HomeMy WebLinkAboutCommittee of the Whole - 15 Oct 2018 - Agenda - Pdf
AGENDA
Committee of the Whole Meeting
4:00 PM - Monday, October 15, 2018
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
1. 2019-2020 Budget
Department Presentations & Council Deliberations
• Public Works Department (cont'd)
• Administrative Services Department
• Community Services Department
• City Attorney Department
• Human/Resources/Risk Management Department
• Court
• Police Department
a) 10-8 Presentation
(for PW Dept)
b) 10-15 Presentation
c) Budget Q & A Memo
2019-2020 Budget Proposal
October 8, 2018
Department Presentations
Executive Office (15 min)
Community & Economic Development Department (45 min)
Public Works Department (45 min)AGENDA ITEM #1. a)
Next Week
•Administrative Services (15 min)
•Community Services (45 min)
•City Attorney (15 min)
•Human Resources/Risk Management (15 min)
•Court (15 min)
•Police (45 min)AGENDA ITEM #1. a)
Executive Office
2019-2020 Budget
See Department details starting on page 3-7
of the Preliminary Budget Document AGENDA ITEM #1. a)
EXECUTIVE DEPARTMENT
See budget document on page 3-7 for complete organizational chart AGENDA ITEM #1. a)
Proposed Budget by City Service Area AGENDA ITEM #1. a)
Department Performance Measures
select measurements from a variety of Program’s within the
Executive Department
See the Renton Results Section of the Budget Document for a full listing of program measures.
2014 2015 2016 2017
City Service Area Performance Measures Results Results Results Results
Safety and Health Enage with and leverage public and private partnerships to maintain or increase
volunteer hours dedicated to the Emergency Management Program.1,866 3,064 3,484 3,239
Information requests/concerns from residents are acknowledged within three days.97%100%100%100%
Information requests/concerns are resolved within two weeks.92%99%92%97%
Percent of survey respondents who rate the value of services for the taxes paid to
Renton as "good" or better.---51%
(2015 Survey)---51%
(2017 Survey)
Amount of intergovernmental funding collected by the City to fund programs and
projects increases year over year.---75%---50%
Percent of survey responses that rate the City's overall communication of key
programs and initiatives as "good" or better.---65%---67%
Accomplishment or significant progress made on each of the major priorities of the
annually adopted State Legislative Agenda.---75%75%50%
The percent of the City's Public Relations efforts and advertising covered by local
and regional media.---95%95%96%
Representative
Government
AGENDA ITEM #1. a)
Mayor’s Office
Mission Statement
•Provide executive leadership and management for
the City of Renton government to act strategically.
•Implement decisions efficiently and accurately,
apply city policies uniformly.
•Achieve city goals expeditiously. AGENDA ITEM #1. a)
2017/2018 Accomplishments
Facilitated the successful implementation of the city’s business plan; monitored city-wide performance and accountability.
Successfully advocated the city’s adopted state and federal legislative agendas.
Implemented various programs and efforts to achieve the city’s goal of building an inclusive and informed city with opportunities for all.
Communicated with our public on key issues and programs and provided opportunities for community involvement.
Ensured achievement of the city’s goals and objectives by appropriately placing authority, assigning accountability, and monitoring performance.AGENDA ITEM #1. a)
2019-20 Priorities
•Established the six key priority areas of focus:
–Economic Development
–Police Effectiveness/Community Relations
–Workforce Culture
–Inclusion/Diversity
–Quality of Life
–Legislative Priorities and Federal, State, Regional
Advocacy AGENDA ITEM #1. a)
2019-20 Priorities
Economic Development AGENDA ITEM #1. a)
Economic Development AGENDA ITEM #1. a)
Economic Development AGENDA ITEM #1. a)
Economic Development AGENDA ITEM #1. a)
Economic Development AGENDA ITEM #1. a)
2019-20 PrioritiesPolice Effectiveness/Community Relations
AGENDA ITEM #1. a)
Police Effectiveness/Community Relations
AGENDA ITEM #1. a)
Police Effectiveness/Community Relations
AGENDA ITEM #1. a)
Police Effectiveness/Community Relations
AGENDA ITEM #1. a)
2019-20 Priorities
Workforce Culture
•Implement training curriculum to develop improved
productivity and leadership skills.
•Continue LEAN training and other efficiency measures.
•Continue customer service training.
•Continue cultural awareness/social equity training.
•Improve our inclusiveness in hiring practices.
•Continue to improve our performance management and
reporting through Renton Results and other tools.AGENDA ITEM #1. a)
2019-20 Priorities
Inclusion/ Diversity
AGENDA ITEM #1. a)
Inclusion/ Diversity
AGENDA ITEM #1. a)
Comprehensive
Effort
AGENDA ITEM #1. a)
•Involve the community in identifying priority projects and
areas to address.
•Develop a strategy to fund and operate those priority
projects and areas.
•Continue to address vulnerable population needs.
•In partnership with Renton School District and the Doug
Baldwin foundation, develop Family First Center for youth
and families in the Cascade/Benson area.
2019-20 Priorities
Quality of Life
AGENDA ITEM #1. a)
2019-20 Priorities
Quality of Life
AGENDA ITEM #1. a)
Quality of Life
AGENDA ITEM #1. a)
•Involve the community in identifying priority projects and
areas to address.
•Develop a strategy to fund and operate those priority
projects and areas.
•Continue to address vulnerable population needs.
•Family First Community Center
2019-20 Priorities
Quality of Life
AGENDA ITEM #1. a)
Quality of Life
AGENDA ITEM #1. a)
2019-20 Priorities
Legislative Priorities and Federal, State,
Regional Advocacy
AGENDA ITEM #1. a)
2019-20
Communications
•Provide access to critical and relevant
information on a timely basis
•Encourage open dialogue and active
engagement in the community while
positioning Renton as a unique urban
center and destination.
•Ensure that citizen concerns are addressed
accurately, sensitively, and in a timely
manner. AGENDA ITEM #1. a)
2019-20
Communications
•Utilize multiple platforms to ensure
messaging is viewed by a diverse audiences.
•Continue to update the city website with
most up-to-date information about city news,
events, and activities user-friendly functions. AGENDA ITEM #1. a)
AGENDA ITEM #1. a)
AGENDA ITEM #1. a)
Emergency Management
2017-18 Accomplishments
•Creation or revision of
emergency plans, including
addition of a newly-created
Cyber Incident Annex
•Multiple disaster exercises and
drills, including:
–Tabletop exercises with
Council and Administrators
–Field distribution of
emergency supplies at CPOD
•Formalization of M.O.U. with
Emergency Feeding Program to
help distribute supplies.AGENDA ITEM #1. a)
2017-18 Accomplishments (cont.)
•Coordinated 566
volunteers who served
over 3,000 hours annually
to get Renton more
prepared.
•Expanded Renton
Emergency Preparedness
Academy (REPA) class
offerings and increased
number of presentations to
the community.AGENDA ITEM #1. a)
2017-18 Accomplishments (cont.)
•Conducted emergency
preparedness outreach to
Spanish-speaking community
members.
•Created innovative
preparedness campaigns (e.g.,
“SAFELY” video series and
#WheresRandy posts);
dramatically increased social
media following, thus creating
a larger audience for
emergency messages during
disaster.
“Pet Preparedness,” SAFELY video AGENDA ITEM #1. a)
2019-20 Priorities
•Major revision of Hazard Mitigation Plan.
•Facilitation of two disaster exercises.
•Full implementation of virtual system for information
sharing and coordination during an emergency.
•Development of coordinated social media strategy
for emergency.
•Transition to just-in-time training model for
emergency duties.AGENDA ITEM #1. a)
Budget Proposals
•$46,000/year contract funding for consultant for
intergovernmental relations advocacy for City of Renton interests
with State legislators/agencies and support for grants and other
funding sources.
•$9,800/year increased costs of operations such as inclusion
program, regional/national membership costs, satellite phones.
•$18,000/year organizational development costs for LEAN Belting
program, Leadership Academy, Project Management Program,
Mental Wellness and other offerings.AGENDA ITEM #1. a)
AGENDA ITEM #1. a)
Community & Economic
Development
2019-2020 Budget
See Department details starting on page 3-39
of the Preliminary Budget Document AGENDA ITEM #1. a)
Mission
Enhance the vitality and livability of the Renton
community by promoting a prosperous economy
and quality neighborhoods, through economic
development, sound urban planning, and
streamlined land use regulation
AGENDA ITEM #1. a)
Community & Economic Development Dept. AGENDA ITEM #1. a)
Core Services
•Administration: Provide support to all Divisions and direction to achieve departmental mission and interdepartmental coordination•Economic Development: Business recruitment and retention•Long Range Planning: Policy/Plan development and code amendments•Planning Division: Land use entitlement, regulatory information, and data distribution•Development Services: Review and inspection of building permits, and enforcement of development rules•Staff and Support: Planning Commission, Municipal Arts Commission, and City Center and Benson Hill Community Plan Advisory Boards AGENDA ITEM #1. a)
Proposed Budget by City Service Area AGENDA ITEM #1. a)
Department Performance Measures
select measurements from a variety of Program’s within the
Community & Economic Development Department
See the Renton Results Section of the Budget Document for a full listing of program measures.
City Service Area Performance Measures 2012 Results 2013 Results 2014 Results 2015 Results 2016 Results 2017 Results
Permit review for single family
applications completed within 2 weeks 75%40%90%90%N/A N/A
Permit review for commercial
applications within 4 weeks 100%100%62%100%40%70%
Inspection requests receive response
within 24 hours 98%97%97%95%95%99%
Representative
Government
Number of organizations in which CED
staff represents the City in local,
regional and statewide organizations
focused in areas such as land use,
economic development , building
regulation
24 27 27 29 29 29
The City's annual sales tax revenue
growth rate (excluding one-time items)4.7%6.0%9.4%9.0%7.0%N/A
Annual property tax revenue associated
with new construction increases. 0.06%1.13%1.29%2.82%2.12%N/A
Process land use applications
requiring a decision by the Hearing
Examiner within 12 weeks of receipt of
complete application.
45%50%83%76%72%88%
Development projects will be rated as
adding value, quality, and character to
the community by the Planning
Commission following land use
decisions.
new 2017 new 2017 new 2017 new 2017 new 2017 67%
Process land use applications
requiring an Administrative Decision
within 8 weeks
58%88%82%84%75%82%
Utilities and
Environment
Infrastructure project plan review is
completed within an average of 3
weeks
90%53%60%75%90%47%
Internal Support
Property and Technical Services review
of development proposals are
processed within two weeks.
95%95%N/A 95%98%95%
Safety and
Health
Livable Community
AGENDA ITEM #1. a)
Administration
AGENDA ITEM #1. a)
Current Initiatives/Goals
•Maximize employee
morale and efficiency
AGENDA ITEM #1. a)
Economic Development Division
AGENDA ITEM #1. a)
Accomplishments
•Council adoption of the multiple-award
winning Civic Core Vision and Action Plan.AGENDA ITEM #1. a)
Accomplishments
•Production of new three new state of the art
websites for downtown, visitors, and economic
development in Renton.AGENDA ITEM #1. a)
Accomplishments
•Façade Improvement Program: Vigor Ground
AGENDA ITEM #1. a)
Accomplishments
•Façade Improvement Program: Cortona Building
AGENDA ITEM #1. a)
Current Initiatives/Goals
•Oversee redevelopment of 200 Mill property
as downtown catalyst project.
•Implement strategy for Civic Core
redevelopments.
•Continue to facilitate the Sunset Area
Transformation Resource Council and work
with partner organizations to implement as
much of the Sunset Area Transformation Plan
as possible.AGENDA ITEM #1. a)
Long Range Planning Division
AGENDA ITEM #1. a)
Accomplishments
•Submitted winning applications for the Governor’s “Smart
Communities Award” for the Renton Municipal Arts
Commission’s Galvanizing Art Projects program (2017) and
Sartori Elementary School (2018).AGENDA ITEM #1. a)
Accomplishments
•Adopted policies and regulations
for 27 docket items, including
unit lot subdivisions, Downtown
streetscapes, and small cell
technology.
•Adopted the City’s first Landmark
Preservation ordinance to ensure
significant properties are
preserved and to provide an
economic incentive for property
owners to work to restore and
enhance such properties.AGENDA ITEM #1. a)
Current Initiatives/Goals
•Continue to provide support to the Planning Commission,
City Center Community Plan Advisory Board, Benson Hill
Community Plan Advisory Board, and Renton Municipal
Arts Commission
•Continue to implement the Sunset Area Community
Investment Strategy; work with the Renton Housing
Authority to redevelop public housing projects in Sunset;
collaborate with Community Services (Parks) and Public
Works (Transportation and Utilities) to further revitalization
of the Sunset Area
•Continue to refine and streamline development regulations
to ensure they are easier to understand and administer AGENDA ITEM #1. a)
Current Planning,
Planning Division
AGENDA ITEM #1. a)
Accomplishments
•Conducted 217 development pre-application meetings, staffed 30 land use public hearings, processed 260 land use applicants all within the established performance timelines. •Continued to provide excellent customer service at the Planning Customer Service Counter, assisting an average of 463 customers per month•Improved transparency by creating an on-line portal where all development proposals can be viewed from customer computers, smart phones, and tablets. In turn, improving our ability to engage with the community and shape development projects in response to the communities’ comments. AGENDA ITEM #1. a)
Current Initiatives/Goals
•Continue to engage the community on large
scale development projects.
