HomeMy WebLinkAboutAgenda Packet for 02/22/2016• 4tit Y a,�
AGENDA
City Council Regular Meeting
7:00 PM - Monday, February 22, 2016
Council Chambers, 7th Floor, City Hall —1055 S. Grady Way
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PROCLAMATION
a) Del Mead Day - February 24, 2016
b) World Spay, -Day - February 23, 2016
4. ADMINISTRATIVE REPORT
S. AUDIENCE COMMENT
Speakers must sign-up prior to the Council meeting.
Each speaker is allowed five minutes.
The first comment period is limited to 30 minutes.
• The second comment period, later on the agenda, is unlimited in duration.
• When recognized, please state your name & city of residence for the record.
NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
6. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of the Council Meeting minutes of 2/8/2016.
Council Concur
b) AB -1602 Mayor Law reappoints Roxanna Johnson to the Planning Commission for a term
expiring 1/31/2019.
Council Concur
c) AB -1605 Administrative Services Department recommends adopting a resolution to set
the threshold for state sales tax credit for 2016 at $4,873,000 related to the Benson Hill
annexation. (See item 8.a.)
Council Concur
d) AB -1603 Community Services Department reports the results from the 1/26/2016 bid
opening for CAG -15-229 - Meadow Crest Playground, Phase 2 - Nature Play Area; and
submits the staff recommendation to accept the lowest responsive bid submitted by Paul
Brothers, Inc. in the amount of $210,540.78, and accept the $55,000 donation from the
Charles Custer Fund, and adjust the budget.
Refer to Finance Committee
e) AB -1606 Community Services Department submits a Lease amendment to LAG -14-006
with Amazing Grace Lutheran Church, extending the lease amounts and duration, and for
renovations on the third floor of the 200 Mill Building for the Renton Preparatory
Christian School in the amount of $390,000 over 6 years.
Refer to Finance Committee
f) AB -1609 Community Services Department requests approval to waive golf course green
fees and driving range fees in the amount of $3,100 for the Liberty High School Girls Golf
Team for the 2016 season.
Council Concur
g) AB -1604 Human Resources/ Risk Management Department recommends approval of a
contract with Carl Warren & Co. in an amount not to exceed $150,000 over a three-year
period, for the purpose of claims adjusting services.
Refer to Finance Committee
h) AB - 1600 Transportation Systems Division submits CAG -11-133, SW 27th Street/Strander
Blvd. Extension, Phase 1 Segment 2A Project, contractor Guy F. Atkinson Construction,
LLC; and requests acceptance of the project, and approval of the final pay estimate of
$230,383.90, subject to receiving the required certifications.
Refer to Transportation (Aviation) Committee
i) AB -1601 Transportation Systems Division submits CAG -14-106, Highlands to Landing
Pedestrian Connection Project, contractor R.L. Alia Company; and requests acceptance of
the project, and approval of the final pay estimate of $788.40, subject to receiving the
required certifications.
Council Concur
7. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Finance Committee: Vouchers; Interlocal Agreement with Valley Medical Center for
Occupational Health Services for 2016*
b) Transportation (Aviation) Committee: 2016-2017 Orca Business Cards Agreement*
8. RESOLUTIONS AND ORDINANCES
Resolutions:
a) Annexation Sales Tax Credit (See item 6.c.)
b) Interlocal Agreement with Valley Medical Center for Occupation Health Services for 2016
(See item 7.a.)
c) 2016-2017 Orca Business Cards Agreement (See item 7.b.)
Ordinance for first reading:
d) Abandoned Shopping Cart Enforcement (Referred on 2/812016)
Ordinance for second and final reading:
e) Establishment of 165th St. Sanitary Sewer Extension Special Assessment District (#48)
(First reading 211/2016)
9. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
10. AUDIENCE COMMENTS
11. EXECUTIVE SESSION
Labor Negotiations - RCW 42.30.140(4)(b) - approximately 25 minutes
12. ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
7th Floor Conferencing Center
February 22, 2016
Monday, 6:00 p.m.
2015 Community Survey Results I Regional Issues
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
IIM #3, a)
Denis Law Cl.TY O1=
Mayor's Office
f6clana =
ion
'.: '`G1�Fiereas, Del. Mead has been;volun"teeling Monday mornings.at.the'Cty Hall InformatiorrDesk'since_
,February`24, 20,00 'and is celebrating 16,,years,as�a volunteerforAhe;City of Renton on February,24;
_2016; and
:`[N6lereas,:De ;. as given given approxihours of.her.#iroe,during•the past 16 years to greet .
visitors and staff, making everyone feel at ease, with her special brand'of .warmth; "sense. of .humor, ai7d
persoriality;'and `
�W%ereas, Del celebrated her 93rd. birthday on January 29; 2016;,and,• '
Whet -.,;Del'personifiet and exemplifies "embracing a zest for life;" and '.
ry Nreas; Del, with her late- husband John, 'move.d to the Renton,area-in 1955 when.Jolin secured work
at the Boeing, Company; and' -
` heiw,. Del;was,a founding membee..of the'Renton.Clotfies Bank in 1965,.and has,_worked tirelessly':
for the organizationaerving in:various board.posit.ions, including_President 'and'currently holds:
President`Emeritus status with this local organization, and; '
reas; DeLjoined_Soroptimist'International of"Renton on.January 1;'1973; and has held every "
leadership.position; includ'ing'Parliamentarian and President within the oFganiiation, a.nd currently '
holds Life'M'ember status; `and
7Nhereas; Del served'as .RentoWs owh City Clerk.from'Octob'er 1,-1972to June 30, 1982, during her 23.
years of'service as.a.City of Renton employee; and: .. `
�!1�Ffere[►s, we all; citiiens,-staff, and "City officials alike,.thank"Del:for,her dedication, graciousness,"
helpfulness, talent, professionalism'and ambassadorship;-to' bd on; behalf'of the City'of Renton;"
Nozu, Aerefori;j,,Denis Law; Mayorofthe City of-Ren to:n;`do.hereby.proclaim February 24; 2016ao-be.,:'.
_el.Vleaa
irrthe City of.Reoton, and-1 encourage all .citizens to. join me in wisliing Del: a very happy birthday and `
thanking: her. for,her 16'' ars'of.dedicated`volunteer.service
In zuitrtess.wfiereo , I have hereunto set my hand and.caused'tFieseal "
f..
of=th ity of.Renton to be affixedthis 22nd day,of February, 2016:
:City of Rentor, Washington
Renton City Hall :'10555outh Grady Way Renton, Wash�ngfdn 98057.-r re'ntonwa.gov,
AGENDA ITEM #6, a)
MINUTES
City Council Regular Meeting
7:00 PM - Monday, February 8, 2016
Council Chambers, 7th Floor, City Hall —1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Randy Corman, Council President
Ryan Mclrvin
Armondo Pavone
Ruth Perez
Don Persson
Ed Prince
Carol Ann Witschi
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Jay Covington, Chief Administrative Officer
Zanetta Fontes, Senior Assistant City Attorney
Jason Seth, City Clerk
Ellen Bradley -Mak, Human Resources and Risk Management Administrator
Kelly Beymer, Community Services Administrator
Chip Vincent, Community & Economic Development Administrator
Gregg Zimmerman, Public Works Administrator
Jennifer Henning, Planning Director
Fire Marshal Angela St. John, Fire & Emergency Services Department
Deputy Chief Chad Michael, Fire & Emergency Services Department
Commander Chad Karlewicz, Police Department
February 8, 2016 REGULAR COUNCIL MEETING MINUTES 1
AGENDA ITEM #6, a)
ADMINISTRATIVE REPORT
Chief Administrative Officer Jay Covington reviewed a written administrative report
summarizing the City's recent progress towards goals and work programs adopted as part of
its business plan for 2015 and beyond. Items noted were:
• Preventative street maintenance will continue to impact traffic and result in occasional
street closures.
Free Tax Aide is now available at Senior Activity Center and Highlands Neighborhood
Center through April 16th. Appointments are available on Fridays and Saturdays at
Highlands Neighborhood Center, and Thursdays at Senior Activity Center. Appointments
at Senior Activity Center are specifically for seniors and are available by calling Renton
Community Center and Senior Activity Center.
The Community Services Department has scheduled tree work the week of February 22nd
on South 2nd Street across from Renton High School. Fourteen oak trees in the center
boulevards will be pruned to correct branch growth on some trees and remove dead
branches. Two westbound lanes will be closed temporarily between 9:00 a.m. and 3:00
p.m. and the other two westbound lanes will remain open.
AUDIENCE COMMENT
The following individuals addressed Council in support of services provided by Waste
Management within the City of Renton.
o Howard McOmber, Renton (on behalf of Linda Smith, Kirkland)
o Vicky Baxter, Renton
o Toni Nelson, Renton
o David Della, Seattle
Jim Hutchinson, Kent, representative for Republic Services, expressed appreciation for
deliberation that occurred during the Committee of the Whole meeting, and stated that
Republic Services is looking forward to the opportunity to move forward with
negotiations if the Committee of the Whole report is approved. Additionally, he quickly
introduced the team that will be working with Renton if negotiations move forward, and
shared that Republic Services values their drivers and will enforce the terms of the
contract that specifies offering opportunities to current drivers within the area.
Ken Marshall, Mill Creek, addressed Council on behalf of the Tukwila Teamsters office and
clarified the prevailing wage language, in the displaced worker section of the proposed
Republic Services contract, provided to ensure that the potential displaced drivers will be
given an opportunity to work with Republic Services while receiving the same
compensation and benefits package as they are receiving with Waste Management.
• Kara Durbin, Bellevue, spoke on behalf of Puget Sound Energy about "Energize Eastside,"
and thanked Council and City staff for all their efforts regarding the project thus far.
Additionally, she addressed a concern about the project that had recently been brought
up regarding the proximity between the proposed transmission line and the existing
pipeline.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing.
a) Approval of the Council Meeting minutes of 2/1/2016. Council Concur.
February 8, 2016 REGULAR COUNCIL MEETING MINUTES
AGENDA ITEM #6. a)
b) Community Services requested authorization to hire a Facilities Director at Step E of salary
grade m38, effective February 16, 2016. Council Concur.
c) Fire & Emergency Services Department recommended approval of an interlocal agreement
with Valley Medical Center Occupational Health Services in the amount of $73,365 (for 2016)
for firefighter medical services and laboratory testing. Refer To Finance Committee.
d) Fire & Emergency Services Department requested authorization to hire a Lead Fire Inspector
at Step D of salary grade a24, effective February 1, 2016. Council Concur.
e) Transportation Systems Division recommended approval of the 2016-2017 One Card for ALL
(ORCA) Business Passport interlocal agreement with King County, Pierce Transit, Sound
Transit, Community Transit, Kitsap Transit, and the Washington State Ferries Division in the
amount of $117,796.80 to continue the Commute Trip Reduction Program for City employees.
Refer to Transportation (Aviation) Committee.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA AS PRESENTED. CARRIED.
UNFINISHED BUSINESS
a) Council President Corman presented a report recommending concurrence in the staff
recommendation to approve the selection of the preferred solid waste collection service
provider, Republic Services, and direct the Administration to negotiate final contract terms. The
final solid waste collection contract will be brought back to the City Council for review and
approval.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
b) Council President Corman presented a report recommending concurrence in the staff
recommendation to amend Chapter 6-27, Shopping Cart Regulations, to expedite the removal of
shopping carts from public right-of-ways and other prohibited locations, and to entice owners to
be more proactive with respect to maintaining carts on their respective premises, as described
below:
• Remove the requirement to have stores prepare a Shopping Cart Containment and Retrieval
Plan;
• Eliminate the exemption for stores providing fewer than 10 shopping carts;
• Eliminate the exemption for stores that install locking devices on carts;
• Enable staff to immediately impound lost, stolen, or abandoned shopping carts;
• Issue a $100 fine to the identified owner of each impounded cart;
• Provide 14 days for identified cart owners to retrieve carts; and
• Allow the City to dispose of or sell carts that lack ownership information or those impounded
in excess of 14 days.
Finally, the Committee recommends that an ordinance regarding this matter be prepared.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
February 8, 2016 REGULAR COUNCIL MEETING MINUTES 3
AGENDA ITEM #6. a)
c) Finance Committee Chair Persson presented a report approving for payment on February 8, 2016
claims vouchers 344627 - 344912, five wire transfers and one payroll run with benefit
withholding payments totaling $6,734,235.49 and payroll vouchers including 751 direct deposits
and 50 payroll checks totaling $1,611,797.62.
MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
d) Finance Committee Chair Persson presented a report recommending concurrence in the staff
recommendation to grant the waiver requested for sewer and King County Metro related
charges from a water leak at the service address of 2101 SW Sunset Blvd. (Account #05314-000),
as presented for the total amount of $9,072.80. The adjustment includes City Sewer ($3,216.72)
and King County Metro ($5,856.08) charges above their normal usage.
MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
RESOLUTIONS AND ORDINANCES
Ordinance for second and final reading:
a) Ordinance No. 5784: An ordinance was read vacating a portion of Right -of -Way in the vicinity
of 200 Mill Ave. South (VAC -15-004).
MOVED BY PEREZ, SECONDED BY PAVONE, COUNCIL ADOPT THE ORDINANCE AS
READ. ROLL CALL: ALL AYES. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
ADJOURNMENT
MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL ADJOURN. CARRIED. TIME:
7:36 P.M.
Jason A. Seth, CMC, City Clerk
Megan Gregor, Recorder
Monday, February 8, 2016
February 8, 2016 REGULAR COUNCIL MEETING MINUTES 4
AGENDA ITEM #6, a)
Council Committee Meeting Calendar
February 8, 2016
February 11 2016
Thursday
3:00 PM Planning & Development Committee, Chair Prince - Council Conference Rm
1. Docket 11 briefing
2. Emerging Issues
CANCELED Community Services Committee, Chair Witschi
February 15;x2016
� Monday
Council Holiday
President's Day
Fe.bruary
`-.Monday
3:30 PM
Transportation Committee, Chair Perez - Council Conference Room
1. 2016-2017 Orca Business Cards Agreement
2. Emerging Issues in Transportation
4:30 PM
Public Safety Committee, Chair Pavone - Council Conference Room
1. Emerging Issues in Public Safety
5:00 PM
Finance Committee, Chair Persson - Council Conference Room
1. Vouchers
2. Interlocal Agreement with Valley Medical Center for Occupational Health
Services for 2016
3. Emerging Issues in Revenue Streams
6:00 PM
Committee of the Whole, Chair Corman - Conferencing Center
1. 2015 Community Survey Results
2. Regional Issues
`February"25'2016 ..
=ThursdaY_�_�
8:30 AM - 4:30 PM City Council Retreat, Chair Corman Maplewood Greens, Cedar Room
February,26, 2016
Friday __e-_
8:30 AM - 4:30 PM City Council Retreat, Chair Corman - Maplewood Greens, Cedar Room
AGENDA ITEM #6. b)
AB - 1602
CITY OF
AfftL
ento'n u.:;
SUBJECT/TITLE:
RECOMMENDED ACTION:
DEPARTMENT:
STAFF CONTACT:
EXT.:
City Council Regular Meeting - 22 Feb 2016
Reappointment to Planning Commission
Council Concur
Executive
April Alexander, Executive Assistant
6520
Expenditure Required: _ ` $ N/A _ Transfer,Amendment . $ N/A
Amount Budgeted: $ N/A Revenue Generated: $ N/A
LTotal Rroject'Budget: $ °N/A , � .,City Share;Total Project $. N%
Mayor Law reappoints Ms. Roxanna Johnson to the Planning Commission for a term expiring 1/31/19.
A. Memo to Mayor Law regarding reappointment
Concur with Mayor Law's reappointment of Ms. Roxanna Johnson.
AGENDA ITEM #6. b)
DEPARTMENT OF COMMUNITY CITY OF
AND ECONOMIC DEVELOPMENT Renton 'Q
M E M O R A N D U M RF�F1V�D
DATE: February 3, 2016 B .� 4 2016
MA
TO: Denis Law, Mayor 04k -ORS OFF/ce
FROM: C. E. "Chip" Vincent, CED Administrator C�*
SUBJECT: Reappointment of Roxanna Johnson to the Planning Commission
Ms. Johnson was appointed in March 2013 and currently serves as the Commission's
Secretary. Over the years, she has demonstrated an understanding and commitment to
the City's mission statement and Business Plan goals. She has the ability to review
detailed information and to balance the sometimes competing objectives presented to
the Commission.
I recommend Roxanna Johnson be reappointed to a new three-year term, expiring on
January 31, 2019.
h:\ced\planning\planning commission\appointments\2016\Iohnson reappointment.doc
AGENDA ITEM #6, c)
.0
C,1 Ty
Renton
�$NTOxt
SUBJECT/TITLE: Annexation Sales Tax Credit
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Administrative Services Department
STAFF CONTACT: Jamie Thomas, Fiscal Services Director
EXT.: 6929
� Expenditure Required $ N/A- Transfer Amendment �' $ N%A
Amount Budgeted: $ N/A Revenue Generated: $ N/A
Total Protect Budget. � `"$ N/A City Share Total Project � $ N�A t �
uue: • e •►
Each year by March 1st, the City of Renton must report annexation related costs to the State of Washington to
request state sales tax credit funding to assist with the net service costs associated with an annexation area.
RCW 82.14.415 provides that cities may impose sales and use tax as a credit against the state sales and use tax
to provide for assistance with these annexation -related costs.
This resolution certifies the actual costs to serve the Benson Hill Annexation area exceeded revenues
generated in the area by $3,046,000 for the State's previous fiscal year ended June 30, 2105 (the City's 2014
fiscal year). It also identifies the City'sprojected costs to provide services to the area will exceed resources by
$4,873,000 for the State's fiscal year July 1, 2016 through June 30, 2017 (the City's 2016 fiscal year), therefore
maintaining the need for the sales tax credit of one-tenth of one percent (0.1%) be continued during this
period beginning July 1, 2016.
A. Resolution
Approve the resolution identifying the net cost threshold and setting sales tax rate for 2016.
AGENDA ITEM #6, c)
CITY OF RENTON, WASHINGTON
RESOLUTION NO.
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE
CITY OF RENTON TO IMPOSE A SALES AND USE TAX AS AUTHORIZED BY RCW
82.14.415 AS A CREDIT AGAINST STATE SALES AND USE TAX, RELATING TO
ANNEXATIONS.
WHEREAS, state law authorizes the reallocation of the sales tax already collected by the
state to be remitted to the City to assist with funding the costs of certain newly annexed areas;
and
WHEREAS, in accordance with Chapter 35A.14 RCW, the Council called for a special
election to be held, at which election the question of annexation was presented to the voters of
the Benson Hills Annexation Area; and
WHEREAS, the notice of intention to annex was filed with the King County Boundary
Review Board and subsequently approved; and
WHEREAS, in accordance with Chapter 35A.14 RCW the annexation was put to a vote of
the people in the annexation area; and
WHEREAS, King County Elections certified that the annexation had been approved by
voters; and
WHEREAS, following a favorable vote on the annexation proposition, the Council
adopted its Ordinance annexing said Benson Hill Communities Annexation Area effective March
1, 2008, an annexation area that has a population greater than ten thousand (10,000) people;
and
1
AGENDA ITEM #6, c)
RESOLUTION NO.
WHEREAS, the Council finds that the true and actual net costs to provide municipal
services to the annexation area totaled Three Million Forty -Six Thousand Dollars ($3,046,000)
for the City's fiscal year 2014 and the State's fiscal year July 1, 2014, to June 30, 2015; and
WHEREAS, the Council finds and determines that the projected net costs to provide
municipal services to the annexation area exceeds Four Million Eight Hundred Seventy -Three
Thousand Dollars ($4,873,000) for the City's fiscal year 2016 and the State's fiscal year July 1,
2016, to June 30, 2017; and
WHEREAS, pursuant to RCW 82.14.415, the City is authorized, under the circumstances
of this annexation, to impose a sales and use tax, with that tax being a credit against the state
tax;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Council does hereby determine the threshold amount in providing
municipal services to the Benson Hill Communities Annexation Area is Four Million Eight
Hundred Seventy -Three Thousand Dollars ($4,873,000) and that a tax rate of one-tenth percent
(0.1%) shall be continued during the State's fiscal year starting July 1, 2016, to assist the City in
providing municipal services to the area.
SECTION III. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directions of this Resolution.
SECTION IV. This Resolution shall take effect and be in full force upon passage and
signatures hereon.
2
RESOLUTION NO.
PASSED BY THE CITY COUNCIL this
APPROVED BY THE MAYOR this
Approved as to form:
Lawrence J. Warren, City Attorney
RES:1695:2/9/16:scr
AGENDA ITEM #6, c)
day of , 2016.
Jason A. Seth, City Clerk
day of , 2016.
3
Denis Law, Mayor
AGENDA ITEM #6. d)
AB - 1603
CITY OF
ento'n
SUBJECT/TITLE:
RECOMMENDED ACTION
DEPARTMENT:
STAFF CONTACT:
EXT.:
Meadow Crest Playground, Phase 2 - Nature Play Area
Refer to Finance Committee
Community Services
Todd Black, Capital Project Coordinator
6571
Expenditure Required:
$ 210,540.78�Tra,nsfer
Amendment
$ N/A
Amount Budgeted:
$ 460,972.00
Revenue Generated:
$ 55,000.00
Total Project Budget:
$"515,972.'00 ^^
_ �City Share`Total Project
Meadow Crest Playground opened in May 2014. The early design included a Nature Play Area and a Gateway
Arch. These were deleted prior to design completion due to insufficient funding. Improvements to the North
Highlands Community Center were budgeted for 2015-2016, including the completion of design and
construction of these two items. A donation from the Charles Custer Fund, administered by the Renton
Community Foundation, for $55,000.00 will be made to support this project.
The Nature Area will include a seating area, a climbable bear cub sculpture, logs and stumps to walk on, bird
and butterfly houses, and additional landscaping. The Gateway Arch at the public entry off of NE 16th Street
crosses the walkway, and includes steel cutouts of insects, leaves and flowers.
The bid opening was January 26, 2016. Four bids were submitted, and Paul Brothers, Inc. was the low bid. Staff
has reviewed the bid for completeness, inclusion of all required forms, mathematical correctness of the quote,
and references, and all of the paperwork is in order.
Staff proposes to accept the bid of $210,540.78, and to accept the $55,000.00 donation from the Renton
Community Foundation's Charles Custer Fund.
A. Issue Paper
B. Contract
C. Contract Special Conditions
D. Bid Tab
Community Services Department recommends approval to award the contract with Paul Brothers, Inc. for
$210,540.78, for the Meadow Crest Playground, Phase 2 - Nature Play Area, and to accept the $55,000.00
donation and to adjust the budget.
AGENDA ITEM #6. d)
COMMUNITY SERVICES City of
DEPARTMENT
M E M O R A N D U M
DATE: February 22, 2016
TO: Randy Corman, Council President
Members of the Renton City Council
FROM: Kelly Beymer, Community Services Administrator
STAFF CONTACT: Todd Black, Capital Project Coordinator (x-6571)
Leslie Betlach, Parks Planning and Natural Resources Director (x-6619)
SUBJECT: Meadow Crest Playground, Phase 2 — Nature Play Area
ISSUE:
Should the construction contract for the Meadow Crest Playground, Phase 2 — Nature
Play Area be awarded to Paul Brothers, Inc. in the amount of $210,540.78?
RECOMMENDATION:
Award the construction contract to Paul Brothers, Inc., in the amount of $210,540.78
and authorize the Mayor and the City Clerk to execute the contract, and to accept the
$55,000.00 donation from Renton Community Foundation's Charles Custer Fund, and to
adjust the budget.
BACKGROUND SUMMARY:
Meadow Crest Playground opened in May 2014. The early design included a Nature Play
Area and a Gateway Arch. These design features were deleted prior to design
completion due to insufficient funding. Improvements to the North Highlands
Community Center were budgeted for 2015-2016, including the completion of design
and construction of these two items. A donation of $55,000.00 from the Charles Custer
Fund, administered by the Renton Community Foundation, will be made to support this
project.
The City contracted with Design Concepts for design services for the Nature Play Area.
The project was advertised through the Daily Journal of Commerce and four sealed bids
were received, with all bids higher than the Engineer's estimate of $203,000.00. The
lowest bid of $210,540.78 was submitted by Paul Brothers, Inc., located in Boring,
Oregon. The bid includes two Additive Alternates. Additive Alternate No. 1 is for a
handrail extension for $3,418.39. This will be paid for by the Renton School District, who
requested the work. Additive Alternate No. 2 is for sandblasted artwork on paving for
$7,623.01.
AGENDA ITEM #6, d)
Randy Corman, Council President
Members of the Renton City Council
Page 2 of 2
February 22, 2016
Staff reviewed the Paul Brothers,. Inc. quote for completeness and accuracy, performed
the necessary background research and is recommending award to Paul Brothers, Inc.
The estimated construction timeframe is between March 14 and May 27, 2016,
commencing upon execution of this contract. Meadow Crest Early Learning Center and
visitor access to the majority of the playground and the restrooms will be maintained at
all times during construction. Communication with the Renton School District is
ongoing.
Budgeted funding for the Meadow Crest Playground, Phase 2 — Nature Play Area is
under account number:
316.332051.020.594.76.63.000 — North Highlands Park Improvements
Funding for this project is included in the 2015 North Highlands Park Improvements in
the amount of $460,972.00. To date, $262,505.31 has been spent or encumbered for
the Play Area design, new tree grates, and bid advertising, as well as new
park improvements: new sport court surfacing, new LED lighting for the sport courts,
and a new community garden, leaving a balance of $198,466.69. Upon Council approval,
the city will receive a grant of $55,000.00 from the Renton Community Foundation's
Custer Fund, bringing the total available funding to $253,466.69. The bid of
$210,540.78, with a construction contingency of approximately 10% ($21,000.00),
equals $231,540.78.
CONCLUSION:
Awarding the contract to the lowest responsive contractor, Paul Brothers, Inc. allows
the City to move forward with the addition of the Nature Play Area at Meadow Crest
Playground, the most unique and popular playground in Renton. Accepting the donation
of $55,000.00 from the Renton Community Foundation's Charles Custer Fund increases
the available funding to complete the project.
Cc: Jay Covington, Chief Administrative Officer
Iwen Wang, Administrative Services Administrator
Jamie Thomas, Fiscal Services Director
Misty Baker, Senior Finance Analyst
Tracy Schuld, Senior Finance Analyst
AGENDA ITEM #6, d)
�AT A 49xzx
Document A101 ® 2007
Standard Form of Agreement Between Owner and Contractor where the basis of
payment is a Stipulated Sum
AGREEMENT made as of the day of
in the year 2016
(In words, indicate day, month and year.)
BETWEEN the Owner:
(Name, legal status, address and other information)
This document has important legal
City of Renton consequences. Consultation with
1055 S. Grady Way an attorney is encouraged with
Renton, WA 98057 respect to its completion or
modification.
for the following Project:
(Name, location and detailed description)
Meadow Crest Playground, Ph. 2 - Nature Play Area
3000 NE 16th St.
Renton, WA 98056
The Architect:
(Name, legal status, address and other information)
Design Concepts
211 N. Public Road, Suite 200
Lafayette, CO 80026
The Owner and Contractor agree as follows.
trait. AIA Document A101�-2007. Copyright®1915,1®18,1925,1937,1951,1958,1961,1963,1987,1974,1977,1987,1991,1997 and 2007 by The American Institute of
Architects. All rights reaervsd, WARNING: This Ale Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or
distribution of this ALeDocument, or any portion of it, may result in severe cM] and criminal penalties, and will be prosecuted to the maximum extent possible
t under the law. This documentwas created on 02/0112018 13:58:01 under the terms of AIA Documents -on -Demand T" order no. 2009242185 , and is
not for resale. This document is licensed by the American Institute of Architects for ore -time use only, and may not be reproduced prior to its completion.
AIA Document A201 T1'-2007,
General Conditions of the
Contract for Construction, is
adopted In this document by
and the Contractor:
reference. Do not use with other
(Name, legal status, address and other information)
general conditions unless this
Paul Brothers, Inc.
document is modified.
