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HomeMy WebLinkAboutRFQ Details Request for Proposals Management of Arts and Culture Space in Downtown Renton A Collaborative Opportunity SUMMARY: The City of Renton is seeking proposals from qualified community and cultural organizations, individuals, or collaborative teams to develop, manage, and operate an arts and culture space in downtown Renton. The City aims to partner with an organization that can activate a vibrant cultural hub, fostering artistic and economic development, as well as providing opportunities for community engagement. The selected organization will be responsible for developing, managing, and operating a collaborative arts and culture space in downtown Renton, with a vision to support creative economic innovation and the incubation of artistic and cultural small businesses. Proposals should demonstrate experience in operating such a space, and outline plans for promoting inclusivity and cultural diversity. This program aims to form a partnership between the City and a selected organization to manage and activate a 1,000 square foot city-owned space on the ground floor of the City parking garage at 655 South 2nd Street (refer to Exhibit A for current floor plans). The space includes a kitchenette, private office, storage closet, and restroom. The selected organization may qualify for reduced rent, based on its ability to demonstrate, and provide public benefits. The lease will be for an initial term of 12 months, starting as early as February 1, 2025. OBJECTIVES: The City's key objectives for this project are: 1. To support the revitalization of downtown Renton by creating an active, dynamic space that celebrates the arts and culture. (e.g., “incubation” for arts businesses, low or no-cost exhibition space) 2. To enhance the community’s social and economic life by encouraging diverse cultural events and artistic activities. (e.g., low or no-cost studio space; art courses; community workshops, meetings) RESPONSIBILITIES AND DUTIES OF APPLICANT: The City of Renton seeks qualified applicants with the experience, infrastructure, and capacity to operate, manage, promote, and maintain a community arts and cultural program in alignment with the City’s goals. The chosen applicant(s) will be responsible for activating the first-floor space of the City Center Parking Garage, known as the West Wing, and advancing the following key goals: 1. Maximize Community Engagement: Develop and implement diverse arts and educational programming that includes a variety of cultural forums. The space should be a resource for community engagement, hosting events that bring together a wide range of artistic and cultural activities. 2. Promote Renton as an Arts Hub: Strengthen Renton’s reputation as a center for the arts by showcasing the city’s diverse cultural traditions. The applicant(s) should position the space as a hub of cultural activity, attracting artists, performers, and audiences from within and beyond the community. 3. Catalyze Economic Development: Activate the space to serve as a cornerstone for economic development and revitalization efforts in downtown Renton. The applicant(s) should create programs and events that attract visitors, enhance downtown vibrancy, and support local businesses. 4. Foster Cultural Connection and Equity: Utilize the space for community celebrations and gatherings that promote cultural connection and inclusivity. Ensure equitable access for artists and community-based organizations, particularly those focused on engagement, partnership, equity, and racial justice. Programming should be high-quality, culturally sensitive, and offered at affordable rates. 5. Support Local Artists: Provide a venue where local artists can meet, collaborate, and showcase their work. The space should also serve as a home for established and emerging arts and service organizations, with a focus on benefiting the communities of Renton. 6. Develop Cultural Talent: Support the development of diverse cultural talent through presentations, youth training programs, and creative entrepreneurship opportunities. The applicant(s) should focus on cultivating Renton’s next generation of artists and cultural leaders. 7. Maintain City Assets: Ensure the long-term value of the City’s investment by maintaining the facility and its equipment in a safe, clean, and functional state. The applicant(s) must regularly update and improve the space to ensure it continues to be an asset for the City and community. The selected applicant(s) will operate the space in compliance with all applicable local, state, and federal regulations, including but not limited to ADA and anti-discrimination laws. Additionally, the applicant(s) will collaborate with the City and other local organizations to foster art mentoring programs, job creation, and professional development opportunities for the community, particularly for youth and creative entrepreneurs. Applications for use of the space and the criteria for acceptance for external or freelance artists and/or cultural events will be developed by the applicant(s) in coordination with the City. The Lease Agreement terms will be substantially the same as those in Exhibit B. PROPOSAL REQUIREMENTS: Interested organizations must submit a proposal that includes the following: 1. Organization Overview: Provide a description of your organization, its mission, and relevant experience in managing cultural or community development spaces. 2. Proposed Use of the Space: Detail how your organization intends to use the leased premises to activate the space as a community-based cultural arts and development center. 1. Rental rate in sample Agreement is priced according to Fair Market Value ($22,440.00 annually) which has been determined by the City. 2. If you plan to seek a reduced rental rate, detail the public benefits you anticipate providing to the Renton community. 1. Include specific information on how you plan to engage with local artists and community groups, as well as any proposed partnerships. 2. Your plan should outline how these activities will contribute to the public benefit, such as fostering community engagement, supporting local arts and cultural initiatives, and enhancing the vibrancy of downtown Renton. 3. Provide examples of how you will demonstrate and measure these public benefits. This could include metrics or criteria for evaluating community impact, such as attendance figures, participant feedback, or the breadth of cultural representation. 4. An example valuation description is attached at Exhibit C for guidance purposes only. 3. Operations Plan: Provide a comprehensive operations plan detailing the types of events, programs, and activities you intend to offer at the space. 