HomeMy WebLinkAboutContract CAG-19-139
1111
AGREEMENT FOR DESIGN SERVICES FOR THE SE 172ND ST AND
125TH AVE SE GREEN STORMWATER INFRASTRUCTURE DESIGN
PROJECT SWP-27-4037
THIS AGREEMENT, dated April 1, 2019, is by and between the City of Renton (the "City"), a
Washington municipal corporation, and Osborn Consulting, Inc. ("Consultant"), Washington
corporation. The City and the Consultant are referred to collectively in this Agreement as the
"Parties." Once fully executed by the Parties,this Agreement is effective as of the last date signed
by both parties.
1. Scope of Work: Consultant agrees to provide civil engineering, geotechnical services,
surveying, environmental review, and landscape design as specified in Exhibit A,which is
attached and incorporated herein and may hereinafter be referred to as the "Work."
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions,deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit D.All Work shall be performed by no later
than December, 31 2020.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $257,889, plus any applicable state and local sales taxes.
Compensation shall be paid based upon Work actually performed according to the
rate(s) or amounts specified in Exhibit B and C.The Consultant agrees that any hourly
or flat rate charged by it for its Work shall remain locked at the negotiated rate(s)
unless otherwise agreed to in writing or provided in Exhibit C. Except as specifically
provided herein, the Consultant shall be solely responsible for payment of any taxes
imposed as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed,the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement.The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten(10)calendar days' notice to the Consultant in writing. In the event
of such termination or suspension,all finished or unfinished documents,data,studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
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6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City's or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys' fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order.The provisions of this section
shall survive the expiration or termination of this Agreement.
PAGE 3 OF 10
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement.The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee.The Consultant, not the City,shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program,or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction,alteration, improvement,etc.,of structure or improvement attached to real
estate...)then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
PAGE 4 OF 10
Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cros/One.aspx?portalld=7922741&pageld=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
PAGES OF 10
D. Commercial Automobile Liability for owned,leased,hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation,within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur,the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party),and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service.Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON CONSULTANT
Kevin Evans, P.E. Osborn Consulting, In.
1055 South Grady Way 1800 112th Avenue NE
Renton, WA 98057 Bellevue, WA
Phone: (425) 430-7264 Phone: (425) 451-4009
PAGE 6OF10
KREvans@Rentonwa.gov cheyennec@osbornconsulting.com
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
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1
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs,sub-contracts,or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management.The City's project manager is Kevin Evans,
P.E. In providing Work, Consultant shall coordinate with the City's contract manager
or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
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F. Joint Drafting Effort.This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue.Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties,and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers.All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
PAGE 9OF10
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts,each of which shall constitute an original,and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF,the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
By: By: /14 I/1 )4 c^i
Denis Law Robert Parish, PE
Mayor Vice President
2-1/Z/ 12/201q
Date Date
Attest
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C. y Clerk
Approved as to Legal Form
Shane Moloney
Renton City Attorney
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PAGE 10 of 10
EXHIBIT A
SCOPE OF WORK
Project: SE 172nd St and 125th Ave SE Green Stormwater Infrastructure Design Project
PRIME Consultant: Osborn Consulting,Inc.
Contract No.:
Background
The Project will plan and design stormwater system modifications and green stormwater infrastructure
(GSI)to improve water quality and drainage capacity for approximately half a block(600 ft)north of SE
172nd Street for 122nd Ave SE, 123rd Ave SE, 124th Ave SE and 125th Ave SE,and approximately two
blocks (1,400 ft)of SE 172nd Street. Runoff from these streets are currently collected and conveyed east
through private parcels and south within street right-of-way into a storm system on SE 172'Street where
it discharges into a wetland located approximately 150 feet south of the intersection of 127th Ave SE and
SE 172nd Street.This runoff eventually flows into Big Soos Creek,a Category 5, 303(d)listed waterbody
for dissolved oxygen,ammonia,and pH.
The Project will consist of installing a new conveyance system and green infrastructure, such as
bioretention and pervious concrete sidewalks supplemented with GULD facilities to collect and treat
stormwater runoff from approximately 2 acres of pollution generating impervious surfaces.