•Provide excellent customer service to internal
and/or external customers.
•Provide high quality development review to
reduce impacts to the community and ensure
new development adds value, quality, and
character to the City. AGENDA ITEM #1. a)
Planning Customer Service Growth
AGENDA ITEM #1. a)
Land Use Applications Accepted
Type II and III Land Use Applications from January 2017 to August 2018 AGENDA ITEM #1. a)
Public Records Requests -Planning
Public Records Requests processed from Mary through August 2018 AGENDA ITEM #1. a)
Hearing Examiner Public Hearings
AGENDA ITEM #1. a)
Development Engineering,
Planning Division
AGENDA ITEM #1. a)
Accomplishments
•Completed public works plan review for construction permits associated with development projects in a timely manner. A total of 2,072 Public Works permits issued with an estimated site improvement valuation of approximately $33 Million within the budget cycle.•Streamlined the Franchise Permitting Process ensuring timely and consistent reviews.•Ensured timely and thorough inspections of all public works and private development projects. Provided inspection-related documentation for the projects in compliance with grant reporting requirements. Developer Contributed Capital Assets for 2017 was just over $10 Million which was a third of the total City Capital Assets added over the same period.AGENDA ITEM #1. a)
Current Initiatives/Goals
•Meet or exceed departmental goals for timely
review of public works plan review of
construction permits, and land use and pre-
application submittals.
•Ensure timely and thorough inspections of all
public works and private development
projects. Provide inspection-related
documentation for the projects in compliance
with grant reporting requirements. AGENDA ITEM #1. a)
Development Engineering
Customer Service Growth
AGENDA ITEM #1. a)
Issued Development Engineering Permits
Processed over 2,000 permits in this budget cycle with over a third being for Franchisees with the City
2,072
AGENDA ITEM #1. a)
Valuation of Permitted Site Improvements
AGENDA ITEM #1. a)
Developer Contributed Capital Assets
Developers contributed over 10 Million of added city assets in 2017 which is a third of the overall City added
in the same year AGENDA ITEM #1. a)
Property & Technical Services,
Planning Division
AGENDA ITEM #1. a)
Accomplishments
•Updated the City’s addressing database and
provide accurate addressing data in support of
the Local Update of Census Addresses (LUCA)
2020 Census.
•Update the City’s GIS Land Info data source and
continue to add requested information for the
staff and public. This past year we have focused
on preparing the City easement data for COR
maps. Also worked on presenting the Land Use
Projects on a web-based format for the public.AGENDA ITEM #1. a)
Current Initiatives/Goals
•Provide GIS mapping support to CED and
other customers to present Citywide data to
the public in accurate, usable, and easy to
understand methods.
•Provide Project management and technical
support for electronic plan submittal for City
staff, applicants and the public by way of
technical expertise, support and training to
reviewers.AGENDA ITEM #1. a)
CED Electronic Roadmap
AGENDA ITEM #1. a)
Building Permit Review and Inspection,
Development Services Division
AGENDA ITEM #1. a)
Accomplishments
•Permits Issued: 11,725
–Building, Mechanical, Fire, Plumbing, Electrical, &
Development Engineering
•Assessed Value of Permits Issued: $1,777,444,720
•(October 1, 2016 to September 30, 2018)AGENDA ITEM #1. a)
Accomplishments
•Completed on average over 24 single-family
and 40 commercial building permit
applications each month.
•Responded to 60 to 70 inspection requests per
day.AGENDA ITEM #1. a)
Weekly Inspections
Average per week: 373
YTD Total: 14,182
AGENDA ITEM #1. a)
Code Compliance,
Development Services Division
AGENDA ITEM #1. a)
Current Initiatives/Goals
•Conducted complaint based inspections from
private citizen requests, and all sites with
verified code compliance violations in the last
year were checked at least once to verify
continued compliance. AGENDA ITEM #1. a)
Before After
AGENDA ITEM #1. a)
Before After
AGENDA ITEM #1. a)
Code Cases Closed -2017
Total: 1,114
0
20
40
60
80
100
120
140
39
105
11
0 0
53
2 5 3
104
0
11
24
64
1
58
50
1 4 9
120
61
12 9
140
18
125
2 0
15
Total Cases Closed January 1 Through December 31, 2017
AGENDA ITEM #1. a)
Code Cases Closed -2018
Total: 1,035 (through September 30, 2018)
0
20
40
60
80
100
120
140
160
27
64
8 2 0
46
0 2 0
75
0 5 6
45
0
60
49
0 0
12
160
25
16 9
114
21
82
2 0
35
Total Cases Closed January 1 Through September 30, 2018
AGENDA ITEM #1. a)
2017/2018 Development Projects
AGENDA ITEM #1. a)
ATS Automation
450 Shattuck Ave S
Site:0.95 acres
Description:Construction of
a new 3-story addition
(11,526 SF) to the north side
of an existing 4-story office
building.AGENDA ITEM #1. a)
CarMax Auto Superstore
3751 East Valley Rd
Site: 12.28 acres
Description: 20,220 SF auto
dealership, service building
and non-public car wash with
244 parking stalls and 610
sales spaces.AGENDA ITEM #1. a)
Cedar River Station
15221, 15279, and 15301 Maple Valley Hwy (SR 169)
Site:3.01 acres
Description:Construction of
a 3 buildings for general retail
space (21,703 SF) with 97
parking stalls.AGENDA ITEM #1. a)
Cedar River Chevron
15355 Maple Valley Hwy (SR 169)
Site:0.80 acres
Description:Construction of
a 3,612 SF convenience store,
2,982 SF fueling facility under
an overhead canopy with 8
surface parking spaces. Phase
II includes an 1,801 SF car
wash.AGENDA ITEM #1. a)
CHILD School
2640 Benson Rd. S.
Site:4.02 acres
Description:Remodel of a
former 18,469 SF Church to a
private school. One new
2,239 SF building. Including
new frontage improvements,
play ground and building
façade improvements. AGENDA ITEM #1. a)
Dutch Brothers Coffee Stand
735 Hardie Ave SW
Site:0.24 acres
Description:Construction of
a 2-story coffee stand (480
SF).AGENDA ITEM #1. a)
Hampton Inn & Suites
1300 Lake Washington Blvd N
Site:1.26 acres
Description:A 5-story 110
hotel rooms with outdoor
terrace, roof decks, indoor
pool, and 110 parking spaces
(primarily below grade
parking garage).AGENDA ITEM #1. a)
IKEA
601 SW 41rd St
Site:28.99 acres
Description:Construction of
a 399,179 SF facility
consisting of the IKEA
showroom, retail area,
restaurant, and 1,666 parking
stalls.AGENDA ITEM #1. a)
Kaiser Permanente
1300 SW 27th St
Site:29.18 acres at Longacres
Description:4 tilt-up
concrete panel buildings:
A) 3-story general office
(146,910 SF);
B) 2-story general office,
laboratory and warehouse
(103,915 SF);
C) 3-story general office
(113,000 SF);
D) 3-story general office
(147,000 SF).
+1,853 total parking stalls
AB
C
D AGENDA ITEM #1. a)
Maplewood Park Apartments Clubhouse
3815 NE 4th St
Site:0.40 acres
Description:Construction of
a new 2,975 SF clubhouse
with a pool.AGENDA ITEM #1. a)
Mary Ryan B & B
123 Main Ave. S
Bed and Breakfast located in a new two-story
garage located behind the existing home. AGENDA ITEM #1. a)
Meadowcrest Early Childhood Learning
Center
1800 Index Ave. NE
New Education Facility for Renton School
District, including an inclusive playground,
tree retention, and frontage improvements. AGENDA ITEM #1. a)
S & S Petroleum Remodel (Mobil)
4715 NE Sunset Blvd
Site:0.81 acres
Description:Remodel of
existing gas station
convenience store and auto
repair shop to a large
convenience/retail space.AGENDA ITEM #1. a)
My Dental
525 Park Ave N
Site:0.32 acres
Description:Two new
dental offices totaling 3,471
SF. New parking and access
off the public alley.AGENDA ITEM #1. a)
Renton Academy
2607 Jones Ave. S.
Interior and exterior upgrade to the existing
Spring Glen Elementary School. Including a
new play ground and frontage improvements
for safe routes to schools. AGENDA ITEM #1. a)
RTC Automotive Complex
3000 NE 4th St
Site:31.92 acres (RTC
Campus)
Description:Renovation of
three existing buildings: K1,
K2, K4, and replacement of
K3. Resulting in a new
Automotive Complex for the
college campus. AGENDA ITEM #1. a)
Second and Main
207 Main Ave S
Site:0.61 acres
Description:Construction of
a 6-story mixed use building
with 101 residential units,
3,553 SF of retail space and
101 structured parking
spaces.AGENDA ITEM #1. a)
Hyatt Regency Hotel
1053 Lake Washington Blvd N
Site:5.49 acres
Description:New lakefront
12-story, 347 room four-star
hotel, 43,000 SF meeting/
conference space, Water’s
Table restaurant, indoor
swimming pool, and 447
structured parking stalls.AGENDA ITEM #1. a)
Talbot Rd. Townhomes
306 S 47th St.
18 new condominium townhomes. Range
in size from 1,386 SF –1,537 SF. AGENDA ITEM #1. a)
Vigor Fitness
Before
After
After
Site:332 Burnett Ave S
Description: Façade and interior improvements to H&H
Plaza building. New fitness center and juice bar as anchor
tenant. New building owner utilized the City’s Façade
Improvement Program to assist with building’s
rehabilitation.AGENDA ITEM #1. a)
Enclave
6501 SE 7th Pl.
Subdivision of an 8.8 acre project site located
within the R-4 zone into 31 lots and 2 tracts
and a new looped public street.AGENDA ITEM #1. a)
Budget Requests
AGENDA ITEM #1. a)
Fee Increases
•Staff reviewed land use, building, and
development engineering fees. Due to the cost
of construction, inflation, and review of peer
jurisdictions, City fees have been adjusted to
reflect an average in the region.
•Fifty percent of all building permit fees will be
collected at the time of application.
•A redline version of fee increases will be
forthcoming.AGENDA ITEM #1. a)
Program and Staff
Position Conversions
Limited Term Building Inspector to Full Time
Permit Technician to Permit Center Supervisor
New Positions
Economic Development Specialist
Development Engineering Inspector (Fee Supported)
Fee Supported Program Positions, Healthy Housing Registration
Building Inspector/Code Compliance Inspector (Fee Supported)
Assistant Planner/Housing Coordinator (Fee Supported)
Program Increase
Arts & Culture Operations AGENDA ITEM #1. a)
Community & Economic Development
Staff
AGENDA ITEM #1. a)
Questions?AGENDA ITEM #1. a)
Public Works Department
2019-2020 Budget
See Department details starting on page 3-107
of the Preliminary Budget Document AGENDA ITEM #1. a)
Public Works Department
ADMINISTRATOR
Gregg Zimmerman
155 FTEs
MAINTENANCE SERVICES
Michael Stenhouse
87 FTEs
TRANSPORTATION SYSTEMS
Jim Seitz
38.5 FTEs
UTILITY SYSTEMS*
Lys Hornsby
27.5 FTEs
Administrative Support
1 FTE
See budget document on page 3-109 for complete organizational chart AGENDA ITEM #1. a)
Public Works Department
Proposed Budget by City Service Area
Budget Highlights:
•Add 1.0 FTE Traffic Maintenance Worker I.
•Add 1.0 FTE Wastewater Civil Engineer III.
•Add 1.0 FTE Transportation Design Civil Engineer III.
•Add 2.0 FTE Street Maintenance Service Worker III and associated equipment.
•Add 2.0 FTE Wastewater Maintenance Service Worker III and associated equipment.
•Add Utility Engineering Internship Program.
•Add Traffic Calming Radar Speed Signs.
•Fund Laserfiche Scanning Program.
•Increase Sign Section Supplies Budget.
The net increase will be 7.0 FTE in the Public Works Department.AGENDA ITEM #1. a)
Public Works Department
Proposed Budget by City Service Area
How do the budgeted changes impact the services we deliver today?
•Service improvements in the Utility Systems Division will include increased CIP project
management capability in the Wastewater Utility, use of interns to support utility programs and
projects and further the department’s inclusion goals, and assistance with the transfer of
records to Laserfiche files.
•Service improvements in the Maintenance Services Division will include increased sewer system
maintenance to be more proactive in resolving problems and increased street maintenance to
help preserve the pavement level of service rating at approximately 70.
•Service improvements in the Transportation Systems Division will include increased TIP project
management capability, promoting the city’s radar speed sign program and improving the city’s
response to traffic complaints from the public.
•The proposed 2019-2020 utility rate increases are:
Water –0% for 2019 and 2% for 2020.
Wastewater –0% for 2019 and 2% for 2020.
Surface Water –0% for 2019 and 2% for 2020.
Solid Waste –4% for 2019 and 4% for 2020.
•The King County Metro wastewater treatment fee is to increase by 2.5% in 2019.
•The King County solid waste disposal fee will increase from $134.59 per ton in 2018
to $140.82 per ton in 2019 (4.6%). No further increase has been set for 2020.AGENDA ITEM #1. a)
Public Works Department
Mission Statement
The Public Works Department manages and maintains Renton’s
utility and transportation systems in a skillful, professional and
caring manner so as to improve the lives of our residents and
business customers.
