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HomeMy WebLinkAboutFinal Agenda PacketCITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, May 13, 2019 Council Chambers, 7th Floor, City Hall — 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) Do Something Good for your Neighbor Day - May 16, 2019 b) Affordable Housing Week - May 13 - 17, 2019 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENTS • Speakers must sign-up prior to the Council meeting. • Each speaker is allowed five minutes. • When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of May 6, 2019. Council Concur b) AB - 2385 Mayor Law reappoints the following individuals to the Renton Airport Advisory Committee with terms expiring May 7, 2022: Mr. Shane Carlson, Airport -At -Large, primary position; Mr. James Young, Airport -At -Large, alternate position; Mr. Gordon Alvord, Airport Leaseholder, primary position; Ms. Marie Campbell, Airport Leaseholder, alternate position; Mr. Lee Chicoine, North Renton Neighborhood, primary position; Mr. Ben Johnson, North Renton Neighborhood, alternate position; and Mr. Harold Jones, Highlands Neighborhood, primary position. Council Concur c) AB - 2382 Community & Economic Development Department recommends accepting $20,000 in grant funds from the 4Culture Sustained Support Program which will be used to raise awareness of art and culture in Renton, specifically targeting culturally or linguistically isolated segments of the community. Council Concur d) AB - 2384 Public Works Administration requests authorization to purchase two pieces of equipment, totaling $272,205, utilizing the State bid contract 10212 and the Houston - Galveston Area Council purchasing contract. Council Concur e) AB - 2383 Utility Systems Division recommends executing Change Order No. 6 to CAG-17- 174, contractor Laser Underground & Earthworks, Inc., in the amount of $115,214.46, for roadway restoration of S 7th St. between Cedar Ave S and Renton Ave S with cement concrete pavement. Refer to Utilities Committee 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Planning & Development Committee: Benson Hill Community Plan Advisory Board Appointment - Conway 8. LEGISLATION 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 5:45 p.m. - 7th Floor - Conferencing Center Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/counciImeetings AGENDA ITEM #3. a) Denis Law Mayor Proclamation Whereas, Do Something Good For Your Neighbor Day is a nationwide effort observed in hundreds of cities across the United States to celebrate spreading neighborly love to all humanity; and Whereas, the vision of Do Something Good For Your Neighbor Day is to encourage millions of Americans across the nation to spread acts of kindness, compassion, and caring; and Whereas, founder Starr Valentino began with handing out gift cards and t-shirts, giving his time and talents to the community and setting an example; now we are celebrating the tenth anniversary; and Whereas, Do Something Good For Your Neighbor Day was first declared in 2009 in Atlanta, Georgia with the purpose of spreading random acts of kindness through a grassroots movement; and Whereas, the City of Renton encourages residents of all ages, cultures, religions, and economic backgrounds to participate in acts of kindness throughout all its neighborhoods; Now, therefore, I, Denis Law, Mayor of the City of Renton, do hereby proclaim May 16, 2019, to be (Do Something Goodfor Tour Neighbor Day in the City of Renton, and I encourage all members of the community to join me in this special observation. in witness whereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 13th day of May, 2019. Denis Law, Mayor City of Renton, Washington Renton City Hall, 7th Floor 1055 South Grady Way, Renton, WA 98057 • rentonwa.gov AGENDA ITEM #3. b) _ _ _ _ __ _ _. _ _ _ ._ __ 1[; Denis Law Mayor Rll Procfamation Whereas, all people should have access to safe, healthy, and affordable homes within communities of opportunity; and Whereas, studies have found that each $100 increase in median rent results in a 15% increase in homelessness in metro areas and a 39% increase in nearby suburbs and rural areas; and Whereas, the most recent Point In Time Count found 160 people in our community sleeping outdoors without shelter, and 5,609 families are considered "housing insecure," because they are spending more than half of their income on rent & utilities; and Whereas, there were 573 students identified as homeless during the 2016-17 school year by the Renton School District; and Whereas, everyone benefits from affordable housing, including the people who reside in these properties, their neighbors, businesses, employers, and the community as a whole; and Whereas, the Association of Washington Cities determined that enhancing efforts to increase affordable housing, decrease homelessness, and improve a strained behavioral health system was a critical priority for the 2019 Legislative Session; and Whereas, communities throughout King County are participating in local Affordable Housing Week efforts to inform the public of the critical need to preserve and increase affordable housing in our communities; and Whereas, the City of Renton endorses the goals, objectives, and purposes of Affordable Housing Week, and in doing so, recommits itself to ensuring that our community thrives with opportunity, and that all people in it live with dignity in safe, healthy, and affordable homes; Now, therefore, I, Denis Law, Mayor of the City of Renton, do hereby proclaim May 13-17, 2019, to be Affiorda6fe .Mousing Week in the City of Renton, and I encourage all citizens to join me in this special observance In witness whereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 13th day of May, 2019. - L -LAAr Denis Law, Mayor City of Renton, Washington Renton City Hall, 7th Floor 1055 South Grady Way, Renton, WA 98057 • rentonwa.gov AGENDA ITEM #6. a) CITY OF RENTON MINUTES - City Council Regular Meeting 7:00 PM - Monday, May 6, 2019 Council Chambers, 7th Floor, City Hall — 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Councilmembers Absent: Don Persson, Council President Randy Corman Ryan Mclrvin Ruth Perez Armondo Pavone Ed Prince Carol Ann Witschi ADMINISTRATIVE STAFF PRESENT Denis Law, Mayor Robert Harrison, Chief Administrative Officer Shane Moloney, City Attorney Jason Seth, City Clerk Preeti Shridhar, Deputy Public Affairs Administrator Chip Vincent, Community & Economic Development Administrator Gregg Zimmerman, Public Works Administrator Jan Hawn, Administrative Services Administrator Kelly Beymer, Community Services Administrator Angie Mathias, Long Range Planning Manager Commander Jeff Eddy, Police Department May 6, 2019 REGULAR COUNCIL MEETING MINUTES AGENDA ITEM #6. a) PROCLAMATIONS a) Senator Margarita Prentice Day: A proclamation by Mayor Law was read declaring May 10, 2019 to be Senator Margarita Prentice Day in the City of Renton, encouraging all members of the community to join in this special observance. Senator Prentice's daughter Kathy Prentice and son Bill Prentice accepted the proclamation with appreciation. Additionally, the City's lobbyist Doug Levy expressed admiration for Senator Prentice's ability to form friendships with members of both political parties in order to garner support for programs and policies that helped her constituents. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. b) 50th Anniversary of Municipal Clerks Week: A proclamation by Mayor Law was read declaring May 5 -11, 2019 to be Municipal Clerks Week in the City of Renton, and further extending appreciation to our municipal clerk, Jason Seth, and to all municipal clerks for the vital services they perform and their exemplary dedication to the communities they represent. City Clerk Jason Seth accepted the proclamation with appreciation. MOVED BY PERSSON, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. c) National Safe Boating and Paddling Week: A proclamation by Mayor Law was read declaring May 18 - 24, 2019 to be Safe Boating and Paddling Week in the City of Renton, encouraging all citizens to dedicate themselves to learning about and practicing safe boating, including wearing life jackets. Jeff Hunter, Coast Guard Auxiliary Vice Flotilla Commander (Flotilla 25 - Renton) accepted the proclamation with appreciation. He explained that the Auxiliary performs free vessel safety checks, and reminded residents to wear their life jackets while boating. MOVED BY PERSSON, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. PUBLIC HEARING a) Highlands Meadows - 60% Direct Petition to Annex (A-18-001): This being the date set and proper notices having been posted and published in accordance with local and State laws, Mayor Law opened the public hearing to consider the Highlands Meadows 60% Direct Petition to Annex (A-18-001). Long Range Planning Manager Angie Mathias reported that the proposed Highlands Meadows Annexation site is at the eastern portion of City limits in the East Plateau Community Planning Area, and bordered to the north by a parcel line near NE 3rd St. (if extended), at 158th Ave SE to the east, parcel lines and SE 132nd St. to the south, and parcel lines near Shadow Ave NE to the west. She