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Home My WebLink AboutAgenda Packet for 2/23/2015 AGEN DA RENTON CITY COUNCIL REGULAR MEETING February 23, 2015 Monday, 7 p.m. � 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE �j�� 2. ROLL CALL 3. PROCLAMATION a. Nestora Salgado Day - February 27, 2015 4. SPECIAL PRESENTATION a. Friends of Renton Schools - Music in Our Schools Month 5. PUBLIC HEARING a. Amendment to Six-Year Transportation Improvement Program (2015-2020 TIP) 6. ADMINISTRATIVE REPORT 7. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The first comment period is limited to one-half hour. The second comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. 8. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 2/9/2015. Council concur. b. City Clerk submits quarterly contract list for period 10/1/2014 through 12/31/2014, and expiration report for agreements expiring 1/1/2015 to 6/30/2015. Information. c. Administrative Services Department recommends adopting a resolution to set the threshold for state sales tax credit for 2015 at $4,134,000 related to the Benson Hill annexation. Council concur. (See 10.a. for resolution.) d. City Attorney recommends adopting an ordinance to amend RMC 1-3-3 by clarifying and updating nuisance definitions and regulations. Refer to Public Safetv Committee. e. Community Services Department requests approval to waive golf course green fees and driving range fees in the amount of $11,900 for the Renton, Hazen, Lindbergh and Liberty High School golf teams for the 2015 season. Council concur. f. Community Services Department submits CAG-14-100, Cedar River Gabion Repair project; and requests approval of the project, commencement of a 60-day lien period, and release of retainage in the amount of $10,398.50 to Jansen, Inc., contractor, if all required releases are obtained. Council concur. Page 1 of 2 g. Transportation Systems Division submits CAG-13-212, 820 Building Demolition project; and requests approval of the project, commencement of a 60-day lien period, and release of retainage in the amount of $13,319.62 to 3 Kings Environmental, Inc., contractor, if all required releases are obtained. Council concur. h. Transportation Systems Division submits CAG-14-065, NE 31st St. Culvert Repair (Replacement Alternative — Bridge) project; and requests approval of the project, commencement of a 60-day lien period, and release of retainage in the amount of $38,067.03 to Quigg Bros., Inc., contractor, if all required releases are obtained. Council concur. i. Transportation Systems Division recommends approval of a contract with CM Design in the amount of $157,759 for design engineering services for the Duvall Ave. NE Pavement Preservation — NE 4th St. to NE 10th St. project. Refer to Transportation (Aviation) Committee. j. Utility Systems Division requests a briefing on the NPDES Phase II Municipal Stormwater Permit and Stormwater Management Program Plan. Refer to Utilities Committee. 9. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Finance Committee: Information Technology Reorganization; Vouchers b. Transportation (Aviation) Committee: Amend 2015-2020 Transportation Improvement Program (TIP)* 10. RESOLUTIONS AND ORDINANCES Resolutions: a. Benson Hill Communities annexation sales tax credit (See 8.c.) b. Amending 2015-2020 Transportation Improvement Program (See 9.b.) 11. NEW BUSINESS (Includes Council Committee agenda topics; visit www.rentonwa.gov/cityclerk for more information.) 12. AUDIENCE COMMENT 13. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA - 7TH FLOOR CONFERENCING CENTER (Preceding Council Meeting) February 23, 2015 Monday, 4:30 PM Inclusion Training for Council ' • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk•CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCE55 CHANNEL 21 AND ARE RECABLECAST: Tues.&Thurs.at 11 AM&9 PM,Wed.&Fri at 9 AM&7 PM and Sat.&Sun.at 1 PM &9 PM Page 2 of 2 �', � -�----__ Denis Law �-` Cl�Of �Y Mayor �, ,� _s.._ ,' � _ �_�� j� ��,,Or.. � � • y��1 • �� + � � � � ,� � _.�.� � �fv�� Mayor's Office �1'yoclamation �hereas, Nestora Salgado, is a naturalized U.S. Citizen, and an indigenous leader imprisoned in the State of Nayarit, Mexico; and �hereas, Ms. Salgado and the citizens of her hometown Olinala, in the Mexican State of Guerrero, organized an indigenous community police force to defend their community; and �hereas, Ms. Salgado was elected leader of the community police force and there is an established tradition of legally recognizing such groups in Guerrero; ' and �hereas, Ms. Salgado was arrested on August 21, 2013, and has been imprisoned in a maximum security federal prison ever since; and �hereas, on August 29, 2014, a letter was sent to Secretary of State John Kerry, urging him to use the resources of the State Department to secure Ms. Salgado's release; and `tNhereas,the letter was signed by US Senators Patty Murray and Maria Cantwell from Washington State; as well as US Representatives Adam Smith, Suzan DelBene, Rick Larsen, Derek Kilmer, Jim McDermott, and Denny Heck from Washington State; and US Representative Juan Vargas from California; `iNhereas, both Mexico and the United States are members of the Organization of American States (OAS) and OAS has adopted the "American Declaration of the Rights and Duties of Man"; and �hereas, Article #1 declares that "Every human being has the right to life, liberty and the security of his person"; and Article#18 declares a "Right to a fair trial," and that "every person may resort to the courts to ensure respect for his legal rights. There should likewise be available to him a simple, brief procedure whereby the courts will protect him from acts of authority that,.to his prejudice, violate any fundamental constitutional rights"; and Renton C'rty Hall • 1055 South Grady Way • Renton,Washington 98057 • rentonwa.gov I �Fiereas, both Mexico and the United States are members af the United I, Nations, and member states have pledged themselves to achieve, in cooperation I with the United Nations, the promotion of universal respect for and observance of human rights and fundamental freedoms; and �ow, t(zer'efore, I, Denis Law, Mayor of the City of Renton, do hereby reaffirm the principles of the "American Declaration of the Rights and Duties of Man," and the principles of human rights pledged by the United Nations, in honor of Renton resident Grisel Rodriguez, whose mother Nestora Salgado has been incarcerated in Mexico since 2013, and declare February 27, 2015 to be �estora Sal�ad�o 1�ay in the City of Renton, and I encourage all fellow citizens to support the principles of human rights and fundamental freedoms. In witness wFiereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 23rd day of February, 2015. � { . . ' Denis Law, Mayor � 1 City of Renton, Washington CITY OF RENTON COUNCIL AGENDA BILL Q b U Subject/Title: Meeting: City of Renton Contract Lists: Signed 4th Quarter REGULAR COUNCIL- 23 Feb 2015 2014&Six-month Expiration Report Exhibits: Submitting Data: Dept/Div/Board: List of agreements signed from October 1, 2014 City Clerk through December 31, 2014; List of agreements expiring between January 1, 2015 and June 30, Staff Contact: 2015. Jason A. Seth, City Clerk Recommended Action: None; Information only Fiscal Impact: Expenditure Required: $ N/A Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: Fully executed in fourth quarter 2014 were 37 contracts, 31 addendums, 21 change orders, and 8 work orders affecting 71 agreements. Six are highlighted as being over 10% and/or$100,000 of original amount. The six-month expiration report shows 48 agreements that will expire between January 1, 2015 and lune 30, 2015. STAFF RECOMMENDATION: None; Information only Contracts Fully Executed from 10/01/2014 thru 12/31/2014 Contract No Description Dept Orig Contr Amt Current Amt Class Expiretion CAG-07-014 Wa State Military Department-Public Assistance Grant Agreement Fire $0 $0 R 12/12/2010 #E07-752(nov 2006 flood) Contractor:(1340)WASHINGTON STATE Supp Type Number Date Supplemental Description -------- --- ------- -----_---.�.____.__.�_� addendum Adden#3-15 12/24/2014 Adden#3-15-Wa State Military Dept.Time extension CAG-08-171 Horizon Distributors,Inc.-Irrigation System Software Support for CS $7,462 $27,651 P 09/28/2011 Maplewood Golf Course Contrador:(035250)HORIZON Supp Type Number Date Supplemental Description _.�____._.. ______.___. .__ __._._-- ----- -�. ___..___-- --._....._____....__._--_._-�___._ _ addendum Adden#2-14 11/21/2014 Adden#2-14-Horizon-time extension and extra amount - Service for Golf course irrigation software system Previous Exp Date New Exp Date 10/24/2014 12/31/2017 CAG-09-077 Berger/Abam Engineers,Inc-Update Project Definition Report for PW $14,000 $4,306,691 P 12/31/2009 Strender Bivd SW 27th Corridor improvements Contractor:(009258)BERGER/ABAM ENGINEERS INC Supp Type Number Date Supplemental Description ____^__. ___._____....----..-- --------_----- —_____��__.._---_._..�.._---_..___._._..___^_._--------.__.--,--- -.-- addendum Adden#8-14 12/Ol/2014 Adden#8-14-Berger ABAM Engineers-time extension to 3/31/2015. Previous Exp Date New Exp Date 12/31/2014 03/31/2015 CAG-09-170 KPG,Inc. -Rainier Av 5-S Gredy Way to S 2nd Street final design PW $3,095,862 $4,238,427 P 12/31/2012 &right of way Contractor:(042772)KPG INC Supp Type Number Date Supplemental Description addendum Adden#6-14 10/31/2014 Adden#6-14-KPG,Inc.-Additional scope&budget for project closeout activities&extension of time-Rainier Av S&Grady Way improvement project Previous Exp Date New Exp Date 12/31/2014 03/31/2015 CAG-11-196 Renton School Distrid-Interlocal Agreement for the Performing CS $0 $0 M 11/14/2014 Arts Center Contractor:(033166)RENTON SCHOOL DISTRICT Supp Type Number Date Supplemental Description - __.. - - --... -._ . _.., .-- - -- - addendum Adden#1-14 12/10/2014 Adden#1-14-Renton School Distrid.Time extension only Previous Exp Date New Exp Date il/14/2014 ii/2i/zos� CAG-il-201 Catholic Community Services-Memorandum for Cold Weather CS $10,000 $10,800 P 12/31/2012 Shelter Contractor:(014310)CATHOLIC COMMUNITY SERVICES Supp Type Number Date Supplemental Description -----._____ _. .__..._..._ _ ------ addendum Adden#2-14 11/Ol/2014 Adden#2-14-AES Associates,Inc.-Additional lighting design Data as of: 2/5/2015 3:06:09PM Printed: 2/S/2015 Page 1 of 13 H:\Finance\Crystal Reports\E-Contract Management\contracts_executed.rpt Contracts Fuily Executed from 10/01/2014 thru 12/31/2014 Contract No Description Dept Orig Contr Amt Current Amt Class Expiretion CAG-12-020 HDR Engineering,Inc.-Design of access platforms,tie off points& PW $27,001 $40,486 P 08/Ol/2013 I, mitigation for H2 gas generetion-Maplewood WTP equipment Contractor:(031906)HDR ENGINEERING INC I access&Improvements Supp Type Number Date Supplemental Description addendumT Adden#3-14 12/15/2014 Adden#3-14-HDR Engineering- time extension only. Previous Exp Date New Exp Date 12/31/2014 06/30/2015 addendum Adden#1-13 12/31/2014 Adden#1-13-HDR Engineering,Inc.-Addendum for increased scope&time extension Previous Exp Date New Exp Date O8/12/2013 12/31/2014 CAG-12-021 ICON Materials-South Lake Washington Roadway Improvements PW $1,968,691 $2,178,168 P 12/31/2013 (Garden AV Widening) Contractor:(036552)ICON MATERIALS INC Supp Type Number Date Supplemental Description �_-- --. -_�_- — -— __.______ ...- ------------------------._. ._.______. _ . _. _ _----- - change CO#18-14 10/07/2014 CO#18-14-ICON Materiais-SLWRI for Type M Traffic Signal Heads change CO#19-14 10/07/2014 CO#19-14-ICON Materials-SLWRI pavement grinding revisions. change CO#20-14 10/07/2014 CO#20-14-ICON Materials-SLWRI signal modifications. change CO#21-14 10/07/2014 CO#21-14-ICON Materials-SLWRI luminaire height conflids. change CO#22-14 10/07/2014 CO#22-14-ICON Materials-SLWRI credit for crecked concrete panels. CAG-12-031 Misty Cove Lift Station Replacement Project Consultant contract PW $109,145 $165,732 P 12/31/2013 for Design Services.$109,144.76.Exp:12/31/2013 Contractor:(068180)RH2 ENGINEERING INC Supp Type Number Date Supplementai Description ___----- .-- -- - -- --...___ _ _.. ._.. _ _ _ --- - - --- - _ _ _- -- addendum Adden#2-14 12/03/2014 Adden#2-14-RH2 Engineering-additional work and time extension. Previous Exp Date New Exp Date 12/31/2014 12/31/2015 addendum Adden#2-14a 12/03/2014 Adden#2-14a-RHZ Engineering-changing the amount by-$.Ol CAG-12-040 Roth Hill Engineering,Inc-2012 Hydraulic Model Update PW $201,400 $201,400 P 12/31/2013 Contrector:(077215)STANTEC CONSULTING SVCS INC Supp Type Number Date Supplemental Description ------_. ___,__---- _ _ - --_ __-__ .. . __ -- - - - addendum adden 21-14 Il/05/2014 Adden#2a-14-Roth Hill Engineering,LLC.-Time Extension (wrong date put in-this one is correct) Previous Exp Date New Exp Date 06/30/2015 Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 2 of 13 H:\Finance\Crystal Reports\E-Contrad Management\contracu_executed.rpt Contracts Fully Executed from 10/01/2014 thru 12/31/2014 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-12-077 Northwest Environmental Consulting-Environmental permitting CS $50,000 $56,500 P 12/01/2013 and engineering design for Cedar River gabion basket repiacement Contractor:(056260)NW ENVIRONMENTAL CONSULTING -fema funded project.$50,000. Supp Type Number Date Supplemental Description _..__._�_..___ _____._._-- -. --__.__.___-- --..__________,_.-----_�_____—.----_.__--------_ addendum Adden#1-14 11/01/2014 Adden#2-14-NW Environmental Consulting-Time extension only Previous Exp Date New Exp Date 12/O1/2013 11/O1/2014 CAG-12-082 Carollo Engineers-Consultant Contract for CCTV Inspection PW $88,880 $88,880 P 12/31/2013 Program Improvements.$88,880-Expiretion 12/31/2013 Contractor:(013783)CAROLlO ENGINEERS PC Supp Type Number Date Supplemental Description _. ..._ __ _s.._.---..._.... _.._ ----.-- . _ .__...__.._--- .--___. _._......_- - - . -- ... . _.. addendum Adden#2-14 12/18/2014 Adden#2-14-time extension only. Previous Exp Date New Exp Date 12/31/2014 12/31/2015 CAG-12-086 EA/Blumen Consulting Group,Inc-Quendall Terminals EIS CED $39,765 $112,290 P 03/31/2013 Addendum. $39,765.00-Expires:3/31/2013 Contractor:(022723)EA ENGINEERING Supp Type Number Date Supplemental Description _._.._._. .---__............. _.- - - --_----.._...__.,__ ,..____..._._. _ _ ... _a. ,.__ _.__.__ _ .__.._-_ _., . __ addendum Adden#4-14 12/03/2014 EA/Blumen Consulting Group-Continuation of work&time eMension Previous Exp Date New Exp Date 12/31/2013 12/31/2014 CAG-13-003 Northern Pacific Construction,Design&Development,LLC.-PW CS $94,522 $103,920 P 12/31/2013 Shops Building D Remodel Contractor:(056071)NORTHERN PACIFIC CONSTRUCTION Supp Type Number Date Supplemental Description addendum Adden t#1-14 10/O8/2014 Adden#1-14-Renton Youth Advocacy Center-redudion in amount. CAG-13-095 RH2 Engineering-Mill Av S Manhole&Lift Station Fall Restraint PW $47,629 $47,629 P 12/31/2014 Project Contractor:(068180)RH2 ENGINEERING INC Supp Type Number Date Supplemental Description addendum Adden ftl-14 12/11/2014 Adden#1-14-RH2 Engineering-Time extension only-Mill Av South Manhole&Lift Station Fall Restraint Projed Previous Exp Date New Exp Date 12/31/2014 12/31/2015 Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 3 of 13 H:\Finance\Crystal Reports\E-Contract Management\contracts_executed.rpt r Contracts Fully Executed from 10/01/2014 thru 12/31/2014 Contract No Description Dept Orig Contr Amt Current Amt Class Expiretion CAG-13-149 Berschauer Phillips Construdion Co.-Job Order Contract- CS $0 $2,973,814 P 12/31/2015 indefinite delivery contract for performing small public works-not Contrador:(009439)FORMA CONSTRUCTION/ to exceed$350,000 perjob or 4 million in total work orders per year(2 year with an option to eMend 1 more year) Supp Type Number Date Supplemental Description ----��_ __._______ —___-- ---------.� .- -- -------------- ------_. - work order WO#21-14 SO/17/2014 Work Order#21-14-Forma Construdion-200 Mill Bidg tenant improvement(Amazing Grace Christian School) change CO#1-14 10/17/2014 CO#1-14-forma Construction(WO#14-14)-Victoria Hills Site Pond Fencing work order WO#22-14 10/22/2014 Work Order#22-14-Forma Construction-ADA Curb Repair. work order WO#23-14 10/23/2014 Work Order#23-14-Forma Construction-fence Relocation& Pavement Replacement at 800 Building change CO#1-14 il/17/2014 Change Order#1-14(WO tt21-14)-Forma Constructionn-200 Mill Bldg lst Floor Remodel for AGCS work order WO t124-14 11/18/2014 Work Order#24-14-Forma Construdion-Fluoride Building Roof Repairs work order WO#26-14 11/25/2014 Work Order#26-14-Forma Construction-City Hall Permit Area Remodel change CO#2-14 il/26/2014 CO#2-14-WO#17-14-Forma Construction-Philip Arnold WO#17-14 Concrete Path-Certification for Release of Contrect Retainage- Concrete Walkway from parking lot to shelter at Philip Arnoid Concrete Path work order WO#25-14 il/26/2014 Work Order ft25-14-Forma Construdion-Sunset 4-Plex Demo change CO#2-14 12/04/2014 Change Order#2-14 to WO#14-14-forma Construction-repair damage to fence at Victoria Hills Pond Slte. change 12/10/2014 Change Order#2-14-Forma Construction(WO#11-14)-Credit for LED lights. Previous Exp Date New Exp Date 07/16/2015 O8/16/2015 change CO#5-15 12/12/2014 Change Order#5-15 to Work Order#7-Forma Construdion- WO#7 Police Evidence Storage work order WO#28-14 12/22/2014 Work Order#28-14-Forma Construdion-Mill Building CCTV ' work order WO#27-14 12/23/2014 Work Order#27-14-FORMA Construction-Highlands Water Tower Shroud Removal CAG-13-179 South County Area Transportation Board(SCATBd)-2014-17 PW $400 $400 P 12/31/2017 agreement.($100 per year for 4 years) Supp Type Number Date Supplemental Description --____ _ _ - ------ n/a(new) 12/07/2014 CAG-13-180 Eastside Transportation Partnership-2014-17 agreement.($100 PW $400 $400 P 12/31/2017 per year for 4 years) Supp Type Number Date Suppiemental Description --- --- ------- -----._ ... . _____ _ _ --- - -- - n/a(new) 12/07/2014 Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 4 of 13 H:\Finance\Crystal Reports\E-Contract Management\coMracts_executed.rpt ' l_ Contracts Fully Executed from 10/01/2014 thru 12/31/2014 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-13-201 AES Associates(Eclectic Electrical Engineering)-construction CS $9,800 $10,600 P 06/Ol/2014 design documents for lighting of Senio�Activity Center&Highland Contractor:(001118)AES INC Park Supp Type Number Date Supplemental Description _----.�._..__ ----- __ _--- ---_ _ --_ __._--____----- - ---------- ---...._..____---- addendum Adden#3-14 12/03/2014 Adden#3-14-AES Associates-Renton Senior Center lighting- time extension only Previous Exp Date New Exp Date ii/oi/zoia oa/oi/zoi5 n/a(new) 12/03/2014 Adden#3-14a-AES Associates-Renton Senior Center lighting- time extension only CAG-13-203 DKS Associates-Engineering Consultant Agreement for the 7th St. PW $126,528 $126,528 P 12/13/2014 &Sattuck Av Intersectian Project Contractor:(021454)DKS ASSOCIATES Supp Type Number Date Supplemental Description __._ -� - --_-__ - - - - -------____—�______ ... ..---- --- --- ------- -- - - -- addendum Adden#1-14 11/06/2014 Adden#1-14-DKS Associates -Time extension only Previous Exp Date New Exp Date 12/31/2014 04/30/2015 CAG-13-204 WH Pacific-Consultant Agreement for Wildlife Hazard Assessment PW $42,450 $42,450 P Ol/31/2015 Contractor:(091535)WHPACIFIC INC Supp Type Number Date Supplemental Description - -- - - -._. _ _ . _--- - - -. ._.,._�.__..._ _.__ . . _. . . change CO#1-14 10/06/2014 CO#1-14-WH Pacific,Inc.-Time extension only Previous Exp Date New Exp Date O1/31/2015 07/31/2015 CAG-13-212 3 Kings Environmental,Inc.-Renton Municipal Airport 820 Building PW $277,491 $291,700 P 12/31/2014 Demolition Contractor:(034784)3 KINGS ENVIRONMENTAL INC Supp Type Number Date Supplemental Description - - - _._. . .__. __._. _ . . - - change CO#2-15 10/07/2014 CO#2-15-3 Kings Enviromental-additional work and amount. CAG-13-213 WSDOT-Local Agency Certification Acceptable Qualification PW $0 $0 M 12/31/2999 Agreement Supp Type Number Date Supplemental Description n/a(new) 12/04/2014 CAG-13-214 KPG-Highlands to Boeing/Landing Pedestrian Connection Project PW $230,000 $379,223 P 12/31/2015 Contrector:(042772)KPG INC Supp Type Number Date Supplemental Description -- - -- - - - - -- - ---____.. _._.. �. - --- -- -_.__. _ ._ -- addendum Adden#2-14 10/14/2014 Adden#2-14-KPG-Add'I work for CM Services.- addendum Adden#3-14 10/17/2014 Adden#3-14-KPG-Additional work for CM Services. Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 5 of 13 H:\Finance\Crystal Reports\E-Contract Management\contracts ezecuted.rpt Contracts Fully Executed from 10/01/2014 thru 12/31/2014 Contract No Description Dept Orig Contr Amt Current Amt Class Expiretion CAG-13-220 PND Engineers,Inc-Engineering services for design&permitting CS $196,923 $213,113 P 12/31/2015 services to replace Riverview Park bridge Contractor:(061121)PND ENGINEERS Supp Type Number Date Supplemental Description _—_�-.� � _---- _.___---_�_ ____��_.__� —_, __.__._._.._._�__._.--- addendum Adden#2-14 10/02/2014 PND Engineers,Inc.-additional amount for design and permitting for bridge replacement addendum Adden#3-14 12/04/2014 Adden#3-14-PND Engineers-drawings and specs for electrical connection. CAG-13-224 Group Health-Renewal of insurance contrad for 2014 HR $206,775 $206,775 P 12/31/2014 Contractor:(031770)GROUP HEALTH COOPERATIVE,OF PUGE Supp Type Number Date Supplemental Description --- _---- ----_._ ------__ __------ __ ---------- ._,...._---__-- _ _ _ __ -- - n/a(new) 11/06/2014 CAG-14-005 General Mechanical,Inc.-Maplewood WTP Access Platforms& PW $158,556 $158,556 P 12/31/2014 Fall Protection Improvements.90 day contrad Contractor:(029381)GENERAL MECHANICAL INC Supp Type Number Date Supplemental Description .,.._--.._ _ _ ------- --..- ------ ... . w___._..._._. _____---------._._ .____._.._.._.._. _, . _ ._ _ change CO#1-14 12/19/2014 CO#1-14-General Mechanical-Time Extension only. Previous Exp Date New Exp Date 12/31/2014 04/O1/2015 CAG-14-020 BHC Consultants-Engineering consuitant contract for central PW $97,358 $97,358 P 12/31/2014 renton sewer interceptor reline&upsize project Contrector:(009510)BHC CONSULTANTS LLC Supp Type Number Date Supplemental Description -�-- -- --- - ----. . _ ___ -- - ---- ----- - -- --- ---- . .. addendum Adden#1-14 12/18/2014 Adden#1-14-BHC Consultants,LLC-Time extension only Previous Exp Date New Exp Date 12/31/2014 12/31/2016 CAG-14-039 Financial Consulting Solutions Group,Inc.-Water,Wastewater,& PW $92,295 $92,295 P 12/31/2014 Surface Water Comprehensive Rate Study SDC Study 2014 Contractor:(026050)fINANCIAL CONSULTING SOLUTIONS Supp Type Number Date Supplemental Description _._____._,_�_ ------ - _ . _._ . . -- - -- -- -.._ _. _. .. ., ____. addendum Adden#1-14 12/03/2014 Adden#1-14-Financial Consulting Solutions Group-time extension only. Previous Exp Date New Exp Date 12/31/2014 06/30/2015 Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 6 of 13 II H:\finance\CrystalReports\E-Contract Management\contreds_executed.rpt ii Contracts Fully Executed from 10/01/2014 thru 12/31/2014 Contrad No Description Dept Orig Contr Amt Current Amt Class Expiretion CAG-14-054 Equity Builders,LLC-Airport Lift Station Replacement PW $672,455 $778,937 P 12/31/2015 (WWP-27-3625)($672,455.05) Contractor:(024365)EQUITY BUILDERS LLC Supp Type Number Date Supplemental Description _____.___ . ----_________.__ __----___.___ �_�.----��_.___.___.._ �_�._._._�_�.._._,...-_. change CO#2-14 10/09/2014 CO#2-14-Equity Builders,LLC.-additional amount for construct new station&abandon the existing lift station-Airport Lift Station Replacement(WWP-27-3625) CAG-14-065 Quigg Bros Inc-NE 31st St Culvert Repair Project,Replacement PW $652,953 $749,845 P 12/31/2014 Alternative-Bridge. Contrector:(065158)QUIGG BROS.INC Supp Type Number Date Supplemental Description - -- --- -_____ _ --- -.. _.._ �_._._.,�__..��._.----- - - - _-_---------_ ____ ___._ .....--.. change CO#4-14 10/15/2014 Change Order#4-14-Quigg Brothers-temporary mailbox add. change CO#5-14 10/15/2014 Change Order#5-14-Quigg Brothers-removal/disposal of contaminated soil. CAG-14-079 Northwest Cascade,Inc.-Sunset Community Low Impact PW $1,101,143 $1,134,792 P Ol/31/2015 Development Retrofit Stormwater Green Connedion-Water Main Contractor:(056232)NORTHWEST CASCAOE INC Replacement Supp Type Number Date Supplemental Description - --- ---- ._.. .- -- - � ---------�__ �__ __._ . - - --- -- -- _ __. addendum Adden#1-14 12/08/2014 Adden#1-14-Northwest Cascade,Inc.-Additional amount for water utility construction-Sunset Community Low Impad Development Retrofit Stormwater Green Connection change CO#2-15 12/16/2014 Change Order#2-15-Northwest Cascade,Inc-additional amount for sanitary sewer repair. CAG-14-087 King Conservation District-2014 Farmer's Market Grant CS $15,000 $15,000 R 12/31/2014 Supp Type Number Date Supplemental Description n/a(new) 10/13/2014 CAG-14-088 Gary Merlino Construdion-Renton Airport Runway Blast Wall PW $1,252,565 $1,252,565 P 12/31/2016 Replacement Contractor:(048830)GARY MERLINO CONST CO Supp Type Number Date Supplemental Description - - - - _ .. n/a(new) 10/22/2014 Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 7 Of 13 H:\Finance\Crystal Reports\E-Contract Management\contrects_executed.rpt Contracts Fully Executed from 10/01/2014 thru 12/31/2014 Contrad No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-14-089 A Advanced Septic Services,Inc.-5.132nd St Sewer Extension PW $213,447 $282,274 P 07/31/2015 Contractor:(000151)A ADVANCED SEPTIC SERVICES INC Supp Type Number Date Supplementai Description -------�___. __.._.__�__._-- ------____ _�_.____�__.__.____---_..._._.____...�.-----...._..e_._�_..__ change CO#1-14 11/19/2014 CO#1-14-A Advanced Septic Services,Inc.-Additional quantities-5.132nd St Sewer Extension change CO#2-15 12/23/2014 CO#2-14-A Advanced Septic Services-Additional costs-S. 132nd St Sewer Extension � CAG-14-090 Road Construdion Northwest,Inc.-SW 7th St/Naches Av SW PW $1,975,032 $2,013,326 P Ol/31/2015 I Storm System Improvement Project Contractor.(068803)ROAD CONSTRUCTION NW �i Supp Type Number Date Supplemental Description __.___-_..__.- --.---�___. . ... --------- - --------...__..__________._---..___._..____.__ _.. _ ---- --_- - -. change CO#1-14 11/25/2014 CO#1-14-Road Construction NW-addl'i work and time extension to 6/1/2015. Previous Exp Date New Exp Date O1/31/2015 06/O1/2015 CAG-14-094 Widener&Associates-Environmental Support Services during PW $25,211 $34,601 P 10/31/2015 construction of NE 31st St culvert repair project-Replacement Contractor:(091850)WIDENER&ASSOCIATES Alternative Bridge Supp Type Number Date Supplemental Description addendum Adden#1-14 10/24/2014 Adden#1-14-DGK,Inc.dba Widener&Associates -Additional scope&budget associated with contaminated soil&water on the NE 31st St cuivert repair project-Replacement Aiternative Bridge Project CAG-14-107 DKS Associates-Engineering revisions&geotechnical evaluation PW $33,333 $55,897 P Ol/31/2015 for 7th St&Shattuck Av Intersection Project. Contractor:(021454)DKS ASSOCIATES Supp Type Number Date Suppiemental Description -----_ - ---- .._ .. - — -- —- -_ _ __- ---. . .___. _ addendum Adden#1-14 30/21/2014 Adden#1-14-DKS Associates-pothofing at 7th&Shattuck and time extension. Previous Exp Date New Exp Date O1/31/2015 04/30/2015 addendum Adden#2-14 12/Ol/2014 Adden#2-14-DKS Associate-Supplemental for LPILE Analysis- 7th St&Shattuck Av S Projed Previous Exp Date New Exp Date 04/30/2015 04/30/2014 CAG-14-108 Pioneer Cabie Contractors-Citywide Safety Improvements Project PW $245,235 $245,235 P 12/31/2015 Supp Type Number Date Supplemental Description n/a(new) 11/03/2014 Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 8 of 13 H:\Finance\Crystal Reports\E-Contract Management\contracts_executed.rpt Contracts Fully Executed from 10/01/2014 thru 12/31/2014 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-14-110 PND Engineers-Pavement Management Studay at Gene Coulon CS $34,000 $34,000 P 12/Ol/2014 Memorial Beach Park Contractor:(061121)PND ENGINEERS Supp Type Number Date Supplemental Description �..--.._._.____.--- -------� .__ _ ---�_.__.___.._._ _��_—_ y_.. .._. .. ._.._._..._.__..._.------____---._....._ addendum Adden#1-14 12/19/2014 Adden#1-14-PND Engineers-time extension to 2/1/2015. Previous Exp Date New Exp Date iz/oi/zoia oz/oi/ZoiS CAG-14-112 David Evans&Associates,Inc.-Engineering support services, PW $34,847 $70,419 P 12/31/2015 bridge inspection&Repair Program Contractor:(020180)DAVID EVANS&ASSOCIATES INC Supp Type Number Date Supplemental Description -,--.._..--- ------ - - -- __ . _...__------- -_._._�-- -- -___.�. __. _.------- --- addendum Adden#1-14 11/21/2014 Adden#1-14-David Evans&Assoc-additional scope of work. CAG-14-120 Reid Middleton,Inc.-Taxiway Bravo Rehabilitation-South Portion PW $40,145 $50,145 P 12/31/2014 Contractor:(066451)REID MIDDLETON INC Supp Type Number Date Supplemental Description ..__ .---- --... .- --. .. _ . __ _..__ _�-____._._...._----- .__. e.. . ..._.. ... ......- -- - addendum Adden ill-14 12/16/2014 Adden#1-14-Reid Middleton-Additional amount and extension of time-Taxiway Bravo Rehabilitation-South Portion Previous Exp Oate New Exp Date 12/31/2014 03/31/2015 CAG-14-128 Transportation Systems,Inc-replace parking lot lighting at Senior CS $134,560 $134,560 P 02/27/2015 Activity Center. Contractor:(082397)TRANSPORTATION SYSTEMS INC Supp Type Number Date Supplemental Description -- - — -.. _ _. - n/a(new) 10/02/2014 CAG-14-132 Wa Dept of Natural Resources-Grant award for free labor from CS $0 $0 M 12/31/2014 WDNR Contractor:(089199)DEPT OF NATURAL RESOURCES SuppType Number Date Supplemental Description n/a(new) 10/17/2014 CAG-14-134 Kennedy/lenks Consultants-Maplewood WTP GAC Contrador& PW $10,002 $10,002 P 03/Ol/2015 Manganese Greensand Filter Media Evaulation Contractor:(040676)KENNEDY/IENKS CONSULTANTS INC Supp Type Number Date Supplemental Description n/a(new) 10/02/2014 ' Data as of: Z/5/2015 3:06:09PM Printed: 2/5/2015 Page 9 of 13 H:\Finance\CrystalReports\E-Contract Management\contracts_executed.rpi Contracts Fully Executed from 10/01/2014 thru 12/31/2014 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-14-135 King County Metro Transit-Design and implementation of Route PW $0 $0 M 12/31/2015 101 Trnasit Corridor Improvements. Supp Type Number Date Supplemental Description ---_..__..._- ,---.--,.�... .__ . _._._._._�_..__ ____-----_.__. .�.__.___...._ _ ._ �._._.__ _._ __._____-- n/a(new) 10/07/2014 CAG-14-136 Trenchless Pipe Repairs-Ace Aviation Sewer Pipe Lining Project. PW $9,963 $9,963 P 30/24/2014 I Contractor.(082478)TRENCHLE55 PIPE REPAIRS LLC � Supp Type Number Date Suppiemental Description --___ �—_^._� ___._------ ------------ -- ----- ------ n/a(new) 10/O1/2014 CAG-14-137 RH2 Engineering-replace Highlands Reservoir Site Emergency PW $48,980 $48,980 P 12/31/2015 Eledrical Power Generator(WTR-27-03759). Contractor:(068180)RH2 ENGINEERING INC Supp Type Number Date Supplemental Description --------- -- - ---------- ---------- -- ----- -- - - -- - -- n/a(new) 10/17/2014 CAG-14-138 WA Traffic Safety Commission-MOU to provide OT funding for Police $15,700 $15,700 R 09/30/2015 LEA's participation in safety emphasis patrols($15,700 Rev) Supp Type Number Date Supplemental Description - - - -- - - . - -... . --... _ _ . . - - n/a(new) 10/27/2014 CAG-14-139 Spiritridge Construction,Inc-Storm drain pipe installation at CS $9,850 $9,850 P Ol/31/2015 Heritage Park. Contractor:(076379)SPIRITRIDGE CONSTRUCTION INC Supp Type Number Date Supplementa�Description _._. ._._, _ _ _ .__ . . _. _ _ - - n/a(new) 10/17/2014 CAG-14-140 Refugee Women's Alliance-2014 CDBG Subrecipient agreement CS $8,726 $8,726 P 12/31/2014 Emergency assistance Contractor:(066309)REFUGEE WOMENS ALLIANCE Supp Type Number Date Supplemental Description -____._._.._. _._ . . . --- __ . ---- - _ n/a(new) 30/21/2014 CAG-14-141 Domestic Abuse Women's Network(DAWN)-2014 CDBG CS $20,402 $20,402 P 12/31/2014 Subrecipient Agreement housing.$20,402.00 Contractor:(020390)DAWN Supp Type Number Date Supplemental Description ------ - - - - - -- - - - - - n/a(new) SO/21/2014 Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 10 of 13 H:\Finance\Crystal Reports\E-Contrec[Management\contracts_executed.rpt Contracts Fully Executed from 10/01/2014 thru 12/31/2014 Contred No Description Dept Orig Contr Amt Current Amt Class Expiretion CAG-14-142 Multi-Service Center-2014 CDBG Subrecipient agreement CS $37,363 $37,363 P 12/31/2014 Emergency Housing Assistance Contractor:(076117)MULTI SERVICE CENTER Supp Type Number Oate Supplemental Description _�__._.__.--- -.- _.._..---...--- -----.-----._ __.._-----.__._. ...__._�..- -- - - .._._.._..--- --__ .___.._ __ n/a(new) 10/22/2014 CAG-14-143 Narthwest Environmental Consulting-provide Year 2 mitigation CS $3,750 $3,750 P 12/31/2014 monitoring of the landscape for May Creek Trail project. Contractor:(056260)NW ENVIRONMENTAL CONSULTING Supp Type Number Date Supplemental Description ---- -.._._. . -- - - --- ---- __- ----- ------..._--- - . -- -- - - __ __ _ __ _. n/a(new) 10/22/2014 CAG-14-144 DGK Inc.dba Widener&Associates-SW 43rd ST-SW Carr Rd-SE PW $21,667 $21,667 P 12/31/2015 Petrovitsky Corridor Safety Project Contractor:(091850)WIDENER&ASSOCIATES Supp Type Number Date Supplemental Description ---___ __ .. __ ... - --- ._...-- —- -.._._.__...._�__ _... __.._... . - ._. ._. . - n/a�new) 10/21/2014 CAG-14-145 Bush,Roed&Hitchings,Inc.-Surveying for the Renton Hill Water PW $90,000 $90,000 P 02/27/2015 Main Replacement Project 2015&2016 Contractor:(012525)BUSH,ROED&HITCHING INC Supp Type Number Date Supplemental Description _..,...... - _ _ - - - n/a(new) 10/29/2014 CAG-14-146 KPG,Inc.