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Home My WebLink AboutFinal Agenda Packet AGENDA City Council Regular Meeting 7:00 PM - Monday, April 16, 2018 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. ADMINISTRATIVE REPORT 4. AUDIENCE COMMENTS • Speakers must sign-up prior to the Council meeting. • Each speaker is allowed five minutes. • When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 5. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of April 9, 2018. Council Concur b) AB - 2126 City Clerk submits the quarterly list of fully executed contracts between 1/1/2018 - 3/31/2018, and a report of agreements expiring between 4/1/2018 – 9/30/2018. Council Concur c) AB - 2128 City Clerk reports the results from the April 10, 2018 bid opening for CAG-18- 050, 2018 Sewer and Stormwater Telemetry Upgrades project; and submits the staff recommendation to accept the bid and award the contract to QCC Quality Controls Corporation, in the amount of $137,626.50. Council Concur d) AB - 2130 City Clerk reports the bid results from the March 21, 2018 bid opening for CAG- 18-001, NE 31st St. Bridge Replacement project; and submits the staff recommendation to accept the lowest responsible and responsive bid and award the contract to Hamilton Construction Company, in the amount of $1,255,999. Refer to Transportation (Aviation) Committee e) AB - 2129 Administrative Services Department Department recommends hiring a Senior Finance Analyst at Step D of salary grade a25, effective April 24, 2018. Refer to Finance Committee f) AB - 2127 Community & Economic Development Department submits the 2018 Title IV Docket #13 Amendments for review. After the review is complete, a list of recommended code revisions will be presented to Council. Refer to Planning Commission and Planning & Development Committee 6. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Committee of the Whole: Source of Income Discrimination Ordinance* b) Community Services Committee: 2018 Neighborhood Grants c) Planning & Development Committee: 2017 Long Range Planning Fall Work Program - Text Amendment Exemptions* 7. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 8. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 6:00 p.m. - 7th Floor - Council Chambers Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings April 9, 2018 REGULAR COUNCIL MEETING MINUTES MINUTES City Council Regular Meeting 7:00 PM ‐ Monday, April 9, 2018 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Ed Prince, Council President Randy Corman Ryan McIrvin Ruth Pérez Armondo Pavone Don Persson Carol Ann Witschi Councilmembers Absent: None ADMINISTRATIVE STAFF PRESENT Denis Law, Mayor Preeti Shridhar, Deputy Public Affairs Administrator Leslie Clark, Senior Assistant City Attorney Jason Seth, City Clerk Kelly Beymer, Community Services Administrator Jennifer Henning, Planning Director Teresa Nishi, Volunteer Coordinator Commander Chad Karlewicz, Police Department PROCLAMATION a) Multiple Sclerosis Awareness Day: A proclamation by Mayor Law was read declaring April 9, 2018 to be Multiple Sclerosis Awareness Day in the City of Renton, and encouraging all citizens to join in this special observance. Aldeen Harris, from Lindbergh High School, accepted the proclamation with appreciation. MOVED BY PRINCE, SECONDED BY PERSSON, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. AGENDA ITEM #5. a) April 9, 2018 REGULAR COUNCIL MEETING MINUTES b) Volunteer Recognition: A proclamation by Mayor Law was read declaring the month of April 2018 to be Volunteer Month in the City of Renton, and encouraging all citizens to join in this special observance. Teresa Nishi, Recreation Coordinator with the City of Renton, accepted the proclamation with appreciation. MOVED BY PRINCE, SECONDED BY PERSSON, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. ADMINISTRATIVE REPORT Deputy Public Affairs Administrator Preeti Shridhar reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2018 and beyond. Items noted were:  New restrictions by the Chinese government on what recyclables may be imported into their country were implemented January 1, 2018. The ban, known as the National Sword, is focused on reducing the amount of contaminated materials imported to China. Materials most likely to be impacted are low‐grade mixed plastics and mixed waste paper. These restrictions may have impacts on Washington State’s residential and commercial recycling programs, including Renton’s recycling program. At this time, local cities and King County are partnering to monitor the situation and develop strategies to improve the marketability of local recycled materials to ensure the health of our programs.  The Solid Waste Utility is launching the “Bring Your Own Bag (BYOB)” campaign in efforts to reduce plastic bag use and litter throughout the city. The public is encouraged to bring reusable bags when shopping and complete an online survey about plastic bag use. The survey is available at rentonwa.gov/plasticbag through June 6th. Questions may be directed to Solid Waste Senior Program Specialist Jina Kim at Jkim@rentonwa.gov or by calling 425‐430‐7391.  Join Renton Police Officers at one of the Coffee with a Cop events. The mission of Coffee with a Cop is to break down barriers between police officers and the citizens they serve by removing agendas and allowing opportunities to ask questions, voice concerns, and get to know the officers in your neighborhood. The next Coffee with a Cop will take place on Saturday, April 14th from 10:00 a.m. to 12:00 p.m. at Starbucks, 4637 NE Sunset Boulevard, Renton, WA 98056.  Preventative street maintenance will continue to impact traffic and result in occasional street closures. AUDIENCE COMMENTS  Alan Gurevich, Seattle, expressed concern about the plan to demolish the hangars at the Renton Airport. He noted that the current plan will leave him and many other airplane owners without a place to store their aircraft. He asked if he could be kept informed of any further decisions impacting lessees of the airport hangars. Mayor Law indicated that the Administration would provide Council with an update on this issue, and would inform Mr. Gurevich of any further decisions. AGENDA ITEM #5. a) April 9, 2018 REGULAR COUNCIL MEETING MINUTES CONSENT AGENDA Items listed on the Consent Agenda were adopted with one motion, following the listing. a) Approval of Council Meeting minutes of April 2, 2018. Council Concur. b) AB ‐ 2117 Mayor Law reappointed Ryan Hammond to the Community Plan Advisory Board ‐ City Center, for a term expiring on April 1, 2019. Council Concur. c) AB ‐ 2112 Community & Economic Development Department recommended approval of a $400,000 grant to the Renton Housing Authority to help renovate the former Renton Highlands Library for the Sunset Multi‐Service & Career Development Center, subject to an acceptable agreement established between the City and the Renton Housing Authority. Refer to Finance Committee. d) AB ‐ 2111 Community Services Department submitted CAG‐17‐054, Sunset Lane ‐ Renton Housing Authority Building Demolition project, contractor Forma Construction Company, and requested acceptance of the project and authorization to release retainage in the amount of $16,443.64, after all required releases are obtained. Council Concur. e) AB ‐ 2119 Community Services Department recommended approval of Amendment No. 6 to CAG‐16‐129, with the City of Seattle Office of Sustainability and Environment, to accept additional funding for 2018 in the amount of $21,095.57, to fund an incentive program for shoppers using Supplemental Nutrition Assistance Program (SNAP) benefits. Refer to Finance Committee. f) AB ‐ 2123 Community Services Department requested approval to fund the 2018 Neighborhood project grants in the total amount of $50,000. Refer to Community Services Committee. g) AB ‐ 2113 Executive Department recommended adopting the 2019‐2024 City of Renton Business Plan. Council Concur. MOVED BY PRINCE, SECONDED BY PERSSON, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA, MINUS ITEM 6.H. CARRIED. SEPARATE CONSIDERATION ‐ ITEM 6.H. h) AB ‐ 2118 Police Department recommended approval of a Memorandum of Understanding with the cities of Auburn, Kent, and Tukwila for the purpose of planning, funding, and implementing a joint funding program entitled the "Valley Cities Association," for the YMCA of Greater Seattle Alive & Free Program, at a cost of $60,000 per year. Refer to Public Safety Committee. MOVED BY PAVONE, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE CONSENT AGENDA ITEM 6.H. AS COUNCIL CONCUR. CARRIED. UNFINISHED BUSINESS a) Finance Committee Chair Persson recommended concurrence in the staff recommendation to approve the following voucher payments: 1. Accounts Payable – total payment of $4,729,455.07 for vouchers 364354‐364355 and 364369‐364596; payroll benefit withholding vouchers 5772‐5782 and 364356‐364368; and three wire transfers. AGENDA ITEM #5. a) April 9, 2018 REGULAR COUNCIL MEETING MINUTES 2. Payroll – total payment of $1,364,357.28 for payroll vouchers which includes 668 direct deposits and 17 checks (March 01‐15 2018 pay period). MOVED BY PERSSON, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Finance Committee Chair Persson recommended concurrence in the staff recommendation to authorize the Information Technology Division to overfill the Senior Network Systems Specialist position for the months of November 2018, December 2018, and January of 2019, prior to incumbent’s retirement. Cost will be $34,008 and covered by IT’s 2017 fund balance. MOVED BY PERSSON, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. c) Finance Committee Chair Persson presented a report concurring in the staff recommendation to enter into an agreement with the State of Washington to accept a $470,760 Federal Land and Water Conservation Fund grant for Phase II of the Sunset Neighborhood Park. In addition, under the approved Waiver of Retroactivity, the City is allowed to apply for reimbursement of project expenditures incurred prior to entering into the grant agreement. As a condition of accepting the grant funding, the City will be agreeing to mapping and designating the entire park area as 6(f)(3) of the Federal Land and Water Conservation Fund Act, ensuring the park is dedicated in perpetuity to public outdoor recreation. lf different fees are charged for residents and non‐ residents, the non‐resident fee must not exceed twice that imposed on residents. If no resident fee is charged, then a non‐resident fee must not