noted that the topography of the area is flat, with no wetlands or streams in the immediate vicinity of the site. Ms. Mathias reported that if the site were to be annexed the fire authority, utilities, and school district would remain unchanged. Reviewing the site's zoning, Ms. Mathias stated that the area is designated in King County's Comprehensive Plan as Urban Residential Low with R-4 zoning. She reported that the City has designated the site as Residential Low Density which provides the City with the option to zone May 6, 2019 REGULAR COUNCIL MEETING MINUTES AGENDA ITEM #6. a) it as Resource Conservation (RC) allowing one dwelling unit per 10 acres, R-1 allowing one dwelling unit per acre, or R-4 allowing four dwelling units per acre. She specified that this site was pre -zoned in 2007 with R-4 zoning. Ms. Mathias reported that currently there are twelve dwellings on the site with an estimated twenty-nine residents. It is estimated there could be a total of twenty-two additional dwelling units with an estimated fifty-three more residents, based on the current zoning standards. If annexed, a conservative estimate of the fiscal impacts are that there would be a 3.3% annual cost increase and a 2.5% annual revenue increase. Concluding, Ms. Mathias stated that the proposed annexation is generally consistent with City annexation policies and Boundary Review board objectives, and the City's best interests and general welfare would be served by this annexation. City Clerk Seth read correspondence from Mr. and Mrs. Jacques (Renton) requesting the easternmost two acres of the proposed annexation area be made into a public park. Public comment was invited. Michael Tacher (Renton), Kushal Varma (Renton), and Howard McOmber (Renton) all expressed support for the annexation. There being no further public comment, it was MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. MOVED BY PRINCE, SECONDED BY PEREZ, COUNCIL ACCEPT THE 60% DIRECT PETITION TO ANNEX AND AUTHORIZE THE ADMINISTRATION TO FORWARD THE NOTICE OF INTENT TO THE BOUNDARY REVIEW BOARD. CARRIED. ADMINISTRATIVE REPORT Chief Administrative Officer Robert Harrison reviewed a written administrative report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2019 and beyond. Items noted were: • SAVE THE DATE — Spring Recycle Day, Saturday, May 11. The Solid Waste Utility will hold its annual spring recycle event in the Renton Technical College north parking lot located at NE 6th Place and Monroe Avenue NE from 9:00 a.m. to 3:00 p.m. During this event, non-perishable food items will also be collected for the Renton Food Bank. For more information, including a list of acceptable and unacceptable materials, please visit the City website or contact the Solid Waste Utility Department. • Come learn bike skills, safety information, and maintenance tips at the Bike Rodeo & Family Safety Fair on May 11 from 10:00 a.m. to noon at the Highlands Neighborhood Center. This event is for children ages four to 12; the rodeo is free, but registration is required. For more information or to register, visit the City website. • As the summer season approaches, these friendly reminders are meant to help make your outdoor experience more enjoyable for you and those around you: May 6, 2019 REGULAR COUNCIL MEETING MINUTES AGENDA ITEM #6. a) 1. The City of Renton's Park Rules and Regulations (RMC 2-9-8) and Share the Trail brochure information are located on the City's website. • Dogs are not allowed at Coulon Memorial Beach Park or Kennydale Beach Park. At all other city parks and trails, dogs are allowed on 6' leashes. • The Cedar River Dog Park is an off -leash site located along the Cedar River Trail and across from the Renton Community Center — 1500 Houser Way. • Pet owners, please obey the 'Scoop Your Poop' law throughout the city. • Obey the reduced speed limits and dismount zones that are posted along the Cedar River Trail. • Trail etiquette for all users is included in the city's Park Rules and Regulations and the Share the Trail brochure. 2. The Community Services Parks and Trails Division webpage includes a directory of parks and trails, trail maps, self -guided walk brochures, picnic shelter rental information, and more! 3. Park Maintenance Staff maintain and improve the city's developed parks and trails, and also act as customer service representatives to the public. 4. Volunteer Trail Rangers patrol the Cedar River Trail and Coulon Park from May to September and serve as goodwill ambassadors by assisting with trail education and reporting unwanted activity. 5. Call 9-1-1 in case of an emergency or to report suspicious or dangerous behavior. 6. Comments, suggestions, and questions are always welcome. Visit the beautiful parks in the City of Renton, including three new playgrounds at Cedar River Trail Park, Thomas Teasdale Park and Tiffany Park, or enjoy the wildlife along the Cedar River Trail. You will be amazed at the natural beauty near your own backyard. Preventative street maintenance will continue to impact traffic and result in occasional street closures. AUDIENCE COMMENTS • Robert Steele, Renton, spoke in opposition to King County's approval of a permit to expand an asphalt plant located along the Cedar River. He displayed a model and indicated that due to geological issues the river would likely absorb most of the emissions emitted by the plant. He asked Council to send a stern letter to King County opposing the expansion of the plant. • Joe Scalia, Newcastle, invited City officials to attend the 2019 Renton Wine Walk in downtown Renton. He noted the event is scheduled for June 7, 2019 from 6 to 9 p.m. He encouraged everyone to pick up their tickets soon as they were selling fast. • Diane Dobson, Renton, indicated that she was speaking on behalf of the North Renton Neighborhood Association and thanked Public Works staff for meeting with residents regarding the Williams Ave S and Wells Ave S street conversion project. She noted residents were able to express their concerns regarding pedestrian safety. CONSENT AGENDA Items listed on the Consent Agenda were adopted with one motion, following the listing. a) Approval of Council Meeting minutes of April 22, 2019. Council Concur. May 6, 2019 REGULAR COUNCIL MEETING MINUTES AGENDA ITEM #6. a) b) AB - 2381 Mayor Law appointed Mr. Sean Conway to the Benson Hill Community Plan Advisory Board for a term expiring on May 1, 2024. Refer to Planning & Development Committee. c) AB - 2378 Mayor Law appointed the following individuals to the Senior Citizen Advisory Board with all terms expiring on June 1, 2022: Mr. Jack Wardell, Ms. Mij Charbonneau, Ms. Anita Dull, Ms. Susan Bollinger, Ms. Christine Gray -Scott, Mr. Ronald Erb, and Ms. Julie Horan. Refer to Community Services Committee. d) AB - 2366 Administrative Services Department submitted a request for a leak adjustment from Paula Gamble, property manager for the service address of 1303 N 20th St., Building B, and recommended approval of the adjustment in the amount of $2,769.28 for applicable water, sewer, and King County Metro portions of the bills. Refer to Finance Committee. e) AB - 2372 Community & Economic Development Department requested authorization to accept a Port of Seattle Economic Development Partnership Program grant award of $65,000 to advance local economic development. City match required is $32,500. Council Concur. f) AB - 2379 Community & Economic Development Department recommended approval of a $332,000 Density Fee grant to Homestead Community Land Trust for the 12-unit Willowcrest Townhomes development that will help to complete an affordable homeownership pilot project located in the Sunset Area, subject to an acceptable agreement established between the City and Homestead Community Land Trust. Refer to Finance Committee. g) AB - 2376 Community Services Department requested approval of Amendment No. 8 to CAG- 16-129, with City of Seattle Office of Sustainability and Environment, to accept up to $4,025.94 of Fresh Bucks sales, at the 2019 Renton Farmers Market in consideration of expenditures required to implement the Fresh Bucks incentive program for Supplemental Nutrition Assistance Program (SNAP) shoppers at the market. Refer to Finance Committee. h) AB - 2365 Community Services Department requested approval to waive park, shelter rental, parking garage pass, and permit fees, in the amount of $13,650, for community events scheduled in 2019. Refer to Finance Committee. i) AB - 2370 Public Works Administration requested authorization to purchase 26 in -car camera systems and related equipment for police vehicles, via a sole source contract with vendor Coban Technologies, Inc., in the total amount of $145,261.93. The equipment purchase was included in the 2019/2020 Biennial Budget. Council Concur. j) AB - 2371 Public Works Administration requested authorization to purchase eight (8) new vehicles utilizing the State bid contract, in the total amount of $561,634. The budget for this vehicle purchase was included in the 2019/2020 Biennial Budget and 2019 Carry Forward and First Quarter Budget Amendment. Council Concur. k) AB - 2377 Transportation Systems Division recommended executing the Washington State Department of Transportation Improvement Board Complete Streets Grant Agreement, in order to accept $400,000 for the Houser Way Intersection and Pedestrian Improvements project, which is a sub -project of the Williams Ave S and Wells Ave S Conversion project. Refer to Finance Committee. 