4. Financial Proposal: Demonstrate financial capacity to maintain operation through term of agreement. This could include detailed business plan and/or profit & loss statements and/or financial development (“fund raising”) plans 5. Community Impact and Artist Engagement: Explain how your organization’s activities will benefit downtown Renton and contribute to the cultural and economic growth of the community. CONTRACT TERMS AND CONDITIONS: Upon the selection of the Operator/Manager, a lease agreement will be entered into by the City and the Operator/Manager. The agreement will be substantially the same as the example lease agreement in Exhibit B and will cover February 1, 2025 through January 31, 2026. Any continuation beyond this date will be subject to a new agreement or, if not renewed, will convert to a month-to-month lease at 125% of the current rent, plus any new terms required by the City and applicable Leasehold Excise Tax. SUBMISSIONS: All proposals must be submitted electronically to jkotarski@rentonwa.gov by November 27, 2024, a t 4:00 pm. Hard copies or late submissions will not be considered. Please ensure that all required documents and information are included in your electronic submission. For any questions or clarifications, contact Jessie Kotarski by email or phone at 425-430-7271. PROPOSAL EVALUATION AND SELECTION: The City reserves the right to reject late or incomplete proposals. The City will review all proposals for completeness and compliance with the terms and conditions contained in this document. The City reserves the right to reject any or all proposals, and to waive any minor errors, omissions, or irregularities in proposals that are not substantive in nature. A walk-through of the Premises will be provided on Monday, November 18 at 10am so that applicants may become more familiar with the site. While the walk-through is entirely optional, the City believes it will assist applicants to develop a stronger application. EVALUATION CRITERIA AND WEIGHTING • Experience operating public benefit Arts Center (up to 30 points) • Proposed use of space (up to 30 points) • Community/artist engagement plan (up to 30 points) • Financial Capacity (up to 10 points) • TOTAL POINTS AVAILABLE: 100 TIMELINE • RFP Release Date: November 1, 2024 • Deadline for Submission: November 27, 2024 • Evaluation of Proposals: December 2024 • Final Decision and Notification: December 13, 2024 • Lease Commencement Date: February 1, 2025 Exhibit A Current Floor Plan Exhibit B Sample Lease Agreement (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 1 of 25 Lease Agreement City of Renton and [SELECTED OPERATOR] At City Center Parking Garage – West Wing LAG __-___ THIS LEASE AGREEMENT ("Agreement") is entered into this _____ day of _______, 2024 (the "Effective Date") by and between the City of Renton ("City” or Landlord”), a Washington municipal corporation, and [SELECTED OPERATOR] (“Tenant”) a Washington ___________, are collectively in this Agreement referred to as "Parties." RECITALS WHEREAS, the City has an interest in maintaining and improving a vibrant downtown area to encourage residents and visitors to patronize local businesses; and WHEREAS, [SELECTED OPERATOR] was selected through a competitive RFP process to service as the operator of the City’s designated Arts and Culture Center and is dedicated to creating a safe space for sharing and celebrating diverse arts and cultures within Renton, fostering understanding and appreciation among residents and visitors, providing a vibrant platform for artistic expression and cultural exchange; and WHEREAS, the Parties have a relationship focused on improvements to, and activation of, economic development and diversification in the downtown area, fostering a space to cultivate and grow the creative economy in Renton. This collaboration aims to promote downtown Renton as a vibrant arts hub, enhancing its reputation as a great place to live, work, and play; and WHEREAS, the Parties desire for [SELECTED OPERATOR] to occupy the Premises as described herein to activate the space as a community-based arts center arts center and gathering space (“arts center”) under the terms and conditions set forth in this agreement, thereby bringing added safety benefits of more eyes and daily activities to the immediate area, and providing opportunities for the arts community to connect, engage, and grow Renton's reputation as a creative community. In consideration of the above RECITALS, and covenants and agreements set forth in this Agreement, the Parties agree as follows: 1. LEASE PREMISES A. The City leases to Tenant a portion of the real property located at 655 S 2nd St, Renton, WA 98057, commonly known as the City Center Parking Garage (“Building”), specifically the West Wing of the first floor (“Premises”). The floor plan of the Premises within the Building is shown on Exhibit A, attached hereto, and incorporated by reference. A street address for the Premises will be developed by the City for emergency response purposes only; this is not intended to be, nor should be construed to be, compliant for the use of United States Postal Service deliveries or service. (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 2 of 25 B. Landlord leases to Tenant the Premises “As-Is”, which consist of an agreed area of approximately 1,000 square feet in the Building located within the “West Wing” and approximately at the southwest corner of Logan Ave S and S 2nd Street in Downtown Renton. The Premises do not include, and Landlord reserves, the exterior walls and roof of the Premises, the land beneath the Premises, the pipes and ducts, conduits, wires, fixtures, equipment above the suspended ceiling, and structural elements of the building in which the Premises are located (the “Building”). The Building, the land upon which it is situated, all other improvements located on such land, and all common areas appurtenant to the Building are referred to as the “Property”. C. Tenant shall not use the Premises for any purpose other than that described in the attached Exhibit C, attached hereto, and incorporated by reference, without the prior written consent of the City, which may be withheld for any reason. 1. To the extent any services or events require permits, [SELECTED OPERATOR] will timely submit applications (such permits may include but is not limited to signage, special events, building, and right-of- way). 2. Nothing in this Agreement is intended to, nor should be construed to, act as a guarantee that an application for any permit will be approved by the relevant City department. D. Tenant has either examined the Premises or has waived examining the Premises and accepts the Premises As-Is-, in its present condition as part of the consideration of this Agreement, and [SELECTED OPERATOR] accepts all related liabilities and risks related to use of the Premises. E. Use Restrictions for West Wing. Tenant accepts the following restrictions: 1. Access to closets shall not be blocked. 