HomeMy WebLinkAboutContract CAG-10-081
City of Renton, Owner
200 Mill Building
200 Mill Ave. S., Renton, WA 98057
MASTER CONTRACT FOR
MAINTENANCE OR REPAIR SERVICE
1. This Master Contract for Maintenance or Repair Service ("the Agreement") is made effective this November 9,
2009, by and between Performance Mechanical Group, herein called CONTRACTOR, located at 25500 74"' Ave. S.,
Kent, WA 98032, and City of Renton, herein called OWNER GVA Kidder Mathews, 12886 Interurban Ave. S., Seattle,
WA 98168, will herein be acting as AGENT for OWNER, OWNER is the entity owning the property located at 200 Mill
Ave. S., Renton, WA 98057 upon which the CONTRACTOR is performing work or services ("the Property").
2 Supe gf A reg ernent. All work and services performed by CONTRACTOR for OWNER shall be governed by this
Agreement. OWNER and CONTRACTOR shall utilize written project orders or other documents or written directives
issued by OWNER to authorize any work or services by CONTRACTOR (herein collectively, "Project Orders") and all
Project Orders will be subject to and governed by this Agreement. The terms of this Agreement are incorporated in and
applicable to each Project Order issued by OWNER to CONTRACTOR from and after the effective date of this Agree
rnent. The incorporation of this Agreement into any existing contract or contract entered into after the date of this
Agreement will occur automatically regardless of whether this Agreement is identified expressly in the Project Order,
except to the extent that the Project Order expressly waives or exempts specific terms of this Agwemenl.
3 Contractor Duties, CON IRAC I OR, as an independent contractor, agrees to furnish all supervision, tools, equip
ment, labor and materials necessary to fully perforin services authorized by the OWNER in a workmanlike manner, of
such times as are designated and according to the terms and specification provided in each Project Order.
4 Payment Ien_ns, OWNER will pay CON IRAUOR only the compensation agreed to in the Project Order, and per-
formed to the complete satisfaction of the OWNER in accordance with the specifications in the Project Order. Where
this Agreement covers continuing services, CONTRACTOR shall submit an invoice promptly following the end of every
month for services rendered during the preceding month. Otherwise, CONTRACTOR shall submit an invoice upon
completion of each individual service or repair project performed under the terms of this Agreement: Payment shall be
made within approximately 30 days after receipt of invoice. Any applicable sales tax for services performed hereunder
will be added by CONTRACTOR and shown on each invoice All other taxes will be borne by CONTRACTOR.
5, Termination.. This Agreement may be terminated by either party (a) upon not less than thirty (30) days advance
written notice to the other, or (b) in the event of default or insolvency, immediately upon receipt by the defaulting or
insolvent party of written notice from the other party
6. Lien__ CONTRACTOR shall keep Property free from liens arising hereunder. OWNER may withhold any or all pay-
ments otherwise due CONTRACTOR until CONTRACTOR submits proof, in a form satisfactory to OWNER, that all lien
able claims have been fully paid or lien rights otherwise discharged.
7. Operations. The Property is used for various types of operations and may be occupied by tenants. CONTRACTOR
agrees to become familiar with the Property and operations and to take all reasonable precautions to avoid interference,
injury or property damage to OWNER, OWNER'S tenants, adjacent landowners, and other third parties, and to employ-
ees, representatives, or contractors of any of them. All work or services to be performed hereunder shall be subject:at all
times to the inspection and approval of OWNER. Failure of the OWNER to inspect the work or services performed by
the CONTRACTOR does not constitute a waiver under this Agreement.
8. Indemnity. CONTRACTOR agrees to defend and indemnify OWNER, its officers, employees, lessees and agents,
against all third party claims including claims of CONTRACTOR's own employees arising out of CONTRACTOR'S per-
formance hereunder, including claims based on the concurrent negligence of CONTRACTOR and OWNER, their lessees,
agents and employees, and acknowledges that this indemnity was mutually negotiated by the parties herein In the
event of litigation between the parties to enforce the rights under this paragraph, reasonable attorneys' fees shall be
allowed to the prevailing party
*450 ti..10!
(a) Without limiting the generality of the foregoing, CONTRACTOR's indemnity includes claims arising from the
use, misuse or failure of any vehicle, rigging, Hocking, scaffolding or other things rented, loaned or furnished to
CONTRACTOR by OWNER, its Lessees or Agents. The defense and indemnity obligation specifically applies to
operations in close proximity to power lines and other utilities.
(b) If liability is assessed against the OWNER because of CONTRACTOR'S failure to comply with federal, state, or
local laws and ordinances and lawful orders, rules or regulations issued thereunder, CONTRACTOR will indem-
nify OWNER, and OWNER may deduct from any amounts due CONTRACTOR, the amount of any fines, as-
sessments, penalties or liabilities of any nature resulting from the violation.