1) AB - 2373 Utility Systems Division recommended executing the Community Services Agreement 4057 EHS, with Public Health Seattle and King County, in order to accept $68,730.91 of non -matching grant funds for the 2019-2020 Local Hazardous Waste Management Program. Refer to Utilities Committee. May 6, 2019 REGULAR COUNCIL MEETING MINUTES AGENDA ITEM #6. a) m) AB - 2374 Utility Systems Division recommended executing the Interagency Agreement for 2019 and 2020 CPA #6060199, with King County, to accept $199,990 of non -matching grant funds to implement waste reduction and recycling programs. Refer to Utilities Committee. n) AB - 2375 Utility Systems Division recommended approval of a cost -sharing agreement with Mr. Paul Miller, in the amount of $58,993.90, for a water line extension at 3731 Park Ave N. City Code allows property owners and developers to request City participation in water main improvements when the improvements provide significant general benefit to an area. Refer to Utilities Committee. MOVED BY PERSSON, SECONDED BY WITSCHI, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA, AS PRESENTED. CARRIED. UNFINISHED BUSINESS c) Transportation Committee Chair Mclrvin presented a report concurring in the staff recommendation to confirm Mayor Law's appointment of Ms. Bojana Gugulevska to the Renton Airport Advisory Committee, Renton Hill/Monterey Terrace Neighborhood, alternate position, for an unexpired term expiring 5/7/2020. MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. e) Transportation Committee Chair Mclrvin presented a report concurring in the staff recommendation to authorize the Mayor and City Clerk to execute a lease agreement with Northwest Seaplanes, Inc. to convert the month -to -month lease agreement for the 608 Hangar building into a 5-year lease, with revenues generated at $54,704.64 annually. Additionally, Northwest Seaplanes, Inc. agrees to pay $11,756.40 in retroactive rent. MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. d) Transportation Committee Chair Mclrvin presented a report concurring in the staff recommendation to authorize the Mayor and City Clerk to execute a lease agreement with Puget Sound Energy, to convert the month -to -month lease agreement for the 622 Hangar into a 5-year lease, with revenues generated at $75,370.32 annually. Additionally, Puget Sound Energy agrees to pay $10,188.78 in retroactive rent. MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. a) Finance Committee Chair Pavone presented a report concurring in the staff recommendation to approve the following payments: 1. Accounts Payable — total payment of $6,996,218.33 for vouchers 10098, 32919, 372885- 372886, 372899-373280; payroll benefit withholding vouchers 6023-6031, 30819, 372887-372898 and one wire transfer. 2. Payroll —total payment of $1,469,012.77 for payroll vouchers which includes 678 direct deposits and 13 checks (March 16-31, 2019 pay period). 3. Kidder Mathews — total payment of $35,232.19 for vouchers 5857-5875. MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. May 6, 2019 REGULAR COUNCIL MEETING MINUTES AGENDA ITEM #6. a) b) Finance Committee Chair Pavone presented a report concurring in the staff recommendation to hire a Facilities Coordinator at Step E of salary grade a25, effective May 1, 2019. MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. LEGISLATION Ordinances for second and final reading: a) Ordinance No. 5926: An ordinance was read amending Section 4-2-060 of the Renton Municipal Code, and adding a new Subsection 4-2-080.A.83 to the Renton Municipal Code, adding a new allowed use in the Urban Center (UC) zone subject to a Hearing Examiner Conditional Use Permit, providing for severability, and establishing an effective date. MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. b) Ordinance No. 5927: An ordinance was read amending Section 6-27-5 of the Renton Municipal Code, by increasing deferrals of fines for impounded shopping carts, providing for severability, and establishing an effective date. MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS Please see the attached Council Committee Calendar. MOVED BY MCIRVIN, SECONDED BY PEREZ, COUNCIL REFER THE TOPIC OF SUSTAINABLE ENERGY TO THE UTILITIES COMMITTEE. CARRIED. ADJOURNMENT MOVED BY PRINCE, SECONDED BY WITSCHI, COUNCIL ADJOURN. CARRIED. TIME: 7:43 P.M. Jason A. Seth, CIVIC, City Clerk Jason Seth, Recorder Monday, May 6, 2019 May 6, 2019 REGULAR COUNCIL MEETING MINUTES Council Committee Meeting Calendar AGENDA ITEM #6. a) May 6, 2019 May 13, 2019 Monday 4:30 PM Public Safety Committee, Chair Corman - Council Conference Room 1 . Emerging Issues in Public Safety 5:00 PM Planning & Development Committee, Chair Prince - Council Conference Room 1. Benson Hill Community Plan Advisory Board Appointment - Conway 2. Docket #14 3. Emerging Issues in CED 5:45 PM Committee of the Whole, Chair Persson - Conferencing Center 1 . Parks, Recreation and Natural Areas Plan Update 2. Lease Proposals, Old Chamber of Commerce Building - Briefing Only 3. Emerging Issues AGENDA ITEM #6. b) AB - 2385 C[TY OF -----wwwo�Renton uOl"' SUBJECT/TITLE: Reappointments to Renton Airport Advisory Committee RECOMMENDED ACTION: Council Concur DEPARTMENT: Executive Department STAFF CONTACT: April Alexander, Executive Assistant EXT.: 6520 None Mayor Law reappoints the following for a term ending 5/7/22: Mr. Shane Carlson, Airport -At -Large, Primary position Mr. James Young, Airport -At -Large, Alternate position Mr. Gordon Alvord, Airport Leaseholder, Primary position Ms. Marie Campbell, Airport Leaseholder, Alternate position Mr. Lee Chicoine, North Renton Neighborhood, Primary position Mr. Ben Johnson, North Renton Neighborhood, Alternate position Mr. Harold Jones, Highlands Neighborhood, Primary position A. Recommendation Memo Confirm Mayor Law's reappointments of Mr. Carlson, Mr. Young, Mr. Alvord, Ms. Campbell, Mr. Chicoine, Mr. Johnson and Mr. Jones to the Renton Airport Advisory Committee. AGE PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE: May 2, 2019 PAL, C�V' Q �, 1J TO: Denis Law, Mayor �ISI ( Z ?419 FROM: Gregg Zimmerm ,'public Works Administrator, ext. 7 Op '�'' RENT ate. C� STAFF CONTACT: Harry Barrett Jr., Airport Manager, ext. 7477 SUBJECT: Renton Airport Advisory Committee Membership Reappointments The Renton Airport Advisory Committee has several position terms that are expiring May 7, 2019. The positions are as follows: NAME POSITION APPOINTMENT DATE NEXT TERM EXPIRING Shane Carlson Airport -at -Large Primary April 2, 2018 May 7, 2022 James Young Airport -at -Large Alternate December 19, 2018 May 7, 2022 Gordon Alvord Airport Leaseholder Primary November 25, 2013 May 7, 2022 Marie Campbell Airport Leaseholder Alternate August 8, 2016 May 7, 2022 Lee Chicoine North Renton Primary April 7, 2008 May 7, 2022 Ben Johnson North Renton Alternate February 22, 2010 May 7, 2022 Harold Jones Highlands Primary July 11, 2011 May 7, 2022 The incumbents are considered to be members of good standing. Based on conversations with the incumbent members, Airport management has determined each of them has a desire to continue to serve on the Committee. These members understand, and are committed to the City's Airport Master Plan, mission statement and Business Plan. In addition, they have demonstrated the ability to analyze detailed information to balance competing objectives presented to the Committee. The Airport management team recommends the incumbents be reappointed to their respective positions on the Renton Airport Advisory Committee with terms expiring May 7, 2022. The Committee continues to accept applications for one primary and three alternate vacancies. The Airport management team will be reviewing all applications and will submit recommendations to fill these vacancies in the near future. cc: Robert Harrison, Chief Administrative Officer Jim Seitz, Transportation Systems Director April Alexander, Executive Assistant Susan Campbell-Hehr, Administrative Secretary I M #6. b) H:\File Sys\AIR - Airport, Transportation Services Division\01 Administration\02 Committees\Airport Advisory\RAAC - Membership\2 - Reappointments\2019 Reappointments\rev 2019 RAAC Reappointments.docx AGENDA ITEM #6. c) AB - 2382 CITY OF enton SUBJECT/TITLE: RECOMMENDED ACTION: DEPARTMENT: STAFF CONTACT: EXT.: 4Culture Sustaining Program Grant Council Concur Community & Economic Development Department Cliff Long, Economic Development Director 6591 The City has applied for and will be awarded a total of $20,000 from 4Culture to support 2019 and 2020 Arts and Culture projects in the City of Renton. 