Core Services
The department develops, builds and maintains streets and
sidewalks; develops and maintains water, wastewater and surface
water utility infrastructures; coordinates collection of garbage; and
operates the airport.AGENDA ITEM #1. a)
Public Works Department Goals
In addition to providing our core services in a responsible and
professional manner, our goals in 2019-2020 include:
•Support the city in providing a safe, healthy, vibrant community.
•Support the city’s economic development priorities.
•Support planned growth and influence decisions that impact the
city.
•Provide support in building an inclusive informed city with
opportunities for all.
•Serve our vulnerable and diverse populations.
•Enhance customer service and productivity.
•Support the city’s sustainable fiscal strategy.AGENDA ITEM #1. a)
Department Performance Goals
Select Measurements from a variety of Programs within the
Public Works Department
The Public Works Department operates 42 programs, the majority of which
support the Mobility or Utilities & Environment CSA’s .
City Service Area Performance Measures
2014
Results
2015
Results
2016
Results
2017
Results
No takeoff or landing delay for any aircraft longer than 30 minutes due to inclement
weather, routine surface maintenance operations, the presence of Foreign Object
Debris (FOD), or wildlife
0 0 0 2
Maintain a reasonable Overall Condition Index (Pavement) rating.73 72 68 68
Promote public safety by minimizing signal downtime as measured by annual count of
failures/callouts.43 60 37 52
Maintain safe bridges by having no load-restricted bridges.0 0 1 1
Change in Arterial Corridor Travel Time.0%10%10%-9%
Increase residential recycling annual tons collected per capita.1%-3%1.1%20%
Increase residential organics collection per capita.-5%-0.51%5.8%29%
Restore water service within 4 hours during emergency shut downs.100%100%100%100%
Development Plans and permit reviews completed within 5 business days of receipt.95%100%100%100%
Requests for Wastewater system information provided within 2 business days.100%98%100%98%
Maintain 20% or greater discount on federal flood insurance rates by maintaining a
low Community Rating System (CRS) classification rating.5 5 5 5
Maintain Surface Water NPDES permit compliance in the City.100%90%100%100%
Minimize “comeback” repairs, as a percentage of the total repairs new
2016
new
2016 23%5%
Turn-around time, percentage of work orders completed in less than 72 hours new
2016
new
2016 71%71%
Internal
Support
Mobility
Utilities and
Environment
See the Renton Results Section of the Budget Document for a full listing of program measures.AGENDA ITEM #1. a)
2017-2018 Looking Back
Utility Systems Division:
•Progressed with the construction of the Renton Hill Utility Infrastructure
Improvement Project.
•Completed the construction of the utility infrastructure for the
Sunset/Highlands redevelopment area.
•Completed design of the Kennydale 320-Zone reservoir.
•Completed 30% design of the Highlands 435-Zone Reservoir and 100%
design of the offsite water mains.
•Completed 90% design of the Downtown Utility Infrastructure
Improvement Project.
•Completed the construction of the Harrington Avenue NE Green
Connections Stormwater Retrofit Project Phase 2 (NE 7th Street
to NE 8th Place).
•Completed the system evaluation for the Kennydale Lakeline
Sewer System, began design and internally cleaned the sewer. AGENDA ITEM #1. a)
2017-2018 Looking Back
Transportation Systems Division:
Over $19 million in grants secured for the following projects:
•SW 43rd Street Pavement Preservation -$1 million
•Bronson Way Bridge Seismic Retrofit and Painting -$3 million
•Duvall Avenue NE -$1.2 million
•Houser Way Bridget Seismic Retrofit and Painting -$3 million
•Rainier Avenue Phase 4 Right-of-Way -$3 million
•Rainier Avenue Phase 4 Construction -$4 million
•South 2nd Street Conversion Design -$1.2 million
•Williams Avenue Bridge Seismic Retrofit and Painting -$2.9 million AGENDA ITEM #1. a)
2017-2018 Looking Back
Sunset Lane NE/NE 10th Street
Project Highlights:
•Created 2-lane roadway with
on-street parallel and angle parking.
•Extended NE 10th Street.
•Added curb, sidewalk, landscape
buffer, ADA improvements,
drainage, lighting, signing and
channelization.AGENDA ITEM #1. a)
2017-2018 Looking Back
Connecting Downtown Phase 1
South 2nd Street and Main Avenue South Intersection
Project Highlights:
•Enhanced pedestrian
and bicycle facilities.
•Improved traffic
operation and
circulation.
•Added raised
intersection, parklets,
pedestrian plaza,
lighting, wayfinding and
streetscape.AGENDA ITEM #1. a)
2017-2018 Looking Back
116th Avenue SE Pedestrian Improvements
Phase 1
Project Highlights:
•Phase 1 installed missing link
sidewalk, curb and gutter from SE
Petrovitsky Road to the post office.AGENDA ITEM #1. a)
Transportation Systems Division:
Completed Airport Master Plan
Completed Design of the Airport Tower Remodel
2017-2018 Looking Back
AGENDA ITEM #1. a)
2019-2020 Looking Forward
Maintenance Services Division:
•Maintain city rights-of-way.
•Maintain service satisfactory rating of 85%.
•Maintain a street overall condition index (OCI) rating of 70.
•Provide high quality water in sufficient quantity.
•Minimize surface water flooding and sewer overflows.
•Ensure safe, available and reliable vehicles and equipment for
city use.AGENDA ITEM #1. a)
Utility Systems Division:
•Kennydale Lakeline Sewer System Upgrade Project
•Kennydale 320-Zone Reservoir Project
•NE 16th Street & Jefferson Avenue NE Green Street
Stormwater Retrofit Project
•Highlands 435-Zone Reservoir Replacement Project
•NE 12th Street Transmission Main Replacement Project
•Cedar River 205 Levee Recertification
•Downtown Utility Replacement & Rehabilitation Project
•Renton Hill Utility Replacement Project
2019-2020 Looking Forward
AGENDA ITEM #1. a)
Utilities Capital Improvement Program Map
AGENDA ITEM #1. a)
Utilities Capital Improvement
Program
Expenditures for Utility CIP for Budget Years 2019 and 2020
2019 2020
Surface Water Utility $ 3.4M $ 5.2M
Wastewater Utility $ 7M $ 5M
Water Utility $ 9.1M $ 7.8M
AGENDA ITEM #1. a)
Kennydale Lakeline Sewer System
AGENDA ITEM #1. a)
Kennydale 320-Zone Reservoir
AGENDA ITEM #1. a)
Highlands 435-Zone Reservoir
AGENDA ITEM #1. a)
Cedar River Flood Walls
AGENDA ITEM #1. a)
Surface Water Utility
Capital Improvement Program
List of Proposed Projects (not listed in order of priority):
•Cedar River Gravel Removal (Maintenance Dredge)
•Cedar River 205 Levee Recertification
•Madsen Creek Improvements
•Renton Hill Storm System Improvements
•Jefferson Avenue Stormwater Green Connection
•SE 172nd Street/125th Avenue North Storm System Improvements
•Heather Downs Detention Pond Water Quality Retrofit
•Small Drainage Projects Program
•Downtown Surface Water Replacement and Rehabilitation AGENDA ITEM #1. a)
Wastewater Utility
Capital Improvement Program
List of Proposed Projects (not listed in order of priority):
•Kennydale Lakeline Sewer Upgrade
•Downtown Sewer Rehabilitation and Replacement
•Lift Station Rehabilitation and Replacement
•Forcemain Rehabilitation and Replacement
•Sanitary Sewer Rehabilitation and Replacement
•Wastewater Operations Master Plan
AGENDA ITEM #1. a)
Water Utility
Capital Improvement Program
List of Proposed Projects (not listed in order of priority):
•Highlands 435-Zone Reservoir No. 1 Replacement
•Kennydale 320-Zone Reservoir
•Reservoir Recoating, Repairs and Seismic Upgrades
•Water Pump Station Rehabilitation (West Hill and South Talbot)
•Emergency Power to Pump Stations (West Hill, South Talbot,
Monroe Avenue, Maplewood Wells and Pump Station)
•Downtown Water Main Replacement
•Highlands Water Main Improvements
•Pressure-Reducing Valve Replacement AGENDA ITEM #1. a)
Rate and Fee Increases 2019-2020
Rate/Fee
2019 Proposed
Increase
2020 Proposed
Increase
Water Rate 0%2%
Wastewater Rate 0%2%
Surface Water Rate 0%2%
Solid Waste Rate 4%4%
Water SDC*$4,050*$4,400*
Wastewater SDC*$3,100*$3,400*
Surface Water SDC*$1,800*$1,900*
*Increase Comparison 2019-2020:
Water SDC increases $323 in 2019 and $350 in 2020.
Wastewater SDC increases $263 in 2019 and $300 in 2020.
Surface Water SDC increases $82 in 2019 and $100 in 2020.AGENDA ITEM #1. a)
2019-2020 Looking Forward
Transportation Systems Division:
Anticipated Construction:
•Duvall Avenue NE Roadway Improvements
•Renton Avenue South Roadway Preservation
•Williams Avenue South and Wells Avenue South Two-Way
Conversion
•Lake Washington Loop Trail Phase 3
Funding for addressing safety, signage, crosswalk requests.
Complete construction of the Airport Tower Remodel Project.
Williams Avenue South and
Wells Avenue South after
two-way conversion.AGENDA ITEM #1. a)
Transportation Improvement Program Map
Adopted September 10, 2018
AGENDA ITEM #1. a)
Transportation Improvement Plan
(TIP)
New Projects Added to the TIP:
•Bronson Way North Bridge Repair (TIP No. 15)
•Houser Way North Bridge Repair (TIP No. 17)
•Renton Connector (TIP No. 22)
•Williams Avenue North Bridge Repair (TIP No. 25)
•Houser Way South/North Non-Motorized Improvements (TIP No. 28)
•Nile Avenue NE Bridge Repair (TIP No. 37)
•Renton Bus Rapid Transit (BRT) Improvements (TIP No. 39)
•Transit Master Plan (TIP No. 40)AGENDA ITEM #1. a)
Transportation Improvement Plan
(TIP)
Expenditures and Revenues for Budget Years 2019 and 2020
2019 2020
Expenditures $ 20.8M $ 23.8M
Revenues*$ 21.4M $ 23.2M**
*Revenues include vehicle fuel tax, business license fees, business and
occupation tax, grants, mitigation (impact) fees and other funding
sources.
**Includes $6.2M undetermined funds.AGENDA ITEM #1. a)
Proposed High Priority Corridor Projects (listed by priority):
1.Duvall Avenue NE Roadway Improvements
•NE 7th Street to Sunset Blvd NE (TIP No. 16)
2.Williams Avenue South and Wells Avenue South Conversion Project
•South Grady Way to North 1st Street (TIP No. 26)
3.Park Avenue North Extension
•Logan Avenue North to Southport (TIP No. 20)
4.Rainier Avenue South/North Corridor Improvements Phase 4
•South 3rd Street to NW 3rd Place (TIP No. 21)
Transportation Improvement Plan
(TIP)AGENDA ITEM #1. a)
Maintenance & Preservation of the Existing Infrastructure (listed by priority):
1.Street Overlay
2.Arterial Rehabilitation Program
3.Renton Avenue South Resurfacing
4.SW 43rd Street Resurfacing
5.Bronson Way Bridge Seismic Retrofit and Painting
6.Houser Way Bridge Seismic Retrofit and Painting
7.Williams Avenue Bridge Seismic Retrofit and Painting
8.Sidewalk Rehabilitation and Replacement Program
9.Nile Avenue NE Bridge Replacement
10.Bridge Inspection and Repair Program
Transportation Improvement Plan
(TIP)AGENDA ITEM #1. a)
Operations and Safety (listed by priority):
1.Roadway Safety and Guardrail Program
2.Intersection Safety and Mobility Program
3.Traffic Safety Program
4.Intelligent Transportation Systems (ITS) Program
5.Traffic Operation Devices Program
6.Maple Valley Highway Barriers
7.Talbot Road South/South 177th Street Signalization and
Roadway Improvements
Transportation Improvement Plan
(TIP)AGENDA ITEM #1. a)
Non-Motorized Projects (listed by priority):
1.Lake Washington Loop Trail
2.Lake to Sound Trail
3.Houser Way South/North Non-Motorized Improvements
4.Barrier Free Transition Plan Implementation
5.Walkway Program
6.Sunset Area Green Connections
Transportation Improvement Plan
(TIP)AGENDA ITEM #1. a)
Other Programs (listed by priority):
1.Arterial Circulation Program
2.Project Development and Pre-Design Program
3.Transit Master Plan
4.1% for the Arts Program
Transportation Improvement Plan
(TIP)AGENDA ITEM #1. a)
Renton Municipal Airport
Capital Improvement Program
List of Proposed Projects (not listed in order of priority):
•Airport Office Renovation
•Major Facility Maintenance
•Shoreline Mitigation
•Environmental Impact Study
•Taxiway Alpha Rehabilitation
•Pavement Management Program
•Airport North Entrance and Parking Lot Rehabilitation
•Surface Water System AGENDA ITEM #1. a)
Expenditures for Airport CIP for Budget Years 2019 and 2020
2019 2020
Airport $ 1.1M $ 2.2M
Renton Municipal Airport
Capital Improvement Program
AGENDA ITEM #1. a)
Statistics
Streets:
Street Center Line Miles 311
Lane Miles 682
Lane Miles of Pavement Markings 450
Number of Street Signs 15,500*
Number of City-Owned Street Lights 4,900
Signalized Intersections 135
Alley Miles 8
Flashing School Beacons 87
*Does not include street name signs.AGENDA ITEM #1. a)
Statistics
Airport:
Area (in acres)170
Runway Length (in feet)5,382
Total Based Aircraft
(including 5 based jets)246
Total Landings and Takeoffs (Calendar 2017) 135,287
Number of Boeing 737 Commercial Aircraft
Delivered in 2017 529
AGENDA ITEM #1. a)
Statistics
Utilities
Water Wastewater Surface Water Solid Waste
Service
Connections 18,051 18,485 24,205 25,265
Consumption
(Gallons)2,653,512,496 N/A N/A N/A
Miles of Main 313 233.88 278.01 N/A
Fire Hydrants 3,777 N/A N/A N/A
AGENDA ITEM #1. a)
Public Works Department
Thank you!
