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Home My WebLink AboutCouncil 01/10/2011AGENDA RENTON CITY COUNCIL REGULAR MEETING January 10, 2011 Monday, 7 p.m. 1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2.ROLL CALL 3.PROCLAMATION a. National Mentoring Month ‐ January 2011 4.ADMINISTRATIVE REPORT 5.AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one‐half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. 6.CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 1/3/2011. Council concur. b. Community and Economic Development Department requests authorization to establish a new, limited term, .75 FTE (Full Time Equivalent) position titled Farmers Market Coordinator with funding to be included in the first quarter budget amendment. Refer to Finance Committee. c. Finance and Information Technology Department recommends approval of a renegotiated Banking Service Agreement with US Bank to include a reduction in fees and an increase in earnings credit rating. Refer to Finance Committee. 7.UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Finance Committee: Vouchers; Younker Motors Utility Billing Adjustment Request; Reclassifications & Reorganizations 8.RESOLUTIONS AND ORDINANCES 9.NEW BUSINESS (Includes Council Committee agenda topics; call 425‐430‐6512 for recorded information.) 10.AUDIENCE COMMENT Page 1 of 24 11.ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) COUNCIL CHAMBERS January 10, 2011 Monday, 6:00 p.m. I‐405 Update (WSDOT) • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST: Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM Page 2 of 24 3a. ‐ National Mentoring Month ‐ January 2011 Page 3 of 24 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Establishing a limited term, part-time position of Farmers Market Coordinator Meeting: Regular Council - 10 Jan 2011 Exhibits: Job Posting Submitting Data: Dept/Div/Board: Community and Economic Development Staff Contact: Suzanne Dale Estey Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ 45,000 Transfer Amendment: $ Amount Budgeted: $ 0 Revenue Generated: $45,000 Total Project Budget: $ 45,000 City Share Total Project: $ 0 SUMMARY OF ACTION: Now entering its tenth season, the Renton Farmers Market is a critical element of the City's Downtown revitalization strategies to create a vibrant Downtown that is a regular destination to those who are employed and live in Renton as well as a draw for visitors to come Downtown. Eash week during the summer, as many as 55 entrepreneur vendors gather to sell their goods to an average of 4,000 visitors. Since the inception of the Renton Farmers Market in 2002, the Market has been primarily organized and operated by volunteers of Piazza Renton, with support from the city of Renton and the Renton Chamber of Commerce. In January 2008, the City entered in to a three year agreement with Piazza Renton to hire and manage a part-time Farmers Market Coordinator to manage the business functions of the Market and work with Piazza Renton volunteers to operate the Market. Salary expenses for the Coordinator were paid from 2008-2010 by the City contributing $15,000 per year and Piazza Renton contributing $15,000 per year. Through market revenues, sponsorships and community donations, the Market is now financially self-sustaining. CED is currently finalizing a Memorandum of Understanding with Valley Medical Center to potentially expand the Market to Sundays, and if finalized, this relationship would allow the City to increase the staffing hours and provide benefits for the position at 30 hours per week (.75 FTE). STAFF RECOMMENDATION: Authorize the Administration to establish a limited term, part-time .75 FTE position of Farmers Market Coordinator. Funding for the position will be included in the first quarter budget amendment. 6b. ‐ Community and Economic Development Department requests authorization to establish a new, limited term, .75 FTE (Full Time Page 4 of 24 CITY OF RENTON invites applications for the position of: Farmers Market Coordinator - Limited Term An Equal Opportunity Employer SALARY: $25.37 - $30.87 Hourly OPENING DATE: 12/22/10 CLOSING DATE: 01/14/11 05:00 PM UNION AFFILIATION: Non-Represented DEPARTMENT: Community and Economic Development - Economic Development BASIC FUNCTION: PLEASE NOTE: This position is pending Council Approval. The position is currently a part-time position with a limited term of one (1) year. Under direction of an assigned supervisor, provide leadership, direction, organization, and coordination of activities for the Renton Farmers Market in collaboration with volunteers. REPRESENTATIVE DUTIES, KNOWLEDGE, AND ABILITIES: *Act as the Coordinator for the Renton Farmers Market, coordinating with volunteers, vendors and City staff to ensure ongoing and long-term health of the Farmers Market. Specifically, these duties include coordinating pre-market planning and post- market wrap up efforts and supervising all market functions including soliciting new vendors, coordinating with local and regional farmers