HomeMy WebLinkAboutContract CAG-14-007
WSP No. C140626GSC
INTERAGENCY AGREEMENT
BETWEEN
STATE OF WASHINGTON
WASHINGTON STATE PATROL
AND
RENTON FIRE & EMERGENCY SERVICES DEPARTMENT
This Interagency Agreement (Agreement), pursuant to RCW 43.43.960 through RCW 43.43.964
(State Fire Service Mobilization) and Chapter 39.34 RCW (Interlocal Cooperation Act), is made and
entered into by and between the Washington State Patrol, hereinafter referred to as "WSP," and the
Renton Fire & Emergency Services Department, a statutorily authorized fire agency within the State
of Washington, hereinafter referred to as "Fire Agency."
The purpose of this Agreement is to provide for the reimbursement of allowable Fire Agency costs
incurred while its assets are mobilized in accordance with RCW 43.43.960 through RCW 43.43.964
and the Washington State Fire Services Resource Mobilization Plan (Mobilization Plan). The
Mobilization Plan and any subsequent versions adopted pursuant to RCW 43.43.962 are
incorporated herein by this reference.
Therefore, it is mutually agreed that:
1. Mobilization Plan. The Mobilization Plan provides a process to quickly notify, assemble and
deploy fire service personnel and equipment to any local fire jurisdiction in Washington State that
has expended all local and mutual aid resources in attempting to manage, mitigate and control
an emergency incident or situation for the protection of life and property. If the Fire Agency
responds with its available assets to an incident mobilization, both parties shall comply with the
procedures detailed in the Mobilization Plan.
2. Period of Performance. The period of performance of this Agreement begins on January 1,
2014 and ends on December 31, 2018 unless terminated sooner as provided herein.
3. Billing Procedures. WSP shall reimburse the Fire Agency upon the receipt of properly
executed claim forms submitted by the Fire Agency according to the Mobilization Plan. Claims
for payment submitted by the Fire Agency to WSP for costs due and payable under this
Agreement shall be paid by WSP if received by WSP within 45 days from the end of each
respective fire mobilization. The Fire Agency is required to be registered as a Statewide Payee
prior to submitting a request for payment under this Contract. The Washington State
Department of Enterprise Services (DES) maintains the Statewide Payee Registration System;
to obtain registration materials go to
http://www.des.wa.gov/services/ContractingPurchasinq/Business/VendorPay/Pages/default.as
px.
4. Compliance with Civil Rights Laws. During the period of performance for this Agreement,
both parties shall comply with all federal and state nondiscrimination laws.
5. Records Maintenance. Both parties shall maintain books, records, documents and other
evidence which sufficiently and properly reflect all direct and indirect costs expended by either
party in the performance of the services described herein. These records shall be subject to
inspection, review or audit by personnel of both parties, other personnel duly authorized by either
party, the Office of the State Auditor, and federal officials so authorized by law. Both parties
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shall retain all books, records, documents, and other material relevant to this Agreement for six
(6) years after expiration, and the Office of the State Auditor, federal auditors, and any persons
duly authorized by the parties shall have full access and the right to examine any of these
materials during this period.
6. Agreement Management The work described herein shall be performed under the
coordination of Chief Mark Peterson of the Fire Agency, and Assistant State Fire Marshal Paul
Perz of WSP, or their successors. They shall provide assistance and guidance to the other party
necessary for the performance of this Agreement.
7. Hold Harmless. Each party shall defend, protect and hold harmless the other party from and
against all claims, suits and/or actions arising from any negligent or intentional act or omission
of that party's employees, agents, and/or authorized subcontractor(s) while performing under
this Agreement.
8. Agreement Alterations and Amendments. This Agreement may be amended by mutual
agreement of the parties. Such amendments shall not be binding unless they are in writing and
signed by personnel authorized to bind each of the parties.
9. Termination. Either party may terminate this Agreement upon thirty (30) calendar days' written
notification to the other party. If this Agreement is so terminated, the terminating party shall be
liable only for performance in accordance with the terms of this Agreement for performance prior
•
to the effective date of termination.
10. Appeals of Denied Claims. In the event that WSP denies payment of claim(s) submitted by the
Fire Agency under this Agreement, the Fire Agency may appeal the denial according to the
Mobilization Plan. The process contained in the Mobilization Plan is the sole administrative
recourse available to the Fire Agency for the appeal of denied claims.
11. Order of Precedence. In the event of any inconsistency in the terms of this Agreement, the
inconsistency shall be resolved by giving precedence in the following order:
1. Applicable federal and state statutes and regulations;
2. Terms and Conditions contained in this Agreement
3. Any other provisions of the Agreement, whether incorporated by reference or otherwise.
12. All Writings Contained Herein. This Agreement contains all the terms and conditions agreed
upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of
this Agreement shall be deemed to exist or to bind any of the parties hereto.
IN WITNESS WHEREOF, the parties have executed this Agreement.
For the Washington State Patrol: For the Renton Fire & Emergency Services
Depart = t:
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FOR: John R. Batiste, Chief Denis Law, ayor
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ATTEST:
Date Jaso A. S th, Deput City Clerk
APPROVED AS TO FORM BY THE OFFICE OF THE ATT NEY GENERAL 2/5/2008
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