(c) CONTRACTOR specifically and expressly waives any immunity that may be granted it under the Washington
State Industrial Insurance Act, Title 51 RCW. Further, CONTRACTOR's Indemnification obligation shall not be
restricted or limited in any way by any limitation on the amount or type of damages, compensation or benefits
payable to or for any third party under State Industrial Insurance, other worker's compensation acts, disability
benefits acts, or other employee benefits acts. CONTRACTOR's waiver of immunity in this paragraph extends
only to claims against CONTRACTOR by OWNER and does not include or extend to any claims by CONTRAC-
TOR's employees directly against CONTRACTOR
9, Insurance. Prior to commencement of the work, CONTRACTOR shall obtain and maintain in full force and effect
during the Tenn hereof, at CONTRACTOR's sole expense, the following insurance coverages:
(a) Commercial General Liability (occurrence form), covering bodily injury and property damage liability, including
contractual, XCU, products and completed operations with minimum limits of $500,000 per occurrence,
51,000,000 Aggregate Products - Completed Operations and 51,000,000 General Aggregate OWNER, and
KIDDER, MATHFWS & SCGNER, Inc:., d/b/a GVA KIDDER MATHEWS PROPLRlY SERVICES, while acting as
OWNER'S Agent, shall be named as additional insureds;
(b) Automobile Liability covering owned, hired and non-owned vehicles with minimum limits of$250,000 per per-
son and 5500,000 per accident for bodily injury and $250,000 property damage or cornbined single limit of
$500,000
(c) Workers' Compensation or Industrial Accident insurance as required by law, including Employer's or Stop-Gap
Liability with minimum limit of$500,000 per accident.
CONTRACTOR shall furnish OWNER with Certificates of Insurance evidencing the above insurance prior to commencing
work on the property CONTRACTOR shall require CONTRACTOR's insurance carrier to give OWNER at least: thirty
(30)days written notice prior to any change or cancellation of said coverage, either in whole or in part, and the failure of
CONTRACTOR's insurance carrier to give said notice as required shall be a default by CONTRACTOR hereunder.
10- Subcontractors. None of the work or services to be performed hereunder shall be contracted out by the CON-
TRACTOR without the express written consent of the OWNER.
11 Rules and Re-gulations. CONTRACTOR and CONTRACTOR's employees, representatives and subcontractors shall
observe all applicable rules, laws and regulations, including safety codes, industrial insurance codes, and rules of OWNER
or OWNFR's insurance underwriters relating to operations hereunder.
12 Safety Requrernents. CONTRACTOR agrees to abide by the CONFRACIOR SAFETY REQUIREMENTS attached
hereto as Exhibit A.
13, Warranty_ CONTRACTOR warrants that materials and services performed shall be in compliance with all applicable
codes, and regulations; be free from defects in design, material and workmanship; and perform satisfactorily for the pur-
poses and under the conditions reasonably to be inferred. Materials or services performed found to be defective shall be
replaced or repaired free of charge within a reasonable time after written notice by OWNER. This warranty is in addition
to any other warranties provided by CONTRACTOR or implied or provided by law
SEADOCS:274702.1
CGVA Kidder Mathews
1✓' 1%.d'
14 Hazardous Substances. CONI RACTOR shall not cause or permit, and shall take every care to prevent any
production, deposit, disposal or spill of hazardous substances during performance of this Agreement. In the event that
any hazardous wastes are generated on the work site by CONTRACTOR, its agents, employees, subcontractors or
invitees, CONTRACTOR shall, at its sole cost, remove such waste promptly and shall be solely responsible for transport,
storage and disposal in accordance with the Resource Conservation and Recovery Act, Hazardous Materials
Transportation Act and all other similar federal, state and local laws and regulations as now or hereafter enacted or
amended. Unused portions of hazardous substances shall not be stored on the work site but shall be removed promptly
by CONTRACTOR and properly handled in accordance with all applicable laws. CONTRACTOR shall indemnify and
hold harmless the OWNER from any claims, costs, damages,fines and attorneys' fees and costs,for both defense and for
establishing the OWNER's right of indemnification, arising out of or in any way related to the handling, use, transport,
storage or disposal of hazardous substances by CONTRACTOR, its agents, employees, subcontractors or invitees in the
course of performance of this Agreement The term "hazardous substances" shall be as defined by the Superfund Act
(Comprehensive Environmental Response, Compensation and I iabilily Act. of 1980, as amended) and shall include any
similar definition of a substance subject to similar control by state or local law, including petroleum and petroleum
products.
15. Hazardous Communication Proizram CONTRACTOR shall comply with all provisions of OWNER's written
hazardous communication program. CONTRACTOR shall hold safety meetings and at its own expense train and supply
its employees and enforce all safety standards and specific safety requirements of OWNER and of any federal, state or
local authority, including, without limitation, the requirements of the Occupational Safety Health Act of 1970, as
amended, (including, the Hazardous Communication Standard, "HCS"), the Construction Safety Act of 1969, as
amended; or similar laws and regulations as now enacted or hereafter enacted or arnended-
(a) CONTRACTOR shall provide OWNER with appropriate Material Safety Data Sheets (M.SD.S) prior to
delivering a hazardous chemical to a work site. In the event that CONTRACIOR's work materials do not
require an M.S l) S and no hazardous substances are to be used on the worksite, CONTRACTOR shall so
certify, in writing, using the form "Certificalion Regarding M,S-D S and Hazardous Materials", attached
hereto.
(b) OWNER may at any time during the performance of this Agreement prohibit the delivery or demand the
immediate removal of any such hazardous substances, which prohibition shall be immediately effective upon
notification by OWNER to CONTRACTOR. Failure of OWNER to prohibit the delivery or to demand the
removal of any one or more hazardous substances shall not relieve CONTRACTOR of its responsibilities and
obligations under this Agreement.
(c) Any hazardous substances brought onto the worksite shall be handled and used in accordance with product
specifications and in full compliance with all applicable laws in the event of a spill or release of a reportable
quantity of a hazardous substance CONTRACTOR shall immediately notify OWNER CONTRACTOR shall he
responsible for statutory reporting and shall bear all costs for clean-up.
16 Independent Contractor. CONTRACTOR is at all times an independent contractor under this Agreement
CONTRACTOR has the status of an employer as defined by the Industrial Insurance Workers' Compensation,
Unemployment Compensation, and Social Security Acts and any other acts of federal, state, or local governments.
