial/commercial), and other impervious. Parking
lots will be considered impervious plantable space.
Bare ground will include barren soil, gravel pits, exposed dirt/open construction, rock, and sand as well
as dry (non-photosynthetic) vegetation. These areas will not be considered plantable.
Water will be mapped from the base imagery and includes surface water features such as lakes, rivers,
ponds, and streams.
Data Deliverables
PG will provide all land cover data within one month of project initiation. Data provided will include
current tree canopy and land cover data for the City of Renton.
The following land cover GIS raster layers will be produced:
1.6-class (tree canopy, open space/grass, shrub, bare ground, impervious surfaces, and water) for the
City;
2.All-class (same classes but with more specific tree canopy and impervious classes) for the City;
3.UTC-class (existing tree canopy, areas suitable for planting trees, unsuitable areas for planting trees)
for the City;.
The final land cover products will be delivered in vector and raster format (TIFF or Esri geodatabase) in
the City's preferred project coordinate system or our suggested NAD83/UTM Zone l0N.
Possible Planting Area
As part of the land cover mapping process, PG will digitize areas that are unsuitable for tree planting and
incorporate pre-existing data sets to ensure that the plantable spaces presented to the City are accurate
and realistic. This will include recreation fields, golf course playing areas, airports, major utility corridors,
and other features provided by the City in GIS format. All grass or low-lying vegetation outside of these
unsuitable areas will be considered Possible Planting Area -Vegetation. Parking lots may also offer
planting opportunities. These areas can be labeled as Possible Planting Area -Impervious as slight
modification of the landscape or adjacent tree plantings could result in plantable space with enhanced
ecosystem benefit value.
TASK 2: URBAN TREE CANOPY ASSESSMENT AND MAPPING
Urban Tree Canopy Metrics & Maps
PG will conduct the land cover and UTC assessment and analysis for the City of Renton (AOI). This includes
GIS-based modeling processes to calculate the area (acres) and percent of each land cover type as well as
possible planting area and unsuitable areas within the AOI boundaries and up to six additional boundaries.
Those boundaries will include zoning, rights-of-way, parks, parcels, districts, watersheds, and census
tracts and blocks. (Note: a few parcels or blocks may not be included in the reporting but will be delivered
data-wise and included in the CANOPY application).
These GIS files will be provided by the City with any topological errors corrected. Area and percent values
will be added in new GIS table fields for each scale. Maps, in MXD, PNG, and PDF formats, will include the ®
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following: AOl-wide land cover, AOl-wide UTC/PPA/unsuitable, UTC coverage by all other scales {6), and
PPA distribution by all other scales {6). All maps and spreadsheet tables will be delivered in our data
delivery.
TASK 3: PLANTING PRIORITIZATION FOR GREEN EQUITY
Prioritization of Areas with Environmental Challenges/Opportunities
Due to the topography of the City and the existing urban heat in urbanized areas, PG understands that
the City will benefit from prioritization of possible planting data to assist in mitigating issues such as urban
heat island and stormwater runoff. Trees provide benefits though the shading of impervious surfaces and
localized cooling through evaporation of water from their leaves both can reduce on the ground
summertime temperatures. Tree canopy also filters out harmful air pollutants. Cooler temperatures and
cleaner air both have positive effects on the health, happiness, and comfort of residents and visitors.
Planting prioritization identifies areas where there are higher concentrations of people who are
vulnerable to the effects of heat and poor air quality. The PG team can use the CJEST disadvantaged
communities data to assist in the equity analysis included in this prioritization.
Possible planting data for the AOI and additional boundaries, including census tracts, will be analyzed
through geospatial methodology to assign priority to geographic areas according to severity of need for
the benefits provided by tree canopy based on guidance of the City. Data such as existing water bodies,
census data, and impervious surfaces will be used in the analysis. This will allow the City to prioritize areas
for planting based on needs such as decreasing heat due to increased impervious surfaces and areas
where planting trees will assist in decreasing stormwater runoff.
Stormwater -Trees can be integrated to help manage stormwater, specifically when targeting impervious
surfaces. This indicator uses available planting area on and adjacent to impervious surfaces and surface
water bodies. Trees and woodlands absorb stormwater runoff reducing the impact of runoff flowing into
lakes and streams.
Urban Heat Island -Tree canopy that covers impervious surfaces reduces the urban heat island effect
which is damaging to the environment and unhealthy for people. Areas with higher concentrations of
impervious surfaces tend to be much hotter than surrounding vegetated areas. This indicator uses Landsat
thermal data to identify areas with higher average temperatures. Cooler surface temperatures are
associated with higher tree canopy which decreases urban heat island effects.
TASK 4: ECOSYSTEM BENEFITS ANALYSES
Ecosystem Services Benefits
While trees are commonly appreciated for their aesthetic value, the true benefits of trees and forests are
often underestimated or undervalued. This survey will quantify some of the benefits of the AOl's trees on
both public and private properties using the latest scientific modeling tools from the U.S. Forest Service l:
Tree suite. These benefits are referred to as "ecosystem services". Current values will be estimated within
several including the AOI and census boundary types for the following four ecosystem service types:
Air quality -Trees naturally remove pollutants and reduce air temperature;
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Water quality -Trees promote soil stability which reduces sedimentation and absorbs pollutants;
Stormwater mitigation -Trees intercept stormwater, reduce runoff, diminish erosional forces, and filter
out harmful pollutants and nutrients that would otherwise enter our waterways;
Carbon sequestration and storage -Through photosynthesis, trees absorb atmospheric carbon and use
it for new growth (stems, branches, roots and leaves), acting as a natural carbon sink.