Questions?AGENDA ITEM #1. a)
Human Resources and Risk
Management
2019-2020 Budget
See Department details starting on page 3-83
of the Preliminary Budget Document AGENDA ITEM #1. a)
Mission Statement
The Human Resources and Risk Management
Department works in partnership with Administrators and
their teams, with individual employees and groups, and
with employee representatives and the community, to
provide programs and services that create a positive work
environment that empowers all employees to serve the
needs of our residents.AGENDA ITEM #1. a)
Organizational Chart
See budget document AGENDA ITEM #1. a)
Proposed Budget by City Service Area
Budget Highlights:
•Personnel benefits increased by $3 million due to projected increases
in overall medical/dental claims and premiums.
•Transfers increased by $900K in 2019 due to transferring a portion of
the balance of annexation sales tax reserve to the General Fund. AGENDA ITEM #1. a)
2019-20 Budget Change
•New Program Request: Increase HR Intermittent salaries and wages from $8,102 to $25,000 annually, to reflect actual wages and current standards for ongoing part-time supplemental position, HR Office Aide.
•New Program Request: Create a 1.0 FTE as a Supported Employment position, available for any department to utilize, budgeted at the n01 level position. Salaries and benefits $43,083 in 2019 and $97,445 in 2020.AGENDA ITEM #1. a)
Department Performance Measures
Human Resources/Risk Management Department
HR/RM operates three programs within the Internal Support CSA
See the Renton Results Section of the Budget Document for a full listing of program measures.AGENDA ITEM #1. a)
Background –Supplemental salaries & wages
–Human Resources’ budget for Intermittent Salaries and
Wages has been at the same low level for many years.
–In 2013, our long time Office Aide left, and the duties of the
position were expanded to include electronic data entry,
auditing I-9 and other records, revising filing systems and
carrying out independent technical projects.
–In order to more appropriately compensate the position and
to reflect current standards of compensation, HR has
increased the hourly wage of the HR Office Aide.AGENDA ITEM #1. a)
Background –Supported Employment
–A Supported Employment position supports the strategic
initiative included in the City of Renton business plan, which
states that the city is dedicated to “building an inclusive
informed city with opportunities for all.”
–One of the strategies in the HR Tactical Inclusion Plan is to hire
an individual into a Supported Employment position.
–Individuals with intellectual or developmental disabilities have
a higher unemployment rate than those without disabilities.
–An analysis of the workload that could be completed by a
Supported Employee has determined that this employee could
overlap into at least two departments.AGENDA ITEM #1. a)
2017-18 HRRM
Accomplishments
Employee Relations Division
•Published the HR Inclusion Tactical Plan in 2017 and took action
steps such as implementing partnerships with community
organizations to develop public service internships, diversified hiring
panels, and made enhancements to the application process to
further reduce bias in hiring.
•In partnership with other local government employers, participated
in the steering committee and hosted the inaugural Public Sector
Career Fair in Renton in 2018.
•Continued to support the Police Department’s Teen Academy. A
total of 32 teens attended in 2018, up from 8 in 2017.
•Attended 4 career fairs in 2017 and 7 career fairs in 2018 (through
August)AGENDA ITEM #1. a)
2017-18 HRRM
Accomplishments
Employee Relations Division cont’d
•A total of 106 vacancies filled in 2017
•A total of 73 vacancies filled in 2018 (through August)
•Completed a large scale compensation study of 72 positions.
•Trained all new employees in customer service, performance
management, and anti-harassment/non-discrimination policy
•Provided training opportunities in the following areas:
Supervisory Skills (Quarterly Managers’ Meetings)
Workplace Investigations AGENDA ITEM #1. a)
2017-18 HRRM
Accomplishments
Benefits Division
•Revised the Deferred Compensation Plan structure to a multi-
employer plan, co-managed with the Renton Regional Fire Authority.
Updated Committee structure and Operating Guidelines to support
the new Plan structure. Negotiated a mid-contract fee reduction with
TIAA for record keeping services. Conducted an RFP to review and
improve Investment Advisor services.
•Updated LEOFF 1 Board Operating Guidelines and claims procedures,
to improve efficiency and service to members, control costs, and
improve transparency.
•Reviewed processes and improved efficiency in administration and
reporting for the leave programs, FMLA, and workers’ compensation
program. AGENDA ITEM #1. a)
2017-18 HRRM
Accomplishments
Benefits Division cont’d•Improved employee communication, with self-service flyers outlining
streamlined processes. Improved transparency and reporting to supervisors
and managers.
•Increased participation in wellness events through outreach and expanded
committee involvement.
•Instituted new workshops for employee who are nearing retirement,
providing tools for planning and transitioning to retirement.
•Addresses issues with the health plan vendor services and accountability.
Instituted when standards are not met.
•Implemented the new State Sick Leave program, including processes and
record keeping, and training for employees and supervisors.AGENDA ITEM #1. a)
2017-18 HRRM
Accomplishments
Risk Management Division
•Continued management of the city’s property, liability, and
auto physical damage self-insured insurance programs for
an estimated annual savings of $200,000
•Addition of a Risk Management Analyst position to promote
and improve the employee safety program and enhanced
safety regulation compliance
•Reorganization of the Central Safety Committee and related
policy to enhance employee participation and effectiveness AGENDA ITEM #1. a)
2019-20 Employee Relations
Initiatives
•Continue to implement actions steps that were laid out in the HR Inclusion
Tactical Plan, and measure success of steps already taken.
•Continue to survey new hires and hiring managers during the probationary
period to further enhance the recruitment and selection process.
•Collect and analyze employee survey data in early 2020.
•Continue to review and revise personnel policies and job descriptions.
•Provide Success Signals trainings to teams citywide to enhance
communication skills.
•Develop Supported Employment Program
•Embark on a Market Study of Non-Represented positions in 2019/2020
•Explore new technologies to streamline HR operations and enhance the
onboarding experience. AGENDA ITEM #1. a)
2019-20 Benefits Initiatives
•Evaluate brokerage services for the benefit plans and conduct
an RFP, as the current broker is winding down the practice.
•Replace a retiring staff member with significant institutional
knowledge and onboard a replacement.
•Review City Policies related to benefits and leave programs,
and update where necessary.
•Continue to look for opportunities to streamline processes
and improve employee outreach and services.
•Implement the new State Paid Leave Program.
•Expand retirement planning workshops, to including mid-and
early-career employees.AGENDA ITEM #1. a)
2019-20 Risk Management Initiatives
•Continue aggressive collections of funds owed to the city from
responsible third parties for damage to city property.
•Utilize the city’s property and casualty broker of record,
Alliant Insurance Services, to improve property and casualty
self-insurance programs when financially advantageous to the
city.
•Continue to review and update safety and risk management-
related policies and procedures.AGENDA ITEM #1. a)
Thank You
Contact: Ellen Bradley-Mak, Administrator
425-430-7657
2018 Employee Recognition Picnic AGENDA ITEM #1. a)
Remaining budget activities, October
•October 15, 2018 –Committee of the Whole –4:00 –6:45 p.m.
–Follow up to Council questions
–Continue city service areas and department presentations
•October 22, 2018 –Committee of the Whole –5:00 –6:45 p.m.
–Follow up to Council questions
–Continue city service areas and department presentations (if needed)
•October 22, 2016 –Regular Council Meeting –7:00 p.m.
–Public Hearing on Revenue Sources and Proposed 2017/18 Budget as
required by RCW 35A.34
•October 24, 2016 –Committee of the Whole –5:00 –6:45 p.m.
–Follow up to Council questions
–Council deliberation
–Consider draft committee report AGENDA ITEM #1. a)
Remaining budget activities, November
•November 5, 2018 –Regular Council Meeting –7:00 p.m.
–Public Hearing on Revenue Sources and Proposed 2019-2020 Budget as
required by RCW 35A.34
–Adopt committee report
–1st reading of 2019-2020 Budget ordinance
–1st reading of 2019 property tax levy ordinance/s
–2019-2020 utility rate and user fee ordinance(s)/resolution
•November 19, 2018 –Regular Council Meeting –7:00 p.m.
–2nd reading and enactment of all budget-related legislation AGENDA ITEM #1. a)
2019-2020 Budget Proposal
October 15, 2018
Department Presentations
Public Works (Continued –25 min)
Administrative Services (15 min)
Community Services (45 min)
City Attorney (15 min)
Human Resources/Risk Management (15 min)
Court (15 min)
Police (45 min)AGENDA ITEM #1. b)
Public Works Department
(Continued from October 1)
2019-2020 Budget
See Department details starting on page 3-107
of the Preliminary Budget Document AGENDA ITEM #1. b)
2019-2020 Looking Forward
Maintenance Services Division:
•Maintain city rights-of-way.
•Maintain service satisfactory rating of 85%.
•Maintain a street overall condition index (OCI) rating of 70.
•Provide high quality water in sufficient quantity.
•Minimize surface water flooding and sewer overflows.
•Ensure safe, available and reliable vehicles and equipment for
city use.AGENDA ITEM #1. b)
Utility Systems Division:
•Kennydale Lakeline Sewer System Upgrade Project
•Kennydale 320-Zone Reservoir Project
•NE 16th Street & Jefferson Avenue NE Green Street
Stormwater Retrofit Project
•Highlands 435-Zone Reservoir Replacement Project
•NE 12th Street Transmission Main Replacement Project
•Cedar River 205 Levee Recertification
•Downtown Utility Replacement & Rehabilitation Project
•Renton Hill Utility Replacement Project
2019-2020 Looking Forward
AGENDA ITEM #1. b)
Utilities Capital Improvement Program Map
AGENDA ITEM #1. b)
Utilities Capital Improvement
Program
Expenditures for Utility CIP for Budget Years 2019 and 2020
2019 2020
Surface Water Utility $ 3.4M $ 5.2M
Wastewater Utility $ 7M $ 5M
Water Utility $ 9.1M $ 7.8M
AGENDA ITEM #1. b)
Kennydale Lakeline Sewer System
AGENDA ITEM #1. b)
Kennydale 320-Zone Reservoir
AGENDA ITEM #1. b)
Highlands 435-Zone Reservoir
AGENDA ITEM #1. b)
Cedar River Flood Walls
AGENDA ITEM #1. b)
Surface Water Utility
Capital Improvement Program
List of Proposed Projects (not listed in order of priority):
•Cedar River Gravel Removal (Maintenance Dredge)
•Cedar River 205 Levee Recertification
•Madsen Creek Improvements
•Renton Hill Storm System Improvements
•Jefferson Avenue Stormwater Green Connection
•SE 172nd Street/125th Avenue North Storm System Improvements
•Heather Downs Detention Pond Water Quality Retrofit
•Small Drainage Projects Program
•Downtown Surface Water Replacement and Rehabilitation AGENDA ITEM #1. b)
Wastewater Utility
Capital Improvement Program
List of Proposed Projects (not listed in order of priority):
•Kennydale Lakeline Sewer Upgrade
•Downtown Sewer Rehabilitation and Replacement
•Lift Station Rehabilitation and Replacement
•Forcemain Rehabilitation and Replacement
•Sanitary Sewer Rehabilitation and Replacement
•Wastewater Operations Master Plan
AGENDA ITEM #1. b)
Water Utility
Capital Improvement Program
List of Proposed Projects (not listed in order of priority):
•Highlands 435-Zone Reservoir No. 1 Replacement
•Kennydale 320-Zone Reservoir
•Reservoir Recoating, Repairs and Seismic Upgrades
•Water Pump Station Rehabilitation (West Hill and South Talbot)
•Emergency Power to Pump Stations (West Hill, South Talbot,
Monroe Avenue, Maplewood Wells and Pump Station)
•Downtown Water Main Replacement
•Highlands Water Main Improvements
•Pressure-Reducing Valve Replacement AGENDA ITEM #1. b)
Rate and Fee Increases 2019-2020
Rate/Fee
2019 Proposed
Increase
2020 Proposed
Increase
Water Rate 0%2%
Wastewater Rate 0%2%
Surface Water Rate 0%2%
Solid Waste Rate 4%4%
Water SDC*$4,050*$4,400*
Wastewater SDC*$3,100*$3,400*
Surface Water SDC*$1,800*$1,900*
*Increase Comparison 2019-2020:
Water SDC increases $323 in 2019 and $350 in 2020.
Wastewater SDC increases $263 in 2019 and $300 in 2020.
Surface Water SDC increases $82 in 2019 and $100 in 2020.AGENDA ITEM #1. b)
2019-2020 Looking Forward
Transportation Systems Division:
Anticipated Construction:
•Duvall Avenue NE Roadway Improvements
•Renton Avenue South Roadway Preservation
•Williams Avenue South and Wells Avenue South Two-Way
Conversion
•Lake Washington Loop Trail Phase 3
Funding for addressing safety, signage, crosswalk requests.
