HomeMy WebLinkAboutAdden 02 CAG-17-149 , Adden #2-19
Washington State
Department of Tiransportation
Supplemental Agreement Organization and Address
Number 2 KPG,PS, 3131 Elliott Avenue Suite 400 Seattle WA
Original Agreement Number 98121
CAG-17-149 Phone: 253-627-0720
Project Number Execution Date Completion Date
10/24/2017 12/31/20
Project Title New Maximum Amount Payable
Williams Ave S and Wells Ave S(Conversion) $1,110,550.18 + $96,408.00=$1,206,958.18
Description of Work
Develop Bid Ready Plans, Specifications, and Estimates for the Houser Way/BNSF Improvements.
The Local Agency of City of Renton
desires to supplement the agreement entered in to with KPG. P.S.
and executed on 10/24/2017 and identified as Agreement No. CAG-17-149
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
The General Scope of Work of the Original Agreement is supplemented to include the attached Exhibit A.
I I
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: Remains unchanged - 12/31/20.
III
Section V, PAYMENT, shall be amended as follows:
See attached Exhibits A and D.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stat bove, pleas sign in the Appropriate
spaces below and return to this office for final action.
By: • ler „""4/
irs,,0 'F''BY Mayor Denis Law
on nt Signature
' �✓ ; Jas Seth, City Clerk
111 Jz' /4' <3/012/
Date
DOT Form 140-063 ah' SF,Q\`��
Revised 09/2005 1,, Rpap ��0 ���
EXHIBIT A
CITY OF RENTON
WILLIAMS AVENUE S AND WELLS AVENUE S CONVERSION PROJECT
SUPPLEMENT 2—HOUSER WAY/BNSF IMPROVEMENTS AND COMPLETE STREETS
CAG 17-149
SCOPE OF WORK
FEBRUARY 14, 2019
A. PROJECT BACKGROUND/DESCRIPTION
During the Final Design phase of the Williams Avenue S and Wells Avenue S Conversion
Project, the City of Renton ("City") advanced the coordination efforts with BNSF to
relocate their railroad signals located at the intersections of Houser Way-Williams Ave S
and Wells Ave S. During these coordination efforts, the City determined that the
horizontal and vertical geometry of these two intersections needed to be revised to
accommodate the locations of the new BNSF signals whilst providing accessible
pedestrian access routes (PAR). Additionally, the City has received funding from the
Transportation Improvement Board (TIB) Compete Street Program to provide additional
improvements at these intersections in accordance with the City's adopted Downtown
Streetscape Standards.
The City has requested that KPG ("Consultant") enter into a supplemental agreement to
provide plans,specifications,and estimates(PS&E)to support this effort and it is the City's
desire to separate these improvements from the Williams Avenue S and Wells Avenue S
Conversion Project due to differing funding sources and milestones.
It is estimated that the Project will provide the following improvements:
• New BNSF pole style railroad signals at Houser Way/Williams Ave S and Houser
Way/Wells Ave S.
• New BNSF controllers (bungalows) at Houser Way/Williams Ave S and Houser
Way/Wells Ave S.
• New curb bulbs, sidewalk, and curb ramps at Houser Way/Williams Ave S and
Houser Way/Wells Ave S.
• New planters (if space is available) at Houser Way/Williams Ave S and Houser
Way/Wells Ave S.
• New decorative illumination at Houser Way/Williams Ave S and Houser
Way/Wells Ave S.
City of Renton
Wells/Williams Conversion Project(CAG 17-149)
SUPPLEMENT 2—HOUSER WAY/BNSF IMPROVEMENTS KPG
Project Number: 16125 1 Feb,2019
• Revised storm drainage at locations of new curb bulbs.
• Revised channelization and crossing markings.
• Relocation of hydrants that are in conflict with the PAR.
• (Possible) relocation of a luminaire at Houser Way/Williams Ave S.
B. ASSUMPTIONS
The following assumptions were identified to provide direction with design:
u The project is funded by City and TIB funds only.
u All permitting efforts will be led by the City. The Consultant shall support the
permitting process with graphics where necessary.
u Temporary Construction Easements (TCE) and Permanent Easement (PE) will be
required and the acquisition of all ROW will be led by the City.
u Utility coordination, explorations, and relocations required for the installation of the
BNSF improvements will be the responsibility of the City and BNSF
u The Consultant will develop PS&E for the Houser Way/BNSF Improvement and
Complete Street Project separate from the Williams Avenue S and Wells Avenue S
Conversion Project.
u BNSF coordination for the revised railroad signals on Wells Ave S and Williams Ave S
at Houser Way S will be conducted by the City.
