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HomeMy WebLinkAbout04/15/2008 - Minutes MINUTES City of Renton Human Services Advisory Committee �u Tuesday, April 16, 2008 City Hall, 7th Floor 3:00 pm Council Conference room Committee members For your calendars: present: The date of the next meeting is May 20, at 3:00 p.m. at the Council conference room, 71h Floor, Renton City Hall. Margie Albritton Note:In June the Committee will meet on June 17 and 18, 9:00 am—4:00 Rolf Dr Anthony sethCost ti pm, City Hall, 7v'Floor, H.R. Training Room, to evaluate the 200912010 Alicia Clsrn:� agency funding applications. en%ve1l e -- Charlie Gray Cheryl Haskins Rolf called the meeting to order at 3:00 pm. The members and staff introduced Elizabeth Stevens themselves, as new member Cheryl Haskins was present. Samantha Williams 1. Minutes from March 18 meeting: It was moved, seconded, and carried to Absent: approve the March minutes. Robin Jones/Chair 2. Committee Changes: As former vice-chair, Robin will be the new chair as Adria Krail Janet Bertagni has resigned from HSAC. As Robin was called to military duty this week, Rolf is serving as chair today. New member, Cheryl Haskins, Staff Contacts: introduced herself and said that she is presently working in the foster care area. Karen Bergsvik 3. Overview of the South King County Response to Homelessness: Karen 425-430-6652 showed a video on homelessness. It showed families who have received kberosvikO_ci.renton.wa.us assistance through various means and gained permanent housing. Karen spoke Dianne Utecht about King County's 10-Year Plan to End Homelessness, which has been 425-430-6655 endorsed by cities in South King County. These cities have prepared a dutecht@ci.renton.wa.us document entitled "South King County Response to Homelessness: A Call for Action." The executive summary of this document was included in the 425-430-7555 Katie y Committee members' packets for this month. 0-755 kmcclincy(d)ci.renton.wa.us 4. Review of rating tool: Draft Rating Tool presented at the meeting: Mary Ann Anthony Section 1. Application complete? Pass/ Fail 425-430-6650 manthony@ci.renton.wa. Section 2. Pre-application. Question 1 on the pre-application (also on the supplemental application) will not be scored due to the wide variance in how the question was answered. Staff reported that it simply was not possible to score the question in any meaningful way. However, Question 2 (from Renton's supplemental application) will be scored. Staff and the committee still need to decide on an appropriate rating tool for Question 2. The Committee will score an application at the next meeting and decide on the rating tool for that question. Section 3, Agency's Past Performance. Dianne completes this section for informational purposes only—no score. There was discussion on what happens when agencies don't meet their stated performance measures. Staff replied that quarterly reports are required of them, and monitoring visits will be required for all agencies in 2009-2010. H:IHS 0MAdvisory Committee\Agenda-Handout-MinuteslMinutes\Apr 08 MIN.doc p. 1 of 2 version 5/23/2008 0 0 Section 4, Staff check. Numerical accuracy in the duplicated tables will be checked. It was asked if there would be a threshold score for this section. Karen replied that the score would be combined with the other sections, to be evaluated as a whole. Section 5. Finance Subcommittee tool to score financial health of the agency. This is a new tool created by the Finance subcommittee. Elizabeth explained how the questions rate the quality of the financial status, the assets and liabilities, the available cash, and whether there are multiple sources of funding. Most of the agencies will have audits available to evaluate. It was suggested that this section should not be allotted too high of a total scare percentage, as it is being used for the first time. Section 6, Quality of the application, scored by the Committee members. This section is being worked on and a revised version will be presented by staff for the May meeting. There was some discussion as to how to make qualitative judgments between agencies. It was observed that sometimes there are very few agencies to meet a particular need. There was a question as to whether agency performance will be scored. It was asked whether required scoring thresholds should be set before the applications are distributed, and whether the Finance tool (Section 5) should be used to screen out applicants. The consensus was to roll the scores from each section into a total, and not screen out applications based on the scores of Sections 4 and 5. Karen asked for input from Committee members between the April and May meetings. The agency applications will be distributed at the May meeting, for members to take home and score before the June deliberations. 5. Soft funding targets: The sub-committee on soft funding targets presented their ideas. Several methods of achieving the targets were used. The "hybrid" version received the most support from Committee members. However, no definite decision yet on whether, or how, to set specific soft funding targets. Suggestions included: meet continuum of need, fund a certain number of agencies in each outcome, assign percentages based on number of agencies applying to each Result, re-rank the priorities. How to prioritize Results 1-9 was discussed. Results 3 and 4 were seen as lower priority. Results 2 and 8 both encompass housing. Karen explained some of the history behind the present funding process. The ad hoc committee (formed in October 2005) decided on the order of the Results, and Council adopted the funding process whereby the Committee would recommend funding based on a scoring system. It was pointed out that only three members of the present committee have been through the funding process. Rolf recalled how the process used to be two-fold: first identify the priorities and need, then allocate funding. Discussion was held on how to reconcile needs, priorities, Results, and funding, based on the scoring system. ➢ Staff was asked to provide a list of what agencies have historically received for the last decade, and to re-cap the how the funding process has changed over the years. (For example, funding allocation used to be based on prior funding rather than community needs, which was why the ad hoc committee was formed.) 6. Funding considerations: (Minimum level of funding and funding for South King County Homelessness Coordinator.) There was not enough time to cover this subject and it was tabled until the next meeting. 