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HomeMy WebLinkAbout10/16/2018 - Minutes . M I N UTES � City of Renton � Human Services Advisory Committee Meetin� � October 16, 2018- 3:00 p.m. Renton City Hall - Council Conference Room, 7th Floor ATTENDANCE: Amy Koehl,Teresa Kenny, Cynthia Jones, Leslie Anderson, Brandy Brown Excused: Krista Townsend, Adair Hasty,Joanie Howe, Absent: Staff: Guy Williams, Human Services Manager; Dianne Utecht, Human Services Coordinator; Roberta Graver, Administrative Assistant 1. Call to Order at 3:06pm 2. Approval of Agenda—General verbal consensus approval. 3. Approval of September Minutes a. Teresa Kenny motioned to approve the minutes as presented; Brandy Brown seconded, all were in favor, motion carried, September minutes were approved. 4. Discussion /Action Items: Clarification on September meetin� minutes— No there was not a decision made regarding the discussion in section 4(f) regarding the committee member recruitment and interview process. a. Parallel A�encies—During last budget cycle, the mayor approved an additional $24,000 to be granted to a few unfunded agencies. This time possible additional funding will come from the Community Services year end budget. These funds won't be available untill after first of the year.These agencies will receive a letter saying that funds have been requested, but not confirmed till first quarter of 2019.They will be under the same contract parameters. b. New HSAC Member Recruitment Bvlaws—Guy recommends following the bylaws for the recruitment process. He will contact the candidates on file, and those previously interviewed for continued interest. Then an interview date will be set and those members interested and available will be set as the interview panel. Adair, Amy, Teresa and Cynthia have expressed interest in participating on the interview panel. There was a discussion about amending the Bylaws for the youth member qualification. Brandy Brown motioned to amend the Bylaws to state, "The youth member will be 15-21 years of age and live within the corporate boundaries of the City of Renton and/or attend a Renton School District school".Teresa Kenny seconded the motion, all were in favor, motion carried, and the amendment was approved. [It was found after the meeting that this passed motion is null and void, as the process will involve amending Municipal Code 12, which will require city council approval. This process will be discussed at the November 20th meeting.] City of Renton Human Services Advisory Committee October 16, 2018 Page 2 It was discussed to change the word "present" in the first sentence of Bylaws Article IV, Section 5 to "in attendance". [This amendment recommendation will need to follow the Bylaws Article V guidelines and be presented to the committee members 7 days in advance of the meeting where the vote to amend the Bylaws will take place.] c. There was discussion about 2019 meeting topic ideas and determining at the next meeting which agencies would be better served to present at a monthly meeting, or to arrange an agency visit for the committee members. i. Topics may include: Various Training, Equity Lens Training(Benita Horn), demographics, City Academy, Emergency Disaster Management, Sunset/Highlands update, Downtown update, Code Enforcement, Budget/Finance—Human Services Funding, Standard Board Training, update on board/committees recruiting and application process. 5. Adjourned at 4:20pm. Respectfully submitted, � U l Amy Koehl, air Date Next regular meeting: November 20,2017, Council Conference room 7th Floor,Renton City Hall Save the Date: Boards&Commissions Holiday Party—December 4th,S:OOpm,Renton History Museum RENTON HUMAN SERVICES ADVISORY COMMITTEE BYLAWS MISSION STATEMENT To stay informed of community needs and assets, in order to provide recommendations to the Mayor, council and city staff, regarding allocation of funds to programs that meet the needs of Renton residents. PREAMBLE1—The purpose of the Committee shall be to: Understand the human services needs of Renton residents. Evaluate and recommend to the Mayor, Council, and City staff the allocation of funds to specific programs and projects that meet those needs. Assist City staff in developing policies related to human services affecting Renton residents. Keep current on community-wide activities that may affect the availability and quality of human services for Renton residents. ARTICLE I - NAME AND STAFFING Section 1. The name of this organization shall be the Renton Human Services Advisory Committee (RHSAC). Section 2. The RHSAC shall have staff support from the Human Services Division. ARTICLE II — MEMBERSHIP Section 1. The Mayor will appoint members of the RHSAC for a three-year term of office. Appointments to the RHSAC to fill unexpired terms shall be for the duration of the original term set for the position. The terms are staggered. Each term will start at the time of appointment by the Mayor. Section 2. The RHSAC membership shall consist of eleven (11) members who must reside within the corporate boundaries of the City of Renton2, one of whom shall be a youth representative under 21 years of age at the time of appointment3. The Committee is to be comprised of people who represent the diverse nature of the City, including geography, gender, age, and ethnicity. 