❑ Geotechnical and structural engineering services for the BNSF signal improvements(if
required) are not included in this scope of work.
u The design, placement,exploration, and development of discipline reports associated
with the BNSF equipment and their installation, will be the responsibility of the City
and BNSF.
C. KPG DELIVERABLES
Deliverables prepared by the Consultant are identified at the end of each Work Element
(WE).
D. CITY OF RENTON PROVIDED ITEMS:
The City of Renton will be responsible for the following:
❑ Submittal reviews, comments, and approvals (1 to 2 sets of comments per submittal)
u Public notices, property owner mailings, and postage
u Meeting room arrangements
❑ Environmental Permits
u ROW Coordination and Services
❑ Coordination with BNSF for the Design and Construction of the revised railroad signals
u City General Special Provisions
City of Renton
Wells/Williams Conversion Project(CAG 17-149)
SUPPLEMENT 2—HOUSER WAY/BNSF IMPROVEMENTS KPG
Project Number: 16125 2 Feb,2019
E. SCOPE OF WORK
WORK ELEMENT 20—MANAGEMENT/COORDINATION/ADMINISTRATION
The Estimated project duration is 8 months.
20.1 The Consultant will provide continuous project management for the project
duration of the project through Preliminary Design (estimate 8 months). The
Consultant will prepare monthly progress reports identifying work completed in
the previous month, work in progress, upcoming work elements, and reporting of
any delays, problems, or additional information needs. These reports will be
submitted with the Consultant invoices.
20.2 The Consultant will conduct regular project team meetings (estimate 4 meetings
total) with internal staff.
20.3 The Consultant will provide internal quality assurance/quality control (QA/QC)
reviews of all major deliverables prior to submittal to the City.
Work Element 20 Deliverables:
■ Monthly progress reports (4 months)
WORK ELEMENT 21-RIGHT OF WAY ACQUISITION SUPPORT SERVICES
This WE covers the necessary effort to provide the City with ROW Acquisition Support
Services.
21.1 The Consultant will prepare up to 8 property owner exhibits to be utilized during
meetings/negotiations with the property owners. The purpose of these exhibits
is to give each property owner a clear understanding of the TCE impacts along
their frontage. The exhibits will contain the following information:
a Existing parcel features, ROW lines, and Parcel Lines
a Proposed Frontage Improvements and dimensions where necessary
a Proposed temporary easement lines
❑ Parcel name and number
a Scale, north arrow, and legend
Work Element 21 Deliverables:
■ Up to 8 parcel exhibits in PDF format.
Work Element 21 Assumptions:
• Only Temporary Construction Easements are assumed.
City of Renton
Wells/Williams Conversion Project(CAG 17-149)
SUPPLEMENT 2—HOUSER WAY/BNSF IMPROVEMENTS KPG
Project Number: 16125 3 Feb,2019
• Existing and proposed ROW/Easement staking is not included in this scope of services.
• Acquisition of all new Easements will be the responsibility of the City.
• ROW plans will not be required.
WORK ELEMENT 22—STORMWATER ANALYSIS
This Work Element includes the effort required to perform analysis and documentation
of the project's stormwater management requirements in accordance with the 2017 City
of Renton Surface Water Design Manual(RSWDM).
22.1 Determine the project's areas of new and replaced impervious surfaces.
Determine the applicability of the Core and Special requirements of the RSWDM.
22.2 Prepare a technical memorandum documenting the findings of this analysis.
Work Element 22 Deliverables:
• Draft Storm water Technical Memorandum, pdf file.
• Final Storm water Technical Memorandum, pdf file.
Work Element 22 Assumptions:
• Since the project will only add approximately 200 square feet of new impervious
surface and is in located in a Zone 1 Aquifer Protection Area where On-Site BMPs that
rely on infiltration are prohibited per Special Requirement #6, the project will not
require any constructed storm water management facilities.
• The technical memorandum will be brief, documenting the applicability of core and
special requirements only, and as result will not contain all the elements of a Technical
Information Report as specified in RSWDM 2.3.1.1.
WORK ELEMENT 23—UTILITY COORDINATION
The Consultant will coordinate with private utilities affected by the proposed
improvements. Efforts included under this WE are as follows:
23.1 Prepare notices to the utilities at each submittal phase.
23.2 Utility Conflict Plan: This plan will be submitted to all purveyors with utilities in
the project limits to assess whether said utilities may be in conflict with the
proposed improvements.
