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Home My WebLink AboutContractAGREEMENT FOR PROFESSIONAL SERVICE AGREEMENT FOR STRUCTURAL ENGINEERING SERVICES THIS AGREEMENT, dated for reference purposes only as October 23, 2024, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Reid Middleton (“Consultant”), Inc. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. ϭ͘Scope of Work: Consultant agrees to provide Structural Evaluation and Repair Design for the Carco Theater (1717 Maple Valley Highway, Renton, WA 98057) and Bronson Park Shop (1100 Bronson Way N, Renton, WA 98057) as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” Ϯ͘Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to theWork consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitablyadjusted consistent with the rates set forth inExhibitA or as otherwise mutually agreed by the Parties. ϯ͘Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit A. All Work shallbe performed by no later than August 1st, 202ϱ. ϰ͘Compensation: ͘Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $50,117.01, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A. The Consultant agrees that any hourlyor flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwiseagreed to in writing or provided in Exhibit A. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. ͘Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work isperformed, the Consultant shall submit a voucher orinvoice in a form specified by the City, including a description of what Work has been performed, the CAG-24-293 PAGE 2 OF 10 name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten(10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the Cityafter partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. PAGE 3 OF 10 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridgeand Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. PAGE 4 OF 10 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, to the extent caused by or resulting from the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the PAGE 5 OF 10 Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’sCode of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: Unless exempted by the Renton Municipal Code, Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per claim. "Professional Services", for the purpose of this section, shall mean any Workprovided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. PAGE 6 OF 10 D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable controloccur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. PAGE 7 OF 10 CITY OF RENTON Edward K. Grube 1055 South Grady Way Renton, WA 98057 Phone: (206) 475-0662 egrube@rentonwa.gov CONSULTANT Kenny O’Neill 728 134th Street SW, Suite 200 Everett, WA 98204 Phone: (425) 741-3800 koneill@reidmiddleton.com Fax: (425) 741-3900 XXXX 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. PAGE 8 OF 10 18. Miscellaneous:The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s project manager is Edward K. Grube. In providing Work, Consultant shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the PAGE 9 OF 10 body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, PAGE 10 OF 10 successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor Brian Matsumoto Associate Principal, Structural Group _____________________________ Date _____________________________ Date Approved as to Legal Form By: __________________________ Shane Moloney City of Renton Attorney Contract Template Updated 5/21/2021 _________________________ Brian Matsumoto ƵŐƵƐƚϭϰ͕ϮϬϮϰ 10/23/2024 Attest: Jason A. 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nion Hill Road, Suite 250 Redmond, Washington 98052 425.681.6000 June 28, 2024 Reid Middleton, Inc. 728 134th Street SW, Suite 200 Everett, Washington 98204 Attention: Brian Matsumoto Subject: Proposal – Revision 1 Geotechnical Engineering Services Carco Theater and Bronson Park Shop Building Assessments Renton, Washington File No. 00693-098-00 Introduction and Project Understanding GeoEngineers, Inc. (GeoEngineers) is pleased to present our proposal to provide geotechnical engineering services in support of the evaluation of the observed building distress at the Carco Theater (1717 Maple Valley Highway) and Bronson Park Shop (1100 Bronson Way North) buildings located in Renton, Washington. This proposal is based on a review of the documents you provided and email correspondence. The Carco Theater consists of an approximately 14,000-square-foot, single-story masonry structure constructed in 1971. The structure is located within the Cedar River Park complex on an approximately 20--acre site (King County parcel number 172305-9013). The Cedar River is located approximately 200 feet south of the building. The Bronson Park Shop consists of an approximately 9,000 square-foot, single--story masonry structure constructed in 1948. It is located on an approximately 0.80-acre site (King County parcel number 722400-0155). The Bronson Park Shop is currently used as a storage building for the City of Renton’s (City) heavy equipment. The City owns both buildings. We understand that the overall project involves evaluating the existing building distress observed at the two sites. The following conditions have been noted by the City: ɵ Carco Theater: Settlement has been observed at the southeast portion of the building closest to the Cedar River. A door located at the south end is no longer plumb or square and appears to be worsening. These settlement issues have been ongoing for more than five years. Additionally, during periods of heavy rain and when the river nearly cresting, the building's basement floods, requiring four sump pumps to drain the water. EXHIBIT A Attachment "C" Reid Middleton, Inc.