-Downtown Circulation Project-Phase 1,Main Av 5& PW $148,819 $148,819 P 07/31/2015 Bronson Way Contractor:(042772►KPG INC Supp Type Number Date Supplemental Description -... . - - - - - __. . _ n/a(new) 11/05/2014 CAG-14-147 Dahn Design-Interpretive design services for signs at Riverview CS $13,447 $13,447 P 07/Ol/2015 Park Bridge projed. Contractor:(019811)DAHN DESIGN LLC Supp Type Number Date Supplemental Description -------- - - - . _ . _ n/a(new) 10/17/2014 CAG-14-149 Reid Instruments-SCADA Radio Conversion Programming& PW $26,530 $26,530 P 11/15/2015 Testing Contrector:(066450)REID INSTRUMENTS Supp Type Number Date Supplemental Description —_ ...._ -.. . - - . - -- - - n/a(new) 11/19/2014 Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 11 of 13 H:\Finance\Crystal Reports\ELoniract Management\contrac[s_executed.rpt Contracts Fully Executed from 10/01/2014 thru 12/31/2014 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-14-150 WA State Military&US Dept of Home Security-2014 Emergency Fire $88,167 $88,167 R 08/31/2015 Mgmt PerFormance Grant(EMPG) Supp Type Number Date Supplemental Description �___ __-------- -.__ _�_�.---... _�_- ------. _ __.----.______---------__._ .._. . . -___---- n/a(new) 12/03/2014 CAG-14-152 Herrere Environmental Consultants,Inc.-Lower Cedar River PW $134,976 $134,976 P 12/31/2015 Restoration Assessment Contrector:(033887)HERRERA ENVIRONMENTAL Supp Type Number Date Supplemental Description ---------_ _----- --- ------ -------- - ----____-- --__ - - -- ----- - n/a(new) 12/02/2014 CAG-14-153 CivilTech Engineering,Inc.-Bridge Load Rating,Bridge name:NE PW $8,420 $8,420 P 03/31/2015 31st Street Bridge No.2;number Renton-24 Contractor:(016075)CIVILTECH ENGINEERING INC Supp Type Number Date Supplementaf Description _._._.--_, _. __ __. . . _ _—_----- - — __ . ._ __ -—-- - - - -- . __ _ n/a(new) 12/04/2014 CAG-14-154 Application for HUD CNI Implementation Grant CED $60,000 $60,000 P 12/31/2015 I Contractor.(059246)PAGFIC DEVELOPMENT CONCEPTS ' Supp Type Number Date Supplemental Description I ---- - - - - ------ —- � n/a(new) 12/04/2014 ' CAG-14-155 Quality Business Systems/Xerox-Enterprise Copier Replacement ASD $161,422 $161,422 P 12/31/2014 Agreement Supp Type Number Date Supplemental Description _.____ .. ._--- �. __ ._--- -- -- . ._. . - n/a(new) 12/09/2014 CAG-14-156 Gibbons&Riely,PLLC-Appraiser/arbirator as a 3rd for ProFlight PW $2,500 $2,500 P 12/31/2020 rent determination Supp Type Number Date Supplemental Description n/a(new) � _� 12/08/2014 CAG-14-157 Valbridge Property Advisors/Allen Brackett Shedd-Arbitration for PW $5,000 $5,000 P 12/31/2020 ProFlight Aviation Property Contractor:(011880)ALLEN BRACKETT SHEDD Supp Type Number Date Supplemental Description n/a(new)--� �---l 12/08/2014 Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 12 Of 13 H:\Finance\Crystal ReporLs\E-Contract Management\contrac[s_executed.rpt Contracts Fully Executed from 10/01/2014 thru 12/31/2014 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-14-158 Aspect Consulting,LLC.-Geotechinical Work for the Honey Creek PW $40,000 $40,000 P 12/31/2015 &Maple Valley Slope Stability&Geologic Hazard Review Project Contractor:(006070)ASPECT CONSULTING LLC Supp Type Number Date Supplemental Description _�—.---- __�----- - - --------�_. -- -..�__._____.____ __ - - -- ...__ -- -- ----._.. n/a(new) 12/11/2014 CAG-14-159 PND Engineers,Inc.-Consultant Agreement for professional CS $92,465 $92,465 P 12/Ol/2015 engineering,permitting&construction services Contractor:(061121)PND ENGINEERS Supp Type Number Date Supplemental Description �_---..___. __...__--. _._.__._..._.� ___�._..__...__� ___..----_,_._.. . ___. ___.__._____.___._.._______ n/a(new) 12/18/2014 CAG-14-161 Berk-Human Services Strategic&Funding Plan CS $34,945 $34,945 P 12/31/2015 Supp Type Number Date Supplemental Description _------- . _. --- - - -- -- -- __----__-___ - --- .. .----- n/a(new) 12/10/2014 LAG-14-005 Rainier Flight Service,LLC.-800 Ground Lease-10 year(rev: PW $0 $0 R 11/Ol/2024 $95,680.20 per year) Supp Type Number Date Supplemental Description -- _.. n/a(�ew) 11/O1/2014 LAG-14-006 Amazing Grace Lutheren Church-Leasing lst floor of the 200 Mill CS $0 $0 R 12/31/2019 Bldg(4 years-$705,279.36 over the duration of the lease) Contrector:(1854)AMAZING GRACE CHRISTIAN SCHOOL Supp Type Number Date Supplemental Description -- - - - . _, _ n/a(new) 11/03/2014 Number of Items Processed: 97 (New Contracts:37; Addendums: 31; Change Orders: 21; Work Orders: 8) Number of Contracts/Leases Affected: 71 Current Contracts/$Amount Summary: Payable (61) $74,401,822 Receivable (6) $118,867 Miscellaneous (4) $0 Data as of: 2/5/2015 3:06:09PM Printed: 2/5/2015 Page 13 of 13 H:\Finance\Lrystal Reports\E-Contract Management\contracts_executed.rpt Contracts Expiring from 1/1/2015 thru 6/30/2015 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-13-204 WH Pacific-Consultant Agreement for Wildlife Hazard Assessment PW $42,450 $42,450 P 01/31/2015 Contractor:(091535)WHPACIFIC INC CAG-14-079 Northwest Cascade,Inc.-Sunset Community Low Impact PW $1,101,143 $1,134,792 P Ol/31/2015 Development Retrofit Stormwater Green Connection-Water Main Contractor:(056232)NORTHWEST CASCADE INC Replacement CAG-14-090 Road Construction Northwest,Inc.-SW 7th St/Naches Av SW PW $1,975,032 $2,013,326 P OS/31/2015 Storm System Improvement Project Contractor:(068803)ROAD CONSTRUCTION NW CAG-14-107 DKS Associates-Engineering revisions&geotechnical evaluation PW $33,333 $55,897 P O1/31/2015 for 7th St&Shattuck Av Intersection Project. Contractor:(021454)DKS ASSOCIATES CAG-14-139 Spiritridge Construction,Inc-Storm drain pipe installation at CS $9,850 $9,850 P O1/31/2015 Heritage Park. Contractor:(076379)SPIRITRIDGE CONSTRUCfION INC CAG-14-008 Renton Sailing Club-Sailing Activities&Classes at Gene Coulon CS $0 $0 M 02/Ol/2015 Memorial Beach Park CAG-12-041 Renton Housing Authority-Housing Opportunity Fund for CED $50,000 $5Q,000 P 02/15/2015 Glennwood Townhomes Contractor:(067310)RENTON HOUSING AUTHORITY CAG-14-125 Transportation Systems,Inc-replace parking lot lighting at Senior CS $134,560 $134,560 P 02/27/2015 Activity Center. Contractor:(082397)TRANSPORTATION SYSTEMS INC CAG-14-145 Bush,Roed&Hitchings,Inc.-Surveying for the Renton Hill Water PW $90,000 $90,000 P OZ/27/2015 Main Replacement Project 2015&2016 Contractor:(012525)BUSH,ROEO&HITCHING INC LAG-13-005 landingGear Works,LLC.-295 Building-month to month lease PW $15,759 515,759 R 02/28/2015 (515,759) CAG-14-134 Kennedy/Jenks Consultants-Maplewood WTP GAC Contractor& PW $10,002 $10,002 P 03/02/2015 Manganese Greensand Filter Media Evaulation Contractor:�040676)KENNEDY/JENKS CONSULTANTS INC CAG-13-068 RH2 Engineering Inc-Water&Wastewater Utility 2013/14 General PW $159,467 $188,887 P 03/31/2015 Services Contract Contractor:(068180)RH2 ENGINEERING INC CAG-13-194 APS Survey&Mapping-ConsuRant Agreement to field-inventory& PW $191,851 $191,851 P 03/31/2015 map the City's municipal stormwater system Contractor:(005237)APS SURVEY&MAPPING LLC CAG-14-153 CivilTech Engineering,Inc.-Bridge Load Rating,Bridge name:NE PW $8,420 $8,420 P 03/31/2015 31st Street Bridge No.2;number Renton-24 Contractor:(016075)CIVILTECH ENGINEERING INC CAG-13-199 WA State Dept of Ecology -Ecology Municipal Storm Water PW $170,000 $170,000 R 04/03/2015 Capacity 6rant(rev:$170,000.00) Contractor:(1255)WASHINGTON STATE CAG-14-046 Karen's Footcare Services-footcare Service for Senior Citizens CS $900 $900 P 04/25/2015 CAG-08-118 King County-2009-20111oint Interlocal Agreement for CDGB funds CS $0 $0 M 04/30/2015 Contractor:(101227a KING CNTY HOUSING&COMM DEV CAG-13-099 Thyssen Krupp Elevator Corporation-Elevator Maintenance for all CS $53,721 $53,721 P 04/30/2015 City owned and designated elevators.$26,860.56 per year Contractor:(081355)THYSSEN KRUPP ELEVATOR Data as of: 2/2/2015 3:07:24PM Printed: 2/2/2015 Page l Of 3 \\RVAPP02\EdenReports\reports\SiteSpec\reirton\Linked Reports\CM\coMracts_expired.rpt Contracts Expiring from 1/1/2015 thru 6/30/2015 Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-14-018 Buno Construction,LLC.-Monterey Terrace Water Main PW $775,074 $775,074 P OS/01/2015 Replacement Project Contractor:(012164)BUNO CONSTRUCTION LLC CAG-15-001 Otto Rosenau&Associates,Inc.-Emergency geotechnical review CS $3,000 $3,000 P OS/O1/2015 of unstable slopes above the Cedar River Trail Contractor:(058570)OTTO ROSENAU&ASSOCIATES INC CAG-14-048 Benita R.Horn&Associates-Conduct Assessments,establish plan, Court $72,000 $72,000 P OS/30/2015 provide support for goal of inclusive city Contractor:(009242)BENITA R HORN&ASSOCIATES CAG-14-055 U.S.Dept ofAgriculture-Waterfowl Management CS $2,230 $2,230 P 05/30/2015 Contractor:(083655)USOA,APHIS;GENERAL CAG-14-099 Herrera Environmental Consultants-Stormwater Management PW $34,856 $34,856 P OS/31/2015 Program NPDES Gap Analysis Contractor:(033887)HERRERA ENVIRONMENTAL CAG-15-017 Creative Fuel Studios(Sheila Cowley)-Consultant Agreement for Court 527,950 $27,950 P 05/31/2015 graphic design services for communications division Contractor:(018968)CREATIVE FUEL STU0105 CAG-14-083 Sierra Pacific Construction,LLC.-Maplewood Creek/Madsen Creek PW $75,124 $75,124 P 06/Ol/2015 Sediment Basin Cleaning Projed 2014 Contractor:(074685)SIERRA PACIfIC CONSTRUCTION CAG-14-082 Everbridge,Inc-Service Agreement for emergency notification and Fire $21,609 $21,609 P 06/21/2015 conference calling serivices. Contrador:(024915)EVERBRIDGE INC CAG-11-135 Wa Transportation-WSDOT-Rainier Av 5/WSDOT Mobility Grant PW $1,500,000 $1,500,000 R 06/30/2015 ($1,500,000 rev)term:July 1,2011-June 30,2o15 Contrador:(1340)WASHINGTON STATE CAG-12-108 Washington State Department of Ecology-Grant Agreement for PW $644,000 $644,000 R 06/30/2015 Stormwater Retrofit(5644,000 rev) Contractor:(1255)WASHINGTON STATE CAG-12-151 Wa Dept of Ecology-Grant Agreement ttG1200545 for Stormwater PW $913,000 $913,000 R 06/30/2015 grant program-HarringtonAv NE Green Connection-Proviso Contractor:(1255)WASHINGTON STATE Funding agreement(rev:$913,000) CAG-12-152 Wa Dept of Ecology-Grent Agreement#G1200544 for Stormwater PW $983,000 5983,000 R 06/30/2015 grant progrem-Proviso Funding agreement(rev:5983,000) Contractor:(1255)WASHINGTON STATE CAG-12-153 Wa Oept of Ecology-Grant Agreement#G1200555 for Stormwater PW $615,600 $615,600 R 06/30/2015 grant program-Proviso Funding agreement(rev:$615,600) Contractor:(12551 WASHINGTON STATE CAG-12-154 Wa Dept of Ecology-Grant Agreement#G1200560for Stormwater PW $206,000 $206,000 R 06/30/2015 grant program-Proviso Funding agreement(rev:$206,000) Contractor:(1255)WASHINGTON STATE CAG-13-021 CH2M Hill-Sunset Terrace Regional Stormwater Facility(SWP PW $179,003 $191,620 P 06/30/2015 27-5292)$179,003-Exp:6/30/2015 Contractor:(012960)CH2M HILL ENGINEERS INC CAG-13-023 CH2MHill Engineers,Inc.-Sunset�ommunity Plan SSIP- PW $212,704 $359,316 P 06/30/2015 Harrington Avenue NE Green Project Contractor:(012960)CH2M HILL ENGINEERS INC CAG-13-129 Department of Commerce-Street lights converted to LED lights- PW $500,000 $500,000 R 06/30/2015 2012 Energy efficiency grant(Rev.$500,000.00) CAG-13-132 Wa Traffic Satety Commission-Installation of Flashing beacons at PW $7,500 $7,500 R 06/30/2015 Cascade Elementary School Grant(Rev.$7,500) Data as of: 2/2/2015 3:07:24PM Printed: 2/2/2015 Page 2 of 3 \\RVAPP02\EdenReports\reports\SiteSpec\reMon\Linked Reports\CM\coMratts_expired.rpt Contracts Expiring from 1/1/2015 thru 6/30/2015 Contract No Descri tion P Dept Ong Contr Amt Current Amt Class Expiration , CAG-13-133 Wa Traffic Safety Cornmission-Installation of Flashing beacons at PW $15,000 $15,000 R 06/30/2015 McKnight Middle Schoal 6rant(Rev.$15,000) CAG-13-I34 Wa Traffic Safety Commission-Installation of Flashing beacons at PW $7,500 $7,500 R 06/30/2015 Honey Dew Elementary School Grant(Rev.$7,500) CAG-13-195 WSDOT-CommuteTripReductionTrensportationDemand PW $81,272 $81,272 P 06/30/2015 Management Implementation Agreement CAG-13-206 Center for Children&Youth Services-Suburban KC Council MOU Court $0 $0 M 06/30/2015 on Gangs Implementation Plan Contractor:(400038)CENTER FOR CHILDREN AND CAG-14-021 KPG,Inc.-Forecasting Development Traffic Impacts in North PW $24,543 $41,718 P 06/30/2015 Renton Contractor:(042772)KPG INC CAG-14-031 Integrated Aquatics-Cedar River Monitoriing 2014 for Cedar River PW $33,778 $41,056 P 06/30/2015 205 Project Contractor:(060581)INTEGRATEO AqUATICS CAG-14-049 State of Washington,Salmon Recovery Funding Board&Recreation PW $150,000 $150,000 R 06/30/2015 &Conservation Office-Project agreement to improve salmon Contractor:(1340)WASHINGTON STATE habitat CAG-14-068 CivilTech Engineering,Inc-Engineering support services for NE 31st PW $34,999 $34,999 P 06/30/2015 St Culvert Replacement Project Contractor:(016075)CIVILTECH ENGINEERING INC CAG-14-U69 Sun West Property Maintenance-Window Washingat City Hall- CS $11,300 $11,300 P 06/30/2015 Quarterly Cleaning Contractor:(07899815UNWEST PROPERTY MAINTENEANCE CAG-14-075 Widener&Associates-environmental services for 5 7th St& PW $11,734 $11,734 P 06/30/2015 Shattuck Av Intersection Project. Contractor:(091850)WIDENER&ASSOCIATES CAG-14-077 Reid Instruments-2014 Water Telemetry SCADA Upgrades for PW $56,320 $56,320 P 06/30/2015 Water facilities Contractor:(066450)REIO INSTRUMENTS --- —-- - ---- — , CAG-14-081 Universal Field Services,Inc.-Right of Way services for the Logan PW $18,425 $23,039 P 06/30/2015 ' Av N(N.Airport Way to N 6th St)Improvement Projects Contractor:(084350)UNIVERSAL FIELD SERVICES INC — - -- - Number of Contracts/Leases: 48 Expired Contract Amt: Payable $9,771,516 Receivable $5,727,359 Miscellaneous $0 DaW as of: 2/2/20I5 3:0724PM Printed: 2/2/2015 Page 3 of 3 \\RVAVP02\EdenReports\reports\SiteSpec\renton\�nked Reports\CM\contrads expired.rpt CITY OF RENTON COUNCILAGENDA BILL Q. C. 0 Subject/Title: Meeting: Annexation Sales Tax Credit REGULAR COUNCIL- 23 Feb 2015 Exhibits: Submitting Data: Dept/Div/Board: Resolution Administrative Services Staff Contact: Jamie Thomas, ASD Finance Director, x-6929 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ I Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ � City Share Total Project: $ SUMMARY OF ACTION: Each year by March 1st, the City of Renton must report annexation related costs to the State of Washington to request state sales tax credit funding to assist with annexation. RCW 82.14.415 provides that cities may impose sales and use tax as a credit against the state sales and use tax to provide for assistance with these annexation-related costs. This resolution certifies the actual net costs to serve the Benson Hill Annexation area for the State's previous fiscal year ended June 30, 2104, and sets the funding threshold for the State's next fiscal year starting July 1, 2015, and that the sales tax credit of one-tenth of one percent (0.1%) be continued during this period. STAFF RECOMMENDATION: Approve the resolution adopting the Annexation Sales Tax Credit. �- CITY OF RENTON, WASHINGTON RESOLUTION N0. ' A RESOWTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE CITY OF RENTON TO IMPOSE A SALES AND USE TAX AS AUTHORIZED BY RCW 82.14.415 AS A CREDIT AGAINST STATE SALES AND USE TAX, RELATING TO ANNEXATIONS. WHEREAS, state law authorizes the reallocation of the sales tax alre'ady collected by the state to be remitted to the City to assist with funding the costs of certain newly annexed areas; and WHEREAS, in accordance with Chapter 35A.14 RCW, the Council called for a special election to be held, at which election the question of annexation was presented to the voters of the Benson Hills Annexation Area; and WHEREAS, the notice of intention to annex was filed with the King County Boundary Review Board and subsequently approved; and WHEREAS, in accordance with Chapter 35A.14 RCW the annexation was put to a vote of the people in the annexation area; and WHEREAS, King County Elections certified that the annexation had been approved by voters; and WHEREAS, following a favorable vote on the annexation proposition, the Council adopted its Ordinance annexing said Benson Hill Communities Annexation Area effective March 1, 2008, an annexation area that has a population greater than ten thousand (10,000) people; and 1 RESOLUTION N0. I WHEREAS, the Council finds that the true and actual net costs to provide municipal ' ' services to the annexation area totaled Three Million Eight Hundred and Fifty-Five Dollars ($3,000,855) for the City's fiscal year 2013 and the State's fiscal year July 1, 2013, to June 30, 2014; and WHEREAS, the Council finds and determines that the projected net costs to provide municipal services to the annexation area exceeds Four Million One Hundred Thirty-Four Thousand Dollars ($4,134,000) for the City's fiscal year 2015 and the State's fiscal year July 1, 2015,to June 30, 2016; and WHEREAS, pursuant to RCW 82.14.415, the City is authorized, under the circumstances of this annexation, to impose a sales and use tax, with that tax being a credit against the state tax; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Council does hereby determine the threshold amount in providing municipal services to the Benson Hill Communities Annexation Area is Four Million One Hundred Thirty-Four Thousand Dollars ($4,134,000) and that a tax rate of one-tenth percent (0.1%) shall be continued during the State's fiscal year starting July 1, 2015, to assist the City in providing municipal services to the area. SECTION III. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this Resolution. 2 RESOLUTION N0. SECTION IV. This Resolution shall take effect and be in full force upon passage and I signatures hereon. PASSED BY THE CITY COUNCIL this day of , 2015. Jason Seth, City Clerk APPROVED BY THE MAYOR this day of , 2015. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1661:2/17/15:scr 3 � CITY OF RENTON COUNCIL AGENDA BILL �� . Subject/Title: Meeting: Ordinance Amending RMC 1-3-3 REGULAR COUNCIL - 23 Feb 2015 Exhibits: Submitting Data: Dept/Div/Board: Ordinance Cit Attorne Y Y Staff Contact: � Garmon Newsom II, x6487 Recommended Action: Refer to Public Safety Committee Fiscal Impact: Expenditure Required: $ I Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ I City Share Total Project: $ SUMMARY OF ACTION: This ordinance is necessary to amend RMC 1-3-3, Nuisances, to clarify the concepts of and application of notice, nexus, what constitutes an emergency, and the presumption of knowledge. STAFF RECOMMENDATION: Adopt the ordinance amending RMC 1-3-3. CITY OF RENTON,WASHINGTON ORDINANCE N0. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 1-3-3 OF CHAPTER 3, REMEDIES AND PENALTIES, OF TITLE I (ADMINISTRATIVE) OF THE RENTON MUNICIPAL CODE, BY CLARIFYING AND UPDATING NUISANCE DEFINITIONS AND REGULATIONS. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Subsection 1-3-3.A, Purpose, of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows: A. Purpose: Unlawful, unkempt, unsafe, unsanitary, improperly maintained premises, properties, sidewalks and easements, premises where illegal and/or code violating conduct occur, and nuisances and chronic nuisance properties within the City, create potentially grave habitability, health, safety, sanitation, and welfare concerns for the City, its residents and guests, and for the value and economic well-being of the premises and properties and premises and/or property owners in Renton. These nuisances are a financial burden on the City because repeated calls for service, complaints or requests for investigations and/or inspections of suspected nuisances require the time and resources of the City administration, the Renton Police Department, the City Attorney Department and the court. Therefore, it is the purpose and intent of the City, in enacting this Chapter, to ameliorate nuisances and hold those persons responsible criminally and financially accountable. 1 ORDINANCE NO. I The purpose of this Chapter is to provide the City's representatives with the necessary powers to prevent, remedy and/or abate nuisances and to charge those responsible for the abatement costs. This Chapter is a reasonable and � proper exercise of the City's police power with a rational relationship toward fosterin� or preservin� the public peace, safetv, health, morals or welfare . , . �� ,o ��r,� �,o o -,a oo� /��GG1\� and it shall be liberally construed to effect this purpose. This Chapter's remedies are not exclusive and remedies available under federal, state or local law may also apply. Consistent with RCW 35.80.030(7) (entitled Permissible Ordinances — Appeal), the City of Renton is (a) prescribing minimum standards for the use and occupancy of dwellings throughout the municipality-e�-se��, (b) prescribing minimum standards for the use or occupancy of any building, structure, or premises used for any other purpose, (c) preventing the use or occupancy of any dwelling, building, structure, or premises, that is injurious to the public health, safety, morals, or welfare, and (d) prescribing punishment for the violation of any provision of such ordinance. Renton's authoritv includes but is not limited to RCW 35A.21.160 which �rants to code cities "all of the powers of which anv citv of anv class mav have" and RCW 35.22.280(30) which permits a city to declare and abate n�isances, and to impose fines upon those responsible for nuisances. SECTION II. Subsection 1-3-3.B.1, "Abate", of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows: 2 ORDINANCE N0. 1. "Abate" means to clean, eliminate, remove, repair or otherwise remedy a condition that amounts to a nuisance under this Chapter by such manner, means, and to the extent as an Administrator or law enforcement officer determines is reasonably necessary to protect the general health, morals, safety and welfare of the City of Renton, and/or its citizens or�uests. SECTION III. Subsection 1-3-3.B.4, "Calls for service", of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows: 4. "Calls for service" means calls or communications to 911, including but not limited to Valley Communications, and/or calls or communications directly to the Renton Police Department or one of its officers, or the viewing of an offense by an officer. Calls for service, as that term is used in the definition of "chronic nuisance premises," does not include incidents that have no nexus to or that are unrelated to the chronic nuisance premises, its resident(s), owner(s), guests, patrons, or calls for general information. SECTION IV. Subsection 1-3-3.B.5.b, of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows: b. Any action against a "chronic nuisance premises" and/or its owner, managing agent or person in control for a violation under ��;o� RMC 1-3-3.B.5.a.i ^f�h" �^�+'^� does not preclude the use of those nuisances or criminal activities to find a violation of�seE� RMC 1-3-3.B.5.a.ii or iii e#-�i�s �ec�+e�►; and a violation under s�see�ier; RMC 1-3-3.6.5.a.i and or ii e#�I�+s / �ee�ie�does not preclude the use of those nuisances or criminal activities to find 3 ORDINANCE N0. a violation of ��, RMC 1-3-3.B.5.a.iii as long as all of the nuisances or criminal activities occurred during the applicable time period. If anv of the incidents that make up a "chronic nuisance" constitute a criminal offense, the incident mav be char�ed separatelv as a criminal offense. SECTION V. Subsection 1-3-3.6.6, "Criminal violation", of Chapter 3, Remedies and Penalties, of Title I (Administrative)of the Renton Municipal Code, is amended as follows: ' „ ,. 6. Criminal violation means an violation unishable under RCW Y P 9A.20.021(2) or (3) rnn.,.,�......�...,. � .,+,,.,,-„� f,,. .. ..,�+*�,� i��i., 1 1�QA ..a , , "c�., :*,- .,+i.,., :.-+� ., � �,,.,,.,c+,,. ., .,,�,,.� SECTION VI. Subsection 1-3-3.6.10, "Drug-related activity", of Chapter 3, Remedies and Penalties of Title I Administrative of the Renton Munici al Code is amended as follows: , ( ) p , 10. "Drug-related activity" means any activity at a premises that violates Chapter 69.41 RCW (Legend Drugs), Chapter 69.50 RCW (Uniform Controlled Substances Act), Chapter 69.51A (Medical Marijuana) or 69.52 RCW (Imitation Controlled Substances), Chapter 69.53 RCW (Use of Buildings for Unlawful Drugs) or any applicable federal, state or local law regulating the same general subject-matter, , �*^ ^*'••^ ��*� ^ � '��,�*��, ^�'^�' SECTION VII. Subsection 1-3-3.6.11, "Emergency", of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows: 11. "Emergency" means any situation which an Administrator or law enforcement reasonably believes requires immediate action to prevent or eliminate an immediate threat to public health, morals, safety, or welfare of 4 ORDINANCE N0. persons or property in the City of Renton, or to evaluate a condition immediatelv after a life-threatenin�or actual loss of life situation has occurred. SECTION VIII. Subsection 1-3-3.B.13, "Gross misdemeanor", of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows: 13. "Gross misdemeanor" means any criminal violation punishable under RCW 9A.20.021(2), ^ �� ^*'.,^ °�*� ^ � �^-^,{*^-^ ^-+ �+ SECTION IX. Subsection 1-3-3.B.17, "Misdemeanor", of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows: 17. "Misdemeanor" means any criminal violation punishable under RCW 9A.20.021(3), .,� ,� ,. .,+�..� ;�*� „ .- �,�.,,..F*,,.., .,,,,,a SECTION X. The first sentence of subsection 1-3-3.B.19, "Nuisance", of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows: 19. "Nuisance" (alse r��er��d �e—ne�cf�us or "nuisance violation") means but is not limited to: SECTION XI. Subsection 1-3-3.6.19.d, of Chapter 3, Remedies and Penalties, of Title I � (Administrative) of the Renton Municipal Code, is amended as follows: d. Violation of any section of the RMC identified as unlawful and/or a nuisance under Development Regulations (RMC Title IV), Finance and Business Regulations (RMC Title V), Police Regulations (RMC Title VI), Health and Sanitation (RMC Title VIII), Public Ways and Property (RMC Title IX), Traffic (RMC 5 ORDINANCE NO. Title X), or public health or morals ordinance or criminal law, ^� ;*��^+'„o�'�+� I, � �e.e-,��,,.-, ..a.,a. , SECTION XII. Subsection 1-3-3.6.19.e, of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows: e. Anything defined by RCW 7.48.140 (Public nuisances enumerated), Chapter 7.48A RCW (Moral nuisances), or which constitutes a misdemeanor under RCW 9.66.010 (Public nuisance) or RMC 6-18-11 (Breach of the Public Peace), ^ �*^ ^*'�•^ ��+� ^ � �^�^,f+^�^ ^�'^�'; SECTION XIII. Subsection 1-3-3.B.19.g.iii, Dumping in Waterways, of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows: iii. Dumping in Waterways: Any violation of RMC 6-14-10 (Litter in Lakes and Fountains), WAC 332-30-117.6 (Waterways), WAC 332-30-139.3 (Marinas and moorages), WAC 332-30-163.9, 10 and 13 (River management), WAC 332-30-166.1 and 2 (Open water disposal sites), WAC 332-30-171.4 (Residential uses on state-owned aquatic lands), or any dumping of materials, waste, chemicals, or other substances in or near waterways, ,� �+ �"��^^+'.,��+� C'... �,`'e..f*e. .,,��.�. , SECTION XIV. Subsection 1-3-3.6.22, "Person in control", of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows: 22. "Person in control" means any person who possesses;or has control over the premises, or who is responsible for creating, maintaining or permitting 6 ORDINANCE N0. the nuisance, whether as owner, tenant, occupant, or otherwise. There may be more than one person in control for purposes of this Chapter. ("Possess" in this context means to live in, or stay at a premises, and/or to literally possess or have their name on a title, deed, mortgage or an agreement related to the premises.) If the person in control is not the le�al owner, the person in control and owner are both iointly liable for anv chronic nuisance. Both the owner and person in control are subiect to the provisions and remedies of this Chaoter. Application of this Chaqter a�ainst one partv does not preclude application to another partv who is an owner or person in control of a chronic nuisance premises. There is a presumption that a person in control is aware of or has knowled�e of the condition at a premises as well as whether there are anv nuisances or chronic nuisances at the qremises. This presumption mav be rebutted bv substantiated proof of a serious incapacitatin� health concern or serious mental defect. SECTION XV. Subsection 1-3-3.6.27.a, of Chapter 3, Remedies and Penalties, of Title 1 (Administrative) of the Renton Municipal Code, is amended as follows: a. Which has been damaged, or is decaying or falling by: i. Any cause including but not limited to fire, uncommon neglect, water, weather, or earth movement, �eneral disrepair, instabilitv, structural defects, defects increasin� the hazards of fire, accidents, or other calamities, inadequate ventilation and uncleanliness, inadequate electrical, natural �as, water or sanitarv facilities, inadeauate draina�e, overcrowdin�, and 7 ORDINANCE NO. ii. Which is not fit for occupancy, or iii. Due to other conditions which are inimical to the health and welfare of the City of Renton's residents. SECTION XVI. Subsection 1-3-3.6.27.f, of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is deleted in its entirety. SECTION XVII. Subsection 1-3-3.C.1, of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows: 1. In control of a premises to permit, suffer, maintain, carry on or allow upon such premises or any portion of the premises�4ae�ee#: a. A nuisance; or b. A chronic nuisance premises. 'f +'�^ ^ ^^*�^' �� ^^* *'�^ ..a . „a�„� .,f+�,�� r�..,.,*,,. n.,.,i,,.-,+:,,.. .,f+�.�� t,.,.,�,,. ., .,�+ .. SECTION XVIII. Subsection 1-3-3.D, Prosecution and Penalties, of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows: D. Prosecution And Penalties: When an Administrator or law enforcement officer in consultation and with the approval of �the City Attornev's Office �ef determines that a nuisance, chronic nuisance, or chronic nuisance 8 ORDINANCE N0. premises exists, . .. ,,..'��that also constitutes criminal conduct has occurred or is occurring, the City may issue a criminal citation to the person in charge of the chronic nuisance property and or to any person involved in the chronic nuisance or nuisance. " *'�� ^^��^� '� �"�-^� �� `_ ��..... +w� ewner ��, r•*., � �a �*„ * *„ *•�., *�.,, . .. . � i r c c i cT6 i�v a�a a c ccri��cv—rrvcir�--crrrvmTci� l.-,�,,.,I .,.. �L.., -,.d.J.�,�.- .,., f�l., ..,:�L, +h�, V�.... I^.,.�.,*.. A«.,�.... -.b. ...,.,`..� ..., �#� ..,...,,.�€e ^�' f;'^ ,' �"^ _ �o�.-:��r�enTSr+n E#�aa-ge. The City prosecutor's approval shall not be an element of the offense or a basis for appeal. 1. The City may issue a criminal citation when appropriate, including but not limited to the following circumstances: a. When an emergency exists; or b. When a chronic nuisance occurs; or c. When the nuisance cannot be quickly remedied by voluntary correction; or d. When the person in charge knows or reasonably should have known that the nuisance violates a City rule, regulation or ordinance; or e. The person in charge refuses to communicate, cooperate with the City in correcting the nuisance, or is unavailable to the City-; or f. When a nuisance that constitutes a crime has occurred or is occurrin�. 9 ORDINANCE N0. 2. The violation of any of the provisions listed above is a misdemeanor and may result in criminal prosecution in addition to possible administrative or civil penalties or costs. 3. Each such person shall be guilty of a separate offense for each and every day during any portion of which any violation of any provision of the RMC is committed, continued, or permitted by any such person, and such person shall be punished accordingly and to the full extent of the law. a. The first criminal violation shall have a mandatory minimum sentence of five (5) days in jail without the option of electronic home detention, and the minimum penalty for the first violation shall be five hundred dollars ($500), not including costs, court costs, fees, and assessments; however, if such person brings the property into full compliance as determined by the prosecutor, the court shall have the authority, at the prosecutor's request, to impose a deferred or suspended sentence in lieu of the mandatory minimum sentence of five (5) days in jail; b. The second criminal violation shall have a mandatory minimum sentence of fifteen (15) days in jail without the option of electronic home detention, and the minimum penalty for the second violation shall be six hundred twenty-five dollars ($625), not including costs, court costs, fees, and assessments; c. The third criminal violation for any individual shall have a mandatory minimum sentence of thirty (30) days in jail without the option of 10 ORDINANCE N0. electronic home detention, and the minimum penalty for the third violation shall be seven hundred fifty dollars ($750), not including costs, court costs, fees, and assessments; and d. All other criminal violations shall have a mandatory minimum sentence of forty-five (45) days in jail without the option of electronic home detention, and the minimum penalty shall be one thousand dollars ($1,000), not including costs, court costs, fees, and assessments. 