HomeMy WebLinkAboutContract CAG-18-063
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AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT, dated April 10 , 2018, is by and between the City of Renton (the
"City"), a Washington municipal corporation, and Hough Beck & Baird Inc. ("Consultant"), a
Washington Corporation. The City and the Consultant are referred to collectively in this
Agreement as the "Parties." Once fully executed by the Parties, this Agreement is effective as of
the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide professional design services and
construction administration support for Sunset Neighborhood Park Phase II as specified
in Exhibit A dated January 23, 2018, which is attached and incorporated herein and may
hereinafter be referred to as the "Work.
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such
changes to the Work shall be ordered by the City in writing and the Compensation shall
be equitably adjusted consistent with the rates set forth in Exhibit B, or as otherwise
mutually agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
within three (3) days upon receiving thee Notice to Proceed, pursuant to Exhibit A. All
Work shall be performed by no later than December 31, 2019.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $493,354.50, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly
or flat rate charged by it for its Work shall remain locked at the negotiated rate(s)
unless otherwise agreed to in writing. Except as specifically provided herein, the
Consultant shall be solely responsible for payment of any taxes imposed as a result
of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a
form specified by the City, including a description of what Work has been
performed, the name of the personnel performing such Work, and any hourly labor
charge rate for such personnel. The Consultant shall also submit a final bill upon
completion of all Work. Payment shall be made by the City for Work performed
within thirty (30) calendar days after receipt and approval by the appropriate City
representative of the voucher or invoice. If the Consultant's performance does not
meet the requirements of this Agreement, the Consultant will correct or modify its
performance to comply with the Agreement. The City may withhold payment for
work that does not meet the requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days' notice to the Consultant in writing. In the
event of such termination or suspension, all finished or unfinished documents, data,
studies, worksheets, models and reports, or other material prepared by the
Consultant pursuant to this Agreement shall be submitted to the City, if any are
required as part of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be
entitled to payment for all hours worked to the effective date of termination, less all
payments previously made. If the Agreement is terminated by the City after partial
performance of Work for which the agreed compensation is a fixed fee, the City
shall pay the Consultant an equitable share of the fixed fee. This provision shall not
prevent the City from seeking any legal remedies it may have for the violation or
nonperformance of any of the provisions of this Agreement and such charges due to
the City shall be deducted from the final payment due the Consultant. No payment
shall be made by the City for any expenses incurred or work done following the
effective date of termination unless authorized in advance in writing by the City.
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6. Standard of Care And Right To Use Work Product:
Consultant shall perform its services consistent with the professional skill and care
ordinarily provided by professionals practicing in the same profession, in the same
locality, under the same or similar circumstances. Consultant shall exercise reasonable
care to comply with all applicable laws and professional standards. Compliance with
professional standards includes, as applicable, performing the Work in compliance with
applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road,
Bridge and Municipal Construction). Professional engineers shall certify engineering
plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070.
Consultant represents and warrants that all final work product created for and delivered
to the City pursuant to this Agreement shall be the original work of the Consultant and
free from any intellectual property encumbrance which would restrict the City from
using the work product. Consultant grants to the City a non-exclusive, perpetual right
and license to use, reproduce, distribute, adapt, modify, and display all final work
product produced pursuant to this Agreement. The City's or other's adaptation,
modification or use of the final work products other than for the purposes of this
Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required
by applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records
Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent
search of all records in its possession or control relating to this Agreement and the
Work, including, but not limited to, e-mail, correspondence, notes, saved telephone
messages, recordings, photos, or drawings and provide them to the City for production.
In the event Consultant believes said records need to be protected from disclosure, it
may, at Consultant's own expense, seek judicial protection. Consultant shall indemnify,
defend, and hold harmless the City for all costs, including attorneys' fees, attendant to
any claim or litigation related to a Public Records Act request for which Consultant has
responsive records and for which Consultant has withheld records or information
contained therein, or not provided them to the City in a timely manner. Consultant shall
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produce for distribution any and all records responsive to the Public Records Act request
in a timely manner, unless those records are protected by court order. The provisions of
this section shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set
forth in this Agreement. The nature of the relationship between the Consultant and
the City during the period of the Work shall be that of an independent contractor,
not employee. The Consultant, not the City, shall have the power to control and
direct the details, manner or means of Work. Specifically, but not by means of
limitation, the Consultant shall have no obligation to work any particular hours or
particular schedule, unless otherwise indicated in the Scope of Work or where
scheduling of attendance or performance is mutually arranged due to the nature of
the Work. Consultant shall retain the right to designate the means of performing the
Work covered by this agreement, and the Consultant shall be entitled to employ
other workers at such compensation and such other conditions as it may deem
proper, provided, however, that any contract so made by the Consultant is to be
paid by it alone, and that employing such workers, it is acting individually and not as
an agent for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to
Consultant or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,
the Consultant agrees to notify the City and complete any required form if the
Consultant retired under a State of Washington retirement system and agrees to
indemnify any losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless:The Consultant agrees to indemnify, defend, and hold harmless the City,
elected officials, employees, officers, representatives, and volunteers from any and all
claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings,
judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties,
expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or by any
and all persons or entities, arising from, resulting from, or related to the negligent acts,
errors or omissions of the Consultant in its performance of this Agreement or a breach
of this Agreement by Consultant, except for that portion of the claims caused by the
City's sole negligence.
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Should a court of competent jurisdiction determine that this agreement is subject to
RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence
relative to construction, alteration, improvement, etc., of structure or improvement
attached to real estate...) then, in the event of liability for damages arising out of bodily
injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Consultant and the City, its officers, officials, employees and
volunteers, Consultant's liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law, the Consultant shall not give a gift of any
kind to City employees or officials. Consultant also confirms that Consultant does not
have a business interest or a close family relationship with any City officer or employee
who was, is, or will be involved in selecting the Consultant, negotiating or administering
this Agreement, or evaluating the Consultant's performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good
standing throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://rentonwa.gov/business/default.aspx?id=548&mid=328.
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/content/doingbusiness/registermybusiness/
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
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Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of
the State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased,
hired or non-owned, with minimum limits of $1,000,000 per occurrence combined
single limit, if there will be any use of Consultant's vehicles on the City's Premises by
or on behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation,
within two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall
the Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return
receipt requested, by facsimile or by nationally recognized overnight courier service.
Time period for notices shall be deemed to have commenced upon the date of receipt,
EXCEPT facsimile delivery will be deemed to have commenced on the first business day
following transmission. Email and telephone may be used for purposes of administering
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the Agreement, but should not be used to give any formal notice required by the
Agreement.