4Culture provides sustained support funding to assist with the day-to-day needs of arts, heritage, and preservation organizations over two-year cycles —this reliable, consistent support lets creativity flourish in the places that make King County a cultural hub. The Renton Municipal Arts Commission has applied for and will be awarded $20,000 over a two- year cycle to provide opportunities for members of the community to become engaged with each other through art, whether it is a participatory project or event or as a spectator. The grant agreement for 2019 is for the initial $10,000. A second grant agreement will be sent in 2020 for an additional $10,000. Funding from 4Culture will help the Arts Commission ensure accessibility to art and culture on a community level. The Arts Commission's application is attached, and proposes to use the funds to raise awareness of art and culture in the city through continued support for public art projects and community events. The criteria for projects that receive funding include: 1) Marketing criteria: outreach to under -served or culturally or linguistically isolated segments of the community so that they are aware of the program or event;2) Admission criteria: free entrance or reduced ticket prices for identified segments of the population that may not afford the cost of admission; and/or 3) Transportation criteria: provide transportation to program or event for those with limited mobility and/or no other transportation options. Greater consideration for funding is given for enhanced accessibility. A. 4Culture Arts Sustained Support Program Application B. Grant Agreement with 4Culture Authorize the Administration to accept the 4Culture Sustained Support Program award of $20,000. 5/1 /2019 https://apply.4cuIture.org/sustained-applications/record/006Og0000'X&'b -DA ITEM #6. C) I� CULTURE SUSTAINED SUPPORT APPLICATION SUMMARY Application status, narrative, supplementary items, etc. Not every field in this summary may apply to the specific sustained support application you submitted. << Return TITLE STAGE YEAR PRIMARY CONTACT 2019-2020 Arts Sustained Support - LAA Approved 2019 Jessie Kotarski APPLICATION NARRATIVE SHORT The Renton Municipal Arts Commission (RMAC), established in 1965, is ORGANIZATION committed to providing opportunities for artists and art groups and DESCRIPTION raising awareness of art and culture in the Renton community and South King County. COMMUNITY The City of Renton has seen tremendous growth in its population in recent years. Now the eighth largest city in the state, Renton is also one of the most diverse cities for its size in the U.S. Local employment https://apply.4cuIture.org/sustained-applications/record/0060g00000viR60AAE 1/6 5/1/2019 https://apply.4culture.org/sustained-applications/record/0060g00000v�DA TFM �6. C opportunities (Boeing), relatively affordable housingPan o�scnoo ) attract people from all over the world. The multitude of languages and cultures, while providing richness to the cultural life of the community, also pose challenges. Communication and inclusion must be constantly considered in order to reach segments of the community that might otherwise be inadvertently excluded. This is an issue that will continue to increase in importance over time. The foundation for reaching out is the diversity of the RMAC itself, which is well represented by an ethnic cross-section of the community and balanced as to gender identification and age (one commissioner position is designated for 15-18 years). While all the commissioners have an interest in art, not all consider themselves to be "artists," and not all live within the boundaries of the city. The RMAC is dedicated to providing opportunities for members of the community to become engaged with each other through art, whether it is a participatory project or event or as a spectator. The RMAC is not as interested in creating art, although that is certainly a goal, as in ensuring accessibility to art and culture on a community level. FUTURE The 2010 City of Renton Arts & Culture Master Plan has provided guidance to the RMAC for program development. Written and adopted during the recession, however, it realistically acknowledged the lack of funding at that time for serious implementation of the Plan. What seemed like an insurmountable limitation at the time has now been alleviated to a certain extent. Therefore, work to revise the Arts & Culture Master Plan has begun. The new plan, to be completed in 2019, will better reflect the goals of the RMAC, the needs of the community, and the anticipated resources available. The ongoing challenge will be the availability of funding for the arts. Renton has embraced its growing diverse population, but like similar South King County cities, struggles to meet the needs of some of those https:Happly.4culture.org/sustained-applications/record/006Og00000viR60AAE 2/6 5/1/2019 https://apply.4culture.org/sustained-applications/record/006Og00000vjfZ�QP n ITEM J6. C) community members. The requirements for delivery o a equate socia services seem to conflict with the desire to fund arts and culture programs. Although the fact that they need not be mutually exclusive is obvious to some, it requires an on -going education program to overcome the objections of others. The case must continually be made that those in need of social services deserve to live in a community that has a robust, creative art and culture environment. Fortunately, by working with the City Administration and Renton City Council, the RMAC has demonstrated this and has been rewarded by substantial budget increases (over 1000% for the 2017-18 budget and 100% of that for 2019-2020). MANAGEMENT Structure The RMAC consists of 13 volunteer members who serve 3-year, renewable terms. A liaison and an administrative assistant are city staff. A Chair, Vice -Chair, and Secretary, elected by the Commission, comprise the RMAC Executive Committee, whose primary functions are to set the agenda and run the monthly meetings. Municipal and Community Collaboration The RMAC works closely with municipal departments. Commissioners are appointed by the Mayor, but the RMAC is a function of the Economic Development Division within the Community and Economic Development Department. All projects and events are vetted by the City of Renton Risk Management Division; projects on public property and in public rights -of -way are coordinated with the Transportation Division; the RMAC works with the Community Services Department on park and community facility events. The RMAC works closely with other arts and culture based organizations in Renton, specifically, Allied Arts of Renton (sponsoring their family concerts and the Renton Annual Art Show); ArtsUnlimited of Renton (sponsoring SummerFest and other AU events); and the Renton History Museum (by funding exhibitions and loaning work from the City Art Collection). https:Happly.4culture.org/sustained-applications/record/006Og00000viR60AAE 3/6 5/1 /2019 https://apply.4culture.org/sustained-applications/record/006Og0000 0v' DA ITEM #6. c) Development of Art, Artists, and Arts Organizations The approach used by the RMAC to attain its goal of "Galvanizing Art" in Renton is to sponsor projects, programs, and events that provide opportunities for the public, whether connected to the local art scene or not, to participate. At the same time, individual artists and art organizations are encouraged to do the same, including the community in the personal expressions of their art. PROGRAMMING In 2017, the Renton Municipal Arts Commission won the Washington State Governor's Smart Growth Award for its "Galvanizing Art Projects" Program (GAP). Cited by the award committee for its innovative approach to providing artworks in neighborhoods of the city, the GAP was also praised for astute use of what are typically limited funds for municipal art projects and the grass -roots nature of its organization. The Governor's committee suggested it could be a prototype for other cities that have limited arts funding. Developed as a means of raising awareness of art and culture in the city, GAP projects, programs, and events are proposed by both Commissioners and other community members. A brief introduction to a potential project is presented at a meeting of the RMAC whereat commissioners ask questions, make suggestions, and provide an indication of support (or not). A formal application is submitted by the proponent that provides a detailed explanation of the project, its purpose, location and logistics, cost, and other pertinent information. The RMAC discusses the GAP application and votes on whether to approve funding. The key criterion for approval of GAP projects, programs, and events is accessibility. How will the various segments of the community that may not otherwise know about this be informed of it? Will it be free to all or will there be a reduced cost opportunity available? Can special transportation be provided for the mobility -impaired? A follow-up presentation and evaluation is made to the RMAC after project completion. https:Happly.4culture.org/sustained-applications/record/006Og00000viR60AAE 4/6 5/1/2019 https://apply.4cuIture.org/sustained-applications/record/006Og000046"L'�VDA ITEM #6. c) PUBLIC All RMAC programs and events are free to the public. Those proposed BENEFIT by other artists or organizations who/that receive funding from the RMAC are required to meet at least one of the following accessibility requirements: 1) Marketing: outreach to under -served or culturally or linguistically isolated segments