4. Penalties Against The Person In Control: A person in control of a premises, includin� but not limited to landlords, propertv owners, business owners, and oroQertv mana�ers, shall ensure that +�-the premises, rental or leased property is not used for criminal conduct. The failure to eliminate or prevent chronic criminal conduct or chronic criminal use of a premises committed by a tenant, guest, owner or a person in charge on premises may result in a criminal citation to the owner and/or person in control. A person in control a premises is presumed to know what is occurrin� in, on, or around the premises. Additional notice is not repuired. However, if a person in control is notified by the City or by law enforcement that criminal conduct has occurred on the premises, the person in control shall take reasonable steps to reduce the likelihood that criminal conduct will reoccur on the premises. a. When possible, notification should include the following: i. The name and address of the person in control; 11 ORDINANCE NO. ii. The name er--�a�►es of any t�ie persons�#a-wefe responsible for the nuisance; iii. The day(s) of the nuisance; iv. The street address or other description sufficient for identification of the premises or property upon or within which the nuisance has occurred or is occurring; and v. A concise description of the nuisance and a reference to the violated law, ordinance, rule or regulation. vi. A failure to take reasonable steps shall constitute nuisance. �..,.- .,� �,..,,.� ., .,�,�„ � ., *ti-,* ,. -,� ,. .,a,,,.+ �,.,� „ .,,a „ *�.,, . ..*-,� ., ,,.�„ s. ��„*,,.� ;� aee.,..ea ., .,;a„a ,.,�,,,.. ;+ ;� ,,.,��., � ,ea „ ,ea k� .+'f'.,.J '1 +„ *L,., I-.�� L / 1 I .�I ..� ,��n;,;�.�,T�;,--«„r,a��Rr�own a�dres� e �he�er�ennTin �hars�� I. 1+vL.Mll L�e � m�rrinrr�n r f�r� . � .,1� -.�.. ..r .d • i i i �...........� ...........�Tv�-v� fiv ��.1 I�'��e� {i+r fAr�iir�+ 4�...�4 �... .,.,.�.,..1 +.,.. /1A1 ., �11� f.,. < <, *L,�* L.�..., ., .�,.J �, �� .,I��.�.,., -. i �,.,e L,��.,a�ea -,...,1 e��.l,+., /�4n1 a-,., .. .,.J . f.,��.*�.,� /1n1 .,. .,,.,.e ��II� f.,. i .-�..,:.-� +4.-.+6..,..�, .,��..e..l .,..,..�.-*.,I��.�...' -,.,..*....,I.,e 11 71 ........+h .,.,.�.,.d. .,.,.d 12 ORDINANCE N0. �;�. .$f«r Q��r��2n� ne�ise ��"—ap /��min�s�ra�er ef �r^�.� o..f�.,-,,...,,,.,+.,f�,,..,. +�b. It shall be an affirmative defense that the person in control must plead and prove beyond a preponderance of the evidence that (a) the person has taken reasonable steps to reduce the likelihood that criminal conduct will occur in or on the premises or rental housing or property, as or consistent with the conditions provided in s�sec-�is�-RMC 1-3-3.F.8 ^{ *��Re�, or (b) had no knowledge of, was not in contempt of court, and will immediately abate any such nuisance that may exist. SECTION XIX. Subsection 1-3-3.F.1, Applicability, of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows: 1. Applicability: After a conviction or finding of guilt for a violation of this Section of the code or any criminal RCW or RMC code, the City of Renton may abate or request that the person in control abate the premises. The conviction or finding of guilt is sufficient to satisfy due process requirements and to establish that a nuisance+s exists or has occurred at the referenced premises. SECTION XX. Subsection 1-3-3.F.5, Voluntary Abatement Agreement, of Chapter 3, Remedies and Penalties, of Title I (Administrative) of the Renton Municipal Code, is amended as follows: S. Voluntary Abatement Agreement: It is a contract between the City and at least one (1) person in control where such person agrees to abate the 13 ORDINANCE N0. nuisance within a specified time and according to specified conditions, in exchange, if successful,for not having a nuisance or criminal action initiated. SECTION XXI. This ordinance shall be effective upon its passage, approval, and thirty (30) calendar days after publication. PASSED BY THE CITY COUNCIL this day of , 2015. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2015. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD:1851:12/4/14:scr 14 CITY OF RENTON COUNCIL AGENDA BILL � . e , Subject/Title: Meeting: High School Golf Teams- Fee Waiver REGULAR COUNCIL- 23 Feb 2015 Exhibits: Submitting Data: Dept/Div/Board: High school requests Community Services Fee Waiver Request form Staff Contact: Kelly Beymer- ext. 6617 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ 11,900 Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ I City Share Total Project: $ SUMMARY OF ACTION: Authorize a fee waiver for green fees and driving range fees at Maplewood Golf Course associated with the Renton, Lindbergh, Hazen and Liberty High school golf teams. This supports the continued reciprocal facility use through the Recreation Division, Community Services Dept. The Maplewood Golf Course requires community service involvement from the golf team members which includes; repairing fairway divots and ball marks on the greens, picking up garbage in the range and on the golf course, and sanding and seeding tee boxes and fairways. � STAFF RECOMMENDATION: Approve fee waiver for Renton, Hazen, Lindbergh and Liberty High Schoo) golf teams for the 2015 season. CITY OF RENTON �S Y CjS' �'�> ♦ i 4 '��TO� COMMUNITY SERVICES DEPARTMENT FEE WAIVER OR REDUCTION REQUEST Fee Waiver and/or Reduction requests will be submitted for approval to the City Council via the Community Services Committee. Name of Group: Renton, Lindberah, Hazen and Libertv Hiqh School Golf Teams Group Contact Person: Loren Kroastad (Libertv) Contact Number: 425-437-4807 Brian Kaelin (RSD) 425-204-2423 Date of Event: Auq. 24, 2015 —Oct. 31, 2015 Number in Party: 48 Location: Maplewood Golf Course Type of Event: Hiqh School Golf Teams —qractice and matches Staff Contact Name/Telephone: Kellv Bevmer—430-6617 or Mike Toll ext. 6805 What is the total cost of the rental and applicable fees? Approx. $11.900 What is the cost of the fee waiver or reduction requested? $11,900 Describe event and explain reduction or waiver of fees: To promote qolf in the Renton/IssaQuah school districts and continue the relationship befinreen hiqh schools and the Communitv Services Dept. i.e.. inter-local aareement throuQh the Recreation Division. In addition, qolf course staff coordinates communitv service involvement with approved teams to assist the qolf course with repairinq divots, pickinq up qarbaQe, and sandinq and seedinq of fairwavs and tee boxes. Staff Recommendation: Approve fee waiver for Renton, Lindberqh, Hazen and Libertv Hiqh School qolf team for their 2015 - 16 season. H/Golf/Manager/Agenda-Committee-Issue-parkboard/fce waiver requcst hs summerl2 �� DEPARTMENT OF LEARNING AND TEACHING � � �� ATHLETICS OFFICE SCHOOL DISTRICT 425.204.2423(phone) 425.204.2327(fax) January 4, 2015 Maplewood Golf Course Attn: Kelly Beymer 4050 Maple Valley Highway Renton,WA 98058 To Whom It May Concem, Hazen, Lindbergh, and Renton High would like to use the Maplewood Golf Course as their home course for the 2015-2016 WIAA golf season. Renton School District teams have used the Maplewood facility for the past several years as part of the reciprocal agreement between the District and the City, and we would like to continue this partnership. We feel that the use of this facility promotes the sport of golf to our student-athletes and ultimately benefits all parties. The first practice for the 2015-2016 season is scheduled for Monday,August 24th and we are requesting similar practice arrangements as we've had in the past. Requested match dates for Seamount League matches are as follows: 1. Tuesday, September 15�- Highline-Evergreen-Tyee vs. Hazen 2. Tuesday, September 22nd- Highline-Evergreen-Tyee vs. Renton-Lindbergh 3. Thursday, September 24th- Foster vs. Renton-Lindbergh 4. Tuesday, September 29�'- Renton-Lindbergh vs. Hazen � ��E�C��z��-nui�: :.,. Da.,r.... i ;.-.,1L,o...l, 6. Tuesday, October 6�- Kennedy vs. Renton-Lindbergh 7. Thursday, October R`h- Foster vs. Haz_en 8. Tuesday, October 13th- Kennedy vs. Hazen 9. Thursda October 15th- Hazen vs. Renton-Lindber Y, � Please let me know whether or not the proposed practice arrangements/match dates will work ASAP. If you have any questions or concerns as you review this information please feel free to contact my office at 425-204- 2423. 'Thank you for your consideration and we'll look forward to hearing back from you. Sincerely, Brian Kaelin Brian Kaelin Director of Athletics Renton School District 425-204-2423 brian.kaclin'a rcntonsch��ols.us Launching Learning to Last a Lifetime 300 Southwest 7th Street, Renton, Washington 98057-2307�p.425.204.2423 � f.425.204.2327 www.rentonschoo/s.us RE_ N N .� �, � ( J J� \ U A H Liberty High School Q 16655 SE 136th, Renton, WA 98059 � SCHOOL DISTRICT 411 phone: (425)837-4800 • fax: (425)837-4905 '' www.liberty.issaquah.wednet.edu Josh Almy,Principal • Sean Martin,Assistant Principal • Erin McKee,Assistant Principal January 15, 2015 Maplewood Golf Course Attn: Kelly Beymer City of Renton 4050 Ma le Valle H P Y �'Y Renton,WA 98058 To Whom It May Concem: The Liberty High School Girls Golf program is again requesting the use of Maplewood Golf Course as their home course for both practices and matches for the 2015 spring season. The season begins on March 2, 2015 and ends officially on May 28 of 2015. In the past, Liberty High School and Maplewood Golf Course have partnered this way and have done so for several years. We at Liberty feel very fortunate to have access to such a beautiful and well-managed course and aze excited to continue the partnership. Michelle Warlick will again be coaching our Girls Golf team and is excited to continue the relationship with Maplewood. She and I both feel that the use of Maplewood as our home course provides us with so many benefits, one of the most important being the proximity to our school so that our athletes can travel to and from the course in a timely and safe manner. Liberty High School and the Issaquah School District are very much appreciative of the opportunity to partner with Maplewood Golf Course. The experience that our student-athletes gain by practicing and competing at this facility is extremely valuable and we thank you for your consideration. Thank you for your time. Sincerely, Loren Krogstad Athletic Director Liberty High School (425)837-4807 kroastadl'a.i�saquah.��ednet.edu CITY OF RENTON COUNCIL AGENDA BILL �. C r Subject/Title: Meeting: Cedar River Gabion Repair- Retention Pay REGULAR COUNCIL - 23 Feb 2015 Application Exhibits: Submitting Data: Dept/Div/Board: Notice of Completion Community Services Staff Contact: Todd Black, x-6571 Recommended Action: Council concur Fiscal Impact: Expenditure Required: $ 10,398.50 Transfer Amendment: $ N/A Arrrount Budgeted: $ 295,620.28 Revenue Generated: $ N/A Total Project Budget: $ 295,620.28 City Share Total Project: 12.5% of total project $ funding SUMMARY OF ACTION: The Community Services Department submits CAG-14-100, Cedar River Gabion Repair, for release of retainage. Work was started on July 31, 2014 and was completed on September 15, 2014. The contractor, Jansen, Inc., completed the terms of their contract by repairing approximately 400 linear feet of rock filled gabions along the Cedar River. STAFF RECOMMENDATION: Approve the project, and release the retained amount of$10,398.50. All required lien releases have been obtained. Q,STATg ,�0 �.e. O: 4. t � � . �7 �H'� taes�y NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 600 039 614 Date: 10/30/2014 Name&Address of Public Agency Department Use Only City of Renton Assigned to: 1055 S. Grady Way Renton,WA 98057 Date Assigned: UBI Number: Notice is hereby given relative to the completion of contract or project described below Project Name I Contract Number I Job Order Contracting Cedar River Gabion Repair CAG-14-100 ❑ Yes ❑x No Description of Work Done/Include Jobsite Address(es) Replace flood damaged rock-filled gabions along the Cedar River/Cedar River Trail. FEMA Disaster No. 1818-DR-WA. Federatly funded road transportallon project? ❑ Yes � No Contractor's Name Telephone Number Affdavit ID* Jansen Inc. I 360-384-4720 I538581 Contractor Address 2110 Buchanan Loop Ste. 1, Ferndale, WA 98248 If Retainage is Bonded,List Surety's hame(or attach a copy) Propel Insurance Surety Agent's Address 1201 Pacific Ave., No. 1000, Tacoma,WA 98402 Date Contract Awarded Date Work Commenced Date VVork Completed Date Work Accepted 7/15/2014 I 7/31/2014 I 9/5/2014 I 9/15/2014 Contract Amount $ 175,730.00 Additions (+ ) $ 32,240.00 Liquidated Damages $ 0.00 Reductions (- ) $ Amount Disbursed $ 217,328.65 Sub-Total $ 207,970.00 Amount Retained $ 10,398.50 Amount of Sales Tax Paid at 9•5% (1 f various rates apply,please send a breakdown) $ 19,757.15 TOTAL $ 227,727.15 TOTAL $ 227,727.15 NOTE: These two totals must be eqiral Please List all Subcontractors and Sub-tiers Below: �Subcontractor's Name: �UBI Number: (Required) �Affidavit ID* I Ronald T. Jepson &Associates I 602 679 688 I 537939 I � I � � � I I � 1 � � � I � I F215-038-000 07-2012 REV 31 0020e(07/06/12) Continued on page 2 Please List all Subcontractors and Sub-tiers Below: Subcontractor's Name: �UBI Number: (Required) �Affidavit ID* � I I I � � I I � I I � � � I � � � I I I � � I � � I I � I � � I I � I I � I I � I � � � � � � I � � I I � I � � I � � I I I I � I Comments: Contact IrTame: Todd Black Title: Cap Imp Coordinator Email Address: tbiack@rentonwa.gov Phone Number: azs-aso-ss�� Note:The Disbursing Officer must submit this completed notice immediately after acceptance of the work done uader this contract. NO PAYMENT SHALL BE M.aDE FROVI RETAINED F[JNDS until receipt of all releasc certiticates. Affidavit ID*-Pro��ide known ones at this time.No LNI release will be granted until all affidavits are completed. Submitting Form:Please submit the completed form to all three agencies befow.For a faster response,please submit by e-mail. �Washington State �yyashington SWte �r Washington State Department of Revenue : �. Department of Labor and Industries 1� Employment Security DepaRment Public Works Section " �`� Contract Release �r_Registration,Inquiry,Standards 8. PO Box 47474 PO Box 44274 Coordinatlon Unit Olympia WA 985047474 Olympia,WA 98504-4272 PO Box 9046 (360)725-7588 (360)902-5772 p� FAX(360)664-4159 FAX(360)902-6897 (0)910 9450 507-9046 PWC@dor.wa.gov ContractRelease@Ini.wa.gov Fax(360)902-9287 p ublicworks@esd.wa.gov For tax assistance or to request this document in an alternate format,visit http://dor.wa.gov or call 1-800-647-7706. Teletype(TTY)users may call(360)705-6718. F215-038-000 07-2012 REV 31 0020e(07/06/12) CITY OF RENTON COUNCIL AGENDA BILL �� f� V Subject/Title: Meeting: 820 Building Demolition Project Closeout—3 REGULAR COUNCIL- 23 Feb 2015 Kings Environmental, Inc. (CAG 13-212) Exhibits: Submitting Data: Dept/Div/Board: Issue Paper Public Works Final Pay Estimate ' Notice of Completion of Public Works Contract Letter of Physical Completion Staff Contact: Certification for Release of Contract Retainage �onathan Wilson, Airport Manager, extension 7477 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ 291,699.73 Transfer Amendment: $ Amount Budgeted: $ 522,433 Revenue Generated: $ Total Pro'ect Bud et: 522 433 Ci Share Total Pro'ect: 291 699.73 1 g $ , tY 1 $ , SUMMARY OF ACTION: The 820 Building Demolition Project was completed on September 12, 2014.The original contract amount was $277,490.90, including sales tax.The final contract amount, including all change orders was$291,699.73.This project was funded under the Airport CIP 820 Building Demolition Project (422.725092.016.594.46.63.000), with a 2014 adjusted budget of$522,433. STAFF RECOMMENDATION: Approve the completion of the 820 Building Demolition Project and release the retainage, in the amount of$13,319.62,to 3 Kings Environmental, Inc. (CAG 13-212), pending receipt of retainage release letters from the state. PUBLIC WORKS DEPARTMENT p ��0� .��. M E M O R A N D U M DATE: February 10, 2015 T0: Ed Prince, Council President Members of the Renton City Council VIA: Denis Law, Mayor FROM: Gregg Zimmermal4�!F�dministrator STAFF CONTACT: Jonathan Wilson (extension 7477) SUBJECT: 820 Building Demolition Project Closeout—3 Kings Environmental Inc. (CAG-13-212) ISSUE: Should the Council app�ove the completion of the 820 Building Demolition Project and release the retainage in the amount$13,319.62,to 3 Kings Enviro�mental, Inc., pending receipt af retainage release letters from the state? RECOMMENDATION: Approve the completion of the 820 Building Demolition Project and release the retainage in the amount of$13,319.62 to 3 Kings Environmental, Inc. (CAG 13-212), pending receipt of all required documentation. BACKGROUND: On April 7, 2014,the City awarded the contract for demolition of the 820 Building under the 820 Building Demolition Project to 3 Kings Environmental, Inc. (CAG 13-212) in the amount of$277,490.90. Change Order 1 was issued on June 26, 2014 in the amount of$11,932.76 to add removal of asbestos tile from the 2"d floor of the building. Change Order 2 was issued on October 7, 2014 in the amount of$2,276.07 for additional perimeter fencing to provide access to the gas meter at the adjacent hangar building. The total cont�act amount, including both change orders is$291,699.73. Ed Prince,Council President Members of the Renton City Council , Page 2 of 2 ' February 10,2015 Work completed includes the demolition of the 820 Building, excavation and installation of crushed rock and installation of a new perimeter fence. The work was physically I completed on September 12, 2014. The project was funded under the Airport CIP 820 Building Demolition Praject (422.725092.016.594.46.63.000),with a 2014 adjusted budget of$522,433. cc: DougJacobson,Deputy PW Administrator—Transportation Josef Harnden,Transportation Admfnlstrative Secretary h:\file sys\ai�-airport,transportation services division\03 projects\01 tasks\agenda bills\2015 agenda bills\ag bill- closeout 3 kings envio�for 820 bidg\issuepaper-closeout 3 kings enviro contract.doc . �,+ �, TO: FINANCE DIRECTOR FROM: AIRPORT MANAGER COIVTRACTOR: 3 Kings Environmental Inc CONTRACT N0. CAG 13-212 ESTIMATE NO. 5 FIl�'AL PROJECT: 820 Building Demolition DA7'E: November 18,2014 1. CONTRACTOR EA.RMNGS THIS ESTIMATE $39,542.97 2. SALES TAX @ 9.5% $3,756.58 3. TOTAL CONTRACT AMOUNT THIS ESTIMATE $ 43,299.55 4. EARNINGS PREVIOUSLY PAID CONTRACTOR $215,507.01 5. * EARNINGS DL1E CONTRACTOR T�IIS ESTIMATE $37,565.82 6. SUBTOTAL-COMRACTOR PAYMENTS $253,072.83 7. RETAINAGE ON PREVIOUS EARNINGS $11,342.47 8. ** RETAINAGE ON EARMNGS THIS ESTIMATE $1,977.15 9. SUBTOTAL-RETAINAGE $13,319.62 10. SALES TAX PREVIOUSLY PAID $21,550.70 i l. SALES TAX DLTE THIS ESTIMATE $3,756.58 12. SUBTOTAL-SALES TAX $25,307.28 * (95%xLlNE1) ** (RETAINAGE: GRAND TOTAL: $291,699.73 FINANCE DEPARTMENT ACTION: PAYMENT TO CONTRACTOR(Lines S and 11): ACCOLTNT 422.725092.016.594.46.63.000 $41,322.40 $41,322.40 RETAINED AMOUM'(Line 8): ACCOUNf $1,977.15 TOTAL THIS ESTIlvIATE: $43,299.55 CHARTER'116,LAWS OF 1965 CITY OF I2ENTON CERTIFICATION I,THE UNDERSICNEU 00 HEREBY CERIIFY UNDER PENAITY OF PERJURY,iHAT THE A+ATERIAI.S HAVE BEEN FURNiSHED,THE SERNCES RENDERED OR iHE LA80R PERFORMED Il5 DESCR BEO HEREIN,ANO TkAi THE CWN IS A JUST,DUE AND t1NPND OBUGATION AGP1N51 THE CIiY OF RENTON,AND THAT I A�1 Al1THORIZED r0 AUiHENTICAtE AND CERfIFY�D SAfD CUUM S�GNED. � �(�/.�� CJ l✓1�L�'e--✓ l • . , �� LI!C��O�� Il:ll.�i.f��Y�� ...I . 8351 , �K K��@ �� U a " � P_0.8ox 280 I Battle Ground,VJA 98GOd X E117JLTOrilllCtitQC,711C. (360)666-5464 � I e'�'- enton �e Renton Alrpart Bldg 620 Demo � To City af R 6i6 W Perimet�r Rd. 6i6 W Perlmeter Rd. . Un�t A King Co. 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',r h '�!-�+.'" ..f:.��,��1 ��'-� r� a� `a?t `Y. 1' _ ,.�ti,4 � Yt , r �'!.^ e. 1 }T ��' , �� yv. f"a-� .1' �i'1. ..v.¢.., J �1 ; �. •')%-4' W7`� `� . ,Lft::':.;�S�t C"1. I,. :i.,.� �J4rYi''^.r�:. � �r � � ❑ OTIgiRB� � ❑ Revised# .y �Ol� /HY NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: 01/1M2015 Contractor's UBI Number: 601705284 '�- N�&�1Vlatlin'�g A.dd eas of�Pntilic�Agency��; "�-�- ?lepa"r_muent�,iTse OWy -�`�'�' �`.#�� ___ C:ity ot ttenton Assigned to: Attn: Natalie Wissbrod 1055 S Gradv Wav, Renton WA 98057 Date Assigned: UBI Number: Notice is hereby given relative to dre complenon of contract vr project described below Project Name ( Contract 1Vumber ( Job Urder S.;ontracting Renton Airpart 820 Building Demolitlon CAG-13-212 ❑ Yes [�No Uescription of Work Donellnclude Jobsite Address(a) Demolish the 820 building, grade crushed rock after demolition and maiic utility stubs. Federall,y funded trsnsportatioa project'! ❑ Yes � No (if yes,provide Contract Bond Statement below) Contractor's Name E-mail Address Aft�davit Tll* 3 Kings Environmental Inc (smiklos@3kingsinc.com I538054 (;ontractor Address Telep6oue# PO Box 280,Battieground WA 98604 �360-88T�464 lf itetainage is not withheld,please select one of the following and List Surety's 1Vame�c Bond 1Vnmber. ❑ Retainage Bond ❑ Contract/Payment bond(valid for federally fi,nded transportation projects) Nazne: �Bond Number: llate Contract Awarded Uate Worl�(;ommenced Date Work Completed Uate Work Accepted 04/07/2014 I04N 5/2014 I09/12/2014 I09/12/2014 a�� r=,►.reea:.�tas�iu:�x, -stieaY"= � ;e'.s� ,��;'a� •� �,-.. ��.r,_,�,•,,y:..�<__ - ,r-. '�^' '-,i �•'�.j . �. -__ �-_•-• R'R.�g'��b4bn��4��'��o�`��se�mpl t�`e�ilendnm°�i.�^k�� ,�.��_ .�^,'�«�,��'`�.°��r.�*��: ,:.��da�ID*� a°�; I�?as��,k.�e'gt"�SlxY`u[it�l��davit�anirste�l.��"��':�`"��`..k--'�. . , lY��t��.��,�k t 1:-�"�� Contract Amount $ 253,416.35 Additions (+) $ 14,208.83 Liquidated Damages$ Reductions (-) $ Amount Disbursed$ 278,380.11 Sub-Total $ 267,625.18 Amount Retained$ 13,319.62 Amount of Sales Tax 9.5 (if various rata apply,please send a breakdowa) $ 24074.55 TOTAL $ 291.699.73 TOTAL $ 29��699.73 NOTE: These two totals must be equal � � ».FR -� ----.:�:.r�...� ��.� - -�� :_ �y �a.,� _. " aa�,��-s:;�_ «��.b;;� _� �*,a5��==r �:,.,�� . �€• :�� r�'t�".'�=-��:�.'� COn1InQlt$�..:,-_'"Y:cn._�.,.u_:.73_.�.x+...z.w7.�..u._,y_E-�.a,�+ __ - ..,aE�+3F�+'"�:"__r$.,�n:�:�>^>_vxa s�-..,<:'�i>�d�s..,':e3:�,��....iv;%�;�.ti.��:,,:c^�_.. _.»:>2?. Note:The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENf SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Snbmitttag Form:Please submit the completed form by email to la 1 three agrncies below. � Contact Name: Natalie�ssbrod Title: Accounting Assistant Ema11 AddresS: nwissbrod�rentonwa.gov Phone Number: azs-a3o-ssie � Employment S�eurity Department of Ravenus wasnuqmn srsre oqwro�wx et ��t � PuhBc Works Seetlo� Labor& Industries (360)7045650 Contract Raleass Regfstration,Inqulry, PWCQdw.rra.gov (855)545-8163,option#4 �.�� Standards 8 CoordfnaUon ConlractRelease(�LN�.WA.GOV Unit (360)902-9450 publfc�wrks�esd.wa.gov REV 3l 0020e(4/28/l4) F215-038-000 04-2014 Addendum A: Please List all Subcontractors aad Sub-ders Below This addcndum can be submitted in other formats. Provide known affidavits at this time. No L&[release will be granted until all affidavits are listed. Subcontractor's Name: �UBI Number. (Required) �Aftidavid ID* B Mderson Construction Inc � 601395350 � 532065 DelMar Concrete Cutting � 602260574 � 531982 Architectural Sheet Metal Inc � 600426057 � 532475 BF Restoration LLC � 603367788 + 528386 Universal Refrigeration Inc � 600599723 � 513729 Columbia Fire Inc � 602517570 � 513616 Miles Sand&Gravel Company + 171004760 � 534790 Petersen Brothers Inc � 600072474 � 531859 Fuller Electric Inc � 601840365 � 514952 C&P Fencing � 603210811 � 534480 � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � , � � � � � � � � ( � � � � � � � � � � � � � � � � � � � � � � I � � For tax assistance or to rcquest this document in an alternate format,pl+e call 1-800-647-7706.Teletype(TI`Y) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum(04/28/14) F215-038-000 042014 --__ Denaroaw -- ; Cl -Of 4 T �: - . U . ` � . ♦ � 4 ove , �N Z Renton Municipa)Airport,Clayton Scott Field Mr. Alan Park Public Works Department 3 Kings Environmental, Inc. PO Box 280 Battleground, WA 98604 Subject: Notice of Physical Completion 820 Building Demolition , City of Renton—Renton Municipal Airport(RNT) Mr.Park, The City of Renton has determined that the above referenced project was physically complete as of September 12, 2014. This does not constitute final acceptance of the contract. , The final acceptance of the project will occur after final hazardous material documentation has been received, and a City Council meeting following the physical completion of the contract. The completion date for this contract will coincide with the fulfillment of all required project paperwork including certified payrolls, affidavits of wages paid, and releases for the State Departments of Revenue, Labor and Industries, and Employment Security. If you have any questions please contact me at (425)430-7471 or via email at irwilson(a�rentonwa.�ov with any questions. Sincerely, RENTON MUNICIPAL AIRPORT � �� Jonathan Wilson Airport Manager cc:Wes Holden, WHPacific, Inc. 676 W Perimeter Road,Unit A • Renton,Washington 98057 • rentonwa.gov Certification for Release of Contract Retainage CAG#: 13-212—3 Kings Environmental Inc. Project Title: 820 Building Demolition Project I hereby certify, as Project Manager representing the City of Renton, that: 1. All work required by the above cited contract was completed on 9/12/2014. 2. Acceptance by the City Council was granted on . If City Council acceptance is not reyuired (contracts less than$150,000),see acceptance by Mayor or Department Head below. (Reference Renton Policy and Procedure 250- 02.) 3. No liens have been received within 30 days of completion date from any persons, subcontractors, or material men,who have performed or provided any work or material on subject contract. 4. All Intents to Pay Prevailing Wages and all Affidavits of Wages Paid(including all subcontractors)have been verified and copies have been forwarded to Finance. 4 �� [ �'I//S� Project Manager Date �-, 2l��l iS Dep t ead Level Acceptance � Date (Small Works Roster Under$35,000) (Single Craft/Trade Under$40,000) , (Multiple Craft/Trade Under$65,000) Mayor Level Acceptance Date (Small Works Roster between$35,000-$150,000) (Single Craft/Trade between$40,000-$150,000) (Multiple Craft Trade between$65,000- $150,000) CITY OF RENTON COUNCIL AGENDA BILL � , � . Subject/Title: Meeting: Project Acceptance and Release of Retainage NE REGULAR COUNCIL- 23 Feb 2015 31st Street Culvert Repair Project Replacement Alternative Bridge Construction Contract CAG-14- 065 with Quigg Bros, Inc. Exhibits: Submitting Data: Dept/Div/Board: Notice of Completion Public Works Staff Contact: Derek Akesson, Project Manager, extension 7337 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ 0.00 Transfer Amendment: $ 0.00 Amount Budgeted: $ 652,953.00 Revenue Generated: $ 666,173.11 Total Project Budget: $ 761,340.70 City Share Total Project: $ 95,167.59 SUMMARY OF ACTION: . The NE 31st Street Culvert Repair Project Replacement Alternative Bridge started on August il, 2014 and was physically completed on November 25, 2014. The original construction contract total was $652,953.00. The final contract total was $761,340.70, which is an increase of$108,387.70. Of the increase, $96,500 was for cleanup of contaminated materials encountered during construction. STAFF RECOMMENDATION: Accept completion of the project. This action will initiate the release of retainage in the amount of $38,067.03 after 60 days, subject to the required authorization. ��4 5?ATg o o�,� �,� �Original �� `�' ❑ Revised# y1 l�aw+�� NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: February 24,2015 Contractor's UBI Number: 144002313 Name&'Msiling Addre§§of Public Ageucy Department Use:Only City ot Ftenton Assigned to: 1 Q55 South Gradv Wav Renton, WA 98057 Date Assigned: UBI Number:177000094 Notice is hereby given relative to the com�lenon ojcontract or,project described below Project Name Contract riumber Job Urder C'ontracting NE 31 st Street Culvert Repair, Replacement Altemative-Bridgel CAG-14-065 I ❑ Yes �No DescripNon of Work Done/Iuclude Jobsite Address(es) Address: 2300 NE 31st Street, Renton, WA 98056 Description: Removal of an existing, 11-ft wide x 7-ft high by 23-ft long steei culvert and construction of a new 60-ft long, single span bridge. FEMA funded. Federaliy funded transportation project? � Yes ❑ No (if yes,provide Contract Bond Statement below) Coatractor's Name E-mail Address Affidavit ID* Quigg Bros.Inc. Itammys@quiggbros.com I547327 Coutractor Address Telep6one# PO BOX 1707,Aberdeen,WA 98520 I360-533-1530 If Retainage is not withheld,please select one of the followiag and List Surety's Name&Iiond l�Iumber. ❑ Retainage Bond ❑ Contr3CdPayment bond(valid for federally funded transportation projects) Name: Travelers Casualty and Surety Company of America �Bond Number: 106057649 Date Cootract Awarded Date Work Commenced Date Work Completed Date Work Accepted June 17,2014 IAugust 11, 2014 INovember 24,2014 IFebruary 23,2015 Were Subcontracters nsed on this project?If so,please complete Addeudum A. [�f Yes ❑No Affidavit ID'-No L&I rclease will be granted until al(affidavits ue listed. Contract Amount $ 652,953.00 Additions (+) $ 112,142.70 Liquidated Damages $ 0.00 Reductions (-) $ 3,755.00 Amount Disbursed $ 723,273.67 Sub-Total $ 761,340.70 Amount Retained$ 38,067.03 Amount of Sales Tax 0.0 (If verious rates apply,please send a breakdown) $ �.�0 TOTAL $ 761.340.70 TOTAL $ 761,340.70 NOTE: These two totals must be equa! Comments: ' Note:The Disbursing Oflicer must submit this completed notice immediately after acceptance of Ihe work done under this conhact. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form:Ptease submit the completed form by email to ll t e agencies below. COI1taCt N3ri78: Natalie Wissbrod Title: AccounUng Assistant iV Email Address: nwissbrod@rentonwa.gov Phone Number: a2s-aso-ss�9 � D�partmant of Ravmw yy��p�d Employmant Security CPub1lc Works Sectio� a Labor& Industries � oe��,.�e (360)7045650 Confraet Rskss� R�ylstradon,Inqulry, PWC�dor.wa.gov (B55)545-8163,option#4 Slandards 3 Coord[nstlon ContractRelease�LNI.WA.GOV Unk (360)902-9450 REV 31 0020e(4/28!l4) F215-038-000 042014 p�If�*��Wa 9� , Addeadum A: Please List aU Snbcontrsctors and 5ub-tiers Below This addzndum can t�subrnitted in o#her formats. ' Provide knawn affidaviis at this time. �,Va L&I reltase witl be sranted aatil all x#fld:vics ace iisted. Subcontractor's Name: �UBI Number: (Required} f Affidsvid ID* � Ram Surveying&Mapping LLC f 603071903 � 558637 , Jonnic ConsbvcGon LLG � 603292186 � 557876 Sicklesteei Cranes inc ( 60Q184977 � 557853 Element Transpo�t I.LC � 603'(18767 � 553&44 No�#hshare Paving Inc 4 60p6352�8 � 55o1s6 Miles Sand&Gravet Company ( 171004760 , 546T47 G€een City inc � 601196371 � 54667i Brundage 8one Cancrete Pumping tnc � 600630Q26 � 546437 8ravo Environme�taf NW Inc � 642946216 � 546333 Pierce and Son LLC � 6Q3308213 ( 545375 Cobun Enteprises Inc E 643323043 � ��2 Commor►Ground Construction Consulting LLG ( 602536936 � 542333 Efate Construcaon Co ( fi02694337 � 542039 � Millsrs Trucking ( 603418245 � 541755 Seattle Tenant Improvement Inc � 603267822 ( 539800 � Cancrete Technology Corp � 278033412 � 537546 ! � � 1 I I � � � i I I � i � I � � � I � I � I � I � 1 I , I I � � � ! � � E I � I � I I � � I � ( � I � I � � I I ! � �Far tax assistanc�or to requcst this dceument in an altemate format,piease call 1-800-647-7706.Teletype(TIY) users may use the � Washingtan Rday Service by caitinR 71 t. �REV 3 t OQ20t Addendum(04/28/14} F215-038-OOd 042dT4 'I � � � CITY OF RENTON COUNCIL AGENDA BILL � , • � . Subject/Title: Meeting: CM Design Consultant Agreement for REGULAR COUNCIL - 23 Feb 2015 Duvall Avenue NE Pavement Preservation — NE 4th Street to NE lOth Street Project (TIP #2) Exhibits: Submitting Data: Dept/Div/Board: Issue Paper Public Works Map Agreement Staff Contact: Doug Jacobson, Deputy Public Works Administrator- Transportation (ext. 7242) Recommended Action: Refer to Transportation/Aviation Committee Fiscal Impact: Expenditure Required: $ $157,759 Transfer Amendment: $ 0 Amount Budgeted: $ $168,000 Revenue Generated: $ 0 Total Project Budget: $ 0 City Share Total Project: $ 0 SUMMARY OF ACTION: The 2015-2020 Six-Year Transportation Improvement Plan includes the Arterial Rehabilitation Program (TIP #2). The scope of the project is to for the rehabilitation of principal and minor arterial streets. The project identified for completion with monies budgeted for calendar year 2015 and 2016 is Duvall Avenue NE. The specific improvements include the resurfacing (3-inch overlay) a 0.75 mile section of Duvall Avenue NE from NE 4th Street to NE 10th Street, extending the life of the pavement for an additional 12-15 years. This consultant agreement authorizes the design engineering services to be completed by CM Design. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the consultant agreement with CM Design in the amount of$157,759 to proceed with design engineering services for the Duvall Avenue NE Pavement Preservation—NE 4th Street to NE 10th Street Project. PUBLIC WORKS DEPARTMENT p ��0� � M E M O R A N D U M DATE: February 12, 2015 T0: Ed Prince, Council President Members of the Renton City Council VIA: Denis Law, Mayor FROM: Gregg Zimmerm�a!Public Works Administrator STAFF CONTACT: Doug Jacobson, Deputy Public Works Administrator— Transportation (ext. 7242) SUBJECT: CM Design Consultant Agreement for Duvall Avenue NE Pavement Preservation—NE 4th Street to NE 10�'Street Project(TIP#2) ISSUE: Should Council approve a consultant agreement with CM Design in the amount of $157,759 to prepare plans and specifications for the Duvall Avenue NE Pavement Preservation—NE 4�h Street to NE 10th Street Project (TIP#2) and authorize the Mayor and City Clerk to sign the agreement? RECOMMENDATION: Approve the consultant agreement with CM Design in the amount of$157,759 to prepare plans and specifications for the Duvall Avenue NE Pavement Preservation—NE 4th Street to NE lOth Street Project (TIP#2) and authorize the Mayor and City Clerk to sign the agreement. BACKGROUND: The 2015-2020 Six-Year Transportation Improvement Plan includes the Arterial Rehabilitation Program (TIP#2). The scope of the project is for the rehabilitation of principal and minor arterial streets. The project identified for completion with monies budgeted for calendar year 2015 and 2016 is Duvall Avenue NE. Ed Prince,Council Presidert Members of the Renton City Council Page 2 of 2 February 12,2015 The specific improvements include the resurFacing (3-inch overlay) a 0.75 mile section of Duvall Avenue NE from NE 4t�'Street to NE 10th Street, extending the life af the pavement for an additional 12-15 years. This consultant agreement authorizes plans and specifications to be completed in a timely manner that will allow the City to bid this job for construction this fall if asphalt ' prices warrant. After a thorough assessment and interview of three of the consultants who responded ' to an advertisement in the Daily Journal of Commerce CM Design was selected to provide consulting services for the project design. CM Design is a firm that specializes in pavement design and preservation projects. They recently prepared bid documents for the Grady Way Pavement Preservation Project which was bid and awarded earlier this year. The cost proposal as negotiated for this phase of preliminary design is within the budget and considered reasonable. cc: Bob Hanson,Trensportation Design Manager Jim Seitz,Trensportation Planning Manager luliana Fries,Transportation Program Coordinator Josef Harden,Administrative Secretary H:\Division.s\TRANSPOR.TAI'�Deputy Administrotor\Doug&Carolyn work\CM Design Prof Services Agree Memo.docx N .w^�A�� •�.1k� �•i.}. ��.� r. _.. _ `A�'" �s r-'}4z � .� S 'y t� X� 1 ' ..I��.�, .,- �'�� , ,�'+� i��..,'„f' '{� �, - Y s_ r. e � , . *.�`,...', p� t �y ,. e�M Y ,��zzz...-..�..��' S�t'�� A� ~�Yy��_'�Y7 ' � _ � ;: .� '.-� j' .�e�~S , T��„ � .� ?� z: ft'st _ .µ!�}`�f� ` ^ `.�, •� }�. .,, `. .{j �r . � �h.� �. ` �tY �^.�';�` I� t , p' �} _ � 1 �'/il ll�� , �� . ti��4 r ��^{� {��i! •,T � 1„ _ ,I ��t�!� , i�� i.. i''f,�`a� -� 4 A� „�.t � . ,,,r,.t 5 �Tµ,�i R� � i :�+ , 's t ' v:�, �r ,� ''L�" �' . • - � ` � '' " . . ,,•� ' ' � ;,�,;,;;,�F '�'\�5, ."r _ ��,- ,'e� . ��,x e, t r "lr:� � � �' dt,�� ' '`<-1 _ - } �. v r . 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Y �., , � �f. - � �'�� t y ' w.»vi»,r � � u "' r�'fy'�'� � C � *� 7C 1ti�K�r`i��i � �' �' .1_4n`) .�r . -�('�' ,n" Y,.1.y^�,-L�� ]M u � ;"�r . '�.':�' . � , . Y*'',�'� ..t��'r �� : ~� +� ��y'�S.l��. -- r �"�:. +f �`.� •R.� � 1..-- � 4�^"�- �'' Y � � i �� F.'_','; `>`�..,.,, 1 �i;�'`-=-,., .,,.:v= , � . . ,. _ . � . . . � � Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Agreement Number: Firm/Organization Legal Name(do not use dba's): CM Design Group, LLC Address Remit to Address 340 15th Ave East, #305, Seattle, WA 98112 same - _ _ UBI Number Federal TIN or SSN Number 603160915C 45-4274608 Execution Date Completion Date December 31, 2015 1099 Form Required Federal Participation `� Yes Q No Q Yes :z No Description of Work This project includes design and preparation of plans, specifications and estimates (PS&E)for the CITY of Renton's Duvall Ave NE Overlay Project extending from NE 4th St to NE 10th St (roughly 3,600 LF).The majority of the roadway will be rehabilitated by"grind and overlay", and some locations will have partial or total replacement. The design method will be determined during the pavement analysis phase of the project.ln addition to the pavement restoration, the project will include utility '�, adjustments, channelization, minor drainage improvements, curb 8� gutter repairlreplacement, and ' ADA compliant curb ramps. Q Yes Q Na DBE Participation Maximum Amount Payable: $157,780.80 , Q Yes Q Na MBE Participation ❑ Yes Q No WBE Participation '�� Yes Q No SBE Participation Index of Exhibits Exhibit A Scope of Work Exhibit A-2 Scope of Work(Task Order) E�chibit B DBE Participation , Exhibit C Preparation and Delivery of Electronic Engineering and Other Data Exhibit D Prime Consultant Cost Computations Exhibit E Sub-consultant Cost Computations Exhibit F Title VI Assurances Exhibit G Certification Documents , Exhibit H Liability Insurance Increase Exhibit I Alleged Consultant Design Error Procedures Exhibit J Consultant Claim Procedures ' Agreement Number: Loca/AgencyABE Professional Services Negotiated Hourly Rate ConsultantApreement Page 1 of 14 Ra�:�A��niznr�n�e THIS AGREEMENT,made and entered into as shown in the"Execution Date„ box on page one(1)of this AGREEMENT,between the , hereinafter called the"AGENCY,,,and the "Firm/Organization Name„referenced on page one(1)of this AGREEMENT, hereinafter called the"CONSiJLTANT.,, VV�IEREAS,the AGENCY desires to accomplish the work referenced in"Description vf Work„on page one(1) of this AGREEMENT and hereafter called the "SERVICES;,,and does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary SERVICES; and WHEREAS,the CONSiJLTANf represents that they comply with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish consulting services to the AGENCY. NOW,TF�REFORE, in consideration of the terms, conditions, covenants,and performance contained herein, or attached and incorporated and made a part hereof,the parties hereto agree as follows: i. General Description of Work The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the SERVICES as designated elsewhere in this AGREEMENT. I1. General Scope of Work The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit"A„attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed utilizing performance based contracting methodologies. III. General Requirements All aspects of coordination of the wurk of tliis AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary conxacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSLJLTANT shall attend coordination,progress, and presentation meetings with the AGENCY and/or such State,Federal, Community, City, or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSiTLTANT sufficient notice prior to meetings requiring CONSULTANT participation. The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY,which will outline in written and graphical form the various phases and the order of performance of the SERVICES in sufficient detail so that the progress of the SERVICES can easily be evaluated. The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State,and local laws, rules, codes,regulations, and all AGENCY policies and directives,applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. Agreement Number: Local Agency AdE Professiona!Services Nagotiafed Hourly Rate Consu/tant Agreement Page 2 of 14 aA�;��ni�ni�n�a Participation for Disadvantaged Business Enterprises(DBE)or Small Business Enterprises(SBE),if required, per 49 CFR Part 26,shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of this AGREEMENT,the amounts authorized to each firm and their certification number will be shown on Exhibit"B„attached hereto and by this reference made part of this AGREEMENT. If the Prime CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function(CUF)regulation outlined in the AGENCY's"DBE Program Participation Plan„and perform a minimum of 30%of the total amount of this AGREEMENT. It is recommended,but not required, that non-DBE Prune CONSiJLTANTS perform a minimum of 30% of the total amount of this AGREEMENT. The CONSULTANf,on a montlily basis, is required to submit DBE Participation of the amounts paid to all DBE I firms invoiced for this AGREEMENT. All Reports,PS&E materials, and other data fumished to the CONSiJLTANT by the AGENCY shall be returned. All electronic files,prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit"C— Preparation and Delivery of Electronic Engineering and other Data.,, All designs,drawings, specifications,documents,and other work products, including all electronic files,prepared by the CONSLJLTANT prior to completion or termination of this AGREEMENT are instruments of service for these SERVICES, and are the properly of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service,not occuning as a part of this SERVICE,shall be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMEN'f shall be made in writing and sent to the other ' p�rty by (i)certified mail, retum receipt requested, or(ii)by email or facsimile,to the address set forth below: If to AGENCY: If to CONSULTANT: Name: Name: Agency: Agency: Address: Address: Ci State: Zi Ci State: Zi January tY: P: t}': p: Email: Email: Phone: Phone: Facsimile: Facsimile: IV. Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the AGREEMENT documents. T'hese SERVICES must be completed by the date shown in the heading of this AGREEMENT titled"Completion Date.,, The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay ariributable to the AGENCY, or because of unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the CONSIJLTAN'T. A prior supplemental AGREEMENf issued by the AGENCY is required to extend the established completion time. Agreement Number: Loca/Apency A&E Professiona/Services Neyotiated Hourly Rate Consulfani Agreement Page 3 of 14 aA�►«,��nism�n�a V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor,materials, supplies, equipment, and incidentals necessary to complete SERVICES. The CONSIJLTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). A. Hourly Rates: Hourly rates are comprised of the following elements-Direct(Raw)Labor,Ind'uect Cost Rate, and Fixed Fee (Profit). The CONSULTANf shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibits"D„ and"E„attached hereto and by reference made part of this AGREEMENT. These negotiated hourly rates will be accepted based on a review of the CONSiJLTAN'T's direct labor rates and indirect cost rate computations and agreed upon fixed fee. The accepted negotiated rates shall be memorialized in a final written aclaiowledgement between the parties. Such final written aclmowledgement shall be incorporated into, and become a part of,this AGREEMENT. The initially accepted negotiated rates shall be applicable from the approval date, as memorialized in a final written acknowledgement, to 180 days following the CONSULTANT's fiscal year end (FYE) date. The d'uect(raw)labor rates and classifications,as shown on Exhibits"D„and"E„shall be subject to renegotiations for each subsequent twelve(12)month period (180 days following FYE date to 180 days following FYE date)upon written request of the CONSULTANT or the AGENCY. The written request must be made to the other party within ninety (90)days following the CONSULTANT's FYE date. If no such written request is made,the current direct(raw)labor rates and classifications as shown on Exhibits"D„and "E,,, will remain in effect for the twelve (12)month period. Conversely,if a timely request is made in the manner set forth above,the parties will commence negotiations to determine the new direct(raw)labor rates and classifications that will be applicable for the twelve (12) month period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgement between the parties. Such final written acknowledgement shall be incorporated into, and become a part of, this AGREEMENT. If requested,the CONSULTANI'shall provide current payroll register and classifications to aid in negotiations. If the parties cannot reach an agreement on the d'uect(raw)labor rates and classifications,the AGE�ICY shall perform an audit of the CONSITLTANT's books and records to determine the CONSiJLTANT's actual costs. The audit findings will establish the direct(raw) labor rates and cIassifications that will be applicable for the twelve(l Z)month period. The fixed fee as identified in Exhibits"D„ and"E„shall represent a value to be appl ied throughout the life of the AGREEMENT. The CONSULTANT shall submit annually to the AGENCY an updated ind'uect cost rate within 180 days of the close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year rates under this AGREEMENT, even iflwhen other components of the hourly rate aze not renegotiated. These rates will be applicable for the twelve(12)month period. At the AGENCY's option,a provisional and/or conditional indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in effect until the updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during the provisional or conditional period will not be adjusted. The CONSIJLTANT may request an extension of the last approved ind'uect cost rate for the twelve (12)month period. These requests for provisional indirect cost rate and/or extension will be considered on a case-by-case basis, and if granted,will be memorialized in a final written acknowledgement. The CONSULTANT shall maintain and have accessible support data for verification of the components of the hourly rates, i.e.,direct(raw) labor, indirect cost rate, and fixed fee(profit)percentage. The CONSLTLTANT shall bill each employee's actual classification, and actual salary plus indirect cost rate plus fixed fee. Agreement Number: Loca/Agency A6E Professional Services Negotiated Hourly Rate Consultant Agreement Page 4 of 14 aP�t�P.��nr.aei�n�a B. Direct Non-Salary Costs:Direct Non-Salary Costs will be reimbursed at the actual cost to the CONSULTANT. , These charges may include, but are not limited to,the following items:travel,printing,long distance telephone, supplies, computer charges and fees of sub-consultants. Air or train travel will be reimbursed only to lowest price available,unless otherwise approved by the AGENCY. The CONSLTLTANT shall comply with the rules and regularions regazding travel costs(excluding air,train,and rental caz costs) in accordance with the WSDOT's Accounting Manual M 13-82, Chapter 10—Travel Rules and Procedures, and all revisions thereto. Air,train and rental card costs shall be reimbursed in accordance with 48 Code of Federal Regulations(CFR) Part 31.205-46 "Travel Costs.,,The billing for D'uect Non-salary Costs shall include an itemized listing of the charges directly identifiable with these SERVICES. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the STATE upon request. All above charges must be necessary for the SERVICES provided under this AGREEMENT. C. Maximum Amount Payable:The Maximum Amount Payable by the AGENCY to the CONSiJLTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one(1.) The Maximum Amount Payable does not include payment for extra work as stipulated in section 3�III, "Extra Work.,,No minimum amount payable is guaranteed under this AGREEMENT. D. Monthly Progress Payments:Progress payments may be claimed on a monthly basis for all costs authorized in A and B above. The monthly billings shall be supported by detailed statements for hours expended at the rates established in Exhibit"D,,,including names and classifications of all employees,and billings for all direct non- salary expenses. To provide a means of verifying the billed salary costs for the CONSiJLTANT's employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names,titles, salary rates, and present duties of those employees performing work on the SERVICES at the time of the interview. E. Final Payment:Final Payment of any balance due the CONSLTLTANT of the gross �unount earned will be made promptly upon its verification by the AGENCY after the completion of the SERVICES under this AGREEMENT, contingent upon receipt of all PS&E,plans,maps, notes,reports,electronic data, and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSiJLTANT shall constitute a release of all claims for payment,which the CONSULTAN'T may have against the AGENCY unless such claims aze specifically reserved in writing and transmitted to the AGENCY by the C�NSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSLTLTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit all required adjustments will be made and reflected in a final paymeat. In the event that such final audit reveals an overpayment to the CONSLTLTANT,the CONSULTANT will refund such overpayment to the AGENCY within thiriy (30)calendar days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. Per WSDOT's "Audit Guide for Consultants,,,Chapter 23 "Resolution Procedures,,,the CONSULTANT has twenty(20)working days after receipt of the final Post Audit to begin the appeal process to the AGENCY for audit findings. � F. Inspection of Cost Records: The CONSLJLTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of six(6)years after receipt of final payment,the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six(6)year period,the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any,will be performed by the State Auditor, WSDOT's Internal Audit Office and/or at the request of the AGENCY's Project Manager. Agreement Number: Loca/Agency AdE Professiona/Serv/ces Negotiated Hourly Rate Consu/tant Agreement Page 5 of 14 Qo��r�niam�n�a Vi. Sub-Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit"A„attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create,between the AGENCY and sub-consultant, any cantract or any other relationship. Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit"E„attached hereto and by this reference made part of this AGREEMENT. The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub- consultant cost estimate unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor,indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant shall be negotiated and substantiated in accordance with section VI"Payment Provisions„herein and shall be memorialized in a final written aclmowledgement between the parties. All subcontracts shall contain all applicable provisions of this AGREEMENT,and the CONSULTANT shall require each sub-consultant or subcontractor, of any tier,to abide by the terms and conditions of this AGREEMENT. With respect to sub-consultant payment,the CONSULTANT shall comply with all applicable sections of the STATE's Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.01 l. The CONSiJLTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color,national origin, or sex in the performance of this AGREEMENT. The CONSLTLTANf shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT,which may result in the ' termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VI1. Employment and Organizational Conflict of Interest The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT,to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission,percentage,brokerage fee,gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant,the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion,to deduct from this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission,percentage,brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTAN'T or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSIJLTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSiTLTANT's employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation I and responsibility of the CONSULTANT. The CONSiJLTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this AGREEMENf, any professional or technical personnel who are,or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY,except regularly retired employees, without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSiTLTANT. Agreement Number: Loca/Apency A&E Professiona/Services Negotiated Hourly Rate Consu/tant Agreement Page 6 of 14 Rp��prr�nivni�ma VII1. Nondiscrimination During the performance of this AGREEMENT,the CONSULTANT, for itself,its assignees, sub-consultants, subcontractors and successors in interest,agrees to comply with the following laws and regulations: • Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987 (42 U.S.C. Chapter 21 Subchapter V § 2000d (Public Law 100-259) through 2000d-4a) • American with Disabilities Act of 1990 • Federal-aid Highway Act of 1973 (42 U.S.C. Chapter 126 § 12101 et. seq.) (23 U.S.C. Chapter 3 § 324) • 23 CFR Part 200 • Rehabilitation Act of 1973 • 49 CFR Part 21 (29 U.S.C. Chapter 16 Subchapter V§ 794) • 49 CFR Part 26 • Age Discrimination Act of 1975 • RCW 49.60.180 (42 U.S.C. Chapter 76 § 6101 et. seq.) In relation to Title VI of the Civil Rights Act of 1964,the CONSULTAN'f is bound by the provisions of Exhibit"F„ attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit"F„ in every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX. Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten (10) days written notice to the CONSLTLTANT. In the event this AGREEMENf is terminated by the AGENCY, other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT,plus any direct non-salary costs incuned up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten(10)days following receipt by the CONSLJLTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would he due when computed as set forth in paragraph two(2)of this section, then no final payment shall be due and the CONSULTAN'T shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSIILTANT aze terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. In the event of a termination for default,the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSLTLTANT in performing SERVICES to the date of termination,the amount of SERVICES originally required which was satisfactorily completed to date of termination,whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination,the cost to the AGENCY of employing another fum to complete the SERVICES required and the tixne which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth in paragraph two(2) of this section. If it is determined for any reason that the CONSLJLTANT was not in default or that the CONSULTANT's failure to perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event,the CONSiJLTANT would be reimbursed for actual costs in accordance with the termination for other than default clauses listed previously. Agreement Number: Local Agency A8E Professional Services Negotiated Hourly Rate ConsultantAgreement Page 7 of 14 QA��a��nr.tni�n�a The CONSt1LTANT shall,within 15 days, notify the AGENCY in writing, in the event of the death of any member, partner, or officer of the CONSULTANT or the death or change of any of the CONSLJLTANT's supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved CONSiJLTANT employee. The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The CONS[TLTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s) of this AGREEMENT. If termination for convenience occurs,final payment will be made to the CONSiJLTANT as set forth in the second and third paragraphs of this secdon. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSiJLTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbeazance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSLILTANT. X. Changes of Work The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as necessary to correct errors appearing therein,without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised,the CONStTLTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under section XIII"Extra Work.,, XI. Disputes Any disputed issue not resolved pursuant to the terms of this AGREEMENt shall be submitted in writing within 10 days to the Director of Public Works or AGENCY Engineer,whose decision in the matter shall be final and binding on the parties of this AGREEMENT;provided however,that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision,that decision shall be subject to judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in E�chibit"J,,. In the event that either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this AGREEMENT,this action shall be initiated in the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The CONSiJLTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. , XII. Legal Relations � The CONStJLTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws, ' rules,codes,regulations and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTAN'f shall defend, indemnify, and hold the State of Washington(STATE)and the AGENCY and their o$�icers and employees harmless from all claims, demands,or suits at law or equity arising in whole or in part from the negligence of, or the breach of any obligation under this AGREEMENT by,the CONSULTANT or the CONSLJLTANT's agents, employees,sub consultants, subcontractors or vendors,of any tier, or any other persons for whom the CONSiJLTANT may be legally liable;provided that nothing herein shall require a CONSLTLTANT Agreement Number: Local Apency A&E Professiona/Services Negotfated Hourly Rate Consu/tant Agreement Page 8 of 14 aa�t�P�r�nizni�n�a to defend or indemnify the STATE and the AGENCY and their o�'icers and employees against and hold harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY,their agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits aze caused by or result from the concurrent negligence of(a)the CONSULTANT or the CONSULTANT's agents,employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSIJLTANT is legally liable, and(b)the STATE and/or AGENCY,their agents,officers, employees, sub-consultants, subcontractors and or vendors, of any tier,or any other persons for whom the STATE and/or AGENCY may be legally liable,the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's agents, employees, sub-consultants,subcontractors or vendors,of any tier, or any other persons for whom the CONSLTLTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier. The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers and employees harniless from all claims,demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,patents, proprietary information,know-how, copyright rights or inventions by the CONSULTANf or the CONSLTLTANT's agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of inethods,processes, designs, information or other items fumished or communicated to STATE and/or the AGENCY,their agents, officers and employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,proprietary information, know-ho�v, copyright rights or inventions resulting from STATE and/or AGENCY's,their agents',officers'and employees'failure to comply with specific written instrucdons regarding use provided to STATE and/or AGENCY,their agents, officers and ', employees by the CONSIJLTANT,its agents,employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTAN't may be legally liable. The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor. Notwithstanding any determination by the Executive Ethics Board or other tribunal,the AGENCY may,in its sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute involving the CONSiJLTANT in the procurement of, or performance under,this AGREEMENT. The CONSULTANT specifically assumes potential liability for actions brought by the CONSiJLTANT's own employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification and defense,the CONSULTANT specifically waives any immunity under the state industrial insurance law,Title 51 RCW. This waiver has been mutually negotiated by the Parties. Unless otherwise specified in this AGREEMENI',the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of a new sole source,or an acceptable supplemental AGREEMENT,the CONSULTANT shall provide On-Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques,job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise required,the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Agreement Number: Loca/Agency A&E Professional Services Negotiated Hourly Rate Consu/tant Agreement Paqe 9 of 14 Rp�►�.�„r�niani�n�a Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. Commercial general liability insurance written under ISO Form CG 00 O1 12 04 or its equivalent with minimum limits of one million dollars($1,000,000.00)per occurrence and two million dollazs($2,000,000.00)in the aggregate for each policy period. C. Business auto liability insurance written under ISO Form CG 00 O1 10 Ol or equivalent providing coverage for any"Auto„ (Symbol 1)used in an amount not less than a one million dollar($1,00Q,000.00)combined single limit for each occurrence. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance,the STATE and AGENCY,their officers, employees, and agents will be named on all policies of CONSULTANT and any sub- consultant and/or subcontractor as an additional insured(the "AIs„), with no restrictions or limitations conceming products and completed operations coverage. This coverage shall be primary coverage and non-contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with,the additional insured coverage required hereunder. The CONSULTAIVT's and the sub-consultant's and/or subcontractor's insurer shall waive any and all rights of subrogation against the AIs. The CONStTLTANt shall furnish the AGENC�c"with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above with.in fourteen(14)days of the execution of this AGREEMENT to: Name: Agency: Address: City: State: Zip: Email: Phone: Facsunile: No cancellation of the foregoing policies shall be effective without thirty (30)days prior notice to the AGENCY. The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to section IX"Termination ofAgreement„of this AGREEMENf, shall be limited to the accumulative amount of the authorized AGREEMENf or one million dollazs($1,000,000.00),whichever is greater,unless the limit of liability is increased by the AGENCY pursuant to E�chibit H. In no case shall the CONSIJLTANT's professional liability to third parties be limited in any way. The parties enter into this AGREEMENf for the sole benefit of the parties, and to the exclusion of any third party, and no third party beneficiary is intended or created by the execution of this AGREEMENT. The AGENCY will pay no progress payments under section V"Payment Provisions„until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. Agreement Number: Loca!Apency A&E Proiessionai Services Negotiated Hourly Rate ConsulWnt Agreement Page 10 of 14 ap��niani�n�s XII1. Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT in the SERVICES to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for,performance of any part of the SERVICES under this AGREEMENT,whether or not changed by the order, or otherwise affects any other terms and conditions of this AGREEMENT,the AGENCY shall make an equitable adjustment in the: (1)maximum amount payable; (2}delivery or completion schedule,or both; and(3)other affected terms and shall modify this AGREEMENT accordingly. C. The CONSULTANT must submit any"request for equitable adjustment,,,hereafter referred to as"CLAIM,,, under this clause within thirty(30)days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it,the AGENCY may receive and act upon a CLAIM submitted before final payment of this AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the section XII "Disputes„clause. However, nothing in this clause shall excuse the CONSiJLTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs(A.)and(B.) above,the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XIV. Endorsement of Plans If applicable,the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XV. Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. XVI. Certification of the Consultant and the Agency Attached hereto as Exhibit"G-1(a and b)„are the Certifications of the CONSULTANT and the AGENCY,Exhibit "G-2„Certification Regarding Debarment, Suspension and Other Responsibility Matters-Primary Covered Transactions,Exhibit"G-3„Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit"G-4„Certificate of Current Cost or Pricing Data. Exhibit"G-3„ is required only in AGREEMENT's over one hundred thousand dollazs ($100,000.00)and Exhibit"G-4„ is required only in AGREEMENT's over five hundred thousand dollazs($500,000.00.)These E�chibits must be executed by the CONSLTLTANT, and submitted with the master AGREEMENT, and returned to WSDOT at the address listed in section III "General Requirements„ prior to its performance of any SERVICES under this AGREEMENT. XVI1. Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representarive of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation,promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and�signed by the parties as a supplement to this AGREEMENT. Agreement Number: LocalAgencyABE Professiona!Services Negotiated Hourly Rate ConsultantAgreement Pape 11 of 14 Ra��P.