be charged. The Committee recommended that the Mayor and City Clerk be authorized to execute the agreement. MOVED BY PERSSON, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. d) Finance Committee Chair Persson recommended concurrence in the staff recommendation to hire the Capital Project Coordinator – Park Planning at Pay Grade a28, Step E. The position will be filling the retiring incumbent which is currently budgeted at Pay Grade a28, Step E. The position has been advertised three times within the last year, with over 18 applicants during the recruitment processes. One candidate met all of the qualifications of the position and is a licensed landscape architect with over 25 years of municipal and private experience in long range planning, design, and construction project management for parks, trails, golf courses, and athletic field projects. The fiscal impact will be $13,528 in 2018 for the two week training overlap. MOVED BY PERSSON, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. e) Finance Committee Chair Persson recommended concurrence in the staff recommendation to enter into an agreement with King County to accept a $175,000 King County YASF grant. Funds will be used for Sunset Neighborhood Park Phase II construction improvements. The City’s share of the project funding will be derived from a federal Land and Water Conservation Fund grant and a State Legislative Direct Appropriation. The Committee recommended that the resolution regarding this matter be presented for reading and adoption. The Committee further recommended that the Mayor and City Clerk be authorized to execute the agreement and the budget be adjusted to reflect the grant funding. MOVED BY PERSSON, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #5. a) April 9, 2018 REGULAR COUNCIL MEETING MINUTES LEGISLATION Resolutions: a) Resolution No. 4338: A resolution was read adopting the 2019 ‐ 2024 Business Plan. MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. b) Resolution No. 4339: A resolution was read authorizing the Mayor and City Clerk to enter into an agreement with the Cities of Auburn, Kent, and Tukwila for the purpose of planning, funding, and implementing a joint funding program entitled the "Valley Cities Association," for the YMCA of Greater Seattle Alive & Free Program. MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. c) Resolution No. 4340: A resolution was read authorizing the Mayor and City Clerk to execute an agreement between the City of Renton and King County for a Youth and Amateur Sports Fund ("YASF") grant in the amount of $175,000 for the Sunset Neighborhood Park Phase II Construction Improvements. MOVED BY PÉREZ, SECONDED BY WITSCHI, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. NEW BUSINESS Please see the attached Council Committee Meeting Calendar. Councilmember Pérez requested that the Administration respond to an email from Mr. Bill Jepson explaining the process involved in the Renton Airport/Clayton Field Blast Wall Art project, and notifying Mr. Jepson that Council has made its final decision regarding the artwork. MOVED BY PÉREZ, SECONDED BY PERSSON, COUNCIL REFER SEPARATE, ONGOING UPDATES OF EACH DIVISION OF THE COMMUNITY SERVICES DEPARTMENT THAT INCLUDE PRESENTATIONS REGARDING HOW THINGS HAVE CHANGED IN THE PAST YEAR AND WHERE EACH DIVISION IS HEADED IN THE FUTURE TO THE COMMUNITY SERVICES COMMITTEE. CARRIED. ADJOURNMENT MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. TIME: 7:32 P.M. Jason A. Seth, CMC, City Clerk Jason Seth, Recorder Monday, April 9, 2018 AGENDA ITEM #5. a) Council Committee Meeting Calendar April 9, 2018 April 12, 2018 Thursday CANCELLED Utilities Committee, Chair Witschi 4:00 PM Planning & Development Committee, Chair McIrvin - Council Conf. Room 1. Dockless Bike Sharing Discussion 2. City Center Community Plan Text Amendment Briefing 3. Multi-family Property Tax Exemption Briefing 4. 2017 Long Range Planning Fall Work Program, Text Amendment Exemptions 5. Emerging Issues in CED April 16, 2018 Monday 4:00 PM Transportation Committee, Chair Corman – Council Conference Room 1. Lake Washington Trail Loop Acquisition - briefing 2. Regional Transit Planning Discussion 3. Emerging Issues in Transportation 5:00 PM Community Services Committee, Chair Pérez – Council Conference Room 1. 2018 Neighborhood Grants 2. Emerging Issues in Community Services 6:00 PM Committee of the Whole, Chair Prince – Council Chambers 1. Source of Income Discrimination Ordinance AGENDA ITEM #5. a) AB - 2126 City Council Regular Meeting - 16 Apr 2018 SUBJECT/TITLE: 1st Quarter 2018 Contract Report RECOMMENDED ACTION: Council Concur DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: Fully executed in first quarter 2018 were 61 new contracts/leases, 30 addenda, 13 change orders and 4 are highlighted as being over 10% and/or $100,000 of original amount. The six-month expiration report shows 54 agreements that will expire between April 1, 2018 and September 30, 2018. EXHIBITS: A. Contracts, fully executed, between January 1, 2018 – March 31, 2018 B. Contracts expiring between April 1, 2018 – September 30, 2018 STAFF RECOMMENDATION: None - Information Only. AGENDA ITEM #5. b) Contracts Expired from 4/1/2018 12:00:00AM thru 9/30/2018 12:00:00AM Orig Contr AmtContract No DescripƟon Dept ClassCurrent Amt ExpiraƟon CAG‐11‐156 SAIC Energy, Environment & Infrastructure, LLC ‐ Hardie Av SW ‐ SW 7th St Storm System Improvement Proj, SWP 27‐3570 PW $269,427 $1,137,074 P Contractor: (080770) LOUIS BERGER GROUP INC 06/30/2018 CAG‐13‐161 Puget Sound RefrigeraƟon Mechanical ‐ HVAC Maintenance ‐Guaranteed Service Program for Maplewood Golf Course CS $8,856 $36,270 P Contractor: (064542) PSR 06/30/2018 CAG‐16‐048 King County ‐ Tra ffic Signal at 156th Ave SE & SE 142nd Pl. $14,075 $108,509 R 07/31/2018 CAG‐16‐088 KPG, Inc ‐ Airport Control Tower Seismic Upgrade & First Floor Remodel Project $277,626 $345,539 P Contractor: (042772) KPG INC 08/31/2018 CAG‐16‐125 Herrera Environmental Consultants, Inc ‐ Renton Stormwater Manual Update ‐ Phase II project $169,044 $169,044 P Contractor: (033887) HERRERA ENVIRONMENTAL 08/31/2018 CAG‐16‐055 Hough Beck & Baird, Inc ‐ Sunset Neighborhood Park Ph 1 ‐ Design & ConstrucƟon Services $338,215 $437,954 P Contractor: (035300) HOUGH BECK & BAIRD INC 07/31/2018 CAG‐16‐040 Gary Merlino ConstrucƟon Company, Inc.‐ Cedar River Maintenance Dredge Project $7,537,748 $7,870,802 P Contractor: (048830) GARY MERLINO CONST CO 06/01/2018 CAG‐16‐152 Renton Housing Authority ‐ Temporary Use Agreement ‐ Piha lot use at Sunset Ln & NE 10th St $9,000 $11,323 P Contractor: (067310) RENTON HOUSING AUTHORITY 04/30/2018 CAG‐16‐168 GeoEngineers, Inc. ‐ Cedar River Maintenance Dredge Project ‐ post‐construcƟon documentaƟon & miƟgaƟon monitoring $98,900 $164,236 P Contractor: (029436) GEO ENGINEERS INC 04/30/2018 CAG‐16‐191 Absco SoluƟons ‐ Sunset Neighborhood Park CCTV Cameras $42,702 $42,702 P Contractor: (000310) ABSCO ALARMS INC 05/01/2018 CAG‐17‐207 Blue Marine LLC ‐ Gene Coulon Parking Lot Striping $13,198 $13,198 P Contractor: (010238) BLUE MARINE LLC 04/06/2018 CAG‐17‐125 PND Engineers ‐ Boathouse Float Design $20,548 $65,644 P Contractor: (061121) PND ENGINEERS 09/01/2018 CAG‐17‐066 Downtown UƟlity Improvements, Phase I ‐ Conceptual Analysis & Design $517,228 $517,228 P Contractor: (052444) MURRAYSMITH INC 04/30/2018 CAG‐18‐020 Canber Corps ‐ Riverview Park ‐ Bridge Abutment Landscape InstallaƟon $3,234 $3,234 P Contractor: (013391) CANBER CORPS 05/31/2018 CAG‐16‐103 RH2 Engineering, Inc. ‐ Replace Highlands 435 Pressure Zone Reservoirs and Mains ‐ Final Design and Bidding $697,088 $924,364 P Contractor: (068180) RH2 ENGINEERING INC 06/30/2018 CAG‐17‐138 Karen's Foot Care ‐ Senior CiƟzen Footcare Services $0 $0 P 04/13/2018 CAG‐18‐009 Blue Sky CommunicaƟons ‐ Comprehensive MarkeƟng & CommunicaƟons Plan for 2018 ‐ 2020 $10,500 $10,500 P Contractor: (010237) BLUE SKY COMMUNICATIONS NW 04/15/2018 CAG‐18‐042 PSR Mechanical ‐ Replace exisƟng mini‐split at Fire StaƟon #12 $24,118 $24,118 P Contractor: (064542) PSR 04/16/2018 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt Data as of: 4/6/2018 3:07:22PM Printed: 4/6/2018 Page 1 of 4 AGENDA ITEM #5. b) Contracts Expired from 4/1/2018 12:00:00AM thru 9/30/2018 12:00:00AM Orig Contr AmtContract No DescripƟon Dept ClassCurrent Amt ExpiraƟon CAG‐17‐102 Healthy Smiles, Inc ‐ Dental Services at Renton Senior AcƟvity Center (Rev 10% of amount collected minus tax) $0 $0 R 04/30/2018 CAG‐17‐104 Carollo Engineers, Inc. ‐ Kennydale Lakeline Sewer System EvaluaƟon Phase 2A ‐ CondiƟon Assessment $961,055 $961,055 P Contractor: (013783) CAROLLO ENGINEERS PC 04/30/2018 CAG‐18‐035 JTI Commercial Services dba BrushcuƩer NW ‐ VegetaƟon Removal along Cedar River Trail $22,450 $22,450 P Contractor: (039878) JTI COMMERCIAL SERVICES LLC 04/30/2018 CAG‐15‐111 Azteca Systems, Inc ‐ Cityworks asset management work order processing soŌware ASD $180,000 $180,000 P Contractor: (007045) AZTECA SYSTEMS INC 05/01/2018 CAG‐17‐093 Shea, Carr & Jewell Inc., dba SCJ Alliance ‐ Provide on‐call supporƟng engineering services. $95,000 $95,000 P Contractor: (071023) SCJ ALLIANCE 05/01/2018 CAG‐17‐236 Catholic Community Services ‐ Agreement for staffing severe weather shelter $8,500 $8,500 P Contractor: (014310) CATHOLIC COMMUNITY SERVICES 05/01/2018 CAG‐18‐061 Puget Sound Access dba Carco Theatre ‐ Musical Theatre AcƟng Classes $5,270 $5,270 P Contractor: (064237) PUGET SOUND ACCESS 05/19/2018 CAG‐15‐153 Trelstad Enterprises ‐ Tree Maintenance Services Agreement ‐ on‐called services CS $140,000 $140,000 P Contractor: (082469) TRELSTAD TREE INC 05/30/2018 CAG‐16‐084 King County Dept of Natural Resources ‐ AquaƟc Lands Right of Entry Agreement for Cedar River Maintenance Dredging Project $1,500 $1,500 P Contractor: (089199) DEPT OF NATURAL RESOURCES 05/31/2018 CAG‐17‐206 KC Dept of Housing & Community Services ‐ 2017 Agreement for Program AdministraƟon & Healthy Housing $137,654 $137,654 R 05/31/2018 CAG‐18‐037 All Stripes, LLC. ‐ Helicopter Pavement Marking $990 $990 P Contractor: (001992) ALL STRIPES LLC 05/31/2018 CAG‐18‐055 Canber Corps ‐ Honey Creek Ridge HOA Tree Maintenance Project $23,733 $23,733 P Contractor: (013391) CANBER CORPS 06/01/2018 JOC‐02‐032 Forma ‐ RSC Entry Door Replacement Revision #1 $15,066 $15,066 P Contractor: (009439) FORMA CONSTRUCTION / 06/01/2018 CAG‐08‐084 Principal Decision Systems InternaƟonal ‐ TeleSta ff Work Force/Timekeeping System for Fire and Emergency Service Department ‐ AutomaƟc Renewing ASD $55,000 $55,000 P Contractor: (063516) PRINCIPAL DECISION SYSTEMS INT 06/02/2018 CAG‐18‐034 Northwest Center for Livable CommuniƟes ‐ Research, work products & strategic visioning for CED (NOT TO EXCEED $14,000) $14,000 $14,000 P Contractor: (084845) UNIVERSITY OF WASHINGTON 06/08/2018 CAG‐15‐187 Cayce & Grove Inc. PS ‐ Services‐Public Defender $1,392,706 $1,392,706 P Contractor: (014385) CAYCE & GROVE PS 06/30/2018 CAG‐16‐131 WA State Dept of Ecology ‐ Water Quality Combined Financial Assistance Agreement for Harrington Ave Retroﬁt Project Phase II ($675,000 rev) $675,000 $675,000 P 06/30/2018 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt Data as of: 4/6/2018 3:07:22PM Printed: 4/6/2018 Page 2 of 4 AGENDA ITEM #5. b) Contracts Expired from 4/1/2018 12:00:00AM thru 9/30/2018 12:00:00AM Orig Contr AmtContract No DescripƟon Dept ClassCurrent Amt ExpiraƟon CAG‐16‐205 Washington State Patrol ‐ Live‐Scan to Western IdenƟﬁcaƟon Network Automated Fingerprint IdenƟﬁcaƟon System $0 $0 P 06/30/2018 CAG‐17‐050 RH2 Engineering, Inc. ‐ LiŌ StaƟon and Force Main RehabilitaƟon Group 1 FaciliƟes Predesign $176,379 $203,450 P Contractor: (068180) RH2 ENGINEERING INC 06/30/2018 CAG‐17‐178 King County Sherrif's Office ‐ Agreement for verifying the address and residency of registered sex and kidnapping offenders (GRANT) $26,952 $26,952 R 06/30/2018 CAG‐18‐036 Lotus Development Partners, LLC. ‐ CoordinaƟon & ImplementaƟon of a developer selecƟon process for the 200 Mill Bldg $20,000 $20,000 P Contractor: (045276) LOTUS DEVELOPMENT PARTNERS LLC 06/30/2018 JOC‐02‐029 FORMA ‐ Air Tra ffic Control Tower Window Repair $10,822 $10,822 P Contractor: (009439) FORMA CONSTRUCTION / 06/30/2018 CAG‐17‐133 Western Display Fireworks ‐ 2017‐2018 Fireworks Display at 4th of July Event ‐ Coulon Park $40,000 $40,000 P Contractor: (090600) WESTERN DISPLAY FIREWORKS LTD 07/14/2018 CAG‐16‐049 Road ConstrucƟon Northwest, Inc. ‐ Sunset Lane NE Improvements Project $4,704,216 $5,319,976 P Contractor: (068803) ROAD CONSTRUCTION NW 07/31/2018 LAG‐13‐008 Valley CommunicaƟons Center ‐ Rolling Hills Reservoir Lease ‐ InstallaƟon & Maintenance of Wireless CommunicaƟon FaciliƟes. Mutual covenants. CS $0 $0 R Contractor: (2291) VALLEY COMMUNICATIONS CTR 08/01/2018 JOC‐02‐022 FORMA ConstrucƟon ‐ Police SubstaƟon Ease Flooring & Paint $19,743 $19,743 P Contractor: (009439) FORMA CONSTRUCTION / 08/03/2018 JOC‐03‐000 SAYBR ‐ 2016 ‐ 2018 ‐ Master Job Order Contract ‐ Total of all Work Orders Can't exceed $4,000,000. Expires on 8/10/2018 with the opƟon to renew for 1 year. $0 $0 M Contractor: (070878) SAYBR CONTRACTORS INC 08/10/2018 JOC‐02‐000 FORMA ‐ 2016 ‐ 2018 ‐ Master Job Order Contract ‐ Total of all Work Orders Can't exceed $4,000,000. Expires on 8/10/2018 with the opƟon to renew for 1 year. $0 $0 M Contractor: (009439) FORMA CONSTRUCTION / 08/20/2018 CAG‐17‐030 CH2M Hill Engineers ‐ Harrington Ave NE Green ConnecƟon Stormwater Retroﬁt Project Phase II $51,513 $51,513 P Contractor: (012960) CH2M HILL ENGINEERS INC 08/31/2018 CAG‐17‐047 MAKERS Architecture & Urban Design ‐ Park Avenue NorthStreet concept Plan $56,105 $56,105 P Contractor: (046646) MAKERS ARCHITECTURE & 08/31/2018 CAG‐17‐191 WA State Military Dept ‐ Grant Agreement for FEMA award funds ‐ Emergency Mgmt Division $57,523 $57,523 R 08/31/2018 CAG‐16‐196 Insituform Technologies, LLC ‐ Renton Highlands Sewer & Manhole RehabilitaƟon Ph 1 $1,269,423 $1,269,423 P Contractor: (037360) INSITUFORM TECHNOLOGIES INC 09/01/2018 CAG‐13‐175 BNSF ‐ Temporary occupancy permit/agreement for the Highlands to Landing Pedestrian project. PW $0 $0 P Contractor: (012419) BNSF RAILWAY COMPANY 09/13/2018 CAG‐18‐027 Baylis Architects Inc ‐ Family First CC ‐ Architectural Design Services $106,000 $106,000 P Contractor: (008187) BAYLIS ARCHITECTS 09/18/2018 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt Data as of: 4/6/2018 3:07:22PM Printed: 4/6/2018 Page 3 of 4 AGENDA ITEM #5. b) Contracts Expired from 4/1/2018 12:00:00AM thru 9/30/2018 12:00:00AM Orig Contr AmtContract No DescripƟon Dept ClassCurrent Amt ExpiraƟon CAG‐16‐123 Edward Byrne Memorial JusƟce Assistance Grant ‐ Grant provides federal funding to be used for vicƟms of DomesƟc Violence $0 $0 R 09/30/2018 CAG‐18‐047 Prime Electric, Inc ‐ Repair & replacement of signal pole ‐ NE 4th St & Duvall Av NE $20,000 $20,000 P Contractor: (063506) PRIME ELECTRIC INC 09/30/2018 Number of Contracts/Leases: 54 Expired Contract Amt: Payable $167,546,026 Receivable $330,638 Miscellaneous $0 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt Data as of: 4/6/2018 3:07:22PM Printed: 4/6/2018 Page 4 of 4 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐08‐171 Horizon Distributors, Inc. ‐ IrrigaƟon System SoŌware Support for Maplewood Golf Course CS $7,462 $27,651 P Contractor: (035250) HORIZON 12/31/2021 Supplemental DescripƟonDateNumberSupp Type Adden #3‐18 ‐ Horizon ‐ IrrigaƟon System SoŌware Support ‐ Time extension & extra amount 01/05/2018addendum CAG‐14‐084 Ivar's Inc ‐ Coulon Concessions Agreement (Rev: $110,000 + 12% net sales above 1.1 million) ‐ Note: the contract contains instrucƟons regarding the allocaƟon of un‐forecasted revenue in the event that Ivar's revenues exceed $1.1 million per year. The City is enƟtled to an addiƟonal 12% of net sales CS $110,000 $110,000 R Contractor: (2208) IVAR'S PIER #54 12/31/2024 Supplemental DescripƟonDateNumberSupp Type Adden #1‐18 ‐ Ivar's Inc ‐ terminate service at Coulon Park snackbar 03/21/2018Adden #1‐18addendum CAG‐15‐137 Carollo Engineers Inc. ‐ 2016 Long range Wastewater management Plan PW $203,038 $547,954 P Contractor: (013783) CAROLLO ENGINEERS PC 03/31/2019 Supplemental DescripƟonDateNumberSupp Type Adden #2‐18 ‐ Carollo Engineers, Inc. ‐ Obligate FHWA ConstrucƟons Funds ‐ N 27th Pl Bridge Scour Repair Project 03/16/2018Adden #2‐18addendum Previous Exp Date New Exp Date 03/31/2019 CAG‐15‐142 WA Transporta Ɵon ‐ FHWA Funding for N. 27th Pl Bridge Scour Repair Project PW $76,500 $76,500 R Contractor: (1340) WASHINGTON STATE 12/31/2020 Supplemental DescripƟonDateNumberSupp Type Adden #2‐18 ‐ WA Transpora Ɵon ‐ Obligate FHWA ConstrucƟons Funds ‐ N 27th Pl Bridge Scour Repair Project 02/15/2018Adden #2‐18addendum CAG‐15‐143 WA Transporta Ɵon ‐ FHWA funding for NE 31st St Bridge Replacement Project PW $224,000 $224,000 R Contractor: (1340) WASHINGTON STATE 12/31/2020 Supplemental DescripƟonDateNumberSupp Type Adden #3‐18 ‐ WA Transpora Ɵon ‐ Obligate FHWA right‐of‐way funds ‐ NE 31st St. Bridge Replacement Project 02/15/2018Adden #3‐18addendum \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 1 of 16 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐16‐049 Road ConstrucƟon Northwest, Inc. ‐ Sunset Lane NE Improvements Project pw $4,704,216 $5,319,976 P Contractor: (068803) ROAD CONSTRUCTION NW 07/31/2018 Supplemental DescripƟonDateNumberSupp Type CO #12‐18 ‐ Road ConstrucƟon NW ‐ Library Sanitary Sewer Stubs 01/17/2018CO #12‐18change CO #14‐18 ‐ Road ConstrucƟon NW ‐ Replace Park Storm Stub01/17/2018CO #14‐18change CO #15‐18 ‐ Road ConstrucƟon NW ‐ IlluminaƟon Revisions01/17/2018CO #15‐18change Adden #16‐18 ‐ Road ConstrucƟon, NW ‐ Water Revisions02/22/2018CO #16‐18change Adden #17‐18 ‐ Road ConstrucƟon, NW ‐ Sewer Revisions02/22/2018CO #17‐18change CO #18‐18 ‐ Road ConstrucƟon NW ‐ Civil Revisions03/26/2018CO #18‐18change CO #19‐18 ‐ Road ConstrucƟon NW ‐ Civil Revisions03/26/2018CO #19‐18change CAG‐16‐055 Hough Beck & Baird, Inc ‐ Sunset Neighborhood Park Ph 1 ‐ Design & ConstrucƟon Services cs $338,215 $437,954 P Contractor: (035300) HOUGH BECK & BAIRD INC 07/31/2018 Supplemental DescripƟonDateNumberSupp Type Adden #9‐18 ‐ Hough Beck & Baird, Inc ‐ addiƟonal construcƟon administraƟon support 01/22/2018Adden #9‐18addendum AddiƟonal amount on Adden #9‐18 ‐ Hough Beck & Baird, Inc ‐ addiƟonal construcƟon administraƟon support 01/22/2018addendum Adden #9‐18 (Rev) ‐ Hough, Beck & Baird ‐ Corrected text referencing Exhibit A‐9 02/12/2018Adden #9‐18‐Raddendum Adden #10‐18 ‐ Hough Beck & Baird ‐ Sunset Neighborhood Park Ph 1 ‐ Ɵme extension 03/29/2018Adden #10‐18addendum Previous Exp Date New Exp Date 03/31/2018 07/31/2018 CAG‐16‐063 Parametric ‐ Duvall Ave NE, NE 10th St to Sunset Blvd pw $390,848 $601,467 P Contractor: (060277) PARAMETRIX INC 12/31/2019 Supplemental DescripƟonDateNumberSupp Type Adden #2‐18 ‐ Parametrix, Inc. ‐ AddiƟonal services to address uƟlity conﬂicts in the design 02/14/2018Adden 2addendum Adden #3‐18 ‐ Parametrix, Inc. 0 Add property ‐ right‐of‐way acquisiƟon services and compleƟon date 03/23/2018Adden #3‐18addendum Previous Exp Date New Exp Date 12/31/2019 CAG‐16‐067 Shannon & Wilson, Inc ‐ Wetland/stream delineaƟon services & Biological Assessment for Ron Regis Park cs $26,220 $32,590 P Contractor: (074031) SHANNON & WILSON INC 03/31/2018 Supplemental DescripƟonDateNumberSupp Type Adden #4‐18 ‐ Shannon & Wilson, Inc ‐ Ɵme extension02/12/2018Adden #4‐18addendum Previous Exp Date New Exp Date 03/01/2017 03/31/2018 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 2 of 16 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐16‐088 KPG, Inc ‐ Airport Control Tower Seismic Upgrade & First Floor Remodel Project air $277,626 $345,539 P Contractor: (042772) KPG INC 08/31/2018 Supplemental DescripƟonDateNumberSupp Type Adden #3‐18 ‐ KPG, Inc. ‐ Increase Scope of work & extend contract term 03/01/2018Adden #3‐18addendum Previous Exp Date New Exp Date 08/31/2018 CAG‐16‐117 Jansen, Inc. ‐ Main Ave S (S 3rd St to Mill Ave S) project pw $1,957,258 $2,494,467 P Contractor: (039053) JANSEN INC 12/31/2018 Supplemental DescripƟonDateNumberSupp Type CO #13‐18 ‐ Jansen, Inc. ‐ Main Avenue S. Equitable Adjustment for impact of uƟlity conﬂicts 01/19/2018CO #13‐18change CAG‐16‐152 Renton Housing Authority ‐ Temporary Use Agreement ‐ Piha lot use at Sunset Ln & NE 10th St pw $9,000 $11,323 P Contractor: (067310) RENTON HOUSING AUTHORITY 04/30/2018 Supplemental DescripƟonDateNumberSupp Type Adden #2‐18 ‐ Renton Housing Authority ‐ extend temporary use agreement 02/26/2018Adden #2‐18addendum Previous Exp Date New Exp Date 02/28/2018 04/30/2018 CAG‐16‐161 CodeSmart, Inc. ‐ B&O Tax & Renewal License Online Web ApplicaƟon it $50,000 $90,000 P Contractor: (016498) CODESMART INC 03/31/2018 Supplemental DescripƟonDateNumberSupp Type Adden #2‐18 ‐ CODESMART ‐ Change UBI ﬁling expiraƟon date, renewal fees and other tasks 01/30/2018Adden #2‐18addendum Previous Exp Date New Exp Date 03/31/2018 CAG‐16‐167 Moore Iacofano Goltsman, Inc. dba MIG ‐ Planning Services related to the Downtown Civic