HomeMy WebLinkAboutContract CAG-18-234
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AGREEMENT FOR MENTAL WELLNESS YOGA AT CITY HALL
THIS AGREEMENT, dated October 17, 2018, is by and between the City of Renton (the "City"), a
Washington municipa) corporation, and Dianna Bagley ("Consultant"), of Radiance Rising. The
City a�d the Consultant are referred to collectively in this Agreement as the "Parties." Once fully
executed by the Parties,this Agreement is effective as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide Instruction Services as specified in Exhibit
A, which is attached and incorporated herein and may hereinafter be referred to as the
"Work."
2. Chan�es in Scoqe of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions,deletions or modifications.Any such changes
to the Work shalf be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s)set forth in Exhibit A.All Work shall be performed by no later
than 12/31/2018.
4. Compensation:
A. Amount. Tota) compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed$1,700.00,plus any applicable state and (ocal sales taxes.
Compensation shall be paid based upon Work actually performed according to the
rate(s)or amounts specified in Exhibit A.The Consultant agrees that any hourly or flat
rate charged by it for its Work shall remain locked at the negotiated rate(s} unless
othervvise agreed to in writing or provided in Exhibit A. Except as specifically provided
herein,the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the perFormance and payment of this Agreement.
B. Method of Pavment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed,the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a fina{ bill upon completion of all
Work. Payment shalf be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City rep�esentative of the
voucher or invoice. If the Consultant's performance does nat meet the requirements
of this Agreement, the Consultant will corred or modify its performance to comply
with the Agreement.The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Pavment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perForm the Work or for any breach of this Agreement by the
Consultant.
D. Non-Approqriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten(10)calendar days'notice fo the Consultant in writing.In the event
of such termination or suspension,all finished or unfinished documents,data,studies,
worksheets, models and reports, or other material prepared by the Consuitant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
to payment for all hours worked to the efFective date oftermination,less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperFo�mance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Ri�ht To Use Work Produd: Consultant represents and warrants that
Consultant wil! perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws.Compliance with professional standards includes,as applicabie,performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
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Standard Plans for Road,Bridge and Municipaf Construdion). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as appficable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual �ight and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement.The Cit�s or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shalt be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act,Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mai{, correspondence, notes, saved telephone messages,
recordings,photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Cansultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for a!I costs, including attorneys'fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Pubtic Records Act request in a timely
manner, unless those records are protected by court order.The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Indeaende�Contractor Relationship:
A. The Consultant is retained by the City only for the purpases and to the extent set forth
in this Agreement.The nature ofthe relationship between the Consuitant and the City
during the period of the Work shafl be that of an independent contractor, not
employee.The Consultant,not the City,shall have the power to control and direct the
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details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industriai Insurance
Program,or othenivise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Co�su(tant is a sole proprietorship or if this Agreement is with an individual,the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consuttant's failure to do so.
10. Hold Harmless:The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys'fees, costs, and/or litigation expenses to or
by any and afl persons or entities,arising from, resulting from,or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction,alteration,improvement,etc.,of structure or improvement attached to real
estate...)then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solefy for the purposes of this indemnification. The Parties
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have mutually negotiated and agreed to this waiver. The provisions of this section shaEl
survive the expiration or termination of this Agreement.
11. Gifts and Conflids: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with tfie City's Code of Ethics and state law,the Consuftant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City ofFicer or employee who was,
is, or will be involved in seteding the Consultant, negotiating or administering this
Agreement,or evaluating the Consultant's performance of the Work.
12. Citv of Renton Business license: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http:I/www.rentonwa.�ov/cros/On e.aspx?portalld=7922741&pa�e1d=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.�ov/doin�-business/re�ister-mv-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington,sha{I also be secured.
D. Commercial Automobile Liability for owned,leased,hired or non-owned,leased,hired
or non-owned, with minimum limits of$1,000,000 per occurrence combined single
limit, if there wi{I be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
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E. Consultant shall name the City as an Additional Insured on its commercial generai
liabi{ity policy on a non-contributory primary basis.The Cit�s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the Cit�s
recourse to any remedy available at law or in equity.
F. Subject to the Cit�s review and acceptance, a certificate of insurance showing the
proper endorsements,shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy canceHation,within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur,the City agrees the Consultant is not responsible for damages,nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City noc the Consultant shall assign, transfer or
encurnber any rights, duties or interests accruing frorn this Agreement without the
written consent af the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party),and given personally,by registered or certified mail,return receipt
requested,by facsimile or by nationally recognized ove�night courier service.Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement,but should not be used to give any formal notice requi�ed by the Agreement.
ClTY OF RENTON CONSULTANT
Kristi Rowland Dianna Bagley, Radiance Rising
1055 South 6rady Way 18002 120th AVE SE
Renton,WA 98057 Renton,WA 98058
Phone: (425)430-6947 Phone: 206-920-5418
KRowland@rentonwa.gov Dianna@RadianceRising.life
Fax: N/A
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification,the Consultant agrees as follows:
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A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment,in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement,or procurement of materials or supplies.