2. Tenant shall maintain Property in accordance with all applicable federal, state, and local codes and regulations including occupancy and/or Fire Codes. F. Tenant will have the right to install signage around the Premises as well as directional signs on the Property identifying the location of the Premises, within the following limitations: 1. All signs must have the Landlord’s written approval of design before installation, and prior to submission of any required permit applications. 2. All signs must comply with the City’s sign code and permitting requirements. (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 3 of 25 3. Nothing in this Agreement is intended to, nor should be construed to, act as a guarantee that an application for any permit will be approved by the relevant City department. G. Tenant shall make no building changes or alterations without the advance written approval of the City, and all such changes and alterations shall be entirely paid for by the Tenant. 1. Any changes or alterations to the Property must comply with applicable permitting or other regulatory requirements. a) Changes or alterations that require permits must be designed and completed by a licensed professional. b) Documentation, including relevant financial reports, shall be provided to the City as part of its review for Landlord approval. 2. Nothing in this Agreement is intended to, nor should be construed to, act as a guarantee that an application for any permit will be approved by the relevant City permitting department(s). 3. Tenant improvements may result in adjustment to any Leasehold Excise Tax (“LET”) for which [SELECTED OPERATOR] may be liable. 4. Final “as-built” depictions and all invoices related to the changes/alterations shall be provided to the City within a reasonable period of time, and upon request. H. The Parties acknowledge and agree that Tenant’s activation of the space as an arts center and provision of related services are valuable and beneficial services that support the Landlord’s programs, services, and purpose with measurable costs to Tenant that exceed the fair market value of rent. 2. TERM and TERMINATION A. Term. This Agreement shall be for an initial term of twelve (12) months commencing on February 1, 2025, unless otherwise terminated pursuant to the termination section of this Agreement (“Initial Term”). Provided that this lease may be extended for additional terms of one (1) year each (“Renewal Term”). Such extension shall be by written agreement and addendum to this lease at least thirty (30) days prior to the termination. B. Termination. 1. Either Party may terminate this Agreement with 90 days written notice at any time, for any reason to the other Party. 2. Either Party may terminate this Agreement with 30 days written notice prior to the termination date of the Agreement. (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 4 of 25 C. Holdover. If after the end of the Initial Term or any Extension Term, Tenant continues to use the Premises without entering into a new lease with the City, and/or City has not sent Lessee written notice to terminate or not renew the agreement, Lessee shall owe City any Rent on a month-to-month basis in an amount of one-hundred twenty-five percent (125%) of the rental payment in 3.A of this Agreement on the terms and conditions of this Agreement, plus any new terms required by the City, and plus Leasehold Excise Tax on the then- current market value. 3. CONSIDERATION AND PAYMENTS Rental Rate Leasehold Excise Tax Monthly Total Utilities (Section 6) For Space $1870.00 $240.11 $2,110.11 Variable upon invoice For Parking $39.88 $ 5.12 $45 per space A. Monthly Rental Payment 1. For approximately 1000 square feet, [SELECTED OPERATOR] agrees to pay unto the City as a rental for the Premises, a rate based on Fair Market Value (“FMV”) of one thousand eight hundred seventy dollars ($1,870.00) per month. *This monthly rental amount may be increased in subsequent renewals. 2. Tenant is also responsible for payment of State Leasehold Excise Tax (LET) of 12.84% of FMV to the City as determined by City of Renton Facilities Department in the amount of two hundred three dollars and thirty cents ($240.11) per month. a. Tenant improvements or activities may result in adjustment to any LET for which Tenant may be liable. b. The parties agree that, in order to demonstrate its exemption, Tenant will obtain and maintain certification of such from the Washington Department of Revenue and provide it to Landlord annually within 15 calendar days of renewal. The initial LET Exemption Certificate is attached at Exhibit E to this Agreement and incorporated herein by reference. c. If Tenant does not obtain and timely provide annual certification of an exemption, Tenant will be liable for payment of LET. d. Landlord shall be responsible for paying any and all property taxes for the Property except Leasehold Excise Tax (“LET”). B. The payment is due on the first day of each and every calendar month during the term of this Agreement. C. All payments shall be paid or delivered to: RE: LAG____-_____ Accounts Receivable 1055 S. Grady Way 5th Floor, (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 5 of 25 Renton, Washington 98057. D. Late Payment. 1. If any required payment is not paid by Tenant to City within ten (10) days after the date specified, a late charge of ten percent (10%) of the payment due and unpaid shall be added to the payment as a penalty and the total sum shall become immediately due and payable. 2. Any amount remaining unpaid by the first day of the month following the due date for payment (i. e., approximately twenty (20) days late) shall bear interest at one percent (1%) each month. E. City’s receipt or acceptance of any Payment, Rent or Consideration, with knowledge of Tenant's breach of this Agreement or Tenant's default that is related to this Agreement or impacts this Agreement shall not constitute or be deemed a waiver of any provision of this Agreement. 4. PARKING a. Tenant is also responsible for one (1) parking stall at the City Garage at forty-five ($45) dollars per stall per month, with a three percent (3%) annual increase, State Leasehold Excise Tax (LET) is included in this fee (collectively [SELECTED OPERATOR] pays $39.88 per parking stall plus LET $5.12 = $45 each stall). b. There is a one-time pass administration fee of $15 fee per stall = 1 x 15 = $15. c. If pass is lost or new one is issued, a $15 fee will be charged to [SELECTED OPERATOR] for administration fees to City of Renton. d. Tenant is at all times responsible for the assignment and use of the Garage parking stall. e. The name and vehicle assignment needs to be provided in advance by Tenant to the City for any vehicle assigned to the space. f. All vehicles must park in the authorized assigned area of the Garage. g. Tenant is responsible for allocating and maintaining the Garage security card for commercial use. h. Tenant shall contact the City and make arrangements for any lost cards so the City can deactivate the card. i. The Garage is only for licensed and operable vehicles driven on a daily/regular basis. All vehicles must be operational and have current