HomeMy WebLinkAboutContract CAG-18-161
AGREEMENT FOR AWARD
OF KING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT
City of Renton
This Agreement is made between the King Conservation District Number 9, a municipal corporation in
King County, Washington, located at 1107 SW Grady Way, Suite 130, Renton, WA 98057(referred to herein as
"District"), and the City of Renton, a municipal corporation in King County, Washington, located at 1055 S.
Grady Way, Renton,WA 98057(referred to herein as"Recipient"),for the purposes set forth herein.
SECTION 1. RECITALS
1.1 Whereas,the District is a special purpose district organized and existing under authority of Chapter
89.08 RCW which engages in certain activities and programs to conserve natural resources, including soil and
water, which activities are declared to protect and promote the health, safety, and general welfare of the people
of the state of Washington; and
1.2 Whereas, pursuant to RCW 89.08.400 and/or RCW 89.08.405, King County has authorized and
imposed a system of assessments and/or a system of rates and charges to finance the activities and programs of
the District; and
1.3 Whereas, pursuant to RCW 89.08.220 and RCW 89.08.341 the District is authorized to enter into
agreements with, or to furnish financial or other aid to, municipal entities and agencies (governmental or
otherwise), or their designees, or any occupier of lands within the District, in order to carry out and facilitate the
activities and programs of the District to conserve natural resources; and
1.4 Whereas, the District has reviewed the grant application submitted by Recipient and has
determined that the application meets the requirements of Chapter 89.08 RCW and the District's policies and
procedures for awarding grants; and
1.5 Whereas, the District and Recipient desire to enter into this Agreement for the purpose of
establishing the terms and conditions relating to the District's award of a grant to Recipient.
SECTION 2. AGREEMENT
2.1 The District agrees to award Recipient a grant in the total amount of Ten Thousand Five Hundred
Twelve and No/100 Dollars ($10,512.00) from KCD-Renton 2015-16 Collections. Grant funds shall be used by
Recipient solely for the performance of the work described in Exhibit A which is attached hereto and incorporated
herein by this reference. The District shall pay the grant funds to Recipient in accordance with the District's
policies and procedures,or as otherwise provided herein,including but not limited to,the policies and procedures
contained in the grant program guidelines, provided that such funds have been collected and received by the
District.
2.2 Recipient represents and warrants that it will only use the grant funds for the work described in
Exhibit A, which may be amended by the parties pursuant to Paragraph 3.3 of the Agreement. Recipient shall
be required to refund to the District that portion of any grant funds which are used for unauthorized work. Further,
Recipient agrees to return to the District any grant funds that are not expended or remain after completion of the
work covered by this Agreement.
Page 1 of 4
2.3 Recipient acknowledges and agrees that the grant funds may only be expended on work which
shall be entirely within the District's jurisdictional boundaries. The following municipal entities are not within
the District's jurisdictional boundaries: Enumclaw, Federal Way, Milton, Pacific, and Skykomish. Recipient
shall be required to refund to the District that portion of any grant funds which are used for work performed
outside the District's jurisdictional boundaries.
2.4 In the event the scope of work authorized by this Agreement includes the use of grant funds to
purchase houses located on real property within a flood hazard area,Recipient acknowledges and agrees that grant
funds may only be used for such purposes if the houses to be purchased were constructed before floodplain
mapping or sensitive areas regulations were in place for that area. Recipient shall be required to refund to the
District that portion of any grant funds which are used for unauthorized purposes.
2.5 Recipient shall be required to provide the District with regular financial and project progress
reports for the duration of the project. Grant funds are remitted to the Recipient on a reimbursement payment
basis.Project progress reports must be submitted with each reimbursement request. Project progress and financial
reports, along with the final narrative and financial summary reports shall be submitted through the District's
online grant portal. The Recipient shall be required to submit to the District a final report which documents the
Recipient's completion of the work in conformance with this Agreement within thirty (30) days after the
completion of the work. The final report shall, among other things, summarize the project's successes and shall
address the regional benefits accomplished by the work. The final report shall also identify any obstacles or
challenges which were encountered during the work, along with general recommendations regarding ways to
avoid such obstacles or challenges in the future. If requested, Recipient agrees to provide the District with
additional financial or progress reports from time to time, at reasonable intervals.