The project design and deliverable will meet the requirements of the Washington State Department of
Ecology(Ecology)Water Quality Stormwater Pre-Construction Grant agreement and follow the 2017
City of Renton Surface Water Design Manual(SWDM) as an amendment to the 2016 King County
Surface Water Design Manual.
Task 1—Project Management
Monitoring and communicating the status of the scope,schedule,and budget of this work assignment and
providing monthly reporting to the City.
Consultant Services
• Prepare status reports describing the following:
o Services completed during the month.
o Outstanding issues (if any).
o Scope/schedule/budget status.
o A financial summary.
• Prepare and manage Project Schedule
• Attend one project kickoff meeting with City of Renton staff.
• Attend one project closure meeting with City of Renton staff.
• Attend two design review meetings,to discuss 30%and 60%Design review comments.
• Bi-weekly PM Check-ins via web/phone
• Manage Issue Log for City and all team members.
• Manage Risk Register to identify and document project risks and mitigation strategies.
City of Renton's Responsibilities
• Attend project kickoff and closure meetings(in person or via teleconference).
• Review and approve invoices.
City of Renton
SE 172"d St and 125th Ave SE GSI Design Project Page 1 of 11
• Review and comment on submittals within the schedule.
Assumptions
• Project duration will be approximately 11 months.
• There will be one project kickoff meeting attended by up to four(4)Consultant Team members
and City staff.Kickoff meeting to be held at Renton City Hall.
• There will be one project closure meeting attended by up to two(2)Consultant Team members
and City staff. Closure meeting to be held at Renton City Hall.
• There will be two design review meetings attended by up to four(4)Consultant Team members
and City staff. Design review meetings to be held at Renton City Hall.
Deliverables
• Project kickoff meeting and closure meeting,with meeting minutes.
• Project schedule,update to be provided with monthly status reports.
• Issue Log and Risk Register to be provided at each deliverable.
• Bi-weekly check-in(as necessary and determined by City Project Manager prior to each week).
• Monthly status reports.
Task 2—Data Collection &Review
The Consultant will review available existing site data,provide site survey,limited geotechnical
investigations and coordination of utilities.
Task 2A—Data Collection&Review-General
The Consultant will review available existing site plans, studies, documents,models, and complete a field
visit. From this review the consultant will compile a list of missing data needed for this project.
The Consultant Team will:
• Support the preliminary determination of"no cultural resource impacts"in response to any
changes in area of potential effects or additional agency requests.
• Coordinate with franchise utilities and the Soos Creek Water and Sewer District regarding the
existing utilities and utility easements,including requesting as-built information.
Assumptions:
• City will provide available data for this project.
• CCTV inspections for critical pipe location will be provided by the City.
• City will arrange for site access of Consultant Team personnel.
Deliverables:
• Provide a list of reviewed data and what data is missing.
• Information provided by franchise utilities and the Soos Creek Water and Sewer District
regarding utilities and utility easements,including as-built information
• Revisions to Ecology 05-05/106 Form, as needed.
• Revisions to the Inadvertent Discovery Plan,as needed.
City of Renton
SE 172'St and 125th Ave SE GSI Design Project Page 2 of 11
Task 2B—Topographical Survey
The Consultant will coordinate and provide topographical survey of the project design area.
The Consultant Team will provide the following services:
• The Project consists of+/-4,500 lineal feet of full street right-of-way topographic mapping,
approximately as follows:
o 122nd Ave SE,half a block(700 ft)north of SE 172nd Street
o 123rd Ave SE,half a block(700 ft)north of SE 172nd Street
o 124th Ave SE,half a block(700 ft)north of SE 172nd Street
o 125th Ave SE,half a block(700 ft)north of SE 172nd Street
o SE 172nd Street two blocks(1,400 ft)between 122nd Ave SE and 127th Ave SE
o 127th Ave SE,300 ft south of SE 172nd Street
• Topographic mapping will consist of all above ground planimetric features,paving limits,curbs,
walks,fences,trees(greater than 6"BDH),etc.,and all above and underground utilities,as
specified.