of the community so that they are aware of the program or event; 2) Admission: free entrance or reduced ticket prices for identified segments of the population that may not afford the cost of admission; and/or 3) Transportation: provide transportation to program or event for those with limited mobility and/or no other transportation options. Greater consideration for funding is given for enhanced accessibility. SUPPLEMENTARY MATERIALS IF REQUESTED ACTIVITIES Sentimental Journey Pops Concert (with Rainier Chorale) June 9-10, 2018, 200 attendees Evergreen Ballet "Sleeping Beauty" Spring 2018, unknown attendance Yappy Hour Concert Series (with Chamber of Commerce) On -going June -September* Renton Farmers Market wandering minstrels, on -going June — September* SummerFest (with ArtsUnlimited) July 21, 2018* Renton Salutes the PNW In Music, Art, and Picture, July 28, 2018* Artist Guest Lecture Series and Painting Workshops, September 1, 2018, 30 attendees Fall Family Concert (with Allied Arts of Renton) October 2018,150 attendees *Free admission, attendance unknown https://apply.4cuIture.org/sustained-applications/record/006Og00000viR60AAE 5/6 5/1/2019 https://apply.4cuIture.org/sustained-applications/record/0060g00000v,�R&'f - A ITEM #6. C) Also, miscellaneous Galvanizing Art Projects throughout the city o a temporary, semi -permanent, or permanent nature. BOARD Adrienne LaFaye Bill Huls, Vice -Chair Dave Samek Evelyn Reingold, Secretary Kim Patterson Marsha Rollinger Mary Clymer Neil Sheesley, Chair Samantha Goetz-Granquist, Youth Member Susan Jessick (There are currently three vacant positions on the Commission) STAFF Elizabeth Higgins, Liaison Jessie Kotarski, Administrative Assistant RESUME ATTACHMENTS IF REQUESTED FILES There are no attachments with this application. << Return ;--d I y & Soapbox Engage https://apply.4cuIture.org/sustained-applications/record/0060g00000viR60AAE 6/6 DocuSign Envelope ID: 7COE66EA-2EFB-4585-9BAO-865858OB4457 AGENDA ITEM #6. c) GRANT INFORMATION CONTRACTOR INFORMATION City of Renton Jessie Kotarski RMAC liaison 1055 S Grady Way, 6th floor Renton, Washington 98057 (425) 430-6581 I� CULTURE TEL 206 296.7580 TTr 711 101 PREFQNTAiNE PL S SEATTLE WA 98104 WWW.4CULTURE.ORG Your Contract #: 119209A Arts Sustained Support - 1750 Motion #: 2019-13 PROGRAM INFORMATION Attached is your Contract with 4Culture for $10,000.00 for the 2019-2020 Arts Sustained Support - LAA project. The contract starts on 01/01/19 and ends on 12/31/19. For questions, contact Bret Fetzer at bret.fetzer@4culture.org or (206) 263-1599. SCOPE OF SERVICE City of Renton and 4Culture, the Cultural Development Authority of King County, mutually agree that the following services be provided in accordance with the application submitted to and approved by the 4Culture Board. Support for 2019 Programs, including events or activities with actual expenses in excess of the amount of this organization's Arts Sustained Support award, occurring between Jan 1 and Dec 31 of this year, and which are open and publicized to the community. Funds are provided on a cost reimbursement basis, including any overhead, personnel, rent, insurance, and related operating expenses necessary as part of the production of activities and experiences supported by this award. Payable upon completion of events or activities that fulfill the requirements above and submittal of an invoice, including documentation regarding: • Final project budget, actual • Samples of programs, brochures, or other marketing materials featuring the 4Culture logo, if available • Photos of the event, if available Final aavment will not be made until acknowledement is submitted 4CULTURE PAGE 1 DocuSign Envelope ID: 7COE66EA-2EFB-4585-9BAO-8658580B4457 AGENDA ITEM #6. c) PUBLIC BENEFIT All RMAC programs and events are free to the public. Those proposed by other artists or organizations who/that receive funding from the RMAC are required to meet at least one of the following accessibility requirements: 1) Marketing: outreach to under -served or culturally or linguistically isolated segments of the community so that they are aware of the program or event; 2) Admission: free entrance or reduced ticket prices for identified segments of the population that may not afford the cost of admission; and/or 3) Transportation: provide transportation to program or event for those with limited mobility and/or no other transportation options. Greater consideration for funding is given for enhanced accessibility. CONTRACTOR INSTRUCTIONS Please electronically sign this Contract within two weeks of receipt and return any required enclosures. You will not be able to make changes to this Contract. If there is an error in the document, or if you need to request changes in your Scope of Service or other items, please contact your Program Manager listed above. 1. Services — Please review the information, Specific Scope, and Public Benefit sections above carefully. These explain the services you are agreeing to provide in accordance with the application you submitted to 4Culture. 2. Enclosures— Please download and complete any required enclosures listed below and e- mail to 4Culture at attachments@4cuIture.org. Enclosures with private information (e.g. social security numbers on a W-9) may be mailed to 4Culture, 101 Prefontaine PI S, Seattle, WA 98104-2672. a. Items to be returned at the time you sign the contract: • W-9 b. At the time you are requesting payment, you will need to provide appropriate documentation such as an interim invoice, final invoice, evaluation, or digital photos. Please review your specific grant program requirements at 4Culture's website: Manage Your Award. 3. 4Culture Logo— For details of the requirements for acknowledging 4Culture support, please refer to Section I, C. of the contract. The 4Culture logo is available for download in PDF, EPS, and Jpeg formats. Promote your 4Culture funded project using our Media Kit. Find out what's required, what you can do, and how we can help. 4CULTURE PAGE 2 DocuSign Envelope ID: 7COE66EA-2EFB-4585-9BAO-865858OB4457 AGENDA ITEM #6. c) 4. Signature —Follow the link in the e-mail message -you will be walked through a few simple steps to read and sign the contract at DocuSign. A copy of the Contract will be e-mailed to you as a PDF after it has been signed by 4Culture's Executive Director. 4CULTURE PAGE 3 DocuSign Envelope ID: 7COE66EA-2EFB-4585-9BAO-865858OB4457 AGENDA ITEM #6. c) AGENCY SERVICES CONTRACT THIS CONTRACT is entered into by the CULTURAL DEVELOPMENT AUTHORITY OF KING COUNTY ("4Culture"), whose address is 101 Prefontaine Place South, Seattle, WA 98104-2672 and telephone number is (206) 296-7580 and the Contractor as named on the attached Contract Information Sheet. The Contractor is an art, cultural, preservation or historical organization or specialist identified by 4Culture as qualified to receive funds pursuant to King County Code Sections 2.48 and 4.42 and RCW 67.28.180 and as hereinafter may be amended. The 4Culture Board of Directors approved providing funds for this project in the motion referenced in the Contract Information Sheet. 4Culture desires to provide funds with which the Contractor shall render certain services to King County citizens. Such services are for the benefit of King County citizens and are provided by museums, performing arts experiences, heritage services and preservation activities and are consistant with those defined in RCW 67.28.180 ("Public Benefit Services"). 4Culture is organized pursuant to King County Ordinance 14482 and RCW 35.21.730, et seq. RCW 35.21.750 provides as follows: "[All] liabilities incurred by such public corporation, commission, or authority shall be satisfied exclusively from the assets and properties of such public corporation, commission or authority and no creditor or other person shall have any right of action against the city, town, or county creating such corporation, commission, or authority on account of any debts, obligations, or liabilities of such public corporation, commission, or authority." The legislative authority of 4Culture has found and declared that providing funds to Contractor to reimburse costs in consideration of services provided hereunder constitutes a public purpose with the meaning of Article VII, Section 1 of the Washington State Constitution for which public funds may properly be expended or advanced. NOW, THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and do mutually agree as follows: I. SCOPE OF SERVICES A. The Contractor shall provide services and comply with the requirements set forth hereinafter and in the Grant Information cover sheet. 