CITY OF RENTON CONSULTANT
Leslie Betlach Dean Koonts, ASLA, Principal
1055 South Grady Way 215 Westlake Avenue N.
Renton, WA 98057 Seattle, WA 98109
Phone: (425) 430-6619 Phone: 206-682-3051
lbetlach@rentonwa.gov dkoonts@hbbseattle.com
Fax: (425)430-6603 Fax: 206-682-3245
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification,the Consultant agrees as follows:
A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race,
creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal,
state and local laws and regulations that may affect the satisfactory completion of
the project, which includes but is not limited to fair labor laws, worker's
compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply
with City of Renton Council Resolution Number 4085.
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18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to
perform the Work, said employee/sub-contractor/assignee will acquire and or
maintain such training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision
of Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well
as that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City's project manager is Leslie
Betlach. In providing Work, Consultant shall coordinate with the City's contract
manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
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terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as
prepared by the joint efforts of the Parties and shall not be construed against one
party or the other as a result of the preparation, substitution, submission or other
event of negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce
or interpret this Agreement or any of its terms or covenants shall be brought in the
King County Superior Court for the State of Washington at the Maleng Regional
Justice Center in Kent, King County, Washington, or its replacement or successor.
H. Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement
will be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
(;)
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successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either
party's failure to enforce any provision of this Agreement shall not be a waiver and
shall not prevent either the City or Consultant from enforcing that provision or any
other provision of this Agreement in the future. Waiver of breach of any provision of
this Agreement shall not be deemed to be a waiver of any prior or subsequent
breach unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will
together constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
By By:
Denis Law Juliet ong
Mayor President
44./( 4 a6ig
Date Date
Attest
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Jason ' .Seth ��00%1111111►/11.1
CityC -rk \.�``.tOFR4'0'�.
Approved as to Legal Form = * SEAL A L
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Shane Moloney
Renton City Attorney
Nonstandard CLB 4-2-18
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Sunset Phase II
Exhibit A
` ` ' 23 January 2018
LANDSCAPE ARCHITECTURE
Ms. Leslie Betlach
Parks, Planning and Natural Resources Director
City of Renton
1055 S. Grady Way
Renton,Washington 98057
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RE: Sunset Neighborhood Park Phase 2: Scope&Fee
Renton, Washington W
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Dear Leslie: oo
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Hough Beck& Baird Inc.(HBB)is pleased to submit this proposal to prepare construction documents for Phase 2 of the
Sunset Neighborhood Park.Attached is an exhibit illustrating the scope for the full design of Phase 2. We are confident
that our office, with the support of PND, Rolluda Architects, and Vincent&Helton&Associates, can provide the
professional services required to make Phase 2 of Sunset Neighborhood Park a success.
Generally,the proposed park components include: 0
• Final grading
• Adjust and revise stormwater drainage for final build out including subsurface drainage for play area.
• Walkways throughout the west and southern edges of the park(pervious concrete with concrete edge) 0
• Design of the Water Feature including pump room,ventilation,water tank, piping,water nozzles and drainage.
Vincent Helton&Associates will provide design of the system to PND who will conduct peer review and incorporate
DJ
into Mechnical drawings&specifications.
CD
• Three trellises at the`event lawn"that will match the trellis at the park entrance adjacent to the library D
• Benches within central plaza. 00
• Three radial benches under the three trellises.
• Picnic gazebo with roof structure to match style of the restroom and the trellises. _,
• Picnic site furnishings in the picnic gazebo structure.
• ADA ramp with handrails around picnic gazebo.
• Playground (ages 2 to 5 and ages 5 to12)with concrete"parent plaza"area that includes picnic tables and with
rubberized play surfacing. o
• Outdoor fitness area with rubberized play surfacing.
• Street trees and site trees as shown in permit level site plan. o
• Trees and shrub and groundcover planting for raingardens, buffer planting,and around picnic gazebo. CD
• Sod lawn in remaining lawn areas. .
• Revisions to the automatic irrigation system for permanent landscape areas
• Integrate infrastructure needed for public art piece in the form of a sculpture into the plans. N
• Installation of single pedestrian light(provided by city). 0
v
>,
See Exhibit A for an illustration of the Phase 2 park components to be included.
Our proposed scope of work will permit modification as we progress through the design process.The tasks that we are
proposing for your project includes the following:
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Sunset Neighborhood Park Phase 2
23 January 2018
Page 2
TASK 1: PROJECT MANAGEMENT
1.1 Monthly Reporting&Invoicing
HBB
• Prepare and provide monthly reports with invoices.
PND
• Provide monthly invoices with reports of activity to HBB.
Rolluda
• Provide monthly invoices with reports of activity to HBB.
Vincent Helton&Associates
• Provide monthly invoices with reports of activity to HBB.
1.2 Project Contract,Schedule&Meeting Notes
HBB
• Prepare and maintain the project schedule, reference material, project files, notebook,and meeting notes.
• Consolidate notes and input from meetings.
• Manage contract and scopes of design team.
1.3 Construction Document Submittal Coordination
HBB
• Coordinate the 75%and 100%submittal process with the City of Renton and with subconsultants.
• Coordinate permit applications with applicable city departments and/or regulatory agencies.The City of Renton will
take lead regarding permit applications internal to the city. HBB will take the lead in the permit process with King
County Public Health for the water feature.
1.4 Quality Control Reviews
HBB
• Perform internal and interdisciplinary QC review for each submittal,two(2), and permit applications (up to three(3)).
• Provide consolidated comments from HBB and City to subconsultants.
PND
• Perform internal document QC for each submittal,two(2),and permit applications(up to three(3))prior to delivery of
documents for HBB's interdisciplinary review.
Rolluda
• Perform internal document QC for each submittal,two(2),and permit applications(up to three(3)) prior to delivery of
documents for HBB's interdisciplinary review.
Vincent Helton&Associates
• Perform internal document QC for each submittal,two(2),and permit applications(up to three(3))prior to delivery of
documents for HBB's interdisciplinary review.
TASK 2: 35% Design Development
2.1 35%Design Development for Picnic Gazebo
HBB
• Workshop with Rolluda to develop initial two(2)design sketches/ideas for the Picnic Gazebo.
• Provide design review of two(2)designs for the Picnic Gazebo prior to meeting with the City of Renton.
• Provide design review of the refined concept prior to meeting with the City of Renton.
Sunset Neighborhood Park Phase 2
23 January 2018
Page 3
Rolluda
• Workshop with HBB to develop initial two(2) design sketches/ideas for the Picnic Gazebo.
• Prepare two(2)designs for the Picnic Gazebo including 3-D digitally modelling showing scale and proposed finishes.
• Refine concept for Picnic Gazebo into a single 3-D digital model that addresses all comments from design team and
the City of Renton.
• Provide a final 3-D digital model to the City of Renton that will be used as a basis for the 75%construction document
submittal.
2.2 35%Design Development for Water Feature
HBB
• Workshop with Vincent Helton&Associates to develop initial two(2)to three(3)design sketches/ideas for the Water
Feature.
• Provide design options of two(2)to three(3)water feature options for review with the City of Renton. Design options
will include a plan rendering with up to two(2)sections/elevations to illustrate the ideas,and also including photo
examples.