7. Who should read which applications? It was suggested to split up the Committee into two or three groups, assign certain Results to each group, and divide the applications between them. Staff will divide up the Committee. Other handouts: Manager's report and 2008 calend The meeting was adjourned at 5:00 p.m. Rolf Dragseth CT,HAHS 081Advisory CommitteelAgenda-Handout-Minutes\Minutes\Apr 08 MIN.doc p.2 of 2 version 5/23=08 O O O South King County Responseto Homelessness: A Call for Action January 2008 EXECUTIVE SUMMARY Homelessness in South King County Each night in the cities and unincorporated areas of South King County, people who lack adequate resources or have disabling conditions, are found on the streets, in parks or in vehicles. Other, more fortunate persons find their way to one of the few beds that are available for homeless persons in shelters or transitional housing facilities in the area. For every homeless household on the streets or in shelters, there are several more residents of South King County communities and rural areas who are on the verge of falling into homelessness as a result of unaffordable housing, illness, disabilities, domestic violence or family dysfunction_ The 2007 count of homeless people in King County (which under-reports the actual number)found more than 2.100 unsheltered homeless persons during a 3-hour period on a January night. A much more limited count in South King County during that same period found more than 250 unsheltered homeless persons in the area—considerably under-counting actual numbers. Almost 50%were found in cars or trucks. Families made up approximately one-half of the unsheltered homeless counted_ Single men numbered three times single women; many single individuals were chronically homeless. While only a few unaccompanied youth were found, they represent one of the more difficult populations to stabilize_ 48% of those experiencing homelessness are families with children and these families are often the 'working poor." For low income families any number of issues may precipitate their becoming homeless—from domestic violence to a health emergency, a job loss to an emergency car repair_ In 2005, 1700 students in SKC School Districts were identified as being homeless. Moreover, it is likely that over the course of the next 12 months, at least 650 South King County families with children will likely become homeless. Housing costs are a major factor in creating the risk of falling into homelessness and represent a major barrier to returning to self-sufficiency. Unprecedented rises in rents, coupled with lagging wage increases, trigger homelessness for many_ Other, major underlying causes are mental illness, substance abuse, and domestic violence. Many homeless persons simply need a chance to succeed. Housing assistance with an array of supportive services has been found to be effective in returning people to stable living conditions again. Unfortunately, in South King County, housing for homeless individuals is extremely limited and needed services are inadequate. Fewer than 900 beds are available of which 208 are emergency shelter beds and 684 are transitional facilities. Facilities are frequently full resulting in constant turnaways and hopelessness. South King County Response to Homelessness: A Call for Action 1 A Vision for Change— Guiding Principles To respond to these needs, the following principles guide actions to end homelessness in South King County: 1. Communication with key South King County and regional stakeholders is essential for obtaining input, identifying and building on a system of strengths, and developing the most cost-effective and efficient actions. 2. A critical element to success is effectively engaging and communicating with policy makers who can impact the net availability of both capital and operational resources. 3. There must be recognition of the fact that ending homelessness requires work across multiple systems and agencies; demands that new relationships be created to effect change; and necessitates ownership and implementation on a regional and countywide basis. 4. Homelessness can best be ended by engaging homeless populations in solutions for ending their homelessness while providing housing and services that are tailored to their specific needs. 5. The system of housing and services to prevent homelessness must reach out to those populations who are traditionally underserved. Strategies to End Homelessness in South King County Eight primary strategies will be pursued to end homelessness in South King County consistent with the King County Plan to End Homelessness: 1. Develop the political and community will to prevent and end homelessness. 2. Prevent homelessness by supporting local and regional plans to provide and maintain subsidized and private sector housing affordable to households with incomes below 30% of Area Median Income (AMI). 3. Build on existing promising programs in South King County, both geographically and quantitatively, to provide appropriate solutions for the unique needs of all cities in South County. 4. Provide services and support to prevent homelessness, rapidly re-house those who have lost their housing and increase permanent supportive housing resources to prevent and end chronic homelessness. 5. Create and maintain sufficient shelter and transitional capacity to meet the short- term needs of homeless individuals and families. South King County Response to Homelessness: A Call for Action 2 6. Prevent homelessness by supporting local and regional plans to provide and maintain a diversity of non-subsidized market housing affordable to households with incomes at 120% of Area Median Income (AMI) and below. 7. Support and identify ways to partner with local and regional initiatives to prevent and end homelessness. 8. Prevent homelessness by supporting local and regional plans to create and expand job training, job supports, and living wage jobs so that South King County employees are able to maintain their housing. Housing —A Goal for Ending Homelessness A key component of the solution to homelessness is maintaining persons at risk in their existing standard housing while effectively using resources to stabilize those who have become homeless and are in need of re-housing. This plan sets the framework for strategies that will rehab the aging stock of housing available to low income families and work with partners to stabilize those in the workforce so they are less likely to become homeless. Other strategies support the research that has shown that permanent supportive housing significantly reduces costs in other systems while creating stable housing for those with higher needs. Supportive housing is designed to serve those that would not be able to stay housed without a wide range of support services. Permanent supportive housing provides housing with significant case management service tailored to meet each participant's individual needs The King County Plan to End Homelessness establishes a goal of securing 9,500 units of housing for homeless persons throughout the county over a 10 year period. South King County, with about 35% of the King County's population, sets a goal of securing 3,325 units to meet the needs of those who are homeless and those most at risk of becoming homeless in the community_ The number of units includes those in need of rehab, creating supportive services to the existing mix of housing for low income and homeless individuals and the creation of new housing. This plan has not identified the specific mix (rehab, supportive and new) of housing units needed. South King County Response to Homelessness: A Call for Action 3 STRATEGIC PLAN TO END HOMELESSNESS Building on resources already in place and supported by the countywide Plan to End Homelessness, a series of strategies have been developed to directly address the most pressing needs of South King County communities and guide governments and agencies in working toward ending homelessness. These recognize the importance of working across jurisdictions in South King County, each of which has unique needs and capabilities, and each of which has a limited set of services and resources. The strategies in this plan are designed to develop momentum to achieve the goal of securing 3,325 housing units needed to end homelessness, while expanding services that enable homeless persons and persons at risk of homelessness to stabilize their lives. Central within the strategies is the concept of"housing first"—providing permanent housing resources for people who are homeless, or about to be homeless, coupled with case-managed wraparound services to eliminate the need for temporary or transitional housing. The strategies were developed through a process of considering the existing, limited framework of housing and services in place and adapting proven, national best practices to the unique conditions of South King County. They require engaging the full community in working across jurisdictional lines to develop new systems and relationships to effect change. A Call for Action 1. Develop the political and community will to prevent and end homelessness. Actively engaging political and community leaders in understanding the issues of homelessness and in seeking solutions is a critical first step toward obtaining the community will to end it. It is essential that all major sectors of the community cooperate in planning and developing programs and activities to prevent homelessness. Information on homeless needs, best practices, as well as effective program models and approaches, needs to be developed and distributed as part of the community education process. This will require an increased capacity to coordinate actions across the whole of South King County. 2. Prevent homelessness by supporting local and regional plans to provide and maintain subsidized and private sector housing affordable to households with incomes below 30% of area median. A key component in assuring housing stability in South King County communities is to support regional and local efforts to provide and maintain in livable condition housing resources affordable to residents with incomes at the very lowest levels. Homeless families and individuals and those "at risk" are the most vulnerable of south county residents. Housing resources need to be created to implement a "housing first" model, a nationally-proven best practice which places homeless persons into housing with supportive services rather than continue to unnecessarily disrupt their lives by moving them in and out of shelters and transitional housing. A combination of subsidized housing and partnerships with South King County Response to Homelessness: A Call for Action 4 the private sector offer the best solution for preserving housing and making it available to those most in need. 3. Build on existing promising programs in South King County, both geographically and quantitatively, to provide appropriate solutions for the unique needs of all cities in South County. Within the communities of South King County there are a number of existing programs that are achieving strong results in either preventing or ending homelessness. One of the quickest and most efficient methods of increasing the number of persons who are stabilized or moved to self-sufficiency is to expand existing programs and activities that are effective. These programs need to be publicized and expanded appropriate to the need. In addition, there are a number of national best practices that can serve as models for developing improved solutions locally. All housing and services providers and homeless planners must be prepared and aggressively take advantage of potential financial resources for homeless and homeless prevention programs. 4. Provide services and support to prevent homelessness, rapidly re-house those who have lost their housing and increase permanent supportive housing resources to prevent and end chronic homelessness. While housing stability is a key component to ending homelessness, the vulnerability of many at risk populations requires the provision of a strong set of wrap-around services in order for the families to remain in housing_ An array of services is needed to match the individual needs of homeless people, including the availability of flexible funding resources and case management. Support of coordinated regional approaches to service delivery will have a direct benefit to local programs. Research has shown the effectiveness of providing a strong coordinated outreach and intake system to assure immediate placement in housing and services appropriate to their current needs. In addition, there is a need to improve exit planning for at risk persons leaving jails, prisons, treatment facilities and foster care to prevent homelessness. Among the most vulnerable homeless populations are those who suffer from mental illness, are chronic substance abusers or have multiple issues causing a disability. There is a need for expanding permanent housing with supportive services for this population, many of whom are chronically homeless, so that they can receive treatment and services to stabilize their lives. 5. Create and maintain sufficient shelter and transitional capacity to meet the short- term needs of homeless individuals and families. The strategies of this plan are designed to end homelessness in South King County and rely on the ultimate creation of sufficient permanent housing resources in the community. In the interim, there is a limited-term need for the development of additional emergency and transitional housing to meet the current and expected needs of homeless persons_ However, since this plan is based on building capacity for a "housing first' model where a minimum of temporary housing will be necessary, housing planning and development will need to consider in the design the potential re-use of any temporary housing South King County Response to Homelessness: A Call for Action 5 resources. Once permanent housing resources are sufficient to place people in need into permanent affordable housing these structures could then be converted to permanent housing resources. In particular, there currently is a need to improve outreach to chronic homeless persons to bring them in to new permanent supportive housing and for housing with services for youth 17-24 years of age. 6. Prevent homelessness by supporting local and regional plans to provide and maintain a diversity of non-subsidized market housing affordable to households with incomes at 120% of AMI and below. The most cost-effective method of ending homelessness is to prevent its occurrence in the first place. Given the rapid rise in housing costs and lagging increases in wages faced by South King County residents over the past few years, persons living at even moderate income levels have faced significant problems in staying in housing they can afford. Public-private partnerships involving local government and developers, landlords, and employers are needed to pursue the goal of providing affordable housing for a diverse population— housing near employment, services and public transportation. 