4CULTURE PAGE 4 DocuSign Envelope ID: 7COE66EA-2EFB-4585-9BAO-8658580B4457 AGENDA ITEM #6. c) B. Purchase of Services. Funds awarded under this Agreement shall be used solely to reimburse the Contractor for expenses incurred solely in accordance with the Project Proposal and Budget made by the Contractor, and the final agreed upon Specific Scope of Services identified by 4Culture. The work described generally by the Project Proposal and Budget and more specifically by the Specific Scope of Services, including an identified Public Benefit shall hereinafter be referred to as the "Project". C. Contractor agrees to acknowledge 4Culture support in all marketing and promotional materials, websites, brochures, press releases, advertisements, signage and other related materials during the period this contract is in force, with the credit line "this project was supported, in part, by 4Culture/King County Lodging Tax", and/or by the use of the 4Culture logo. D. The Contractor agrees to notify 4Culture whenever possible in advance of any public benefit Project activities. II. DURATION OF CONTRACT This Agreement shall commence and terminate on dates noted on the Contract Information Sheet. This Agreement, however, may be terminated earlier as provided in Section IV hereof. III. COMPENSATION AND METHOD OF PAYMENT A. 4Culture shall reimburse the Contractor for its actual and authorized expenditures incurred in satisfactorily completing the services contracted for and otherwise fulfilling all other requirements specified in this contract in an aggregate amount indicated on the Contract Information Sheet. B. Contractor shall submit an invoice and any reports required, not more than 30 days after the completion of each specified phase identified there. 4Culture will initiate authorization for payment after approval of corrected invoices and reports. 4Culture shall make payment to the contractor not more than 60 days after an approved invoice is received. C. Contractor shall submit its final invoice and all outstanding evaluations, reports and deliverables within 30 days of the date this Agreement terminates. If the contractor's final invoice and reports are not submitted by the day specified in this subsection, 4Culture will be relieved of all liability for payment to the contractor of the amounts set forth in said invoice or any subsequent invoice. 4CULTURE PAGE 5 DocuSign Envelope ID: 7COE66EA-2EFB-4585-9BAO-8658580B4457 AGENDA ITEM #6. c) D. If the Contractor fails to comply with any terms or conditions of this contract or to provide in any manner the work or services agreed to herein, 4Culture may withhold any payment to the Contractor until 4Culture is satisfied that corrective action, as specified by 4Culture, has been completed. This right is in addition to and not in lieu of 4Culture's right to terminate this contract as provided in Section IV, any other rights of4Culture under this Agreement and any other right or remedy available to4Culture at law or in equity. IV. TERMINATION OF AGREEMENT If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its obligations under this Agreement or if the Contractor shall violate any of its covenants, agreements or stipulations of this Agreement, 4Culture may terminate this Agreement and withhold the remaining allocation. Prior to so terminating this Agreement, 4Culture shall submit written notice to the Contractor describing such default or violation. 4Culture shall not so terminate this Agreement if 4Culture determines that Contractor has, within twenty (20) days of the date of such notice, fully corrected such default or violation. V. MAINTENANCE OF RECORDS A. The Contractor shall maintain accounts and records, including personnel, property, financial, insurance and programmatic records and other such records as may be deemed necessary by 4Culture to ensure proper accounting for all contract funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and services provided in the performance of this Agreement. B. These records shall be maintained for a period of six (6) years after termination of this Agreement unless a longer retention period is required by law. VI. AUDITS AND EVALUATIONS A. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by 4Culture and/or federal/state officials so authorized by law during the performance of this Agreement and six (6) years after termination hereof. B. The Contractor shall provide right of access to its facilities, including by any subcontractor to 4Culture, the King County, state and/or federal agencies or officials at all reasonable times in order to monitor and evaluate the services provided under this Agreement. 4Culture will give advance notice to the Contractor in the case of fiscal audits to be conducted by 4Culture. 4CULTURE PAGE 6 DocuSign Envelope ID: 7COE66EA-2EFB-4585-9BAO-8658580B4457 AGENDA ITEM #6. c) C. The Contractor agrees to cooperate with 4Culture in the evaluation of the Contractor's performance under this contract and to make available all information reasonably required by any such evaluation process. The results and records of said evaluations shall be maintained and disclosed in accordance with RCW Chapter 42.17 (Public Records Act). VII. PROPRIETARY RIGHTS If any patentable or copyrightable material or article should result from the Project, all rights accruing from such material or article shall be the sole property of Contractor. Contractor agrees to and does hereby grant to 4Culture, an irrevocable, nonexclusive, and royalty -free license to use, according to law, any material or article and use any method that may be developed as part of the work under this Agreement, solely for non- commercial publicity and marketing purposes. The foregoing license shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of Contractor which are modified for use in the performance of this Agreement. 4Culture will not use, license, distribute or gift any of Contractor's work, material, article or method for profit. VIII. FUTURE SUPPORT 4Culture makes no commitment to support the services contracted for herein nor guarantee regarding the success of the services and assumes no obligation for future support of the Project except as expressly set forth in this Agreement. 4CULTURE PAGE 7 DocuSign Envelope ID: 7COE66EA-2EFB-4585-9BAO-8658580B4457 AGENDA ITEM #6. c) IX. HOLD HARMLESS AND INDEMNIFICATION A. In providing services under this Agreement, the Contractor is an independent contractor, and shall determine the means of accomplishing the results contemplated by this Agreement. Neither the Contractor nor its officers, agents or employees are employees of 4Culture for any purpose. The Contractor shall comply with all applicable federal and state laws and regulations regarding employment, minimum wages and hours, and discrimination in employment. The Contractor is responsible for determining the compensation of its employees, for payment of such compensation, and for all federal and/or state tax, industrial insurance, and Social Security liability that may result from the performance of and compensation for these services. The Contractor and its officers, agents, and employees shall make no claim of career service or civil service rights which may accrue to a 4Culture employee under state or local law. 4Culture assumes no responsibility for the payment of any compensation, wages, benefits, or taxes by, or on behalf of the Contractor, its employees and/or others by reason of this Agreement. To the extent allowed by law, the Contractor shall protect, defend, indemnify and save harmless 4Culture and its officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever occurring or resulting from (1) the Contractor's failure to pay any such compensation, wages, benefits, or taxes; (2) the supplying to the Contractor of work, services, materials, or supplies by Contractor employees or other suppliers in connection with or support of the performance of this Agreement. The Contractor shall also defend, indemnify, and save harmless 4Culture, and its officers, agents, and employees, from and against any and all claims made by Contractor's employees arising from their employment with Contractor. B. To the full extent provided by applicable law, the Contractor shall protect, defend, indemnify, and save harmless 4Culture its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of or in any way resulting from the acts or omissions of the Contractor, its officers, employees, and/or agents, except to the extent resulting from 4Culture's sole negligence. If this Agreement is a "a covenant, promise, agreement or understanding in, or in connection with or collateral to, a contract or agreement relative to the construction, alteration, repair, addition to, subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or other structure, project, development, or improvement attached to real estate" within the meaning of RCW 4.24.225, the Contractor shall so protect, defend, indemnify, and save harmless 4Culture, its officers, employees, and agents only to the extent of the Contractor's, its officers', employees', and/or agents' negligence. The Contractor agrees that its obligations under this subparagraph extend to any claim, demand, and/or cause of action brought by or on behalf of any employees, or agents. In the event 4Culture incurs any judgment, award and/or cost arising there from including attorneys' fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the Contractor. Claims shall include, but are not limited to, assertions that the use or transfer of any software, book, document, report, film, tape or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright. 