HomeMy WebLinkAboutMonterey Meadows - Project Closeout Letter
April 7, 2017
Craig Sears
Taylor Development
15 Lake Bellevue Drive
Suite 102
Bellevue, WA 98005
SUBJECT: IMPORTANT UPDATE Regarding: Monterey Meadows Plat
Construction Permit Number U16-001683
Craig,
The following items are required to be completed before the Public Works Construction Permit can be signed off, the Performance Bond released, and the Final Plat can be recorded. Please
use this letter as a project closeout checklist to keep your project moving smoothly through the City project closeout process.
I’ve included links to each of the specific forms you will be required to submit below. You can also access all of our forms on our website. Proactive communication is essential to
complete this process in a timely manner. Review and approval of the requested items may take several weeks. Please feel free to contact me if you have any questions on any of the
requirements.
Complete all utility, drainage, paving, grading, lighting, landscaping, and street improvements for the project including any required offsite work.
This includes completion of all outstanding punch list items as requested from the Construction Inspector and/or the City Maintenance Division.
The Construction Permit must be signed off by the Construction Inspector, Brad Stocco (425-430-6582). Please contact the Construction Inspector to set up a final walk-through.
Note: The maintenance walk-through period is 10 working days after the inspector walk-through.
Deferrals. A Deferral Permit must be issued for any items that will not be completed prior to plat recording. The Deferral Permit shall be issued before the final punch list walk-throughs.
Typical deferral items include final lift of asphalt, raising of manholes and catch basins and associated paving, installation of survey monuments, and striping / channelization of
the roadway.
A completed Deferral Application will need to be submitted for review by City staff. Once the deferral has been approved, a formal approval letter will be sent providing you with the
required surety amount for the deferral (150% of the cost of the deferred items).
Deferral sureties must be secured with cash, check, or an Assignment of Funds.
Record Drawings. Provide two full size paper sets of the Record Drawings. The Construction Inspector will review the Record Drawings and create a punch list of items. Once the Record
Drawings are approved by the Construction Inspector, final “As-Built” construction mylars must be submitted for City permanent records. As-Built mylars are required to be kept on file
with the City.
All plan sheets with utility construction work including those constructed per design, must be verified and stamped and signed as “As-Built” by a surveyor or engineer licensed in the
State of Washington.
The mylars shall be labeled “As-Built” in large block letters and contain a PE or PLS stamp.
“As-Built” CAD files are required with your record drawing submittal. CAD files shall include all attached files. CAD base and sheet files shall show all constructed utilities in their
correct constructed location.
Minor changes from the approved construction drawings may be noted by updating the stationing and/or callouts on the plan sheets.
Major changes from the approved construction drawings shall be reflected in an updated base file with updated stationing and/or callouts on the plan sheets.
Bond Quantity Worksheet. Submit an updated Bond Quantity Worksheet with the final record drawings. The worksheet should reflect all final construction quantities and shall be submitted
to the City as an Excel file for review.
The City will verify the quantities against the Record Drawings and provide you with a Bill of Sale for your signature with a Cost Data Inventory Exhibit attached.
Maintenance Bond / Maintenance and Defect Agreement. After the Construction Permit is signed by the Construction Inspector, a two year Maintenance Bond must be posted with the City
for 20% of the value of the public improvements to be turned over to the City. The amount will be 20% of the costs shown on the Cost Data Inventory Exhibit provided to you after submittal
of the Record Drawings and Bond Quantity Worksheet.
The original Performance Bond will be released after the Maintenance Bond and Maintenance and Defect Agreement form is accepted by the City.
Life Safety. Completion of all life safety items.
Overtime Inspection. Ensure all invoices billed for overtime inspection by our inspection group are paid in full (if applicable).
Landscaping Completion and Inspection. When landscaping is complete, contact project planner Jill Ding (425-430-6598) to set up a landscape inspection.
Coal Creek Utility District Infrastructure. Provide a letter that says that the water infrastructure that has installed has been accepted in its entirety by Coal Creek Utility District.
Final Plat Recording. Please coordinate Final Plat submittal items with Jan Illian (425-430-7216).
Please feel free to contact met at 425-430-7288 or IFitz-James@rentonwa.gov if you have any questions regarding the project closeout process or the contents of this letter.
Thank you,
Ian Fitz-James
City of Renton
Development Engineering
cc: Brad Stocco, Construction Inspector
Jill Ding, Senior Planner
Jan Illian, Plan Reviewer
Brianne Bannwarth, Development Engineering Manager
Vanessa Dolbee, Current Planning Manager
Craig Burnell, Building Official