23.3 Potholing to identify potential utility conflicts will be completed as necessary for
design (4 estimated). The locations of the potholes will be surveyed and added
to the base map.
City of Renton
Wells/Williams Conversion Project(CAG 17-149)
SUPPLEMENT 2—HOUSER WAY/BNSF IMPROVEMENTS KPG
Project Number: 16125 4 Feb,2019
Work Element 23 Deliverables:
■ Notices to Purveyors
■ Utility Conflict Figure(11x17)
■ Updated basemap showing utility potholes and actual utility locations
Work Element 23 Assumptions:
■ Survey required for utility relocations is not included.
■ Any franchise utility expansion which is required to be incorporated into the project is
not included.
WORK ELEMENT 24—DESIGN(10%,60%,100%CHECK SET,BID DOCUMENTS)
The Consultant shall prepare a 10% Design Layout and 60%, 100% 'Check Set', and Bid
Document Plans, Specifications,and Estimates for review and approval by the City. Plans
shall be formatted to provide sufficient detail for convenient field layout of all proposed
facilities. City Standard Details and WSDOT standard plans will be supplemented with
project specific details as required. All design plans and documents will be signed by a
licensed professional engineer in the State of Washington.
24.1 10% Design Layout (AutoCAD format) will show sidewalks, planters and tree
locations, curb ramps, crosswalks, lighting, BNSF signals and equipment, and
roadway channelization. It is estimated that the 10% Design will be reviewed by
the City before plan production begins. The Consultant will make revisions (2
reviews estimated)to the 10% Design addressing the City's comments.
24.2 The Consultant shall evaluate lighting performance using the AG132 illumination
model that shows lighting levels and uniformity at the intersections Houser
Way/Williams Ave S and Houser Way/Wells Ave S. It is assumed that the City's
Decorative Roadway Illumination pole and fixture standards will be utilized on the
project.
24.3 The consultant shall prepare 60% plans for review and approval by the City. The
60% submittal will include all comments received from the 10% Design project
meetings.
24.4 The consultant shall prepare 100% 'Check Set' plans for review and approval by
the City. The 100%'Check Set' submittal will include all comments received from
the 60% review.
24.5 The Consultant shalt prepare Bid Documents (Plans, Specifications and Cost
Estimate) for advertisement by the City. The Bid Documents will include all
comments received from the 100% 'Check Set' review submittal.
City of Renton
Wells/Williams Conversion Project(CAG 17-149)
SUPPLEMENT 2—HOUSER WAY/BNSF IMPROVEMENTS KPG
Project Number: 16125 5 Feb,2019
24.6 Consultant will calculate quantities and prepare cost estimates in support of the
10% Design Layout, 60%, 100% 'Check Set', and Bid Document Submittals.
24.7 Consultant will prepare specifications based on 2018 WSDOT Standard
Specifications, using contract boilerplate, federal funding requirements, and
general special provisions provided by the City for the 100% 'Check Set' and Bid
Document Submittals.
The estimated sheet count is the following:
❑ 1 Cover Sheet
❑ 1 Sheet Index,Alignment Plan, and Survey Control
❑ 1 Legend and Abbreviations
❑ 1 Roadway Details
❑ 2 Site Preparation Plans and TESC Plans
❑ 2 Roadway and Drainage Plans
❑ 1 Drainage Profiles
❑ 2 Flowline and Sidewalk Layout Plan
❑ 2 Illumination Plans and Details
❑ 2 Landscape Plans and Details
❑ 2 Channelization and Signing Plans
Total: 17 Sheets
24.8 Consultant will assist the City during the bidding process in answering questions
by the Contractors, or in providing information for an addendum, as requested by
the City.
Work Element 24 Deliverables:
■ 10%Design Layout-Roll Plot
■ AGI Lighting Report
■ One(1)%-size unbound,five(5)%-size bound of the 60%Plans
■ One(1)%-size unbound,five(5)%-size bound of the 100%Check Set Plans
■ One(1) '4-size unbound,five(5)%-size bound of the Bid Plans
■ One(1)hard copy, and two (2)electronic versions(PDF and Excel)of the 10% Design,
60%, 100% 'Check Set', and Bid Engineer's Estimate
■ Five (5) hard copies, and electronic versions (PDF) of the 100% 'Check Set' and Bid
Engineer's Estimate
■ Addenda and Answers to Questions During Bidding
Work Element 24 Assumptions:
■ PS&E developed under this WE will remain separate from the Williams Avenue S and
Wells Avenue S Conversion PS&E.