7. Support and identify ways to partner with local and regional initiatives to prevent and end homelessness. Homelessness is both a regional and a local issue. South King County planners and leaders need to work with other groups and organizations regionally to work on common issues. Natural partnerships need to be strengthened within South County and with regional organizations such as the King County Committee to End Homelessness, including coordination of subregional and local plans with the strategies and action steps of the countywide Plan to End Homelessness. Expansion of the areas covered in South County by the homeless census will improve information on the needs and characteristics of homeless persons in the area. 8. Prevent homelessness by supporting local and regional plans to create and expand job training,job supports, and living wage jobs so that South King County employees are able to maintain their housing. Given the recent increases in rental and homeownership costs, individual and family incomes have been further stressed. As an added measure to make housing more affordable to a larger population, South King County supports other planning initiatives to increase the wages of persons at risk. South King County Response to Homelessness: A Call for Action A Call for Action — 2008 Action Plan The first twelve months of implementing the plan are essential for establishing success in ending homelessness and setting the stage for long-term change. Seventeen specific actions are proposed below as the initial steps toward preventing and ending homelessness in South King County. They focus primarily on three key elements: 1) developing a community understanding and will, including increasing community awareness and understanding of the needs and issues of homeless persons; 2) planning for increased housing and services resources for homeless people and those at risk of becoming homeless; and 3) improving local capacity and coordination. (References in parentheses are to the implementing strategy number shown in the matrix at the end of this section.) Developing Community Understanding and Will 1. Obtain community endorsement of South King County strategies (including housing and service providers, local and county government, regional organizations and funders, the faith-based community, the business community and other key organizations). (1 c2) 2. Develop"quick read" briefing papers describing stories of individual homeless people and indicating what can be done to prevent homelessness and/or assist specific homeless populations. (1 a3) 3. Develop roll out materials customized to the perspectives of specific sectors of the South King County community. (1al) 4. Develop roll out materials customized for cities in South King County outlining the specific needs, program and housing resources, recent investments and priorities of each local community and describing how they can respond to those needs through specific actions within the South King County strategies. (1a2) 5, Develop a set of best practices of programs and activities currently operating in South King County. (3al) fi_ Host a South King County Homeless Summit introducing the new plan and strategies while highlighting promising local programs, practices and policies. (1cl) 7. Initiate steps to identify and seek modifications of local city codes and policies that serve as barriers to the implementation of local and subregional strategies on homelessness. (7cl) 8. Expand the areas of the county that are covered by the homeless count to provide a more accurate picture of the extent of homelessness in South King County. (7dl) South King County Response to Homelessness: A Call for Action 7 Planning for Increased Resources for Homeless People and those at Risk of Becoming Homeless 9. Establish work groups to develop specific steps to: a) maintain the current housing stock occupied or available to low and moderate income persons; b) expand housing resources available to house homeless persons; and c) create additional permanent long-term, supportive housing resources. (2dl) 10. Establish work groups to develop steps strategically creating temporary emergency shelter and transitional housing to fill specific gaps until long-term housing is available. (5a1) 11. Seek methods to expand supportive services to assist low and moderate income residents to remain in suitable housing. (4dl) 12. Initiate a work group to plan for day center and hygiene services (including showers and laundry) in South King County (5bl) Improving Local Capacity and Coordination 13. Seek funding from local jurisdictions and regional organizations for a South King County Homeless Coordinator position. (1dl) 14. Prepare to respond to funding opportunities, as they emerge, that are consistent with the strategies, such as the Vets and Human Services Levy and the United Way of King County Impact funding. (3dl) 15. Increase local involvement in developing community solutions to prevent and end homelessness, by focusing on groups currently having limited involvement such as school districts, hospitals, chambers of commerce and city police departments. (3bl) 16. Improve coordination between providers and police departments on outreach to homeless persons in areas of concentration as well as in municipal jails. (4e1) 17. Utilize available data to report out successes to funders and communities on progress in implementing the South King County strategies and the Regional 10- Year Plan to End Homelessness. (3cl) Linkages in Implementing Strategies The details of community's plan to end homelessness are more fully described in the following chart outlining the overarching strategies that will be pursued, the specific strategic actions the community will take over the course of the 10-Year Plan and the first year steps which will establish a platform from which to launch additional actions in future years. 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N 0 0 C m a) +- U) m C N L L E in L N C L 0 0 M G N O N C O W M O O co 3 C E U)C al 'O C O �, O U � ,�+ 0 a CD O to N '(A c0 i.0 aL N C G):= v) ONNO m ° > c30 � N G E rn � N E aa'io� = N m ° a3 c � o = E o aai vi c •ft = CM � cI°s - M Wmc � ua', f° M Qa c L, @ 1- E C2 0 I4 co 0 � = ,CL m � a. E12em a. oEELQL0 C5 ui cfl rti CO ■ � � 0 Cl) § � � . k C c k K 2 E §. to k cn � c � c c f 2 0 C A aca « ƒ k 2 C _ 6 ( CL k2 < k § co 2 § . (D c a E ■ m _7a 0 =m1= 0 CLeo � o cn b �S 4 $ .