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Home My WebLink AboutCouncil 06/13/2011AGENDA RENTON CITY COUNCIL REGULAR MEETING June 13, 2011 Monday, 7 p.m. 1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2.ROLL CALL 3.PROCLAMATION a. Elder Abuse Awareness Day ‐ June 15, 2011 4.ADMINISTRATIVE REPORT 5.AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one‐half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. 6.CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 6/6/2011. Council concur. b. Community Services Department recommends waiver of all fees and charges associated with the 2011 Renton River Days activities as requested by the Renton River Days Board of Directors. Council concur. c. Finance and Information Technology Department recommends approval of an Enterprise Agreement in the amount of $180,000 per year with Microsoft for the purchase of software licenses. Refer to Finance Committee. 7.UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Community Services Committee: Municipal Arts Commission Appointments b. Transportation (Aviation) Committee: Reid Middleton Contract for Taxiway Bravo Rehabilitation Project c. Utilities Committee: Gill Latecomer Agreement Page 1 of 400 8.RESOLUTIONS AND ORDINANCES Ordinances for second and final reading: a. Sunset Area Planned Action (1st reading 6/6/2011) b. Sunset Area Surface Water Master Plan (1st reading 6/6/2011) c. Sunset Area Comprehensive Plan Amendments (1st reading 6/6/2011) 9.NEW BUSINESS (Includes Council Committee agenda topics; call 425‐430‐6512 for recorded information.) 10.AUDIENCE COMMENT 11.ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) COUNCIL CHAMBERS June 13, 2011 Monday, 6:00 p.m. King County Metro RapidRide Line F Presentaton Regional Issues including Metro Service Reductions • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST: Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM Page 2 of 400 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Waiver of fees during 2011 IKEA Renton River Days Meeting: Regular Council - 13 Jun 2011 Exhibits: Letter from Renton River Days Fee Waiver Request Form Submitting Data: Dept/Div/Board: Community Services Staff Contact: Sonja Mejlaender, Ext. 6514 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: The 26th Annual IKEA Renton River Days will be held July 22 – July 24, 2011. In the past, it has been the policy of the City to waive all park use, facility use and permit fees for activities endorsed by the Renton River Days Board of Directors. Each IKEA Renton River Days event and activity will still be subject to review and approval by the appropriate City departments, such as inspection of food booths and large shade tents (Fire & Emergency Services), street closures for the Parade route (PBPW/Transportation) and hanging festival banners (PBPW/Street & Sign Shops). STAFF RECOMMENDATION: Authorize waiver of all fees and charges associated with the 2011 IKEA Renton River Days Community Festival. 6b. ‐ Community Services Department recommends waiver of all fees and charges associated with the 2011 Renton River Days activities as Page 3 of 400 H:\Community Resources and Events\Comm Relations and Events Coordinator\RRD\ParkBoard&CouncilApproval\2011 IRRD Fee Waiver Reduction Request Form.doc CITY OF RENTON COMMUNITY SERVICES DEPARTMENT FEE WAIVER OR REDUCTION REQUEST Fee Waiver and/or Reduction requests will be submitted for approval to the City Council via the Finance Committee. Name of Group: Renton River Days Group Contact Person: Jerry Kavesh Contact Number:425.228.6170 Ext 17 Address: 1055 S. Grady Way, Renton, WA 98057 Email Address: smejlaender@rentonwa.gov Dates of Events: July 21-24, 2011 Number in Party: 35,000+ attend numerous activities and events within community family festival Locations: Liberty Park, Cedar River Park, Renton Community Center, Senior Activity Center, Cedar River Trail (partial trail use) Type of Event: 26th Anniversary of IKEA Renton River Days Staff Contact Name/Telephone: Sonja Mejlaender / 425.430.6514 What is the total cost of the rental and applicable fees? Approximately $20,000.00 What is the cost of the fee waiver or reduction requested? $20,000.00 Describe event and explain why a reduction or waiver of fees will benefit the Renton citizens: This year is the 26th Annual IKEA Renton River Days, and celebrates the theme “The Magic Continues!” The festival brings thousands of residents and visitors together who will experience community spirit and citizen engagement, enjoy beautiful city amenities, and participate in a variety of events, activities, arts & crafts, recreation, stage entertainment, and many special features just for kids. The festival is non -gated with free admission. Nearly all activities are free of charge for children. Renton River Days has a long history of working in collaboration with City