HomeMy WebLinkAboutContract CAG-18-266
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AGREEMENT FOR SERVICE DURING CONSTRUCTION OF THE
KENNYDALE RESERVOIR
THIS AGREEMENT, dated � 3 is by and between the City of Renton (the "City"), a
Washington municipal corpo ti , and Murraysmith, Inc. ("Consultant"), an Oregon
corporation. The City and the Consultant are referred to collectively in this Agreement as the
"Parties."Once fully executed by the Parties,this Agreement is effective as of the last date signed
by both parties.
1. Scope of Work: Consultant agrees to provide professional services as specified in Exhibit
A, which is attached and incorporated herein and may hereinafter be referred to as the
"Work."
2. Chanrtes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions,deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit D or as otherwise mutually
agreed by the Parties.
3. Time of PerFormance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit B. All Work shall be performed by no later
than December 31, 2020.
4. Compensation:
,-� A. Amount. Total compensation to Consultant for Work provided pursuant to this
�^t Agreement shall not exceed $479,337, plus any applicable state and local sales taxes.
Compensation shall be paid based upon Work actually performed according to the
rate(s) or amounts specified in Exhibit C.The Consultant agrees that any hourly or flat
rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit D. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Pavment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed,the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement.The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Pavment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10)calendar days' notice to the Consultant in writing. In the event
of such termination or suspension,all finished or unfinished documents,data,studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the �
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Ri�ht To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
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and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City's or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Comqliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act,Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys' fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order.The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Indeqendent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement.The nature of the relationship between the Consultant and the City
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during the period of the Work shall be that of an independent contractor, not
employee.The Consultant, not the City,shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program,or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction,alteration, improvement,etc.,of structure or improvement attached to real
estate...)then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
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It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
12. Citv of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http•//www rentonwa.�ov/cros/One.aspx?portalld=7922741&pa�eld=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.�ov/doin�-business/re�ister-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned,leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
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limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
E, Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation,within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur,the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assi�ns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service.Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON CONSULTANT
Eric F. Ott Thomas C. Lindberg, P.E.
1055 South Grady Way 888 SW Sth Ave. STE 1170
Renton, WA 98057 Portland, OR 97204
Phone: (425) 430-7313 Phone: 503-225-9010
EOtt@Rentonwa.gov Tom.Lindberg@murraysmith.us
Fax: (425)430-7241 Fax: (503)-345-6865
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17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work perFormed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964,and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
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Consultant employs,sub-contracts,or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authoritv. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Mana�ement.The City's project manager is Eric F. Ott. In
providing Work, Consultant shall coordinate with the City's contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing,duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governin� Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Draftin� Effort.This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
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other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue.Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County,Washington,or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severabilitv. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire A�reement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Partv Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties,and all duties and responsibilities undertaken�pur`suart't to this'Agreement will
be for the sole and exclusive benefit of the Parties and no one e1se. �
L. Bindin� Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers.All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
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N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will toge#her
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
By: By: %��5�,►y �r�" �r--
Dennis Law Thomas Lindberg, P.E.
Mayor Principle Engineer
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Date Date
Attest
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Ci Clerk
Approved as to Legal Form
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Shane Moloney
Renton City Attorney
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EXHIBIT A
SCOPE OF WORK
City of Renton
Kennydale Reservoir
CONSTRUCTION PHASE SERVICES
Background
The City of Renton (City) is planning to construct the Kennydale Reservoir, a 1.29 million gallon
(MG)AWWA D100 welded steel reservoir.The site is located in the Kennydale area at 1404 N 30cn
Street. Project designs were recently completed under separate contracts by Murraysmith. The
City has requested that Murraysmith prepare this Scope of Work to provide engineering services
to assist the City during project construction.
Project Approach
The City will take the lead role for all construction administration, management and inspection
services during construction of the project. The services to be provided by Murraysmith during
construction and the associated level of effort shown in the fee estimate reflects a supporting role
by Mu�raysmith. The amount of time and effort that may be required to fulfill the obligations of
this Scope of Work is subject to factors beyond the control of Murraysmith and the City. The
projected level of effort proposed herein and included in the fee estimate therefore represents an
"estimate" based upon the collective past experience of Murraysmith and the City for an
experienced and reasonable contractor being awarded the construction contract. It is
recommended that the City incfude a contingency in the project budget for additionaf effort that
may be required by Murraysmith due to the contractor awarded the project or other conditions
beyond the control of the City and Murraysmith.
Proposed Improvements Overview
A brief overview of the major proposed improvements is presented below. The proposed
improvements for the reservoir and related onsite improvements, site access utilities (Tract 'A'),
and offsite improvements will be constructed under three separate construction contracts; one
for the on-site improvements, a second for the site access utilities, and a third bid package for the
off-site improvements.
� On-site improvements include a new 1.29 MG welded steel reservoir (standpipe) with an
approximate 50-foot diameter, 103-feet total height,and 308-foot overflow elevation.The
Gry of Renton MURRAYSMITH Kennydale Reservoir Construction
October�018 1
reservoir will be supported by an auger cast pile foundation. On-site improvements also
include buried water mains, vaults and appurtenances, a new below-grade stormwater
detention facility for the reservoir, including stormwater infiltration,flow tontrol and basic
water quality treatment, retaining walls, access roads and landscaping improvements.