OWNER shall in no way be liable as an employer to or on account of any of CONTRACTOR's employees.
17 Time. Time is of the essence of this Agreement and each Project Order. CONTRACTOR will commence work
immediately upon issuance of a Project Order, unless otherwise specified in the Project Order. Substantial completion of
the work must occur on the date set in the Project Order.
18. Modifications. Changes in the work or materials furnished and modification of the terms and conditions of this
Agreement or any Project Order must be agreed to in writing.
19. Headings. The headings of the several sections herein are inserted for convenience and reference and are not part
of the terms of this Agreement.
20. Special Conditions. The following special conditions and/or instructions are also incorporated herein None
SDADOCS:274702.1
4LGVA Kidder Mathews
KIDDER MATHEWS & SEGNER, INC., dba GVA
KIDDER MATHEWS
PZ'Ti�ACTOIR
EREORMANCE MECHANICAL ROUP...__ AS AGENT FOR OWNER
__
TITLE
r k
DATE 4-0DATE
S EADOCS.2'7 X3'7 0 2.1
GVA Kidder Mathews
CERTIFICATION REGARDING M.S.D.S. AND HAZARDOUS MATERIALS
CON-TRACTOR hereby certifies that CONTRACTOR'S work materials do not require a Material Safety Data Sheet and
that no hazardous substances arc to be used in its operations on the job site known as the 200 Mill Building.
Contractor. P6 FDRMANCE MECHANICAL G Ol ' _—__ -------
By
Date -- - °-"� -- --— —— —-----—
sFFrocs:z'?•»oz i
GVA Kidder Mathews
Exhibit A
CONTRACTOR SAFETY REQUIREMENTS
'1 PURPOSE
The purpose of these requirements is to identify the minimurn safety and environmental require-
ments for contractors and their employees performing work on GVA Kidder Mathews managed
properties.
2. RESPONSIBILITY
All contractors shall comply, and ensure compliance by its employees and subcontractors, with all
applicable federal, state and local safety and environmental regulations, laws, and standards, as well
as with these requirements.
3 PROCEDURE
Job Requirements
Understanding of the safety and environmental requirerncnts of the job is critical to
the overall success of the project Coilractors and their employees will farniliarize
themselves with the job site and lob requirements.
Reporting to Work
Contractor Supervisory personnel shall report to the designated GVA Kidder
Mathews representative upon arrival at the work location.
Accident, Injury and Illness and Spill Reporting
All work related accidents, injuries and illnesses and spills shall be reported immedi-
ately or as soon as safely possible to the appropriate GVA Kidder Mathews repre
sentative It is the responsibility of the Contractor's designated person-in charge to
ensure that all accidents on GVA Kidder Mathews managed property jobsites or at
GVA Kidder Mathews facilities involving personnel injury or illness, fire and/or ex-
plosions, property damage, hazardous materials spills and vehicles are reported to
GVA Kidder Mathews and to all applicable federal, state and local governments
having jurisdiction.
Contractor Responsibilities
Contractor shall ensure that all Contractor personnel are qualified and trained to
perform the contracted services
Contractor shall adhere to all applicable federal, state and local regulations pertain-
inn to a particular operation for which its services are contracted, and appropriate
GVA Kidder Mathews procedures
Contractor shall be responsible for ensuring that all operations are conducted in a
safe and pollution free manner, and for promptly correcting and reporting to GVA
Kidder Mathews and to Contractor's employees and subcontractors all known or
suspected hazards or unsafe conditions.
srauocs.2 w4 70 2.i
GVA Kidder Mathews
Contractor personnel violating any GVA Kidder Mathews safety or environmental
policy, practice or procedure, or applicable governmental regulation shall be subject
to immediate removal from the work site
Personal Protective Equipment Requirements
All required personal protective equipment shall be supplied to Contractor personnel at the
sole cost and expense of Contractor.
Head Protection
A non-conductive hard hat that meets the requirements of ANSI 289.1
shall be worn at all times while performing work on GVA Kidder Mathews
managed property jobsites or facilities.
Foot Protection
Safety shoes or full shelled boots or work shoes in good condition, with slip
resistant and oil resistant soles, that meet ANSI Z41 1 requirements shall be
won-.
Fye/Face, Protection
I�,ye protection shall be worn vvhile performing work on GVA Kiclder
mathews iyi rna{;ed properly joL>sites or while at GVA Kidder Mathews fa
cilities Minimum I)rot(2ctive eyewear shall be safety glasses with side
shields. All eye/face protection shall meet ANSI Z87.1.
Hearing Protection
Hearing protection devices that: meet the standards of OSHA 1910.95 shall
be worn in all posted high noise areas. Hearing protection is required in all
known or suspected areas with noise levels of 85 dBA.
Protective Clothing
Protective clothing shall be worn when handling hazardous materials or
chemicals, when such is specified by the applicable Material Safety Data
Sheet(MSDS).
Hand Protection
Appropriate protective gloves shall be worn where there is risk of exposure
to high temperatures, sharp edges, chemicals or any other conditions or
materials which may cause injury to the hands.
Fall Protection
All work perfon-ned over 10' above ground, or where a fall hazard of 10'
exists shall use fall protection, and contractor shall submit a lob Hazard
Analysis for the site specific fall protection requirements
Respiratory Protection Equipment
Personal respiratory protection equipment shall be selected, inspected,
maintained and used when applicable
ssaDocs.274702.1
GVA Kidder Mathews
-"'0,
Safe Work Practices
The following items recognize basic safe work practices and shall apply to all GVA
Kidder Mathews managed property jobsites:
Smoking
Smoking is prohibited at all facilities except in designated smoking areas
Signs
All contractors shall be familiar with and comply with all signs posted
throughout GVA Kidder Mathews managed property work sites and facili-
ties.