officials, administration, and staff to most efficiently utilize the availability of City resources in concert with extensive volunteer support and sponsor funding to maintain the quality of IKEA RRD to better serve the community. Staff Recommendation: It has been the policy of the City to waive all park use, facility use and permit fees for activities endorsed by the Renton River Days Board of 6b. ‐ Community Services Department recommends waiver of all fees and charges associated with the 2011 Renton River Days activities as Page 4 of 400 H:\Community Resources and Events\Comm Relations and Events Coordinator\RRD\ParkBoard&CouncilApproval\2011 IRRD Fee Waiver Reduction Request Form.doc Directors. Each IKEA RRD event and activity will still be subject to review and approval by the appropriate City department, such as inspection of food booths and large shade tents (Fire & Emergency Services), street closures for the parade route (PW/Transportation) and hanging festival banners (PW/Street and Sign Shops). Council Approval cc: 6b. ‐ Community Services Department recommends waiver of all fees and charges associated with the 2011 Renton River Days activities as Page 5 of 400 6b. ‐ Community Services Department recommends waiver of all fees and charges associated with the 2011 Renton River Days activities as Page 6 of 400 6b. ‐ Community Services Department recommends waiver of all fees and charges associated with the 2011 Renton River Days activities as Page 7 of 400 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Microsoft Enterprise License Agreement Meeting: Regular Council - 13 Jun 2011 Exhibits: Issue Paper Enrollment Document Signature Page Submitting Data: Dept/Div/Board: Finance & Information Technology Staff Contact: Mehdi Sadri, Information Technology Director Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ $180,000 Revenue Generated: $ Total Project Budget: $ $180,000 City Share Total Project: $ SUMMARY OF ACTION: The City of Renton has traditionally purchased Microsoft software products at the time we add or replace computer hardware. Most hardware (PCs, Servers) are replaced every 5-6 years while new software is released every 18-30 months. The mismatch of hardware and software replacement cycles forces staff to utilize and support 2 or 3 versions of operating system, office suites and server applications at any given time. Microsoft Enterprise Agreement allows the City to purchase software licenses separate from hardware and coordinate software upgrade and maintain compatibility across the organization independent of hardware cycle. This would allow more efficient file sharing among staff and easier support and maintenance of the system. If approved by the City Council, the City wide software upgrade to Windows 7, Office 2010, and Outlook 2010 will start in December 2011. STAFF RECOMMENDATION: Approve an agreement with Microsoft for the purchase of Microsoft software licenses through Enterprise Agreement for an amount not to exceed $180,000 per year and authorize the Mayor and City Clerk to sign. 6c. ‐ Finance and Information Technology Department recommends approval of an Enterprise Agreement in the amount of $180,000 per year Page 8 of 400 6c. ‐ Finance and Information Technology Department recommends approval of an Enterprise Agreement in the amount of $180,000 per year Page 9 of 400 6c. ‐ Finance and Information Technology Department recommends approval of an Enterprise Agreement in the amount of $180,000 per year Page 10 of 400 6c. ‐ Finance and Information Technology Department recommends approval of an Enterprise Agreement in the amount of $180,000 per year Page 11 of 400 6c. ‐ Finance and Information Technology Department recommends approval of an Enterprise Agreement in the amount of $180,000 per year Page 12 of 400 6c. ‐ Finance and Information Technology Department recommends approval of an Enterprise Agreement in the amount of $180,000 per year Page 13 of 400 6c. ‐ Finance and Information Technology Department recommends approval of an Enterprise Agreement in the amount of $180,000 per year Page 14 of 400 6c. ‐ Finance and Information Technology Department recommends approval of an Enterprise Agreement in the amount of $180,000 per year Page 15 of 400 6c. ‐ Finance and Information Technology Department recommends approval of an Enterprise Agreement in the amount of $180,000 per year Page 16 of 400 8a. ‐ Sunset Area Planned Action (1st reading 6/6/2011) Page 17 of 400 8a. ‐ Sunset Area Planned Action (1st reading 6/6/2011) Page 18 of 400 8a. ‐ Sunset Area Planned Action (1st reading 6/6/2011) Page 19 of 400 8a. ‐ Sunset Area Planned Action (1st reading 6/6/2011) Page 20 of 400 8a. ‐ Sunset Area Planned Action (1st reading 6/6/2011) Page 21 of 400 8a. ‐ Sunset Area Planned Action (1st reading 6/6/2011) Page 22 of 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