• Preliminary review the designs of the water feature with King County Public Health(water recreation permit)and
receive comments.
• Refine the design of the water feature based on City of Renton and King County Public Health comments.
• Provide a final rendered plan with two(2)sections/elevations to the City of Renton that will be used as a basis for the
75%construction document submittal.
PND
• Provide structural, mechanical,and potentially electrical feedback and comments of one(1)refined concept for the
water feature focusing on ventilation/penetrations in the pump room.
Rolluda
• Provide architectural review regarding alterations to the pump room.
Vincent Helton&Associates
• Workshop with HBB to develop initial two(2)to three(3)design sketches/ideas for the Water Feature.
• Provide design review and redlined comments of the two(2)to three(3)designs for the Water Feature prior to HBB's
meeting with the City of Renton.
• Provide up to two(2)rounds of design review and comments of the refined concept prior to HBB meetings with the
City of Renton and King County Public Health.
2.3 35%Design Development for Playground and Fitness Areas
HBB
• Playground. Provide three(3)design options for playground layouts with equipment for review with the City of
Renton. Design options will include a plan layout with manufacturer photos/cutsheets of equipment to illustrate the
ideas,and photo examples. Equipment will be off-the-shelf, modular products with fall zones provided by
manufacturer(non-custom designed equipment). Plan will also include any suggested patterning in the rubberized
surfacing.
• Fitness Areas. Provide two(2)design options of fitness area layouts with equipment for review with the City of
Renton. Design options will include a plan layout with manufacturer photos/cutsheets of equipment to illustrate the
ideas,and photo examples. Plan will also include any suggested patterning in the rubberized surfacing.
• Refine the design to a single design of the playground and a single design of the fitness area based on City of
Renton comments.
• Provide a final layout for the playground and the fitness area with equipment list to the City of Renton that will be
used as a basis for the 75%construction document submittal.
Ali
Sunset Neighborhood Park Phase 2
23 January 2018
Page 4
2.4 35%Design Development Meetings&Workshops
HBB
• Prepare for and attend up to three(3)design review meetings/charrettes with the City of Renton to review design
options for Picnic Gazebo,Water Feature, Playground Areas,and Fitness Area.
• Prepare for and organize up to five(5)design meetings with subconsultants.
• Prepare for and attend one(1)introductory meeting with public artist regarding integration of their art work into the
site plan.
Rolluda
• Prepare for and attend up to two(2)design meetings with HBB.
• Prepare for and attend up to two(2) meetings with City of Renton(for Picnic Gazebo design and Restroom Pump
Room retrofit)—Combined with Water Feature meetings.
Vincent Helton&Associates
• Prepare for and attend up to two(2)teleconference/video conference design meetings with HBB.
• Prepare for and attend up to two(2)teleconference/video conference meetings with City of Renton(for Water
Feature&Pump Room design).
TASK 3: 75%SUBMITTAL
3.1 Site Visit&Kick-off Meeting
A kick-off meeting will be held at the beginning of the project and attended by key team members of the project team
and city staff.The goal will be to confirm assignments, lines of communication, design parameters, and project
schedule.The meeting will occur at the project park site.
HBB
• Visit the project site with city and/or regulatory agencies to evaluate proposed improvement against existing site
conditions.
• Conduct kick-off meeting with the City of Renton.
PND
• Attend site visit and kick-off meeting with the City of Renton.
Rolluda
• Attend site visit and kick-off meeting with the City of Renton.
3.2 75%Drawings
• 75%design drawings will be based on Phase 2 of the Sunset Neighborhood Master Plan and detail drawings
developed during Phase 1. Plan drawings and details will be at a 75%level of development.
• Drawings will be submitted in PDF format.The Submittal Sets will generally include:
Responsible
Party Drawing Sheets
HBB Cover Sheet
HBB Site Plan Sheet
HBB Demolition Plan and Notes
PND TESC Plan, Notes, and Details
PND Grading &Drainage Plan(for site modifications), Notes, and Details
PND Electrical Plan, Schedule, Notes, and Details for pump room,site modifications(lighting at
trellis and gazebo),and potentially for water feature.
Sunset Neighborhood Park Phase 2
23 January 2018
Page 5
PND and Vincent Mechanical(Ventilation&Plumbing) Plan, Notes, and Details for Pump Room and Water
Helton& Feature(integrated from Vincent Helton&Associates)
Associates
PND Site and Hardscape Layout Plan
HBB Planting Plan, Schedule, Notes,and Details
HBB Irrigation Plan, Schedule, Notes,and Details
HBB Urban Design Plan, Schedule, Notes, and Details
HBB Playground&Fitness Area Plan, Schedule, Notes, and Details.
Rolluda Restroom Building Plan(for roof modifications for pump room ventilation), Notes, and Details
Rolluda Picnic Gazebo Plan, Notes,and Details
Rolluda Trellis Plan, Notes,and Details
PND Restroom Structural Plans, Notes, and Details.
PND Picnic Gazebo Foundation,Walls,and Structural Details
PND Trellis Structural Details
3.3 75%Presentations&Graphics(Water Feature,Picnic Gazebo,Playground Areas,and Fitness Areas)
HBB
• Provide presentation graphic documents of the Water Feature for inclusion in city presentations to Parks Commission
and Committee of the Whole based on 75%submittal. The documents will include photo boards and rendered plans
and sections/elevations that will be compatible for use in PowerPoint as well as large format printing.
• Prepare and coordinate PowerPoint presentation for Parks Commission. Revise presentation for Committee of the
Whole.
Rolluda
• Prepare architectural electronic 3D model of picnic gazebo massing concept to illustrate the design intent for
inclusion in city presentations to Parks Commission and Committee of the Whole based on 75%submittal.The
rendering will be compatible for use in PowerPoint as well as large format printing.
3.4 75%Technical Specifications
HBB
• Prepare technical specifications(CSI format) based on 75%design documents. Coordinate the inclusion of the city's
Division 1 "Boiler Plate"specifications.The city will write and complete the Division 1 "Boiler Plate"section. HBB will
provide technical specifications in Word format for the City's use in creating the project manual.
PND
• Prepare 75%technical specifications for civil work(CSI format)based on 75%design documents and provide to
HBB.
• Integrate water feature mechanical/electrical for the water feature into specifications as provided by Vincent Helton&
Associates.
Rolluda
• Prepare 75%technical specifications for architectural work(CSI format)based on 75%design documents and
provide to HBB.
Vincent Helton&Associates
• Prepare 75%technical specification language for water feature mechanical/electrical work based on 75%design
documents and provide to PND.
3.5 75%Cost Estimate
HBB
Sunset Neighborhood Park Phase 2
23 January 2018
Page 6
• Prepare construction cost estimate based on 75%design documents.
PND
• Provide construction estimate of civil work based on 75%design documents to HBB.