| June 28, 2024 Page 2 File No. 27179-001-00 ɵ Bronson Park Building: Settlement and cracking of the concrete masonry unity walls have been observed in the northwest corner of the building. Additionally, the metal roof awning at the northwest corner of the building has pulled away from the wall. The City has deemed the building “unsafe” for occupancy. The purpose of our services is to observe the current conditions at the sites and provide recommendations for future investigations to characterize subsurface conditions to better define potential future settlement, as appropriate. This will support the project team in developing recommendations for repairs and mitigation, where applicable. Our initial scope of services does not include geotechnical subsurface explorations. Scope of Services Our proposed geotechnical scope of services for the preliminary assessment is presented below. TASK 100 – CARCO THEATER 1.Review existing drawings and available historical data and reports provided by the project team. Attend up to two virtual project meetings with the design team to discuss the status of the work, findings, or additional information that may be required to supplement available information. 2.Perform a site visit to observe and document the existing building distress and site conditions with the structural engineer. 3.Review readily available geotechnical, geohazard, and groundwater information in the project vicinity to assess the impact on future improvement or mitigation options. 4.Prepare a letter report providing: Summary of the subsurface soil and groundwater conditions and geologic hazards at the site based on the review of available information; Observations from our site visit; Recommendations for future subsurface explorations (where applicable); and Preliminary recommendations for ongoing monitoring and potential repair options (where applicable). 5.Provide consultation to the project team and project management during the project. TASK 200 – BRONSON PARK SHOP 1.Review existing drawings and available historical data provided by the project team. Attend up to two virtual project meetings with the design team to discuss the status of the work, findings, or additional information that may be required to supplement available information. 2.Perform a site visit to observe and document the existing building distress and site conditions with the structural engineer. 3.Review readily available geotechnical, geohazard, and groundwater information in the project vicinity to assess the impact on future improvement or mitigation options. Reid Middleton, Inc.| June 28, 2024 Page 3 File No. 27179-001-00 4.Prepare a letter report providing: Summary of the subsurface soil and groundwater conditions and geologic hazards at the site based on the review of available information; Observations from our site visit; Recommendations for future subsurface explorations (where applicable); and Preliminary recommendations for ongoing monitoring and potential repair options (where applicable). 5.Provide consultation to the project team and project management during the project. Assumptions 1.Both site visits will occur on the same day. 2.One letter report will be issued covering both sites. 3.Our scope of services does include performing engineering analysis. 4.Tasks 100 and 200 will be awarded concurrently. Schedule GeoEngineers is prepared to begin this work immediately upon receipt of your written notice to proceed (NPT). Our geotechnical letter report can be completed within 4 weeks after the site visit is completed. If this schedule does not meet the needs of your commitments, please call to discuss alternative options for producing interim documents to meet the needs of the project. Terms and Fees Our services will be completed in accordance with the terms described in our General Conditions, which are attached and form a part of this proposal. Please review our General Conditions carefully and advise us if you have any questions or desire to modify the terms of our agreement. The fee for our services will be invoiced on a time-and-material basis in accordance with our Schedule of Charges, which is attached and made a part of this agreement. For the geotechnical scope of services outlined above, we estimate our fee will be $9,980. A summary of our fees is presented below. Reid Middleton, Inc.