HomeMy WebLinkAbout09/18/2018 - Minutes 0
City of Renton �
Human Services Advisory Committee Meetin� '
September 18, 2017 3:00 p.m.
Renton City Hall - Council Conference Room, 7th Floor
ATTENDANCE:Teresa Kenny,Joanie Howe, Krista Townsend, Adair Hasty, Cynthia Jones
Excused: Amy Koehl, Brandy Brown
Absent: Leslie Anderson
Staff: Guy Williams, Human Services Manager; Dianne Utecht, Human Services Coordinator; Roberta Graver,
Administrative Assistant
1. Call to Order at 3:03pm
2. Approval of Previous Minutes
3. Approval of June Meeting Minutes—no minutes recorded at Application Reading.
4. Discussion/Action Items:
a. Parallel Fundin�Process Discussion—Grassroots Asencies?—A recommendation to fund the following
agencies with$5K each will be included with the full agency funding request in October.Agencies
listed as they were ranked at the last meeting:
i. Emergency Feeding Program
ii. Sound Generations—Volunteer Transportation
iii. Consejo
iv. Pediatric Interim Care Center
v. Asian Counseling Center
b. Chan�in� Fundin� Recommendations$12K x 2—See attached spreadsheet for which agencies will
receive adjusted amount of funding based on the discovery that the$24,000 additional funds that
were allocated for this funding in years past was not rolled over into this cycle's funding. $12,000 was
reduced from each reading groups selections. Guy Williams, Dianne Utecht and Kelly Beymer
(Community Services Administrator) evaluated and made adjustments to fit the actual budgeted
amount. Note the 'Comments' column for reasoning for funding changes. Cynthia Jones motioned to
accept the Funding List as amended with the reduction of$24,000;Joanie Howe seconded, all were in
favor, motion passed.
c. (Rules of Fundin�) Example:Top rated a�ency�ets what thev requested or at least what thev were
awarded last fundin�cvcle. Concerns were raised about not having information prior to evaluating
applications that would be informational about the historical relationship some agencies have with
the city that may influence rating the applications. Other shared that,to remain unbiased toward the
agencies,this information is not necessary.There shouldn't be any concern about how the agencies
react to being or not being funded. Guy Williams extended a huge 'thank you'to the committee for
the work they put into the funding application process and believes in the process and 'advisory
input'they provide to the final recommendation. Request was made to provide more guidance or
`rules' in the rating process that would assist in evaluating applications. Dianne Utecht shared that the
only rule that the committee agreed on, in prior funding cycles,was that'top rated funded agencies
cannot receive less than what they received in the past funding cycle and up to their current request'.
Any additional rules would need to be agreed upon by the group.The 5 point and 10 point ratings
City of Renton Human Services Advisory Committee
September 18,2018
Page 2
were created to match the application and the emphasis deemed on questions that were decided on
as a group.The application can be looked at again and discussed in a future meeting.
d. Application Readin�Groups—Pros/Cons
i. Would like more rules set up in advance to understand the rating process
ii. Most important is to be respectful and have an environment where peop�e are free to share their
thoughts and reasoning for their scoring.Allowing freedom and flexibility to share
1. Even if it's not a consensus,the group can work to adjust scores or not change scores
iii. Have an environment free to share,with no wrong answers or feel like one has to answer a certain
way
iv. Be prepared for the funding/rating process and what to expect in the reading groups.
v. Likes the small groups; need boundaries around the discussion.
vi. In the small reading groups, be prepared with defensible reasons when sharing their scoring
vii. We're an advisory group,there to provide our interpretation, opinion, personal input into the
evaluation, it shouldn't be scrutinized.
viii. City should provide more rating criteria
ix. For the lowest scored applications, maybe provide 2-3 reasons why they were scored so low
x. Provide more space after each question to allow for comments/reason
e. What in the process would vou do differentiv with respect to readin�the applications and scorin�?
i. Read the apps a soon as you get the binder; read the apps through before rating them
ii. Staff could adjust the timeline to allow the committee more time for reviewing/scoring
iii. Provide easily identified information on application so reviewers don't have to read all the way
through trying to decipher some key points(has office in Renton, serves Renton residents,etc)
1. This would require creating and approving a Supplemental to the application, and the agencies
may not answer the supplemental questions.This can be discussed at a future meeting.
iv. Can there be 3 reading groups of 4? Dianne shared,that due to possible absenteeism, it's
advantageous to have more people in the group for discussion and decision making.
f. New HSAC Member Recruitment—one Youth&two Adults?—There is one application on file and Guy
Williams wi�l confirm the age requirement. Guy will interview youth candidates and an interview team
will screen adult applicants.Teresa Kenny and Adair Hasty volunteered to be on an interview team. It
was discussed to extend and invitation to previous adult candidates who have already been
interviewed and who were deemed favorable for placement.This would negate a second interview.
Guy agreed to review previously interviewed committee candidates for possible suggestions to the
interview team.Guy will email Cynthia the interview process document.
g. Other Items discussed (as needed)—none.
Respectfully submitted,
� �� �
Amy K�ehl Chair Date
Next regular meeting:October 16,2017, Council Conference room 7t''Floor,Renton City Hall
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