Rolluda
• Provide construction estimate of architectural work based on 75%design documents to HBB.
Vincent Helton&Associates
• Provide construction estimate of water feature design work based on 75%design documents to HBB.
3.6 75%Design Meetings
HBB
• Prepare for and attend review meeting of 75%submittal(design, plans,and cost estimate)with the City of Renton.
• Prepare for and attend up to three(3)design coordination meetings with the design team and/or the City of Renton.
• Prepare for and attend up to one(1) meeting with public artist regarding integration of their art work.
PND
• Prepare for and attend up to two(2)meetings with design team and/or the City of Renton.
• Prepare for and attend up to one(1) meeting with public artist regarding integration of their art work.
Rolluda
• Prepare for and attend up to two(2) meetings with design team and/or the City of Renton(for Picnic Gazebo design).
Vincent Helton&Associates
• Prepare for and attend up to two(2)teleconference/video conference meetings with design team and/or the City of
Renton(for Water Feature design).
3.7 Permit Support
HBB
• Review permit checklists per applicable city departments(Building)to assist City in completing permit applications,
documents, and materials. Necessary exhibits for permit applications will be provided in the 75%and 100%submittal
set.
• Coordinate and respond to permit application questions.
• Prepare for and attend up to two(2)meetings with applicable city permit departments and/or the City of Renton to
assist the City in completing submittal documents and materials.
• Manage Building Permit(Trellises&Picnic Gazebo)submittal drawings and provide to the City of Renton.
• Take lead in water feature permit approval by King County Public Health (water recreation permit).
o Review permit checklists and process per King County Public Health to determine documents and materials
required by permit application or approval process. Necessary exhibits for permit applications will be
provided in the 75%and 100%submittal set.
o Attend one(1)"preapplication"review meeting with King County Public Health at 75%submittal.
o Coordinate and respond to King County Public Health permit application questions.
o Prepare for and attend up to two(2)additional meetings with applicable city permit departments and/or the
City of Renton regarding King County Public Health comments and water feature design.
o Manage and submit King County Public Health Permit application(for water feature design).
PND
• Prepare for and attend up to two(2) meetings with applicable city permit departments and/or the City of Renton to
assist the City in completing permit submittal documents,and materials(for Picnic Gazebo, Trellis, and Restroom
Pump Room retrofit for building permit).
• Provide drawings and necessary documents to support the Building Permit for Picnic Gazebo,Trellises and
Restroom Pump Room retrofit.
• Provide drawings and necessary documents to support the King County Public Health(water recreation permit):
water feature items.
Sunset Neighborhood Park Phase 2
23 January 2018
Page 7
Rolluda
• Prepare for and attend up to two(2) meetings with the City of Renton to assist City in completing submittal
documents, and materials(for Picnic Gazebo,Trellis, and Restroom Pump Room retrofit for building permit).
• Provide drawings and necessary Building Permit documents for Picnic Gazebo, Trellises, and Restroom Pump Room
Retrofit.
Vincent Helton&Associates
• Attend up to two(2)teleconference/video conference meetings with the City of Renton and/or other regulatory
agencies as applicable(for Water Feature design).
• Provide information and coordination to PND regarding water feature mechanical/electrical system for King County
Public Health(water recreation permit).
TASK 4: 100%SUBMITTAL
4.1 100%Drawings
• 100%design drawings and details will be based on comments received from city staff, permitting departments, and
regulatory agencies from review of 75%submittal.
• Drawings will be submitted in PDF format.
4.2 100%Technical Specifications
HBB
• Prepare technical specifications(CSI format) based on 100%design documents. Coordinate the inclusion of the
city's Division 1 "Boiler Plate"specifications.The city will revise and complete the Division 1 "Boiler Plate"section.
HBB will provide technical specifications in Word format for the City's use in creating the project manual.
PND
• Prepare 100%technical specifications for civil work(CSI format) based on 100%design documents and provide to
HBB.
• Integrate water feature mechanical/electrical for the water feature into specifications as provided by Vincent Helton&
Associates.
Rolluda
• Prepare 100%technical specifications for architectural work(CSI format) based on 100%design documents and
provide to HBB.
Vincent Helton&Associates
• Assist in the preparation of 100%technical specification language for water feature mechanical/electrical work based
on 100%design documents. Provide comments and technical information to PND.
4.3 100%Cost Estimate
HBB
• Revise construction cost estimate based on 100%design documents.
• HBB will consolidate and prepare the 100%project cost estimate.
PND
• Revise and provide construction estimate of civil work based on 100%design documents to HBB.
Rolluda
• Revise and provide construction estimate of architectural work based on 100%design documents to HBB.
Vincent Helton&Associates
• Revise and provide construction estimate of water feature based on 100%design documents to HBB.
Sunset Neighborhood Park Phase 2
23 January 2018
Page 8
4.4 100%Design Meetings
HBB
• Review meeting for 100%submittal(design, plans, and cost estimate)with the City of Renton.
• Prepare for and attend up to two(2)design coordination meetings with design team and/or the City of Renton.
• Provide up to one(1)meeting with applicable city permitting departments and/or regulatory agencies to assist City in
completing internal permit applications,documents, and materials.
• Prepare for and attend up to one(1) meeting with public artist regarding integration of their art work.
PND
• Prepare for and attend up to two(2) meetings with design team and/or the City of Renton.
• Provide up to one(1)meeting with applicable city permitting departments and/or regulatory agencies to assist City in
completing internal permit applications,documents,and materials.
Rolluda
• Prepare for and attend up to two(2) meetings with design team and/or the City of Renton(for Picnic Gazebo design).
Vincent Helton&Associates
• Prepare for and attend up to three(3)teleconference meetings with design team, city staff, and/or regulatory
agencies regarding design of Water Feature.
4.5 Permit Support
HBB
• Manage team response to permit review comments and assist City in completing documents and materials for permit
reapplications. Necessary exhibits for permit applications will be provided 100%submittal set.
• Assist City of Renton in Building Permit preparation and submittal(Picnic Gazebo,Trellis,and Restroom Pump Room
Retrofit).
• Prepare for and attend one(1)meeting with King County Public Health regarding revised documents and materials
for permit application for water feature(water recreation permit).
• Prepare for and attend up to two(2)meetings with applicable city permitting departments to assist City in completing
permit applications,documents, and materials.
PND
• Prepare for and attend up to two(2)meetings with applicable city permitting departments and/or regulatory agencies
to assist City in completing permit applications,documents, and materials.
• Provide drawings and documents for Building Permit for Picnic Gazebo,Trellis, and Restroom Pump Room Retrofit.
• Provide permit drawings and documents for King County Public Health(Water Feature-Pump Room)(water
recreation permit).
Rolluda
• Prepare for and attend up to two(2)meetings with applicable city permitting departments and/or regulatory agencies
to assist City in completing permit applications,documents,and materials(for Picnic Gazebo design).