��nizni�n�a XVIII. Execution and Acceptance 'This AGREEMENT may be simultaneously executed in several counterparts,each of which shall be deemed to be an original having identicallegal effect. The CONSULTANT does hereby ratify and adopt all statements, representarions, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. XIX. Protection of Confidentiai Information The CONSULTANT acknowledges that some of the material and information that may come into its possession ' or laiowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state or federal statutes ("State's Confidential Information„). The"State's Confidential Information„includes, but is I not limited to,names, addresses, Social Security numbers, e-mail addresses,telephone numbers, financial profiles, � credit cazd information, driver's license numbers,medical data, law enforcement records (or any other information identifiable to an individual), STATE and AGENCY source code or object code, STAT'E and AGENCY security data,non-public Specifications, STATE and AGENCY non-publicly available data,proprietary software, STATE and AGENCY security data,or information which may jeopazdize any part of the project that relates to any of these types of information. The CONStTLTANT agrees to hold the State's Confidential Information in strictest confidence and not to make use of the State's Confidential Information for any purpose other tl�an the performance of this AGREEMENT,to release it only to authorized employees, sub-consultants or subcontractors requiring such I information for the p�uposes of carrying out this AGREEMENT, and not to release, diwlge, publish,transfer, sell, disclose, or otheiwise make it known to any other party without the AGENCY's express written consent �I or as provided by law. The CONSiJLTANT agrees to release such information or material only to employees, ', sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT,the terms of which have 'I been previously approved by the AGENCY. The CONSLTLTANT agrees to implement physical, electronic, and � managerial safeguards to prevent unauthorized access to the State's Confidential Information. Immediately iipon expiration or termination of this AGREEMENT,the CONSLTLTANT shall, at the AGENCY's option: (i)certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential I Information;or(ii)returned all of the State's Confidential Informadon to the��GENCY; or(iii)take whatever other steps the AGENCY requires of the CONSLTLTANT to protect the State's Confidenrial Information. As required under Executive Order 00-03,the CONSiJLTANT shall maintain a log documenting the following: the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s)for which I the State's Confidential Information was received; who received,maintained and used the State's Confidential Information; and the final disposition of the State's Confidential Information. The CONSULTANT's records shall be subject to inspection,review, or audit upon reasonable notice from the AGENCY. I The AGENCY reserves the right to monitor, audit,or investigate the use of the State's Confidential Information I� collected,used, or acquired by the CONSLTLTANT through this AGREEMENT. The monitoring, auditing,or �� investigating may include,but is not limited to, salting databases. i Violation of this section by the CONSLTLTANT or its sub-consultants or subcontractors may result in termination of this AGREEMENT and demand for retum of all State's Confidential Information, monetary damages, or penalties. '� It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which I', is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the ',, confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing such proprietary and/or confidential information shall be clearly identified and marked as "Confidential„ and shall i be retumed to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. Agreement Number: I LocalApencyAdE Professiona/Services Ne�otiated Hourly Rate Consu/tantAgreement Page 12 of 14 Ra�;�a�r�nizni�n�a The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential and/or proprietary in nahue: (a)at the commencement of the term of this AGREEMENT; or(b) as soon as such confidential or proprietary material is developed,whichever is. "Proprietary and/or confidential information„is not meant to include any information which, at the time of its disclosure: (i)is already known to the other party; (ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other ; party; (iii) is independently developed by or for the other party; (iv)is publicly known;or(v) is generally utilized � by unaffiliated third parties engaged in the same business or businesses as the CONStTLTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure '� laws. As such,the AGENCY shall maintain the confidentiality of all such information mazked proprietary and/ or confidential or otherwise exempt,unless such disclosure is required under applicable state or federal law. If a j public disclosure request is made to view materials identified as"Proprietary and/or confidential information„or otherwise exempt information,the AGENCY will notify the CONSiJLTANT of the request and of the date that such records will be released to the requester unless the CONSIJLTANT obtains a court order from a court of competent � jurisdiction enjoining that disclosure. If the CONSLTLTANT fails to obtain the court order enjoining disclosure, the i AGENCY will release the requested information on the date specified. I The CONSULTANT agrees to norify the sub-consultant of any AGENCY communication regarding disclosure that !I may include a sub-consultant's proprietary and/or confidendal information. The CONSLTLTANT notification to the � sub-consultant will include the date that such records will be released by the AGENCY to the requester and state ��, that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANI'and/or sub-consultant fail to obtain ' a court order or other judicial relief enjoining the AGENCY by the release date,the CONSULTANT shall waive ' and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities, or costs associated with tlie AGENCY's said disclosure of sub-consultants' information. XX. Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less dian six(6)years from the date of final paymeat to the CONSiJL,TANT,the CONSULTANT shall keep, retain and maintain all "documents„pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all"documents„ pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANt's place of business during normal working liours. If any litigation, claim or audit is commenced,the CONSULTANT shall � coo erate with AGENCY and assist in the roduction of all such documents. "Documents shall be retained until P P „ all litigation, claims or audit findings have been resolved even though such litigation,claim or audit continues past the six(6)yeaz retention period. For purposes of this AGREEMENT, "documents„means every writing or record of every type and description, including electronically stored information("ESI„),that is in the possession, control, or custody of the CONSiJLTANT, including,without limitation, any and all conespondences, contracts,AGREEMENTs,appraisals, plans, designs, data, surveys,maps, spreadsheets,memoranda, stenographic or handwritten notes, reports,records, telegrams, schedules, diaries,notebooks,logbooks, invoices, accounting records,work sheets, charts, notes, drafts, scribblings,recordings,visual displays,photographs, minutes of ineetings,tabulations, computarions, summaries, inventories,and writings regarding conferences, conversations or telephone conversations, and any and all other taped, recorded,written,printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession,custody,or control of the CONStJLTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. Agreement Number: Loca/AgencyABE Professiona/Servlces Negotiated Hourly Rate ConsuftantAgreement Page 13 of 14 aa�:�a.��nioni�naa For purposes of this AGREEMENT, "ESI„means any and all computer data or electronic recorded media of any kind, including"Native Files,,,that aze stored in any medium from which it can be retrieved and examined, either directly or after translation into a reasonably useable form. ESI may include information and/or documentation stored in various software programs such as: Email, Oudook, Word,Excel,Access,Publisher,PowerPoint,Adobe Acrobat, SQL databases, or any other soflware or electronic communication programs or databases that the CONSULTANf may use in the performance of its operations. ESI may be located on network servers,backup tapes, smart phones,thumb drives, CDs,DVDs, floppy disks,work computers, cell phones, laptops or any other electronic device that CONSiJLTANT uses in the performance of its Work or SERVICES hereunder, including any personal devices used by the CONSULTANT or any sub-consultant at home. "Native files„are a subset of ESI and refer to the electronic format of the application in which such ESI is normally created,viewed, and/or modified. The CONSiJLTANT shall include this section XX"Records Maintenance„ in every subcontract it enters into in relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof,the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date„box on page one (1)of this AGREEMENT. -, (��'i�%r'� t� ��" l��-z.... z : � 3 � s� Signature Date Signature Date Any modification, change, or reformation ojthis AGREEMEIVT shall require approval as to form by the Office of the Attarney General. Agreement Number: Loca/Agency A8E Profess/onal Servlces NeBotiated HoaHy Rafe Consultant Agreement Page 14 of 14 Qa�«��nionr�n�a Exhibit A Scope of Work Project No. See attached Exhibit A Scope of Services Agreement Number: WSDOT Form 140-089 EF Exhi6it A Page 1 of 1 Ro�r�p�r�nivni�n�e i I PC'CJ*�C� C� uvall Ave N E Qver� a Y 1 �i N E 4th St ta N E lath St Exhibit A—Scope of Services I CITY of Rentan Public Works Department , February 2Q15 2/t3/2015 � -..-. -.- - - Scope of Work SCOPEOF WORK...................................................................................................................................................2 PROJECTDESCRIPTION..........................................................................................................................................3 1. PROJER MANAGEMENT AND COORDINATION...........................................................................................5 A. PROJEC7'MANAGEMENT.........................................................................................................................5 B. PROJECT SCF{EDULE AND UPDATES........................................................................................................5 C. COORDINA'fION MEETtiJGS.....................................................................................................................5 D. I?�vO�CEs................................................................................................................................................6 E. MONTHLY PROGRESS REPORTS..................................................................................................................G 2. BASE MAPPING..............................................................................................................................................6 A. GIS&MAPPING INFORMA"TION..............................................................................................................6 B. TOPOGRAPHIC SURVEY...........................................................................................................................7 C. FIELD DATA COLLECTION......................................................................................................................7 D. BaSE M�S ............................................................................................................................................8 3. ENVIRONMENTAL DOCUMENTATION..........................................................................................................8 4. UTILITY COORDINATION...............................................................................................................................8 A. UTILITY COORDINATION.........................................................................................................................$ 5. GEOTECHNICAL ANALYSIS.............................................................................................................................8 6. STORM DRAINAGE........................................................................................................................................9 A. STORM DRAINAGE MEMO.......................................................................................................................9 7. P58cE DESIGN.................................................................................................................................................9 A. SITE EVALUATIONS................................................................................................................................9 B. OPTIONS ANALYSIS................................................................................ .....................9 ........................... C. PS&E.....................................................................................................................................................9 D. CONSTRUCTABI[.ITY REVIEW................................................................................................................ 12 8. MAX{MUM EXTENT FEASIBLE(MEF)DOCUMENTAT{ON.............................................................................2 ' A. DE51GN PROCESS DOCUMENTATION...................................................................................................................2 B. MEF DOCUMENT PREPARATION........................................................................................................................2 9. PUBLIC OUTREACH........................................................................................................................................2 A. PUBIICOUTREACH..........................................................................................................................................2 2/1312U15 Project Description This projed includes design and preparation of plans, speciflcations and estimates (PS&E� for the CITY of Renton's Duvall Ave NE Overlay Project. The project Qmtts are: ➢ Duvall Ave NE—NE 4"'St to NE 10"'St(roughly 3,600 LF) Duvail Ave NE is a five-lane arterial adjacent to both commercial and residential areas in the CITY of Renton. The majority of the roadway wiil be rehabilitated by "grind and overlay", a�d some locations will have partial or total replacement. The design method will be determined during the pavement analysis phase of the projed. In addition to the pavement restoration,the project will include utility adjustments,channelization,minor drainage improvements,curb&gutter repair/replacement, and ADA compliant curb ramps. Project limits sn �, wili extend from the north leg of NE 4 St to the South teg of NE 10 St. No traffic si nals will be im acted B P as part of this p�oject,but traffic loops may. Curb ramp design will be required at the following locations: ➢ NE 6�h Street(NW,SW and SW corners) ➢ NE 7`"Place(SE corner) ➢ NE 8�"Street(NW and SW corners) All other intersections along the corridor do not have barriers or are considered driveways, not intersedions. Minor curb,sldewalk and storm drainage repafr/improvements will aiso be shown on the plans. Tasks on this project will include preparation of base maps,site analysis,design alternatives,preparation of PS&E documents,and MEF documentatlon fo�ADA curb ramp compliance. All work under this AGREEMENT shal(be completed by December 31.2015. The estabtished completion time shail not be extended because of any delays attributable to the CONSULTANT, but may be extended by the CtTY,in the event of unavoidable delays caused by government actions or other conditions beyond the control of the CONSULTANT. A prior supplemental agreement issued by the CITY is required to extend the established completion time. DEUVERABLES FURNISHED BY THE CONSULTANT ❑ Schedule 0 Progress meetings-It is assumed that there wilt be six(6j meetings o Monthly invoices ❑ Monthly status reports ❑ 30%design ahernatives ❑ 50%plans and esttmate submittal ❑ 90%PS&E submittal O Final PS&E submittal O PS&E documents for bid advertisement(5 copies) ITEMS FURNISHED BY THf CITY I, ❑ All existing plans,reports and data that relate to the recent asphalt overlay projeds ��I 2/13/2015 O Electronic copy of all availabte aerial and utility basemapping backgrounds in AutoCAD format withtn the project limits. ❑ Electronic copy of Bofierptate specifications. ❑ Coordination/scheduling of ineetings with private property owners. DESIGN CRITERIA ❑ CITY of Renton Utility Standa�ds O CITY of Renton Transportation Standards o CITY of Renton Standan!Details ❑ AASHTO(2004 Edition) ❑ WSDOT Local Agenry Guidelines(LAG Manual—M36-63) ❑ WSDOT SWndard Specifications(2014) ❑ WSDOT Standard Plans C1 AutoCAD 2014 O Microsoft Office 2010 ❑ AASHTO Guide for Planning,Oesign and Operation of Pedestrian Facilitfes,2004 2/13/2015 1. Project Management and Coordination A. Project Management The CONSULTANT is responsible for project ma�agement of the various work elements described within this document. These responsibilities shall f�clude but shail not be limited to: • Communication with team members. • Identification of project scope changes and immediate discussion of them with CITY staff. • Development and maintenance of a project budget. if events that are outside the control of the CONSULTANT increase project cost,the CONSULTANT'S project manager shall immediately notify CITY staff and work towards a resolution. B. Project Schedule and Updates The CONSULTANT shall develop a schedule to track progress of the PS&E development. The schedule shall establish dates for the Qq/QC process and PS&E, as well as dates when CITY actio� is required. This information shafl be developed using MS Projed. The schedule timing and sequencing in this contract is subject to adjustment by ihe CITY,as affected by cash flow,mitigation,or other factors that may influence the scheduling of work. Any adjustment in the schedule shall be coordinated between the CITY and the CONSULTANT. No modifications shall be made to the schedule without prior written approval from the CITY.The CONSULTANT will develop strategies/recommendatio�s for keeping the project on schedule and within budget,if changes are required. ASSUMPTIONS ❑ Major Milestones will include the following: ❑ 30%Plans&Estimate Submittal O 90%PS&E Submittal ❑ 100 PS&E Documents O Ad Date DEUVERABLES ❑ Progress schedule—Projed Schedule in MS Project format at 30%,909'o and 100�'o milestones. One electronic copy per milestone submittal. C. Coordination Meetings Prog�ess meetings shall be conduded as needed,and it is assumed there will be twelve(12)meetings. The CONSULTANT shall provide the CITY with an agenda for each progress meeting at least two(2)working days prior to the meeting. The CONSUlTANT shall be responsible for taking minutes at all meetings and shall suppfy the CITY with a copy of the notes. Coordination with citizens and property owners along the project length will be the responsibility of the CITY. A�y questions by these parties shall be referred to the CITY. As the property owner meetings occur,design information and needs obtained from those meetings will be incorporated into the design. 1113l2015 The CONSULTANT shall address the projed schedule at each meeting and provide a status report for the project in terms of ineeting the schedule. If the project is behind schedule,due to the CONSULTANT,CITY or outside forces,the CONSULTANT shall provide a recovery strategy at each meeting. DELIVERABLES ❑ Schedule a�d notify participants for Team Status Meetings D. Invoices The CONSULTANT shall be paid for completed work and services rendered under this AGREEMENT. Such payment shall be full compensation for work performed or services rendered and for all labor,materials, supplies,equipment,and incidentals necessary to compiete the work specifled in the Scope of Work. The CONSULTANT shall be proactive in discussing any potential budget problems,and may p�esent alternatives or make recommendations to alleviate the problem. Monthly invoices for work completed to date will be submitted to the CITY. The invoices shall summarize budget,expenditu�es and percent expended for deliverable tasks during the billing period,percent expended of overal!project elements and shall contain all elements outlined in the project contract. Invoices shall be submitted with the Monthfy Status Report. DEUVERABLES ❑ Monthly invoices—one hard copy E. Monthly Progress Reports Monthly status reports shall be submitted with invoices. The status reports shall summarize activities completed for each task during the bitling period and anticipated dellverables for the next month. The percent complete and percent billed will be included along with an statement of the corresponding estimate of work completed to date. The CONSULTANT shall also summarize in the monthly status reports problems encountered and actions taken for their resolution,potential future delays,and issues/activities requiring CITY direction. Any elements that may impact project completion time and cost shall be highlighted DEUVfRABLES I ❑ Monthly status reports—one hard copy 2. Base Mapping A. GIS � Mapping Information The CONSULTANT will collect available GIS,as-built information,and aerial mapping available from the internet and set up the basemap drawings based on that information. 2/13/2015 B. Topographic Survey The SUBCONSULTANT shall complete a topographic survey as described below for the following locations within the project limits: ➢ NE 6`"Street(NW,SW and SW corners) ➢ NE 7`h Place(SE carner) ➢ NE 8`�Street(NW and SW corners) The limits of survey at each intersedion shall extend for a minimum distance of twenty (20) feet from the PC/PT of each curb return. In the vicinity of each curb return location the CONSUTLANT shall survey the top and bottom of curb,gutter pan and roadway surface shots at 5 foot intervals. The roadway surface(pavement shots) shail extend into the roadway four feet from face of gutter. The survey shall extend to 5' beyond the back of the existing sidewalk or to the face of building,whichever is first. All survey work shall be conducted in accordance with the CITY standards and �equirements a�d shaU utilize the CITY provided horizontal and vertical datums. Bob McOnie of the City of Renton will determine which monument shaH be used. Survev Details: Horizontal control:Horizontal Datum NAD83(91),Vertical Datum NAVD88 Roadway centerline: Roadway centerline, stations and street names, bearing & distances between monuments,when possible to obtain without closing lanes. Right-ot-way, property lines & easements: Right-of-way lines from GIS or offset from centerline, property addresses Transportation: Pavement, driveways, curb & gutter;, crosswalks; joints between different pavement types; ADA ramps,sidewalk limits;tra�c signal equipment including jundion boxes,loops(if any),PPBs,and poles. Utilities:Surface locations onlv of water,sewer,storm drain;gas&electric;telecommunications such as utility manholes,vaults,inlets valves catch basins,hydrants,cleanouts,and the like. Assumptlons • Mapping will be prepared in AutoCAD 2014. � No underground utility mapping will be required from the CONSULTANT for the topographc survey at the locations described above in 26. • CITY GIS and/or as-built data will be used only to depict property lines and rights-of-way. • Property or Right-of-Way determination will not be included in the survey work. • Preparation or analysis of legal description is not included in the work. Deliverables • Topographic Survey of project intersedions and selected streets as described herein. • Land XML files of everything in the Project Area C. Field Data Collection The CONSUITAIVT shall construct a projed centerline for the basemap with stationing beginning at an identifiable point as determined by monuments or curb extensions f�om an intersecting street. The 2/13/2015 construction stationing will be generated using a wheel counter in the field. Distances will be veri�ed by �', scaling the CITY-provided plans or aerial photographs. I While in the field generating the centerline stationing,tfie CONSULTANT shall aiso record all surface features from back of sidewalk to back of sidewalk or where no curb and sidewalk exists,five feet outside of the edge of pavement. This shall inciude utilities,driveway locations,intersecting street locations,and channelization. ' D. Base Maps The CONSULTANT shail use the field collected data to compiete the basemap preparation at a scale of one(1) i�ch equals thirty(30)feet for the corridor. 3. Environmentai Documentation ' !t is assumed that all environmental dotumentation required will be completed by others for this project. The CONSULTANT will work with the City's Environmental Consultant to provide maps and calculations as required , to support the permit process. 4. Utility Coordination A. Utility Coordination The CONSULTANT will coordinate with other utilities including water,sanitary sewer,stormwater,power,gas, telephone,cable television,and other fiber owners located in the limits of the project.Coordination shall include notifying utllities of upcoming work and coordinating proposed utility improvements,adjustments and relocations required by this project. DEUVERABLES O Notification letter to utilities ❑ Conversation summaries to CITY 5. Storm Drainage A. Storm Drainage Memo The CONSULTANT shall prepare a Storm Drainage Memo that summarizes the following information: • Project description • Drainage overview • Narrative response to CITY of Rento�l Stormwater Guidelines Requirement 2l13l2015 ASSUMPTIONS ❑ Detention a�d water quality treatment,and upgrades to the extsting storm sewer system wiii not be requfred for th(s project. ❑ The Storm Drainage Memo will be roughly a three to five page document including flgures. DELIVERABLES o O�e(i)hard copy of the Storm Drainage Memo and calculations at the time of the 50%PS&E submittal. o One(1)ha�d copy of the flnal Storm Drainage Memo and calculations at the time of the 90%PS&E submittal. 6. Geotechnical Analysis The CONSULTANT will coordinate with SUBCONSULTANT to provide a geotechnical information(see attached scope of work). 7. PS&E Design A. Site Evaluations The CONSULTANT shall review on-site conditions for the corridor to identify the specific construction items to be included in the project improvements including paving limits, pavement repair areas, utility castings, pavement markings,and edge treatments. B. Options Analysis The CONSULTANT shall prepare an Options Analysis at roughly the 30% design phase. The Options Analysis will include initial base mapping, site evaluations, geotechnical data, and cost comparisons for up to five different paving options for the Duvall Ave NE co�ridor. Paving options to be considered will include alternatives to a 3" mill and fill of the entire roadway. Options may inctude pavement repair sections for distressed areas,no work on bike fanes or two-way-left-turn lanes,varying pavement sedions throughout the corridor and other options that will maximize the final paving product throughout the entire corridor while maintaining the project budget. The Options Analysis will be submitted for review by the CITY. The CITY will provide comments and select a preferred alternative. The CONSULTANT shall update the Options Analysis by addressing comments from the CITY and autlining the preferred alternative. C. PS�E PLANS,SPFCIFICATIDNS&ESTIMATES(PSS�E� Ptan Sheet size shall be 221nches,height,by 34 Inches,width. Plan Sheets wiil be prepared at a scale of 1"_ 30'. The drawing scales,lettering,and general delineation of the plans will render legible reprodudion at half scale(li"x 17"size). The CONSULTANT will be supplied with a"Boiler Plate"version of the CITY Projed Manual. The CONSULTANT will edit the"Boiler Plate"version,by supplementing as necessary with project specific information,and by deleting unnecessary speciai provisions. 2113l2015 The CITY shali provide the CONSULTANT with review comments after each milestone submittal. Comments shatl be compiled by the CITY. The CONSUITANT shall provide a response for each CITY comment. If there is not clear direction in the comment or there are conflicting comments the CONSULTANT shall provide the C1TY with optio�s fo�how to resolve the issue raised in the comment. COVER SHEET,INDIX AND PROJECT LOCATION MAP Shall include on index listing plan sheet titles as [hey appear in the plon set ClTY mop and project location,project title,and controct bid number as may be appllca6le. The vicinity map illustrofing the proJed limits shal!be shown on the map on the cover sheet(Assume 1 sheet). LEGEND AND 6ENERAL NOTES SHEET Provide legend and general notes for the projec((Assume 1 sheet) OVERUIYICNANNEUZATION PLANS I1"=30'� Provide roodway plans for the work illustrating all roadway design elements incl�ding pavement repoir areas, grindfng,povement recycling,paving limtts, minor drninage improvements, utility ad%ustmenu, minor curb and gutter replocement,edge treatment ond channelizotion. The top view of the plan sheet wi!!show the overlay design and the bottom view wllt show the channelization design (Assume 6 sheets). CURB RAMP PLANS(1"=10'� Provide curb ramp plans for the work illustrofing the layout and grading for curb ramps. Plans shall indude existing and proposed elevotions at tie-in locotions, ramp and landing elevations and slopes, and dimensions for all romp jeatures. (Assume 7 sheetsJ. MISCELLANEOUS DETAILS SHEET Provlde detotls for construdion elements(Assume 2 sheeu) The anticipated sheet list is: Sheet No. Description 1 Cover Sheet with Project Location Map and Index 2 Legend and General Notes 3-I1 Overlay/Channelization Plans 12-14 Curb Ramp Plans 15-18 Miscellaneous Details 3096 DESIGN SUBMITTAL The CONSULTANT shall submit one (1) set of half-size plans electronically. This submittal shall be the complete set of plans and shall include all drawi�gs,quantities and the Engineer's estimate. 9096 DESIGN SUBMI'TTAI The CONSULTANT shall submit one (1) electronic set of half-size plans and one (1) electronic copy of the specification document for the 90%design. This submittal shall be the complete PS&E and shall inciude all drawings,quantities,the specification package,and the Engineer's estimate. 10096 DESIGN SUBMITTAL The CONSULTANT shall submit one (1) electronic set of half-size plans and one (1) eledronic copy of the specification document for the 10096 design. This submittal shall be the compfete PS&E and shall include all drawings, quantities, the specification package, and the Engineer's estimate and "Approved for Bid" box for City signature. 2/13/2015 Fln�ac PS&E SuBnn�rrAl The CONSULTANT shall submit one full-size and one half-size set of plans and a specification set for the FtNAL PS&E, which shall include all drawings complete, the CONSULTANT's stamp and signature, the quantities complete,the specifications package ready to advertise for bid,and the final Engineer's estimate of cost. A digital form of the final submittal will also be provided to the CITY and uploaded by the CONSULTANT to ' Builder's Exchange. The CONSULTANT shall make no further changes to the documents without approval of the CITY. The Project Manager shall sign and date the drawing. ASSUMPTIDNS o Plan submittals shall be on bond paper and include an eled�onic copy if requested. o Ail reproduction for plans and specs wili be by the CITY. ❑ A CITY technician will be available to assist the CONSULTANT in access to Junctio�boxes,controller cabinet,etc.for one fleld meeting that shall include ali three signatlzed locations. o Traffic signai timing and modefing is not included in the CONSULTANT scope of work,but may be added as an addkional activity by the CITY. DEIIYERABIES ❑ 3096 Submittal ❑ 90%Submittal O 10096 Submittal O CD copy of CONSULTANT Preconstrudion/Design Photographs D. Constructabiiity Review The CONSULTANT shall complete a cunstructability review of the plans,specifications and cost estimate at the 90%review phase. The review shall be completed by staff not involved with the project design. E. Bid Support The CONSULTANT shall post the bid documents on Builders Exchange together with all, if any, amendments and/or bidder questions and answers. The CONSULTANT shall incorporate ail changes made into the bid documents, providing a conformed set for construction with an"Approved for Construction"box for City signature. DE�►vERasiEs o Electronic copies of addenda ln PDF format O One full-size hard copy of conformed documents for City signature 0 Flve half•size hard copies of signed conformed documentatlon ❑ Electronic coples of conformed documents in PDF format 2/13l2015 8. Maximum Extent Feasible (MEF) Documentation A. Design Process Documentation The CONSULTANT will document the existing and proposed ramp upgrades using the WSDOT MEF Documentation Template spreadsheet or similar spreadsheet provided by the CITY or developed by the CONSULTANT. The following information will be documented based on the existing conditions and the proposed ramp design: ➢ Ramp locations ➢ Ramp dimensions D Ramp slopes ➢ Landing conditions and dimensions ➢ Curb height ➢ Ped push button ciear space location,dimension and grade ➢ Curb ramp transition ciear space location,dimension and grade The CONSULTANT will attend vne(1)field meeting with WSDOT and CITY of Lynnwood staff to review existing ramp conditions and develop a conceptual design approach for existing non-compliant ADA curb ramps and pedestrian treffic signal facilities. Design decisions will be documented during the design process so they can be incorporated in to the MEF documentations. B. MEF Document Preparation The CONSULTANT will develop the MEF Document that outlines the existing and proposed ramp conditions, compliance with ADA requirements and provides a narrative"Maximum Extent Feasible"justification for non- complaint ramps. • The document will include spreadsheets with existing and proposed ramp design information as well as a narrative describing design considerations,options and analysis that were evaluated to determine the"maximum extent feasible" was reached. A draft document will be prepared after the 90% submittal and a final document wif I be submitted with the 100%submittal. After construction the CONSULTANT will document as-built conditions at each ramp location and incorporate that into the MEF document. DEUVfRA8LE5 O MEF Document—Draft(at 90%submittal);electro�ic copy in Word,Excel and POF o MEF Document—Fina!