■ Site access utilities include installation of utilities and rough grading along the west
property line within the area between the reservoir site and the N 30�h Street right-of-way,
and installation of 12-inch and 16-inch diameter water main in the N 30th Street right-of-
way in the area between the project site and near the intersection of N 30t'' Street and
Park Ave N
■ Off-site water system improvements to convert a portion of the 320 Zone to a new 308
Zone and a portion to the 435 Zone. These improvements include approximately 670 feet
of 8-inch diameter water main, 50 feet of 16-inch diameter water main, two PRV stations
and appurtenances.
Scope of Services
The proposed Scope of Services for final design is divided into the following work tasks:
� Task 103—Project Management
■ Task 301—Construction Phase Services—On-site Improvements
■ Task 302 -Construction Phase Services—Site Access Utilities
■ Task 303 -Construction Phase Services—Off-site Improvements
■ Task 304—Subconsultant Services
■ Task 305 —Unanticipated Supplemental Services (As Needed)
Task 103 - Project Management
Objective:
This task covers the administration and coordination of the Consultant's staff,subconsultants,and
the interface with the City project manager and other City staff.
Activities:
103.1 Project Status Reporting
Report status af work activities, data needs and issues requiring City input through project status
e-mails and phone calls to City Project Manager.
Ciry of Renton MURRAYSMITH Kennydale Reservoir Construction Services
October 2018 2
E.h p Scope to CiN XPnnydale Reservo�r CM 10 2d 18 FlNAI
103.2 Staff and Subconsultant Management
Manage project staff and subconsultants to ensure all services are in conformance with the scope
of services, budget, and schedule.
103.3 lnvoices and Budget Oversight
Monitor project costs and manage budget and billing tasks, including preparation and submission
of monthly invoices and progress reports.
103.4 Quality Assurance/Quality Control(QA/QC)
Manage and coordinate in-house quality assurance reviews of all deliverables.
103.5 Project Schedule
Prepare and update project schedule throughout the duration of the project.
Task Deliverables:
■ E-mail project status reports
■ Correspondence, e-mails, and other documentation
■ Monthly billing statements with budget and activity reports
■ Updated project schedules
City Responsibilities
• Review project status reports and invoices, and provide comments to Murraysmith.
Assumptions
■ Construction phase services for all three constructi�n contracts wiil be provided for up to
21 months.
■ Anticipated Notice to Proceed and duration for all tasks as shown in the attached estimated
schedule.
� The project schedule will be updated up to six times over the course of the three
construction projects.
City of Renton MURRAYSMITH Kennydale Reservoir Construction Services
October 2018 3
EcA A Smpe ro Ory Nennydale Reseno�Cb110 22]8 FlNat
Task 301 — Construction Phase Services — On-site Improvements
Objective:
Construction phase services during construction of the reservoir and on-site improvements will be
provided under this task, including periodic construction observation, construction progress
meetings, reviews, and coordinating special inspections,al)in support of the City acting in the lead
role for these activities.
Activities:
301.1 Preconstruction Conference
Prepare an agenda and invitation list for a preconstruction conference and coordinate with the
City regarding the conference details. Attend the preconstruction conference, prepare a written
conference summary and distribute the summary to all conference attendees. Prepare and
distribute set of conformed construction plans and specifications for contractor, City and
Murraysmith's use during construction.
301.2 Shop Orawings and Submittals Review
Receive and review shop drawings and other technical submittals such as equipment, materials of
construction, performance data and certifications, laboratory test results, and technical manuals
submitted by the contractor as required by the contract documents. Provide all submittal
documents and information to City for concurrence review/approval. Maintain a submittal log and
file. Submit complete submittal files to the City upon completion of the project. Consider and
evaluate alternatives or substitutions proposed by the contractor. Such reviews will be completed
within 10 working days of receipt of submittals. Receive and review other submittals of the
contractor including construction schedules, shop drawing/submittal schedules, lump sum price
breakdowns, and other submittals required by the contract documents.
301.3 Monthly Pay Requests
Review the contractor's monthly requests for progress payments and recommend the appropriate
amount to the City for payment to the contractor. Payment recommendations will be 6ased upon
the approved breakdown of the contractor's lump sum contract amount and the percentage
complete of unit price items. Such reviews will be completed within 5 working days of receipt of
the contractor's monthly pay requests.
301,4 Requests for Information and Change Orders
Provide clarification of the contract documents to the contractor based upon the contractor's
written requests for information (RFI), verbal requests, or as the need otherwise arises. Prepare
written responses and drawings or sketches as necessary to the contractor to clarify the contract
City of Renton MURRAYSMITH Kennydale Reservoir Construction Services
October2018 4
E�h n Scope to Ciry Kennydale Reservar CM 10 22 18 F NAL
documents. Such written responses to RFI will be completed within approximately 3 working days
of receipt of the contractor's RFI, but more time may be necessary depending on the complexity
of the required clarification.
Provide services related to change orders. These include preparation of change order proposal
description and justification documentation, assistance with negotiation of the change with the
contractor, and making recommendations to the City regarding any change orders in order for the
City to process the formal change order documents.
301.5 On-Site Engineering Representation During Construction
Work under this subtask includes periodic on-site construction observation services. The on-site
representative will provide periodic monitoring of the construction work. The representative will
prepare periodic written reports on the construction activities at the site; maintain a diary of
activities, decisions, discussions with the contractor and other observations; document the
preconstructian conditions and construction work by photagraph and/or video; coordinate the
delivery of any materials or equipment to be delivered to City staff; witness testing as may be
necessary; and other related work as needed.