• The topographic survey will include:
o topography
o surfaces features
o location of geotechnical potholes,borings and tests
o location of utility potholes
o storm sewer conveyance systems
o utilities based upon surface features,utility district provided as-builts and surface paint
marks from utility locate services.
• Prepare an existing conditions survey base map, showing a 1-foot contour topographic survey at a
1"=20' scale.
• Prepare an existing conditions DTM based on the topographic survey data.
• Two-man field survey crews will be utilized to establish site control and perform the majority of the
survey.
• Surveyor will locate a sufficient amount of the existing right-of-way monuments to generate City
street rights of way and platted lot lines.
• Surveyor will engage ONE-CALL to assist with private/public utility location.
• All field data will be processed in accordance with City of Renton survey and CADD standards and
sent in AutoCAD as a block drawing.
• The horizontal and vertical datums will be City of Renton(i.e.NAD83(1991)horizontal and NAVD-
88 vertical).
• The topographic survey will be developed as a 1'=20' scale file with one-foot contours, or as
specified.
• Wetland Survey at outfall locations near 125th Avenue SE and 127t''Avenue SE.
City of Renton's Responsibilities
• City will provide existing survey base maps and as-built information for the storm drain,sanitary
sewer and water systems in the project area,if available.
City of Renton
SE 172°d St and 125th Ave SE GSI Design Project Page 3 of 11
Assumptions:
• The limits of the topographic survey shall be within the City of Renton Right of Way.
• This scope does not include the resolution of physical encroachments and occupation that may be
disclosed during the course of the field survey.
Deliverables:
• Survey base map and DTM(in AutoCAD Civil3D format)
• Stamped survey sheets for inclusion in plan set(PDF)
Task 2C—Geotechnical Investigations
The Consultant will coordinate and provide the following geotechnical investigations for the project.
Geotechnical review and investigations will be provided by Subconsultant,Associated Earth Sciences, Inc
(AESI). Optional tasks will proceed with confirmation from the City based on the selected preferred
design approach after the 30%Design. Geotechnical investigations and infiltration testing will be
conducted to confirm field parameters to maintain hydrologic connection to the downstream wetlands.
2C.1 Preliminary Geotechnical Evaluation
The geotechnical engineer will review publicly available and in-house geotechnical data, and information
provided by the City to assess thickness and distribution of geologic units(e.g. glacial till and recessional
outwash) and depth to groundwater,if information is available.
Deliverables:
1. Brief Memorandum Detailing Findings,Draft and Final(PDF).
2C.2 Geotechnical Investigations
Consultant Team will provide the following geotechnical services:
• Exploration proposed for the project will consist of up to five(5)borings. Four(4)borings will
each be drilled to a nominal depth of 10 feet below the ground surface,with one boring
completed as 20-foot boring.
• Geotechnical index testing including grain size distribution and moisture content will be
conducted on up to six(6)representative samples.
Assumptions:
• The borings will be drilled in the right-of-way as close to the proposed work as practical.
• Closure of a portion or all of one lane adjacent to each boring location will be needed for drilling
access
• Traffic control will be provided by the geotechnical engineer
• Anticipated duration of the field exploration to be 1 to 2 days.
Deliverables:
1. Subsurface geotechnical investigation reports/results(logs and data only)(PDF).
2C.3 Infiltration Testing—Upon City Authorization
Consultant Team will provide the following geotechnical services:
• One small-scale pilot infiltration test to provide an estimated design infiltration rate.
• A report addendum with the results of field infiltration testing and recommended design
infiltration rate.
City of Renton
SE 172°d St and 125th Ave SE GSI Design Project Page 4 of 11
Assumptions:
• The Infiltration testing will be in the right-of-way as close to the proposed infiltration facility as
practical.
• Infiltration testing will be as specified in the 2017 City of Renton SWDM.
Deliverables:
1. Report addendum with the results of field infiltration testing and recommended design infiltration
rate(PDF).
2C.4 Geotechnical Report
After the completion of the investigations and testing,the geotechnical engineer will prepare a
geotechnical report summarizing site soil conditions including infiltration feasibility and estimated
ground water elevations if encountered,and presenting geotechnical recommendations for construction of
the proposed improvements. Specific items that will be covered in our report include:
• A site plan with boring exploration locations indicated.
