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Home My WebLink AboutAdden 3 fin` CAG-17-050, Adden #3-19 # 44 4.4.74t + N T 0 a AMENDMENT NO. 3 TO AGREEMENT FOR THE LIFT STATION AND FORCE MAIN REHABILITATION GROUP 1 FACILITIES THIS AMENDMENT, dated April 5, 2019, is by and between the City of Renton (the "City"), a Washington municipal corporation, and RH2 Engineering, Inc. ("Consultant"), a Washington corporation. The City and the Consultant are referred to collectively in this Amendment as the "Parties." Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-17-050, dated March 20, 2017,to provide necessary services for the Lift Station and Force Main Rehabilitation Group 1 Facilities (referred to herein as the "Agreement"); Whereas, the Parties wish to amend the Agreement to change the scope of work, change the time of performance, and to change the compensation in order to add services during construction to Phase 1A of the work. NOW THEREFORE, It is mutually agreed upon that CAG-17-050 is amended as follows: 1. Scope of Work: Section 1,Scope of Work, is amended to add work as specified in Exhibit A-3,which is attached and incorporated herein. 2. Time of Performance: Section 3, Time of Performance, is amended pursuant to the schedule(s) set forth in Exhibit B-3. All Work shall be performed by no later than June 30, 2020. 3. Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $72,593 from $535,450 to $608,043, plus any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit C-3 of the agreement which is attached and incorporated herein. 4. All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON CONSULTANT By: &4 By: rt„..."7/4, Denis Law Tony VV/Pardi Mayor Preside t L//Date Date Attest y// Jas A. Se C` y Clerk Approved as to Legal Form F31,1'`g..7t-e Shane Moloney Renton City Attorney Contract Template Updated 03/12/2019 4„r� frr SEAL = * - , 4O ? rrri�rYF ff+lfloi»o\\\\` PAGE 2 OF 2 EXHIBIT A-3 Scope of Work Amendment No. 3 to CAG-17-050 City of Renton Lift Station and Force Main Rehabilitation Group 1 Facilities Services During Construction — Phase 1A Lift Stations March 2019 Background The following Scope of Work includes services during construction for the improvements identified in the predesign study for the seven (7)wastewater lift stations and associated force mains in Group 1. Final design and services during bidding for Phase A (Airport, East Valley, Lind, Misty Cove, Piper's Bluff, Shy Creek, and Stonegate Lift Stations)were provided for the City of Renton(City)under terms previously executed with RH2 Engineering, Inc. (RH2). Task 20—Services During Construction for Phase 1A Lift Stations Objective: Provide construction contract administration in support of the City.As the engineer of record for this project,provide periodic observation of construction operations to confirm that the elements of construction that are observed by RH2 conform to the project plans and specifications. It is anticipated that the City will take the lead in inspection and construction administration and will handle day-to-day responsibilities. Approach: 20.1 Prepare for and attend a pre-construction conference and introduce the project team members, including the contractor, City, RH2, special inspector, and impacted or adjacent utilities. Prepare an agenda and meeting minutes for the pre-construction conference. 20.2 Incorporate addenda into the bid set plans and specifications and prepare conformed for construction plans and specifications. Provide conformed for construction documents to the contractor and City. 20.3 Review shop drawings and submittals of items requested in the technical specifications. Provide a written response to the contractor and City for each shop drawing and submittal reviewed. 20.4 Provide part-time observation of the construction work in progress.Coordinate with the contractor and City inspectors to provide observation at critical stages of construction and as requested by the City. Attend weekly progress meetings with City staff and the contractor at the project sites. RH2 will not provide exhaustive or continuous on-site observation but will visit the site during construction operations. The included Fee Estimate assumes approximately four(4) hours per week for a total of twenty-four(24)weeks.Following the site visits,RH2 will keep the City informed of progress,including preparation of a construction observation report,and may recommend rejection of the work if it fails to conform to the construction contract documents. The City will subcontract and coordinate with testing firm(s)for all special inspections. 