Lockout/Tagout
All contractors shall comply with OSHA 29CFR 1910.147 lockout/tagOut
procedures while working on powered equipment, when performing con-
fined space entry operations or when engaged in other work activi+ries
where the control of potentially hazardous energy is necessary to ensure
personal safety
Confined Space: Entry
All Contractors performinf �n�ork involving coiifincr) space entry shall be in
accordance with applicable federal and skate regulatory standards.
Hot Work
All welding, cutting, and brazing shall be done in accordance with 29CFR
1910 and local Fire Department regulations.
Hazard Communication
GVA Kidder Mathews shall provide, upon request, an appropriate Material
Safety Data Sheet(MSDS) for hazardous chemicals or materials maintained
at each location.
Contractor shall maintain on-site appropriate MSDS for any hazardous ma-
terial or chemical which Contractor brings on-site and will provide a copy
to GVA Kidder Mathews. Such hazardous materials or chemicals shall be
properly stored and labeled in accordance with OSHA/WISHA and local
Fire Department regulations.
Vehicle Operations
Contractors shall operate vehicles in full compliance with all applicable fed-
eral, state and local regulations.
Training
Contractor employees shall be appropriately trained by Contractor and at
Contractor's expense to perform the assigned task.
Environmental Protection
Contractor shall perform work on GVA Kidder Mathews facilites in a manner that
protects the environment and fully complies with federal, state, and local pollution
prevention laws, as well as GVA Kidder Mathews procedures.
SEAllOCS:279702,1
GVA Kidder Mathews
4"W
Contractor Waste
Contractor shall notify the appropriate GVA Kidder Mathews Representative of
any waste generated on managed property sites.
Contractor shall promptly remove all waste generated from the managed prop
erty ;obsite. and properly place waste in a waste storage area not located on the
GVA Kidder Mathews managed property.
Contractor shall be responsible for all waste disposal unless otherwise stated by
Contract.
Contractor Acknowledgement:
Contractor hereby acknowledges receipt of GVA Kidder Mathews Contractor Safety Requirements and
agrees 1:0 abide by GVA Kidder Mathews Contractor Safety Requirements
C. �ntracior PtRFORMANCI MI C[\ANIC.AI GROUP
__ —---- I)rite
By � t �
4
Title.
srAnocs:274702.1
GVA Kidder Mathews
Nftwoe
PROJECT ORDER
PARTIES: ("Contractor"), CITY OF RENTON�_�
("Owner").
DATE: . 2009
PROJECT NO.:
PROJECT LOCATION: 200 Mill Builcling,__200 Mill Ave. S., Renton,WA 98057
COMMENCEMENT DATE: November 9, 2009 _
REQUESTED
COMPLETION DATE:
PREPARED BY(Signature):
AUTHORIZED BY (Signature):
WORK OR SERVICES: This Project Order authorizes the parties |o1oU above to proceed
vviLh the work assigned to each of them in accordance with the Mate/ Ag000mcn\ bohmccn Owner and
Contractor.
Job Dosoipbon/5cnpco[Work:
Perform som/ons needed to "HVAC Controls systems for Energy Efficiency Upgrade tnthe
building" services usoutlined inthe bid dated November 3. JOO8. This will include scheduling the controls
u per zone /cve|' scheduling for the plan which currently runs 24/7, adapt reset schedules for the AHU &
Boi|e,, and help the Morning warm up strategy. Install controllers that interface with equipment to as-
sume logical & efficient control of the chbcu| components including economizers, fan control, compressor
operation and staging.
Other Specifications:
CONTRACT AMOUNT: Upon successful completion ofthe work orservices by Contractor,
Owner will pay Contractor the total Contract Amount o/ $_T2�D48.81~O0. If this Project Order covers con-
tinuing services, Contractor shall submit an invoice promptly following the end of every month for work o,
services nrndv/cd during that month. The terms of payment shall be as follows:
Equipment: Subcontractor shall supply all equipment, tools, uti|itics, machinc/y, scaffolding
and safety devices asrequired atSubcontractor's own expense.
8|D OR QUOTE: If applicable, the Contractor's bid or quotation is attached hereto and in-
corporated by this rch/oncc herein. The Contractor's quotation orother written communications between
the parUcs, other than the Master Contract, arc incorporated and made pad u[this contract only to the ex-
tent of specifying the nature or description of services to be prrformod, and then only to the extent such
provisions are consistent with the other terms ofthis Project Order and the Master Contract.
aaaDoca.274702.1
���*
n�xwm�n�o x�w�uu�evvs
CGVA
&�_— �
IN WITNESS WHEREOF, the parties affix thein respective signatures effective the day and
year first written above.
KIDDER MATHEWS & SEGNER, INC., dba GVA
KIDDER MATHEWS
YERDRMANCE MECHANICAL.GR.OUPAS AGENT FOR OWNS _._,TRACTOR -�V— N1111'
- 1
� a C 1
BY� Q — -------- - v� BY
-:
TI FSE
SEADOCS:274702.1
CGVA Kidder Mathews
fvljqe.� r fo r
Mechanical Group
200 Mill Building
Controls Proposal
GVA Kidder Matthews
Prepared By:Justin Sipe&Danny Miller
11/03/08
Notice:These proposals,plans,specifications and quotes are the sole property of Performance Mechanical Group(PMG)and are for the sole,
confidential use of PMG and the individual to whom these plans are delivered.Any dissemination of such materials or portions thereof to an
additional individual or company without the prior written permission of PMG is strictly prohibited and shall entitle PMG to reasonable
compensation for the preparation of such materials,together with any incidental or consequential damages resulting from such
misappropriation.These materials are preliminary only and are subject to corrections and amendment.This proposal is subject to final approval
by PMG of the terms and conditions stated below.All plans reviewed are for the specific intent of PMG,Inc.using the drawings for the
purposes of proposal documentation.Plan revisions for areas that are undefined or require additional information have not been scoped in
these documents.