(at 100%submittal);eledronic copy in Word,Excel and PDF O MEF Document—After Construrtton;elect�onic copy in Word,Excel and PDF 9. Public Outreach A. Public Outreach The CONSULTANT will lead the public outreach process in coordination with the CITY. The CONSULTANT will complete the following tasks: 2/13/20152 • Develop list of properties adjacent to the project and provide to CITY in Excel spreadsheet fo�mat • Prepare a project newsletter at the 30%and 90%design phases • Prepare for and attend an Open House near the 5096 submittal milestone. The CONSULTANT shall prepare exhibits,provide sign-in sheet,comment forms,and provide refresments. � Meet with individual business or homeowners or other stakeholders • Coordinate with the local school district ASSUMP710NS 0 CITY wiil secure site for Open House L] CITY will prepare flnal mailings and provide postage. O All rep�odudio�for pians and speu will be by the CITY. DEUVERABLES O Adjacent Property Owners list O ProJect Newsletter(50%Submittal and 90%Submittal) ❑ Open House Exhibiu,Sign in Sheet,Comment Forms ❑ Meeting Minutes f�om Property Owner Meetings 2h 3/20153 � KBA, Inc. January 15, 2015 SCOPE OF SERVICES Constructability Review Services for Duvall Avenue Pavement Preserva6on Contract No. KBA, Inc. (Consultant)will provide Constructability Review services to CM Design Group, LLC(Client), who has an Agreement with the City of Renton(Owner)for the Project known as Duvall Avenue Pavement Preservatlon Project. These services will include consultation, and Constructability Review Services, as detailed below. Construction Management services may be added at a later date via Amendment to this Agreement. Project Desc�iption: The Project will resurface 0.75 miles of Duvall Avenue NE(3-inch overlay),from NE 4`"Street to NE 10'"Street. This work will include ADA improvements within the Project limits, where necessary. The Designer of Record on this project is CM Design Group, LLC(Designer). I. CONSTRUCTION MANAGEMENT SERVICES A. Consultant Contract Management. Provide overall day-to-day management of the consultant contract and staff, including: 1. Decide on best modes and frequency of communication with Client. Liaison and coordinate with Client on a regular basis to discuss Project issues and status. 2. Review monthly expenditures and scope activities. Prepare and submit to Client monthly, an invoice and progress report describing services provided that month. Deliverables • Monthly invoices and progress reports B. Design-phase Constructability Review 1. Site Visit Accompany Designer on a plans-in-hand site visit to acquaint Consultant with the Project and site. 2. Advise Designer as requested, on challenging constructability issues. 3. Constructability Reviews. Participate in Constructability reviews at the following milestones: a. 90%Stage Review. i. Review the 90% Plans, Project Manual/Contract Provisions, and Engineer's Estimate for such things as: • (a) Areas of cost saving opportunities (b} Constructability and operabifity (c) General clarity (d) Consistency among standard specifications, amendments,and special provisions/bid items (e) Completeness and adequacy of bidding and contracting documents/forms (f} Special Provisions for non-standard items (g) Pay items for construction elements ii. One review cycle. Meet with Client to present and discuss comments. Prepare and submit Constructability Review Comments spreadsheet along with red-line markup of the documents. b. 100%Stage Review. Z 115006 Dwall Ave NE�CoMractlKH,4lDuvallAve-Scope-Finai�reft-2015-0115 doo� 1 of 3 KBA, Inc. January 15, 2015 i. Final Review of 100% Plans, Project Manual/Contract Provisions and Preliminary Engineer's Estimate, prior to going to Ad. This review will be only to ascertain if previous review comments were addressed. Deliverables • 90%stage Constructability Review Comments spreadsheet, and red-line markups • 100%stage letter report � C. Assumptions 1. Budget: a. Staffing levels are anticipated in accordance with the attached budget estimate. !f additional reviews or meetings are needed, they will be Extra Work. b. The budget allocations shown on Exhibit E-1 are itemized to aid in Project tracking purposes only. The budget may be transferred between tasks or people, or between labor and expenses, provided the total contracted amount is not exceeded without prior authorization. 2. ttems and Services Client will provide: a. One full size set of plans(paper), as well as e(ectronic files of the Contract Provisions— for each review stage. 3. Scope: a. Constructability Review of design documents will be for constructability, for general conformance with the design concept,and for contradictions and inconsistencies between the various parts of the design documents. This review will not include review of the accuracy or completeness of details, such as quantities, dimensions, weights, gauges, or fabrication processes; and will not include quantity takeoffs. b. Any opinions of probable construction cost provided by the Consultant will be on the basis of experience and professional judgment. However, since Consultant has no control over competitive bidding or market conditions,the Consultant cannot and does not warrant that bids or ultimate construction costs will not vary from these opinions of probable construction costs. c. Consultant is not responsible for any costs, claims or judgments arising from or in any way connected with errors, omissions, conflicts or ambiguities in the Contract Documents prepared by others. The Consuftant does not have responsibility for the professional quality or technical adequacy or accuracy of the design plans or specifications, nor for their timely completion by others. d. If Consultant provides Value Analysis or Value Engineering services, it is understood that any ideas, advice, or recommendations generated by the Consultant are made based only on the information presented to them, and need engineering analysis by the Designer to verify; Consultant is not responsible for the final design product. e. Client agrees to include a statement in the construction Bid Documents for this Project, requiring construction contractor to name KBA, Inc. as an additional insured via endorsement to the contractor's commercial general liability and automobile insurance policies. f. RCW 4.24.115 is applicable to Consultant's services provided under this Agreement. g. Services p�ovided by the Consultant under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances, in the same geographical area and time period. Z.115006 Duvall Ave NE\ContracBKBA\DuvallAve-Scope-FinalDreft-2015-0115 docx 2 of 3 KBA, Inc. January 15, 2015 II. OPTIONAL SERVICES All services not detailed above,are considered Optional Services,which, along with any other Extra Work requested by the Client, will be performed only when a mutually negotiated Supplement to this Agreement is executed, specifying scope of services and budget. 2:115006 Dwall Ave NE1ContractlKBAlDwallAve-Swpa-FinalDraR-2015-0115.dacx 3 of 3 Exhibit A-2 Scope of Work (Task Order) Each item of work under this AGREEMENT will be provided by task assignment. Each assignment will be individually negotiated with the CONSIJLTANT.The amount established for each assignment will be the maximum amount payable for that assignment unless modified in writing by the AGENCY.'I'he AGENCY is not obligated to assign any specific number of tasks to the CONSiILTANT, and the AGENCY'S and CONSULTANT'S obligations hereunder are limited to tasks assigned in writing. Task assignments may include but are not limited to,the following types of work: A. B. C. D. E. F. � Task assignments made by the AGENCY shall be issued in writing by a Formal Task Assignment Document similar in format to page 2 of this exhibit. I An assignment shall become effective when a formal Task Assignment Document is signed by the CONSiJLTANT and the AGENCY,except that emergency actions requiring a 24-hour or less response can be handled by an oral authorization. Such oral authorization shall be followed up with a Formal Task�ssignment Document within four working days, and any billing rates agreed to orally(for individuals, subconsultants, or organizations whose rates were not previously established in the AGREEMENT)shall be provisioiial and subject to final negotiation and acceptance by the AGENCY. Agreement Number. , WSDOT Form 140-089 EF Exhibit A-2 Pa�e 1 of 2 ' ap��P��niznnn�a Formal Task Assignment Document Task Number: The general provisions and clauses of Agreement shall be in full force and effect for this Task Assignment. Location of Project: Project Title: Maximum Amount Payable Per Task Assignment: Completion Date: Description of Work: Note attachments and give brief description) Agreement Number: WSDOT Form 140-089 EF Exhibit A-2 Pa�e 2 of 2 Q.,�;�p.r�nizni�n�e Exhibit B DBE Participation Agreement Number: WSDOT Form 140-089 EF Exhibit B Page 1 of 1 aP��+ruznr�n�a Exhibit � i Preparation and Delivery of Electrc►nic Engineering and Qther D►ata i In this Ex,hibit the agency,as applicable, is ta provide a descziption of the format and standards the consultant is to use in preparing electronic files for transmission to the agency.The format and standards to be provided may include, but aze not limited to,the following: I. Surveying,Roadway Design&Pians Preparatian Section A. Survey Da#a See Scope of Work Task 2 ' B. Raadway Design Fi1es Autocad 2014 Civil 3D C. Computer Aided Drafting Files Autocad 2014 Clvil 3D I � D. Specify the Agency's R.ight ta Review Praduct with the Consultant E. Specify the Electronic Deliverables to Be Provided to the Agency See attached Exhibit A Scape of Services F. Specify What Agency Furnished Services and Information Is to Be Provided See attached Exhibit A Scope of 5ecvices Agceement Number: WSDOT Form i40-089 EF Fachibi!C Page 1 of 2 a��cA�r�or.xnr�n�s II. Any Other Electronic Files to Be Provided III. Methods to Electronically Exchange Data Dropbox folder A. Agency Software Suite � B. Electronic Messaging System E-mail C. File Transfers Format Dropbox Agreement Number: WSDOT Form 140-089 EF Exhibit C Paqe 2 of 2 �� aA��p��nr.ini�n�s Exhibit D Prime Consultant Cost Computations See attached Exhibit B Fee Computations Agreement Number: WSDOT Form 140-089 EF Exhlbit D Page 1 of! Qp�s�p��er.�ni�nTa ,��, Fee Estimate 2/13/2d15 ��w,�G� CM DESIGN GROUP �c�,.;Y City of Renton Duvall Ave NE Overlay Project Design Hours � Task ( ( Sr. � Eng. � Eng. � Eng � Suprt � Labor � IPrincipal ! Proj. Mgr� 4 � 3 � 2 I Staff � Total � Rate� $168.00 ; $132.00 � $103.20 � $91.20 � $76.80 � $60.00 I ' ' ' I ! I � 1 �PROJECT MANAGEMENT ' I � � ! A. �Project Management 12; 4� � I $2,428.80 B. �Project Schedule& Updates : 4i ,' � ' � $672.00 C. Coordination Meetings 16; i 8 i j � $3,513.60 ; i D. Invoices 8� I � '� � 1� $1,404.00 E. �Monthly Progress Reports 8 1 $1,404.00 � ; 2 SURVEYING&BASE MAPPING ; I I } I I � ---- --- --- --- _ A. GIS&mapping information � � 2� f $153.60 B. �Topographic survey + 2 i � 21 $417.60 C. Field data collection 2' ; � 24; $2,179.20 D.�easemap preparation -�- � 4 40� $3,964.80 — � � I �� ---_.�_� . �- - --- -- - --- ---- 3 _ ENVIRONMENTAL DOCUMENTATION ! � i —r---- Permit support -calcs and drawings 2' 8; 8 $2,006.40 --� � � ' ; - - ----- � j 4 UTILITY COORDINATION I ' - ---t-- - "-� -�f � --- ---- -�------- _ ._ A. Prepare utility notification letter � 2� , 8� $950.40 - ---f------ ----- - --- - - - — _ __ Coordinate utility impacts � 8 ' 8 $1,670.40 -- � � 5 DRAINAGE COMPLIANCE � � �---- � I -___ _ A. Draft Drainage Memo � 1 _ _ 4; 16� 4� $2,347.20 Final Drainage Memo 1 4 4 $945.60 -- � �� ---- -- - I ; ---� -------I _ _ 6 GEOTECHNICAL ANALYSIS --- ---------- --- ' A. Coordinate with Subconsultant 1 4) � -— ----- - �--- $475.20 Review draft and final analysis � 2 � 1 $412.80 - ( � � II� - ----------�--- -- , - � --- 7 �PS&E DESIGN ( � A. Site visits ' 8 8 � 4j 12 $3,686.40 -- �� I - --- , --- ,- - ? --+---__ B. Options analysis I 8 4 —� � 16 $3,100.80 Review options with City I 2; � 2� $489.60 -- ----+----�— Define preferred alternative 2' 4, $643.20 ---- � ' ! � Page 1 � ..�.�. Fee Estimate 2/13/2015 � c• � tiG� �,th CM DEStGN GROUP � .,c�c+� City of Renton �, Duvall Ave NE Overlay Project Design Hours � � Task ', ; Sr. � Eng. � Eng. � Eng � Suprt � Labor i I �Principal � Proj. Mgr� 4 � 3 2 I Staff � Total � __ __ i Ratel $168.00 � $132.00 j $103.20 � $91.20 � $76.80 � $60.00 i _ C. PS&E I I I � i 1 �30°J6 Design � � � � I � � �Cover sheet and index i ' � � I 2I � $153.60 ._ , (Legend and Notes 1 � � 2:; 4� � $489.60 �Overlay/Channelizationplans � 8' 20; I; 40� 96� $15,004.80 �Curb ramp plans ! _� 8� � 32' 12; � $5,232.00 �Miscellaneousdetails � 1� ; __ �_ 41 8� � $1,147.20 , �Engineer's estimate/quantities I, 1' 4f � 1 12� � $1,617.60 50%design submittal production � ' 2' $153.60 �� 9096 Design I � Cover sheet and index �_— � ; I 2 � $153.60 legend and Notes _ ' ; � � 2� 4} $489.60 �Overlay/Channeli2ation plans � 4� 20! I 40 SOI � $13,104.00 Curb ramp plans � 2I 8, _+ _ 32� � _ _$4,924.80 � Miscellaneous details � ; 1� � � 8; 8� � $1,512.00 � — �Specifications � 61 40� 4 $5,376.00 -�- � -t----j-----�-,- � �Engineer's estimate/quantities 1; 4 12 $1,617.60 90%design submittal production '� 2 $153.60 �10096 Design i - _,_— � i _ __— Address final plan comments I 4 8, ' 24� 4�____ $6,988.80 �Specifications _ i 4 � 24��____T -2 $3,268.80 �Enginee�'s estimate/quantities � i 2 _ _i 8 $1,046.40 1009'o design submittal production -'�— 2� $153.60 i Final Contrad Dowments � � ( __ Incorporate 1009'o review comments 2� S� � 20' $2,928.00 �- - —�— - -- (Constructability Review __ __ � � D. Review lans with subconsultant , 1� � 4 _ _ $475.20 I p ---�- �- � ---�------+ �Incorporate review comments � 1 8� 16� $2,452.80 E. Bid Support � 2 8 j 8 $2,006.40 � ' I I Page 2 ,��• Fee Estimate 2/13/2015 �,GN�� C(�/� DESIGN GROUP City of Renton ��•.�� ,.. Duvall Ave NE Overlay Project Design Hours � Task I �� Sr. I Eng. � Eng. � Eng � Suprt � Labor __ —. ., ------ I Principal � Proj.Mgr� 4 3 ; 2 '; Staff � Total _I Rate� $168.00 I $132.00 I $103.20 � $91.20 I $76.80 � $60.00 8 �MEF Documents � j ; � ' � �A. Design process documentation � � 4j ; $364.80 MEF Documentation-Draft � 2� 4' � 20� � � $2,688.00 �ADA Evaluation-Existing � � 4� � 12' � � $1,622.40 �MEF Documentation-Final Design ; 21 4� , 10� ! � $1,776.00 MEF Documentation-After Construction 2� 10 � $1,176.00 I I 9 �Public Outreach � � l �.� � � A. �Develop stakeholders list � 2� � j i 12� 2� $1,377.60 B. �Project newsletters � 8' ! � � ' 8 $1,824.00 Open House 8� 8; , ' � $2,400.00 --;--__�— �Meet with property owners _ � 81 4j i � 8 $2,486.40 Coordinate with school district 4 2 � 8 $1,550.40 � �� I I i Page 3 ar`c` Exhibit B-Fee Estimate 2/13/2015 �G�`��1:C f�/(DESICN GROUP .c��,c� ! City of Renton Duvall Ave NE Overlay Project Design Summary Classification Hrs. x Rate = Cost Principal 154 $168.00 $25,872 Sr Project Manager 160 $132.00 $21,120 Engineer 4 84 $103.20 $8,669 Engineer 3 268 $91.20 $24,442 Engineer 2 513 $76.80 $39,398 Administrative Assistant 18 $60.00 $1,080 Total Hrs. 1197 Direct Salary Cost $120,580.80 Dirett Non-Salary Cost a) Copying, 1/2 size plans 10 Each @ $20.00 /Each $200 full size plans 4 Each @ $45.00 /Each $180 Specs 8 Each @ $55.00 /Each $440 b) Courier $120 c) Mileage 200 Miles @ $0.55 /Each $110 $1,050.00 Subconsultants PACE(Topo Surveyj $2,200.00 HWA(Geotechnical) $13,178.00 KBA(Constructability Review) $8,750.00 �Basic Sevices Subtotal � Si45,758.80 ,._----- --- — - - ----- Management Reserve Fund $12,000.00 �Project Total _ - - -----$i57,758.80 � Page 4 Exf�ibit E Sub-consultant Cost Computations There isn't any sub-consultant participation at this time.The CONSULTANf shall not sub-contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. Refer to section VI "Sub-Contracting„ of this AGREEMENT. See attached fee proposals from PACE, HWA and KBA � Agreement Number: WSDOT Form 140-089 EF Exhiblt E Paye 1 of 1 Ra��p.r�nisnr�n�a ___-----, ------- ------- �V t{WA Rct: 2fl1�s Dytc: f2-.t�rot5 V��H1NAG�.OSCIENCES li�(j. ei� ��a eY. ��+ Froje�t C+ost Estlmatt t Preser+'atioa Duvdi Avcnue NE Y�v�""�" - - Reatan,Wasdi�ton �Groa _ _ _ Pre ared tor CM�� of Renwrt. intervats. �;C.�cmCd on approximately 200 f°°� Car utitity iocates. 6 inc�+ �ope of Wo� rations a�+d submit to City v��nt cores and ar�+8� trcd w+th m+nimwn Stnet Use Parmit for fieid oP� g�e�,Tests WtMa�tk locstions of$pa witl be p� vemeni suucture. PseParo Traffic Controi Pinns snd 5 between PiE 4th Street and NE tOth '��tion t 3 to 4 feet at each location-Cores �is and existing Pa lon aii uavet lana wilt be taken at esch t� �tiais to deP�of g� nies oE ihe s�bBBd� �t cores},and perfam FW D testing� �at each location.GPS ttadin��,��nd euger exp en neer�nB P� �,�logs of pavem� anslys�s W detertnsne B� eti Testing 4o consist oF 3 dT°P b,inch diamztes coce� eng+M�nT�B �ta rehabititsted• ° +{� utated tesifient enoduli of the subg� Ca[e Pevement in S taetia�s using t�ot paveme�t coces and P� tion r�adu'B�•b°ckcatc concmu.Gene� �nclud�nB�p deflec ding areas that shouid be nconsteucted as oP4o5t thickness of�Wd"�tting ��testing C pRpare a te{wrt Pr�unting�o the'Vro��veriay- W e wilf aiso i�tucla discussian etB� r��Mendetianx p��ining y gATES C��1 T�yTp� TOTAL PERSONN�4 8t 2015 DiRECT SAI.AR ❑ I CAD � 571.00 NOURS RMOUNT , BC}►t: En�,v Enpt-tt l 515.04 I, Z S340 ESTiMA'rED tIWA� Princ�oai Sr Eng� 590.00 � 582.00 � 1 A 5328 517�pp 5165.� � 5240.00 A ! 12_ SI.S12 . WORICTRSK 2 .---' � tb �1,}76 . pfiSCRtPTfON .---'-"-`-_�� ------ b ' 6 --------"'_ g � g 2 —'S2.75' Prolec�SetuP atos — _- �6 � ------ S49H Traffic Cantroi Pians/Stttet Use Pertni n �Utilirv L,oc --- _____,_. _----"— i6 � 5 4 � ---- " 51,360 Msrk Locauons of Pavement CorcslA�8�---- - ` '� a __ , � } 2 �6 S2,282 � FW__._�Tesup-&, _ __ - ____ 4 q 5680 , Pavemert Conng - 8 1 � � - Loes -8 � 94 S1t,128 Cienerate Cas '"� � 2 - --- ___ - __ ___._� 4 38 a paia Ana�Yses _. --------- -- 24 Preoe�5nmmary l.etter Ra� Zg 0 2 gJ(pENSES: SI50 Consuitatio[i t Proiect ManaR��nt ESTIMATED DIRECT ;t,050 r�'pTAL LABOR CHARGBS: . �,{yeage Q 0.56/rni S50 RY: Unit � Tatati FW4Rate(@StT51hr) 5400 l,pgpRATORY TE5T SUMNIA Est.Na i Cost , C��e f�Core Patching Tests CO5t SSOtca�) �� Test o � S90 1 SO . gavementCorinB��ntatiorTrafficConvoi SO � Si40 � SO prtowboard&Sign SD � Gram Sizo D�stnbu:io� _ p ' 5450 ` g� . its fr7�S4(10!{xrtn<<) iadtx} Stroet Sise Pert+t (..' � 52,p50 Attecbet Lg_ i_m��(PfesticitY 4 SO �y�tont'3'estin� CBWP�tar �TOTAl,DIRECC EXPEPiS�:S: LAgpitA70RY TOTAt-: TOTAiS ANb StIM�RY: 511,128 NRUJECT g2,050 Totaf Labor Char6� � 513,179� Direct ExPenses G{�NL!TOTAL: or decieasad`��h�the ilmris af the tot��et at tha disd et4on ot HWA's P��{^ane9�f� Assumsd Candttto�s: rg � 1.p,q costs are esUmov�s te map��°� � 2.�i��pwner ta pr ard and s�gns tor sf�9l�lane closure. 3.Tr��i ta�onsist of artowbo 2U15-Q05 Duvalt AvBnue � Project Name: Dwall Avenue Pavement � '" . Ciient Project No.: TBD ' _- , KBA Project No.: BP 14-100-02 C 0 N S T R U C T i C N Cantract Type: Cost+Net Fee(on DSC only) M A N A G E M E N T Date Prepared: 1/12/2015 Prepared by: Sam Schuyler Salary Escalation 4% KBA Labor Hours Employee Title I 2015 I Total Hou�s I 2015 Total I May-15 Rate Sam Schuyler Project Manager $56.48 16 16 16 TBD Resident Engineer $50.00 40 40 40 Deborah Qttum Contract Administration 548.00 4 4 4 Subtotal-KBA Labor Hours � 60� 60� 60 Direct Expenses liem I Total Costs I 2015 Total I May-15 Mileage I $ 25� 25 I 25 Misc:Supplies,Copies,Postage $ 19 19 19 Subtotal-Direct Expenses �S 44� 44� 44 Combined Costs Employee Title I 2d�5 I Total DSC I 2015 Total I May-15 � Rate Sam Schuyler Project Manager $56.48 $ 904 904 904 TBD Resident Engineer $50.00 $ 2,000 2,000 2,000 Deborah Ottum Contract Administration $48.OQ $ t92 192 192 Direct Salary Costs (E 3,096 I 3,096 I 3,096 Ovefiead a� 151.23% S 4,682 4,682 4,682 Subtotal(DSC+OH) i T,777 7,777 7,77T Fee(on DSC onlyl(�a 30.00% E 929 929 929 Subtotai(DSC+OH+Fee) I S 8,706 I 8,706 I 8,706 Direct Expenses(No Ma�kup) S 44 44 44 TOTAL ESTIMATED COSTS � E 8,750 8,750 8,750 Printed:1/12l2015 3:35 PM sw�c�a.u.�a�ncuo.q�ev�i4,onmo� ,..c:�..oM-zo,so�+z� Exhibit F Title V/Assurances ' During the performance of this AGREEMENT,the CONSLTLTANT,for itself, its assignees,and successors in interest agrees as follows: 1. Compliance with Regulations:The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY,Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time(hereinafter referred to as the"REGULATIONS„), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non-discrimination:The CONSULTANT, with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub-consultants,including procurement of materials and leases of equipment.The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when this AGREEMENT covers a program set forth in Appendix B of the REGLJLATIONS. 3. Solicitations for Sub-consultants,Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub-contract, including procurement of materials or leases of equipment, each potential sub- consultant or supplier shall be notified by the CONSULTAN't of the CONSULTANT's obligarions under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. 4. Infotmation and Reports: The CONSiJLTANT shall provide all information and reports required by the REGLTLATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the AGENCY,the STATE, or the Federal Highway Administration(FHWA)to be pertinent to ascertain compliance with such REGiTLATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exch�sive possession of another who fails or refuses to fumish this information,the CONSULTANT shall so certify to the AGENCY,the STATE, or the FHWA as appropriate, and shall set forth what effarts it has made to obtain the information. 5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non- discrimination provisions of this AGREEMENT,the AGENCY shall impose such AGREEMENT sanctions as it,the STATE, or the FHWA may determine to be appropriate, including, but not limited to: • Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT complies, and/or; • Canceilation,tennination,or suspension of this AGREEMENT, in whole or in part. 6. Incorporation ofProvisions: The CONSULTANT shall include the provisions ofpazagraphs(1)through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto.The CONSULTANT shall take such action with respect to any sub-consultant or procurement as the STATE,the AGENCY, or FHWA may d'uect as a means of enforcing such provisions including sanctions for non-compliance. Provided,however,that in the event a CONSULTANT becomes involved in, or is threatened with, li ' ti n with a sub-consultant or su lier as a result of such direction the CONSULTANT ma re uest ti g a o p p , Y 4 the AGENCY enter into such Iitigation to protect the interests of the STATE and/or the AGENCY and, in u h ' ' ti n t rotect the interests addrtion, the CONSULTANT may request the Unrted States enter vnto s c litiga o o p Of the LT111ted States. Agreement Number: WSDOT Form 140-089 Ef F�chibif F Pape 1 of 1 R.•��ap.��nr.ini�n�s Exhibit G Certification Documents Exhibit G-1(a} Certification of Consultant Exhibit G-1(b) Certification of Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters- Primary Covered Transactions Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying Exhibit G-4 Certificate of Current Cost or Pricing Data Agreement Number: WSDOT Form 140-089 EF Exhibit G Page 1 of 1 aA��p��nisni�n�a Exhibit G-1(a) Certification of Consultant I hereby certify that I am the and duly authorized representative of the firm of CM Design Group, LLC whose address is 340 15th Ave East, #305, Seattle, WA 98112 and that neither the above firm nor I have: a) Employed or retained for a commission,percentage, brokerage,contingent fee, or other consideration, any firm or person(other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this AGREEMENT; b) Agreed, as an express or implied condition for obtaining this contract,to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or c) Paid, or agreed to pay,to any firm, organization or person(other than a bona fide employee working solely for me or the above CONSULTANT)any fee, contribution, donation, or consideration of any kind for,or in connection with,procuring or carrying out this AGREEMENT; except as hereby expressly stated(if any}; I acknowledge that this certificate is to be fiunished to the City of Renton and the Federal Highway Administration, U.S.Department of Transportation in connection with this AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws,both criminal and civil. CM Design Group, LLC Consultant(Firm Name) f7 � �.,:��'�f''tt �.%�� 1 �'�--- � ' S l s Signature(Authorized Official of Consultant) Date Agreement Number: WSDOT Form 140-089 EF Exhibit G Page 1 of 1 aP��P.+�ni�ni�n�a Exhibit G-1(b) Certification of I hereby certify that I am the: I a �Y�r �t r:*-� i l ❑ Other of the �`-t`��! t r��'��o t�� i�v� ,and or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain, or agree to employ to retain, any firm or person; or b) Pay, or agree to pay,to any firm,person, or organization, any fee, contribution, donation,or consideration of any kind; except as hereby expressly stated(if any): I aclmowledge that this certificate is to be fumished to the and the Federal Highway Administration,U.S.Department of Transportation, in connecrion with this AGREEMENT involving participation of Federal-aid high�vay funds, and is subject to applicable State and Federal laws,both criminal and civil. /% ( ��t.� v '� �"�. �-�-' ! �l 3 i� _ Signature Date Agreement Number: WSDOT Form 140-089 EF Exhibit G Page 1 of f aA��p��nivnr�n+a Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions I. The prospective prunary pazticipant certifies to the best of its lrnowledge and belief,that it and its principals: A. Are not presently debarred, suspended,proposed for debarment, declazed ineligible, or voluntarily excluded from covered transactions by any Federal deparhnent or agency; B. Have not within a three (3)year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public(Federal, State, or local)transaction or contract under a public transaction;violation of Federal or State anti-trust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local)with commission of any of the offenses enumerated in paragraph(1)(b) of tlus certification; and D. Have not within a three (3)year period preceding this application/proposal had one or more public transactions (Federal, State and local)terminated for cause or default. II. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. CM Design Group, LLC Consultant(Firm Name) i�r �` r � l i ��. 2 � 3 I :S ; l�_C L�-- r Signatu�e(Authorized Official of Consultant) Daie Agreement Number: WSDOT Form 140-089 EF Exhibit G Page 1 of 1 Rp�;.�a�r�nr.�oi�n�s Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal,to the best of his or her knowledge and belief,that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to infiuence an officer or employee of any Federal agency, a Member of Congress,a officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan, the entering into of any cooperative AGREEMENT, and the extension, continuation,renewal,amendment, or modification of Federal contract,grant, loan or cooperative AGREEMENT. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an o�icer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,grant, loan or cooperative AGREEMENT,the undersigned shall complete and submit Standazd Form-LLL, "Disclosure Form to Report Lobbying,,, in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31,U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000.00, and not more than$100,000.00, for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier sub-contracts, which exceed$100,000, and that all such sub-recipients shall certify and disclose accordingly. CM Design Group, LLC Consultant(Firm Name} if _` � -, f� � � `� ,L G - 13 � S L� t.�.t � Signature(Authorized Officiai of Consultant) Date Agreement Number: WSDOT Form 140-089 EF Exhibit G Page 1 of 1 aA��a�r�nr.�ni�nia Exhibit G-4 Certificate of Current Cost or Pricin Data I 9 This is to certify that,to the best of my knowledge and belief,the cost or pricing data(as defined in section 2.101 of the Federal Acquisition Regulation(FAR)and required under FAR subsection 15.403-4)submitted, either actually or by specific identification in writing,to the Contracting Officer or to the Contracting Officer's representative in support of ' are accurate, complete,and current as of January 1, 2015 ". This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing rate AGREEMENT's between the offer or and the Government that are part of the proposal. Firm: CM Design Group, LLC (,1 n i fG�,� �;� ��lr( � Principal Signature Title Date of Execution***: 'Identify the proposal,quotation,request for pricing adjustment,or other submission involved,giving the appropriate identifying number(e.g.project title.) •'Insert the day,month,and yeu,when price negotiations were concluded and price AGREEIv�NT was reached. '•'Insert the day,month,and yeaz,of signing,which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Agreement Number: WSDOT Form 14Q089 EF Exhibi!G Page 1 of 1 Qo�t�p.�+nisni�n�a Exhibit H Liability lnsurance Increase To Be Used Only If Insurance Requirements Are Increased The professional liability limit of the CONSULTANT to the AGENCY identified in Section XIII,Legal Relations and Insurance of this Agreement is amended to $ . The CONSiJLTANT shall provide Professional Liability insurance with minimum per occurrence limits in the amount of$ . Such insurance coverage shall be evidenced by one of the following methods: • Certificate of Insurance. • Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. Self-insurance through documentation of a sepazate fund established exclusively for the payment of professional liability claims, including claim amounts already reserved against the fund, safeguards established for payment from the fund,a copy of the latest annual financial statements, and disclosure of the investment portfolio for those funds. Should the minimum Professional Liability insurance limit requued by the AGENCY as specified above exceed $1 million per occurrence or the value of the contract, whichever is greater,then justification shall be submitted to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit. If FHWA approval is obtained,the AGENCY may, at its own cost,reimbw•se the CONSULTANT for the additional professional liability insurance required. Notes: Cost of added insurance requirements: $ . • Include all costs, fee increase,premiums. • This cost shall not be billed against an FHWA fiinded project. • For final contracts, include this exhibit. Agreement Number: WSDOT Form f40-089 EF Exhi6it H Page i of i ap��A��nivni�n�a Exhibit l Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a nature that exceeds the accepted standard of care.In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 Potential Consultant Design Error(s)is Identified by Agency's Project Manager At the first indication of potential consultant design enor(s),the first step in the process is for the Agency's project manager to notify the Director of Public Works or Agency Engineer regazding the potential design error(s).For federally funded projects,the Region Local Programs Engineer should be informed and involved in these procedures. (Note:The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 Project Manager pocuments the Alleged Consultant Design Error(s) After discussion of the alleged design error(s)and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer's concurrence,the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work;photographs, records of labor,materials and equipment. Step 3 Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further,the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s)and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the " consultant should be represented by their project manger and any personnel(including sub-consultants) deemed appropriate for the alleged design error(s)issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant After the meeting(s)with the consultant have been completed regarding the consultant's alleged design en�or(s),there are three possible scenarios: • It is determined via mutual agreement that there is not a consultant design error(s).If this is the case, then the process will not proceed beyond this point. • It is determined via mutual agreement that a consultant design error(s)occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives,negotiate a settlement with the consultant.The settlement would be paid to the agency or the amount would be reduced from the consultant's agreement with the agency for the services on the project in which the design error took place.The agency is to provide LP,through the Region Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements.No further action is required. • There is not a mutual agreement regarding the alleged consultant design error(s).The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant,proceed to Step 5. Agreement Number: WSDOT Form 140-089 EF Exhibit I Paye 1 of 2 Rp�•.�a�r�n�tni�ma Step 5 Forward Documents to Local Programs For federally funded projects all available information, including costs, should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, LP will request assistance from the Attomey General's Office for legal interpretation.LP will also identify how the alleged error(s)affects eligibility of project costs for federal reimbursement. • If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. LP, in consultation with FHWA,will identify the amount of federal participation in the agreed upon resolution of the issue. • If mutual agreement is not reached,the agency and consultant may seek settlement by azbitration or by litigation. Agreement Number: WSDOT Form 140-089 EF Exhibit/ Page 2 of 2 RA��..��ni�ni�n�e Exhibit J Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding ciaim(s)on a consultant agreement.The following procedures should only be utilized on consultant claims greater than $I,000. If the consultant's claim(s)aze a total of$1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement's scope of work,they may be entitled to a claim. The first step that must be completed is the request for consideration of the claun to the Agency's project manager. The consultant's claim must outline the following: • Summation of hours by classification for each firm that is included in the claim; • Any correspondence that directed tl�e consultant to perform the additional work; • Timeframe of the additiona] wozk tliat was outside of the project scope; • Sununary of direct labor dollars, overhead costs,profit and reimbursable costs associated with the additional work;and • Explanation as to why the consultant believes the additional work was outside of the agreement � scope of work. Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1,the next step in the process is to forward the request to the Agency's project manager. The project manager will review the consultant's claim and will met with the D'uector of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation,payment will need to be from agency funds. If the Agency project manager,Director of Public Works or Agency Engineer, WSDOT Local Programs (if applicable), and FHWA(if applicable)agree with the consultant's claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim.After the request has been approved,the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit.No further action in needed regarding the claim procedures. If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures. Agreement Number: WSDOT Form 140-089 EF Exhibit J Page 1 of 2 aP�;�A,��nizni�n�e Step 3 Preparation of Support Documentation Regarding Coasultant's Claim(s) If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of informarion supplied by the consultant regarding the claim; • Agency's summation of hours by classification for each firm that should be included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Agency's summary of direct labor dollars, overhead costs,profit and reimbursable costs associated with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultanYs claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. Step 4 Director of PubGc Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Pubic Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof,wluch may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify(in writing)the consultant of their final decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claun.Inform the consultant that the final payment for the agreement is subject to audit. Agreement Number: WSDOT Form 140-089 EF Exhibit J Page 2 of 2 Ra�i�pd ani�oi�n+a CITY OF RENTON COUNCIL AGENDA BILL � . � . Subject/Title: Meeting: NPDES Phase il Municipal REGULAR COUNCIL- 23 Feb 2015 Stormwater Permit and Stormwater Management Program Plan Briefing Exhibits: Submitting Data: Dept/Div/Board: Issue Paper Public Works Stormwater Management Program Plan Staff Contact: Ron Straka, Surface Water Manager, ext. 7248, Edward Mulhern, Surface Water Engineer, ext. 7323 Recommended Action: Refer to the Utilities Committee Fiscal Impact: Expenditure Required: $ N/A Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: The City of Renton's Surface Water Utility has completed the required Stormwater Management Program (SWMP) Plan to meet the City of Renton's Western Washington Phase II Municipal Stormwater Permit (Permit) obligations. This SWMP Plan is required to comply with the Permit that covers stormwater discharges from City-owned or operated storm sewers. Federal and state water quality laws require a permit for the discharge of stormwater.The Permit includes the City's SWMP Plan with implementation items that include the following requirements: 1. Public education and outreach 2. Public involvement and participation 3. Illicit discharge detection and elimination 4. Controlling runoff from new development, redevelopment and construction sites 5. Municipal operations and maintenance The SWMP plan is posted on the City's website along with a request for public input. STAFF RECOMMENDATION: N/A; Information Only PUBLIC WORKS DEPARTMENT p �r�f o :��,: ��0� � M E M O R A N D U M DATE: February 9, 2015 ' TO: Ed Prince, Council President Members of the Renton City Council VIA: Denis Law, Mayor ' FROM: Gregg Zimmerman,Administrator � STAFF CONTACT: Ron Straka, Surface Water Engineering Manager, x7248 SUBJECT: NPDES Phase II Municipal Stormwater Permit and Stormwater Management Program Plan Briefing ISSUE: Surface Water Utility staff requests the opportunity to brief the Utilities Committee on the National Pollutant Discharge Elimination System (NPDES) Phase II Permit and City's Stormwater Management Program (SWMP) Plan. The City of Renton's Surface Water Utility has completed the required SWMP Plan to meet the obligations of the City of . Renton's Western Washington Phase II Municipal Stormwater Permit. STAFF RECOMMENDATION: This is an informationat briefing only. BACKGROUND: Federal and state water quality laws require a permit for the discharge of stormwater (Federal Water Pollution Control Act Title 22 United States Code, Section 1251 et seq., State Water Pollution Control Act RCW 90.48). In 1987, Congress amended the federal Clean Water Act to address municipal stormwater discharges through the NPDES permits. The Washington State Department of Ecology(Ecology) is responsible for issuing and renewing these permits. In 2007, NPDES Municipal Stormwater permits were issued in Washington for Phase I and Phase II jurisdictions. Phase I permits were issued to large municipalities and county governments with populations over 100,000(as of the 1990 census). Phase II permits were issued to smaller governmental entities generally with populations between 10,000 and 100,000. The City of Renton is covered under Western Washington's Phase II Municipal Separate Stormwater Sewer System (MS4) NPDES permit(Phase II Permit). Discharges from M54s (systems designed to collect and convey stormwater runoff) are regulated by Ecology under the NPDES program. The municipal NPDES permit seeks to Ed Prince,Council President Page 2 of 2 February 9,2015 control or reduce pollutant discharge to the maximum extent practicable, primarily through programmatic efforts. The City is regulated by Ecology as a Phase II permittee. The Phase II Permit became effective on February 16, 2007, was modified in 2009, and expired on February 15, 2012. Ecology extended the 2007-2012 Phase II Permit requirements until July 2013. A new 2013-2018 Phase II Permit with updated requirements was issued on August 1, 2012, and became effective on August 1, 2013. The Permit requires the City to develop and annually update a SWMP. The Phase II Permit lists specific actions and activities the City must implement through the SWMP, include the following components: 1. A public education and outreach program designed to reduce or eliminate behaviors and practices that cause or contribute to adverse stormwater impacts and encourage the public to participate in stewardship activities. 2. A process for involving the public in the development, implementation and update of the SWMP. 3. An ongoing illicit discharge detection and elimination program to prevent, detect, characterize,trace and eliminate illicit connections and illicit discharges into the MS4. � 4. A program to reduce pollutants in stormwater runoff from new development, ' redevelopment and construction site activities. ' 5. An operation and maintenance program to prevent or reduce pollutant runoff I from municipal operations. In addition to the five components listed above, the SWMP plan also includes a discussion of the monitoring and reporting requirements of the Phase II Permit. CONCLUSION: The Phase II Permit requires that the City prepare written documentation of the SWMP to inform the public of the planned SWMP activities, and to update that documentation �i annually no later than May 31 each year. The City's updated SWMP plan satisfies this requirement. The SWMP plan is posted on the Cit�s web site along with a request for public input. Attachments cc: Lys Hornsby,Utility Systems Director Edward Mulhern,Surface Water Engineer \EMtp �.�: �� .._ - - � �.N ��-� , r.�. _ - _ - _ � . - _ t °=z-, �- #= �T'�::'� STORMWATER MANAG EMENT PROG RAM PLAN CITY OF RENTON MUNICIPAL STORMWATER PROGRAM Prepared for City of Renton Prepared by Herrera Environmental Consultants, Inc. � HERRERA Note: Some pages in this document have been purposely skipped or blank pages inserted so that this ' document will copy correctly when duplexed. STORMWATER MANAGEMENT PROGRAM � PLAN CITY OF RENTON MUNICIPAL STORMWATER PROGRAM Prepared for City of Renton 1055 South Grady Way Renton, Washington 98057 Prepared by Herrera Environmental Consultants, inc. 2200 Sixth Avenue, Suite 1100 Seattte, Washin�ton 98121 Telephone: 206/441-9080 January 28, 2015 � CONTENTS � Introduction and Background ............................................................................. 1 Public Education and Outreach........................................................................... 3 2013-2018 Phase II Permit Requirements.......................................................... 3 Planned and Recommended Activities ............................................................. 3 Public Invotvement and Participation ................................................................... 7 2013-2018 Phase II Permit Requirements.......................................................... 7 PlannedActivities..................................................................................... 7 Illicit Discharge Detection and Elimination............................................................. 9 2013-2018 Phase II Permit Requirements.......................................................... 9 PlannedActivities..................................................................................... 9 Controlling Runoff from New Development, Redevelopment, and Construction Sites .......... 11 2013-2018 Phase II Permit Requirements......................................................... 11 PtannedActivities.................................................................................... 11 Municipal Operations and Maintenance ................................................................ 15 2013-2018 Phase II Permit Requirements......................................................... 15 PlannedActivities.................................................................................... 15 Total Maximum Daily Load Requirements.............................................................. 17 2013-2018 Phase II Permit Requirements......................................................... 17 PlannedActivities.................................................................................... 17 Monitoring.................................................................................................. 19 2013-2018 Phase II Permit Requirements......................................................... 19 PlannedActivities.................................................................................... 19 Reporting ................................................................................................... 21 2013-2018 Phase II Permit Requirements......................................................... 21 PtannedActivities....................................................................................21 APPENDICES Appendix A Internal Coordination Mechanisms ; �HERRERA �w ca'n-0SHbI-0OOrrnmnswmoplan.dccR TABLES Table 1-1. Planned Public Education and Outreach Activities. ................................. 4 Table 1-2. Recommended Public Education and Outreach Activities. ......................... 5 Table 2-1. Planned Public Involvement and Participation Opportunities. ..................... 7 Table 3-1. Planned Illicit Discharge Detection and Elimination Activities.................... 10 Table 4-1. Planned Activities to Controt Runoff from New Development, Redevelopment, and Construction Sites.............................................. 12 Tabte 5-1. Planned Municipal Operations and Maintenance Activities. ....................... 16 ACKNOWLEDGEMENTS Funding for the SWMP Plan was provided by a Municipal Stormwater Capacity Grant from the Washington State Department of Ecotogy. (�HERRERA i; sw ca 14-05869-000 rrn[on�«mo plan.doix ��1TRODUCTiON AND BACKGROUND In 1987, Congress amended the federal Clean Water Act to address municipal stormwater discharges through the National Pollution Discharge Elimination System (NPDES) permits. In Washington State, the Washington State Department of Ecology (Ecology) is responsible for issuing and renewing these permits. In 2007, NPDES Municipal Stormwater permits were issued in Washington for two groups of permittees: Phase I jurisdictions and Phase II jurisdictions. Phase I permits were issued to large municipalities and county governments with populations over 100,000 (as of the 1990 census). Phase II Permits were issued to smaller governmentat entities generally with poputations between 10,000 and 100,000. The City of Renton (City) is covered under Western Washington's Phase 11 Municipat Separate Stormwater Sewer System (M54) NPDES permit (Phase II Permit). Discharges from MS4s (systems designed to coltect and convey stormwater runoff) are regutated by Ecology under the NPDES program. The municipal NPDES permit seeks to control or reduce pollutant discharge to the maximum extent practicable, primarily through programmatic efforts. The City is regulated by Ecology as a Phase II permittee. The Phase II Permit became effective on February 16, 2007, was modified in 2009, and expired on February 15, 2012. Ecology extended the 2007-2012 Phase II Permit requirements untit July 2013. A new permit with updated requirements (2013-2018 Phase II Permit) was issued on August 1, 2012 and became effective on August 1, 2013. For fiscal year 2015 (July 1, 2014, through June 30, 2015), the City was charged an annual permit fee of $50,024 by Ecology. This annuat fee will tikety increase with future Phase II Permit updates. The Phase II Permit requires the City to develop a Stormwater Management Program (SWMP). The SWMP must include the following components: 1. A public education and outreach program designed to reduce or eliminate behaviors and practices that cause or contribute to adverse stormwater impacts and encourage the public to participate in stewardship activities 2. A process for involving the public in the development, implementation, and update of the SWMP 3. An ongoing illicit discharge detection and elimination (IDDE) program to prevent, detect, characterize, trace, and eliminate illicit connections and illicit discharges into the MS4 4. A program to reduce pollutants in stormwater runoff from new development, redevelopment, and construction site activities 5. An operation and maintenance (0£tM) program to prevent or reduce pollutant runoff from municipat operations January 2015 �H E RRE RA City of Renton Stormwater Mana�ement Program Plan � In addition, the Phase II Permit requires that the City prepare written documentation of the SWMP and update that documentation annually. This SWMP plan satisfies this requirement. In addition to the five components listed above, this SWMP plan also includes a discussion of the monitoring and reporting requirements of the Phase II Permit. This SWMP ptan also includes a description of the City's internal coordination mechanisms as required by SS.A.b (Appendix A). t�HERRE�A January 2015 2 City of Renton Stormwater Management Program Plan p�JBL.iC EDU�AT�ONAlVD �UTF��ACN The City's public education and outreach program currently inctudes a wide range of educational brochures for a variety of audiences. The City partnered with the Environmental Coalition of South Seattle (ECOSS) to provide stormwater spill kits and spill response education training to small businesses in 2014 and 2015. The City also has a drain marker volunteer program. This section describes the Phase II Permit requirements related to Public Education and Outreach, including the City's planned compliance activities. 2�13-2018 Phasa !I P�r�nit Requiren�ent� Section 55.C.1 of the 2013-2018 Phase II Permit requires the City to develop and implement a public education and outreach program. Education and outreach efforts shall be prioritized in the following areas: 1. Provide an education and outreach program to build general awareness, and effect behavioral change, that selects from the foltowing target audiences: a. General public (inctuding school age children) b. Engineers, contractors, developers, and land-use planners c. Businesses (including home-based and mobile businesses) d. Residents, landscapers, and property managers/owners 2. C�eate stewardship opportunities and/or partner with existing organizations to encourage residents to participate in activities such as stream teams, storm drain ' marking, volunteer monitoring, riparian ptantings and education activities. 3. Measure the understanding and adoption of the targeted behaviors for at teast one target audience in at least one subject area. 4. Use results to direct education and outreach resources most effectively (no later than February 2, 2016) as well as to evaluate changes in adoption of targeted behaviors. �l�nneci anti F�ec�r��m�n�i�d Activities Table 1-1 summarizes the City's planned activities associated with Public Education and Outreach. Table 1-2 summarizes recommended pubtic education program elements that the City may initiate depending on avaitable staffing and funding. January 2015 �HERRERA City of Renton Stormwater Management Program Plan 3 Table 1-1. Planned Pubtic Education and Outreach Activities. ; � ! ! Proposed Schedule Activity � Tasks ', Lead ; or Frequency Special recycling events � Coordinate two collection events for ; Solid Waste � May and September i household hazardous wastes such as , Division ! 2015 } oil,antifreeze,oil filters,and batteries. Partner with local � City provides Natural Yard Care � Solid Waste i Fall 2015 Hazardous Waste �i Program classes in English and � Division �; Management Program ; Spanish that teach yard care strategies , i '� to eliminate reliance on pesticides, ; _ ; herbicides and chemical fertilizers. - �------- - ---- ' �-------- - -- King County Salmon j Participate as a host municipality for the � Water Utility I, Fall 2015 Watcher Program �'i King County Salmon Watcher program. Division � Business education and � Partner with ECOSS to provide spill kits ' Surface Water ' December 31,2015 outreacha and spill response education/training Utility(SWU) i for restaurants. ' Engineering I - - -i---------------- - ---- - _ --- ---- --- - Participate in STORM ', Consider participation in STORM SWU Engineering Ongoing (the Regional NPDES � program and promoting the Puget Education and Oufreach � Sound Starts Here campaign � Forum) ! messaging. --- - -- .. ----- - --- --- -- ---- --- ------ --- - - - -- Volunteer Storm Drain Coordinate citizen volunteers to mark SWU Engineering i Ongoing Marker Program stormwater drains. WRIA 8 and WRIA 9 � Partner with WRIA 8 Salmon Recovery , Water Utiliry Ongoing ' Council and WRIA 9 Watershed Division ; Ecosystem Forum. Aquifer Protection Provide water quality and conservation Water Utiliry Ongoing Program education,e.g.,booklets distributed to Division businesses:Employee Training for , ', Aquifer Protection,and Shop Guide for , Dangerous Waste Management. - - - -- -,— -------- ----- _ . -- - --------- -- -- Evaluate and modify � Measure the understanding and SWU Engineering � February 2,2016 Public Education and � adoption of a targeted behavior.Modify Outreach Program , the evaluated public education program to address the results of the evaluation. a This planned public education and outreach activity also can be used to meet 55.C.3.c.iv-informing public emptoyees, businesses, and the general public of hazards associated with illicit discharges and improper disposal of waste. 4�HERRERA January 2015 4 City of Renton Stormwater Management Program Ptan Table 1-2. Recommended Public Education and Outreach Activities. ; Proposed Schedule Activi _ __ _ _ __ _ Tasks ___ '� Lead ; or Frequency - ----�- - --- Expand educational . Integrate stormwater public �, SWU Engineering ,� TBD(depending on materials available education and outreach into i funding and staffing) through e�tisting programs existing Public Works programs. I i and streamline . Develop consistent stormwater ; stormwater outreach outreach messaging among ; � messaging and public various City departments. i I handouts . Combine handouts based on ' ' target audiences and eliminate I i handouts with redundant � information. ; ------- - --- -- - - --- -- - - - - - � ---- --- --------------- - Update website Consider reorganizing City website so ' SWU Engineering � TBD(depending on that information can be found more ' funding and staffing) ----- - - ------- easily._ ' - - - - - - - Promote community Encourage community involvement with SWU Engineering H TBD(depending on stewardship stream teams,stormwater monitoring, ; funding and staffing) or riparian planting. � Expand Adopt a Evaluate the addition of a stormwater I SWU Engineering ' TBD(depending on Neighborhood Program BMP component to the City's Adopt a 1 funding and staffing) Neighborhood Program. � -- - - ----- - --- ----- - -- ----- ---- - - � - - - - - � --- Add a stormwater Consider adding a surface water/storm SWU Engineering, . TBD(depending on component to the component to the"Citizen's Academ�' Citizen's Academy '�, funding and staffing) Citizen's Academye that emphasizes IDDE topics and ' maintenance. Car wash kits Provide car wash kits for groups , Water Utility ; To be continued holding charity car wash events. Division (depending on funding and staffing) Develop and circulate Consider developing an illicit discharge '. SWU Engineering ~TBD(depending on new public education handout,mailing handouts to single- funding and staffing) materialsb family residences,and providing ' relevant handouts at pre-application meetings. - --- --- - -- - -- - i -- - - - -- Illicit discharge education Consider developing a brochure or Interdepartmental TBD(dependi�g on and outreachb handout to provide to companies that Team funding and staffing) respond to spills associated with automobile accidents. TBD=to be determined a Citizen's Academy is a City program designed to education City residents and business owners in how the Public Works Department operates. b This planned public education and outreach activity also can be used to meet S5.C.3.c.iv-informing public employees, businesses, and the general public of hazards associated with illicit discharges and improper disposal of waste. January 2015 �HERRERA — ------ --- — ------------- --- — -- City of Renton Stormwater Management Program Plan 5 PUBL1� INVOLI/E�ENT AND PARTIC��ATI0�1 Public input is important to the development and imptementation of the SWMP. The City actively solicits public participation by making stormwater information available for review and providing opportunities for comment. This section describes the Phase II Permit requirements related to pubtic involvement, including ptanned compliance activities. 2013-�018 Phas� 11 P�r�it R�qUiremer�ts Section 55.C.2 of the 2013-2018 Phase II Permit requires that the City shall create opportunities for the public to participate in the decision-making processes involving the development, imptementation, and update of the SWMP, and comply with applicable state and local public notice requirements. The two main components include: 1. Devetoping and imptementing a process for consideration of pubtic comments on the City's SWMP 2. Posting the Annual Report and the SWMP Plan, on the City's website no later than May 31 of each year (note: no Annual Report is required to be submitted in 2014). �'��1i1�t� �vtiVltlt� Table 2-1 summarizes the City's planned activities associated with public invotvement and participation. Table 2-1. Planned Public Involvement and Participation Opportunities. Proposed Schedule Activity Tasks Lead or Freguency _ Revise SWMP Plan Update SWMP Plan with planned SWU Engineering Update SWMP Plan activities for 2015. in January 2015;post on City's website by May 31,2015 Prepare and submit Prepare and submit Annual Report; , SWU Engineering March 31,2015 Annual Report to Ecology submittal should include SWMP Plan and other supplemental documentation (if applicable). - - - — ------ --- - - - -- - -- -- - -- ---- Public involvement in the Solicit feedback on website. SWU Engineering Ongoing � SWMP ' �anuary 20�5 (�HERRERA City of Renton Stormwater Management Program Plan 7 IL.�IClT �iSCH�R�E DET�CTION �ND ELI1�l�lAT10�1 An illicit discharge is defined as any discharge into the stormwater system that is not composed entirely of stormwater, or of non-stormwater discharges allowed as specified in the Phase II Permit. Illicit discharges may be from a variety of sources and activities induding iltegal dumping, sanitary sewer overflow, swimming pool cleaning, and incidental spills (such as oil, gas, diesel fuel, paints, or solvents). This section describes the Illicit Discharge Detection and Elimination (IDDE) Phase II Permit requirements, as well as the City's planned compliance activities. 2013-2018 Ph�s� II Permit i��uirement� Section 55.C.3 of the 2013-2018 Phase II Permit requires the City to include an ongoing IDDE Program designed to prevent, detect, characterize, trace, and eliminate itlicit connections and illicit discharges into the stormwater system. The specific Phase II Permit requirements are as follows: 1. Continuing mapping of the M54 on an ongoing basis. 2. Publicize a public hotline number for reporting of spills and other illicit discharges; and track all calls and follow-up actions taken. 3. By February 2, 2018, adopt an updated ordinance that effectivety prohibits non- stormwater, illegal discharges, or dumping into the City's stormwater system to the maximum extent allowable by state and federal law. 4. By December 31, 2017, complete field screening of 40 percent of the stormwater system. After December 31, 2017, the City is required to complete field screening on an average of 12 percent of the stormwater system per year. 5. Implement an ongoing program designed to address illicit discharges, including spills and illicit connections, which includes procedures for characterizing the nature and potential threats of an illicit discharge, procedures for tracing the source of an itlicit discharge, and procedures for eliminating the discharge. 6. Implement an ongoing IDDE staff training program. 7. Distribute information to public employees, businesses, and the general public of the hazards associated with illicit discharges and improper disposal of wastes. ��11►1�t� k�C�IViti�S Tabte 3-1 summarizes the planned activities associated with the City's IDDE program. January 2015 �HERRERA City of Renton Stormwater Management Program Plan 9 , Table 3-1. Planned Illicit Discharge Detection and Elimination Activities. �, � i ; Proposed Schedule Activity I Tasks Lead or Frequency Illicit discharge education Develop a new outreach approach for � SWU Engineering, i December 31,2015 and outreach addressing illicit discharges associated I Development with exposed aggregate driveway , Engineering, projects. � Building ' � Inspectors Illicit discharge and illicit Develop drainage basins associated I SWU Engineering, ! December 2015 connection field � with each branch of the catch basin '�� Stormwater(SW) screening network as a basis of evaluation for the ' Maintenance ; �i field screening requirement.— _ _----� __---___—_-_��—_ ----- _- -_ Update storm system Verify Parks Department storm system SWU Engineering, , Ongoing mapping mapping.Continue to work with King ! SW Maintenance, ; County to gather stoRn drainage system � Airpo�t, information for annexed areas.Update Parks/Golf, mapping with newly constructed �� Facilities , facilities and newly discovered facilities. Illicit Discharge Program , Implement Illicit Discharge Program ; SWU Engineering, ! Ongoing Plan implementation plan requirements. Community and ' Economic ' Development (CED) Development ' Engineering, CED Construction Inspectors, ' CED Building Inspectors, ' CED Code ' Compliance, Fire Department, ' Parks/Golf, Airport, SW Maintenance Staff training Refresher training on IDDE general Interdepartrnental Ongoing awareness and IDDE response. Team Illicit discharge and illicit Implement a field screening SW Maintenance, Perform field connection field methodology(or methodologies)to Parks/Goff, screening on 40%of screening meet the field screening requirement. Facilities,Airport the storm system by December 31,2017 Illicit discharge ordinance Incorporate minor modifications into the SWU Engineering February 2018 illicit discharge ordinance for consistency with the permit. c�jHEaaEaA January 2015 10 City of Renton Stormwater Management Program Plan GC}NTROLLIIVG �UNOFF �R01� NE1�U DEVELtJPM�iVT, RE�EVELOP�IENT, AND CONSTRUCTIO� SlTES The Devetopment Services Division is responsible for permitting, inspection, and code enforcement actions for construction-related activities in the City. The Surface Water Utility Engineering Division is responsible for the private stormwater facility inspection program. This section describes the Phase II Permit requirements related to controlling runoff from new development, redevelopment, and construction sites, including planned activities. 20�.3-2�18 P��se 11 �'�rmit R�c��ir�ments Section 55.C.4 of the 2013-2018 Phase II Permit requires the City to develop and implement a program to reduce pollutants in stormwater runoff from new development, redevelopment, and construction activities. The specific Phase II Permit requirements are as fotlows: 1. Implement an ordinance or ordinance revision that addresses runoff from new development, redevelopment, and construction sites and adopt Ecology's Stormwater Management Manua(for Western Washington, or equivalent, by December 31, 2016. Include provisions to verify adequate long-term operation and maintenance (0£tM) of stormwater treatment and flow control BMPs/facitities. 2. Review all stormwater site plans for proposed development activities. 3. Conduct inspections of construction sites prior to clearing and construction, during construction, and upon comptetion of construction. 4. Conduct annual inspections of all stormwater treatment and flow control BMPs/facilities that discharge to the stormwater system and were permitted by the City since 2007 (unless maintenance records justify a reduced inspection frequency). 5. Ongoing training program for staff responsible for implementing the program to control stormwater runoff from new development, redevelopment, and construction sites. 6. Review, revise, and make effective local development-related codes, rules, standards, or other enforceable documents to incorporate and require LID principles and LID BMPs by December 31, 2016. Submit a summary of the results of the review and revision process with the annual report due no later than March 31, 2017. Pl��n�� ctivit�es Table 4-1 summarizes the City's planned activities associated with controlling runoff from new development, redevelopment, and construction sites. January 2015 �FI E RRE RA City of Renton Stormwater Management Program Plan �� Table 4-1. Planned Activities to Control Runoff from New Development, Redevelopment, and Construction Sites. ; Proposed Schedule _ Activity -- �, __Tasks__- ---_ ___�, Lead __ ; or Frequency -_ Single family residential � Revise the building permit � CED Development June 2015 requirements i requirements pertaining to work on Engineering and , � - - -�- Y- xP 99-e9 ' 9� 9-.--- _ � drivewa s and e osed a r ate. SWU En meerin i Stormwater site plan �, Develop additional tools(checklists ; CED Development i December 2015 review � and sizing tables)for implementation of ; Engineering i i stormwater site plan review. ----- -- ------ ------ - ------ - , -------- - --- Public education and � Add minimal excavation foundations ; CED Development I December 2015 outreach j and compost amended soils to the Engineering � BMP list in the Residential8uilding Permit Drainage Review Handout. ' Permit requirements ; Consider incorporating permit CED Development , December 2015 outreach requirements and thresholds and Engineering I distributing the CED-Instructions for ' 'i Small Lot Drainage Requirements I handout to property owners. - L - Staff training Pursue training opportunities for plan CED Planning Ongoing ! review and inspection staff. ' Stormwater site plan Review all stormwater site plans for CED Development Ongoing review proposed development activities. Engineering � (private)and Capital Improvement ! Program(CIP)Lead (public) --- --- --- -- -- -- - -- --- -- --- - - -- - r - - - Preconstruction Inspect construction sites prior to CED Development Ongoing inspections construction if they exhibit high Engineering and sediment transportaGon potentiaL CED Planning :.----- - ----- ---- ----- -- - --- - --- - -- � --- - - - Construction Inspect all sites during construction to CED Construction Ongoing �I inspections verify proper installation and Inspectors and CED maintenance of required erosion and Building Inspectors , sediment controls. Post-construction Inspect all sites after construction to CED Construction Ongoing inspections '�, ensure proper installation of permanent Inspectors and CED � stormwater facilities. Building Inspectors Private stoRnwater Continue private facility inspection SWU Engineering Ongoing facility inspections program for stormwater facilities constructed since adoption of the 2009 King County Surface Water Design ' Manual(SWDM). (�HERRERA January 2015 12 City of Renton S[ormwater Management Program Plan Table 4-1 (continued). Planned Activities to Control Runoff from New Development, Redevelopment, and Construction Sites. ( Proposed Schedule Activity_______ Tasks ; Lead � or Frequency Notice of Intent ~ Provide copies of the"Notice of Intent ; CED Development � Ongoing availability for Construction Activit�J'to Engineering i representatives of proposed new � development and redevelopment. _ 1__ ---- - - --- - ---- Preconstruction : Consider requiring all contractors to ; CED Development I June 2016 meetings � attend an ESC meeting with City staff ! Engineering and � _ ___, prior to the preconstruction meeting. 