2.6 Recipient's expenditures of grant funds shall be separately identified in the Recipient's accounting
records. If requested, Recipient shall comply with other reasonable requests made by the District with respect to
the manner in which project expenditures are tracked and accounted for in Recipient's accounting books and
records. Recipient shall maintain such records of expenditures as may be necessary to conform to generally
accepted accounting principles and to meet the requirements of all applicable state and federal laws.
2.7 If the Recipient is a Washington municipal agency, Recipient shall be required to track project
expenses using the Budget Accounting and Reporting System for the State of Washington ("BARS").
2.8 The District or its representative shall have the right from time to time, at reasonable intervals, to
audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. Recipient
shall cooperate with the District in any such audit.
2.9 Recipient shall retain all accounting records and project files relating to this Agreement in
accordance with criteria established in the Revised Code of Washington and the Washington State Archivist.
2.10 Recipient shall ensure that all work performed by Recipient or its employees, agents, contractors
or subcontractors is performed in a manner which protects and safeguards the environment and natural resources
and which is in compliance with local, state and federal laws and regulations. Recipient shall implement an
appropriate monitoring system or program to ensure compliance with this provision.
2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected or appointed
officials,employees and agents,from all claims,alleged liability,damages,losses to or death of person or damage
to property allegedly resulting from the negligent or intentional acts of the Recipient or any of its employees,
agents, contractors or subcontractors in connection with this Agreement.
Page 2 of 4
2.12 Recipient agrees to acknowledge the District as a source of funding for this project on all literature,
sigtlage or press releases related to said project.
2.13 Recipient shall notify the District if Recipient intends to sell,salvage,or otherwise dispose of any
equipment purchased with grant flinds.The proceeds received by Recipient from any sale,salvage or disposition,
or the value of the equipment if proceeds were not received from any such action, must be: (a)re-invested back
into the originally awarded project;(b)invested in a similar project with District approval;or(c)returned to the
District.
SECTION 3. GENERAL PROVISIONS
3.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their
respective successors and assigns.
3.2 This Agreement constitutes the entire agreement between the parties with respect to the subject
matter hereof. No prior or contemporaneous representation,inducement promise or agreement between or among
the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any
force or effect.
3,3 No amendment to this Agreement shall be binding on any of the parties to this Agreement unless
such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may
from time to time be modified by written amendment which shall be executed by duly authorized representatives
of the parties and attached to this Agreement.
3.4 Each party warrants and represents that such party has hill and complete authority to enter into
this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she
has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the
signature of such representative.
DISTRICT RECIPIENT:
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Name xi mr. Name Se" NetriegA
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Approved as to Form: Approved as to Form:
DISTRICT LEGAL COUNSEL: RECIPIENT'S ATTORNEY:
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Name f-,11,10d
Name
Date 01- 6/ I 8 Date :Icf.I
Page 3 of 4
Exhibit A
Page 4 of 4
Carrie Olson
Renton
2018 Renton Farmers Market - Marketing and
Advertising
Member Jurisdiction Grant Program
Renton
1055 S. Grady Way
Renton,WA 98057
Ms. Carrie Olson
1055 South Grady Way CLOlson@Rentonwa.gov
Renton,WA 98057-3232 0: 425-430-7214
1
Printed On:18 April 2018 Member Jurisdiction Grant Program
Carrie Olson Renton
Application Form
Summary Information
Project Title*
2018 Renton Farmers Market-Marketing and Advertising
Project Description - Short
Provide a short,concise description of the project no more than two or three sentences.
Utilizing a combination of marketing,advertising and onsite programming to raise awareness about the
market and the healthy,local foods that are available to everyone.
Principal Partners (if any)
Amount of KCD Funding Requested*
You will need to upload a detailed budget document before you submit your application.Please make sure the
amount requested and total project cost amounts you list here match the amounts in the uploaded budget
document.
$10,512.00
Total Project Cost*
$83,164.00
Total Matching Funds (optional)
$72,652.00
Project Start Date*
01/01/2018
Project End Date*
12/31/2018
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•
Carrie Olson Renton
Close Date
Project Location*
Address,Parcel#,OR L&L Points,for site specific projects only.
If more than two locations,state"multiple"and explain.
Piazza Park,Renton
South 3rd Street&Burnett Avenue South
Jurisdiction
If the applicant is not a city or jurisdiction,please type in the city or jurisdiction this project is located in.