20.5 Review written requests for information (RFIs) and provide written responses to the City. 1 3/15/2019 9.52.39 AM 2:\Bothell\Data\REN\117-037\Contract\Amend.No.3\Amend No.3-EXHIBIT A-3_5OW Lift Station and FM Rehab.docx City of Renton Amendment No.3 Lift Station and Force Main Rehabilitation Group 1 Facilities Exhibit A-3 Services During Construction—Phase 1A Lift Stations Scope of Work 20.6 Assist the City in ascertaining percent completion of the work as stated by the contractor and provide supporting information and construction contract administration, as requested. The City will be responsible for leading the review, approval, and processing of monthly pay requests. 20.7 Review and prepare change orders, if necessary. Deliver written responses to the City for processing. 20.8 Assist the City with testing and startup of the new lift stations. Program the remote telemetry unit (RTU) and confirm proper operation at the time of startup. 20.9 Perform site visits to develop a final construction punchlist for the project. Perform a separate final visit to each site with the contractor and the City to confirm satisfactory completion of punchlist items. Prepare a letter recommending project acceptance following completion of construction and punchlist items. 20.10 Review and comment on completeness and accuracy of Operation and Maintenance(O&M)Manual for the lift station improvements. Provide review comments to the contractor. Confirm review comments have been addressed.The contractor will provide the O&M Manual to RH2 for review. 20.11 Revise plans with as-built information received from the contractor and the City. Provide one (1) hard copy(11-inch by 17-inch), one (1)full-size Mylar copy(black and white), and electronic copies in PDF and AutoCAD formats to the City. Compile relevant final project documentation and deliver to the City. Documents will include construction observation reports, digital photos, and other documents described in this Scope of Work. Assumptions: • Construction phase services defined above are variable in nature and depend in part on the contractor awarded the project. RH2's estimate is based upon an experienced and reasonable contractor being awarded the construction contract. RH2's services as described herein will be performed up to the level included in the attached Fee Estimate. If additional effort is needed, that extra work will be mutually determined by the City and RH2. Provided by City: • Project lead for construction inspection and administration. • Retention of and coordination with testing firm(s)for special inspections. RH2 Deliverables: • Pre-construction conference administration and documentation, including pre-construction conference meeting agenda and minutes in PDF format. • Two (2) full-size paper plan sets and four (4) half-size paper plan sets for the contractor; two (2) full-size paper plan sets and two (2) half-size paper plan sets for the City;and one (1)full-size paper plan set and one (1) half-size paper plan set for RH2. • Submittal, RFI,and change order review and responses in PDF format, as requested by the City. • Construction observation reports for each site visit to be provided to the City at weekly progress meetings in PDF format. • Meetings and correspondence with the City and contractor,as needed. • Punchlist following final observation of the site in PDF format. 2 3/15/2019 9:52:39 AM Z:\Bothell\Data\REN\117-037\Contract\Amend.No.3\Amend No.3-EXHIBIT A-3_SOW_Lift Station and FM Rehab.docx City of Renton Amendment No.3 Lift Station and Force Main Rehabilitation Group 1 Facilities Exhibit A-3 Services During Construction—Phase 1A Lift Stations Scope of Work • Letter recommending project acceptance in electronic PDF format. • Review comments for the lift station O&M Manual in PDF format. • One(1)set of full-size record drawings printed on Mylar. • One(1)set of half-size record drawings printed on bond media. • Record drawings in PDF and AutoCAD 2015 DWG format, including external references. 