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HomeMy WebLinkAbout05/15/2007 - Minutes MINUTES City of Renton Human Services Advisory Committee a: � Tuesday, May 15, 2007 � 7th Floor Council Committee Room 3:00 pm Renton City Hall Committee members � 1. Minutes from April meetina Robin moved to accept minutes, present: Laura B. seconded. Motion carried. Janet Bertagni 2, Fundinq Process Discussion Should the Committee use wei hts Laura Brock 9 Rolf Dragseth or variable percentage of funding? The Funding Analysis attachment Charles Gray shows the funding for the past six years. Dianne said that using weights Robin Jones had skewed what had been funded in the last funding round, and Laura Law suggested that soft targets may get better results. Karen said staff is not Alicia Wells Samantha Williams suggesting specific percentages at this time. Dianne said that the percentages can be revisited after all the applications are received. They Absent: don't need to be set for another seven or eight months, as the committee will need to review the needs and gaps first. Robin asked whether a Margie Albritton minimum or maximum amount for the percentages needs to be set. Casey Bui Laura Law moved to use soft funding percentage targets, Charlie Staff Contacts: seconded. Motion carried. Karen Bergsvik Janet suggested grouping Results 1, 2, and 3 together since they 425-430-6652 overla Discussion followed on rou in the results. Is it for ur oses of kberQsvikC�3ci.renton.wa.us P• 9 P 9 P P funding? What would be the advantage? Do agencies manipulate their Dianne Utecht application in order to pick the right Result? The general consensus is 425-430-6655 dutecht�ci.renton.wa.us that each result is discrete and should be separate. Katie McClincy 3. Pre-apulication fundinq process There was discussion as to if 425-430-7555 kmcclincv�ci.renton.wa.us the pre-application will be used to determine how well a Mary Ann Anthony program/strategies meet the result. Charlie made a motion that staff 425-430-6650 should determine if the program demonstrates the ability to address the manthonv�ci.renton.wa. result for which the agency is applying for funding. Robin seconded. Motion carried. As part of the process, staff will report to the HSAC what agencies are screened out. Rating Tool Number One will not be used in the next funding process. There was discussion as to what assistance staff gives agencies in writing the application. Karen says that staff provides this assistance to level the playing field, since some agencies have professionals and some have volunteers writing the application. Katie asked if there is a correlation between an ill-written outcome and poor reporting, and Karen responded yes, that seems to be true. H:\Human ServicesWdvisory Committee�2007 HSAC\May 07 MIN1.doc p. 1 of 2 version 9/12/2018 Should agencies be allowed to provide their own strategies, or use the ones identified by the ad hoc committee and the consultant? In discussion, Laura B. and Laura L. said agencies should provide backup as to why they pick a particular strategy (i.e. best practices), but it should be voluntary for agencies regarding what strategies they choose. It can be strongly encouraged that they use the identified strategies. 4. Results —fundinq process Katie questioned whether agencies have access to the baseline data. Karen said no —the staff and consultant would be collecting that data. Dianne differentiated between the indicators and baseline data needed for the community, and indicators for each agency. The Agencies are only accountable for their own indicators. Clients of agencies can be asked about the quality of service for that particular agency. Agencies also get data by doing surveys, target groups, and pre- and post- agency interviews. The community indicators will be used in the community "report card." Originally the report card was planned for 2007— but the timing is too short to show a difference in the baseline data. 5. Results — usinq part of each meetinq to discuss a result A handout on what agencies fall under which results was distributed. There was discussion where certain programs fell, like DAWN and Volunteer Chore (self sufficiency or housing). Staff suggested that agencies in the same Result be invited to come to HSAC meetings to address needs and gaps. Similar agencies could come in together. There was discussion as to whether agencies would come in more than once, if they were applying for funds for more than one result. Advisory committee members requested that a survey be sent to agencies to get information about needs and gaps. 6. Food Bank tour report Janet commented that the organization of the food bank had improved since it opened. The goal for the US Postal service food drive was 75,000 pounds of food, and they received that; the warehouse is now full. Laura B. was concerned about the safety of the Food Bank giving out homemade food. Karen suggested that a letter be sent to Captain Terry, outlining food safety concerns and Seattle King County Food Donation Guidelines and WA State Dept of Health Guidelines for Charity Food Donations. 7. Final business It was decided to continue the calendar for the time being. Committee members said that they do not need special nametags. It was decided that Committee members email and street addresses would not be shared with those that request it; correspondence will be forwarded through the City. The Mayor's letter to Lynn Rothlisberger, the Housing Technician was shared; it thanked him for his contribution to the program. Meeting adjourned at 4:40 pm. Janet Bertagni �� � �� J H:1Human ServicesWdviso Committee�2007 HSAC\Ma 07 MIN1.doc �/ � rY Y p.2 of 2 version 9/12/2018