Is your project on public or private land?*
Public
State Legislative District#*
Click here to find it on the web.If your project resides in more than one district,type in the primary district or type
in zero.
37
King County District #*
Click here to find it on the web.If your project resides in more than one district,type in the primary district or type
in zero.
5
Natural Resource Improvement Actions- Criteria Checklist
Please only select"yes"below the action that your project directly addresses
Direct Improvement of Natural Resource Conditions*
To improve landscape and natural resource conditions as a result of direct action that enhances water quality,
protects and conserves soils,implements ecosystem restoration and preservation projects(examples include
supporting private property owners with land stewardship, water quality, aquatic and wildlife habitat resources,
removal of invasive weeds,stewardship on public land)
Does your project directly address this issue?
No
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Carrie Olson Renton
Education and Outreach*
To raise awareness,deepen knowledge,and change behaviors of residents,landowners,and other land managers
and organizations to practice exemplary stewardship of natural resources(examples include education about
storm water management;the value of farmland, local farms and food systems,shorelines,salmon habitat,forests
and other ecosystems)
Does your project directly address this issue?
Yes
Pilot and Demonstration Projects*
To test and/or improve concepts and/or approaches in natural resource management that can be replicated by
others(examples include low impact development or green infrastructure demonstration projects,development of
new best management practices,distribution of local farm products, urban agriculture(e.g.farmers markets and
backyard food production to promote or support social economic independence and healthy living);technological
innovation for natural resource conservation)
Does your project directly address this issue?
Yes
Capacity Building*
To enhance the ability of organizations,agencies,residential landowners and other land owners and managers to
have knowledge,skills,tools,support systems and technical resources to implement exemplary best management
practices and deliver natural resource management actions on the ground(examples include urban agriculture
development,assistance to and inclusion of private property owners,preservation, restoration,and/or expansion of
urban and/or rural agricultural lands,rural and urban forest lands, riparian restoration and stewardship on private
and public lands)
Does your project directly address this issue?
Yes
Project Type
Agriculture,Urban
Education
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Carrie Olson Renton
Narratives, Budget, & Attachments
Project Description - Detailed*
Provide a description of the project that summarizes what you will do, how you will do it,and why you will do it.
Describe target audience,outcomes,objectives and general timelines.
The Renton Farmers Market(RFM)was established through grass root community efforts and dedicated
volunteers with startup funding provided by the City of Renton in 2002. Today,RFM is operated by the City
of Renton and continues to partner with these dedicated volunteers to provide local farmers the opportunity
to bring their fresh produce to our community. Our market runs June through September each Tuesday(17
weeks)at the Piazza Park in Downtown Renton from 3:00 p.m.to 7:00 p.m. 2018 marks our 17th year.
RFM is more than just a farmers market,each week features:
• Live entertainment with local artists.
• A"Kid's Patch"with fun and educational activities for children and their parents or guardians.
• The TASTE of Renton featuring cooking demonstrations using market produce.
• WSU Master Gardener Clinics assists shoppers with gardening questions and provides information on
environmentally friendly gardening practices.
• A Community Booth(offered free of charge each week to non-profit groups)provides an opportunity
to reach our diverse population and educate them on the services
these groups provide in the Renton area.
• Space for educational opportunities that focus on farming,the environment,and healthy eating.
With an average attendance of 3,000 shoppers each week,the RFM serves as a community gathering spot
where people have a sense of belonging and connection.
Farmers Markets are critical to the survival of many small family farms and the preservation of farmland
in Washington. Selling directly to the consumer allows farmers to become more profitable by eliminating the
middleman and obtaining retail rather than wholesale pricing. In 2017,RFM had 21 farmers as vendors;with
9 of those farming over 51 acres of land in King County.
In 2015,RFM started an Electronic Benefits Transfer(EBT)token program for Supplemental Nutrition
Assistance Program(SNAP)recipients.This program was exercised to increase the availability of fresh local
foods for everyone in our community in conjunction with an increase in the potential revenue for our
farmers.In 2016 we expanded that program to include the Fresh Bucks Incentive,which matches those SNAP
benefits,dollar-for-dollar up to ten dollars each market day,to be used exclusively on fresh produce at the
market. Comparing the 2017 and 2016 seasons(16 weeks vs.17 weeks),our market experienced increases
in several areas;685 transactions(4%increase from 2016)of$7,458 in SNAP benefits for 375 unique
customers(11%increase over 2016)and provided those customers with an additional$8,336 in Fresh Bucks
incentives(26%increase over 2016). Furthermore,in 2017,our EBT/Fresh Buck program gave an additional
$3,179 in sales to our King County Farmers(a 17%increase in EBT/Fresh Bucks sales from 2016).