8601 SE Revenue Rd
Boring, OR 97009
for the following Project:
(Name, location and detailed description)
Meadow Crest Playground, Ph. 2 - Nature Play Area
3000 NE 16th St.
Renton, WA 98056
The Architect:
(Name, legal status, address and other information)
Design Concepts
211 N. Public Road, Suite 200
Lafayette, CO 80026
The Owner and Contractor agree as follows.
trait. AIA Document A101�-2007. Copyright®1915,1®18,1925,1937,1951,1958,1961,1963,1987,1974,1977,1987,1991,1997 and 2007 by The American Institute of
Architects. All rights reaervsd, WARNING: This Ale Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or
distribution of this ALeDocument, or any portion of it, may result in severe cM] and criminal penalties, and will be prosecuted to the maximum extent possible
t under the law. This documentwas created on 02/0112018 13:58:01 under the terms of AIA Documents -on -Demand T" order no. 2009242185 , and is
not for resale. This document is licensed by the American Institute of Architects for ore -time use only, and may not be reproduced prior to its completion.
AGENDA ITEM #6. d)
TABLE OF ARTICLES
1 THE CONTRACT DOCUMENTS
2 THE WORK OF THIS CONTRACT
3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
4 CONTRACT SUM
5 PAYMENTS
6 DISPUTE RESOLUTION
7 TERMINATION OR SUSPENSION
8 MISCELLANEOUS PROVISIONS
9 ENUMERATION OF CONTRACT DOCUMENTS
10 INSURANCE AND BONDS
ARTICLE 1 THE CONTRACT DOCUMENTS
The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other
Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in
this Agreement and Modifications issued after execution of this Agreement, all of which form the Contract, and are as
fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and
integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either
written or oral. An enumeration of the Contract Documents, other than a Modification, appears in Article 9.
ARTICLE 2 THE WORK OF THIS CONTRACT
The Contractor shall fully execute the Work described in the Contract Documents, except as specifically indicated in the
Contract Documents to be the responsibility of others.
ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
§ 3.1 The date of commencement of the Work shall be the date of this Agreement unless a different date is stated below
or provision is made for the date to be fixed in a notice to proceed issued by the Owner.
(Insert the date of commencement if it differs from the date of this Agreement or, if applicable, state that the date will be
fixed in a notice to proceed.)
Date will be fixed in a Notice to Proceed
If, prior to the commencement of the Work, the Owner requires time to file mortgages and other security interests, the
Owner's time requirement shall be as follows:
N/A
§ 3.2 The Contract Time shall be measured from the date of commencement.
AIA Document Al 111 " —2007. Copyright O��1915,1918, 1925,1937,1951,1956,1961,1963,1967,1974,1977,1987,1991, 1997 and 2007 by The American'hgfit to of
Init. Ay All rights reserved. WARNING: This AteDocument is protected by U.S. Copyright Lawn and International Treaties. Unauthorized reproduction or 2
distribution of this AleDocument, or any portion of it, may result in severe civil and criminal penalties, and will be prosecutod to the maximum extent possible
i under the law. This document was created on 02101/2016 13:58:01 under the terms of AIA Documents-on-DemandTM order no. 2009242185 , and is not
for resale. This document is licensed by the American Institute of Architects for one-time use only, and may not be reproduced prior to its completion.
AGENDA ITEM #6. d)
§ 3.3 The Contractor shall achieve Substantial Completion of the entire Work not later than
June 14, 2016 ( 110 ) days from the date of commencement, or as follows:
(Insert number of calendar days. Alternatively, a calendar date may be used when coordinated with the date of
commencement. If appropriate, insert requirements for earlier Substantial Completion of certain portions of the Work.)
Portion of the Work
N/A
Substantial Completion Date
, subject to adjustments of this Contract Time as provided in the Contract Documents.
(Insert provisions, if any, for liquidated damages relating to failure to achieve Substantial Completion on time or for
bonus payments for early completion of the Work.)
N/A
ARTICLE 4 CONTRACT SUM
§ 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor's performance of the
Contract. The Contract Sum shall be
Two Hundred Ten Thousand, Five Hundred Forty Dollars and Seventy -Eight Cents Dollars
($210,540.78 1, subject to additions and deductions as provided in the Contract Documents.
§ 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents
and are hereby accepted by the Owner:
(State the numbers or other identification of accepted alternates. If the bidding or proposal documents permit the
Owner to accept other alternates subsequent to the execution of this Agreement, attach a schedule of such other
alternates showing the amount for each and the date when that amount expires)
Additive Alternate No. I
Additive Alternate No. 2
§ 4.3 Unit prices, if any:
(Idents and state the unit price; state quantity limitations, if any, to which the unit price will be applicable)
Item
None
Units and Limitations Price per Unit ($0,00)
AIA Document A101 TM —2007. Capyright ®1915,1918,1925,1937,1951,1958,1961,1983,1967,1974,1977,1987,1991,1997 and 2007 byThe American Institute of
Init. Architects. All rights reserved. WARNING: This AIAeDocumem is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or 3
distribution of this ALA®Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible
t under the law. This document was created an 02/0112016 13:58:01 under the terns of AW Documents-on-DsmandT order no. 2009242185 , and is not
for resale. This document is licensed by the American InsfiluIe of Architects for one-time use only, and may not be reproduced priar to its completion.
§ 4.4 Allowances included in the Contract Sum, if any:
(7denttfy allowance and state exclusions, if any, from the allowance price.)
Item
None
AGENDA ITEM #6. d)
Price ($0.00)
ARTICLE 5 PAYMENTS
§ 5.1 PROGRESS PAYMENTS
§ 5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment
issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as
provided below and elsewhere in the Contract Documents.
§ 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the
month, or as follows:
Per the 2016 Accounts Payable Calendar, a copy of which shall be provided to the Contractor
§ 5.1.3 Provided that an Application for Payment is received by the Architect not later than the day
of a month, the Owner shall make payment of the certified amount to the Contractor not later than the
day of the (same) (follomonth. If an Application for Payment is received by the Architect after the application date
fixed above, payment shall be made by the Owner not later than ( ) days after the
Architect receives the Application for Payment.
(Federal, state or local laws may require payment within a certain period of time.)
§ 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by the Contractor
in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the
various portions of the Work The schedule of values shall be prepared in such form and supported by such data to
substantiate its accuracy as the Architect may require. This schedule, unless objected to by the Architect, shall be used
as a basis for reviewing the Contractor's Applications for Payment.
§ 5,1.5 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of
the period covered by the Application for Payment.
§ 5.1.6 Subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed
as follows:
.1 Take that portion of the Contract Sum properly allocable to completed Work as determined by
multiplying the percentage completion of each portion of the Work by the share of the Contract Sum
allocated to that portion of the Work in the schedule of values, less retainage of
Five percent( 5 %). Pending final determination of cost to the
Owner of changes in the Work, amounts not in dispute shall be included as provided in Section 7.3.9 of
AIA Document A201 TM 2007, General Conditions of the Contract for Construction;
.2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and
suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in
advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of
Five percent ( 5%);
.3 Subtract the aggregate of previous payments made by the Owner; and
.4 Subtract amounts, if any, for which the Architect has withheld or nullified a Certificate for Payment as
provided in Section 9.5 of AIA Document A201-2007.
AIA Document A101T11-2007. Copyright ®1915,1918,1925,1937,1951,1958,1961,1963,1957,1974,1977,1987,1991,1997 and 2DD7 by The American InstiWte of
Inst. Architects All rights reserved. WARNING: This Ale Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or
distribution of this Ale Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible
/ under the law. This documentwas created on 02/011201613:58:01 under the terns of AIA Documents-on-DemandTM order no. 2009242165 , and is not
for resale. This document is licensed by the American Institute of Architects for one-time use only, and may not be reproduced prior to its completion.
AGENDA ITEM #6. d)
§ 5.1.7 The progress payment amount determined in accordance with Section 5.1.6 shall be further modified under the
following circumstances:
.1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to the full
amount of the Contract Sum, less such amounts as the Architect shall determine for incomplete Work,
retainage applicable to such work and unsettled claims; and
(Section 9.8.5 ofA1A Document A201-2007 requires release of applicable retainage upon Substantial
Completion of Work with consent of surety, if any.)
.2 Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor,
any additional amounts payable in accordance with Section 9.10.3 of AIA Document A201-2007.
§ 5.1,8 Reduction or limitation of retainage, if any, shall be as follows:
(If it is intended, prior to Substantial Completion of the entire Work, to reduce or limit the retainage resulting from the
percentages inserted in Sections 5.1.6.1 and 5.1.6.2 above, and this is not explained elsewhere in the Contract
Documents, insert here provisions for such reduction or limitation)
§ 5.1.9 Except with the Owner's prior approval, the Contractor shall not make advance payments to suppliers for materials
or equipment which have not been delivered and stored at the site.
§ 5.2 FINAL PAYMENT
§ 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the
Contractor when
the Contractor has fully performed the Contract except for the Contractor's responsibility to correct
Work as provided in Section 12.2.2 of AIA Document A201-2007, and to satisfy other requirements, if
any, which extend beyond final payment; and
a final Certificate for Payment has been issued by the Architect.
§ 5.2.2 The Owner's final payment to the Contractor shall be made no later than 30 days after the issuance of the
Architect's final Certificate for Payment, or as follows:
.1 The Contractor has fully performed the Contract except for the Contractor's responsibility to correct Work as
provided in Section 12.2.2 of AIA Document A201-2007, and to satisfy other requirements, if any, which extend
beyond final payment; and .2 The Renton City Council has approved an Agenda Bill for final payment; and .3 The State
Revenue Department and Department of Labor have filed releases, the statutory retainage run without claims or the
claims against retainage have been released, fully litigated, or bonded.
ARTICLE 6 DISPUTE RESOLUTION
§ 6.1 INITIAL DECISION MAKER
The Architect will serve as Initial Decision Maker pursuant to Section 15.2 of AIA Document A201 2007, unless the
parties appoint below another individual, not a party to this Agreement, to serve as Initial Decision Maker.
(If the parties mutually agree, insert the name, address and other contact information of the Initial Decision Maker, if
other than the Architect.)
AIA Document A101"" —2007. Copyright ®1915,1918,1925,1937,1951,1958,1961,1963,1967,1974,1977,1987,1991,1997 and 2007 by The American Institute of
Init, Architeds All rights reserved. WARNING: This AIAeDocument is protected by US. Copyright Law and International Treaties. Unauthorized reproduction or 5
distribution of this AleDocument, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible
/ under the law. This document was created on 02/01/201613:58:01 under the terns of AIA Documents -on -Demand"" order no. 2009242185 , and is not
for resale. This document is licensed by the American Institute of Architects for one-time use only, and may not be reproduced prior to its completion.
AGENDA ITEM #6, d)
§ 6.2 BINDING DISPUTE RESOLUTION
For any Claim subject to, but not resolved by, mediation pursuant to Section 15.3 of AIA Document A201-2007, the
method of binding dispute resolution shall be as follows:
(Check the appropriate box. If the Owner and Contractor do not select a method of binding dispute resolution below, or
do not subsequently agree in writing to a binding dispute resolution method other than litigation, Claims will be
resolved by litigation in a court of competent jurisdiction)
® Arbitration pursuant to Section 15.4 of AIA Document A201-2007
❑ Litigation in a court of competent jurisdiction
❑ Other: (Spec)
ARTICLE 7 TERMINATION OR SUSPENSION
§ 7.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of AIA Document
A201-2007.
§ 7.2 The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201-2007.
ARTICLE 8 MISCELLANEOUS PROVISIONS
§ 8.1 Where reference is made in this Agreement to a provision of AIA Document A201-•2007 or another Contract
Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract
Documents.
§ 8.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated
below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located.
(Insert rate of interest agreed upon, if any.)
Per annum
§ 8.3 The Owner's representative:
(Name, address and other information)
Todd Black, ASLA
Capital Project Coordinator
City of Renton
1055 S. Grady Way, Renton, WA 98057
Ph. 425-430-6571
tblack@rentonwa.gov
§ 8.4 The Contractor's representative:
(Name, address and other information)
Scott Paul
Paul Brothers, Inc.
8601 SE Revenue Rd.
Boring, OR 97009
Ph. 503-663-1220
spaul@paulbrothersinc.com
§ 8.5 Neither the Owner's nor the Contractor's representative shall be changed without ten days written notice to the
other party.
AIA Document A101"-2007. Copyright 01915, 1918,1925,1937,1951,1958,1961,1963,1967,1974,1977,1987,1991,1997 and 2007 byThe American Instihlte of
Init. Architects All rights reserved WARNING: This AleDocument is protected by U.S. Copyright Law and International Treaties, Unauthorized reproduction or s
distribution of this Ale0ocument, or any portion of it, may result in severe civil and criminal penalties, and will be. prosecuted to the maximum extent possible
t under the law. This document was created on 02/01/2016 13:58:01 under the terms of AIA Documents-0n-DemandTM order no. 2009242185 , and is not
for resale. This document is licensed by the American Institute of Architects for one-time use only, and may not be reproduced prior to its completion.
AGENDA ITEM #6. d)
§ 8.6 Other provisions:
None
ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS
§ 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated in the
sections below.
§ 9.1.1 The Agreement is this executed AIA Document A101-2007, Standard Form of Agreement Between Owner and
Contractor.
§ 9.1.2 The General Conditions are AIA Document A201-2007, General Conditions of the Contract for Construction.
§ 9.1.3 The Supplementary and other Conditions of the Contract:
Document Title Date Pages
00800 Special Conditions
§ 9.1.4 The Specifications:
(Either list the Specifications here or refer to an exhibit attached to this Agreement.)
Meadow Crest Playground, Ph. 2 - Nature Play Area Project Manual, December 2015
Section Title Date Pages
AIA Document A101" —2007. Copyright a 1915,1918, 1925,1937,1951,1958,1961,1963, 1967,1974,1977, 1967, 1991,1997 and 2007 by The American Insft to of
Init. Architects. All rights reserved. WARNING: This ALeDocument is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or 7
distribution of this AteDocument, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible
t under the law. This document was created on 02/01/2016 13:58:01 under the terms of AW Documents -on -Demand^" order no. 2009242185 , and is not
for resale. This document is licensed by the American Institute of Architects for ane -time use only, and may not be reproduced prior to its completion.
AGENDA ITEM #6. d)
§ 9.1.5 The Drawings:
(Either list the Drawings here or refer to an exhibit attached to this Agreement.)
Number Title Date
§ 9.1.6 The Addenda, if any:
Number Date Pages
1 Jan. 20, 2016 1
2 Jan. 21, 2016 1
Portions of Addenda relating to bidding requirements are not part of the Contract Documents unless the bidding
requirements are also enumerated in this Article 9.
§ 9.1.7 Additional documents, if any, forming part of the Contract Documents:
.1 AIA Document E201TI&-2007, Digital Data Protocol Exhibit, if completed by the parties, or the following:
None
Other documents, if any, listed below:
(List here any additional documents that are intended to form part of the Contract Documents. AIA
Document A201-2007provides that bidding requirements such as advertisement or invitation to bid,
Instructions to Bidders, sample forms and the Contractor's bid are not part of the Contract Documents
unless enumerated in this Agreement. They should be listed here only if intended to be part of the
Contract Documents)
None
AIA DocumentA101 "' —2007. Copyright@ 1915,1918,1925,1937,1951,1958,1961,1963,1967,1974,1977,1987,1991,1997 and 2007 byThe Amerman IrstraAe of
Init. Architects All rights reserved. WARNING: This AbeDocument is protected by U.S. Copyright taw and International Treaties. Unauthorized reproduction or 8
distribution of this McDocument, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible
t under the law. This document was created on 02/01/2016 13:58:01 under the terms of AIA Documents-on-DemandTM order no. 2009242185 , and is not
for resale. This document is licensed by the American Institute of Architects for one-time use only, and may not be reproduced prior to its completion.
AGENDA ITEM #6. d)
ARTICLE 10 INSURANCE AND BONDS
The Contractor shall purchase and maintain insurance and provide bonds as set forth in Article 11 of AIA. Document
A201-2007.
(State bonding requirements, if any, and limits of liabilityfor insurance required in Article 11 of AL1 Document
.4201-2007.)
Type of Insurance or Bond
Surety Bond
This Agreement entered into as of the day and year first written above.
OWNER (Signature)
Denis Law, Mayor
(Printed name and title)
Limit of Liability or Bond Amount ($0,00)
$210,540.78
CONTRACTOR (Signature)
(Printed name and title)
AIA DocumentA101— —2007. Copyright@ 1915,1918,1925.1937,1951,1958,1961,1983,1967,1974,1977,1987,1991,1997 and 2007 by The American Institute of
Init. Architects All rights reserved WARNING: This AleDocument is protected by U.S. Copyright law and International Treaties. Unauthorized reproduction or 9
distribution of this AleDocumerd, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible
f under the law. This document was created on 02/01/2016 13:58:01 under the terms of AIA Documents-on-DemandTM order no. 2009242185 , and is not
for resale. This document is licensed by the American Institute of Architects for one-time use only, and may not be reproduced prior to its completion.
City or
Attachment 'A'
Meadow Crest Playground, Ph. 2
Nature Play Area
Scope of Work
AGENDA ITEM #6, d)
Paul Brothers, Inc. will remove crushed stone paving and install cast -in-place concrete
flatwork and seatwall, play area with boulders, logs, play surfacing, landscape planting
and irrigation, and sculptural entry arch at Meadow Crest Playground, 3000 NE 16t' St.
Reference Meadow Crest Playground — Ph. 2 Nature Play Area Bid Set, dated November
25, 2015, by Design Concepts, and Project Manual, dated December 2015.
Payment will be on a Stipulated Sum Basis of Two Hundred Ten Thousand Five Hundred
Forty Dollars and Seventy -Eight Cents ($210,540.78), which includes Additive Alternates
1 and 2 and WSST.
AGENDA ITEM #6, d)
CONTRACT
Incorporated by reference is the Standard Form of Agreement between the Owner and the
Contractor Where the Basis of Payment is a Stipulated Sum, 2007, AIA Document A101, as follows,
Articles 1 through 9 inclusive. They are included as part of the contract. The Contractor and all
subcontractors shall read and be governed by them.
AIA Document A101- 2007 will be made available in its entirety to the successful bidder, or any bidder who
specifically requests it during the bid period.
GENERAL CONDITIONS
Incorporated by reference are the General Conditions of the Contract for Construction, 2007, AIA
Document A201, as follows, Articles 1 through 14 inclusive. They are included as part of the
contract. The Contractor and all subcontractors shall read and be governed by them, with enclosed
modifications.
AIA Document A201- 2007will be made available in its entirety to the successful bidder, or any bidder who
specifically requests it during the bid period.
SPECIAL CONDITIONS
The following supplements modify the "General Conditions of the Contract for Construction", AIA
_ Document A201,_2007 edttton,.,as a4 part of these Contract Documents
ARTICLE 1 - COMPLIANCE WITH WAGE RATES AND FILING OF "INTENT TO PAY
PREVAILING WAGES" HEREINAFTER CALLED "INTENT" AND
"AFFIDAVIT OF WAGES PAID"
1.1 "Prevailing Wages on Public Works" - The Contractor and Subcontractors shall comply with
39.12 RCW and amendments "Prevailing Wages on Public Works." The prevailing rate wages to be
paid to all workers, laborers, or mechanics employed in the performance of any part of this
Contract shall be in accordance therewith.
1.2 Current prevailing wage data will be furnished by the Industrial Statistician upon request.
Requests shall be made to the State of Washington Department of Labor and Industries. Wage
data is also available at http://www.Ini.wa.gov/TradesLicens!ng/PrevWage/defauIt.asp The
Contractor is responsible for paying the appropriate wage rates.
1.3 The Contractor, and all Subcontractors, on or before the date of commencement of work,
shall file a statement under oath with the City and with the Director of Labor and Industries
certifying the rate of hourly wages paid to each classification of laborers, workers, or mechanics
AGENDA ITEM #6. d)
employed to perform work under this Contract shall not be less than. the prevailing rate of wages
determined by the Washington State Labor and Industries. Such statement and any supplemental
statements which may be necessary shall be filed in accordance with the practices and procedures
required by the Department of Labor and Industries.
1.4 Copies of all "Intents" shall be on file with the Contractor, the Industrial Statistician, and the
City.
1.5 "Affidavits of Wages Paid" - upon completion of project, the Contractor shall fully execute
and file "Affidavit of Wages Paid" with the Washington State Department of Labor and Industries
and any other agencies required by law. Sample copy enclosed herein.
Copies shall be provided to the City prior to Final Completion, Final Payment and release of
Retainage. Each affidavit of wages paid must be certified by the Industrial Statistician of the
Department of Labor and Industries before it is submitted.
1.6 All costs and fees for and associated with the "Intent to Pay Prevailing Wages" and
"Affidavits of Wages Paid" are to be paid by the Contractor.
ARTICLE 2 -STATE LICENSING LAW
The Contractor agrees to comply with all requirements of Chapter 18.27 RCW. The Contractor
agrees and covenants to furnish unto the Owner proper evidence that the Contractor has fully
complied with the State Licensing Law of the State of Washington, Chapter 18.27 RCW, and a
Contractor's Certificate of Registration shall be in full force and effect throughout the work project
herein above enumerated, prior to starting work.
ARTICLE 3 - NON-DISCRIMINATION
The Contractor shall offer equal opportunity to all qualified employees and applicants for
employment without regard to the race, creed, color, sex, national origin, age, or disability.
ARTICLE 4 - CITY OF RENTON BUSINESS LICENSE
Prior to signing a contract the contractor agrees to purchase a City of Renton Business License and
maintain the license in full force and effect throughout the work of the project. License may be
purchased from the City Finance Department located on the First Floor of the City Hall Building,
1055 South Grady Way, Renton, WA.
ARTICLE 5- SITE AND STREET CLEANING
Contractors working dump trucks and/or other equipment on paved streets and roadways will be
required to clean said streets at the conclusion of each day's o.peration or as directed by the City. If
the area is not properly cleaned or the condition of the excavation warrants or if required by other
City or State ordinances or requirements, the Owner shall direct the Contractor to provide facilities
to remove clay or other deposits from the tires or between dual wheels before trucks and/or other
equipment will be allowed to travel beyond the construction site.
AGENDA ITEM #6. d)
Any violation of the above requirements shall be sufficient ground for the Owner to order the area
in question cleaned by others, the cost of the operation to be deducted from the Contract amount.
It shall be the Contractor's responsibility to control dust at the construction site by watering as
required or as directed by the Owner. All costs in connection with the above work shall be
considered as incidental to the construction, and payment shall be considered to be included in the
prices bid for the various items comprising this improvement.
ARTICLE 6- PERFORMANCE BOND (CONTRACTOR'S CONTRACT BOND):
The Contractor shall execute and deliver to the Owner a bond on the form included in this Contract
Documents, with an approved surety company, as surety in the sum of the full amount of the
contract price including the Washington State Sales Tax, in compliance with the Revised Codes of
Washington, and any amendments thereto. The bond shall also guarantee the Contractor's material
and workmanship on the project for a period of one (1) year from the date of the issuance of his
Certificate of Substantial Completion by the Architect.
ARTICLE 7- TRAFFIC SAFETY AND STREET USE:
The Contractor shall be responsible for the provision of barricades and the safety guards and any
other structures of improvement necessary for the complete protection of the public or workers
including traffic study requirements as directed by the City in consultation with the Public Works
and Police Departments. The Contractor shall further abide by all rules and regulations of OSHA as
amended or supplemented by WISHA. Contractor shall be responsible for any permits required due
to construction activity or staging in the public right-of-way including, but not limited to, traffic
control and flaggers as required by City Public Works Department. All costs in connection with the
above work shall be considered as incidental to the construction, and payment shall be considered
to be included in the prices bid for the various items comprising this improvement.
ARTICLE 8- PERMITS:
It shall be the Contractor's responsibility to apply for and pay for the building and electrical permits
other. :Municipal,=.County.;..orState. permits.and:licenses..necessary_or.incidentto.the .:_,_
actual performance of the work under this Contract that have not been addressed in the contract
documents, and shall, during the work progress, comply with all laws, ordinances, and
governmental regulations pertaining to carrying out of the work.
AGENDA ITEM #6. d)
CITY OF RENTON AGENDA ITEM #61 dl)
BID TABULATION SHEET
Project: Meadow Crest Playground Ph. 2 - Nature Play Area
CAG -15-229
Date: 01/26/2016
Engineer's Estimate $190,000 ($4,500 - Alt No. 1; $8,500 - Alt No. 2)
FORMS
Bid Total from
Bidder
Bidders
Bid Prop.
Bid
Non -Coll, A/T &
2
Schedule of Prices
Qual Stmt.
Form
Bond
Min W (trpl Form)
Addn
*Includes Sales Tax
Harkness Construction, LLC
$210,901.38
2045 McHugh Ave.
1 Enumclaw
Alt #1: $3,285.00
WA
98022
Alt #2: $13,578.00
L.W. Sundstrom, Inc.
$260,226.75
P.O. Box 893
2 Ravensdale
Alt #1: $5,475.00
WA
98051
Alt #2: $8,760.00
Paul Brothers, Inc.
$199,499.38
8601 SE Revenue Rd.
3 Boring
Alt #1: $3,418.39
OR
97009
Alt #2: $7,623.01
Westmark Construction
$335,931.77
6102 North 9th St., Suite 400
4 Tacoma
Alt #1: $8,522.39
WA
98406-2097
Alt #2: $25,353.63
Engineer's Estimate $190,000 ($4,500 - Alt No. 1; $8,500 - Alt No. 2)
AGENDA ITEM #6, e)
.0.
CITY OF
G`T Y Off,
w���Renton
h��ry_�.
SUBJECT/TITLE: Lease Amendment with Amazing Grace Lutheran Church
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community Services
STAFF CONTACT: Peter Renner, Facilities Director
EXT.: 6605
Expenditure Required: $,390,000.00 Transfer Amendment.-_-- '$N
Amount Budgeted: $ 459,000.00 Revenue Generated: $ 737,000
�� Tofal ProjectBudget w� _ $ 390,000 00 � �� City Sh'a Total Project '- t $ N%A � :.'��„�!
Amazing Grace Lutheran Church entered into a Lease with the City for the entire first floor of the 200 Mill
Building in October of 2014. The school is named the Renton Preparatory Christian School. They made their
intentions known at the time that they intended to continue expansion of their schools (the other campus is in
Seattle) floor -by -floor in the 200 Mill Building over a period of years. The change of use for the building from
office to school was reviewed to good result by the Hearing Examiner, and it included approval for additional
floors to be converted.
We entered into negotiations with Amazing Grace more than six months ago. Their first proposed tenant
improvement was too expensive to be amortized over a 5 -year term with market rate rents.
Their second design effort produced a more reasonable, but still above market rate, tenant improvement. To
offset the high cost to the City for tenant improvements, they extended their lease to six years, and then, in
the attached amendment, also propose to extend the term of the first floor lease to be coterminous with the
third floor. In effect, this adds three years of revenue from the first floor with no outlay for additional tenant
improvement, only one-time brokerage commission.
The net effect is that the lease breaks even in the fourth year, which is very positive relative to recent market
conditions for six-year deals in the South County market area that includes Kent, Tukwila, and Renton.
It should also be noted that Renton Prep is a STEM school that uses cutting edge educational methods
employing electronic technologies, and that it has achieved notable awards and citations.
A. Lease Amendment
Council approve the Amendment and authorize signature by the Mayor and City Clerk.
AGENDA ITEM #6. e)
O E ""'
KidderKidder Mathews
1999-2005
l'-
Commercial
12886 Interurban Avenue South
okerstAssocation
.Seattle,
WA 98168
All Rights Reserved
w Phone: (206) 248-7300
CBA Form LA
Fax: 206 248-7342
( )
Lease Addendum
Rev. 5/07
Page 1 of 1
ADDENDUM/AMENDMENT TO
CBA LEASES
CBA Text Disclaimer. Text deleted by licensee indicated by strike.
f:\users\Iegandchard\2016\city of renton - amazing grace\city of renton - amazing grace la.cbdx
The following is part of the Commercial Lease Agreement dated October 2, 2014,
Between City of Renton ("Landlord")
And Amazing Grace Lutheran Church ("Tenant")
regarding the lease of the Property known as: 200 Mill Building, Renton, WA
IT IS AGREED BETWEEN THE LANDLORD AND TENANT AS FOLLOWS:
The Tenant shall expand to an additional 5,995 rentable square feet on the third floor (entire third floor
The term of the lease shall be seventy-two (72) months. The existing first floor lease term shall be
extended to expire coterminous with the third floor lease
The third floor lease will commence on August 1 2016. Tenant shall have early occupancy of the
premises from completion of improvements until lease commencement.
Landlord shall provide a turnkey buildout of the third floor premises subiect to forma construction bid of
$284,000.00
Rental rates shall be as secribed on the attached rent rider.
All other terms and conditions shall renew as in existing lease.
AGENT (COMP
By:
ALL OTHER TERMS AND CONDITIONS of said Agreement remain unchanged.
INITIALS:
Tenant/Lessee: Date -2-7-/6— Landlord/Lessor Date
Tenant/Lessee: Date -2-7-/6 Landlord/Lessor Date
v�
Kidder
Mathews
Kidder Mathews
12886 Interurban Avenue South
Seattle, WA 98168
Phone: (206) 248-7300
Fax: (206) 248-7342
RENT RIDER
CBA Text, Disclaimer. Text deleted by licensee indicated by strike.
New text inserted by licensee indicated by small capital letters.
AGENDA ITEM #6, e)
®CoAss6ciaf n kers
20,11 �
Association 2011 CU/
ALL RIGHTS RESERVED
CBA Form RR
Rent Rider
Rev. 112011
Page 1 of 2
This Rent Rider (".Rider') is a part of the lease agreement dated October 2, 20]'4 (the "Lease") between
Cityof Renton ("Landlord") and Amazin> Grace -Lutheran Church ("Tenant') concerning the space commonly
known as 200 Mill Building (the "Premises"), located at the property commonly known a 20
"s 0 Mill Avenue
South Renton. WA (the "Property").
1. BASE MONTHLY RENT SCHEDULE. Tenant shall pay Landlord base monthly rent during the
Lease Term according to the following schedule:
❑ 2.
LEASE STRUCTURE
THIRD FLOOR:
Lease Year (Stated in Years or Months)
Months 01 03
Months 04 - 12
Months 13 - 24
Months 25 - 36
Months 37 - 48
MONTlis 49 - 60
MONTHS 61 - 72
Base Monthly Rent Amount
$ 10.00
$17.50
$18.00
$18.50
$19.00
$19.50
$20.00
LEASE STRUCTURE
FIRST FLOOR EXTENSION (TO COMMENCE UPON EXPIRATION OF EXISTING TERM):
LEASE YEAR.. (STATED IN YEARS OR MONTHS) BASE MONTHLY'RENT AMOUNT
MONTHS 01 12 $21.00
RATE TO INCREASEANN(IALLYBY $0.50 PSF. LEASE TERA•f EAtT NS10NSHALL E•.YPIRE COTERMLNOUS IYITHLEASE
EXPIRATION OF THIRD FLOOR TERAf
INITIALS: LANDLORD
DATE -2 - 7-I G . TENANT
DATE, -7—/( TENANT
4wl, /?,y si4, P A,,-7,, 6 ellw. L."q-, C L,�
AGENDA ITEM #6. e)
EYWRAW Kidder
IMathews
INITIALS: LANDLORDV U
4NDLORD 14 Af
Kidder Mathews
12886 Interurban Avenue South
Seattle, WA 98168
Phone: (206) 248-7300
Fax: (206) 248-7342
RENT RIDER
CBA Text Disclaimer: Text deleted by licensee indicated by strike.
New text inserted by licensee indicated by small, capital letters.
DATE -�- / _) 6 TENANT DATE
DATE -� ~ 7 - / I9 TENANT DATE
@ Commercial Brokers
Association 2011
ALL RIGHTS RESERVED
CBA Form RR
Rent Rider
Rev. 1/2011
Page 2 of 2
AGENDA ITEM #6. 0
FI .09
--q000WWW CITY OF
�R `>ZY OT
• to'
uiiv
SUBJECT/TITLE: High School Golf Team Waiver of Fees Request
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Community Services
STAFF CONTACT: Roberta Graver, Administrative Assistant
EXT.: 6604
Expenditure Required:$ 3,100.00 Transfer Amendment _ $° N/A-.
Amount Budgeted: $ N/A Revenue Generated: $ N/A�
Total Project Budget: $ N/A _ City S11' " Total Project $ N/A
Waive green fees and driving range fees associated with Liberty High School Girls Golf Team for their 2016
season. Liberty High school particiaptes in reciprocal field use with Renton's Recreation Department when
needed. Community service work is required of the golf team to assist the golf course with repairing divots,
picking up garbage and sand, and seeding fairways.
A. Issaquah School District Letter of Request
B. Fee Waiver Reduction Request
Approve fee waiver for Liberty High School Girls Golf Team for the 2016 season
AGENPb4 IT
K7h ISSAQUAH 16655 SE 136th, Renton, WA 98059
1»— SCHOOL DISTRICT 411 phone: (425) 837-4800 • fax: (425) 837-4905
www.liberty.issaquah.wednet.edu
Josh Almy, Principal • Sean Martin, Assistant Principal • Erin McKee, Assistant Principal
December 11, 2015
Maplewood Golf Course
Attn: Kelly Beymer
City of Renton
4050 Maple Valley Hwy
Renton, WA 98058
To Whom It May Concern:
The Liberty High School Girls Golf program is again requesting the use of Maplewood Golf Course as their
home course for both practices and matches for the 2016 spring season.
The season begins on February 29`h of 2016 and ends officially on May 25`h. The partnership between
Maplewood and Liberty has been very good for both our boys and girls golf teams and we feel very fortunate to
have access to such a beautiful and well-managed course.
Michelle Warlick will again be coaching our Girls Golf team and has commented several times about how well
the Maplewood golf course works for her teams and how wonderful the staff there is to work with. She and I
both feel that the use of Maplewood as our home course provides us with so many benefits, one of the most
important being the proximity to our school so that our athletes can travel to and from the course in a timely and
safe manner.
Liberty High School and the Issaquah School District are sincerely appreciative of the opportunity to partner
with Maplewood Golf Course. The experience that our student -athletes gain by practicing and competing at
this facility is extremely valuable and we thank you for your consideration.
Thank you for your time.
Sincerely,
Loren Krogstad
Athletic Director
Liberty High School
(425)837-4807
krogstadl@issaquah.wednet.edu
AGENDA ITEM #6, 0
CITY OF RENTON
y
♦�
COMMUNITY SERVICES DEPARTMENT
FEE WAIVER OR REDUCTION REQUEST
Fee Waiver and/or Reduction requests will be submitted for approval to the City Council
via the Finance Committee.
Name of Group: Liberty High School Girls Golf Team
Group Contact Person: Loren Krogstad Contact Number:
425-837-4807
Address j 6655 SE 136th ST. — Renton 98059 Email Address: kro stadl2issaguah.wednet.edu
Date of Event: 2016 Season
Location: Maplewood Golf Course
Number in Party: 12
Type of Event: High School Golf — practice and matches
Staff Contact Name/Telephone: Kelly Beymer — 430-6617
What is the total cost of the rental and applicable fees? Approx. $3,100
What is the cost of the fee waiver or reduction requested? $3,100
Describe event and explain reduction or waiver of fees:
To promote golf within the school and continued relationship between High
Schools and Community Services Recreation Dept. In addition, staff coordinates
community service involvement with approved teams to assist the golf course with
repairing divots, picking up garbage, and sanding and seeding of fairways.
Staff Recommendation: Approve fee waiver for Liberty High School Girls Golf team
for their 2016 season.
Council Approval
cc:
AGENDA ITEM #6. g)
AB - 1604
CITY OF
ento''n,,
SUBJECT/TITLE: Contract for Liability 3rd Party Administration Services
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Human Resources/ Risk Management
STAFF CONTACT: Nancy Carlson, Administrator
EXT.: 7656
Expenditure Required $see below'' Transfer Amendment $ N/A
L.�_._u::j
Amount Budgeted: $ N/A Revenue Generated: $ N/A
Total Project Budget � ,$'N/A �� City Share Total Project $ N/A y
In 1999, the City of Renton made the decision to join the Washington Cities Insurance Authority (WCIA) to
help stabilize its property and liability insurance costs and provide claims administration through the pooling
of insurance with other Washington public entities. The City of Renton has grown and the insurance
marketplace has changed significantly since then, and offers plenty of insurance options for larger sized public
entities. Commercial insurance quotes obtained by the city's Property and Casualty Insurance Broker of Record
have shown that improved property and casualty coverage can be obtained with an estimated combined
overall annual savings of $160,000. A comprehensive self-insurance program allows the city to take advantage
of insurance reserve funds, better utilize the City Attorney's services for defense or defense assignments, and
it secures the City's final authority to settle claims that were previously fully controlled by WCIA.
After a lengthy review, the Administration determined that it was in the City's best interests to withdraw from
WCIA and to purchase commercial insurance. The Renton City Council concurred with this recommendation
on December 14, 2015, and the change became effective on January 1, 2016.
In excess of the estimated savings to the City was the cost to contract with a Liability Third Party Claims
Administrator to adjust liability claims, when necessary. As a result of six responses received from a Request
for Proposals, the respondent receiving the highest score was determined to be Carl Warren & Company, with
an office located in Bellevue. A contract was negotiated with Carl Warren & Company for services on a Time
and Expense basis. Claims adjusting services will be assigned and monitored by Risk Management, as
necessary to reach settlement and/or closure of liability claims. The total administration fee over the three
year contract period will not exceed $150,000.
A. Contract with Carl Warren & Co
STAFF • M MEN DA •
Approve a 3 -year contract with Carl Warren & Company for Liability Third Party Administration services with a
total annual cost not to exceed $50,000, without prior city approval.
AGENDA ITEM #6. g)
amity �I C
-2
PROFESSIONAL SERVICES AGREEMENT
FOR
LIABILITY THIRD PARTY ADMINISTRATION (TPA) SERVICES
THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made between the CITY OF
RENTON, a non -charter code city organized under RCW 35A and State of Washington municipal
corporation, ("Renton"), and Carl Warren & Company, a California Corporation ("Contractor"),
to provide professional Liability Third Party Administration Services. Renton and Contractor are
at times collectively referred to as the "Parties" and the Parties are located and do business at
the addresses immediately below which shall be valid for any notice required under this
Agreement:
CITY OF RENTON:
Gary Lamb, Risk Manager
1055 South Grady Way
Renton, WA 98057-3232
(425) 430-7669 (telephone)
(425) 430-7665 (facsimile)
glamb@rentonwa.eov
The Parties agree as follows:
INSERT CONTRACTOR'S CO. NAME:
Brandon Schlenker, AVP/Director-Public
Entity
Carl Warren & Company
2300 Clayton Road, Suite 1250
Concord, CA 94520
(925) 849-8305 (telephone)
(925) 825-5964 (facsimile)
bschlenker@carlwarren.com
1. TERM. The term of this Agreement shall commence upon the Effective Date of this
Agreement, which shall be the date of mutual execution, and shall continue until the
completion of the Services, but in any event no later than December 31, 2018 ("Term"), unless
extended for additional periods of time upon the mutual written agreement of Renton and the
Contractor.
2. SERVICES. The Contractor shall provide the City with Liability Third Party Administration
(TPA) Services as it proposed in its January 12, 2016 response to the City's Request for Proposal
as set forth in in Exhibit "A", which is attached and, with the exception of Section C (labeled
Pricing), fully incorporated into this agreement by reference ("Services"), in a manner
consistent with the accepted professional practices for other similar services within the Puget
Sound region in effect at the time those services are performed, performed to Renton's
satisfaction, within the time period prescribed by Renton and pursuant to the direction of the
Mayor or his or her designee. The Contractor warrants that it has the requisite training, skill,
and experience necessary to provide the Services and is appropriately accredited and licensed
2013017 01 PI0:-essional Services Agreement I
AGENDA ITEM #6. g)
by all applicable agencies and governmental entities, including but not limited to obtaining a
City of Renton business registration. Services shall begin immediately upon the effective date of
this Agreement. Services shall be subject, at all times, to inspection by and approval of Renton,
but the making (or failure or delay in making) such inspection or approval shall not relieve
Contractor of responsibility for performance of the Services in accordance with this Agreement,
notwithstanding Renton's knowledge of defective or non -complying performance, its
substantiality or'the ease of its discovery.
3. TERMINATION. Either party may terminate this Agreement, with or without cause,
upon providing the other party sixty (60) calendar days written notice at its address set forth
above. Renton may terminate this Agreement immediately if the Contractor fails to maintain
required insurance policies, breaches confidentiality, or materially violates Section 12 (Equal
Opportunity Employer); and such may result in ineligibility for further City agreements. In the
event of termination, the Contractor shall be paid for services performed up to the termination
date and accepted as conforming work by Renton, less any costs or expenses incurred by
Renton as a result of the Contractor's breach of the Agreement. In that event, all finished or
unfinished documents, data, studies, surveys, drawings, maps, models, photographs and
reports prepared by the Contractor shall become Renton's property, and the Contractor shall
be entitled to receive just and equitable compensation for any work completed on such
documents and other materials, unless such documents or materials failed to conform to the
Agreement.
4. COMPENSATION.
4.1 Amount. In return for the Services, Renton agrees to pay the Contractor an
amount not to exceed $50,000 per year, without prior approval, and according to a rate
or method as delineated in Exhibit "B", which is attached and fully incorporated into this
agreement by reference. The Contractor agrees that any hourly or flat rate charged by it
for its Services contracted for shall remain locked at the negotiated rate(s) for the Term.
Except as otherwise provided in Exhibit "B", the Contractor shall be solely responsible
for the payment of any taxes imposed by any jurisdiction or authority as a result of the
performance and payment of this Agreement.
4.2 Method of Payment. On a monthly basis, the Contractor shall submit a voucher
or invoice in the form specified by Renton, including a description of what Services have
been performed, the name of the personnel performing such Services, and any hourly
labor charge rate for such personnel. The Contractor shall also submit a final bill upon
completion of all Services. Payment shall be made on a monthly basis by Renton only
after the Services have been performed and within thirty (30) calendar days after
receipt and approval by the appropriate city representative of the voucher or invoice. If
the Services do not meet the requirements of this Agreement, the Contractor will
correct or modify the work to comply with the Agreement. Renton may withhold
payment for such work until the work meets the Agreement requirements.
{}3 07t)} k�il?:cti4l J11�'fI `,s:xi'}C:� rt �?(''i'}T.1eii't 2-
AGENDA ITEM #6. g)
4.3 . Non -Appropriation of Funds. If sufficient funds are not appropriated or allocated
for payment under this Agreement for any future fiscal period, Renton shall not be
obligated to make payments for Services or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Services for which funds are allocated. No penalty or expense shall accrue to
Renton in the event this provision applies.
5. INDEMNIFICATION.
5.1 Contractor Indemnification. The Contractor agrees to release, indemnify,
defend, and hold harmless Renton, its agents, attorneys, elected officials, employees,
insurers, officers, representatives, and volunteers from any and all claims, demands,
actions, suits, causes of action, arbitrations, mediations, proceedings, judgments,
awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses,
attorney's or attorneys' fees, costs, and/or litigation expenses to or by any and all
persons or entities, including, without limitation, their respective agents, licensees, or
representatives, arising from, resulting from, or in connection with this Agreement or
the acts, errors or omissions of the Contractor in performance of this Agreement, except
for that portion of the claims caused by Renton's sole negligence.
5.2 Construction Indemnity to Real Estate. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115 (Validity of agreement to
indemnify against liability for negligence relative to construction, alteration,
improvement, etc., of structure or improvement attached to real estate...), then, in the
event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Contractor and
Renton, the Contractor's liability shall be only to the extent of the Contractor's
negligence. Contractor shall ensure that each sub -contractor shall agree to defend and
indemnify Renton, its agents, attorneys, elected officials, employees, insurers, officers,
representatives, and volunteers to the extent and on the same terms and conditions as
the Contractor pursuant to this paragraph. Renton's inspection or acceptance of any of
Contractor's work when completed shall not be grounds to avoid any of these covenants
of indemnification.
5.3 Industrial Insurance Act Waiver. It is specifically and expressly understood that
the Contractor waives any immunity that may be granted to it under the Washington
State industrial insurance act, RCW Title 51, solely for the purposes of this
indemnification. Contractor's indemnification shall not be limited in any way by any
limitation on the amount of damages, compensation or benefits payable to or by any
third party under workers' compensation acts, disability benefit acts or any other
benefits acts or programs. THE PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
0 Services tt'-?i'c:` .il Qni 3
AGENDA ITEM #6. g)
5.4 Duty to Defend. In the event Renton shall, without fault on its part, be made a
party to any litigation commenced by or against Contractor, then Contractor shall
proceed and hold Renton harmless and he shall pay all costs, expenses and reasonable
attorney's fees incurred or paid by Renton in connection with such litigation.
Furthermore, Contractor agrees to pay all costs, expenses and reasonable attorneys'
fees that Renton may incur or pay in the enforcement of any of the covenants,
provisions and agreements.
5.5 Renton Indemnification. Renton agrees to release, indemnify, defend and hold
the Contractor, its officers, directors, shareholders, partners, employees, agents,
representatives, and sub -contractors harmless from any and all claims, demands,
actions, suits, causes of action, arbitrations, mediations, proceedings, judgments,
awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's
fees, costs, and/or litigation expenses to or by any and all persons or entities, including
without limitation, their respective agents, licensees, or representatives, arising from,
resulting from or connected with this Agreement to the extent solely caused by the
negligent acts, errors, or omissions of Renton.
5.5 Survival. The provisions of this Section shall survive the expiration or
termination of this Agreement with respect to any event occurring prior to such
expiration or termination.
6. INSURANCE.
6.1 Contractor's Insurance. Contractor shall secure and maintain the following
insurance policies, and shall not cancel or suspend the insurance policies identified
below, except after twenty (20) calendar day's prior written notice by certified=mail to
the City of Renton:
6.1.1. Commercial General Liability Insurance: Commercial general liability
insurance in the minimum amounts of $1,000,000 for each
occurrence/$2,000,000 aggregate throughout the duration of this
Agreement.
6.1.2. Workers' Compensation: Workers' compensation coverage, as
required by the Industrial Insurance laws of the State of Washington.
6.1.3. Commercial Automobile Liability for owned, leased, hired or non -
owned, leased, hired or non -owned, with minimum limits of
$1,000,000 per occurrence combined single limit, if there will be any
use of Contractors vehicles on the Concession Premises by or on
behalf of the Concessionaire, beyond normal commutes.
20 13 0',7 01 PIC) ^sst! nal `,jcvvr ru s Ali), rc,,r ,, iII 4
AGENDA ITEM #6, g)
6.1.4. Professional Liability Errors and Omissions Coverage with minimum
limits of $1,000,000 per occurrence. In the event that services
delivered pursuant to this Contract either directly or indirectly involve
or require professional services, Professional Liability, Errors and
Omissions coverage shall be provided. "Professional Services", for the
purpose of this Contract section, shall mean any services provided by
a licensed professional or those services that require a professional
standard of care.
6.2 Review of Policv: Upon request, the Contractor shall give Renton a full copy of
the insurance policy for its records and for the Renton -City Attorney's or Risk
Manager's review. The policy limits may be reviewed and the value reassessed
annually.
6.3 Termination: Notwithstanding any other provision of this Agreement, the failure
of the Contractor to comply with the above provisions of this section shall
subject this Agreement to immediate termination without notice to any person
in order to protect the public interest.
6.4 No Limitation: The maintenance of insurance by the Contractor, as required by
this Agreement, shall not be construed to limit the liability of the Contractor to
the coverage provided by such insurance, or otherwise limit Renton's recourse to
any remedy available at law or in equity.
6.5 Renton as an Additional -Insured: It is agreed that on Contractor's commercial
general liability policy, the City of Renton will be named as an Additional -Insured
on a primary and non-contributory basis. Any coverage maintained by the City
of Renton is solely for the coverage and benefit of Renton, and its elected
officials, officers, agents, employees, representatives and volunteers.
6.6 Verification of Coverage: Subject to Renton's review and acceptance, a
certificate of insurance and the required additional insured endorsement, shall
be delivered to Renton before executing the work of this Agreement.
7. CONFIDENTIALITY. All information regarding Renton obtained by Contractor in
performance of this Agreement shall be considered confidential subject to applicable laws.
Breach of confidentiality by the Contractor may be grounds for immediate termination. All
records submitted by Renton to the Contractor will be safeguarded by the Contractor. The
Contractor will fully cooperate with Renton in identifying, assembling, and providing records in
case of any public records disclosure request.
8. WORK PRODUCT. All originals and copies of work product, including plans, sketches,
layouts, designs, design specifications, records, files, computer disks, magnetic media or
AGENDA ITEM #6. g)
material which may be produced or modified by Contractor while performing the Services shall
belong to the City of Renton upon delivery. The Contractor shall make such data, documents,
and files available to Renton and shall deliver all needed or contracted for work product upon
Renton's request. At the expiration or termination of this Agreement, all originals and copies of
any such work product remaining in the possession of Contractor shall be delivered to Renton.
9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and
documents which sufficiently and properly reflect all direct and indirect costs related to the
performance of :the Services and maintain such accounting procedures and practices as may be
deemed necessary by Renton to assure proper accounting of all funds paid pursuant to this.
Agreement. These records shall be subject, at all reasonable times, to audit, copy, inspect, or
review by Renton, its authorized representative, the State Auditor, or other governmental
officials authorized by law to monitor this Agreement. The Contractor also agrees to require
each of its subcontractors, agents, representatives to also maintain their records and make
them available for audit, copying, inspection, or review as required in this section.
10. INDEPENDENT CONTRACTOR. The Parties intend to create an Independent Contractor -
Employer Relationship and that the Contractor has the ability to control and direct the
performance and details of its work, Renton being interested only in the results obtained under
this Agreement. Renton shall be neither liable nor obligated to pay Contractor or its
employees, agents, subcontractors, contract workers, etc., sick leave, vacation pay or any other
benefit of employment, nor to pay any social security or other tax which may arise as an
incident of employment. Contractor shall take all necessary precautions and shall be
responsible for the safety of its employees, agents, contract workers and subcontractors in the
performance of the contract work and shall utilize all protection necessary for that purpose. All
work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of
or damage to materials, tools, or other articles used or held for use in connection with the
work. The Contractor shall pay all income and other taxes due except as specifically provided in
Section 4. Industrial or any other insurance that is purchased for the benefit of Renton,
regardless of whether such may provide a secondary or incidental benefit to the Contractor,
shall., not be deemed to convert this Agreement to an employment contract. If the Contractor is
a sole proprietorship or if this Agreement is with an individual, the Contractor agrees to notify
Renton and complete any required form if the Contractor retired under a State of Washington
retirement system and agrees to indemnify any losses Renton may sustain through the
Contractor's failure to do so.
11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing
professional services during the Term. for other parties; however, such performance of other
services shall not conflict with or interfere with Contractor's ability to perform the Services.
Contractor agrees to resolve any such conflicts of interest in favor of Renton. Contractor
confirms that Contractor does not have a business interest or a close family relationship with
any city officer or employee who was, is, or will be involved in the Contractor's selection,
negotiation, drafting, signing, administration, or evaluating the Contractor's performance.
AGENDA ITEM #6. g)
12. NON-DISCRIMINATION AND COMPLIANCE WITH ALL APPLICABLE LAWS. Contractor
shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the
Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation
Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or
regulation regarding non-discrimination. Except to the extent permitted by a bona -fide
occupational qualification, the Contractor agrees as follows:
The Contractor will not discriminate against any employee or applicant for employment
because of race, creed, color, national origin, sex, age, sexual orientation, physical,
sensory or mental handicaps or marital status. The Contractor will take affirmative
action to insure that applicants are employed and that employees are treated during
employment without regard to their race, creed, color, national origin, sex, age, sexual
orientation, physical, sensory or mental handicaps, or marital status. Such action shall
include, but not be limited to the following employment, upgrading, demotion or
transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or
other forms of compensation and selection for training.
The Contractor will, in all solicitations for employee's job orders placed with any
employment agency or other firm or agency, state that all qualified applicants will
receive consideration for employment without regard for race, creed, color national
origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital
status. The words "equal opportunity employer" in advertisements shall constitute
compliance with this paragraph.
The Contractor will include the provisions of the foregoing paragraphs in every
subcontract or purchase order for the goods or services which are subject matter of this
contract.
In the event of non-compliance by the Contractor with any of the non-discrimination
provisions of the contract, the Owner shall have the right, at its option, to cancel the
contract in whole or in part, without penalty. If the Agreement is canceled based on
non-compliance with this section of the Agreement after partial performance, Renton
shall be obligated to pay the fair market value or the contract price, whichever is lower,
for good or services which have been received and accepted.
The Contractor is solely responsible for knowledge of and compliance with all federal,
state and local laws and regulations that may affect.the satisfactory completion of the
project, which includes but is not limited to fair labor laws and worker's compensation.
Renton requires all businesses and individuals doing business in Renton to have and
maintain a valid City of Renton business license. (For Renton licensing information call
425-430-6851). -
13. GENERAL PROVISIONS.
20"13 07 01 Pr); _3siO t Sr�,_ Agreement
-, 7
AGENDA ITEM #6. g)
13.1 Arbitration. Arbitration of all questions of dispute under this Agreement may be
at the choice of either party and shall be in accordance with the laws of the State of
Washington. The results of arbitration shall be binding on the Parties. Choice of
Arbitrator shall be as follows: each party to choose one with the third choice by mutual
agreement or, if unable to agree, chosen by a Superior Court Judge. Rules of
arbitration: American Arbitration Association. All arbitrators shall be well-
versed/trained and experience in design and construction issues.
13.2 Assignment. The Parties may not assign any portion of this Agreement without
the non -assigning party's written consent, and any assignment in violation of this
provision shall be void. If the non -assigning party gives its written consent to any
assignment,. the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
13.3 Assigns and Successors. Renton and the Contractor each binds itself, its partners,
successors, assigns, and legal representatives to the other party to this Agreement, and
to the partners, successors, assigns, and legal representatives of such other party with
respect to all covenants of the Agreement.
13.4 Attorney's or Attorneys' Fees. If either Party brings any claim or lawsuit arising
from this Agreement, each Party shall pay all its legal costs and attorney's fees and
expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in
addition to any other recovery or award provided by law; provided, however, however
nothing in this paragraph shall be construed to limit the Parties' rights to
indemnification under Section 5 of this Agreement.
13.5 Choice of Law and Venue. This Agreement shall be made in, governed by, and
interpreted in accordance with the laws of the State of Washington. If the Parties are
unable to settle any dispute, difference or claim arising from this Agreement, the
exclusive means of resolving that dispute, difference, or claim, shallbe by filing suit
under the venue, rules and jurisdiction of the King County Superior Court, King County,
Washington, unless the parties agree in writing to an alternative process. If the King
County Superior Court does not have jurisdiction over such a suit, then suit may be filed
in any other appropriate court in King County, Washington. Each party consents to the
personal jurisdiction of the state and federal courts in King County, Washington and
waives any objection that such courts are an inconvenient forum.
13.6 Compliance with Laws. Contractor agrees to comply with all federal, state, and
municipal laws, rules, regulations, or guidelines that exist or come into existence that
are applicable to Contractor's business, equipment, and personnel engaged in
operations covered by this Agreement or accruing out of the performance of those
operations.
'.:! (j70] pro i1:�4iC':i'ri:7Ci'\'}%iC�tt�'"i'G'('3YLrii1 8
AGENDA ITEM #6. g)
13.7 Conflicts. In the event of any inconsistencies between Contractor proposals and
this Agreement, the City of Renton Agreement shall prevail.
13.8 Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
13.9 Ethics Violation. If a violation of Renton's Ethics Resolution No. 91-54, as
amended, occurs as a result of the formation or performance of this Agreement, this
Agreement may be rendered null and void, at Renton's option.
13.10 Event of Force Majeure. A party shall not be in breach of this Agreement as a
result of such party's failure to perform its obligations under this Agreement, other than
the obligation to pay a monetary obligation when due and owing, when such failure is
due to an Event of Force Majeure, to the extent that such party, despite the exercise of
reasonable due diligence, is unable to remove such Event of Force Majeure. Any party
subject to an Event of Force Majeure that may impair its performance under this
Agreement shall notify the other party as soon as practicable. Any party subject to an
Event of Force Majeure shall be excused from performance under this Agreement only
for the duration of and to the extent of the Event of Force Majeure. Any party subject
to an Event of Force Majeure shall exercise reasonable due diligence to remove the
Event of Force Majeure.
As used in this Agreement, "Event of Force Majeure" means any event or circumstance
(or combination of the same) and the continuing effects of any such event or
circumstance (whether or not such event or circumstance was foreseeable or foreseen
by the Parties) that delays or prevents performance by a party of any of its obligations
under this Agreement, but only to the extent that and for so long as:
a. the event or circumstance is beyond the reasonable control of the affected
party;
b. despite the exercise of reasonable diligence, the event or circumstance cannot
be prevented, avoided or stopped by the affected party; and
C. the affected Party has taken all commercially reasonable measures to avoid the
effect of the event or circumstance on the affected Party's ability to perform its
obligations hereunder and to mitigate the consequences of the event.
An Event of Force Majeure shall include the following, to the extent also satisfying the
criteria specified above:
a. flood, earthquake, drought, climate change, storm, fire, lightning and other
natural catastrophes;
9
AGENDA ITEM #6, g)
b. acts of public enemies, armed conflicts, acts of foreign enemies, acts of terrorism
(whether domestic or foreign, state-sponsored or otherwise), war (whether
declared or undeclared), blockade, insurrection, riot, civil disturbance, revolution
or sabotage;
C. any form of compulsory government acquisition or condemnation or change in
applicable law that affect the performance of the Parties' obligations under this
Agreement;
d. accidents or other casualty, damage, loss or delay during transportation,
explosions, fire, epidemics, quarantines or criminal acts that affect the
performance of the Parties' obligations under this Agreement;
e. labor disturbances, stoppages, strikes, lock -outs or other industrial actions
affecting the Parties or any of their Contractors, subcontractors (of any tier),
agents or employees; and
f. inability, after the use of commercially reasonable efforts, to obtain any consent
or approval from any governmental authority that affects the performance of
the Parties' obligations under this Agreement.
Notwithstanding the foregoing, the insufficiency of funds, the financial inability to
perform or changes in such party's cost of performing its obligations under this
Agreement shall not constitute an Event of Force Majeure, and neither Party may raise a
claim for relief, in whole or in part, in connection with such event or circumstance.
13.11 Execution. Each individual executing this Agreement on behalf of Renton and
Contractor represents and warrants that such individual is duly authorized to execute
and deliver this Agreement. This Agreement may be executed in any number of
counterparts, each of which shall be deemed an original and with the same effect as if
all Parties hereto had signed the same document. All such counterparts shall be
construed together and shall constitute one instrument, but in making proof hereof it
shall only be necessary to produce one such counterpart. The signature and
acknowledgment pages from such counterparts may be assembled together to form a
single instrument comprised of all pages of this Agreement and a complete set of all
signature and acknowledgment pages.
13.12 Interpretation and Modification. This Agreement, together with any attached
Exhibits, contains all of the agreements of the Parties with respect to any matter
covered or mentioned in this Agreement and no prior statements or agreements,
whether oral or written, shall be effective for any purpose. Should any language in any
Exhibits to this Agreement conflict with any language in this Agreement, the terms of
this Agreement shall prevail. The respective captions of the Sections of this Agreement
are inserted for convenience of reference only and shall not be deemed to modify or
otherwise affect any of the provisions of this Agreement. Any provision of this
Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way
affect or invalidate any other provision hereof and such other provisions shall remain in
full force and effect. Any act done by either Party prior to the effective date of the
AGENDA ITEM #6. g)
Agreement that is consistent with the authority of the Agreement and compliant with
the terms of the Agreement, is hereby ratified as having been performed under the
Agreement. No provision of this Agreement, including this provision, may be amended,
waived, or modified except by written agreement signed by duly authorized
representatives of the Parties.
13.13 Mediation. Mediation may precede arbitration by mutual consent of the Parties.
13.14 Modification. No waiver, alteration, or modification of any of the provisions of
this Agreement shall be binding unless in writing and signed by each party's duly
authorized representative.
13.15 Notices. Any notices may be delivered personally to the addressee of the notice
or may be deposited in the United States mail, postage prepaid, to the address set forth
above. Any_ notice so posted in the United States mail shall be deemed received three
(3) days after the date of mailing. Any remedies provided for under the terms of this
Agreement are not intended to be exclusive, but shall be cumulative with all other
remedies available to Renton at law, in equity or by statute.
13.16 No Waiver. Neither the final certificate of payment nor any provision in the
Agreement nor partial or entire use of any installation provided for by this Agreement
shall relieve the Contractor of liability in respect to any warranties or responsibility for
faulty materials or workmanship. The Contractor shall be under the duty to remedy any
defects in the work and pay for any damage to other work resulting therefrom which
shall appear within the period of one (1) year from the date of final acceptance of the
work, unless a longer period is specified. Renton will give notice of observed defects
within a reasonably prompt time after discovery, and Contractor shall be obligated to
take immediate steps to correct and remedy any such defect, fault or breach at the sole
cost and expense of Contractor.
Renton's failure to insist upon strict performance of any of the covenants and
agreements contained in this Agreement, or to exercise any option conferred by this
Agreement in any instances shall not be construed to be a waiver or relinquishment of
those covenants, agreements or options, and the same shall be and remain in full force
and effect.
13.17 Public Document/Public Disclosure. This Agreement may be considered a public
document and will be available for reasonable inspection and copying by the public
during regular business hours, pursuant to RCW 42.56 (Public records act).
13.18 Remedies. Any remedies provided for in this Agreement are non-exclusive, and
shall be cumulative with all other remedies available to Renton at law, in equity, or by
statutes, unless specifically waived in this Agreement or in a subsequent signed
document signed by Renton's authorized representative.
'013 {'7 01 T,31' ssion SCrvicc.Z,gree er:( 11
AGENDA ITEM #6, g)
13.19 Singular, Plural and Gender. Whenever required by the context of Agreement,
the singular shall include the plural and the plural shall include the singular. The
masculine, feminine and neuter genders shall each include the other.
13.20 Sole and Entire Agreement. This Agreement is the entire agreement between the
Parties and any representations or understandings, whether oral or written, not
incorporated by reference into this Agreement are excluded.
13.21 Time is of the Essence. Time is of the essence of this Agreement and each and all
of its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Services is essential to the Contractor's performance of
this Agreement. Any notices required to be given by the Parties shall be delivered at the
addresses set forth at the beginning of this Agreement.
13.22 Third -Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than Renton
and Contractor, and all duties and responsibilities undertaken pursuant to this
Agreement will be for the sole and exclusive benefit of Renton and Contractor and no
one else.
13.23 Written Notice. All communications regarding this Agreement shall be sent to
the Parties at the addresses listed on page one of the Agreement, unless notified to the
contrary. Any written notice shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if
sent to the addressee at the address stated in this Agreement or such other address as
may be specified by the recipient Party in writing.
IN WITNESS, the Parties execute this Agreement as of the Effective Date written above.
CITY OF RENTON
Denis Law, Mayor
DATE
_ii13, 0 ("i 1')'oio„i.nn! 12
ATTEST:
Jason A. Seth, City Clerk
APPROVED AS TO FORM:
Larry Warren, City Attorney
AGENDA ITEM #6. g)
Carl Warren & Company
By:
z
Printed Name:
Z >/
Title:
DATE:
201_ 07 01 llrcfl'c-�sicmd S -I-, rviczA.�,Ncm;cifl 13
AGENDA ITEM #6. g)
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL ..
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of
On before me, ,
Date Here Insert Name and Title of th4 Officer
personally appeared
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s),
or the entity upon behalf of which the person(s) acted, executed the instrument.
KAREN A. CROWLEY
Commission # 2056103
c gid~ Notary Public - California v
Z r .
Orange County
Comm. Expires Jan 27, 2018
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph
is true and correct.
WITNESS my hand and official seal.
Signature
Signature of Notary Pu
Place Notary Seal Above
OPTIONAL
Though this section is optional, completing this information can deter alteration of the document or
fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document:
Number of Pages: Signer(s)
Document Date:
Other Than Named Above:
Capacity(les) Claimed by Signer(s)
Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — ❑ Limited ❑ General
❑ Individual ❑ Attorney in Fact
❑ Trustee ❑ Guardian or Conservator
❑ Other:
Signer Is Representing:
HYME ire Me.
Signer's Name:
❑ Corporate Officer — Title(s):
❑ Partner — ❑ Limited ❑ General
❑ Individual ❑ Attorney in Fact
❑ Trustee ❑ Guardian or Conservator
❑ Other:
Signer Is Representing:
City & Renton
Request for Proposal Liability Third Party Claims
Administration (TPA) Services
EXFffW "A"
SERVICES
The Contractor shall provide the following services, as presented in the following response to the City of
Renton's Request for Proposals:
January 11, 2016
City of Renton
1055 South Grady Way
Renton, Washington 98057
Attention: Gary Lamb, Risk Manager
Regarding: Request for Proposal
Liability Third Party Claims Administration (TPA) Services
Dear Mr. Lamb,
On behalf of the employee -owners of Carl Warren, I would like to thank you for the opportunity to be
considered as the Third Party Claims Administrator for the City of Renton, hereinafter referred to as "the
City".
As we set the course for our continued growth, we reflect on what has gotten us to where we are today: our
focus on client satisfaction. As an employee -owned company each of our employees has a vested interest in
our success; this is reflected in our work product. We pride ourselves on being a results -oriented company.
Our ExIlerience
Carl Warren has been administering general liability and automobile liability claims for the Washington public
entity sector for over 40 years and we have in excess of 200 cities as clients. We have an office in Bellevue
and currently handle claims for the City of Kent.
Our Team
We have the supervisory and adjusting staff with municipal experience in place to start handling the City's
claims immediately. The primary adjuster that we propose for the account is located in Bellevue.
Throughout the life of the contract, we will provide the City with ongoing training in all areas such as
technology, data, industry best practices, MMSEA reporting requirements, and pertinent laws and statutes that
would affect the City of Renton.
Our Techaoll=
Through our Risk Management Information System, MyCarlWarren, the City will have significant data
analytics capabilities. We offer the City the ability to capture and analyze multiple data points and create
and print a multitude of customized, purposeful, accurate and timely reports inclusive of the program costs.
Additionally,
City of Renton
Request for Proposal Liability Third Party Claims
Carl Warren
City of Renton
Liability Third Party Claims Administration (TPA) Services
we have an in-house IT Department dedicated to application development, the infrastructure that will be
involved with the initial transition of data, initial setup in our RMIS system and training for the City. We also
have cloud services available.
Oualily Control
Carl Warren's Quality Assurance Group (QA) completes a number of focus and data quality audits throughout
the year. In addition, we encourage our clients to take an active approach in determining benchmarks for
success. Understanding our client's expectations is our priority. As such, in initial and ongoing meetings with
the City, we would expect to identify and refine measurement tools that will be used to benchmark the ongoing
success of the program and to help identify areas in need of improvement.
We have read the Request for Proposal in its entirety and have no exceptions to the content contained herein.
We meet all minimum requirements outlined in the RFP. Our proposal constitutes a firm offer to the City for a
minimum of one hundred and twenty
(120) calendar days from January 12, 2016.
We are confident that we can deliver a customized claims program that reduces costs and focuses on
communication and efficiency.
Best,
Richard McAbee
Chief Marketing Officer
T: 888-858-2807 ext. 101
C: 602-723-5610
rmcabee@carlwarren.com
Please provide the following information about your firm:
1. Provide an overview of your firm including history, approximate annual
revenues, number of employees, and office locations. Please note in
particular any subsidiary, parent company, or affiliated relationships of your
firm with providers of other insurance and risk management related services.
Carl Warren was founded in Los Angeles in 1944 and we are a California Corporation. In
1975, we became an entirely employee -owned corporation through an Employee Stock
Ownership PluJ I i`,,\.d, ), 1111, L,\,J,- ►►caw Uwns
all of our employees. This means that each
our success.
uu7o or me company and is participated in by
of our employee -owners has a vested interest in
In 2011, Carl Warren purchased Nova Risk Services, a TPA specializing in workers'
compensation claims management to allow us to provide Workers Compensation services as
well as increasing our geographic presence across the United States.
While our work product, structure and leadership have evolved throughout the years, our
values remain the some - to provide exceptional service, develop and maintain long-term
relationships with our clients and to continue the development and improvement of the
services that we provide.
Our annual revenues are approximately $32 million.
We currently have 270 full-time employee -owners nationwide.
We have 29 offices across the country. The City's account would be handled out of our
Bellevue, WA office located at:
1300 114th Avenue SE, Suite 216
Bellevue, WA 98004
Tel: 425-679-5795
2.
City of Renton f �z '• YT j
Request for Proposal Liability Third Party Claims
Administration (TPA) Services
Identify the client service team assigned to work with the City of Renton,
including specific individuals, their roles, and contact information for each.
Please note their office location and provide brief bios on each team member.
Brandon Schlenker
Title
VP/Director of Public
13 years
ocati6n
Concord, CA
John Stricklin
Account
Executive/Su ervisor
20 years
Concord, CA
Terry Morrison
Adjuster
17 years -'Bellevue,
WA
Walter Choy
Back -Up Adjuster
18 years
Bellevue, WA
tan Hopkins
VP/Director of Quality
Assurance
years
Bellevue, WA
BRANDON SCHLENKER, Director of Public Entity Employee -Owner Since 2002
Brandon has over 17 years of experience handling and supervising claims. He will be the
City's contact at the executive level. He will meet with the City when needed and will
help prepare an annual stewardship report. As the Director of Carl Warren's Public Entity
client group, he brings industry specific knowledge of a wide range of programs. This
translates to helping clients with benchmarking, process improvement, data integrity and
accessibility, as well as account customization. Prior to joining the Carl Warren team
Brandon worked at Travelers Insurance Company as a Claims Representative. Brandon
received his Bachelor of Science in Finance from California State University, Sacramento.
Tel: 925-674-4660
bschlenker@carlwarren.com
JOHN STRICKLIN, Account Executive/Claim Supervisor Employee -Owner Since 1996
John has over 15 years of supervisory experience. He currently supervises clients in both
the public and private sectors. He trains and mentors adjusters, audits claim files, attends
client quarterly meetings, help compile annual stewardship reports and ensures compliance
with client specific claim requirements. He works with each of his clients to assist in process
improvements and to determine how to better resolve potential risk issues. Prior to joining
the Carl Warren team, John worked as an adjuster with State Farm and the Southern Pacific
Railroad. He received his Bachelor of Science in Marketing from San Jose State University.
City of Renton
Request for Proposal Liability Third Party Claims
Administration (TPA) Services
Tel: 925-674-4660
jstricklin@carlwarren.com
TERRY MORRISON, Claims Adjuster Employee -Owner Since 1999
Terry has over 15 years of experience handling claims. He currently handles claims for the
City of Kent. He investigates, evaluates, and negotiates settlement of general liability,
automobile liability, professional liability property damage claims in addition to handling
complex litigated cases. Terry is licensed in Oregon, Washington, and Texas and holds a Juris
Doctorate. Prior to joining the Carl Warren team Terry worked as a Claim Specialist at State
Farm Insurance and as a Law Clerk at Lucas County Common Pleas Court in Toledo, Ohio.
Tel: 425-679-5795
tmorrison@carlwarren.com
WALTER CHOY, Back -Up Adjuster Employee -Owner Since 1998
Walter has over 25 years of claims handling experience and would be the back- up in the
event Terry is out of the office. Walter specializes in general liability and litigated claims and
is responsible for investigation, coverage determination and resolution of claims for both the
private and public sector. Prior to Carl Warren he worked at St. Paul Fire & Marine and
Fireman's Fund. Walter received his Bachelor of Science degree from the University of
Michigan.
Tel: 425-679-5795
wchoy@carlwarren.com
STAN HOPKINS, Vice President and Director of Quality Assurance Employee -Owner Since 2007
Stan oversees our Quality Assurance and Compliance Departments which includes claims
auditing, training, metrics development and process improvement. He interfaces with
external claims auditors to ensure their reviews run efficiently. Stan also oversees our in-
house Subrogation Department. Stan will help compile the City's annual stewardship report.
Stan received his Bachelor of Science in Finance from Pennsylvania State University and
has also obtained his Associate in Claims and Chartered Property Casualty Underwriter
designations.
Tel: 425-679-5795
shopkins@carlwarren.com
U�_7J`
City of Renton
13 Request for Proposal Liability Third Party Claims
Administration (TPA) Services
In addition to our resources in Bellevue, the City will have also access to the following
departments that work out of our Corporate Headquarters in Placentia:
■ In-house Subrogation department which collects in excess of
$3.5 million/year for our public entity clients
■ In-house IT department which maintains our Risk Management
Information System and provides client support
■ Finance Department which centrally controls all checking
account responsibilities, trust accounts and SSAE 16/SOC 1 compliance
3. Describe the services provided by your firm with specific emphasis on third -
party administration of liability claims in the State of Washington. Please
describe additional services available, if any, beyond claims administration,
such as loss control/safety, training, information systems, etc. .
Carl Warren has been providing Third Party Claims Administration services in the State of
Washington for over 20 years. At Carl Warren, we understand that communication is
important and our entire Company (from the executive level down) is available to ensure
you know how important you are to us.
What Carl Warren does to differentiate ourselves from the competition...
■ We are a boutique TPA; we have the flexibility to customize all of our
services
■ We match supervisory and adjuster skills to the clients' needs
■ Flexible, comprehensive online Risk Management Information System with
24/7 access and over 50 standard loss run report templates available
■ Cloud Services
■ Manageable caseloads
■ In-house Quality Assurance Department
■ In-house subrogation services
■ Extensive Litigation Management experience across all lines
■ Annual stewardship reports
■ We invest in training for our employees and require continued education
■ SSAE16/SOC1 Audit Compliant; bi-annual reviews
■ Paperless environment
■ Consistently high audit scores from client's and carriers
J
City df'Renton GeJrc LD YyLg6j Uo �
Request for Proposal Liability Third Party Claims
Administration (TPA) Services
4. Provide a list of current clients, identifying, in particular, governmental entities
for whom your firm provides TPA services for liability claims.
Carl Warren has been handling claims and litigation management for the public sector for
over 40 years. Over 50% of our book of business is for clients in the public sector. We currently
handle claims for 200+ cities nationwide and over 20 of these clients have been with us in
excess of 20 years.
Our clients in the public sector include cities, airports, ports, bridge authorities, counties,
school districts, colleges/universities, transit authorities, pools, sanitation districts, utility and
water districts, fire and police districts, parks and recreation districts and state agencies.
An abbreviated client list is as follows:
■ California Joint Powers Insurance
Authority (pool of 120+ members)
■ City of Atlanta
■ City of Beverly Hills
■ City of Costa Mesa
■ City of Daly City
■ City of Garden Grove
■ City of Huntington Beach
■ City of Kent
■ City of Newport Beach
■ City of Ontario
■ City of Riverside
■ City of Ventura
5. Provide five references, at least three of which should be municipalities.
Contact information should include:
a. Organization name and address;
b. Contact person's name, title, phone number, and email address; and
c. Brief description of services currently being provided, if any.
City of Kent. Washing
400 W. Gowe Street Kent, Washington 98032
Christopher Hills, Risk Manager Tel: 253-856-5285
chills@ci.kent.wa.us
The City of Kent has been a client since 2010. Carl Warren provides liability claims
management services and litigation management.
City of Renton 1 j`l i �`�� �:�;' J.'
Request for Proposal Liability Third Parfy Claims
Administration (TPA) Services
City of Oakland. California
1 Frank Ogawa Plaza, 6th Floor Oakland, California 94612
Jerry Ho, Claims Investigator Tel: 510-238-3701
jho@oaklandcityattorney.org
The City of Oakland has been a liability client since 2015. We provide Liability claims and
litigation services.
City of Ontario. California
303 East B Street Ontario, California 92376
Ann Richey, Director of Risk Management Tel: 909-395-2440
arichey@ci.ontario.ca.us
The City of Ontario has been a client since 1998 and Carl Warren provides liability claim
and litigation management services.
Sacramento Municipal Utility District (SMUD)
6201 S Street
Sacramento, California 95817
Pete Manley, Risk Manager Tel: 916-832-5259
pmanley@smud.org
SMUD has been a client since 2006 and Carl Warren provides general liability and
automobile liability claims management services.
530 • _ Street
Oakland, • • • 94607
Josh Schultz, Risk Manager Tel: 510-627-1535
jschulfz@portofoakland.com
The Port of Oakland, which also operates the Oakland International Airport, has been a
client since 2010 and Carl Warren provides liability claims management services.
�3YL VY � 1A U � �J �J
City of Renton
Request for Proposal Liability Third Party Claims
Administration (TPA) Services
6. Provide your firm's web address, if available, and your ability to use the website
to provide interactive and online claims information to clients. Appropriate
security for the protection of private and/or proprietary information must be
confirmed.
The link to MyCarlWarren, our online Risk Management Information System can be accessed
through a link on our website: www.carlwarren.com. From here, our clients are able to
login to our secure portal to access. Our system is an encrypted web based system that has
an infrastructure in place to monitor the system daily. It was created in-house and is
monitored 24/7 internally. Data is backed up off- site. It is backed up by various security
and cyber protection products. It is monitored daily for attacks and viruses. It complies with
all SSAE 16/SOC 1 requirements as well as all carrier requirements for security, access and
protection.
7. Before a contract can be executed, the selected Proposer shall provide a
certificate of insurance meeting the minimum guidelines shown in Attachment
B.
Please refer to Exhibit A for Evidence of Insurance. Carl Warren meets all requirements set
forth in Attachment B - Insurance Guidelines for the City of Renton. Upon award of
contract, we will provide the City with a Certificate of Insurance that names the City as an
Additional Insured.
City of Renton
Request for Proposal Liability Third Party Claims
Administration (TPA) Services
B.KEY PERFORMANCE STANDARDS FOR THE FIRM'S LIABILITY CLAIMS
.ADMINISTRATION SERVICES
Please provide your firm's performance standards and/or describe briefly the services
provided in each of the following areas:
1. Caseload for examiners and claim supervisors assigned to the City of Renton.
Carl Warren's policy states that our liability adjusters have a maximum caseload of 125-150
files at any given time. Senior adjusters who handle complex claims and litigation would
have fewer than 75-100 claims. Our supervisors do not have caseloads.
2. Procedures for claim file set up and diary review. Claim File Set1112
When a claim is received it will be processed using our established Best Practices/Liability
Claim Standards (complete copy available upon request). Within 24 hours of receipt of the
first report, a file will be created, initial reserves established, assigned the proper loss and
location code, and the necessary data will be entered into our RMIS, MyCarlWarren.
Diary Review
Our files are on strict diary and are reviewed at pre -established intervals, to ensure the timely
investigation and completion of work as well as the adequacy of the established reserves.
The system is customized for each client. We can set up manager diaries to review files
every 10 days, every 30 days or as needed. Adjusters receive the diary report weekly. The
Account Executive/Supervisor receives reports weekly as to late diaries. The Account
Executive/Supervisor will also audit at least 10 adjuster files monthly. Any trends or problems
found will be addressed internally. The Account Executive/Supervisor approves all reserve
changes, payments and ensures the files are on diary. They can review files as often as
they or the City feels necessary.
3. Employer and Employee contact guidelines.
Carl Warren will provide and maintain an 800 number and a designated email address
for claims reporting, available to the City 24/7/365. The City's personnel will be given their
assigned Account Executive/Supervisor and adjuster's cell phone numbers in the event they
need to be contacted after hours. There is no additional cost to contact Carl Warren or
have us respond to a claim on a 24/7 basis.
City of Renton /;ICS' �rJU%tl U(l IJ J `too 0
Request for Proposdl Liability Third Party Claims
Adminisfratioh (TOA) Services
Losses can be reported by email, fax, or phone. The most common method is email. The
notice is reviewed by the Account Executive/Supervisor, and assigned to the Adjuster,
typically within 2-4 hours. Via email, we will confirm receipt of the claim and provide a claim
number to the City.
4. Claimant and witness contact guidelines.
We will make contact with the claimant, witnesses and the City within 24 hours of receipt of
the claim. Contact on property claims will be made within a few hours.
5. Claim cost reserving practices and philosophy.
The initial reserve takes into consideration all potential information related to the loss
including liability, codefendants, tenders and allocated expenses in an effort to arrive at an
ultimate net loss figure. Case reserves are established no later than seven (7) days of receipt
of the claim. They are established on a case by case basis. The liability exposure, expense,
venue and anticipated life of the claim are all factors taken into consideration when
reserving a file. The first element of proper reserving is a timely and professional
investigation into liability and damages. Our experience in the public sector allows us to
adequately evaluate and reserve the claim as they differ in scope from most other types of
claims. We do not use average case reserving and avoid stair -stepping the reserves on any
claim. Reserves are reviewed every thirty days. Any reserve revisions will be clearly
explained in the file notes.
6. Procedures, resources, and tools used for estimating the value of
claimant's property, auto, and/or bodily injury losses.
City ordinances, state statutes, case law, experience and other tools are used in evaluating
bodily injury claims. Physical claims that require a documented value are found in pricing
publications for replacement, repair and actual cash value. Betterment and depreciation
are also considered as well as other sources of recovery. A prior injury, claim history and
cost of litigation also factor in the evaluation and value of the claim as well as the City's
claim philosophy.
7. Investigations.
Where the City determines that an investigation is necessary, the focus of our
investigation will be the timely gathering of critical information and preservation of
potential evidence. The results of the investigation are analyzed and a liability
determination is made, taking into consideration the possible comparative fault of the
claimant, any applicable contractual indemnity provisions, tenders and State Statutes.
Within two (2) business days of receipt of a new claim, the adjuster enters the claim
information into our Risk Management Information System,
City of Renton
:S 1 _ Jam' l JJJ ;r.J� r'JJ
Request for Proposal Liability Third Party Claims
Administration (TPA) Services
MyCarlWarren. The initial investigation findings will be reported to the City no later than five
(5) days with a complete investigative report provided within 20 days. The goal is to
complete a comprehensive investigation and evaluation expeditiously and advise the City
of their liability exposure. We will then act on the City's authority to deny or resolve the
claim as quickly, fairly and efficiently as possible.
Fraudulent Claims
The City's claims team will promptly identify claims wherein fraud may be suspected and
work directly with key contacts to discuss a plan of action. We recommend Global
Options for SIU/Fraud compliance purposes should there be a need for surveillance or
statements to be taken. Although we have this relationship in place, the claims team will
work directly with any appointed investigative service provider of the client's choice.
Recently OFAC and money laundering questions have required us to expand our services
and documentation of claims settlements.
8. Litigation Management.
It is the philosophy of Carl Warren to manage litigation from a two -prong approach -
strategy and cost containment. We will work with the City of R e n to n 's approved counsel
to meet these goals. A strong working relationship between the adjuster and defense
attorney is important since both bring different skills to claim handling and resolution.
When a lawsuit comes in, we will discuss with the client which defense firm it should be
assigned to. Once the firm has been identified, a complete copy of the investigative file is
transmitted to the defense counsel. We will then secure a Litigation Budget and work with
the client throughout the litigation process pursuant to the client's guidelines.
On litigated claims, we keep the client informed in writing of conferences, hearings and
trials. When requested to assist, we will attend trials, hearings, arbitrations, mediations,
settlement conferences and any other legal proceedings.
9. Recommended settlement authority.
This differs depending on the client's needs. Upon award of contract, our team will meet
with the City's team to develop a Client Profile that will serve as the instructions for
consistent claim handling. We will come to a recommended settlement authority amount at
this time.
City df' Renton a��5'�� °
Request for Proposal Liability Third Party `Claims
Administration (TPA) Services
10. Subrogation.
Carl Warren has the resources available to identify, pursue and collect all of the City's
subrogation dollars. We have established subrogation programs for many public entities
with excellent results. We have an in-house subrogation team which handles recovery
nationwide for our clients. In 2014, this team collected over $3.5 million for our clients in the
public sector. Over 90% of these funds were recovered within 60 days of the file being
assigned for recovery pursuit.
11. Notification practices to reinsurers or excess insurers.
When it is determined that a claim meets the reporting guidelines of the City's excess carrier,
they will be placed on notice with all available information by telephone and followed up
with a hardcopy or electronic report. Generally, a copy of the file will be sent within ten
(10) days of notice of a claim filing when the type of loss or injury is either known or alleged.
The City will also be sent a copy of each report and Carl Warren will pursue, when
appropriate, excess reimbursements from the insurance carriers.
Carl Warren works with the City's broker of record, Alliant Insurance Services, on
numerous public entity accounts.
12. Case Closure.
When a claim has been resolved, all parties connected to the claim satisfied, all
documentation received and distributed and payments if necessary, made, we will
prepare a closing report to all necessary parties, drop the reserves and promptly close the
file.
13. Please provide an explanation of the Risk Management Information System
(RMIS) report writing and claim data information storage capabilities, if any, of
your firm.
MyCarlWarren can store all claim data for the City. Reports can be created by a member
of the City's team online or by our Centers of Excellence.
14. Describe what on-line capabilities are available to the city, what cost, if any
will be charged for access and include a description of ad-hoc reporting
capabilities and training provided to city staff to support this capability.
Carl Warren can deliver data to the City through online access to our Risk Information
System, MyCarlWarren. No software installation is required - only access to the internet and
a standard internet browser, such as Internet Explorer, Chrome, or Firefox, is necessary. This
application is available for review at any time
City of Renton
Request for Proposal Liability Third Party Claims
Administration (TPA) Services
- 24/7/365 - via a desktop, laptop, tablet, Smartphone, etc. and functions in
real time with updates every few hours.
MvCarlWarren uses technology from the business -intelligence software firm MicroSfrategy
which sits atop our SQL Data Warehouse and will allow the City customized access to
their financial and claim information. The system is structured as a risk management tool in
addition to providing claims data, and will provide the City's staff easy access to their
records. The City staff will also able to access the site to view and sort data, generate graphs,
print reports and export information to a variety of formats including, but not limited to, Excel,
PDF and TXT.
Through MvCarlWarren, the City will have direct access to the adjuster's file notes, all
claimant information, and financial data (including financial summary and payment
detail). Approved personnel are able to access an extranet environment to perform intuitive
reporting and ad-hoc analyses on risk and loss prevention data. Here they can link to
individual claims information, drill down to a particular payment and read the narrative
associated with the payment.
Was Run Reports
Carl Warren can provide the City with standard loss runs and statistical reports at no
additional charge. Three users are included in our Fixed Annual Pricing. Customized reports
can be created for a fee. Ad hoc reporting is fully supported as are subscription services
for e-mailed reports and event based alerting. The following are just a few of the
standard reports that would be available to the City:
Snag Ot
This report provides a graphical overview of the program. It quickly identifies the 5 cause
codes that generate the most claims as well as the most severe claims. This report also
includes a Claim Count graph for the previous 12 months and a list of the Top 10
Occurrences based on Total Incurred. This report will help the City identify areas that need
further investigation.
■ Frequency Report
This report identifies which location codes (or departments) generate the most claims. It
specifies the percentage of the program that these claims make up. This report helps
determine which departments need help in reducing the number of claims submitted.
■ Seyerity Report
This report identifies which location codes (or departments) generate the most severe
claims. It specifies the percentage of the program these claims make up.
City of Renton G�'� UJ &A lI1lL J�!f
Request for Proposal Liability Third Party Claims
Administration (TP.A) Services
■ Cause Profile
This report lists all cause codes utilized in the program and how many claims have been
recorded with each cause code. It also indicates the Total Incurred for each cause
code.
■ Reserve Trends
This report lists all open claims and what their total incurred amounts were at different ages,
starting at 1 month up to 60 months.
Please refer to Exb1bit R at the end of this section for sample reports.
15.If there are costs/charges for RMIS that are not included in the fee
proposed/quoted for claims adjusting and administration, please state what
charges will apply (including description of how many City of Renton staff
would have access to your RMIS and at what cost).
The following charges are included in the RMIS pricing that we have provided:
$250/user/year)
■ RMIS Training
■ Set -Up
■ Data Transfer
■ Ongoing Access (up to 3 users, additional users can be added
for
■ Check Issuance
■ Standard Monthly loss Runs
■ 1099 Reporting, including IRS File
■ OFAC Reporting
■ Excess reporting
We have 50+ standard loss run templates that we provide at no additional cost. If the City
desires customized statistical reports, there is a $250/hour fee.
16. Describe your RMIS Customer Support Center and how clients may seek
assistance with RMIS issues?
The City will be given the contact information for both our IT Department who can assist with
technical questions related to our RMIS, and to our Centers of Excellence that can assist
with creating reports. Both Departments' can be contacted during regular office hours. We
also recommend contacting your account manager for a system demo when a new
team member comes on board. IT can also be contacted to schedule a "refresher
course" for the system
City of Renton - - ' '�1 `�j
Request for Proposal Liability Third Party Claims
Administration (TPA) Services
to ensure users are current on the system's capabilities. You will be contacted when
updates are made to the system with appropriate training if necessary.
17. How do you protect your client's data for security and privacy?
Carl Warren takes an aggressive approach with online system safety and security. The
extranet is secure at all levels, with multiple firewalls and SSL encryption. Secure access
to confidential data is arranged using login IDs and password protection. Our clients are
required to change their password (they are notified by the system) every 3 months.
MyCarlWarren uses the newest Business Intelligence software platform, powered by
MicroStrategy.
18. Do you provide any SCHIP reporting, Medicare Secondary Payer -type
settlement amount determinations, and set aside services?
Carl Warren is compliant with Medicare Secondary reporting requirements. We have
partnered with Insurance Service Organization (ISO) using the Universal Format for reporting
purposes. Through our Director of Quality Assurance and Compliance, we keep our
clients apprised of all updated and provide training classes, if necessary.
Each claim where a bodily injury is alleged will be indexed with the ISO for prior incidents.
If a "hit" comes back, it will be pursued by the handling adjuster. In addition, claimants
will be indexed for Medicare beneficiary status, so as to comply with any and all
requirements of MMSEA. If a claimant/plaintiff is found to be a beneficiary, all steps will be
taken to protect the City's requirements under MMSEA prior to any settlement, verdict, or
judgment.
19. Upon termination of any service agreement, will the city continue to
receive periodic loss reports on open and closed claims? If so, what will be
the costs for such reports? Will on-line access to claim information be
available after agreement termination? If so, what will be the charge?
No, upon termination of any service agreement, Carl Warren will immediately transfer all
data back to the City or to the new TPA. Due to SSAE16 guidelines we are unable to
continue creating loss reports.
20. Your firm's ability, if any, to integrate prior claim data into your claims system.
We have the ability to integrate prior claim data from any system. We would
communicate with the appropriate party and set up testing and when satisfied, transfer
data. This has never presented a problem with a new client.
City of Renton 00��
a .
Request for Proposal Liability Third Party Claims
Administration (TPA) Services
21. Recommended claim review meetings (frequency, format, etc.).
Both the supervisory and claim staff on the account will be available to attend any claim
reviews or meetings either in person or via phone. We will also prepare status reports at the
request of the City. We feel it is important, as partners in the claims process, to have
regular meetings (every quarter) that allows for open dialogue and discussion so that
everyone is in agreement with both past and future success and failures and the
corrective measures that will be used to improve our service. We also recommend weekly
or monthly discussions for the first 3 months of a new contract to ensure everyone is in
agreement with the process.
If desired by the City, Carl Warren will present a stewardship report to at the end of each
policy year. The report focuses on past year goals and objectives, the year in review
(results, successes, challenges, and opportunities), financials (savings, benchmarking, total
cost of risk), and our approach and recommendations for the upcoming year.
22. Records retention practices.
Carl Warren is working diligently to become a paperless company. That being said, some
clients do still prefer paper files. If that's the case, paper files are stored on-site for a
maximum of 6 months before being sent to off-site storage. These paper files are only
destroyed in accordance with the client's record retention policy. We currently do not
purge electronic files.
23.On-site training available, if any, to the City of Renton.
RMIS training will be immediately available for designated City team members. We can
conduct the training on-site at either Carl Warren's Bellevue office or the City's office. We
also have the option of conducting the training via teleconference. Training typically takes
an hour. Our IT support personnel will be available to the City for technical assistance
throughout the course of the contract. We will also provide training sessions for any new
City staff member, refresher courses for any existing staff members, and will keep the City
appraised of all system updates.
City of Renton
Request for Proposal Liability Third Party Claims
Administration (TPA) Services
EXHIBIT "B"
CARL WARREN & COMPANY
Claims Management and Solutions
Time & Expense
Cost Proposal
For
City of Renton
Richard McAbee
Chief Marketing Officer
11209 N. Tatum Blvd. # 130
Phoenix, Arizona 85028
Tel: 888-858-2807 x101
Cell: 602-723-5610
rmcabee@carlwarren.com
City of Renton Q� JIAA �-' o o 6
Request for Proposal Liability Third Party Claims
Administration (TPA) Services
COST PROPOSAL ® TIME & EXPENSE RATE
CMAIL11 S_ER1/ICpS_�_� _
_,_YEAR 1
$52 per
hour
YEAR 2"
$52 per
hour
`YEAR 3 W )
$55 per
hour
Service
Telephone/Fax
10% of services
Mileage Base rate per mile
IRS rate
Photocopies
$0.25 per page
Stenographic
Included
Photographs
Duplicate Photographs
MMSEA
$4.85er
p
filing
$4.85 per
filing
$5.50 per
filin
Indexing
$18 per
suffix
$18 per
suffix
$19 per
suffix
Office Expenses
25% of services
Set -Up Fee
26 per file
$26 per file
27 per file
Data Processing
$35 per
suffix
$35 per
suffix
$37 per
suffix
Incident Only Reporting
50
50
50
Miscellaneous/Allocated Expenses*
&I- ___
At Cost
1\VIGJ.
Miscellc�nPnuc li a nnlira rannr+c rnmr4il• l ro... Ar , 4 1
AN�c.WL, RY
- 21 % of recovery
Subrogation when utilized
Annual Administration Fee
3,600 annual)
® Data Management
Included
® Account Management
�- Annual Stewardship
;- Quarterly Claim Review
-Banking/Trust Account Service Fees
Included
Check issuance
1099 Reporting, including IRS File
Risk Management Information System
Included
® RMIS Training
Set -Up (one-time charge)
v Data Conversion (s)
Ongoing access (up to 3 users)
E.Nhi,,ii C
Additional Users each per year
Data Extract to Carriers
�- Standard Monthly Loss Runs included
P Custom Report Development $250 per hour
OFAC Reporting Included
Outside Investigations At Cost
Surveillance/Fraud Unit At Cost
Other pricing alternatives are available upon request
Ehibit C 3
AB - 1600
AGENDA ITEM #6, h)
b1TY o�
SUBJECT/TITLE: Project Acceptance: SW 27th Street/Strander Blvd. Extension, Phase 1
Segment 2A Project with Guy F. Atkinson Construction, LLC, CAG 11-
133
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Keith Woolley, Transportation Design Project Manager
EXT.: 7318
`Expendit6re Required:-- -� �� $230,383.90 ��� � Transfer Amendment rx $_N/A
Amount Budgeted: $ 700,000.00 Revenue Generated: $ N/A
Total project Budget; $ 31,126,569.00 City Share Total Rroject� $ 7,986,765 00
The project started on January 23, 2012 and was completed on June 30, 2015. The original contract amount
was $11,381,158.70. The final contract amount was $13,696,557.44.
The project had 27 change orders totaling $2,315,398.74, which was a 20.3% increase from the original
contract.
The contract experienced two significant project challenges. One was the dewatering system for the project,
which continuously kept the groundwater level below the project excavation site. The second challenge was a
conflict in shoring systems encountered when the excavation from the west side merged with the excavation
from the east side of the project. The conflict was an unforeseen design issue that caused a conflict between
shoring walls and tieback installation equipment.
The above two issues are reflected in approximately 8 of the 27 project change orders.
Additionally the project was required to make several modifications to the BNSF infrastructure, as directed by
BNSF during the project, including additional sub ballast, track bed, access roads, fencing and wall protections.
The construction agreement with BNSF required the City to respond at BNSF's direction during the project.
The increase to the project contract was funded with additional Transportation Improvement Board (TIB)
grant funds of $1,100,000, a transfer back from the City's wetland bank due to unused wetland credits of
$338,800 and a transfer from transportation impact fees of $876,599.
A. Issue Paper
B. Notice of Completion of Public Works Contract
C. Final Contract Voucher Certificate
AGENDA ITEM #6. h)
D. Final Pay Estimate
Accept completion of the project and approve the final pay estimate of $230,383.90, subject to receiving the
required certifications.
AGENDA ITEM #6. h)
PUBLIC WORKS DEPARTMENT000
City of
M E M O R A N D U M
DATE:
February 3, 2016
TO:
Randy Corman, Council President
Members of the Renton City Council
VIA:
Denis Law, Mayor
FROM:
Gregg Zimmerman, Public Works Administrator
STAFF CONTACT:
Keith Woolley, Project Manager, ext. 7318
SUBJECT:
Project Acceptance: SW 27th Street/Strander Blvd. Extension,
Phase 1 Segment 2A Project with Guy F. Atkinson
Construction, LLC, CAG 11-133
ISSUE:
Should Council accept completion of the SW 27th Street/Strander Blvd. Extension, Phase
1 Segment 2A Project with Guy F. Atkinson Construction, LLC, CAG 11-133 and approve
the final pay estimate of $230,383.90?
RECOMMENDATION:
Accept completion of the SW 27th Street/Strander Blvd. Extension, Phase 1 Segment 2A
Project with Guy F. Atkinson Construction, LLC, CAG 11-133 and approve the final pay
estimate of $230,383.90.
BACKGROUND:
The SW 27th Street/Strander Blvd. Extension Phase 1 Segment 2A Project constructed a
new two-lane roadway from the Naches Avenue SW intersection westward under the
BNSF railroad mainline tracks and then northward connecting to the new commuter rail
station in the City of Tukwila. The project constructed a new three -track railroad
overpass, including railroad shooflies for construction staging, a pump station and pond
in conjunction with the underpass.
The original contract with Guy F. Atkinson was $11,381,158.70. The project had 27
change orders totaling $2,315,398.74, a 20.3% increase, for a final contract amount of
$13,696,557.44.
AGENDA ITEM #6. h)
Randy Corman, Council President
Members of the Renton City Council
Page 2 of 2
February 3, 2016
The contract experienced two significant project challenges. One was the dewatering
system for the project, which continuously kept the groundwater level below the
project excavation site. For over two years 6-8 pumps continuously pumped between
500-2000 gallons per minute. The challenge encountered was where to discharge this
much water and several times the project had to make revisions to its discharge system.
The second challenge was a conflict in shoring systems encountered when the
excavation from the west side merged with the excavation from the east side of the
project. The conflict was an unforeseen design issue that caused a conflict between
shoring walls and tieback installation equipment. The project was idle while this design
issue was resolved.
The above two issues are reflected in approximately 8 of the 27 project change orders.
Additionally the project was required to make several modifications to the BNSF
infrastructure, as directed by BNSF during the project, including additional sub ballast,
track bed, access roads, fencing and wall protections. The construction agreement with
BNSF required the City to respond at BNSF's direction during the project.
Overall the change orders enabled the project to be completed sgccessfully while
minimizing the delay to the prime contractor. The project was able to open in
conjunction with the Sound Transit commuter rail station and the King County Metro
RapidRide F Line.
The increase to the project contract was funded with additional Transportation
Improvement Board (TIB) grant funds of $1,100,000, a transfer back from the City's
wetland bank due to unused wetland credits of $338,800 and a transfer from
transportation impact fees of $876,599.
cc: Doug Jacobson, Deputy PW Administrator—Transportation
Heather Ulit, Transportation Administrative Secretary
AGENDA ITEM #6. h)
Original
�' ❑ Revised #
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Date: January 21, 2016 Contractor's UBI Number: 602 085 504
City of Kenton Assigned to:
1055 South Gradv Wav
Renton, WA 98057 Date Assigned:
UBI Number: 177000094
Notice is herebv -viven relative to the completion of contract or nraiect decerihed helaw
Project Name
-ontract uber
m
Jo Order Contracting
SW 27th Street / Strander Blvd Extension, Phase 1 Segment 2A
T--
CAG -11-133
❑ Yes 9No
Description of WorkDonelinclude Jobsite Address(es)
Project Location: SW 27th Street between Oakesdale Ave SW and the commuter rail station between the Union Pacific and Burlington Northern Sante Fe
railroad tracks. Construction of new two-lane roadway and sidewalk, including curb, gutter,sidewalk, roadway illumination, pre -cast concrete barrier,
guardrail, HMA paving, fencing, signing, striping, temporary traffic control. Construction of a new three -track railroad structure over SW 27th Street, and
associated shoofly tracks. Construction of a groundwater pump station and stormwater pond.
Federally funded transportation project? Yes ❑ No (if yes, provide Contract Bond Statement below)
Contractor's ameE-mail
Address
A [davit ID*
Guy F. Atkinson Construction, LLC
lbrandon.dully@atkn.com
1584334
Contractor Address
Telephone #
707 S Grady Way #500, Renton, WA 98057
1(425) 255-7551
If Retainage is not withheld, please select one of the following and List Surety s ame & Bond Number.
❑ Retainage Bond [YJ Contract/Payment bond (valid for federally funded transportation projects)
Name: Travelers Casualty and Insurance Company of America JBond Number: 105690028/82206921/09065416
Date Contract Awarded
Date Work Commenced
Date Work Completed
Date Work Accepted
Dec 5, 2011
January 23, 2012
lAugust28,2015
February 22, 2016
W,ere:Subcontraeters used on •this, project? If,so;,please complete Addendum A. Y Yes ❑ No -
AffdavitdD' - NAM release;willibe:granted until all affidavits are,listed.
Contract Amount
Additions ( + )
Reductions (- )
Sub -Total
Amount of Sales Tax 10,307.0
(If various rates apply, please send a breakdown)
TOTAL
$_ 11,370,321.10
$ 2,341,695.85
$ 25,766.54
$ 13,686,250.41
$ 10307.03
$ 13,696.557.44
rvviC: -these two totats must De
Liquidated Damages $ 0.00
Amount Disbursed $ 13,696,557.44
Amount Retained $
TOTAL $ 13,696,557.44
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
Contact Name: Natalie Wissbrod
Email Address: nwissbrod@rentonwa.gov
Department or Revenue Washloomn state Dwa tmern of
Public Works section Labor & Industries
(360) 704-5650 Contract Release
PWC@dor.wa.gov (855) 545-8163, option #4
ContractRelease@LNI.WA.GGV
REV 31 0020e (4/28/14) F215-038-000 04-2014
Title: Accounting Assistant IV
Phone Number: 425430.6919
44 Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902-9450
publicworks@esd.wa.gov
I Il
Addendum A: Please List all Subcontractors and Sub -tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&I release will be eranted until all affidavits are listed.
Subcontractor's Name:
UBI Number: (Required)
Affidavid 1D*
O'Bunco Engineering
602 045 762
575489
Stripe Rite, Inc
601 048 084
536909
Lakeside Industries
601 106 847
515877
Petersen brothers
600 072 474
527320
Commercial Fence
601 581 365
566207
KLB
600 558 504
601759
Rebar International
600 481 702
554180
Bravo Environmental
602 946 216
580809
Transportation Systems
602 726.209,
569792
Doolittle Construction
602351934
568581
DBM
278 049134
537104
KSI Transport
602 472 380
552633
King Hydroseeding
602 064 408
565581
North Creek Environmentals
602 904 780
567245
JP Francis & Associates
601 919 250
536139
Slead Construction
278 048 845
625855
Purcell Painting
602 440 422
562545
Wilson Concrete
602 168 956
546022
Salinas Sawing & Sealing
601 717158
567286
Sicklesteel Cranes
600 164 977
580883
Northwest Concrete Waterproofing
602813492
603406
Holocene Drilling
601 709 741
526394
Eversons Econo Vac
601 443 326
56727.7
Miles Resources
171 004760.
549742
OMA Construction
601 872'128
572264
Grady Excavating
602 748 267
548265
Pro -USA
603 140 884
429721
Brundage Bone
600 630 026
548706
Manholes Unlimited
571809
Corona Stud and Deck
.602583285
603 079 287
502604
Cascade Industries NW
600 145 823
511965
R & D Masonry, Inc.
601 783 793
505959
Pilchuck Contractors
600 585 298
509458
SeaTac Sweeping
601 735 583
548680
E -Squared Systems
602 352 748
571814
For tax assistance or to request this document in an alternate forttiat, please call 1-800-647-7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (04/28/14) F215-038-000 04-2014
AGENDA ITEM #6. h)
Contractor: Guy F. Atkinson Construction LLC
Address: 707 South Grady Way, Suite 500, Renton, WA 98057
Contract Title: Strander Blvd, SW 271h Street Extension, Project CAG 11-133
Date Work Physically Completed: August 28, 2015
Final Amount: $13,696,557.44
Contractor's Certification:
I certify that the attached final estimate is a true and correct statement showing all the monies due me
from the City of Renton for work performed and material furnished under this contract, that I have
carefully examined said final estimate and understand the same and that I hereby release the City of
Renton from any and all claims of whatsoever nature which I may have, arising out of the
performance of said contract, which are not set forth in said estimate.
Date of Acceptance: " l l �✓
X 1
Contractor Authorized Signature Re fired
City of Renton Certification
I, certify the attached final estimate to be based upon actual measurements, and to be true and correct.
Approv d Date:
X
City of Renton Authorized Signature
AGENDA ITEM #6, h)
AUTHORIZED CERTIFIED STATEMENT
TO THE
CITY OF RENTON
I hereby certify that
a) All materials and labor used and performed in the construction of the SW
27th/Strander Boulevard Extension Project, Phase 1, Segment 2A - City
Project CAG 11-133, for the City of Renton, have been paid in full and there
are no liens or other legal actions pending;
b) Guy F. Atkinson Construction LLC has complied with the provisions of
Section 1-07.19 (Gratuities) of the Standard Specifications; and
c) All industrial insurance premiums, as required under RCW ' 51.12.050
(Public Works) and RCW 51.12.070 (work done by contract) have been
paid.
0
Name and Title (please print or type) Date
Guy F. Atkinson Construction LLC
Contractor
AGENDA ITEM #6. h)
TO: FINANCE DTRECIOIt DATE. 06/1912015
FROM: TRANSPORTATION DESIGN SUPERVISOR
CONTRACTOR Gay F. Addmu Constnlclion, LLC
CONTRACT NO. CAG 11-133 ESTIMATE NO. 39
PROJECT: SW 27th St I Strander Boulevard Extension Phase 1, Segment 2A
1.
2.
3.
CONTRACTOR EARNINGS THIS ES71MATE
SALES TAX @ . 9.50%
TOTAL CONTRACT AMOUNT THIS ESTIMATE
$ 230,383.90
$ -
$ 230,383M-
4.
EARNINGS PREVIOUSLY PAID CONTRACTOR
$13,455,866.51
5.
EARNINGS DUE CONTRACTOR THIS ESTIMATE
S 230,383.90
6.
SUBTOTAL - CONTRACTOR PAYMENTS
$ 13,686,250.41
7.
RETAINAGE ON PREVIOUS EARNINGS
$ -
8. *
RETAINAGE ON EARNINGS THIS ESTIMATE
$ -
9.
SUBTOTAL - RETAINAGE
S -
10.
SALES TAX PREVIOUSLY PAID
S 10,307.03
11.
SALES TAX DUE THIS ESTIMATE
S -
12.
SUBTOTAL - SALES TAX
S 10.307.03
• Contractor has a retainage Gond on file with the City, retainage = 0%
GRAND TOTAL:
$ 13,696,557A4
FINANCE DEPARTMENT ACTION:
PAYMENT TO CONTRACTOR (Lines 5 and 11):
SCHEDULE A - ROADWAY
ACCOUNT: 317.122239.01659530.63.001
SCHEDULE B - WATER MAIN
ACCOUNT: 317.122239.01659S30.63.001
TAX
CHARTER 116, LAWS OF 1965
CITY OF RENTON CERTIFICATION
1. Mill UNDERSIGNED DO HEREBY CERTa-Y UNDER PENALTY 01:
PEIUURY.THATTHE MATERIALS HAVE BEEN FURNISHED. THE
SERVICES RENDERED OR MHF. LABOR PERFORMED AS DESCRIBED
HEREIN. AND THAT THE CLAIM IS MUST DUE AND UNPAID
OBLIGATION AGAINST THE CITY OF RENTON. AND THAT I AIN
AUTHORIn..DTOAUTHrXWATEAND CERTH VTnSAIDCWM
SIGNED:
$ 230,383.90
$ 230,383.90
My f P.,A- FINAL
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AGENDA ITEM #6. h)
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AGENDA ITEM #6. i)
AB - 1601
CITY OF
ento'n
SUBJECT/TITLE: Project Acceptance: Highlands to Landing Pedestrian Connection
Project with R.L. Alia Company, CAG 14-106
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Keith Woolley, Transportation Design Project Manager
EXT.: 7318
Expenditure Required: $- -1;364,773.83 Transfer Amendment $ N/A
Amount Budgeted: $ 1,385,000.00 Revenue Generated: $ N/A
Total Project Budget: , �, `$ 2,120,240.00M�'City Share Total Project $ 425,000
_
►sue: • e •►
The project started on April 22, 2014 and was completed on August 6, 2015. The original contract amount was
$1,259,980.91. The final contract amount was $1,364,773.83.
The primary changes to the original contract were due to the demolition plan change and the additional BNSF
requirements. Other change orders were required for additional construction stormwater containment,
removal of unexpected structures, additional work regarding the electrical lighting systems, and additional
striping work to satisfy WSDOT requirements.
Overall, the change orders enabled the project to keep on schedule and to be completed successfully. The
increase to the project contract was within approved budget.
A. Issue Paper
B. Notice of Completion of Public Works Contract
C. Final Contract Voucher Certificate
D. Final Pay Estimate
STAFF RECOMMENDATION:
Accept completion of the project and approve the final pay estimate of $788.40, subject to receiving the
required certifications.
AGENDA ITEM #6. i)
PUBLIC WORKS DEPARTMENT I o cicyof
M E M O R A N D U M
DATE: February 3, 2016
TO: Randy Corman, Council President
Members of the Renton City Council
VIA: Denis Law, Mayor
FROM: Gregg Zimmerman, Public Works Administrator
STAFF CONTACT: Keith Woolley, Project Manager, ext. 7318
SUBJECT: Project Acceptance: Highlands to Landing Pedestrian
Connection Project with R.L. Alia Company, CAG 14-006
ISSUE:
Should Council accept completion of the Highlands to Landing Pedestrian Connection
Project with R.L. Alia Company, CAG 14-006, and approve the final pay estimate of
$788.40, subject to receiving the required certifications?
RECOMMENDATION:
Accept completion of the Highlands to Landing Pedestrian Connection Project with
R.L. Alia Company, CAG 14-006, and approve the final pay estimate of $788.40, subject
to receiving the required certifications.
BACKGROUND:
The Highlands to Landing Pedestrian Connection Project constructed pedestrian
sidewalk and landscaping along the north side of Park Drive NE, from the east side of
1-405 down the hill to the Garden Avenue North intersection, including reconstruction of
the north side of the bridge across the BNSF railroad track.
The original contract with the contractor, R.L. Alia Company, was $1,259,980.91. The
project had 18 change orders totaling $104,792.92, an 8.3% increase, for a final contract
amount of $1,364,773.83.
AGENDA ITEM #6. i)
Randy Corman, Council President
Members of the Renton City Council
Page 2 of 2
February 3, 2016
Change Order 1 revised the bridge rail demolition plan and reconstruction design,
reducing the construction risk to both the City and the contractor. This change order
required the contractor to mobilize additional subcontractors during the demolition.
Although the City had obtained a BNSF work permit prior to advertisement, BNSF
initiated additional requirements on the project. Change orders 8 and 13 compensated
the prime contractor for the efforts to meet these additional BNSF requirements.
The primary changes to the original contract were due to the demolition plan change
and the additional BNSF requirements. Other change orders were required for
additional construction stormwater containment, removal of unexpected structures,
additional work regarding the electrical lighting systems, and additional striping work to
satisfy WSDOT requirements.
Overall, the change orders enabled the project to keep on schedule and to be
completed successfully. The increase to the project contract was within approved
budget.
cc: Doug Jacobson, Deputy PW Administrator—Transportation
Heather Wit, Transportation Administrative Secretary
AGENDA ITEM #6, i)
Original
l •r 3
❑ Revised #
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Date: August 14, 2015 Contractor's UBI Number: 600-149-378
tting-Addy_ ess =of Public Agenc .___� _ _ " _' _ De -
-A
I o Renton Assigned to: _
1055 South Gradv Wav
Renton, WA 98057 Date Assigned:
UBI Number: 177000094
Notice is hereby given relative to the completion of contract or nroiect described below
Project Name
Contract Number
Job Order Contracting
Highlands to Landing Pedestrian Connection Project
CAG -14-006
❑ Yes VNo
Description o Work Donelinc u e Jo site Addresses)
Project Location: On SR 900 between Garden Ave N and 1-405 NB ramp terminus.
Construction of sidewalk improvements including curb, gutter,sidewalk, bridge modifications, storm drainage, rock, and gabion walls, roadway illumination,
signal revisions, cast -in-place concrete barrier, guardrail, landscaping, Irrigation, HMA paving, fencing, signing, striping, temporary traffic control.
Federally funded transportation project? 59 Yes ❑ No (if yes, provide Contract Bond Statement below)
Contractor's NameE-mail
Address
Affidavit ID*
R.L. Alia Company
IGJPank@RLAlia.com
1590971
Contractor Address
Telephone #
107 Williams Ave S Renton, WA 98057
(425) 226-8100
If Retainage is not withheld, please select one of theollowing and List Surety's Name & Bond Number.
E]Retainage Bond [f Contract/Payment bond (valid for federally funded transportation projects)
Name: MCM - The Ohio Casualty Insurance Company I Bond Number: 023028012
Date Contract Awarded
Date Work Commenced
Date Work Completed
Date Work Accepted
March 26, 2014
April 22, 2014
August 6, 2015
February 22, 2016
Were Subcontracters.used on thispraject? If so,;please:complete Addendum A. Myes ❑'No.
Affidavit ID' - No Ul re'lease.will,be,granted.unaI all affidavits are listed.
Contract Amount
Additions ( + )
Reductions (- )
Sub -Total
Amount of Sales Tax 118,405.0
(If various rates apply, please send a breakdown)
TOTAL
$ 1,150,667.50
$ 129,906.02
$ 34,204.69
$ 1,246,368.83
$ 118405
$ 1,364,773.83
ivvi &: mese nvo totals must
Liquidated Damages $ 0.00
Amount Disbursed $ 1,364,773.83
Amount Retained $
TOTAL $ 1,364,773.83
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work: done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
contact Name: Natalie Wissbrod
Email Address: nwissbrod@rentonwa.gov
Department of Revenue washingion St" Dqmrorern ar
CPubticWorks Section 40 Labor & Industries
(360) 704-5650 Contract Release
PWC@dor.wa.gov (855) 545.8163, option # 4
CcntractRelease@LNI.WA.GOV
REV 31 0020e (4/28114) F215-038-000 04-2014
Title: Accounting Assistant IV
Phone Number: 425.430-6919
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902-9450
publicworks@esd.wa.gov
Addendum A: Please List all Subcontractors and Sub -tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&I release will be eranted until all affidavits are listed
Subcontractor's Name:
UBI Number: (Required)
Affidavid ID*
AAA Contractors Inc
602884326
533758
American Surveying & Engineering LLC
603226051
547756
APPLIED ORGANICS INC
602089169
591154
BAG LADY INC, THE
601734719
537709
C & P FENCING
603210811
560257 .
DEL -MAR CONCRETE CUTTING
602260574
556746
HIGHMARK CONCRETE CONTRS LLC
603004408
590955
HOT MIX PAVERS, INC
600310693
567703
HYDROSEEDING INC
601097270
567198
JOHN WAYNE CONSTRUCTION CO
601111682
536359
JOHN WAYNE CONSTRUCTION CO
601111682
542743
M T ELECTRIC INC
601289414
591587
Miles Sand & Gravel Company
171004760
592197
Miles Sand & Gravel Company
171004760
592196
NATIONAL CONCRETE CUTTING INC
600195813
524383
NORTHWEST TRAFFIC INC
602140049
588643
OUT WEST LNDSCP & IRRIGTN INC
601297628
590985
P R SYSTEMS INC
601303110
536308
R L ALIA COMPANY
600149378
590971
SALINAS SAWING & SEALING INC
601717158
540197 .
T YOROZU GARDENING CO INC
602058696
547417
For tax assistance or to request this document in an alternate format, please call I-800-647-7.706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (04/28/14) F215-038-000 04-2014
i)
AGENDA ITEM #6. i)
Final Contract
Voucher Certificate
Contractor
R.L. Alia Company
Street Address
107 Williams Ave S
City
State
Zip
Date
Renton
WA
98057
October 19, 2015
State Project Number
Federal -Aid Project Number
Highway Number
CAG -14-106
CM -1070(007)
SR 900
Contract Tide
Highlands to Landing Pedestrian Connection
Project
Date Work Physically Completed
Final Amount
August 6, 2015
$1,364,773.83
Contractor's Certification
I, The undersigned, having first been duly sworn, certify that I am authorized to sign for the claimant; that in connection with the work
performed and to the best of my knowledge no loan, gratuity or gift in any form whatsoever has been extended to any employee of
the City of Renton nor have I rented or purchased any equipment or materials from any employee of the City of Renton; I further
certify that the attached final estimate is a true and correct statement showing all the monies due me from the City of Renton for
work performed and material furnished under this contract; that I have carefully examim-e—dialq final estimate and understand the
same and that I hereby release 13ity19f JRenton from any and all claims of whatsoe er nature which I may have, arising out of the
performance of said contrao i�'c' "AIr/ )p- forth in said estimate.
L�ssioNA
N�
_ NIM MY R.L. Alia Company Authorized Signature Required
= PUBUC
i7.2: Aci�. f7Zr=3lDENf
�,.a� `�� Printed Signature Name
�i OF SNS ���` SrN
Subscribed and sworn to b'efSf•� day of /V%✓8146dt- 20 /S
X Notary Public in and for the State of W✓}SFEre!(aio�
Notary Signature
residing at �I AIA COUAl V
KPG, Inc. Certification
I, certify the attached final estimate to be based upon actual measurements, and to be true and correct
ryl� `�_ It r�/zs
onroe, KPG, Inc. Fjroject Manager Signature Approv d Datb
City of Renton Use Only
City of Renton hereby arccep s the completed contract purs Se 'on 1;-05.12 of the Contract provisions.
W
Keith Woolley, City of Renton TranspolUtion Project Manager dy f Ren n Tran tion Design Manager
or /1 J- /ao14
Approved Date Approved Date
This Final Contract Voucher Certification is to be prepared by the Project Engineer or Project Administrator and the original
forwarded to City of Renton for acceptance and payment.
Contractors Claims, if any, must be included and the Contractors Certification must be labeled indicating a claim attached.
AGENDA ITEM #6. i)
TO: FINANCE DIRECTOR DATE. 10/19/2015
FROM: TRANSPORTATION DESIGN MANAGER
CONTRACTOR: R.L. Alin Company
CONTRACT NO. CAG 14-006 ESTIMATE NO. 11
FIIVAL
PROJECT: Highlands to Landing Pedestrian Connection Project
1. CONTRACTOR EARNINGS THIS ESTIMATE S 720.00
2. SALES TAX 0 9.50% $ 68.40
3. TOTAL CONTRACT AMOUNT THIS ESTIMATE S 788.40 x, JW
4.EARNINGS PREVIOUSLY PAID CONTRACTOR $ 1,245.648.79
5. EARNINGS DUE CONTRACTOR THIS ESTIMATE S 720.00
6. SUBTOTAL - CONTRACTOR PAYMENTS S 1,246,368.79
7. RETAINAGE ON PREVIOUS EARNINGS $ -
8. * RETAINAGE ON EARNINGS THIS ESTIMATE S -
9. SUBTOTAL- RETAINAGE 5 -
10. SALES TAX PREVIOUSLY PAID $ 118,336.64
It. SALES TAX DUE THIS ESTIMATE $ 68.40
12. SUBTOTAL - SALES TAX S 118,405.04
• Contractor has a retainage Gond on file tvidi the City, retainage = 0% GRAND TOTAL; $ 1,364,773.83
FINANCE DEPARTMENT ACTION:
PAYMENT TO CONTRACTOR (Lines 5 and 11):
ACCOUNT: 317.122901.016595.30.63.001
TAX
CHARTER 116, LAWS OF 1965
CITY OF RENTON CERTIFICATION
L THE UNDERStGN1iD DO HEREBY CERTIFY UNDER PENALTY 01:
PERIURY.THATTHEMATERIALS HAVE BEEN FURNMLD.THE
SERVICES RENDERED OR THE LABOR WRFORMED AS DESCRIBED
HEREIN. AND THAT THE CLAIM IS A JUST. DUE AND UNPAID
OBLIGATION AGAIRS-T THE CITY OF RIMON. AND THAT I AM
AUTHORI7ED TO AUTH mr-ATL: AND CFRTI4Y To SAm CLAIM
SIGNED;
ff
S 720.00
S 68.40
S 788.40
AGENDA ITEM #6. i)
Progress Payment M 1/ FINAL
Cutoff Date: 7/30/2015
• (�;_ �' P W 0: CAG -14-006
Fed Aid #: CAA -1070(007)
Contract Name: Highlands to Lending Pedestrian Connection
Contractor. R.L. Alla
Awarded Contract Amount: $1,258,980.91 Notice to Proceed Dole:' 22 -Apr -14
Current Contract Amount: $1,364,773.83 Contract Duration: 80
Contract Cc,mpletlon Dale: e -Aug -15
Pay Period: 26 -May -15 to 30,)ul-15
COmmM S. Conbacr PAyareaf Compf0on Aupuaf 6, 2016
Past Pay Pay Estimate paid to Date % Complete
Estlmotes 11
Base Bid $ 967,695.31 S 720.00 5986,615,31 100.00%
Altemate 1 S 47,847.50 547.847.50
Attemete 2 S 80,000.00 550,00D.00
Change Order 1 5 35,804.14 536,604.14
Change Order 2 S 21,541.74 $21,541.74
Change Order 4 3 10,592.99 510,592 99
Change Order 6 S 2.310.00 52.310.00
Change Order 7 S 3.301.62 $3,301.62
Change Order 8 S 8,618.13 56.610.13
Change Order 9 S 1,028.65 51,028.65
Change Order 10 S 23,675.14 $23,675.14
Change Order 11 $ 1.699.10 $1,699.79
Change Order 14 S 157.40 5167.40
Change Order 15 S 537.60 5537.60
Change Order 16 S 4,598.74 $4.598.74
Change Order 17 S 7.427.57 57.427.57
Change Order 18 S 7.612.47 .87,612.47
Total Tax S 118.336.60 S 68.40 5118,405.00
Payment to 5 1.353,985.43 5 78e.40 51,384,773.83
Contractor
1 hereby certify that dus a a (me and cared estimate; that the work was adu* performed and
materiel funiahed; that all required documents have been prodded: and that the amount h Just S07MM S Oah
aaddueme. _-
Reviewed by..
�n nn,1rPG, Ooh
aOAroved t3y:e.
1 2
simian, C of Renton vote
Approved AY.- ui�+ /0./`C1 Zti i S
KOBE Wooft. Piv)eer .'CIy Renton r Orf
Approved6iy.
arra: RL AI. oats
City ofRenton PROGRESS PAYMENT #11 FINAL
Highlands to Lending Pedestrian Connection
° • Project No. CAG -14-006
Federal Aid No. CM -1070(007)
r-WROJECTSWENTCM13120 -CM SERV10ES113120 A - H*fmld3 b Lwdng PeWONST & COMPLETKMI12 Pay EWOM PE 11*=PE 11 AU
City of Renton
Highlands to Landing Pedestrian Connection
Project No. CAG -144006
Federal Aid No. CM -1070(007)
PROGRESS PAYMENT #11 FINAL
K-V4tOJECTSUtENTOM13120-CMSERVICEb113120A-HiOiN io Larem PeeZONST& COMPLETOM112 Pay EsMnsWPE 11912L PE 11-s1sx
Schedule of Prices
Pay EbUmate
1121P20I6
10
6126015
pay emumate
firmols
11
713012016
TO
DWM
=31RClummulu- UnW�:
-pow4pam
31 PMJGCt TeMPWO TMING C0001 1 LS - U01000.00 $50.000-00' 0.10 S 5.0130.00 0.00
tilt,
$ 1.00 3
.60.000.00
32
Modified Single Sknm Concrete Barrier
181
LF
$140.00
$22.540.00
0.00
$
0.00
$
161.00
$
22,640.00'
32
MOH Modified Sivide Sbm Concrete BMW
181
Fr
$22.32
$3,593.52
0.00
$
0.00
$
0.00
$
33
Ralsed Pavement Ma*er Type 1
12.3
HUND $145.00
$1,783.50
0.00
$
0.00.
$
9.46
$
1.371.70
34
Ptalsed Pavement Ma*er Type 2
1.6
HUND $350.00
MOD
0.00
$
0.00
$
1.78
$
623.00
35
Beam Gmrdrall Transition Secilm Type 20
2
EA
-52.600.00
56.200.00
0.00
$
0.00
$
2.00
5
5.200.00
35
MOH Beam Guardrail TmvJffon Section Type 20
2
EA
$1,265.00
$1,285.00
1 0.00
$
0.00
$ -
0.00
$
- :W
-Beam Guardrall Type 31 Non -Flared Twn*IW
2
EA
$3.200.00
$6.400.00
1 0.00
$
0.00
$ -
2.00
5
6.400.00
36
MOH Beam Guardrall Ty]m 31 Mm+WW Terminal
2
EA
$1.695.00
$3,390.00
0.00
$
0.00
$ m
0.00
S
-
37
Beam GumdraHAWWType 10
1
EA
$1;200.00
$1,201).00
0.00
$
0.00
$ -
2.00
5
2.400.00
37
MOH Beam Guardrail Anchor Type 10
1
EA
$530.00
$530.00
0.00
S
0.00
5
0.00
$
-
38
Pwmarmft Signing
I
LS
$4,000.00
$4,000.00
0.00
$
0.00.
$
1.00
$
4.000.00
39
PW*Uc Stop Line
Is
LF
$9.00
$144.00
0.00
S
0.00
$
20.00
$
180.00
40
PWft Crosswalk Line
60
5F
55.00
$300.00
0.00
S
0.00
$
60.00
$
300.00
41
PBW Line
1.330
LF
I50.80
$1464'00
0.00
$
0.00'
$
1740.00
S
1.392.00
42
Tem=p
4,100
LF
1$0.20
0.00
$
0.00
$
3450.00
S
890.00
KB"MVMg Favement-Mming
y
4.100
1 F
1$040
-0. 00
$
3616.00
$
1.06.40
44
SVVPPP
1
LS
511000.00
51,000.00
0.25
$
250.00
0.00
& -
1.00
5
1.000.00
45
Inlet Prolectim
14
EA
560.00
$1.120.00
0.00
-$
-
0.00
$
17.00
$
1,360.00
46
High VWbUfty Fence
1,600
LF
$3.00
$5.400.00
1 0.00
$
0.00
$
1593.00
$
4.779.00
47
Wattles
1,1
LF
$4.00
$52W.00
1 0.00
$
0.00
$
1000.00
5
4.000.00
48
ESC Lead
-DAY-
$12,000.01)
1 0.00
$
20.00
$
41M.N.
SOMC011113
49
580CIMLOWNrISUIMM
2.000
V
r$1.50
1$3.000.00
ij
0.00
$
0.00
$
1440.69
$2181.04
IN *04
50
Fbie Bark Mulch
75
CY
1$50.00
IS3.750.00
1 0.00
$
0.00
$
76.00
3
W
W3,760.00
51
Imllavan wemes
1
.
LS
1$2000-00
1$91000 ou
1 0.00
00
K-V4tOJECTSUtENTOM13120-CMSERVICEb113120A-HiOiN io Larem PeeZONST& COMPLETOM112 Pay EsMnsWPE 11912L PE 11-s1sx
City of Renton
Highlands to Lending Pedestrian Connactlon
Project No. CAG -14-006
Federal Aid No. CM -1070(007)
PROGRESS PAYMENT #11 FINAL
s93 818.78Is 2 875-031 Is 88.40
5108! 351.61 1 1 $ 33,13IL51- Is 788A0 I
K*V4WACMiRENTC)MI3120-CMSERVICEM1312DA-MlOgs to Lwwkv P@MONST& COMPLETOM2 Pay Es*nxtMPE ll*= PE llxlsx
Selmlift of Priem
pay
1121=15
to 10
MOMIS
Pay aurnate
512=15
11
7=015
M DWIT
LAU. LLz��IuQuantttyAklunfttl
62 Rock WOR
90
610 SF = .00 jp40! 0 0
1 U.00
VIM
41, 1 -
REM oplowl"Ww"
0.00 $
� 510.91
L
24 .40
53
08DMWBU.
1.540
3F
1$40.00
_ _
0.00
0.00
$
1539.00
il -
54
RBMOVft POMW o
1
LS
$100,000.00 $100,000.00
.0.09
0.00 $
I.W.
$
100.000.00
55
CwwWA Class 40000 for Brfte
35
CY
$1,186.00
$41,510.00
0.00
5
0.00
$
46.50
5
55,149.00
58
EpoxyCoated SLRaW.BsrfbrBq"6
7=
LB
$2.25
$18.200.00
0.00
$
(Wo
$
10702.00
S
24,079.50
57
CwaeW Class 3000 for Bridoe Siclaweik
30
CY
$1,186.00
535,660.00
0.00
$.
0.00
$
0.00
$
.
57
Concrete Clan 3000 for Bridge SiclewnDt (Per CO
LM)
(30)
CY$1.186.00
43S.680.00
0.00
$
0.00
$
0.00
$
.
58
St ReW. Bar for Bddp NE-mlk
1,800
LB
$2.25
$4,050.00
0.00
$
0.00
$
.0.00
$
-
58
SL ReW. Bar for Bddge Sidewalk Per CO *1)
(1,M)
LB
$2.25
-$4.050.00
--- 6.-00S
0.00
$
0.00
$
-
59
Pedesbm Barrier
239
LF
$157.00
$37.523.00
0.00
$
1
0.00
$
239.00
$
37.523.001
59
MOH Pedesfflm Barrier
239
LF
$11.47
$2 .741.33 1
0.00
s
1
0.00.
$
I
I
- I
.Ao
BWO MOM I No up -
239,
LF
-s79.50
$
3
ZO&
'61
Chain Link Fwm Type4
710
LF
$14.00
-59,940.00
0.00
1
0.00
$
889.00
$
9,366.00
62
WSMT Roadway lDumkm3W Systam
I
LS
527.000.00
$27,000.00
0.25
$
5,76040
0.00
$
1.00
$
27.000.00
63
My Pedwftn Mum & ITS System - Underground
Onty
I
LS
$73.000.00
$73 000.00.
0.00
$
-
0.00
$
1.00
$
73.000.00
1 64
t Modfficaflws
I
LS
$22.000.00
$22.000.00
0.56
S
12.000.00
0.00
$
1.00
$
22000.00.
65
r"l
Hwwrwl
125
LF
$100.00
512=.00
0.00
$
I
0.00
$
1 115.00
$
111600.00
s93 818.78Is 2 875-031 Is 88.40
5108! 351.61 1 1 $ 33,13IL51- Is 788A0 I
K*V4WACMiRENTC)MI3120-CMSERVICEM1312DA-MlOgs to Lwwkv P@MONST& COMPLETOM2 Pay Es*nxtMPE ll*= PE llxlsx
City of Renton
Highlands to Landing Pedestrian Connection
Project No. CAG -144006
Federal Aid No. CM -1070(007)
PROGRESS PAYMENT #11 FINAL
S'4w0s=TUXO1n1.S5%MM UDSI - PAMEW Al a
e
1 $ S S. 4545.51
Subtotal - Altemale Al $ S $ 01
Al !A2-- i
Schedule of Pdcm
Pay
1121=5 SM&WIS
Pay Estimate I I
&26=16 7r302016
Schedule of Prim
Pay ESUmate
I2112015
10
ffamis
pay Esumte
6262016
I I
Ummill
TO DATE
- Sulftel Construction GM - Abrryde A2
S61" Tax. 9.5
SUbWW -� AUMMUD
75807000-00
- 61
om
-". - 7't
Mui
Pay Ealknate 10 Pay.Eadmate 11 TO DATE
Schedule of Prices 0015
M�,MK MUMS- BrAmis ErgAW1 6 '7130
9 galon 3 EA $50-00 �$150-00 0.00 $
101 PM SelecUon Deodom Cedar. 0.00 1 3.00 3 160.00
102
PM Selection New Zealand Sedge. 1
118
EA
$9.00
$1.062.00
0.00
$
0.00
5
118.00
$
1,062.00-
103
Plant Selection Forest Pansy Redbud, 2-112' QN.
10
EA
$360.00
$3,500.00
0.00
$
0.00
5
10.00
$
3.5W.00
104
Plant SeledUm leand Red Osier RK055, 5 Dam
103
EA
" .50
$1.905.60
0.00
$
0.00
$
103.00
S
105.50
105
Phut SeleWm Venus Dogwood, 2-112- G81.
13
EA
$350-00
$4.550.00
0.00
5
0.00
$
13.00
$
4.550.00,
108
Pam §i9aw-p-mple Moor Gnats. I gam
84
EA
$10.00
[$2.50
SUO.DD
0.00
$
0.00
$
84.00
$
940.00
107
Pleat Selecum J= pot
2,900
EA
57250.00
D.W
5
0.00
2,916.00
3
7.290.00
108
W",V
Plard S"Won Dwarf ML VWM Laurel. 2 98W
190
EA .514.50
$2.756.00
0.00
$
0.00
5
4.370.00
109
Pleat Selection JAPMMS 3". 2 9aQDn
170
EA
$14.60
$2.485.00
0.00
$
0.00
3
170.00
3
2,485.00
110
Plant Sol. Snowcone Japanme Snowball, 2-11r Col.
9
EA
1$250.00
$2.250.00
0.00
$
0.00
$
9.00
$
2,260.00
Ili-
Topeoll T)" A
440
CY
I$35.00
$16.400.00 1
0.00
$
0.00
5
.428.00
$
14.980.00
112
Fine SM Nkfich
so
CY
$45.00
$2.250.00
0.00
S
0.00
5
0.00
$
113
Flee CmPod
45
CY
546.00
S2.025.OD
0.00
S
0.00
$
0.00
5
114
RW Wrier ,760
LF 1$6.00
54.580.00
0.00
$
0.00
$
740.00
$
4,476.00
115
Larldscme Rode9
EA 13450.00
$4.050.00
0.00
5
0.00
$
0.00
5
-
115
LemacKm KOCK
(91
0.00
$
0.00
$
0.00
S'4w0s=TUXO1n1.S5%MM UDSI - PAMEW Al a
e
1 $ S S. 4545.51
Subtotal - Altemale Al $ S $ 01
Al !A2-- i
Schedule of Pdcm
Pay
1121=5 SM&WIS
Pay Estimate I I
&26=16 7r302016
TO DATE
-UW -000
201 UN18W syslem I us
-50-33m $80.000.00.
0.00. 15
0.00
1.00 r
- Sulftel Construction GM - Abrryde A2
S61" Tax. 9.5
SUbWW -� AUMMUD
75807000-00
S
S
$ 80,000.00
57.800.00
S
S
$ 7.600.00
567 60D.00
S
$ By em.00
rn
Z
K-WROJECTSVMtB=13120-CMSERVCE3113120A-MIO- I b LwdM P@MDNST& COMPLETOW12 Pay WnSWE 11*M PE 11ift
City of Renton
Highlands to Landing Pedestrian Connection
Project No. CAG -14-006
Federal Aid No. CM -1070(007)
PROGRESS PAYMENT #11 FINAL
Skink LANMUUGUM L'051 - Lawn Jnw I
IS" T" 9.5%
15mmi - unerip
0-98.38 I ; 5 - 1. 1 i 7-498.39
s- .93 I Is . 1 1 $ .- 1 1 $ 40p300,53 I
Pay MONO
10
Pay EW=te
1.1
TO DATE
TO DATE
Schedule of.Pdm.
ImpAill
arlmis
629015
700m15
NUMB,
U311=15•
--- p q
LI
.-Z'
Co ami CO2 -01
8, 2014 Emsion ConW
I
EA
-------- ----- UFAIUM L Unitri
t
0.00
-SPASIMS
a
0.00
$
1.00
$
Z054.44
R,
ORDER
May 9,2014 Erosion Control
Schedule ule of Prices
Pay Eatirriete 10
Pay aftimm 11
TO DATE
0.00
7X17T?F"�L_.___LL��
0.00
$
1*4120 Is
W&WIS
61211121116
7130/2019
MR 12.2014 Erosion Control
I
EA
CO ei-(" C01 -M- HOF&AFM Sew CON
1 1 EA
$15.101.40 $15,928.40
0.00
0.00
0.00
5
1.00
$
-15.926.40
cc 01-w COI.02 Vamming
1 IEA
$5.253.88 $5.253.88
0.00
S
0.00
S
1.00
5
5253.88
Co 01-4w COI -03 HwWbmled &Poured WalkwaY
I EA
MAMBO $5.535.60
0.00
S
0.00
$
1.00
5
5,535.60
co 0144 CM -04 PELde Deck
I EA :$32fi228
$3252.28
0.00
5
co " CO2 -01
S
1.00
S
3,25228
co m45 COI -05 AdWmel RqWhmvm
I EA
l$ 50.50_ $2.858.50
0.00
$
.0.00
0.00
$
1.00
$
2,898.50
co m_
1 EA
1$3.87_.52 $3,977.52 ::t
0.00
$
1 0.00
$
1 1.00
S
:7 �,_.112
.. W: 4A
Skink LANMUUGUM L'051 - Lawn Jnw I
IS" T" 9.5%
15mmi - unerip
0-98.38 I ; 5 - 1. 1 i 7-498.39
s- .93 I Is . 1 1 $ .- 1 1 $ 40p300,53 I
Schedule of Pdm
K-MOECTMENTOM13120- CM SERVICES113120 A -Him" I in Lmdkig PeMONST& COMETOM112 Pay Es*nsWE 11V*L PE 11AU
10 1 , Pay EBibmte 11 1 TO DATE
Schedule of Prices
pay Eadmete 10
Pay Estirnete 11
TO DATE
1121120I6
NUMB,
U311=15•
Co ami CO2 -01
8, 2014 Emsion ConW
I
EA
SZ054.44
M054.44
0.00
-SPASIMS
a
0.00
$
1.00
$
Z054.44
cow -m CO2-01Noy
May 9,2014 Erosion Control
EA
$4,5W.60
$4,6W.50
0.00
S
0.00
$
1.00
$
4,5W.60
c0 02-03 002.0-1-
MR 12.2014 Erosion Control
I
EA
$2.01&70
52,01V0
0.00
5
0.00
$
1.00
5
Z018.70
C60244 CO2 -01
may 13, 2014 Erosion Control
I
EA
$3.829.80
$3.829.80
0.00
$
0.00
$
1.00
$
3,829.80
CO0206-01
14.2014 ErOWM Control
1
EA
$3.612.96
0.612.96
0.00
$
0.00
5
1.00
.5
3612.96
,1
co " CO2 -01
May 15, 2014 Emelon Control
I
EA
$201.87
$201.87
0.00
$
0.00
5
1.00
201.87
Co 0207 CO2 -01
M 16, 2014 Erosion Control
I
EA
$5,194.60
55.194.60
0.00
$
0.00
5
1.00
$
5,194.80
CO oz 0eM-51
may 30' ZU14 Smum cuilffil
1
EA
11118.87
$118.87
0.00
5
0.00
$
1.00
5
118.67
CREW
Cordinsclion Cost- qWnp Oftler 2
$21,541.74
i $1
. - 74
Sales
9.5%
SZO46.47
I
S
1
2,04O.47
I
23,M1111 -A
SUDED-mume Umer x 1$23,M.21
$
Schedule of Pdm
K-MOECTMENTOM13120- CM SERVICES113120 A -Him" I in Lmdkig PeMONST& COMETOM112 Pay Es*nsWE 11V*L PE 11AU
10 1 , Pay EBibmte 11 1 TO DATE
City of Renton
Highlands to Landing Pedestrian Connection
Project No. CAG -14008
Federal Aid No. CM -1070(007)
PROGRESS PAYMENT #11 1=1NAL
14
Pay EsUmate 10.P
ay -effaft I I ft
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112112018 512=15
Pay Eatimate 11
612812015 713012016
Schedule of.prices 1*112016 612=16
NAMIS 7130!2015
Dem_-
I Co DeGo-ul UMP Um
Coo?.01 C07-01 M7 =.14 ROMM Ught ae
ILLANO
EA
$485.86
$485.86
0.00
$ -
0.00
$
1.00
$
455.86
CO 07-02 007 May 23.2014 Remove LIM Base
I
EA
Schadule of Prices Pay EsUmate 10
Pay ftwflft 11
TO DATE
$
1121/2016 &2=15
W&WIS Awls
1.00
Boffow
I Co ow CAX�Ql May ZU. Z014 C"mon �EW
$2,310.00 $2.310.00 '0.00 $
0.00 $
1.00 1 $ 2,310. 22
Subwtal =07 cost - Change Order 6 $2 31D.00
$
5439.11
1 $
.0o
0.00
$
19 5
San Tax, 9.5% $219E.45I
$
.45
Co _crio4 7-04 June 9, 2014 Remove hl Base
1
summi - ownge URW U 1"20-48
JW.84
2-691RAS
14
i
Schedule Of Prices
Pay EsUmate 10
112112018 512=15
Pay Eatimate 11
612812015 713012016
TO DATE
TO DATE
Dem_-
I Co DeGo-ul UMP Um
Coo?.01 C07-01 M7 =.14 ROMM Ught ae
1
EA
$485.86
$485.86
0.00
$ -
0.00
$
1.00
$
455.86
CO 07-02 007 May 23.2014 Remove LIM Base
I
EA
$323.91
$323.91
0.00
$
0.00
$
1.00
$
323.91
-EO-0-703 C07 May 28.2014 Rwnm Ught Bass
I
EA
$439.11
5439.11
0.00
$
0.00
$
1.00
$
439.11
Co _crio4 7-04 June 9, 2014 Remove hl Base
1
EA
JW.84
$68.84
0.00
v -
0.00
$
1.00
$
68.84
65-0705 U677131W31, 2014 UMPOSS 01 Lignt
1
EA
151.983.90
0.00
$
0.00
$
1.00
3
1.983.90 -
Subtotal Cortsmom Cost - Change Order 7
Isaias Tax, 9.5%
Isummi - Ownge Omer 7
1$1.983-90
$3,301.62
$313.65
S3 815.27
1 -
$
$
$
$
P$
Is
3.301.82
313.65
1 $
3,615.27
-k�MWGRVRINIMIR ---
i
Schedule of Prices
L.618.13
Pay Eadmate 10
121/2016 5125=16
Pay EaUmate 11
52=15 713012015
_::1.00
TO DATE
Dem_-
I Co DeGo-ul UMP Um
I I EA
lsa,8`18.13
0.0D $
0.00
.6
81618.13
nge
Subtotal CwmVuc5w Cost -Cha Order 8
Sales Tax. 9.5%
Subtow - chmw 0fdar ts
SSC118.13
I. -
1$818.72
$1.028.66 $1.028.65
Tm $
0.00S
$
S
$
i$
8.818.13
818.72,
m
9;43LAB5 I
$1,028.65
5
$
`` iCHANOE ORDER) Bi
i
Schedule Of Prices
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Pay Eaftate 11
TO DATE
112112015 512tU2015
WOWS 7M12016
l000"I G0V-U1JUnQ1U,2014XWU13W2bb
1 EA
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Tm $
0.00S
140 1-5
1,028.851
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$1,028.65
.55
S
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ISubtalml
$97.72'
S
$
97.726
$
- Umngfj Omer U $1,126.37
S
S
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KWROJECTSRENTOM13120-CMSERVICEM13120A-H'n'I - to Lwmgv Pe=ONST& COMPLETWAI 12 Pay Es*nMMPE II*= PEI I -An 1:=4
City of Renton
Highlands to Landing Pedestrian -Connection
Project No. CAG -14-006
Federal Aid No. CM -1070(007)
PROGRESS PAYMENT #11 FINAL
E,
Schedule of Prim
151.699.78.
Schedule of Prim
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511812016 7130=15
. PayEetimatelO
112112015
6126=16
pay Esung"
I I
71=15
TO DATE
0.00 $
1.00 r
1.6N.79
F�=_
$1,699.79
5
Stmw Cormtucdm Cost - Charige Order 14
$157.40
1,099.79
Balm Tax, 9.5%
IUmr
ME
157.40
Mllozo milmLmnutyJaMnito
$14.95
161.48
11
$
$
CH ANGEIORDER3#10i
submi - Change Order 14
S&CMWWU of Prices
1.27
Pay Esfirnsts 10
Pay EsUmab 11
TO DATE
$
1
$
67
SOL67
submi - Charge
036,82
612L2015
S
6128120187110/2016V211=6
61036.82 T-
co Im G1 U -U1 BNW Throw Pence
1 $23,675.14 ,875.14
0.00
$
1.00 1- $
23,G75.14
Subtotal Construction Cost - Charde Order 10
Subtotal
$23,675.14
$
13
23.675.14
-2.249.14
Sales 9.5%
Lf
52,249.14
$
F$
-Change orderlu
=924.28
$
1$
25,92428
E,
Schedule of Prim
151.699.78.
11211MPayIS EsUmato 10
1126=15
Pay Es * Urnate 11
511812016 7130=15
TO DATE
TO DATE
I Co 11.M 911- U1 June 1, 2014-Flremium Tne 59M
.1 1 EA $1,099.79
0.00 $
0.00 $
1.00 r
1.6N.79
Subtotal Consbuclim Cost - CEWFUW 11
$1,699.79
5
Stmw Cormtucdm Cost - Charige Order 14
$157.40
1,099.79
Balm Tax, 9.5%
IUmr
ME
157.40
Sales T834 9.5%
I
$14.95
161.48
11
$
$
14.85
172.361
submi - Change Order 14
$172.36
1.27
E,
Schedule of Prices
Schedule of Prices
Pay Estimate 10
Pay Eatinuft 11
TO DATE
L7.50
Imims 512ms
5rdd=ls WAMIS
IJ21IS 612L2016
W110,1
25 7/30120167/3012016CO
0.00 $
1.00 $
157.40
14-01 July Umm effmml 7T- _EA .1$157.M $157.40
Stmw Cormtucdm Cost - Charige Order 14
$157.40
2.544.58
Subtotal Cmkucgon Cost - Che nge Order 15
$537.60
157.40
Sales T834 9.5%
I
$14.95
537.50
$
$
$
14.85
172.361
submi - Change Order 14
$172.36
51.07
nge Cmder 15
$WL67
S
K-WROJECTMENTOW3120-CM SERVICEM13120A - HWdma la Lwdrq PaMONST& COMPLE7I0W12 Pay Es*naMPE 11V*L PE 11idw
Schedule of Prices
Pay Estimate 10
pay Ese"le 11
TO DATE
L7.50
Imims 512ms
5rdd=ls WAMIS
1 Co I&CI 01"I AUgUst*,2014 1ff1gaUW F" -77
EA $537.60
0.00 $
0.00
1.00 $
2.544.58
Subtotal Cmkucgon Cost - Che nge Order 15
$537.60
$
$
L$5037.50
$
$
537.50
Sales
15motal
1.07
LE 1
5
51.07
nge Cmder 15
$WL67
S
$
1
$
67
SOL67
K-WROJECTMENTOW3120-CM SERVICEM13120A - HWdma la Lwdrq PaMONST& COMPLE7I0W12 Pay Es*naMPE 11V*L PE 11idw
of
Schedule o
Pay Eaftate 10
Pay Estimate 11
TO DATE
112112018 6/2612016
612612016713012015
RORMS J MW
_44
$2.5.58 $2.544.58
0.00 5
0.00 $ -
1.00 $
2.544.58
C01541UID-U1*014
Co 18-02 �T1�'ilJ BMW
1 PE�2_ 52,054.101$2.054.16
0.00 $
0.00 $
1.00 $
2.054.16
submi cormbucom Cost - Chow Order is
$4.596.74
s
S
4,698.741
San Tex, 9.5%
$430-88
S
$
$
438.88
submi - Charge
036,82
S
61036.82 T-
K-WROJECTMENTOW3120-CM SERVICEM13120A - HWdma la Lwdrq PaMONST& COMPLE7I0W12 Pay Es*naMPE 11V*L PE 11idw
City of Renton
HigWande to Lending Pedestrian Connection
Project No. CAG -144006
Federal Aid No. CM -1070(0017
PROGRESS PAYMENT #11. FINAL
lauglum %.wMUvUUU" wAmt- kAwlya "Ulm ge
Sales Tax, 9.5%
'Alli
15705.62 1
;II -Schedule of P.
$
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V-$PROJECTUiENTOM13120-CMSERVICES%13120A-M%Odm io LandkV PedCONSTS COMPLETWAI Q Pay EoWnstMPE 11VM PE 11ift
Eadmate ll
1 $ 705.62
15 8,133.19
TO DATE
schedule of prices
Pay Estimate 10
112112015 SPAMIG
Pay EsUmate I I
52112016 71=15
TO DATE
Bat3e Bid ..
n
EL I
IL
7
; �Total
t
1 4
1/2112016
6126120115
612800,16
71302016
f7.
L
lauglum %.wMUvUUU" wAmt- kAwlya "Ulm ge
Sales Tax, 9.5%
'Alli
15705.62 1
;II -Schedule of P.
$
E611mate 10
V-$PROJECTUiENTOM13120-CMSERVICES%13120A-M%Odm io LandkV PedCONSTS COMPLETWAI Q Pay EoWnstMPE 11VM PE 11ift
Eadmate ll
1 $ 705.62
15 8,133.19
TO DATE
Schedule of Prices
ky EW=to 10
Pay Estimate 11
TO DATE
1/2112016
6126120115
612800,16
71302016
CO 17-M 1E)OWWOV11011-ft h5b" at each wW of bridge
1
EA
$1.059.40
$1,059.40
0.00
$ -
0.00
$
1.00
5
1.059.40
CO 17-02 Field Work DftWV8 913: M8181 Or"O Mete
1
EA
$384.48
MAG
0.05
$
0.00
$
1.00
$
384.46
Field Work Directive 017: Ifftetion Controller
0017-03 S6611 0n
1
EA
43.062.70
43.05210
0.00
$
0.00
$
1.00.
5
(3,082.70)
FkW Vft* Directive 019: Irrigation System Pressure
co 1744 ReduckV Velvw
I
EA
I$3,585.49
$924.86
1$924.88
0.00
3
0.00
$
1.00
$
924.88
Field Work Directive 020: Irrigation System Pow
C017 -0s Sauce
I
EA
$761.90
$761.99
0.00
$
0.00
$
1.00
$
781.99
co v -os IFWW Work Directive 621: Slarmus Foundations
1
EA
$3.686.49
0.00
$
0.00
41
1.00
3
3M.49
Field Work Directive $23: Install R Um Tums Right
M7.a Sign
1
EA .11147A8
$147.18:
0.00
$
0.00
$
1.00
5
.147.18
co 17-w Field Work DWacUvo;924: Additional Median Wa* I
I
EA 1$857.03
$857.83
0.00$
MOD
$
-1.00
$
857.63
FIRM Wft WW" IM 5"8y Premium -"=
Co 17-09 Swftwd*
L I
EA IM88925
.$2,669.28
0.00
$
0.00
$
1.00
$
2.66926
lauglum %.wMUvUUU" wAmt- kAwlya "Ulm ge
Sales Tax, 9.5%
'Alli
15705.62 1
;II -Schedule of P.
$
E611mate 10
V-$PROJECTUiENTOM13120-CMSERVICES%13120A-M%Odm io LandkV PedCONSTS COMPLETWAI Q Pay EoWnstMPE 11VM PE 11ift
Eadmate ll
1 $ 705.62
15 8,133.19
TO DATE
AGENDA ITEM # 8. a)
CITY OF RENTON, WASHINGTON
mliilti"161MUil
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE
CITY OF RENTON TO IMPOSE A SALES AND USE TAX AS AUTHORIZED BY RCW
82.14.415 AS A CREDIT AGAINST STATE SALES AND USE TAX, RELATING TO
ANNEXATIONS.
WHEREAS, state law authorizes the reallocation of the sales tax already collected by the
state to be remitted to the City to assist with funding the costs of certain newly annexed areas;
and
WHEREAS, in accordance with Chapter 35A.14 RCW, the Council called for a special
election to be held, at which election the question of annexation was presented to the voters of
the Benson Hills Annexation Area; and
WHEREAS, the notice of intention to annex was filed with the King County Boundary
Review Board and subsequently approved; and
WHEREAS, in accordance with Chapter 35A.14 RCW the annexation was put to a vote of
the people in the annexation area; and
WHEREAS, King County Elections certified that the annexation had been approved by
voters; and
WHEREAS, following a favorable vote on the annexation proposition, the Council
adopted its Ordinance annexing said Benson Hill Communities Annexation Area effective March
1, 2008, an annexation area that has a population greater than ten thousand (10,000) people;
and
1
AGENDA ITEM # 8. a)
RESOLUTION NO.
WHEREAS, the Council finds that the true and actual net costs to provide municipal
services to the annexation area totaled Three Million Forty -Six Thousand Dollars ($3,046,000)
for the City's fiscal year 2014 and the State's fiscal year July 1, 2014, to June 30, 2015; and
WHEREAS, the Council finds and determines that the projected net costs to provide
municipal services to the annexation area exceeds Four Million Eight Hundred Seventy -Three
Thousand Dollars ($4,873,000) for the City's fiscal year 2016 and the State's fiscal year July 1,
2016, to June 30, 2017; and
WHEREAS, pursuant to RCW 82.14.415, the City is authorized, under the circumstances
of this annexation, to impose a sales and use tax, with that tax being a credit against the state
tax;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Council does hereby determine the threshold amount in providing
municipal services to the Benson Hill Communities Annexation Area is Four Million Eight
Hundred Seventy -Three Thousand Dollars ($4,873,000) and that a tax rate of one-tenth percent
(0.1%) shall be continued during the State's fiscal year starting July 1, 2016, to assist the City in
providing municipal services to the area.
SECTION III. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directions of this Resolution.
SECTION IV. This Resolution shall take effect and be in full force upon passage and
signatures hereon.
2
AGENDA ITEM # 8. a)
RESOLUTION NO.
PASSED BY THE CITY COUNCIL this day of ,2016.
APPROVED BY THE MAYOR this
Approved as to form:
Lawrence J. Warren, City Attorney
RES:1695:2/9/16:scr
Jason A. Seth, City Clerk
day of , 2016.
Denis Law, Mayor
AGENDA ITEM # 8, b)
CITY OF RENTON, WASHINGTON
RESOLUTION NO.
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE
MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH
PUBLIC HOSPITAL DISTRICT NO. 1 OF KING COUNTY, D/B/A VALLEY MEDICAL
CENTER OCCUPATION HEALTH SERVICES.
WHEREAS, the City and Public Hospital District No. 1 of King County, d/b/a Valley
Medical Center Occupation Health Services ("VMCOHS") are authorized, pursuant to RCW
Chapter 39.34, to enter into an interlocal government cooperative agreement; and
WHEREAS, the City currently operates and maintains its own Fire and Emergency
Medical Services Department to provide comprehensive fire suppression, emergency medical
services, and other services incidental to the protection of persons and property in Renton; and
WHEREAS, due to the strenuous nature and physical rigors of fire suppression and
providing emergency medical services, the City wishes to obtain annual wellness examinations
for its firefighters and appropriate and related medical and laboratory testing connected
therewith; and
WHEREAS, VMCOHS provides its own highly professional medical and health care staff
to perform such wellness examinations and related medical and laboratory testing; and
WHEREAS, the City and VIVICOHS agree that VMCOHS is in the best position to provide
wellness examinations and related medical and laboratory testing to the City's firefighters as
specifically provided for in the interlocal agreement;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
1
AGENDA ITEM # 8. b)
RESOLUTION NO.
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Mayor and City Clerk are hereby authorized to enter into an
interlocal agreement with VMCOHS regarding wellness examinations for the City's firefighters.
PASSED BY THE CITY COUNCIL this day of , 2016.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2016.
Approved as to form:
Lawrence J. Warren, City Attorney
RES. 1693:12/17/15:scr
K
Denis Law, Mayor
AGENDA ITEM # 8. c)
CITY OF RENTON, WASHINGTON
RESOLUTION NO. 4035
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE.
MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH
KING COUNTY METRO TRANSIT REGARDING PURCHASE OF ORCA BUSINESS.
CARDS AND ORCA BUSINESS PASSPORT PRODUCTS.
WHEREAS, the City of Renton, King County, and other area transportation agencies
share the desire to provide a transportation management program that will reduce single -
occupant vehicle travel and improve the mobility of employees to the City's worksites; and
WHEREAS, collectively, the area transportation agencies provide buses, vanpools, van
shares, light rail, commuter rail, streetcars, water taxis, and the Home Free Guarantee
program; and
WHEREAS, the area transportation agencies, through those programs, are authorized to
promote alternatives to single occupant vehicle commuting in King County; and
WHEREAS, the City wishes to provide incentives to its employees which promote non -
single -occupant vehicle commuting to its worksites; and
WHEREAS, the City and area transportation agencies desire to utilize ORCA Business
Cards and ORCA Business Passport products which can be used to access a variety of services
and benefits which enable the City's employees to commute by non -single occupant vehicles;
and
WHEREAS, it is necessary to memorialize the terms and conditions under which such
program will be provided to the City;
1
AGENDA ITEM # 8. c)
RESOLUTION NO. 4035
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Mayor and City Clerk are hereby authorized to enter into an
interlocal agreement with King County Metro Transit entitled "Agreement for Purchase of ORCA
Business Cards and ORCA Business Products" and all subsequent agreements regarding
purchasing ORCA Business Cards and ORCA Business Passport Products that do not materially
change the terms of the agreement and are without budget parameters.
PASSED BY THE CITY COUNCIL this 1st day of February , 2010.
leu• Waz6Lu
Bonnie I. Walton, City Clerk
APPROVED BYTHE MAYORthis 1st dayof February , 2010.
4r—
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
RES.1440:1/1/10:scr
2
AGENDA ITEM # 8. d)
CITY OF RENTOIN; WASHINGTON
Is] 001►1_\01I:y41150
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING CHAPTER
27, SHOPPING CART REGULATION, OF TITLE VI (POLICE REGULATIONS) OF THE
RENTON MUNICIPAL CODE, BY CLARIFYING REGULATIONS; ADDING
DEFINITIONS FOR 'ADMINISTRATOR', 'IDENTIFICATION SIGN', 'CART SIGN' AND
'IMPOUNDED CART'; DELETING THE REQUIREMENTS FOR SHOPPING CART
RETRIEVAL AND CONTAINMENT PLANS; AND ADDING FINES FOR VIOLATIONS
OF THIS CHAPTER.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS
FOLLOWS:
SECTION I. Chapter 27, Shopping Cart Regulation, of Title VI (Police Regulations) of
the Renton Municipal Code, is hereby amended as follows:
CHAPTER 27
SHOPPING CART REGULATION
SECTION:
6-27-1: Purpose
6-27-2: Declaration Of Nuisance
6-2-7-3- CL.....ping Part f prat-ain-mWnt ARd Ratrie; all Dl• nsi Applirability
6-2-7-41 6 Ex pteons
6-2733: Definitions
6-27-64• Shopping Cart Signage Cnnt-,inmiant ARd Retrie.,.,l Plans
6-27-75• RP*r.0.,..21 ARel Impound And Fines
6-27-86: F, nd Disposition Of Carts
6-27-17: Illegal Possession Or Accumulation Of Carts
6-27-1 PURPOSE:
It is the primary purpose of this Chapter to provide for the prompt retrieval
of lost, stolen or abandoned shopping carts in order to promote public safety
and improve the image and appearance of the City. It is a purpose of this
Chapter to have the owners and operators of businesses providing shopping
carts use the means available to them to deter, prevent or mitigate the removal
1
AGENDA ITEM # 8. d)
ORDINANCE NO.
of shopping carts from their business premises, and to retrieve any carts that
may be removed despite these efforts. It is a further purpose of this Chapter to
prevent the illegal removal of shopping carts from the business premises, to
prevent the continued possession of illegally removed carts, and to prevent the
accumulation of illegally removed carts on public or private properties.
6-27-2 DECLARATION OF NUISANCE:
Retail establishments provide shopping carts for the convenience of
customers shopping on the premises of the businesses. A &shopping carts that
4ave has been removed from the premises of the business and left abandoned
on public or private property throughout the City constitutes a public nuisance
and a potential hazard to the health and safety of the public; each lost, stolen or
abandoned cart shall constitute a separate violation. Shopping carts abandoned
on public and private property can create conditions of blight in the community,
obstruct free access to sidewalks, streets and other rights-of-way, interfere with
pedestrian and vehicular traffic on pathways, driveways, public and private
streets, and impede emergency services. It is for these reasons that such lost,
stolen, or abandoned shopping carts are hereby declared to be a public nuisance
which shall be subject to abatement in the manner set forth in this Chapter, or in
any other manner provided by law.
For purposes of this Chapter, any shopping cart located on any public or
private property other than the premises of the retail establishment from which
such shopping cart was removed shall be presumed lost, stolen, or abandoned,
2
AGENDA ITEM # 8. d)
ORDINANCE NO.
even if in the possession of any person, unless such person in possession thereof
is:
A. An authorized agent; or
B. °mal Retail Establishment personnel; or
C. Enforcement personnel; or
D. An authorized customer.
€*ceps s etheFwise—PFE)Vided in this GhapteF, eveFy owneF . h^ ^ ,id
shall .level^r implemeRt and i ply with the pr^..iriens ^f a %witten Sh.,p ping
6-2733 DEFINITIONS:
. l7:7:E . !.[=P.TS=ST.1l�7
3
i
AGENDA ITEM # 8, d)
ORDINANCE NO.
Except as otherwise expressly set forth herein, the following words and
terms as used in this Chapter shall have the following meanings:
A. Administrator: The Administrator of the Community and Economic
Development Department.
B. Authorized Agent: The owner, or an employee or authorized agent of the
owner, entitled to possession of the shopping cart.
B -.C. Authorized Customer: A customer of the owner of the shopping cart,
having the written permission of the owner or owner's agent to remove the
shopping cart from the owner's premises. Sech--peFmissN,ThoweveF, shall
QD. Enforcement Personnel: Any police officer, code enforcement
inspector, or designated staff employed by the City of Renton.
E. 'Identification Sign' or 'Cart Sign': A sign that provides ownership
information, as required by this Chapter, which is required to be affixed to each
shopping cart.
F. Impounded Cart: Any shopping cart collected by authorized City
personnel, regardless of whether or not the shopping cart is being transported to
or is stored within City facilities.
P -.G. Lost, Stolen, or Abandoned Shopping Cart: A shopping cart that is
either:
4
AGENDA ITEM # 8. d)
ORDINANCE NO.
1. Removed from the premises of a retail establishment by any person
without the written permission or consent of the owner of the shopping cart or
the retailer otherwise entitled to possession of such cart; or
2. Left unattended, discarded or abandoned upon any public or private
property other than the premises of the retail establishment from which the
shopping cart was removed, regardless of whether such shopping cart was
removed from the premises with permission of the owner;
3. For purposes of this Chapter, any shopping cart located on any public
or private property other than the premises of the retail establishment from
which such shopping cart was removed shall be presumed lost, stolen, or
abandoned, even if in the possession of any person, unless such person in
possession thereof is either:
a. The owner, or an employee or authorized agent of the owner,
entitled to possession of said shopping cart; or
b. An officer, employee or agent of a cart retrieval service hired by
the owner to retrieve such carts; or
c. City enforcement personnel retrieving, storing or disposing of said
cart pursuant to the provisions of this code;
d. A customer with written permission from the owner or agent of
the owner to take the cart off premises.
61
AGENDA ITEM # 8. d)
ORDINANCE NO.
€M. Owner: Any person or entity, in connection with the conduct of a
business, that w#a—owns, leases, possesses, or makes more than ten (10) a
shopping carts available to customers or the public.
F --.I. Parking Area: A parking lot or other property provided by a retail
establishment for the use of customers of said retail establishment for the
parking of customer vehicles. The parking area of a retail establishment located
in a multi -store complex or a shopping center shall include the entire parking
area used by the multi -store complex or shopping center.
CEJ. Premises: Any building, property, or other area upon which any retail
establishment business is conducted or operated in the City of Renton, including
the parking area provided for customers in such retail establishment.
#:K. Retail Establishment: Any business located in the City of Renton which
offers or provides shopping carts for the use of the customers of such business
regardless of whether such business is advertised or operated as a retail or
wholesale business, and regardless of whether such business is open to the
general public, is a private club or business, or is a membership store.
J• L. 'Shopping Cart' or 'Cart': A basket which is mounted on wheels or a
similar device generally used in a retail establishment by a customer for the
purpose of transporting goods of any kind.
a
AGENDA ITEM # 8. d)
ORDINANCE NO.
6-27-64 SHOPPING CART SIGNAGE CONTAIAIflAC1UT nnm RETRIEVAL PLUMS:
mAntho Af the epeRing of the hilsi..esj 9ri ..ithir six (6) FA Rtho ref the effeetive
19USiRess site and -,.i,iRg ir.t (SSePpiRg Ca,t Gentai;,meRt), a Tdde#iRi„gthe
A_-1-. Identification Signs on eCarts (Required: Each shopping cart
made available for use by customers shall have an Identification Ssign
permanently affixed to it that includes the following information in accordance
with RCW 9A.56.270, as now enacted or hereafter amended:
1. a Identifies the owner of the shopping cart or the
name of the business establishment, or both..
2_49Notifies the public of the procedure to be utilized
for authorized removal of the cart from the h,��s premises..
7
AGENDA ITEM # 8. d)
191"Iff-AH1 1111►r a
3. E Notifies the public that the unauthorized removal
of the cart from the premises of the business or parking area of the retail
establishment, or the unauthorized possession of the cart, is
^d state la unlawful; and
4_4 A Lists a current telephone number or address for returning carts
removed from the premises or parking area to the owner or retailer. te-repert
B. -2-. Notice to customers: WFittepRetice `hall be pFeyided Owners shall
provide written notice to customers; that the removal of shopping carts from the
premises is prohibited. Such notice may be provided in the form of flyers
distributed on the premises, notice printed on shopping bags, direct mail, notices
on business websites, or any other means demonstrated to be effective.
GeRSPiGHous Additionally, all owners shall display and maintain conspicuous
signs shall be placed and FnaiAtaiRed on the premises near all customer
entrances and exits and throughout the premises, including the parking area,
warning customers that removal of shopping carts from the premises is
prohibited by state and City law.
0
AGENDA ITEM # 8. d)
ORDINANCE NO.
FAeasuFes may iRelude, but aFe not limited to.-*
a. installing disabling deviees sR all eaft-&,L
Femeve�1
++++., +� frr �. L.. �i.,.,�� .,
.,.,,.,
PJMm
i .
- -Mnwmlinw iJaYt
AGENDA ITEM # 8. d)
ORDINANCE NO.
pupposes-ef the retrieval of last, stelep er a"-a^d'^^ed- Sheppi ;gsaFts. Sue-#
eeRtFaEters hiFed by the WRer to p ide Sh9pp;Rg ea Ft FetF;, val
►sii+Eau•- -
ShE)PPiRg G@FtSj OF
p. imPmediatelyretriede and remeve eaeh lest, Steaep^rimed
10
AGENDA ITEM # 8. d)
ORDINANCE NO.
puFsaa^,,rte this GhapteF, and nese', the Feaaired pFeeessiRg fee, the
toflj Fever 2) appreVe with sanditieRS, OF 3) deRy th h"p•l1••Red S,eppiRg GaFt
sequiFemeRts-erthis -C-hapteF may, at aRy time,submit ed Rdrn pt
11
AGENDA ITEM # 8. d)
ORDINANCE NO.
m��e�rss
2. Netiee of Hear+Rg. if the appeal is timely filed, the rwam;^er -ha4
12
AGENDA ITEM # 8. d)
Is] all] 1]W_10[K:1►Na
6-2745 QrTolrvnl AAM IMPOUNDMENT AND FINES onnrrnl lore.
A. RPtr*ccal Impoundment of Shopping Carts.: The City may immediately
retrieve impound any lost, stolen or abandoned shopping cart within the City, or
any wheFethe leeatien theFeef Will impede eFAeFget Y se, The City Fna-y
immediately FetFieve any lost, stolen OF abandon cart within the City to which
deeS ^^+ have the required Identification Sign is not affixed -to -it. The City may
. MWEP. Mvp..r:-H17.FMI
the sign affixed theretsafteF pFeVediRg the—Fequ+site netiee to the ewne;,
B. Impounded Carts: Owners identified on Cart Signs will be informed that
they have fourteen (14) days in which to retrieve the cart(s) from the City,
eaFt which has -a sign affixed to was deseribed above, if h„+h of the fall.,,. ;Rg
(1) day fFem the date the ^,.,^erefthe sh9ppiRg c@,rer Its -agent, r�seives
+„-,I Rabe-., frenn. the Gity of the shapping ..-,Ws dis,.,,, eFy
C. Notification of Impounded Cart: The City shall utilize the required Cart
Sign to notify the owner of each impounded cart; absence of the required Cart
13
AGENDA ITEM # 8, d)
ORDINANCE NO.
Sign shall relieve the City from this responsibility. w,, po w.,dmeRt without Nati .o.
seFVices, eF the RE)Fmiai flew of vehkulaFeF pedestriaR tfaffi&, A%iS-i)n-private
D. Fines: The City shall issue a one hundred dollar ($100) fine to the owner
of each lost, stolen, or abandoned cart impounded by the City. Each cart
impounded by the City shall constitute a separate violation.
E. Retrieval Fee: The City shall issue a retrieval fee of twenty-five dollars
($2_5) to the owner of each lost, stolen, or abandoned cart impounded by the
City and retrieved, collected, or reclaimed by the owner. If the owner of the cart
retrieves the cart within fourteen (14) days, the owner shall be exempt from this
fee.
6-27-56 «<�o DISPOSITION OF CARTS:
Disposition of Carts: Carts impounded by the City which are either held
for more than fourteen (14) days following the date of notification, or carts
14
AGENDA ITEM # 8. d)
ORDINANCE NO.
without an Identification Sign, may be disposed of or sold by the City.F-�ete
B. Appeals:
1. Filing of Appeal: Any owner aggrieved by any adverse decision of the
Administrator pursuant to this Chapter may appeal such decision within fourteen
(14) calendar days following the date of such decision by filing with the Hearing
Examiner or City Clerk a written notice of appeal briefly stating the grounds for
such appeal. The notice of decision shall be deemed filed on the date the appeal
processing fee has been paid. No appeal shall be accepted for filing and
processing by the Administrator unless accompanied by the appeal processing
fee.
2. Notice of Hearing: If the' appeal is timely filed, the Examiner shall
cause the matter to be set for hearine. The appellant shall be provided not I
than ten (10) calendar days written notice of the date, time and place of the
hearing. The Hearing Examiner shall conduct the hearing pursuant to the
provisions of RMC 4-8-110.
seriasts Sh@I1 EeRStitute a sepaFate vie-latie-P. However, aRy 9WHer haViRg
15
AGENDA ITEM # 8. d)
ORDINANCE NO.
0 RStalled a IE)G.I(iRg device OR itS GaFtS) and that IeekiRg device has beeR disabled
TV." rr.Z"M
Muir. MR-W&MM
6-2747 ILLEGAL POSSESSION OR ACCUMULATION OF CARTS:
A. Any person removing a shopping cart from the premises of an owner,
without the written permission of the owner or the owner's authorized agent,
shall be guilty of shopping cart theft Fn the Br�rd degree, which is a misdemeanor,
pursuant to RCW 9A.56.270.
B. Any owner or lessee of residential property that knowingly allows
one or more shopping carts to remain on the leased property without written
permission of the owner of the shopping cart or the owner's authorized agent, is
guilty of possession of stolen property in the 3rd degree, which is a gross
misdemeanors.. The 9wRer A -F lessee shall he exemPt fFen; the I„�
„f +
Chaptep except if the owner or lessee contacts the owner of the cart(s) weekly
until the cart(s) are removed and asks that the carts be retrieved, keeping a
record of such contact.
C. Any owner of multi -family housing which allows an accumulation of
three mor more shopping carts upon the multi -family premises shall he, guilty
of a naisanse. 5aeh a66amalatieR shallhe, illegal, na Rfra
T✓c-Frrg�I , E-t+err-ardueh a S
committed a code violation punishable according to the terms of RMC 1-3-2-,4R4
16
AGENDA ITEM # 8, d)
ORDINANCE NO.
Punishable thprp-Adpr. There shall be an mien exception for the owner of
any multi -family housing who has sent a letter to all tenants, on a quarterly
basis, advising the tenants to not leave shopping carts on the premises of the
multi -family property and who has kept a record of such letters. The owner of
the multi -family housing, to claim this exemption exception, must also contact
the owner of the carts weekly until the carts are removed, and ask that the carts
be retrieved, keeping a record of the date and time of such contact.
D. Any owner of commercial or industrial property which allows the
accumulation of one or more shopping carts, not maintained as part of the
business, shall be- guilty -ef a-nwisaRee. SuCe1Shall be illegaand am
^f"a^+i^^ ,RdeF has committed a code violation punishable according to the
terms of RMC 1-3-2, @Rd PURishable theFeu,. The owner of the commercial
or industrial property may claim an e.xer isn exception from this �^"{mrrac ie n
code violation. To claim this exemption exception, the owner must contact the
owner of the carts weekly until the carts are removed and ask that the carts be
retrieved, keeping a record of the date and time of such contact.
SECTION II. This ordinance shall be effective upon its passage, approval, and thirty
(30) days after publication.
PASSED BYTHE CITY COUNCILthis day of 02016.
Jason A. Seth, City Clerk
17
AGENDA ITEM # 8, d)
ORDINANCE NO.
APPROVED BY THE MAYOR this day of , 2016.
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1901:2/12/16:scr
18
Denis Law, Mayor
AGENDA ITEM # 8. e)
CITY OF RENTON, WASHINGTON
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ESTABLISHING AN
ASSESSMENT DISTRICT FOR SANITARY SEWER SERVICE FOR PROPERTIES
ADJACENT TO SE 165th STREET, AND ESTABLISHING THE AMOUNT OF THE
CHARGE UPON CONNECTION TO THE FACILITIES.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS
FOLLOWS:
SECTION I. There is hereby created a Sanitary Sewer Service Special Assessment
District for the area served by the SE 165th Street Sanitary Sewer Extension project in the
southeast quadrant of the City of Renton, which area is more particularly described in Exhibit
"A" attached hereto. A map of the service area is attached as Exhibit "B". The recording of this
document is to provide notification of potential connection and interest charges. While this
connection charge may be paid at any time, the City does not require payment until such time
as the parcel is connected to and, thus, benefiting from the sewer facilities. The property may
be sold or in any other way change hands without triggering the requirement, by the City, of
payment of the charges associated with this district.
SECTION II. Persons connecting to the sanitary sewer facilities in this Special
Assessment District, and which properties have not been charged or assessed with all costs of
the SE 165th Street Sanitary Sewer Extension as detailed in this ordinance, shall pay, in addition
to the payment of the connection permit fee and in addition to the system development
charge, a per unit charge for new connections of residential units in the amount of thirteen
thousand dollars ($13,000.00) per dwelling unit.
1
AGENDA ITEM # 8, e)
ORDINANCE NO.
SECTION III. In addition to the aforestated charges, there shall be a charge of seventy-
seven one hundredths percent (.77%) per annum added to the Special Assessment District
charge. The interest charge shall accrue for no more than ten (10) years from the date this
ordinance becomes effective. Interest charges will be simple interest and not compound
interest.
SECTION IV. This ordinance is effective upon its passage, approval and thirty (30) days
after publication.
PASSED BY THE CITY COUNCIL this day of , 2015.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of '2015.
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD. 1896:11/19/15:scr
7
Denis Law, Mayor
CITY OF
EXECUTIVE DEPARTMENT Renton
M E M O R A N D U M
DATE: February 22, 2016
TO: Randy Corman, Council President
Members of the Renton City Council
FROM: Denis Law, Mayor
Jay Covington, Chief Administrative Officer
SUBJECT: Administrative Report
In addition to our day-to-day activities, the following are some items worthy of note for this
week:
• Help us prevent local residential street flooding by monitoring catch basins near your home
and keeping them clear of leaves and other debris. Street sweepers are dispatched daily to
clean up debris along major arterials.
• The Renton History Museum has received a grant of $10,000 from First Financial Northwest
Foundation for the renovation of the museum lobby this spring. The award was given at the
Renton Community Foundation's Celebrate! The Love of Community event on Thursday,
February 11th. This grant is in addition to a Building for Culture award of $20,500 from
4Culture and King County. The museum lobby renovation project will result in a more
attractive and educational introduction to Renton's history. The project will begin in April.
The Community Services Department has scheduled tree work the week of February 22nd
on South 2nd Street across from Renton High School. Fourteen oak trees in the center
boulevards will be pruned to remove dead branches and correct branch growth on some
trees. Two westbound lanes will be closed temporarily between 9:00 a.m. and 3:00 p.m.
The other two westbound lanes will remain open. The work is being performed by Davey
Tree Expert Company following recommendations of an independent arborist report.
Preventative street maintenance, traffic impact projects, and road closures will be at the
following locations:
✓ Monday, February 22nd through Friday, February 26th, approximately 8:00 a.m. to
3:00 p.m. Possible single lane closure on Chelan Avenue SE, between SE 2nd Place and
SE 4th Place, due to paving. Questions may be directed to Mark Wetherbee at 206-999-
1829.
✓ Monday, February 22nd through Friday, February 26th, approximately 8:00 a.m. to
3:00 p.m. Possible lane closures on 156th Avenue SE, between SE 144th Street and SE
6th Street, due to paving. Questions may be directed to Mark Wetherbee at 206-999-
1829.
Randy Corman, Council President
Members of Renton City Council
Page 2
February 22, 2016
✓ Monday, February 22nd through Friday, February 26th, approximately 8:00 a.m. to
5:00 p.m. The two westbound lanes on Main between 2nd and 3rd will be closed for
project improvements while the eastbound lanes will be open for traffic flow.
Questions may be directed to on-site inspector Pat Miller at 206-794-6162.
✓ Monday, February 22nd through Friday, February 26th, approximately 8:00 a.m. to
5:00 p.m. Possible lane closures at the intersection of South 7th Street and Shattuck
Avenue South due to installation of traffic signals for the 7th and Shattuck Improvement
Project. Questions can be directed to Keith Wooley at 425-430-7318 or Todd Freih at
425-999-1832.
✓ Monday, February 22 through Friday, February 26, 2016, approximately 8:00 a.m. to
3:00 p.m. Rainier Avenue South both northbound and southbound curb lane closures
between South/SW 7th Street and South 2nd Street for sewer mains and filtera system
cleaning. Questions may be directed to either Rocky Sittner at 425-766-6184 or Jayson
Gallaway at 425-207-6491.
✓ Monday, February 22 through Friday, February 26, 2016, approximately 8:00 a.m. to
3:00 p.m. Lane closures at Sunset Boulevard NE and Anacortes Avenue NE for utility line
inspection and cleaning. Questions may be directed to Jayson Gallaway at 425-207-
6491.
✓ Monday, February 22nd through approximately August 31st. Logan Avenue North
between North 6th Street and Airport Way.will be closed 24/7 to all southbound traffic
during construction of the Logan Avenue Improvement Project. Southbound Logan
Avenue North traffic will be rerouted along Park Avenue.North to Bronson Way and
South 2nd Street. Questions may be directed to James Wilhoit at 425-430-7319 or via
email at jwilhoit@rentonwa.gov. For updates visit the project web page at
Rentonwa.gov.
Agenda Item No.: S
RENTON CITY COUNCIL MEETING
AUDIENCE COMMENT
SIGN-UP SHEET
(Page 1)
CITIZENS MUST PROVIDE NAME AND ADDRESS IN ORDER TO BE CONTACTED OR TO BE
A PARTY OF RECORD WHEN APPROPRIATE
DATE: 2 �/ (o PLEASE PRINT
5 Minute Time Limit
1
5
Name:
Name:
Address:
Address:
City: Zip Code:
Email:
City Z411,3,Code
Topic:
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Address:
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ity Zip Code
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Address:
Address:
City Zip Co a
City Zip Code
Topic:
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Name:
Name:
Address:
Address:
City Zip Code
City Zip Code
Topic:
Topic:
(Continued from Reverse Side - Page 2)
RENTON CITY COUNCIL MEETING
AUDIENCE COMMENT
SIGN-UP SHEET
CITIZENS MUST PROVIDE NAME AND ADDRESS IN ORDER TO BE CONTACTED OR TO BE
A PARTY OF RECORD WHEN APPROPRIATE
PLEASE PRINT 5 Minute Time Limit
9
13
Name:
Name:
Address:
Address:
City Zip Code
City Zip Code
Topic:
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Addre
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16
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Topic:
Topic:
APPROVED BY
FINANCE COMMITTEE CITyCOUNCIL
COMMITTEE REPORT 2 2z
February 22, 2016
Interlocal Agreement with Valley Medical Center for Occupational Health Services in 2016
(February 8, 2016)
The Finance Committee recommends concurrence in the staff recommendation to approve the
Interlocal Agreement with Valley Medical Center for Valley Medical Occupational Health
Services for 2016 in the amount of $73,365.00 and adopt the Resolution.
Don Persson, Chair
4mbho Pavone, Vice Chair
Ruth Perez, ember
cc: Mark Peterson
Chad Michael
Rhonda Heyden
STAFF RECAP
COUNCIL MEETING REFERRALS
2/22/2016
MOTIONS REFERRED TO ADMINISTRATION: None
Other Requests: None
MOTIONS REFERRED TO COUNCIL COMMITTEE: None*
*The consent agenda items were adopted as presented, with the exception of Item 8.e. (Amazing Grace
Lutheran Church lease) which was adopted as Council Concur.
FEB 22, 2016 - CITY COUNCIL REGULAR MEETING - MOTION SHEET
Agenda:
Agenda,Section
Tette/Item =
IVlotion„
Staff Contact
Interested Parties„
Placement
y,..
3.a)
PROCLAMATION
Del Mead Day - February 24, 2016
Adopted
N/A
N/A
3.b)
PROCLAMATION
World Spay Day - February 23, 2016
Adopted
N/A
N/A
6.a)
CONSENT
Approval of the Council Meeting minutes of 2/8/2016.
Council Concur
Jason Seth
Megan Gregor
AGENDA
6.b)
CONSENT
AB -1602 Mayor Law reappointed Roxanna Johnson to the
Council Concur
April Alexander
Chip Vincent
AGENDA
Planning Commission for a term expiring 1/31/2019.
Judith Subia
Sandi Weir
6.c)
CONSENT
AB -1605 Administrative Services Department
Council Concur
Jamie Thomas
Iwen Wang
AGENDA
recommended adopting a resolution to set the threshold for
Chris Seese
state sales tax credit for 2016 at $4,873,000 related to the
Benson Hill annexation. (See below for resolution.)
6.d)
CONSENT
AB - 1603 Community Services Department reported the
Refer to Finance,,:_:
Todd Black
Leslie Betlach
AGENDA
results from the 1/26/2016 bid opening for CAG -15-229 -
Committee
Jamie Thomas
Meadow Crest Playground, Phase 2 - Nature Play Area; and
Sandi Weir
submitted the staff recommendation to accept the lowest
Cindy Moya
responsive bid submitted by Paul Brothers, Inc. in the
amount of $210,540.78, and accept the $55,000 donation
from the Charles Custer Fund, and adjust the budget.
6.f)
CONSENT
AB -1609 Community Services Department requested
Council Concur
Roberta Graver
Kelly Beymer
AGENDA
approval to waive golf course green fees and driving range
fees in the amount of $3,100 for the Liberty High School
Girls Golf Team for the 2016 season.
6.g)
CONSENT
AB - 1604 Human Resources / Risk Management
Refer to Finance
Nancy Carlson
Ellen Bradley -Mak
AGENDA
Department recommended approval of a contract with Carl
Committee
Gary Lamb
Warren & Co. in an amount not to exceed $150,000 over a
Mary Ann Coleman
three-year period, for the purpose of claims adjusting
services.
8.a)
RESOLUTIONS:
Resolution No. 4276: A resolution was read authorizing the
Adopt the
Jamie Thomas
Iwen Wang
City of Renton to impose a Sale and Use Tax as authorized by
Resolution
Chris Seese
RCW 82.14.415 as a credit against state sales and use tax,
Sandi Weir
relating to annexations.
8.b)
RESOLUTIONS:
Resolution No. 4277: A resolution was read authorizing the
Adopt the
Chad Michael
Rhonda Heyden
Mayor and City Clerk to enter into an interlocal agreement
Resolution
Sandi Weir
with Public Hospital District No. 1 of King County, D/B/A
Valley Medical Center Occupation Health Services.
8.c)
RESOLUTIONS:
2096'^" ^~^' Q..c;FH ement
Removed
Dan Hasty
Jim Seitz
Heather Ulit
8.d)
ORDINANCE FOR
Ordinance No. 5786: An ordinance was read amending
Refer the ordinance
Paul Hintz
Angie Mathias
FIRST READING:
Chapter 27, Shopping Cart Regulation, of Title VI (Police
to the next council
Judith Subia
Regulations) of the Renton Municipal Code, by clarifying
meeting.
Cindy Moya
regulations; adding definitions for'Administrator,'
'Identification Sign,' Cart Sign,' and 'Impounded Cart;'
delegating the requirements for shopping cart retrieval and
containment plans; and adding fines for violations of this
Chapter.
8.e)
ORDINANCE FOR
Ordinance No. 5785: An ordinance was read establishing an
Adopt the
Mike Benoit
Lys Hornsby
SECOND AND
assessment district for sanitary sewer service for properties
ordinance. Roll Call:
Dave Christensen
FINAL READING:
adjacent to SE 165th St., and establishing the amount of the
All Ayes.
Teresa Phelan
charge upon connection to the facilities.
Cindy Moya
CITY OF
entono..
MINUTES
City Council Regular Meeting
7:00 PM - Monday, February 22, 2016
Council Chambers, 7th Floor, City Hall —1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Randy Corman, Council President
Ryan Mclrvin
Armondo Pavone
Ruth Perez
Don Persson
Ed Prince
Carol Ann Witschi
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Jay Covington, Chief Administrative Officer
Alex Tuttle, Assistant City Attorney
Jason Seth, City Clerk
Nancy Carlson, Human Resources and Risk Management Administrator
Ellen Bradley -Mak, Human Resources and Risk Management Administrator
Preeti Shridhar, Deputy Public Affairs Administrator
Kelly Beymer, Community Services Administrator
Gregg Zimmerman, Public Works Administrator
Cliff Long, Economic Development Director
Commander Dave Liebman, Police Department
PROCLAMATION
Del Mead Day - February 24, 2016: A proclamation by Mayor Law was read declaring
February 24, 2016 to be "Del Mead Day" in the City of Renton, and all citizens were
encouraged to join in wishing Del a very happy birthday and thank her for her 16 years of
February 22, 2016 REGULAR COUNCIL MEETING MINUTES
dedicated volunteer service. Ms. Mead expressed her love and appreciation for the City of
Renton and accepted the proclamation with thanks.
MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL ADOPT THE
PROCLAMATION AS READ. CARRIED.
World Spay Day - February 23, 2016: A proclamation by Mayor Law was read declaring
February 23, 2016 to be "World Spay Day 2016" in the City of Renton, and all citizens were
encouraged to join in this special observance by having their own pets spayed or neutered or
by sponsoring the spaying or neutering of a pet in need.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL ADOPT THE
PROCLAMATION AS READ. CARRIED.
ADMINISTRATIVE REPORT
Chief Administrative Officer Jay Covington reviewed a written administrative report
summarizing the City's recent progress towards goals and work programs adopted as part of
its business plan for 2015 and beyond. Items noted were:
Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
The Renton History Museum has received a grant of $10,000 from First Financial
Northwest Foundation for the renovation of the museum lobby this spring. This grant
is in addition to a Building for Culture award of $20,500 from 4Culture and King
County. The museum lobby renovation project will result in a more attractive and
educational introduction to Renton's history and will begin in April.
The Community Services Department has scheduled tree work the week of February
22nd on South 2nd Street across from Renton High School. Fourteen oak trees in the
center boulevards will be pruned to remove dead branches and correct branch
growth on some trees. Two westbound lanes will be closed temporarily between
9:00 a.m. and 3:00 p.m. The other two westbound lanes will remain open.
Public Works Administrator Gregg Zimmerman provided Council with information regarding
the Solid Waste Collection Contract transition. He clarified that the Administration
recommends the current Waste Management contract be extended through November 1,
2016, with a possibility to extend it further if needed, so as to provide sufficient time for the
following implementation steps of the new contract with Republic Services to take place:
• New contract proposal approval and adoption by Council.
• Equipment procurement.
• Route development.
• Employee development hiring and training.
• Cart and container re -labeling.
• Customer data and billing transfer.
• Public education and outreach.
Councilmember Persson recommended that the contract be extended through February 1,
2017 so as to ensure employment for all Waste Management employees during the holidays.
Council voiced no objections to extending the current contract to 2017.
February 22, 2016 REGULAR COUNCIL MEETING MINUTES
CONSENT AGENDA
Items listed on the consent agenda were adopted with one motion, following the listing. At the request
of Councilmember Persson, Consent Agenda item 8.e. was pulled for separate consideration.
a) Approval of the Council Meeting minutes of 2/8/2016. Council Concur.
b) AB -1602 Mayor Law reappointed Roxanna Johnson to the Planning Commission for a term
expiring 1/31/2019. Council Concur.
c) AB -1605 Administrative Services Department recommended adopting a resolution to set the
threshold for state sales tax credit for 2016 at $4,873,000 related to the Benson Hill
annexation. (See below for resolution.) Council Concur.
d) AB -1603 Community Services Department reported the results from the 1/26/2016 bid
opening for CAG -15-229 - Meadow Crest Playground, Phase 2 - Nature Play Area; and
submitted the staff recommendation to accept the lowest responsive bid submitted by Paul
Brothers, Inc. in the amount of $210,540.78, and accept the $55,000 donation from the
Charles Custer Fund, and adjust the budget. Refer to Finance Committee.
f) AB -1609 Community Services Department requested approval to waive golf course green
fees and driving range fees in the amount of $3,100 for the Liberty High School Girls Golf
Team for the 2016 season. Council Concur.
g) AB -1604 Human Resources / Risk Management Department recommended approval of a
contract with Carl Warren & Co. in an amount not to exceed $150,000 over a three-year
period, for the purpose of claims adjusting services. Refer to Finance Committee.
h) AB -1600 Transportation Systems Division submitted CAG -11-133, SW 27th Street/Strander
Blvd. Extension, Phase 1 Segment 2A Project, contractor Guy F. Atkinson Construction, LLC;
and requested acceptance of the project, and approval of the final pay estimate of
$230,383.90, subject to receiving the required certifications. Refer to Transportation
(Aviation) Committee.
I) AB -1601 Transportation Systems Division submitted CAG -14-106, Highlands to Landing
Pedestrian Connection Project, contractor R.L. Alia Company; and requested acceptance of
the project, and approval of the final pay estimate of $788.40, subject to receiving the
required certifications. Council Concur.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA MINUS ITEM 8.E. CARRIED.
ITEM 8.E. - SEPARATE CONSIDERATION
e) AB -1606 Community Services Department submitted a Lease amendment to LAG -14-006
with Amazing Grace Lutheran Church, extending the lease amounts and duration, and for
renovations on the third floor of the 200 Mill Building for the Renton Preparatory Christian
School in the amount of $390,000 over 6 years. Refer «,. e:........e Committee
MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR TO APPROVE
CONSENT AGENDA ITEM 8.E. AS COUNCIL CONCUR. CARRIED.
February 22, 2016 REGULAR COUNCIL MEETING MINUTES
UNFINISHED BUSINESS
a) Finance Committee Chair Persson presented a report approving for payment on February 22,
2016 claims vouchers 344913 - 345291, four wire transfers and one payroll run with benefit
withholding payments totaling $5,042,562.22 and payroll vouchers including 753 direct deposits
and 93 payroll checks totaling $1,705,077.29.
MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
b) Finance Committee Chair Persson presented a report recommending concurrence in the staff
recommendation to approve the Interlocal Agreement with Valley Medical Center for Valley
Medical Occupational Health Services for 2016 in the amount of $73,365 and adopt the
associated resolution. (See below for resolution.)
MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
c) Transportation (Aviation) Committee Chair Perez presented a report recommending concurrence
in the staff recommendation to authorize the Mayor and City Clerk to execute the agreement
with King County Metro Transit for the purchase of ORCA Business Cards and ORCA Business
Passport Products.
MOVED BY PEREZ, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
RESOLUTIONS AND ORDINANCES
Resolutions:
a) Resolution No. 4276: A resolution was read authorizing the City of Renton to impose a Sale
and Use Tax as authorized by RCW 82.14.415 as a credit against state sales and use tax,
relating to annexations.
MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
b) Resolution No. 4277: A resolution was read authorizing the Mayor and City Clerk to enter into
an interlocal agreement with Public Hospital District No. 1 of King County, D/B/A Valley
Medical Center Occupation Health Services.
MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
Ordinance for first reading:
d) Ordinance No. 5786: An ordinance was read amending Chapter 27, Shopping Cart Regulation,
of Title VI (Police Regulations) of the Renton Municipal Code, by clarifying regulations; adding
definitions for 'Administrator,' 'Identification Sign,' 'Cart Sign,' and 'Impounded Cart;'
delegating the requirements for shopping cart retrieval and containment plans; and adding
fines for violations of this Chapter.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.
February 22, 2016 REGULAR COUNCIL MEETING MINUTES
Ordinance for second and final reading:
e) Ordinance No. 5785: An ordinance was read establishing an assessment district for sanitary
sewer service for properties adjacent to SE 165th St., and establishing the amount of the
charge upon connection to the facilities.
NEW BUSINESS
MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL ADOPT THE ORDINANCE
AS READ. ROLL CALL: ALL AYES. CARRIED.
Please see attached Council Committee Meeting calendar.
EXECUTIVE SESSION & ADJOURNMENT
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL RECESS INTO EXECUTIVE
SESSION FOR APPROXIMATELY 25 MINUTES TO DISCUSS LABOR NEGOTIATIONS - RCW
42.30.140(4)(b) WITH NO OFFICIAL ACTION TO BE TAKEN AND THAT THE COUNCIL
MEETING BE ADJOURNED WHEN THE EXECUTIVE SESSION IS ADJOURNED. CARRIED.
TIME: 7:31 P.M.
Executive session was conducted. There was no action taken. The executive session and
Council Meeting adjourned at 8:05 p.m.
February 22, 2016 REGULAR COUNCIL MEETING MINUTES
Megan Gregor, Recorder
Monday, February 22, 2016
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