3 3/15/2019 9:52:39 AM Z:\Bothell\Data\REN\117-037\Contract\Amend.No.3\Amend No.3-EXHIBIT A-3 SOW Lift Station and FM Rehab.docx Exhibit B-3: Time Schedule of Completion City of Renton Lift Station and Force Main Rehabilitation Group 1 Facilities Final Design of Rehabilitation Improvements and Services During Bidding ANTICIPATED NOTICE TO PROCEED DATE: April 2019 Anticipated Task Completion PHASE A LIFT STATIONS Services During Construction for Phase 1A Lift Stations December 2019 PHASE B LIFT STATIONS Final Design of Rehabilitation Improvements and Services During June 2020 Bidding ANTICIPATED CONTRACT COMPLETION DATE: June 2020 1 3/18/201911:20:00 AM Z:\Bothell\Data\REN\117-037\Contract\Amend.No.3\Amend No.3_EXHIBIT B-3_Completion Schedule_lift Station and FM Rehab Group 1.docx Exhibit C-3: Cost and Fee Estimate City of Renton Lift Station and Force Main Rehabilitation Group 1 Facilities — Predesign Consisting of the following: Exhibit C1-3—Consultant Fee Determination—Summary Sheet—Fee Schedule WSDOT Letter dated 17 October 2017;Subject:Acceptance of FYE 2016 ICR—Audit Office Review Exhibit C2-3—Fee Estimate 1 3/15/2019 9:56 AM Z:\Bothell\Data\REN\117-037\Contract\Amend.No.3\Amend No.3_EXHIBIT C-3_Cost and Fee Estimate_Lift Station and FM Rehab Group 1.docx Exhibit C1-3 Consultant Fee Determination-Summary Sheet (Negotiated Hourly Rates of Pay) Fee Schedule Subconsultant: RH2 ENGINEERING, INC Negotiated Hourly Overhead Fee Multiplier Negotiated Rate Staff Classification Rate Multiplier Per Hour 166.00% 12.00% Professional I $ 50.88 $ 84.46 $ 16.24 $ 142.00 Professional II $ 56.25 $ 93.38 $ 17.96 $ 157.00 Professional III $ 60.19 $ 99.92 $ 19.21 $ 168.00 Professional IV $ 64.49 $ 107.06 $ 20.59 $ 180.00 Professional V $ 69.51 $ 115.39 $ 22.19 $ 194.00 Professional VI $ 73.81 $ 122.52 $ 23.56 $ 206.00 Professional VII $ 79.90 $ 132.63 $ 25.50 $ 223.00 Professional VIII $ 83.84 $ 139.18 $ 26.76 $ 234.00 Professional IX $ 83.84 $ 139.18 $ 26.76 $ 234.00 Technician I $ 37.98 $ 63.05 $ 12.12 $ 106.00 Technician II $ 41.56 $ 68.99 $ 13.27 $ 116.00 Technician III $ 47.65 $ 79.10 $ 15.21 $ 133.00 Technician IV $ 50.52 $ 83.86 $ 16.13 $ 141.00 Administrative I $ 25.08 $ 41.63 $ 8.01 $ 70.00 Administrative II $ 29.38 $ 48.77 $ 9.38 $ 82.00 Administrative III $ 35.11 $ 58.29 $ 11.21 $ 98.00 Administrative IV $ 41.56 $ 68.99 $ 13.27 $ 116.00 Administrative V $ 47.65 $ 79.10 $ 15.21 $ 133.00 In-House Copies B/W-8.5x11 $ 0.09 In-House Copies B/W-8.5x14 $ 0.14 In-House Copies B/W- 11x17 $ 0.20 In-House Copies Color-8.5x11 $ 0.90 In-House Copies Color-8.5x14 $ 1.20 In-House Copies Color- 11x17 $ 2.00 CAD Plots Large $ 25.00 CAD Plots Full $ 10.00 CAD Plots Half $ 2.50 CAD System Per Hour $ 27.50 GIS System Per Hour $ 27.50 Mileage Current IRS Rate Subconsultants will be billed at cost plus 15%. Outside direct costs for permit fees, reports, maps, data, reprographics, couriers, postage, and non- mileage related travel expenses that are necessary for the execution of the project and are not specifically identified elsewhere in the contract will be billed at cost. Washington State Transportation Building �1 Department of Transportation 310 Maple Park Avenue S.E. P.O.Box 47300 Olympia,WA 98504-7300 360-705-7000 TTY:1-800-833-6388 www.wsdot.wa.gov October 17, 2017 RH2 Engineering, Inc. 22722 29th Drive SE, Suite 210 Bothell,WA 98021 Subject: Acceptance FYE 2016 ICR—Audit Office Review Dear Ms. Kris Nordlund: Transmitted herewith is the WSDOT Audit Office's memo of "Acceptance" of your firm's FYE 2016 Indirect Cost Rate (ICR) of 166.00%. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at(360)705-7019 or via email consultantrates @ wsdot.wa.gov. Regards; ERIK K. JONSON Manager, Consultant Services Office EKJ:kms Acceptance ICR Audit Office Review EXHIBIT C2-3 City of Renton Amendment No.3 to CAG-17-050 Lift Station and Force Main Rehabilitation Group 1 Facilities Services During Construction-Phase 1A Lift Stations Fee Estimate Description Total Total Labor Total Subconsultant Total Expense Total Cost Hours Task 20 Services During Construction 360 $ 67,922 $ - $ 4,671 $ 72,593 20.1 Prepare for and Attend Pre-Construction Conference 18 $ 3,226 $ - $ 168 $ 3,394 20.2 Print and Provide Conformed for Construction Plans 8 $ 1,254 $ -I$ 2,676 $ 3,930 20.3 Review Submittals and Shop Drawings 42 $ 7,928 $ - $ 45 $ 7,973 20.4 Provide Part-Time Observations and Attend Progress Meetings 132 $ 24,844 $ - $ 4.64 $ 25,308 20.5 Assist with Review of RFIs 24 $ 4,472 $ - $ 55 $ 4,527 20.6 Assist with Percent Completion of Work 6 $ 1,166 $ - $ 23 $ 1,189 20.7 Review Change Orders 26 $ 4,918 $ - $ 55 $ 4,973 20.8 Assist with Lift Station Testing and Startup 64 $ 13,120 $ - $ 116 $ 13,236 20.9 Perform a Site Visit to Develop Punchlist 4 $ 720 $ - $ 29 $ 749 20.10 Review O&M Manual and Provide Comments 10 $ 1,942 $ -I$ - $ 1,942 20.11 Revise Plans with As-Built Information 26 $ 4,332 $ -I$ 1,040 $ 5,372 PROJECT TOTAL 360 $ 67,922 $ - $ 4,671 $ 72,593 Z:\BothaEDat,WEN\117-037\ContracMmend.No.3\Amend No.3-EXHIBIT C2-3 FEE Lilt Station and FM Rehab.dsx 3/15/2019 9:54 AM