• Interpretive boring exploration logs.
• Results of geotechnical laboratory testing including grain-size distribution and moisture content.
• A summary of our subsurface observations,including the distribution and characteristics of
surface pavements, subsurface soils and shallow ground water.
• Infiltration feasibility recommendations.
• Temporary utility trench excavation inclinations.
• General opinions regarding use of trench box shoring and dewatering.
• Criteria for site preparation,fill placement,and compaction.
• Suitability of on-site materials for use as structural fill.
• General erosion control recommendations and wet weather construction considerations.
Deliverables:
1. Geotechnical Report,Draft and Final(PDF).
Task 2D—Data Collection &Review— Utility Potholing
Based on the City's preferred design after the 30%Design review,the Consultant will identify potholing
needs and coordinate potholing to be provided by a potholing vendor. Pothole locations will be
documented by field survey.
Assumptions:
• Pothole quotes will be obtained from at least two vendors. Budget assumes up to four(4)potholes
at$1,500 each,plus$1,000 for traffic control.
• Pothole vendor will obtain required permits prior to performing their work. The City will
facilitate a quick permit review of right-of-way use permits.
• Pothole vendor will provide their own traffic control.
Deliverables:
• Results of Potholing—Field Notes(PDF)
• Updated Survey base map(in AutoCAD Civil3D format)
City of Renton
SE 172'St and 125'Ave SE GSI Design Project Page 5 of 11
Task 3—Environmental Review,Permitting&Public Outreach
The Environmental Review, Permitting&Public Outreach task will include the following:
Task 3A —Critical Areas Documentation
The Subconsultant,The Watershed Company(TWC)will evaluate and document critical areas and
provide documentation of permitting scenarios for potential critical area impacts.Under this task TWC
will delineate and flag the wetland boundaries adjacent to the project outfalls from the existing City storm
drainage system on 125th Ave SE and 127th Ave SE, south of SE 172th Street,document findings, and
provide a critical area study, SEPA checklist,and critical area buffer restoration plans.
• Conduct one site visit to delineate,flag,and classify wetland boundaries within approximately
200 feet of the two storm drainage outfalls.
• Prepare a wetland delineation report per Renton regulations,including a description of
background information,methods, findings, classifications,and ratings. Rating forms and data
sheets will be included. A sketch of the delineation flagging will also be prepared for use by
surveyors in locating wetland flagging.
• Coordinate with the design team and CITY to communicate delineation findings, critical areas
regulations and requirements,review proposed improvements,and formulate the best design
approach.
City of Renton's Responsibilities
• Permission to enter the property parcel will be secured by the CITY.
Assumptions:
• The proposed improvements will not result in direct wetland or stream impacts and will therefore
not require permit or approvals from the US Army Corps of Engineers or the Washington.
Department of Ecology.
Deliverables:
• Wetland Delineation Report(Draft and Final,PDF)
Task 3B—SEPA
The Consultant will:
• Prepare the pre-application materials and attend the City of Renton preapplication meeting.
• Prepare the Environmental(SEPA)Checklist and the required land use application for
environmental review.
• Incorporate the SEPA Determination into the project documents.
City of Renton's Responsibilities
• The City will submit for the pre-application material and attend the Pre-Application Meeting.
City of Renton
SE 172nd St and 125th Ave SE GSI Design Project Page 6 of 11
• The City will submit the land use application for environmental review and coordinate as needed
with the city's Planning Department.
Assumptions:
• SEPA Determination will be issued by the City's Planning Department.
• SEPA Determination will be Determination of Non-Significance(DNS)or Mitigated
Determination of Non-Significance(DNS-M)with minor modification to the project.
• No SEPA appeals or significant public comments.
• The project is a Type 2 Land Use.
Deliverables:
• Pre-application materials(PDF)
• Environmental(SEPA)Checklist and completed land use application documents(PDF).
Task 3C—Public Outreach
Consultant will assist the City with the preparation of public outreach document to inform local property
owners about the proposed improvements of this project. Documents will include project improvement
graphics and project summaries for mailing.
City of Renton's Responsibilities
• City will be the main contact for Public Outreach.