market organizations, managing market logistics, internal and external communications, managing the market budget, bookkeeping, volunteer recruitment and support, and maintaining and analyzing weekly market statistics. *Work with market stakeholders (vendors, customers, volunteers, Farmers Market working group, sponsors, Chamber and City) to enhance existing market activities and to resolve problems effectively. *Develop and prepare program budgets with volunteer participation; monitor and manage budgets including approval of expenditures; prepare and submit periodic budget updates as requested. *Help secure sponsorships and additional external financial support and coordinate related agreements and relationships. *Attend a variety of meetings and serve on City committees as requested; prepare and deliver formal and informal presentations at City Council meetings and community Page 1 of 5Job Bulletin 12/22/2010http://agency.governmentjobs.com/rentonwa/job_bulletin.cfm?JobID=284339 6b. ‐ Community and Economic Development Department requests authorization to establish a new, limited term, .75 FTE (Full Time Page 5 of 24 gatherings; provide staff support to the City Council, and boards and commissions as assigned. *Maintain communication and effective working relationships with City employees, government agencies, community organizations and groups, and the general public; coordinate operations with other departments. *Develop and approve City and Farmers Market website content, features, and information for areas of responsibility. *Prepare publicity materials, including newspaper articles, brochures and flyers; perform other program promotion as needed. *Attend conferences and training. *Remain current with relevant technological advancements as it relates to field. *Maintain regular, reliable, and punctual attendance; work flexible evening and/or weekend hours as required; ability to travel as required. Perform related duties as assigned. *Denotes an essential function. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: General knowledge of agriculture and farmers markets, specifically Washington State Farmers Market Association rules and regulations. Principles and practices of administration, supervision and training. Event planning, organization, and coordination. Effective promotion, public relations, and marketing. Contract negotiations and management. Community and municipal resources. Recruiting, selecting and supporting volunteers. Budget planning, development and control techniques. Community issues and concerns. Oral and written communication skills. Basic accounting and budgeting techniques. Record-keeping techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Interpersonal skills using tact, patience and courtesy. ABILITY TO: Develop, plan, organize and implement events. Establish and maintain relationships with residents, volunteers, volunteer groups, businesses, and civic organizations. Promote and foster community interest through Farmers Market operations. Prepare written correspondence, reports and presentations. Promote and represent the department throughout the City. Perform a variety of duties involving frequent and responsible public contact. Handle multiple projects, perform a wide variety of tasks, and meet deadlines. Deal with sensitive situations tactfully and with understanding. Page 2 of 5Job Bulletin 12/22/2010http://agency.governmentjobs.com/rentonwa/job_bulletin.cfm?JobID=284339 6b. ‐ Community and Economic Development Department requests authorization to establish a new, limited term, .75 FTE (Full Time Page 6 of 24 Maintain project budgets. Operate a computer and a variety of software programs. Analyze situations accurately and adopt an effective course of action. Apply and explain policies, procedures, rules and regulations. Maintain records and prepare reports. Communicate effectively both orally and in writing. Independently plan, organize, prioritize, and schedule work with minimal supervision. Meet schedules and time lines. Prepare and deliver effective oral presentations. Establish and maintain cooperative and effective working relationships with people from diverse backgrounds and ages. EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS: Any combination equivalent to: Bachelor’s degree and two years public relations experience or special event planning involving extensive public contact, preparation of information, and volunteer coordination OR at least four years work experience in communications, public relations, or volunteer organizations, and/or special events. LICENSES AND OTHER REQUIREMENTS: Valid Washington State driver's license. Basic first aid and CPR skills including current CPR certification. Health Department food handlers permit/card. WORKING CONDITIONS: Work is generally performed in an office environment but considerable travel to meetings and other gatherings is required. May also require attendance at night meetings. Considerable walking and standing, and some lifting and carrying