license plates, tabs, etc. j. There is no parking of inoperable, unlicensed, unregistered, abandoned, or unsightly vehicles. The determination of unsightly is in the City’s sole discretion and judgement. k. No storing of vehicles, equipment, personal property or hazardous or dangerous materials is allowed. l. There is no storage or covering of any vehicle in the Garage. m. There is no parking or storing of oversized vehicles (ones that do not fit into the stall or in the garage), commercial vehicles, limousines, motorcycles, recreational vehicles, trailers, campers, vans with ladders, trucks (unless it is the lessees vehicle (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 6 of 25 and it also fits into the assigned stall) with three (3) or more axles, boats, and jet skis and other similar items without the written permission of the City. n. There is no storage of any hazardous materials, including but not limited to, oil or gas containers, paint or cleaning solvents, chemicals or any other such materials or items that may cause injury or damage to the Garage, other Garage users, or other residents and Tenant is responsible for all clean up and will pay all costs for repair and clean up should a spill occur. o. There is no use of electrical equipment in the Garage. p. No vehicle repairs allowed in the Garage and Tenant will pay all costs to clean and repair parking surfaces damaged by auto fluids leaking assigned parking stall use. q. No vehicle washing allowed in the Garage or on the Garage property unless the City posts designated car-wash area. r. If the City establishes a vehicle washing area, vehicle washing is restricted to the posted vehicle washing area. s. These rules regarding vehicles and parking are for the safety and convenience of all garage users. Violation of any of these rules, may result in the City having the vehicle towed and Tenant will pay all towing costs for violation of these rules and agreement. i. Maximum speed is 5 MPH in the parking area. ii. All vehicles are parked at their own risk. iii. Except in the case of emergency, the City shall provide Tenant at least thirty (30) days’ advance written notice stating the date, time, duration, and scope of any planned impairments. iv. Tenant must notify the City and obtain the City’s written approval before installing any new equipment, fixtures, other improvements, or making any changes in the equipment, size, or design of any such equipment in or on the Premises. v. Signage: All graphics placed upon or affixed to any of the Premises shall be subject to the City’s prior written approval and shall not include product or commercial advertising. [SELECTED OPERATOR] will follow all City sign codes, including A-frame sign regulations. vi. Tenant shall submit detailed plans, secure any needed permits/approvals, and written permission for all signs. In all cases, signage shall be consistent in size, color, lettering and theme to regulate Garage signage and specifications. vii. Tenant and its visitors to the Premises will have access to parking at the Landlord’s adjacent City Center Parking Garage (655 S 2nd St) during the garages typical operating hours and typical access provided to the general public. viii. Tenants and its visitors are encouraged to utilize spaces on the garage’s upper floors, to the extent possible. (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 7 of 25 5. EXCLUSIVE USE a. Absent any agreement within this Lease otherwise, Tenant will have exclusive access to, and use of, the Premises for the operation of an arts center and for other related purposes, including but not limited to a central location for staff, volunteers, and community partners to support the growth of Renton's reputation as a city for arts and culture. This includes providing meeting space for the Renton Municipal Arts Commission and arts and culture organizations, exhibit space for local artists and art projects, artist pop-ups, teaching space to support local art entrepreneurs, and facilitating connections between the public, artists, art organizations, and the City's Arts Commission. b. “Tenant’s Scope of Use” describing the use of Premises is attached as Exhibit “C” and incorporated herein by reference. Use shall be up to seven (7) days per week, twenty-four (24) hours per day for activities within the Scope of Use. 6) UTILITIES, SERVICES AND JANITORIAL A) Utilities 1) Landlord shall provide the following services to the Premises: water (includes Fire Protection, excludes Irrigation), electricity, sewer, and heating and ventilation for the Premises seven (7) days per week, twenty-four (24) hours per day. 2) Tenant shall pay the cost of water (including fire protection as noted above), electricity, heating, and ventilation supplied exclusively to the Premises. (a) Landlord shall use a reasonable method to allocate the proportionate costs to Tenant, and Tenant shall reimburse Landlord on a monthly basis upon receipt of an invoice from Landlord. (b) Utilities will be based upon Tenant’s percentage square footage used in the building, percentage of use, or metering as appropriate. Tenant shall furnish and pay at Tenant’s sole expense, all other utilities (including, but not limited to, telephone, cable and internet services if available) and other services which Tenant requires with respect to the Premise. 3) Tenant is at all times subject to reasonable care and to not have excessive use but rather to use due diligence to avoid excessive use and costs of the utilities and services provided by the City. 4) In addition to other provisions related to liability in this Agreement, the City shall not be liable for any damages to any person, property, or monetary, nor shall [SELECTED OPERATOR] be relieved from any of its obligations under this Agreement, as a direct or indirect result of temporary interruption in the electrical power or any utilities or any of the services provided to the Premises. B) Services 1) Pest Control. Landlord will provide pest control inspection services to the Premises. 2) Waste Removal. Landlord shall also provide Tenant with access to the Property’s waste removal services (i.e., access to dumpster). C) Janitorial 1) Parties agree that Landlord is not responsible for janitorial care, and that Tenant will provide janitorial support needed to operate the Premises in the manner prescribed in this Agreement. (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 8 of 25 2) All related expenses are solely Tenant’s responsibility. 