• City will be responsible for distributing/mailing project information.
• City will take first pass at responding to addressing resident's questions.
• City will maintain a project website.
• City will notify the consultant when stakeholder coordination is needed.
Assumptions:
• Public meetings or face-to-face discussions with residents are not included in this scope.
• Up to 10 staff hours are included for public outreach support.
Deliverables:
• One project flyer,Draft, Final and updated (PDF).
Task 4—30%Design
The 30%design submittal will establish consensus on the design goals and critical project components
and allow for City review and comment on the proposed design solutions and treatment capture areas.
This task will:
• Work with City of Renton staff to confirm and document the project goals, design criteria, and
constraints.
• Identify project alternatives to create three options.
• Complete draft analysis of each option to compare hydrologic and hydraulic performance.
• Create 30%Design-level plans using available information.
City of Renton
SE 172'St and 125th Ave SE GSI Design Project Page 7 of 11
• Prepare high-level cost estimates for each option.
• Develop a matrix to assess and rate the benefits and cost of each design alternative.
City of Renton's Responsibilities
• City will provide latest City title block and other City CAD standards.
• City will provide latest City design standards or performance requirements.
• City will provide input and review comments within the agreed upon schedule.
Assumptions:
• A maximum of three water quality or conveyance options will be evaluated.
• Site information will be based on GIS data and supplemented with survey data as Task 2B is
completed.
• The stormwater design and modeling shall be in accordance with the 2017 City of Renton
SWDM.
• Stormwater modeling will be based on Ecology's Western Washington Hydrologic Model.
• If needed,preliminary hydraulic modeling of the conveyance systems shall be conducted using
PCSWMM.
• No profiles or project details will be provided with the 30%Design.
• The preferred option will have no wetland impacts.
Deliverables:
• 30%Design for each option including:
o 30%Plans,up to seven(7)plan sheets per option with GIS Figures.
o Planning-level cost estimates for each option.
o Summary of the hydrologic and hydraulic analysis for each option.
o Alternatives matrix comparing options.
Task 5—Ecology Design Report/60%PS&E
With City review and approval of a preferred design option,the Consultant will use the preferred option
to advance the design to 60%and create the Design Report for Ecology's review and acceptance.The
Design Report will consist of the following elements per Ecology's"Design Deliverables for Stormwater
Projects with Ecology Funding":
• Introduction
• Basin Description
• Site Description
• Minimum Requirement/Core Element Analysis
• Alternatives Considered
• Design Analysis
• Quantify the Water Quality Benefit
• Engineer's Opinion of Probable Cost
• Proposed Schedule
• Preliminary Plans and other Attachments
City of Renton
SE 172nd St and 125th Ave SE GSI Design Project Page 8 of 11
City of Renton's Responsibilities
• City will provide input and review comments on the draft Design Report within the agreed upon
schedule.
Assumptions:
• The Ecology Design Report will be approximately ten(10)pages plus appendices. The
appendices will include the modeling results and the 60% level plan sheets showing the preferred
alternative.
• The 60%plan sheets will include seven(7)plan and profile sheets and two(2)detail sheets for a
total of nine(9)sheets.
• The preferred option will have no wetland impacts.
Deliverables:
• Draft Design Report(PDF),includes up to nine(9)60%level plan sheets.
• Final Design Report(PDF),includes up to nine(9) 60%level plan sheets.
Task 6—Ecology 90%Design Package Submittal/90%PS&E
Upon receipt of an Ecology Design Report Acceptance Letter,the Consultant shall prepare 90%level
plans,special provisions,estimate of probable cost,and an update of the project construction schedule for
the Ecology 90%Design Package Submittal.
Progressing the Design Report to 90%will be as follows and in accordance with the general assumptions
listed below:
1. Respond to the City's and Ecology's comments provided on the Design Report.Update 90%
plans per these comments.