are required. The majority of duties will be conducted during the market season from June through September. Positions in this classification will be required to be on site at the market from June through September from at least 11:00 am to 8:00 pm on Tuesdays and 10:00 am to 5:00 pm on Sundays. Additional pre- and post- season duties will be conducted starting in February and ending in October. SELECTION PROCEDURE: PLEASE NOTE: This position is pending Council Approval. The position is currently a part-time position with a limited term of one (1) year. Applicants whose experience and qualifications most closely meet the requirements of the position as determined by the application materials will be invited to participate in a competitive selection process consisting of an oral board interview weighed at 100% of the total score. APPLICATIONS MAY BE FILED ONLINE AT: http://www.rentonwa.gov OUR OFFICE IS LOCATED AT: 1055 South Grady Way Renton, WA 98057 425-430-7650 An Equal Opportunity Employer Job #2011-CED FARMERS MARKET COORDINATOR - LIMITED TERM JT Page 3 of 5Job Bulletin 12/22/2010http://agency.governmentjobs.com/rentonwa/job_bulletin.cfm?JobID=284339 6b. ‐ Community and Economic Development Department requests authorization to establish a new, limited term, .75 FTE (Full Time Page 7 of 24 Farmers Market Coordinator - Limited Term Supplemental Questionnaire * 1. Have you ever worked in a Farmers Market? Yes No * 2. How many years experience do you have working in a Farmers Market? 0 to 2 year 2 to 4 years 4 to 6 years 6 to 8 years 8 to 10 years Over 10 years * 3. What is the highest level of education you have obtained? High School or GED Associate's Degree Bachelor's Degree Master's Degree * 4. Describe your background as it pertains to this position. List any special education, training, certificates, or experience you may have that pertain to this position. * 5. Do you have experience coordinating and recruiting volunteers? Yes No * 6. If you answered "yes" to the above question, please describe your experience. Please include the name(s) of the employer(s) and dates of employment. * 7. Please place a check next to the area(s) where you have experience: Working with small businesses Preparing financial reports Analyzing data Working with diverse populations Marketing * 8. Please describe how you manage multiple tasks and shifting priorities. How would you handle assigning these tasks to others? * 9. Do you have experience working in the public sector? Yes No Page 4 of 5Job Bulletin 12/22/2010http://agency.governmentjobs.com/rentonwa/job_bulletin.cfm?JobID=284339 6b. ‐ Community and Economic Development Department requests authorization to establish a new, limited term, .75 FTE (Full Time Page 8 of 24 * 10. Please rate your computer proficiency level with Microsoft Excel. No Experience Low Medium High * 11. Please rate your computer proficiency level with Microsoft Word. No Experience Low Medium High * 12. A resume and cover letter are required for this position. Have you attached a resume and cover letter to your application? Yes No * Required Question Page 5 of 5Job Bulletin 12/22/2010http://agency.governmentjobs.com/rentonwa/job_bulletin.cfm?JobID=284339 6b. ‐ Community and Economic Development Department requests authorization to establish a new, limited term, .75 FTE (Full Time Page 9 of 24 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Banking Services Agreement with US Bank Meeting: Regular Council - 10 Jan 2011 Exhibits: Issue Paper Banking Service Agreement Banking and MID Fee Analysis Submitting Data: Dept/Div/Board: Finance & Information Technology Staff Contact: Kristi Rowland, Sr. Finance Analyst Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: The City's Banking Services Agreement with US Bank that was executed in 1994 and renewed once, expired in 1998. Since that time, periodic informal reviews and negotiations have since managed the fee and service levels with US Bank. Beginning in mid-2010, Finance staff performed a detailed analysis of the City’s banking services to assess our current service requirements. A Request for Proposal was prepared and several area banks, including US Bank, were notified that the issuance was imminent. Throughout this process, we negotiated with US Bank for a reduction in fees and an increase in our earnings credit rate. US Bank was able to reduce the rates by more than twenty five percent and offered an earnings credit for cash in the checking account at a minimum of 0.50%. We believed these terms were very favorable and not likely to improve through the RFP process and have informed US Bank of staff’s recommendation and prepared the attached agreement. STAFF RECOMMENDATION: Approve US Bank Banking Services Agreement and authorize the Mayor and City Clerk to sign the agreement. 