• Provide drawings and necessary Building Permit documents for Picnic Gazebo,Trellis, and Restroom Pump Room
Retrofit.
Vincent Helton&Associates
• Prepare for and attend up to one(1)teleconference/video conference meeting with city permitting staff and/or
regulatory agencies(for Water Feature design).
• Provide information and coordination to PND regarding water feature mechanical/electrical system.
TASK 5: BIDDING
(Assumes City of Renton CA Manager will take the lead role on this task.)
Sunset Neighborhood Park Phase 2
23 January 2018
Page 9
5.1 Bid Documents
HBB
• Prepare final bid documents for printing,copying and distribution. Final drawings will be submitted as PDFs(full and
half size), and final specifications complied into a digital,single bid document.
• Coordinate and provide PDF files to city's selected plan center(s).
• City to be responsible for advertising and distribution of the final bid documents.
5.2 Contractor Questions&Substitution Requests
HBB
• Respond to contractor questions relating to the construction documents.
• Review of bidder-proposed substitution requests for materials and/or products.
• Coordinate the bidding questions with subconsultants.
PND
• Provide responses to HBB regarding contractor questions and bidder-proposed substitution requests relating to the
civil,structural,electrical,&mechanical items.
Rolluda
• Provide responses to HBB regarding contractor questions and bidder-proposed substitution requests relating to the
architectural items.
Vincent Helton&Associates
• Provide responses to HBB regarding contractor questions and bidder-proposed substitution requests relating to the
architectural items.
5.3 Addenda
HBB
• Prepare and distribute up to one(1)addenda that may be required to clarify the bid documents.
PND
• Prepare addenda that may be required to clarify the bid documents.
Rolluda
• Prepare addenda that may be required to clarify the bid documents.
Vincent Helton&Associates
• Prepare addenda files that may be required to clarify the bid documents and provide to PND.
5.4 Prebid Meeting
HBB
• Attend a prebid meeting at the park site.
TASK 6: CONSTRUCTION ADMINISTRATION ASSISTANCE
(Assumes City of Renton CA Manager will take the lead role on this task.)
6.1 Meetings
HBB
• Attend a preconstruction meeting at the park site.
PND
• Attend a preconstruction meeting at the park site.
Rolluda
• Attend a preconstruction meeting at the park site.
Sunset Neighborhood Park Phase 2
23 January 2018
Page 10
Vincent Helton&Associates
• TeleconferenceNideo Call-in to a preconstruction meeting (potentially through smartphone/tablet access at the park
site).
6.2 Field Reviews
HBB
• Attend up to twenty(20)field reviews during the construction process to observe the progress and quality of
construction work.
• Provide field reports with each field review.
PND
• Attend up to eight(8)field reviews during the construction process to observe the progress and quality of
construction work.
• Provide field reports with each field review.
Rolluda
• Attend up to six(6)field reviews during the construction process to observe the progress and quality of construction
work.
• Provide field reports with each field review.
Vincent Helton&Associates
• Provide availability for teleconference/video call-in during two(2)field reviews(potentially through smartphone/tablet
access at the park site).
6.3 Submittals&Requests for Information
HBB
• Review and process submittals, product data samples, shop drawings,and other submittals required by the
construction documents for planting, irrigation,site furnishings, playground, hardscape finishes, and water feature
work as directed by City of Renton CA manager.
• Review and provide up to twenty(20)written responses to contractor Request(s)for Information(RFI).
PND
• Review and process submittals, product data samples, shop drawings,and other submittals required by the
construction documents for structural,electrical,grading, utilities,water feature,and stormwater work as directed by
City of Renton CA manager.
• Review and provide up to twenty-five(25)written responses to contractor Request(s)for Information(RFI).
Rolluda
• Review and process submittals, product data samples, shop drawings,and other submittals required by the
construction documents for trellises, picnic gazebo,and modifications to pump room as directed by City of Renton
CA manager.
• Review and provide up to fifteen(15)written responses to contractor Request(s)for Information(RFI).
Vincent Helton&Associates
• Provide support in reviewing submittals related to water feature including pump(s),jets,treatment,storage,
ventilation,and drainage.
• Review and assist with up to five(5)written responses to contractor Request(s)for Information(RFI)regarding the
water feature.
6.4 Change Orders
HBB
• Prepare up to three(3)change orders during construction.
PND
• Prepare up to three(3)change orders during construction.
Awl"-
Sunset Neighborhood Park Phase 2
23 January 2018
Page 11
Rolluda
• Prepare up to two(2)change orders during construction.
Vincent Helton&Associates
• Assist in the preparation of up to two(2)change orders regarding water feature related items as needed by other
team members during construction.
6.5 Record Drawings
HBB
• Prepare landscape architectural record drawings(AutoCAD and PDF formats)based on as-built information provided
by the Contractor.
PND
• Prepare civil record drawings(AutoCAD and PDF formats) based on as-built information provided by the Contractor.
Rolluda
• Prepare architectural record drawings(AutoCAD and PDF formats) based on as-built information provided by the
Contractor.
TASK 7:ADDITIONAL EXPENSES
• Bush,Roed&Hitchings for signed and stamped survey of the park site(as constructed)for Phase 1. Survey will be
provided in as AutoCAD files to HBB and City of Renton. Survey is estimated to by five(5)weeks from field work to
final AutoCAD file deliverable.
DESIGN FEES&EXPENSES
In consideration of the above services,we are proposing the following estimated fee(see Exhibit B for spreadsheet
breakdown). Expenses are included in the consultant fees(see Exhibit B)and consist of transportation, reproduction,
printing, and other costs related to presentation graphic materials and/or in-house quality control review contract
document sets.
Total Cost of Services $ 493,354.50
The above fee is an estimate of how we expect to allocate our time.We reserve the right to move time between phases
as needed to accomplish the overall goals of the project.The above fee assumes that the project will be developed as a
single package. Bid alternates, bid additives,or subsequent repackaging of the project into separate phases is not
included.
ASSUMPTIONS
This proposal is based on the following assumptions:
• The survey will be completed and provided in AutoCAD 2015 or later version prior to the start of Task 2.
• Artist to provide all design parameters and requirements for all foundation(s)and footing(s) needed for the art piece
to design team. It is assumed that the art piece will not require electrical, mechanical,water or drainage design,
which will be additional services.
• The only additional light sources will be in the Trellises and Picnic Gazebo.The city-provided final pedestrian light will
be installed as part of this phase 2.
• With the exception of the King County Public Health permit,all permits will be managed and paid for by the city.The
King County Public Health permit will be managed by HBB and paid for by the City.The design team will provide
technical data generated in existing tasks outlined above,as needed,to support permit documentation.
• Design of interpretive sign panels is not included.
• Redesign of Trellises beyond the design of that provided in Phase 1 is not included.
Sunset Neighborhood Park Phase 2
23 January 2018
Page 12
• Final design of the playground equipment and exercise equipment will be coordinated with City of Renton Community
Services Department and based on master plan information. No additional community open houses will be required.