B. The Consultant will take a�rmative action to insure that applicants are employed and
that emplayees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading,demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consuf#ant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and locat laws and regulations that may affect the satisfactory completion of the
p�oject, which inctudes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964,and witl comply with City of Renton
Council Resolution Wumber 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifrcally agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perfo�m the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs,sub-contracts,or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
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E. This is a non-exclusive agreement and Consuitant is free to provide his/her Work to
other entities,so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as wetl as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authoritv. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Mana�ement. The Cii}rs project manager is Kristi
Rowland. In providing Work, Consultant shatl coordinate with the Cit�s contract
manager or his/her designee.
C. Amendment and Madification. This Agreement may be amended only by an
instrument in writing,duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced,the terms in the
body of this Agreement shall prevail and the extraneous terms shall nQt be
incorporated herein.
E. Governin� Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Draftin�Effort.This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation,drafting or execution.
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G. Jurisdiction and Venue.Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenan#s shall be brought in the King
County Superior Caurt for the State of Washington at the Maleng Regional lustice
Center in Kent,King County,Washington,or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severabilitv. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement,which shall remain in full force and effect.
I. So1e and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
1. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Wark is essential to the Consuftant's performance of
this Agreement.
K. Third-Partv Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties,and alf duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Bindin�Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers.All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressiy waived in writing.
N. Counterparts. Tiie Parties may execute this Agreement in any number of
counterparts,each of which shall constitute an original,and all of which wil{together
constitute this one Agreement.
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IN WITNESS WHEREOF,the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
By: -� , By:�/����` � -
Robert Harrison Dianna Bagiey
Chief Administrative Officer Radiance Rising
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Date Date
Atte
Ja n A.Se
City
Approved as to Legal Form
�`la�t-e ���
Shane Moloney
Renton City Attorney
Contred Template Updated 08/22J2018
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E�ibit A
Proposal for Employee Wellness ~� .� � � � ��'
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YOga C�aSSeS Radiance� Rising
Weliness from the inside ovt
October 17, 2018
Prepared for Kristi Rowland,City of Renton Employee Weliness Coordinator
Dear Kristi,
Per our communications, I would like to provide lunch-time yoga classes for City of Renton employees. Instruction will
be appropriate for all fitness and experience levels with a focus on safe alignment. Instruction will include a variety of
options so that individuals are able to participate within their pain-free range of motion.The classes will be open
exclusively to City of Renton employees and all participants must have a signed waiver turned in before participation.
Training& Experience:
• 200-hour Yoga Alliance° (RYT) Registered Yoga Teacher(I am nearing 500 hours of training and have been
teaching since February of 2007)
• Additional Training:
o YogaFit for Warriors (Yoga for trauma affected clients)
o Restorative Yoga
o Therapeutic Yoga
o Yoga for the Back,Seniors, Pregnancy
• Wellcoaches°Certified Health &Wellness Coach
• Trained in Personal Fitness Training
• Yoga Teaching experience: LA Fitness;yoga studio;Applied Insightm signature events;facilitator of a variety of
yoga &wellness workshops and retreats
Location:City of Renton facility(participants will provide their own mats and any additional equipment they prefer
(water bottles, towels, blocks, straps, blankets, etc.)
Day&time:Weekly, on Wednesdays at 12:00 noon
Duration:40 minutes per class (class will start& end promptly and students must arrive within the first 5 minutes to
participate)
Fee: $80.00 flat-rate per class for a 6-week session beginning on: and ending:
(An additional consecutive 6-week session may be added if agreed upon prior the last class of the session.)
Thank you for this opportunity,
Dianna Bagley
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Radiance Rising
En r o i I m e n t a n d W a i v e r Weliness from the inside out
Full Name:
Age(must be 18 years or older): Phone:
Email Address: Preferred Contact: phone/email
Medications:
Emergency Contact Name: Relationship:
Contact Phone: Alternate Phone:
Ailergies:
Waiver and Release of Liability:
In any physical activity,risk of severe injury is possible.The information and activities provided by Radiance Rising, LLC,
a�d/or Radiance Rising are meant to be exercised the individual's discretion based on knowledge of their�tness and
comfort level. Nothing we say or do should substitute for medicaf diagnosis and/or treatment.Some yoga practices
and/or specific poses are not recommended for individuals with certain conditions(e.g.cardiac illness, later stages of
pregnancy, post-surgery,etc.).The participant assumes the risks involved and responsibility for choices during
participation.
�, , am participating in classes led by Dianna Bagley of Radiance Rising
and am aware of potential risks associated with my participation.I agree to hold Dianna Bagley,Radiance Rising,and
guest speakers/teachers harmless and release the above hosts and presenters from any liability claims. I understand it is
my personal responsibi{ity to consult with my doctor regarding my participation and for opting out of anything I or my
health care provider considers to be potentially harmful to me.
I assert that I have no medical condition which would prevent me from taking part in yoga and exercise and I assume
responsibility for any risk or injury I may sustain because of my participation. I have read the above release and waiver of
liability and understand its contents.I agree to participation under the terms and conditions stated above.
Name(printed):
Signature:
Date: