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�.• 'MEMORANDUM OF AGREEMENT �
BETWEEN CAG-08-174
Pierce County
AS THE SPONSORING AGENCY
OF THE WASHINGTON STATE TASK FORCE 1
OF THE NATIONAL URBAN SEARCH AND RESCUE RESPONSE SYSTEM
AND
CITY OF RENTON FIRE AND EMERGENCY SERVICES DEPARTMENT
AS A PARTICIPATING AGENCY OF THE TASK FORCE
This "Agreement" is entered into by and between the parties designated in Section 1, below, who agree that subject to all of
the provisions of this Agreement, The Pierce County Sheriff's Department will serve as a Participating Agency for the
Washington State Task Force 1 of the National Urban Search and Rescue Response System. Each party further agrees
that it assumes all of the duties and responsibilities assigned to that party under this Agreement and that so long as this
Agreement remains in effect, the pa�ty will fully perform all of those duties and responsibilities.
1. PARTIES
The parties to this Agreement are the following entities:
1.1. Sponsorina A4encv:
Pierce County
2501 So 35T". Street, Suite D
Tacoma WA 98409
253-798-6595
1.2 Participatina Aqencv:
CITY OF RENTON FIRE AND EMERGENCY SERVICES DEPARTMENT
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2. RECITALS
Sponsoring Agency and Participating Agency have entered into this Agreement in recognition of the following
Recitals:
2.1 Sponsorina Aqencv. Sponsoring Agency is a cooperating party under a "Memorandum of Agreement" with
the Federal Emergency Management Agency("FEMA") and the State of Washington.
2.2 National Urban Search & Rescue Response Svstem. Pursuant to fetleral law, principally the Robert T.
Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. §§5121 through 5206 (the"Staffo�d Act"), the U.S.
Department of Homeland Security ("DHS"), acting through FEMA, operates the National Urban Search & Rescue Response
System ("System") in conjunction with State and local governments.
2.3 Task Forces. Each Sponsoring Agency is responsible for recruiting and organizing a Task Force consisting
of individuals occupying certain specified positions plus additional support personnel, all of whom have been properly
trained with the requisite skills and capabilities required for urban search and rescue operations and/or dep►oyment of the
Task Force. A Task Force may be deployed as a single unit or it may be reorganized into teams for purposes of
modularized responses for limited or specialized Activations. Members of a Task Force may also be deployed as members
of a management or other technical team.
2.4 Washinaton State Task Force 1. Pierce Countv Department of Emeraencv Manaqement is the Sponsoring
Agency for Washington Task Force 1 (the "Task Force") and is charged with, among other things, recruiting and organizing
members fo�the Task Force. In the performance of its responsibilities, the Sponsoring Agency may enter into cooperative
arrangements with federai, state, or local government entities, or non-profit or for-profit entities, to serve as participating
Agencies in the Task Force and with individuals to serve as Affiliated Personnel of the Task Force. The Sponsoring Agency
is obligated to enter into written agreements with those Participating Agencies and Affiliated Personnel setting forth the
relationship between the parties.
2.5 Participatinq Aaencv, The CITY OF RENTON FIRE AND EMERGENCY SERVICES DEPARTMENT desires to be
a Participating Agency in the Task Force, subject to all of the provisions of this Agreement.
2.6 Applicable Provisions. With respect to National Urban Search & Rescue Response System activities, this
Agreement incorporates the provisions of Interim Final Rule, "National Urban Search and Rescue Response System," 70
Fed. Reg. 9182 (Feb. 24, 2005) ("Interim Final Rule") as well as the provisions of the FEMA MOA. To the extent the Interim
Final Rule is contrary to the FEMA MOA, the Interim Final Rule will prevaii. Upon the effective date of the Final Rule
governing this subject ("Final Rule"), the Final Rule shall supersetle the Interim Final Rule and shall prevail over any
contrary provisions of the Interim Final Rule or the FEMA MOA.
2.7 Definitions of Terms. Capitalized words and phrases in this Agreement have the same meaning as they do
in the Interim Final Rule, unless or until superseded by the Final Rule. Capitalized words and phrases not definetl in the
Interim Final Rule or the Final Rule have the meaning given in this Agreement.
3. AGREED TERMS AND CONDITIONS
3.1 Participatinq Aqencv.
3.1.1 Participating Agency agrees to provide personnel to serve in certain designated positions on the
Task Force as determined by Sponsoring Agency. A list of the individuals who will occupy those designated
positions, and who are referred to in this Agreement as "Participants or authorized members," as well as other
pertinent information about them is contained in Appendix A.
3.1.2 Participating,�hcy further agrees that Participants will me'�he required qualifications for the
positions to be filled, will receive the required training specified in this Agreement and will satisfy other conditions of
preparedness and response as required by the Sponsoring Agency as listed in Appendix B.
3.1.3 The Parties will cooperate with each other so as to facilitate achievement of the goals and
objectives of the System as fuily and completely as possible.
3.2 Third Partv Liabilitv and Workers' Compensation.
3.2.1 Participating Agency and its Participants shall be afforded such coverage for third party liability and
workers'compensation as is afforded all Task Forces and their System Members under Federal law, the scope of
which is generally described in the Interim Final Rule.
3.2.2 Except as affordetl by the Federal Government, the responsibility for risks associated with claims
for third party liability and workers' compensation arising out of participation in the Task Force, either
organizationally by the Participating Agency or Individually by its Participants, shall be the responsibility of
Participating Agency and not under any circumstances, the responsibility of Sponsoring Agency. At all times,
Participating Agency shall maintain in full force and effect, and provided proof thereof, for the benefit of its
Participants and its other empioyees engaged in System activities, coverage for workers compensation and third
party liability to the full extent required by law.
3.3 Financial Provisions.
3.3.1 Preparedness Funds
3.3.1.1 In its sole discretion, Sponsoring Agency may distribute to Participating Agency such
preparedness grant funding as Sponsoring Agency shall be eligible to and does receive from
FEMA. Any such distributions shali be subject to the requirements of the preparedness grants and
the needs of the Task Force generally.
3.3.1.2 Any other funding received by Sponsoring Agency from sources other than the federal
government may also be made available as Sponsoring Agency determines in its discretion.
Sponsoring Agency shall make such distributions fairly and equitably taking into account the
mission, goais and objectives of the Task Force and the needs of the Sponsoring Agency as
compared to other proper needs and demands.
3.3.2 Response Funds
3.3.2.1 Sponsoring Agency shall promptly reimburse Participating Agency for response expenses
that are authorized to be incurred by or for the benefit of Participants engaged in Task Force
activities, upon receiving reimbursement for such expenses from the federal government. Such
expenses must be properly ascertained, accumulated and reported to the Sponsoring Agency, and
the funds to be utilized for payment must have been reimbursed by or on behalf of FEMA to
Sponsoring Agency.
3.3.2.2 After an Activation, Participating Agency shall provide Sponsoring Agency with a complete
cost reimbursement package to be submitted by Sponsoring Agency as part of an overall claim
package which Sponsoring Agency is obliged to submit to FEMA. The Participating Agency's cost
reimbursement package shall be submitted to the Sponsoring Agency within 60 days after the end
of the Personnel Rehabilitation Period established by FEMA. Participating Agency's cost
reimbursement package shall be prepared in conformance with applicable federal directives which
Sponsoring!�ncy shall disseminate to Participating Agel�`See Appendix C for reimbursement
procedures and applicable Federal Directives for compensation.
3.3.2.3 Participating Agency shall provide Sponsoring Agency with employee compensation
information for its Participants at least annually, or as changes occur in compensation rates
payable to Participants. That information and other pertinent Participant data required by
Sponsoring Agency shall be provided in an updated version of Appendix D.
3.3.2.4 To ensure proper reimbursement from FEMA, the compensation of Participants on the
Task Force shall be in accordance with pay schedules and policies estabiished by the Final Interim
Rule from the time of activation and until the Task Force returns, is deactivated and Participants
are returned to regular work schedules.
3.3.2.5 All financial commitments of Sponsoring Agency are subject to the availability and receipt
of funds by Sponsoring Agency from FEMA and other sources.
3.3.2.6 Neither Participating Agency nor any Participant shall be reimbursed for costs incurred
outside the scope of this Agreement.
3.4 Reportina And Record Keepinq Requirements.
3.4.1 The Participating Agency shall provide the Sponsoring Agency with the records described in
Appendix E.
3.4.2 The Sponsoring Agency shall issue a Task Force Picture Itlentification Card for all authorized
members listed in Appendix A.
3.4.3 Participating Agency and Sponsoring Agency shall ensure that any metlical or other records and
information that are afforded confidentiality under applicable law are protected from unauthorized
disclosure.
3.4.4 Participating Agency shall provide prompt antl accurate reporting as specifietl in this Agreement as
outlined in Appendix C, D and F.
3.5 Mandatorv Minimum Requirements For Participation. Each Participant must satisfy all of the following for
participation on the Task Force.
3.5.1 Each Participant shall be an employee in good standing of the Participating Agency. Entry-level
employees who are probationary or in a similar status are not eligible.
3.5.2 Each Participant shall be of good moral character and shall not have been convicted of any felony
or any other criminal offense involving moral turpitude.
3.5.3 Participants serving in a Task Force position that requires the individual to hold a license,
registration, certificate or other similar authorization to lawfully engage in an activity must hold the
appropriate authorization, which must be current and validly issued.
3.5.4 Subject to any applicable FEMA standards, each Participant must meet the medical/fitness
standards mutually agreed upon by Sponsoring Agency and Participating Agency and not have any
medical condition or d'f�ility that will prevent performance of the d�of the Task Force position he/she
occupies.
3.5.5 Each Participant must be available on short notice to mobilize within 2 hours of request and be
able to respond on a mission for up to 14 days.
3.5.6 Each Participant must be capable of improvising and functioning for long hours under adverse
working conditions.
3.5.7 Each Participant must receive such inoculations as are specified by the DHS/FEMA in Appendix G.
3.5.8 Each Participant must be aware of the signs, symptoms and corrective measures of Critical
incident Stress Syndrome.
3.5.9 Each Participant must understand and adhere to safe working practices and procedures as
required in the urban disaster environment.
3.5.10 Each Participant must have a working knowledge of the US&R System and the Task Force's
organizational structure, operating procedures, safety practices, terminology and communication protocols.
3.5.11 Each Participant must have completed such courses of education and training and other
requirements as FEMA shall specify.
3.5.12 Sponsoring Agency has authority to immediately suspend or terminate a Participant's participation
on the Task Force for failure to satisfy any mandatory requirement,
3.6 Clothina and Eauipment.
3.6.1 Sponsoring Agency will issue to each Participant certain items of personal protective clothing and
equipment, as outlined in the WATF-1 "Activation Manual", for use in Task Force activities and operations.
In the event of Activation, Participant shall provide certain additionai items of personai clothing and
equipment. Items of clothing and equipment supplied by Sponsoring Agency shall remain the property of
Sponsoring Agency and shall be returned promptly whenever a person ceases to be a Participant.
3.6.2 Subject to FEMA requirements, all uniforms will display the official patch of the Task Force and the
official patch of the US&R system, as specified by FEMA. The Sponsoring Agency shall specify the design
of the uniform and any identifying insignia or markings.
3.7 Command, Control and Coordination.
3.7.1 When a Participant has been activated or has otherwise been placed at the direction, control and
funding of FEMA, such as, for example, during participation in FEMA sponsored training, the ultimate
authority for command, control antl coordination of the service of the Participant reposes with FEMA
exercised through the system chain of command. Subject to the principle just stated, the following
provisions of this Section 3.7 govern the responsibilities of the parties with respect to supervisory,
disciplinary and other specified aspects of the Participant's employment within the context of his/her
participation on the Task Force
3.7.2 Sponsoring Agency shall exercise direct supervisory authority over Participants during Activations,
deployments and other activities of the Task Force contlucted by Sponsoring Agency, but for disciplinary
purposes, that authority is limited to temporary suspension or permanent exclusion from participation. In all
other instances where disciplinary action may be necessary, Sponsoring Agency shall report the pertinent
circumstances to Pa�ating Agency,which shall cooperate with�nsoring Agency and shall administer
discipline as appropriate in accordance with the Participating Agency's established rules and regulations.
3.7.3 Nothing in this Agreement is intended to, nor does it, affect the empioyer-employee relationship
between Participating Agency and its employees who are Participants, and Participating Agency shall at all
times continue to be fully responsible for all of its employment obligations to its employee Participants,
including the compensation and benefits that the Participating Agency has agreed to provide.
3.7.4 While participating in System activities conducted by the Task Force, Participants shail be subject
to and observe and comply with ali lawful orders and directions of the authorized representatives of
Sponsoring Agency and the Task Force. Sponsoring Agency retains the right to suspend or exclude any
Participant from participation on the Task Force for cause including failure to abide by the provisions of this
Agreement.
3.8 Media and Information Policv.
3.8.1 Subject to applicable law, including FEMA regulations and directives, all photographs and video
taken during a deployment will be kept under the control of Sponsoring Agency until use in internal or
external education programs or other dissemination is approved by FEMA.
3.8.2 All applicable federal,state, and local media policies will be strictly enforced and followed.
3.8.3 Subject to applicable rules and regulations, Sponsoring Agency will have the primary responsibility
for coordination of inedia coverage and liaison with media sources and representatives concerning
activities of the Task Force. Sponsoring Agency shall endeavor to expose all Participating Agencies to
favorable media coverage opportunities.
3.9 Rules of Conduct.
3.9.1 All Participants will be expected to abide by the code of conduct established by FEMA and the
Sponsoring Agency.
3.9.2 The failure of a Participant to abide by the rules of conduct constitutes a violation of the US&R
cotle of conduct and may result in suspension or exclusion from the Task Force under Section 3.7 above.
3.10 Preparedness Activities.
3.10.1 Sponsoring Agency shall conduct Task Force management, administration, training, equipment
procurement and other preparedness activities required by FEMA. Participating Agency and its
Participants shall cooperate with Sponsoring Agency and shall participate in the activities as necessary to
achieve Task Force preparedness goals and objectives.
3.10.2 Specific training activities to be conducted, respectively, by Sponsoring Agency and by
Participating Agency, including training, administration and reporting requirements, are contained in
Appendix E
3.10.3 As established by System directives but subject to the availability of federal funding, Sponsoring
Agency shall procure and maintain required caches of equipment and supplies. The contents of these
caches shall be utilized for deployments of the Task Force and, subject to federal rules and regulations, will
be made available for training activities of Sponsoring Agency and Participating Agency. Participants shall
use Task Force cach�q'uipment and supplies only for authorized �Soses and shall exercise reasonable
care to protect and preserve the property against loss or damage. The Participating Agency shall be
financially accountable for any Task Force property that is lost or damaged due to negligence or
unauthorized use by the Participating Agency or its authorized personnel.
3.11 Notification Procedures and Other Communications.
3.11.1 Alerts and Activation.
3.11.1.1 Sponsoring Agency's commander/chief executive officer or his/her designee shall
determine whether the Task Force is capable of and will respond to Activation Orders.
3.11.1.2 Participating Agency shall maintain at all times a "Point of Notification"for receipt of
notices from Sponsoring Agency concerning possible deployments of the Task Force. The Point of
Notification shall include 24-hour telephonic and electronic capabilities. Information concerning the
Participating Agency Point of Notification shall be set forth in Appendix F.
3.11.1.3 Upon receipt of Alert or Activation Orders, Sponsoring Agency shall give prompt
telephonic and electronic notice to Participating Agency's Point of Notification. The notice shall
designate the Task Force positions for which Participating Agency's Participants are being
requisitioned, the location of the assembly point, and to the extent known, the nature and character
of the Activation.
3.11.1.4 Participating Agency shall at all times maintain the capability of providing requisitioned
Participants for participation on a deployment of the Task Force.
3.11.1.5 Upon receipt of an Activation Order for the Task Force, Participating Agency shall cause
the required Participants to respond to the assembly point designated in the notice.
3.11.2 Mobilization.
3.11.2.1 All requisitioned Participants will respond to the designated assembly point within 2
hours of notification with all required personal clothing and equipment and required documentation.
3.11.2.2 Participating Agency will select its Participants through a pre-established selection
system that ensures the requisition is promptly filled with fully qualified Participants.
3.11.2,3 Selected Participants will be subject to a pre-deployment medical screening. Any
Participant who fails the screening will not be deployed.
3.11.2.4 Sponsoring Agency retains the sole right to determine which Participating Agency
personnel, if any, will respond with the Task Force when Activated.
3.11.3 Other Communications. Sponsoring Agency will remain in contact with Participating Agency
through the Participating Agency Point of Notification during the period of Activation.
3.12 Critical Incident Stress Svndrome ("CISS") and Manaqement.
3.12.1 Sponsoring Agency will have primary responsibility to provide CISS training, intervention and
support, before, during and after activation.
3.12.2 Costs incurred for unauthorized CISS activities are not eligible for reimbursement.
�'' 4. GENERAL PROVISIONS ''�
4.1 Effective Date. This Agreement shall be effective �a��f�$ [date), and when it has been duly and regularly
authorized and executed by both parties.
4.2 Authoritv. As more specifically indicated above and below, this Agreement is made (a) pursuant to the
provisions of the Interim Final Rule or the Final Rule; and (b) under the authority of Washington State law, in furtherance of
the purposes of the National Urban Search and Rescue Response System,
4.3 Contents of the Aareement. Upon its execution, the Agreement consists of this Agreement, along with the
following Appendices and other attachments, if any:
4.3.1 Appendix "A"—Roster of personnei updated twice annually on January 30 and June 30 each year
with name of individual and task force position. Participating agency may not exceed number of personnel
authorized by Sponsoring Agency.
4.3.2 Appendix"B"—List of general training required for all participants which identifies who is
responsible for providing funding and to what extent. A list of position specific, FEMA sponsored or
sanctioned training and the financial responsibility associated with each course]
4.3.3 Appendix"C"—Cost reimbursement procedures required by sponsoring agency in accordance with
final interim Rule and Pierce county budget and Finance policy and procedures
4.3.4 Appendix"D"=Compensation rates updated annually for each participant from the participating
agency.
4.3.5 Appendix E—List of required documents and records from participating agency for each participant
to include required certificates, licenses, Continuing education cretlits.
4.3.6 Aqpendix F—List of participating agency contacts to be updated twice annually on January 30 antl
June 30 each year.
4.3.7 Appendix G—Directive 2005-008, Medical screening requirements
4.4 Amendments and Termination.
4.4.1 Except as otherwise expressly provided, this Agreement may be modified or amended only by
another written agreement approved and executed by both parties, and all such amendments wil� be attached to
this Agreement.
4.4.2 Term and Termination. The Agreement shall continue in effect unless and until terminated as
provided in this Agreement. The Agreement may be terminated by either party upon 30 days written notice, except
that Participating Agency may not terminate this Agreement without the written consent of Sponsoring Agency
during any time interval when the Task Force has been placed on Alert status or has been Activated if the Alert or
Activation affects Participants of the Participating Agency.
4.5 Miscellaneous Provisions.
4.5.1 The obligations of the Participating Agency set forth in this Agreement are non-delegable antl may
not be assigned to or assumed by any other person without the prior written consent of Sponsoring Agency.
°`'�"'" PIERCE COUNTY `�"
CONTRACT SIGNATURE PAGE
Contract#
IN WITNESS WHEREOF, the parties have executed this Agreement this ��day of���y-��'� 20 D�.
CONTRACT PIERCE COUNTY:
t� /l�?�� Approved As to Legal Form Only:
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Contractor ignature � D�te
.
Denis Law, Mavar Prosecutm ttorne}� Date
Title of Signatory Authorized by Firm Bylaws
Name: City of Renton Fire&Emer�encv Services Dent. Recommended:
UBI No. 177-000-094
� /�/�� r�'. .'�:e�e�;.� i�Z,!'�/a�"
�But�get and�nance � � Date
Address: 1055 S Gradv Wav
Renton, WA 98057 Approved:
Mailing
Address: Same as Above �• a � � « Z �
Departm�nt Director / Date
(less tlaan $250,000)
Contact Name: Bill Flora,Deputv Chief/Fire Marshal
Phone: 425-430-7061 County Executive (over$250,000) Date
Fax: 425-430-7044
Attest:
_��� �� G�Q.�'.to-�-
Bonnie I . Walton, City Clerk
4.5.2 Except and t� extent federal law controls, this Agreem�hall be construed and enforced, as
between the parties, according to the laws of the State of Washington.
4.5.3 No party shall engage in any conduct or activity in the performance of this Agreement or
participation in the System that constitutes a conflict of interest under applicable federal, state or local law,
rules and regulations.
4.5.4 Each party shall at all times observe and comply with all applicable federal, state and local laws,
rules and regulations.
4.5.5 Except as provided otherwise with respect to emergency notifications, if it is necessary for the
purposes of this Agreement for one of the named parties to give notice to the other named party, notice
shall be in writing with the expenses of delivery or mailing fully prepaid and shall be delivered by personal
service or a form of public or private mail service requiring proof of delivery. Notice is effective upon
personal delivery, or by mail service, on the date of either actual receipt or five days after posting,
whichever is first. Unless changed in writing in accordance with this Section, notice shall be served on the
party at the address shown in Sections 1.1 and 1.2 of this Agreement.
4.5.6 Titles and section headings are for convenience only and are not a part of the parties'Agreement.
4.5.7 Should any provision of this Agreement be determined to be invalid or unenforceable under
applicable law, the provision shall, to the extent required, be severed from the remainder of the Agreement
which shall continue in full force and effect.
4.5.8 This Agreement and its provisions are binding upon and inure to the benefit of the parties and to
their respective successors in interest, provided, however, this Agreement does not and will not bestow any
rights or remedies upon persons to whom an unlawful delegation or assignment has been matle by
Participating Agency.
4.5,9 This Agreement is made for the sole and exclusive benefit of the named parties and their lawful
successors in interest, and no other person or entity is intended to, nor shall such other person or entity
acquire or be entitled to receive any rights or benefits as a third-party beneficiary of this Agreement.
4.5.10 Neither the United States of America or the State of Washington is a party to this Agreement.
4.5.11 Each person executing this Agreement represents that: he/she was and is lawfully authorized to
sign the Agreement on behalf of the party he/she represents; execution of the Agreement was duly and
regularly authorized by the party's governing body; and, to the person's best knowledge and belief the
Agreement is a binding and enforceable obligation of the party on whose behalf he/she acted.
4.5.12 Each party represents to the other: that the party has fully read and understood all of the provisions
of this Agreement including the Appendices and other attachments, if any; that the party has secured antl
considered such legal advice and other expert counsel as the party deemed necessary and advisable for
these purposes; and, that in agreeing to execute and become a signatory to this Hgreement the party has
deemed itself adequately informed and advised as to all of the risks assumed and obligations undertaken
pursuant to this Agreement.
4.5.13 This Agreement, including the Appendices and attachments, if any, constitutes the entire
agreement between the parties and it supersetles any prior agreements on this matter.
,�_.�._._._._..�
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Appendix A
WATF 1 Personne! Roster
Aho, Wiil—Hazardous Materiafs Technician
Bigger> Brett—Tech Info Specialist
Boyer, Mike—Driver
Lazenby> Jake—Heavy Rigging Specialist
Nartman, Greg—Plans Section Manager
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Appendix B
Training responsibilities
Sponsoring agency responsibility
FEMA Sponsored, Sanctioned, Equivalent, approved training
1. The sponsoring agency will provide funding for travel, lodging and meals for all FEMA
sponsored and FEMA sanctioned training for participating members selected to attend by
the Sponsoring Agency as funding from the CA permits. Salary expense to include backfill
or overtime is not authorized
2. The sponsoring agency will provide funding for travel, �odging and meals for FEMA
approved and FEMA Equivalent training on a case by case basis and only with prior
approval as funding from the CA permits. Salary expense to include backfill or overtime is
not authorized
3. The sponsoring agency will provide funding for travel, lodging, meals and wages to include
overtime or backfill for hours worked only, for training that is required to maintain a
certification. Salary expenses are authorized only if the training is unique to the task force
and is not a requirement of the individuals participating agency as a condition of
continued employment and as funding from the CA permits.
4. The Sponsoring agency will provide funding for expenses to include overtime or backfill for
mobilization exercises and other activities identified on a case by case basis and as
funding from the CA permits.
5. The Sponsoring Agency will financially support only the authorized members from a
participating agency, identified in Appendix C, and no more than the allowed 3 deep for
each functional position on the FEMA US&R approved Task Force compliment.
• Authorized members from the participating agency must be identified by name as well
as position and the list must be updated twice annually on January 30 and June 30 by
the participating agency.
• An individual may hold only a single position on the task force. The only exception to
this rule is that a member may also hold a position as a CDL driver.
• A maximum of 210 positions have been identified and each participating agency is
authorized to have on the task force a set number of positions which they are allowed
to fill with qualified personnel. Thirty additional positions are allocated for CDL drivers.
The US&R Task Force Readiness Cooperative Agreement specifies the number of
authorized personnel.
• The specific positions available for a participating agency to fill are determined by the
Task Force Leaders from Seattle, King County and Pierce County in consultation with
the participating agency.
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General requirements/Sponsoring Agency
1. Inoculations; The sponsoring agency will provide funding for the expense of
obtaining the required inoculations. Reimbursement for salary to include overtime or
backfill for the time required to obtain them is NO authorized for these individuals. See
appendix J for list of required inoculations.
2. Hazmat Operations: The Sponsoring Agency will provide annual refresher
training for First Responder Operations Level Hazardous Materials per OSHA standard
1910.120, Hazardous Waste Operations and Emergency Response if a participant
would not normally receive that training as a condition of employed by a first response
organization. Reimbursement for salary to include overtime or backfill is authorized for
these individuals.
3. US&R orientation: Four hours of training will be provided by the Sponsoring Agency.
Salary expense to include reimbursement for backfill or overtime is authorized.
4. Annual quantitative Fit testina: The Sponsoring Agency will provide opportunity
to fit test the Task Force Scott Face pieces and will issue a certificate of refresher
training per 29 CFR 1910.134. Reimbursement for salary to include overtime or backfill
is not authorized. Every effort will be made to provide fit testing opportunities to
individuals who are on duty and at a location within their area of responsibility.
5. FEMA US&R WMD enhanced oqerations: Training will be provided by the
Sponsoring Agency. Salary expense to include backfill or overtime reimbursement is
authorized.
6. Water rescue operations: Awareness level training for will be provided by the
sponsoring agency. Salary expense to include backfill or overtime reimbursement will
be authorized
7. Confined space: Awareness level training for will be provided for individuals who
do not receive this training from their agency as a condition of employment or who do
not have operations or technician level confined space training as required by their
position description. Reimbursement for salary to include backfill or overtime
expenses will be authorized.