With almost 13,000 Renton residents seeking Basic Food benefits in 2016,our market is eager to expand
and promote these benefits for our shoppers.RFM views this as a huge opportunity to generate an increase in
revenue for our farmers.
As a result of a 2017 King Conservation District Grant,RFM expanded our marketing and educational
opportunities for the market with paid advertising,weekly emails,and regular website updates. Funding also
supported staff time,allowing us to program the expanded market footprint known as Market West. This
enabled RFM to invite additional vendors and host new educational activities. Additional staff time was used
to assist with staffing our EBT program.
For 2018,RFM is seeking funding through a KCD Member Jurisdictional Grant to continue and further
expand its successful marketing and educational efforts.This will also allow for increased staff time to
support our EBT program at the market which will provide an additional source of revenue for our farmers.
The funding will develop more robust market day events like Green Day,Farmers Market Week,Salmon Day,
and expand the footprint of Market West.
Printed On:18 April 2018 Member Jurisdiction Grant Program 5
Carrie Olson
Renton
What you will do:
1. Close Logan Avenue and program the space with several vendors to encourage shoppers to continue
their shopping over the entire layout of RFM. RFM has expanded to Gateway Park,but is challenged when
faced with getting shoppers to cross the street. By closing the street and placing several vendors and
activities in the street,shoppers will feel a natural transition between the two spaces.
2. Renton Farmers Market(RFM)has offered an Electronic Benefits Transfer(EBT)token program for
those relying on the Supplemental Nutrition Assistance Program(SNAP)and the Fresh Bucks incentive;a
dollar-for-dollar matching benefits program that is now unlimited(2018 season removed the ten dollar limit)
as incentive to be used specifically for fresh produce for the past two seasons.This program saw a 17%
increase in EBT/Fresh Bucks sales in 2017 for King County Farmers.Yet,in 2017,58%of EBT shoppers only
used their benefits one time at RFM. In 2018,we will focus efforts on working with first-time shoppers at
RFM to get feedback on their experiences and offer help with questions and solutions to barriers to shopping
at RFM.
How you will do it:
1. Work with internal departments at the City of Renton as well as Metro and Sound Transit to reroute
transit during market hours. Work with internal departments to close the streets during market hours.
Revise RFM vendor map to accommodate new footprint;work with vendor list to identify appropriate
vendors to place in the street locations(chosen by popularity and willingness to move from a regular
location). On Market Days,staff will assist closure of Logan Avenue and coordinate the placement of vendors
in that space as well as Market West.
2. During EBT transactions,talking with and encouraging 1st time EBT shoppers to return to the booth to
share their experience and ask questions in an effort to find out why the majority only shop at the market one
time. Offering staff assistance when shopping at the market to help educate 1st time EBT shoppers on how to
use their benefits at the market and what foods are eligible for EBT and Fresh Bucks programs.
Why you will do it:
1. Create a more natural flow for shoppers so that they will visit all areas of the market.
2. Try to identify barriers and answer questions of 1st time EBT shoppers so that they will return to shop
again.
Describe target audience:
Our target audience is shoppers at the market.
Outcomes:
The desired outcome for this work will be a more cohesive market expansion from Piazza Park,through
Logan Avenue and on into Gateway Park. RFM has reached capacity at Piazza Park,and by expanding we will
be able to offer more farmers opportunity to vend at RFM,and additional space for educational activities.
Creating returning EBT shoppers to create additional sources of income for our farmers.
Objectives:
The objective is to create additional income opportunities for King County Farmers by expanding the RFM
footprint and encouraging returning shoppers.
General timelines:
The majority of the work will be done during market season,June through the end of September.
Preparations for work will begin in April and season wrap up is anticipated to run through the end of October.
Project Activities and Measurable Results*
List specific project activities to be completed with KCD grant funds and the associated outcomes or measurable
results,and timeline.