3) General Building Specifications for Lessee (a) Daily Services (if building occupied): (a) Empty Waste receptacles and dispose of waste daily and recycling 1-2 times per week. (b) Replace Liners (c) Spot clean work surfaces for spillages and stains (d) Arrange furniture in a neat and orderly manner (e) Vacuum all carpeted areas and spot clean as needed. (f) Spot clean walls around light switches and doorframes. (g) Sweep and damp mop hard surface floors where applicable. (h) Clean and maintain welcoming entry area (sidewalk, windows and doors). (b) Weekly Service (a) Dust window ledges and other horizontal surfaces within reach. (b) Dust and clean accessible surfaces. Use glass cleaner where applicable. (c) Change light bulb as needed, (to be provided by contracted firm). (d) All telephones to be sanitized clean. (c) Monthly Service (a) Vacuum heating and air return vents. (b) Detail vacuum corners and edges of carpeted areas. (c) Perform dusting of high and low ledges and surfaces. (d) Walls to be spot cleaned and dusted. 4) Restroom Specifications (a) Daily Services (if building occupied or restrooms utilized) (a) Dust mop and sweep floor surface. (b) Damp mop floor surfaces with pH neutral disinfectant cleaner. (c) Empty and clean all waste containers, including sanitary napkin receptacles, and replace liners. (d) Check and refill all dispensers; paper towels, toilet tissues, seat covers, and hand soap. All paper products, hand soap and air fresheners furnished by Lessee. (e) Clean and polish mirrors and dispensers. (f) Clean counters, washbasins and soap dispensers. (g) Clean and sanitize toilets, toilet seat and urinals. (h) Clean and polish chrome fixtures. (i) Clean walls around sinks, towel dispensers, urinals, partitions, and doorframes. (j) Change light bulbs as needed. (k) Fill sanitary napkin/tampon dispensers. (b) Monthly Services (a) Wipe down walls not done daily. (b) Vacuum air vents. (c) Machine scrub floors. (d) Dust tops of partitions, mirrors, frames. (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 9 of 25 7) RIGHT OF ENTRY The City’s representative(s) may enter the Premises during normal operating hours for the purpose of inspecting or repairing the same. In the case of emergency, the City may enter, inspect and repair as needed at any time. This right shall impose no obligation upon City to make inspections to ascertain the condition of the Premises in addition to City’s responsibility to conduct annual inspections and shall impose no liability or responsibility other than to inform [SELECTED OPERATOR] of any defect. 8) EQUALITY OF TREATMENT Tenant shall conduct its business in a manner that ensures fair, equal and non- discriminatory treatment at all times in all respects to all persons without regard to race, color, religion, sex, sexual orientation, marital status, age or national origin. No person shall be refused service, be, shown discriminatory treatment, or be denied any privilege, use of facilities, or participation in activities on the Premises based on: race, color, religion, sex, sexual orientation, marital status, age, or national origin. Failure to comply with any of the terms of this provision shall be a material breach of this Agreement. 9) NON- DISCRIMINATION Tenant shall comply with all applicable Laws regarding non- discrimination in employment, the provision of services to the public in a non- discriminatory manner, and affirmative action, including but not limited to the provisions of City of Renton Fair Practices Policy as attached and fully incorporated by reference into this Agreement. [SELECTED OPERATOR] shall comply with all provisions of the Americans with Disabilities Act. 10) INSURANCE A) Tenant’s Insurance. Tenant shall secure and maintain the following insurance policies, and shall not cancel or suspend the insurance policies identified below: 1) Commercial General Liability Insurance: Commercial general liability insurance in the minimum amounts of $1, 000,000 for each occurrence / $2,000,000 aggregate throughout the duration of this Agreement. 2) Professional Liability Insurance: Professional liability insurance, in the minimum amount of $1,000,000 for each occurrence, shall also be secured for any professional services being provided to City that are excluded in the commercial general liability insurance. 3) Workers' Compensation: Workers' compensation coverage, as required by the RCW 51, Industrial Insurance laws of the State of Washington. 4) Personal Property: [SELECTED OPERATOR], at its expense, shall maintain in force during the Term a policy of special form – causes of loss or all-risk property insurance on all of [SELECTED OPERATOR]’s alterations, improvements, trade fixtures, furniture and other personal property in, on or about the Premises, in an amount equal to at least their full replacement cost. Any proceeds of any such policy available to [SELECTED OPERATOR] shall be used by [SELECTED OPERATOR] for the restoration of [SELECTED OPERATOR]’s alterations, improvements and trade fixtures and the replacement of Lessee’s furniture and other personal property. Any portion of such proceeds not used for such restoration shall belong to [SELECTED OPERATOR]. (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 10 of 25 5) City as an Additional Insured: It is agreed that on [SELECTED OPERATOR]’s commercial General liability policy, the City of Renton will be named as an Additional Insured on a primary and non-contributory basis. Any coverage maintained by the City of Renton is solely for the coverage and benefit of Renton, and its elected officials, officers, agents, employees, representatives and volunteers. 6) Verification of Coverage: Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to City before executing the work of this Agreement. 7) Cancellation of insurance coverage: The City shall be provided with written notice of any policy cancellation within a minimum of two business days of receipt of such notice by the policy holder. B) Review of Policy: Upon request, the [SELECTED OPERATOR] shall give City a full copy of the insurance policy for its records and for the City Attorney's or Risk Manager review. The policy limits may be reviewed and the value reassessed annually. C) Termination: Notwithstanding any other provision of this Agreement, the failure of the [SELECTED OPERATOR] to comply with the above provisions of this section shall subject this Agreement to immediate termination without notice to any person in order to protect the public interest. D) Certificate Holder. The certificate holder should read: City of Renton Public Works - Facilities 1055 South Grady Way Renton, WA. 98057 Attn: Facilities Director 11. INDEMNIFICATION/ HOLD HARMLESS The [SELECTED OPERATOR] agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Lessee in its performance of this Agreement or a breach of this Agreement by [SELECTED OPERATOR], except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the [SELECTED OPERATOR] and the City, its officers, officials, employees and volunteers, [SELECTED OPERATOR] ’s liability shall be only to the extent of [SELECTED OPERATOR]’s negligence. (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 11 of 25 It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Lessee’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 12. GOVERNING LAW COMPLIANCE WITH LAWS/ SEVERABILITY/JURISDICTION AND VENUE/ WAIVER. a. Tenant shall comply with all applicable Laws. This Lease