6c. ‐ Finance and Information Technology Department recommends approval of a renegotiated Banking Service Agreement with US Bank to Page 10 of 24 FINANCE AND INFORMATION TECHNOLOGY M E M O R A N D U M DATE:January 3, 2011 TO:Terri Briere, Council President Members of the Renton City Council VIA:Denis Law, Mayor FROM:Kristi Rowland, Senior Finance Analyst SUBJECT:Banking Service Agreement ISSUE Should the City enter into a written agreement to replace the expired banking service agreement with US Bank? RECOMMENDATION Staff recommends approval of the proposed contract for banking services with US Bank which has been negotiated to include a reduction in fees and an increase in our earnings credit rating. BACKGROUND The City’s last Request for Proposal for banking services resulted in an agreement with US Bank in 1994 which was renewed once, expiring in 1998. Since that time, periodic informal reviews and negotiations have since managed the fee and service levels with US Bank. Beginning in mid-2010, Finance staff performed a detailed analysis of the City’s banking services to assess our current service requirements. A Request for Proposal was prepared and several area banks, including US Bank, were notified that the issuance was imminent. Throughout this process, we negotiated with US Bank for a reduction in fees and an increase in our earnings credit rate. US Bank was able to reduce the rates by more than twenty five percent and offered an earnings credit for cash in the checking account at a minimum of 0.50%. We believed these terms were very favorable and not likely to improve through the RFP process and have informed US Bank of staff’s recommendation and prepared the attached agreement. Upon execution, the contract will be in place for three years with an option to extend for one year. The agreed upon terms and fee levels is estimated to save the City between $53,000 and $63,000 annually (based on 2009 transaction levels); over the four-year term of the contract this will be a savings of between $212,000 and $252,000. CONCLUSION Staff recommends the Council approve the Banking Services Agreement with US Bank. Attachments: Banking Services Agreement Banking Services Pro Forma Analysis of Savings CC: Gina Jarvis, Finance 6c. ‐ Finance and Information Technology Department recommends approval of a renegotiated Banking Service Agreement with US Bank to Page 11 of 24 6c. ‐ Finance and Information Technology Department recommends approval of a renegotiated Banking Service Agreement with US Bank to Page 12 of 24 6c. ‐ Finance and Information Technology Department recommends approval of a renegotiated Banking Service Agreement with US Bank to Page 13 of 24 6c. ‐ Finance and Information Technology Department recommends approval of a renegotiated Banking Service Agreement with US Bank to Page 14 of 24 6c. ‐ Finance and Information Technology Department recommends approval of a renegotiated Banking Service Agreement with US Bank to Page 15 of 24 6c. ‐ Finance and Information Technology Department recommends approval of a renegotiated Banking Service Agreement with US Bank to Page 16 of 24 6c. ‐ Finance and Information Technology Department recommends approval of a renegotiated Banking Service Agreement with US Bank to Page 17 of 24 6c. ‐ Finance and Information Technology Department recommends approval of a renegotiated Banking Service Agreement with US Bank to Page 18 of 24 6c. ‐ Finance and Information Technology Department recommends approval of a renegotiated Banking Service Agreement with US Bank to Page 19 of 24 6c. ‐ Finance and Information Technology Department recommends approval of a renegotiated Banking Service Agreement with US Bank to Page 20 of 24 6c. ‐ Finance and Information Technology Department recommends approval of a renegotiated Banking Service Agreement with US Bank to Page 21 of 24 6c. ‐ Finance and Information Technology Department recommends approval of a renegotiated Banking Service Agreement with US Bank to Page 22 of 24 6c. ‐ Finance and Information Technology Department recommends approval of a renegotiated Banking Service Agreement with US Bank to Page 23 of 24 Ba n k i n g a n d M I D F e e A n a l y s i s Se r v i c e D e s c r i p t i o n U n i t P r i c e P r i c e A n n u a l i z e d Pr o p o s e d Un i t P r i c e P r o p o s e d P r i c e A n n u a l i z e d S a v i n g s / U n i t S a v i n g s / P r i c e Savings/Annualize d % Savings De p o s i t o r y S e r v i c e s Su b t o t a l 56 . 2 0 $ 1 , 6 5 2 . 9 5 $ 1 9 , 8 3 5 . 4 0 $ 1 7 . 6 3 8 4 $ 1 , 0 2 9 . 6 2 $ 1 2 , 3 5 5 . 4 4 $ 3 8 . 5 7 $ 6 2 3 . 3 3 $ 7 , 4 7 9 . 9 6 $ -37.71% Ac c o u n t R e c o n c i l a t i o n S e r v i c e s Su b t o t a l 21 2 . 0 1 $ 4 8 7 . 7 1 $ 5 , 8 5 2 . 5 2 $ 7 0 . 7 0 2 5 $ 1 5 1 . 5 5 $ 1 , 8 1 8 . 6 0 $ 1 4 1 . 3 0 $ 3 3 6 . 1 6 $ 4 , 0 3 3 . 9 2 $ -68.93% Ep a y Su b t o t a l 78 1 . 1 5 $ 5 , 0 5 1 . 1 9 $ 6 0 , 6 1 4 . 2 8 $ 6 4 8 . 4 4 5 0 $ 4 , 1 1 8 . 0 1 $ 4 9 , 4 1 6 . 1 2 $ 1 3 2 . 7 1 $ 9 3 3 . 1 8 $ 1 1 , 1 9 8 . 1 6 $ -18.47% Si n g l e p o i n t Su b t o t a l 23 9 . 2 0 $ 7 3 1 . 5 0 $ 8 , 7 7 8 . 0 0 $ 7 1 . 7 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a renegotiated Banking Service Agreement with US Bank to Page 24 of 24