To: Eileen Dozier November 8,2008
200 Mill Street
Re: Teletrol eBuilding HVAC Controls Upgrade
General Information:This proposal is designed to provide a like-for-like controls upgrade only. The
existing Barrington system is old and out dated. The interface is difficult to navigate, and it doesn't
provide information on everything it is controlling. A new DDC system will provide you with more access
and information about your assets. With remote communications you can even be notified when you
have a system issue. When the supply fan goes down, instead of having to wait for an occupant to
complain or someone to happen to notice the issue,you can receive an email alarm and respond to the
situation accordingly. Many times you will be able to make corrective actions without having to visit the
site, and you can address issues before comfort suffers. In addition to many new features you can take
advantage of several energy savings control strategies that are lacking. On the central plant equipment
we would look to include:
• Demand Control Ventilation
• Hot Deck/Cold Deck Resets
• Supply Fan Pressure Reset
• Optimal Start
The current building management system currently does not have comprehensive control of the building HVAC central
equipment. Greater overall system control and energy efficiency is possible with the proposed upgrade. Other issues
noted are:
• The current systern is not built on an interoperable platform but is a proprietary product. The proposed Teletrol
system is built on ASHRAE's BACNet platform,which is becoming the prevailing protocol of choice allowing
interoperability from manufacturer to manufacturer. This prevents the client from becoming totally reliant on a
single product or service provider.
The following proposal does not address the broader energy efficiency issues with this building. The controls upgrade
proposed here is designed to be a replacement for the existing Barrington without addressing the dual duct VAV zone and
pneumatic control issues in the tenant spaces.
The Teletrol eBuilding product we are proposing is Web-enabled and Internet powered. It's interface is the web browser
you are already using,which allows authorized personnel to view and control the facility from any computer anywhere in
the world with Internet access if the system is equipped with a dedicated DSL connection. This is the ultimate in remote
control of the facility's comfort systems. As your service provider,Performance staff will be able to support you without
dispatching a technician to the facility unless the situation truly merits it. GVA engineers will all be able to access this
system as needed with multi-level security.
Performance Mechanical Group 125500 74th Ave SE,Kent WA 98032 1 P:425-251-0356 F: 253-867-5775
1%00001 r../
We will be able to view conditions in the building and change comfort setting or receive event alarms as they occur in real
time. We will have the ability to know of problems before the tenant does. In many cases,we will be able to affect a
corrective change without the tenant even being aware of it. We will also have the ability to set up trend logs to analyze
temperature patterns,energy usage,after-hours usage,and more.
Teletrol is an innovator in this web-based technology and was selected to install this same eBuilding product in Chicago's
McCormick Place convention center and other high-profile properties around the world. Teletrol is built on the industry
standard open-protocol, BACNET IP,which means that its controllers are compatible with many other manufacturers'
products. This helps to reduce concerns about proprietary products that can leave you stuck down the road, The
following link will familiarize you with Teletrol and the eBuilding technology:
http://www.teletrol.com/products/ebuiIding/index.shtmI Feel free to explore the site. We can also go online for a live
interface with an existing building currently using eBuilding.
Please look over the proposal below and let us know if you have questions or would like to take an online tour.
BASE PROPOSAL:
PMG proposes to provide a turnkey upgrade of the building management system for this facility to Teletrol eBuilding.
Installation Includes:
• Submittals for customer review.
■ Installation of(2)Teletrol eBuilding eNC central processing Ethernet controllers,
• Installation of(2)TSC/AX BlockPro central VAV unit controllers interfaced with equipment to assume logical and
efficient control of the critical components including economizers,fan control,compressor operation and staging.
■ Installation of(1)new outside air sensor,
• Installation of eTrac controllers for chiller,circulation pumps,boilers and relief fans/dampers.
• Interface wiring of all controllers to their respective components.
■ Installation of new RS485 communication loop as needed.
■ Programming of control sequences with graphical user interface based on new floor plan.
• Reuse of existing wiring,conduit,&24-volt transformers where possible,
■ Local Dedicated PC grade server for 24-hour use by the building management.
• Demo and removal of existing controls as needed.
• One registered copy of Envoy eBuilding Standard User software configured for this site hosted on local eBuilding
server.
■ Programming for customized control and monitoring of all designated HVAC components and auxiliary devices per
spec.
• Ethernet CAT5 wiring of onsite network including hub,router,and connectivity.
• Configuration of all network components.
■ 90 days of technical support to achieve customer satisfaction.
■ 8 Hours of training for appointed personnel.
■ Two-year factory warranty on all Teletrol components.
■ One-year labor warranty on all components by PMG.
Performance Mechanical Group 125500 74`h Ave SE, Kent WA 98032 1 P:425-251-0356 F: 253-867-5775
Assumptions:
■ Data line and any installation and monthly costs will be covered by the owner and adequate space allowed for mounting
our network equipment in the mechanical room or other suitable location.
• Customer understands that this conversion cannot be done transparently or without some limited interruption to building
occupants though we will be able to provide heating and cooling at a level that will avoid serious discomfort at all times.