• Final design of the picnic gazebo and water feature will be coordinated with the City of Renton Community Services
Department. No additional community open houses will be required.
• If an addendum during bidding is required,the addendum will be issued separately and not be folded into a new
conformed bid set.
We are very excited about working with the city of Renton on this project, and we are prepared to negotiate any
adjustments in design services to meet the requirements of the project. If you have any questions regarding the above
proposal, please call.
Best regards,
HOUGH BECK&BAIRD INC.
Dean W. Koonts,ASLA
Principal
Attachments: EXHIBIT A. Sunset Neighborhood Park Phase 2
EXHIBIT B. Fee Spreadsheet
\` `RENTON HOUSING AUTHORITY
I / /
\ R
ELECTRICAL TRANSFORMER I / EXHIBIT A
-CTE ELECTRICAL DWGS
POTABLE WATER CONNECTION - 1.2 /
SEE CIVIL DWGS nl PARK RULES®ULATIONS SIGN
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STORAGE ROOM �/ /
RESTROOM BUILDING. ATNIP.
` CUNNTERPREIVE SIGN \ ""R),".., �\ /
SEE ARCH GAGS
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-
BREEZEWAY TRELLIS RADIUSCUSTOM DRINKING FOUNTAIN 1
BENCH
PUMP ROOM ' 'PERGOLA NEC /
VALVE BOX AND WATER STORAGE/SURGE - �j�r¢J EX RAINGARDEN ARCH DWGS •
TANK LOCATION FOR WATER FEATURE -, f TO REMAIN s.� /
P,r � PERGOLAS(3) 'HOOP BIKE RACK.TOP � � 1. ,
RON ADIUS REVERSE DECORATIVE ® ,' 'tt P. — 1---B I IL ft�
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INSTALLED DURING SUNSET LANE CilhOr J _ "y, WATER METER FOR
{NE CONSTRUCTION,T,P VP \ f,�• IRRIGATION SEE
(CONTRACT BY OTHERS) = Fj#' �� IRRIGATION PLANS
PICNIC GAZEBO t • - \ // /l ///
SHELTER(NO WALLS) . ��� \ y j/ PZ E%HRENTON
IGHLANDS
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WITH SITE FURNISHINGS PLANTER BOXES I .-t < " ['.��f HIGHLANDS
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RETAINING WALL - _ ;-1? � 1 \
7.50 MAX ADA RAMP WITH GUARD
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RAIL ON BOTH SIDES,TYP
CATCH BASIN,TYP, ,p.,Ar�. SOUTHWESTRDENS ALONG #4,"
� ADULT FITNESS AREA i
CONNECTION TO STORMWATER S EDGE,TYP , ' Solea/i+.
\ SYSTEM - SEE CIVIL DWGS IPHASE I WILL PROVIDE SEED / /
PARK ENTRY SIGN - \ w
LAWN&IRRIGATION IN THIS AREA) 7---
DIRECTION OF STORMWATER sfa_ 14 ROUD IGH' / /
FLOW IN RAINGARDEN,TYP `-' 'RE.NTVP
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BY OTHERS);ESTIMATED COMPLETION DATE: ,,- /
15 AUGUST 2017; PLANS AVAILABLE FROM b _'
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CONSTRUCTION.TYP 1.111 2
(CONTRACT BY OTHERS) /
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\ 7 /T�11$DRAWING FOR REFERENCE ONLY 0 I"v1
\ / / NORTH SCALE
Sunset Phase II Exhibit B EXHIBITS
Project: Sunset Park Phase 2
Owner: City of Renton
Prime Firm: Hough Beck&Baird Inc.(HBB)
Date: 01123/18
Summary HBB PND Rolluda Vincent Helton
TASK 1.PROJECT MANAGEMENT $32,411.38 $ 11,780.00 $4,180.00 $2,940.00
TASK 2.35%DESIGN DEVELOPMENT $28,384.21 $ 2,000.00 $23,900.00 $4,800.00
TASK 3.75%SUBMITTAL $44,071.30 $ 53,460.00 $43,410.00 $10,320.00
TASK 4.100%SUBMITTAL $22,416.36 $ 45,740.00 $23,720.00 $8,120.00
TASK 5.BIDDING $6,674.69 $ 6,620.00 $6,320.00 $2,000.00
TASK 6.CONSTRUCTION ADMINISTRATION ASSISTANCE $35,451.56 $ 29,115.00 $15,400.00 $3,120.00
Reimbursable Expenses $ 1.700.00 S 1,200.00 $ 500.00 $ -
Mechanical(PND Subconsultant) $ 5:000.00
SUBTOTAL $ 171,109.50 $ 154,915.00 $117,430.00 $ 31,300.00
TASK 7.ADDITIONAL EXPENSES
Bush,Roed&Hitchings(Survey) S 18,600 00
TOTAL CONTRACT COST $ 493,354.50
1 of 7 0.1Marketing\Proposals\Proposals117-066 Sunset Park Ph2 CD&CA1Sunset Park Ph2 Fee-Finalized wPND.xlsx
EXHIBIT B
Project: Sunset Park Phase 1
Owner: City of Renton
Firm: Hough Beck&Baird Inc.(HBB)
Date: 01123118
Scope of Work Principal PMI LA Design Comp./Tech Business Dev. Admin. TASK
$ 191.78 $ 139.47 $ 83.15 $ 71.08 $ 107.29 $ 65.71 SUBTOTAL
TASK 1. PROJECT MANAGEMENT 60 118 44 0 0 12 $32,411.38
1.1 Monthly Reporting&Invoicing 6 12
1.2 Project Schedule&Meeting Notes 40 38
1.3 Submittal Coordination 32 6
1.4 Quality Control Reviews 60 40
TASK 2. 35%DESIGN DEVELOPMENT 9 106 71 84 0 0 $28,384.21
2.1 35%Design Development for Picnic Gazebo 1 24 8 4
2.2 35%Design Development for Water Feature 4 23 26 30
2.3 35%Design Development for Playground and Fitnes 4 40 18 50
2.4 35%Design Development Meetings&Workshops 19 19
TASK 3.'75%SUBMITTAL 5 122 154 187 0 0 $44,071.30
3.1 Site Visit&Kick-Off Meeting 6 6
3.2 75%Drawings 1 32 56 115
3.3 75%Presentations&Graphics 1 10 4 40
3.4 75%Technical Specifications 1 16 40
3.5 75%Cost Estimate 2 4 8 32
3.6 75%Design Meetings 24 8
3.7 Permit Support 30 32
TASK 4.1100%SUBMITTAL I 3 83 79 52 0 0 $22,416.36
4.1 100%Drawings 1 19 27 32
4.2 100%Technical Specifications 1 16 32
4.3 100%Cost Estimate 1 4 8 12