�� 22k § ® 2 2 e Cl) � — Q a) © ESE § $ § 2 ' m ■ CO �� - M q 0 . 2 � � � E2 U ■ .� 22 ■ 20 c t — eoc § CL.5 o a a0BkQa ± 0 OD m HOMELESSNESS IN SOUTH KING COUNTY The root causes of homelessness and the factors faced by those South King County residents who are at risk of becoming homeless, provide insight into potential steps to solve homelessness. National Research on Homelessness Homelessness stems from desperate poverty combined with unaffordable housing in communities too strapped to support their most troubled members. These circumstances explain why between 5 and 10 percent of poor people experience homelessness in a period as short as a year. (Burt 2001) National studies (summarized in Burt 2001) estimate that as many as 4 to 5 times as many people will be homeless in any year as are homeless on a given night. More families with children enter and leave homelessness in a year that unpartnered single people, so they are a larger share of the annual homeless population. The studies found that: • '/ of people who are homeless have been so continuously for 5 years. • % have been in and out of homelessness numerous times. • '/Z are in the first or second episode, usually less than a year(sometimes a few weeks or months). Reasons for homeless fall into three categories: Structural Personal PubliclPolic i Changing housing markets pricing . Limited education or • Lack of people below poverty out of the market_ skills training. housing • Dwindling employment opportunities for . Mental illness. guarantees. people with minimal education_ Removal of institutional supports. Disability. Lack of health i Lack of family support. care. Discrimination in housing, along with Alcohol or drug abuse. local zoning restrictions_ source: Burt,M.R_ What Willit Take to End Homelessness?2001.Washington, D.C.: Urban Institute. Predictors of homelessness include-- • Severe poverty (incomes less than half of the federal poverty level), most important. • Adverse childhood experiences (physical and/or sexual abuse by family members; removal from home to be placed in foster care or other institution). • Alcohol or drug abuse as a teenager; current substance abuse. • Mental health problems. • Chronic physical problems. • Incarceration (males). South King County Response to Homelessness:A Cali for Action 15 Homelessness in King County 2007 One Night Count The One Night Count was conducted from 2:00 a.m. to 5:00 a.m. in January 2007. During this 3-hour period, a total of 2,159 unsheltered people were counted in all of King County. This included 252 people in Kent, Federal Way and portions of Renton that participated in the count. This count underreports the actual number of people who might have been without shelter in South King County both because of the few locations surveyed and because of the tendency of those without shelter to try to avoid detection or harm. Not surprisingly, nearly half(47%) of unsheltered homeless persons counted that night in South King County were sleeping in vehicles. Given the size and rural nature of many locations in South King County, it is easier for homeless individuals and families to avoid notice there compared to more urban settings. 2007 One Night Count of Unsheltered Homeless Persons in Selected South King County Locations* Location Kent Federal Renton Percent Every tick mark on every tally sheet that Counted Way volunteers return with on the night of the CarstTrucks 42 1 48 291 47% count represents a person with the same n - hopes and aspirations we all share-for Structures 18 28 6 21 /o safety and health, and for an opportunity Under 16 6 7 12% to make tomorrow better than today. Roadways When people volunteer for the Street Walking n Count they are often sobered and Around 5 13 2 8/o outraged by the sight of fellow human Other 9 11 12 13% beings attempting to shelter themselves Total clumsily or ingeniously from cold, rain, Counted 90 106 56 100% wind, desperation, and hopelessness. Alison Eisinger, Executive Director, *19 individuals were also counted in White Center,and 124 Seattle/King County Coalition on people were found riding metro("night owl')buses in King Homelessness. County and were presumed to be homeless. Source: 2007 One Night Count. In addition to unsheltered homeless individuals and families, the 2007 One Night Count in King County identified 2,368 people in emergency shelters and 3,312 people in transitional housing programs (5,680 sheltered persons)for a total official count of 7,839 people homeless on that January night. Among those counted in shelters and transitional housing: • Families with children more likely to be in transitional housing: 78% were • Single individuals were more likely to be in emergency shelters; 60% were • 1% unaccompanied minors (42 out of 5,680) • 48% were families with children • 38% single men (2,154 out of 5680) • 13% single women (751 out of 5680) South King County Response to Homelessness:A Call for Acson 16 Survey of People at Food Banks in South and East King County In February 2007, a survey was conducted of people at food banks in 7 locations in south and east King County. Of the 140 people screened, 40% were either currently homeless or at risk of becoming homeless. Interviewers felt that almost all would meet the federal definition of chronically homeless adults by virtue of current or recent periods of homelessness and/or having a disabling condition. Interview rindings: • Lack of affordable housing and nearly complete lack of shelters and services in their communities were the most HUD definition of a person who urgent problems. is chronically homeless: . Many were doubled up with friends or families and ....an unaccompanied homeless experienced episodic homelessness, using threads of safety individual with a disabling nets in their communities. condition who has either been • 22% had received treatment for mental health problems in continuously homeless for a past 3 years. year or more, or has had at . 20%+ had been in jail, prison, or work release program in the least four episodes of last year. homelessness in the past three . 