■ Reasonable access to the building and tenant spaces will be provided in cooperation with tenants.
• Work to be performed during normal business hours:M-F 8AM to 5PM
Proposal Exclusions:All options and upgrades not included in proposal pricing.**See above.
■ Washington State Sales Tax.
• Upgrades or repairs to existing HVAC equipment.
• Control of other building components beyond those currently included in existing system.
• Life safety hookups; Including any and all security monitoring devices or connections to same.
Base Proposal Pricing...................----...... .................>..,:.,.......$65,748
Thank you for allowing us to provide you this pricing.
Danny Miller
Justin Sipe
Performance Mechanical Group
25500 74`x'Ave
Kent WA 98032
425-251-0356
Performance Mechanical Group 1 25500 74`h Ave SE, Kent WA 98032 1 P:425-251-0356 F:253-867-5775
vamppe 'Moe
PROJECT CHANGE ORDER
PARTIES: ("Contractor"), CITY OF RENTON
("Owner")
DATE: January 20 2O10
PROJECT NO.:
PROJECT LOCATION: 200 Mill BWWing, 200 Mill Ave. S., Renton,--WA.--98057
COMMENCEMENT DATE: November-9, 2009
REQUESTED
COMPLETION DATE: Undetermined
PREPARED BY(6gnatunn): J Ubv)
AUTHORIZED BY(Signature):�
WORK OR(}K 5ERV|[ES: |hn Pnxoci Undc/ authorize the padios listed above to pxzccd
with the work assigned to each of thorn in accordance with ihc K8a�b, Agreement between {}vvno, and
Contractor.
Job Description/Scope ofWork:
Perform services needed tn ^HVAC & Controls systems for Energy Efficiency Upgrade to
the building" services as outlined in the bid dated November 6, 2009 and amended on December 21, 2009
and attached hereto asExhibit 8.
Other Specifications,
CONTRACT AMOUNT: Upon successful completion ofthe work or services by [ontmctnr.
Owner will pay Contractor the total Contract Amount o/ 651,400 plus WSST of $61,883.00 to total
$71J^2 81JJO. If this Project Order covers continuing services, Contractor shall submit an invoice promptly
following the end of every month for work or services rendered during that month. The terms ofpayment
shall bcasfollows:
Equipment: Subcontractor shall supply all equipment, too|s, utilities, machinn/y, scaffolding
and safety devices a, required atSubcontractor's own expense.
B0 OR QUOTE; If applicable, the Contractor's bid or quotation is aLiachod hereto arid
incorporated by this reference herein The Contractor's quotation or other written communications between
the parties, other than the Master [on(ract, are incorporated and made pad of this contract only to the
extent o/ specifying the nature or description of services to be performcd, and then only to the extent such
provisions are consistent with the other terms of this Project Order and the Master Contract.
�
�
*44W `fir-'
IN WITNESS WHEREOF, the parties affix their respective signatures effective the day and
year first written above.
KIDDER MATHEWS & SEGNER, INC., dba GVA
KIDDER MATHEWS
PERFORMANCE MECHANICAL"GR __..__._-- AS AGENT FOR OWNER ,
CO(NTRA,CTOR
.L
BY 7 BY
-- V_�
TITLE TEELE
SEADOCS:274702.1
CGVA Kidder Mathews
Perfor
mac,d cc,e
December 21, 2009
Peter Renner, City of Renton
Eileen Dozier, GVAKM
Re: 200 Mill Contract Price Adjustments
Peter& Eileen,
My team and I have spent considerable time evaluating options for reducing the cost of
the 200 Mill Street Energy Efficiency Upgrade project The fact that the Federal
Government and Puget Sound Energy are funding this project based on assumed
energy savings impacts how much the scope can be reduced. This 1-nears that there is
n minimr.rnl arnOUnt of work that must be done to produce these savings and satisfy the
project inspection process and review by PSE and others.
Despite this, there are opportunities to reduce costs in the following ways:
• Adjust costs based on savings we have realized to date.
I;educe the project scope without reducing the anticipated energy savings
o Eliminate all non-energy efficiency related elements in the vacant floors
o Consolidate or reduce all control components to minimum requirements
o Smarter Design Strategies
Some of these changes will produce permanent savings. Others will only shift costs out
of this project to future tenant improvements or build-outs. Following is a breakdown of
each area where we are able to eliminate or shift costs.
Permanent Savings
• Permit Fees (actual versus estimated) $ 1,500
Elimination of P.E. Stamp (not required) $ 4,000
• Electrical Costs (used our electrician instead of yours) $ 6,500
• Controls Component (actual versus estimated) $12,000
• Eliminate AHU 2 (consolidate basement into house system) $ 4,000
• Leave pneumatic actuators/controllers in penthouse) $13,600
The existing DDC control system interfaces with pneumatic components
that we planned to replace as part of our upgrade. This is not essential
in order to achieve the benefits of the new DDC controls upgrade.
The following areas represent cost savings from eliminating work from our scope in
vacant areas that will need to be picked up as part of future tenant improvements. This
will enable the work to be done per actual floor plans and save money later.