Complete construction of the Airport Tower Remodel Project.
Williams Avenue South and
Wells Avenue South after
two-way conversion.AGENDA ITEM #1. b)
Transportation Improvement Program Map
Adopted September 10, 2018
AGENDA ITEM #1. b)
Transportation Improvement Plan
(TIP)
New Projects Added to the TIP:
•Bronson Way North Bridge Repair (TIP No. 15)
•Houser Way North Bridge Repair (TIP No. 17)
•Renton Connector (TIP No. 22)
•Williams Avenue North Bridge Repair (TIP No. 25)
•Houser Way South/North Non-Motorized Improvements (TIP No. 28)
•Nile Avenue NE Bridge Repair (TIP No. 37)
•Renton Bus Rapid Transit (BRT) Improvements (TIP No. 39)
•Transit Master Plan (TIP No. 40)AGENDA ITEM #1. b)
Transportation Improvement Plan
(TIP)
Expenditures and Revenues for Budget Years 2019 and 2020
2019 2020
Expenditures $ 20.8M $ 23.8M
Revenues*$ 21.4M $ 23.2M**
*Revenues include vehicle fuel tax, business license fees, business and
occupation tax, grants, mitigation (impact) fees and other funding
sources.
**Includes $6.2M undetermined funds.AGENDA ITEM #1. b)
Proposed High Priority Corridor Projects (listed by priority):
1.Duvall Avenue NE Roadway Improvements
•NE 7th Street to Sunset Blvd NE (TIP No. 16)
2.Williams Avenue South and Wells Avenue South Conversion Project
•South Grady Way to North 1st Street (TIP No. 26)
3.Park Avenue North Extension
•Logan Avenue North to Southport (TIP No. 20)
4.Rainier Avenue South/North Corridor Improvements Phase 4
•South 3rd Street to NW 3rd Place (TIP No. 21)
Transportation Improvement Plan
(TIP)AGENDA ITEM #1. b)
Maintenance & Preservation of the Existing Infrastructure (listed by priority):
1.Street Overlay
2.Arterial Rehabilitation Program
3.Renton Avenue South Resurfacing
4.SW 43rd Street Resurfacing
5.Bronson Way Bridge Seismic Retrofit and Painting
6.Houser Way Bridge Seismic Retrofit and Painting
7.Williams Avenue Bridge Seismic Retrofit and Painting
8.Sidewalk Rehabilitation and Replacement Program
9.Nile Avenue NE Bridge Replacement
10.Bridge Inspection and Repair Program
Transportation Improvement Plan
(TIP)AGENDA ITEM #1. b)
Operations and Safety (listed by priority):
1.Roadway Safety and Guardrail Program
2.Intersection Safety and Mobility Program
3.Traffic Safety Program
4.Intelligent Transportation Systems (ITS) Program
5.Traffic Operation Devices Program
6.Maple Valley Highway Barriers
7.Talbot Road South/South 177th Street Signalization and
Roadway Improvements
Transportation Improvement Plan
(TIP)AGENDA ITEM #1. b)
Non-Motorized Projects (listed by priority):
1.Lake Washington Loop Trail
2.Lake to Sound Trail
3.Houser Way South/North Non-Motorized Improvements
4.Barrier Free Transition Plan Implementation
5.Walkway Program
6.Sunset Area Green Connections
Transportation Improvement Plan
(TIP)AGENDA ITEM #1. b)
Other Programs (listed by priority):
1.Arterial Circulation Program
2.Project Development and Pre-Design Program
3.Transit Master Plan
4.1% for the Arts Program
Transportation Improvement Plan
(TIP)AGENDA ITEM #1. b)
Renton Municipal Airport
Capital Improvement Program
List of Proposed Projects (not listed in order of priority):
•Airport Office Renovation
•Major Facility Maintenance
•Shoreline Mitigation
•Environmental Impact Study
•Taxiway Alpha Rehabilitation
•Pavement Management Program
•Airport North Entrance and Parking Lot Rehabilitation
•Surface Water System AGENDA ITEM #1. b)
Expenditures for Airport CIP for Budget Years 2019 and 2020
2019 2020
Airport $ 1.1M $ 2.2M
Renton Municipal Airport
Capital Improvement Program
AGENDA ITEM #1. b)
Statistics
Streets:
Street Center Line Miles 311
Lane Miles 682
Lane Miles of Pavement Markings 450
Number of Street Signs 15,500*
Number of City-Owned Street Lights 4,900
Signalized Intersections 135
Alley Miles 8
Flashing School Beacons 87
*Does not include street name signs.AGENDA ITEM #1. b)
Statistics
Airport:
Area (in acres)170
Runway Length (in feet)5,382
Total Based Aircraft
(including 5 based jets)246
Total Landings and Takeoffs (Calendar 2017) 135,287
Number of Boeing 737 Commercial Aircraft
Delivered in 2017 529
AGENDA ITEM #1. b)
Statistics
Utilities
Water Wastewater Surface Water Solid Waste
Service
Connections 18,051 18,485 24,205 25,265
Consumption
(Gallons)2,653,512,496 N/A N/A N/A
Miles of Main 313 233.88 278.01 N/A
Fire Hydrants 3,777 N/A N/A N/A
AGENDA ITEM #1. b)
Public Works Department
Thank you!
Questions?AGENDA ITEM #1. b)
Administrative Services
Department
2019-2020 Budget
See Department details starting on page 3-29
of the Preliminary Budget Document AGENDA ITEM #1. b)
ADMINISTRATIVE SERVICES
Jan Hawn
45 48 FTEs
FINANCE
Jamie Thomas
20.5 21.5 FTEs
INFORMATION TECHNOLOGY
Mehdi Sadri
18.520.5 FTEs
CITY CLERK
Jason Seth
6 FTEs
See budget document on page 3-29 for complete organizational chart
Organizational Chart
AGENDA ITEM #1. b)
Department’s Mission
“Provide service through efficient
and accessible information”AGENDA ITEM #1. b)
Core Services
Legislative support
Records management and records request fulfillment
Hearing examiner coordination/support
Financial operations
Budget and financial planning
Voice and data communication systems
Maintenance and support of network infrastructure
Application development and support
User support AGENDA ITEM #1. b)
Proposed Budget by City Service Area
Budget Highlights:
•1.0 IT Network Systems Specialist to support technology infrastructure
•1.0 IT Service Desk Technician for ongoing operations
•Increase IT part-time salaries ($15,000 in 2019 and $7,000 in 2020) to support increased help
desk assistance required and IT equipment for take home vehicles
•Increase in supplies ($184,200 in 2019) for IT small equipment purchases and Police take -
home vehicles
•Increase in other services and charges ($311,380) in 2019 due to cost increases related to
service contracts, cell phones, data cards, and equipment related to take -home vehicles
•Increased voter registration cost increase of $95,500
•1.0 Financial Analyst III in support of the Healthy Housing Initiative
•Increased interfund payments of $131,911 in 2019 due to Finance and City Clerk payments to
IT to support increased technology costs AGENDA ITEM #1. b)
Department Performance Measures
City Service Area City Service Area Strategies Performance Measures 2012 Results 2013 Results 2014 Results 2015 Results 2016 Results 2017 Results
Business License renewals will be issued within
one day of receipt of payment 99%45%85%95%87%89%
Number of compliance audits performed
annually new 2017 new 2017 new 2017 new 2017 new 2017 500
Opportunities for the public to engage and
influence City government
Number of Legislative documents (agenda,
minutes, ordinances, resolutions, etc)
published & available
187 144 142 148 121 140
Number of Public Records Requests 366 342 453 332 616 678
Number of internal documents (contracts
including lease agreements, MOU's, etc.) that
are executed and recorded
411 601 579 722 725 714
Utility Billing customer calls will be answered
within 5 minutes 96%96%98%99%100%100%
Average Utility Billing aged accounts receivable
(over 90 days) as percent of annual revenue 0.07%0.07%0.09%0.08%0.38%0.0047%
New Utility Billing accounts will be set up
within five business days of notification (via
final permit, email, etc.)
94%82%98%99%98%100%
Percent of system availability (network
"uptime") as provided by System Services 98%99%99%99%97%99%
Number of service desk tickets recorded N/A N/A N/A 2,738 3,761 4,514
Safeguard public interests and assets
Maintain or improve the City's credit rating of
AA (S&P's) for General Obligation Bonds and
AA+ (S&P's) for Revenue Bonds
AA/AA+AA/AA+AA+/AA+AA+/AA+AA+/AA+AA+/AA+
Safety and Health Encourage the community to comply with
local, state and federal laws
Representative Government
Internal Support
Functional work environment
Operate and maintain utilitiesUtilities and Environment
Policy and fiscal accountability
AGENDA ITEM #1. b)
•Transitioned both financial and customer
service functions to a new garbage service
providers
•Realigned financial tasks among staff to
help increase efficiency, rebalance
workload, and enhance employee growth
•Created framework for an inclusion in
purchasing program for the City in
coordination with the City Clerk’s office
2017-2018 Accomplishments
Finance
AGENDA ITEM #1. b)
2017-18 Accomplishments
Information Technology
•Implemented over 10 new
application systems
•Upgraded multiple major enterprise
applications and related hardware
•Improved systems, procedures and
processes for both the city and the
organization
•Provided service and support for
applications, end users, network
security AGENDA ITEM #1. b)
2017-18 Accomplishments
City Clerk
•Implemented Public Records Act
compliance software, simplifying process,
digitizing ability to track, manage, and
respond to requests
•Submitted first JLARC report
•Reorganized division, modernizing
operations in order to comply with laws,
meet evolving needs of residents and staff,
and align work with Business Plan
•Automated digital recordkeeping
processes for key lines of business
•Implemented digital recording procedures
for certain document types with King
County Recorder’s Office
AGENDA ITEM #1. b)
•Thoroughly review and audit various
internal controls for various functions
throughout city and create specialized
training and user manuals to ensure city
assets and resources are properly protected
•Continue to collaborate with IT and the City
Clerk’s Office to expand use of Laserfiche
for electronically filing AR invoices and
Payroll records
•Enhance commitment and focus on external
customer service, particularly to
underserved and vulnerable population
2019-20 Goals
Finance
AGENDA ITEM #1. b)
2019-20 Goals
Information Technology
•Establish Information Technology governance, Advisory
and Steering committees
•Update ITD policies, procedures and Service Level
Agreements
•Implement enterprise Citizen Request Management
system
•Implement new email archival/e-discovery system
•Implement new GIS field editing service for PW-Signs
group
•Upgrade PW Automated Meter Read system
•Expand connectivity (fiber) through collaborating with
CED, WSDOT, 5G vendors and local and regional partners
•Support RRFA technology transition
•Support new technology trends towards Smart Cities,
Internet of Things (IOT), Intelligent Transportation
Systems (ITS), and drones AGENDA ITEM #1. b)
•Develop and implement a 5-year Strategic
Plan
•Enhance Records and Information
Management program (10-Step Program,
reducing costs and improving efficiency,
reducing storage costs, providing adequate
protection for essential City records, and
preserving records with historical value)
•Upgrade Laserfiche to improve internal and
external access to records, while reducing
number of public records requests received
annually
•Enhance Hearing Examiner calendaring to
simplify process
2019-20 Goals
City Clerk
AGENDA ITEM #1. b)
QUESTIONS?AGENDA ITEM #1. b)
Community Services Department
2019-2020 Budget
See Department details starting on page 3-55
of the Preliminary Budget Document AGENDA ITEM #1. b)
Promote and support a more livable
Renton community by providing
recreation, museum,
human services programs,
neighborhood and special events
opportunities, golf course and
modern parks, trails and facilities,
and undisturbed natural areas.
Mission
AGENDA ITEM #1. b)
Community Services Administrator
Kelly Beymer (94.5 FTE)
Facilities
Director
Jeff Minisci
CIP Facilities
Coordinator
Michael Nolan
CIP Facilities
Coordinator
Russ Woodruff
Facilities
Manager
Vacant
Custodial
Supervisor
James Leathley
Maintenance
Technician
Supervisor
Brian Hammond
Golf Course
Manager
Doug Mills
Golf Ops.
Assistant
Golf
Professional
Michael Toll
Golf Course
Supervisor
Stephen
Meyers
Parks & Trails
Director
Cailin Hunsaker
Parks
Maintenance
Manager
Steve Brown
Parks
Maintenance
Supervisor
Dana Appel
Parks
Maintenance
Supervisor
Stefanie
Coleman
Coordinator
Farmers Market
Carrie Olson
Volunteer
Coordinator
Teresa Nishi
Parks Planning &
Natural Resources
Director
Leslie Betlach
Urban
Forestry
Manager
Terry Flatley
Capital
Project
Coordinator
Alan Wyatt
Capital
Project
Coordinator
Erica Schmitz
Recreation &
Neighborhoods
Director
Maryjane Van Cleave
Recreation Systems
Technician
Lisa McMartin
Recreation &
Neighborhoods
Manager
Carrie Nass
Recreation
Supervisor
Shirley Anderson
Recreation Supervisor
Andy O’Brien
Senior Center
Supervisor
Debbie Little
Neighborhood Coordinator
Drey Hicks
Human
Services
Manager
Guy Williams
Housing
Repair
Coordinator
Mark
Baldridge
Facilities
Technician
Joel Asbjornsen
Human Services
Coordinator
Dianne Utecht
Museum
Manager
Elizabeth Stewart
Collection
Manager
Sarah Samson
Public
Engagement
Coordinator
Kate Dugdale
Administrative Assistant
Administrative Secretaries (3)
2018
207 Supplemental employees
hired
AGENDA ITEM #1. b)
Boards & Commissions
•Parks Commission
•Renton Library Advisory Board
•Human Services Advisory Committee
•Senior Advisory Committee
•Renton Historical Society
•Renton River Days Board
•Renton Sister Cities Association
Staff also participate in numerous city, community,
regional, and state boards, committees, service groups,
and task forces to support plans and projects.AGENDA ITEM #1. b)
Proposed Budget by
City Service Area
Budget Highlights
Human Services –increase in Cold Weather Shelter and Housing Repair Program
Parks Planning –increase to maintenance/repair, landscape ROW’s, contracted
Arborist services
Parks/Trails –increase to Supplemental wages
Facilities –1 FTE for custodial services, .5 funded by ISF for lease, service
agreements and energy conservation program management AGENDA ITEM #1. b)
Select measurements from a variety of Program’s within the
Community Services Department
The Community Services Department operates thirty programs,
the majority of which are within the Livable Community CSA.