Work under this subtask also includes preparing for and attending periodic meetings on the
project site with the contractor. Generally, the meetings will be weekly when significant
construction work is underway. The purpose of these meetings is to identify potential issues and
review project progress.Typically, Murraysmith's on-site construction representative will conduct
these meetings.
Periodic site visits by Murraysmith's project manager or project engineer will be conducted when
significant construction is occurring, as important issues may need to be addressed, or as
otherwise requested by the City. Tne purpose of these visits wiil be to address questions regarding
the contract documents, assist with resolving project difficulties, review the progress of the work
and review the construction work to confirm that it is proceeding in accordance with the
requirements of the contract documents.
301.6 Coordinate Special lnspections
Coordinate special inspections and quality assurance program in accordance with current
International Building Code (IBC} requirements as required for subgrade and foundation
conditions, concrete materials testing and structural certifications of concrete reinforcement. A
quality control program will be required of the contractor to provide soils testing for earth
compaction, and aggregate testing, and other testing procedures as required in the contract
documents and in accordance with all construction permits. Murraysmith will coordinate the
special inspection services from a local materials inspection lab provided by the City under a
separate contract outside of this scope of work, specifically related to reservoir subgrade and
reservoir foundation's structural reinforcing steel, and materials testing and inspection. It is
assumed that, as part of the Murraysmith team, and per IBC requirements, HWA
City of Renton MURRAYSMITH Kennydale Reservoir Construction Services
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Geosciences will perform required geotechnical observations related ta reservoir subgrade and
backfill, and Peterson Structural Engineers will perform required structural observations.
301.7 Final Onsite Observation
Prepare for and conduct a final walk-thro�gh observation of the project with representatives of
the City. Prepare a "punch list" of items of work remaining to achieve final completion of the
project and to prepare for City's acceptance of the project. Recommend procedures and timing
of acceptance of the project. Advise the City and the contractor of the dates for any warranty
periods as established in the contract documents.
301.8 Testinq& Start-Up/Project Close-Out
Coordinate with the contractor and the City for final testing and start-up of the facilities. Assist
the City with identifying substantial completion of the project. Recommend final payments to the
contractor as appropriate.Such testing and start-up services shall include assisting with milestone
or substantial completion testing and start-up tasks, as required, including pipeline and other
related facility acceptance testing.
301.9 Operation and Maintenance Manual
Compile an Operation and Maintenance manual from manufacturers' operation and maintenance
manuals and material literature for the project facilities and transmit three copies to the City.
lnclude text in the Operation and Maintenance Manual with instructions on operation of the
facilities. Manuals will be provided in bound hard copy and electronic PDF formats for City use.
301.10 Record Drawings
Prepare record drawings of the project based upon the construction records of the contractor,
City on-site representatives, and Murraysmith's on-site representative. Submit electronic
AutoCAD and pdf format record drawings to the City. One full-size mylar set of the record
drawings will be provided to the City.
Task Deliverables:
■ Preconstruction Conference agenda and summary
■ Conformed construction plan sets and specifications, which includes a total of five full-size
hardcopy plans, five half-size hardcopy plans, and five hardcopy sets of specifications.
■ Written reports and diary of construction observatlon activities.
■ Written summary of construction meetings.
■ Electronic photographs or videos of construction activities.
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■ Submitta) review comments.
■ Submittal tracking log.
■ Written recommendations to City regarding contractor change order requests.
■ Written recommendations to City for contractor progress payment requests.
■ Written responses to City for contractor requests for information.
■ Final punch list.
■ Electronic copy of construction record drawings in AutoCAD and PDF format.
■ Three (3) paper copies and pdf electronic copy of Operations and Maintenance Manuals
consolidated from construction contractor and equipment manufacturers.
City Responsibilities
■ The City will take the lead for all construction administration, management and inspection
services, including providing full-time onsite inspection, construction observation, and
communicating with the construction contractor as the primary contact.
■ Initiate work requests and provide direction to Murraysmith with respect to involvement
in project meetings, submittal reviews, issuing clarifications, and all other Murraysmith
work tasks identified herein.
• Coordinate system operation when required for contractor testing and start-up activities.
■ Provide Murraysmith and its subconsultants access to the site, including necessary
confined space safety equipment if needed and available.
■ Integrate and program SCADA system improvements to operate with the existing system.
■ Provide timely review and comment on all reports,submittals, drawings and specifications
submitted by Murraysmith to City for review and approval.
■ Prepare, provide and distribute all public notifications.
■ Attend final inspections.
■ Participate in progress meetings.
■ Process progress payments, RFIs and change order requests considering input from
Murraysmith.
• Contract for special inspections outside of this scope of work
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■ Provide other services not specifically identified in this scope of work for completion of the
project.
Assumptions
■ Construction activities will be completed within a 15-month period.
■ For budgeting purposes, it is assumed that up to a combined totai of 80 submittals and
resubmittals will be reviewed by Murraysmith.
■ For budgeting purposes, it is assumed that Murraysmith will reply up to 30 RFIs.
■ For budgeting purposes, 75 hours are budgeted for Murraysmith to assist with change
orders.
■ For budgeting purposes, it is assumed that Murraysmith will assist the City with on-site
construction observation and related activities on an as-needed basis for up to 140 hours,
which includes time onsite and travel time (approximately 2 hours per week on average).
Site visits will occur at key times including setting water vaults,setting stormwater facilities,
installing first foundation piles, tank foundation formwork and rebar placement,
installation of pipes below foundation, interior and exterior surface preparation prior to
painting, completion of the interior coating system and upon completion of the exterior
coating system to be installed as part of the tank construction contract.