2. Create 90%Plans. Plans shall include the following sheets:
G1 Cover Sheet and Vicinity Map
G2—G3 Legend and General Notes (two(2)sheets)
G4—G10 Existing Conditions(seven(7)sheets)
C 11—C 17 TESC/Demolition(seven(7) sheets)
C18 122nd Ave SE Plan and Profile Sheet
C19 123`d Ave SE Plan and Profile Sheet
C20 124th Ave SE Plan and Profile Sheet
C21 125th Ave SE Plan and Profile Sheet
C21 —C23 SE 172nd Street Plan and Profile Sheets(two(2)sheets)
C24 127th Ave SE Plan and Profile Sheet
C25—C26 Drainage Details(two (2) sheets)
C27 Paving Details
L28—L34 Landscape Sheets (seven(7)sheets)
L35—L36 Landscape Details(two(2)sheets)
3. Update the Engineer's estimate of probable cost to match the 90%design.
City of Renton
SE 172'St and 125'Ave SE GSI Design Project Page 9 of 11
4. Using the City's standard specifications,develop 90%special provisions to include the
specifications for the project design and stormwater treatment systems special provisions.
5. Update the project construction schedule.
6. Submit the Ecology 90%Design Package Submittal for Ecology and City review and comment.
7. Respond to Ecology and City review comments.
City of Renton's Responsibilities
• City will provide a Word document of the latest City specifications.
• City to provide consolidated 60%review comments and all City design requests.
Assumptions:
• Design updates and other review requests will be discussed and confirmed before proceeding
with the 90%design approach.
Deliverables:
• Ecology 90%Design Package Submittal(Draft and Final):
o Engineer's 90%Construction Estimate of Probable Cost(PDF and Excel Spreadsheet)
o 90% Special Provisions(PDF and MS Word document)
o 90%Design Report(PDF)
o Estimated Construction Schedule
o 90%Civil Plans(PDF)
• City 90%Design Package comment response in MS Word document
• Ecology 90%Design Package comment response in MS Word document
Task 7—Ecology Grant Application Support—Upon City Authorization
The Consultant will provide support to the City for the application of Ecology funding for the
construction phase of the project,as needed.
Assumptions:
• Grant application data will be compiled and submitted by the City.
• Up to 24 staff hours are included for grant application support.
Deliverables:
• Project summaries and graphics,as needed.
General Assumptions
1. All coordination with property owners will be handled by the City.
2. The proposed improvements will be located within the City right-of-way or within existing City
easements.
City of Renton
SE 172'St and 125th Ave SE GSI Design Project Page 10 of 11
3. Any existing encroachments in the right-of-way will be resolved by the City.
4. Writing of legal descriptions and legal exhibits for additional easements is not included in this
scope.
5. Planting plans will consist of a hatch pattern which defines plant species and planting
requirements.
6. Any relocation of utilities and facilities,if needed,will be noted on the plans. Relocation plans
and cost estimates will be provided by utility owners.
7. The following items are not included in this scope of work:
o Easements or Property Rights
o Traffic Control plans
o Draft SWPPP
o Relocation plan and coordination of utilities and facilities to be relocated
o 100%Design Plans or Bid Documents.
8. A separate Drainage Information Report will not be required to supplement the Ecology Design
Report.
9. Flow Control,if required,will be handled through dispersed measures rather than a centralized
detention system.
10. The City will review a 90%Draft submittal of plans,reports and special provisions. The City
will provide a consolidated list or redline set of comments within the timeframe shown on the
project schedule.
11. The Consultant will update plans and address City 60%review comments prior to producing the
final 90%submittal documents. Comments received following the final 90%submittal will be
considered additional work.
City of Renton
SE 172nd St and 125th Ave SE GSI Design Project Page 11 of 11
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Renton SE 172nd St& 125th Ave SE
Rates (Effective Jan 1, 2019-December 31, 2020)
2019 2020
Classification Hourly Rate Hourly Rate
Principal $ 196.00 $ 202.00
Project Manager $ 187.00 $ 193.00
Senior Engineer $ 157.00 $ 162.00
Project Engineer $ 138.00 $ 143.00
Design Engineer $ 112.00 $ 116.00
Engineer in Training $ 94.00 $ 97.00
Intern Engineer $ 60.00 $ 62.00
CADD Manager $ 135.00 $ 140.00
CADD Tech $ 80.00 $ 83.00
Project Assistant $ 103.00 $ 107.00
Graphic Design $ 118.00 $ 122.00
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