See the Renton Results Section of the Budget Document for a full listing of program measures.
Department Performance Measures
City Service Area Performance Measures 2012 Results 2013 Results 2014 Results 2015 Results 2016 Results
2017 Results
if available
Representative
Government Value of volunteer service $ 1,368,412 $ 1,423,321 $ 1,229,458 $ 1,179,835 $ 1,267,820 $1,480,792
Daily Attendance at Senior Center 222 261 219 401 394 400
Maintain or increase the number of
officially recognized neighborhoods/
associations participating in the
program.
69 69 70 74 74 90
Number of Museum visitors and people
served by outreach 5,199 4,671 5,571 5,887 4,747 7,988
Renton Community Center customers
rate their experience and satisfaction
as Good to Excellent
new 2013 91%94%89%N/A 84%
Customer satisfaction surveys rate the
cleanliness and appearance of
Renton’s open space and natural areas
as good or higher.
87%82%87%84%N/A 73%
Number of Facilities HelpDesk Projects
complete 1,737 2,158 2,384 2,756 N/A N/A
Custodial Services square feet of
coverage per employee (IFMA 60th
percentile)
21,832 23,141 23,141 23,141 N/A N/A
Internal
Support
Livable
Community
Utilities and
Environment AGENDA ITEM #1. b)
Facilities Division
2017 -2018 Accomplishment Highlights:
•Completed Facilities Condition Assessment to all 66 City owned buildings and
1,700 pieces of equipment
•Analyzed life-cycle and established component repair/replacement schedule
•Completed updates and repairs to the Senior Activity Center
•Completing construction of Fire Station 15
•Implemented a new Maintenance Management System to track work orders and
preventative maintenance schedules
As of June, Facilities have received over 700 work orders and have closed
614.AGENDA ITEM #1. b)
Facilities Division
2019 –2020 Goal Highlights
•Complete install of City Hall Elevator Modernization project
•Implement citywide Lease and Review procedures
•Complete construction of Police Training space
•Complete replacement of City Hall HVAC unit
•Continue to address Facility Condition Assessment priority items
AGENDA ITEM #1. b)
Facilities Division
2019 –2020 Budget Proposals
•Re-establish the LT Capital Projects Coordinator position and approve to
a Full Time Capital Projects Coordinator –funded by 316 fund. Ability to
address the back log of projects, and FCA priorities
•Add 1 FTE –Custodial Staff maintain level of service to all facilities
•Clean 119 restrooms daily –50 hrs. a day to complete
•Increase Facilities Coordinator from .5 to 1 FTE, currently funded by
108 fund, the increase will be funded by the 504 fund.
Will implement and manage citywide lease program, conditions
renewals and terminations and all space planning and ergonomics.AGENDA ITEM #1. b)
Human Services Division
2017 –2018 Accomplishment Highlights
•Implemented new Housing Repair Assistance Program client software
•Coordinated with community organizations that serve homeless; One
Night Count, REACH, ARISE rotating shelter, and Cold Weather Shelter
with Catholic Community Services
•Completed multiple manufactured home siding replacement with
Habitat for Humanity
•Over 90% of agencies funded by City RFP process completed their service
AGENDA ITEM #1. b)
Human Services Division
2019 –2020 Goal Highlights
•Ensure 90% of all 2019 –2020 contracts are completed by April 2019
•Create additional funding streams to support the Human Services Strategic
plan and funding cycle
•Continue to work with local agencies to identify additional shelter locations
and services, such as the Feeding Program
•Establish and complete a succession plan to determine needs and future
direction.AGENDA ITEM #1. b)
Human Services Division
2019 –2020 Budget Proposals
•Increase funding to support Cold Weather Shelter by $3,000 to assist
Renton homeless population during extreme weather conditions
•Increase Housing Repair Assistance Program by $10,000 to help Renton
residents with maintenance, repairs and healthy homes options.AGENDA ITEM #1. b)
Parks and Trails Division
2017 –2018 Accomplishment Highlights
•Achieved an 88% rating from Customer Satisfaction Survey for cleanliness
and appearance in developed Parks and Trails
•Provided interdepartmental support for:
•Over 96 homeless encampment cleanups and irrigation maintenance
21 landscaped Right of Ways
•Supported City-wide events, Renton River Days, July 4th Celebration,
Arbor Day/Earth Day, Day of Service and Volunteer projects
•Expanded the Trail Rangers program to walking patrols at Coulon Park
AGENDA ITEM #1. b)
Parks and Trails Division
2017 –2018 Accomplishment Highlights cont.
•2017 Volunteers totaled 6,494 people / 49,294 hours / value $1,501,495
•Distributed 328 Gift of Play Scholarships worth $20,015
•Summer Lunch Program served 22,182 lunches
•Farmer’s Market over 17 weeks averaged 3,000 people each market day
AGENDA ITEM #1. b)
Parks and Trails Division
2019 –2020 Goal Highlights
•Implement Cityworks software to manage Parks maintenance activities
•Implement CERVIS software for all City sponsored volunteer activities
•Continue to increase use of Supplemental Nutrition Assistance Program/
Fresh Bucks at the Farmer’s Market
•Lead interdepartmental efforts to patrol, post and clear encampments
on City-owned property
•Continue to provide support to all City-hosted events
AGENDA ITEM #1. b)
Parks and Trails Division
2019 –2020 Budget Proposals
•Move Farmer’s Market Fund in to the Parks and Trails fund. This is
budget neutral and trues up the funds after department re-org.
•Increase supplemental wages by $25,000 to adjust to state mandated
minimum wage increase and competitive with surrounding jurisdictions AGENDA ITEM #1. b)
Golf Course Division
2017 –2018 Accomplishment Highlights
•Completed Driving Range Re-lamp project
•Implemented Text Marketing program –over 1,200 members to date
•Renovated #14 tee box (in-house), created larger playability area
•Repaired Driving Range netting panels to extend useful life
•Provided four Junior Golf Camps –all to full capacity
•Installed remote access capability for Rain Bird irrigation system
AGENDA ITEM #1. b)
Golf Course Division
2019 –2020 Goal Highlights
•Re -Carpet Clubhouse, Banquet Rooms and Pro Shop
•Establish Junior Golfer Academy
•Continue golf course drainage projects and tee box renovations
•Enhance pro shop security with new cameras
•Continue to build marketing programs in partnership with Concessionaire
•Replace Driving Range netting
•Continue to achieve 85% good to excellent rating for golf course conditions
and level of service in the Pro Shop
AGENDA ITEM #1. b)
Golf Course Division
2019 –2020 Budget Proposal
•Fee Increase proposal to support Enterprise Fund –based on
Competitive Market Analysis (chart below for 2019 increase)
Current
Fee
Proposed
Fee
Net
Increase
Proposed
Net
Revenue
Municipal
Fee Average
Area
Courses
Fee Average
Senior 9 hole
Weekday $19 $20 $1 $2,600 $23.93 $25.00
18-Hole Weekday $35 $37 $2 $15,000 $34.65 $41.20
18-Hole Weekend $42 $44 $2 $26,000 $42.68 $55.00
18-Hole Senior $27 $28 $1 $7,400 $27.00 $30.67 AGENDA ITEM #1. b)
Parks Planning and Natural Resources Division
2017 –2018 Accomplishment Highlights
•Completed Phase 1 construction of Sunset Neighborhood Park
•Completed Meadow Crest playground Phase 2 improvements
•Successfully applied/received $4.1 million in Federal, State and local grants
•Accepted 10th Tree City USA certification
•Commenced Coulon Park structural repairs at 8 locations in the park
•Joint plan participation/adoption with CED and Transportation on Civic Core
and Trails and Bicycle Master to be certified with the State
•Inspected 753 tree service requests and completed 1,481 work orders
AGENDA ITEM #1. b)
Parks Planning and Natural Resources Division
2019 –2020 Goal Highlights
•Complete Phase 2 construction for Sunset Neighborhood Park
•Adopt 6-year update to the Parks, Recreation and Natural Areas Plan and
certify with the State Recreation and Conservation office
•Continue replacing aging play equipment
•Complete ADA Accessibility Plan for parks and recreational facilities
•Begin prioritization and plans for Council approved $14.5 million addressing
backlog of major maintenance projects
AGENDA ITEM #1. b)
Parks Planning and Natural Resources Division
2019 –2020 Budget Proposals
•Increase Parks Planning Maintenance by $12,000 –provides contracted
maintenance to over 50 locations throughout the city and increases with
completed Transportation projects
•Increase Parks Planning Contracted Services by $64,600 –Certified Arborist
inspection services City-wide. Previously split between Community Services
and CED, contract costs will now lie solely with Community Services.AGENDA ITEM #1. b)
Renton History Museum
2017 –2018 Accomplishment Highlights
•Won the Willard Jue Memorial Award for staff, and Youth Award from Assoc.
for King County Historical Organizations
•Hosted traveling exhibit ‘Sorting out Race’, and 17 associated programs
•Revised the Renton Historical Strategic Plan to set goals for next five years
•Supported the City of Renton’s ‘Juneteenth’ and ‘Multicultural Festival’
•Restarted the Museum’s Oral History team, collecting interviews from
diverse respondents from City government, sports and the military
AGENDA ITEM #1. b)
Renton History Museum
2019 –2020 Goal Highlights
•Host Smithsonian traveling exhibition, ‘Hometown Teams’
•Replace exterior signage on the Museum building
•Host two student-curated exhibits
•Upgrade storage furniture to improve collections care
AGENDA ITEM #1. b)
Recreation and Neighborhoods Division
2017 –2018 Accomplishment Highlights
•Since 2016 the Neighborhood Program has increased from 72 to 100
recognized neighborhoods
•Developed and implemented new sponsorship document for Community
Services Dept., led to $238,000 sponsorship dollars
•Secured two King Co. grants for an awarded amount of $347,015 that serve
and improve programming for youth and seniors
•Led planning, coordination and implementation of 30 City-wide events, such as
4th of July, River Days, Multicultural Festival, Cruz the Loop and Bark in the Park
•Permitted and coordinated over 40 non-city events such as Seahawks 12K
AGENDA ITEM #1. b)
Recreation and Neighborhoods Division
2019 –2020 Goal Highlights
•Implement replacement of new Recreation software ‘Perfect Mind’
•Conduct first ever Recreation and Neighborhoods Strategic Plan, including
evaluating Cost-Recovery model
•Convert Special Event permitting process to an online portal for internal
review and timely communication to external customers
•Continue outreach to neighborhoods that are not recognized in Renton and
establish open lines of communication.AGENDA ITEM #1. b)
Recreation and Neighborhoods Division
2019 –2020 Budget Proposal
•Add a LT Recreation Specialist .5 FTE –Best Starts For Kids program support
position is grant funded and will reimburse the General Fund
•Implement a Recreation and Neighborhoods Strategic Plan for the division –
$50k both 2019 & 2020
Includes evaluating Cost-Recovery Model, comprehensive needs assessment,
and creates a roadmap for goals, policies and achievable strategies.AGENDA ITEM #1. b)
Administration Division
2017 –2018 Accomplishment Highlights
•Completed Community Services Department reorganization
•Completed Quality of Life (Parks, Trails and Community Facilities Initiative)
to success. The Community Advisory Committee recommendation of
$14.5 million to address backlog of major maintenance projects approved
by Council
•Held annual management team retreat to discuss department vision/goals
•Began project management, schematic design and program work for
the Family First Community Center
•Held spring and fall employee appreciation events
AGENDA ITEM #1. b)
Administration Division
2019 –2020 Goal Highlights
•Hold management team retreat on continued leadership development
•Begin implementation of Council approved funding ($14.5 million) to
address Parks major maintenance projects
•Review and update annual divisional customer satisfaction surveys
directly related to the Business Plan and tied to Renton Results
•Manage and construct the Family First Community Center
•Continue to build strong intra-departmental communication to improve
efficiency and use of resources related to City-wide events and projects
•Complete development/implementation of Community Services Marketing Plan
AGENDA ITEM #1. b)
Administration Division
2019 –2020 Budget Proposal
•Increase .5 Administrative Secretary –2019/ $57,700 and 2020/ $55,500
Community Services Dept. is supported by four Administrative staff to assist
seven divisions. This position will specifically assist the Human Services
division and grant support
•Add 1 FTE –Community Services Deputy Administrator in 2020 -$194,250
The department has had increased growth with new multiple City-wide
initiatives, events, additional new programs responding to community needs
and increased projects and oversight. Administrator can focus on City
priorities, business partnerships and programs.AGENDA ITEM #1. b)
Community Services –Focus Areas
•Department Team Development
Provide mandatory and development training
•Community Engagement
Continued outreach to neighborhoods, work with vulnerable and diverse
populations and evaluate recreation programs and events
•Collaboration
Continue to communicate and coordinate intra-departmentally related to
projects and events, grant opportunities and ongoing outreach to
community partners, i.e. Renton School District
•Asset Management
Utilize new management software, CityWorks, Facility Dude, Perfect Mind
and Cervis to enhance customer service, maintain our facilities, track
volunteer contribution and update survey information
•Protecting the Environment
Urban Forestry program, Maplewood Golf Course and Parks open space AGENDA ITEM #1. b)
Questions ?AGENDA ITEM #1. b)
City Attorney Department
2019-2020 Budget
See Department details starting on page 3-21
of the Preliminary Budget Document AGENDA ITEM #1. b)
City Attorney Department
Mission
•Provide quality legal representation to the City
and its employees in a timely, effective and
positive manner.
