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CAG-16-174, Adden #j
INTERAGENCY Amendment Department of Enterprise Services
Date: November 19,2018
Agreement No: K4137
Project No.: 2017-299, 2018-027
Amendment No: 3
Interagency Agreement Between the
State of Washington
Department of Enterprise Services
and
City of Renton
The parties to this Agreement,the Department of Enterprise Services, Engineering&
Architectural Services, hereinafter referred to as"DES",and City of Renton,hereinafter referred
to as the "CLIENT AGENCY",hereby amend the Agreement as follows:
1. Statement of Work
DES shall furnish the necessary personnel and services and otherwise do all things necessary
for or incidental to the performance of the work set forth in Attachment"A-1"and
Attachment"C-1", attached hereto and incorporated herein by reference. Unless otherwise
specified, DES shall be responsible for performing all fiscal and program responsibilities as
set forth in Attachment"A-1"and Attachment"C-1".
Energy/Utility Conservation projects shall be authorized by Amendment to this Agreement.
1.1 Renton Senior Center Energy Efficiency Improvements outlined in the Sunset Air, Inc.
Energy Services Proposal dated July 18,2017.
1.2 Review of Measurement and Verification reports for the Renton Senior Center Energy
Efficiency Improvements outlined in the Sunset Air, Inc. Energy Services Proposal
dated July 18, 2017.
1.3 ESP Addendum for Renton Senior Center Energy Efficiency Improvements outlined in
the Sunset Air Inc.Energy Services Proposal dated October 20, 2017.
1.4 City of Renton, City Hall Phase 1 outlined in the McKinstry Essention,LLC
Energy Services Proposal dated October 19,2018,revised November 5,2018.
4. Consideration
Compensation under this Agreement shall be by Amendment to this Agreement for each
authorized project. Each Amendment will include a payment schedule for the specific
project.
Interagency Agreement No.K4137 Page 1 of 3
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For Project Management Services provided by DES under Attachment"A-1"of this
Agreement,the CLIENT AGENCY will pay DES a Project Management Fee for services
based on the total project value per Project Management Fees Schedule set forth in
Attachment"B-2".
If the CLIENT AGENCY decides not to proceed with an Energy/Utility Conservation project
that meets the CLIENT AGENCY's cost effective criteria,then the CLIENT AGENCY will
be charged a Termination Fee per Attachment"B-2". The Termination Fee will be based on
the estimated Total Project Value outlined in the Energy Audit and Energy Services Proposal
prepared by the Energy Services Company(ESCO).
If measurement and verification services are requested by the CLIENT AGENCY and
provided by DES under Attachment"C-1"of this Agreement,the CLIENT AGENCY will
pay DES $2,000.00 annually for each year of monitoring and verification services requested.
Compensation for services provided by the ESCO shall be paid directly to the ESCO by the
CLIENT AGENCY, after DES has reviewed, approved and sent the invoices to the CLIENT
AGENCY for payment.
4.1 Energy Project Management Fee for the work described in Section 1.1 is$13,800.00.
Anticipated billing date for this Amendment is September 30, 2017.
4.2 Measurement and Verification Fee for the work described in Section 1.2 is $4,000.00.
Anticipated billing dates for this Amendment are December 14,2019 and 2020.
4.3 Revised Energy Project Management Fee for added kitchen scope of work described in
Section 1.3 is increased by$6,000.00 to a new fee of$19,800.00. Anticipated billing
date for this Amendment is January 31,2018.
4.4 Energy Project Management Fee for the work described in Section 1.4 is
$58,300.00. Anticipated billing date for this Amendment is June 1,2019.
The new total Agreement value is$82,100.00.
This Amendment also revises the Interagency Reimbursement Costs outlined in Attachment
"B-1"of the Agreement to reflect the current DES project management fees. A new
Attachment"B-2" is included with this Amendment.
All sections above have been fully amended and are shown in their entirety.
All other terms and conditions of this Agreement remain in full force and effect. The
requirements of RCW 39.34.030 are satisfied by the underlying Agreement and are incorporated
by reference herein.
Interagency Agreement No.K4137 Page 2 of 3
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Each party signatory hereto,having first had the opportunity to read this Amendment and discuss
the same with independent legal counsel, in execution of this document hereby mutually agree to
all terms and conditions contained herein,and as incorporated by reference in the original
Agreement.
City of Renton Department of Enterprise Services
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Interagency Agreement No.K4137 Page 3 of 3
ATTACHMENT B-2
Fee Schedule
2017-19 Interagency Reimbursement Costs
for Project Management Fees to Administer
Energy/Utility Conservation Projects
PROJECT
TOTAL PROJECT VALUE MANAGEMENT FEE TERMINATION
5,000,001 6,000,000 $68,800 25,700
4,000,001 5,000,000 67,700 25,400
3,000,001.......4,000,000 66,700 25,000
2,000,001.......3,000,000 62,500 23,400
1,500,001.......2,000,000 58,300 21,800
1,000,001 1,500,000 51,600 19,300
900,001. ... 1,000,000 43,800 16,400
800,001 ..900,000 41,300 15,400
700,001 ..800,000 38,300 14,400
600,001 700,000 36,500 13,700
500,001 600,000 33,800 12,600
400,001 500,000 30,200 11,300
300,001 .400,000 25,800 9,700
200,001 300,000 20,700 7,700
100,001 .200,000 14,400 5,400
50,001 ..100,000 7,800 3,500
20,001 50,000 4,200 2,000
The project management fee on projects over$6,000,000 is 1.15% of the project cost. The
maximum DES termination fee is $25,700.
1. These fees cover project management services for energy/utility conservation projects managed
by DES's Energy Program.
2. Termination fees cover the selection and project management costs associated with managing
the ESCO's investment grade audit and energy service proposal. No termination fee will be
charged unless the CLIENT AGENCY decides not to proceed to construction based on an
energy services proposal that identifies projects that met the CLIENT AGENCY'S cost
effectiveness criteria.
3. If the project meets the CLIENT AGENCY's cost effectiveness criteria and the CLIENT
AGENCY decides not to move forward with a project,then the CLIENT AGENCY will be
invoiced per Attachment B Termination or$25,700.00 whichever is less. If the CLIENT
AGENCY decides to proceed with the project then the Agreement will be amended per
Attachment B for Project Management Fee.
4. If the audit fails to produce a project that meets the CLIENT AGENCY's established Cost
Effectiveness Criteria, then there is no cost to the CLIENT AGENCY and no further
obligation by the CLIENT AGENCY.
Interagency Agreement No.K4137 Rev.4/5/18
ATTACHMENT C-1
Scope of Work
Energy/Utility Conservation Projects
Monitoring Services
Statewide Energy Performance Contracting Program
Master Energy Services Agreement No. 2017-193
If requested DES will provide the following monitoring services for each specific project for the
CLIENT AGENCY.
1. Monitor actual energy use and dollar costs, compare with the ESCO's annual Measurement
and Verification (M&V) report and any ESCO guarantee, resolve differences, if needed, and
approve any vouchers for payment.
2. Monitor facility operations including any changes in operating hours, changes in square
footage, additional energy consuming equipment and negotiate changes in baseline energy
use which may impact energy savings.
3. Provide annual letter report describing the ESCO's performance, equipment performance and
operation, energy savings and additional opportunities, if any, to reduce energy costs.
Interagency Agreement No.K4137