4.4 100%Design Meetings 14 4
4.5 Permit Support 30 8 8
TASK 5.1BIDDING 1 2 I 15 I 24 31 ' 0 0 $6,674.69
5.1 Bid Documents 1 3 8 19
5.2 Contractor Questions&Substitution Requests 4 4
5.3 Addenda 1 4 8 12
5.4 PreBid Meeting 4 4
TASK 6.1CONSTRUCTION ADMINISTRATION ASSISTANC! 3 ' 160 122 34 0 0 $35,451.56
6.1 Meetings 6 6
6.2 Field Reviews 80 40
6.3 Submittals&Requests for Information 1 50 40
6.4 Change Orders 1 12 20 14
6.5 Record Drawings 1 12 16 20
Total Hours I 82 604 494 388 0 12
'Total Cost $15,725.96 $84,239.88 $41,076.10 $27,579.04 $0.00 $788.52 $169,409.50
Reimbursable Expenses
Mileage,parking,reproduction,printing,and other project related costs. Reimbursable Expenses $ 1,700.00
I TOTAL COST OF SERVICES'$ 171,109.50'
2 of 7 O:IMarketing\Proposals1Proposals117-066 Sunset Park Ph2 CD&CAISunset Park Ph2 Fee-Finalized wPND.xlsx
EXHIBIT B
Project: Sunset Park Phase 1
Owner: City of Renton
Firm: PND
Date: 01/23/18
Senior
Senior Engineer Senior Engineer Senior Engineer Senior Engineer Senior Engineer Senior Engineer Staff Engineer Environmental CAD Designer Admin TASK
Scope of Work VII PIC IV PM/CIVIL VI Structural IV Structural II I IV Scientist 1/ Electrical HPe VI Technician IV
Permit Review SUBTOTAL
$ 190.00 $ 150.00 $ 175.00 $ 150.00 $ 130.00 $ 120.00 $ 110.00 $ 95.00 $ 105 00 $ 115.00 $ 95.00
-
TASK 1.IPROJECT MANAGEMENT I 13 30 4 0 0 0 21 9 0 9 $ 11,780.00
1.1 Monthly Reporting&Invoicing 9 18 9 9 9
1.2 Project Schedule&Meeting Notes
1.3 Submittal Coordination
1.4 Quality Control Reviews 4 12 4 12
TASK 2.135%DESIGN DEVELOPMENT I 2 8 0 0 0 0 0 4 0 0 $ 2,000.00
2.1 35%Design Development for Picnic Gazebo
2.2 35%Design Development for Water Feature 2 8 4
2.3 35%Design Development for Playground and Fitness Areas
2.4 35%Design Development Meetings&Workshops
TASK 3.175%SUBMITTAL II 17 II 66 II 16 II 60 lI 0 II 0 II 100 II 4 II 48 II 102 II 4 II$ 53,460.00 11
3.1 Survey 2
3.2 Site Visit&Kick-Off Meeting 4 4 2 4
3.3 75%Drawings
TESC(2 Plans+1 Note) 2 12 16
Grading&Drainage(2 Plans+1 BRC Plan+2 details) 1 5 28 24
Electrical(Pergola&Gazebo) 1 6 32
Mechanical-Coordination 4 4 6
Structural-Picnic Gazebo(3 drawings) 1 10 4 24 20
Structural-Trellis(3 drawings) 1 3 2 10 20
Hardscape(2 Plans) 1 2 12 16
3.4 75%Presentations&Graphics
3.5 75%Technical Specifications 2 8 2 6 16 8 4
3.6 75%Cost Estimate 1 8 2 10 24 4
3.7 75%Design Meetings(3 meetings) 3 6 2 6 4
3.8 Permit Support 2 6 2 4 4
TASK 4.1100%SUBMITTAL II 11 II 41 II 9 II 54 II 0 II 0 II 106 II 2 II 58 II 81 II 6 1I$ 45,740.0011
4.1 100%Drawings 0
TESC(2 Plans.1 Note) 4 12 12
Grading&Drainage(2 Plans+1 BRC Plan+2 details) 1 4 24 16
Electrical 1 3
36 12
Mechanical-Coordination 6 6 5
Structural-Picnic Gazebo(3 drawings) 1 6 2 16 12
Structural-Trellis(3 drawings) 0 2 16 12
Hardscape(2 Plans) 2 12 12
4.2 100%Technical Specifications 1 4 1 8 16 12 4
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EXHIBIT B
Senior
Senior Engineer Senior Engineer Senior Engineer Senior Engineer Senior Engineer Senior Engineer Staff Engineer Environmental CAD Designer Admin
Scope of Work VII PIC IV PM/CIVIL VI Structural IV Structural II I IV Scientist 1 r Electrical HPe VI Technician IV TASK
Permit Review SUBTOTAL
5 190.00 $ 150.00 $ 175 00 8 150.00 $ 130.00 $ 120.00 $ 110.00 $ 95.00 5 105.00 $ 115.00 $ 95.00
4.3 100%Cost Estimate 1 2 1 4 16 6
4.4 100%Design Meetings(4 meetings) 4 8 2 4 4 2 4
4.5 Permit Support 2 2 1 6 16 2
TASK 5.IBIDDING II 4 1 10 II 4 II 10 II 0 II 0 II 12 II 0 11 8 II 0 II 0 II$ 6,620.00 I
5.1 Bid Documents
5.2 Contractor Questions 8 Substitution Requests 2 6 2 6 8 4
5.3 Addenda 2 4 2 4 4 4
5.4 PreBid Meeting
TASK 6.ICONSTRUCTION ADMINISTRATION ASSISTANCE II 6 42 9 38 0 0 76 0 40 16 0 II$ 29,115.001
6.1 Meetings 2 2 2 2 0
6.2 Field Reviews 8 24
6.3 Submittals&Requests for Information 24 2 24 24 24
6.4 Change Orders 4 1 8 12 8
6.5 Record Drawings 4 4 4 4 16 8 16
(Total Hours II 53 II 197 D 42 II 162 II 0 IL 0 II 315 lI 6 II 167 II 199 II 19 II 1160
'Total Cost II 610,070.00 1629,550.00-11 57,350.00 II 624.300.00 II 50.00 II 60.00 II $34,650.00 II 557000 II $17,535.00 II $22,885.00 II $1,805.00 II$ 148,715.001
ISubconsultant
Mechanical I
II$ 5,000.001
Reimbursable Expenses 1
,Mileage,parking,reproduction,printing,and other project related costs I $ 1,200.00
$ 154,915.00 I
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EXHIBIT B
Project: Sunset Park Phase 2
Owner: City of Renton
Firm: Rolluda Architects
Date: 01/23/18
Scope of Work Principal PM Proj Arch Designer Ill Designer II Admin. TASK SUBTOTAL
$ 150.00 $ 140.00 $ 110.00 $ 80.00 $ 70.00 $ 75.00
TASK 1.PROJECT MANAGEMENT 10 18 0 2 0 0 $4,180.00
1.1 Monthly Reporting&Invoicing
1.2 Project Schedule&Meeting Notes 12
1.3 Submittal Coordination
1.4 Quality Control Reviews(5 ttl submittals) 10 6 2