Description
•Provide legal advice (to the City Council,
administration and boards & commissions)
•Prepare legislation
•Bring and defend lawsuits
•Prosecute cases in the Renton
Municipal Court AGENDA ITEM #1. b)
Proposed Budget by City Service Area
AGENDA ITEM #1. b)
Highlight of Budget Changes
Rule 9 Internship Program
•Part-time salaries and benefits
increased due to new Program by
$17,306 (2019) and $18,060
(2020).
Increase Paralegal (0.12 FTE)
•Salaries increased by 0.12 FTE
due to funding of Civil Division’s
paralegal part-time (0.88 FTE)
position to a full-time (1.0 FTE)
position.
Operational Budget Reallocation
•Shifted budget from overtime
($1,000) and supplies ($8,950) to
professional services and training
to more accurately reflect where
funds are being spent.
Increase of Interfund payments
•$21,161 (2020) due to increased
Facilities and IT costs as a result
of the RRFA separating from the
City.AGENDA ITEM #1. b)
Rule 9 Internship Program | What is it?
•A law school student or graduate who has been
granted a limited license to practice law by the
Supreme Court of Washington under Admission and
Practice Rule 9.
•A Rule 9 intern can perform most of the duties
associated with the prosecution of civil infractions and
criminal misdemeanors in the Renton Municipal Court,
provided appropriate guidance and supervision.
•Allows an intern to build a competitive resume and will
aid in the prosecution of increasing caseloads.AGENDA ITEM #1. b)
Rule 9 Internship Program | Why do we need it?
According to current 2018 projections, there will be 20%
more criminal cases over 2015 levels generally.
•47% increase in DUI cases.
•17% increase in domestic violence cases.
•242% increase in jury trials over 2015 levels.
Cases that proceed to a jury trial require a substantial
investment in time and resources.
•19% increase in civil infraction cases from 2015 levels. AGENDA ITEM #1. b)
Criminal Prosecution Case Filings and Trials
2068
173
372
70
2028
153
332
120
2029
170
347
160
2500.8
254
436
240
0 500 1000 1500 2000 2500 3000
Total Cases
DUI Cases
Domestic Violence Cases
Jury Trials* (x10 for scale)
2018
(Projected)
2017
2016
2015
AGENDA ITEM #1. b)
Rule 9 Internship Program | Why do we need it?
•The program would aid current staff in the prosecution
of increased caseloads, potentially limiting the need for
additional prosecuting attorneys in the future.
•The program would allow for prosecuting attorneys to
focus on cases that would bring the greatest benefit to
the citizenry of Renton and other City departments.
This includes DUI cases, domestic violence cases,
nuisance abatement cases, and other cases that
significantly impact the quality of life of the citizenry.AGENDA ITEM #1. b)
Increase Paralegal to Full-Time (0.12 FTE)
The need for increasing from 0.88 FTE to 1.0 FTE
stems from an increasing workload
•Increased involvement in and oversight of civil
defense litigation.
•Increased involvement in administrative appeals
and hearings (e.g. impounds/seizures).
•Increased involvement in civil litigation (e.g.
nuisance abatement and bankruptcy/foreclosure
proceedings).AGENDA ITEM #1. b)
2017-2018 Accomplishments
•Remained within allotted budget.
•Increased efficiencies in contracting process through use of
standard template contract forms for routine contracts.
•Successfully replaced retiring senior level attorneys and reorganized
internal client assignments to maximize use of the experience and
knowledge of new attorneys.
•Successfully managed a 20% increase in criminal case filings and an
estimated 200%+ increase in jury trials with existing resources.
•Increased participation in defending against lawsuits not covered by
WCIA.AGENDA ITEM #1. b)
2017-2018 Accomplishments
•Increased proactive representation of City clients, including
increasing frequency of attendance and involvement at
department and commission/board meetings.
•Successfully litigated code enforcement and nuisance actions at
administrative and court levels.
•Established positive and productive working atmosphere
designed to maintain/improve efficiency and job satisfaction.
•Increased focus of resources on code enforcement and support
of Police in training and civil forfeitures.AGENDA ITEM #1. b)
2019-2020 Goals
Some of the things we see ourselves working on in
the coming years:
–Continue to prioritize deterrence and punishment of
harmful law violations, including domestic violence,
DUIs, and chronic nuisance properties.
–Continue to increase efficiencies through use of
technology and proactive representation of City
clients.
–Explore increased use of therapeutic courts and
diversionary programs.
–Develop successful Rule 9 Program.AGENDA ITEM #1. b)
Questions?AGENDA ITEM #1. b)
Human Resources and Risk
Management
2019-2020 Budget
See Department details starting on page 3-83
of the Preliminary Budget Document AGENDA ITEM #1. b)
Mission Statement
The Human Resources and Risk Management
Department works in partnership with Administrators and
their teams, with individual employees and groups, and
with employee representatives and the community, to
provide programs and services that create a positive work
environment that empowers all employees to serve the
needs of our residents.AGENDA ITEM #1. b)
Organizational Chart
See budget document AGENDA ITEM #1. b)
Proposed Budget by City Service Area
Budget Highlights:
Personnel benefits increased by $3 million due to projected increases
in overall medical/dental claims and premiums.
Transfers increased by $900K in 2019 due to transferring a portion of
the balance of annexation sales tax reserve to the General Fund. AGENDA ITEM #1. b)
2019-20 Budget Change
•New Program Request: Increase HR Intermittent
salaries and wages from $8,102 to $25,000
annually, to reflect actual wages and current
standards for ongoing part-time supplemental
position, HR Office Aide.
•New Program Request: Create a 1.0 FTE as a
Supported Employment position, available for any
department to utilize, budgeted at the n01 level
position. Salaries and benefits $43,083 in 2019
and $97,445 in 2020.AGENDA ITEM #1. b)
Department Performance Measures
Human Resources/Risk Management Department
HR/RM operates three programs within the Internal Support CSA
See the Renton Results Section of the Budget Document for a full listing of program measures.AGENDA ITEM #1. b)
Background –Supplemental salaries & wages
–Human Resources’ budget for Intermittent Salaries and
Wages has been at the same low level for many years.
–In 2013, our long time Office Aide left, and the duties of the
position were expanded to include electronic data entry,
auditing I-9 and other records, revising filing systems and
carrying out independent technical projects.
–In order to more appropriately compensate the position and
to reflect current standards of compensation, HR has
increased the hourly wage of the HR Office Aide.AGENDA ITEM #1. b)
Background –Supported Employment
–A Supported Employment position supports the strategic
initiative included in the City of Renton business plan, which
states that the city is dedicated to “building an inclusive
informed city with opportunities for all.”
–One of the strategies in the HR Tactical Inclusion Plan is to hire
an individual into a Supported Employment position.
–Individuals with intellectual or developmental disabilities have
a higher unemployment rate than those without disabilities.
–An analysis of the workload that could be completed by a
Supported Employee has determined that this employee could
overlap into at least two departments.AGENDA ITEM #1. b)
2017-18 HRRM
Accomplishments
Employee Relations Division
•Published the HR Inclusion Tactical Plan in 2017 and took action
steps such as implementing partnerships with community
organizations to develop public service internships, diversified hiring
panels, and made enhancements to the application process to
further reduce bias in hiring.
•In partnership with other local government employers, participated
in the steering committee and hosted the inaugural Public Sector
Career Fair in Renton in 2018.
•Continued to support the Police Department’s Teen Academy. A
total of 32 teens attended in 2018, up from 8 in 2017.
•Attended 4 career fairs in 2017 and 7 career fairs in 2018 (through
August)AGENDA ITEM #1. b)
2017-18 HRRM
Accomplishments
Employee Relations Division cont’d
•A total of 106 vacancies filled in 2017
•A total of 73 vacancies filled in 2018 (through August)
•Completed a large scale compensation study of 72 positions.
•Trained all new employees in customer service, performance
management, and anti-harassment/non-discrimination policy
•Provided training opportunities in the following areas:
Supervisory Skills (Quarterly Managers’ Meetings)
Workplace Investigations AGENDA ITEM #1. b)
2017-18 HRRM
Accomplishments
Benefits Division
•Revised the Deferred Compensation Plan structure to a multi-
employer plan, co-managed with the Renton Regional Fire Authority.
Updated Committee structure and Operating Guidelines to support
the new Plan structure. Negotiated a mid-contract fee reduction with
TIAA for record keeping services. Conducted an RFP to review and
improve Investment Advisor services.
•Updated LEOFF 1 Board Operating Guidelines and claims procedures,
to improve efficiency and service to members, control costs, and
improve transparency.
•Reviewed processes and improved efficiency in administration and
reporting for the leave programs, FMLA, and workers’ compensation
program. AGENDA ITEM #1. b)
2017-18 HRRM
Accomplishments
Benefits Division cont’d
•Improved employee communication, with self-service flyers outlining
streamlined processes. Improved transparency and reporting to supervisors
and managers.
•Increased participation in wellness events through outreach and expanded
committee involvement.
•Instituted new workshops for employee who are nearing retirement,
providing tools for planning and transitioning to retirement.
•Addresses issues with the health plan vendor services and accountability.
Instituted when standards are not met.
•Implemented the new State Sick Leave program, including processes and
record keeping, and training for employees and supervisors.AGENDA ITEM #1. b)
2017-18 HRRM
Accomplishments
Risk Management Division
•Continued management of the city’s property, liability, and
auto physical damage self-insured insurance programs for an
estimated annual savings of $200,000
•Addition of a Risk Management Analyst position to promote
and improve the employee safety program and enhanced
safety regulation compliance
•Reorganization of the Central Safety Committee and related
policy to enhance employee participation and effectiveness AGENDA ITEM #1. b)
2019-20 Employee Relations
Initiatives
•Continue to implement actions steps that were laid out in the HR Inclusion
Tactical Plan, and measure success of steps already taken.
•Continue to survey new hires and hiring managers during the probationary
period to further enhance the recruitment and selection process.
•Collect and analyze employee survey data in early 2020.
•Continue to review and revise personnel policies and job descriptions.
•Provide Success Signals trainings to teams citywide to enhance
communication skills.
•Develop Supported Employment Program
•Embark on a Market Study of Non-Represented positions in 2019/2020
•Explore new technologies to streamline HR operations and enhance the
onboarding experience. AGENDA ITEM #1. b)
2019-20 Benefits Initiatives
•Evaluate brokerage services for the benefit plans and conduct
an RFP, as the current broker is winding down the practice.
•Replace a retiring staff member with significant institutional
knowledge and onboard a replacement.
•Review City Policies related to benefits and leave programs,
and update where necessary.
•Continue to look for opportunities to streamline processes
and improve employee outreach and services.
•Implement the new State Paid Leave Program.
•Expand retirement planning workshops, to including mid-and
early-career employees.AGENDA ITEM #1. b)
2019-20 Risk Management Initiatives
•Continue aggressive collections of funds owed to the city from
responsible third parties for damage to city property.
•Utilize the city’s property and casualty broker of record,
Alliant Insurance Services, to improve property and casualty
self-insurance programs when financially advantageous to the
city.
•Continue to review and update safety and risk management-
related policies and procedures.AGENDA ITEM #1. b)
Thank You
Contact: Ellen Bradley-Mak, Administrator
425-430-7657
2018 Employee Recognition Picnic AGENDA ITEM #1. b)
Court Services
2019-2020 Budget
See Department details starting on page 3-25
of the Preliminary Budget Document AGENDA ITEM #1. b)
Mission Statement
•The mission of the Renton Municipal Court, as
an independent and impartial branch of
government, is to provide objective accessible
and timely resolution of all cases
appropriately coming before the Court, the
protection of the rights of all individuals and
the dignified and fair treatment of all parties.
106 AGENDA ITEM #1. b)
Organizational Chart
MUNICIPAL COURT JUDGE
Terry L. Jurado
16 FTEs
COURT SERVICES
Bonnie Woodrow
15 FTEs
Infraction Processing
6 FTEs
Criminal Case Processing
6 FTEs
Probation
1 FTE
Court Security Officer
1 FTE
107 AGENDA ITEM #1. b)
Proposed Budget by City Service Area
108 AGENDA ITEM #1. b)
Department Performance Measures
select measurements from a variety of Program’s within the
Court Services Department
109
See the Renton Results Section of the Budget Document for a full listing of program measures.
City Service Area Performance Measures 2014 Results 2015 Results 2016 Results
2017 Results
if available
Safety and
Health
Composite of results from survey of
probationer's understanding of
probation process reflected as "Good" or
better.