4CULTURE PAGE 8 DocuSign Envelope ID: 7COE66EA-2EFB-4585-9BAO-8658580B4457 AGENDA ITEM #6. c) X. CONFLICT OF INTEREST A. Chapter 42.23 RCW (Code of Ethics for Municipal Officers --Contract Interests) is incorporated by reference as if fully set forth herein and the Contractor agrees to abide by all the conditions of said Chapter. Failure by the Contractor to comply with any requirements of such Chapter shall be a material breach of contract. B. In addition, Contractor represents, warrants and covenants that no officer, employee, or agent of 4Culture who exercises any functions or responsibilities in connection with the planning and implementation of the Specific Scope of Contract Services funded herein, has or shall have any beneficial interest, directly or indirectly, in this contract. The Contractor further represents, warrants and covenants neither it nor any other person beneficially interested in this Agreement has offered to give or given any such officer, employee, or agent of 4Culture, directly or indirectly, any compensation, gratuity or reward in connection with this Agreement. The Contractor shall take all appropriate steps to assure compliance with this provision. XI. INSURANCE REQUIREMENTS A. Contractor shall procure, at its sole cost and expense, Commercial General Liability insurance against claims for injuries to persons or damages to property which may arise from, or in connection with the performance of work hereunder by the Contractor, his agents, representatives, employees, and/or subcontractors. The costs of such insurance shall be paid by the Contractor or subcontractors. Each policy shall be written on an "Occurrence" basis. B. Minimum Scope of Insurance shall be Insurance Services Office form number (CG 00 01 Ed. 11-88)—Minimum Combined Single Limit of $1,000,000 BI & PD with a General Aggregate per project. C. Deductibles and Self Insured Retentions Any deductibles or self -insured retentions must be declared to, and approved by, 4Culture. The deductible and/or self -insured retention of the policies shall not apply to the Contractor's liability to 4Culture and shall be the sole responsibility of the Contractor. 4CULTURE PAGE 9 DocuSign Envelope ID: 7COE66EA-2EFB-4585-9BAO-8658580B4457 AGENDA ITEM #6. c) D. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. General Liability Policies a.) 4Culture, its officers, employees and agents are to be covered as primary additional insureds as respects liability arising out of activities performed by or on behalf of the Contractor in connection with this Agreement. b.) To the extent of the Contractor's negligence, the Contractor's insurance coverage shall be primary insurance as respects 4Culture, its officers, employees, and agents. Any insurance and/or self-insurance maintained by 4Culture, its officers, employees, or agents shall not contribute with the Contractor's insurance or benefit the Contractor in any way. c.) The Contractor's insurance shall apply separately to each insured against whom claim is made and/or lawsuit is brought, except with respect to the limits of the insurer's liability. 2. All Policies a.) Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits, except as reduced in aggregate by paid claims, at any point during the life of this contract. No material change, or cancellation or nonrenewal of any policy required by this contract shall occur without thirty (30) days' prior written notice to 4Culture. E. Acceptability of Insurers Unless otherwise approved in writing by 4Culture, insurance is to be placed with insurers with a Best's rating of no less than A:VIII, or, if not rated with Best's, with minimum surpluses the equivalent of Bests' surplus size VI II. F. Verification of Coverage 4Culture, reserves the right to request that contractor submit the certificate(s) of insurance evidencing compliance with all requirements set forth above. 4CULTURE PAGE 10 DocuSign Envelope ID: 7COE66EA-2EFB-4585-9BAO-8658580B4457 AGENDA ITEM #6. c) XII. NONDISCRIMINATION A. During the performance of this Agreement, Contractor shall comply with state, federal and local legislation requiring nondiscrimination in employment and the provision of services to the public, including, but not limited to: Title VI of the Civil Rights Act of 1964; chapter 49.60 RCW (the Washington state law against discrimination); K.C.C. chapter 12.16 regarding discrimination and affirmative action in employment by contractors, subcontractors and vendors; K.C.C. chapter 12.17 prohibiting discrimination in contracting; K.C.C. chapter 12.18 requiring fair employment practices; K.C.C. chapter and 12.22 prohibiting discrimination in places of public accommodation. B. The Contractor shall maintain, until 12 months after completion of all work under this contract, all written quotes, bids, estimates or proposals submitted to the Contractor by all businesses seeking to participate in this Agreement. The Contractor shall make such documents available to 4Culture for inspection and copying upon request. XIII. NOTICES Whenever this Agreement provides for notice to be provided by one party to another, such notice shall be in writing and directed to the chief executive officer of Contractor and the Executive Director of 4Culture at the addresses first written above. Any time within which a party must take some action shall be computed from the date that the notice is received by said party. XIV. GENERAL PROVISIONS No modification or amendment to this Agreement shall be valid unless made in writing and signed by the parties hereto. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Agreement. 4Culture's failure to insist upon the strict performance of any provision of this Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance during such breach, shall not constitute a waiver of any right under this Agreement. In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of this Agreement which can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of this Agreement are declared severable. The parties agree that this Agreement is the complete expression of the terms hereto and any oral or written representations or understandings not incorporated herein are excluded. Both parties recognize that time is of the essence in the performance of the provisions of this Agreement. 4CULTURE PAGE 11 DocuSign Envelope ID: 7COE66EA-2EFB-4585-9BAO-8658580B4457 AGENDA ITEM #6. c) XV. ATTORNEYS' FEES; EXPENSES Contractor agrees to pay upon demand all of 4Culture's costs and expenses, including attorneys' fees and 4Culture's legal expenses, incurred in connection with the enforcement of this Agreement. 4Culture may pay someone else to help enforce this Agreement, and Contractor shall pay the costs and expenses of such enforcement. Costs and expenses include 4Culture's attorneys' fees and legal expenses whether or not there is a lawsuit, including attorneys' fees and legal expenses for bankruptcy proceedings (and including efforts to modify or vacate any automatic stay or injunction), appeals, and any anticipated post -judgment collection services. Contractor also shall pay all court costs and such additional fees as may be directed by the court. XVI. SURVIVAL The terms and conditions of Sections III, V, VI, VII, VIII, IX, XI, XII, XIII, XIV and XV shall survive the termination of this Agreement and shall be continuing obligations of the parties. 4CULTURE: CONTRACTOR: 4CULTURE PAGE 12 AGENDA ITEM #6. d) AB - 2384 C[TY OF -----wwwo�Renton uOl"' SUBJECT/TITLE: RECOMMENDED ACTION DEPARTMENT: STAFF CONTACT: EXT.: Authorization to Purchase Fleet Vehicles and Equipment Council Concur Public Works Administration Ron Kahler, Fleet Manager 2660 The Fleet Maintenance Section has obtained quotes for the purchase of a replacement sweeper and a new non -budgeted mower. The total estimated cost for these items is $272,205. The sweeper was included in the 2019 Carry Forward and First Quarter Budget Amendment Ordinance approved by Council April 15, 2019, and the quote received is within the estimated budgeted amount. The quote also accounts for a trade-in savings of $42,500. The mower, which is a new piece of equipment for the Airport, will replace an existing mower that is not currently managed as part of the regular fleet schedule. For consistency purposes the new mower will be added to the fleet schedule so that the maintenance, repair and replacement process reflect those of similar pieces of equipment. An adjustment to transfer the required funds to cover the cost of the mower will be included in the upcoming second quarter budget amendment. The sweeper will be purchased using the Houston-Galvaston Area Council (H-GAC) contract and the mower will be purchased using state bid award contract number 10212. The Fleet Maintenance Section has received the below listed quotes. This request is to authorize the purchase of these items. The sweeper was included in the 2019 Carry Forward and First Quarter Budget Amendment Ordinance. The estimated cost of the new mower will be covered by transferring funds from the Airport's Major Facility Maintenance Fund 422.725088 to the Equipment Repair and Replacement Fund 501. This transfer will be included in the upcoming second quarter budget amendment. Existing Year Replacement Replace ent Vendor & State Contract Vehicle Department Purchased Make & Model CostmBid Number M4HSD 4 Wheel Mechanical E129 