■ For budgeting purposes, it is assumed that up to 8 construction meetings will be attended
by up to two (2) Murraysmith team members. Construction meetings will occur on same
days as other site visits.
■ For budgeting purposes, it is assumed that up to two (2) Murraysmith team members will
attend start-up and testing in support of the City's inspector for up to four(4) days, based
on an average of 8 hours per day that inciudes time on-site and travel time.
■ City's SCADA system integrator will oversee and be responsible for the start-up activities
related to the SCADA system.
� Assisting the City or contractor with permitting during construction is outside of this scope
of work.
■ Assisting the City with services other than those identified herein is outside this scope of
work.
■ Construction staking and surveying will be provided by the reservoir construction
contractor.
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Task 302 — Construction Phase Services — Site Access Utilities
Objective:
Construction phase services during site access utilities construction will be provided under this
task on an as needed basis and at the request of the City, including periodic construction
observation, construction progress meetings and reviews, all in support of the City acting in the
lead role for these activities.
Activities:
302.1 Preconstruction Conference
Prepare an agenda and invitation list for a preconstruction conference and coordinate with the
City regarding the conference details. Attend the preconstruction conference, prepare a written
conference summary and distribute the summary to all conferente attendees. Prepare and
distribute 5et of conformed construction plans and specifications for contractor, City and
Murraysmith's use during construction.
302.2 Shop Drawings and Submittals Review
Receive and review shop drawings and other technical submittals such as equipment, materials of
construction, performance data and certifications, laboratory test results, and technical manuals
submitted by the contractor as required by the contract documents. Provide all submittal
documents and information to City for cancurrence review/approval. Maintain a submittal log and
file. Submit complete submittal files to the City upon completion of the project. Consider and
evaluate alternatives or substitutions proposed by the contractor. Such reviews will be completed
within 10 working days of receipt of submittals. Receive and review other submittals of the
contractor including construction schedules, shop drawing/submittal schedules, lump sum price
breakdowns, and other submittals required by the contract documents.
302.3 Monthly Pay Requests
Review the contractor's monthly requests for progress payments and recommend the appropriate
amount to the City for payment to the contractor. Payment recommendations will be based upon
the approved breakdown of the contractor's lump sum contract amount and the percentage
complete of unit price items. Such reviews will be completed within S working days of receipt of
the contractor's monthly pay requests.
302.4 Requests for Information and Change orders
Provide clarification of the contract documents to the contractor based upon the contractor's
written requests for information (RFI), verbal requests, or as the need otherwise arises, Prepare
written responses and drawings or sketches as necessary to the contractor to clarify the contract
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documents. Such written responses to RFI will be completed within approximately 3 working days
of receipt of the contractor's RFI, but more time may be necessary depending on the complexity
of the required clarification.
Provide services related to change orders. These include preparation �f change order proposal
description and justification documentation, assistance with negotiation of the change with the
contractor,and making recommendations to the City regarding any change orders in order for the
City to process the formal change order documents.
302.5 On-Site Engineering Representation During Construction
Work under this subtask inciudes periodic on-site construction.observation services on an as
needed basis and at the request of the City. The on-site representative will provide periodic
monitoring of the construction work. The representative will prepare periodic written reports on
the construction activities at the site; maintain a diary of activities, decisions, discussions with the
contractor and other observations; document the preconstruction conditions and construction
work by photograph and/or video; coordinate the delivery of any materials or equipment to be
delivered to City staff;witness testing as may be necessary; and other related work as needed.
Work under this subtask also includes preparing for and attending periodic meetings on the
project site with the contractor. Generally, the meetings wiil be weekly when significant
construction work is underway. The purpose of these meetings is to identify potential issues and
review project progress.Typically, Murraysmith's on-site construction representative will conduct
these meetings.
Periodic site visits by Murraysmith's project manager or project engineer will be conducted when
significant construction is occurring, as important issues may need to be addressed, or as
otherwise requested by the City. The purpose of these visits will be to address questions regarding
the contract documents, assist with resolving project difficulties, review the progress of the work
and review the construction work to confirm that it is proceeding in accordance with the
requirements of the contract documents.
302.6 Final Onsite Observation, Testing, & Project Close-Out
Prepare for and conduct a final walk-through observation of the project with representatives of
the City. Prepare a "punch list" of items of work remaining to achieve final completion of the
project and to prepare for City's acceptance of the project. Recommend procedures and timing
of acceptance of the project. Advise the City and the contractor of the dates for any warranty
periods as established in the contract documents.
Coordinate with the contractor and the City for final testing of the facilities. Assist the City with
identifying substantial completion of the project. Recommend final payments to the contractor as
appropriate.
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302.7 Record Drawings
Prepare record drawings of the project based upon the construction records of the contractor,
City on-site representatives, and Murraysmith's on-site representative. Submit electronic
AutoCAD and pdf format record drawings to the City. One full-size mylar set of the record
drawings will be provided to the City.
Task Deliverables:
■ Preconstruction Conference agenda and summary
■ Conformed construction plan sets and specifications,which includes a total of five full-size
hardcopy plans, five half-size hardcopy plans, and five hardcopy sets of specifications.
■ Written reports and diary of construction observation activities.
■ Written summary of construction meetings,
■ Electronic photographs or videos of construction activities.
■ Submittal review comments.
■ Submittal tracking log.