8. GPS: Awareness level training will be provitled. Reimbursement for salary to
include backfill or overtime expenses will be authorized
9. Biennial medical screeninq: The Sponsoring Agency contracts with a medical service
provider for this purpose. (Appendix G)
• All participants who do not receive medical screening as a condition of
employment will receive this service according to the process outlined in Appendix
G.
• Expenses associated with medical screening requirements that exceed a
participating agencies medical screening process will be reimbursable by the
Sponsoring Agency.
• Reimbursement for salary to include backfill or overtime expenses will not be
authorized
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Participating Agency Responsibility/General Requirements
Authorized members will be allowed to attend FEMA Sponsored and FEMA Sanctioned training as
staffing allows, when the opportunity presents itself and when the training is an identified
requirement for the specific position on the task force.
Participating agency's are responsible for an authorized member's salary or backfill expense and it
is not eligible for reimbursement from the Sponsoring Agency.
Participating agencies are responsible for a participant meeting the general training requirements
listed below
1. Must be Physically fit to perform the duties assigned without accommodations
2 Must be available on short notice to mobilize within 2 hours to the point of assembly, be
self sufficient for at least 72 hours and be available for a response assignment of up to 10
days.
3. Must be capable of improvising and functioning for long hours under adverse conditions.
4. Must be able to function safely at heights and on and around rubble.
5. Participating agency must provide certificate of training or letter signed by their agency,
showing an individual has been provided training to make them aware of the signs and
symptoms of Critical Incident Stress Syndrome.
6. Provide and maintain a current certificate for American Heart Association or equivalent
CPR, Basic Life Support.
7, Provide a current certificate of training or agency letter as proof of annual refresher training
for First Responder Operations Level Hazardous Materials per OSHA standard 1910.120,
Hazardous Waste Operations and Emergency Response if employed by a first response
organization and if it is required as a condition of employment.
8. Certificates of completion for IS 100, IS 200, IS 700 and IS 800 on line courses must be on
file with the sponsoring agency. Salary expense to include backfill or overtime
reimbursement is not authorized for taking these courses.
9. Participating agencies will schedule authorized members to attend annual fit testing
opportunities while the individual is working and on duty to reduce expense.
10. Participating agencies will provide certificates of completion for DOJ Emergency Response
to Terrorism, Basic Concepts or equivalent. Salary expense to include backfill or overtime
is not authorized
11. Rescue Systems 1 training is a requirement for all members and is the responsibility of the
participating agency. Tuition and Salary expense to include backfill or overtime is not
authorized.
12. Participating Agencies that have an annual or bi annual medical screening program will
provide a fit for duty letter signed by the agencies medical service provider per FEMA
directive 2005-008. See appendix G
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Participating agency responsibility 1 Position Specific Requirements
If an individual must maintain a certificate or license as a condition of employment it is the
responsibility of the Participating Agency to forward to the Sponsoring Agency a copy of
updated license or certification. Examples are;
• Hazmat Medical Surveillance
• Annual EMT CE's
• EMT Certification
• Medical Licensure
• CPR Recertification every three years
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Appendix C
Reimbursement procedures
The Sponsoring Agency will reimburse a Participating Agency in accordance with the language of
the Interim Rule in a timely manner upon receipt of accurate and complete required documentation
of expenses.
Only actual expenses authorized will be reimbursed.
Equipment expenses
• All purchases related to activation must be processed and approved by the Sponsoring
Agency and must be items located on the DHS/FEMA approved US&R cache list.
• Purchase orders must include the cache item number associated with the purchased
equipment.
• Cache item numbers are located on the current cache list which can be found in the WATF
1 web portal.
• For every equipment item procured, there must be proper supporting documentation to
receive reimbursement including, purchase orders, requisitions, and invoices from the
vendors with appropriate authorizing signatures.
• If an equipment purchase exceeds the item's cost cap, the purchasing agent must receive
in ativance Sponsoring Agency approval and provide written justification to the Sponsoring
Agency for documentation purposes.
• Requests for purchase or maintenance of equipment and supplies not appearing on the
equipment cache list, or that exceed the number specified in the equipment cache list,
must be made in writing to the DHS/FEMA US&R Program Manager.
• No Federal funds provided under any preparedness cooperative agreement may be
expended to purchase or maintain any equipment or supply item unless:
1. The equipment and supplies directly support the Sponsoring Agencies US&R
capability, or
2. The DHS/FEMA US&R Program Manager approves the expenditure and gives written
notice of his or her approval to the Sponsoring Agency before the participating agency,
or Sponsoring Agency purchases the equipment or supply item.