■ WSDOT Reviews, PIF and MEF will not be required.
City of Renton
Wells/Williams Conversion Project(CAG 17-149)
SUPPLEMENT 2—HOUSER WAY/BNSF IMPROVEMENTS KPG
Project Number: 16125 6 Feb,2019
ADDITIONAL SERVICES
The City may require additional services of the Consultant. The scope of these services
will be determined based on the unanticipated project needs or other considerations at
the sole discretion of the City. These services will be authorized under a future contract
supplement if necessary. At the time these services are required, the Consultant shall
provide a detailed scope of work and an estimate of costs. The Consultant shall not
proceed with the work until the City has authorized the work and issued a notice to
proceed.
City of Renton
Wells/Williams Conversion Project(CAG 17-149)
SUPPLEMENT 2—HOUSER WAY/BNSF IMPROVEMENTS KPG
Project Number: 16125 7 Feb,2019
•
Exhibit D
�� Washington State Traneportalion Building
Department of Transportation 310 Maple Park Avenue S.E.
P.O.Box 47300
Olympia,WA I38504-7300
360-705-7000
ITV:1-800-833-6388
www.wsdotwa.gov
April 19,2018
KPG, P.S.
3131 Elliott Avenue, Suite 400
Seattle, WA 98121
Subject: Acceptance FYE 2017 ICR—Risk Assessment Review
Dear Ms. Suzy Rowe:
Based on Washington State Department of Transportation's (WSDOT) Risk
Assessment review of your Indirect Cost Rate (ICR), we have accepted your proposed
FYE 2017 ICR of 146.70%. These rates are applicable to Washington Local Agency
Contracts only.These rates may be subject to additional review if considered necessary
by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions,feel free to contact our office at(360)705-7019 or via email
consul tantrates @ wsdot.wa,gay.
Regards;
Janson, Erik
�- Apr 20 201 8 8:02 AM
cosi8n
ERIK K. JONSON
Manager,Consultant Services Office
EKJ:kms
Acceptance ICR Audit Office Rev;ew
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February 21, 2019
Keith Woolley
City of Renton
Public Works—5th Floor
1055 S Grady Way
Renton, WA 98057
Re: KPG Project Team Commitment—Houser Way/BNSF Complete Streets
Dear Mr. Woolley:
KPG is committing for the duration of the project the discipline leads listed below. These professionals
will not be replaced without advance notification and subsequent authorization from the City.
Employees Title
Sessyle Asato QA/QC Manager
Jason Fritzler Project Manager
Olivia Paraschiv Engineering Lead
Kirk Smith Stormwater Lead
Ray Edralin Stormwater Engineer
Jan Ciganik Signal/Illumination/ITS Lead
Elizabeth Gibson Landscape/Irrigation Lead
Phuong Nguyen Urban Design Lead
Coreen Schmidt LA
Hidemi Tsuru Signal/Lighting Engineer
George Hilen Lighting Engineer
Justin Wu Roadway Engineer
Judy Johnson Landscape Tech
Danielle Winklemann Admin
Terri Simms Admin
Michelle Torres Admin
Vonnie Stockman CAD Tech
Daniel Clark CM Lead
Sincerely,
Jason Fritzler, PM KPG
Exhibit D
Project Name: Wells and Williams Ave Conversion Project
Consultant: KPG,Inc.
Consultant fee calculation worksheet Appendix 31.77
Rate Weight Value
Degree of Risk
The degree of risk for this project is: [above average 25 0.32 8.00
Weight from 0.17 to 0.35,0.35 being riskiest
Relative Difficulty of Work
The difficulty of work for this project is: 'above average 20 0.32 6.40
Weight from 0.17 to 0.35,0.35 being most difficult
Size of Job
$ 600,000.00 I <100,000=0.35 15 0.32 4.80
100,000-5,000,000 proportionate from 0.34 to 0.21
5,000,000 -10,000,000-proportionate from 0.21 to 0.17
Period of Performance >24 months=0.35
12lmonths 2-24 months proportionate from 0.17 to 0.35 15 0.25 3.75
<2 months=0.17
Assistance by the Agency
The amount of assistance from the agency is: IFew items provided 15 0.35 5.25
rate from 0.17 to 0.35,0.35 being few items provided
Sub-Consulting
10 0.22 2.20
10%lof cost >40%=0.35
0-40%proportionate from 0.17 to 0.35
0%=0.17
Total
30.40
Fraction,rounded to two digits
0.3