■ Written recommendations to City regarding contractor change order requests.
■ Written recommendations to City for contractor progress payment requests.
■ Written responses to City for contractor req�ests for information.
■ Final punch list.
• Electronic copy of construction record drawings in AutoCAD and PDF format.
City Respansibilities
■ The City will take the lead for ail construction administration, management and inspection
services, including providing full-time onsite inspection, construction observation, and
communicating with the construction contractor as the primary contact.
■ Initiate work requests and provide direction to Murraysmith with respect to involvement
in project meetings, submittal reviews, issuing ciarifications, and all other Murraysmith
work tasks identified herein.
■ Coordinate system operation when required for contractor testing activities.
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■ Provide Murraysmith and its subconsultants access to the site, including necessary
confined space safety equipment if needed and available.
■ Provide timely review and comment on all reports, submittals, drawings and specifications
submitted by Murraysmith to City for review and approval.
■ Prepare, provide and distribute all public notifications.
■ Attend final inspections.
■ Participate in progress meetings.
■ Process progress payments, RFIs and change order requests considering input from
Murraysmith.
■ Provide other services not specifically identified in this scope of work for completion of the
project.
Assumprions
■ Construction activities will be compieted within a 3-month period.
■ For budgeting purposes, it is assumed that up to a combined total of 10 submittals and
resubmittals will be revlewed by Murraysmith.
■ For budgeting purposes, it is assumed that Murraysmith wil) reply up to 5 RFIs.
■ For budgeting purposes, 20 hours are budgeted for Murraysmith to assist with change
orders.
■ For budgeting purposes, it is assumed that Murraysmith will assist the City with on-site
construction observation and related activities on an as-needed basis for up to 30 hours,
which includes time onsite and travel time (approximately 2 hours per week on average).
■ For budgeting purposes, it is assumed that up to 3 construction meetings wil! be attended
by one (1) Murraysmith team member.
■ Assisting the City or contractor with permitting during construction is outside of this scope
of work.
■ Assisting the City with services other than those identified herein is outside this scope of
work.
■ Construction staking and surveying will be provided by the contractor.
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Task 303 — Construction Phase Services — Off-Site Improvements
Objective:
Construction phase services during off-site water main improvement construction will be provided
under this task on an as needed basis and at the request of the City, including periodic construction
observation, construction progress meetings and reviews, all in support of the City acting in the
lead role for these activities.
Activities:
303.1 Preconstruction Conference
Prepare an agenda and invitation list for a preconstruction conference and coordinate with the
City regarding the conference details. Attend the preconstruction conference, prepare a written
conference summary and distribute the summary to all conference attendees. Prepare and
distribute set of conformed construction pians and specifications for contractor, City and
Murraysmith's use during construction.
3Q3.2 Shop Drawings and SubmittaJs Review
Receive and review shop drawings and other technical submittals such as equipment, materials of
construction, performance data and certifications, laboratory test results, and technical manuals
submitted by the contractor as required by the contract documents. Provide all submittal
documents and information to City for concurrence review/approval. Maintain a submittal log and
file. Submit complete submittal files to the City upon completion of the project. Consider and
evaluate alternatives or substitutions proposed by the contractor. Such reviews will be completed
within 10 working days of receipt of submittals. Receive and review other submittals of the
contractor including construction schedules, shop drawing/submittal schedules, lump sum price
breakdowns, and other submittals required by the contract documents.
303.3 Monthly Pay Requests
Review the contractor's monthly requests for progress payments and recommend the appropriate
amount to the City for payment to the contractor. Payment recommendations will be based upon
the approved breakdown of the contractor's lump sum contract amount and the percentage
complete of unit price items. Such reviews will be completed within 5 working days of receipt of
the contractor's monthly pay requests.
303.4 Requests for Information and Change orders
Provide clarification of the contract documents to the contractor based upon the contractor's
written requests for information (RFI), verbal requests, or as the need otherwise arises. Prepare
written responses and drawings or sketches as necessary to the contractor to clarify the contract
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documents. Such written responses to RFI will be completed within approximately 3 working days
of receipt of the contractor's RFI, but more time may be necessary depending on the complexity
of the required clarification.
Provide services related to change orders. These include preparation of change order proposal
description and justification documentation, assistance with negotiation of the change with the
contractor,and making recornmendations to the City regarding any change orders in order for the
City to process the formal change order documents.
303.5 On-Site Engineering Representation During Construction
Work under this subtask includes periodic on-site construction observation services. The on-site
representative will provide periodic monitoring of the construction work. The representative will
prepare periodic written reports on the construction activities at the site; maintain a diary of
activities, decisions, discussions with the contractor and other observations; document the
preconstruction conditions and construction work by photograph and/or video; coordinate the
delivery of any materials or equipment to be delivered to City staff; witness testing as may be
necessary;and other related work as needed.
Work under this subtask also includes preparing for and attending periodic meetings on the
project 5ite with the contractor. Generally, the meetings will be weekly when significant
construction work is underway. The purpose of these meetings is to identify potential issues and
review project progress.Typically, Murraysmith's on-site construction representative wili conduct
these meetings.
Periodic site visits by Murraysmith's project manager or project engineer will be conducted when
significant construction is occurring, as important issues may need to be addressed, or as
otherwise requested by the City. The purpose of these visits will be to address questions regarding
the contract documents, assist with resolving project difficulties, review the progress of the work
and review the construction work to confirm that it is proceeding in accordance with the
requirements of the contract documents.