21% had been in foster care as children. years." . Many reported trauma and recent ill health; medical problems (heart attack, cancer, surgeries); asthma, diabetes; trauma from violence on the street; dental problems, migraines, skin problems, depression; loss of parent or spouse. Source: 2007 One Night Count Virtually all federal programs related to homelessness focus on serving people who are already homeless. When assistance is restricted to those who are homeless tonight not much can be done to prevent homelessness tomorrow. (Burt 2007) Hunger The 1996 national survey of homeless programs and people they serve (Burt 1999) found that all homeless clients interviewed experienced hunger. Forty percent went one or more days in the last 30 days without anything to eat because they could not afford food, compared with 3 percent of poor Americans. South King County Response to Homelessness:A Call for Action 17 South King County Response to Homelessness:A Call for Action 10 Rating Tool for 2009/2010 Funding Applications Mary Ann: Pass/No Pass: If all answers are yes, the application goes forward. If answer no, the application review stops. Yes No ❑ ❑ Submitted before deadline? ❑ ❑ All questions answered on City supplemental application? ❑ ❑ Common Application Checklist—all items "yes"? COMMON APPLICATION CHECKLIST Yes No Cover pages ❑ ❑ Agency Information and Questions l-7. ❑ ❑ Question S Organizational Experience (2 page maximum) ❑ ❑ Question 9 Need for Your Program (2 page maximum) ❑ ❑ Question 10 Proposed Program/Service (6 page maximum) ❑ ❑ Question 11 Long Range Plan (1 page maximum) ❑ ❑ Question 12 Budget (2 page maximum) Data Tables ❑ ❑ Question 13 Number of Individuals/Households Served ❑ ❑ Question 14a-c Performance Measures and Average Cost of Service ❑ ❑ Question 15 Demographics (from all funding sources) ❑ ❑ Question 16 Program Staff ❑ ❑ Question 17 Program Revenue & Expense Budgets ❑ ❑ Question 18 Subcontracts Required Documents ❑ ❑ Proof of non-profit status ❑ ❑ Organizational Chart ❑ ❑ Agency/Organization Mission Statement ❑ ❑ Board resolution authorizing submittal of the application(may be submitted up to 60 days after application). ❑ ❑ List of the current governing board and local board, if applicable, (include name, position/title, City residence, length of time on the Board, and expiration of terms. Note any vacancies.) ❑ ❑ Board Meeting Minutes of last three board meetings of governing board and local board as applicable ❑ ❑ Annual Budget ❑ ❑ Financial Audit Cover Letter ❑ ❑ Financial Audit Management Letter ❑ ❑ Financial Statement ❑ ❑ Verification of Non-Discrimination Policy ❑ ❑ Program Intake Form ❑ ❑ Sliding Fee Scale Rating Tool p. 1 1. Karen & Dianne: All pre-applications Passed —quality differed tremendously. Should these not be rated, to help differentiate those programs that do a good job tying together resultslst1•ategieslactivities and those that do not? However, we did not give any agencies training on what we were lookingfor- and some agencies provided the bare minimum while others elaborated on their answers. Yes No Are the strategies used Renton's?y IF answer is no,and used own strategies, did they provide documentation as to best practices/research as to how strategies will get to the desired result Are the activities listed on the application Renton's?y If the answer is no, are the activities clearly identified? Do the strategies and activities match the result that they are requesting funds for? If all answers are "yes,"the application goes forward. If any answer is "no,"the application review stops 2. Dianne: For informational purposes this year: Past Performance of Agency Past Funding History for last two funding cycles 2005-2008 (Circle CDBG or GF) Amount Allocated: 2005-2006 CDBG 1 GF 2007-2008 CDBG/ GF Yes No ❑ ❑ Were quarterly reports submitted electronically in `07? If so, were they submitted on time? Yes No ❑ ❑ Was first quarter report in `08 submitted on time? ❑ ❑ Did agency meet 100%of all the performance measures in 2007? If not—which ones did they not meet? _ ❑ ❑ Did agency submit an annual outcome report, on time for `07? ❑ ❑ Was a monitoring visit done? If yes, were there any findings? Yes No ❑ ❑ Did agency staff respond to staff requests for information in a timely manner (looking for a pattern, not one-time occurrences) in 2007? ❑ ❑ Did agency staff attend the City of Renton contract workshop in 07? ❑ ❑ Did agency staff attend the Joint City funding workshop in 2008? ❑ ❑ Was there key staff turnover in 2007? If so, what position(s)and how many? 3. Staff check(Mary Ann and Dianne): make sure numbers in tables match. Score based on the number of boxes checked "Yes" Yes No ❑ ❑ #5 Total project costs need to match the totals on#17. ❑ ❑ #6 Total City funds requested for 2008 and requested for 2009 must match numbers given in table#17. ❑ ❑ Last column of#6 must match first column of#14C. ❑ ❑ Average cost of service per client for Renton in #12C must match same in#14C Rating Tool p. 2 ❑ ❑ Last column of#13 must match middle column of 414C. ❑ ❑ In#13 - column two percentages must add to 100%. ❑ ❑ In#13 - if agency selected individuals or households, should be answered the same in question #15. ❑ ❑ #13 1st column numbers must match numbers on the top of#15. ❑ ❑ Three columns in #17, p. 19 (Revenue Source) add correctly? ❑ ❑ Three columns in#17 p. 20 (Program Expense) add correctly? SCORE: / 10 Rating Tool p. 3 3. Finance Subcommittee of Human Services Advisory Committee: Scores financial health of the agency Originally the thought was that this would be pass/not pass. However, it does not get to the financial health of the organization. Should this group also look at financial health of organization? If so, should it be rated on 1-3 scale? Compare the proportion of total expenses that is spent on program services to proportion spent on fundraising,to those for other similar organizations. %spent on program services %spent on fundraising Yes No ❑ ❑ is the proportion within an acceptable range? (DIANNE AND KAREN: WHAT 1S AN ACCEPTABLE RANGE?) ❑ ❑ Do the most recent financial statements report that the organization has a positive net worth? (Not all non-profits have audits) ❑ ❑ Has the organization been free of any significant cash flow problems for the last two years? ❑ ❑ Does the organization have cash reserves equal to three months' operating expenses? SCORE: Rating Tool p. 4 4. Human Services Advisory Committee: Scores quality of the application 0-3 a. Organizational Experience (score 1-3)Agency has track record of providing service (score 1 —3) Staff has applicable/related experience in working with proposed program and/or training (score 1-3) Was there an explanation as to how the Board stays informed and connected about needs in South King County? b. Is the need in the City supported by data? (score l —3)Is the data specific to Renton or to South King County? (score 1 - 3)Is there a quantifiable need? c. How easily can Renton residents access the program? (score 1-3) Does the proposed outreach fit Renton or show knowledge of Renton? (score 1-3)Were the language and cultural needs of the clients addressed? (score 1-3) Does the agency propose to have subcontractors or partners?Are services accessible through 1) the organization or 2)the subcontractors/partners? (Circle one) d. Long Range Plan (score 1-3)Is a long-range plan described, versus a strategic plan? (score 1-3) Does the plan Iist multiple funding sources for future funding? (score 1-3) Was evaluation of services mentioned in the plan? SCORE: / Total Score: 1 Rating Tool p. 5 C O O Draft Schedule 2009-2010 funding process February 2/19 HSAC meeting: roles of players decided; pre-application and application approved 2/21 Staff begin publicizing funding workshop March 3/3 —3/7 Applicants to HSAC interviewed. Recommendations forwarded to Mayor on 3/10. Want new members to be at 3/18 meeting 3/12 South King County funding workshop, loam, Carco Theater 3/13 Pre-Application and Application goes on web, available to public and agencies 3/13 —4/30 staff assistance to agencies 3/18 HSAC meeting— 1) decide if all CDBG Capital will go to HRAP 2) Annual Outcomes Report 3) Agencies that missed performance goals in 07 4) What do with capital funds for 2009? 