shall be governed by, and construed and enforced in accordance with, the laws of the State of Washington. b. Tenant shall not use the Premises for any illegal purpose or to violate any Law. Lessee shall not create or allow any nuisance or hazardous materials on the Premises. Tenant shall not permit or do any act on the Premises that would increase the rate of insurance on or for the Premises. Tenant] shall not damage or overload the structural components of any structure, fixture, or part the Premises. c. Severability: Should any of the provisions of this Lease be found to be invalid, illegal or unenforceable by any court of competent jurisdiction, such provision shall be stricken, and the remainder of this Lease shall nonetheless remain in full force and effect unless striking such provision shall materially alter the intention of the parties. d. Jurisdiction and Venue: In the event any action is brought to enforce any of the provisions of this Lease, the parties agree to be subject to exclusive in personam jurisdiction in the Superior Court of the State of Washington in and for the County of King or in the United States District Court for the Western District of Washington. e. Waiver: No waiver of any right under this Lease shall be effective unless contained in a writing signed by a duly authorized officer or representative of the party sought to be charged with the waiver and no waiver of any right arising from any breach or failure to perform shall be deemed to be a waiver of any future right or of any other right arising under this Lease. f. The provisions of this section shall survive the expiration or termination of this Agreement. 13. UNUSABILITY Either party may terminate this Agreement in the event that all or a substantial portion of the Premises is rendered unusable by an Act of God, fire, flood, earthquake, act of war or other extraordinary casualty destroying or damaging the Premises by notice given the other party within thirty (30) days after such conditions are discovered. Neither party shall be required to restore or reconstruct the Premises. During any period of Premises use subsequent to said thirty (30) days, the monthly payment payable may be reduced by the ratio that the area rendered unusable by such extraordinary casualty and not reconstructed or repaired bears to the total area of the Premises. (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 12 of 25 14. SURRENDER OF PREMISES AND REMOVAL OF [SELECTED OPERATOR]’S PROPERTY a. Upon termination or expiration of this Agreement, Tenant shall surrender the Premises to City and promptly surrender and deliver to City all keys, passwords or passcodes that it may have to all parts of the Premises. b. The Premises shall be surrendered to City in as good a condition as at the date of execution of this Agreement, except for the effects of reasonable wear and tear, alterations, and repairs made with concurrence and written permission of the City, and property damage by fire and other perils insured in contracts or policies of all risk insurance. c. Prior to the expiration of this Agreement, Tenant shall remove from the Premises, at its sole expense, all fixtures, equipment, furnishings, and other personal property owned and placed in or on the Premises by Tenant. i. If after termination or expiration of this Agreement, Tenant has not removed its property and fixtures within the time allowed, City may, but need not, remove said personal property and hold it for the Tenant, or place the same in storage, all at the expense and risk of the Tenant. ii. Tenant shall reimburse City for any expense incurred by the City in connection with such removal and storage. iii. City shall have the right to sell such stored property, without notice to Tenant, after it has been stored for a period of thirty (30) days or more; the proceeds of such sale to be applied first to the cost of sale, second to the payment of charges for storage, and third to the payment of any other amounts which may then be due from Tenant to the City, and the balance, if any and if requested, shall be given to Tenant. 15. LIENS AND ENCUMBRANCES a. Tenant shall not have or allow any liens or encumbrances on the Premises. At the City’s request, [SELECTED OPERATOR] shall furnish City written proof of payment of any item which would or might constitute the basis for such a lien on the Premises if not paid. 16. AMENDMENTS a. The Parties reserve the right to amend this Agreement as may be mutually agreed. b. This Lease shall not be amended or changed except by written instrument signed by both Parties authorized representatives. 17. ASSIGNMENT OF AGREEMENT a. Tenant shall not assign or transfer this Agreement or otherwise convey any right, privilege or interest granted by this Agreement or any part of the Premises without the City's prior written consent. b. This Agreement and any right, privilege, or interest derived from this Agreement shall not be transferable by operation of law, by any process, or by any court proceedings. [SELECTED OPERATOR] shall not sub-lease or co-habitat businesses (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 13 of 25 or other enterprises in or on the Premises without prior written approval of the City of Renton. 18. NON- APPLICABILITY OF RELOCATION BENEFITS a. Tenant accepts and agrees that the signing of this Agreement does not entitle [SELECTED OPERATOR] to assistance under RCW 8.26, Relocation Assistance— Real Property Acquisition Policy. 19. MEMORANDUM OF LEASE AGREEMENT No Recordation Without Consent of the City: Tenant shall not record this Lease or any memorandum of this Lease without the City’s prior written consent. If mutually Agreed, the Parties may enter into a short form Lease memorandum, in a form suitable for recording under State of Washington law, referencing this Agreement, and all options pertaining to this Agreement, which Tenant may, at its expense, file in King County, Washington. 