303.6 Final Onsite Observarion, Testing, & Project Close-Dut
Prepare for and conduct a final walk-through observation of the project with representatives of
the City. Prepare a "punch list" of items of work remaining to achieve final completion of the
project and to prepare for City's acceptance of the project. Recommend procedures and timing
of acceptance of the project. Advise the City and the contractor of the dates for any warranty
periods as established in the contract documents.
Coordinate with the contractor and the City for final testing of the facilities. Assist the City with
identifying substantial completion of the project. Recommend final payments to the contractor as
appropriate.
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303.7 Record Drawings
Prepare recorc4 drawings of the project based upon the construttion records of the contractor,
City on-site representatives, and Murraysmith's on-site representative. Submit electronic
AutoCAD and pdf format record drawings to the City. One full-size mylar set of the record
drawings will be provided to the City.
Task Deliverables:
■ Preconstruttion Conference agenda and summary
■ Conformed construction plan sets and specifications,which includes a total of five full-size
hardcopy plans,five half-size hardcopy plans, and five hardcopy sets of specifications.
• Written reports and diary of construction o6servation activities.
■ Written summary of construction meetings.
■ Electronic photographs or videos of construction activities,
■ Submittal review comments.
■ Submittal tracking log.
■ Written recommendations to City regarding contractor change order requests.
■ Written recommendations to City for contractor progress payment requests.
■ Written responses to City for contractor requests for information.
■ Final punch list.
� Electronic copy of construction record drawings in AutoCAD and PDF format.
City Responsibilities
■ The City will take the lead for all construction administration, management and inspection
services, including providing full-time onsite inspection, construction observation, and
communicating with the construction contractor as the primary contact.
■ Initiate work requests and provide direction to Murraysmith with respect to involvement
in project meetings, submittal reviews, issuing clarifications, and all other Murraysmith
work tasks identified herein.
■ Coordinate system operation when required for contractor testing activities.
Ciry of Renton MURRAYSMITN Kennydale Reservoir Construction Services
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• Provide Murraysmith and its subconsultants access to the site, including necessary
confined space safety equipment if needed and available.
■ Provide timely review and comment on all reports, submittals, drawings and specifications
submitted by Murraysmith to City for review and approval.
■ Prepare, provide and distribute all public notifications.
■ Attend final inspections.
■ Participate in progress meetings.
■ Process progress payments, RFIs and change order requests considering input from
Murraysmith,
■ Provide other services not specifically identified in this scope of work for completion of the
project.
Assumptions
■ Construction activities will be completed within a 6-month period.
■ For budgeting purposes, it is assumed that up to a combined total of 25 submittals and
resubmittals will be reviewed by Murraysmith.
■ For budgeting purposes, it is assumed that Murraysmith will reply up to 10 RFIs.
■ For budgeting purposes, 20 hours are budgeted for Murraysmith to assist with change
orders.
■ For budgeting purposes, it is assumed that Murraysmith will assist the City with on-site
construction observation and related activities on an as-needed basis for up to 24 hours,
which includes time onsite and travel time (approximately 1 hour per week on average).
■ For budgeting purposes, it is assumed that up to 4 construction meetings will be attended
by up to two(2) Murraysmith team members.
■ Assisting the City or contractor with permitting during construction is outside of this scope
of work.
■ Assisting the City with services other than those identified herein is outside this scope of
work.
■ Construction staking and surveying will be provided by the contractor.
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Task 304 — Subconsultant Services
Objective:
This task includes the specialty services to be provided by Murraysmith's subconsultants for
services during construction, as described below.
Activities:
304.15tructura!Engineering
Peterson Structural Engineers will provide structural engineering support during construction.
Services to be provided include the following:
■ Attend pre-construction meeting
■ Review of reservoir submittals and shop drawings
■ Review and respond to requests for information (up to 30 hours assumed for budgeting
purposes)
■ Review and respond to construction submittals (up to 77 hours assumed for budgeting
purposes)
■ Attend pre-pour meeting prior to the start of major concrete operations
■ Perform up to 7 structural observation site visits as follows:
o Five(5) primary structural observation associated with those listed on Sheet S-2 of
drawings.
o Three (3) optional structural observations, as needed, to follow-up on any issues
noted during primary visits
■ Generation and submittal of structural observation reports
■ Prepare structural record drawings based on contractor mark-ups
304.2 Geotechnical Engineering
HWA will provide geotechnical engineering support during construction. Services to be provided
include the following:
■ Attend pre-construction conference
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■ Review and respond to submittals and respond to requests for information relating to the
geotechnical recommendations (up to nine hours assumed for budgeting purposes)
■ Provide observation during test pile installation and testing. Reduce data and provide
recommendations for production piles
■ Provide continuous observation during installation of the auger-cast piles(up to 23 days of
observation are assumed for budgeting purposes)
■ Provide inspection of subgrade preparation for footings, pavement, retaining walls, utility
trenches and below grade structures (up to 12 site visits assumed for budgeting purposes)
■ Provide inspection and compaction testing of base course placement for pavement,
leveling pad for retaining walls,trench backfill and below grade structures pad and backfill
(up to 10 site visits assumed for budgeting purposes)
■ Provide testing, analysis, and final inspection letter for stormwater recharge bed material
■ Prepare a Final Inspection letter providing a summary of observations on-site as they
relate to the installation of the auger-cast piles, subgrade preparation and piacement &
compaction of structural fill for utility trenches, below grade structures, pavement and
retaining walls
■ Participate in construction meetings and provide consultation on geotechnical engineering
related topics (up to 24 hours are assumed for budgeting purposes}
304.3 Electrical Engineering
R&W Engineering will provide electrical engineering support during construction. Services to be
provided include the following:
■ Attend pre-construction conference.