3/24 Preapplication due 3/28 Response from City staff to Preapplication due Review and Approval South King County Plan to End Homelessness Review and Approval of Regional Housing Affordable Program Interlocal April 4/15 HSAC finalizes desired information on summary page; soft funding targets decided 4/30 Funding Applications due May 5/20 HSAC meeting: notebooks ready for members; determine soft target/percentages for funding June 6/17—6/18 2009/2010 Funding deliberations. 9:00 am—4:00 pm, City Hall, 7Ih Floor HR Training Room. Contingency Funding plan agreed on. July Funding recommendations go to Council C O 0 Soft Funding Targets Soft Funding Targets Budget-- $428,559 Requests= $783.509 Shortfall= -$354,950 Funding All Fund All 2009/10 Outcome Reserve Hybrid Priority Equally _ Historical Requests 2007/08 Requests 1 $0 $125,000 $158,613_ $71,333 $158,613 $158,613 $158,614 2 $0 $150,000 $199,790 - $71,333 $154,790 $199,790 $154,790 3 $0 $35,000 $0 _ $54,950 $22,000 $54,950 $22,000 4 _. $0 $10,000 $0 $69,500 $9,500 $69,500 $9,500 8 $0 $45,000 $0 $71,333 $71,306 $176,306 $71,306 i 9 T y $0 $13,000 $0 $71,333 _$12,350 $87,350 $12,350 Discretionary R~$428,000 $50,559 $70,156 $18,777 $0 Under Hybrid Funding Option: fund each option until the soft funding target is reached and then move on. Once through the list allocate the discretionary reserve to the highest scoring applications in each outcome by placing them in rank order regardless of outcome. Under Priority Funding Option: fund each outcome in order until funding exhausted 3. Page 1 0 0 0 Rating Tool for 2009/2010 Funding Applications SECTION 1. Mary Ann: Pass/Fail: If all answers are yes, the application goes forward. If any answer no, the application review stops. Yes No ❑ ❑ Submitted before deadline? ❑ ❑All questions answered on City supplemental application? ❑ ❑ Common Application Checklist—all items "yes"? COMMON APPLICATION CHECKLIST Yes No Cover pages ❑ ❑Agency Information and Questions 1-7. ❑ ❑ Question 8 Organizational Experience (2 page maximum) ❑ ❑ Question 9 Need for Your Program (2 page maximum) ❑ ❑ Question 10 Proposed Program/Service (6 page maximum) ❑ ❑ Question 11 Long Range Plan (1 page maximum) ❑ ❑ Question 12 Budget (2 page maximum) Data Tables ❑ ❑ Question 13 Number of Individuals/Households Served ❑ ❑ Question 14a-c Performance Measures and Average Cost of Service ❑ ❑ Question 15 Demographics (from all funding sources) ❑ ❑ Question 16 Program Staff ❑ ❑ Question 17 Program Revenue & Expense Budgets ❑ ❑ Question 18 Subcontracts Required Documents ❑ ❑ Proof of non-profit status ❑ ❑ Organizational Chart ❑ ❑Agency/Organization Mission Statement ❑ ❑ Board resolution authorizing submittal of the application (may be submitted up to 60 days after application). ❑ ❑ List of the current governing board and local board, if applicable, (include name, position/title, City residence, length of time on the Board, and expiration of terms. Note any vacancies.) ❑ ❑ Board Meeting Minutes of last three board meetings of governing board and local board as applicable ❑ ❑ Annual Budget ❑ ❑ Financial Audit Cover Letter ❑ ❑ Financial Audit Management Letter ❑ ❑ Financial Statement ❑ ❑ Verification of Non-Discrimination Policy ❑ ❑ Program Intake Form ❑ ❑ Sliding Fee Scale PASS / FAIL Rating Tool p. 1 Draft of 4/15/08 HAHS 08109-10 Funding cycle\Rating Too 1414financeupdate.doc SECTION 2. Karen & Dianne: All pre-applications Passed — quality differed tremendously. Should these not be rated,. to help differentiate those programs that do a good job tying together results/strategies/activities and those that do not? However, we did not give any agencies training on what we were looking for- and some agencies provided the bare minimum while others elaborated on their answers. No Score Rating Tool p_ 2 Draft of 4/15108 HAHS 08109-10 Funding cycle\Rating Tool414financeupdate.doc SECTION 3. Dianne: For informational purposes this year: Agency's Past Performance Past Funding History for last two funding cycles 2005-2008 Circle CDBG or GF Amount Allocated: 2005-2006 CDBG / GF 2007-2008 CDBG 1 GF Yes No ❑ ❑ Were quarterly reports on time in '07? ❑ ❑ Was first quarter report in '08 submitted on time? ❑ ❑ Did agency meet 1 00% of all the performance measures in 2007? If not— which ones did they not meet? ❑ ❑ Did agency submit an annual outcome report, on time for '07? ❑ ❑ Was a monitoring visit done? If yes, were there any findings? Yes — No ❑ ❑ Did agency staff respond to staff requests for information in a timely manner? (looking for a pattern, not one-time occurrences) in 2007? ❑ ❑ Did agency staff attend the City of Renton contract workshop in 07? ❑ ❑ Did agency staff attend the Joint City funding workshop in 2008? ❑ ❑ Was there key staff turnover in 2007? If so, what position(s) and how many? No Score Rating Tool p. 3 Draft of 4/15/08 HAHS 08\09-10 Funding cycle\Rating Tool414financeupdate.doc SECTION 4. Staff check (Mary Ann and Dianne): make sure numbers in tables match. Score based on the number of boxes checked "Yes" Yes No ❑ ❑ #5 Total project costs need to match the totals on #17_ ❑ ❑ #6 Total City funds requested for 2008 and requested for 2009 must match numbers given in table#17. ❑ ❑ Last column of#6 must match first column of#14C. ❑ ❑ Average cost of service per client for Renton in #12C must match same in #14C ❑ ❑ Last column of#13 must match middle column of#14C. ❑ ❑ In #13 - column two percentages must add to 100%. ❑ ❑ In #13 - if agency selected individuals or households, should be answered the same in question #15. ❑ ❑ #131st column numbers must match numbers on the top of#15. ❑ ❑ Three columns in #17, p. 19 (Revenue Source) add correctly? ❑ ❑ Three columns in #17 p. 20 (Program Expense) add correctly? SCORE. / 10 Rating Tool p. 4 Draft of 4/15/08 HAHS 08\09-10 Funding cycIMRating Tool414financeupdate.doc SECTION 5. Finance Subcommittee of Human Services Advisory Committee: Scores financial health of the agency Originally the thought was that this would be pass/not pass. However, if does not get to the financial health of the organization. 1. Level of Financial Statements without"going concern" noted in Auditor Cover Letter ❑CPA Audited 3 points ❑CPA Other/reviewed 2 points ❑Internally prepared 1 point 2. Program Budget A) Is there a change of over 20% in the total program budget line on Table 17 Revenue Source between 2007 Actual and 2008 Budgeted? ❑Yes ❑No If yes, has this been adequately explained in question 12 B, "Changes to budget"? ❑Yes 0 Points ❑No -2 Points B) On Question 17, are the totals for program budget Revenue or Expenses off by more than $100? ❑Yes -3 points ❑No 0 points 3. Balance Sheet Strength Does the program/agency have a positive total net asset figure on the balance sheet? ❑Yes 1 point ❑No 0 points 4. Balance Sheet Liquidity Is the current ratio at least 1.10 on the Program/Agency Balance Sheet? (Current assets divided by current liabilities = current ratio). ❑ Yes 2 points ❑ No 0 points 5. Diversified Funding Program has a mixture of funding sources for 2007 as shown in Question 17, revenue source. ❑ At least 1 each City, Other Government Funds and Private Sources 3 points ❑ Has funding from at least two of the three types listed above. 