Core & Associated areas ced $475,000 $475,000 P Contractor: (050948) MOORE IACOFANO & GOLTSMAN INC 02/28/2018 Supplemental DescripƟonDateNumberSupp Type Adden #1‐18 ‐ Moore Iacofano Goltsman, Inc. (MIG) ‐ Time Extension 02/07/2018Adden 1addendum \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 3 of 16 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐16‐191 Absco SoluƟons ‐ Sunset Neighborhood Park CCTV Cameras cs $42,702 $42,702 P Contractor: (000310) ABSCO ALARMS INC 05/01/2018 Supplemental DescripƟonDateNumberSupp Type Adden #1‐18 ‐ Absco SoluƟons ‐ Ɵme extension02/07/2018Adden #1‐18addendum Previous Exp Date New Exp Date 12/31/2017 05/01/2018 CAG‐16‐212 Absco SoluƟons ‐ Riverview Park Bridge CCTV Camera InstallaƟon cs $3,024 $3,024 P Contractor: (000310) ABSCO ALARMS INC 01/31/2018 Supplemental DescripƟonDateNumberSupp Type Adden #3‐18 ‐ Absco SoluƟons ‐ Ɵme extension only01/24/2018Adden #3‐18addendum Previous Exp Date New Exp Date 09/01/2017 12/31/2018 CAG‐17‐018 Davey Resource Group ‐ CerƟﬁed Arborist Inspector 2017 cs $124,000 $124,000 P Contractor: (020110) THE DAVEY TREE EXPERT COMPANY 12/31/2018 Supplemental DescripƟonDateNumberSupp Type Adden #1‐18 ‐ Davey Resource Group ‐ Ɵme extension01/02/2018Adden #1‐18addendum Previous Exp Date New Exp Date 12/31/2017 12/31/2018 CAG‐17‐046 Schreiber Starling Whitehead Architects ‐ design services for Fire StaƟon #15 cs $763,486 $804,297 P Contractor: (071275) SCHREIBER STARLING WHITEHEAD 12/31/2018 Supplemental DescripƟonDateNumberSupp Type Adden #2‐18 ‐ Schreiber, Starling, Whitehead Architects ‐ addiƟonal civil engineering services 03/27/2018Adden #2‐18addendum CAG‐17‐049 RH2 Engineering, Inc. ‐ Falcon Ridge LiŌ StaƟon Replacement and Force Main Improvements pw $134,880 $194,880 P Contractor: (068180) RH2 ENGINEERING INC 11/30/2019 Supplemental DescripƟonDateNumberSupp Type Adden #1‐18 ‐ RH2 Engineering, Inc. ‐ Falcon Ridge LiŌ StaƟon Replacement ‐ addiƟonal engineering services 03/06/2018Adden #1‐18addendum Previous Exp Date New Exp Date 11/30/2019 CAG‐17‐066 Downtown UƟlity Improvements, Phase I ‐ Conceptual Analysis & Design pw $517,228 $517,228 P Contractor: (052444) MURRAYSMITH INC 04/30/2018 Supplemental DescripƟonDateNumberSupp Type Adden #2‐18 ‐ Murraysmith ‐ Extend contract date02/01/2018Adden #2‐18addendum Previous Exp Date New Exp Date 04/30/2018 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 4 of 16 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐17‐082 Perteet, Inc. ‐ N. Park Avenue Extension ‐ Preliminary Design and Design Report Phase pw $159,655 $234,333 P Contractor: (061292) PERTEET ENGINEERING INC 12/31/2018 Supplemental DescripƟonDateNumberSupp Type Adden #3‐18 ‐ Perteet, Inc. ‐ Engineering Support Survey & Basemap 01/30/2018Adden #3‐18addendum Previous Exp Date New Exp Date 12/31/2018 CAG‐17‐088 Road ConstrucƟon NW ‐ Sunset Neighborhood Park, Ph 1cs $2,351,010 $2,393,947 P Contractor: (068803) ROAD CONSTRUCTION NW 03/28/2018 Supplemental DescripƟonDateNumberSupp Type CO #5‐18 ‐ Road ConstrucƟon NW, Inc. ‐ Sunset Neighborhood Park ‐ AddiƟonal construcƟon work & extend contract 01/04/2018change Adden #6‐18 ‐ Road ConstrucƟon NW ‐ revised toilets and Ɵme extension 01/17/2018CO #6‐18change Previous Exp Date New Exp Date 02/14/2018 03/28/2018 CAG‐17‐105 PND Engineers ‐ Coulon Park Facility CondiƟon Assessment of 17 structures cs $97,600 $106,400 P Contractor: (061121) PND ENGINEERS 03/30/2018 Supplemental DescripƟonDateNumberSupp Type Adden #3‐18 ‐ PND Engineers ‐ Ɵme extension02/01/2018Adden #3‐18addendum Previous Exp Date New Exp Date 01/15/2018 03/30/2018 CAG‐17‐124 PND Engineers ‐ Coulon Park Facility Structural Repairs cs $204,000 $234,655 P Contractor: (061121) PND ENGINEERS 07/01/2019 Supplemental DescripƟonDateNumberSupp Type Adden #2‐18 ‐ PND Engineers ‐ addiƟonal design work and Ɵme extension 03/21/2018Adden #2‐18addendum Previous Exp Date New Exp Date 09/01/2018 07/01/2019 CAG‐17‐125 PND Engineers ‐ Boathouse Float Design cs $20,548 $65,644 P Contractor: (061121) PND ENGINEERS 09/01/2018 Supplemental DescripƟonDateNumberSupp Type Adden #2‐18 ‐ PND Engineers ‐ addiƟonal landscape services02/08/2018Adden #2‐18addendum \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 5 of 16 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐17‐153 S.M. Stemper Architects ‐ Architectural Design of Four City Hall Elevators cs $286,281 $365,118 P Contractor: (070009) S.M. STEMPER ARCHITECTS 06/01/2020 Supplemental DescripƟonDateNumberSupp Type Adden #1‐18 ‐ S.M. Stemper Architects ‐ addiƟonal scope of work03/02/2018Adden #1‐18addendum CAG‐17‐207 Blue Marine LLC ‐ Gene Coulon Parking Lot Striping cs $13,198 $13,198 P Contractor: (010238) BLUE MARINE LLC 04/06/2018 Supplemental DescripƟonDateNumberSupp Type Adden #1‐18 ‐ Blue Marine LLC ‐ Ɵme extension01/04/2018Adden #1‐18addendum Previous Exp Date New Exp Date 12/31/2017 04/06/2018 CAG‐17‐231 Timmons Group ‐ Cityworks Work Management System CustomizaƟon ﬁn $89,382 $89,382 P Contractor: (081414) TIMMONS GROUP INC 06/30/2019 Supplemental DescripƟonDateNumberSupp Type Adden #1‐18 ‐ Timmons Group, Inc. ‐ Eliminate State & Local Sales Taxes 01/30/2018Adden #1‐18addendum Previous Exp Date New Exp Date 06/30/2019 CAG‐17‐235 Par‐Tech ConstrucƟon, Inc ‐ Fire StaƟon 15 ConstrucƟon cs $4,273,500 $4,273,500 P Contractor: (060271) PAR ‐TECH CONSTRUCTION INC 06/01/2019 Supplemental DescripƟonDateNumberSupp Type 02/14/2018n/a (new) CAG‐17‐238 Port of SeaƩle ‐ Economic Development Partnership Grant $65,000 ced $0 $0 P 12/31/2017 Supplemental DescripƟonDateNumberSupp Type 01/04/2018n/a (new) CAG‐17‐239 King County ‐ Heather Downs DetenƟon Pond Grant $70,000 pw $70,000 $70,000 R 11/30/2019 Supplemental DescripƟonDateNumberSupp Type 01/07/2018n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 6 of 16 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐18‐003 Release & Hold Harmless Fuel Tank Encroachment on Leased Premises ‐ Municipal Airport ($12,300 city‐held funds) cit $12,300 $12,300 P Contractor: (113171) RAINIER FLIGHT SERVICE LLC 12/31/2999 Supplemental DescripƟonDateNumberSupp Type 01/04/2018n/a (new) CAG‐18‐004 Benita Horn & Associates ‐ Consultant services for inclusion programs and services may $75,000 $75,000 P Contractor: (009242) BENITA R HORN & ASSOCIATES 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 01/04/2018n/a (new) CAG‐18‐005 Daizy Logik LLC ‐ Computer Programming & ConsulƟng Work for Praxis ﬁn $136,000 $136,000 P 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 01/04/2018n/a (new) CAG‐18‐006 Howroyd‐Write Employment Agency dba AppleOne Employment Services ‐ Temporary Services ‐ Office Staff ﬁn $4,000 $4,000 P Contractor: (005219) APPLEONE EMPLOYMENT SVCS 03/31/2018 Supplemental DescripƟonDateNumberSupp Type 01/04/2018n/a (new) CAG‐18‐007 King & Bunny's Appliances ‐ Neighborhood Program Trailer & Events cs $5,000 $5,000 R 01/31/2022 Supplemental DescripƟonDateNumberSupp Type 01/05/2018n/a (new) CAG‐18‐008 Catholic Community Services ‐ Use of Kiwanis Park Building for men's shelter in January 2018 cs $0 $0 M 02/01/2018 Supplemental DescripƟonDateNumberSupp Type 01/08/2018n/a (new) CAG‐18‐009 Blue Sky CommunicaƟons ‐ Comprehensive MarkeƟng & CommunicaƟons Plan for 2018 ‐ 2020 cs $10,500 $10,500 P Contractor: (010237) BLUE SKY COMMUNICATIONS NW 04/15/2018 Supplemental DescripƟonDateNumberSupp Type 01/04/2018n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 7 of 16 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐18‐012 Safety Team, Inc. ‐ Small works contract for Fire Alarm Monitoring Equipment Replacement in Control Tower air $13,057 $13,057 P Contractor: (070272) SAFETY TEAM INC, THE 03/06/2018 Supplemental DescripƟonDateNumberSupp Type 01/05/2018n/a (new) CAG‐18‐013 Davey Resource Group ‐ ConsulƟng CerƟﬁed Arborist Inspector 2018 cs $124,000 $124,000 P Contractor: (020112) DAVEY RESOURCE GROUP INC 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 01/29/2018n/a (new) CAG‐18‐014 Alliance 2020 ‐ Employment Screening Services hr $35,000 $35,000 P Contractor: (001902) ALLIANCE 2020 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 01/24/2018n/a (new) CAG‐18‐015 PSR Mechanical ‐ Employment Screening Services cs $85,642 $85,642 P Contractor: (064542) PSR 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 01/29/2018n/a (new) CAG‐18‐016 Wagner Architects & Planners ‐ Architectural Services ‐ Bldg B Public Works Maintenance Shops cs $109,225 $109,225 P Contractor: (068828) WAGNER ARCHITECTS 03/31/2019 Supplemental DescripƟonDateNumberSupp Type 01/29/2018n/a (new) CAG‐18‐017 Dunbar Armored ‐ Armored Truck Services ﬁn $96,313 $96,313 P Contractor: (022494) DUNBAR ARMORED INC 12/31/2022 Supplemental DescripƟonDateNumberSupp Type 01/30/2018n/a (new) CAG‐18‐018 Atlas AdverƟsing ‐ Economic Development MarkeƟng IniƟaƟves & Strategic ConsulƟng ced $99,500 $99,500 P Contractor: (006460) ATLAS ADVERTISING LLC 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 02/01/2018n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 8 of 16 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐18‐019 McKinstry Co, LLC ‐ P1 Exhaust Fan Replacement cs $7,665 $7,665 P Contractor: (048352) MCKINSTRY CO LLC 03/01/2018 Supplemental DescripƟonDateNumberSupp Type 02/01/2018n/a (new) CAG‐18‐020 Canber Corps ‐ Riverview Park ‐ Bridge Abutment Landscape InstallaƟon cs $3,234 $3,234 P Contractor: (013391) CANBER CORPS 05/31/2018 Supplemental DescripƟonDateNumberSupp Type CO #1‐18 ‐ Canber Corp ‐ Riverview Park Bridge Abutment Landscape InstallaƟon ‐ Ɵme extension 03/13/2018CO #1‐18change Previous Exp Date New Exp Date 03/15/2018 05/31/2018 CAG‐18‐022 All City Fence, Co. ‐ Remove & Replace pipe track at Boeing South Bridge between Apron D & Renton Airport air $2,930 $2,930 P Contractor: (001841) ALL CITY FENCE CO INC 02/05/2018 Supplemental DescripƟonDateNumberSupp Type 02/01/2018n/a (new) CAG‐18‐023 De‐icer services as needed. Amount is based on when needed. pw $0 $0 R 12/31/2019 Supplemental DescripƟonDateNumberSupp Type 02/05/2018n/a (new) CAG‐18‐024 King County Metro ‐ 2018 ‐ 2019 ORCA Cards & Business Passport Products pw $115,176 $115,176 P Contractor: (041608) KING CNTY FINANCE 02/28/2019 Supplemental DescripƟonDateNumberSupp Type 02/15/2018n/a (new) CAG‐18‐025 Northwest ConstrucƟon, Inc. ‐ Rainier Ave N Emergency Storm System Replacement Project pw $145,000 $145,000 P Contractor: (056254) NORTHWEST CONSTRUCTION INC 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 02/07/2018n/a (new) CAG‐18‐026 RH2 Engineering, Inc. ‐ PRV StaƟon