'CED Planning ; Public education and � Develop educational materials � SWU Engineering i June 2016 outreach describing low impact development ; (LID)best management practices , (BMPs),their purpose,and ; maintenance requirements. ; Review and adopt new Review the latest Ecology Stormwater CED Development ; Before stom►water manual Management Manual for Westem Engineering,CED December 31,2016 Washington and King County SWDM Planning,and SWU � (if approved by Ecology)and determine Engineering which manual the City should adopt. �----- ------ ---- - Integrating LID into ' Review and revise codes,rules, CED Development Before local codes standards,and other enforceable Engineering,CED � December 31,2016 documents to incorporate and require Planning,and SWU LID principles and LID BMPs. Engineering � Summarize the results The summary shall include a list of CED Development . Include as an of the code review and participants,documents reviewed,and Engineering,CED � attachment to the revision process revisions made. Planning,and SWU March 31,2017, Engineering annual report .lanuary 20�5 �HERRERA City of Renton Stormwater Management Program Plan �3 MUNl�IPAL OPERAT�ONS AND M�►1NT�NANGE This section describes the Phase II Permit requirements related to municipal 0£tM, including planned activities. 2013-2018 �hase �I Permit R��uiren�ent� Section SS.C.5 of the 2013-2018 Phase II Permit requires the City to develop and implement an O�tM program with the ultimate goal of preventing or reducing pollutant runoff from the municipal separate stormwater system and municipal 0£tM activities. The specific Phase II Permit requirements are as follows: 1. Imptement maintenance standards that are at least as protective as those specified in Ecology's Stormwater Management Manual for Western Washinston. 2. Perform annual inspections of alt City-owned or operated permanent stormwater treatment and flow control BMPs/facilities, other than catch basins, and take appropriate maintenance actions. ' 3. Spot check potentiatly damaged permanent treatment and flow control BMPs/facilities (other than catch basins) after major storm events; and conduct maintenance and repairs as needed. 4. Perform routine catch basin and inlet inspections. Clean as needed based on ' maintenance standards. 5. Implement practices, policies, and procedures to reduce stormwater impacts associated with runoff from all tands owned or maintained by the City and road maintenance activities under the functional controt of the City. 6. Implement an ongoing training program for City staff whose primary construction, operations, or maintenance job functions may impact stormwater quality. 7. Implement Stormwater Potlution Prevention Plans (SWPPPs) for all heavy equipment maintenance or storage yards and material storage facilities owned or operated by the City. 8. Maintain records of inspections and maintenance or repair activities. F�I��i ACtIV�t��S Table 5-1 summarizes the City's planned activities associated with municipal OEtM. 'I January 2015 �fIERRERA City of Renton Stormwater Management Program Plan �5 � Table 5-1. Planned Municipal Operations and Maintenance Activities. ' '; Proposed Schedule Activity Tasks '. Lead ; or Frequency Maintenance procedure � Implement O&M program. ! SW Maintenance � O�going and standards �� , � - —— —- -,-------- --- - -------------- Stormwater Pollution ' Implement the SWPPP for the Public Works , Ongoing Prevention Plan Maintenance Shops Faciliry. Maintenance (SWPPP) - -------------------------�------- � —--------- ----- Stormwater treatment , Ongoing inspection program for City- � SW Maintenance, I, Ongoing and flow control ' owned or operated stormwater facilities. Parks/Golf, '� facility/BMP inspections Facilities,Airport and spotchecks ----- -----r------ - . .. . - Record keeping Utilize a Maintenance Management � SW Maintenance, �, Ongoing System(MMS)to record time and �� Parks/Golf, resouroes spent on all O&M activities, Facilities,Airport tracking of inspections,and maintenance performed. Staff training Pursue training opportunities for SW Maintenance, , Ongoing , maintenance staff. : Parks/Golf, Facilities,ar�ort Review and adopt new Review the latest Ecology Stormwater SWU Engineering, Before December maintenance standards Management Manua!for Westem SW Maintenance, 31,2016 Washington and King County SWDM(if ; Parks/Golf, approved by Ecology)and determine Facilities,Airport which maintenance standards the City should adopt. Catch basin inspection The City is currently implementing SW Maintenance, Before July 2018 program Option 3(cleaning all pipes,ditches, Parks/Golf, catch basins,and inlets once during the Facilities,Airport permit term). (�NERRERA January 2015 16 City of Renton Stormwater Management Program Plan TOTAL �AXIMUI�1 DAILY ��AD RE�UIREMENT� This section provides a brief discussion of the Phase II Permit total maximum daity load (TMDL) requirements. 2�13-2018 Pl�as� I! Per�r�it Rec�uirements Section 57 of the NPDES Phase II Permit lists the following requirements: 1. Implement the specific requirements identified in Appendix 2 of the Phase II Permit for appticable TMDLs listed in Appendix 2. 2. Compliance with the permit constitutes compliance with appticable TMDLs not listed in Appendix 2 of the Phase II Permit. 3. Comply with permit modifications and TMDL implementation plans prepared by Ecology for TMDLs that are approved by the US Environmentat Protection Agency (EPA) after the Phase II Permit has been issued. Planrned A�tivi�l�'S The City is currently not affected by any TMDLs listed in Appendix 2 of the NPDES Phase II Permit. January 2015 �HERRERA City of Renton Stormwater Management Program Ptan 17 Mon��v� This section provides a brief discussion of the Phase II Permit monitoring requirements, � inctuding planned activities. 2013-201.8 Phase !1 Permit Rec�uirements Section S8 of the 2013-2018 Phase II Permit requires the City to do the fotlowing: 1. Provide a description of any stormwater monitoring or stormwater-related studies conducted during the reporting period 2. Pay into a collective fund to implement a Regional Stormwater Monitoring Program (RSMP) that includes the following three components: • Status and trends monitoring • Stormwater management program effectiveness studies • Source identification and diagnostic monitoring The City is not required to conduct water quality monitoring for compliance with total maximum daily loads (TMDLs) pursuant to Section 57 and Appendix 2 of the Phase II Permit, since the City is currently not affected by any TMDLs listed in Appendix 2 of the NPDES Phase II Permit. Pl�nn�tl ��tiviti�� The City decided to opt in to the RSMP and started contributing to the RSMP fund beginning in August 2014. Annual payments into the RSMP, begun in August 2014, include the following: • Status and trends monitoring: $21,055 • Stormwater management program effectiveness studies: $35,082 • Source identification and diagnostic monitoring: $3,253 • Annual Total: $59,390 • 2013-2018 Phase II Permit Total: $237,560 January 2015 �HERRERA City of Renton Stormwater Management Program Plan 1g REPORTlNG This section provides a brief discussion of Phase II Permit reporting requirements, inctuding planned activities. 2013-2018 Phase II Pe�rr�it Rec�uire��ent� Section 59 of the 2013-2018 Phase II Permit lists the following requirements: 1. Submit an annual report to Ecology no later than March 31 of each year (beginning in 2015). 2. Keep all records related to the NPDES Phase II Permit and the SWMP for at least 5 years. 3. Make records related to the NPDES Phase II Permit and the SWMP available to the public at reasonable times during business hours. 4. Additional reporting requirements included in other NPDES Phase II Permit sections indude: a. March 31, 2015 Annual Report: Include a written description of internal coordination mechanisms (to eliminate barriers to permit compliance among City ! departments) '�, b. March 31, 2017 Annual Report: Include a summary of the results of the review I, and revision process for tocal devetopment-related codes, rules, standards, or other enforceable documents to incorporate and require LID principles and LID BMPs. This summary shatl include, at a minimum: i. A list of the participants (job title, brief job description, and department represented) ii. Codes, rutes, standards, and other enforceabte documents reviewed iii. Revisions made to those documents which incorporate and require LID principles and LID BMPs Pla�ned ActiL�iti�s The City plans to meet all of the reporting requirements outlined in the 2013-2018 Phase II Permit. Internal coordination mechanisms imptemented in 2014 are described in Appendix A. January 2015 �HERRERA City of Renton Stormwater Management Program Plan 21 AP I'� PENDIX A Internat Coordination Mechanisms (�HERRERA INTERNAL �OORDINATION MECHAIVISMS The City formed a NPDES Interdepartmental Team in the fatl of 2014 that includes staff from the following City Departments/Divisions: • Public Works Department I o Surface Water Utility (SWU) Engineering o Public Works Maintenance o Stormwater (SW) Maintenance • Community and Economic Development (CED) Department o Devetopment Engineering o Planning o Construction Inspections o Building Inspections o Code Comptiance • Renton Fire Department Response Operations • Renton Municipal Airport • Community Services o Parks and Golf Course Division o Facilities Division The Interdepartmental Team developed a permit compliance matrix that tists Phase II Permit requirements, Ecology deliverables or documentation in the Annual Report, task leads, task support, and deadlines. The Interdepartmental Team will continue to coordinate Phase II Permit implementation activities during the duration of the permit, to ensure that the City meets the requirements of the Phase II Permit. January 2015 �HERRERA City of Renton Stormwater Management Program Plan q-� CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE CITY OF RENTON TO IMPOSE A SALES AND USE TAX AS AUTHORIZED BY RCW 82.14.415 AS A CREDIT AGAINST STATE SALES AND USE TAX, RELATING TO ANNEXATIONS. WHEREAS, state law authorizes the reallocation of the sales tax already collected by the state to be remitted to the City to assist with funding the costs of certain newly annexed areas; and WHEREAS, in accordance with Chapter 35A.14 RCW, the Council called for a special election to be held, at which election the question of annexation was presented to the voters of the Benson Hills Annexation Area; and WHEREAS, the notice of intention to annex was filed with the King County Boundary I Review Board and subsequently approved; and WHEREAS, in accordance with Chapter 35A.14 RCW the annexation was put to a vote of the people in the annexation area; and WHEREAS, King County Elections certified that the annexation had been approved by voters; and WHEREAS, following a favorable vote on the annexation proposition, the Council adopted its Ordinance annexing said Benson Hill Communities Annexation Area effective March 1, 2008, an annexation area that has a population greater than ten thousand (10,000) people; and 1 RESOLUTION NO. WHEREAS, the Council finds that the true and actual net costs to provide municipal services to the annexation area totaled Three Million Eight Hundred and Fifty-Five Dollars ($3,000,855) for the Cit�s fiscal year 2013 and the State's fiscal year July 1, 2013, to June 30, 2014; and WHEREAS, the Council finds and determines that the projected net costs to provide municipal services to the annexation area exceeds Four Million One Hundred Thirty-Four Thousand Dollars ($4,134,000) for the City's fiscal year 2015 and the State's fiscal year July 1, 2015, to June 30, 2016; and WHEREAS, pursuant to RCW 82.14.415, the City is authorized, under the circumstances of this annexation, to impose a sales and use tax, with that tax being a credit against the state tax; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION 11. The Council does hereby determine the threshold amount in providing municipal services to the Benson Hill Communities Annexation Area is Four Million One Hundred Thirty-Four Thousand Dollars ($4,134,000) and that a tax rate of one-tenth percent (0.1%) shall be continued during the State's fiscal year starting July 1, 2015, to assist the City in providing municipal services to the area. SECTION III. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this Resolution. 2 RESOLUTION N0. I SECTION IV. This Resolution shall take effect and be in full force upon passage and signatures hereon. PASSED BY THE CITY COUNCIL this day of , 2015. Jason Seth, City Clerk APPROVED BY THE MAYOR this day of , 2015. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1661:2/17/15:scr 3 � CITY OF RENTON, WASHINGTON i ' RESOLUTION NO. 'I A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AMENDING THE CITY'S SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM 2015-2020. WHEREAS, the City of Renton has heretofore adopted a "Six-Year Transportation „ Improvement Program pursuant to RCW 35.77.010, and the plan and program having been amended and modified from time to time as authorized by law; and WHEREAS, the City Council, after recommendation of the Public Works Department, held a public hearing on February 23, 2015, after notice to the public as provided by law for the purpose of considering adoption, modification, and amendments of the plan and program; and WHEREAS, at the public hearing held on February 23, 2015, due consideration was given to the proposed changes and amendments for the purpose of updating the plan and program; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: The above findin s are true and correct in all res ects. SECTION I. g p SECTION II. The City's "Six-Year Transportation Improvement Program" is hereby amended and modified, as more particularly shown on the attached Exhibits "A" and "B", incorporated herein as if fully set forth. SECTION III. The program, as evidenced by said Exhibits, shall be and constitute the City's "Six-Year Transportation Improvement Program", and shall remain in full force and effect until further revised, amended, and modified as provided by law. 1 RESOLUTION N0. SECTION IV. The Administrator of the Public Works Department and the City Clerk are hereby authorized and directed to file this Resolution, together with the Exhibits, with the Director of Highways for the State of Washington and as otherwise provided by law. PASSED BY THE CITY COUNCIL this day of , 2015. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2015. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1660:1/16/15:scr 2 R'` � k EXECUTIVE DEPARTMENT �ty°f ° C��00� '� M E M O R A N D U M DATE: February 23, 2015 , TO: Ed Prince, Council President ' Members of the Renton City Council �� FROM: Denis Law, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities, the following are some items worthy of note for this week: • Five of the six City of Renton Specialized Recreation Program basketball teams won gold medals at the Special Olympics King County Regional Tournament on February 8th. Congratulations to all the members of the teams! In addition, five teams have qualified for the Washington State Winter Games in Wenatchee on February 27th, 28th and March 1st. Washington State Winter Games is the culmination of the Special Olympics winter season. Nearly 1,500 athletes converge on Wenatchee and Leavenworth to compete over three days in basketball, skiing, speed skating, figure skating and snowboarding. Best of luck to our teams as they compete. . , � � FINANCE COMMITTEE REPORT APPROVED BY CITY GOUNCIL February 23, 2015 Dat� 2J � i APPROVAL OF CLAIMS AND PAYROLL VOUCHERS The Finance Committee approves for payment on February 23, 2015 claims vouchers 335977— 336306, 4 wire transfers and 1 payroll run with benefit withholding payments totaling $6,176,651.70 and payroll vouchers include 723 direct deposits and 62 payroll checks totaling $1,586,735.63. CS�'" Don Persson, Chair Greg Taylor,Vice-Chair A�ndo Pavone, Member FINANCE COMMITTEE A�'PR(`7'�/�� BY COMMITTEE REPORT C�� COUNCIL Dc'�t�.�, Z?j 5,_._ February 23, 2015 Information Technology Re-organization I (February 9, 2015) , The Finance Committee recommends concurrence in the staff recommendation to approve the I reorganization with the conversion of an existing Business Analyst or System Analyst position (grade a23 or a21) to a Business System Supervisor position at grade m26, and retitle the GIS � Coordinator position (grade m26)to GIS Supervisor (grade m26) with no change in pay grade. (�� Don Persson, Chair Greg Taylor, Vice Chair �mondo Pavone, Member cc: Mehdi Sadri,ASD Information Technology Director TRANSPORTATION/AVIATION COMMITTEE °��p�� COMMITTEE REPORT CITY GC�UNGIL ��?W Z Z3 February 23, 2015 Amendment to the 2015-2020 Six-Year Transportation Improvement Program (TIP) I (February 9, 2015) � The Transportation/Aviation Committee recommends concurrence in the staff , recommendation to approve the amendment to the 2015-2020 Six-Year Transportation Improvement Program (TIP 2015-2020). The Committee further recommends that the Resolution regarding this matter be present for adoption. , Q. �G��%1/G!0 /� ,�� _ Marcie Palmer, Chair � I Ruth P�rez, Vice Chair Q� Don Persson, Member cc: Juliana Fries,Transportation Program Development Coordinator Josef Harnden,Transportation Administrative Secretary STAFF RECAP COUNCIL MEETING REFERRALS 2/23/2015 MOTIONS REFERRED TO ADMINISTRATION: none Other Requests: none MOTIONS REFERRED TO COUNCIL COMMITTEE: none* *The consent agenda items were adopted as presented. RENTON CITY COUNCIL Regular Meeting February 23,2015 Council Chambers Monday, 7:00 p.m. M I N U T E S Renton City Hall CALL TO ORDER Mayor Denis Law called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF ED PRINCE,Council President; DON PERSSON; MARCIE PALMER; RANDY COUNCILMEMBERS CORMAN; GREG TAYLOR; ARMONDO PAVONE; RUTH PEREZ. CITY STAFF IN ATTENDANCE DENIS LAW, Mayor;lAY COVINGTON, Chief Administrative Officer; GARMON NEWSOM II,Senior Assistant City Attorney;JASON SETH, C�ty Clerk; MEGAN GREGOR, Deputy City Clerk; IWEN WANG,Administrative Services Administrator;GREGG ZIMMERMAN, Public Works Administrator; CLIFF LONG, Economic Development Director;llM SEITZ Transportation Planning and Program Supervisor;JOHN COLLUM, Community Development Project Manager; COMMANDER DAVE LEIBMAN, Police Department. PROCLAMATION A proclamation by Mayor Law was read declaring February 27, 2015 to be Nestora Salgado Day— "Nestora Salgado Day" in the City of Renton and encouraging all fellow citizens February 27, 2015 to support the principles of human rights and fundamental freedoms. MOVED BY PRINCE,SECONDED BY CORMAN,COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. Kenneth Randolf accepted the proclamation on behalf of Grisel Rodriguez. SPECIAL PRESENTATION Pam Teal, president of Friends of Renton Schools shared statistics regarding the Friends of Renton Schools— positive influence of music in the lives of students and announced that Renton Music in Our Schools Month School District and Friends of Renton Schools is proclaiming the month of March to be Music In Our Schools Month. Ms.Teal also invited Councilmembers to help kick off Music In OurSchools Month by participating in their"Play It Forward Concert" on February 28, 2015, that will hetp raise money for music programs in the Renton School District. Additionally, Ms.Teal thanked Community Development Project Manager,John Collum,for his instrumental help in making the "Play it Forward Concert"event ' schedule possible and provided clarification regarding ticketing for the event. Mr. Covington added that the Lindbergh lazz Choir will be performing at one of the programing events at the International City/County Managers Association ' (ICMA)conference in Seattle this September. PUBLIC HEARING This being the date set and proper notices having been posted and published in Transportation: Amendment accordance with local and State laws, Mayor Law opened the public hearing to to Six-Year TIP, 2015-2020 consider the Amendment to the Six-Year Transportation Improvement Program (TIP), 2015-2020. Transportation Planning and Program Supervisor 1im Seitz reported that the purpose of the amendment is to include three new projects: • TIP#36: Sunset Lane/NE 10`h St. Roadway Improvements , • TIP#37: NE 315t St. Bridge Replacement I • TIP#38: N 27`h St. Culvert Scour Repair ' Februarv 23, 2015 Renton Citv Council Minutes Pa�e 48 He specified that the urgency of creating an amendment, as opposed to adding these items to the regular annual TIP update, is due to project timelines and grant funding received in December 2014. Mr.Seitz highlighted the new projects as follows: • TIP#36: Focuses on the perimeter road for the Sunset Area Park that is being developed,as well as improvements to the road that will be providing access to the new library and multi-family development.The plan calls for a two lane roadway with parking on both sides, a planter strip,and a walkway on the development side. On the park side there will be internal pedestrian circulation improvements such as � crosswalks,etc. to tie into the work. Developer contributions are anticipated due to the fact that these frontage improvements will be benefiting their developments. • TIP#37:The total bridge replacement is a $1.4 million project that received $1.2 million in grant funding from Washington State Department of Transportation (WSDOT).This project is similar to a project that was just completed upstream of this site. • TIP#38: A$500,000 dollar project that is being almost completely funded by the WSDOT grant.This particular culvert has suffered eroding of the soils around the footings and needs to be repaired before further damage ensues. He stated that staff is recommending approval of the Amendment to the Six- Year 2015-2020 TIP. There being no public comment, it was MOVED BY PERSSON, SECONDE� BY PALMER,COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. (See page 50 for more information on this topic.) ADMINISTRATIVE REPORT Chief Administrative Officer 1ay Covington reviewed a written administrative report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2015 and beyond. The item � noted was: � Five of the six City of Renton Specialized Recreation Program basketball teams won gold medals at the Special Olympics King County Regional Tournament on February 8, 2015. In addition,five teams qualified for the Washington State Winter Games in Wenatchee on February 27, 28 and March 1, 2015. Washington State Winter Games is the culmination of the Special Olympics winter season. Nearly 1,500 athletes converge on Wenatchee and Leavenworth to compete over three days in basketball, skiing, speed skating, figure skating and snowboarding. CONSENT AGENDA Items listed on the consent agenda are adopted by one motion which follows the listing. Council: Meeting Minutes of Approval of Council meeting minutes of 2/9/2015. Council concur. 2/9/2015 City Clerk: Quarterly Contract City Clerk submitted quarterly contract list for period 10/1/2014 through List, 10/1/2014—12/31/2014 12/31/2014, and expiration report for agreements expiring 1/1/2015 to 6/30/2015. Information. Februarv 23. 2015 Renton Citv Council Minutes Pa�e 49 Finance: 2015 Threshold for Administrative Services Department recommended adopting a resolution to set Sales Tax Credit; Benson Hill the threshold for state sales tax credit for 2015 at$4,134,000 related to the Annexation Benson Hill annexation. Council concur. (See page 50 for resolution.) Attorney: Nuisance City Attorney recommended adopting an ordinance to amend RMC 1-3-3 by Definitions; Code Amendment clarifying and updating nuisance definitions and regulations. Refer to Public Safetv Committee. CED: Golf Course Green Fee Community Services Department requested approval to waive golf course Waiver; Renton, Hazen, green fees and driving range fees in the amount of$11,900 for the Renton, Lindbergh and Liberty High Hazen, Lindbergh and Liberty High School golf teams for the 2015 season. School golf teams Council concur. CAG: 14-100; Cedar River Community Services Department submitted CAG-14-100, Cedar River Gabion Gabion Repair project;lansen, Repair project; and requested approval of the project,commencement of a 60- Inc. day lien period,and release of retainage in the amount of$10,398.50 to Jansen, Inc., contractor, if all required releases are obtained. Council concur. CAG: 13-212; 820 Building Transportation Systems Division submitted CAG-13-212, 820 Building Demolition Project; 3 Kings Demolition project; and requested approval of the project, commencement of a Environmental, Inc. 60-day lien period, and release of retainage in the amount of$13,319.62 to 3 Kings Environmental, Inc., contractor, if all required releases are obtained. Council concur. CAG: 14-065; NE 31st St. Transportation Systems Division submitted CAG-14-065, NE 31st St. Culvert Culvert Repair Project; Quigg Repair(Replacement Alternative—Bridge) project; and requested approval of Bros., Inc. the project,commencement of a 60-day lien period, and release of retainage in the amount of$38,067.03 to Quigg Bros., Inc., contractor, if all required releases are obtained. Council concur. Transportation: Design Transportation Systems Division recommended approval of a contract with CM Engineering Services; CM Design in the amount of$157,759 for design engineering services for the Duvall Design Ave. NE Pavement Preservation—NE 4th St.to NE 10th St. project. Refer to Transportation (Aviation)Committee. Utility: NPDES Phase II Permit Utility Systems Division requested a briefing on the NPDES Phase II Municipal Update Stormwater Permit and Stormwater Management Program Plan. Refer to Utilities Committee. MOVED BY PRINCE,SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. UNFINISHED BUStNE55 Finance Committee Chair Persson presented a report recommending approval Finance Committee of Claim Vouchers 335977-336306,four wire transfers and one payroll run Finance: Vouchers with benefit withholding payments totaling$6,176,651.70 and payroll vouchers including 723 direct deposits and 62 payroll checks totaling$1,586,735.63. MOVED BY PERSSON,SECONDED BY PAVONE,COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. Finance: Information Finance Committee Chair Persson presented a report recommending Technology Reorganization & concurrence in the staff recommendation to approve the reorganization with Reclassification the conversion of an existing Business Analyst or System Analyst position (grade a23 or a21)to a Business System Supervisor position at grade m26, and retitle the GIS Coordinator position (grade m26)to GIS Supervisor(grade m26)with no change in pay grade. MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. Februarv 23. 2015 Renton Citv Council Minutes Pa�e 50 Transportation (Aviation) Transportation (Aviation)Committee Chair Palmer presented a report Committee: recommending concurrence in the staff recommendation to approve the Transportation:Amendment amendment to the 2015-2020 Six-Year Transportation Improvement Program to Six-Year TIP, 2015-2020 (TIP 2015-2020). The Committee further recommended that the resolution regarding this matter be presented for adoption. MOVED BY PALMER,SECONDED BY PEREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. (See below for resolution.) RESOLUTIONS AND The following resolutions were presented for reading and adoption: ORDINANCES RESOLUTION#4243 A resolution was read authorizing the City of Renton to impose a sales and use Finance: 2015 Threshold for tax as authorized by RCW 82.14.415 as a credit against state sales and use tax, Sales Tax Credit, Benson Hill relating to annexations. MOVED BY PERSSON,SECONDED BY CORMAN, Annexation COUNCILADOPTTHE RESOLTION AS PRESENTED. CARRIED. Clarification was provided that legislation adopted in 2006 authorized qualifying cities to impose a sales and use tax to provide, maintain, and operate municipal services in newly annexed areas.This annexation sales and use tax is a credit against the state sales tax and not an additional tax to residents. Additionally, it was specified that the tax may continue for no more than 10 years from the date that each increment of the tax is first imposed, leaving the City with only a few more years to receive this benefit. RESOLUTION#4244 A resolution was read amending the City's Six-Year Transportation Transportation: Amendment Improvement Program 2015-2020. MOVED BY PALMER,SECONDED BY PEREZ, to Six-YearTIP, 2015-2020 COUNCIL ADOPTTHE RESOLUTION AS READ. CARRIED. NEW BUSINESS Council President Prince announced that Councilmember Perez will be Council: Prince—Perez to be attending the National League of Cities Conference in Washington D.C. during NLC Conference Attendee the second week of March. Community Events: Black In honor of Black History Month, Councilmember Taylor encouraged everyone History Month Recognition to read/learn something new about African Americans in history.Some books he recommended were: Blacks in Science by Ivan van Sertima, World's Great Men of Color by J. A. Rogers, and Egypt on the Potomac by Anthony T. Browder. Council: Perez—AWC Councilmember Perez shared her experience traveling to Olympia with Council Conference Update President Prince and Mayor Law to attend the AWC conference.She expressed appreciation toward senators and legistators, and encouraged residents to contact them with any concerns by visiting leg.wa.gov to voice their opinions. ADJOURNMENT MOVED BY PRINCE,SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. TIME: 7:27 p.m. Jaso A. Seth, ,City Clerk Megan Gregor, Recorder February 23, 2015 Council Committee Meeting Calendar February 23, 2015 February 24, 2015 Tuesday 10:00 AM Trans ortation Committee Chair Palmer - Council Conference Room p , 1 . CM Design Consultant Agreement for Duvall Avenue NE Pavement Project March 2, 2015 Monday 4:00 PM Planning & Development Committee, Chair Corman - Council Conf. Rm. 1 . Transportation Element of the Comprehensive Plan 4:30 PM Public Safety Committee, Chair Pavone - Council Conference Room 2. Ordinance Amending RMC 1-3-3 5:00 PM Finance Committee, Chair Persson - Council Conference Room 1 . Vouchers 2. Emerging Issues in Revenue Streams 5:30 PM Committee of the Whole, Chair Prince - Conferencing Center 1 . Risk Management Update 2. Affordable Care Act "Cadillac Tax" Impact on Renton 3. Emerging Issues in Human Resources/Risk Management 4. Regionallssues �� „ Denis Law Mayor ` � Clty Of.�� y � �'^ t -t-_ � __�y._ U r> ! � !� 'r ey� � ,�`' ♦ � � i �`. � � � � �/� � � '�te'�""A�'C'a '�.w�* a�iw� N�� Mayor's Office �rocldmation ZVhereas, Nestora Salgado, is a naturalized U.S. Citizen, and an indigenous leader imprisoned in the State of Nayarit, Mexico; and �Fiereas, Ms. Salgado and the citizens of her hometown Olinala, in the Mexican State of Guerrero, organized an indigenous community police force to defend their community; and �hereas, Ms. Salgado was elected leader of the community police force and there is an established tradition of legally recognizing such groups in Guerrero; and �Gl�hereas, Ms. Salgado was arrested on August 21, 2013, and has been imprisoned in a maximum security federal prison ever since; and �hereas, on August 29, 2014, a letter was sent to Secretary of State John Kerry, urging him to use the resources of the State Department to secure Ms. Salgado's release; and `G�hereas,the letter was signed by US Senators Patty Murray and Maria Cantwell from Washington State; as well as US Representatives Adam Smith, Suzan DelBene, Rick Larsen, Derek Kilmer,Jim McDermott, and Denny Heck from Washington State; and US Representative Juan Vargas from California; `iN�ereas, both Mexico and the United States are members of the Organization of American States (OAS) and OAS has adopted the "American Declaration of the Rights and Duties of Man"; and `iNhereas, Article #1 declares that "Every human being has the right to life, liberty and the security of his person"; and Article#18 declares a "Right to a fair trial," and that"every person may resort to the courts to ensure respect for his legal rights. There should likewise be available to him a simple, brief procedure whereby the courts will protect him from acts of authority that,_to his prejudice, violate any fundamental constitutional rights"; and i . . Renton Ci Hall • 1055 South Grad Wa Renton,Washin ton 98057 rentonwa.gov tY Y Y 9 �hereas, both Mexico and the United States are members of the United Nations, and member states have pledged themselves to achieve, in cooperation with the United Nations, the promotion of universal respect for and observance of human rights and fundamental freedoms; and Now, therefo�'e, I, Denis Law, Mayor of the City of Renton, do hereby reaffirm the principles of the "American Declaration of the Rights and Duties of Man," and the principles of human rights pledged by the United Nations, in honor of Renton resident Grisel Rodriguez, whose mother Nestora Salgado has been incarcerated in Mexico since 2013, and declare February z7, 2015 to be �estora Salgad�o 1�ay in the City of Renton, and I encourage all fellow citizens to support the principles . of human rights and fundamental freedoms. In zvitrtess wFiereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 23rd day of February, 2015. � �� . ,,, Denis Law, Mayor City of Renton, Washington . ,, .