HomeMy WebLinkAboutRES 3721Supersedes RES 2614
CITY OF RENTON, WASHINGTON
RESOLUTION NO. 3721
A RESOLUTION AUTHORIZING THE FINANCE &
INFORMATION SERVICES (I.S.) ADMINISTRATOR TO MAKE
EARLY PAYMENT OF CLAIMS AND AUTHORIZING PETTY
CASH FUNDS.
WHEREAS, it is an advisable and prudent business practice to have the City of Renton
pay certain standard claims and charges prior to legislative approval; and
and
WHEREAS, such a practice is authorized by RCW 42.24.180; and
WHEREAS, it would be advisable to formally authorize early payment of certain claims;
WHEREAS, the Finance & I.S. Department has previously maintained petty cash funds
to facilitate making change and providing for miscellaneous expenditures; and
WHEREAS, the continuation of such practice is beneficial to provide for necessary day-
to-day flexibility in financial matters;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DO RESOLVE AS FOLLOWS:
SECTION I. The above findings are true and correct in all respects.
SECTION II. The Finance & I.S. Administrator of the City of Renton may issue
warrants or checks in payment of claims, before the City Council has acted to approve those
claims, but subject to the following conditions:
A. The City Council shall have provided for its review, at its next regularly scheduled
public meeting, the documentation supporting claims paid and all checks and warrants issued in
payment of claims.
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RESOLUTION NO. 3721
B. If, upon review, the City Council disapproves any claim, the Finance & I.S.
Administrator shall cause the disapproved claims to be recognized as receivables of the City of
Renton and to pursue collection diligently until the amounts disapproved are collected or until the
City Council is satisfied and approves the claim.
C. The City has previously adopted contracting, hiring, purchasing, and disbursing
policies that implement effective control and shall continue to maintain those policies as a
condition of this Resolution.
SECTION III. The Finance & I.S. Administrator is authorized to establish and
maintain necessary petty cash funds as he/she deems appropriate. The total of all petty cash funds
cannot exceed the sum of $25,000.
PASSED BY THE CITY COUNCIL this 11 t h day of October , 2004.
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this 11 t h day of October
Approved as to form:
Lawrence J. Warren, Attorney
RES.1070:9/15/04:ma
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2004.
—e" I 4"to"-
Kathy K olker-Wheeler, Mayor