RehabilitaƟon & Replacement Study pw $195,190 $195,190 P Contractor: (068180) RH2 ENGINEERING INC 10/31/2018 Supplemental DescripƟonDateNumberSupp Type 02/14/2018n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 9 of 16 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐18‐027 Baylis Architects Inc ‐ Family First CC ‐ Architectural Design Services cs $106,000 $106,000 P Contractor: (008187) BAYLIS ARCHITECTS 09/18/2018 Supplemental DescripƟonDateNumberSupp Type 02/14/2018n/a (new) CAG‐18‐028 ProDIGIQ ‐ Self‐InspecƟon Module & Lease Management System air $48,000 $48,000 P Contractor: (063594) PRODIGIQ INC 01/01/2023 Supplemental DescripƟonDateNumberSupp Type 02/19/2018n/a (new) CAG‐18‐029 Kolke ConsulƟng Group, Inc. ‐ Structural & Non‐structural Plan Review ced $20,000 $20,000 P 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 01/31/2018n/a (new) CAG‐18‐030 BHC Consultants ‐ Structural & Non‐structural Plan Review ced $20,000 $20,000 P Contractor: (009510) BHC CONSULTANTS LLC 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 01/31/2018n/a (new) CAG‐18‐031 Reid Middleton ‐ Structural & Non‐structural Plan Review ced $100,000 $100,000 P Contractor: (066451) REID MIDDLETON INC 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 02/19/2018n/a (new) CAG‐18‐032 DGK, Inc. dba Widener & Associates ‐ Environmental services ‐ Renton Avenue South Resurfacing pw $4,934 $4,934 P Contractor: (091850) WIDENER & ASSOCIATES 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 02/20/2018n/a (new) CAG‐18‐033 Renton Chamber of Commerce ‐ LTAC funding for the Chamber's operaƟon as a tourism organizaƟon ced $100,000 $100,000 P Contractor: (066950) RENTON CHAMBER OF, COMMERCE 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 02/16/2018n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 10 of 16 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐18‐034 Northwest Center for Livable CommuniƟes ‐ Research, work products & strategic visioning for CED (NOT TO EXCEED $14,000) ced $14,000 $14,000 P Contractor: (084845) UNIVERSITY OF WASHINGTON 06/08/2018 Supplemental DescripƟonDateNumberSupp Type 02/15/2018n/a (new) CAG‐18‐035 JTI Commercial Services dba BrushcuƩer NW ‐ VegetaƟon Removal along Cedar River Trail cs $22,450 $22,450 P Contractor: (039878) JTI COMMERCIAL SERVICES LLC 04/30/2018 Supplemental DescripƟonDateNumberSupp Type 02/28/2018n/a (new) CAG‐18‐036 Lotus Development Partners, LLC. ‐ CoordinaƟon & ImplementaƟon of a developer selecƟon process for the 200 Mill Bldg ced $20,000 $20,000 P Contractor: (045276) LOTUS DEVELOPMENT PARTNERS LLC 06/30/2018 Supplemental DescripƟonDateNumberSupp Type 03/01/2018n/a (new) CAG‐18‐038 Tax Recovery Services (TRC) LLC ‐ Tax Audit Services ﬁn $40,000 $40,000 P Contractor: (080150) TAX RECOVERY SERVICES 12/31/2019 Supplemental DescripƟonDateNumberSupp Type 02/28/2018n/a (new) CAG‐18‐039 J. Graham, Inc ‐ Claims Audit Service Agreement hr $10,800 $10,800 P Contractor: (039177) J GRAHAM INC 08/31/2019 Supplemental DescripƟonDateNumberSupp Type 02/26/2018n/a (new) CAG‐18‐040 Civility SoluƟons ‐ City Employee Trainings hr $2,400 $2,400 P 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 02/26/2018n/a (new) CAG‐18‐041 Great Floors ‐ Subﬂoor demoliƟon/repair and athleƟc ﬂoor installaƟon ‐ Fire StaƟon 11 cs $3,183 $3,183 P Contractor: (013781) GREAT FLOORS LLC 03/30/2018 Supplemental DescripƟonDateNumberSupp Type 03/05/2018n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 11 of 16 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐18‐042 PSR Mechanical ‐ Replace exisƟng mini‐split at Fire StaƟon #12 cs $24,118 $24,118 P Contractor: (064542) PSR 04/16/2018 Supplemental DescripƟonDateNumberSupp Type 03/05/2018n/a (new) CAG‐18‐043 School's Out Washington ‐ Best Start for Kids Quality Out‐of‐School Time Grant cs $259,515 $259,515 R 12/31/2020 Supplemental DescripƟonDateNumberSupp Type 02/28/2018n/a (new) CAG‐18‐045 City of Kent ‐ Video DetecƟon Equipment Rental & Maintenance pw $0 $0 M 03/08/2019 Supplemental DescripƟonDateNumberSupp Type 03/12/2018n/a (new) CAG‐18‐046 BERK ConsulƟng ‐ Shoreline Master Program Periodic Update ced $29,238 $29,238 P Contractor: (009274) BERK CONSULTING INC 05/31/2019 Supplemental DescripƟonDateNumberSupp Type 03/13/2018n/a (new) CAG‐18‐047 Prime Electric, Inc ‐ Repair & replacement of signal pole ‐ NE 4th St & Duvall Av NE pw $20,000 $20,000 P Contractor: (063506) PRIME ELECTRIC INC 09/30/2018 Supplemental DescripƟonDateNumberSupp Type 03/06/2018n/a (new) CAG‐18‐048 HWA Geosciences, Inc ‐ Fire StaƟon 15 Soils Tes Ɵng & Sampling cs $16,561 $16,561 P 01/02/2019 Supplemental DescripƟonDateNumberSupp Type 03/15/2018n/a (new) CAG‐18‐049 Renton Housing Authority ‐ Memorandum of Understanding ‐ Renton Sunset Area Transforma Ɵon Plan & AmeriCorps VISTA Project (approx $17,500 rev) ced $17,000 $17,000 R 07/07/2019 Supplemental DescripƟonDateNumberSupp Type 01/07/2018n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 12 of 16 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐18‐051 Renton School District ‐ Memorandum of Understanding ‐ Renton Sunset Area Transforma Ɵon Plan & AmeriCorps VISTA Project ced $0 $0 M 07/07/2019 Supplemental DescripƟonDateNumberSupp Type 01/07/2018n/a (new) CAG‐18‐052 Neighborhood House ‐ Memorandum of Understanding ‐ Renton Sunset Area Transforma Ɵon Plan & AmeriCorps VISTA Project ced $0 $0 M 07/07/2019 Supplemental DescripƟonDateNumberSupp Type 01/07/2018n/a (new) CAG‐18‐053 Harris & Associates ‐ 2018 Comp Rate Study pw $114,719 $114,719 P Contractor: (032801) HARRIS & ASSOCIATES INC 11/30/2018 Supplemental DescripƟonDateNumberSupp Type 03/07/2018n/a (new) CAG‐18‐054 Robert Harrison ‐ CAO Employment Agreement hr $0 $0 M 12/31/2999 Supplemental DescripƟonDateNumberSupp Type 03/20/2018n/a (new) CAG‐18‐055 Canber Corps ‐ Honey Creek Ridge HOA Tree Maintenance Project cs $23,733 $23,733 P Contractor: (013391) CANBER CORPS 06/01/2018 Supplemental DescripƟonDateNumberSupp Type 03/16/2018n/a (new) CAG‐18‐056 Cascadia ConsulƟng Group, Inc. ‐ Sustainable Materials Management Strategic Plan pw $98,000 $98,000 P Contractor: (014287) CASCADIA CONSULTING GROUP INC 12/03/2120 Supplemental DescripƟonDateNumberSupp Type 03/23/2018n/a (new) CAG‐18‐057 Post‐construcƟon MiƟgaƟon Monitoring & DocumentaƟon for the Cedar River Maintenance Dredge Project pw $963,864 $963,864 P Contractor: (029436) GEO ENGINEERS INC 06/30/2024 Supplemental DescripƟonDateNumberSupp Type 03/28/2018n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 13 of 16 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon CAG‐18‐058 Sound Resource Mgmt Group ‐ Solid Waste Rate Modeling pw $17,825 $17,825 P Contractor: (076055) SOUND RESOURCE MGMT GROUP INC 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 03/22/2018n/a (new) CAG‐18‐059 Cascadia ConsulƟng Group, Inc.‐ Solid Waste Technical Services for mulƟ‐family waste container audit pw $12,500 $12,500 P Contractor: (014287) CASCADIA CONSULTING GROUP INC 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 03/20/2018n/a (new) CAG‐18‐061 Puget Sound Access dba Carco Theatre ‐ Musical Theatre AcƟng Classes cs $5,270 $5,270 P Contractor: (064237) PUGET SOUND ACCESS 05/19/2018 Supplemental DescripƟonDateNumberSupp Type 03/20/2018n/a (new) CAG‐81‐044 NW Environmental ConsulƟng, LLC ‐ MiƟgaƟon Monitoring Year 3 ‐ Riverview Park cs $2,800 $2,800 P Contractor: (056260) NW ENVIRONMENTAL CONSULTING 02/01/2019 Supplemental DescripƟonDateNumberSupp Type 03/09/2018n/a (new) JOC‐02‐030 Forma ConstrucƟon Co ‐ Fencing Repairs ‐ 4 LocaƟons pw $17,386 $17,386 P Contractor: (009439) FORMA CONSTRUCTION / 12/31/2018 Supplemental DescripƟonDateNumberSupp Type 01/03/2018n/a (new) JOC‐02‐031 Forma ConstrucƟon ‐ 152nd Tu ff Curb Install pw $53,246 $53,246 P Contractor: (009439) FORMA CONSTRUCTION / 02/28/2018 Supplemental DescripƟonDateNumberSupp Type 01/11/2018n/a (new) JOC‐02‐032 Forma ‐ RSC Entry Door Replacement Revision #1 cs $15,066 $15,066 P Contractor: (009439) FORMA CONSTRUCTION / 06/01/2018 Supplemental DescripƟonDateNumberSupp Type 02/28/2018n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 14 of 16 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon JOC‐02‐033 Forma ConstrucƟon ‐ Riverview Restroom Repairs cs $14,428 $14,428 P Contractor: (009439) FORMA CONSTRUCTION / 04/15/2019 Supplemental DescripƟonDateNumberSupp Type 03/19/2018n/a (new) JOC‐03‐009 Saybr Contractors ‐ Tra ffic Loop Repair and/or resealing at 17 intersecƟons pw $87,745 $87,745 P Contractor: (070878) SAYBR CONTRACTORS INC 09/30/2017 Supplemental DescripƟonDateNumberSupp Type CO #1‐18 ‐ Saybr Contractors ‐ Time Extension only. Tra ffic Loop Repair 03/12/2018CO #1‐18change Previous Exp Date New Exp Date 06/30/2018 JOC‐03‐010 Saybr Contractors, Inc. ‐ COR Signal Pole Replacement (SW7th St & Oakesdale Av SW) pw $32,969 $32,969 P Contractor: (070878) SAYBR CONTRACTORS INC 12/04/2018 Supplemental DescripƟonDateNumberSupp Type CO #1‐18 ‐ Saybr Contractors ‐ Time Extension Only COR Signal Pole Replacement 03/12/2018CO #1‐18change Previous Exp Date New Exp Date 06/30/2018 JOC‐03‐011 Saybr Contractors ‐ Replace city owned light pole at Monster Rd SW & Oakesdale Ave SW pw $28,130 $28,130 P Contractor: (070878) SAYBR CONTRACTORS INC 02/01/2019 Supplemental DescripƟonDateNumberSupp Type 02/01/2018n/a (new) LAG‐10‐002 Renton Community FoundaƟon ‐ Lease for Suite 100 at the Liberty Park Community Building $7,200 per year for 2 years = $14,400. CS $14,400 $14,400 R Contractor: (2327) RENTON COMMUNITY FOUNDATION 02/01/2019 Supplemental DescripƟonDateNumberSupp Type Adden #1‐15a ‐ ExpiraƟon date updated per Lease extension02/06/2018Adden #1‐15aaddendum Previous Exp Date New Exp Date 02/01/2017 02/01/2019 PAG ‐18‐001 Puget Sound Energy ‐ Permit for Ltd Use of operaƟng property ‐ Thunderhills Sewer pw $0 $0 M 02/28/2028 Supplemental DescripƟonDateNumberSupp Type 02/28/2018n/a (new) \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 15 of 16 AGENDA ITEM #5. b) Contracts Fully Executed from 1/1/2018 12:00:00AM thru 3/31/2018 12:00:00AM Orig Contr Amt ClassCurrent AmtContract No DescripƟon Dept ExpiraƟon Number of Items Processed: 104 (New: 61; Addendums: 30; Change Orders: 13; Work Orders: 0) Number of Contracts/Leases Affected: 93 Current Contracts/$Amount Summary: Payable (78) $59,434,456 Receivable (9) $776,415 Miscellaneous (6) $0 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 4/6/2018 3:09:41PM Printed: 4/6/2018 Page 16 of 16 AGENDA ITEM #5. b) AB - 2128 City Council Regular Meeting - 16 Apr 2018 SUBJECT/TITLE: Contract Award: 