2 points ❑Only City funding sources, but receives funding from more than one city. 1 point SCORE: / 9 Rating Tool p. 5 Draft of 4/15/08 H:IHS 08109-10 Funding cycle\Rating Tool414financeupdate.doc 6. Human Services Advisory Committee: Scores quality of the application 0-3 a. Organizational Experience (score 0-3) Agency has track record of providing service (score 0-3) Staff has applicable/related experience in working with proposed program and/or training (score 0-3) Was there an explanation as to how the Board stays informed and connected about needs in South King County? b. Is the need in the City supported by data? (score 0 —3) Is the data specific to Renton or to South King County? (score 0— 3) Is there a quantifiable need? c. How easily can Renton residents access the program? (score 0-3) Does the proposed outreach fit Renton or show knowledge of Renton? (score 0-3) Were the language and cultural needs of the clients addressed? (score 0-3) Does the agency propose to have subcontractors or partners? Are services accessible through 1) the organization or 2) the subcontractors/partners? (Circle one) d. Long Range Plan -- (score 0-3) Is a long-range plan described, versus a strategic plan? (score 0-3) Does the plan list multiple funding sources for future funding? (score 0-3) Was evaluation of services mentioned in the plan? SCORE: 133 Total Score: / 52 Rating Tool p. 6 Draft of 4/15/08 HAHS 08109-10 Funding cycle\Rating Taoi414financeupdate.doc CITY OF RENTON 2008 FUNDING 1 2008 2009t2010 Agency jPurpose Result Funding Request* Big Brothers Big Sisters of King& ;Big Brothers Big Sisters Youth 1 'Pierce Co IMentoring 1 L $6,250 $6,250 'Children's Home Society of WA 2 (CDBG) ;Strengthening Families 1 $12,393 $12,393 3,Children's Therapy Center ;Early Intervention 1 j $10,000 $10,000 Communities in Schools of Renton 1 4 (CDBG) !Family Liaison Program 1 I $12,394 $12,394 5 Communities in Schools of Renton Mentor Program 1 $19,158 $19,158 lnsfitute for Family Development jParents&Children Together 6'(CDBG), j(PACT) 1 i $12,868 $12,868 _ ;Refugee and Immigrant Family ` 7 Refugee Women's Alliance !Support _ 1 # $10,200 $10,200 Renton Area Youth&Family Svcs Youth Development&Prevention 8 (DAYS) rProg_ --_- I 1 I $55,350 $55,350I 9,Renton Technical College iFamilies that Work/Even Start ! 1 I� $10,000 $10,000j iUkrainian Community Center of 'RussianlUkrainian Refugee i 10 WA !Assistance 1 $10,000 $10,000' $158,6131 $158,613 20.24%.! Emergency Assistance/South - 11 Catholic Community Services (King Co. 2 $10,000 $10,000i 1121 Catholic Community Services !Katherine's House j 2 j $4,000 $4,0001 13,Catholic Community Services !Volunteer Chore Services 2 $5,000 $5,000 Community Health Centers of King I _ 14 County !Natural Medicine 2 $5,000 $5,000 �ICommunity Health Centers of King i - I 16ICounty 1Prtmary Dental Care 2 $19,000 $19,000! 16l'Community Health Centers of King I County ,Primary Medical Care , 2 $30,000 $30,000, 17,Domestic Abuse Women's Networkl continuum of Housing Program 1 2 $14,000 $14,0001 18 East is de Baby Comer !Basic needs/kids i 2 ! _ $0 $30,000 " i!Emergency Feeding Program of 19!Sea&KC (CDBG)- Emergency Feeding Program _ 2 $10,055 $10,055 • 20 j High line Medical Center I Youth health Center 2 $0 $5,000 I Emergency&Transitional ; 211,Multi-Service Center _ �Housing 2 $5,000 $5,0001 22!Renton Clothes Bank ;Clothes Bank_ 2 j $11,385 $11,3851 23 Senior Services - jMeals on Wheels _ 2 __$1_0_,000 $10,0001 24,Senior Services Volunteer Transportat ion lion ! 2 $7,350 $7,3501 25 1 Senior Services , _ !Center j 2 $0 $10,000 2 The Salvation Ari Renton Corps i Food Bank ( 2 I $24,000 $24,000 __1 ' $154,790 $199,790 25.50% - - 27 Center for Career Aftematives .lob skills training/El- -�_ _ _ 2$01 $10,000 28 Literacy Source ESL = 3 ! $16,450 HAHS 081Advisory Comm ittee\Agenda-Handout- MinuteslHandouts\Apr08108SoftFundingTargetWorksheet.xls 1 Wednesday, April 09, 20C CITY OF RENTON 2008 FUNDING 29 Multi-Service Center Education 3 $12.000 $12,000 30 United Way EITC 3 $0 $6,500 WA Women's Employment&Educ. 31 (WWEE REACH 3 $10,000 $10,000 C.. 1 $22,000 $54,950 T 01% Domestic Violence/Community 32 Consejo Advocacy 4 $0 $10,000 22 Crisis Clinic 24-Hour Crisis Line 4 $2,500 $2,500 _ _ i 1 34 Domestic Abuse Women's Network Crisis Line 4 $3,000 $32000 T_ _ 35 Domestic Abuse Women's Network Latina Community Advocacy 4 $4,000 $4,000 1 Domestic ViolencefSupport 36 Valley Cities _ groups 4 $0 $20,000 YWCA of Seattle-King& 37 Snohomish County Domestic Violence 4 $0 $30,000 I ,500 $69,500 8.87% King County Sexual Assault 38 Resource Center Sexual Assault Services 5 $37,000 $37,000, 37,000 $37,Q40 4.72% ARISE&HOME Homeless 39 Catholic Community Services Shelters 8 $40,000 $40,0001 Community health Centers of King 40 County Healthcare for the Homeless 8 $1,800 $1,800 41 Multi-Service Center Emergency Assistance 8 $0 $35,000 42 Mufti-Service Center Homelessness Prevention 8 $0 $55,000 43 St.Vincent de Paul Emergency Assistance 8 $0 $15,000 Valley Cities Counseling& 44 Consultation Homeless Family Services 8 $6,946 $6,946 Transitional Hsg for Homeless 45 Way Back Inn Families 8 $15,000 $15,000 YWCA of Seattle-King& 46 Snohomish County Emergency Housin2 Program 8 $7,560 $7,560 71, $176,306 22.5001, 47 Child Care Resources Child Care Resource&Referral 9 $7,800 $7,800 48 Chinese Info&Svc Center Cultural Navigator Program 9 $0 $50,000 49 Crisis Clinic 2-1-1 Community Information Line 9 $2,550 $2,550 50 Crisis Clinic TEEN LINK 9 $2,000 $2,000 Somali Community Services 51 Coalition lOutreach/social worker 9 $0 $25,000 -$T2-,3-W $87,350 11.15'A GENERAL FUND-Final H:kHS 081Advisory Committee\Agenda-Handout- MinuteslHandouts\Apr08108SoftFundingTargetWorksheet.xis 2 Wednesday, April 09, 20C CITY OF RENTON 2008 FUNDING _ TOTAL: $465,559 $783,509 _ 'Amounts from '07P08 funded agencies have been carried across.Actual requests not yet received except ,from pre-applications. RENTON RESULTS 1. All children and youth are ready for educational success, work and life 2. Individuals have adequate clothing, food, housing and healthcare. i13. All individuals become as self-sufficient as possible. 4. Residents know about domestic violence and how to keep safe '5. All residents are proactive to issues of sexual assault and sexual —6. All residents are healthy and safe. 7. All individuals identify with and contribute to their community. 8. End homelessness in Renton. 9. Connect peoele with services. H:IHS 081Advisory Comm ittee\Agenda-Handout- MinuteslHandoutslApr08108Sof#FundingTargetWorksheet.xls Wednesday, April 09, 20C C, a