TASK 2.35%DESIGN DEVELOPMENT 4 56 62 108 0 0 $23,900.00
2.1 35%Design Development for Picnic Gazebo
Workshop w/HBB to dev 2-3 Picnic Gazebo concepts 4 4
Prep 2 designs for Picnic Gazebo incld 3-D modelling 2 12 12 32
Refine pref concept 3-D,incorp City&Team comments 2 10 10 25
Provide final 3-D rendering 4 8 16
2.2 35%Design Development for Water Feature
Provide arch review re:pump room alterations 6 4
2.3 35%Design Development for Playground&Fitness Areas
2.4 35%Design Development Meetings&Workshops
Prep and attend up to 2 design mtgs w/HBB 8 12 16
Prep&attend up to 2 mtgs w/City for Pic Gaz&Pump Rm 12 12 19
TASK 3.175%SUBMITTAL I 8 125 101 170 0 0 $43,410.00
3.1 Survey
3.2 Site Visit&Kick-Off Meeting
Attend site visit&kickoff mtg with City 3 3
3.3 75%Drawings
Restrm Bldg Plan,Notes,&Details 2 2 6 26 _
Picnic Gazebo Plan,Notes,&Details 2 16 32 40
Trellis Plan,Notes,&Details 2 8 16 28
3.4 75%Presentations&Graphics
Prep 3-D model of Pic Gazebo for City present.to COW 4 40
3.5 75%Technical Specifications
Prep 75%specs 40
3.6 75%Cost Estimate
Prep 75%Cost Est for architectural elements 24
3.7 75%Design Meetings
Prep&attend up to 2 mtgs w/design tm and City 12 12 24
3.8 Permit Support
Prep&attend up to 2 mtgs w/City to assist w/permitting 12 24
Provide dwgs&necessary permit docs 2 4 8 12
TASK 4.1100%SUBMITTAL J 8 I 78 - 76 10 44 1 0 I0 0 I( $23,720.00
411100%Drawings
Restrm Bldg Plan,Notes,&Details 2 4 12
Picnic Gazebo Plan,Notes,&Details 2 4 12
Trellis Plan,Notes,&Details 2 4 12
4.2 100%Technical Specifications
Prep 100%specs 24
4.3 100%Cost Estimate
Revise Cost Est 12
4.4 Design Meetings
Prep&attend up to 2 mtgs w/design team and City 12 12 16
4.5 Permit Support
Prep&attend up to 2 mtgs w/applicable City permit depts 12 16 12
Provide dwgs&nec bldg permit docs 2 4 12 16 ]
TASK 5.IBIDDING I 0 8 24 32 0 0 $6,320.00
5.1 Bid Documents
5.2 Contractor Questions&Substitution Requests
Provide resp to HBB re contractor questions/sub requests 4 16 8
5.3 Addenda
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EXHIBIT B
Scope of Work Principal PM Proj Arch Designer III _ Designer II Admin.
p $ 150.00 $ 140.00 $ 110.00 $ 80.00 $ 70.00 $ 75.00 TASK SUBTOTAL
Prep addenda 4 _ 8 24
5.4 Pre Bid Meeting
TASK 6.JCONSTRUCTION ADMINISTRATION ASSISTANCE I 2 46 70 12 0 0 $15,400.00
6.1 Meetings
Attend Precon 4 4
6.2 Field Reviews
Attend up to 6 field reviews 18 18
6.3 Submittals&Requests for Information
Review/process submittals 8 24
Review/respond to RFIs 8 24
6.4 Change Orders
Prepare up to 2 change orders 4
6.5 Record Drawings
Prepare record dwgs 2 4 12
Total Hours 32 329 333 368 0 0
Total Cost $4,800.00 $46,060.00 $36,630.00 $29,440.00 $0.00 $0.00 $116,930.00
Reimbursable Expenses
Mileage,parking,reproduction,printing,and other project related costs. Reimbursable Expenses $ 500.00
I TOTAL COST OF SERVICES! $117,430.00
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EXHIBIT B
Project: Sunset Park Phase 1
Owner: City of Renton
Firm: Vincent Helton&Associates
Date: 01123/18
Scope of Work Principal PM Design Comp./Tech Business Dee. Admin. TASK
$ 140.00 $ 120.00 $ 80.00 $ 100.00 $ 100.00 $ 100.00 SUBTOTAL
TASK 1.PROJECT MANAGEMENT 0 15 14.25 0 0 0 $2,940.00
1.1 Monthly Reporting&Invoicing
1.2 Project Schedule&Meeting Notes
1.3 Submittal Coordination
1.4 Quality Control Reviews 15 14 25
TASK 2.35%DESIGN DEVELOPMENT 0 30 15 0 0 0 $4,800.00
2.1 35%Design Development for Picnic Gazebo
2.2 35%Design Development for Water Feature 15 7 5
2.3 35%Design Development for Playground and Fitness Areas
2.4 35%Design Development Meetings&Workshops 15 7.5
TASK 3.175%SUBMITTAL 11 0 1 40 II 69 g 0 ii 0 0 0 11 $10,320.00
3.1 Survey
3.2 Site Visit&Kick-Off Meeting
3.3 75%Drawings 15 45
3.4 75%Presentations&Graphics
3.5 75%Technical Specifications 2 8
3.6 75%Cost Estimate 2 8
3.7 75%Design Meetings 9 2
3.8 Permit Support 12 6
TASK 4.j100%SUBM "AL 1 0 11 45 II 34 U 0 0 0 0 0 II $8,120.00
4.1 100%Drawings 16 8
4.2 100%Technical Specifications 2 8
4.3 100%Cost Estimate 2 8
4.4 100%Design Meetings 9 2
4.5 Permit Support 16 8
TASK 5.IBIDDING 0 0 0 10 0 10 H 0 H 0 0 0 II $2,000.00
5.1 Bid Documents
5.2 Contractor Questions&Substitution Requests 8 2
5.3 Addenda 2 8
5.4 PreBid Meeting
TASK 6.(CONSTRUCTION ADMINISTRATION ASSISTANCE 1 0 0 26 11 0 11 0 11 0 11 0 0 $3,120.00
6.1 Meetings 2
6.2 Field Reviews 4
6.3 Submittals&Requests for Information 16
6.4 Change Orders 4
6.5 Record Drawings
'Total Hours 0 0 0 166 II 142.25 0 0 00 0 0 0
!Total Cost 0 $0.00 0 $19,920.00 II $11,380.00 II $0.00 U $0.00 11 $0.00 11 $31,300.00
Reimbursable Expenses
Mileage,parking,reproduction,printing,and other project related costs. Reimbursable Expenses $ -
I TOTAL COST OF SERVICES'$ 31,300.00
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