2018 Sewer and Stormwater Telemetry Upgrades Project RECOMMENDED ACTION: Council Concur DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: The lowest responsible bid came in at $137,626.50 for the project. The budget for this project is $200,000 ($125,000 from Wastewater and $75,000 from Surface Water accounts). SUMMARY OF ACTION: Engineer's Estimate: $185,000 The City Clerk opened sealed bids for the 2018 Sewer and Stormwater Telemetry Upgrades Project, CAG -18- 050, on April 10, 2018. Two bids were submitted. In accordance with Council procedures, the lowest responsible and responsive bid met the following three criteria: 1) There was more than one bid; 2) The lowest bid was within budget; and 3) There were no irregularities with the lowest responsible bid Therefore, staff recommends awarding CAG-18-050, 2018 Sewer and Stormwater Telemetry Upgrades project, in the amount of $137,626.50, to QCC Quality Controls Corporation. EXHIBITS: A. Staff Recommendation B. Bid Tab STAFF RECOMMENDATION: Accept the lowest responsible and responsive bid from QCC Quality Controls Corporation, in the amount of $137,626.50, for the 2018 Sewer and Stormwater Telemetry Upgrades project. AGENDA ITEM #5. c) PUBLICWORKSDEPARTMENTMEM0RANDUMDATE:April11,2018TO:JasonSeth,CityClerk,,,PR112018cMX?RECEIFROM:MichaelBenoit,WastewaterUtility,x7206’CflYCLEKDSUBJECT:BidAward2018SewerandStormwaterTelemetryUpgradesProjectThePublicWorksDepartmenthasreviewedthebidsthatweresubmittedforthe2018SewerandStormwaterTelemetryUpgradesprojectandwerecommendthatthebidbeawardedto0CCQualityControlsCorporation.Wearerequestingthatanagendabillfor“CouncilConcur”bepreparedfortheCouncilMeetingonApril16,2018.ThebidopeningwasonTuesday,April10,2018.Thereweretwobidsreceived.Therewerenoerrorsofsignificanceoneitherofthebids.Thelowbidderis0CCQualityControlsCorporationwithabidof$137,626.50.Theengineer’sestimatewas$185,000.Theprojectbudgetamountforthe2018SewerandStormwaterTelemetryUpgradesprojectis$200,000(Wastewater$125,000andSurfaceWater$75,000).Thelowbidforthe2018SewerandStormwaterTelemetryUpgradesprojectiswithinthisamount.Fundingwasbudgetedinaccounts426.465516(Wastewater-$900,000)and427.475506(SurfaceWater-$100,000).Theremainingfundsbudgetedintheseaccountsisforliftstationrehabilitationandtheinstallationofthepanelstobebidlaterthisyear.TheprojectisfortheconstructionofliftstationtelemetrypanelsthatwillbeinstalledaspartofthefutureLiftStationRehabilitationproject.Attachedforyourreference,isthebidtabulationshowingtheengineer’sestimate,thelowbid,andtheotherbidsubmitted.Ifyouhaveanyquestions,pleasecontactmeatx7206orbyemailatmbenoit@rentonwa.gov.Attachmentscc:GreggZimmerman,PWAdministratorLysHornsby,UtilitySystemsDirectorDaveChristensen,WastewaterUtilityEngineeringManagerRonStraka,SurfaceWaterUtilityEngineeringManagerH:\FileSys\WWP-WasteWater\WWP-27-03993LiftStationTelemetryPanelConstruction(2018)\Contract\Award-Clerk-2018SewerStormwaterTelemetryUpdates.docx\MABIc(‘‘AGENDA ITEM #5. c) Project TitlE Lift Station Telemetry Panel Construction City of Renton QCC Quality Controls Corporation TSI Technical Systems Inc. BID DATE:DATE Engineers Estimate E Item Unit Est.Unit Bid Unit Bid Unit Bid t’No.Description Quantity Price Amount Price Amount Price Amount Al Mobilization &Demobilization Lump Sum 1 5,350.00 5,350.00 10,670.00 10,670.00 8,322.72 8,322.72 A2 Cottonwood Lift Station Telemetry Panel Lump Sum 1 26,500.00 26,500.00 16,425.00 16,425.00 18,930.90 18,930.90 A3 East Valley Lift Station Telemetry Panel Lump Sum 1 27,500.00 27,500.00 19,280.00 19,280.00 21,875.72 21,875.72 A4 TWO Spate Lift Station Telemetry Panels Lump Sum 1 53,000.00 53,000.00 37,915.00 37,915.00 43,330.72 43,330.72 Subtotal Schedule A 112,350.00 84,290.00 92,460.06 SalesTax 11,235.00 8,429.00 9,246.01 Total Schedule A 123,585.00 92,719.00 101,706.07 Bi Mobilization &Demobilization Lump Sum 1 2,650.00 2,650.00 7,130.00 7,130.00 :3,757.20 3,757.20 82 Oakesdale Lift Station Telemetry Panel Lump Sum 1 24,000.00 24,000.00 15,505.00 15,505.00 14,439.82 14,439.82 B3 Rainier Lift Station Telemetry Panel Lump Sum 1 24,000.00 24,000.00 14,150.00 14,150.00 14,439.82 14,439.82 B4 Stormwater Department Spate Parts Lump Sum 1 5,000.00 5,000.00 4,040.00 4,040.00 8,959.46 8,959.46 Subtotal Schedule B 55,650.00 40,825.00 41,596.30 Sales Tax 5,565.00 4,082.50 4,159.63 Total Schedule B 61,215.00 44,907.50 45,755.93 Project Total 184,800.00 137,626.50 147,462.00 AGENDA ITEM #5. c) Project TitlE Lift Station Telemetry Panel Construction Average Bid BID DATE:DATE E Item Unit Est.Unit Bid F’No.Description Quantity Price Amount Al Mobilization &Demobilization Lump Sum 1 9,496.36 9,496.36 A2 Cottonwood Lift Station Telemetry Panel Lump Sum 1 17,677.95 17,677.95 A3 East Valley Lift Station Telemetry Panel Lump Sum 1 20,577.86 20,577.86 A4 TWO Spare Lift Station Telemetry Panels Lump Sum 1 40,622.86 40,622.86 Subtotal Schedule A 88,375.03 Sales Tax 8,837.50 Total Schedule A 97,212.53 B1 Mobilization &Demobilization Lump Sum 1 5,443.60 5,443.60 B2 Oakesdale Lift Station Telemetry Panel Lump Sum 1 14,972.41 14,972.41 B3 Rainier Lift Station Telemetry Panel Lump Sum 1 14,294.91 14,294.91 B4 Stormwater Department Spare Parts Lump Sum 1 6,499.73 6,499.73 Subtotal Schedule B 41,210.65 SalesTax 4,121.07 Total Schedule B 45,331.72 Project Total 142,544.25 AGENDA ITEM #5. c) Project: 2018 Sewer Stormwater Telemetry Upgrades Project- CAG-18-050 Due Date: April 10, 2018 CITY OF RENTON BID TABULATION SHEET Bid Total from Prop Bid L&I Sched Cert Schedule of Prices Bond Cert Price Comp***Includes Sales Tax All Quality Controls Corp 5015 208th St SW, Suite 1B 1 Lynnwood X X X X X $137,626.50 WA 98036 David Chu Technical Systems, Inc. 2303 196th Street SW 2 Lynnwood X X X X X $147,462.00 WA 98036 Bidder FORMS ** Document due within 24 Hrs after bid Engineer's Estimate: $185,000.00 AGENDA ITEM #5. c) AB - 2130 City Council Regular Meeting - 16 Apr 2018 SUBJECT/TITLE: Contract Award: NE 31st St Bridge Replacement Project RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: The bid came in at $1,255,999.00. There is a shortfall of $105,999 in the project budget, however staff recommends including a 5% contingency, increasing the shortfall to $168,798.85. There is unassigned 317 Fund balance in the amount of $576,831 to cover the funding shortfall. The funds to cover the shortfall will be reallocated in the 2nd Quarter Budget Adjustment. SUMMARY OF ACTION: Engineer's Estimate: $1,145,476.00 The City Clerk opened sealed bids for the NE 31st St. Bridge Replacement project, CAG-18-001, on March 21, 2018. Four bids were submitted. In accordance with Council procedures the lowest responsible and responsive bid met two of the required three criteria: 1) There was more than one bid; 2) The lowest responsible and responsive bid had no irregularities However, the lowest responsible and responsive bid was over budget. Therefore, staff recommends awarding CAG-18- 001, NE 31st St. Bridge Replacement project, in the amount of $1,255,999.00, to Hamilton Construction Company, and referring the issue to the Transportation (Aviation) Committee to discuss the budget. The apparent low bidder, Massana, Inc. was determined to be irregular and non-responsive for failure to submit a complete Bid Proposal, and their bid was therefore rejected. EXHIBITS: A. Staff Recommendation B. Bid Tab STAFF RECOMMENDATION: Accept the lowest responsible and responsive bid from Hamilton Construction Company, in the amount of $1,255,999.00, for the NE 31st St. Bridge Replacement project. AGENDA ITEM #5. d) PUBLICWORKSDEPARTMENTC°FRENTMEM0RANDUMR112018RECEIVEDDATE:April11,2018CIrvcLERKsOFFICETO:JasonSeth,CityClerkçFROM:BobHanson,TransportationDesignManager(ext.722STAFFCONTACT:DerekAkesson,TransportationProjectManager(ext.7337)SUBJECT:NE315tStBridgeReplacementProject,ConstructionContractCAG-1$-0O1TheTransportationSystemsDivisionrecommendsthattheNE3;stStBridgeReplacementProject,Constructioncontractintheamountof$1,255,999.00beawardedtoHamiltonConstructionCo.,2213SFSt.,Springfield,OR97477.OnWednesdayMarch21,2018theBidswereopened.Therewerefour(4)bidssubmittedfortheproject.ThebidsubmittedfromMassana,Inc.,theapparentlowbidder,wasdeterminedtobeIrregularandNon-ResponsiveforfailuretosubmitacompleteBidProposalandthebidhasbeenrejected.ThebidsubmittedbyHamiltonConstructionCo.isthelowestresponsivebidandthebidderhasbeenfoundtoberesponsible.RCW39.04.105requiresabiddertosubmitnoticeinwritingofitsprotestnolaterthantwofullbusinessdaysfollowingbidopening.IntermediateSaturdays,Sundays,andlegalholidaysarenotcounted.AttheverylatestpursuanttoStatelawabidprotesthastobesubmittedinwritingtotheCitybyMondayMarch26,2018.Massana,Inc.theapparentlowbiddersubmitteda“conditionalbidprotest”onApril2,2018ontheconditionofawardingthecontracttoanotherbidder.This“conditionalprotest”isclearlybeyondthetwofullbusinessdaysafterbidopeningsetbystatelawandisnottimelysubmitted.ThelowestresponsiveandresponsiblebidsubmittedbyHamiltonConstructionCo.wasovertheEngineer’sEstimateof$1,145,476.00,by$110,522.80.AllfourbidderswereovertheEngineer’sEstimate.Afteranalysisofthebids,wefeelthatthebidsubmittedbyHamiltonConstructionCo.isafairrepresentationofthecostoftheworkassociatedwiththisproject,giventhetimeconstraintsofthefishwindow,relativelysmallquantities,andthedifficultsiteconditions.TheCityhasbeenawarded$1,413,640inFederalHighwayAdministration(FHWA)fundingfordesign,right-of-wayacquisitionandconstructionofthisproject.Ofthatamount$1,060,518isfortheconstructionphase(constructioncontractandconstructionmanagement).TheCity’smatchispresently$464,482.00fortheconstructionphase(constructioncontractandconstructionmanagement).Therefore,thetotalfundingavailablefortheconstructionphaseispresently$1,525,000(constructioncontractandconstructionmanagement).Ofthatamount,AGENDA ITEM #5. d) JasonSeth,CityClerkPage2of2April11,2018$375,000isencumberedforconstructionmanagement.Thatleaves$1,150,000fortheconstructioncontract.ThebidfromHamiltonConstructionCo.is$1,255,999.Sothefundingshortfallfortheconstructioncontractis$105,999.However,thisassumesacontingencyof0%fortheconstructioncontract.Werecommendaminimum5%contingencyofthebidamountbeaddedtothebudget.Ifacontingencyof5%ofthebidamountisaddedtothebudget,thisamountstoanadditional$62,799.95resultinginatotalfundingshortfall$168.798.95.ThebidswerereceivedMarch20,2018.Thecontractprovidesfor45calendardaysforaward.Therearetworemainingcouncilmeetingsbeforethatdeadlineisreached.ShouldtheCityfailtoawardthiscontractbyorbeforetheApril23,2018councilmeeting,theCitywillbeforcedtorebidtheproject.Thisrunstheriskofmissingthefishwindowfor2018.Missingthe2018constructionseasonwillresultinanincreaseintheCitymatchrequiredfortheFHWAgrant.ItwillalsoresultintheCityhavingtospendadditionalfundstoupdatethecontractdocumentstothe2018WSDOTstandardspecifications.Thereis$576,831inunassigned317fundbalancetocoverthefundingshortfall.Thefundswouldbeallocatedaspartofthesecondquarterbudgetadjustment.Therefore,wearerequestingthattheCouncilreferawardofthisconstructioncontracttoHamiltonConstructionCo.intheamountof$1,255,999,totheTransportationCommittee.Theconstructioncontractprovidesfortheremovalofanexistingbridge(twospan),22-ftwideby32-ftlong(approximately),andconstructionofanewconcreteprecast,prestressed,voidedslabbridge(singlespan),spanningapproximately75-ftandfoundedonroundsteelpipepilesfilledwithrebarandconcrete.Theworkincludesbutisnotlimitedto:clearingandgrubbing,excavation,grading,removalofpavement,sheetandroundpiledriving,formingandplacementofconcreteandrebar,placementandinstallationofconcreteprecast,prestressed,voidedslabgirders,pavingwithasphalt,guardrailinstallationandpropertyrestoration.Attachments:TIP#36BidTabulationsWSDOTconstructionfundingobligationletterdatedFebruary26,2018WSDOTprojectfundingletterdatedMay22,2017Transportation/AviationCommitteeReportdatedApril16,2018cc:GreggZimmerman,PWAdministratorJimSeitz,TransportationDirectorVangieGarcia,TransportationPlanningManagerFileH:\FiIeSys\TED-TranspEngrDesign\TED40-Projects\03843NE31stStBridgeReplace\7000Bidding\7300Award\1-Admin\Memo-CityClerkrecommendawardofcontractcAG-18-ool(Final).docAGENDA ITEM #5. d) TIP NO.36 -NE 31st STREET BRIDGE REPLACEMENT NE 31st St Bridge Replacement Functional Classification:N/A Fund:317 Proj.Length:Proj:122605 Community Planning Area:Kennydale TIP No.36 CONTACT:Derek Akesson 425.430.7337 DESCRIPTION:STATUS: The NE 31st Street Bridge (aka May Creek Bridge)was built by King County in 1950.The area was annexed into A grant in the amount of $1,222,095 from the 2014 Bridge Federal Funding was awarded for this the City in 1960.This project will replace the existing bridge,whic is structurally deficient with a sufficiency rating project in 2014.A 20%match is required for preliminary engineering and right-of-way.Projects of 27.Per WSDOT standards,structurally deficient bridges with sufficiency rating below 40 are recommended that obtain construction authorization by September 2018 are eligible for a lower local match of replacement.13.5%for the construction phase (otherwise,the local match is 20%for the construction phase). JUSTIFICATION:CHANGES: The NE 31st St serves as the only public access to several homes.The existing bridge is built on timber piles.Two Design is underway. of the piles have been red tagged due to advance rot near the groundline.Temporary shoring has been installed at the central pier to support the load capacity of the bridge (without the temporary supports the bridge may require closure).However the temporary supports are not scour resistant (with high creek flows they could wash out). Funded:11,509,408 (Unfunded:I Project Totals Programmed Pre-2017 Six-Year Program ITEM Programmed Spent Pre-2016 2016 Tota[2017 2018 2019 2020 2021 2022 EXPENSES: Planning Preliminary Engineering 519,651 34,971 414,680 70,000 70,000 R-O-W (includes Admin)-40,000 40,000 —- Construction 749,757 749,757 Construction Services 200,000 200,000 200,000 Post Construction Services TOTAL EXPENSES 1,509,408 34,971 454,680 1,019,757 1,019,757 SOURCE OF FUNDS: Vehicle Fuel Tax I Business &Occupation Share 149,481 6,994 142,487 142,487j -—- Proposed Fund Balance 142,832 142,832 Grants In-Hand (Bridge)1,222,095 27,977 316,848 877,270 877,270r Grants In-Hand (2) Mitigation In-Hand WSDOT State (deducted from gran -5,000 -5,000 Other In-Hand (1) Otherln-Hand(2)--- - Undetermined TOTAL SOURCES 1,509,408 34,971 454,680 1,019,757 1,019,7571 City of Renton I 2017-2022 Transportation Improvement Program iq,tqqqqiqqqqiqqqiqqiqiiiqtqiqqqqqqqqqqqqti m (1) 0 I C -. 0z z p w AGENDA ITEM #5. d) BIDTABUIATIDNSPROJECT:NE015151BRIDGEHEPLACEMENCBIDDATE:TUESDAY,MARCH20,2005BIDDPENINA:WEDNESDAY,MARCH51,20DB——517’l47537477d40AWA5S5I77’,W795140257907711141930“-77544775Se[SOS25407471155235577[GSA429202720307424702974927429772955751H3070575114I24’HAI6033474540770027407007,Se472222000792990447707769009036.477904142327123.16747471390417077779:117744’SAl4-031132742503054,547.30745175402049090411429002304007,34044222642444220411741720234U41357570704(5475241116A555176249010.290204554.764203540534052753,5004737303,007.474744007503773757107717570579775.07357457SeA30.00000S0,Se9750.0009054,Se2950,45550,455304700050,4009733,4004711C733777773770071705WA0510055-04EACHIS390-SSAGA44473340710052,5004015A4,54740490002,000077A17337577107EGOSCISC5ATUM/Vl545-0240471430054200701407440072007237706097234A45.0025090HE31stStBridgeRepiscemectProjectBidTabAlatiossTED4103843PageDof22D1HAGENDA ITEM #5. d) BIDTABULATIONSPROJECT:NE00flS1RRIDAEREPLACEMENTBIDDAn:TUESDAY,MARCH20,2018BIDOPENINA:WEDNESDAY,MARCH21,2018——WIRODEO79.0747700.,lWA09714I’0.WI90110UU0WY00007WSRE21009000072IDAHO20002000.0112020.020.010.00lOWIWO10010.002LOITIEIR10007IOEE102II1OEUOIRED0,02000201507070001100,02000IWOlOW00.0100010.00090101007ROAR909110WEDS!8-0100000090.0710010,00.0001000-0100000100U127700202005#UOUESR0074000II’llE1!,09100207900II000DEWDOW170100200010,070850905780:1000IHOTILUHOSI9.200912000500,00000CR0001,09020010000,00000.000002000.0000099,79001999990NE31sf30RridAeReplocemertProjectRidTabolotioosTED4AA3R43PARR2of22018AGENDA ITEM #5. d) WashingtonStateTransportationBuildingV/JDepartmentofTransportation10MapIAvenueSEOlympia,WA98504-7300360-705-7000UY:1-800-833-6386February26,2018vv;wvsdotva,govMr.JimSeitzPublicWorksAdministrator-TransportationFEBZS7031055SouthGradyWayRenton,Washington98057-3232TranspOrtationSystemsDivCityofRentonNE3PtStBridgeReplacementBROS-i070(009)FUNDAUTHORIZATIONDeMSetWehavereceivedFHWAfundauthorization,effectiveFebruary22,2018,forthisprojectasfollows:PHASETOTALFEDERALSHAREConstruction$1,525,000$1,060,518Thefollowingarerequiredtoensurecompliancewithfederalandstaterequirements:•Advertisementoftheprojectwithinsixweeksofconstructionauthorization.•SubmittheAwardDatatotheRegionLocalProgramsEngineerpriortoconstructionstart.•Shotvcontinuousprojectprogressthroughmonthlybillings,untiltheprojectiscomplete.Failuretoshowcontinuousprogressmayresultintheprojectbecominginactiveper23CFR630.106(a)(5)andsubjecttode-obligationofallfederalfundsandagreementclosure.EnclosedforyourinformationandflieisafullyexecutedcopyofSupplementNumber3toLocalAgencyAgreementLA-8717betweenWSDOTandyouragency.Allcostsexceedingthoseshownonthisagreementarethesoleresponsibilityofyouragency.AnycostsincurredaftertheProjectAgreementEndDateshownonthesupplementtirenoteligibleforfederalremiburseinent.Inttctdition,tilleligiblecostsincurredpriortt)theEndDatemustbebillet!withinninety(90)daysoftheEiu!Dateortheyareineligibleforfrderalreimbursement.Inaddition,thissupplementmodifiesyourPEfundstoatotalof$472,619($330,797federalshare),andyourRWfundstoatotalof$27,906($22,325federalshare).YoumayproceedwiththeadministrationofthisprojectinaccordancewithyourWSDOTapprovedCertificationAcceptanceagreement.cerelY.LStephanieaxManager,ProgramManagementLocalProgramsST:jg:acEnclosurecc:MehrdadMoini,NorthwestRegionLocalProgramsEngineer,MSNB$2-]2lAGENDA ITEM #5. d) TWhintonStateTransportattonBuildingV310MapleParkAvenueSEDepartmentofTransportationP0.Box47300Olympia.WA98504-7300360-705-7000flY:I-800-833-6388wwwwsdot.wa.govMay22,2017__________Mr.JimSeitzPublicWorksAdministrator—TransportationCityofRenton______________________1055SouthGradyWayRenton,Washington98057-3232NE31StStreetBridgeBROS-If)70(009)ProjectItIndingIncreaseDearMr.Seitz:ThisletterisinresponsetoyourletterdatedApril28,2017.requestingadditionalfederalfundingfromtheBridgeProgramduetoupdatedconstrcictioncosts.AfterconsiderationoftheinformationpresentedanddiscussionswithyourRegionLocalProgramsEngineer,thefollowingincreaseisgranted.Federalfundsforyourprojecthavebeenincreasedto51,413,640.Forthepreliminaryengineeringandrightofwayphasethesefundsateavailableat80percentfederalshare.Fortheconstructionphase.ifauthorizedbySeptember30.2018,thesefundsareavailableat86.5percentfederalshareforeligiblecosts.Asareminder,bridgeapproachcostsarelimitedto15percent.Shouldyouhaveanyquestions.pleasecontactMehi-dadMoini.yourRegionLocalProgramsEngineer,at(206)440-4734.ST:acRECEIVEDMAY25Ol?TransportationSystemsDivInterimDirectorLocalProgramscc:MehrdadMoini,NortlnvestRegionLocalProgramsEngineer,MSNB82-121AGENDA ITEM #5. d) Project: NE 31st St Bridge Replacement Project ‐ CAG‐18‐001Due Date: March 20, 2018Opening Date: March 21, 2018CITY OF RENTONBID TABULATION SHEETBid Total fromProp Sched Non‐Fed UDBE Recyled Adden Bid Sub UDBE WageSchedule of PricesPrice Coll Cert Cert Materials Sig Pg Bond List Conf Comp*Includes Sales TaxHamilton Construction CoP.O. Box 6591SpringfieldX X X X X X X X X X X $1,255,999.00Oregon97477NealSpoonMassana, Inc4810 Pt. Fosdick Dr. Ste 2372Gig HarborX X X X X X X X X X X $1,195,751.00Washington98335MichaelKeyserSB StructuresP.O. Box 688473SeattleX X X X X X X X X X X $1,372,751.01Washington98168BobScarsellaBidderFORMSEngineer's Estimate$1,145,476.20AGENDA ITEM #5. d) Project: NE 31st St Bridge Replacement Project ‐ CAG‐18‐001Due Date: March 20, 2018Opening Date: March 21, 2018CITY OF RENTONBID TABULATION SHEETBid Total fromProp Sched Non‐Fed UDBE Recyled Adden Bid Sub UDBE WageSchedule of PricesPrice Coll Cert Cert Materials Sig Pg Bond List Conf Comp*Includes Sales TaxBidderFORMSQuigg Bros, Inc.P.O. Box 17074AberdeenX X X X X X X X X X X $1,360,801.00Washington98520CharlesQuigg Engineer's Estimate$1,145,476.20AGENDA ITEM #5. d) AB - 2129 City Council Regular Meeting - 16 Apr 2018 SUBJECT/TITLE: Hire Vacant Senior Finance Analyst at Step D RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Administrative Services Department STAFF CONTACT: Jamie Thomas, Fiscal Services Director EXT.: 6929 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: BACKGROUND The finance department has an unfilled Senior Finance Analyst position which became vacant January 1, 2018 when Kristi Rowland was promoted to the City’s Organizational Development Manager. ISSUE Finding a qualified candidate for the vacant Senior Finance Analyst position has proven to be difficult. After three rounds of application reviews and interviews, we finally found a highly competent and team and customer service oriented candidate. Marc Gordon is a CPA and MBA with 6 years of experience with Deloitte. Through the interview process, Marc stood out from all of