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Home My WebLink About04/17/2012 - Minutes D c�ry of ,. ��0� "��? Human Services Advisory Committee Meeting Minutes Renton City Hall Council Conference Room, 7t" Floor April 17, 2012, 3:00 p.m. I. CALL TO ORDER Chair Linda Smith called the April 17, 2012, meeting to order at 3:01 p.m. In Attendance Members: Linda Smith, Chair; Margie Albritton; Elyn Blandon; Charles Gray; Robin Jones; Adria Krail; Shannon Matson; Elizabeth Stevens City of Renton Staff: Karen Bergsvik; Dianne Utecht;Jennifer Jorgenson Absent Alicia Glenwell (unexcused); Rob Spier, Vice-Chair (excused); Nicole Wicks (excused —verbally resigned; effective February 21, 2012) I. APPROVAL OF MINUTES A. A motion was made by Robin, and seconded by Elyn to approve the February Minutes as written. Six were in favor; two abstained; motion carried, February 2012 Minutes were approved as submitted. B. A motion was made by Robin, and seconded by Elizabeth Stevens to approve the March Minutes as written. Seven were in favor; one abstained; motion carried,the March 2012 Minutes were approved as submitted. II. INTRODUCTIONS—WELCOME NEW MEMBER: New member Shannon Matson and staff support person Jennifer Jorgenson took turns introducing themselves. III. COMMUNITY NEEDS AND RENTON RESULTS Karen gave a brief report on the demographics and evolving changing needs within the Renton community and how they affect the overall desired outcome for the nine preferred outcome areas known as Renton Results. Demographics worthy of special note are: ♦ South King County's population is 638,822; Renton's population is 90,927. City of Renton Human Services Advisory Committee Minutes April 17,2012 Page 2 of 4 ♦ Spanish is the#2 language spoken in Renton Schools and is therefore the#1 need for English as a second language course. ♦ The Somali population has now eclipsed both the Ukrainian and Russian populations. ♦ Almost 25%of our entire population is under age 19; only 10% are older than 65. ♦ Fifty-seven percent of Renton School District students are enrolled in reduced or free lunch programs and 50%of the student population is non-white. ♦ Almost 11%of King County's population lives below the poverty level. Karen noted the data supports three priorities for this funding cycle: 1. Readiness for school—and the ability to keep students engaged through graduation. 2. Adequate food, clothing, and health care for all individuals. 3. Ending homelessness—affordable housing is critical. The HSAC members agreed with Karen that these are the priorities. The Renton Results are explained in better detail within the attachment entitled Renton Needs and Demographics. � The point was brought up that the data presented focused on Renton School District, and did not include either the Issaquah or Kent school districts. Parts of these school districts are within the Renton city limits. The families that reside in these areas should be served by the agencies we fund. The question was raised that if Renton Results#6 and #7 are not allocated funds, and no agencies have ever applied for funding under them, why can't they be eliminated? Staff responded that the ad hoc committee that came up with the Renton Results believed that these results are desirable goals for the Renton community—regardless of whether Human Services allocates funding to them or not. IV. FUNDING PROCESS Soft Fundin�Tar�ets—Dianne went over the staff recommendations for soft funding targets and noted that Renton Results#1, #2, and #8 are this year's priorities. Funding would be shifted from Housing and Homelessness to Basic Needs—so that the targeted levels of funding would be the same for the three priorities. Renton Results#3, #4, and #9 proposed percentage soft funding are unchanged from the last cycle. There was discussion about the Renton Results. Et was asked if Renton Results#3, #4, and #5 might be deleted in the future, because they are recommended for small amounts of funding and the money could be better leveraged for more favorable outcomes through larger programs. Staff responded that the prior outcomes for Renton Results#3, #4, and #5 do indicate positive previous outcomes. C:\Documents and SeYtings\jjorgenson\Local Settings\Temporary Intemet Files\Content.0utlook\T2LG67ZM�.April 2012 Minutes.doc City of Renton Human Services Advisory Committee Minutes April 17, 2012 Page 3 of 4 Charlie Gray made a motion to approve the 2013/2014 soft funding targets as recommended by staff. Elizabeth Stevens seconded the motion and Chair Smith asked for any discussion prior to taking a vote on the matter. There was a suggestion to eliminate Renton Results#6 and #7 since they hadn't been funded previously and to then combine Renton Results #4 and #5 into one Result for this funding cycle. Further discussion ensued and staff again explained the premise behind the listed nine Renton Results. After more discussion, Chair Smith called for an amendment to the motion before the Committee on the floor. No amendment was forthcoming and Chair Smith proceeded to a vote on the original motion as presented for consideration. There were two No votes; one abstention; five Yes votes. The motion to approve the 2013/2014 Soft Funding Targets as recommended by staff was carried. Rating Tools—Dianne went over the Application Rating Tool and explained the changes that had been made. She noted a new section had been added that is titled Renton Community Impacts and is weighted at ten (10) points. The intent of this portion is to quantify the haman factor and take into consideration community needs. There was discussion as to whether each committee member could allocate the ten points without justification, or if the application needed to include certain criteria. Robin made a motion to include the ten (10) points under Community Impacts with language clarification modifications to be determined by a subcommittee that will be selected immediately following the vote. The motion was seconded by Elyn. There were six Yes votes and one abstention. The motion was carried. Chair Smith indicated the subcommittee to work on the language clarification with Dianne would be comprised of Robin, Charlie, and Elyn. Dianne went over the proposed 2013/2014 Financial Analysis. She also distributed two proposed spreadsheets that list the agencies alphabetically and by result, and a score sheets she has develo�ed to compile the individual scores for the applications. Charlie made a motion to include the 2013/2014 Financial Budget as recommended by staff to be used in scoring grant applications. It was seconded by Robin. The vote was unanimous. Past Performance—There was a concern over the use of five points favoring those agencies that had been previously funded, as opposed to deducting points from previously funded agencies based upon their individual contract compliance history. Shannon made a motion to create one Financial Budget category with a maximum of up to fifteen (15) points. There would also be a contract compliance category where up to five (5) points could be deducted for non-compliance history. Charlie Gray seconded the motion. Chair Smith called for the vote—all Yes; motion carried. C:\Documents and Settings\jjorgenson\Local Settings\Temporary Internet Files\Content.0utlook\T2LG67ZM�April 2012 Minutes.doc City of Renton Human Services Advisory Committee Minutes April 17, 2012 Page 4 of 4 Updated Timeline—The 2013/2014 timeline for funding deliberations that was included with the agenda packages was briefly discussed. The major items of concern were discussed. Conflicts of Interest—Dianne asked the Committee members to note if they have any conflict of interest concerning the upcoming grant application deliberations. There are three: Elyn has a conflict concerning Renton Result#4 (Residents know about domestic violence); Linda has a conflict concerning Renton Result#2 (Margie Williams Helping Hand Food Bank); Charlie has a conflict concerning Renton Result#3 (all individuals become as self-sufficient as possible). MENTORS Shannon and Elyn are new, and Linda shared her idea of having mentors for new members. Karen will work on getting the mentors and Linda will work on a short job description. V. ADJOURNMENT Charlie made a motion to adjourn the April meeting; seconded by Robin. All were in favor; motion carried. The meeting adjourned at 4:52 p.m. r, ,, , � i ,. T- 1 �t �,��;� � �.:,d ,�—Sigriature � � � NEXT REGULAR MEETING May 15, 2012, 3:00 P.M. C:�Documents and Settings\jjorgenson\Local Settings\Temporary Ivternet Files\Content.OuUook\T2LG67ZM�April 2012 Minutes.doc