1 Per Renton City Council,Ordinance 5155 adopted on 9/26/05 z Per Renton City Council,Ordinance 5259 adopted on 2/26/07 3 Per Renton City Council,Ordinance 5155 adopted on 9/26/05 1 H:\Human Services\Advisory Committee\By-Laws\HSAC Bylaws 2017 18.doc Approved 2010 Section 3. Procedures for filling vacancies, whether for expired or unexpired terms, shall be as follows: The Chair may select a Nominating Committee of at least one third of the members to interview any and all individuals who submit their names for consideration. Anyone interested in serving on RHSAC must submit a City of Renton Application for Boards/Commissions/Committees to the Mayor's office. Staff will do community outreach to ensure that submitted applications reflect the diversity of Renton residents. The Nominating Committee will submit a list of names recommended for appointment to the Human Services Manager. The Manager will then submit the list of names to the Mayor's office. Members with expiring terms are not guaranteed reappointment and must reapply. Section 4. Members who cannot attend a meeting must contact the Human Services Manager, in advance of such absences. This will be reported to the Chair. Attendance is tracked over a calendar year. Two unexcused absences and no more than four total absences per calendar year shall be cause for dismissal (except for the youth member), and the recommendation will be forwarded to the Mayor. Following any absence, members must make arrangements with the Human Services Manager to receive materials and a brief overview of the missed meeting. Failure to contact the Human Services Manager to report an absence prior to a regularly scheduled meeting will result in an unexcused absence. ARTICLE III —SELECTION AND DUTIES OF OFFICERS Section 1. Officers Chair and Vice-Chair shall be elected at the first meeting of the calendar year by majority vote of the Committee. The Chair will serve a two (2) year term. The Vice-Chair will serve a one (1) year term. In the final year of the Chair's term, the Vice-Chair will become Chair-elect. Section 2. Duties of Officers Chair The Chair shall preside at all meetings of the Committee. The Chair shall, as needed, establish all special committees and appoint a committee head, which shall carry out assigned tasks. The Chair shall be an ex-officio member of all committees except the Nominating Committee. The Chair is empowered to call additional special meetings as needed. The Chair shall be authorized to submit correspondence under his/her signature to the Mayor and Council, with the approval of the RHSAC, as indicated by a majority vote. 2 H:\Human Services\Advisory Committee\By-Laws\HSAC Bylaws 2017 18.doc Approved 2010 Vice-Chair The Vice-Chair shall perform the duties of the Chair in his/her absence. The Vice-Chair shall also act as the Parliamentarian. Staff providing support services shall maintain an accurate roll of inembers in good standing, shall maintain the records of RHSAC, and assist the Nominating Committee or other committees, as called by the Chair. Section 3. A Nominating Committee consisting of at least one third of the members will be appointed by the Chair, and shall present a slate of officers to the RHSAC for approval at the last meeting of each year. ARTICLE IV—COMMITTEE MEETINGS Section 1. All meetings shall be open to the public. At the discretion of the Chair, the public may be invited to comment during the meeting. Section 2. The RHSAC shall meet the third Tuesday of each month during the year. Additional meetings may be called during the funding recommendation period. Section 3. Other special meetings and workshops may be held at the call of the Chair or upon request of six (6) members of the RHSAC. Section 4. Minutes shall be taken by Human Services staff and provided to the Mayor, City Council, City Clerk, and RHSAC members. Section 5. A simple maioritv of��voting members��at a regular or special meeting of the RHSAC shall constitute a quorum. Decisions will be made by majority vote of members present. Section 6. Roberts Rules of Order, Revised, shall govern all meetings of the Committee. ARTICLE V—AMENDMENTS The bylaws may be amended by a two-thirds (2/3) vote of the members present at any regularly scheduled meeting of the committee, provided notification and a copy of the proposed changes has been given to the members of this RHSAC at least seven (7) days in advance of such meeting. 3 H:\Human Services\Advisory Committee\By-Laws\HSAC Bylaws 2017 18.doc Approved 2010