| June 28, 2024 Page 4 File No. 27179-001-00 TABLE 1. SCOPE OF SERVICES TASK DESCRIPTION FEE Task 100 – Carco Theater Building and site assessments document review, virtual meetings $1,230 Site visit $1,140 Geotechnical assessment (includes geotechnical, geohazards, and groundwater conditions review) $690 Prepare letter report $1,930 Task 100 Total $4,990 Task 200 – Bronson Park Shop Building and site assessments document review, virtual meetings $1,230 Site visit $1,140 Geotechnical assessment (includes geotechnical, geohazards, and groundwater conditions review) $690 Prepare letter report $1,930 Task 200 Total $4,990 TOTAL $9,980 There are no intended third-party beneficiaries arising from the services described in this proposal and no party other than the party executing this proposal shall have the right to legally rely on the product of our services without prior written permission of GeoEngineers. This proposal is valid for a period of 60 days commencing from the first date listed above and subject to renegotiation by GeoEngineers, Inc., after the expiration date. Reid Middleton, Inc.| June 28, 2024 Page 5 File No. 27179-001-00 We appreciate the opportunity to submit our proposed scope of services and look forward to working with you on this project. We will not proceed with any modification to our scope or fee estimate without first contacting you and receiving your prior authorization. If you have any questions regarding the scope of services, please do not hesitate to call us. Sincerely, GeoEngineers, Inc. Arash Pirouzi, PhD, PE Hamilton Puangnak, PE Senior Geotechnical Engineer Associate Geotechnical Engineer AP:HP:nl Attachments: General Conditions— Standard 2021 Schedule of Charges—Standard 2024 One copy submitted electronically The parties hereto have made, executed and agreed to this Agreement as of the day and year first above written. By signature below, Client accepts the scope of services and all terms described herein. In addition, Client’s signature shall constitute as authorization to proceed on the date listed below Client’s printed/typed name unless such authorization has been otherwise provided in writing. Reid Middleton, Inc. ORGANIZATION * SIGNATURE DATE TYPED OR PRINTED NAME *Individual with contracting authority. Proprietary Notice: The contents of this document are proprietary to GeoEngineers, Inc. and are intended solely for use by our clients and their design teams to evaluate GeoEngineers' capabilities and understanding of project requirements as they relate to performing the services proposed for a specific project. Copies of this document or its contents may not be disclosed to any other parties without the written consent of GeoEngineers. Disclaimer: Any electronic form, facsimile or hard copy of the original document (email, text, table, and/or figure), if provided, and any attachments are only a copy of the original document. The original document is stored by GeoEngineers, Inc. and will serve as the official document of record. Copyright© 2024 by GeoEngineers, Inc. All rights reserved. 520 Kirkland Way Suite 301 Kirkland, WA 98033 P-425-828-0500 F-425-828-0700 www.prodims.com June 24, 2024 Brian Y. Matsumoto, PE SE Associate Principal Reid Middleton, Inc. 728 134th Street SW Suite 200 Everett, WA 98204 Reference: City of Renton Buildings Renton Carco and Broson Repairs Cost Estimating Services Dear Brian, Regarding the scope of work of 6-19-24 via email enclosed is our fee proposal to provide a cost estimates on the 2 buildings during the conceptual design formatted in Uniformat in MS Excel. Design Phase Cost Estimating Fees: Design Phase Cost Estimates Hours Not To Exceed T+M Rate/hour Hourly Total Fee - NTE Days to Complete the Estimates Conceptual Cost Estimates 12 $245.59 $2,947.08 2 Total $2,947.08 Schedule to complete the work is noted above for each of the estimates. Included is: Develop construction cost estimate based on the drawings, design narratives, reports and photos for the submittals. The construction cost estimate is developed in MS Excel and formatted in Uniformat WBS with Spreadsheet Summary. Updating the cost estimate based on the team and owner feedback within two weeks of delivering the estimate. Team meetings via conference calls/on-line. EXHIBIT A Attachment "D" Excluded from the estimating work is: Site visits and on-site meetings. Major reformatting of the estimates. Owner soft costs estimate. Construction schedule, Life Cycle Costs and value engineering studies are also excluded. Contract Paperwork: Should this proposal be accepted please address the contract to Duane Mask, President and forward to Dennis Teschlog; Senior Estimator. Terms and Conditions: -Fee Proposed to only the company referenced above and is not transferable to another firm. -Fees are based upon available information of the scope of work at the time of the proposal. Should the scope change please contact us to equitably adjust fees. -This fee proposal is good for 180 days from the date above for acceptance. -The work in this fee proposal is to be completed within 365 days from the date of acceptance. Requested Design Team Information: -Please provide one estimating set of design team plans (½ size are fine) and specifications via hardcopy or email or FTP in adobe pdf format files “to scale” (full or ½ scale) as a single package. Thank you for considering our services on this project and work look forward to providing value to the design team process. Please contact me at 425-828-0500 or cell 425-299-7430 if you have questions regarding this fee proposal. 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