■ Review and respond to electrical system submittals. Review (1) original submittal and up
to(2) resubmittals of package containing all electrical submittals.
■ Review and respond to up to ten (10) electrical requests for information or requests for
clarification.
■ Prepare up to two electrical change orders.
■ Attend up to (1)on-site meeting. This meeting is outside of the site visits listed below.
■ Conduct up to (�) site visits during construction to review construction progress and
answer contractor questions.
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■ Attend a final project walk-through and prepare an electrical punch list for contractor
corrections.
■ Review electrical portions of contractor O&M Manuals. Review (1) original 0&M Manual
submittal and t1) resubmittal.
� Prepare electrical record drawings after construction is complete. Provide electronic
copies of record drawings in AutoCAD and PDF format.
304.4 Landscape Architecture
RVLA, Inc.will provide landscape architecture support during construction.Services to be provided
include the following:
■ Review and respond to landscaping submittals
■ Review and respond to requests for clarification and prepare change orders
■ Conduct site visits to observe condition of plantings
■ Conduct final inspection and generate punch list items for landscaping
304.5 Public Information
Envirolssues will provide public information and outreach support during construction. Services to
be provided include the following:
■ Update and manage outreach and communication plan
■ Up to two (2) updates to the renton.gov project website to reflect current project
information at key project milestones, including updates to frequently asked questions.
■ Presentations for up to two (2) briefings to neighborhood or community organizations
(such as the Kennydale Neighborhood Associationj, including coordination of draft and
final presentation slides.
■ Up to one (1) briefing presentation for City of Renton Council regarding construction
status.
■ Project fact sheets (up to two pages) to supplement project overview material developed
in the design phase, including text and graphical layout, that may provide more detailed
information on specific topics, such as the reservoir design and construction 5chedule.
Includes one {1) fact sheet and up to one (1) minor update to the project overview folio
(such as current schedule information).
City of Renton MURRAYSMITH Kennydale Reservoir Construction Services
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■ Up to four(4) quarterly email updates to share project construction status.
■ Up to four(4) postcards to property owners impacted by water main and valve work in the
right-of-way.
Task 305 — Unanticipated Supplemental Services (As Needed)
The project may require additional services not anticipated at the time of development of this
scope of work. Such work will be undertaken only after written authorization from the City. An
estimated reserve budget amount has been included in the fee estimate for unanticipated services
under this task.
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EXHIBIT B
TIME SCHEDULE OF COMPLETION
City of Renton
Kennydale Reservoir
C�NSTRUCTION PHASE SERVICES
Preliminary Estimated Schedule
Murraysmith shall begin work immediately upon receipt of Notice to Proceed from the City and
proceed according to the preliminary estimated schedule presented below. However, the
schedule may change due to factors beyond Murraysmith's control, such as additional time
required for submittals, weather, etc.
Final Design Tasks Estimated Completion
Notice to Proceed (estimated) October 25, 2018
Task 103—Project Management November 2018—August 2020
Task 301—Construction Phase Services—On-site Improvements January 2019—August 2020
Task 302—Construction Phase Services—Site Access Utilities November 2018—February 2019
Task 303—Construction Phase Services—Off-site Improvements July 2019—June 2020
Task 304- Subconsultant Services lanuary 2019—August 2020
Task 305—Unanticipated Supplemental Services November 2018—December 2020
*All engineering services to be completed by Contract Completion Date: December 31,2020
City of Renton MURRAYSMITH Kennydale Reservoir
October 2018 Construction Phase Page1
City of Renton
Kennydale Reservoir-Construdion Phase Services
E%HIBIT C:FEE ESTIMATE
l:�bor Hau�a 8 Fws Sub � Murta miN F�c ntas
�Murtaysmilh Murraysmith � F°�
. FM�c Print Engr En9�.�..EnW � � PrinfMy� Total