• The Sponsoring Agency is responsible for compiling all reimbursement claims. For each
invoice, the Sponsoring Agency will provide a cover sheet. The invoice cover sheet will
itemize each item purchased. A summary document will be provided to list ali invoices
submitted.
Salary and Wage reimbursement
• Salaries and Backfill reimbursement for Readiness activities shall be reimbursed as
specified above antl in accordance with the Participating Agency's standard pay policy.
The Sponsoring Agency retains the right to modify reimbursement levels for each
Readiness activity based on Cooperative Agreement funding availability and other
mitigating factors.
• Salaries and Backfill reimbursement for Activation activities shall be reimbursed in
accordance with the Participating Agency's standard pay policy and all rules as specified in
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the Interim Rule. Furthermore, the Participating Agency must prepare and submit to the
Sponsoring Agency, in the proper claim format, all requests for reimbursements within 60
days after the Rehabilitation Period has ended. The Sponsoring Agency will provide the
Participating Agency the most current format available at time of activation, Proof of
salaries/benefitslbackfill payments to Activated Personnel and backfill personnel must be
submitted as part of the reimbursement claim request packet.
• The Sponsoring Agency will submit a full ciaim reimbursement request to DHS/FEMA.
Upon completion of review by DHS/FEMA, the Sponsoring Agency will process payments
to the Participating Agency based on the final claim approvai by DHS/FEMA.
• The Participating Agency can request the Sponsoring Agency submit an appeal of any un-
allowed expenses within 30 days of receiving notification of an exception to the original
reimbursement claim amount. Additional documentation or explanation must accompany
the appeal request.
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Appendix D
Compensation Rates
Gurrent regular and overtime hourly rates of pay:
( Name ( Reg ! 07
� Aho, Will � $31.70 I $47.55
IBigger, Brett � $32.83 I $49.25
( Boyer, Mike I $31.70 � $47.55 �
iNartman, Greg � $58.47 � $87.71 �
� Lazenby> Jake ( $31.13 � $46.70 �
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Appendix E
Required documents and records from Participating agency
1. On Agency letterhead, verification of"General Training Requirements"for rostered
personnel.
2. Certificates of completion for requirements listed in the "Position Description Directive"
dated 2008-05, or any subsequent revisions of this document.
3. Participating Agencies that have an annual or bi annual medical screening program will
provide a fit for duty letter signed by the agencies medical service provider per FEMA
directive 2005. This is to include a respiratory questionnaire.
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Appendix F
Lis#of participating agency cantacts
Participating agency: CITY QF RENTON FlRE AND EMERGENCY SERVIGES QEPARTMENT
Address 1 Q55 S Grady Way/Rentan, WA 98Q57
Phone 425-430-7001
Point of Gantact
Si!! Flora, Qeputy Chief/Fire Marshal, Community Risk Reduction
425-43Q-7Q61
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Appendix G
Medical Screening
Medical Screening of all authorized members is required annually by DHS/ FEMA US&R program
directive.
Departments with an existing annual medical screening program;
• WATF-1 will reimburse Task Force member's agency for any required additional medical
testing that is not currently provided under the agency's existing program. The
Department may bill WATF-1 with a single billing for all of its authorized members for the
additional testing required by FEMA.
• WATF-1 will reimburse agencies for expenses incurred up to but no more than the current
contracted prices from the Sponsoring Agencies Contracted Medical Service Provider.
• Individual Task Force members may not submit medical bills for reimbursement—only
participating agency bills will be accepted.
Departments without an existing annual medical screening program
• Authorized members without existing health screening from their Participating Agency will
be required to use the Sponsoring Agency's contracted medical service provider for health
screening.
Required testing includes;
• Vital signs and standard physical examination
• Laboratory
o CBC, Differential platelets
o Chemistry panel to include liver& renal function tests
• Aspartate Aminotransferase (AST)
■ Alanine Aminotransferase (ALT)
■ Alkaline Phosphatase (AlkPhos)
■ Gamma-Glutamyl Transpeptidase (GGTP)
■ Total and direct Bilirubin
■ creatinine
■ blood Urea Nitrogen (BUN)
■ Glucose
■ electrolytes, (Na, K, CI, Co2)
. .� ■ Total protein �
■ Albumin
■ Calcium.
o Urinalysis (urine dip;���iicroscopic if indicated)
o Urine heavy metal screen, (qualitative, spot urine). HAZMAT task Force
members onlv
o Spirometry
o Chest x-ray (PA and Lateral) To establish baseline, Does not need to be repeated
annuallv unless medicallv indicated
o Resting 12-lead ECG
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