20. ENTIRE AGREEMENT This Lease sets forth the entire agreement of the parties as to the subject matter hereof and supersedes all prior discussions and understandings between them. IN WITNESS WHEREOF, the Parties agree that this Agreement shall become binding as of the Effective Date noted above. ** SIGNATURE AND NOTARY PAGES TO FOLLOW ** (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 14 of 25 CITY OF RENTON [SELECTED OPERATOR] ___________________________ _____________________________ Armondo Pavone, Mayor By: ___________________________ Date signed: _______________ Printed Name: __________________ Title: __________________ Date signed: __________________ Attest: __________________________ Jason A. Seth, City Clerk Date attested: ______________ APPROVED AS TO FORM ONLY __________________________ Shane Moloney, City Attorney Date: _____ **NOTARY PAGES TO FOLLOW ** (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 15 of 25 STATE OF W ASHINGTON ) ) SS COUNTY OF ) On this day of , 20 , before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared ARMONDO PAVONE to me known to be the person(s) who signed as THE MAYOR of CITY OF RENTON, the Washington municipal corporation that executed the within and foregoing instrument, and acknowledged said instrument to be his free and voluntary act and deed and the free and voluntary act and deed of said Washington municipal corporation for the uses and purposes therein mentioned; and on oath stated that he was authorized to execute the said instrument on behalf of said Washington municipal corporation. IN WITNESS W HEREOF I have hereunto set my hand and official seal the day and year first above written. __________________________________________ (Signature of Notary) __________________________________________ (Print or stamp name of Notary) NOTARY PUBLIC in and for the State of W ashington, residing at ________________________________ My Appointment Expires: ____________________ (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 16 of 25 STATE OF W ASHINGTON ) ) SS COUNTY OF ) On this day of , 20 , before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared ____________________ to me known to be the _________________ of [SELECTED OPERATOR], and acknowledged the said instrument to be the free and voluntary act and deed of said [SELECTED OPERATOR], for the uses and purposes therein mentioned, and on oath stated that s/he was authorized to execute said instrument on behalf of said [SELECTED OPERATOR]. IN WITNESS W HEREOF I have hereunto set my hand and official seal the day and year first above written. __________________________________________ (Signature of Notary) __________________________________________ (Print or stamp name of Notary) NOTARY PUBLIC in and for the State of W ashington, residing at ________________________________ My Appointment Expires: ____________________ (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 17 of 25 EXHIBIT A City Center Parking Garage, and West Wing Premises (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 18 of 25 West Wing of City Center Parking Garage (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 19 of 25 EXHIBIT B Legal Description of City Center Parking Garage MOTOR LINE ADD TO RETURN LOTS 7, 8, TGW LOT 9, 10, 11 AND 12 LESS PORTION FOR ST Plat Block: 2 Plat Lot: 7-8-9-10-11-12 (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 20 of 25 EXHIBIT C Tenant Scope of Use [SELECTED OPERATOR] Facility Space Use: [SELECTED OPERATOR] will have access to, and temporary use through end of contract period, of commercial space at the City Center Parking Garage (located at 655 S 2nd St, Renton, WA 98057) for all purposes outlined in this Scope of Services. Refer to Exhibit A for the original floor plan of the commercial space situated on the western side of the first floor within the City Center Parking Garage. In accordance with the RFP under which [SELECTED OPERATOR] was selected, [SELECTED OPERATOR] endeavors to utilize the designated space to activate it, thereby enhancing safety through heightened activity and visibility. The primary objective of the [SELECTED OPERATOR]'s occupancy is to convert the space into a dynamic center for community-based arts and culture programming, fostering economic growth and enriching cultural experiences through artist collaboration. As a valuable member of Renton's rich cultural fabric, [SELECTED OPERATOR] plays a crucial role in nurturing artistic expression and fostering meaningful community connections through its wide array of programs and events. The aim of all services, programs, and activation of this space is to foster inclusivity and enable a broader range of community members to experience the [SELECTED OPERATOR] at work and at service. The [SELECTED OPERATOR] will use the space for the following services: 1. Establishing a central hub where staff, artists, volunteers, and community partners convene to actively participate in the multifaceted arts and cultural initiatives led by the [SELECTED OPERATOR], contributing to the enrichment and economic vitality of Renton's arts and culture development. 2. A designated space for artists, arts organizations, and stakeholders to convene and participate in arts and culture discussions, fostering collaboration and community engagement within Renton. 3. A welcoming drop-in center providing a wealth of information about arts and culture initiatives in the city, offering residents and visitors an accessible resource to explore and engage with the vibrant artistic landscape of Renton. 4. Present displays spotlighting the rich tapestry of arts and cultural programs and projects integral to the Renton community, with a focus on local artists and arts organizations. 5. Artists' career development initiative aimed at recruiting, encouraging, and supporting local artists in launching and advancing their careers in the arts. This program includes (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 21 of 25 opportunities for artists to showcase their work and test new ideas through pop-up exhibitions, facilitating the activation of storefront spaces along Logan Avenue. 6. A comprehensive range of services fulfilling the [SELECTED OPERATOR]'s mission, enriching the arts community, and furthering the City's efforts to cultivate the growth of arts and culture. These services encompass the integration of visual art and performance into the wider community. 7. The [SELECTED OPERATOR]’s mission includes: a. [Mission and goals in support of purpose of activating this space will be taken from the Selected Operator’s proposal] Designated Hours: The [SELECTED OPERATOR] and City will agree upon an operating schedule for the space, with hopes of utilizing it throughout each week, including during weekday business hours (Monday through Friday from 8 a.m. to 5 p.m.), weekday evenings, and weekend days/evenings as possible, especially to hold special events and community meetings that draw persons walking to the space from the parking garage, on-street parking, and other downtown destinations. Conditions of Use of Space: 1. The [SELECTED OPERATOR], an established tenant in the premises, will maintain its occupancy, ensuring continuity of its operations and contributions to Renton's arts and culture landscape. 2. The [SELECTED OPERATOR] is allowed to paint the walls within the space if desired. Paint colors should be provided in advance of painting for approval by the City. 3. During the term of this agreement, the [SELECTED OPERATOR] shall maintain: a. The inside of the space by keeping any remaining furniture and the overall space and its facilities in a clean, orderly condition in accordance with the terms of the Agreement; and b. The exterior of the space by keeping windows cleaned and sidewalks swept and clean of debris and dirt (including the area around the Renton Transit Center bay that fronts the space). 4. The [SELECTED OPERATOR] will provide and utilize their own computers and office equipment. 