Public Works 2012 Sweeper NEW Public Works N/A John Deere X570 TOTAL A. HGACBuy Quote SW04-18 B. Washington Tractor, Inc. Quote 19322608 $266,206 H-GAC Washington Tractor $5,999 I Washington State #10212 $272,205 AGENDA ITEM #6. d) Authorize the purchase of a replacement sweeper and new mover for an estimated total of $272,205. Funding for these items is included as part of the 2019 Carry Forward and First Quarter Budget Amendment Ordinance approved by Council April 15, 2019, or will be included in the upcoming second quarter budget amendment. The sweeper will be purchased using the Houston-Galvaston Area Council (H-GAC) contract and the mower will be purchased using state bid award contract number 10212. ff Cfty CONTRACT PRICING WORKSHEET For Standard Equipment Purchases Contract AGE No.: SW04-18 DAaITE/ �c o Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying City of Renton, WA Agency: Contractor: WSF LLC dba Western Systems and Fabrication Contact Richard Marshal Person: Prepared Scott Smits By: Phone: 425-430-7400 Phone: 503-496-1330 Fax: Fax: 5803-305-6347 Email: rwmarshall(a)_rentonwa.gov Email: scottsmits(D_westernsystem.com Product AB09 Code: 11 Description: M4HSD 4 Wheel Mechanical Sweeper - RH High Side Dump, Center Steer A. Product Item Base Unit Price Per Contractor's H-GAC Contract: 256300 B. Published Options - Itemize below - Attach additional sheet if necessary - Include Option Code in description if applicable (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost Dual Gutter Broom Tilt 4550 Arrowstick - LED 1635 Limb Guard (Cab Beacon/Strobe) 259 Strobe Light - Cab, LED 422 Elevator & Hopper Flusher 1117 Hopper Access Door 2806 Remote Heated Mirrors/ Heavy Duty Brackets 1635 In -Cab Controlled Leaf Door INC AM/FM/ CD 490 High Back Air Ride Seat 1008 Triple Pump Option 3215 Elevator Assembly, 2 Pc Bottom, 11 Flight Squeegee 2970 Subtotal From Additional Sheet(s): Subtotal B: 20107 C. Unpublished Options - Itemize below - Attach additional sheet if necessary (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost Autolube System 5938 Auxiliary Hopper Lift 2160 Subtotal From Additional Sheet(s): Subtotal C: 8098 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total Of the Base Unit Price plus Published Options (A+B). For this transaction the percentage is: 3% D. Total Cost before any other applicable Charges, Trade -Ins, Allowances, Discounts, Etc. (A+B+C) Quantity Ordered: 11 1 1 X Subtotal of A + B + C: 284505 = Subtotal D: 284505 E. Trade -Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges Description Cost Description Cost Freight 0 Based on expidited PO $0 Sales Tax - 10% 24200.58 Trade Value -42500 Subtotal E:-18299.42 11 Delivery Date: 120 Days F. Total Purchase Price (D+E):IL 266205.58 Ja JONN DEERE AGENDA ITEM #6. d) Quote Summary Prepared For: Prepared By: City Of Renton -airport Gail Reed Scott-s0416 Nordeen 616 W Perimeter Rd Washington Tractor, Inc. Renton, WA 98057 2700 136th Ave Ct E Business: 425-235-2591 Sumner, WA 98390 Phone: 253-863-4436 snordeen@washingtontractor.com Quote Id: 19322608 Created On: 08 April 2019 Last Modified On: 08 April 2019 Expiration Date: 26 April 2019 Equipment Summary Selling Price Qty Extended 2019 JOHN DEERE Select Series $ 5,454.02 X 1 = $ 5,454.02 X570 Tractor with 48 Accel Deep (48A) Mower Deck - 1 MOX570AKJM 132270 Equipment Total $ 5,454.02 Quote Summary Equipment Total $ 5,454.02 LICENSE FEES $ 0.00 SubTotal $ 5,454.02 Sales Tax - (10.00%) $ 545.40 Est. Service Agreement Tax $ 0.00 Total $ 5,999.42 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 5,999.42 Salesperson : X Accepted By: X JOHN DEERE AGENDA ITEM #6. d) Selling Equipment Quote Id: 19322608 Customer: CITY OF RENTON-AIRPORT GAIL REED 2019 JOHN DEERE Select Series X570 Tractor with 48 Accel Deep (48A) Mower Deck -1 MOX57OAKJM132270 Hours: 0 Stock Number: 284882 Code Description Qty 5340M X570 48A 1 Standard Options - Per Unit 5340MO01A COUNTRY CODE- US/CANADA 1 Standard Options Total Dealer Attachments 1000 SET UP LABOR 1 Dealer Attachments Total Value Added Services Total Other Charges Freight 1 MISC 1 FRT DISC 1 Other Charges Total Suggested Price Unit $ 5,999.00 Selling Price $ 5,454.02 Extended $ 5,999.00 $ 0.00 $ 0.00 $ 0.00 $ 150.00 $ 150.00 $ 150.00 $ 0.00 $ 351.29 $ 351.29 $ 40.00 $ 40.00 $-351.29 $-351.29 $ 40.00 $ 6,189.00 Customer Discounts Customer Discounts Total $-734.98 $-734.98'i AGENDA ITEM #6. e) AB - 2383 C[TY OF -----wwwo�Renton uOl"' SUBJECT/TITLE: Change Order No. 6 to CAG-17-174 with Laser Underground & Earthworks, Inc. for the Renton Hill Utility Replacement Project RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: John Hobson, Wastewater Utility Engineer EXT.: 7279 Funding for Change Order No. 6 to CAG-17-174 with Laser Underground & Earthworks, Inc. totaling $115,214.46 is available from the approved 2019 Capital Improvement Program budgets for the Water, Wastewater and Surface Water utilities Renton Hill Utility Replacement Project (425.455170, 426.465475, 427.475509). There is sufficient funding in the project budgets to fund the additional cost of Change Order No. 6. The city has replaced water, sewer and storm pipelines in the Renton Hill neighborhood. Final asphalt roadway paving, as authorized by Change Order No. 5, has been completed on most of the roadways in the project area. Due to the steep grade (20% +) of South 7th Street between Cedar Avenue South and Renton Avenue South, the asphalt paving subcontractor (ICON Materials) has determined that this section of roadway cannot be paved utilizing asphalt. The slope exceeds the asphalt paving industry's maximum slopes of 15-16% for using rollers to compact the asphalt. Not only will the roller tend to push the hot asphalt downhill while attempting to compact it, the steep grade minimizes the traction that a smooth wheeled roller can attain, resulting in a potentially dangerous situation. Therefore staff has determined that restoration of this section of roadway will require a cement concrete road. Change Order No. 6 for $115,214.46 will increase the total construction contract amount for the Renton Hill Utility Replacement Project to rebuild South 7th Street between Cedar Avenue South and Renton Avenue South with a cement concrete roadway. The funds from Change Order No. 5 that were originally designated for asphalt paving of this roadway section will be used to remove the existing roadway, place new subgrade materials, and compact them in preparation for the new cement concrete panels. A. Change Order No. 6 Execute Change Order No. 6 to CAG-17-174 with Laser Underground & Earthworks, Inc. in the amount of $115,214.46 for roadway restoration of South 7th Street between Cedar Avenue South and Renton Avenue South with cement concrete pavement. CITY OF RENTON Public Works Department AGENDA ITEM #6. e) CONTRACT CHANGE ORDER AGREEMENT CONTRACT: Renton Hill Utility Replacement CAG-17-174 C.O.# 6 CONTRACTOR: Laser Underground & Earthworks, Inc. SUMMARY OF PROPOSED CHANGE: Provide all labor, equipment, subcontracting, bonding, insurance for the complete work required for the installation of a concrete roadway on S 7th St between Cedar Ave S and Renton Ave S as outlined below: ITEM Additional Quantities Under This Change Order Unit Qty. Unit Price Total Price A40. NEW ITEM: LS 1 $34,913.47 $34,913.47 Surface Water Utility portion of additional costs to rebuild S 7th St between Cedar Ave S and Renton Ave S. Work to include removal of existing asphalt roadway, placement and compaction of CSTC subbase, adjustment of utility covers, forming, pouring and finishing new concrete roadway per Laser Underground & Earthworks, Inc. April 9, 2019 proposal. 1339. NEW ITEM: LS 1 $34,913.47 $34,913.47 Wastewater Utility portion of additional costs to rebuild S 71h St between Cedar Ave S and Renton Ave S. Work to include removal of existing asphalt roadway, placement and compaction of CSTC subbase, adjustment of utility covers, forming, pouring and finishing new concrete roadway per Laser Underground & Earthworks, Inc. April 9, 2019 proposal. C35. NEW ITEM: LS 1 $34,913.48 $34,913.48 Water Utility portion of additional costs to rebuild S 7th St between Cedar Ave S and Renton Ave S. Work to include removal of existing asphalt roadway, placement and compaction of CSTC subbase, adjustment of utility covers, forming, pouring and finishing new concrete roadway per Laser Underground & Earthworks, Inc. April 9, 2019 proposal. Sub Total Sales Tax for Schedules B & C (10.0%) Total $104, 740.42 $10,474.04 $115,214.46 ORIGINAL CONTRACT AMOUNT CURRENT CONTRACT AMOUNT ESTIMATED NET CHANGE ESTIMATED CONTRACT THIS ORDER TOTAL AFTER CHANGE $5,048,703.20 $6,498,650.63 $115,214.46 $6,613,865.09 SIGNATURES: Contractor: Date: Project Engineer: Date: Approved By: Date: Ron Straka, Utility Systems Director Approved By: Date: Gregg Zimmerman, PW Administrator Approved By: Date: Denis Law, Mayor Approved By: Date: Shane Moloney, Renton City Attorney Attest: Date: Jason Seth, City Clerk H:\File Sys\WTR - Drinking Water Utility\WTR-27 - Water Project Files\WTR-27-03824 - 2015 Water Main Replacement\Pay Estimates\Change Orders\CO #6 (Concrete Road) Sch A, B & C\Change Order #6 - Concrete Road.doc\JHmc