the other candidates and he received remarkable reviews from his most recent supervisors. If hired, Marc would bring much experience and talent to the finance group. However, with his most recent position as Tax Manager with Deloitte, his salary and benefit package was greater than what the City is able to offer at Step C. There is no budget impact since the employee holding this position previously was earning a Step E. This will result in a salary savings in 2018. EXHIBITS: A. Issue Paper STAFF RECOMMENDATION: Authorize staff to offer Marc Gordon the Senior Finance Analyst (gr ade 25) position, Step D, effective April 24, 2018. AGENDA ITEM #5. e) ADMINISTRATIVE SERVICES M E M O R A N D U M DATE:April 11, 2018 TO:Ed Prince, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Jamie Thomas, Fiscal Services Director SUBJECT:Hire Vacant Senior Finance Analyst (grade m25) Position at Step D BACKGROUND The finance department has an unfilled Senior Finance Analyst position which became vacant January 1, 2018 when Kristi Rowland was promoted to the City’s Organizational Development Manager. ISSUE Finding a qualified candidate for the vacant Senior Finance Analyst position has proven to be difficult. After three rounds of application reviews and interviews, we finally found a highly competent and team and customer service oriented candidate. Marc Gordon is a CPA and MBA with 6 years of experience with Deloitte. Through the interview process, Marc stood out from all of the other candidates and he received remarkable reviews from his most recent supervisors. If hired, Marc would bring much experience and talent to the finance group. However, with his most recent position as Tax Manager with Deloitte, his salary and benefit package was greater than what the City is able to offer at Step C. There is no budget impact since the employee holding this position previously was earning a Step E. This will result in a salary savings in 2018. RECOMMENDATION We recommend that the City Council authorizes staff to offer Marc Gordon the Senior Finance Analyst (grade 25) position, Step D, effective April 24, 2018. AGENDA ITEM #5. e) AB - 2127 City Council Regular Meeting - 16 Apr 2018 SUBJECT/TITLE: 2018 Title IV Docket #13 Amendments Review RECOMMENDED ACTION: Refer to Planning Commission and Planning & Development Committee DEPARTMENT: Community & Economic Development STAFF CONTACT: Angie Mathias, Long Range Planning Manager EXT.: 6576 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: RMC 4-8-070G outlines the types of review the Planning Commission shall conduct. The review of the Development Regulations (Title IV Docket) process is specifically listed. Land Use Regulations review occurs upon Council request. The Planning Commission will make recommendations regarding the Land Use Regulations to the Council. Final recommendation of the Title IV Docket will be the au thority of the Council. This process is codified in RMC 4-9-025, Title IV Development Regulation Revision Process. Staff has compiled a series of amendments to Title IV of the Renton Municipal Code (Development Regulations) that initiates several new regulatory initiatives that respond to important issues facing the City. The proposed list of amendments includes City initiated amendments as shown in the 2018 Title IV Docket #13 Amendments Table and was arrived at after consultation with the Planning Commis sion and Planning & Development Committee. EXHIBITS: A. Issue Paper STAFF RECOMMENDATION: Refer the 2018 Title IV Docket #13 Amendments to the Planning and Development Committee and Planning Commission for review. Following this review, the Planning Commission will present code revision recommendations to Council. AGENDA ITEM #5. f) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:April 9, 2018 TO:Ed Prince, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:C. E. “Chip” Vincent, CED Administrator (x6588) STAFF CONTACT:Angie Mathias, Long Range Planning Manager (x6576) SUBJECT:2018 Title IV Docket #13 Amendments Review ISSUE: Should the 2018 Title IV Docket #13 Amendments be referred to the Planning & Development Committee and the Planning Commission? RECOMMENDATION: Refer the 2018 Title IV Docket #13 Amendments to the Planning and Development Committee and Planning Commission for review. Following this review, the Planning Commission will present code revision recommendations to Council. BACKGROUND SUMMARY: RMC 4-8-070G outlines the types of review the Planning Commission shall conduct. The review of the Development Regulations (Title IV Docket) process is specifically listed. Land Use Regulations review occurs upon Council request. The Planning Commission will make recommendations regarding the Land Use Regulations to the Council. Final recommendation of the Title IV Docket will be the authority of the Council. Title IV Development Regulations This process is codified in RMC 4-9-025, Title IV Development Regulation Revision Process. Staff has compiled a series of amendments to Title IV of the Renton Municipal Code (Development Regulations) that initiates several new regulatory initiatives that respond to important issues facing the City. The proposed list of amendments includes City initiated amendments as shown in the 2018 Title IV Docket #13 Amendments Table and was arrived at after consultation with the Planning Commission and Planning & Development Committee. CONCLUSION: The proposed schedule for review of the Title IV Docket #13 Amendments is for the Planning Commission review to occur during May 2018 to November 2018. AGENDA ITEM #5. f) 2018 TITLE IV DOCKET #13 AMENDMENTS City Initiated Amendments Commercial Variances Review and consider expanding the list of development standards from which a Variance may grant relief for residential, commercial, or industrial uses (e.g., Variances for commercial and industrial uses are only applicable to screening standards of roof-top equipment). Street Names Consider revisions to the Code to allow for changing the way street names are assigned. Specifically, allowing new streets to be named in honor of people who have contributed to community in meaningful ways. Amend the Waived Fees Minimum Unit Count Amend waived fees to allow a minimum of ten units on CV land for the owner-occupied housing incentive only (not the rental housing incentive), IF 100% of the units are affordable to households at or below 80% of median income and the units will be developed and held in perpetuity as affordable homeownership with a community land trust by a non-profit organization. Our current Waived Fees code (RMC 4-1-210) requires a minimum of 30 units on CV land to be eligible for incentive. However, given the limited amount of public funding currently available for affordable homeownership development, Housing CLT needs the Waived Fees in order for the project to be viable. Steep Slopes & Channel Migration Zones Review steep slope rules based on information from PW study regarding potential land slide areas within the City. Review King County information and data related channel migration zones. Also, review the work that King County has done regarding Cedar River Channel Migration Zones and consider amendments to Critical Area Regulations. Parking Standards Review parking standards for mf development based on number of complaints received to date from residents. Review applicability of parking standards, specifically when new stalls are required upon a building expansion/addition. Landscaping, Trees and Shrubbery Community Services has requested new and revised standards pertaining to trees located with public right-of- ways and other public land (e.g., spacing standards, approved species, maintenance techniques, processes for planting, trimming, and removing trees, etc). Mobile Food Vendors Allow mobile food vendors as permitted uses with conditions in the IL, IM, IH, CV, and CD zones. Remove requirement for a TUP for mobile food vendors in these zones. Allow Tier 1 TUP for vendors in CN, CO, COR, and UC rather that Tier 2. Require Tier 1 for other mobile vendors (such as t-shirt stands) within IL, IM, IH, CV, CN, CO, COR, and UC. Also, consider amendments that may be needed to implement recommendations in the Civic Core Plan. Service and Social Organizations Definitions Review Service and Social Organizations definitions and zones allowed to ensure it meets current needs. They are allowed in all zones except R-1, is this appropriate and/or desired especially when the service functions more like medical office, commercial use, etc. Also, in 4-2-060G Community Facilities and Public Facilities are sub-headers within the section, but there is not clarity in how this is applied in practice. Submittal Standards Update submittal requirements. There are many requirements that are no longer necessary given electronic plan review. Also, update for what we are really using and need to review the submittals. Drive Through Coffee Stands Review zones where drive through is allowed and consider removing the CN zone. AGENDA ITEM #5. f) Short-term Rentals Consider adopting code to regulate and mitigate the impacts short term rentals (AirBNB, VRBO) have on neighborhoods. Overnight Parking Overnight and extended parking on private property. Concern about semi-trucks and others parking overnight (specifically at the former SAM’s club site). Townhouse Review Consider identifying townhouses as a distinct (from single family and attached mixed use) use in the use table and determine what zones to allow in. Should they be allowed in residential zones such as R-8, especially when there are significant environmental constraints? This will also require a close look at all of Title IV for the use of attached and detached to determine where townhouses will fall and amend the code. Short Plat/Formal Plat Streamline Process Create common review timelines, submittal requirements, completion requirements, and expiration periods for both formal and short plats. Windows Transparency in Downtown As identified in the Civic Core Plan, develop code requirements to ensure transparency of windows on ground floors of downtown businesses for safety and security, as well as, creating a welcoming, vibrant pedestrian/commercial environment. Administrative Code Interpretations (from December 2017 to Current) CI-131, Minimum Density Requirement for Assisted Living Facilities in the CO zone CI-130, Fire Impact Fees for Non-profit Organizations CI-129, Residential Outdoor Storage CI-128, Security Devices for Landscaping Maintenance AGENDA ITEM #5. f)