84%85%88%88%
Defendant satisfaction with their
understanding of the criminal case
process is rated as "Good" or better.
84%83%85%83%
Defendant’s satisfaction with the ability
to obtain access to court record
information related to criminal case
processing is rated “Good” or better.
new 2015 87%92%92%
Ongoing Juror Survey's reflect an
approval rating that indicates
satisfaction and understanding of the
jury experience by non-criminal citizens
of Renton.
82%80%80%84%
Defendant's satisfaction with the ability
to get access to court information
related to infraction processing is rated
"Good" or better.
86%87%92%90%
Resident's satisfaction with
understanding the court infraction
process.
85%85%86%84%
Representative
Government
AGENDA ITEM #1. b)
Court Filings
110
-
10,000
20,000
30,000
40,000
50,000
60,000
2014 2015 2016 2017 2018 est
Photo Enforcement
RENTON MUNICIPAL COURT FILINGS
GRAND
YEAR INFRACTION DUI CRIMINAL Photo Enforcement TOTAL
TRAFFIC NON-TRAFFIC PARKING TRAFFIC NON-TRAFFIC Red Light Speed
2014 5,035 149 4,049 162 728 1,522 9,080 12,103 32,835
2015 4,053 125 4,464 173 602 1,466 17,731 7,859 36,474
2016 4,325 49 4,714 153 646 1,382 15,938 6,728 33,936
2017 4,576 43 4,992 170 599 1,430 16,890 8,354 37,055
2018 est 5,165 65 5,007 252 738 1,736 45,000 7,000 64,963
9,500
10,000
10,500
11,000
11,500
12,000
12,500
13,000
13,500
2014 2015 2016 2017 2018 est
Criminal, Infraction, Parking
AGENDA ITEM #1. b)
Revenue
111
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
2014 2015 2016 2017 2018 est
Infraction/Criminal Parking
Revenue
CITY CITY STATE COUNTY
REVENUE REVENUE REVENUE REVENUE
YEAR PHOTO ENFORCEMENT SUB TOTAL
INFR/CRIM/PK RED LIGHT SPEED TOTAL REVENUE
2014 $ 1,585,106 $ 654,703 $ 1,099,910 $ 3,339,719 $ 814,155 $ 14,407 $ 4,168,281
2015 $ 1,475,161 $ 1,438,664 $ 758,415 $ 3,672,240 $ 680,914 $ 12,386 $ 4,365,540
2016 $ 1,376,844 $ 1,327,081 $ 643,323 $ 3,347,248 $ 654,995 $ 10,116 $ 4,012,359
2017 $ 1,317,659 $ 1,382,404 $ 763,096 $ 3,463,159 $ 624,777 $ 9,963 $ 4,097,899
2018 est $ 1,385,359 $ 2,700,000 $ 516,000 $ 4,601,359 $ 642,382 $ 10,710 $ 5,254,451
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2014 2015 2016 2017 2018 est
Photo Enforcement
Revenue
AGENDA ITEM #1. b)
2017-2018 Accomplishments
•Designed and implemented a new juror management
system for the Court
•Relocated the Impound Hearing process from the City Clerk
to the Court
•Developed an online public portal with interactive court
forms
•Enhanced e-forms and expanded Laserfiche workflows for
increased efficiency
•Added 2 attorney/client conference rooms for increased
privacy during negotiation process
112 AGENDA ITEM #1. b)
2019-2020 Goals
Technology
•Transfer the photo
enforcement program from 3rd
party case management
program to JIS for increased
efficiency and revenue
collection.
•Development of public portal
access to court case files for
increased transparency, public
confidence and convenience.
Customer Service
•Increase Service Levels and
response time to record
requests.
•Expand use of Renton
Results to gain greater
understanding of customer
expectations.
113 AGENDA ITEM #1. b)
Fee Increases (2019-2020)
•No fee increases are being considered in this budget cycle
114 AGENDA ITEM #1. b)
Questions?
115 AGENDA ITEM #1. b)
Police Department
2019-2020 BUDGET
See Department details starting on page 3-93
of the Preliminary Budget Document AGENDA ITEM #1. b)
Police Department
2019-2020 BUDGET PRESENTATION
October 15, 2018
117 AGENDA ITEM #1. b)
Police Department
Ammunition
2018 -$60,000
2019 -$76,800
2020 -$77,800
Active Shooter Training
Less-Lethal Training
Reality Based Training AGENDA ITEM #1. b)
Police Department
Enhanced Ballistic Protection for Patrol Operations
Level III Ballistic Helmets (64)
Level III Front and Rear Plates (64)
Approximate cost -$49,460
AGENDA ITEM #1. b)
Police Department
Part-time to Full-time Parking Enforcement Officer
2019 2020
Salary & Benefits $44,600 $49,800
Equipment $100,000
Potential Revenue $100,000
AGENDA ITEM #1. b)
Police Department
Adding one Police Service Specialist
Increased records requests
2019 -$113,251
2020 -$114,238
AGENDA ITEM #1. b)
Police Department
Patrol Services Sergeant
Convert an open officer
position to a Sergeant,
reducing span of control
2020 -$35,363
AGENDA ITEM #1. b)
Police Department
QUESTIONS?AGENDA ITEM #1. b)
Remaining budget activities, November
•November 5, 2018 –Regular Council Meeting –7:00 p.m.
–Public Hearing on Revenue Sources and Proposed 2019-2020 Budget as
required by RCW 35A.34
–Adopt committee report
–1st reading of 2019-2020 Budget ordinance
–1st reading of 2019 property tax levy ordinance/s
–2019-2020 utility rate and user fee ordinance(s)/resolution
•November 19, 2018 –Regular Council Meeting –7:00 p.m.
–2nd reading and enactment of all budget-related legislation AGENDA ITEM #1. b)
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ADMINISTRATIVE SERVICES
DEPARTMENT
MEMORANDUM
DATE: October 11, 2018
TO: Ed President, Council President
Members of the Renton City Council
CC: Denis Law, Mayor
Robert Harrison, Chief Administrative Officer
Administrators
FROM: Jan Hawn, Administrative Services Administrator
SUBJECT: 2019-2020 Proposed Budget – Responses to Questions from October 8, 2018
The Committee of the Whole asked several questions which staff promised to respond to during the
meeting on October 8. Below are the responses to those questions.
Executive Department
1. Why is other services and charges in the Executive budget (page 3-17) dropping off by 43.2%?
The proposed budget intentionally excludes funding for the Lodging Tax Advisory Committee’s
(LTAC) recommended allocation for 2019 and 2020 (Hotel/Motel Fund 110) because the
amount is not known at this time. When the LTAC makes its recommendations to Council for
the allocations and Council has approved the amount for each year, staff will bring a budget
amendment forward.
2. Please describe Lean.
Lean is a practice that the City has embraced as a means of increasing the capacity of teams for
high-value work. The Lean Belting program is one of the development opportunities that staff
plans to implement, thereby increasing the number of staff with Lean capabilities. By using
tools that help identify waste built into processes (either by practice or policy), along with
strategic facilitation of improvement efforts, staff will have the competence and authority to
make a positive impact that could potentially affect the whole City. “Belting” is an industry
standard that indicates a level of training and experience.
3. Why is there an approximate increase of $255,000 in the Mayor’s Office budget (page 3-10)?
A $171K increase in this budget is due to transfer of Organizational Development Manager’s
function from Administrative Services to the Executive Department effective October 1, 2018. A
budget adjustment will be included for 2018 as part of year-end budget amendment.
AGENDA ITEM #1. c)
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An additional $79K increase is due to the following new programs:
• $15K for Executive operations increased costs for the Inclusion Program,
regional/national membership costs, and satellite phones;
• $46K for the City’s Intergovernmental Relations consultant contract to provide for a full
year of funding (the funding for 2018 began on May 1); and
• $18K for Organization Development supplies, travel/training, and memberships.
4. Why is there a $30,000 increase other services and charges in Emergency Management (page 3-
19)?
There were three new program requests that were inadvertently omitted from the budget
highlights:
• $18K for compliance with legal mandates for translation;
• $2K for Public Safety Communications (satellite phones); and
• $10K for restoration of funding for AmeriCorps match.
5. Why do interfund payments increase from $126,216 to $154,227 in 2019 and to $214,474 in
2020 in Emergency Management (page 3-19)?
The majority of the increase in 2019 is due to fine-tuning Information Technology’s allocation
method. This change resulted in a $31K increase for Emergency Management, but a $24K
decrease for Mayor’s office. In addition, staff are also phasing in EOC computer replacement for
2019.
The increase in 2020 is due to the Renton Regional Fire Authority’s termination of services
received from City’s internal service funds (Fleet, IT, and Facilities). The lost revenue for the
internal service funds is being absorbed by the City. Only indirect costs (staffing) are absorbed;
the direct costs (specific supplies and services) were reduced. This change generally increased
internal service fund costs to all City departments for 2020.
Community and Economic Development
6. How do the number of permits and assessed value of permits compare to prior years?
There were 13,093 permits issued from October 2014–September 2016 and 11,725 permits
issued from October 2016–September 2018. This is a decrease of 1,368.
The assessed valuation of permits issued from October 2014–September 2016 was
$2,246,341,840. The assessed valuation of permits issued from October 2016–September 2018
was $1,777,444,720. This is a decrease of $468,897,120.
7. What are the duties of the .5 FTE Economic Development Specialist assigned to the Arts
Commission?
CED is requesting a new full-time entry level Economic Development Specialist position to
support the growing project workload and improve efforts in business retention, expansion and
recruitment that will also be available to support the City’s arts and culture initiatives and act as
AGENDA ITEM #1. c)
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staff liaison to the Renton Municipal Arts Commission. With the increased art program funding,
we anticipate that this could include up to 50% of this position’s time. This could vary, however,
based on workload as well as work distribution within the Department.
The position will administer the City’s public arts programs, promoting the incorporation of art
in the community, organizing special events related to the arts, providing staff support to the
Renton Municipal Arts Commission, collecting and developing information related to arts-related
initiatives within the community, coordinating a variety of arts-related tasks for economic
development, and assisting with other economic development and community development
activities.
• Serves as primary staff to the City’s Municipal Arts Commission in developing,
implementing, and evaluating long-range plans, procedures, and policies for the Public
Arts Program.
• Prepares, distributes, and updates promotional materials for City-sponsored public arts
installations, events, and programs.
• Prepares and submits reports and research to City Council, Municipal Arts Commission,
4Culture, and King County, as required.
• Maintains an up-to-date public arts section of the City's website and finds opportunities
to showcase the City in regional and national public arts venues.
• Promotes and administers the Arts & Culture GAP Programs, Percent for Art on Municipal
Building Projects Program, City Building art exhibits, and other City-sponsored
opportunities in the arts.
• Develops, negotiates, and monitors contracts with artists, arts organizations, or other
organizations related to Public Arts Program.
• Seeks and prepares grant applications or proposals to support the Public Arts Program, as
necessary.
• Serves as liaison between City, arts, and/or business organizations relative to the Public
Arts Program, including other City departments and divisions, King County, and other arts
and/or business organizations and artists.
• Maintains an inventory database and archive of the City Arts Collection and projects,
including information regarding the artists’ contacts and contracts, project maintenance
requirements, and other project specific information.
• Assists in the development, marketing and implementation of various development
incentive programs related to the arts and art-related tasks for economic development.
• Coordinates, promotes, and holds various public arts events, including public input
sessions, exhibits, and workshops, as assigned.
• Works with economic development staff on City-wide and economic development
marketing tasks.
• Works with other economic development staff on City-wide and economic development
related events.
• Works with other economic development staff on business related events and activities.
• Works with other economic development staff on the promotion of local businesses.
• Works with other economic development staff on the promotion of downtown Renton.
AGENDA ITEM #1. c)
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8. Why do supplies in the Planning Division of Community and Economic Development increase
from $7,750 to $56,450 (page 3-51)?
This $50,000 increase is part of the Healthy Housing Initiative new program request. The
breakdown of supplies versus contracted services is not known at this time, so the supplies
category was used as a placeholder for all operating expenditures related to the program. The
majority of the anticipated costs are related to printed materials for outreach and education that
would be printed in multiple languages.
9. When will the Healthy Housing Initiative come back to the Committee of the Whole for further
discussion?
The Healthy Housing Initiative is being presented at the Planning and Development Committee
meeting on October 11, 2018. The full Council has been addressed on the memorandum. The
intent was to bring the initiative to the full Council for adoption following approval by the
Planning and Development Committee. The Planning and Development Committee may choose
to refer the item to the Committee of the Whole, if deemed necessary.
10. When will the wayfinding plan come back to the Committee of the Whole?
The Wayfinding plan was approved by Council as part of the Downtown Civic Core Plan. Staff
can present a briefing on the progress of the project, if requested.
Public Works
11. How many traffic calming signs will be funded by the additional $50,000 in the proposed
budget and how many more could be funded if Council authorized an additional $50,000?
The additional funding of $50,000 per year in 2019 and 2020 will allow the Public Works
Department to purchase eight traffic calming radar speed signs in each year, respectively. This
budget request covers the cost of purchasing the equipment only and does not account for any
staffing or other indirect costs expected to be incurred. The Public Works Department plans to
absorb the workload by using two existing signal/electronic systems technicians to deploy and
move these new signs throughout the City. If the new program request were to be increased
from $50,000 to $100,000 in both years, current staffing levels would be insufficient without
sacrificing other service areas.
AGENDA ITEM #1. c)