5. The [SELECTED OPERATOR] will determine with the City an appropriate space layout to ensure adequate meeting and pop-up shop spaces are provided to meet the intent and operations of the Premises. 6. The [SELECTED OPERATOR] and City will develop an appropriate storefront setup and lighting plan that ensures best activation of the space from the inside and outside. The City will utilize professional expertise from its ongoing Civic Core Heart Block Master Plan consultant team to assist with this effort. The [SELECTED OPERATOR] will be (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 22 of 25 responsible for executing the agreed-upon storefront setup and lighting plan, including any costs involved. 7. To ensure that adequate transparency is provided to activate the space from inside and outside, window blinds will remain open during posted and open hours and closed during non-open hours when necessary to provide security. 8. Signage is encouraged. In addition to meeting city standards, window signage will be minimal and when utilized, will promote better activation of the space. The [SELECTED OPERATOR] will use “A-frame” signage and other acceptable objects on the fronting sidewalk during open hours to attract visitors to the space, and will comply with all applicable sign regulations and permit requirements. 9. The [SELECTED OPERATOR] and City will agree upon an activation and signage plan for the space prior to the [SELECTED OPERATOR] executing it and applying for any necessary permits. 10. Keys for the space will be distributed by City Economic Development staff. If the City elects to terminate this agreement, [SELECTED OPERATOR] agrees to return all keys and other City property to City employees and cease all occupation and/or use of the facility prior to the date of termination. Services, Programs and Activation: As part of a partnership with the City Economic Development Division and the [SELECTED OPERATOR], the following are anticipated for the [SELECTED OPERATOR]’s services, programs, and activation provided in the space: 1. Use of Meeting Space by Community groups during posted hours: It is anticipated that community groups with a downtown focus and other downtown stakeholders will have interest in using the space for meetings. The [SELECTED OPERATOR] will develop an internal scheduling system for these meetings and will not charge a fee for use of the space. 2. Low-Cost Programming: Should the [SELECTED OPERATOR] provide programs and activities to further its mission within and otherwise to activate the space, a range of minimum to maximum fees or a specific low-cost fee structure will be implemented to make the programs affordable for community members who are interested in attending. 3. Public Accessibility: The space will be open to the public, in compliance with federal, state, and local accessibility regulations, ensuring that community members can take advantage of the overall services that the [SELECTED OPERATOR] provides as well as the opportunity to drop-in for downtown information, view exhibits featuring downtown programs and projects, and patronize the pop-up shop(s). 4. Activation Program: The [SELECTED OPERATOR] will collaborate closely with the City to establish an overall activation program for the space and storefront frontage. The [SELECTED OPERATOR] and City will consider the most appropriate activation (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 23 of 25 techniques to utilize to create an attractive storefront that is frequented regularly throughout the day and week by persons going into and out of the space. Activation that provides an experience for persons that go inside the space or view the space from the sidewalk will be prioritized. (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 24 of 25 EXHIBIT D Insurance Certificate (Ver. 03.01.2024): Lease Agreement – [Selected Operator] Page 25 of 25 EXHIBIT E Leasehold Excise Tax Exemption (if applicable) Exhibit C Example Valuation Description Service Description # or Basis Cost Basis Monthly Value Hosting community meetings and forums to foster participation Arts & culture programming in Renton (service 1) •1 meeting per month for RMAC hosted Renton Art Lounge (RMAC volunteers and local artists) – 3 hours •1 meeting per month for RMAC committee meetings (RMAC volunteers and City staff) – approximately 1 hour •1 meeting per month by other organizations supporting arts & culture in Renton (Allied Arts of Renton, 4Culture, KCLS or other non- profit arts & culture organizations operating in and serving Renton) – approximately 1 hour $50.00 per hour of meeting time $250.00 Resource Hub for Arts & Culture in Renton (service 2) •2 visitors per day •Open 5 days per week or 20 days per month (40 total monthly visitors) $8.00 per visit (each visit approximately 10 minutes long) $320.00 Installation and Presentation of Arts & Culture Exhibits, Showcasing Opportunities, Groups, and Local Artists (service 3) Rotate displays quarterly with refreshes every 3 months, ensuring a total of 4 unique displays annually. Display Materials and Supplies: Quarterly refresh: $200 per refresh Total annual cost: $800 Graphic Design and Printing: Quarterly design and printing: $300 per refresh Total annual cost: $1,200 $800 EXHIBIT C: Valuation Descriptiom EXAMPLE ONLY Page 1 of 3 Installation and Dismantling: Quarterly setup and dismantling: $200 per refresh Total annual cost: $800 Marketing and Promotion: Digital and print promotion: $100 per quarter Total annual cost: $400 Total Budget: $3,200 annually Arts & Culture Startup Support: Providing studio and workshop space for creative entrepreneurs, with opportunities for pop-up shops throughout the year. (service 4) The space offers support for at least one for emerging artist and business in Renton per month by providing access to studio space, workshop areas, or hosting pop-up events to facilitate business growth and development. Studio/Workshop Space Access includes: Maintenance: Ensuring the smooth operation of the space by covering set up support and general maintenance. ($100 per month per participant) Promotion and Marketing Support: Assistance with promoting and marketing $350 EXHIBIT C: Valuation Descriptiom EXAMPLE ONLY Page 2 of 3 artists and businesses through various channels, including online platforms, social media, and local advertising. ($50 per month per participant) Staffing Assistance: Support from our staff members who provide guidance, assistance, and coordination for artists and businesses utilizing the space. ($200 per month per participant) Total Budget: $4,200 annually Organizing dynamic programming, events, and activations to draw attention to the space, boost foot traffic, and foster connections within Renton's vibrant Arts & Culture community. (service 5) 1 program/event/activity per month $100 hard costs (refreshments, speaker per diem, supplies, etc.) $100.00 MONTHLY TOTAL $1,820 ANNUAL TOTAL $21,840 EXHIBIT C: Valuation Descriptiom EXAMPLE ONLY Page 3 of 3