• Eliminate all downstream distribution beyond the VAV boxes $30,000
• Vacant space temperature sensors left un-mounted(in ceiling) $ 3,000
TOTAL $74,600
Performance Mechanical Group
25500 74kh Ave. South - Kent, WA 98055
Impact On Contract
Original project cost $726,000
Sales tax @ 9.5% $ 68,970
GVAKM Fee @ 5% of base contract 36,3
Original Project Total $831,270
Revised project cost $651,400
Sales tax @ 9.5% $ 61,883
GVAKM Fee @ 5% of base contract
Original Project Total $745,853
/ a
TOTAL SAVINGS $ 85,417
My hope is that you will find these savings helpful and sufficient. Additional measures
will compromise the energy efficiency outcome promised to both the federal and utility
agencies
You should know that we have identified some other issries that will need to be
addressed at some 1'>oint. If you are ablo to hang on to as much of your contingency as
possible, it would be wise. f)o riot expect to be free of service related expenses going
forward_ 'here are still many Original aging system components in tho penthouse
There are seri things that I would ask of both Of you. Please complete our contract
ASAP so I can submit billings for work completed to date. I also need you to expedite
payment as we are carrying two months worth of costs and will be presented for an
invoice for equipment and controls components this coming week. The VAV boxes have
shipped and we hope to get as many as possible installed by years end.
Things are going well and I appreciate the work of my team to find the above savings
and cut costs where possible.
Please get back to me with any questions or thoughts. Thank you, both!
Best Regards,
Danny Miller
President& GM
dannx@pmghvac.com
Performance Mechanical Group 2
25500 74`h Ave. South - Kent, WA 98055
<�J
Pe va'ormance
Mechanical Group
OPOSAL FOR°
CITY OF RENTON
4:®
HVAC & ENERGY UPGRADES
200 Mill Street Building
Renton, WA
Prepared by
Danny M111cr
Performance
Mechanical Group
To: City of Renton November 6, 2009
Attn: Peter Renner
Re:200 Mill Street Building HVAC Modernization
Overview:
This project involves a major"overhaul"of this 7-story facility's HVAC&control systems. The
building was constructed in 1967 and while some of the central plant equipment has been
replaced,the core design and the majority of the HVAC equipment throughout the facility are
original. 'This 42-year-old technology relies on the simultaneous heating and cooling of the
building, an approach that has been outlawed by energy codes for many years.
There are over 140 dual duct VAV terminals based on this highly inefficient design located above
the finished ceilings throughout the building. Additionally, each one of these VAV terminals is
currently controlled by an independent pneumatic thermostat with no control parameters or lock out
protection to prevent occupants from setting whatever temperatures they desire,
The existing duct distribution is based around this dual duct strategy and the supply diffusers are
slotted light fixtures. This approach is no longer used and is not suitable for providing economical
comfort and ventilation to occupants.
A complete conversion to a modern,energy-efficient HVAC system will be accomplished.The
project will include the demolition and removal of the existing VAV terminals, pneumatic
thermostats,and existing duct infrastructure and distribution. The new system will consist of:
• New fan-powered VAV terminals with electric reheat
• New DDC zone controls with limited local control
New medium pressure duct infrastructure.
IN New supply duct distribution
New supply and return air diffusers.
New line voltage upgrades to serve the new VAV terminals and controls.
Much of the work will be performed in occupied spares on an after-hours basis to minimize the
impact on the City's tenants. Large sections of the suspended ceiling will have to be removed and
replaced in order to facilitate the work,which is almost entirely above the finished ceilings
In short,accomplishing the modernization of this facility's HVAC resources will be complicated and
challenging.
Additional work is being performed to recommission the HVAC central plant(chiller, pumps,fans,
boilers,etc.)in order to ensure a highly optimized total system.
Performance Mechanical Group 2
25500---74'" Ave. South, Kent—`VA 98032 425-251-0356
,WSW Nr./
We are offering this as a firm-priced proposal havirg acquired a price quote for the sub contractor work
and added the cost impact of the Federal Davis-Bacon prevailing wage requirement. Some contingency
is still advised for areas outside our scope such as ceiling tiles for replacing any that cannot be removed
without damage,additional janitorial efforts,security,etc.
It our goal and commitment to complete this project within budget for the scope defined and to comply
with the grant-associated requirements made known to us, such as: "Buy USA" and `Recycling
Requirements". We are also willing to assist with any paperwork or electronic submissions to evidence
our compliance with these requirements.
Thank you for the opportunity to work with you on this vital energy efficiency upgrade project that will
make a major difference in this asset's value and operating budget.
PROPOSAL
The Performance Mechanical Group proposes to provide and install the following:
Includes:
.a Mechanical engineering design,drawings, submittals, PES Stamp,and City of menton petmil
fees.
Demolition and legal disposal of all existing dual duct terminals and associated ducting.
Abandon use of light fixtures as supply air and return air diffusers.
Disconnection,make-safe, and remove any unused assets being abandoned as part of this
project.
Installation of ducting,dampers,actuators,sensors,and controls to convert central plant to a
conventional VAV central plant.
Repair and improve all existing central plant HVAC systems as part of a retro-commissioning
plan approved and funded in part by the utility
Installation of new VAV terminals,additional supply and return ducts and grilles as necessary
to facilitate rated airflow of new VAV systems (This work will require some accommodation by
occupants and cooperation by building management and after hours work to minimize impact on
occupants.)
Installation of new medium pressure supply and return air ducting as needed.
Duct modifications as necessary to connect new VAV terminals to existing duct distribution
systern with reduced number of voids to match conventional zone schemes.
a Certified NEBB air balance and written report.
Mobilization,field layout,all equipment and material cartage to job site.
Site-specific safety meetings and all required safety documentation and supervision.
All labor including engineering support,field supervision and adequate staffing for scheduling.
All equipment and materials including all sheet metal ductwork, hardware,straps and bracing,
caulks etc.
Mechanical inspection approvals.
Line Voltage Electrical for the electric heaters and fans in the VAV terminals.