TASK 5: PROJECT REPORT
Project Report
The forestry reports that will be generated will be customized, attractive, and professional. It will
successfully tie into existing plans or initiatives. A custom report tailored specifically for this project will
be delivered. The report will be concise (~20 pages) and readable to the untrained citizen, using pull-out
information boxes, bulleted lists of items, and shorter clear speak paragraphs. Creative graphics will be
generated to provide insightful, locally specific recommendations.
The summary report will include a cover, acknowledgments/logos, a table of contents, executive
summary, methodology, findings, ecosystem benefits, tree equity, recommendations, and an appendix
with an accuracy assessment for the AO I-wide land cover data. As requested in the RFP, the City will have
two (2) reviews of the draft report (as well as data) which will be sent in an editable electronic version.
When the reviews are complete, PG will schedule a meeting to discuss edits/comments prior to the final
draft. No hard copies have been included in our cost. All supporting tables, data, graphs/charts, graphics,
spreadsheets, and maps will be included in the final delivery. The City will be asked to contribute text,
photos, logos, and other graphic elements to support the report development. Lastly, Plan IT Geo staff will
be available for one Remote presentation of the results to municipal stakeholders, and will be available
for technical support as needed throughout, and even after, the project completion.
Acknowledgements shall specifically recognize the Department of natural resources (DNR) and USDA
Forest Service support in any publications, audiovisuals, electronic media, printed materials, signs, and
other products developed as a result of this project. Materials must be reviewed by DNR prior to
publishing; follow direction in USDA Supplemental 2 CFR 415.2. All projects must include an
acknowledgement of funding sources, and may be recognized as follows:
"Funds for this project were provided by the USDA Forest Service Urban and Community Forestry
Program, administered through the State of Washington Department of Natural Resources Urban and
Community Forestry Program. 11
Insurance Requirments -Types & Limits
Commercial General Liability (CGL) Insurance:
SUBRECIPIENTS and SUBCONTRACTORS shall purchase and maintain commercial general liability
insurance with a limit of not less than $1,000,000 per each occurrence. The general aggregate limits
shall be at least twice the "each occurrence" limit, and the products-completed operations aggregate
limit shall be at least twice the "each occurrence" limit. All insurance must cover liability arising out of
premises, operations, independent SUBRECIPIENTs, products completed operations, personal injury and
advertising injury, and liability assumed under an insured contract (including the tort liability of another
party assumed in a business contract) and contain separation of insured (cross-liability) condition.
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Employer's Liability ("Stop Gap") Insurance:
SUBRECIPIENT and SUBCONTRACORS shall purchase and maintain employer's liability insurance and if
necessary, commercial umbrella liability insurance with limits not less than $1,000,000 each accident for
bodily injury by accident or $1,000,000 each employee
for bodily injury by disease.
Business Auto Policy (BAP) Insurance:
SUBRECIPIENT and SUBCONTRACTORS shall purchase and maintain business auto insurance and if
necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 per accident,
with such insurance covering liability arising out of "Any Auto". The policy shall be endorsed to provide
contractual liability coverage and cover a "covered pollution cost or expense." SUBRECIPIENT waives all
rights of subrogation against State for the recovery of damages to the extent they are covered by
business auto liability or commercial umbrella liability insurance.
Industrial Insurance (Workers Compensation):
SUBRECIPIENT and CONTRACTORS shall comply with or provide Federal Workers Compensation
insurance or coverage under Title 51 RCW by maintaining workers compensation insurance for its
employees. SUBRECIPIENT waives all rights of subrogation against State for recovery of damages to the
extent they are covered by Industrial Insurance, employer's liability, general liability, excess, or umbrella
insurance. SUBRECIPIENT waives its Title 51 RCW immunity to the extent it is required by its indemnity
obligation under this agreement.
Additional Insured: "'The State of Washington, Department of Natural Resources, its officials, agents,
and employees" shall be named as additional insured by endorsement on all general liability, excess,
and umbrella insurance policies.
Milestones and Deliverables I MILESTONE/TASK
Task 1: Landcover Classification
Task 2: Urban Tree Canopy Assessment & Mapping
Task 3: Planting Prioritization for Green Equity
Task 4: Ecosystem Benefits Analyses
Task 5: Project Report
Web-Based UTC Software (optional)
DELIVERABES
6 class, all class, and UTC classes for the AOI and
6 boundaries in GIS based format
Maps, metrics, and methodology (PDFs, Excel
spreadsheet)
Prioritized planting data for the 6 specified
Geographies (GIS based format)
Estimated values of ecosystem service benefits
to include in reporting
Report that includes: methodology, data, green
equity analysis, maps and tables, and
recommendations
GIS based UTC software TreePlotter CANOPY,
included within will be data from the UTC
Assessment
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MILESTONE/TASK
Contract Processing, Kickoff Meeting
Task 1: Landcover Classification
Task 2: Urban Tree Canopy Assessment & Mapping
Task 3: Planting Prioritization for Green Equity
Task 4: Ecosystem Benefits Analyses
Task 5: Project Report and revisions
Task 6: Project presentation
Software Subscription
DELIVERABLE
October 2024
November -December 2024
December 2024 -January 2025
January 2025 -February 2025
February 2025 -March 2025
March 2025 -April 2025
April 2025 -May 2025
Included in the project price is a Plan IT GEO software subscription for CANOPY. This will be managed by the
Consultant as the project progresses and brought on-line when appropriate, prior to the project completion
date. The City of Renton IT Department will need to screen and approve this process.
FINAL PROJECT COMPLETION & INVOICING DATE -No later than May 31, 2025
COMPENSATION AND COMPLIANCE NOTES
This project may be funded through a federal grant administered by the Washington State Department of
Natural Resources. All parties agree to mandated billing, insurance, reporting and all other certification
requirements.
FINAL PROJECT PRICE - not to exceed $35,000 dollars
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