Task . En9rV .E,pr.V VIN. EnyrYl N �� �Oq-1 . 7�N�Atlminl Lahor �Houn �Milaaye CAD. OMx � ExP�nsrs
103 ProJect Managament
103.1 Prqecl Status Reportin 30 51,858 30 SO E20 S 20
103.2 SlaB antl Subconsullan(Mana emenl 30 51,858 30 SO E20 S 20
107.�Inwices and Butlgel Oversight 32 6 52,095 38 SO E60 S 60
107.4 OuaXry Assurancel�uality Conlrol(QAI�C) 24 78 3 f3,476 43 SD 520 S 20
103.5 Project Schedule 15 30 3 52,471 48 SO S20 S 20
Tesk 103 Su6tobl 24 18 107 �0 � 0 0 0 12 511,898 189 SO f0 5140 S 710
301 ConsWction Phasa Sarvicas-On•Sita Improvemants
301A ReconslrucUonConference 6 6 6 8 10 2 51,908 38 EW SD $35 E 132
301.2 Shop Drawirgs and Submfllals Rehew 5 15 20 90 60 30 511,888 240 SO 5200 S 2Q0
301.3 MontNy Pey RepueSis 4 4 10 22 80 54,654 120 SO S50 b 50
301.4 Requesls br Infamation antl Change Ortlers B 8 24 30 56 8tl 20 S1D,282 226 5360 S60 S 420 _
]01.5 On-Sile En ineering Represenlalion During ConsUuction 4 32 BO 20 < S724t 740 53,240 SO 5500 E 3,140
301.6 Coordinale Special Inspeclions A 4 8 24 12 36 54,043 88 SO S25 S 25
301.7PinalOnsiteObServa[ion 4 4 8 8 16 57,846 40 543 SO S70 S 53
301.8 Tesli 6 5tart-Up/Project Close-oul 2 4 4 16 16 24 53,028 66 5194 50 510 S 204
307.8 Operalion and Maintenance Manual 2 4 4 B 12 24 32.455 54 SO 5150 S 150
301.10 Recwd Drawings 4 6 12 24 48 4 $4,059 98 SB64 5720 S 1.584
� Task 307 Subtohl 35 39 110 278 2t8 ]2L 88 10 SS1,402 1110 f1,575 51,224 57.780 S 0.538
302 C0115INCtl011 PhHSB S6fVIC05•SILO ACC¢55 Udlltl@5
302.1 PrecaiSWdion Confsence 4 4 2 5492 10 597 SO t35 S 732
3U2.2 Shop Drewings and Suhrtuttals Review 4 4 8 12 51.193 28 SO 550 S W
302.3 Monlh�y Pay Requesls 2 2 4 5�51 B SO S1Q 5 10
302.t Requesls for Infamation and Cha Ortlers 4 24 24 6 t2,371 58 5108 S20 5 128
302.5 On-Si[e E �neeri Representauon Durin Construc(ion 8 24 2 51.720 34 5346 f0 S10 S 356
302.6 Final Onsite Observa6on,Tesling&Projecl Close-out 4 B 12 5997 24 Sa3 SO S10 5 53
302.7 RecoM Drawings 4 5 6 12 16 2 f7.901 45 5288 5700 5 388
Task10T5ubtotal 0 0 30 39 46 8d 22 6 t9,02t 207 f486 5398 5235 S 1,1�7
J07 Ca�structlon Phase Servfces•OH-Site ImprovemeMs
. 303.1 PrecanswqionCon(erence 2 fi 6 0 10 2 ft,206 26 S97 SO 535 S 732
303.2 Shop D�awi s and SubmitWis Review 4 7 5 12 38 E2,787 66 EO E� S 50
303.3 MoniMy Pay Reqursl5 4 4 6 i0 72 E2,386 56 SO - S70 5 t0
703A Requesls for InformaUon and Chan e Orders 3 8 12 18 30 7 f3A27 78 5126 S20 S 146
303.5 On-Site Erpineeri�Represenlation Durn Conslruction 9 16 8 2 51,441 30 51,270 SO S10 5 1,220
30�.6 Final Onsile ObservaGon,Tesling 8 Projecl Close-oul 2 6 8 12 20 52,121 48 543 SO 510 S 53
. 303.7 RecordDravrings 4 5 6 tt t6 2 51,901 45 5288 5200 5 488
T�skJ03SubtoW 15 0 39 56 BE 142 2� 8 515,248 319 t1,350 f1/4 i7�3 S 2.099
304 Subconsultant Servicas
304.1 SWctural En�neerin (Pelerson) 50 0 E42,274 50 EO E
�04.2 Geo�e�hnical En ineenn (HWA) SO 0 E75,296 SO EO S
304.3EIecUiatE ineenng(R8W) SO 0 SYO,Ota EO SO S -
100.6 WntlscapeNchitecWre(RVLA) SO 0 E7,680 SO SO S
Tuk3MSuhtoW 0 0 0 0 0 0 0 O SO 0 51�9,184 SO f0 f0 S
305 Unandd ebd Su om�ntal B�Mcp b NNdW) 510.000
70TAL•ALL T0.5K5 74� 55. 266 {OS 356-, .530 � 113� . 34 $97,3R;� 1,855.. � 5139,264. $5,413 $2,034 � $2,4� $9.915
Oirect Salary Cost i05C) 597,372
Overbead Cost 202J49G $197,412
Subtotal=DSC 4 Overhead Cast 5294,784
Net Fee 12.00% 535,374
Subconsul[anis $139,266
Direct Non-Salary Costs 59,915
Grand Total 5479,337
Oclober 2018 Kennytlale Reservort-Conslruction Phase Serv'ices
Exh C-Pee Est-Kennydale Reservar CM 70.79-18 DRAFT_SMT.xisx Munaysmith,Inc. Page t
EXHIBIT D
SCHEDULE OF CHARGES
PersonneL•
The following direct salary cost (DSC) hourly rates are valid from lanuary 1, 2018
tiv-ough December 31, 2020. After this period, the rates are subject to adjustment.
Adrninistrative $16.00- $43.00
Technicians $20.00 -$46.00
Engineering Designers $28.00 -$58.00
Professional Engineers $34.00 - $82.00
Principal Engineers $64.00 - $93.00
Project Expenses:
Expenses incurred in-house that are directly attributable to Hle project will be invoiced at
actual cost. These expenses include thefollowing:
CADD Hardware/Software $18.00/hour
Modeling and GIS Hardware/Software $10.00/hour
Mileage Current IRS Rate
Postage and Delivery Services At Cost
Printing and Reproduction At Cost
Travel, Lodging and Subsistence At Cost
Outside Services:
Outside technical,professional and other services will be invoiced at actual cost plus
12 percent to cover administration and overhead.
Puget Sound MURRAYSMITH,INC.
2015-20