• Davis-Bacon prevailing wage adjustment and compliance documentation, (Based on current
requirements)
Performance Mechanical Group 3
25500 --74"' Ave. South, Kent-WA 98032 425-251-0356
1%✓ �••,,'
Controls Portion:
• FX60 Web Supervisor Controller.
• Web User Interface
o Lon and BACnet Communications
o Extended Memory
• VAV box controllers with actuators and air flow sensors.
• Room Sensors with adjust and occupied override.
• System Controllers
• Actuators
Migration from pneumatics where possible.
Energy Meter.
All necessary wiring as necessary.
m New control strategies to provide state of art energy management features and capture control
and scheduling of the zone resources.
Custom programming to include energy-saving strategies.
P, Custom programming as required matching sequence and tenant needs.
tA Custom programming for advanced energy Monitoring.
Custom graphics for easy to navigate website with representation of all major equipment and
components and building floor plans with temperature display.
* All network devices to make system remote-access ready.
Commissioning, Sta+`t Up,and testing of new devices.
Assumptions:
o As much work as possible to be during normal working hours except noisy tasks and those
that would interfere with tenant operations, which shall be done evenings or on weekends.
o Reuse of existing electrical circuits and control wiring as appropriate.
o Use of elevator with proper wall and floor protection using existing resources.
o Unhindered access per schedule
o Ground space for temporary dumpster(s) to facilitate demolition efforts.
Proposal Exclusions:
o Washington State Sales Tax
c Repairs or upgrades to existing equipment or devices being reused.
o Fire& Life Safety system or alarm wiring.
o Any upgrades to the central fans,chiller,pumps or boilers except as noted in proposal.
o Code upgrades to unmodified systems such as fire dampers to smoke fire dampers.
PRICE................................................................................................................. .$72G,000.00
The Performance Mechanical Group maintains the Right to Have Final Acceptance of Proposal before Job will
commence.Acceptance of Job implies Performance management has approved All Terms and Conditions.In order
to authorize the work stated above,please sign below and return the fully executed copy This proposal is based
on observed conditions at time of most recent site&plar review If conditions are found to be different,or City of
Seattle increases its requirements,additional work will be performed on written authorization only.
Submitted by; Performance Mechanical Group
Performance 1%,techanical Group 4
25500 - 74"' Ave. South, Kent-WA 98032 425-251-0356
r/
Budget Justification Information
The following are the estimated costs associated with this project and have been rounded to the
nearest$100:
Overall Project:
The project costs($726,000)are the result of an 8-month multi-step estimating process that has
produced a budget that is based on a thorough review of the existing conditions,engineering
analysis,utility involvement,and multiple site visits by the various trades involved.Vendor quotes
are understood to be valid through the remainder of 2009. There is a high degree of confidence
that sufficient allowances have been made for the completion of the project in a timely and
professional manner with minimal impact on tenant operations and comfort.
Categorical Breakout
ENGINEERING CATEGORY
Design: Calculations,CAU,Drawings,As-t3uilts,Submittals,Supplier Coordination
160 Hours @$95.00=$15,200
Copy&Printing Expenses:$900
'Total; $16,100
Permits:
80 Hours @$95.00=$7,600
Anticipated Permit Fees& Inspection Costs:$3,400
Total: $11,000
P.E. Stamp Fee: Total: $4,000
On Site Project Management/Supervision:
Labor: 128 Hours @ 85.00=$10,800 Total: $ 10,800
ENGINEERING CATEGO-RY TOTAL: $41,900
Performance Nlechanical Group 5
25500 - 74°i Ave. South, Kent--WA 98032 425-251-0356
I%.r
FIELDWORK CATEGORY
NOTE:Fieldwork involves a blend of various labor classifications to meet the Davis Bacon&Washington State L&t
public works wage requirements. These include:Heating Mechanics,Refrigeration Mechanics,Electronic Technicians,
Sheet Metal Workers, &Line Voltage Electricians,These specific classifications and breakouts do not exist in the
actual estimates used to prepare the budget. However,the cost impact of Davis Bacon has been calculated and
included in the overall estimate. The actual hours used by these various labor classes may vary greatly. No attempt is
made here to break these down with precision but the requirements of Davis Bacon will be met. Labor hours are
shown at a loaded labor rate of$85 per hour. Materials and Equipment are combined into a single"Supplies"category
and marked up 35%. Sub Contractors and Fees are marked up 15%. Company overhead and profit are covered by
these rates,
Central Plant Renovation,Recommissioning,and Optimization
U Labor:320 Hours @ 85.00=$27,200
Supplies: $8,900 @ 1.35=$12,000
Total: $39,200
HVAC Duct,Equipment,& Distribution on 7 Floors (Basement-611,Floor)
Labor.3,000 Hours @ 85.00=-$255,000
* Supplies;: $951600 @ 135 -$129,000
Total: $384,000
DDG Controls Upgrade
o, Labor:800 Hours @ 85.00 $68,000
Supplies: $49,000(a) 1.35 $65,700
Total: $133,700
Dump Fees: Total: $ 2,400
On Site Project Management I Supervision:
® Labor:320 Hours @ 85.00=$27,200 Total: $ 27,200
FIELDWORK CATEGORY TOTAL: $586,500
SUBCONTRACTOR CATEGORY
Air Balance: Total: $ 9,700
Line Voltage Electrical Service Upgrades & New Circuits: Total: $87,900
SUBCONTRACTOR CATEGORY TOTAL:$ 97,600
f;~
PROJECT TOTAL: $ 726,000
i
Performance Mechanical Group 6
25500 74`x' Ave. South, Kent—WA 98032 425-251-0356