Printed On:18 April 2018 Member Jurisdiction Grant Program 6
Carrie Olson
Renton
Paid advertising,focusing on social media;
Updating rentonfarmersmarket.com weekly to keep information current;
Sending weekly emails to remind shoppers about the market;
Providing paid appearances by recognized speakers on relevant farmers market topics;
Educational opportunities for our shoppers from partners such as WSU Food Sense,King Conservation
District,WSU Master Gardener,Sustainable Renton,and Tilth Alliance. Focus will be on how to shop at a
farmers market,making your food budget stretch,growing your own food,and reducing food waste;
Cooking demonstrations using produce available at the market and featuring budget-friendly recipes;
Running the EBT Program at the market and conducting outreach to educate shoppers and organizations
on how to use benefits at RFM;
EBT/SNAP processing-focusing additional attention on 1st time customers;and
Closing Logan Avenue/further expansion and programming
Associated outcomes/Measurable results:
More opportunities for King County Farmers to vend at RFM.
More money spent with King County Farmers.
Timeline:
The majority of the work will be done during market season,June through the end of September.
Preparations for work will begin in April and season wrap up is anticipated to run through the end of October.
Project Budget and Expenses*
Fill out and upload separate Application Budget Form also available on the KCD Member Jurisdiction Grant
Program website.Budget must be detailed with footnotes,appropriate and reasonable,meeting state
auditor/GAAP guidelines.Please do not use forms from previous applications. Please only upload the form linked
above. Thank you!
2018 grant-mj-application-budget-form for RFM.xlsx
Member Jurisdiction Authorization Letter
If you are a nonprofit organization seeking Member Jurisdiction funding,you must upload written authorization
from the Member Jurisdiction to apply for funding.This can be in the form of a letter or scanned copy of an email.
Additional Attachments
Upload any photos or maps of your project here.Only one file will be accepted. Please combine multiple files into
one if possible.
2018 KCD Grant Additional Info.pdf
KCD Acknowledgement and Signature
By signing below,the applicant agrees to acknowledge King Conservation District funding by placing the KCD-
provided logo on signs,materials,and documents produced as part of the above proposal. In addition,the
applicant will notify KCD of public events and activities funded by the KCD.
Printed On:18 April 2018 Member Jurisdiction Grant Program 7
Carrie Olson
Renton
Authorized Applicant Electronic Signature*
Please enter your full name to sign and agree to the above.
Carrie Olson
Title
Farmers Market Coordinator
Date*
04/04/2018
Printed On: 18 April 2018 Member Jurisdiction Grant Program 8
Carrie Olson
Renton
File Attachment Summary
Applicant File Uploads
• 2018 grant-mj-application-budget-form for RFM.xlsx
• 2018 KCD Grant Additional Info.pdf
Printed On: 18 April 2018 Member Jurisdiction Grant Program 9
Member Jurisdiction Grant Program
Grant Application Project Budget Form
Promoting sustainable uses of natural resources through
King Conservation District responsible stewardship
Project Name 2017 Renton Farmers Market-Marketing and Promotion
Applicant City of Renton,WA
Contact Carrie Olson
Mailing Address 1055 South Grady Way,6th Floor
E-mail clolson@rentonwa.gov Project Start Date: 1/1/2018
Phone 425-430-7214 Project End Date: 12/31/2018
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Budget Item KCD Funds Other Funds Other Funds Total
City of Renton
Salaries&Benefits $6,932 $60,047 $66,979
Travel/Meals/Mileage $2,000 $2,000
(for-volunteers,staff)
$0
$0
$0
Office Supplies $400 $400
$0
$0
Field Supplies $0
Contracted/ $2,700 $6,050 $8,750
Professional Services
Permits $970 $970
Other:Supplies for $1,200 $1,200
Resale
Other:Small $435 $435
Tools/Minor Equipment
Repair
Other:Advertising $880 $1,000 $1,880
Other:Memberships& $500 $500
Dues
Other:External Taxes $50 $50
TOTAL $10,512 $72,652 $0 $83,164
Total Project Cost $83,164
Total Match $72,652
Amount of KCD Funding
Requested $10,512
Match Percentage
87%
Footnotes: Contracted/Professional Fe,vices wilt include website updates,e?nail 1st,speaker fees,and poster design
2018 Renton Farmers
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